Resolution No. 2026-149
Resolution No. 2026-149
September 2, 2026
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RESOLUTION NO. 2026-149
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA: (1) ACCEPTING THE
FISCAL YEAR 2026-2027 OLDER CALIFORNIANS NUTRITION
PROGRAM GRANT AND APPROVING THE RELATED COUNTY
GRANT AGREEMENT; (2) APPROVING A GOODS PURCHASE
AGREEMENT WITH SYSCO RIVERSIDE; (3) APPROVING THE
RELATED FISCAL YEAR 2026-2027 PURCHASE ORDERS; AND (4)
AUTHORIZING THE NECESSARY BUDGET ADJUSTMENTS
WHEREAS, the Older Californians Nutrition Program ("Program") provides meals and related nutrition services to eligible older adults; and WHEREAS, the Program is supported in part by grant funding administered by the County of San Bernardino Department of Aging and Adult Services-Public Guardian ("County"); and WHEREAS, the City of San Bernardino ("City") operates the Program; and WHEREAS, the County has awarded the City Fiscal Year 2026-2027 Program funding in the amount of $353,260.00 pursuant to Amendment Number 2 to County Contract Number 22- 666 SAP Number 4400019268 dated June 23, 2026 ("Grant Agreement"), which funding is referred to herein as the "Grant"; and
WHEREAS, acceptance of the Grant requires Council approval of the Grant Agreement and budget and authorization to execute and submit related documents; and WHEREAS, the City issued Request for Vendor Quotes No. F-25-4035 for food supplies and consumable products for the Program on March 25, 2025 ("RFQ"), which contemplated a multi-year procurement through June 30, 2030 (subject to City approval and the execution of applicable agreements); and
WHEREAS, following the competitive procurement, Sysco Riverside ("Sysco") was selected to provide food supplies and consumable products for the Program; and WHEREAS, the City and Sysco entered into a Goods Purchase Agreement effective August 20, 2025, and October 1, 2025 ("2025 GPA"), which expired on June 30, 2026; and the City now desires to approve a new Goods Purchase Agreement ("GPA") governing only future purchases; and
Resolution No. 2026-149
Resolution No. 2026-149
September 2, 2026
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WHEREAS, the proposed GPA (attached as Exhibit A and incorporated herein by this reference) authorizes prospective purchases and deliveries of food supplies and consumable products during Fiscal Year (“FY”) 2026-2027 in an amount not to exceed two hundred twenty thousand dollars ($220,000), subject to available appropriations and the GPA; and WHEREAS, Municipal Code sections 3.04.040(B)(3) and 3.04.050 require Mayor and City Council ("Council") approval for purchases exceeding one hundred thousand dollars ($100,000), and an authorized purchase order for supplies; and WHEREAS, the Council finds that the approvals and authorizations provided by this Resolution are in the City’s best interests and support continued Program operations.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The above recitals are true and correct, and are incorporated herein by this reference.
SECTION 2. Acceptance of Grant. The Council accepts the Grant in the amount of $353,260.00 and approves the related Grant budget, subject to execution of the Grant Agreement.
SECTION 3. Approvals. Subject to the conditions stated below, the Council approves the following:
a. Grant Agreement. The Grant Agreement in substantially the form presented to the Council, with non-substantive revisions approved by the City Attorney. b. GPA. The GPA in substantially the form presented to the Council for prospective Program purchases during FY 2026-2027 in an amount not to exceed two hundred twenty thousand dollars ($220,000), subject to written confirmation by the Purchasing Division that the RFQ award remains valid and written confirmation by Sysco of the applicable pricing. c. Purchase Order. A FY 2026-2027 purchase order to Sysco in an amount not to exceed two hundred twenty thousand dollars ($220,000); subject to available appropriations, execution of the GPA, and satisfaction of Section 3.b.
SECTION 4. Prospective Effect. The GPA governs only purchases made after it is fully executed and does not amend, extend, revive, or retroactively authorize performance under the Resolution No. 2026-149
Resolution No. 2026-149
September 2, 2026
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2025 GPA. Any goods ordered or received after June 30, 2026 (but before execution of the GPA), shall be separately presented to the Council for ratification and payment authorization if required.
SECTION 5. City Manager Authorization. The Council authorizes the City Manager or designee to: (a) execute the Grant Agreement and GPA, with non-substantive revisions approved by the City Attorney; (b) execute and submit related exhibits, certifications, and ancillary documents; and (c) administer the agreements consistent with their terms, this Resolution, and applicable law.
SECTION 6. Budget Authorization. The Director of Finance and Management Services or designee is authorized to amend the FY 2026-2027 budget, appropriate the Grant funds of $353,260.00 and matching funds of $229,446.00 approved by the Council, establish or modify necessary accounts, and implement the financial provisions of this Resolution.
SECTION 7. California Environmental Quality Act ("CEQA"). The Council finds that this Resolution is not subject to CEQA under Public Resources Code section 21065 and CEQA Guidelines sections 15060(c)(2), 15060(c)(3), and 15378 because it is an administrative and fiscal action that will not cause a direct or reasonably foreseeable indirect physical change in the environment.
SECTION 8. Severability. If any section or provision of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction or is preempted by subsequent legislation, such decision shall not affect the validity of the remaining portions of this Resolution. The Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, and phrase irrespective of the fact that any one or more portions may be declared invalid or unconstitutional.
SECTION 9. Certification. The City Clerk shall certify to the passage and adoption of this Resolution, cause the same to be entered among the original resolutions of the City, and make a minute of the passage and adoption thereof in the records of the proceedings of the Council.
SECTION 10. Effective Date. This Resolution shall become effective immediately upon its adoption.
Resolution No. 2026-149
Resolution No. 2026-149
September 2, 2026
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APPROVED and ADOPTED by the Council and signed by the Mayor, and attested by the City Clerk this 2nd day of September2026.
Helen Tran, Mayor
City of San Bernardino
Attest:
Telicia Lopez, CMC
City Clerk
Approved as to form:
Albert J. Maldonado
City Attorney
Resolution No. 2026-149
Resolution No. 2026-149
September 2, 2026
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-148, adopted at a regular meeting held on the 2nd day of September 2026 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this 3rd day of September 2026.
Telicia Lopez, CMC, City Clerk