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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 3, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award of Cooperative Goods Purchasing Agreement with Public Restroom Company for the La Plaza Park
Improvement Project in the amount of $327,742. (Ward 1) Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Cooperative Goods Purchasing Agreement with Public Restroom Company for the Lytle Creek park and Community Center Renovations Project (Project) in the amount of $327,742; and
2. Authorize the City Manager or designee to execute all documents with Public Restroom Company.
City Manager's Comments
The City Manager recommends approval of the award of $327,742 for the installation of prefabricated restroom building at La Plaza Park.
Executive Summary
Awarding the cooperative goods purchasing agreement with Public Restroom Company will allow the City to move forward with the fabrication and installation of a prefabricated restroom building at La Plaza Park. Upon award, Public Restroom Company will fully assemble the restroom building off-site and provide a turnkey installation service once on-site preparations have been completed. This award utilizes a competitively solicited Sourcewell agreement and will be funded by the previously approved County and City funds.
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Background
On May 7, 2025, the Mayor and City Council approved a funding agreement with the Couty of San Bernardino for the La Plaza Park Improvements Project. The agreement provided $1,342,243 of County funds and approved matching City funds in the amount of $447,414 for a total project budget of $1,789,657.
On September 3, 2025, the Mayor and City Council approved a Task order with Rick Engineering Company for designs services for the Project in the amount of $304,720.
Improvements proposed to be in the design included, but are not limited to gazebo, restroom building, walkways, lighting, turf, ADA accessibility, playground equipment, electrical components, monument sign, and statue
As part of the Task Order awarded to Rick Engineering Company, a prefabricated restroom design was prepared to replace the existing restroom building at La Plaza Park. To deliver this proposed improvement, Rick Engineering Company contacted Public Restroom Company (PRC) and requested a design, which was refined based on input from City staff. PRC has fabricated and installed restrooms for other City park projects, including Nicholson Park and Seccombe Lake Park. They are also in the process of fabricating a new restroom building for Lytle Creek Park.
Discussion
Awarding the Cooperate Goods Purchasing Agreement will provide a prefabricated restroom building for the La Plaza Park project. The building will include two accessible all gender single occupant restroom stalls, two drinking fountains, and a utility chase.
The agreement includes the fabrication, delivery, and installation of the building by Public Restroom Company. The building includes a 5-year warranty for defects in material or workmanship, and a 20-year structural warranty for components including the exterior walls, slab/foundation, and roof system.
This award utilizes a competitively solicited Sourcewell agreement (Master Agreement #052725), which was procured using a publicly issued solicitation (RFP #052725 – Restroom and Shower Facilities). Sourcewell is a local government and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123.A.21) offering a Cooperative Purchasing Program to eligible participating government entities. Public Contract Code Section 10298(a) and Article V, Section 5.5 of the City’s Purchasing Policy authorize the City to utilize cooperative purchasing agreements with other public agencies when determined to be in the City’s best interest." Once the agreement is awarded and fully executed, the fabrication of the building is estimated to take approximately 9 months to complete.
Prior to installation of the building, on-site preparation will be constructed by a third- party general contractor. Once the building is installed, the general contractor will be responsible for the final utility connections. These services will be awarded later and will be based on the overall park design prepared by Rick Engineering Company.
Permits for the building will also be acquired as necessary. 3 1
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The PRC proposal cost is as follows:
Assemble and Deliver Prefabricated Restroom Building $301,937 Turnkey Installation Service $25,805
Total Cost $327,742
Funding will be provided by the previously approved City and County funding in the amount of $1,789,657.
The proposed budget utilization would be as follows:
Project Funding $1,789,657
Rick Engineering Company Award ($304,720)
Estimated Year-to-Date Administrative Costs ($1,825)
Public Restroom Company Award ($327,742)
Remaining Budget $1,155,370
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 2: Focused, Aligned Leadership and Unified Community through the opportunity to improve city parks, increase community engagement and involvement in city-run recreation activities, and Key Target No. 3:
Improved Quality of Life through encouraging active lifestyles and crime reduction through built environment and increased community visibility.
Fiscal Impact
There is no fiscal impact on the general fund. Funding for this $327,742 agreement will be provided from the previously approved County and City funding in the amount of $1,789,657.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California;
1. Approve the award of a Cooperative Goods Purchasing Agreement with Public Restroom Company for the Lytle Creek park and Community Center Renovations Project (Project) in the amount of $327,742; and
2. Authorize the City Manager or designee to execute all documents with Public Restroom Company.
Attachments
Attachment 1 Cooperative Goods Purchasing Agreement with Public Restroom Company
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Attachment 2 Sourcewell Master Agreement #052725
Attachment 3 Project Location Map
Ward:
First Ward
Synopsis of Previous Council Actions:
May 7, 2025 Approval of Funding Agreement with the County of San Bernardino for La Plaza Park Improvements.
September 3, 2025 Approval of a Task Order with Rick Engineering Company for La Plaza park Improvement in the amount of $304,720 for total design cost and contingencies.
CC
Eric Levitt, City Manager