CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: September 2, 2026
To: Honorable Mayor and City Council Members
From: Rolland Kornblau, Director of Information Technology Department: Information Technology
Subject: Ratification of the Executed Vendor Services Agreement with T-Mobile USA, Inc. in an Amount Not to Exceed
$1,696,728 and Authorization of FY 2026/27 and Future
Purchase Orders (All Wards).
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Ratify the execution of the Vendor Services Agreement with T-Mobile USA, Inc., effective October 15, 2025, under State of California Participating Addendum No. PA-2022-WDV-TMUS and NASPO ValuePoint Master Agreement No.
MA176, and approve a total contract amount not to exceed $1,696,728.
2. Authorize the Director of Finance and Management Services to issue a purchase order in an amount not to exceed $269,596.80 for FY 2026/27 and, subject to annual Council-approved appropriations, issue subsequent annual purchase orders within the approved $1,696,728 total contract authority and verified contract term without further Council action.
City Manager's Comments
The initial year was previously agreed to by the City Council. This ratification reflects approving the wireless communication services for the full term through 2031.
Executive Summary
Following the initial Council approval on March 5, 2025, the City transitioned its wireless communication services from Verizon Wireless to T-Mobile USA, Inc. to achieve cost savings, improve 5G coverage, and enhance public safety capabilities. In accordance with that authorization, the formal Vendor Services Agreement was executed on October 15, 2025, under the NASPO cooperative procurement structure.
The agreement has already been executed. This action requests that Council ratify the total contract Not-to-Exceed (NTE) ceiling of $1,696,728.00 for a 60-month budgeted term, and delegate authority to the City Manager or designee to issue routine annual purchase orders to streamline administrative oversight.
Background
At the March 5, 2025, meeting, City Council authorized the initial transition of services and approved an initial FY 2024-25 purchase order of $180,000 for wireless voice and data services through T-Mobile. Pursuant to that authorization, the formal Vendor Services Agreement was executed on October 15, 2025, utilizing Utah NASPO Master Agreement #MA176 (extended through August 11, 2029) and California Participating Addendum #PA-2022-WDV-TMUS.
Following up on the initial March 2025 action, staff is returning to Council to establish approval for the full multi-year contract amount of $1,696,728.00 and secure upfront purchase order authority for the remainder of the NASPO term.
Discussion
Transitioning the City’s cellular footprint to T-Mobile has successfully delivered reduced rates, decreasing per-line expenditure from $39.99 to $29.75 on standard lines and dropping First Responder plan rates from $39.99 to $33.60 per device.
The total contract ceiling was established around a 60-month operational term and is calculated based on the following breakdown:
•Prior Year Actual Spend (FY 2024/25): $43,281.86
•Prior Year Encumbrance (FY 2025/26): $242,498.14
•Total Spent/Encumbered To Date: $285,780.00
•Remaining Contract Balance: $1,410,948.00
The remaining balance of $1,410,948.00 supports baseline recurring monthly service charges of $22,466.40 ($269,596.80 annually) across 740 active lines and devices:
•517 Gov. Unlimited Ultimate (Smartphones) @ $29.75/mo
•35 Unlimited Simple Choice (MiFi) @ $29.75/mo
•20 Gov. Unlimited (Tablets) @ $19.98/mo
•168 Unlimited First Responder - Control Center @ $33.60/mo The remaining unallocated balance serves as a Growth and Operational Buffer to accommodate anticipated device activations, mid-cycle hardware replacements, public safety MDC/router additions, and line adjustments resulting from departmental staffing changes over the remainder of the 60-month period.
Fiscal Year Term Period
Covers
Description PO Expenditure
Amount
FY 2024/25 Initial Transition Actual Prior
Expenditure
$43,281.86
FY 2025/26 Year 1 (60-Mo.
Term)
Encumbered Prior
Amount
$242,498.14
FY 2026/27 Year 2 (60-Mo.
Term)
Current Year PO
(Baseline Recurring
Service)
$269,596.80
FY 2027/28 Year 3 (60-Mo.
Term)
Projected PO
(Baseline +
Operational
Growth)
$285,000.00
FY 2028/29 Year 4 (60-Mo.
Term)
Projected PO
(Baseline +
Operational
Growth)
$300,000.00
FY 2029/30 Year 5 (60-Mo.
Term)
Projected PO
(Baseline +
Operational
Growth)
$315,000.00
FY 2030/31 Final Term Months Partial Year &
Remaining Growth
Buffer
$241,351.20
Strategic Goals and Priorities
This request aligns with Key Strategic Goal #2: Focused, Aligned Leadership and Unified Community by continually evaluating operations, investing in essential infrastructure, and optimizing cost efficiencies.
Fiscal Impact
The FY 2026/27 expenditure associated with this action is $269,596.80 for baseline T- Mobile wireless services. Funding is available in IT Fund. No additional appropriation is required. Future fiscal-year expenditures are subject to annual Council-approved appropriations and may not exceed the total contract authority of $1,696,728..
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Ratify the contract Not-to-Exceed (NTE) amount of $1,696,728.00 for the existing Vendor Services Agreement with T-Mobile USA, Inc. (executed under State of California Participating Addendum #PA-2022-WDV-TMUS and NASPO ValuePoint Master Agreement #MA176).
2. Authorize the City Manager or designee to issue a purchase order for FY 2026/27 in the amount of $269,596.80, and to issue annual purchase orders under the executed agreement throughout the contract term without requiring annual Council re-approval, subject to Council-approved annual budget appropriations and standard personnel/device adjustments.
Attachments
Attachment 1 – Executed Vendor Services Agreement Between The City of San Bernardino and T-Mobile USA, Inc.
Attachment 2 – Participating Addendum #PA-2022-WDV-TMUS Attachment 3 – State of Utah Cooperative Contract Amendment #9 Contract #MA176
Ward:
All Wards
Synopsis of Previous Council Actions:
On March 5, 2025, the Mayor and City Council approved the City Manager or designee to utilize the NASPO Agreement to execute Purchase Orders with T-Mobile for Wireless Voice and Data Services.
CC
Eric Levitt, City Manager