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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 17, 2026
To: Honorable Mayor and City Council Members
From: Andrea E. Russell, Director of Human Resources
Department: Human Resources
Subject: Agreement with Loma Linda University Occupational Medicine Center for Pre-Employment Medical Screening
Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute a professional services agreement with Loma Linda University Occupational Medicine Center (LLU) for Pre-Employment Medical Screening Services.
City Manager's Comments
The City Manager recommends approval of the agreement.
Executive Summary
Staff sent out a Request for Proposals for pre-employment medical screenings which garnered 4 responses. Loma Linda University Occupational Medicine Center was found to be the most qualified bidder. The contract with LLU is set for 3 years with two, optional one-year extensions for a total not to exceed of $50,000 per year. If all five years are utilized, total not to exceed cost is $250,000. This cost is and has been accounted for in Human Resources’ budget.
Background
The City of San Bernardino currently uses Kaiser Permanante for Pre-Employment Medical Screening Services. The existing contract with the City’s current vendor expires on June 30, 2026. In response, Staff prepared a Request for Proposal (RFP) that garnered four (4) responses from Bidders to include: Loma Linda University Occupational Medicine Center (LLU), Proactive Work Health Medical Center, Occu- Med Ltd., and Statcare Urgent & Walk in Medical. The criteria used to evaluate each proposal was based on the bidder's ability to render services outlined in the scope of services in the RFP. LLU was selected as the most qualified vendor to provide pre- employment medical services.
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Discussion
Following a detailed review of each proposal, including an evaluation of qualifications, staffing, understanding of the City’s scope of work, references, and ability to meet the City’s needs regarding appointment availability and hours of operation, LLU was found to be the most equipped bidder.
Loma Linda University Occupational Medicine Center has many years of experience providing occupational medicine services for public agencies, municipalities, healthcare institutions, school districts, public safety employers, and regional employers. LLU experience includes:
Post-offer/pre-employment medical examinations
Pre-placement and job-specific medical evaluations
California POST-related medical screening
Fitness-for-duty evaluations
Return-to-work evaluations
Respirator medical clearance
N-95 fit testing
Audiometry and hearing conservation screening
Vision and color vision testing
Drug and alcohol testing coordination
Medical Review Officer services
EKG and radiology coordination
Laboratory testing
Tuberculosis screening
Immunization and infectious disease screening
OSHA-related medical surveillance
Musculoskeletal screening for physically demanding positions Disability management
Occupational and environmental health evaluations
The RFP required proposers to have at least four years of experience providing the required scope of services for public clients. LLU met and exceeded this requirement with nearly 26 years of occupational medicine practice service for public and safety- sensitive Employers.
LLU physicians include board-certified Occupational and Environmental Medicine physicians with many years of experience in pre-employment evaluations, public safety examinations, respiratory clearance, hearing conservation, drug and alcohol testing, Medical Review Officer services, fitness-for-duty evaluations, and return-to-work planning.
Loma Linda University Occupational Medicine Center’s physician leadership reflects both clinical expertise and regional occupational medicine leadership. This leadership 3 4
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background strengthens the Center’s ability to provide high-quality, compliant, employer-responsive occupational medicine services for public agencies such as the City of San Bernardino. The City will benefit from a team that is not only experienced in direct clinical care, but also actively engaged in advancing occupational and environmental medicine across the region.
The LLU RFP response provides the City several important advantages:
1.Physician-led occupational medicine expertise - The LLU team includes board- certified Occupational and Environmental Medicine physicians who understand job demands, public safety requirements, workplace hazards, disability accommodation principles, and regulatory compliance.
2.Regional leadership and full-service capability - LLU is one of the region’s leading occupational medicine centers, with the ability to support the City across pre-employment, return-to-work, medical surveillance, respiratory protection, drug testing, and fitness-for-duty needs.
3.Reliable communication and administrative support - The City will have clear points of contact for clinical oversight, clinic operations, contract coordination, invoicing, scheduling, and reporting.
In addition to LLU, The City will also utilize its last optional one-year extension with Kaiser Permanente as a back up to LLU, in case the need arises. 2021-2025 Strategic Targets and Goals
The request to enter into a professional services agreement for pre-employment services aligns with Key Target No. 2b: Build a culture that attracts, retains, and motivates the highest quality talent by assisting employees in navigating health clearances and workplace injuries.
Fiscal Impact
There is no financial impact as sufficient funding is included in the FY 2026/27 Operating Budget. The not-to-exceeding amount is placed at $50,000 per year. The contract is for 3 years with two, 1-year options to extend.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute a professional services agreement with Loma Linda University Occupational Medicine Center (LLU) for Pre-Employment Medical Screening Services.
Attachments
Attachment 1 Professional Services Agreement – LLU
Attachment 2 RFP Response – LLU
Attachment 3 RFP Response – Occu-Med
Attachment 4 RFP Response – StatCare
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Attachment 5 RFP Response – ProActive
Ward:
All Wards
Synopsis of Previous Council Actions:
January 18, 2023, The Mayor and City Council approved a professional services agreement with Kaiser Permanente for pre-employment screening services.
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