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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: April 15, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works;
Azzam Jabsheh, Deputy Director of Public Works/City Engineer Department: Public Works
Subject: Award Design Services Agreement to Bureau Veritas Technical Assessments LLC for Development of the
Citywide ADA Self-Evaluation and ADA Transition Plan
and Preparation of ADA / Section 504 Compliance
Documentation, CIP No. SS24-010, in the Amount of
$896,053.75 and Contingency of $103,946.25 for a Total
Amount of $1,000,000 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California;
1. Approve the award of a Design Services Agreement with Bureau Veritas Technical Assessments LLC in the amount of $896,053.75 for the Citywide ADA & Section 504 Compliance Program Development and Implementation Project (CIP No. SS24-010); and
2. Authorize a contingency amount of $103,946.25, bringing the total authorized amount for the agreement to $1,000,000; and
3. Authorize the City Manager or designee to execute all documents associated with the agreement with Bureau Veritas Technical Assessments LLC; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
City Manager's Comments
The City Manager recommends approval of the award of design services agreement with Bureau Veritas Technical Assessments LLC in the amount of $896,054. 2 4
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Executive Summary
Approval of the proposed Design Services Agreement with Bureau Veritas Technical Assessments LLC will allow the City to proceed with development of a Citywide ADA Self-Evaluation and ADA Transition Plan and preparation of required ADA / Section 504 compliance documentation.
This effort is required to address findings identified by the California Department of Transportation (Caltrans) and to support the City’s ADA Program Assessment submittal by the required deadline. The project includes evaluation of City programs, facilities, and public right-of-way infrastructure and development of accessibility inventories, policies, and transition planning documentation. The scope of work does not include construction, and implementation of improvements will be completed through future capital improvement projects.
Following a competitive procurement process, including evaluation of proposals and interviews with the top-ranked consultants, Bureau Veritas Technical Assessments LLC was determined to be the most qualified firm based on its experience, technical approach, and demonstrated understanding of the project requirements.
Timely completion of this work is critical to ensure the City meets the required Caltrans ADA Program Assessment submittal deadline of June 30, 2027.
Background
The Americans with Disabilities Act (ADA) requires public agencies to ensure that programs, services, and activities are accessible to individuals with disabilities. Under Title II of the ADA, municipalities must conduct a self-evaluation of their programs and facilities and develop an ADA Transition Plan that identifies barriers to accessibility and establishes a strategy for achieving compliance.
The City of San Bernardino is subject to periodic ADA / Section 504 Program Assessments conducted by the California Department of Transportation (Caltrans) Division of Local Assistance, particularly for agencies that receive federal transportation funding. Recent findings from the Caltrans ADA compliance review require the City to prepare updated documentation demonstrating compliance with ADA program requirements.
To address these requirements, the City initiated the Citywide ADA & Section 504 Compliance Program Development Project (CIP No. SS24-010). This effort will include preparation of a comprehensive ADA Self-Evaluation, development of an ADA Transition Plan, and preparation of supporting policies, procedures, inventories, and documentation necessary to demonstrate compliance with federal accessibility regulations.
Completion of this work will allow the City to submit the required documentation to Caltrans and establish a structured plan for addressing accessibility barriers across 2 4
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City programs and facilities.
Discussion
Staff recommends approval of a Design Services Agreement with Bureau Veritas Technical Assessments LLC in the amount of $896,053.75 for development of the Citywide ADA Self-Evaluation and ADA Transition Plan and preparation of ADA / Section 504 compliance documentation. Bureau Veritas Technical Assessments LLC’s project team includes licensed professionals and Certified Access Specialists (CASp) with significant experience in accessibility assessments, programmatic compliance reviews, and preparation of ADA compliance documentation.
Under this agreement, the consultant will perform the following key services:
Conduct a Citywide ADA Self-Evaluation of City programs, services, and activities
Perform accessibility assessments of City facilities and selected public right-of- way infrastructure
Develop accessibility barrier inventories and supporting GIS-based documentation
Prepare a comprehensive ADA Transition Plan identifying barriers and prioritizing corrective actions
Develop required ADA policies, procedures, and public notices Prepare documentation required for the City’s Caltrans ADA / Section 504 Program Assessment submission
The scope of work does not include construction or physical implementation of accessibility improvements. Instead, the project establishes the City’s ADA compliance documentation and long-term accessibility planning framework. Improvements identified through this effort will be implemented through future capital improvement projects and separate solicitations.
This effort is being undertaken in response to findings identified by Caltrans through its ADA / Section 504 Program Assessment. Timely completion of this work is critical to ensure the City meets the required Caltrans submittal deadline of June 30, 2027.
The contingency amount is included to address potential additional services that may be required during the course of the project. These may include expanded data collection, additional facility or public right-of-way assessments, coordination with City departments and stakeholders, refinement of GIS-based inventories, or updates to documentation required to address Caltrans ADA / Section 504 Program Assessment findings. The contingency provides flexibility to accommodate these potential needs without requiring delays to the project schedule.
Procurement Process
The City issued Request for Proposals (RFP) F-26-1045 and received three (3) proposals from the following firms:
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Consultant Proposed Fee ($)
Bureau Veritas Technical Assessments LLC $896,053.75
Matrix Design Group, Inc. $850,145.00
Michael Baker International $1,658,161.00
City staff conducted an evaluation of the proposals based on the criteria established in the RFP, including qualifications, experience, technical approach, project team, and fee proposal.
Based on the evaluation, Bureau Veritas Technical Assessments LLC was identified as the top-ranked consultant, followed by Matrix Design Group, Inc. as the second- ranked proposer.
To further confirm the consultants’ understanding of the project requirements and their ability to successfully deliver the scope of work, the City invited the top two ranked consultants to participate in separate interviews and presentations. The interviews were conducted with participation from Public Works and Risk Management to allow for review of the consultants’ approaches and to address risk-related considerations associated with ADA compliance.
Each consultant was asked the same set of pre-established questions to ensure consistency and fairness in the evaluation process.
Following the interviews and internal discussion among the evaluation panel, staff confirmed that Bureau Veritas Technical Assessments LLC demonstrated the strongest overall understanding of the project requirements, regulatory framework, and approach to delivering the required ADA documentation. While Matrix Design Group, Inc. submitted a lower fee proposal, Bureau Veritas Technical Assessments LLC was determined to provide the best overall value based on its superior qualifications, technical approach, and demonstrated understanding of the City’s ADA compliance requirements.
Based on the completed evaluation and interview process, staff recommends proceeding with Bureau Veritas Technical Assessments LLC as the most qualified and responsive consultant.
Approval of the proposed agreement will allow the City to proceed with development of the required ADA documentation and maintain progress toward meeting regulatory compliance requirements.
2021-2025 Strategic Targets and Goals
This project supports Goal No. 4 – Improve Quality of Life, which focuses on maintaining and improving public facilities and services to ensure they remain safe, accessible, and inclusive for all residents.
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Development of the Citywide ADA Self-Evaluation and ADA Transition Plan will provide the City with a structured framework for identifying accessibility barriers and prioritizing improvements that enhance accessibility to City facilities, programs, and services.
Fiscal Impact
The Citywide ADA & Section 504 Compliance Program Development Project (CIP No.
SS24-010) will be funded through a combination of Measure S and Gas Tax funding sources as adopted in the City’s FY 2025-2026 Capital Improvement Program budget.
Funding allocation is as follows: (Measure S: $500,000 and Gas Tax: $500,000) There are sufficient funds available in the Capital Improvement Program budget to support the proposed Professional Design Services Agreement and associated contingency.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California;
1. Approve the award of a Design Services Agreement with Bureau Veritas Technical Assessments LLC in the amount of $896,053.75 for the Citywide ADA & Section 504 Compliance Program Development and Implementation Project (CIP No. SS24-010); and
2. Authorize a contingency amount of $103,946.25, bringing the total authorized amount for the agreement to $1,000,000; and
3. Authorize the City Manager or designee to execute all documents associated with the agreement with Bureau Veritas Technical Assessments LLC; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 - Design Service Agreement
Attachment 2 - Proposal, Bureau Veritas Technical Assessments LLC Attachment 3 - Location Map
Ward:
All Wards
Synopsis of Previous Council Actions:
June 04, 2025 FY 2025/2026 Budget Presentation (All Wards) CC
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Eric Levitt, City Manager