Mayor and City Council
August 5, 2026

RESOLUTION NO. 2026-127

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO APPROVING A

LICENSE AGREEMENT BETWEEN THE CITY OF SAN

BERNARDINO AND THE INLAND VALLEY
DEVELOPMENT AGENCY (IVDA) FOR USE OF CITYOWNED PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 3RD STREET AND PALM AVENUE FOR AN

AIRPORT GATEWAY MONUMENT PROJECT
WHEREAS, the City of San Bernardino (the "City") is the owner of certain real property located in San Bernardino County, California, generally known as the southwest corner of 3rd Street and Palm Avenue, San Bernardino, California, consisting of Parcel A (approximately 5,301 square feet) and Parcel B (approximately 9,914 square feet), as more fully described in the License Agreement; and WHEREAS, the Inland Valley Development Agency (IVDA), a California public agency, desires to obtain from the City a revocable license and right of entry to use portions of the Property for the construction, installation, operation, maintenance, repair, and replacement of an airport gateway monument and related improvements utilizing repurposed aircraft fuselage components and related aviation display elements (collectively, the "Project"); and WHEREAS, the City is willing to grant IVDA a non-exclusive revocable license and right of entry for the limited purposes described in the License Agreement, subject to the terms and conditions set forth therein; and
WHEREAS, the License Agreement provides for an initial term of twenty-five (25) years, commencing on July 20, 2026 (the "Effective Date"), with two (2) options to extend the term for additional periods of ten (10) years each, upon written notice to the City not less than one hundred eighty (180) days prior to expiration of the then-current term; and WHEREAS, the License Agreement provides for an annual license fee of Five Hundred Dollars ($500.00), payable within thirty (30) days following each anniversary of the Effective Date; and WHEREAS, the Mayor and City Council find that approval of the License Agreement is in the best interests of the City and its residents, and serves a public purpose by enabling the installation of a gateway monument that will enhance the visual character of the community and celebrate the history of aviation in the region.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are incorporated herein by this reference.

SECTION 2. Approval of License Agreement. It is recommended that the Mayor and City Council of the City of San Bernardino, California to adopt Resolution No. 2026-13386 to approve the following: 1. The License Agreement with the Inland Valley Development Agency (IVDA), granting a revocable license and right of entry over City-owned property located at the southwest corner of 3rd Packet Page. 845
Resolution 2026-127
August 5, 2026

Street and Palm Avenue, San Bernardino, California, for the purpose of constructing, installing, operating, and maintaining an airport gateway monument and related improvements. 2. Authorize the City Manager to execute the License Agreement or any other documents to effectuate the License Agreement.

SECTION 3. Authorization. The City Manager, or designee, is hereby authorized and directed to execute the License Agreement on behalf of the City and to take such other and further actions as may be necessary and appropriate to carry out the intent and purpose of this Resolution, including execution of any related documents, amendments, or ancillary agreements as may be required.

SECTION 4. Environmental Review. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines, because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a "project" as defined in Section 15378 of the State CEQA Guidelines.

SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 5th day of August 2026.
____________________________________
Helen Tran, Mayor
City of San Bernardino
Attest:
______________________________________
Telecia Lopez, CMC, City Clerk
Approved as to form:
______________________________________
Albert Maldonado, City Attorney
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Resolution 2026-____
__________ __, 2026

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Telecia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-127, adopted at a regular meeting held on the 5th day of August, 2026 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ ______ ______ ______ ______
IBARRA ______ ______ ______ ______
FIGUEROA ______ ______ ______ ______
SHORETT ______ ______ ______ ______
KNAUS ______ ______ ______ ______
FLORES ______ ______ ______ ______
ORTIZ ______ ______ ______ ______
WITNESS my hand and official seal of the City of San Bernardino this ____ day of ___ 2026. ____________________________________
Telecia Lopez, CMC, City Clerk
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1 CITY OF SAN BERNARDINO

LICENSE AGREEMENT
This License Agreement (“Agreement”) is entered in this 20th day of July, 2026 (“Effective Date”) by the CITY OF SAN BERNARDINO, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (referred to herein as “GRANTOR”) and INLAND VALLEY DEVELOPMENT AGENCY (IVDA), A California public agency with it’s principal place of business at 1601 East Third Street, San Bernardino, CA 924087 (referred to herein as "GRANTEE").

GRANTOR and GRANTEE are sometimes individually referred to as “Party” and collectively as “Parties.”

RECITALS
A. GRANTOR is the owner of certain real property located in San Bernardino County, California, generally known as the southwest corner of 3rd Street and Palm Avenue, San Bernardino, California and also known as Parcel A and B as described in Exhibit “A” Exhibit “B” attached hereto and incorporated herein (the “Property”).

B. GRANTEE desires to obtain from GRANTOR a revocable license and right of entry to use portions of the Property for the construction, installation, operation, maintenance, repair, and replacement of an airport gateway monument and related improvements utilizing repurposed aircraft fuselage components and related aviation display elements (collectively, the “Project”).

C. GRANTOR desires to grant to GRANTEE a non-exclusive revocable license and right of entry for the limited purposes described herein, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the above recitals and the mutual covenants hereinafter contained and for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. Grant of License and Right of Entry. GRANTOR hereby grants to GRANTEE and its officers, employees, contractors, consultants, agents, and invitees a non-exclusive revocable license and right of entry to enter upon and use the Property solely for the purposes of designing, constructing, installing, operating, maintaining, repairing, replacing, illuminating, and removing the Project and related improvements authorized under this Agreement. The rights granted herein are non-exclusive and subject at all times to the superior rights of GRANTOR. Nothing contained herein shall be construed to grant GRANTEE any leasehold, easement, ownership interest, or other real property interest in the Property.

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2 2. Condition of Property. GRANTEE acknowledges that it has independently inspected the Property and accepts the Property in its present “AS IS, WHERE IS” condition, with all faults, whether known or unknown. GRANTOR makes no representation or warranty, express or implied, regarding the condition of the Property or its suitability for the Project or GRANTEE’s intended use, including without limitation any warranty regarding access, utilities, environmental condition, subsurface condition, or compliance with applicable laws.

3. Term. The term of this Agreement shall commence upon the Effective Date and shall continue for an initial term of twenty-five (25) years unless earlier terminated pursuant to this Agreement. GRANTEE shall have two (2) options to extend the term for additional periods of ten (10) years each upon written notice to GRANTOR not less than one hundred eighty (180) days prior to expiration of the then-current term, provided GRANTEE is not in material default under this Agreement at the time of exercise.

4. License Fee. GRANTEE shall pay to GRANTOR an annual license fee in the amount of Five Hundred Dollars ($500.00), payable within thirty (30) days following each anniversary of the Effective Date.

5. Permitted Use and Improvements. The Property shall be used solely for the Project and related appurtenant improvements approved by GRANTOR. GRANTEE shall be solely responsible for the design, permitting, construction, installation, maintenance, repair, operation, replacement, and removal of all improvements associated with the Project. All improvements shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances, including all applicable Federal Aviation Administration (“FAA”) requirements, airport land use compatibility requirements, height restrictions, airspace regulations, obstruction standards, and any other aviationrelated regulatory requirements applicable to the Project. Prior to commencement of construction, GRANTEE shall obtain all approvals and permits required by any governmental agency having jurisdiction over the Project.

6. Maintenance Obligations. GRANTEE shall maintain the Property and all Project improvements in a safe, clean, attractive, and orderly condition throughout the term of this Agreement. GRANTEE shall promptly repair any damage to the Property or improvements caused by GRANTEE, its employees, contractors, consultants, or invitees.

If GRANTEE fails to adequately maintain the Project after written notice and reasonable opportunity to cure, GRANTOR may perform such work and recover its reasonable costs from GRANTEE.

7. Revocation and Termination. This Agreement may be terminated:
(a) by mutual written agreement of the Parties;
(b) by either Party upon material breach by the other Party that remains uncured for sixty (60) days following written notice of such breach; Packet Page. 849
3 (c) by GRANTOR if the Property is required for a municipal purpose, public improvement, transportation project, or other governmental necessity, upon not less than three (3) months prior written notice to GRANTEE; or (d) upon abandonment of the Project for a continuous period exceeding twelve (12) months.

Upon expiration or termination of this Agreement, GRANTEE shall remove the Project improvements and restore the Property to a condition reasonably acceptable to GRANTOR, ordinary wear and tear excepted, unless otherwise directed by GRANTOR.

GRANTOR may elect, in its sole discretion, to require that some or all improvements remain in place and become the property of GRANTOR.

8. Ownership of Improvements. Except as otherwise expressly provided herein, all monuments, signage, lighting, landscaping, hardscape, aviation display elements, and other improvements installed by GRANTEE on the Property pursuant to this Agreement shall remain the property of GRANTEE during the Term of this Agreement. GRANTEE shall be solely responsible for the maintenance, repair, replacement, and operation of the Improvements throughout the Term. Upon expiration or earlier termination of this Agreement, GRANTOR may elect, by written notice to GRANTEE, either: (a) to require GRANTEE to remove the Improvements and restore the Property in accordance with this Agreement; or (b) to retain some or all of the Improvements, in which case ownership of the retained Improvements shall automatically vest in GRANTOR without compensation to GRANTEE.

9. Utilities. GRANTEE shall be solely responsible, at its cost and expense, for obtaining and maintaining any utility services necessary for operation of the Project, including electrical service for monument lighting, signage, irrigation, or related improvements. Any utility connections, installations, or modifications shall be subject to prior written approval by GRANTOR and all applicable governmental and utility provider requirements.

10. Damage. In the event the Project or any improvements are damaged or destroyed by casualty, accident, vandalism, or other cause, GRANTEE shall promptly notify GRANTOR. GRANTEE shall, within a reasonable period of time, either repair and restore the damaged improvements at its sole cost and expense or remove the damaged improvements and restore the Property to a safe and reasonably clean condition. If GRANTEE fails to do so within a reasonable time following written notice from GRANTOR, GRANTOR may perform such work and recover its reasonable costs from GRANTEE or may terminate this Agreement.

11. Hazardous Materials. GRANTEE shall not cause or permit the use, storage, release, discharge, or disposal of any hazardous substance, hazardous material, hazardous waste, pollutant, contaminant, petroleum product, or toxic substance on or about the Property in violation of applicable law. GRANTEE shall ensure that all aircraft fuselage components, aviation display elements, coatings, paints, metals, and related materials incorporated into the Project comply with all applicable federal, state, and local Packet Page. 850
4 environmental laws and regulations. If any hazardous materials are released, disturbed, or discovered as a result of GRANTEE’s activities, GRANTEE shall promptly notify GRANTOR and shall be solely responsible for all legally required investigation, remediation, removal, cleanup, and disposal activities arising from GRANTEE’s use of the Property.

GRANTEE shall indemnify, defend, and hold harmless the Grantor Parties from and against any and all claims, liabilities, damages, penalties, costs, losses, environmental response costs, remediation expenses, and attorneys’ fees arising out of or related to the release, discharge, storage, handling, transportation, existence, or disposal of hazardous substances, hazardous materials, pollutants, contaminants, petroleum products, or toxic substances caused by GRANTEE or any Grantee Parties in connection with the Project or use of the Property. The obligations set forth in this Section shall survive expiration or termination of this Agreement.

8. FAA Compliance. GRANTEE shall ensure that the Project and all Improvements comply with all applicable FAA regulations, obstruction evaluation requirements, airspace protections, height limitations, lighting requirements, airport land use compatibility requirements, and all other applicable aviation-related laws, regulations, standards, and approvals. GRANTEE shall obtain and maintain, at its sole cost and expense, all permits, approvals, determinations, and authorizations required by the FAA or any other governmental agency having jurisdiction over the Project. Any modification required by the FAA or other aviation authority to maintain compliance shall be performed by GRANTEE at GRANTEE’s sole cost and expense.

9. Default; Remedies. The occurrence of any of the following shall constitute a default under this Agreement: (a) failure of GRANTEE to pay any amounts due under this Agreement within ten (10) days after written notice; (b) failure of GRANTEE to maintain insurance required under this Agreement; (c) failure of GRANTEE to comply with applicable laws, FAA requirements, or governmental approvals applicable to the Project; (d) maintenance of unsafe conditions on the Property; (e) abandonment of the Project or cessation of operations for more than twelve (12) consecutive months; or (f) failure to perform any other material obligation under this Agreement within thirty (30) days after written notice from GRANTOR, or such additional time as may reasonably be required to cure provided GRANTEE diligently commences and prosecutes such cure. In addition to any other remedies available at law or in equity, GRANTOR may suspend GRANTEE’s rights under this Agreement, perform corrective work at GRANTEE’s expense, terminate this Agreement, or pursue any combination of such remedies. The rights and remedies of GRANTOR are cumulative and not exclusive.

10. Indemnification. To the fullest extent permitted by law, GRANTEE, its contractors, consultants, subcontractors, subconsultants, materialmen, suppliers, workers, successors, and assigns (collectively, the “Grantee Parties”) shall, and hereby does, agree to indemnify, defend, and hold harmless GRANTOR; and its elected and appointed officials, officers, directors, employees, agents, volunteers, successors, representatives, and assigns (collectively, the “Grantor Parties”), from and against all damages, claims, liabilities, settlements, penalties, fines, costs, expenses, losses, or Packet Page. 851
5 attorney and consultant fees and costs (collectively “Damages”) incurred by GRANTOR to the extent that the same arise or result from or are caused by the acts or omissions of the Grantee Parties in connection with their use of this Property or the Project and/or in connection with the exercise of any other rights granted by this Agreement with respect to the Property or any part thereof; provided, however, that GRANTEE shall not be obligated to indemnify, defend, or hold harmless the Grantor Parties from and against any Damages to the extent that such Damages are caused by the sole negligence or willful misconduct of the Grantor Parties. Grantee’s indemnification obligation herein shall include, without limitation, the following: 1) any and all claims under workers’ compensation acts and other employee benefit acts with respect to GRANTEE’s employees or GRANTEE’s consultant’s employees arising out of the Project, 2) liability for damages for death or bodily injury to person, (3) injury to, loss or theft of property; and 3) any failure or alleged failure to comply with any provision of law.

11. Authority to Enter Agreement. GRANTOR warrants that it is the owner of the Property and that the undersigned is authorized to grant GRANTEE permission to enter onto the Property for the use specified in this Agreement. GRANTEE hereby warrants that the undersigned is authorized to execute this Agreement on behalf of GRANTEE.

12. Liens. GRANTEE shall not permit to be placed against the Property, or any part thereof, any design professionals’, mechanics’, materialmen’s contractors’ or subcontractors’ liens with regard to GRANTEE’s actions upon the Property. GRANTEE agrees to hold GRANTOR harmless for any loss or expense, including reasonable attorneys’ fees and costs, arising from any such liens which might be filed against the Property.

13. Compliance with Laws/Permits. GRANTEE shall, in all activities undertaken pursuant to this Agreement, comply and cause its contractors, agents and employees to comply with all federal, state and local laws, statutes, orders, ordinances, rules, regulations, plans, policies and decrees.

14. Inspection. GRANTOR and its representatives, employees, agents or independent contractors may enter and inspect the Property or any portion thereof or any improvements thereon at any time and from time to time at reasonable times to verify GRANTEE’s compliance with the terms and conditions of this Agreement.

15. Not Real Property Interest. It is expressly understood that this Agreement is not exclusive and does not in any way whatsoever grant or convey any permanent easement, lease, fee or other interest in the Property to GRANTEE.

16. Insurance. GRANTEE shall comply with the insurance provisions attached hereto as Exhibit “C” and incorporated herein.

17. Notices. All notices, requests, demands, consents, approvals, or other communications required or permitted under this Agreement shall be in writing and shall be deemed delivered upon personal delivery, one (1) business day after deposit with a Packet Page. 852
6 nationally recognized overnight delivery service, or three (3) business days after deposit in the United States mail, postage prepaid, certified or registered mail, return receipt requested, addressed as follows:

To GRANTOR:

City of San Bernardino
290 North D Street
San Bernardino, California 92401
Attn: Eric Levitt, City Manager
To GRANTEE:

Inland Valley Development Agency (IVDA), Michael Burrows CEO, 1601 East Third Street, San Bernardino, CA 92408.

Either Party may change its notice address by written notice to the other Party.

18. Waiver. No waiver by either Party of any breach or default under this Agreement shall constitute a continuing waiver or a waiver of any subsequent breach or default. The failure of either Party to enforce any provision of this Agreement shall not be construed as a waiver of such provision.

19. Assignment. This Agreement and the rights granted herein are personal to GRANTEE. GRANTEE shall not assign, transfer, sublicense, encumber, or otherwise convey this Agreement or any rights hereunder, whether voluntarily, involuntarily, by operation of law, merger, change of control, or otherwise, without the prior written consent of GRANTOR, which consent may be withheld in GRANTOR’s sole discretion. Any attempted assignment or transfer without such consent shall be void and shall constitute a material breach of this Agreement.

20. Entire Agreement. This Agreement is the result of negotiations between the Parties. This Agreement is intended by the Parties as a full and final expression of their understanding with respect to the matters contained in this Agreement.

21. Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

22. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.

23. Attorneys’ Fees, Governing Law, Venue. In the event of a dispute between the Parties with respect to the terms or conditions of this Agreement, the prevailing Party shall be entitled to collect from the other its reasonable attorneys’ fees as established by the judge or arbitrator presiding over such dispute. This Agreement shall be governed by the laws of the State of California. California Venue shall be in San Bernardino County.

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7 24. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have executed this License Agreement on the date first written above.

GRANTOR

CITY OF SAN BERNARDINO
APPROVED BY:

Eric Levitt
City Manager
ATTESTED BY:

Telicia Lopez, CMC
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

GRANTEE

INLAND VALLEY DEVELOPMENT

AGENCY (IVDA)
Signature
Michael Burrows, CEO
Legal Attest for IVDA
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8 EXHIBIT A

DESCRIPTION/ DEPICTION OF PROPERTY
The Property consists of two City-owned parcel areas at the southwest corner of 3rd Street and Palm Avenue in San Bernardino, California, situated within the City of San Bernardino and being a portion of Lot 4, Block 68, Rancho San Bernardino, as recorded in Book 7, Page 2 of Maps, Records of San Bernardino County. Parcel A, identified as the Corner Gateway Feature Area, contains approximately 5,301 square feet and is located at the northwest quadrant of the 3rd Street and Palm Avenue intersection, as surveyed by Bonadiman & Associates, Inc. on February 12, 2026. Parcel B, identified as the Southwest Corner Monument Area, contains approximately 9,914 square feet and is located along the Palm Avenue frontage south of 3rd Street within the City of San Bernardino, as surveyed by Bonadiman & Associates, Inc. on February 23, 2026. Together, Parcel A and Parcel B total approximately 15,215 square feet. The Property is located adjacent to IVDA’s Parcel “B-1C East,” which lies to the south and west of the proposed area. Full legal descriptions and plats prepared by Bonadiman & Associates, Inc., including the legal plat for 3rd Street and Palm Avenue, San Bernardino Portion, Job No. 255250, are to be attached and incorporated herein.
[ATTACHED]
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9 EXHIBIT "A"
3RD STREET AND PALM AVENUE DEDICATION

SAN BERNARDINO PORTION

LEGAL DESCRIPTION
PARCEL A:

In the City of San Bernardino, County of San Bernardino, State of California, being a portion of Lot 4, Block 68 Rancho San Bernardino, per plat recorded in Book 7, Page 2 of Maps, Records of said County, described as follows:

Commencing at the intersection of 3rd Street and Palm Avenue, thence South 00°52'21" East along the center line of Palm Avenue, 50.10 feet; thence North 87°17'22" West,

48.28 feet to the TRUE POINT OF BEGINNING; thence South 00°39'59" East, 114.15 feet to the beginning of a non-tangent having a radial bearing North 63°36'13" East; thence, northerly along said nontangent curve, having a radius of 256.00 feet, through a central angle of 39°34'33", an arc length of 176.83 feet; thence South 87°17'22" East, 123.88 feet to the TRUE POINT OF BEGINNING.

The land described herein contains approximately 5,301 S.F.

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10 PARCEL B:

In the City of San Bernardino, County of San Bernardino, State of California, being a portion of Lot 4, Block 68 Rancho San Bernardino, per plat recorded in Book 7, Page 2 of Maps, Records of said County, described as follows:

Commencing at the intersection of 3rd Street and Palm Avenue, thence South 00°52'21" East along the center line of Palm Avenue, 247.45 feet; thence South 89°07'39" West,

59.16 feet to the TRUE POINT OF BEGINNING; thence South 89°07'39" West, 6.73 feet; thence North 43°59'06" West, 256.73 feet; thence North 02°42'38" East, 9.86 feet to the beginning of a nontangent curve having a radial bearing North 10°44'47" East; thence, easterly along said nontangent curve, having a radius of 250.00 feet, through a central angle of 8°00'41", an arc length of 34.96 feet; thence South 16°34'43" East, 6.60 feet; thence, South 66°55'24" East, 20.99 feet; thence North 75°07'58" East, 8.84 feet to the beginning of a non-tangent curve having a radial bearing North 26°08'13" East; thence, easterly along said non-tangent curve, having a radius of 250.00 feet, through a central angle of 12°59'19", an arc length of 56.67 feet to the beginning of a compound curve concave southerly having a radius of 200.00 feet; thence easterly along said compound curve, through a central angle of 47°20'00", an arc length of 165.22 feet to the TRUE POINT OF BEGINNING.

The land described herein contains approximately 9,914 S.F.

See EXHIBIT "B" for plat depicting the property described herein.

This legal
description
was prepared
by me or
under my
direction.
2/23/2026
DATE
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Edward J. Bonadiman, P.L.S.

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11 EXHIBIT B

DESCRIPTION OF ACTIVITY TO BE CONDUCTED ON PROPERTY
GRANTEE may use the Property solely for the design, construction, installation, operation, maintenance, repair, replacement, illumination, and removal of an airport gateway monument and point of entry feature for the San Bernardino International Airport. The monument is anticipated to consist of repurposed commercial airplane fuselage components, including wings and/or tail sections, and related aviation display elements positioned to serve as a distinctive visual landmark and wayfinding feature for travelers and visitors approaching the airport from the west and north.

Following City Council approval and execution of this Agreement, GRANTEE will proceed with monument design, engineering, permitting, environmental review, construction, installation, operation, and maintenance at its sole cost and expense. GRANTEE shall obtain all required local, state, and federal approvals, including applicable building permits, aesthetic or design review approvals, and any required Federal Aviation Administration height, obstruction clearance, airspace, or other aviation-related approvals due to the Project’s proximity to the airport. A public ribbon cutting or dedication ceremony is anticipated following completion of the monument.
[ATTACHED]
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12 Packet Page. 859
13 Packet Page. 860
14 EXHIBIT C

INSURANCE PROVISIONS
The GRANTEE shall obtain, and shall require any consultant or contractor entering the Property on its behalf to obtain insurance of the types and in the amounts described below and satisfactory to the GRANTOR.

A. Commercial General Liability Insurance. The GRANTEE shall maintain occurrence version commercial general liability insurance or equivalent form with a combined single limit of not less than two million dollars ($2,000,000) per occurrence and the general aggregate limit not less than four million dollars ($4,000,000). Such insurance shall:

1. Include the GRANTOR its officials, officers, employees, agents, and consultants as additional insureds with respect to the use of the Property and shall contain no special limitations on the scope of coverage or the protection afforded to the additional insureds;

2. Be primary with respect to any insurance or self-insurance programs covering the GRANTOR, its officials, officers, employees, agents and consultants; and

3. Contain standard separation of insured provisions.

4. Contain a waiver of subrogation that waives any right the insurer has against GRANTOR for any claims or suits.

B. Workers' Compensation Insurance. The GRANTEE shall
maintain workers' compensation insurance with statutory limits and employers' liability insurance with limits of not less than one million dollars ($1,000,000) per occurrence.

C. Automobile Liability. GRANTEE shall maintain automobile liability insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City with limits of not less than one million dollars ($1,000,000) combined single limit.

D. Certificates of Insurance. The GRANTEE shall, prior to entering the Property, furnish the GRANTOR with properly executed certificates of insurance and, if requested by the GRANTOR, certified copies of endorsements and policies, which clearly evidence all insurance required under this Agreement and provide that such insurance shall be not canceled, allowed to expire or be materially reduced in coverage, except on thirty (30) days' prior written notice to the GRANTOR. The GRANTOR shall have the sole discretion to determine whether the certificates and endorsements presented comply with the provisions of this Agreement.

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15 E. Coverage Maintenance. The GRANTEE shall replace certificates, policies and endorsements for any insurance expiring prior to the termination of this Agreement. Unless otherwise provided for in this Agreement, the GRANTEE shall maintain such insurance from the execution of this Agreement until completion of the agreed use of the GRANTOR’s property is complete and the Property is fully restored, except as otherwise provided in this Agreement.

F. Licensed Insurer. The GRANTEE shall place such insurance with insurers having A.M. Best Company ratings of no less than A:VIII and licensed to do business in California, unless otherwise approved, in writing, by the GRANTOR.

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EXHIBIT "A"
3RD STREET AND PALM AVENUE DEDICATION

SAN BERNARDINO PORTION

LEGAL DESCRIPTION

PARCEL A
In the City of San Bernardino, County of San Bernardino, State of California, being a portion of Lot 4, Block 68 Rancho San Bernardino, per plat recorded in Book 7, Page 2 of Maps, Records of said County, described as follows:

Commencing at the intersection of 3rd Street and Palm Avenue, thence South 00°52'21" East along the center line of Palm Avenue, 50.10 feet; thence North 87°17'22" West, 48.28 feet to the TRUE POINT OF BEGINNING; thence South 00°39'59" East, 114.15 feet to the beginning of a non-tangent curve concave to the southwest having a radial bearing North 63°36'13" East; thence, northerly along said non-tangent curve, having a radius of 256.00 feet, through a central angle of 39°34'33", an arc length of 176.83 feet; thence South 87°17'22" East, 123.88 feet to the TRUE POINT OF BEGINNING.

The land described herein contains approximately 5301 S.F.

See EXHIBIT "B" for plat depicting the property described herein.

This legal description was prepared by me or under my direction. 2/12/2026 __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Edward J. Bonadiman, P.L.S. DATE
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PARCEL B:

In the City of San Bernardino, County of San Bernardino, State of California, being a portion of Lot 4, Block 68 Rancho San Bernardino, per plat recorded in Book 7, Page 2 of Maps, Records of said County, described as follows:

Commencing at the intersection of 3rd Street and Palm Avenue, thence South 00°52'21" East along the center line of Palm Avenue, 247.45 feet; thence South 89°07'39" West, 59.16 feet to the TRUE POINT OF BEGINNING; thence South 89°07'39" West, 6.73 feet; thence North 43°59'06" West, 256.73 feet; thence North 02°42'38" East, 9.86 feet to the beginning of a nontangent curve having a radial bearing North 10°44'47" East; thence, easterly along said nontangent curve, having a radius of 250.00 feet, through a central angle of 8°00'41", an arc length of 34.96 feet; thence South 16°34'43" East, 6.60 feet; thence, South 66°55'24" East, 20.99 feet; thence North 75°07'58" East, 8.84 feet to the beginning of a non-tangent curve having a radial bearing North 26°08'13" East; thence, easterly along said non-tangent curve, having a radius of 250.00 feet, through a central angle of 12°59'19", an arc length of 56.67 feet to the beginning of a compound curve concave southerly having a radius of 200.00 feet; thence easterly along said compound curve, through a central angle of 47°20'00", an arc length of 165.22 feet to the TRUE POINT OF BEGINNING.

The land described herein contains approximately 9,914 S.F.

See EXHIBIT "B" for plat depicting the property described herein.

This legal description was prepared by me or under my direction. 2/23/2026 __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Edward J. Bonadiman, P.L.S. DATE
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3 3RD ST AND PALM AVE

LEGAL PLAT

SAN BERNARDINO

PORTION
1 9
4 1
E
S
T
.

EXHIBIT "B"

PARCEL A
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4 3RD ST AND PALM AVE

LEGAL PLAT

SAN BERNARDINO

PORTION
1 9
4 1
E
S
T
.

EXHIBIT "B"

PARCEL B
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Tarik Rahmani, Director of Finance & Management Services Department: Finance & Management Services
Subject: Approve Amendment No. 1 to the Professional Services Agreement with IGM Technology Corporation for the
Gravity Budget Software Services; and Extending the
Term through January 14, 2030, with a Not To Exceed
Amount of $467,071 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 1 to the Professional Services Agreement with IGM Technology Corporation to renew and extend the contract term for the Gravity Budget Software Services through January 14, 2030; and

2. Authorize the City Manager, or designee, to execute Amendment No. 1; and

3. Authorize the Finance Director of Finance & Management Services to establish a purchase order for the total Not-to-Exceed contract amount of $467,071 over the five-year term.

City Manager's Comments
No recommendation.

Executive Summary
This item requests Council approval of Amendment No. 1 to the Professional Services Agreement with IGM Technology Corporation, operating as Gravity by ClearGov, to extend budget software services through January 14, 2030, and establish a total notto-exceed contract amount of $467,071. Amendment No. 1 makes several substantive changes to the original agreement entered into on February 10, 2025. These changes include: extending the contract term by four years; increasing the not-to-exceed compensation to reflect the full five-year pricing structure; adding enforceable Packet Page. 867
performance standards and remediation obligations; establishing transition assistance requirements; and incorporating fiscal protections including an annual appropriation contingency and a no-minimum-expenditure clause. The amendment also formally ratifies the multi-year pricing structure that was contemplated in the original Order Form but not binding under the original one-year term. The platform continues to support the City’s annual budget development, budget book production, and financial transparency functions, and remains operationally necessary during the City’s ongoing ERP system implementation.

Background
The City utilizes the ClearGov/Gravity platform to support development, management, and publication of its annual operating and capital budgets. The system provides functionality for budget book automation in both English and Spanish, budget in brief production, operating, capital and personnel budgeting, open data transparency tools, and business intelligence dashboards.

To evaluate available solutions prior to implementation, staff conducted an informal competitive quotation process and requested pricing, demonstrations, and implementation information from four vendors: Gravity IGM, ClearGov, Questica, and Workiva. Following evaluation, staff determined that Gravity IGM provided the most comprehensive solution based on functionality, reporting capabilities, compliance features, transparency tools, and implementation support.

On February 10, 2025, the City entered into a Professional Services Agreement with IGM Technology Corporation in an amount not-to-exceed $87,100, with an initial term ending January 14, 2026. In January 2026, ClearGov acquired IGM Technology Corporation, and services continued under the successor organization. The original Order Form included a multi-year billing table with optional renewal years through January 14, 2030; however, the original agreement’s term and compensation were limited to Year 1 only and did not obligate either party beyond that initial period. This amendment formalizes the multi-year extension, establishes a binding five-year not-toexceed amount, and introduces strengthened contractual protections that were absent from the original agreement.

Discussion
The following summarizes each material change made by Amendment No. 1 relative to the original agreement:

1. Contract Term : The original agreement terminated on January 14, 2026.

Amendment No. 1 extends the term through January 14, 2030, establishing a five-year total contract period running from January 15, 2025 through January 14, 2030.

2. Not-to-Exceed (NTE) Compensation: The original agreement’s NTE amount was $87,100, covering Year 1 only. Amendment No. 1 replaces that figure with a total five-year not-to-exceed amount of $467,071, structured as annual subscription payments with a 5% year-over-year escalator. Year 1 ($87,100) has been paid. Year 2 ($90,149) is currently outstanding and will be processed Packet Page. 868
upon Council approval of this amendment.

3. Project Cooperation Standard: The original agreement contained a general standard of care provision but did not specify response time requirements for ongoing implementation activities. Amendment No. 1 adds an explicit project cooperation clause requiring the Consultant to respond to City written communications regarding implementation and support matters within three (3) business days, unless a shorter response period is operationally necessary.

This addresses documented responsiveness issues experienced during Year 1.

4. Remediation Obligations: The original agreement’s Section 23 addressed responsibility for errors generally. Amendment No. 1 adds a dedicated remediation obligation requiring the Consultant to correct deficiencies in services, deliverables, configurations, reports, or implementation activities attributable to Consultant acts or omissions at no additional cost to the City. This clause strengthens the City’s ability to compel corrective action without requiring renegotiation or change orders.

5. Transition Assistance on Expiration or Termination: The original agreement has no outline on transition obligations upon service expiration or termination.

Amendment No. 1 requires the Consultant to provide commercially reasonable cooperation to facilitate orderly transition of City data, including data exports, configurations, reports, and documentation maintained within the system. Any transition assistance requested beyond the Consultant’s standard data export and offboarding processes may be billed at then-current professional service rates, unless the termination resulted from the Consultant’s material breach, in which case transition assistance must be provided at no additional cost to the City.

6. Replacement Exhibit A - Order Form O-05422-2025-1: The original Exhibit A (Order Form O-05422-2025) is replaced in its entirety with a new Order Form O-05422-2025-1. The new order form reflects the five-year subscription term, updated billing table, and confirms the 5% annual price adjustment. It also updates the ClearGov contact information to reflect the acquisition of IGM Technology Corporation.

7. Outstanding SOW Deliverables: The amendment acknowledges that certain implementation deliverables remain outstanding as of the effective date, specifically the Power BI Dashboards and Financial Engagement Statements of Work. The parties are required to use commercially reasonable efforts to finalize these SOWs within 30 days of the effective date, with continued good-faith negotiation required if that deadline is not met. This is a new contractual commitment that did not exist in the original agreement.

8. Annual Appropriation Contingency: The original agreement was silent on appropriation contingency. Amendment No. 1 expressly conditions the City’s multi-year payment obligations on annual Council appropriation of funds. In any fiscal year where sufficient funds are not appropriated, the City may terminate the agreement without penalty upon written notice. This is a standard and important protection for multi-year public contracts.

9. No Minimum Expenditure Guarantee: Amendment No. 1 clarifies that nothing in the agreement obligates the City to expend any specific amount in any given Packet Page. 869
fiscal year. Payment is due only for services authorized and actually performed.

10.No Waiver of Prior Service Issues: The original agreement’s Section 35 addressed non-waiver generally. Amendment No. 1 adds a specific no-waiver clause stating that the City’s continued use of the software and acceptance of services despite prior delays, support issues, or operational disruptions does not waive any rights, remedies, or future enforcement rights available to the City.

This is directly responsive to the Year 1 service delivery issues documented by staff.

11.Procurement Compliance Acknowledgment: The amendment includes an explicit acknowledgment that it constitutes a single integrated multi-year contract approved by Council, and that it is not intended to divide or segment the agreement to avoid procurement thresholds or competitive bidding requirements. This is a legally significant clause that clarifies the City’s intent and compliance posture.

12.Ratification of Multi-Year Pricing: The amendment ratifies and clarifies that the multi-year pricing structure referenced in the original Exhibit A was always contemplated as part of the full agreement, and that this amendment supersedes any prior interpretation treating those years as independent annual agreements.

Performance Standards and Service Delivery History
Since implementation in early 2025, the City experienced service delivery issues related to responsiveness, system configuration, reporting functionality, training, and integration support. While the platform remains operationally necessary, these issues impacted internal timelines and staff resources during a significantly busy period preparing the FY 2025/26 budget book and continued to experience service and software delivery issues during the FY 2026/27 budget preparation. The contractual additions described above, specifically Sections 2.a, 2.b, 21.c, and 7, directly address those deficiencies by establishing enforceable standards, remediation obligations, and preserving the City’s enforcement rights going forward.

Agreement Cost
The payment schedule for the five-year contract is as follows:

Period Date Software
Services
Professional
Services
Total Cost
Year 1 Jan. 15, 2025 – Jan. 14, 2026 $87,100 Included $87,100 Year 2 Jan. 15, 2026 – Jan. 14, 2027 $90,149 $90,149
Year 3 Jan. 15, 2027 – Jan. 14, 2028 $93,304 $93,304
Year 4 Jan. 15, 2028 – Jan. 14, 2029 $96,569 $96,569
Year 5 Jan. 15, 2029 – Jan. 14, 2030 $99,949 $99,949
Total 5-year cost: $467,071
Upon Council approval, Finance will process the Year 2 invoice, which was held pending formalization of this amendment and resolution of outstanding Year 1 deliverables.

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Strategic Targets and Goals
Approval of the Professional Services Agreement with IGM Technology Corporation, aligns with Goal 1. Improved Operational and Financial Capacity.

Fiscal Impact
The total General Fund impact of this agreement is $467,071 over the five-year term.

Sufficient budget exists in Finance’s FY 2026/27 operating budget to support this item.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 1 to the Professional Services Agreement with IGM Technology Corporation to renew and extend the contract term for the Gravity Budget Software Services through January 14, 2030; and

2. Authorize the City Manager, or designee, to execute Amendment No. 1; and

3. Authorize the Finance Director of Finance & Management Services to establish a purchase order for the total Not-to-Exceed contract amount of $467,071 over the five-year term.

Attachments
Attachment 1 Amendment No. 1 to PSA - IGM-CLEARGOV
Attachment 2 Exhibit A – Order Form – ClearGov-Gravity
Attachment 3 Original Professional Service Agreement IGM Technology Corporation.

Ward:

All Wards
Synopsis of Previous Council Actions:

February 10, 2025 - The Mayor and City Council of the City of San Bernardino, CA Award a Professional Services Agreement for IGM Technology Corporation for the Gravity Implementation Budget Software Services.

CC: Eric Levitt, City Manager
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AMENDMENT NO. 1
TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SAN BERNARDINO
AND

IGM TECHNOLOGY CORPORATION
This Amendment No. 1 to the professional services agreement (“Amendment No. 1”) is made and entered into as of [______], 2026 (“Effective Date”), by and between the City of San Bernardino (a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, California 92401) (“City”) and IGM Technology Corporation (a corporation with its principal place of business at 4454 King Street West, Toronto, Ontario M5V 1K4) (“Consultant”). City and Consultant are sometimes referred to herein individually as a “Party” and collectively as “Parties”.

RECITALS
A. The Parties entered into an agreement dated February 10, 2025 (“Agreement”), for Gravity implementation budget software services (“Services”) with a term through January 14, 2026, and a not-to-exceed (“NTE”) amount of eighty-seven thousand one hundred dollars ($87,100); and
B. Consultant continued to provide Services into the subsequent annual period (January 15, 2026 to January 14, 2027), and has submitted Invoice # INV-2309 in the aggregate amount of ninety-thousand, one hundred forty-nine dollars ($90,149) dated January 20, 2026, for such Services; and
C. The Agreement as originally executed included a multi-year pricing structure and scope of services, and the Parties desire to align the Agreement with that full intended structure; and
D. The Parties now desire to amend the Agreement to establish a five (5)-year term and NTE compensation consistent with the full scope of services; and E. The Parties acknowledge that certain implementation and project activities remain ongoing under the Agreement and desire to continue their collaboration to complete such activities in accordance with the Agreement and any mutually agreed project plans and schedules; and further acknowledge that successful completion of such activities requires timely cooperation, responsiveness, and performance by both Parties; and
F. Consultant has outstanding obligations, including delivery and finalization of the following Statements of Work (“SOW”) (Power BI Dashboards and Financial Engagement SOWs) and related deliverables; and
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G. The Parties desire to amend the Agreement to align the Agreement with the originally contemplated multi-year term, pricing structure, and scope of services; and H. The total contract amount as amended herein exceeds the City Manager’s approval authority; and therefore requires approval by the Mayor and City Council (“Council”) pursuant to the City Charter, Municipal Code, and Purchasing Policy.

NOW, THEREFORE, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference.

2. Amendment. The Agreement is hereby amended as follows:
a. Services. Section 2 is revised as follows:
(1) A new subsection 2.a is added to read as follows: “Project Cooperation. Consultant shall continue to perform the Services in a professional and workmanlike manner consistent with the standard of care set forth in the Agreement. The Parties shall cooperate in good faith to complete any remaining implementation activities, deliverables, and project tasks in accordance with mutually agreed project plans, schedules, and dependencies. Any project timelines shall be subject to the Parties' mutual cooperation, timely provision of required information, feedback, approvals, and resource availability.

Consultant shall respond to City written communications regarding ongoing implementation activities and support matters within three (3) business days unless a shorter response period is reasonably required due to operational necessity. Nothing herein shall modify the response times set forth in Exhibit C (Support Terms), except to the extent this subsection imposes additional communication obligations regarding ongoing implementation activities.” (2) A new subsection 2.b is added to read as follows:
“Remediation Obligations. Consultant shall (at no additional cost to City) correct deficiencies in Services, deliverables, configurations, reports, or implementation activities to the extent such deficiencies are attributable to Consultant’s acts, omissions, or failure to perform in accordance with the Agreement. Nothing herein requires Consultant to perform work outside the scope of the Agreement or any mutually agreed SOW.” b. Compensation. Section 4.b is revised by replacing the NTE sum of “eighty-seven thousand, one hundred dollars ($87,100)” with the NTE sum of “four hundred sixty-seven thousand, seventy-one dollars ($467,071)”. c. Term. Section 6 is revised by replacing the date “January 14, 2026” with the date “January 14, 2030”.

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d. Termination or Abandonment. Section 21 is revised by adding a new subsection 21.c to read as follows: “Upon expiration or termination of the Agreement, Consultant shall provide commercially reasonable cooperation to facilitate the orderly transition of Customer Data maintained within the Services. Such cooperation shall include provision of available data exports, configurations, reports, and documentation maintained within the Services. Any transition assistance requested by City beyond Consultant's standard data export and off-boarding processes shall be provided at Consultant's then-current professional services rates unless the termination resulted from Consultant's material breach of the Agreement.”
e. Exhibit A. Exhibit A is revised by deleting “Order Form #O-05422- 2025” in its entirety and replacing it with “Order Form #O-05422-2025-1”, attached hereto and incorporated herein by reference.
f. SOW/Outstanding Deliverables. The Parties acknowledge that certain project activities and deliverables may remain in progress as of the Effective Date.

The Parties agree to work collaboratively and in good faith to finalize mutually agreeable SOWs and complete remaining deliverables in accordance with mutually agreed project schedules. The Parties shall use commercially reasonable efforts to finalize the Power BI Dashboards and Financial Engagement SOWs within thirty (30) days following the Effective Date. The Parties acknowledge that completion of such SOWs remains subject to mutual agreement regarding scope, schedule, and implementation requirements. If the Parties are unable to finalize such SOWs within such period, they shall continue to negotiate in good faith toward completion thereof.

3. Compliance with City Procurement Requirements. The Parties acknowledge and agree that this Amendment No. 1 constitutes a single, integrated multiyear contract approved by the Council. This Amendment No. 1 is not intended to (and shall not be construed to) divide or segment the Agreement for the purpose of avoiding applicable procurement thresholds, competitive bidding requirements, or approval authority limitations under the City Charter or Municipal Code.

4. Ratification and Clarification of Prior Actions. To the extent the Agreement or its exhibits referenced multi-year pricing or potential renewal terms, such provisions are hereby ratified and clarified as part of this Council-approved Amendment No. 1. This Amendment No. 1 supersedes any prior interpretation that the Agreement constituted separate or independent annual agreements.

5. Annual Appropriation. Notwithstanding any other provision of the Agreement, the City’s payment obligations under this Amendment No. 1 are subject to the appropriation of funds by the Council for each fiscal year during the term. In the event sufficient funds are not appropriated for any fiscal year, the City may terminate the Agreement without penalty upon written notice to Consultant.

6. No Guarantee of Minimum Expenditure. Nothing in this Amendment No. 1 shall be construed to guarantee that the City will expend any specific amount in any given fiscal year. Payment shall be made only for services authorized and actually performed in accordance with the Agreement.

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7. No Waiver. The City’s continued use of the software or acceptance of Services despite prior deficiencies, delays, support issues, or operational disruptions shall not waive any rights, remedies, claims, or future enforcement rights available to the City under the Agreement, this Amendment No. 1, or applicable law.

8. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement as amended shall remain in full force and effect, and shall govern the actions of the Parties under this Amendment No. 1. Whenever the term “Agreement” appears in the original Agreement from and after the date of this Amendment No. 1, it shall mean the Agreement as amended.

9. Electronic Transmission. A manually signed copy of this Amendment No. 1 which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Amendment No. 1 for all purposes.

10. Counterparts. This Amendment No. 1 may be signed in counterparts, each of which shall constitute an original.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 on the Effective Date.

CITY SAN BERNARDINO
Approved By:

Eric Levitt
City Manager
Attested By:

Telicia Lopez, CMC
City Clerk
Approved as to Form:

City Attorney
Best Best & Krieger LLP

IGM TECHNOLOGY CORPORATION
Michael Mattson
Chief Commercial Officer
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Exhibit A

ORDER FORM
Prepared by Name: April Peele
Prepared by Email: [email protected]
Customer Information Gravity Information
City of San Bernardino, CA IGM Technology Corp
Billing Address:
201 North E Street
San Bernardino, CA 92401
Primary Address:
445 King St W, Suite 400
Toronto, ON M5V 1K4
Primary Contact Name: Jeannie Fortune Contact Name: Michael Mattson Primary Contact Email: [email protected] Contact Title: Chief Revenue Officer Billing Email Address: Contact Email: [email protected] Order Details
Subscription Start Date: 01/15/25 Total Five-Year Not-to-Exceed Fee: $467,071 Subscription End Date: 01/14/30 Total One-Time Services Fee: N/A Currency: USD Annual Price Adjustment: 5%
Payment Term: Net 30 Contract Term (Months): 60
Software Services
Product/Service
Additional Details
(If applicable)
Budget Book Automation As per O-05422-2025
Budget in Brief Automation As per O-05422-2025
Budgeting Development
(including Operating, Capital and Personnel budgeting)
As per O-05422-2025
Transparency As per O-05422-2025
Business Intelligence Dashboards As per O-05422-2025
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Billing Table
Year Start Date End Date
Budgeting Suite
O-05422-2025
Status
1 January 15, 2025 January 14, 2026 $87,100 Paid
2 January 15, 2026 January 14, 2027 $90,149 Outstanding 3 January 15, 2027 January 14, 2028 $93,304 Future
4 January 15, 2028 January 14, 2029 $96,569 Future
5 January 15, 2029 January 14, 2030 $99,949 Future
Additional Details:

This Exhibit A supersedes Exhibit A attached to the “Original Agreement" called PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND IGM TECHNOLOGY CORPORATION, which had an effective date of February 10, 2025. The Original Exhibit A shall be null and void as of the execution of this Order Form by both Parties. All other
No Other Changes
Except as expressly amended herein, all other terms and conditions of the Original Agreement shall remain in full force and effect.

Signatures
This Order Form is entered into between IGM Technology Corp, with its principal place of business at 445 King St W, Suite 400 Toronto, ON M5V 1K4 (“Company” or “Gravity”), and the entity identified above (“Customer”), and is effective as of the date on which the last party executes this Order Form “the “Effective Date”).

IGM Technology Corp. City of San Bernardino
Signature: Signature:

Name: Name:

Title: Title
Date Date:

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PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SAN BERNARDINO
AND

IGM TECHNOLOGY CORPORATION
This professional services agreement (“Agreement”) is made and entered into as of February 10, 2025 (“Effective Date”), by and between the City of San Bernardino (a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, California 92401) (“City”) and IGM Technology Corporation (a corporation with its principal place of business at 318-77 McMurrich Street, Toronto, Ontario M5R 3V3) (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. City is a public agency of the State of California and is in need of Consultant’s Gravity Implementation Budget software services (“Project”); and B. Consultant is duly licensed and has the necessary qualifications to provide such services; and
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in Consultant’s Order Form Number O-05422-2025 of January 2, 2025 (attached hereto as Exhibit A) and Statement of Work (attached hereto as Exhibit A-1), both of which are incorporated herein by reference. In the event of any inconsistency between the terms of the Exhibits A and A-1 and this Agreement, the terms of this Agreement shall govern.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation
a. Subject to paragraph 4b below, the City shall pay for such services in accordance with the “Billing Table” set forth in Exhibit A.

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b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of eighty-seven thousand, one hundred dollars ($87,100). This amount is to cover all related costs for the duration of the term, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice.

The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by the Parties and informal consultations with the other party indicate that a change is warranted, it shall be processed by the Consultant forwarding a letter to the City outlining the changes with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

6. Term. This Agreement shall commence on the Effective Date and continue through January 14, 2026, unless the Agreement is previously terminated as provided for herein (“Term”).

7. Maintenance of Records; Audits
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term.

9. Delays in Performance
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 879

Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics, or quarantine restrictions. “Orders of governmental authorities” includes ordinances; emergency proclamations and orders; and rules to protect the public health, welfare, and safety.
b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.
c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the Federal, state, and local government (including California Division of Occupational Safety and Health Administration requirements). b. If required, Consultant shall assist the City as requested in obtaining and maintaining all permits required of Consultant by Federal, state, and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and / or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the Scope of Services.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

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14. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such personnel including but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured. The City (its officials, officers, employees, agents, and volunteers) shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Consultant shall take out and maintain (during the performance of all work under this Agreement in amounts not less than specified herein) Commercial General Liability Insurance in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as Insurance Services Office (“ISO”) Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
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(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse, and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City at all times during the performance of the work under this Agreement.
(ii) Coverage for automobile liability insurance shall be at least as broad as ISO Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City) designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles; provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 882

Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement (all in accordance with the “Workers’ Compensation and Insurance Act”, Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein). Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions). Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession (in a form and with insurance companies acceptable to the City and in an amount indicated herein) at all times during the performance of the work under this Agreement. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
f. Privacy/Network Security (Cyber). At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches; (2) system breaches; (3) denial or loss of service; and (4) the introduction, implantation, or spread of malicious software code.
g. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury, personal
injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the Parties required to be named as Additional Insured pursuant to this Agreement.

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h. Evidence Required. Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer; and shall certify the names of the insured, any additional insureds (where appropriate), the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance, or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period (a) if the retroactive date is advanced past the effective date of this Agreement; (b) if the policy is cancelled or not renewed; or (c) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City (its officials, officers, employees, agents, and volunteers) or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.

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j. Qualifying Insurers. All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any Federal law.
k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement (including, but not limited to, the provisions concerning indemnification). (ii) If at any time during the life of the Agreement any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant; or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City (nor the City Council; any member of the City Council; or any of the officials, officers, employees, agents, or volunteers) shall be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify, and hold the City (its elected and appointed officials, officers, employees, agents, and authorized volunteers) free and harmless from any and all claims (demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind in law or equity to property or persons including wrongful death (“Claims”)) in any manner arising out of, pertaining to, or incident to any alleged acts (errors, omissions, or willful misconduct) of Consultant (its officials, officers, employees, subcontractors, consultants, or agents) in connection with the performance of the Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 885

Consultant’s services, the Project, or this Agreement (including without limitation the payment of all damages, expert witness fees, attorneys’ fees, and other related costs and expenses). This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City (the City Council, members of the City Council, its employees, or authorized volunteers). Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement. b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then and only to the extent required by Civil Code section 2782.8 which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the services or this Agreement; and upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim (including the cost to defend) shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify, and hold the City (its elected officials, officers, employees, and agents) free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), and debarment of contractors and subcontractors (Labor Code Section 1777.1). a. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies it fully complies with all requirements and restrictions of state and Federal law respecting the employment of undocumented aliens (including but not limited to the Immigration Reform and Control Act of 1986, as may be amended from time to time); and shall require all subconsultants and sub-subconsultants to comply with the Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 886

same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or Federal court situated in the County of San Bernardino, State of California.

21. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant.

In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall (at no cost to City) provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City; and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

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25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

27. Organization. Consultant shall assign Paul Felton as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: C. Jeannie Fortune
Director of Finance and
Management Services
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
CONSULTANT:

IGM Technology Corp
318-77 McMurrich St
Toronto, ON, M5R 3V3
Attn: Michael Mattson,
Chief Commercial Officer

30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

32. Entire Agreement. This Agreement, including the Exhibits, represents the entire understanding of the Parties as to those matters contained herein; and supersedes Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 888

and cancels any prior or contemporaneous oral or written understanding, promises, or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein; and that any other agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance; and the remaining provisions of this Agreement shall remain in full force and effect.

34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators, and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof; and shall not in any way affect the meaning or interpretation of this Agreement.

38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person (other than a bona fide employee working solely for Consultant) to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person (other than a bona fide employee working solely for Consultant) any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. No official, officer, or employee of City (during the term of Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 889

his or her service with City) shall have any direct interest in this Agreement for the term of this Agreement; or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

43. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SAN BERNARDINO
AND

IGM TECHNOLOGY CORPORATION
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

CITY OF SAN BERNARDINO
APPROVED BY:

Bill Gallardo
Interim City Manager
ATTESTED BY:

Genoveva Rocha
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

IGM TECHNOLOGY CORPORATION
Michael Mattson
Chief Commercial Officer
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EXHIBIT A
Agency / Client: Service Provider: IGM Technology Corp
City of San Bernardino, CA
Address: 201 North E Street
San Bernardino, CA 92401
USA
Billing Contact: Jeannie Fortune
Interim Director of Finance & Mgmt Services
[email protected]
(909) 384-5144
IGM Contact: Paul Felton
Director, Western U.S.
[email protected]
415 999-1724

ORDER DETAILS
Order Form #: O-05422 – 2025 Subscription Start Date: January 15th, 2025 Created on: Jan 2, 2025 Subscription End Date: January 14th, 2026 Quote Valid for: 30 days Contract length: 12 months
Billing Frequency Annual Payment Terms: Net 30

SOFTWARE SERVICES
Products / Modules: Description Annual Fee:
 Budget Book Automation w/ ADA
 English + Spanish
 Budget in Brief Automation w/ ADA
Includes environment setup, provisioning,
administrator, interface configuration, and
user training.
$87,100
 English + Spanish
 Budgeting Development Access includes up to 25 named users.  Operating
 Capital Access up to 40 Budgeting Users.
 Personnel
 Open Data Transparency +Digital Budget Book
 BI Dashboards

PROFESSIONAL SERVICES
Products / Modules: Description Total One-Time Fee:
 IGM Gravity Implementation See details in SOW in Exhibit A Included in year 1 Fee

BILLING TABLE
Period Date
Software Professional
Services Services Total Services Notes
Year 1 Jan. 15,2025 – Jan. 14, 2026 $87,100 Included $87,100 ● Year 2 Jan. 15,2026 – Jan. 14, 2027 $90,149* $90,149*
Year 3 Jan. 15,2027 – Jan. 14, 2028 $93,304* $93,304*
Year 4 Jan. 15,2028 – Jan. 14, 2029 $96,569* $96,569*
Year 5 Jan. 15,2029 – Jan. 14, 2030 $99,949* $99,949*
Address: 318-77 McMurrich St
Toronto, ON, M5R 3V3
Contract commitment
period 1 Year w/ optional
renewal years outlined in
the billing table herein.

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Service Fees in subsequent years will be governed by the terms and conditions of this SaaS Service Agreement. In subsequent years, Service Fees are payable net 30 days after the renewal date.

Implementation fees are payable net 30 days after the Effective Date of this agreement.

This SaaS Services Agreement (“Agreement”) is entered into on this 10th day of February 2025 (the “Effective Date”) between IGM Technology Corp. with a place of business at 77 McMurrich St Unit 318, Toronto, Ontario (“Company”), and the Customer listed above (“Customer”). This Agreement includes and incorporates the attached Terms and Conditions and contains, among other things, warranty disclaimers, liability limitations and use limitations. There shall be no force or effect to any different terms of any related purchase order or similar form even if signed by the parties after the date hereof.

IGM Technology Corp.: City of San Bernardino, CA:

By: By:

Name: Name:

Title: Title:

Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Bill Gallardo
Interim City Manager
Michael V. Mattson
Chief Commercial Officer
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EXHIBIT A-1
Statement of Work
The Company will provide the following services and comprehensive training to the following modules:
 Budget Book Automation
o Full English Version
o Full Spanish Version
 Budgeting Implementation
o Operating
o Capital
o Personnel
 Budget in Brief Automation
o Full English Version
o Full Spanish Version
 Open Data Transparency w/ Digital Budget Book
 BI Dashboards
Gravity’s deployment methodology uses an iterative approach to guide our customers through the successful implementation of our products. Drawing on years of experience working with and leading government entities, as well as best practices from both the public and private sectors, we ensure a successful implementation. This methodology demands a high level of focus and engagement from both parties to achieve the desired results
Gravity will take a similar approach for each module through the implementation.

Phase 1: Discovery and Planning
During the Discovery and Planning phase of the project, Gravity and the Customer will work together to design a project plan and configuration guide to meet the goals of the Customer.

Some of the tasks to be completed during the Discovery and Planning Phase are:
 Contract Signed and Reviewed with Customer
 Agree upon starting date of project
 Kick off of project
 Review current system and identify configuration within Gravity  Identify any Gaps and proposed solution
Phase 2: Configuration
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After Gravity and the Customer have agreed on the design of the solution, the configuration can begin.

During the configuration phase of the project, Gravity will take on the task of conjuring the system based on the agreed upon design. When questions or concerns arise it will be important for Gravity and the Customer to review and agree upon updated configuration.

Some of the tasks to be completed during the Configuration phase include:
 Data elements, tables, roles, reports, data file extracts, data file import configurations, active directory integration, etc. are configured to meet the Customer’s requirements  Configuration settings have been loaded and system tested  Configuration settings are available for UAT and Training purposes  Data will be loaded
Phase 3: Testing/Training
After the system has been configured and the project leaders feel it is ready for testing, the implementation will move into the testing and training phase. During the testing phase Gravity and the Customer will prepare a testing plan to ensure the system is working to the design that was agreed upon in phase 1 and configured in phase 2. The Customer will provide Gravity with a list of any areas that need to be updated to ensure the software is ready to Go-Live.

Once the system has been tested and approved, the training of end users can occur. Gravity will work collaboratively with the Customer on the training needs and develop training materials. Gravity and/or the Customer will deliver training to end users.

Some of the tasks to be completed during the Testing/Training phase include:
 A User Acceptance Testing (UAT) plan will be created and reviewed in collaboration with the customer.
 The customer will conduct UAT and provide any needed changes or concerns.  Gravity will update to ensure successful UAT
 A training plan will be developed and reviewed with the Customer.  Training will be completed.
 Training materials provided to the Customer
Phase 4: Go-Live
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The last phase of the project is to Go-Live. Once the configuration has been tested and training complete, the Customer can schedule a Go-Live date. During the Go-Live event Gravity will support the users with any questions that may arise.

Some of the tasks to be completed during the Testing/Training phase include:
 Gravity and the Customer will agree upon Go-Live Date.  Communication plan developed for end users
 Gravity supports the Customer in initial Go-Live and questions answering Deliverables: Final acceptance from the Customer
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EXHIBIT B
Service Level Terms
The Services shall be available 99.9%, measured monthly, excluding holidays and weekends and scheduled maintenance. If Customer requests maintenance during these hours, any uptime or downtime calculation will exclude periods affected by such maintenance. Further, any downtime resulting from outages of thirdparty connections or utilities or other reasons beyond Company’s control will also be excluded from any such calculation. Customer's sole and exclusive remedy, and Company's entire liability, in connection with Service availability shall be that for each period of downtime lasting longer than one hour, Company will credit Customer 5% of Service fees; provided that no more than one such credit will accrue per day.

Downtime shall begin to accrue as soon as Customer (with notice to Company) recognizes that downtime is taking place, and continues until the availability of the Services is restored. In order to receive downtime credit, Customer must notify Company in writing within 24 hours from the time of downtime, and failure to provide such notice will forfeit the right to receive downtime credit. Such credits may not be redeemed for cash. Company will apply any credits accumulated in the prior annual period, towards the Service Fees in the next annual period.

Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 897

EXHIBIT C
Support Terms
IGM will provide Technical Support to customer via both telephone and electronic mail Monday – Friday between 6am – 8pm Eastern Time (“Support Hours”).

Customer may initiate a helpdesk ticket during Support Hours by calling IGM’s customer support line or any time by emailing [email protected]
Company will use commercially reasonable efforts to respond to all Helpdesk tickets within one (1) business day.

Emergency customer support is available outside of Support hours and can be initiated by calling IGM’s customer support line or emailing [email protected] Docusign Envelope ID: D3F6ACBF-61EE-4055-9DEB-64A5CC9E32AE Packet Page. 898

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Tarik Rahmani, Director of Finance & Management Services Department: Finance & Management Services
Subject: Pre-Approval of Mayor and City Council Travel for FY 2026/27 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve travel for elected officials for FY 2026/27 as outlined. Individual travel shall remain subject to available appropriations and compliance with the City’s Travel Authority and Expense Policy.

City Manager's Comments
This item provides pre-approval from the City Council on Mayor and City Council eligible conferences. These are consistent with past Conferences attended.

Executive Summary
The Travel Authority and Expense Policy requires Mayor and City Council approval for travel by elected officials. Annual pre-approval of commonly attended conferences and meetings simplifies administration while maintaining compliance with the adopted policy. Pre-approved travel for FY 2026/27 includes events sponsored by key organizations like Cal Cities, NLC, and SCAG, allowing City officials to advocate for policies and participate in important committee meetings. This approach supports the City’s operational and intergovernmental objectives.

Background
The Travel Authority and Expense Policy, Authorized Expenses Section, subsection (b) “Prior to Trip – Advance Approval,” adopted by Resolution No. 2024-105, requires pre-approval by the Mayor and City Council for any travel by an elected official. Annual pre-approval of commonly attended events, committee meetings, conferences, seminars, and other travel eases the administrative burden while ensuring compliance with the adopted Policy so that the Mayor and City Council can complete travel that is beneficial to the City.

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Discussion
Pre-approved travel for FY 2026/27 includes all events sponsored by the following organizations:
• League of California Cities (“Cal Cities”)
• National League of Cities (“NLC”)
• Southern California Association of Governments (“SCAG”) • San Bernardino County Transportation Authority (“SBCTA”) • US Conference of Mayors
• International Council of Shopping Centers (“ICSC”)
• International City/County Management Association (“ICMA”) The City is currently an active member of Cal Cities, NLC, and SCAG, and City officials routinely attend events sponsored by these organizations. Several City officials also serve on policy committees that are conducted by these organizations, including the Community Services Policy Committee and the Transportation, Communications, and Public Works Policy Committee for Cal Cities. By attending events sponsored by these organizations and participating in committee meetings where they serve as members, City officials can advocate for policies and help shape legislative platforms aligned with the City’s interests. This is especially important as the City is re-establishing itself as a regional leader. Pre-approving travel to events sponsored by Cal Cities, NLC, and SCAG for FY 2026/27 will afford City officials greater flexibility in attending events where they can conduct business and advocate for policies that benefit the City.

All travel remains subject to the City’s adopted Travel Authority and Expense Policy, available budget appropriations, and standard reimbursement requirements.

Strategic Targets and Goals
This item aligns with Key Target No. 1d: Improved Operational and Financial Capacity – Create a framework for spending decisions, and Key Target No. 2c: Focused, Aligned Leadership and Unified Community – Re-establish City as the Regional Leader/County Seat.

Fiscal Impact
There is no additional fiscal impact associated with this item. Funding for elected official travel and conferences is included in the FY 2026/27 Adopted Budget.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve travel for elected officials for FY 2026/27 as outlined. Individual travel shall remain subject to available appropriations and compliance with the City’s Travel Authority and Expense Policy.

Attachments
Attachment 1 - Travel Authority and Expense Policy
Attachment 2 - Resolution 2024-105
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Ward:

All Wards
Synopsis of Previous Council Actions:

November 19, 2025 Mayor and City Council approved the FY 2025/26 travel for elected officials
August 7, 2024 Mayor and City Council approved the FY 2024/25 travel for elected officials
CC: Eric Levitt, City Manager
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Tarik Rahmani, Director of Finance
Department: Finance & Management Services Department
Subject: Joint Resolution Updating Authorized Representatives for Existing City and Successor Agency Banking,
Investment, Operating, and Debt-Trustee Accounts (All
Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, and the Mayor and City Council of the City of San Bernardino, California acting in its capacity as the legislative body of the City and separately as the governing board of the Successor Agency to the former Redevelopment Agency of the City of San Bernardino, adopt Joint Resolution No. 2026-128 to:

1. Confirm the existing financial institutions and account programs, and the legal entity and limited purpose applicable to each, as set forth in Exhibit A to the Resolution;

2. Designate the officials named in the Resolution as authorized representatives for the specific banking, investment, operating, debt-trustee, and Successor Agency functions stated in the Resolution;

3. Direct the Director of Finance and Management Services to complete institutionrequired documentation and remove former authorized representatives from the affected accounts; and

4. Supersede prior resolutions and signatory designations for the accounts addressed by the Resolution only to the extent inconsistent with the authorized-representative designations approved by the Resolution.

This action does not authorize a new depository, a new financial account, a change to the City’s adopted Investment Policy, or a modification of any applicable bond document, trust agreement, Recognized Obligation Payment Schedule, accountspecific control, or internal approval requirement.

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City Manager's Comments
The City Manager recommends approval. This will update authorized representatives.

Executive Summary
Personnel changes require the City and Successor Agency to remove former authorized representatives and update institution records for the existing accounts identified in the attached Resolution. The Resolution consolidates prior institutionspecific signatory resolutions while preserving the separate legal capacities, account ownership, investment authority, and account-specific controls of the City and Successor Agency.

Background
The City and Successor Agency must update bank and investment account signature authorizations on file with the various financial institutions that hold City and Successor Agency funds as personnel and organizational changes occur. San Bernardino Municipal Code section 2.10.030 requires City money to be deposited in depositories designated by the Mayor and City Council. Sections 2.08.010 and 2.10.030 place City Treasurer functions, custody of City funds, and investment administration within the Finance and Management Services Department, subject to the Council-adopted Investment Policy. Section 2.72.010 separately requires checks or warrants paying approved City demands to be signed by the City Treasurer, or another Councildesignated City official, and countersigned by the City Clerk.

Discussion
Each financial institution or governmental investment program requires evidence of authority in the form it prescribes. Council adoption of the Resolution provides the governing-body authorization. Finance staff must thereafter complete and submit the applicable signature cards, certifications, resolutions, and account-maintenance forms, and each change becomes operative only after acceptance by the affected institution.

The City and Successor Agency have cash, investments, and other funds required to be held by fiscal agents in the following institutions:

1. Wells Fargo Bank, City;

2. Wells Fargo Bank, Successor Agency;

3. U.S. Bank, City;

4. U.S. Bank, Successor Agency;

5. BNY (Bank of New York) Mellon, City;

6. BNY (Bank of New York) Mellon, Successor Agency;

7. Citizens Business Bank, Successor Agency;

8. Local Agency Investment Fund (LAIF), City - this program offers local agencies to participate in a major portfolio through the State Treasurer’s Office;

9. Authorized Brokers/Dealers for the City and Successor Agency;

10.Computershare Trust Company City; and

11.Bank of America, City.

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The attached joint Resolution consolidates prior institution-specific signatory authorizations. Exhibit A identifies each existing financial institution or program by legal entity and limited purpose. The Resolution supersedes prior resolutions and signatory designations only to the extent inconsistent with the new authorized-representative designations. It does not supersede or modify any bond document, indenture, trust agreement, Recognized Obligation Payment Schedule, Investment Policy provision, treasury-management agreement, or account-specific control.

Following adoption, Finance staff will submit a certified copy of the Resolution and the institution-specific documentation required to add the approved representatives and remove former representatives. Finance will retain confirmation from each institution showing when the changes became effective. Adoption of the Resolution alone does not constitute confirmation that an institution has completed the change.

Under San Bernardino Municipal Code sections 2.08.010 and 2.10.030, the Finance and Management Services Department performs City Treasurer functions, and the Director administers custody and investment of City funds under the Council-adopted Investment Policy. The Resolution therefore distinguishes general banking-document authority from authority to invest, reinvest, purchase, sell, or exchange securities.

Strategic Goals and Priorities
Approval of the resolution aligns with Key Target No. 1: Financial Stability by ensuring that the financial and administrative requirements to continue day-to-day operations in the Finance department are completed and kept up to date.

Fiscal Impact
There is no financial impact associated with adopting the attached Resolution.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, and the Mayor and City Council of the City of San Bernardino, California acting in its capacity as the legislative body of the City and separately as the governing board of the Successor Agency to the former Redevelopment Agency of the City of San Bernardino, adopt Joint Resolution No. 2026-128 to:

5. Confirm the existing financial institutions and account programs, and the legal entity and limited purpose applicable to each, as set forth in Exhibit A to the Resolution;

6. Designate the officials named in the Resolution as authorized representatives for the specific banking, investment, operating, debt-trustee, and Successor Agency functions stated in the Resolution;

7. Direct the Director of Finance and Management Services to complete institutionrequired documentation and remove former authorized representatives from the affected accounts; and
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8. Supersede prior resolutions and signatory designations for the accounts addressed by the Resolution only to the extent inconsistent with the authorized-representative designations approved by the Resolution.

This action does not authorize a new depository, a new financial account, a change to the City’s adopted Investment Policy, or a modification of any applicable bond document, trust agreement, Recognized Obligation Payment Schedule, accountspecific control, or internal approval requirement.

Attachments
Attachment 1 – Resolution 2026-128 – San Bernardino – All Authorized Banking Institutions and Signature Authorities
Attachment 2 – Exhibit A – Authorized Financial Institutions and Programs by Legal Entity
Ward:

All Wards
Synopsis of Previous Council Actions:
07-15-2026 City Council approved Bank of America as an approved banking institution and signatories of existing personnel at the time. 07-02-2025 City Council approved Bank signatories of existing personnel at the time. 02-19-2025 City Council approved Bank signatories of existing personnel at the time. 01-15-2025 City Council approved Bank signatories for Computershare Debt Trustee Services.
06-05-2024 City Council approved Bank signatories of existing personnel at the time. 05-01-2024 City Council approved Bank signatories of existing personnel at the time. 11-01-2023 City Council approved Bank signatories of existing personnel at the time.

CC
Eric Levitt, City Manager
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Resolution No. 2026-128
Resolution 2026-128
August 5, 2026

RESOLUTION NO. 2026-128

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO AUTHORIZING

DESIGNATED FINANCIAL INSTITUTIONS, APPROVING

AUTHORIZED SIGNATORIES FOR CITY BANKING,

INVESTMENT, OPERATING, DEBT TRUSTEE, AND

SUCCESSOR AGENCY ACCOUNTS, AND REVOKING
PRIOR INCONSISTENT AUTHORIZATIONS.

WHEREAS, the City of San Bernardino is a municipal corporation established under the laws of the State of California; and
WHEREAS, the City maintains various banking, investment, operating, and debt-related accounts with financial institutions and governmental investment programs for the purpose of conducting City business, managing public funds, and administering financial obligations; and WHEREAS, the City and the Successor Agency maintain existing accounts and financial relationships with the institutions and programs identified by legal entity and limited purpose in Exhibit A, attached hereto and incorporated herein by this reference; and WHEREAS, the City periodically needs to update authorized signatories due to changes in City personnel, organizational structure, or changes in employee duties and responsibilities; and WHEREAS, the Successor Agency to the former Redevelopment Agency of the City of San Bernardino ("Successor Agency") maintains certain accounts and financial obligations requiring authorized representatives to conduct transactions and execute necessary documentation; and WHEREAS, pursuant to Health and Safety Code section 34173, the Successor Agency is a separate public entity from the City, and the accounts, assets, liabilities, and financial obligations of the two entities must remain separately administered; and WHEREAS, the financial institutions and service providers require formal authorization by the City Council identifying the individuals authorized to act on behalf of the City and, where applicable, the Successor Agency; and
WHEREAS, the Mayor and City Council desire to adopt a single comprehensive resolution authorizing financial institutions, establishing authorized signatories, and superseding prior inconsistent banking resolutions and authorizations.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are a substantive part of this Resolution.

SECTION 2. City Financial Institutions and Programs. The financial institutions and programs identified under “City of San Bernardino” in Exhibit A are confirmed and authorized solely Packet Page. 928
Resolution No. 2026-128
Resolution 2026-128
August 5, 2026

for the existing City accounts and limited purposes stated therein. City staff is authorized to complete and submit institution-required documents necessary to maintain those existing accounts and implement the authorized-representative changes approved by this Resolution.

This Resolution does not independently authorize a new financial institution, depository, account, service, account closure, or account transfer. Any such action shall require separate approval by the Mayor and City Council unless expressly permitted under applicable law and an existing Council-approved delegation of authority.

SECTION 3. The following City officials are hereby designated as authorized representatives and signatories for City banking, investment, operating, and debt trustee accounts maintained with the financial institutions and programs identified in Section 2 of this Resolution. Any individual appointed to serve in an acting or interim capacity in one of the below-designated positions shall possess the authority granted to that position under this Resolution during the period of such appointment, unless otherwise directed by the City Council.

Position Individual Name
City Manager
Deputy City Manager
Eric Levitt
Tanya Romo
Director of Finance & Management Services Tarik Rahmani SECTION 4. All prior resolutions, authorizations, signature cards, and designations of authorized signatories adopted by the Mayor and City Council relating to City banking, investment, operating, debt trustee, or Successor Agency accounts are hereby superseded and revoked to the extent inconsistent with this Resolution.

SECTION 5. The authorized representatives identified in Section 3 are authorized, subject to applicable laws, City policies, internal controls, contractual requirements, and financial institution requirements, to: (1) Execute signature cards, account agreements, resolutions, certifications, account maintenance documents, treasury management documents, and other banking documents required by financial institutions; (2) Deposit, withdraw, transfer, invest, reinvest, or otherwise manage funds maintained in City accounts; (3) Execute instructions, certifications, and documents necessary for debt trustee services, including services provided by Computershare Trust Company, National Association; (4) Execute documents necessary to administer City operating accounts, investment accounts, special-purpose accounts, and other financial accounts maintained by the City.

Investment authority is limited to the Director of Finance and Management Services serving as City Treasurer and any additional Finance official authorized under applicable law and the Council-adopted Investment Policy.

SECTION 6. Unless otherwise required by law, applicable agreements, bond documents, investment requirements, or financial institution procedures, any two (2) authorized signatories identified in Section 3 are authorized to execute checks, drafts, and other negotiable instruments requiring multiple signatures on behalf of the City.

SECTION 7. Successor Agency Financial Institutions. The Mayor and City Council, acting solely as the governing board of the Successor Agency to the former Redevelopment Agency of the City of San Bernardino, confirm the financial institutions and programs identified under “Successor Packet Page. 929
Resolution No. 2026-128
Resolution 2026-128
August 5, 2026

Agency” in Exhibit A solely for the existing Successor Agency accounts and limited purposes stated therein.

The officials authorized by this Resolution may execute institution-required documents and conduct transactions only on behalf of the Successor Agency and only to the extent permitted by applicable law, approved Recognized Obligation Payment Schedules, bond documents, indentures, trust agreements, account agreements, and internal controls.

Nothing in this Resolution authorizes the commingling of City and Successor Agency funds or permits a City obligation to be paid from Successor Agency funds, or a Successor Agency obligation to be paid from City funds, except as separately authorized by law and an approved agreement.

SECTION 8. Nothing in this Resolution shall supersede or modify any contractual, statutory, bond, loan, investment, or operating agreement requirement applicable to a specific account, including requirements for additional authorized representatives, approval procedures, or financial controls.

SECTION 9. Bank of America is authorized solely for the Shandin Hills Golf Club operating account. This Resolution does not authorize other City accounts with Bank of America unless separately approved by the City Council. Any requirements contained in the agreement governing operation of Shandin Hills Golf Club regarding additional management representatives or account controls shall remain in effect.

SECTION 10. The authorized representatives identified in Section 3 are authorized to deposit and withdraw funds from the Local Agency Investment Fund on behalf of the City in accordance with applicable laws, regulations, and LAIF requirements.

SECTION 11. That the Mayor and City Council of the City of San Bernardino finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 12. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 13. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 5th day of August, 2026.

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Resolution No. 2026-128
Resolution 2026-128
August 5, 2026

Helen Tran, Mayor
City of San Bernardino
Attest:

Telicia Lopez, CMC, City Clerk
Approved as to form:

Albert Maldonado, City Attorney
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Resolution No. 2026-128
Resolution 2026-128
August 5, 2026

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-128, adopted at a regular meeting held on the 5th day of August, 2026 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT

SANCHEZ
IBARRA

FIGUEROA

SHORETT
KNAUS
FLORES
ORTIZ
WITNESS my hand and official seal of the City of San Bernardino this day of 2026.

Telicia Lopez, CMC, City Clerk
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EXHIBIT A TO RESOLUTION NO. 2026-128

AUTHORIZED FINANCIAL INSTITUTIONS AND PROGRAMS BY LEGAL ENTITY These existing institutions and programs are authorized only for the legal entity and limited purpose shown.

This Exhibit does not authorize a new depository, account, service, or signatory; disclose account numbers or security credentials; or alter applicable law, the Investment Policy, a Recognized Obligation Payment Schedule, bond or trust documents, account agreements, or internal controls.

Legal Entity Financial Institution /
Program
Existing Limited Purpose
City of San Bernardino Wells Fargo Bank Existing City general demand banking account(s).

City of San Bernardino U.S. Bank Existing City debt-trustee services.

City of San Bernardino Local Agency Investment
Fund (LAIF)
City investment account.

City of San Bernardino Shuster Advisory Group City investment fiduciary.

City of San Bernardino Charles Schwab City investment custodian.

City of San Bernardino Computershare Trust
Company, National
Association
Existing City debt-trustee services.

City of San Bernardino Bank of America Shandin Hills Golf Club operating account only.

Successor Agency Wells Fargo Bank Existing Successor Agency general demand account(s).

Successor Agency U.S. Bank Existing Successor Agency
account(s).

Successor Agency Citizens Business Bank Existing Successor Agency account(s).

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Andrea Russell, Director of Human Resources
Department: Human Resources
Subject: Amendment to Professional Services Agreement with Alliant Insurance Services, Inc.

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, Authorize the City Manager or designee to execute the First Amendment to the Professional Services Agreement with Alliant Insurance Services, Inc., increasing the not-to-exceed amount from $150,000 to $780,606.02.

City Manager's Comments
The City Manager recommends approval.

Executive Summary
Amending the insurance services agreement with Alliant by increasing the not-toexceed limit for future renewals in accordance with the original agreement and setting the renewal term of up to five (5) years.

Background
Alliant Insurance Services, Inc. has been the City’s employee benefit broker and consultant since 2013. Alliant is also the exclusive broker for PRISM (Public Risk Innovation, Solutions, and Management), a public agency risk-sharing pool, which allows the City to benefit from pooled insurance purchasing power, and reduced premiums. In 2019, Council approved Resolution No 2019-41 to extend the agreement through June 30, 2025. On May 7, 2025 City Council approved the Professional Service Agreement with Alliant Insurance Services, Inc. in the amount of $150,000. for FY 2026/27.

Discussion
The Original Agreement with Alliant Insurance Services Inc. was approved with a notto-exceed amount of $150,000, with future increases being subject to annual Packet Page. 934
inflationary increases of 2%, however the term of the agreement was not specified.

The purpose of this amendment is to clarify that the term of the agreement will be for a period of up to five (5) years from the date of the Original Agreement, terminating on 6/30/2030, and to increase the total not-to-exceed amount of the entire contract by the cost associated with each annual renewal.
2021-2025 Strategic Targets and Goals
Authorization of this amendment aligns with Key Target No. 1e: Improved Operational & Financial Capacity – Minimize Risk and Litigation Exposure by ensuring affordable medical insurance coverage for employees and affordable liability insurance maintaining access to the PRISM risk sharing pool.

Fiscal Impact
The fiscal impact of this amendment is an additional $630,606.02 over a period of five (5) years. There is sufficient funding in the Human Resources budget, Professional Contractual Services account with future increases to be included in subsequent annual budget requests.

FISCAL YEAR COST
FY 2025/26 $150,000
FY 2026/27 $153,000
FY 2027/28 $156,060
FY 2028/29 $159,181.20
FY 2029/30 $162,364.82
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, Authorize the City Manager or designee to execute the First Amendment to the Professional Services Agreement with Alliant Insurance Services, increasing the not-to-exceed amount from $150,000 to $780,606.02.

Attachments
Attachment 1 – Professional Services Agreement with Alliant Insurance Services.

Attachment 2 - First Amendment to the Professional Services Agreement with Alliant Insurance Services.

Attachment 3 - Updated Sole Source Justification
Ward:

All Wards
Synopsis of Previous Council Actions:

May 7, 2025 Mayor and City Council authorized the City Manager to execute the Professional Services Agreement with Alliant Insurance Services, Inc. in the amount of $150,000.

March 20, 2019 Mayor and City Council adopted Resolution No. 2019-41 to Packet Page. 935
extend the agreement with Alliant Insurance Services through June 30, 2025
April 18, 2014 Mayor and City Council authorized the City Manager to execute the first amendment to the Professional Services Agreement with Alliant Insurance Services, Inc.

CC: Eric Levitt
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-1-
AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT
WITH ALLIANT INSURANCE SERVICES, INC.

This Amendment No. 1 to the Professional Services Agreement is made and entered into as of August 5, 2026 (“Effective Date”) by and between the City of San Bernardino, a charter city and municipal corporation (“City”) and Alliant Insurance Services, Inc. (“Consultant”). City and Consultant are sometimes referred to herein individually as a “Party” and collectively as “Parties.”

RECITALS
A. WHEREAS, the City and the Consultant have entered into an agreement, dated May 7, 2025 for the purpose of providing Employee Benefits Brokerage and Consulting Services for the City’s healthcare program (the “Original Agreement”).

B. WHEREAS, the Parties now desire to amend the Original Agreement in order to clarify the term of the Original Agreement which shall be for a term of up to five (5) years, and to include additional funds for the continued performance of the services in accordance with the compensation provisions of the Original Agreement.

NOW, THEREFORE, in consideration of the above recitals and the mutual covenants, conditions, and promises contained in this Amendment No. 1 and the Original Agreement, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct and are hereby incorporated herein by this reference.

2. Term. The term of the shall be for a period of up to (5) years from the date of the Original Agreement (6/30/2030), unless earlier terminated.

3. Compensation. The compensation for services performed pursuant to this Amendment No. 1 shall not exceed $630,606.02 thereby increasing the total not to exceed compensation of the Original Agreement to the amount of $780,606.02. Work shall be performed at the rates set forth in the Original Agreement.

4. Full Force. Except as amended by this Amendment No. 1, all provisions of the Original Agreement, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the Parties under this Amendment No. 1.

5. Electronic Transmission. A manually signed copy of this Amendment No. 1 which is transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Packet Page. 957
-2-
Amendment No. 1 for all purposes. This Amendment No. 1 may be signed using an electronic signature.

6. Counterparts. This Amendment No. 1 may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON FOLLOWING PAGE]
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-3-

SIGNATURE PAGE FOR
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH ALLIANT INSURANCE SERVICES, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 on the Effective Date first herein above written.

CITY OF SAN BERNARDINO
APPROVED BY:

Eric Levitt
City Manager
APPROVED AS TO FORM:

Albert Maldonado
City Attorney
ALLIANT INSURANCE SERVICES, INC.

Michael Menery
EVP
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Andrea E. Russell, Director of Human Resources
Department: Human Resources
Subject: Health Benefits Plan Year 2027 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the City's health benefit plans for plan year 2027 and authorize the City Manager to execute any agreements necessary to effectuate the medical, dental, vision, life, short and long-term disability, and other ancillary and voluntary plans that the City offers as part of its benefits package to employees.

City Manager's Comments
The City Manager recommends approval.

Executive Summary
The annual review for the City's Health Plan Benefits for the 2027 plan year was completed. The proposed plan reflects an overall 11.1% increase across all active employee and early retiree medical plans. Current medical plan offerings will remain in place for the 2027 plan year. Sufficient funding for increased premiums is included in the department’s 2026/2027 budget, Health & Life Insurance account.

Background
Each year, City staff and representatives from the employee bargaining units review the health benefit plans offered as part of the City's employee benefits package. This annual review includes medical, dental, vision, life insurance, short-term and longterm disability, and other ancillary and voluntary benefit plans. Providing comprehensive, competitive, and affordable health benefits is an important component of the City's efforts to recruit and retain a qualified workforce.

On July 23, 2026, Human Resources staff and the City's health benefits broker, Alliant, met with the Health Benefits Committee, which includes representatives from each of the City's employee bargaining units. During the meeting, the committee reviewed Packet Page. 963
available plan options and associated premiums to evaluate benefit offerings for employees while maintaining comprehensive coverage.

Discussion
The renewal strategy maintains the City's current benefit portfolio while balancing rising healthcare costs. Most ancillary programs continue under multi-year rate guarantees, helping minimize the overall financial impact. The primary cost driver for 2027 remains the medical program renewal.

Medical plan providers will remain the same for the 2027 plan year. However, insurance premiums for medical options offered through Kaiser and Anthem will increase by 11.1%.

Several factors have contributed to these higher rates, including:
• Continued increases in healthcare utilization, including growth in chronic conditions, behavioral health services, and demand for healthcare access • Escalating provider costs and market dynamics. Healthcare systems continue to experience elevated labor, operational, and supply costs. Provider contract negotiations are producing annual cost increases ranging from 7% to 12%. • Rising prescription drug costs and expanded use of specialty medications.

Specialty pharmaceuticals now represent more than 50% of total pharmacy expenditures and continue to be one of the fastest-growing healthcare cost drivers
• Significant increases in GLP-1 medication utilization for both diabetes and weight management indications. To help manage long-term affordability and reduce renewal pressure on participating agencies, PRISMHealth has implemented a change to exclude coverage for non-diabetic GLP-1 medications under PPO plans effective for the 2027 plan year.
• Increased utilization of advanced medical technologies and high-cost treatments, including oncology therapies, transplant services, and emerging gene therapies.
• Continued growth in catastrophic claims activity, including a significant increase in claims exceeding $1 million
• Ongoing regulatory and legislative changes continue to expand coverage requirements and increase healthcare costs
SB 729 Fertility Benefits will be incorporated into the HMO medical plans. GLP-1 Coverage Changes will become effective January 1, 2027, including changes to coverage for nondiabetic weight-loss medications and updated clinical eligibility requirements.

Delta Dental will continue to provide dental insurance with a rate increase of 2.3%.

Packet Page. 964
VSP will continue to provide vision insurance with a rate pass until 2029.

Lincoln Financial will continue to provide basic and voluntary life insurance, short-term disability, long-term disability and Paid Family Leave with rates remaining unchanged through 2027. Wishbone and Total Pet will also continue to provide pet insurance with rates remaining unchanged through 2027.

The City of San Bernardino introduced the Colonial Life voluntary benefits program in 2015 and currently has 49 active policyholders. The voluntary Accident and Critical Illness plans through Colonial Life will renew at the current premium rates for the upcoming plan year.

Medical plan design options and employee out-of-pocket costs continue to meet the employer mandates Affordable Care Act (ACA) requirements. City contributions for employee groups are established by the provisions in their respective Memorandum of Understanding.

Strategic Targets and Goals
Approving the City's health benefits plan options for plan year 2027 aligns with Key Target 2b: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality of talent.

Fiscal Impact
Sufficient funding is included in the FY 2026/27 Adopted Budget.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the City's health benefit plans for plan year 2027 and authorize the City Manager to execute any agreements necessary to effectuate the medical, dental, vision, life, short and long-term disability, and other ancillary and voluntary plans that the City offers as part of its benefits package to employees.

Attachments
Attachment 1 – 2027 Renewal Summary
Ward:

All Wards
Synopsis of Previous Council Actions:

November 19, 2025 The Mayor and City Council approved the City's health benefit plans for plan year 2026 and authorized the City Manager to execute any agreements necessary to effectuate the medical dental, vision, life, short and long-term disability and other ancillary and voluntary plans that the City offered as part of its benefits package to employees.

CC: Eric Levitt, City Manager
Packet Page. 965
City of San Bernardino
2027 Final Renewal Rates & Benefits
August 5, 2026
Packet Page. 966
2 2027 Renewal Executive Summary
Medical Program
Medical renewal reflects an overall 11.1% increase across all active employee and early retiree medical plans.

Current medical plan offerings will remain in place for the 2027 plan year.

Benefit & Legislative Updates
SB 729 Fertility Benefits will be incorporated into the HMO medical plans. Additional carrier-specific details will be communicated once finalized.

GLP-1 Coverage Changes become effective January 1, 2027, including changes to coverage for nondiabetic weight-loss medications and updated clinical eligibility requirements. Members currently utilizing these medications should prepare for the transition during 2026.

Packet Page. 967
3 2027 Renewal Executive Summary
Ancillary Benefits
Dental, vision, life, disability, and employee assistance benefits remain stable, with minimal plan or rate changes due to existing rate guarantees.

Voluntary benefit programs will continue with existing carrier offerings.

Financial Highlights
The renewal strategy maintains the City's current benefit portfolio while balancing rising healthcare costs.

Most ancillary programs continue under multi-year rate guarantees, helping minimize the overall financial impact.

The primary cost driver for 2027 remains the medical program renewal.

Packet Page. 968
SB729 Fertility – Carrier Updates
Fertility benefits are included under the HMO plan offerings (Kaiser and Anthem). • Kaiser specifics pending
A detailed comparison of specific benefits is provided in the following exhibit.

The PPO plan is self-insured and not subject to legislative fertility coverage mandates; therefore, fertility benefits are not currently covered under the PPO plan.

At this time, a fertility benefit maximum (if applicable) has not yet been confirmed.

Additional details, including finalized coverage and any applicable limits, will be provided once information is received from the carriers. Updates will be reflected in the SBCs and Evidence of Coverage (EOC) documents.

Packet Page. 969
5 Anthem – Fertility Coverage
Packet Page. 970
6 Changes to GLP-1 Coverage Effective 1/1/27
Through December 31, 2026
 Digbi Health remains the exclusive prescribing program for non-diabetic, weight-loss GLP-1 medications.  Members currently using GLP-1 medications may be required to complete a 6-month reauthorization process.  Continued authorization is subject to eligibility and clinical review.  Digbi Health will work directly with affected members throughout the reauthorization process.

Effective January 1, 2027
Coverage Changes
 Coverage for non-diabetic weight-loss GLP-1 medications will end under the PRISMHealth program.
 GLP-1 medications will generally be covered only for members diagnosed with Type 2 Diabetes.  Existing prior authorizations will expire and will not carry forward into 2027.  Grandfathering provisions will not apply.

Packet Page. 971
7 Changes to GLP-1 Coverage Effective 1/1/27
Plan Type Coverage Beginning January 1, 2027
Weight-loss GLP-1 medications will no longer be
included on the formulary. PPO and HDHP
Coverage for non-diabetic GLP-1 medications may
continue only if clinical criteria are met (BMI >40
or BMI 35–40 with a qualifying comorbidity). Digbi
Health will no longer be the exclusive prescribing
program.

HMO & Kaiser
Member Action Items
Review your treatment plan with your healthcare provider.

Complete the required reauthorization process through Digbi Health, if applicable.

Fill eligible prescriptions before December 31, 2026, if appropriate.

Discuss alternative treatment options with your provider if you may be affected by the coverage changes Packet Page. 972
8 2026 Renewal Plan Overview
Coverage Decision/Outcome
Kaiser HMO: 11.1%
Anthem HMO (Trad & Select): 11.1%
Anthem PPO: 11.1%
Anthem HDHP: 11.1%
Medical Plans
(Actives & Early Retirees)
Delta Dental PPO: Core & Buy-Up: 2.3%
Delta DHMO: Middle of rate guarantee to 12/31/26
Dental Plans
Vision Plans VSP Core & Buy-Up: Middle of rate guarantee to 12/31/28 Middle of rate guarantee to 12/31/26
Basic Life/AD&D

STD & LTD
Vol Life
PFL – rate pass
Disability Plans
Basic EAP Lincoln – No Cost
Voluntary Plans Colonial Accident and Critical Illness – Age rated Voluntary Plans Pet Benefit Solutions – Rate Pass
Voluntary Plans Scholarshare
Pharmacy Delivery RX ‘N’ Go
Health Equity $3.50 PPPM – contract ends 12/31/27
Packet Page. 973
Financial/Strategy
Recap
Packet Page. 974
10 2027 Renewal Financial Overview
Line of Coverage Current Renewal $ D % D
Kaiser (PRISM): HMO 479 $8,428,260 $9,363,240 $934,980 11.1% Anthem (PRISM): HMO Traditional 165 $2,998,500 $3,331,656 $333,156 11.1% Anthem (PRISM): HMO Select 78 $1,250,244 $1,389,072 $138,828 11.1% Anthem (PRISM): PPO 18 $403,704 $448,560 $44,856 11.1%
Kaiser (PRISM): HMO - Early Retiree 9 $160,788 $178,620 $17,832 11.1% Anthem (PRISM): HMO Traditional - Early Retiree 2 $69,684 $77,424 $7,740 11.1% Anthem (PRISM): HMO Select - Early Retiree 1 $16,704 $18,564 $1,860 11.1% Anthem (PRISM): PPO - Early Retiree 1 $28,632 $31,812 $3,180 11.1% Delta Dental (PRISM): DHMO 193 $61,564 $61,564 $0 0.0%
Delta Dental (PRISM): DPPO - Core 124 $134,953 $140,222 $5,269 3.9% Delta Dental (PRISM): DPPO - Buy Up 287 $282,818 $294,149 $11,330 4.0% In Rate Guarantee
VSP: Vision - Core 270 $47,563 $47,563 $0 0.0%
In Rate Guarantee
VSP: Vision - Buy Up 338 $70,690 $70,690 $0 0.0%
Rate Guarantee Extended
Lincoln (PRISM) - Basic Life/AD&D $70,891 $70,891 $0 0.0% Rate Guarantee Extended
Lincoln (PRISM) - Long Term Disability $51,560 $51,560 $0 0.0% Rate Guarantee Extended
Lincoln (PRISM) - Short Term Disability $17,982 $17,982 $0 0.0% Lincoln (PRISM) - PFL $27,321 $27,321 $0 0.0%
TOTAL ANNUAL PREMIUM $14,121,857 $15,620,889 $1,499,032 10.61% Packet Page. 975
11 Medical Only Overview
Line of Coverage Current Renewal $ D % D
Kaiser (PRISM): HMO 479 $8,428,260 $9,363,240 $934,980 11.1% Anthem (PRISM): HMO Traditional 165 $2,998,500 $3,331,656 $333,156 11.1% Anthem (PRISM): HMO Select 78 $1,250,244 $1,389,072 $138,828 11.1% Anthem (PRISM): PPO 18 $403,704 $448,560 $44,856 11.1%
Kaiser (PRISM): HMO - Early Retiree 9 $160,788 $178,620 $17,832 11.1% Anthem (PRISM): HMO Traditional - Early Retiree 2 $69,684 $77,424 $7,740 11.1% Anthem (PRISM): HMO Select - Early Retiree 1 $16,704 $18,564 $1,860 11.1% Anthem (PRISM): PPO - Early Retiree 1 $28,632 $31,812 $3,180 11.1% TOTAL ANNUAL PREMIUM $13,356,516 $14,838,948
Packet Page. 976
12 Medical Overview - Actives
Line of Coverage Current Renewal $ D % D
Kaiser (PRISM): HMO 479 $8,428,260 $9,363,240 $934,980 11.1% Anthem (PRISM): HMO Traditional 165 $2,998,500 $3,331,656 $333,156 11.1% Anthem (PRISM): HMO Select 78 $1,250,244 $1,389,072 $138,828 11.1% Anthem (PRISM): PPO 18 $403,704 $448,560 $44,856 11.1%
TOTAL ANNUAL PREMIUM $13,080,708 $14,532,528
Packet Page. 977
13 Historical Medical Renewals

RENEWAL HISTORY CHART
Plan Year City of San Bernardino
PPO Renewal Change
PRISMHealth
PPO/HMO/Kaiser Pool
Renewal
City of San Bernardino
PPO CPRA Adj Applied
CalPERS PERS Platinum
PPO (Previously PERSCare)
Region 2
CA PPO Insured Pooled
Renewals
2017 N/A 2.4% N/A 5.35% 9.0%
2018 N/A 3.6% N/A -8.57% 12.9%
2019 5.0% 4.0% 0.00% 23.7% 10.9%
2020 2.8% 2.8% 0.00% 8.7% 10.9%
2021 0.8% 5.2% -4.81% 13.1% 10.9%
2022 -9.3% -1.7% -7.50% -20.9% 10.9%
2023 9.2% 8.9% 0.00% 15.0% 12.5%
2024 7.8% 12.3% -4.64% 13.5% 13.9%
2025 5.3% 4.7% 0.00% 9.3% 12.4%
2026 14.8% 14.2% 0.00% 13.3% 13.9%
8-YR Average 4.35% 6.18% -2.16% 8.67% 12.0%
Packet Page. 978
14 Kaiser HMO
Calendar Year Deductible
Individual / Family None Embedded / Aggregate N/A
Annual Out-of-Pocket Maximum
Individual / Family $1,500 / $3,000
Embedded / Aggregate Embedded Physician Office Visit $20 / Visit Specialist Copay
Preventative Care No Charge
Virtual Physician Visit No Charge
Lab and X-Ray
CT, MRI, PET scans No Charge
Other lab and x-ray tests No Charge
Hospitalization
Inpatient
Outpatient $20 / Procedure
$50 / Visit
(waived if admitted) Urgent Care Services $20 / Visit
$15 / Visit
(20 visits per calendar year)
(Physician referred; Nausea & pain only) PRESCRIPTION DRUGS Generic / Brand / Specialty Retail - 30 day supply $10 / $30 / 20% up to $150
Mail Order - up to 100 day supply $20 / $60 / Not Covered ACTIVE MONTHLY RATES EEs Current Renewal EE Only 230 $848.00 $942.00 EE + 1 84 $1,665.00 $1,850.00 EE + Family 165 $2,227.00 $2,474.00
479 MONTHLY PREMIUM $702,355 $780,270 ANNUAL PREMIUM $8,428,260 $9,363,240 EARLY RETIREE MONTHLY RATES EEs Current Renewal EE Only 8 $1,344.00 $1,493.00 EE + 1 1 $2,647.00 $2,941.00 EE + Family 0 $3,546.00 $3,940.00 9 MONTHLY PREMIUM $13,399 $14,885 ANNUAL PREMIUM $160,788 $178,620 ACTIVE / EARLY RETIREE TOTAL Current Renewal TOTAL MONTHLY PREMIUM $715,754 $795,155 TOTAL ANNUAL PREMIUM $8,589,048 $9,541,860 ANNUAL DOLLAR CHANGE $952,812 ANNUAL PERCENT CHANGE 11.1% $20 / Visit
Medical Plan Benefits
Emergency Room
Chiropractic Care
Acupuncture Care
$20 / Visit
No Charge
Kaiser (PRISM): Medical HMO
Current / Renewal
Packet Page. 979
15 Anthem Traditional HMO
Calendar Year Deductible Individual / Family
Embedded / Aggregate Annual Out-of-Pocket Maximum
Individual / Family
Embedded / Aggregate
Physician Office Visit
Specialist Copay Preventative Care Virtual Physician Visit Lab and X-Ray
CT, MRI, PET scans
Other lab and x-ray tests
Hospitalization
Inpatient
Outpatient PRESCRIPTION DRUGS Retail - 30 day supply
Mail Order - up to 90 day supply ACTIVE MONTHLY RATES EEs Current Renewal EE Only 85 $891.00 $990.00 EE + 1 22 $1,749.00 $1,943.00 EE + Family 58 $2,339.00 $2,599.00
165 MONTHLY PREMIUM $249,875 $277,638 ANNUAL PREMIUM $2,998,500 $3,331,656 EARLY RETIREE MONTHLY RATES EEs Current Renewal EE Only 1 $1,594.00 $1,771.00 EE + 1 0 $3,143.00 $3,492.00 EE + Family 1 $4,213.00 $4,681.00
2 MONTHLY PREMIUM $5,807 $6,452 ANNUAL PREMIUM $69,684 $77,424 ACTIVE / EARLY RETIREE TOTAL Current Renewal TOTAL MONTHLY PREMIUM $255,682 $284,090 TOTAL ANNUAL PREMIUM $3,068,184 $3,409,080 ANNUAL DOLLAR CHANGE $340,896 ANNUAL PERCENT CHANGE 11.1% $20 / Visit
$20 / Visit
Medical Plan Benefits N/A
$1,500 / $3,000 Embedded
Current / Renewal
Anthem (PRISM): Traditional HMO
None No Charge
$10 / Visit
$20 / Visit
No Charge
No Charge
No Charge
No Charge
$50 / Visit
(waived if admitted)
$20 / Visit
Acupuncture Care (30 visit limit combined with chiropractic) Emergency Room
$10 / Visit
$5 / $15 / $25 / $45 / 30% with $250 max
Tier 1a / Tier 1b / Tier 2 / Tier 3 / Tier 4 1,2
$12.50 / $37.50 / $75 / $135 / 30% with $250 max
Chiropractic Care (30 visit limit combined with acupuncture) Urgent Care Services (waived if admitted) Packet Page. 980
16 Anthem Select HMO
Calendar Year Deductible
Individual / Family
Embedded / Aggregate
Annual Out-of-Pocket Maximum
Individual / Family
Embedded / Aggregate
Physician Office Visit
Specialist Copay
Preventative Care
Lab and X-Ray
CT, MRI, PET scans
Other lab and x-ray tests
Hospitalization
Inpatient
Outpatient PRESCRIPTION DRUGS Retail - 30 day supply
Mail Order - up to 90 day supply ACTIVE MONTHLY RATES EEs Current Renewal EE Only 39 $776.00 $862.00 EE + 1 11 $1,525.00 $1,694.00 EE + Family 28 $2,041.00 $2,268.00
78 MONTHLY PREMIUM $104,187 $115,756 ANNUAL PREMIUM $1,250,244 $1,389,072 EARLY RETIREE MONTHLY RATES EEs Current Renewal EE Only 1 $1,392.00 $1,547.00 EE + 1 0 $2,741.00 $3,045.00 EE + Family 0 $3,676.00 $4,084.00
1 MONTHLY PREMIUM $1,392 $1,547 ANNUAL PREMIUM $16,704 $18,564 ACTIVE / EARLY RETIREE TOTAL Current Renewal TOTAL MONTHLY PREMIUM $105,579 $117,303 TOTAL ANNUAL PREMIUM $1,266,948 $1,407,636 ANNUAL DOLLAR CHANGE $140,688 ANNUAL PERCENT CHANGE 11.1% Chiropractic Care
Medical Plan Benefits
Emergency Room $50 / Visit
Anthem (PRISM): Select Network HMO
Current / Renewal Embedded
$2,000 / $4,000
No Charge
No Charge
$40 / Visit
No Charge
None N/A
Acupuncture Care (30 visit limit combined with chiropractic) $20 / Visit
(waived if admitted) $20 / Visit
$125 / Visit
$10 / Visit
$5 / $20 / $30 / $50 / 30% up to $250 max
$12.50 / $50 / $90 / $150 / 30% up to $250 max
$250 / Admit
$10 / Visit
(30 visit limit combined with acupuncture) Tier 1a / Tier 1b / Tier 2 / Tier 3 / Tier 4 1,2 Urgent Care Services (waived if admitted) Narrow Network Plan Packet Page. 981
17 Anthem PPO
Anthem (PRISM): Medical PPO
Current / Renewal
In-Network Out-of-Network
Calendar Year Deductible
Individual / Family $500 / $1,000
Embedded / Aggregate Embedded
Annual Out-of-Pocket Maximum
Individual / Family $2,000 / $4,000
Embedded / Aggregate Embedded
Physician Office Visit $20 (ded waived) 40%
Specialist Copay $20 (ded waived) 40%
Preventative Care No charge (ded waived) 40%
Lab and X-Ray
CT, MRI, PET scans 10% 40% (limited to $800 max/test)
Other lab and x-ray tests 10% 40% (limited to $350 max/day) Hospitalization
Inpatient 10% 40% (limited to $600 max/day; copay
Outpatient 10% 40% (limited to $350 max/day)
$50 + 10%
(Copay Waived if Admitted) Urgent Care Services $20 / Visit (ded waived) 40% 10% 40%
(24 visits per calendar year) 10% 40%
(12 visits per calendar year) PRESCRIPTION DRUGS Tier 1 / Tier 2 / Tier 3 Retail - 30 day supply $10 / $20 / $35 $10 / $20 / $35
Mail Order - 90 day supply $15 / $30 / $50 Not Covered ACTIVE MONTHLY RATES EEs Current Renewal EE Only 12 $1,340.00 $1,489.00 EE + 1 4 $2,630.00 $2,922.00 EE + Family 2 $3,521.00 $3,912.00
18 MONTHLY PREMIUM $33,642 $37,380 ANNUAL PREMIUM $403,704 $448,560 EARLY RETIREE MONTHLY RATES EEs Current Renewal EE Only 1 $2,386.00 $2,651.00 EE + 1 0 $4,703.00 $5,225.00 EE + Family 0 $6,302.00 $7,002.00
1 MONTHLY PREMIUM $2,386 $2,651 ANNUAL PREMIUM $28,632 $31,812 ACTIVE / EARLY RETIREE TOTAL Current Renewal TOTAL MONTHLY PREMIUM $36,028 $40,031 TOTAL ANNUAL PREMIUM $432,336 $480,372 ANNUAL DOLLAR CHANGE $48,036 ANNUAL PERCENT CHANGE 11.1% Emergency Room
Acupuncture Care
Chiropractic Care
Medical Plan Benefits
Packet Page. 982
18 Anthem HDHP
Anthem (PRISM): Medical HDHP (High HDHP I)
Option 1
In-Network Out-of-Network
Calendar Year Deductible
Individual / Family $1,650 $1,700 / $3,300 $3,400 $3,300 $3,400 / $6,600 $6,800 Embedded / Aggregate Aggregate
Annual Out-of-Pocket Maximum
Individual / Family $8,300 / $16,500 $16,600 / $33,200
Embedded / Aggregate Embedded
Physician Office Visit 20% 40%
Specialist Copay 20% 40%
Lab and X-Ray
CT, MRI, PET scans 20% 40%
Other lab and x-ray tests 20% 40%
Hospitalization
Inpatient 20% 40%
Outpatient 20% 40%
Urgent Care Services 20% 40%
20% 40%
(30 visits per calendar year)
20% 40%
(20 visits per calendar year)
PRESCRIPTION DRUGS Generic / Brand Formulary / Brand Non-Formulary Retail - 30 day supply 20%
Mail Order - 90 day supply 20%
ACTIVE MONTHLY RATES Current Renewal
EE Only $1,100.00 $1,222.00
EE + 1 $2,159.00 $2,399.00
EE + Family $2,891.00 $3,212.00
MONTHLY PREMIUM $0
ANNUAL PREMIUM $0

ANNUAL DOLLAR CHANGE

ANNUAL PERCENT CHANGE
EARLY RETIREE MONTHLY RATES Current Renewal
EE Only $1,959.00 $2,176.00 EE + 1 $3,861.00 $4,290.00
EE + Family $5,175.00 $5,749.00
MONTHLY PREMIUM $0
ANNUAL PREMIUM $0
20%
Medical Plan Benefits
Emergency Room
Chiropractic Care
Acupuncture Care
Packet Page. 983
19 Delta Dental DHMO
Delta Dental (PRISM): Dental HMO
Current / Renewal
Diagnostic and Preventive ADA Code
Periodic Oral Evaluation 120 No Charge
X-Rays 210 No Charge
Teeth Cleaning 1110 No Charge
Topical Fluoride 1208 No Charge
Sealants - per tooth 1351 $10 Restorative Amalgam Filling 1-4 Surfaces 2140-61 $0 Resin - one surface, anterior 2330 $0
Endodontics (Root Canal Therapy)
Pulp Cap 3110 No Charge
Therapeutic Pulpotomy 3220 $0
Root Canal Therapy - anterior 3310 $55 Periodontics Gingivectomy - per quadrant 4210 $130 Osseous Surgery - per quadrant 4260 $280
Scaling and Root Planning - per quadrant 4341 $25
Oral Surgery
Extractions - Impacted tooth: soft tissue 7220 $50
Extractions - Impacted tooth: partial bony 7230 $70
Extractions - Impacted tooth: full bony 7240 $90 Prosthodontics Complete - Upper or Lower 5110-20 $145 Immediate - Upper or Lower 5130-40 $165
Partial Denture - Upper or Lower 5213-14 $160
Crown and Bridge
Inlay / Onlay 2510-30 $0
Crown - Porcelain/Ceramic Substrate 2740 $240
Crown - Porcelain Fused to High Noble Metal 2750 $240
Crown - Full Cast High Noble Metal 2790 $210
Orthodontics - comprehensive
Child to age 19 8080 $1,700
Member over age 19 8090 $1,900 RATE GUARANTEE 3 Years
(1/1/2024 - 12/31/2026) 3 Years(1/1/2027 - 12/31/2029) MONTHLY RATES EEs Current Renewal Employee Only 103 $16.80 $16.80 Employee + 1 Dependent 39 $29.90 $29.90
Employee + Family 51 $43.80 $43.80
193 TOTAL MONTHLY PREMIUM $5,130 $5,130
TOTAL ANNUAL PREMIUM $61,564 $61,564
ANNUAL DOLLAR CHANGE $0 ANNUAL PERCENT CHANGE 0.0%
Dental Plan Benefits
Packet Page. 984
20 Delta Dental PPO
Dental Plan Benefits Delta Dental (PRISM): Dental PPO- Core Delta Dental (PRISM): Dental PPO- Buy Up Current / Renewal Current / Renewal
Calendar Year Maximum
Per Member $1,000 $2,000
Calendar Year Deductible
$50 per person $50 per person
(Waived for Diagnostic & Preventive) (Waived for Diagnostic & Preventive) Diagnostic and Preventive
Oral Exam
X-Rays
Teeth Cleaning
Fluoride Treatment
Basic Services
Fillings
Periodontics (Gum disease)
Routine Extractions
Endodontics (Root Canal)
Oral Surgery
Major Services
Surgical Extractions
Bridgework Dentures Crowns Orthodontics Adult & Child Adult & Child Benefit Percentage 80% 80%
Lifetime Maximum $2,000 $2,000 Rate Guarantee 1 Year
(1/1/2026 - 12/31/2026) 1 Year
(1/1/2027 -
12/31/2027) 1 Year
(1/1/2026 - 12/31/2026) 1 Year
(1/1/2027 -
12/31/2027) MONTHLY RATES
EEs Current Renewal EEs Current Renewal
Employee Only 11 $35.70 $37.10 139 $44.00 $45.80
Employee + 1 Dependent 36 $76.90 $79.90 54 $95.50 $99.30 Employee + Family 77 $105.00 $109.10 94 $130.80 $136.00 124 287 TOTAL MONTHLY PREMIUM $11,246 $11,685 $23,568 $24,512 TOTAL ANNUAL PREMIUM $134,953 $140,222 $282,818 $294,149 ANNUAL DOLLAR CHANGE $5,269 $11,330 ANNUAL PERCENT CHANGE 3.9% 4.0% 100%
In-Network Out-of-Network In-Network Out-of-Network
80%
Individual / Family
50% 50%
80%
50%
80%
50%
80% 80%
100% 80%
Packet Page. 985
21 VSP Vision
PRISM VSP: Vision- Core PRISM VSP: Vision- Buy Up
Current Current
In-Network Non-Network In-Network Non-Network
Copay Plan pays up to: Copay Plan pays up to:

Exam $10 $45 $10 $45
Lenses
Single $10 $30 $10 $30
Bifocal $10 $50 $10 $50
Trifocal $10 $65 $10 $65
Contact Lenses* $130 Allowance $105 $150 Allowance $105 Frames $130 Allowance
+ 20% discount $70 $175 Allowance+20% discount $70
Frequency of Services
Eye Examination 12 months 12 months
Lenses 12 months 12 months
Frames 12 months 12 months
Contact Lenses* 12 months 12 months
* In lieu of frames
Rate Guarantee 2 Years
(1/1/2026 - 12/31/2028)
2 Years
(1/1/2026 - 12/31/2028)
MONTHLY RATES EEs Current EEs Current
Employee Only 136 $8.60 171 $10.30
Employee + 1 Dependent 52 $16.20 70 $19.50
Employee + 2 or More Dependents 82 $23.80 97 $28.50
270 338 TOTAL MONTHLY PREMIUM $3,964 $5,891
TOTAL ANNUAL PREMIUM $47,563 $70,690
Vision Plan Benefits
Packet Page. 986
22 PFL Renewal
Eligibility
Eligibility All Eligible Full-Time Employees
Paid Family Leave (PFL)
Benefit Duration 8 Weeks
Benefit Amount 60% of your weekly wages earned in the
highest quarter of base period, up to $1,750
Covered Members
Child, Spouse, Domestic Partner, Parent,
Grandparent, Grandchild, In-Laws, and
Siblings
Elimination Period Benefits are payable immediately
Rate Guarantee 1 Year
(1/1/27-12/31/27)
MONTHLY RATES EEs Current
Rate per $10 weekly covered benefit 764 $0.380

INSURANCE VOLUME
Monthly Covered Payroll $599,137
MONTHLY PREMIUM $2,277
ANNUAL PREMIUM $27,321

PFML SERVICES
This document is intended as a quick reference, not a comprehensive description. Limitations and exclusions can be found in the official plan documents. In case of any discrepancies, the official plan documents will govern.

PRISM Lincoln Financial PFL
Packet Page. 987
23 Lincoln Life/AD&D
PRISM Lincoln Financial Current Eligibility Class 1-10: Actives You (the Employee) must be performing the normal duties of Your regular job for the Policyholder on a regular and continuous basis 30 or more hours each week to be eligible for insurance. Class 11-16: Retirees An eligible Retiree will become insured on the day the Retiree becomes eligible, subject to certain conditions (as described in the When Insurance Begins provision in the Certificate). Life Benefits Life Benefits AD&D Benefits Dependent Life Class 1: EDA Employees $50,000 Same as Life $1,000 Class 2: Full-Time Elected Officials 1 x Salary to $250,000 Same as Life $1,000 Class 3: City Council Members $75,000 Same as Life $1,000 Class 4: Mgmt. Employees $75,000 Same as Life $1,000 Class 5: Confidential Employees $50,000 Same as Life $1,000 Class 6: General Unit & Middle Mgmt. Employees $10,000 $25,000 $1,000 Class 7: All Other Mgmt. & Police Mgmt. Employees $50,000 Same as Life $1,000 Class 8: Police Safety Employees $25,000 Same as Life $1,000 Class 9: Part-Time Elected Officials $75,000 Same as Life $1,000 Class 10: Executive Mgmt Employees 1 x Salary to $500,000 Same as Life $1,000 Class 11: Retirees in Mgmt, Police Mgmt, & Fire Mgmt $50,000 Not Covered Not Covered Class 12: Retirees in Confidential & Police Safety $25,000 Not Covered Not Covered Class 13: Retirees in General & Mid Mgmt $10,000 Not Covered Not Covered Class 14: Retirees in Fire Safety $5,000 Not Covered Not Covered Class 15: Grandfathered Retirees $6,400 Not Covered $1,000 Class 16: Grandfathered Retirees Electing Dependent coverage in the amount of $250 $10,000 Not Covered $250 Class 17 - PD General $10,000 $25,000 $1,000 Class 18 - PD- General Bargaining Unit 33 $10,000 $25,000 $1,000 Age % of Original Benefit 70 50% 75 25%
Additional Benefits: Actives Only Waiver of Premium Included Seat Belt Provision (AD&D) Air Bag Provision (AD&D) EAP Self Bill or List Bill Self Bill PRISM Lincoln Financial Rate Guarantee 4 Years (1/1/2024-12/31/2027) MONTHLY RATES Current Active & Retirees: Basic Life Class 1-18: Basic Life Benefit Volume $19,247,750 Class 1-18: Basic Life Rate per $1,000 $0.260 Basic Life Monthly Premium $5,004 Actives: Basic AD&D Class 1-10 & Class 17 & 18: Basic AD&D Benefit Volume $24,970,250 Class 1-10 & Class 17 & 18 :Basic AD&D Rate per $1,000 $0.030 Basic AD&D Monthly Premium $749 Spouse and Dependent Child(ren) Life Class 1-8, 10-18: Dependent Life Units 395 Class 1-8, 10-18: Dependent Life Rate $0.39 Class 9: Dependent Life Units 0 Class 9: Dependent Life Rate $0.34 Dependent Life Premium $154 MONTHLY PREMIUM $5,908 ANNUAL PREMIUM $70,891 10% insured's Principal Sum
10% insured's Principal Sum
Basic Life and AD&D Plan Benefits
Benefit Reduction Formula Basic Life and AD&D Rates
Included
Rate guarantee
extended 1 year
Packet Page. 988
24 Lincoln LTD
PRISM Lincoln Financial
Current
Eligibility
Class 1
All Eligible Management, Executive Management,
Police Management, Middle Management, and
Confidential with the Exception of Council
Members and EDA working a min of 30 Hours per
Week
Class 2 All Eligible Employees Classified as General Unit regularly working a min of 30 Hours per Week
Class 3 All Eligible Elected Officials working a min of 30 hours per week
Elimination Period Class 1: 180 Days
Class 2: 90 Days
Class 3: 180 Days
Class 1: 60%
Class 2: 50%
Class 3: 60%
Maximum Monthly Benefit Class 1-3: $5,000
Own Occupation Definition 1 Year
Maximum Benefit Duration RBD to age 65, or SSNRA
Pre-Existing Condition 3/12
Mental & Substance Abuse 24 months
FICA Match Included
W-2 Production Included
Self Bill or List Bill Self Bill
Rate Guarantee 4 Years (1/1/2024-12/31/2027)
MONTHLY RATES Current
Rate per $100 of Monthly Covered Payroll $0.158

INSURANCE VOLUME
Monthly Covered Payroll $2,719,418
MONTHLY PREMIUM $4,297
ANNUAL PREMIUM $51,560
Long Term Disability Plan Benefits
Monthly Benefit Percentage
Rate guarantee
extended 1 year
Packet Page. 989
25 Lincoln STD
PRISM Lincoln Financial PRISM Lincoln Financial PRISM Lincoln Financial Current/Renewal Current/Renewal Current/Renewal
Eligibility
Eligibility Classes
All Eligible Management, Executive
Management, Police Management,
Middle Management, Confidential and
Elected Officials, except City Council
Members working 30 hours per week
All Eligible Management, Executive
Management, Police Management,
Middle Management, Confidential and
Elected Officials, except City Council
Members working 30 hours per week
All Eligible Management, Executive
Management, Police Management,
Middle Management, Confidential and
Elected Officials, except City Council
Members working 30 hours per week
STD Benefits
Maximum Weekly Benefit $1,250 $1,250 $1,250
Weekly Benefit Percentage 60% 60% 60%
Maximum Benefit Duration 26 Weeks 26 Weeks 26 Weeks
Elimination Period - Accident 30 Days 14 Days 7 Days
Elimination Period - Sickness 30 Days 14 Days 7 Days
Elimination Period - Maternity 30 Days 14 Days 7 Days
Elimination Period - 1st Day Hospitalization 30 Days 14 Days 7 Days Paid Family Leave Benefits
Eligibility All Eligible Employees All Eligible Employees All Eligible Employees Benefit Percentage 60% to 70% 60% to 70% 60% to 70%
Maximum Weekly Benefit $1,540 $1,540 $1,540
Maximum Benefit Duration 8 weeks 8 weeks 8 weeks
Administration
FICA Match Included Included Included
W-2 Reporting Included Included Included
Self Bill or List Bill List Bill List Bill List Bill
Rate Guarantee 4 Years (1/1/2024-12/31/2027) 4 Years (1/1/2024-12/31/2027) 4 Years (1/1/2024-12/31/2027) MONTHLY RATES Current/Renewal Current/Renewal Current/Renewal Rate per $100 of Monthly Covered Payroll $0.125 $0.330 $0.376

INSURANCE VOLUME
Monthly Covered Payroll $1,198,776 $1,198,776 $1,198,776 MONTHLY PREMIUM $1,498 $3,956 $4,507
ANNUAL PREMIUM $17,982 $47,472 $54,089
Short Term Disability Plan Benefits
Packet Page. 990
26 Lincoln Voluntary Life/AD&D
Voluntary Life PRISM Lincoln Financial
Plan Benefits Current/Renewal
Eligibility All full-time active employees working
at least 30 hours each week Employee Life Benefit
Maximum 4x annual salary $500,000
Minimum 1x annual salary or $10,000
Increments of: 1x annual salary
Guaranteed Issue Amount 4x annual salary $350,000
Spouse Life Benefit
Maximum 100% of EE's benefit, up to $250,000
Minimum $5,000
Increments of: $5,000
Guaranteed Issue Amount 100% of EE's benefit, up to $50,000 Dependent Life Benefit
Maximum $10,000
Minimum $2,000
Increments of: $1,000
Guaranteed Issue Amount $10,000
Age % of Original Benefit 70 50%
75 25%
Waiver of Premium Included Portability Included
Self Bill or List Bill List Bill Rate Guarantee 4 Years (1/1/2024-12/31/2027) Current/Renewal
Employee & Spouse
Under age 20 $0.042
Age 20-24 $0.042
Age 25-29 $0.042
Age 30-34 $0.050
Age 35-39 $0.070
Age 40-44 $0.139
Age 45-49 $0.202
Age 50-54 $0.406
Age 55-59 $0.518
Age 60-64 $1.021
Age 65-69 $1.021
Age 70-74 $1.021
Age 75+ $1.021
Child Rate per $1,000 $0.100
Benefit Reduction Schedule Monthly Rates per $1,000
PRISM Lincoln Financial
Current/Renewal
Eligibility All full-time active employees working
at least 30 hours each week
Employee Life Benefit Family Plans
Spouse &
Child(ren) Spouse Only Child(ren) Only
Minimum $25,000
Maximum $250,000
Increments of:

Employee may
select a Principal
Sum equal to
$25,000; $50,000;
$75,000;
$100,000;
$150,000;
$200,000 or
$250,000.

Rate Guarantee
Monthly Rate per $1,000 Current/Renewal
Employee Only $0.030
Employee + Family $0.033
Voluntary AD&D Plan Benefits
Benefit Reduction Schedule
Employee
Spouse Benefit:
40% of
Employee's
benefit
Child Benefit:
10% of
Employee's
benefit
4 Years (1/1/2024-12/31/2027)
50% of
Employee's
benefit
15% of
Employee's
benefit
Age % of Original Benefit
80 15%
65 65%
70 40%
75 25%
Rate guarantee extended 1 year
Packet Page. 991
27 Lincoln EAP
EAP PRISM Lincoln
Plan Benefits Current Base EAP
Sessions
Face-to-Face 5 sessions per issue
Telephonic Consultation (24/7) Included
Employee Services
Legal 30-minute consultation per issue
Financial Two 30-minute consultations per issue
Dependent Care Unlimited Consultations /
Online Self-Search
Identity Theft Monitoring Included
Mobile App Mobile Compatible Website Included
Employer Services
Management Consultations Unlimited Telephonic
CISM (Critical Incident Stress Management) Not Covered
Training / Workshops Not Covered
Internet Services Included
EAP Promotional Materials Included
RATE GUARANTEE 1 Year
(1/1/27 - 12/31/27)
MONTHLY RATES EEs Current
Per Employee Per Month 372 Included
Packet Page. 992
28 Colonial Voluntary Accident Plan
Colonial - Basic Plan
Current / Renewal
Company Rating A.M. Best A
Plan Design Options
Portability Yes, after first payroll deduction
Employee Eligibility Employees working at least 30 hours per week Participation Requirements None
Benefits
Emergency Room Treatment $100
Fractures Up to $4,500
Dislocation Up to $4,000
Hospital Admission $750
Hospital Confinement $175/day
(up to 365 days)
Accident Follow-Up Treatment $50/visit
3 visits per covered accident / 12 per year Ambulance $200 (Ground) $1,000 (Air)
Blood/Plasma/Platelets $300
Burns, 2nd Degree $750
Burns, 3rd Degree $1,500-$12,000 Coma $7,500
(Duration of 14 or more consecutive days)
Concussion $275
Emergency Dental Work $150 (repaired with crown)
$50 (resulting in extraction)
Eye Injury $200
Knee Cartilage- Torn $500
Laceration $50 - $600
Lodging $150
(per day up to 30 days)
Prosthetic Device/Artificial Limb $750 (1 device)
$1,500 (2 or more devices)
Ruptured Disc $600
Surgery Open Abdominal or Thoracic - $1,000
(Exploratory $150)
Tendon/Ligament/Rotat or Cuff $600 (1 device)
$1,200 (2 or more devices)
Transportation $400 (up to 3 trips per accident)
Rate Guarantee 1/1/2027 - 12/31/2027
Employee $15.27
Employee + Spouse $25.90
Employee + Child(ren) $25.62
Family $36.25
Accident Plan Benefits
Packet Page. 993
29 Colonial Critical Illness Plan
Colonial Life: Critical Illness Current / Renewal
Benefit Amounts $5,000 - $100,000 in $1,000 increments
Guaranteed Issue Up to $50,000
Spouse Coverage Up to 50% of Employees Coverage
Dependent Coverage Up to 50% of Employees Coverage POLICY BENEFITS POLICY BENEFITS Cancer 100% Coronary Artery Bypass Graft Surgery 25%
Heart Attack 100%
Major Organ Transplant 100%
(Major Organ Failure) Blindness 100%
Stroke 100%
Enrollment POLICY BENEFITS Current participation 49
Rate Guarantee 1/1/2027 - 12/31/2027
MONTHLY RATES: NON-TOBACCO EE EE + SP EE + Child(ren) Family Benefit Amount ($10,000)
16-29 $14.96 $24.62 $15.70 $25.46
30-39 $18.76 $30.42 $19.60 $31.16
40-49 $27.16 $42.92 $28.00 $43.86
50-59 $40.56 $63.82 $41.50 $64.76
60-64 $58.56 $91.32 $59.50 $92.26
Benefit Amount ($25,000)
16-29 $20.96 $33.47 $22.45 $35.21
30-39 $30.46 $47.97 $32.20 $49.46
40-49 $51.46 $79.22 $53.20 $81.21
50-59 $84.96 $131.47 $86.95 $133.46
60-64 $129.96 $200.22 $131.95 $202.21
MONTHLY RATES: TOBACCO EE EE + SP EE + Child(ren) Family Benefit Amount ($10,000)
16-29 $18.23 $30.06 $19.07 $30.80
30-39 $24.03 $38.66 $24.87 $39.40
40-49 $37.33 $58.76 $38.27 $59.60
50-59 $58.73 $92.26 $59.57 $93.20
60-64 $88.83 $138.16 $89.77 $139.20
Benefit Amount ($25,000)
16-29 $27.83 $44.46 $29.57 $45.95
30-39 $42.33 $65.96 $44.07 $67.45
40-49 $75.58 $116.21 $77.57 $117.95
50-59 $129.08 $199.96 $130.82 $201.95
60-64 $204.33 $314.71 $206.32 $316.95
Critical Illness
Packet Page. 994
Exhibits
Packet Page. 995
31 Disclosures
Carrier AM Best Rating Coverage Product(s)
Anthem A Medical HMO, PPO
Colonial A Voluntary Accident, Critical Illness
Delta Dental A Dental DHMO, DPPO
VSP A- Vision Vision
Kaiser NR Medical HMO
Lincoln Financial A Life & Disability Basic Life and AD&D, STD, LTD, Supplmental Life, Supplemental AD&D
Pet Benefit Solutions NR Voluntary Pet Insurance
Packet Page. 996
32 Disclosures
Alliant embraces a policy of transparency with respect to its compensation from insurance transactions. Details on our compensation policy, including the types of income that Alliant may earn on a placement, are available on our website at www.alliant.com. For a copy of our policy or for any inquiries regarding compensation issues pertaining to your account you may also contact us at: Alliant Insurance Services, Inc., Attention: General Counsel, 701 B Street, 6th Floor, San Diego, CA 92101.

Analyzing insurers' over-all performance and financial strength is a task that requires specialized skills and in-depth technical understanding of all aspects of insurance company finances and operations. Insurance brokerages such as Alliant typically rely upon rating agencies for this type of market analysis. A.M. Best has been an industry leader in this area for many decades, utilizing a combination of quantitative and qualitative analysis of the information available in formulating their ratings.

Alliant’s standard protocol is to only place coverage with carriers with no less than an “A-”- rating from A.M. Best. However, where Alliant determines that it is prudent to consider coverage with a lower rated carrier, the financial rating of the carrier is to be disclosed to the client. Should Alliant becomes aware of a carrier’s rating dropping below “A-“ mid-policy period we will review and advise you of the situation and consider if an alternative carrier can be reasonably provided prior to renewal.

A.M. Best has an extensive database of nearly 6,000 Life/Health, Property Casualty and International companies. You can visit them at www.ambest.com.

Rates quoted assume current employer contribution levels and participation levels unless otherwise stated. Final rates will be based on final enrollment underwriting.

Updated claims experience or other information may be required to finalize rates. If group demographics, enrollment levels or employer contributions change, rates may change or the quote may be withdrawn.

In general, employees must be actively act work on the effective date of the plan. When implementing new coverage, employees who are not actively at work will not be covered under the plan until they return to active state. It may be possible to waive the actively at work provision.

This proposal should not be interpreted as inclusive of all plan provisions and limitations. For further details, refer to the insurance carrier proposals and carrier plan documents. Benefit coverage and eligibility provisions for fully insured health plans may vary from state to state, based on state mandates. Illustrated enrollment is based on the information provided (employee census, current premium statement and or carrier renewal).

Coverage is not in effect until it is approved by the insurance carrier’s underwriter.

Packet Page. 997
alliant.com | CA License No. 0C36861 | © 2026 Alliant Insurance Services, Inc.

PROPRIETARY & CONFIDENTIAL.

Thank You
Packet Page. 998

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Andrea Russell, Director of Human Resources
Department: Human Resources
Subject: Resolution Appointing an Interim Director of Community Development & Housing (U) and Approving Employment
Agreement
Recommendation:

It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2026-129:

1. Appointing Mary Lanier as Director of Community Development & Housing (U) on an interim basis effective August 6, 2026; and

2. Approving the Employment Agreement.

City Manager's Comments
City Manager recommends approval.

Executive Summary
To ensure the continuity of operations in the Community Development & Housing Department while a recruitment for Director of Community Development & Housing (U) is underway, it is recommended that the City retain the services of Mary Lanier, a California Public Employees Retirement (CalPERS) retiree, to serve as Director of Community Development and Housing (U) on an interim basis.

Background
A vacancy occurred for the position of Director of Community Development & Housing (U) on July 17, 2026. The City Manager reached out to Ms. Lanier due to her high level of knowledge, skills, and ability to successfully perform the duties of the Director of Community Development & Housing (U) until the recruitment concludes and a regular appointment is made to fill this vacancy.

Ms. Lanier previously assisted the City as Interim Agency Director of Community, Housing, and Economic Development (U) during a vacancy and recruitment period Packet Page. 999
from 5/30/2023 through 2/22/2024. As such, the City Manager is recommending approval of the attached resolution.

Discussion
State and federal laws provide specific employment restrictions for retirees who return to work with an employer in the same public retirement system from which they receive a benefit. Ms. Lanier’s appointment is eligible for the “vacant position” employment option under the CalPERS retired annuitant rules, which provides for an appointment to an interim position by the governing body as authorized by Government Code section 21221(h), the Mayor and City Council must make the appointment and approve the employment agreement by resolution. In addition, an appointment under Section 21221(h) requires the City to be actively pursuing a permanent replacement.

The City posted a recruitment for a permanent Director of Community Development & Housing (U) on August 3, 2026 and is currently accepting applicant submissions to permanently fill this vacancy. The interim appointment will end when the regular replacement for the vacant position of Director of Community Development & Housing (U) for the City commences their employment or, if earlier, the date that this appointment is terminated by the City or the selected candidate.

In accordance with applicable law, the proposed contract limits the number of hours which may be worked in any fiscal year to 960 hours. Further, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate. For the position of Director of Community Development & Housing (U), that rate is $100.54 (i.e., $17,427.68, which are both the top step for the Director of Community Development & Housing (U) classification on the approved salary schedule, divided by 173.333). Lastly, in accordance with the applicable law, the employment agreement does not provide for any other benefit, incentive compensation in lieu of benefits, or any other form of compensation in addition to this hourly pay.

Strategic Goals and Priorities
Approving an employment agreement with an Interim Director of Community Development & Housing (U) aligns with Goal No. 2b: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality talent.

Fiscal Impact
This is an approved position within the Community Development & Housing Department in the adopted FY 2026/27 budget. There is sufficient funding to support this item.

Conclusion
It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2026-129:

1. Appointing Mary Lanier as Director of Community Development & Housing (U) Packet Page. 1000
on an interim basis effective August 6, 2026; and

2. Approving the Employment Agreement.

Attachments
Attachment 1 – Resolution 2026-129;
Attachment 2 – Exhibit A – Employment Agreement
Ward:

All Wards
Synopsis of Previous Council Actions:

N/A
CC
Eric Levitt, City Manager

Packet Page. 1001
Resolution No. 2026-129
Resolution No. 2026
August 5, 2026

RESOLUTION NO. 2026-129

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

APPOINTING MARY LANIER AS INTERIM DIRECTOR
OF COMMUNITY DEVELOPMENT & HOUSING (U); AND

APPROVING THE EMPLOYMENT AGREEMENT
WHEREAS, Government Code Section 21221(h) permits the Mayor and City Council to appoint a California Public Employees’ Retirement System (“CalPERS”) retiree to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and WHEREAS, the position of Director of Community Development & Housing (U) became vacant July 17, 2026; and
WHEREAS, in order to ensure the continuity in the operation and management of the Community Development & Housing Department, the Mayor and City Council desires to retain the services of Mary Lanier, a retired member of CalPERS to serve as Interim Director of Community Development & Housing (U) effective August 6, 2026; and WHEREAS, Ms. Lanier has previously assisted the City as Interim Agency Director of Community, Housing, and Economic Development (U) during a vacancy and recruitment period from 5/30/2023 through 2/22/2024. ; and
WHEREAS, pending the recruitment, selection and employment of a permanent Director of Community Development & Housing (U), the City desires to appoint Mary Lanier as Interim Director of Community Development & Housing (U), pursuant to the authority provided under Government Code Section 21221(h), to provide the leadership, managerial and organization skills necessary to manage the Community Development & Housing Department effectively and efficiently; and
WHEREAS, it is understood by Mary Lanier and the City that the combined total hours to be served in any fiscal year for all CalPERS employers shall not exceed the 960 hour limitation set forth in California Government Code Section 21221(h); and WHEREAS, the Mayor and City Council has reviewed a proposed employment agreement by and between Mary Lanier and the City of San Bernardino.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

Packet Page. 1002
Resolution No. 2026-129
Resolution No. 2026
August 5, 2026

SECTION 2. As required by Government Code Section 21221(h), the Mayor and City Council make the following findings: (A) All facts set forth in the Recitals to this Resolution are true and correct (B) Mary Lanier possesses the specialized skills needed to perform the work required of the Interim Director of Community Development & Housing (U), until a permanent Director of Community Development & Housing (U) is appointed and thereafter begins their service. (C) It is in the best interest of the City of San Bernardino to enter into an employment agreement with and to appoint Mary Lanier as Interim Director of Community Development & Housing (U) for the City of San Bernardino pursuant to the authority provided under Government Code Section 21221(h).

SECTION 3. Mary Lanier is hereby appointed as Interim Director of Community Development & Housing (U) in accordance with Government Code Section 21221 (h) and with the provisions of the employment agreement on file with the City Clerk.

SECTION 4. The employment agreement with Mary Lanier, a copy of which is incorporated herein as Exhibit “A,” is hereby approved by the Mayor and City Council of the City of San Bernardino, and Effective August 6, 2026 the City Manager is authorized to execute said agreement on behalf of the City of San Bernardino, with such non-substantive, technical amendments as may be deemed appropriate by the City Attorney.

SECTION 5. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 6. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 7. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2026.

Helen Tran, Mayor
City of San Bernardino
Attest:

Telicia Lopez, CMC, City Clerk
Packet Page. 1003
Resolution No. 2026-129
Resolution No. 2026
August 5, 2026

Approved as to form:

Albert J. Maldonado, City Attorney
Packet Page. 1004
Resolution No. 2026-129
Resolution No. 2026
August 5, 2026

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-129, adopted at a regular meeting held on the ___ day of _______ 2026 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2026.

Telicia Lopez, CMC, City Clerk
Packet Page. 1005
-1-

EMPLOYMENT AGREEMENT FOR

INTERIM DIRECTOR OF COMMUNITY DEVELOPMENT & HOUSING (U) This employment agreement (“Agreement”) is made and entered into this 6th day of August, 2026 by and between the City of San Bernardino (a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at 290 North D Street, San Bernardino, California 92401)(“CITY”) and Mary Lanier (a retiree with a home residence on file)(“RETIREE”).

CITY and RETIREE are sometimes individually referred to as “Party” and collectively as “Parties”.

RECITALS
A. WHEREAS, CITY seeks to engage RETIREE on a temporary basis in the unclassified (“U”) position of Interim Director of Community Development & Housing (U) in accordance with the terms set forth in this Agreement; and B. WHEREAS, RETIREE desires to accept employment as Interim Director of Community Development & Housing (U) on a temporary basis in consideration of and subject to the terms, conditions, and benefits set forth in this Agreement; and C. WHEREAS, RETIREE represents that she is a retired annuitant of the California Public Employees' Retirement System (“CalPERS”) within the meaning of Government Code sections 7522.56 and 21221(h) (“Statutes”), and acknowledges that her compensation is statutorily limited as provided in Government Code section 21221(h). RETIREE represents that, as of the effective date of this Agreement, she has not worked for another CalPERS state or contracting agency as a retired annuitant during the 2026-2027 fiscal year; and she therefore acknowledges she can work up to 960 hours for the CITY, a state agency, or other CalPERS contracting agencies (“CalPERS Agencies”) during the 2026-2027 fiscal year. With the execution of this Agreement, RETIREE affirms she has not received unemployment compensation arising from work pursuant to Government Code section 7522.56 during the 12-month period preceding the effective date of this Agreement. RETIREE further affirms her CalPERS retirement date became effective prior to the 180-day period preceding the commencement date, as that term is defined in Section 4 of this Agreement; and D. WHEREAS, CITY has determined it is necessary to hire RETIREE, a retired annuitant, because her extensive knowledge and skills are necessary for the successful operation of the Community Development & Housing Department.

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Parties agree as follows:

AGREEMENT

1. INCORPORATION OF RECITALS. The recitals listed above are true and correct, and they are hereby incorporated herein by this reference.

Packet Page. 1006
-2-

2. APPOINTMENT. RETIREE is appointed Interim Director of Community Development & Housing (U) of the CITY on a temporary basis under the terms of this Agreement.

3. POSITION AND DUTIES. RETIREE has been appointed by the City Manager as Interim Director of Community Development & Housing (U) of the CITY on a temporary basis to perform the duties and functions pertaining to the Interim Director of Community Development & Housing (U) position, and to perform other legally permissible duties and such functions as the City Manager shall from time-to-time assign. The City Manager shall have the authority to determine the specific duties and functions which RETIREE shall perform under this Agreement, and the means and manner by which RETIREE shall perform those duties and functions. RETIREE agrees to devote all of her business time, skill, attention, and best efforts to the discharge of the duties and functions of the Interim Director of Community Development & Housing (U) position and any other duties assigned to his by the City Manager.

4. TERM, TERMINATION AND AT-WILL STATUS. This Agreement shall become effective upon the date executed both by RETIREE and the City Manager, which date shall be the date first referenced above. RETIREE shall commence the performance of his duties under this Agreement on August 6, 2026, or at such later date as the parties hereto shall agree in writing (“Commencement Date”). This Agreement shall expire as of the first of the following to occur: (i) upon the employment commencement date of a permanent Director of Community Development & Housing (U); (ii) upon RETIREE working 960 hours combined for any CalPERS Agencies during fiscal year 2026-2027 or 960 hours in any subsequent fiscal year; or (iii) upon termination of the Agreement by either RETIREE or CITY as provided below. a. RETIREE acknowledges that she is an at-will, temporary employee of the CITY who shall serve at the pleasure of the City Manager at all times during the period of his service hereunder; and shall be subject to termination by the City Manager at any time without advance notice and without cause.
b. The terms of CITY’s personnel rules, policies, regulations, procedures, ordinances, and resolutions regarding City administrative personnel (“Personnel Policies”), as they may be amended or supplemented from time to time, shall not apply to RETIREE; and nothing in this Agreement is intended to, or does, confer upon RETIREE any right to any property interest in continued employment, or any due process right to a hearing before or after a decision by the City Manager to terminate her employment. Nothing contained in this Agreement shall in any way prevent, limit, or otherwise interfere with the right of CITY to terminate the services of RETIREE; and nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of RETIREE to resign at any time from his position with CITY.

5. COMPENSATION. The CITY agrees to provide the following compensation to RETIREE for the services of Interim Director of Community Development & Housing (U):
a. Beginning as of the Commencement Date, CITY agrees to pay to RETIREE for services rendered under this Agreement $100.54 per hour consistent with the pay rate established for the Director of Community Development & Housing (U) position as listed in the CITY’s publicly available pay schedule.

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b. The RETIREE shall not be entitled to any additional compensation. The City shall not pay for vacation or holidays, nor shall RETIREE be entitled to any fringe benefits.

6. SUPPORT SERVICES AND EQUIPMENT. RETIREE shall be provided office space and the equipment needed to perform his duties and sufficient to fulfill obligations under this Agreement, as determined by the City Manager, at no cost to RETIREE. In accordance with Government Code section 21221(h), personal use of such equipment is not permitted.

7. EXPENSES. CITY shall reimburse RETIREE for authorized, reasonable, and necessary travel expenses incurred by RETIREE in the performance of his duties pursuant to this Agreement. RETIREE shall document and claim said reimbursement for such travel in the manner and forms required by the CITY. All reimbursements shall be for actual expenses and shall be subject to, and in accordance with, California and Federal law and CITY’s adopted reimbursement policies. Other than as specifically provided herein, RETIREE shall receive no other compensation or reimbursements for expenses incurred by him in performance of this Agreement. Such reimbursements are not considered wages and, as such, shall not be reported to CalPERS.

8. PROPRIETARY INFORMATION. “Proprietary Information” is all information and any idea pertaining in any manner to the business of CITY (or any CITY affiliate, its employees, clients, consultants, or business associates) which was produced by any employee of CITY in the course of his or her employment, or otherwise produced or acquired by or on behalf of City. Proprietary Information shall include without limitation trade secrets, product ideas, inventions, processes, formulae, data, know-how, software and other computer programs, copyrightable material, marketing plans, strategies, sales, financial reports, forecasts, and customer lists. All Proprietary Information not generally known outside of CITY’S organization, and all Proprietary Information so known only through improper means, shall be deemed “Confidential Information”. During her employment by CITY, RETIREE shall use Proprietary Information and shall disclose Confidential Information only for the benefit of CITY and as is, or may be, necessary to perform her job responsibilities under this Agreement.

Following termination, RETIREE shall not use any Proprietary Information and shall not disclose any Confidential Information, except with the express written consent of CITY.

RETIREE’S obligations under this Section shall survive the termination of his employment and the expiration of this Agreement.

9. NON-ASSIGNMENT OF AGREEMENT. This Agreement is intended to secure the individual services of the RETIREE and is not assignable or transferable by RETIREE to any third party.

10. GOVERNING LAW/VENUE. This Agreement shall be interpreted according to the laws of the State of California. Venue for any action or proceeding regarding this contract shall be in San Bernardino County.

11. ENFORCEABILITY. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

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12. CONFLICT OF INTEREST. RETIREE agrees that during the term of this Agreement, she will not maintain any financial interest or engage in any other contract employment, occupation, work, endeavor or association (whether compensated or not) that would in any way conflict with or impair RETIREE’S ability to perform the duties described in this Agreement. Any work performed for the CITY outside the terms of this Agreement must be approved in advance in writing by the City Manager. RETIREE agrees to disclose whether he is performing work for any other CalPERS public agency employer during the term of this Agreement.

13. NOTICE. Notices required pursuant to this Agreement shall be given by personal service upon the party to be notified or by delivery of same to the custody of the United States Postal Service, or its lawful successor, postage prepared and addressed as follows:

CITY
City of San Bernardino
290 North D Street
San Bernardino, CA 92401
Attention: City Manager

RETIREE
Mary Lanier

ADDRESS ON FILE

14. HOURS OF WORK. RETIREE shall devote the time necessary to adequately perform her duties as Interim Director of Community Development & Housing (U) on a temporary basis. The parties anticipate that RETIREE will work a sufficient number of hours per week allocated between regular business hours and hours outside of regular business hours as the City Manager may direct. However, in no event shall RETIREE be required to work in excess of 960 hours in fiscal year 2026- 2027 and 960 hours per each subsequent fiscal year for CITY, including hours worked for other CalPERS Agencies during such fiscal years.
a. It is the intent of the parties to compensate RETIREE only to the extent permitted under the Statutes, and corresponding CalPERS regulations and policy statements. The Rate of Pay set forth above is based on the salary limitations established by CalPERS in accordance with Section 21221(h) which provides that the Rate of Pay shall be no less than the minimum or greater than the maximum hourly rate for the Director of Community Development & Housing (U) position as listed on the CITY’s publicly available pay schedule.
b. RETIREE will comply with all applicable CalPERS regulations governing employment after retirement, including the recordation and reporting of all hours worked for CITY to CalPERS as may be required. CITY shall assist in any such reporting obligations to CalPERS. Additionally, RETIREE shall keep CITY continually apprised of any hours worked by RETIREE for other CalPERS Agencies during the term of this Agreement.

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15. WAIVER. No waiver of any provision of this Agreement shall be deemed or shall constitute a waiver of any other provision whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

16. INDEMNIFICATION. In accordance with and subject to the limitations of the California Government Claims Act and California Labor Code, the CITY shall defend, save harmless, and indemnify RETIREE against any tort, professional liability, claim or demand or other legal action arising out of an alleged act or omission occurring in the performance of RETIREE’s services as Interim Director of Community Development & Housing (U) on a temporary basis; except that this provision shall not apply with respect to any intentional tort or crime committed by RETIREE, or any actions outside the course and scope of his employment as Interim Director of Community Development & Housing (U) on an interim basis.

17. NO PRESUMPTION OF DRAFTER. The Parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the Parties, and this Agreement reflects their mutual agreement regarding the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem any Party to be the drafter of this Agreement; and, therefore, no presumption for or against validity or as to any interpretation hereof based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement.

18. ASSISTANCE OF COUNSEL. Each party to this Agreement warrants to the other party that the party has either had the assistance of counsel in negotiation for, and preparation of, this Agreement or could have had such assistance and voluntarily declined to obtain such assistance.

19. ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement of the parties considering the subject matter hereof and all prior agreements or understanding, oral or written, are hereby merged herein. This Agreement shall not be amended in any way except by a writing expressly purporting to be such an amendment, signed, and acknowledged by both of the parties thereto. If any portion or provision hereof is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement or portion thereof shall be deemed severable and shall be effective and shall remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR

EMPLOYMENT AGREEMENT FOR

INTERIM DIRECTOR OF COMMUNITY DEVELOPMENT & HOUSING (U)

CITY OF SAN BERNARDINO
By: _______________________________ Date: ________________________ Eric Levitt, City Manager

RETIREE
By: _______________________________ Date: ________________________ Mary Lanier
Approved as to Form:

By: _______________________________ Date: _________________________ Albert Maldonado
City Attorney
City of San Bernardino
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Darren Goodman, Chief of Police
Department: Police
Subject: Notice of Intent to Apply for the U.S. Department of Justice Fiscal Year 2026 Model Cities Initiative Grant (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt the attached Resolution No. 2026-130:

1. Acknowledging the submission of an application for the U.S. Department of Justice Fiscal Year 2026 Model Cities Initiative Grant; and

2. Authorizing the City Manager or their designee to conduct all negotiations, signings, submittals, and execution of documents necessary to apply for said grant.

City Manager's Comments
This item is a notice of intent to apply. If the US Department of Justice awards the grant to the City of San Bernardino then we will bring the grant award back to the City Council for approval.

Executive Summary
The United States Department of Justice (DOJ) has announced the Fiscal Year 2026 Model Cities Initiative (MCI), a competitive funding opportunity intended to support comprehensive and innovative strategies to reduce violent crime, improve public safety, strengthen law enforcement capacity, support victims of crime, reduce recidivism, and expand youth intervention and prevention services.

The MCI program is expected to award approximately $300 million nationwide to a limited number of jurisdictions that demonstrate a comprehensive vision for public safety and a commitment to implementing evidence-based and innovative crime reduction strategies. A single award will range from $75 million to $150 million.

Applicants are required to demonstrate partnerships with specific organizations including support from the Mayor and City Council.

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Staff seeks a resolution indicating support from the Mayor and City Council, and authorizing staff to apply on behalf of the City of San Bernardino and to coordinate with required governmental and community partners during the application process.

Background
The U.S. Department of Justice established the Model Cities Initiative to identify and support jurisdictions implementing comprehensive approaches to crime reduction, public safety enhancement, and community stabilization. The initiative encourages collaboration among law enforcement agencies, prosecutors, behavioral health providers, victim service organizations, community-based organizations, and other governmental partners to address the underlying causes of crime while enhancing enforcement and public safety efforts.

The City of San Bernardino has consistently pursued external funding opportunities to enhance public safety services and improve quality of life for residents. Through prior state and federal grants, the City has implemented violence prevention initiatives, youth intervention programs, community engagement efforts, and specialized law enforcement operations that support public safety objectives throughout the community.

The Fiscal Year 2026 Model Cities Initiative requires participating jurisdictions to demonstrate broad stakeholder support and coordination among multiple governmental entities. As a result, staff is seeking Council authorization prior to application submission to facilitate development of a comprehensive and competitive application.

Discussion
The Model Cities Initiative presents a significant opportunity for the City to pursue federal funding that may support strategic investments in law enforcement, crime prevention, intelligence-led policing, technology modernization, youth intervention services, victim services, behavioral health partnerships, and recidivism reduction programs. The grant provides up to $300 million in competitive funding to support comprehensive, data-driven public safety strategies in eligible jurisdictions. If awarded, the grant does not require a local funding match, allowing the City to fully implement approved grant activities without committing General Fund resources as a condition of the award.

If awarded, the grant could support enhanced coordination among public safety partners and provide resources necessary to implement innovative crime reduction strategies that align with the City's public safety priorities. Potential activities may include improvements to crime analysis capabilities, technology enhancements, community-based prevention efforts, officer training, behavioral health interventions, and other evidence-based public safety initiatives consistent with program requirements.

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Staff is requesting authorization only to apply for the grant. No grant funds are being accepted, and no financial commitments are being made by the City through this action. Should the City be selected for funding, staff will return to the Mayor and City Council with a future item seeking authorization to accept the award, execute grant agreements, appropriate funding, and implement grant-funded activities.

The application will be led by the City of San Bernardino Police Department in coordination with the City's Grants Team and will include collaboration with other City departments, governmental agencies, and community stakeholders as required by the grant solicitation. Allowable costs include Hiring and Retaining Personnel, Equipment and Technology, Training and Professional Development, Facility Costs, Mental Health and Substance Use Services, Reentry, Transitional Support, and Recidivism Reduction Services, Victim Services, and Youth Crime Prevention and Intervention Services. More information can be found in Attachment 2.

Because the application deadline is September 6, 2026, staff is requesting Council consideration currently to ensure sufficient opportunity to coordinate with required governmental and community partners, complete all required application materials, and submit a timely application to the U.S. Department of Justice. 2021-2025 Strategic Targets and Goals
Submission of an application for the Fiscal Year 2026 Model Cities Initiative Grant aligns with Mayor and City Council Strategic Goal No. 3 – Improved Quality of Life by supporting efforts to reduce violent crime, enhance public safety, strengthen community partnerships, and improve outcomes for residents throughout the City of San Bernardino.

Fiscal Impact
There is no immediate fiscal impact associated with submission of the grant application. No matching funds are required as part of the application process. Should the City be awarded grant funding, staff will return to the Mayor and City Council with a future request for acceptance of grant funds, execution of grant agreements, and any necessary budget appropriations.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt the attached Resolution No. 2026-130:

1. Acknowledging the submission of an application for the U.S. Department of Justice Fiscal Year 2026 Model Cities Initiative Grant; and

2. Authorizing the City Manager or their designee to conduct all negotiations, signings, submittals, and execution of documents necessary to apply for said grant.

Attachments
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Attachment 1 – Resolution No. 2026-130 Notice of Intent to Apply for the U.S.

Department of Justice Fiscal Year 2026 Model Cities Initiative Grant (All Wards) Attachment 2 – DOJ FY2026 Model Cities Initiative_MCI-508 Ward:

All Wards
Synopsis of Previous Council Actions:

No previous council action.

CC
Eric Levitt, City Manager
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Resolution No. 2026-130
RESOLUTION NO. 2026-130

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

ACKNOWLEDGING THE SUBMISSION OF AN
APPLICATION FOR THE U.S. DEPARTMENT OF JUSTICE
FISCAL YEAR 2026 MODEL CITIES INITIATIVE GRANT

AND AUTHORIZING THE CITY MANAGER OR THEIR

DESIGNEE TO CONDUCT ALL NEGOTIATIONS,

SIGNINGS, SUBMITTALS, AND EXECUTION OF

DOCUMENTS NECESSARY TO APPLY FOR SAID GRANT
WHEREAS, the United States Department of Justice (“DOJ”) has announced the Fiscal Year 2026 (“FY26”) Model Cities Initiative (“MCI”), a competitive funding opportunity intended to support comprehensive and innovative strategies to reduce violent crime, improve public safety, strengthen law enforcement capacity, support victims of crime, reduce recidivism, and expand youth intervention and prevention services; and
WHEREAS, the MCI is expected to award approximately three hundred million dollars ($300,000,000) nationwide to a limited number of jurisdictions that demonstrate a comprehensive vision for public safety and a commitment to implementing evidence-based and innovative crime reduction strategies; and
WHEREAS, participation in the MCI would provide the City of San Bernardino (“City”) with an opportunity to compete for substantial Federal funding to enhance public safety efforts, expand crime reduction strategies, improve coordination among public safety and community service partners, and support innovative approaches to addressing the root causes of crime and disorder; and
WHEREAS, theMCI application process requires demonstrated collaboration and support from multiple governmental and community stakeholders, making Mayor and City Council (“Council”) acknowledgement necessary to facilitate development of a comprehensive and competitive application; and
WHEREAS, the City (led by the Police Department and supported by the City's Grants Team in coordination with other City departments, governmental agencies, and community partners) desires to apply for the FY26 DOJ MCI grant; and WHEREAS, any future acceptance of grant funding, appropriation of grant funds, execution of grant agreements, or implementation of grant-funded activities will be brought before the Council for separate consideration and approval.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

Resolution No. 2026-130
August 5, 2026

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Resolution No. 2026-130
SECTION 1. Incorporation of Recitals. The above recitals are true and correct, and are incorporated herein by this reference.

SECTION 2. Authorization. The City Manager or their designee is hereby authorized to prepare and submit an application for the FY26 DOJ MCI grant on behalf of the City; and to conduct all negotiations, signings, submittals, and execution of documents necessary for the preparation and submission of the grant application. The City Manager or their designee is further authorized to coordinate with Federal, state, county, and local partner agencies and departments as necessary to develop the grant application, secure required letters of support and partnership commitments, and participate in all application-related activities. Acceptance of grant funds, appropriation of funding, execution of grant agreements, and implementation of grant-funded activities shall be subject to future Council approval if awarded.

SECTION 3. California Environmental Quality Act (“CEQA”). The Council finds that this Resolution is not subject to CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines (Chapter 3 to Title 14 of the California Code of Regulations) because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications; and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED, and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 5 day of August 2026.

Helen Tran, Mayor
City of San Bernardino
Attest:

Telicia Lopez, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Resolution No. 2026-130
August 5, 2026

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Resolution No. 2026-130
Resolution No. 2026-130
August 5, 2026

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-130, adopted at a regular meeting held on the 5 day of August 2026 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this 6 day of August 2026.

Telicia Lopez, CMC, City Clerk
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OMB No. 1121-0329
Approval Expires 02/28/2027
Department of Justice FY 2026
Model Cities Initiative (MCI)
Application Deadline in Eastern Time (ET):

September 1, 2026 by 11:59 p.m. ET
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Department of Justice FY2026 Model Cities Initiative (MCI)

CONTENTS
Basic Information............................................................................................................ 3 Eligibility .......................................................................................................................... 6 Program Description ...................................................................................................... 7 Application Contents, Format, and Review................................................................ 11 Application Contacts and Resources ......................................................................... 14 U.S. Department of Justice | COPS_OJP_OVW | 2
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Department of Justice FY2026 Model Cities Initiative (MCI)

BASIC INFORMATION
Purpose of the Funding
In cities across America, violent crime and public disorder have surged over the past few years.

Policies that have weakened and demoralized law enforcement, limited the prosecution of crimes, and de-emphasized holding criminals accountable have resulted in a climate of fear and instability for law-abiding Americans. Communities cannot thrive when their citizens do not feel safe.

Recent surges of federal law enforcement in cities like Memphis, Tennessee, and Washington, D.C. have demonstrated the successes that the U.S. Department of Justice (DOJ) and the Trump Administration have had when resources are laser focused on providing cities with the tools they need to reduce violence, crime, and disorder. For example, since September 29, 2025, overall violent crime in Memphis has plummeted by 42%—murders are down 40%, robberies are down 50%, sexual assaults are down 35%, and motor vehicle thefts are down 65%. The surge in Washington, D.C. has also resulted in historic outcomes for public safety— homicide is down 54%, robbery is down 40%, burglary is down 26%, and motor vehicle theft is down 55%.

To Make America Safe Again by continuing and expanding the successes seen in Memphis and Washington, D.C., DOJ is seeking applications for the Model Cities Initiative (“MCI”). A model city implements comprehensive and innovative strategies to reduce crime, restore law and order, and serve as a nationwide example. It leverages technology, data, and partnerships to address drivers of crime. This initiative will provide substantial, targeted funding to select cities to realize this vision. Funding awarded through MCI will emphasize common sense policing, including prioritizing deterrence through proactive policing and increasing police activity in highcrime areas. Funding will also encourage the adoption of new technologies—including drones and artificial intelligence—and modern methods to track criminal behavior and gather intelligence. Additionally, recognizing that keeping cities safe requires a whole-of-community approach, MCI will provide funding to help cities build forensic and prosecutorial capacity, support victims, reduce recidivism, and address substance use and mental health challenges tied to public safety outcomes.

Allowable Costs
Eligible entities receiving funding through this Initiative will be able to incur the following allowable costs. Please note, the examples listed below are intended to be illustrative and not comprehensive lists of all allowable uses of funds. While allowable uses of funds must be tied to one or more of the eight areas of activities, we encourage applicants to be innovative in their proposals to include, but not be limited by, the examples listed below. Plans to incur costs related to any of the following activities must clearly articulate the direct benefits with respect to reducing violent crime, improving public safety, and protecting our Nation’s citizens:

1. Hiring and Retaining Personnel
Salary and fringe benefits for new sworn law enforcement officers (e.g., police officers, deputies, troopers) directly engaged in violent crime reduction efforts. This may include personnel assigned to patrol, investigations, task forces, specialized U.S. Department of Justice | COPS_OJP_OVW | 3
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Department of Justice FY2026 Model Cities Initiative (MCI) units, or institutional and community corrections. Support should prioritize frontline sworn personnel.

Salary and fringe benefits for new non-sworn staff positions (e.g., data analysts, forensic scientists, prosecutors, service providers, supervision officers, behavioral health professionals, victim advocates, or community liaisons) directly supporting the city’s violent crime reduction strategy. Positions may be housed in city agencies, prosecutors’ offices, prisons and jails or community-based organizations that are critical partners in prevention, accountability, and community reintegration.

2. Equipment and Technology
Purchase or lease of equipment, tools, or technology that reduce crime and restore law and order, including but not limited to:
 Real-time crime centers
 Forensic and DNA tools
 Body-worn cameras
 License plate readers
 Artificial intelligence systems
 Small unmanned aircraft systems (“UAS”)
 Counter-UAS
 Ballistic identification systems, and
 IT upgrades (including but not limited to systems that connect jails, prisons, and entities in the community that provide pre- and post-reentry services).

3. Training and Professional Development
Costs associated with developing and delivering training, attending courses, certifications, and travel for participants. Training may include officer safety and wellness, intelligence-led policing, violent crime investigations, crisis response, supervisory leadership, correctional practices to improve and support reentry, and cross-agency coordination with state and federal law enforcement. Plans to incur costs related to training must clearly articulate the direct benefits the training will yield with respect to reducing violent crime, improving public safety, and protecting citizens.

4. Facility Costs
Lease, rental, or renovation expenses for space directly used in program operations, such as, but not limited to, service delivery sites, training facilities, real-time crime centers, or intelligence analysis centers.

5. Mental Health and Substance Use Services
Direct costs for primary prevention, crisis response, screening and early intervention, treatment, case management, and related support services addressing mental health and substance use issues linked to public safety outcomes, including services provided in correctional facilities and in the community. This may include overdose reversal medications, crisis intervention teams, coordination with treatment courts, civil commitment, contingency management, assisted outpatient treatment, residential treatment, and recovery support services.

6. Reentry, Transitional Support, and Recidivism Reduction Services Programs that reduce repeat offending, assist during transitions, and promote successful reintegration into communities, including operational costs for county jails U.S. Department of Justice | COPS_OJP_OVW | 4
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Department of Justice FY2026 Model Cities Initiative (MCI) and state prisons that support local reentry preparation. Specific activities may include, but are not limited to, rapid assessment and release planning systems; structured supervision; continuity of care for physical health, mental health, and substance use treatment and services; family-based programming; temporary housing; employment assistance; vocational/trade training; literacy and educational services; case management to support successful transitions from jails and prisons to local supervision and community-based providers; facility modifications that support rehabilitation and pre-release preparation; and programs targeting high-risk offenders.

7. Victim Services
Victim-centered services for American victims of crime, including, but not limited to, emergency assistance, case management, shelter and temporary housing, medical and dental care, advocacy, transportation, childcare, legal services, and employment assistance.

8. Youth Crime Prevention and Intervention Services
Prevention and early intervention services that address risk factors for juvenile delinquency and violence, including gang intervention/suppression programs, and case management.

This Initiative will be jointly administered by DOJ’s Office of Justice Programs (“OJP”), the Office of Community Oriented Policing Services (“COPS”), and the Office on Violence Against Women (“OVW”). DOJ expects to award a total of approximately $300 million through MCI in Fiscal Year 2026, and the Department will select 2–4 cities after a competitive application process.

Awards will be made through cooperative agreements with DOJ.

Funding Details
Announcement Type Initial
Assistance Listing Number 16.077
Statutory Authority See statutory authorities listed in the Program Description section below
Expected Total Amount of Funding Approximately $300 million Anticipated Number of Awards 2–4
Award Type(s) Cooperative Agreement
Expected Award Period(s) 36 months
U.S. Department of Justice | COPS_OJP_OVW | 5
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Department of Justice FY2026 Model Cities Initiative (MCI) Key Dates and Times
Application Release Date June 3, 2026
Pre-application Webinar June 23, 2026 10:00 a.m ET. Details about this webinar will be provided at a later date.

Phase 1 Application Deadline Within 90 days of application release date Phase 2 Presentations To be scheduled upon invitation

ELIGIBILITY
Eligible Applicants
DOJ is soliciting applications from local government entities serving a population of at least 100,000. An applicant may be a government entity or a collective entity acting as a single governmental unit representing a jurisdiction or contiguous region and must have the legal authority to receive and administer a federal award. See 2 C.F.R. § 200.1 (defining “Federal award”). Application requirements and DOJ’s evaluation process are described below.

Additional Eligibility Factors
To be eligible to apply, any government entity must:

1. Agree to partner with DOJ to jointly develop, implement, administer, and review the efficacy of MCI projects;

2. Submit for DOJ pre-review and approval any award subrecipient or partnering entity;

3. Submit the Certified Assurances as to Compliance with 8 U.S.C. § 1373 form, located in Appendix A;

4. Comply with the July 29, 2025 Guidance for Recipients of Federal Funding Regarding Unlawful Discrimination issued by the U.S. Attorney General; and

5. Demonstrate support from required and other key stakeholders deemed necessary for successful project implementation.

Certifications: All eligible applicants must submit the following certification. In order to request a federal grant award under this Initiative, applicants must submit a certification (using only the template provided in Appendix A), entitled “Certification by the Mayor (or senior official) of the Applicant Government.” This certification is a basic minimum requirement of this funding opportunity, such that applications from applicants that are required to submit it and fail to do so will be denied. Also, such applicants should anticipate that awards to state or local government entities under this call for applications will include an award condition addressing compliance with 8 U.S.C. § 1373.

Award Condition (Notice): Awards under this funding opportunity will include a condition (the specific terms of which will govern the award) related to the future reimbursement of the costs associated with federal law enforcement intervention or assistance provided in the event of a U.S. Department of Justice | COPS_OJP_OVW | 6
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Department of Justice FY2026 Model Cities Initiative (MCI) surge in violent crime or public disorder. The condition will, generally speaking, require an MCI award recipient to fulfill any such future reimbursement obligation(s) incurred in accordance with its terms.

Required Partnerships: See Applications Contents and Format section of the application for requirements.

Limit on Number of Applications
Each eligible entity is limited to one application submission.

Cost Sharing (Match) Requirement
Cost sharing (match) has been waived and/or is not required.

PROGRAM DESCRIPTION
Statutory Authority
 Pub. L. No. 119-21, Sec. 100054; Pub. L. No. 90-351, Title I, Part E, subpart 1 (codified at 34 U.S.C. §§ 10151 – 10158); Pub. L. No. 110-199, as amended; Full-Year Continuing Appropriations Act, 2025 (Pub. L. No. 119-4, Div. A, Sec. 1101(a)(2) and 1301(4), 139 Stat. 9, 10–11), see Pub. L. No. 118-42, 138 Stat. 25, 148–154; 28 U.S.C. § 530C(a).  Omnibus Crime Control and Safe Streets Act of 1968, as amended, and the Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103–322, 34 U.S.C. § 10381 et seq.
 34 U.S.C. § 12291(b)(16).

DOJ Priorities
To advance public safety, applicants must ensure that their initiatives align with the following DOJ priorities:

1. Directly supporting law enforcement operations (including immigration law enforcement operations);

2. Combatting violent crime;

3. Supporting services to American citizens;

4. Protecting American children;

5. Supporting American victims of trafficking and sexual assault;

6. Enforcing prohibitions on open illicit drug use;

7. Enforcing prohibitions on urban camping and loitering;

8. Enforcing prohibitions on urban squatting; and

9. Enforcing, and where necessary, adopting standards that address individuals who are a danger to themselves or others and suffer from serious mental illness or substance use disorder, or who are living on the streets and cannot care for themselves, through assisted outpatient treatment or by moving them into treatment centers or other U.S. Department of Justice | COPS_OJP_OVW | 7
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Department of Justice FY2026 Model Cities Initiative (MCI) appropriate facilities via civil commitment or other available means, to the maximum extent permitted by law.

Substantial Involvement of Federal Agency
DOJ expects to make awards under this program as cooperative agreements, which allows DOJ to have substantial involvement in carrying out the project. DOJ anticipates the development and implementation of each Model City Initiative and its projects to be an ongoing, collaborative effort between the MCI award recipient and DOJ for the duration of the award.

Unallowable Activities
The following are certain unallowable costs and certain activities that are out of the program scope and will not be funded.

1. Any program or activity that, directly or indirectly, violates (or promotes or facilitates the violation of) federal immigration law (including, but not limited to, 8 U.S.C. § 1373) or impedes or hinders the enforcement of federal immigration law—including by failing to comply with 8 U.S.C. § 1373, give access to DHS agents, or honor DHS requests and provide requested notice to DHS agents.

2. Any program or activity that violates any applicable federal civil rights or nondiscrimination law. This includes violations that (1) indirectly violate the law, including by promoting or facilitating violations, or (2) unlawfully favor individuals in any race or protected group, including on a majority or minority, or privileged or unprivileged, basis, within a given area, population, or sector.

3. As specified in the DOJ Grants Financial Guide, in Chapter 3.13 “Unallowable Costs” (“Legal Services for Aliens”), any obligations of funds, at any tier, under this award to provide (or to support the provision of) legal services to any removable alien or any alien otherwise unlawfully present in the United States shall be unallowable costs for purposes any award made under this notice, but the foregoing shall not be understood to apply— (1) to legal services to obtain protection orders for victims of crime; or (2) to immigration-related legal services that may be expressly authorized or required by any law, or any judicial ruling, governing or applicable to the award.

Goals and Objectives of this Funding Opportunity
Through MCI, applicants will leverage federal resources to build capacity, strengthen accountability, hire and protect law enforcement officers, support American victims, and deliver measurable reductions in violent crime that can serve as a model of innovation for replication nationwide. Applicants must demonstrate a comprehensive vision and approach by addressing each goal listed below. Applicants should describe how they are using current investments to address each goal and/or how the funding being requested through this Initiative will support one or more of these goals as part of that comprehensive approach. We understand and anticipate that the level of current investment and specific level of federal support necessary to successfully support each goal may vary based on the respective resource needs of each applicant. Applicants do not have to address every objective listed for each goal.

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Department of Justice FY2026 Model Cities Initiative (MCI) Goal 1: Expand crime-fighting, investigative, and prosecution capacity.  Objective 1.1: Advance common-sense policing and expand the use of evidence-based policing strategies to include strategically deployed patrols and law enforcement presence to operations in high-crime areas to establish deterrence and disrupt cycles of retaliation using crime data, intelligence, and analysis to identify hotspots, trends, and specific offenders.
 Objective 1.2: Strengthen coordination across patrol, investigations, task forces, prosecutors, probation and parole to prioritize enforcement and investigative resources on current prolific offenders, to deliver swift, certain, and serious consequences for the most serious threats.
 Objective 1.3: Create or expand specialized units for shootings and other serious violent crimes that prioritize rapid response and sustained investigations to disrupt cycles of retaliation, improve case clearance, and strengthen public confidence in law enforcement.
 Objective 1.4: Strengthen prosecutorial capacity and coordination with investigators to ensure violent crime and firearms cases are prioritized and charged, and resolved in a timely manner, reinforcing deterrence through swift and certain accountability.  Objective 1.5: Increase the use of crime prevention through environmental design by working with local law enforcement and municipal partners to modify the physical environment to deter crime (e.g., improved lighting, surveillance cameras, redesigned streetscapes).

Goal 2: Improve and modernize crime data collection, intelligence gathering, incident response, and analytics capabilities to drive evidence-based policing.  Objective 2.1: Establish or enhance real-time crime centers and analytic capabilities led by specially trained personnel to identify emerging threats, support rapid response, and track criminal patterns across jurisdictions.
 Objective 2.2: Expand engagement and cooperation with multi-agency or regional intelligence sources to develop a more complete picture of current local and regional crime trends to help inform enforcement, investigative, and prosecutorial decisionmaking.  Objective 2.3: Modernize local crime data collection practices, equipment, and solutions to improve data quality controls, ease of use for end users, and submission timelines in support of effective analysis and decision-making including training front-line officers on intelligence collection to ensure continuous flow of field intelligence to analytical personnel.

Goal 3: Develop innovative, nation-leading approaches to policing and violent crime reduction.
 Objective 3.1: Establish partnerships with law enforcement organizations and partners, corporate leaders, and law enforcement experts to design and pilot innovative crime prevention and reduction strategies.
 Objective 3.2: Create a replicable model for federal-local task force collaboration that integrates resources, intelligence, and operational capacity to target organized criminal enterprises and violent crime networks, with formal protocols for information sharing, case coordination, and deconfliction.

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Department of Justice FY2026 Model Cities Initiative (MCI) Goal 4: Enhance law enforcement readiness and support for frontline officers.  Objective 4.1: Provide specialized training to sworn personnel in priority areas including officer safety and wellness, intelligence-led policing, violent crime investigations, crisis response, and supervisory leadership.
 Objective 4.2: Equip frontline officers with modern protective equipment, body-worn cameras, communication devices, and tactical gear to enhance officer safety and operational effectiveness in high-risk environments.
 Objective 4.3: Strengthen officer safety, wellness, and resilience by implementing comprehensive programs that address physical health, mental health, tactical readiness, and social competency to reduce burnout, improve retention, and sustain long-term operational readiness.

Goal 5: Expand services for American victims of crime.
 Objective 5.1: Ensure support for American victims of crime.  Objective 5.2: Strengthen law enforcement through victim services partnerships to provide coordinated, compassionate engagement to support investigations.

Goal 6: Reduce recidivism and support community reintegration.  Objective 6.1: Support centralized, data-driven resource deployment and reentry planning including data analysis and information sharing that addresses risks, secures identification and documentation, and ensures continuity of services upon release.  Objective 6.2: Expand operational capacity and prioritize access and delivery of services to improve employment, mentoring, vocational training, temporary housing, and treatment that reduce recidivism and improve long-term reintegration outcomes for those that pose the greatest risk to public safety.
 Objective 6.3: Strengthen probation, parole, and supervision models that combine offender accountability with rehabilitative services, reinforcing public safety and community stability.

Goal 7: Expand behavioral health treatment and recovery services that improve public safety outcomes.
 Objective 7.1: Expand crisis intervention programs, including 24/7 crisis receiving/dropoff centers with dedicated law enforcement access and protocols, no-refusal policies, and capacity for rapid assessment, stabilization, and civil commitment evaluations for individuals who pose a danger to themselves or others or demonstrate a grave disability with protocols for managing frequent utilizers and formal agreements for transferring high-acuity individuals to appropriate settings.
 Objective 7.2: Increase access to mental health and substance use treatment services, including, but not limited to, overdose response, recovery support, extended observation beds for stabilization, and medication bridging services through civil commitment, institutional treatment, Assisted Outpatient Treatment (AOT), and step-down approaches from pre-arrest through reentry, using accountability measures that ensure compliance with treatment plans.
 Objective 7.3: Support treatment courts, civil commitment processes, AOT programs, and other related initiatives that provide accountability-based alternatives to incarceration for individuals with mental health and substance use issues and train law enforcement U.S. Department of Justice | COPS_OJP_OVW | 10
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Department of Justice FY2026 Model Cities Initiative (MCI) officers, court personnel, and mental health providers on civil commitment and AOT laws, criteria, referral processes, and available resources to increase utilization.  Objective 7.4: Increase access to transitional housing providing short-term residential support for individuals exiting crisis stabilization or incarceration, with requirements that individuals comply with substance use disorder treatment or mental health treatment as a condition of participation, and provide ongoing crisis support and case management to prevent homelessness and ensure treatment continuity.
 Objective 7.5: Ensure continuity of care by connecting in-custody treatment to community-based recovery supports and facilitate cross-agency collaboration across justice and behavioral health systems. This may include investments in electronic health record systems and other related technology modernization (e.g. telehealth) to improve data collection, coordinated service provision, data sharing, and continuity of care during incarceration, prior to release, and through reentry in the community.

APPLICATION CONTENTS, FORMAT, AND
REVIEW
The MCI application process will proceed in 2 phases:

Phase 1
Eligible applicants will have 90 days from the date of this call for applications to submit to DOJ a written application narrative. The application narrative must be double-spaced, using a standard 12-point size font; have no less than 1-inch margins; have numbered pages; and should not exceed 20 pages (not including appendices). In addition to addressing all goals as noted above, application narratives must also include the following:

1. Information about why the applicant and the areas/populations it represents needs MCI funding. Helpful information includes data about violent crime (including juvenile crime) trends and any gaps in ability to address violent crime.

2. Information about why the applicant and the areas/populations it represents is best suited to be designated as a Model City. This information should include, as applicable:
a. A vision statement articulating the approach to public safety, and why the applicant and the areas/populations it represents is best-positioned to become a nation-leading example of effective policing and integrated public safety systems management in the 21st century; and
b. Examples of the proposed innovative approaches to reducing violent crime (including juvenile crime), protecting citizens, and supporting victims that could be scaled with additional funding.

3. Appendices:

All eligible applicants must submit the following appendices.  Appendix A – In order to request a federal grant award under this Initiative, applicants must submit a certification (using only the template provided in Appendix A), entitled U.S. Department of Justice | COPS_OJP_OVW | 11
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Department of Justice FY2026 Model Cities Initiative (MCI) “Certification by the Mayor (or senior official) of the Applicant Government.” This certification is a basic minimum requirement of this funding opportunity, such that applications from applicants that are required to submit it and fail to do so will be denied.

Also, such applicants should anticipate that awards to state or local government entities under this call for applications will include an award condition addressing compliance with 8 U.S.C. § 1373.
 Appendix B – Documentation of buy-in and support for participation in MCI. At minimum, this must include Mayor, City Manager or equivalent if not the Mayor, Prosecutor, Sheriff, Local Governing Body (e.g. city council, county board, board of commissioners), Director of Health and Human Services, and Community Supervision Executive (must have authority for people under supervision residing in that jurisdiction).  Appendix C – A written commitment to working closely with, and, as appropriate, receiving direction from DOJ on the implementation of any initiatives resulting from MCI funding.
 Appendix D – A budget describing how the applicant will deploy MCI funding. This is an estimate of your anticipated budget as applicable to the project(s) and activities described in the application narrative, which should be tailored to address MCI program goals and allowable costs and identify how DOJ and the public will be able to measure the applicant’s success in implementing these plans.
 Appendix E – Timelines for completion and identification of the entities that will bear responsibility for completion of the plans.
 Appendix F – A list of all other entities not listed in Appendix B that, as of the time of the written application, the applicant intends to partner with to deploy MCI funding to implement the plans articulated in #5 above. This list should include the entities’ contact information, public facing website, role in deploying MCI funding, and written confirmation that the applicant has thoroughly vetted each entity to ensure that no MCI funds will be subject to waste, fraud, or abuse.

Phase 1 applications must be submitted by email to [email protected] by 11:59 p.m. EST on September 1, 2026.

After receiving applications, DOJ will review each application and publish a list of finalists.

Phase 2
Finalists will be invited to make a presentation to DOJ leadership. These presentations will be an opportunity to highlight the applicant’s plans and strategies, and to engage in robust discussions about the best ways to improve public safety. Presentations may include city or site visits as appropriate. DOJ will provide additional guidance about the presentations to the selected finalists.

After these presentations, recipients will be selected by DOJ senior leadership based on the application, presentation, and overall alignment with the goals and objectives of Model Cities Initiative. DOJ will announce the selected applicants and will work closely with the participating jurisdictions to begin MCI implementation including, but not limited to:
 review and approval of a detailed action or implementation plan;  review and approval of final budget; and
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Department of Justice FY2026 Model Cities Initiative (MCI)  release of funds as milestones are completed.

Risk Review
DOJ reviews information related to applicant risk as described in 2 C.F.R. § 200.206. Depending on the severity and nature of the risk information, this assessment may result in the removal of an application from consideration or in additional post-award conditions and oversight.

Availability of Funds and Future Funding Opportunities
All awards are subject to the availability of appropriated funds as well as any modifications or additional requirements imposed by law. Nothing in this call for applications is intended to, nor does it, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States or its departments, agencies, entities, officers, employees, agents, or any other person.

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Department of Justice FY2026 Model Cities Initiative (MCI)

APPLICATION CONTACTS AND RESOURCES
Contact Information
Questions Email: [email protected]
Resources for Applying
Pre-application Webinar: June 23, 2026, 10:00 a.m. ET. Details about this webinar will be provided at a later date.

Freedom of Information and Privacy Act
All applications (including all attachments) are subject to the federal Freedom of Information Act and the Privacy Act (5 U.S.C. §§ 552 and 552a). Do not include any unnecessary personally identifying information, sensitive law enforcement information, or confidential financial information with the application.

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Department of Justice FY2026 Model Cities Initiative (MCI) Appendix A: Certification by the Mayor (or senior official) of the Applicant Government
Appendix A
U.S. DEPARTMENT OF JUSTICE
Certification by the Mayor (or senior official) of the Applicant Government On behalf of the applicant named below, and in support of its application, I certify under penalty of perjury to the U.S. Department of Justice (“DOJ”), that all of the following are true and correct:
(1) I am the chief executive officer of the local government ("the jurisdiction") of which the applicant entity named below is a part (or a senior official of the jurisdiction, with the legal authority to bind the same), I have received appropriate legal advice as to this certification, and I have the authority to make this certification on my own behalf as chief executive officer (or senior official) and on behalf of the jurisdiction and the applicant entity. I understand that OJP will rely upon this certification as a material representation in any decision to make an award to the applicant entity.
(2) I have carefully reviewed (or have received pertinent legal advice concerning) 8 U.S.C. §§ 1373(a) & (b) and 1644, including the prohibitions on certain actions by state and local government entities, agencies, and officials regarding information on citizenship and immigration status.
(3) I (and the applicant entity) understand that, for purposes of this certification, the term “program or activity” means what it means under Title VI of the Civil Rights Act of 1964 (see 42 U.S.C. § 2000d-4a), and that terms used in this certification that are defined in 8 U.S.C. § 1101 mean what they mean under that section 1101, except that the term “state” also shall include American Samoa (cf. 34 U.S.C. § 10251(a)(2)).
(4) I (and the applicant entity) assure that the applicant entity (and its officials and other personnel) will comply with 8 U.S.C. §§ 1373 and 1644 in any “program or activity” receiving federal financial assistance under any award made by DOJ pursuant to this application. I further certify that any subrecipient (at any tier) of such federal financial assistance (and its officials and other personnel) will also comply with 8 U.S.C. §§ 1373 and 1644.

I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 34 U.S.C. § 10271 or under 18 U.S.C. §§ 1001 or 1621, and may subject me and the applicant entity to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729–3730 and §§ 3801– 3812). I also acknowledge that OJP awards, including certifications provided in connection with such awards, are subject to review by DOJ, including by COPS, OJP, OVW, and by the DOJ Office of the Inspector General.

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Department of Justice FY2026 Model Cities Initiative (MCI) Signature of Mayor (or senior official) of the
Applicant Government
Date of Certification
Printed Name of Mayor (or senior official) Title of Authorized Signatory (or senior official)
Name of Applicant Government Entity
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Department of Justice FY2026 Model Cities Initiative (MCI) Appendix B: Documentation of Required Partnerships
Appendix B
U.S. DEPARTMENT OF JUSTICE
Documentation of Partnerships
To meet the basic requirements of the Model Cities Initiative Call for Applications Phase I, applicants must include the name and signatures of the following individuals to demonstrate partnership and support for participation in the project(s) as proposed in the application:

1. Mayor

2. City Manager or equivalent if not mayor

3. Prosecutor

4. Sheriff

5. Local Governing Body (e.g. city council, county board, board of commissioners)

6. Director of Health and Human Services

7. Community Supervision Executive (must have authority for people under supervision residing in that jurisdiction)

8. Any other partnerships that the applicant would like to include Please complete the table below to provide the information for each of the partners listed above. Applicants may add rows to the table to accommodate more than one name per partner/entity.

Title Printed Name Signature/Date
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Department of Justice FY2026 Model Cities Initiative (MCI) Appendix C: Commitment to Work with DOJ
Appendix C
U.S. DEPARTMENT OF JUSTICE
Commitment to Work with DOJ
On behalf of the applicant named below, and in support of its application, I commit to working closely with, and, as appropriate, receiving direction from DOJ on the planning and initial/ongoing implementation of any initiatives resulting from MCI funding.

Signature of Mayor (or senior official) of the
Applicant Government
Date
Printed Name of Mayor (or senior official) Title of Authorized Signatory (or senior official)
Name of Applicant Government Entity
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Department of Justice FY2026 Model Cities Initiative (MCI) Appendix D: Estimated Budget
Appendix D
U.S. DEPARTMENT OF JUSTICE
Estimated Budget
Please include an estimate of your anticipated budget for each category below, as applicable to the project(s) and activities described in the application narrative, which should be tailored to address MCI program goals and allowable costs and identify how DOJ and the public will be able to measure the applicant’s success in implementing these plans. The numbers provided will be used as a starting point by which DOJ will ascertain the main areas of focus and need while reviewing each application. However, we understand that these numbers are estimates and expect budgets to evolve. If a budget category is not applicable to your project, please insert “N/A” in the righthand column.

Budget Category Estimated Total Budget
Personnel $
Fringe Benefits $
Equipment $
Technology $
Supplies $
Construction $
Subawards (subgrants) $
Procurement Contracts $
Other Costs $
TOTAL PROJECT COSTS $
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Department of Justice FY2026 Model Cities Initiative (MCI) Appendix E: Timelines for Completion
Appendix E
U.S. DEPARTMENT OF JUSTICE
Timelines for Completion
Please provide a detailed timeline for completion of the applicant’s planned activities. The timeline should include, at minimum, a list of key activities and milestones, and the quarters during which they will take place. For each activity and/or milestone in the timeline, please also identify the government entity that will bear primary responsibility for oversight of completion, as well as the government or non-government entity that bears primary responsibility for actual completion of the planned activity.

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Department of Justice FY2026 Model Cities Initiative (MCI) Appendix F: Other Partners
Appendix F
U.S. DEPARTMENT OF JUSTICE
Other Partners
A list of all other entities not listed in Appendix B that, as of the time of the written application, the applicant intends to partner with to implement the plans articulated in its application and budget. Complete the information requested in the table below for each partner entity, as well as the signed confirmation that the applicant has thoroughly vetted each entity to ensure that no MCI funds will be subject to waste, fraud, or abuse.

Official Name of
Entity
Brief
Description of
Partnership for
MCI
Intended
Subrecipient
of MCI
Funds (Y/N)
Contact Information Public Website
On behalf of the applicant named below, and in support of its application, I confirm that all nongovernmental entities listed above have been vetted and will be supervised throughout the award period to ensure that no MCI funds will be subject to waste, fraud, or abuse.

Signature of Mayor (or senior official) of the
Applicant Government
Date
Printed Name of Mayor (or senior official) Title of Authorized Signatory (or senior official)
Name of Applicant Government Entity
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 5, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approve Addendum No. 4 with Rick Engineering Company in the amount of $92,300 for the Navigation Center Project, funded from the previously approved Project construction contingency, increasing the Task Order amount from
$350,000 to $442,300 (Ward 1).

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Addendum No. 4 with Rick Engineering Company for engineering design services in the amount of $92,300, increasing the Task Order authorization from $350,000 to $442,300. Funding will be provided from the previously approved Navigation Center construction general fund loan allocation and does not increase the overall project budget; and

2. Authorize the City Manager or designee to execute all documents with Rick Engineering Company; and
City Manager's Comments
This addendum No. 4 with Rick Engineering Company is to allow for additional utility design and for additional design required on the project.

Executive Summary
The Mayor and City Council previously authorized a total Rick Engineering Task Order budget of $350,000. That authorization has now been fully committed and nearly all expensed through the original Task Order and Addenda 1 through 3. Approval of Addendum No. 4 will increase the Task Order authorization by $92,300 to $442,300.

The increase will be funded from the Navigation Center Project's previously approved adopted budget and does not increase the overall project budget. The additional work Packet Page. 1040
is necessary to complete engineering revisions and construction support required to deliver the project.

Background
The City of San Bernardino previously declared a Homeless State of Emergency in 2022 and recently renewed the emergency declaration. The city, through a variety of sources, has received $21,800,000 for the construction of a Homeless Navigation Center, to be located at the former School of Hope site, located at 796 East 6th Street within the City. The Homeless Navigation Center is designed to provide emergency shelter and wrap-around services for the City’s homeless population.

The School of Hope site is a former active school site that provided a variety of services to special needs students from the mid-1980s to recently. The property was deemed no longer needed by the School District and was subsequently transferred to the City Municipal Water Department in 2022. The site formerly consisted of a u-shaped complex of classrooms and administrative buildings around a central internal courtyard area.

In 2022, the City, through the San Bernardino Municipal Water Department, contracted with L. Y. Environmental, Inc., of Redlands, California to conduct a comprehensive asbestos and lead base paint survey of the existing buildings as a precursor to demolition of the site. Two surveys were completed, and asbestos was identified in various locations within the building. During the demolishing the asbestos was removed and hauled away by the contractor to an authorized dumping site. The City acquired the property from the Water Department in 2023 for use as the Navigation Center site.

On December 4th, 2024, the Mayor and City Council approved an agreement for Design Services and Purchase of Delivery of Good with Mandeville Modular in the amount of $10,093,027, including a 15% contingency budget. A Professional Services Agreement was also awarded to CREDE Construction Advisory in the amount of $1,091,148 for Development Management Services of the Navigation Center.

On October 15th, 2025, the Mayor and City Council approved the task order with Rick Engineering Company for engineering design services for the Navigation Center in the amount of $250,000 for total design cost and contingencies.

To expedite the completion of the Project, the existing complex of buildings at the former School of Hope site, where hazardous materials had been previously identified in a July 2022 report by L.Y. Environmental, Inc. was abated and fully demolished ahead of schedule as of July 21, 2025.

On January 21, 2026, the Mayor and City Council approved a loan from the City’s General Fund in the amount of $8,768,982 for the Navigation Center with the understanding that the City would work to secure additional outside funding for the project to help pay itself back. The loan was necessary to fully fund the construction Packet Page. 1041
agreement with the general contractor, Spec Construction Co Inc., who would be responsible for preparing the site for the modular units. The agreement with Spec Construction was for $15,037,000, and the City requested Council to approve $2,255,550 in additional project contingencies, for a total budget of $17,292,550 for the general contractor. At the time, only $8,523,568.73 in federal, state, and local grant funding remained in the project’s available budget, which necessitated a loan from the City’s General Fund.

On February 4, 2026, the Mayor and City Council approved an increase to the contingency budget for the Task Order with Rick Engineering Company for engineering design services for the Navigation Center in the amount of $100,000 for a total budget of $350,000.

Since approval of the General Fund loan, the City secured an additional $1,979,926.86 for the project through the reallocation of unspent Community Development Block Grant (CDBG) and Community Development Block Grant CARES Act (CDBG-CV) funds. The Mayor and City Council approved these reallocations on March 4, 2026, reducing the amount of General Fund resources anticipated to be needed for the project ("General Fund Loan Savings").

While these additional grant funds reduced the project's reliance on the General Fund loan, a portion of the reallocated funding had already been incorporated into the overall project budget. In addition, subsequent Council actions authorized the use of General Fund loan proceeds for additional project expenditures. As a result, the available balance of the General Fund loan was reduced to $1,072,752.52.

Total Project Funding Chart Below:

COUNCIL APPROVED DEVELOPMENT FUNDING
Source Allocation Utilized Available
ARPA $11,344,785.00 $11,344,785.00 $0.00
CDBG $3,682,700.80 $3,682,700.80 $0.00
CDBG-CV $1,272,805.06 $1,272,805.06 $0.00
DIGNITY HEALTH GRANT $250,000.00 $250,000.00 $0.00
GENERAL FUND LOAN $8,768,982.00 $7,696,229.48 $1,072,752.52 HHAP-3 $808,385.00 $808,385.00 $0.00
HOME-ARP $4,299,671.00 $4,299,671.00 $0.00
INLAND EMPIRE HEALTH GRANT $1,500,000.00 $1,500,000.00 $0.00 LOMA LINDA UNIVERSITY DONATION $70,000.00 $70,000.00 $0.00 MOLINA HEALTHCARE GRANT $300,000.00 $300,000.00 $0.00
Total $32,297,328.86 $31,063,966.34 $1,072,752.52
Note: If Council approves Amendment No. 2 to the Agreement with Mandeville Modular, which is another item on this agenda, the remaining amount of available allocated funds will be reduced from $1,072,752.52 to $769,551.88.

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Discussion
Due to delays in receiving on-site civil improvement plans from Mandeville Modulars, despite multiple deadline extensions discussed during weekly coordination meetings, the City elected to proceed with an on-call engineering consultant to complete the necessary site improvement designs for the Navigation Center project.

On June 24, 2025, staff solicited proposals for engineering design services, reviewed them for completeness, and identified Rick Engineering Company as the lowest responsive proposer. City Council subsequently approved a Task Order with Rick Engineering Company in the amount of $200,000, along with a $50,000 contingency, for a total design services budget of $250,000 funded by Homeless Housing, Assistance and Prevention (HHAP) funds. The design services budget was later increased to $350,000 on February 4, 2026.

To date, the full $350,000 design services budget has been authorized for Rick Engineering Company’s services. This includes Addendum 1 ($44,000), Addendum 2 ($77,200), and Addendum 3 ($28,800) and the original Task Order.

Rick Engineering – Authorized Design Services Summary
Approving Addendum 4 would allow additional work to be completed to revise utility plans, and provide additional services for landscape improvements, construction administration, electrical design, and closeout support. These additional services would be authorized under Addendum 4 to the Task order and cost an additional $92,300.

If Council approves the Mandeville Contract Amendment and the Rick Engineering Task Order Amendment, both of which are included on this agenda, the remaining General Fund loan balance will be reduced from $1,072,752.52 to $677,251.88. This reflects the allocation of $303,200.64 to the Mandeville Contract Amendment and $92,300.00 to the Rick Engineering Task Order Amendment.

Rick Engineering Task Order Summary
Action Amount Running Total
Original Authorized
Amount $200,000 $200,000
Addendum 1 $44,000 $244,000
Addendum 2 $77,200 $321,200
Addendum 3 $28,800 $350,000
Addendum 4 $92,300 $442,300
Packet Page. 1043
Please see breakdown below:

Strategic Targets and Goals
The project is consistent with Key Target No. 3a: Improved Quality of Life – reduce the burden of the unsheltered through engagement, collaboration, and partnerships with other entities.

Fiscal Impact
Approval of this action will increase the Rick Engineering Task Order authorization from $350,000 to $442,300 by utilizing $92,300 from the remaining General Fund loan balance previously approved for the Navigation Center project. This action does not increase the overall Navigation Center project budget or require any additional General Fund appropriation. Following approval of this amendment, the remaining available General Fund loan balance will be reduced from $769,551.88 to $677,251.88 Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Addendum No. 4 with Rick Engineering Company for engineering design services in the amount of $92,300, increasing the Task Order authorization from $350,000 to $442,300. Funding will be provided from the previously approved Navigation Center construction general fund loan allocation and does not increase the overall project budget; and

1. Authorize the City Manager or designee to execute all documents with Rick Engineering Company; and
Attachments
Attachment 1 Task Order Addendum 4
Attachment 2 Task Order Addendum 3
Attachment 3 Task Order Addendum 2
Attachment 4 Task Order Addendum 1
Attachment 5 Task Order with Rick Engineering Company
Attachment 6 Location Map
Ward: First Ward
Description Amount
Available General Fund Loan Balance $1,072,752.52
Less: Mandeville Change Order No. 2 ($303,200.64)
Balance Available $769,551.88
Less: Rick Engineering PO Increase ($92,300.00)
Remaining General Fund Loan Balance $677,251.88
Packet Page. 1044
Synopsis of Previous Council Actions:

December 4, 2024 Award of Design Services and Purchase Agreement with Mandeville Modular for Site Design, Modular Design, and Purchase of Modular Units and Award of Professional Services Agreement with CREDE Construction Advisory for Development Management Services (Ward 1)
October 15, 2025 Approve a Task Order with Rick Engineering Company for Navigation Center Civil Engineering Design Work for a total amount not to exceed $250,000 (Ward 1)
February 4, 2026 Approve increase of contingency budget for the Task Order with Rick Engineering Company for engineering design services for the Navigation Center in the amount of $100,000 for a total budget of $350,000 (Ward 1).

CC: Eric Levitt, City Manager
Packet Page. 1045
Contract Addendum
Addendum No. 4
Job No. 20192-E
June 16, 2026
Mr. Ramon “Eddie” Mendez
Public Works Engineering Division
City of San Bernardino
210 N. E Street, 2
nd Floor
(909) 998-2440
Sent via email: [email protected]
By signing below as indicated, Rick Engineering Company (“Consultant”) is authorized to expend an additional $92,300, bringing the total amount authorized as of this date to $442,300 to perform work in conjunction with our contract, dated September 4, 2025. The additional scope and fees are described below.

Additional Scope of Work:

1. Utility Plan Revisions –
Consultant will provide revisions to plans due to additional coordination and reviews not included in the original contract. Revisions include:
a. Base changes to buildings based on updated CAD files and plans received from Mandeville.
b. Relocation of sewer and addition of sewer mainline along fire access road per RFI and coordination with contractor and city. c. Clarification of sewer POC at buildings per latest Mandeville plans.
d. Addition of gas lines on utility plan per city request. e. Address additional Fire Department comments received via email on April 16, 2026.
$20,700

2. Additional Landscape Architecture Design Services –
RICK’s Landscape department will provide plan revisions for SB Hope Navigation Center. The following scope of work reflects the anticipated design tasks and coordination efforts required to support the project. $11,600
Packet Page. 1046
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 4
June 16, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2026_0616_20192-E_Contract_Addendum_04.docx Services will include the following key tasks:
a. Wall Design Support: Support for the development of the perimeter wall along the north perimeter of the project site.

Support coordination with manufacturers.
b. Layout Base Revision: Address base change revisions
resulting from architectural updates and ongoing coordination with dry and wet civil utilities. Revisions are required to maintain alignment between landscape, grading, and utility
infrastructure.

3. Additional Construction Administration –
Consultant will assist in reviewing contractor submittals, answering project RFP’s that are related to the engineering plans, and assist in change orders (total number is unknown at this time). Consultant will conduct four (4) site visits to observe construction of project and attend up to four (4) site meetings (assumes 2-hours each) and sixteen (16) teleconferences (assumes 1-hour each). Actual number of RFPs, contractor submittals, site visits, and meetings are unknown. A budget of eighty (80) hours has been assumed for this task.
$20,000

4. Closeout Support –
Consultant will prepare As-Built Plans and process with the City, as necessary. Scope assumes Consultant will receive as-built letters from the contractors and the contractor’s as-built plan markup’s. Scope assumes no major changes have occurred and does not include any as-built survey time.

The set of documents shall consist of the corrected specifications and plans showing the reported locations of the work. While the information submitted by the contractor or governing agency and incorporated by the design professional into the record will be assumed reliable, the design professional will not be responsible for the accuracy of this information nor for the errors or omissions which may appear in the record documents as a result.
$7,000
Packet Page. 1047
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 4
June 16, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2026_0616_20192-E_Contract_Addendum_04.docx All other provisions of the original contract are to remain unchanged.

See next sheet for signatures.

5. Additional Electrical Design Services –
RICK’s consultant, Z&K Consultants, Inc. will provide constructionphase electrical support services, including:
• RFI Responses: Provide clarification on electrical design, conduit routing, utility conflicts, and installation requirements. • SCE Coordination: Prepare and submit the SCE application, verify coordination with Contractor and SCE, and verify service release is complete.
• Field Support: Provide on-call field coordination for electrical work and assist with resolving installation conflicts and field conditions.
• Inspection Support: Provide technical input to verify installation generally conform to contract documents and applicable standards.
• Testing and Commissioning: Review testing procedures and assist with system startup and final acceptance.
• Change Order Review: Review electrical-related change orders for scope, quantities, and cost.
• Closeout Support: Review as-builts, O&M manuals, and final documentation.

Fee includes a markup for RICK coordination with the subconsultant and the city. Scope does not include any other items that are not specifically mentioned hereon.
$33,000
Packet Page. 1048
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 4
June 16, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2026_0616_20192-E_Contract_Addendum_04.docx Authorized by:

RICK ENGINEERING COMPANY Date: June 16, 2026
Signature: Title: Associate Principal
Richard O’Neill, R.C.E. No. 63285, LEED AP, QSD
Authorized by:

City of San Bernardino Public Works
Signature: Date:

Print Name: Title:

Please return a signed copy to RICK ENGINEERING COMPANY.

Packet Page. 1049
Contract Addendum
Addendum No. 3
Job No. 20192-E
April 21, 2026
Revised June 16, 2026
Mr. Ramon “Eddie” Mendez
Public Works Engineering Division
City of San Bernardino
210 N. E Street, 2
nd Floor
(909) 998-2440
Sent via email: [email protected]
By signing below as indicated, Rick Engineering Company (“Consultant”) is authorized to expend an additional $28,800, bringing the total amount authorized as of this date to $350,000 to perform work in conjunction with our contract, dated September 4, 2025. The additional scope and fees are described below.

Additional Scope of Work:

1. Precise Grading Plan Revisions –
Consultant will provide revisions to plans due to additional coordination and reviews not included in the original contract. Revisions include:
a. Base changes to buildings based on updated CAD files and plans received from Mandeville.
b. Relocation of Kennel building and Vet/Dog Wash building to accommodate generator as requested by city.
c. Redesign and coordination of retaining wall and grading within community garden area.
d. Relocation of wall between Kennel building and Vet/Dog Wash building and community garden.
e. Addition of Passenger Drop-off and Loading Zone Access Aisle per Building & Safety review and coordination.
f. Lowering of individual sleeping unit buildings to eliminate steps per latest Mandeville plans.
$28,800
Docusign Envelope ID: 8DF0F938-E8D8-8E4D-8086-48F1A1C41E26 Packet Page. 1050
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 3
April 21, 2026; Revised June 16, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\revised_2026_0421_20192-E_Contract_Addendum_03.docx All other provisions of the original contract are to remain unchanged.

Authorized by:

RICK ENGINEERING COMPANY Date: June 16, 2026
Signature: Title: Associate Principal
Richard O’Neill, R.C.E. No. 63285, LEED AP, QSD
Authorized by:

City of San Bernardino Public Works
Signature: Date:

Print Name: Title:

Please return a signed copy to RICK ENGINEERING COMPANY.

Scope does not include any other items that are not specifically mentioned hereon.

Docusign Envelope ID: 8DF0F938-E8D8-8E4D-8086-48F1A1C41E26 7/6/2026
Lynn Merrill Director of Public Works
Packet Page. 1051
Contract Addendum
Addendum No. 2
Job No. 20192-E
January 29, 2026
Mr. Ramon “Eddie” Mendez
Public Works Engineering Division
City of San Bernardino
210 N. E Street, 2
nd Floor
(909) 998-2440
Sent via email: [email protected]
By signing below as indicated, Rick Engineering Company (“Consultant”) is authorized to expend an additional $77,200, bringing the total amount authorized as of this date to $321,200 to perform work in conjunction with our contract, dated September 4, 2025. The additional scope and fees are described below.

Additional Scope of Work:

1. Precise Grading Plan Revisions –
Consultant will provide revisions to plans due to additional coordination and reviews not included in the original contract. Revisions include revisions to the onsite fire lane width, coordination on ADA and EVCS parking stalls and path of travel, addition of signing and striping sheet, coordination on earthwork and drainage under buildings with addition of infiltration devices, and providing quantities related to building footings (not part of our scope of work) as requested by City Engineer.

Schedule also extended beyond the initial December 2025 timeframe which includes additional coordination time. Review of plans by Building & Safety was not included in original scope. Scope will include two rounds of review by Building & Safety.

Scope does not include any other items that are not specifically mentioned hereon.
$30,200
Packet Page. 1052
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 2
January 29, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2026_0129_20192-E_Contract_Addendum_02.docx

2. Landscape Architecture Design Services –
RICK’s Landscape department will provide plan revisions for SB Hope Navigation Center. The following scope of work reflects the anticipated design tasks and coordination efforts required to support the project.

Services will include the following key tasks:
a. Redesign and revisions to construction, planting, and irrigation plans to reflect the removal of the tot lot play area.
b. Plan revisions required to accommodate the widening of the fire lane.
$6,500

3. Additional Processing of WR Technical Reports
Consultant will provide additional processing of WR Technical Reports with the City of San Bernardino and the design team. The original contract assumed up to two submittals, while additional interim submittals were requested to meet the project schedule, entailing up to 5 submittals in total. Included in this effort are adjustments to the calculations and technical exhibits to document the shifting design over the course of the additional interim submittals.
$5,500

4. Construction Administration –
Consultant will attend one (1) pre-construction meeting, assist in answering project RFP’s that are related to the engineering plans, and assist in change orders. Consultant will conduct four (4) site visits to observe construction of project and attend up to four (4) site meetings (assumes 2-hours each) and sixteen (16) teleconferences (assumes 1- hour each). A budget of eighty (80) hours has been assumed for this task.
$20,000

5. Landscape Construction Administration –
A. Submittals, RFI’s, and Construction Site Observations - To ensure the project is constructed in accordance with the approved plans and specifications, RICK will coordinate with the development team, general contractor, and landscape subcontractor to resolve issues in a timely and cost-effective manner. RICK will provide responses to RFIs and submittals, as well as conducting three (3) site observations. Site visits include one (1) construction site observation report during construction. Maintenance and establishment period site $11,000
Packet Page. 1053
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 2
January 29, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2026_0129_20192-E_Contract_Addendum_02.docx observations will include one (1) pre-final maintenance walkthrough, and one (1) final maintenance walkthrough at the completion of the maintenance, establishment period, and two (2) site observation reports during construction
maintenance/establishment period.

Specific responsibilities include:
• Responses to requests for information (RFI).
• Submittal review.
• Design clarifications and construction changes.
• Site observations: one (1) visit during construction. • Pre-final maintenance walkthrough.
• Final maintenance walkthrough.
(at the completion of 90-day maintenance period).

Deliverables:
• Responses to RFl’s.
• Responses to submittals.
• Construction observation reports.
o Site construction observation report – one (1).
o Pre-final maintenance walkthrough report - one (1).

Final maintenance walkthrough report at the completion of the 90-day maintenance period - one (1).

6. Verification of BMP Completion [IF REQUESTED] –
Consultant will perform up to two (2) site visits (one during construction and one post-construction) to observe that the site improvements for the project have been constructed in conformance with the approved storm water quality management documents and construction plans.

The approved Water Quality Management Plan (WQMP) and grading plans for the project will be used to verify if field conditions reflect the intended drainage areas and locations of the applicable pollutant control BMP. We anticipate this task includes up to two (2) site visits for verification of one (1) infiltration vault BMP and up to four (4) pretreatment devices. If the field conditions are not found to be in conformance, then the specific items of concern will be discussed with the client/owner so corrective measures can be implemented or alternative solutions can be discussed which may require subsequent revisions to the design reports and plans. This also includes completion of the City of San Bernardino BMP Completion form, as applicable $4,000
All other provisions of the original contract are to remain unchanged.

Packet Page. 1054
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 2
January 29, 2026

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2026_0129_20192-E_Contract_Addendum_02.docx Authorized by:

RICK ENGINEERING COMPANY Date: January 29, 2026
Signature: Title: Associate Principal
Richard O’Neill, R.C.E. No. 63285, LEED AP, QSD
Authorized by:

City of San Bernardino Public Works
Signature: Date:

Print Name: Title:

Please return a signed copy to RICK ENGINEERING COMPANY.

Packet Page. 1055
Contract Addendum
Addendum No. 1
Job No. 20192-E
November 3, 2025
Mr. Ramon “Eddie” Mendez
Public Works Engineering Division
City of San Bernardino
210 N. E Street, 2
nd Floor
(909) 998-2440
Sent via email: [email protected]
Client has requested to add the electrical engineering consultant under our contract.

This additional scope was not anticipated in the original contract.

By signing below as indicated, Rick Engineering Company (“Consultant”) is authorized to expend an additional $44,000, bringing the total amount authorized as of this date to $244,000 to perform work in conjunction with our contract, dated September 4, 2025. The additional scope and fees are described below.

Additional Scope of Work:

1. Electrical Design Services –
RICK’s consultant, Z&K Consultants, Inc. will provide electrical design services for the SB Hope Navigation Center located at 796 E. 6th Street in San Bernardino. The following scope of work reflects the anticipated design tasks and coordination efforts required to support the project.

Services will include the following key tasks:
a. Electrical Design Plans
b. Site Visit and Data Collection
c. Load Calculations and Service Equipment Design
d. Power Distribution and Wiring Diagrams
e. Equipment and Installation Guidelines
f. Coordination with Southern California Edison (SCE) and Project Team
$44,000
Docusign Envelope ID: C39E4CCE-3CCA-4874-AD6D-03E32F4C0592 Packet Page. 1056
Mr. Ramon “Eddie” Mendez
20192-E Addendum No. 1
November 3, 2025