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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 19, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Agreement with California Professional Engineering, Inc. for On-Call Installation of Rectangular Rapid
Flashing Beacons in an Aggregate Amount Not to
Exceed $500,000 Through June 30, 2030 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute an On-Call Maintenance Services Agreement with California Professional Engineering, Inc for the installation of Rectangular Rapid Flashing Beacons in the total amount not to exceed $500,000 for a term through June 30, 2030; and
2. Authorize the Director of Finance and Management Services to issue a purchase order not to exceed $100,000 for the first year of the agreement (FY 26/27).
City Manager's Comments
The City Manager recommends approval.
Executive Summary:
The Public Works Department solicited bids for the installation of Rectangular Rapid Flashing Beacon (RRFB) systems at various pedestrian crossing locations throughout the City to improve pedestrian safety and enhance visibility at uncontrolled crosswalks. A total of eight bids were received. After reviewing the bids for responsiveness and responsibility, California Professional Engineering, Inc. submitted the lowest responsive and responsible bid in the amount of $456,290 and met all project requirements. Staff recommend awarding the contract to California Professional Engineering, Inc. for the installation of RRFB systems at designated locations within the City.
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Background
The City of San Bernardino continues to implement pedestrian safety improvements at locations where pedestrian activity and traffic volumes warrant additional crossing treatments. One of the proven safety measures used to improve pedestrian visibility and driver awareness is the installation of Rectangular Rapid Flashing Beacons (RRFBs) at uncontrolled crosswalks. RRFB systems consist of high-visibility flashing LED beacons mounted on pedestrian crossing signs that are activated when pedestrians intend to cross the roadway. These systems have been shown to significantly improve driver yielding behavior and enhance pedestrian safety. To implement these improvements, the City issued RFQ No. F-25-4060 for the installation of RRFB systems at multiple locations throughout the City.
Discussion
The On-Call Maintenance Services Agreement with California Professional Engineering, Inc. provides for the installation of Rectangular Rapid Flashing Beacon (RRFB) systems throughout the City. The agreement is in an amount not to exceed $100,000 for Fiscal Year 2026/2027 only. Any continuation of services beyond Fiscal Year 2026/2027, are contingent upon the availability of funds, annual budget appropriations, and any additional authorizations required by the City. The Contractor shall provide all labor, materials, equipment, supervision, traffic control, and incidentals necessary to furnish and install Rectangular Rapid Flashing Beacon (RRFB) systems at designated pedestrian crossing locations throughout the City of San Bernardino.
The work includes mobilization, coordination with City staff, field verification of installation locations, utility identification through Underground Service Alert, site preparation, excavation, installation of concrete foundations, poles, wiring, and all electrical components necessary for the RRFB systems. The Contractor shall furnish and install RRFB LED beacon assemblies, pedestrian push buttons, mounting hardware, signage including pedestrian crossing signs and arrow plaques, solar power systems, and controller units in accordance with the California Manual on Uniform Traffic Control Devices (CA-MUTCD), Caltrans Standard Plans and Specifications, the National Electrical Code, and City of San Bernardino standards. The work also includes temporary traffic control during construction, system testing and commissioning to verify proper operation of the beacons and push buttons, restoration of all disturbed areas including pavement and sidewalks, and completion of final inspection and acceptance by the City.
On December 2, 2025, the Traffic Engineering Section of Public Works, with the Purchasing Department, initiated a formal process to solicit proposals for the RRFB installation. Request for Qualifications RFQ No. F-25-4060 with a due date of December 23, 2025. The solicitation resulted in eight proposals that were evaluated based on responsiveness and cost. California Professional Engineering, Inc submitted a competitive proposal and demonstrated qualification in performing RRFB work for public agencies.
This selection was based on the lowest responsive and responsible bid received as shown below:
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Contractor Bid Amount
California Professional Engineering, Inc. La
Puente, CA $456,290
Crosstown Electrical & Data, Inc. Irwindale , CA $477,792 Elecnor Belco Electric, Inc. Chino, CA $539,700
Branson Industries LLC, Eastvale, CA $558,888
Select Electric, Inc. Anaheim, CA $610,150
DBX, Inc. Temecula, CA $634,440
Bear Electrical Solutions, LLC, Alviso, CA $700,400
Yunex LLC, Riverside, CA $740,400
California Professional Engineering, Inc., located in La Puente, California, submitted the lowest responsive and responsible bid and satisfied all requirements outlined in the bid specifications. Based on the evaluation of bids and confirmation that the contractor meets the necessary qualifications and requirements, staff recommends awarding the contract to California Professional Engineering, Inc.
Although California Professional Engineering, Inc.'s total bid amount is $456,290, the agreement does not obligate the City to expend that amount. Compensation under this agreement shall be based solely on the unit prices identified in the vendor's Bid Quote Form, and the City will authorize and pay only for the actual quantities of work performed through individual task orders assignments. The initial purchase order for Fiscal Year 2026/27 will not exceed $100,000. Future task orders and associated funding will be subject to the availability of funds, annual budget appropriations, and any additional authorizations required by the City. The term of the proposed agreement shall be from August 19 2026, to June 30, 2030.
Strategic Targets and Goals
This project consists of Key Strategic Target and Goal No. 3c: Improved Quality of Life - Constantly evaluate and enhance the quality of public safety services: Public Safety Enhancing pedestrian safety at uncontrolled crosswalks. Reducing pedestrian-vehicle conflicts. Infrastructure Improvements Implementing proven traffic safety counter measures throughout the City. Quality of Life Improving accessibility and walkability for residents and visitors.
Fiscal Impact
There is no General Fund impact associated with this action. Funding of up to $100,000 for FY 2026/27 is available in Traffic Safety Fund 128, No additional appropriation is requested with this action.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
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1. Authorize the City Manager to execute an On-Call Maintenance Services Agreement with California Professional Engineering, Inc for the installation of Rectangular Rapid Flashing Beacons in the total amount not to exceed $500,000 for a term through June 30, 2030; and
2. Authorize the Director of Finance and Management Services to issue a purchase order not to exceed $100,000 for the first year of the agreement (FY 26/27).
Attachments
Attachment 1 On-call Maintenance Service Agreement with California Professional Engineering, Inc.
Attachment 2 Vendor Quote Form
Ward:
All Wards
Synopsis of Previous Council Actions:
None
CC: Eric Levitt, City Manager