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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 3, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Azzam Jabsheh, Deputy Director of Public Works/City Engineer Department: Public Works
Subject: Award of Construction Agreement to Estate Design and Construction, Inc. for the Feldheym Library Makerspace
Project in the amount of $238,800 and Contingency of
$36,000 for a Total Amount of $274,800 (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Construction Agreement with Estate Design and Construction, Inc., in the amount of $238,800 for the Feldheym Library Makerspace (Project); and
2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $36,000 for the Project, bringing the total Project budget to $274,800; and
3. Authorize the City Manager or designee to execute all documents with Estate Design and Construction, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.
City Manager's Comments
The City Manager recommends approval
Executive Summary
Awarding this Agreement will allow the City to proceed with the renovations to a room within the Feldheym Library, advancing completion of the previously approved Animakerspace project. The Animakerspace will offer a dynamic environment where 3 2
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both students and small businesses can thrive. Programming will be designed to address the impact of learning loss for K-12 students (e.g., high-quality tutoring, differentiated instruction) hands-on science, technology, engineering, arts, and math.
Background
On October 2, 2024, the Mayor and City Council adopted Resolution 2024-213 approving the allocation of $1,797,174 in American Rescue Plan Act (ARPA) Funds for a customized library Animakerspace at the Feldheym Library. Of this amount, $1,091,408.59 was awarded to Garner Holt Education Through Imagination, LLC (Garner Holt) for Animakerspace technologies and curriculum development. An Inter- agency agreement was also approved for the remaining $705,765.36 for staff to implement and oversee the Animakerspace Program.
The inter-agency agreement is consistent with Treasury’s SLFRF Obligation Interim Final Rule and FAQ 17.6. Treasury guidance provides that an inter-agency agreement between departments or agencies within the same government may constitute a valid obligation where the agreement identifies the eligible project, commits SLFRF funding, and requires performance or payment.
Because the obligation occurred prior to the statutory deadline, the recipient may continue carrying out the project during the expenditure period through December 31, 2026, including entering into contracts in 2025 or 2026 that are necessary to implement the previously obligated project. The 2026 contract does not create a new obligation of SLFRF funds; rather, it is a procurement action undertaken to execute and complete an already obligated project.
Discussion
The proposed construction agreement includes the remodeling of a room within the Feldheym Library. The room will be reconfigured to allow for the installation of equipment purchasing from Garner Holt to support the Animakerspace Program.
Equipment to be installed after construction includes a truss lighting system, S.P.A.R.K.E. Animatronics, vacuum former, vinyl printer, heat press, particle/fume filtration system, laser cutter, embroidery machine, spray booth, 3D printer, and other elements to support the programming.
The Project was publicly advertised for competitive bidding through PlanetBids on March 3, 2026, and bids were opened on March 31, 2026. A total of fifteen (17) sealed bids were received.
Bid Summary Table
# NAME OF BIDDER CITY TOTAL BID
1 Estate Design and Construction Culver City, CA $238,800.00 2 All American Building Services Santa Clarita, CA $246,110.00 3 2
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3 Earth General Construction Fontana, CA $250,981.79
4 Steady Solutions Westlake Village, CA $274,170.08
5 RS Construction & Development Inc. Ontario, CA $258,966.00 6 Stallworth Construction & Management
Corp. Palmdale, CA $266,225.45
7 YMC First Trade LLC Irvine, CA $268,971.50
8 Prima Cast Construction LLC Anaheim, CA $284,443.40
9 BCM Group Inc. Rancho Cucamonga, CA $315,821.80
10 KNC Construction Inc. Apple Valley, CA $333,598.60
11 NW Building Group Tustin, CA $336,103.00
12 Monet Construction Inc. Tujunga, CA $338,299.05
13 MBE Construction Beaumont, CA $360,050.00
14 Co Brothers Riverside, CA $369,208.00
15 JM Builders Inc. Redlands, CA $384,000.00
16 EDRA Construction Corp. Glendora, CA $402,141.00
17 Blackstone Builders Inc. Riverside, CA $410,292.00
After review, staff determined that Estate Design and Construction, Inc., of Culver City, California, submitted the lowest responsive and responsible bid in the amount of $238,800.00. Staff reviewed the bid documents, CSLB license, and DIR registration, and confirmed that all requirements were met and recommend awarding the construction agreement to Estate Design and Construction, Inc.
In addition to the proposed construction bid cost, staff recommend a construction contingency budget of $36,000. This brings the total construction budget to $274,800.
Proposed Construction Agreement Budget
Construction Bid Amount $238,800.00
Construction Contingency $36,000.00
Total Construction Agreement Budget $274,800.00
The project will utilize a portion of the previously allocated $705,765.36 ARPA funding that was set aside for program implementation.
Project Budget
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Implementation Budget $705,765.36
Construction Agreement Cost ($274,800)
Remaining Budget $430,965.36
2021-2025 Strategic Targets and Goals
This project is consistent with Key Strategic Target and Goal No. 3: Improved Quality of Life – the Animakerspace combines creative learning with entrepreneurial support, offering a dynamic environment where both students and small businesses can thrive.
Fiscal Impact
No general fund impact is associated with this item, The total cost of $274,413.00 will be funded by the previously approved ARPA allocation..
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Construction Agreement with Estate Design and Construction, Inc., in the amount of $238,800 for the Feldheym Library Makerspace (Project); and
2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $36,000 for the Project, bringing the total Project budget to $274,800; and
3. Authorize the City Manager or designee to execute all documents with Estate Design and Construction, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.
Attachments
Attachment 1 Construction Agreement with Estate Design and Construction, Inc.
Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Location Map
Ward:
Ward 1
Synopsis of Previous Council Actions:
October 2, 2024, Mayor and City Council Adopted Resolution 2024-213 Approving the allocation of $1,797,174 in American Rescue 3 2
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Plan Act (ARPA) Funds for a Customized Library
Animakerspace at the Norman F. Feldheym Central Library CC: Eric Levitt, City Manager