3 2
3 3
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 3, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approve a Vendor Services Agreement with West Coast Netting for Driving Range Repair services at the Shandin Hills Golf Course in an amount not to exceed $244,593
(Ward 5)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Vendor Services agreement with West Coast Netting for Driving Range Repair services at the Shandin Hills Golf Course in an amount not to exceed $244,593 and
2. Authorize an additional contingency budget of $31,903 for construction management and inspection services for a total project cost of $276,497; and
3. Authorize the City Manager to execute all necessary documents and expend the contingency budget as appropriate.
City Manager's Comments
The budget provides for up to $1 million in improvements to the golf course. The netting project is a critical improvement. The City Manager recommends approval.
Executive Summary
Shandin Hills Golf Course is a significant municipal asset requiring routine maintenance, capital improvements, and dedicated operational management. During a recent inspection, staff identified critical safety and liability concerns regarding the golf course driving range’s aging infrastructure. Specifically, the protective netting is severely damaged, and one wooden support beam has reached the end of its service life.
Staff recommends executing a Vendor Services Agreement with West Coast Netting 3 2
3 3
to repair all netting panels, broken or loose cables as needed, and to remove and replace the broken wood support beam. Sufficient funding exists in the approved FY 2025-2026 Capital Improvement Program budget for the Shandin Hill Golf Course to cover the costs of these repairs.
Background
The Shandin Hills Golf Course is owned by the City of San Bernardino and consists of three (3) parcels (APNs 0148-011-30; 0148-021-59; 0148-022-06) totaling 112.18 acres and is located at 3380 Little Mountain Drive. The Shandin Hills Golf Course was constructed between 1980 and 1986 and consists of an 18-hole golf course, an 18,409 square foot clubhouse/banquet facility and maintenance facility. The property is designated as Public/Commercial Recreational (“PCR”) on both the General Plan Land Use Map and on the Zoning Map.
The property was originally built by Warner Hodgdon, a prominent San Bernardino developer, and subsequently gifted to the former San Bernardino Redevelopment Agency (“Agency”). The Agency acquired the property in order to meet the revitalization goals of the City and to alleviate the existence and spread of physical and economic blight throughout the City. The original deed included a “reverter provision” stating that if the property ceased to be used as a golf course, ownership would revert to the original owners or their successors. In 1985, the Agency and the Hodgdons entered into an Agreement that included a section stating that the City would like the reverter provision removed via a quitclaim deed to the Agency effectively canceling all reverter rights. A quitclaim deed was subsequently recorded in 1985.
In 2015, subsequent to the approval of the Long Range Property Management Plan, the Shandin Hills Golf Course was transferred from the Successor Agency to the City.
As the property owner, the City is responsible for the long-term stewardship of the site's major infrastructure. City staff regularly evaluates the condition of these assets to identify and address deferred maintenance, ensuring that the facility remains a safe and viable recreational resource for the community.
Discussion
Shandin Hills Golf Course is a significant municipal asset requiring routine maintenance, capital improvements, and dedicated operational management.
Following the successful mitigation of safety risks during the recent sewer line replacement, Public Works and Parks leadership conducted a follow-up safety audit of high-use facilities. This inspection revealed that deferred maintenance at the driving range has reached a critical failure point; specifically, the protective netting is severely damaged and a wooden support post has reached the end of its service life. Given that safety and liability are paramount in managing City-owned assets, these findings represent an immediate risk requiring urgent intervention.
Project Overview and Necessity
The proposed Agreement with West Coast Netting includes a total not to exceed amount of $244,583 (including a fifteen percent contingency), provides for the critical 3 2
3 3
restoration of the driving range’s safety infrastructure. In addition, staff recommend authorization an additional contingency budget of $31,903 for specialized construction management and inspection services for total project of $276,497. As part of their scope of work, West Coast Netting will perform the following:
•Removal and replacement of a broken wooden support beam on the left side of the range.
•Comprehensive replacement of all netting panels with new, UV-treated golf netting.
•Repair of all broken or loose cables and handle the offsite disposal of damaged materials.
This work is an operational necessity. The broken pole and degraded netting currently compromise the facility's ability to contain golf balls within the property, creating a significant liability and safety risk to customers on the facility, nearby homes, and the adjacent public freeway. By replacing the entire netting system rather than performing localized repairs, the City ensures a longer asset life-cycle and reduces the likelihood of further emergency repairs in the near future. Beyond safety, these repairs are vital to maintaining the driving range as a functional city asset; failing to act now would likely result in further degradation of the facility, leading to service interruptions and a loss of recreational revenue.
Procurement and Compliance
Due to the urgent nature of the driving range netting repairs and the critical need to mitigate immediate liability, staff bypassed a formal RFP process. Three quotes were solicited, and two were successfully received and evaluated. Staff recommend selecting West Coast Netting, which allows the City to expedite the timeline and address the most high-risk areas immediately.
Firm Name Original Fee Proposal
West Coast Netting $198,000
Judge Netting $198,700
The Agreement with West Coast Netting is being brought forward for the Mayor and City Council’s approval in accordance with Section 3.04.010 D.3. of the City’s Municipal Code (Attachment 2) and Section V (e) of the City’s Purchasing Policy (Attachment 3).
As outlined in both the Municipal Code and Purchasing Policy, a purchase that is otherwise approved by the action of the Mayor and City Council in a public meeting is exempt from the City’s Purchasing Policy.
Emergency Sewer Line Repair Project
In early April 2026, a critical sewer main failure at the golf course restrooms prompted emergency repairs to resolve safety and liability risks. Because the fragile cast-iron pipes were underground, the contractor had to cut through and excavate concrete 3 2
3 3
floors inside the men's restroom and a nearby outdoor alleyway. The crew successfully cleared the blockage, structurally sealed 35 feet of the main line with a protective lining, and completely replaced a failing pipe section near the grease traps before patching the concrete. Following the contractor’s structural repairs, internal facilities staff completed the project by reinstalling the restroom floor tile. The emergency services, materials, and restoration totaled $22,670.80
2021-2025 Strategic Targets and Goals
Approval of a Vendor Services Agreement with West Coast Netting for driving range repair services aligns with Key Strategic Goal 3: Improved Quality of Life - Constantly evaluate public safety service delivery models to enhance the quality of service.
Fiscal Impact
There is no additional fiscal impact associated with this item. $1,000,000 has already been budgeted in Fiscal Year 2025-2026 Capital Improvement Project funds specifically for the Shandin Hills Golf Couse. A breakdown of this specific CIP budget is below:
Description Amount
CIP Budget Allocation $1,000,000
Sewer Line Replacement Project ($22,670.80)
Driving Range Repair Agreement with West Coast Netting ($244,593) Driving Range Repair Project Additional Contingency
(Specialized Construction Management & Inspection Services) ($31,903)
Remaining Budget $700,832.20
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute an agreement with West Coast Netting for Driving Range Repair services at the Shandin Hills Golf Course in an amount not to exceed $244,593, and
2. Authorize an additional contingency budget of $31,903 for construction management and inspection services for a total project cost of $276,497; and
3. Authorize the City Manager to execute all necessary documents and expend the contingency budget as appropriate.
Attachments
Attachment 1 Vendor Services Agreement – West Coast Netting Attachment 2 Quote
Attachment 3 Original Deed
3 2
3 3
Attachment 4 Quitclaim
Ward: 5
Synopsis of Previous Council Actions:
N/A
CC: Eric Levitt, City Manager