STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC146626 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1466-26 BSCC-5227
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF SAN BERNARDINO
2. The term of this Agreement is:
START DATE
July 1, 2026
THROUGH END DATE
December 31, 2031
3. The maximum amount of this Agreement is:
$4,476,076.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (02/2025) 4
Exhibit D
Special Terms and Conditions 4
Attachment 1* Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Request for Proposals * Attachment 2 Proposition 64 PH&S Grant Program Cohort 4 Application for Funding 20 Appendix A
Proposition 64 PH&S Grant Program Cohort 4 Scoring Panel Roster 1 Appendix B: Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at:
https://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF SAN BERNARDINO
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
290 NORTH D STREET, 3RD FLOOR SAN BERNARDINO CA 92401
PRINTED NAME OF PERSON SIGNING TITLE
ERIC LEVITT CITY MANAGER
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06
CITY OF SAN BERNARDINO
BSCC 1466-26
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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
1. GRANT AGREEMENT – Proposition 64 Public Health and Safety Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and the City of San Bernardino (hereafter referred to as the Grantee or Contractor).
2. PROJECT SUMMARY AND ADMINISTRATION
A. San Bernardino is a medium sized city of approximately 220,000 residents where residents have limited access to accurate cannabis health information. This initiative brings enforcement, education, and prevention together under one coordinated effort. The City of San Bernardino will engage adults and youth via up to 100 community events and local school visits where residents receive direct cannabis education. Youth in local schools will learn through the Stanford Cannabis Prevention Toolkit, adult education will be based on best practice, and NGO partners will expand reach to community members who need additional support.
B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 64 PH&S Grant Request for Proposals (incorporated by reference) and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding , which are attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s Designated Financial Officer and Project Director must be employees of the Contractor. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: ERIC LEVITT
Title: CITY MANAGER
Address: 290 N. D STREET, 3RD FLOOR, SAN BERNARDINO, CA 92401 Phone: (909) 998-2001
Email: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: TARIK RAHMANI
Title: FINANCE DIRECTOR
Address: 290 N. D STREET, 3RD FLOOR, SAN BERNARDINO, CA 92401 Phone: (909) 998-2100
Email: [email protected]
Project Director authorized to administer the project:
Name: MARY ALVAREZ-GOMEZ
Title: GRANTS & PURCHASING DIVISION MANAGER
Address: 290 N. D STREET, 1ST FLOOR, SAN BERNARDINO, CA 92401 Phone: (909) 998-2117
Email: [email protected]
CITY OF SAN BERNARDINO
BSCC 1466-26
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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. July 1, 2026 to September 30, 2026 November 15, 2026
2. October 1, 2026 to December 31, 2026 February 15, 2027
3. January 1, 2027 to March 31, 2027 May 15, 2027
4. April 1, 2027 to June 30, 2027 August 15, 2027
5. July 1, 2027 to September 30, 2027 November 15, 2027
6. October 1, 2027 to December 31, 2027 February 15, 2028
7. January 1, 2028 to March 31, 2028 May 15, 2028
8. April 1, 2028 to June 30, 2028 August 15, 2028
9. July 1, 2028 to September 30, 2028 November 15, 2028
10. October 1, 2028 to December 31, 2028 February 15, 2029
11. January 1, 2029 to March 31, 2029 May 15, 2029
12. April 1, 2029 to June 30, 2029 August 15, 2029
13. July 1, 2029 to September 30, 2029 November 15, 2029
14. October 1, 2029 to December 31, 2029 February 15, 2030
15. January 1, 2030 to March 31, 2030 May 15, 2030
16. April 1, 2030 to June 30, 2030 August 15, 2030
17. July 1, 2030 to September 30, 2030 November 15, 2030
18. October 1, 2030 to December 31, 2030 February 15, 2031
19. January 1, 2031 to March 31, 2031 May 15, 2031
20. April 1, 2031 to June 30, 2031 August 15, 2031
Note: Project activity period ends June 30, 20 31. The period of July 1, 20 31 to December 31, 2031 is for completion of Final Local Evaluation Report and program-specific compliance audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan November 20, 2026
2. Final Local Evaluation Report December 31, 2031
C. Other Due no later than:
Program-Specific Compliance Audit December 31, 2031
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BSCC 1466-26
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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.
Source documentation includes copies of all awards, applications, approved modif ications, financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full -time or part -time. Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and audit ing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three -year period, the records must be retained until the completion of the action and resolutio n of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 64 PH&S Scoring Panel (See Appendix A) from receiving funds from the Proposition 64 PH&S grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 64 PH&S Scoring Panel membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Proposition 64 PH&S Scoring Panel.
B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. STATE AUDIT REQUIREMENTS
Grantees are required to provide the BSCC with a program-specific compliance audit the covers the entire service delivery period of the grant (July 1, 2026 to December 31, 2031) . The audit report will be due no later than the end of the contract term , December 31, 2031. The program -specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
In addition, the BSCC reserves the right to call for a program, compliance or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period.
The Department of General Services, State Controller, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant.
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BSCC 1466-26
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. July 1, 2026 to September 30, 2026 November 15, 2026
2. October 1, 2026 to December 31, 2026 February 15, 2027
3. January 1, 2027 to March 31, 2027 May 15, 2027
4. April 1, 2027 to June 30, 2027 August 15, 2027
5. July 1, 2027 to September 30, 2027 November 15, 2027
6. October 1, 2027 to December 31, 2027 February 15, 2028
7. January 1, 2028 to March 31, 2028 May 15, 2028
8. April 1, 2028 to June 30, 2028 August 15, 2028
9. July 1, 2028 to September 30, 2028 November 15, 2028
10. October 1, 2028 to December 31, 2028 February 15, 2029
11. January 1, 2029 to March 31, 2029 May 15, 2029
12. April 1, 2029 to June 30, 2029 August 15, 2029
13. July 1, 2029 to September 30, 2029 November 15, 2029
14. October 1, 2029 to December 31, 2029 February 15, 2030
15. January 1, 2030 to March 31, 2030 May 15, 2030
16. April 1, 2030 to June 30, 2030 August 15, 2030
17. July 1, 2030 to September 30, 2030 November 15, 2030
18. October 1, 2030 to December 31, 2030 February 15, 2031
19. January 1, 2031 to March 31, 2031 May 15, 2031
20. April 1, 2031 to June 30, 2031 August 15, 2031
Final Invoicing Periods: Due no later than:
21. July 1, 2031 to September 30, 2031 November 15, 2031
22. October 1, 2031 to December 31, 2031 February 29, 2032 *Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these last two invoices.
B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the program-specific compliance audit) must be expended by the end of the grant project period, June 30, 2031, and included on the invoice due August 15, 2031. Project expenditures spent after June 30, 2031 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by December 31, 2031. Expenditures spent for the completion of the Final Local Evaluation Report during the period of July 1, 2031 to December 31, 2031 must be submitted during the Final Invoicing Periods, with the final invoice due on February 29, 2032. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The program-specific compliance audit is due to BSCC by December 31, 20 31. Expenditures spent for the completion of the financial audit during the period of July 1, 20 31 to December 31, 2031 must be submitted during the Final Invoicing Periods, with the final invoice due on February 29, 2032. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
CITY OF SAN BERNARDINO
BSCC 1466-26
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
E. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.
Grantees are required to maintain supporting documentation for all expenditures for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records . Grantee also agrees to maintain such records for possible audit for a minimum of three (3) years after final payment.
F. The BSCC maintains the right to disallow all or any portion of an invoice at any time based upon information or documentation uncovered through a site visit, desk review, audit, etc. The BSCC may disallow all or any portion of an invoice even after an invoice is approved or paid.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of Marijuana Act) via the State and Local Government Law Enforcement Account. On or before July 15th of each fiscal year, the State Controller shall deposit funds derived from Proposition 64 taxes into the State and Local Government Law Enforcement Account pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is continge nt upon the availability of sufficient funding made available to the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).
B. If Proposition 64 PH&S funding is reduced or falls below estimates contained within the Proposition 64 PH&S Cohort 4 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the March 2026 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administrati on Guide and this agreement conflict, the language in this agreement shall prevail.
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BSCC 1466-26
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. The BSCC may withhold the final payment amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final quarterly progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the program-specific compliance audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
8. PROJECT BUDGET
.BUDGET CATEGORIES
A. GRANT FUNDS
FOR PPA 1 (PUBLIC
SAFETY/
ENFORCEMENT)
B. GRANT
FUNDS FOR
PPAs 2-4
TOTAL
REQUESTED
GRANT FUNDS
(A+B)
1. Salaries and Benefits $0 $220,004 $220,004
2. Services and Supplies $0 $150,000 $150,000
3. Professional Services or
Public Agency Contracts $3,357,284 $200,000 $3,557,284
4. Non-Governmental
Organization (NGO) $0 $0 $0
5. Equipment/Fixed Assets $0 $150,000 $150,000
6. Other (Travel, Training,
etc.) $2,811 $1,874 $4,685
7. Indirect Costs $394,103 $394,103
TOTAL $3,360,095 $721,878 $4,476,076
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BSCC 1466-26
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (02/2025)
Rev 04/2020
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information rel ated to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State rega rdless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall speci fy that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (02/2025)
Rev 04/2020
information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provision s of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135 -11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.
Contractor and its subcontractor s shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of S ection 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (02/2025)
Rev 04/2020
at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred an d may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
A. The Contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and com pliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The Contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accord ance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION A ND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false
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information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
A. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.) B. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materiall y impacts: (i ) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.
C. Notification shall be provided to the State designee identified in this Contract.
D. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.
E. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contrac t, at no additional cost to the State.
F. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionalit y of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.
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1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to co mply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1:
Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2:
Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the [Grant Program Name] RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
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Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in s uch detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated represen tatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to progra m records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activit y or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
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BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Pr oposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:
Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, or approved modifications; 3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement.
Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to
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render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from co mmencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agr eement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16645 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equ ally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC
Powered by Submittable
Title
City of San Bernardino
by
Mary Alvarez-Gomez
in
Proposition 64 Public
Health & Safety Grant Program, Cohort 4-
Request for Proposals
[email protected]
03/30/2026
id. 53670061
Original Submission
03/30/2026
Score
n/a
KEY INFORMATION
The Proposition 64 Public Health & Safety Grant Program, Cohort 4 Request for Proposals is organized into five (5) sections: Part I – Applicant Information Part II – Proposal Abstract Part III – Proposal Narrative Part IV
– Project Budget (upload attachment) Part V – Attachments: Mandatory and Optional (upload attachments) Each section contains fields that require a response. Applicants may be prompted to provide written text, numerical input, select radial button options, or upload attachments.
Some narrative
response fields have character limits. When a character limit applies, a counter will display the total number of allowable characters and will update to show the number remaining as text is entered. Character limits include all letters, numbers, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear stating: “You have exceeded the character limit.” Applicants may start and stop their application at any time during the solicitation period. To ensure information is saved in the BSCC– Submittable Application, applicants must select “Save Draft” at the bottom of the application before exiting. Applicants are prohibited from submitting the Prop 64 Grant Program, Cohort 4 application until all mandatory fields (identified with a red asterisk) are completed, all character limits are met, and all required documents have been uploaded. Applicants should review the Prop 64 Cohort 4 RFP Instruction Packet before beginning the application. The Instruction Packet contains all information necessary to successfully complete and submit the Prop 64 Cohort 4 application. The document is available at: http://www.bscc.ca.gov/proposition-64-public- health-safety-grant-program/..
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Proposition 64 Public Health & Safety Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
PART I - APPLICANT
INFORMATION
This section requires information about the applicant (County/City), grant funds being requested, proposed project synopsis and project officials.
Name of City or
County Applicant
City of San Bernardino
Applicant Category
Medium county or city (with 50,000 to 500,000 residents) *Check this box if
you are a city or
county with a
population under
10,000.
unchecked
Tax Identification
Number
95-6000772
Lead Public Agency
(LPA) Information
This sub-section requires information about the governmental agency with local authority of or within the applicant county or city that will be acting as the LPA.
All Prop 64 grantees are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA.
The role of the LPA is to coordinate with local government agencies and non-governmental organizations (if applicable) to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, overseeing evaluative activities, and will serve as the primary point of contact with the BSCC.
Name of Lead Public
Agency (LPA)
City of San Bernardino
Project Title
San Bernardino Cannabis Community Safety and Health Initiative Project Summary
San Bernardino is a medium sized city of approximately 220,000 residents where residents have limited access to accurate cannabis health information. This initiative brings enforcement, education, and prevention together under one coordinated effort. The City of San Bernardino will engage adults and youth via up to 100 community events and local school visits where residents receive direct cannabis education. Youth in local schools will learn through the Stanford Cannabis Prevention Toolkit, adult education will be based on best practice, and NGO partners will expand reach to community members who need additional support.
Project Purpose
Areas (PPAs)
PPA 1: Public Safety/Enforcement (Applicants that dedicate at least 70% of their budget to PPA 1 will earn priority points)
PPA 2: Public Health
PPA 3: Youth Development/Youth Prevention and Intervention Applicant's Physical
Address
290 North D Street
3rd Floor
San Bernardino
California
92401
US
Applicant's Mailing
Address (if different
than physical
address)
Mailing Address For
Reimbursement
Payments
290 North D Street
3rd Floor
San Bernardino
California
92401
US
Project Director
Mary
Alvarez-Gomez
Project Director's
Title
Grants & Purchasing Division Manager
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+19099982117
Financial Officer
Tarik
Rahmani
Financial Officer's
Title
Director of Finance
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+19099982100
Day-To-Day Program
Contact
Ariel
Harper
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Ariel Harper/Management Analyst/Finance Department/City of San Bernardino
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+19099982114
Day-To-Day Fiscal
Contact
Mary
Alvarez-Gomez
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Grants & Purchasing Division Manager/City Manager's Office/City of San Bernardino
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+19099982117
Name of Authorized
Officer*
Eric
Levitt
Authorized Officer's
Title
City Manager
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+19099982001
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked
PART II -
PROPOSAL
ABSTRACT
The Proposal Abstract should provide a brief summary of the proposed project. This section will not be included in the rating of the proposal.
PROPOSAL
ABSTRACT
The City of San Bernardino requests $4,476,076 in Proposition 64 Cohort 4 funds to address the public safety, public health, and youth development impacts of illicit cannabis activity and cannabis legalization in San Bernardino. The City will subgrant to the San Bernardino Police Department (SBPD). Grant funds will be used to expand SBPD’s existing Marijuana Enforcement Task Force (MET) by funding overtime for two additional officers, one assigned to the MET and one Community Engagement Officer, along with vehicles acquisition for each officer. The MET officer will assist the existing MET team of two in conducting hotspot-based cannabis enforcement operations targeting illegal vendors and enforcing compliance checks.
The community engagement officer will conduct education and outreach at over 100 annual community education events throughout the grant period.
These community events will be hosted through the City's Parks and Recreation Department and SBPD. The community engagement officer will deliver cannabis education to both youth and adults in accessible settings.
Adult engagement and education will include cannabis impairment and driving safety education delivered in collaboration with SBPD's Traffic Unit.
Adult education content will be sourced from established public health sources, including the California Department of Public Health’s Let’s Talk Cannabis campaign. Youth engagement programming will include classroom education at San Bernardino City Unified School District sites using the Stanford Cannabis Prevention Toolkit, a theory-grounded curriculum developed for middle and high school students. Partnerships with NGOs will further expand outreach capacity and referrals for support services. Through this project, the City of San Bernardino will strengthen public safety and enforcement efforts, support public health, promote community education on cannabis impacts, and improve youth outcomes.
PART III -
PROPOSAL
NARRATIVE
This section requires responses
Proposal Narrative
Instructions
The Proposal Narrative includes four sections: Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation. The character limits and page equivalents for each narrative section are outlined below and must be followed when preparing proposal materials. The Project Need narrative may not exceed 8,400 total characters.
The Project Description narrative may not exceed 14,000 total characters.
The Project Organizational Capacity and Coordination
narrative may not exceed 5,600 total characters.
The Project Evaluation
narrative may not exceed 5,600 total characters.
Proposal Need
The City of San Bernardino, with a population of 222,101, is among the most economically and socially vulnerable communities in California. Nearly one in five residents live below the federal poverty line, and a large majority of the City’s census tracts are identified as disadvantaged under federal screening tools. These conditions shape how public safety and public health challenges are experienced locally. In San Bernardino, issues related to cannabis are not isolated, they intersect with longstanding concerns around crime, youth exposure, and limited access to prevention resources.
Since the passage of Proposition 64, the City has seen both the growth of a regulated cannabis market and the persistence of an unregulated one.
San Bernardino currently has 16 permitted cannabis businesses, including retail, microbusiness, and cultivation operations. At the same time, illegal cannabis activity continues to operate across the city. Data provided by the San Bernardino Police Department’s Analysis of the Effects of Cannabis Enforcement (2025), shows that law enforcement closed 42 illegal cannabis establishments between October 2023 and June 2025, including unlicensed dispensaries, cultivation sites, and “smoke session” locations. These sites tend to cluster in neighborhoods already facing higher levels of disadvantage and public safety concerns.
The impact of these illegal operations on surrounding communities is significant. According to the SBPD analysis, more than 6,600 criminal incidents were recorded within 0.2 miles of these illegal cannabis sites during the study period, with nearly half classified as felonies. The most common incidents included assault, trespassing, vandalism, and theft. San Bernardino’s 2024 homicide and property crime rates have been reported as far above the statewide average, in comparison to the latest Crime in California report (2024). When these establishments were shut down, the number of nearby criminal incidents dropped by 21 percent for locations that had been operating for at least 90 days. Reductions were even more pronounced for certain types of sites; for example, felony incidents near closed dispensaries decreased by more than 50 percent, and closures of “smoke session” locations were associated with significant declines in both overall and felony-level crime. These findings point to a clear relationship between illicit cannabis activity and neighborhood-level public safety outcomes. In 2024, county code enforcement, the Sheriff's Department, and California Department of Fish and Wildlife conducted the largest cannabis seizure in county history, recovering over 45 tons of processed cannabis at a single residential property in Oak Hills (Code enforcement assists sheriff with record-breaking cannabis bust, 2024). The same year, six men were murdered in the Mojave Desert in what the Sheriff's Department attributed to illicit marijuana activity; eight firearms were recovered during subsequent search warrants, and suspects were identified (Maetzold, A., Rodriguez, M., & Fioresi, D., 2024). The scale and violence associated with illicit cannabis activity in San Bernardino highlights the need for sustained enforcement.
At the same time, enforcement alone does not fully address the broader impacts of cannabis legalization. The data shows a more complex picture when looking beyond immediate crime reductions. While felony incidents tend to decline following enforcement actions, misdemeanor incidents can increase in some cases, suggesting ongoing disorder and the potential for displacement rather than elimination of activity. This pattern reinforces the need for an approach that pairs enforcement with sustained community engagement and prevention.
Youth outcomes further highlight the need for intervention. According to San Bernardino County Community Indicators data, from 2019 to 2024, cannabis accounted for 70% of youth substance use disorder admissions in San Bernardino County recovery facilities (San Bernardino County Community Indicators, 2024). This reflects both increased availability and the growing prevalence of high-potency products. For many young people, cannabis is no longer perceived as risky, and prevention messaging has not kept pace with changes in the market. Schools and community partners report that students are encountering cannabis in new forms, including vaping and concentrates, without a clear understanding of health impacts.
A 2017 National Highway Traffic Safety Administration report to Congress on marijuana-impaired driving reports that THC-impaired drivers show degraded motor skills and divided attention (Compton, R., 2017). This report additionally found that peak impairment occurs about 90 minutes after smoking, meaning drivers may appear sober by blood test but still be meaningfully impaired, and impairment can persist even after a "high" wears off, meaning users themselves are unsure of when they're truly safe to drive (Compton, R., 2017).
Despite these trends, San Bernardino has a limited coordinated system that connects enforcement efforts with public health education and youth prevention. Enforcement actions are not consistently paired with outreach that helps residents understand legal requirements, health risks, or how to report concerns. Similarly, while the City and its partners host community events and provide general youth services, there is no consistent, evidence-based cannabis education strategy reaching both youth and adults. This gap leaves residents without clear, reliable information and limits the long-term impact of enforcement efforts.
To better understand these challenges, the City engaged internal departments, law enforcement, school partners, and community-based organizations. These conversations revealed a consistent set of needs:
stronger enforcement capacity to address ongoing illegal activity, more visible and accessible public education for adults, and structured, school- based prevention for youth. The City understands the importance of coordination, where enforcement, education, and prevention are not operating in isolation but reinforcing one another.
The proposed project is designed in direct response to these conditions. It aligns with the intent of Proposition 64 by addressing the local impacts of cannabis legalization through a combination of public safety, public health, and youth prevention strategies. It also reflects the reality that no single approach is sufficient. Enforcement can reduce immediate harm, but without education and prevention, the underlying drivers remain. In San Bernardino, where illegal activity, youth exposure, and community need intersect, a coordinated response is necessary to produce sustained change.
References
Maetzold, A., Rodriguez, M., & Fioresi, D. (2024). Gruesome murders in Mojave Desert connected to illicit marijuana grow operation, sheriff says.
CBS News.
https://www.cbsnews.com/losangeles/news/arrests-made-in-connection-to- 6-people-killed-in-southern-californias-mojave-desert/ Office of the Attorney General. (2025). Crime in California 2024. California Department of Justice. https://data-openjustice.doj.ca.gov/sites/default/files/2025- 07/Crime%20In%20CA%202024%20final.pdf
Code enforcement assists Sheriff with record-breaking cannabis bust. (2024). San Bernardino County.
https://main.sbcounty.gov/2024/12/19/code-enforcement-assists-sheriff- with-record-breaking-cannabis-bust/
Compton, R. (2017). Marijuana-impaired driving - A report to congress. (DOT HS 812 440). Washington, DC: National Highway Traffic Safety Administration.
https://www.nhtsa.gov/sites/nhtsa.gov/files/documents/812440-marijuana- impaired-driving-report-to-congress.pdf San Bernardino County. (2025).
Substance use disorder.
San Bernardino County Community Indicators.
https://indicators.sbcounty.gov/wellness/substance-abuse/ Project Description
The City of San Bernardino is proposing a practical, coordinated response to the challenges that have emerged locally since cannabis legalization.
Rather than approaching enforcement, education, and prevention as separate efforts, this project brings them together in a way that reflects how these issues show up in the community. The goal is to reduce illegal activity, make accurate information easier to access, and give young people and families the tools they need to make informed decisions. This work will take place across the city, with attention to areas where illegal cannabis activity and youth exposure are more common. The project focuses on three groups: youth; parents and caregivers; and adults who may not have had access to clear or reliable information about cannabis risks. Each part of the project will reinforce the others so that residents are not just seeing enforcement but also understanding what is legal and what is not.
The City will expand the San Bernardino Police Department’s Marijuana Enforcement Team (PPA1). Currently, the team is small relative to the scope of the issue. Adding additional staff will allow the team to spend more time on targeted operations in areas where illegal storefronts, delivery services, and cultivation sites continue to operate. This approach is guided by data currently tracked by the City, including repeat locations and community complaints. At the same time, the City is intentionally pairing enforcement with community engagement. A second officer will serve in a community-facing role, attending neighborhood events, responding to resident concerns, and helping explain how cannabis laws work in practice. Residents often see enforcement activity but do not always understand what distinguishes a legal business from an illegal one, or how to report concerns. Having a consistent, visible presence helps close that gap and builds trust in the process.
Education is the second major piece of the project (PPA2), and it will be delivered where people already gather. Through the Parks and Recreation Department and existing City programming, the project will support at least 100 community education events over the grant period. These will include workshops, pop-up events, and presentations tied to neighborhood activities. The focus is on making information accessible and relevant.
Content for these events will come from established public health sources, including the California Department of Public Health’s Let’s Talk Cannabis campaign, as well as guidance from the Stanford Cannabis Prevention Toolkit. Materials are already available in multiple languages, which allows the City to reach a broader range of residents without developing new content from scratch.
Youth prevention is the third component (PPA3), and it will be delivered in partnership with the San Bernardino City Unified School District. Using the Stanford Cannabis Prevention Toolkit, the City will support classroom- based instruction for middle and high school students. The curriculum is designed for the current landscape, including vaping and high-THC products, and focuses on helping students understand risks, challenge common misconceptions, and build practical refusal skills.
To support public safety and reduce crime, the City will acquire two vehicles for the MET officer and the Community Affairs officer. Both roles require consistent travel across a geographically large city where illegal cannabis activity and community needs are dispersed rather than centralized. Enforcement operations often involve multiple site visits in a single shift, including storefront inspections, follow-up investigations, and coordination with regional partners. At the same time, community engagement efforts take place at parks, schools, and neighborhood events throughout the city, frequently outside of standard office locations.
Dedicated vehicles ensure that both officers can operate efficiently, respond quickly to emerging issues, and maintain a visible presence in the community. The City of San Bernardino encompasses approximately 62 square miles and the MET officer and
Community Engagement Officer must conduct enforcement and community engagement work at multiple locations across the City, while transporting relevant equipment and materials. These vehicles also address practical limitations in the City’s existing fleet. Current departmental vehicles are shared across multiple units and are not always available for sustained, specialized assignments such as cannabis enforcement or ongoing outreach. Relying on shared vehicles would create gaps in coverage, limit the number of sites that can be addressed in a given day, and reduce the consistency of community engagement efforts. By assigning vehicles specifically to these roles, the City ensures that enforcement and outreach activities can be carried out without interruption, improving response times, increasing operational capacity, and allowing staff to remain focused on project goals rather than logistical constraints. Dedicated vehicles are essential to ensure these officers can efficiently conduct assignments throughout the full five-year grant period.
Project
Organizational
Capacity and
Coordination
The City of San Bernardino has the structure, staffing, and experience needed to carry out this project without delay. The City manages a wide range of state and federal grants across public safety, health, and community development, including more than $61 million in active funding.
That experience shows in how projects are organized with clear lines of responsibility, established reporting systems, and coordination across departments rather than siloed implementation.
Oversight of the proposed project will sit within the City Manager’s Office, which provides centralized coordination across all City departments. The Grants Division within the City Manager’s Office will handle overall grant administration, including compliance, reporting, and coordination with the Board of State and Community Corrections. This team regularly manages complex grant requirements and is familiar with state procurement rules, audit standards, and performance reporting expectations. Financial oversight will be provided by the City’s Finance Department, which has established systems for tracking expenditures, processing reimbursements, and ensuring that all funds are managed in accordance with applicable regulations.
Day-to-day implementation will rely on existing staff and units that are already performing related work. The City will subgrant to the San Bernardino Police Department (SBPD) to lead enforcement activities through its Marijuana Enforcement Team (MET). SBPD has prior experience administering state and federal law enforcement grants, including funding from the U.S. Department of Justice COPS Office and the California Office of Emergency Services. The department has established procedures for documenting officer overtime, tracking enforcement activity, and managing equipment purchases. An SBPD Grants Analyst will be responsible for compiling enforcement data, monitoring outputs, and supporting required reporting on a quarterly basis.
The project also builds on the City’s existing capacity for community engagement. The Parks and Recreation Department routinely hosts events across the city and will serve as a primary platform for public education activities. Staff are experienced in coordinating large-scale community programming and will work alongside the Community Engagement Officer to integrate cannabis education into events that residents already attend.
This avoids the need to create new outreach structures and allows the project to reach residents more consistently.
Staff assigned to the project bring relevant experience in law enforcement, community engagement, and program administration. SBPD officers assigned to the MET have specialized training in cannabis enforcement, including investigation of illegal operations and compliance with state and local regulations. The Community Engagement Officer will be selected based on experience working directly with residents, particularly in diverse and underserved communities. Across departments, staff are accustomed to working in coordinated teams, which will support consistent implementation of project activities.
While the City will lead overall implementation, leveraging partnerships with community-based organizations will extend the project’s reach. Specific partners have not yet been selected; however, the City has established relationships with a range of local nonprofit organizations that provide youth services, case management, and substance use counseling. Partner selection for referrals will be based on demonstrated experience working with youth and families, familiarity with substance use prevention or intervention, the ability to deliver services in culturally relevant ways, and the capacity to manage data collection and reporting requirements. The City will also assess each organization’s ability to maintain confidentiality and comply with data-sharing protocols. Once selected, partners will be integrated into the project through direct referrals. The City will provide ongoing oversight through regular check-ins, data review, and coordination to ensure that services are delivered as intended and aligned with project goals.
The City is positioned to move quickly if funded. Within the first 60 to 90 days following award, the City will finalize internal agreements, initiate procurement for vehicles and any necessary equipment, and release a solicitation for community-based partners. Then, SBPD will begin scheduling expanded enforcement operations using overtime funding, and coordination with the Parks and Recreation Department will begin to align education activities with upcoming community events.
The subgrant agreement with SBPD is expected to be executed within the first three to four months of the grant term, allowing youth programming and expanded outreach to begin early in the implementation period.
Project Evaluation
The City of San Bernardino will implement evaluation into day-to-day project activities. Staff and partners will track progress from the start, using clear measures tied to enforcement activity, community outreach, and youth programming. Data will be reviewed regularly and used to inform decisions as the project moves forward.
To support this work, the City of San Bernardino will contract a qualified evaluation partner to provide a high-quality and data-driven assessment of the proposed project. The selection process will follow the City’s standard procurement procedures and will prioritize firms or individuals with demonstrated experience evaluating public safety and public health initiatives, and those that involve coordination across multiple agencies.
Preference will be given to evaluators with experience working with local governments, analyzing administrative data, and translating findings into clear, actionable recommendations.
Once selected, the evaluator will work closely with City staff and SBPD to finalize the evaluation framework. This will include confirming performance measures tied to the Work Plan, identifying data sources, and establishing baseline conditions wherever possible. Early in the process, the evaluator will also help standardize data collection tools so that information is gathered consistently across all project components. This includes developing templates for tracking enforcement activity, documenting community outreach efforts, and capturing participation and outcomes for youth programming.
Monitoring will be built into each stage of the project. During the start-up phase, the focus will be on establishing systems, finalizing metrics, setting up data tracking tools, and ensuring that all partners understand what is expected. As the project moves into implementation, monitoring will shift toward tracking whether activities are being delivered as planned. This includes reviewing whether enforcement operations are occurring at the intended frequency, whether community education events are reaching the expected number of participants, and whether school-based programming is being delivered consistently across sites.
During the service delivery period, the evaluation will look at both process and outcomes. Outcome evaluation will focus on changes that can be reasonably measured within the grant period, such as reductions in illegal cannabis activity in targeted areas, increased community awareness of cannabis-related risks, and improved knowledge among youth participating in prevention programming.
Data will be reviewed on a regular basis, with quarterly check-ins between the evaluator and project partners. These reviews will provide an opportunity to identify what is working, where adjustments are needed, and how resources can be used more effectively. If certain outreach strategies are not reaching intended audiences, or if enforcement patterns shift, the City will use this information to make timely adjustments throughout the project.
The City will collect both quantitative and qualitative data to measure progress. Quantitative data will include enforcement metrics from SBPD (such as number of operations conducted, sites closed, and compliance checks completed), participation data from community events and school- based programming, and pre- and post-assessment results that measure changes in knowledge among participants. Qualitative data will be gathered through participant feedback, partner input, and observations from staff involved in implementation.
Some data required for evaluation will come from external partners. For example, school-based programming data will be coordinated with the San Bernardino City Unified School District, and community-based organizations will be responsible for reporting on services they deliver. To support this, the City will establish data-sharing agreements as needed, consistent with local, state, and federal privacy requirements. These agreements will outline what data will be shared, how it will be protected, and how it will be used for evaluation and reporting purposes. The City’s Grants Division has experience managing these types of agreements and will ensure that all parties understand their responsibilities.
Internally, the City will maintain centralized oversight of data collection and reporting. The SBPD Grants Analyst will compile enforcement-related data, while City staff overseeing community engagement and youth programming will track participation and outcomes. The external evaluator will then analyze this information, identify trends, and prepare data for reporting.
PART IV: PROJECT
BUDGET
ATTACHMENT
The Budget Attachment must be filled out completely and accurately.
Applicants are solely responsible for the accuracy and completeness of the information entered in the Budget Attachment. All project costs must be directly related to the objectives and activities of the project, demonstrating how the funds will be used to address the local needs due to the impact of legalizing cannabis in California. The Budget Table must cover the entire 66-month grant period.
For additional guidance related to allowable uses of
grant funds, refer to pages 8-15 of the Proposition 64 Request for Proposals (RFP).
Project Budget Attachment
2.-Prop-64-PHS-Cohort-4-Budget-Attachment_1.xlsx
PART V -
ATTACHMENTS:
MANDATORY AND
OPTIONAL
In addition to the Budget Attachment, the list of mandatory attachments include: Project Work Plan Letter of Eligibility Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement Criteria for Non-Governmental Organizations Receiving BSCC Funds The Governing Board Resolution attachment upload is optional at Application submission. However, it will be required if the project is awarded Prop 64 Cohort 4 Grant Funds. These documents are stand-alone documents available on the BSCC Proposition 64 Homepage:
http://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/.
Download, complete, and upload where prompted below.
PROJECT WORK PLAN
3.-Prop-64-Project-Work-Plan-Appendix-G.docx
Letter of Eligibility
SIGNED1-Prop-64-Letter-of-Eligibility.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement SIGNED5-Debarment-Attachment.pdf
Criteria for Non-Governmental Organizations Receiving BSCC Funds as a Subcontractor
4.SIGNEDProp-64-Cohort-4-NGO.pdf
Governing Board
Resolution (Optional)
1 Prop 64 PH&S Grant Project Work Plan
Complete this required document. You will be prompted to upload this attachment to the BSCC Submittable Application.
Instructions: Applicants must complete a Project Work Plan using the format below. Provided goals and objectives must have a clear relationship to the need and intent of the grant. The Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. The plan must identify the top three goals and corresponding objectives, with a minimum of one goal pertaining to each identified PPA. Completed plans should identify:
1. the project’s top goals and objectives.
2. how the goal(s) will be achieved in terms of the activities/services, responsible staff/partners, and the timelines.
3. a list of the data elements to be collected.
Name of City or
County Applicant: City of San Bernardino
(1) Goal: > Reduce illicit cannabis activity in San Bernardino through expanded Marijuana Enforcement Team (MET) operations (PPA 1: Public Safety/Enforcement)
Objectives (A., B., etc.) A.> By December 31, 2027, SBPD MET will conduct annual enforcement actions (including inspections, compliance checks, investigations, citations, and closures), documented in the SBPD enforcement tracking system.
B.> By December 31, 2027, SBPD will strengthen coordination with local and regional partners C.> By December 31, 2031, SBPD will track site recidivism and changes in criminal activity near closed illegal cannabis locations to guide ongoing enforcement priorities.
Process Measures and
Outcome Measures:
> Process Measures:
Number of MET enforcement operations per quarter; number and type of enforcement actions; number of cases informed by community complaints or interagency referrals; number of repeat locations identified and addressed.
Outcome Measures:
Reduction in repeat illegal cannabis activity at previously identified locations; improved response time to community complai nts; increased number of enforcement actions in high-priority locations.
Project activities that support the identified goal and objectives: Responsible staff/partners: Timeline Start Date End Date
1.> Execute subgrant agreement with SBPD; finalize SBPD data tracking and reporting protocol.
1. > City Manager’s Office
Grants Division; City Attorney;
SBPD Command Staff
1.> Jul 2026
2. Oct 2026
3. Jul 2026
1.> Sep 2026
2. Jun 2031
3. Dec 2026
2 2. Fund overtime for one MET enforcement officer: conduct proactive hotspot enforcement operations targeting unlicensed dispensaries, delivery services, cultivation sites, and smoke session locations; document all actions in SBPD case management system
3. Procure and deploy one enforcement vehicle for the MET officer to support multi -site daily operations across 62 square miles; complete law enforcement upfitting as required.
2. SBPD Marijuana
Enforcement Team; MET
Officer (overtime)
3. SBPD; City Procurement
Division
List data and sources to be used to measure outcomes: > Number and type of enforcement actions per quarter: SBPD case management system and MET officer logs.
Number of illegal cannabis sites investigated and closed: SBPD enforcement records; DCC licensing database.
Community cannabis complaints received and disposition: SBPD complaint intake system.
Officer overtime hours by activity type: SBPD payroll and timekeeping records.
(2) Goal: > Increase adult community awareness of cannabis health risks, responsible use, and protective parenting practices through community education events (PPA 2: Public Health) Objectives (A., B., etc.) A.> By December 31, 2031, project staff deliver cannabis education at various community events over the grant term (target: up to 100 total),
B.> By December 31, 2031, participant surveys at selected events show increased understanding of cannabis health risks, impaired driving, safe storage, and how to talk with youth.
C.> By December 31, 2031, deliver cannabis-impaired driving education Process Measures and
Outcome Measures:
> Process Measures: Number of community events with cannabis education component over grant term (target: up to 100); estimated adult residents reached at events (sign- in/headcount); number of impaired driving education sessions delivered with SBPD Traffic Unit; volume of CDPH Let’s Talk Cannabis materials distributed (English/Spanish); number of event appearances by Community Engagement Officer.
Outcome Measures: Pre/post participant knowledge change on cannabis health risks, safe storage, and parenting conversations (sampled events); participant self-report of first-time information exposure (brief post-event survey at sampled events).
Project activities that support the identified goal and objectives: Responsible staff/partners: Timeline Start Date End Date
1.> Identify and map existing City and SBPD community events for cannabis education integration; develop event schedule in coordination with Parks and Recreation and SBPD Community Affairs.
2. Procure and deploy one Community Affairs vehicle for the Community Engagement Officer to support travel to events and school sites citywide.
1.> City Management Analyst
II; SBPD Community
Engagement Officer; Parks
and Recreation
2. City Procurement Division;
SBPD
1.> Jul 2026
2. Jul 2026
3. Jan 2027
1.> Dec 2026
2. Dec 2026
3. Jun 2031
3 3. Fund Community Engagement Officer overtime for up to 100 community education events over the grant term; officer leads cannabis education presentations and distributes CDPH Let’s Talk Cannabis materials (English/Spanish).
3. SBPD Community
Engagement Officer; City
Management Analyst II
List data and sources to be used to measure outcomes: > Number of community events with cannabis education component: City/SBPD event logs; Management Analyst II records.
Estimated adult participants reached per event: Event sign-in sheets; Community Engagement Officer event reports.
CDPH Let’s Talk Cannabis materials distributed (by language): Inventory tracking by Management Analyst II.
Pre/post knowledge assessment results (sampled events): Brief survey instrument compiled by Management Analyst II and external evaluator.
Number of impaired driving education sessions: SBPD Traffic Unit records; Community Engagement Officer event logs.
NGO referrals to behavioral health services.
Community Engagement Officer overtime hours attributed to community events: SBPD payroll and timekeeping records.
(3) Goal: > Reduce cannabis initiation and promote healthy decision -making among San Bernardino youth through school -based and community prevention education (PPA 3: Youth Development/Youth Prevention and Intervention) Objectives (A., B., etc.) A.> By December 31, 2027, the project delivers the Stanford Cannabis Awareness and Prevention Toolkit (Smart Talk curriculum) to students at SBUSD school sites, with delivery continuing throughout the grant term.
B.> . By December 31, 2028, post -program surveys or pledges at participating school sites demonstrate statistically significant improvement in students’ accurate knowledge of cannabis health risks and refusal self-efficacy compared to pre-program baseline C.> . By December 31, 2031, parent/caregiver engagement sessions are delivered at participating school sites, providing adults with tools from the Stanford Toolkit take- home discussion guides and CDPH Let’s Talk Cannabis caregiver resources to support anti-cannabis conversations at home
Process Measures and
Outcome Measures:
> Process Measures: Number of SBUSD school sites receiving Stanford Toolkit curriculum; number of student sessions delivered per site per year; number of parent/caregiver engagement sessions held per year; number of community events with youth-specific prevention messaging.
Outcome Measures: Pre/post change in students’ accurate knowledge of cannabis health risks; pre/post change in students’ refusal self-efficacy scores; parent/caregiver confidence in discussing cannabis risks (post-session survey).
Project activities that support the identified goal and objectives: Responsible staff/partners: Timeline Start Date End Date
1.> Execute MOU with San Bernardino City Unified School District (SBUSD); identify participating school sites
2. . Deliver Stanford Cannabis Awareness and Prevention Toolkit Smart Talk curriculum to middle and high school students at participating SBUSD sites; address cannabis knowledge, marketing awareness, refusal skills, and coping skills
3. Deliver youth-specific prevention messaging at community events
1.> City Management Analyst
II; SBUSD Student Services
2. SBPD Community
Engagement Officer
3. SBPD Community
Engagement Officer
1.> Jul 2026
2. Jan 2027
3. Jan 2027
1.> Dec 2026
2. Jun 2031
3. Jun 2031
4 List data and sources to be used to measure outcomes: > Number of school sites receiving Toolkit curriculum: City/SBUSD MOU; Management Analyst II records.
Number of student sessions delivered per site: facilitator session logs; SBUSD coordination records.
Pre/post student cannabis knowledge assessment: Stanford Cannabis Prevention Toolkit validated pre/post survey instrument.
Pre/post student refusal self-efficacy scores: Stanford Cannabis Prevention Toolkit validated survey instrument.
Parent/caregiver session attendance and post-session confidence survey: brief post-session survey.
Youth reached at community events with prevention messaging: Community Engagement Officer event logs;
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $220,004 $220,004
$0 $150,000 $150,000
$3,357,284 $200,000 $3,557,284
$0 $0 $0
$0 $150,000 $150,000
$2,811 $1,874 $4,685
$394,103
$3,360,095 $721,878 $4,476,076
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $53,904 $53,904
$0 $166,100 $166,100
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $220,004 $220,004
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $150,000 $150,000
$0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $150,000 $150,000
(Show as either % FTE or Hourly Rate) & Benefits
5% FTE Salary & Benefits per year of the grant period
25% FTE Salary & Benefits per year of the grant period
TOTAL
2026 Proposition 64 Public Health & Safety Grant Program - Proposal Budget and Budget Narrative Grant Term: July 1, 2026 through December 31, 2031
Community Outreach Event Supplies
Note: Budget Categories 1 - 7 will auto-populate based on the information entered in the sections below.
Do not alter or recreate this budget template. Applicants that do not use the BSCC Budget Template will be disqualified.
City of San BernardinoName of City or County Applicant:
3. Professional Services or Public Agency Subcontracts
1a. Salaries and Benefits
Calculation for Expenditure
Position Title
Grants Manager
4. Non-Governmental Organization (NGO) Subcontracts
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives. 1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.
5. Equipment/Fixed Assets
$394,1037. Indirect Costs (For PPAs 1 through 4)
1. Salaries and Benefits
2. Services and Supplies
100 events x $1,500 each
TOTAL
Description of Services or
Supplies
Management Analyst II
2a. Services and Supplies
Budget Category
TOTAL
6. Other (Travel, Training, etc.)
25% of a Management Analyst’s salary and benefits over the five-year grant period, totaling $166,100. The Management Analyst will be responsible for the day-to-day coordination, administration of the grant on behalf of the City of San Bernardino. Key responsibilities include: Grant management and compliance monitoring, Budget tracking, invoicing, and financial reporting, Coordination with subcontracted law enforcement, community partners, and evaluators, Data collection oversight and reporting (Quarterly Progress Reports, LEP, and LER coordination). This position is critical to ensuring proper fiscal and programmatic oversight and compliance with all BSCC grant requirements. Projected an average of 43 hours per month, but may fluctuate based on QPR and invoicing timing. Not to exceed $166,100 for the duration of the grant. 5% of Grants Manager's salary and benefits over the five- year grant period, totaling $53,904. Projected an average of 9 hours per month. Grants Manager will be responsible for providing administrative oversight of the Management Analyst and assist in the grant management and compliance monitoring, procurement and contract management of subcontractors. These costs represent allowable administrative expenses and supports effective project implementation across all Project Purpose Areas.
Management Analyst and Grants Manager salary and benefits based on COLAs, and projected COLAs over the grant period.
Funds are requested to support community outreach activities and program supplies associated with community prevention and public education efforts under Project Purpose Areas 2 and 3.
Projected expenses include: Educational materials and printed outreach resources, Supplies for programming (e.g., workshops, cohort activities, events), Event materials and consumable supplies for community engagement activities, Incentive items to support community participation and engagement (as allowable).
These resources will support the delivery of culturally relevant, community-based prevention programming and public education campaigns designed to increase awareness of cannabis-related risks and reduce community use.
Percentage of Grant Funds Dedicated to PPA 1: Public Safety/Enforcement (excludes amount budgeted for Indirect Costs) 75.07%
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$25,000 $25,000
$175,000 $175,000
$3,357,284 $0 $3,357,284
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$3,357,284 $200,000 $3,557,284
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $55,000 $55,000
$0 $95,000 $95,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $150,000 $150,000
TOTAL
5a. Equipment/Fixed Assets
Description of Equipment/Fixed
Assets Calculation for Expense
$35,000 per year for Evaluator, Graduate Student Assistant, Mileage and indirect costs.
Calculation for Expenditure
Auditing Services Flat-rate for program financial audit services Description of Professional
Service(s)
3a. Professional Services or Public Agency Subcontracts 4a. Non-Governmental Organization (NGO) Subcontracts
3b. Professional Services or Public Agency Subcontracts Narrative: List each consultant and/or public agency that will receive grant funds. Provide a brief description of the services that will be provided.
4b. Non-Governmental Organization (NGO) Subcontracts Narrative: List each NGO subcontractor that will receive grant funds. Provide a brief description of the services that will be provided.
Local Law Enforcement
Evaluation Services
TOTAL
TOTAL
Estimated based on level of effort required to support overtime for two sworn officers over the grant term, using standard SBPD overtime rates.
Calculation for Expenditure
Administrative Vehicle
Community Affairs Vehicle
One vehicle @ $55,000
Funds are requested to support a program-specific compliance audit, as required by the BSCC. Audit services will: Review financial records and expenditures for compliance with grant requirements, Ensure proper documentation and accountability of all grant-funded activities, and Support the City in meeting all audit requirements at the conclusion of the grant period. This cost is consistent with BSCC requirements and is necessary to ensure fiscal transparency and accountability.
Funds are requested to contract with an external evaluation partner to support data collection, analysis, and reporting requirements for the project. The evaluation partner will: Develop and implement the Local Evaluation Plan (LEP), Develop participant survey metrics, Conduct ongoing data validation, integration, and analysis, Support performance measurement aligned with project goals and objectives, Prepare the Local Evaluation Report (LER).
The evaluator will ensure the Local Evaluation Report complies with BSCC Proposition 64 evaluation guidance and Level 2 evaluation standards. This investment ensures that the project meets all BSCC evaluation requirements and produces measurable, data-driven outcomes.
Subcontract with the San Bernardino Police Department (SBPD) to implement enforcement activities under Project Purpose Area 1: Public Safety/Enforcement. As the grant recipient and fiscal agent, the City will enter into a formal agreement with SBPD to carry out cannabis enforcement operations through its established Marijuana Task Force. This subcontracted approach ensures that enforcement activities are conducted by trained law enforcement personnel with the expertise, infrastructure, and operational capacity necessary to effectively address illicit cannabis activity. Subcontracted funds will supportrelevant: Personnel Costs, Overtime As Needed, Operational Activities, Equipment, Supplies, and Training. These activities are designed to identify, disrupt, and deter illicit cannabis operations, reduce associated criminal activity, and protect community safety. The subcontract with SBPD leverages existing infrastructure and proven enforcement strategies, allowing the City to efficiently expand its capacity to respond to cannabis-related public safety impacts. All subcontracted funds will be monitored by the City to ensure compliance with BSCC grant requirements, including allowable costs, reporting, and performance outcomes. The City will maintain oversight of all fiscal and programmatic activities and ensure that services provided under this subcontract align with the goals and objectives outlined in the Project Work Plan. This investment represents the primary component of the City’s enforcement strategy and is critical to achieving measurable reductions in illicit cannabis activity and improving public safety outcomes.
Enter narrative here. You may expand row height if needed.
Description of Subcontracts
One vehicle @ $95,000
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$2,811 $1,874 $4,685
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$2,811 $1,874 $4,685
Grant Funds Total Requested
Grant Funds
$394,103 $394,103
$589,796
$0
$786,395
7b. Indirect Costs Narrative:
indirect costs at 10% of costs exlcuding equipment and fixed assets to support general administrative overhead associated with the implementation of the grant, including financial management, human resources, information technology, and facility-related expenses. Indirect costs will be applied in accordance with the City’s approved cost allocation methodology and will not duplicate any direct program costs. 7a. Indirect Costs
Description of Other (Travel,
Training, etc.)
BSCC Required Travel
Calculation for Expense
TOTAL
Flights, lodging, per diem, and mileage calculated for 5 key grant team members to travel to Sacramento for one 2-day trip.
6a. Other (Travel, Training, etc.)
5b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.
6b. Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least one 2-day trip to Sacramento for 3-5 key grant team members.
Please see Instructions tab for additional information regarding Indirect Costs.
If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.
One (1) administrative vehicle to support project coordination and oversight activities. The vehicle will be utilized by City staff, including the Management Analyst, to: Conduct site visits and monitoring of project activities, Coordinate with SBPD, community partners, and program sites,and Support outreach and implementation of grant-funded activities. This vehicle is necessary to ensure efficient administration and oversight of a multi-component, citywide program.
Funds are requested for the purchase of one (1) Community Affairs vehicle to support outreach, youth engagement, and public education activities. This vehicle will be used to: Transport staff and materials to community events and program sites, Support community programming, including outreach activities and workshops, and to Increase visibility and accessibility of City-led prevention and education efforts as needed. This investment will enhance the City’s ability to engage directly with the community and expand access to program services.
Travel funds are requested to support one two-day trip to Sacramento for 5 key project staff. Costs include transportation, lodging, meals, and incidentals, calculated using standard government travel rates.
For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 15 percent (15%) of all grant-funded costs, excluding equipment and fixed assets. Applicable if the applicant does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of all grant-funded costs, excluding equipment and fixed assets. Applicable if the applicant has a federally approved indirect cost rate. Amount claimed may not exceed the applicant's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
$394,103 $394,103
CITY OF SAN BERNARDINO
BSCC 1466-26
PAGE 1 OF 1
Appendix A:
PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT PROGRAM
SCORING PANEL ROSTER
Name Title Organization/Agency
Ella Ban Environmental Scientist California State Water Resources Control Board
Jose Barajas Assistant Branch Chief California Department of Cannabis Control
Jacqueline Campion Deputy Director, Policy & Research California Department of Cannabis Control
Brittany Falcon Program Analyst II Board of State and Community Corrections
Jason Grundel Deputy State Public Defender State of California, Office of the State Public Defender
Jim Keddy Executive Director Youth Forward
Colin Medigovich Strategic Intelligence Analyst California Governor’s Office of Emergency Services
Nikkole Melgoza Office of Program Operations California Department of Corrections and Rehabilitation
Nancy O’Malley District Attorney (Ret.) Alameda County
Douglas Roehler Staff Services Manager I California Department of Cannabis Control
Killi Seto Deputy Lieutenant San Joaquin County Sheriff’s Office
Douglas Smurr Attorney IV / Assistant General
Counsel
California Department of
Cannabis Control
Doug Snell Correctional Lieutenant (Ret.) California Department of Corrections and Rehabilitation
George Tiongson Sergeant California Department of
Cannabis Control
Kellie Vasen Attorney IV California Department of
Cannabis Control
CITY OF SAN BERNARDINO
BSCC 1466-26
PAGE 1 OF 2
APPENDIX B:
CRITERIA AND ASSURANCE FOR NON-GOVERNMENTAL ORGANIZATIONS
THAT RECEIVE BSCC GRANT FUNDS AS A SUBCONTRACTOR
The Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Program, Cohort 4, includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Prop 64 PH&S grant funds.
These requirements are as follows.
Any non-governmental organization that receives Prop 64 PH&S grant funds must:
• Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date of the Grantee’s Grant Agreement with BSCC.
Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been exe cuted and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC. • Be registered with the California Secretary of State’s Office, if applicable.
• Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.
In the table below, provide the name of the Grantee and list all subcontracted third parties.
See next page for signature block.
Name of Grantee:
Name of Subcontracted Third
Party Address Email / Phone Meets All
Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
CITY OF SAN BERNARDINO
BSCC 1466-26
PAGE 2 OF 2
APPENDIX B:
CRITERIA AND ASSURANCE FOR NON-GOVERNMENTAL ORGANIZATIONS
THAT RECEIVE BSCC GRANT FUNDS AS A SUBCONTRACTOR
Grantees are required to update this list and submit it to BSCC any time a new third -party subcontract with an NGO is executed after the initial assurance date. Grantees shall retain (on site) applicable source documentation for each subcontracted party that verifies compliance with the requirements listed in the Prop 64 PH&S RFP. These records will be subject to the records and retention language found in the Standard Agreement.
Unless prior approval is obtained, the BSCC prohibits disbursement or reimbursement to any NGO that does not meet the requirements listed above and for which the BSCC does not have a signed Criteria and Assurance form on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS
STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x