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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 6, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Azzam Jabsheh, Deputy Director of Public Works/City Engineer Department: Public Works
Subject: Award of Construction Agreement to Voltaire Engineering, Inc. for 2372 E. Lynwood Drive (Church Parking Lot) Storm Drain Repair in the amount of $132,600.00 and Contingency of
$19,890.00 for a Total Amount of $152,490.00 (Ward 7)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California to:
1. Approve the award of a Construction Agreement with Voltaire Engineering Inc., in the amount of $132,600.00 for 2372 E. Lynwood Drive Storm Drain Repair (Project); and
2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $19,890.00 for the Project, bringing the total Project budget to $152,490.00; and
3. Authorize the City Manager or designee to execute all documents with Voltaire Engineering, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
The Project consists in general in removal of existing damaged storm drain Corrugated Metal (CM) pipe, remove asphalt pavement in full depth around the pipe, backfill, compaction, construct structures and manholes with grated lids, replace damaged Corrugated Metal (CM) pipe with new High-Density Polyethylene (HDPE) 2 4
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pipe, pavement reconstruction, re-striping existing parking stalls to match existing, and other items and details not mentioned above, that are required by the plans, and Standard Specifications. The purpose of this project is to mitigate localized flooding at 2372 E. Lynwood Drive and improve overall public safety. Currently the existing storm drain system is experiencing significant recurring issues with flooding/water pooling in the church parking lot due to aging and damaged drainage infrastructure.
To mitigate these issues and prevent further damage, the agreement with Voltaire Engineering will result in having access to heavy-duty machinery needed to fix the cause of the storm drain failure, utilizing durable commercial grade materials such as High-density Polyethylene pipe design to last decades, restoring of proper water flow, and ensuring all work adheres to local, state and federal regulations, providing warranties on their labor and materials, protecting the property owner if issues arise.
Approval of this agreement supports the City’s ongoing efforts to address infrastructure deficiencies and improve stormwater management in flood-prone neighborhoods. The total project cost is $152,490.00 and will be funded through Measure S fund allocations.
Background
The existing storm drain system at 2372 E. Lynwood Drive (church parking lot) is experiencing significant recuring issues due to ageing infrastructure, accumulated debris, and structural failures; pipe damage and asphalt deterioration leading to large potholes and crumbling pavement along the pipe. The persistent ponding creates slip-and-fall risks for elderly congregants, young families and other church members walking from their vehicles to the church building. This project will address the failing infrastructure to prevent further damage to the parking lot and improve site safety.
On June 4, 2025, the Mayor and City Council adopted Resolution No. 2025-298 approving and adopting the City of San Bernardino’s Operating Budget and Capital Improvement Plan for Fiscal Years 2025/26. The approved budget includes storm drains, which would fund major drainage improvements to reduce flood risk, improve water flow and comply with state total maximum daily load.
Discussion
The proposed Storm Drain Repair Project is located at 2372 East Lynwood Drive to West Arden Avenue & Hudson Avenue includes construction of structures and manholes with grated lids. The Project consists of repairing existing damaged storm drain infrastructure to manage watershed flows during rainy periods and help prevent flooding in residents’ properties and church parking lot.
This Project is being advanced at this time to address ongoing flooding impacts to church parking lot and safety to church members due to asphalt failure along the pipe and to utilize available Measure S funding allocated in the adopted Capital Improvement Plan.
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The Project was publicly advertised for competitive bidding through PlanetBids on January 6th, 2026, and bids were opened on February 3, 2026. A total of twenty-three (23) sealed bids were received. The total base bids are as follows:
# NAME OF BIDDER CITY TOTAL BASE BID
1 Mendoza Engineering Co.
(NON-RESPONSIVE) Fontana, CA $73,834.00
2 Voltaire Engineering Inc. Redlands, CA $87,100.00
3 H L Hitchcock Construction Inc. Rancho Cucamonga,
CA $92,735.00
4 E-4 Construction Poway, CA $110,340.00
5 Roadway Engineering & Construction Inc. Perris, CA $116,120.00 6 TRYCO General Engineering Rimforest, CA $118,950.00
7 Narrow Path Engineering Inc. Beaumont, CA $142,820.00 8 Cali State Paving Inc. Riverside, CA $177,000.00
9 Gentry General Engineering, Inc. Colton, CA $178,280.00 10 M-RAE Engineering, Inc. Descanso, CA $186,400.00
11 Leonida Builders, Inc. Acton, CA $188,640.00
12 Pyramid Building Engineering, Inc. Hesperia, CA $190,870.00 13 Giles Engineering Lake Elsinore, CA $196,216.00
14 Estate Design and Construction, Inc. Culver City, CA $198,700.00 15 Issa Electric Inc. Riverside, CA $203,184.50
16 Ramona Inc. Baldwin Park, CA $232,150.00
17 Wright Construction Engineering San Marcos, CA $247,500.00 18 Van Engineering Inc. Wildomar, CA $259,600.00
19 The Roberts Inc. Irvine, CA $305,552.00
20 HZS Engineering, Inc. Orange, CA $345,700.00
21 CEM Construction Corp. Montebello, CA $418,750.00
22 CT&T Concrete Paving Diamond Bar, CA $422,900.00
23 U.S. Builders & Consultants Inc. Irvine, CA $445,400.00 Staff reviewed the bid documents, contractor license, and DIR registration for Voltaire Engineering, Inc., and confirmed compliance with all requirements. Staff recommend awarding the construction agreement to Voltaire Engineering, Inc. 2 4
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The bid also includes additive and alternate bid items that provide options to either rehabilitate or replace portions of the existing storm drain system. These items allow the City to select the most effective approach based on cost and site conditions.
Lining the Remaining of Existing pipe is optional item of work, an additive bid item known as “Cured-in-Place procedure. Voltaire Engineering, Inc. submitted this item in the amount of $37,500.00, bringing the lowest base bid with additive(s) cost to $124,600.00.
Install New 18 Inch Reinforced Concrete Pipe (RCP) Approximate 400 feet is an optional item of work, an alternate bid item to repair the existing damaged storm drain pipe. Voltaire Engineering, Inc. submitted this item in the amount of $34,000.00, bringing the lowest base bid with additive(s) cost to $132,600.00.
The total Project cost, including additive(s), contingencies, construction management, and administrative expenses, is $152,490.00. The Project is fully funded through Measure S funds.
Project Cost
Lowest Base Bid $87,100.00
Additive(s) #1 $37,500.0
Lowest Base Bid with Additive(s) $124,600.00
Less Bid Item #6 (-) $26,000.00
Total Bid with Additive(s) $98,600.00
Alternate #1 (To Replace Bid Item #6) $34,000.00
Lowest Base Bid with
Additive(s)/Alternative(s) $132,600.00
Contingency & Administrative Cost $19,890.00
Total Construction Cost $152,490.00
Funding for this Project is under Measure S, as part of the budget adoption for fiscal year 2025/26 with a budget of $250,000.00. Of this amount, $152,490.00 is needed for the construction leaving a remaining balance of $97,510.00 for future expenses or additional Project needs.
Budget
Storm Drain Upgrade $250,000.00
Project Total Cost $152,490.00
Remaining Budget for
2372 E. Lynwood Drive Storm Drain
Repairs
$97,510.00
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2021-2025 Strategic Targets and Goals
This project is consistent with Key Strategic Target and Goal No. 3: Improved Quality of Life – Evaluate and enhance the quality of public safety services and improve the City’s appearance.
Fiscal Impact
No general fund impact is associated with this item; There is a fiscal impact in the amount of $152,490, but there is sufficient funding in the F/Y 25/26 CIP budget to fund this agreement through Measure S fund.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California to:
1. Approve the award of a Construction Agreement with Voltaire Engineering, Inc., in the amount of $132,600.00 for 2372 E. Lynwood Drive Storm Drain Repairs (Project); and
2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $19,890.00 for the Project, bringing the total Project budget to $152,490.00; and
3. Authorize the City Manager or designee to execute all documents with Voltaire Engineering, Inc; and
4. Authorize the City Manager or designee to expand the contingency fund, if necessary, to complete the Project.
Attachments
Attachment 1 Agreement with Voltaire Engineering, Inc.
Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Location Map
Ward:
Ward 7
Synopsis of Previous Council Actions:
June 04, 2025 Mayor and City Council adopted Resolution No. 2025-298 approving and adopting the City of San Bernardino’s Operating Budget and Capital Improvement Plan for Fisal Years 2025/26.
CC
Eric Levitt, City Manager