ATTACHMENT 7 - RFQ 25-4035 OCNP Food & Consumables Bid Responses - — Mayor and City Council, September 2, 2026

CITY OF SAN BERNARDINO - RFQ. # F-25-4035

PRICE FORM
Provide pricing that Is a Firm Fixed Price. Hacienda Foods Distribution Inc Hollandia Dairy Produce Services of Los Angeles Sysco Riverside Inc

ITE DESCRIPTION UOM QTY UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED DAIRY PRODUCTS:
1 MILK 1% LOW FAT - 70/8 oz 34.50 $ 2,415.00 24.89 $1,742.29 38.73 $ 2,711.11 3 24.19 | 5 1,693,30 2 EGGS WHITE AA USDA XLG DOZ 7.99 79.90 10.80 $107.95 125.00 1,250.00 7.09 70.90 3 CHEDDAR/JACK CHEESE SHREDDED 4/5LB CASE 59.80 299.00 55.97 $279.83 58.34 291.70 $4.82 274.10 4 MARGARINE SOLID ZTF - 30/1 LB CASE es 65.50 es 655.00 42.55 $425.50 41.93 75.10 751.00 5 MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 36.50 $365.00 $ 37.25 370.25 28.45 284.50 6 PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ CASE 134.95 1,349,50 24:44 244 401 FRESH FRUITS AND VEGETABLES:
7 FRESH LETTUCE - SHRED - (2) 5LB/CASE CASE $ 15.00 | 90.00 10.00 S 60.00 $ 19.56 $ 117.36 8 FRESH LETTUCE - SPRING MIX - (2) 5LB/CASE CASE $ 30.00 600.00 9.50 $ 190.00 7.89 157,80 9 FRESH ORANGES - 138 CT/CASE CASE $ 40.00 400.00 29.00 $ 290.00 211.80 10 FRESH TOMATOES - ROMA - LB/CASE CASE $ 25,00 200,00 25.00 $ 200.00 33.89 271.12 11 FRESH APPLES - RED DELICIOUS - 138 CT/CASE CASE $ 35.00 en 210.00 40.00 $ 240.00 31.55 S 189:30 12 FRESH GREEN CABBAGE - SHREDDED (4) 5LB/CASE $ 35.00 210.00 27.60 S 110.40 20.96 175.76 FROZEN FOODS:
13 FROZEN CUT GREEN BEAN - 30 LB/CASE CASE $ 45.00 $ 1,800.00 es 49.00 $ 1,960.00 4215 1.686.40 14 FROZEN SLICED CARROTS - 30 LB/CASE CASE $ $5.00 2,200.00 35.00 1,400.00 14:82 1,992.80 15 FROZEN BROCCOL - PIECES - (12) 2 LB PK/CASE CASE $ 60.00 720.00 40.00 480.00 31.21 374.52 16 FROZEN CALIFORNIA BLEND VEGETABLES - 30LB/CASE CASE $ 58.00 696.00 40.00 480.00 38.23 458.76 CANNED/JAR/DRY GOODS/CONDIMENTS:
17 PASTA THICK SPAGHETTI - (2) 10LB/CASE CASE 26.00 390.00 18 CANNED SLICED PEACHES - (6) #10/CASE CASE 50.30 503.00 19 CANNED SUCED STEWED TOMATORES - (6) # 10/CASE CASE 48.00 960.00 783.40 20 CANNED WHOLE WHITE POTATOES - (6) # 10/CASE 75.00 600.00 41.58 332:64 21 CANNED MARINARA SAUCE - (6) # 10/CASE CASE 45.00 450.00 1B.05 380.50 22 PINEAPPLE JUICE - (48) 6 OZ/CASE CASE 41.00 328.00 219.76 23 LONG GRAIN WHITE RICE - 50LB/BAG BAG 29.00 116.00 31.00 124.00 22.37 89.48 24 LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 45.00 360.00 19.50 318.00 25 FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 37.00 740.00 39:45 789.00 MEAT & SEAFOOD PRODUCTS:
26 DICED BEEF - 10LB/CASE CASE 59.90 $ 1,497.50 75.00 $ 1,875.00 581S 1:453.75 27 GROUND BEEF 80/20 - 20 LB/CASE CASE 99.80 $ 7,984.00 85.00 6,800 00 88.71 7,096.80 28 WHITE MEAT CHICKEN CHUNKS - 40LB/CASE CASE is 159.60 es 6,384.00 5150 2,100,00 172.00 6,880.00 29 CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE CASE 72.50 2,175.00 66.01 1,980.30 30 COD FILETS - 4 OZ/10 LB CASE 99.85 1,997.00 822.20
31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG CASE 55.85 558.50 42.62 426,20 32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG CASE 69.50 1,390.00 47.25 945,00 33 TURKEY BURGERS - 6 OZ/10 LB PKG CASE 55.00 827.25 50.43 756.30 34 SALISBURY STEAK - 40Z/40 KG CASE 100.00 1,000.00 55:49 $54.90 35 COUNTRY FRIED STEAK - 4 OZ/40 PKG CASE 59.50 590.00 542:70 36 MEATBALLS - ITALIAN STYLE - 1 OZ/S LB PKG CASE 800,00 40.86 817.20

JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE CASE $ 34.99 349.90 | 49.00 $ 490.00 S 69.96 699.60 38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE CASE 79,90 39.50 $ 395.00 34.90 349.00 39 MEDIUM LATEX GLOVES - 100 COUNT/PACK CASE 100 $ 45.00 450.00 6.00 600.00 29.47 2,947.00 40 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE CASE $ 35.00 350.00 39.00 390.00 239.50 41 16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK CASE 23.73 237.30 42 APRON - POLY WHITE - 100/CASE CASE 18.50 | es 185.00 0.a4 04.40 43 18" ALUMINUM FOIL ROLL CASE 27.55 275,50 es 41.91 419.10 4418" FILM PVC ROLL CASE 27:00 270,00 41.91 419.10
45 |60 GALLON TRASH CAN LINERS - 4/CASE CASE 55.00 $ 550.00 44.78 447:80 46 1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK CASE 27.50 es 275.00 21.88 218.80 47 |6 OUNCE FOAM CUP CASE 57.00 570,00 es
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK CASE 43.14 431.40 63.65 636.50

SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL

TAX TAX TAX

TOTAL TOTAL TOTAL TOTAL
CITY OF SAN BERNARDINO - RFQ # F-25-4035

PRICE FORM
Provide pricing that is a Firm Fixed Price. Hacienda Foods Distribution Inc Hollandia Dairy Produce Services of Los Angeles Sysco Riverside Inc

ITE DESCRIPTION VOM QTY UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED DAIRY PRODUCTS:
1 MILK 1% LOW FAT - 70/8 oz $ 34.50 $ 2,415.00 $ 24.89 $1,742.29 $ 38.73$ 2,711.115 24.19 $ 1.693.30| 2 EGGS WHITE AA USDA XLG DOZ 7.99 79.905 10.80 $107.95 125.00 $ 1,250.00 s 2:093 70.90 3 CHEDDAR/JACK CHEESE SHREDDED 4/5LB CASE 59.80 299.00 55.97 $279.83 58.34 $ 291.70 34.82 274.10 4 MARGARINE SOLID ZTF - 30/ 1LB CASE 65.50 655.00 $ 42.55 $425.50 41.95 419.30 75.10 $ 751.00 5 MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 36.50 $365.00 37.25$ 370.25 28.45 284.50 6 PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ 134.95| $ 1,349.50 2414| 3 244,40 FRESH FRUITS AND VEGETABLES:
7 FRESH LETTUCE - SHRED - (2) 5LB/CASE CASE $ 15.00 90.00 10,00 60.00 $ 19.56 $ 117.36 8 FRESH LETTUCE - SPRING MIX - (2) 5 LB/CASE CASE $ 30.00 600.00 9.50 S 190.00 7.89 5 9 FRESH ORANGES - 138 CT/CASE CASE $ 40.00 400.00 29.00 $ 290.00 21.18 211.80 10 FRESH TOMATOES - ROMA - 25 LB/CASE CASE $. 25.00 200.00 25.00 $ 200.00 S 33.89 271.12 11 FRESH APPLES - RED DELICIOUS - 138 CT/CASE $ 35.00 210.00 40.00 $ 240.00 31.55 189.90 12 FRESH GREEN CABBAGE - SHREDDED (4) 5LB/CASE $ 35.00 210.00 27.60 $ 110.40 20.96 5 125,76 FROZEN FOODS:
13 FROZEN CUT GREEN BEAN - 30LB/CASE CASE $ 45.00 $ 1,800.00 49.00 $ 1,960.00 42.16 1,586.40 14 FROZEN SLICED CARROTS - 30LB/CASE CASE $ 55.00 2,200.00 35.00 1,400.00 34.62|3 1.392 H0 15 FROZEN BROCCOLI - PIECES - (12) LB PK/CASE CASE $ 60.00 es 720.00 40.00 480.00 31.21 374.52 16 FROZEN CALIFORNIA BLEND VEGETABLES - 30LB/CASE CASE $ 58.00 es 696.00 40.00 480.00 38.233 458.76 CANNED/SAR/DRY GOODS/CONDIMENTS:
17 PASTA THICK SPAGHETTI - (2) 10LB/CASE CASE 26.00 390.00 19,03 285.45 18 CANNED SLICED PEACHES - (6) #10/CASE CASE 50.30 503.00 19 CANNED SLICED STEWED TOMATORES - (6) # 10/CASE CASE 48.00 960.00 39,47 783,40 20 CANNED WHOLE WHITE POTATOES - (6) $ 10/CASE 75.00 600.00 332:64 21 CANNED MARINARA SAUCE - (6) # 10/CASE 45.00 450.00 380.50 22 PINEAPPLE JUICE - (48) 6 OZ/CASE CASE 41.00 328.00 27.47 219.76 23 LONG GRAIN WHITE RICE - 50LB/BAG BAG 29.00 116.00 31.00 124.00 89.48 24 LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 45.00 360.00 316.00 25 FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 37.00 740.00 MEAT & SEAFOOD PRODUCTS:
26 DICED BEEF - 10LB/CASE CASE 59.90 $ 1,497.50 75.00 $ 1,875.00 27 GROUND BEEF 80/20 - LB/CASE CASE • es 99.80 $ 7,984.00 85.00 7,096.80

88.71 28 WHITE MEAT CHICKEN CHUNKS - LB/CASE CASE es 159,60 es 6,384.00 $7.50. 172.00 6,880.00 29 CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE CASE 72.50 2,175.00 66.01 30 COD FILETS - 4 OZ/10 LB CASE 99.85 1,997.00 11:13 ฿22.20 31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG CASE 55.85 558.50 12.62 426.20 32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG CASE 69.50 $ 1,390.00 47 25 945.00 33 TURKEY BURGERS - 6 OZ/10 LB PKG CASE 55.00 $ 827.25 50.43 756,30 34 SALISBURY STEAK - 4 OZ/40 PKG CASE 100.00 1,000.00 554:90 35 COUNTRY FRIED STEAK - 4 OZ/40 PKG CASE 59.50 $ 590.00 542:70 36 MEATBALLS - ITALIAN STYLE - 1 0Z/5 LB PKG CASE 40,00 800.00 817.20

40.86|

JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE CASE $ 34.99 349.90 49.00 $ 490.00 s 69.96 699.60 38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE CASE 3 799 79.90 39.50 $ 395.00 34.90 es 349.00 39 MEDIUM LATEX GLOVES - 100 COUNT/PACK CASE 100 $ 45.00 450.00 6:00 600.00 29.47 2,947.00 10 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE CASE $ 35.00 350.00 39.00 S 390.00 239.50 41|16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK CASE 19.75 23.73 237.30 42 APRON - POLY WHITE - 100/CASE CASE 18.50 185.00 sà.40 4318" ALUMINUM FOIL ROLL CASE 17.55 27550 5 41.91 419.10 14 18" FILM PVC ROLL CASE 27.00 270.00 5 41.91 419.10
45|60 GALLON TRASH CAN LINERS - 4/CASE CASE 55.00 es 550.00 447 80 46 1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK CASE es 27.50 $ 275.00 2188 215.40 47 6 OUNCE FOAM CUP CASE 57.005 570:00
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK CASE 43.145 431,40 63.65 636.50

SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL

TAX TAX TAX TAX

TOTAL TOTAL TOTAL
Una Toat amiPrce " Gureat
nems sim
nl. lli.

ACCITCRRA COMMENTS: DETONAL COMANIRTS PTE COM MINT.
vestu stor, cosenes ventur a turr insores

ity of San Bernardino
Bid Results for Project Food Supplies and Consumable Products (RFQ F•25-4035)| issued on 03/25/2025
Bld Due on Apra 10, 2025 3:00 PM (POT)
Exported on 04/10/2025
Uine Tolas (Unt Price " Guantity)
Facente Toods Distsbution Loe. - Unit Pace Boğendia Oniry - Volt Tren Praduce Services of Los Angstus: Unit Pricel Since Riverside IN. - Unit Price Her Num 1 RNC=25 4035 Food Supple sad amus aunty, Unit Price Line Total Response Comment Unit Price Line Totel Response Response Comment Unlt Price Une Total Response Comment $27,893.81 $27,893.81 Yes $2,559.22 $2,559.22 Yes Total bid including all line items $41,026.50 201.026S0 Ye 527.893.81 Sabtotal $2,559.22 $40.945.66 $41,026.50
$27,893.81 Total $2,559.22 S409665 $41,026.50
Required - Attachment "C" Vendor Cluote Form Submitted Not Submitted Not Submitted Submitted | Optional - Acknowledgersent of Insurance Requirements (Not stated as a required submittal Submited | Nor Submitted Not Submhted Not Submitted Vendor Price Form (NOTE: RFQ did not explicitty require) fot Sabmnsted Submitted Submitted Vendor Fully Responsive? Submitted
DOTTONAL COMMENTS: ADDITIONAL COMMENTS: ADDITIONAL COMMENTS: ADDITIONAL COMMENTS:

Vendor is fully responsive. Vendor marked not fully responsive due to Vendor marked not fully responsie due to Altachment "C" not being Vendor is fully responsive.

Attachment "C° not being completed and signed. completed and signed. Vendor might have confused the "Vendor Quote Tender misht have contred the "Mondor Quatel form" wilthenko attached endor Pile form " net. machomet Form" with the ako attached "Vendor Price Formo." comes Altachment "C* for clarification from vendor as oart of curine

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
VENDOR NAME: Hacienda Foods Distribution, inc. PHONE: 909-200-2622 ADDRESS: 777 s Allen st San Bernardino, CA 92408
The Proposer shall demonstrate the willingness and ability to provide the required insurance coverage as set forth in the City requirements within ten (10) calendar days of notification of selection for contract award. The insurance requirements are detailed below:
*CONTACT RISK MANAGEMENT TO ASSESS REQUIREMENTS BASED ON EXHIBIT A SCOPE OF SERVICES PRIOR TO FINAILIZING REO/RER**

MINIMUM INSURANCE REQUIREMENTS
[***INSERT PROJECT NAME***]

COVERAGE TYPE MINIMUM POLICY LIMITS
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury,
and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Lability 51,000,000 per occurrence and aggregate
Aviation and/or Drone Lability 51,000,000 per occurrence lim [***INSERT ADDITIONAL COVERAGE [***INSERT ADDITIONAL MINIMUM TYPE HERE IF NEEDED***] POLICY LIMIT HERE IF NEEDED***] By signing below, the Proposer acknowledges that they have reviewed the City's insurance requirements and confirm their ability to meet these requirements within the specified timeframe.
dial
Submitted By: Title: Vice President
(Authorized Representative Signature)
Print Name: Isaac Davila

ATTACHMENT "C"

VENDOR QUOTE FORM
VENDOR NAME: Hacienda Foods Distribution, inc. PHONE: 909-200-2622 ADDRESS: 777 s Allen st San Bernardino CA 92408
The undersigned, hereby declare that they have carefully examined the location of the proposed work familiarized themselves with the local conditions affecting the cost of the work, and have read and examined the terms and conditions for the following Project:
[***RFQ F-25-4035***]
The undersigned, hereby propose to furnish all labor, materials, equipment, tools, transportation, and services. and to discharge all duties and obligations necessary and required to perform and complete the Project in strict accordance with the Vendor Price Quote for the ELECTRONICALLY SUBMITTED TOTAL VENDOR QUOTE ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT
MILK 1% LOW FAT - 70/8 oz 70 $34.50 $2.415.00
1 EGGS WHITE AA USDA XLG 10 $7.99 $79.90
2 CHEDDAR/JACK CHEESE SHREDDED 4/5LB 5 $59.80 $299.00
3 MARGARINE SOLID ZTF - 30/ 1 LB 10 $65.50 $655.00
4 TOTAL VENDOR QUOTE $27,893.81
Total Number of Additional Pages: 6
I hereby declare under penalty of perjury that the foregoing is true and correct. disad
SUBMITTED BY: TITLE: Vice President
(Authorized Representative Signature)
PRINT NAME: Isaac Davila
1 ATTACHMENT "C"

ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT
7 FRESH LETTUCE - SHRED - (2) 5 LB/CASE 6 $15.00 $90.00 8 FRESH LETTUCE - SPRING MIX - (2) 5 LB/CS 20 $30.00 $600.00 9 FRESH ORANGES - 138 CT/CASE 10 $40.00 $400.00
10 FRESH TOMATOES - ROMA - 25 LB/CASE 8 $25.00 $200.00
11 FRESH APPLES - RD DELICIOUS - 138 CT/CS 6 $35.00 $210.00 FRESH GRN CBBGE - SHREDDED (4) 5 LB/CS 6 $35.00 $210.00 12 TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct. deal _ TITLE: Vice President
SUBMITTED BY:
(Authorized Representative Signature)
PRINT NAME: Isaac Davila
2 ATTACHMENT "C"

ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT
13 40 $45.00 $1,800.00
FROZEN CUT GREEN BEAN - 30 LB/CASE
14 FROZEN SLICED CARROTS - 30 LB/CASE 40 $55.00 $2,200.00 15 FROZEN BRCCLI - PIECES - (12) 2 LB PK/CS 12 $60.00 $720.00 16 FRZEN CLIFRNIA BLND VGTBLES - 30 LB/CS 12 $58.00 $696.00

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct.

Wali TITLE: Vice President
SUBMITTED BY:
(Authorized Representative Signature)
PRINT NAME: Isaac Davila
3 ATTACHMENT "C"

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct. dial _ TITLE: Vice President
SUBMITTED BY:
(Authorized Representative Signature)
PRINT NAME: Isaac Davila
4 ATTACHMENT "C"

ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT
26 DICED BEEF - 10 LB/CASE 25 $59.90 $1,497.50
GROUND BEEF 80/20 - 20 LB/CASE 80 $99.80 $7,984.00
28 WHITE MT CHCKN CHNKS - 40 LB/CS 40 $159.60 $6,384.00

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct. diral Vice President
SUBMITTED BY: TITLE:
(Authorized Representative Signature)
PRINT NAME: Isaac Davila
5 ATTACHMENT "C"

ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE 10 $34.99 $349.90 39 MEDIUM LATEX GLOVES - 100 COUNT/PACK 10 $7.99 $79.90 43 18" ALUMINUM FOIL ROLL 10 $45.00 $450.00
44 18" FILM PVC ROLL 10 $35.00 $350.00

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct. dial TITLE: Vice President
SUBMITTED BY:
(Authorized Representative Signature)
PRINT NAME: Isaac Davila
6 REQUEST FOR VENDOR QUOTES
FOR

CITY OF SAN BERNARDINO
FOR
RFQ F-25-4035

FOOD SUPPLIES AND CONSUMABLE PRODUCTS
•
SOUNDED TN 1810

CITY OF SAN BERNARDINO
290 North D Street
San Bernardino, California 92401
Telephone: (909) 384-7272
https://www.sbcity.org
2025

CERTIFICATE OF REGISTRATION
This certifies that:

Hollandia Dairy, Inc.
622 E Mission Rd
San Marcos, CA 92069
United States
is registered with the U.S. Food and Drug Administration pursuant to the Federal Food Drug and Cosmetic Act, as amended by the Bioterrorism Act of 2002 and the FDA Food Safety Modernization Act, such registration having been verified as currently effective on the date hereof by Registrar Corp:

U.S. FDA Registration No.: 13142516144
U.S. FDA UFI (DUNS) No.: 029330792
U.S. Registration Agent: Registrar Corp
144 Research Drive, Hampton, Virginia, 23666, USA
Telephone: +1-757-224-0177 • Fax: +1-757-224-0179
This certificate affirms that the above stated facility is registered with the U.S. Food and Drug Administration pursuant to the Federal Food Drug and Cosmetic Act, as amended by the Bioterrorism Act of 2002 and the FDA Food Safety Modernization Act, such registration having been verified as effective by Registrar Corp as of the date hereof, and Registrar Corp will confirm that such registration remains effective upon request and presentation of this certificate until December 31, 2025, unless such registration has been terminated after issuance of this certificate. Registrar Corp makes no other representations or warranties, nor does this certificate make any representations or warranties to any person or entity other than the named certificate holder, for whose sole benefit it is issued. Registrar Corp assumes no liability to any person or entity in connection with the foregoing. The U.S. Food and Drug Administration does not issue a certificate of registration, nor does the U.S. Food and Drug Administration recognize a certificate of registration.

Registrar Corp is not affiliated with the U.S. Food and Drug Administration. brider
Registrar Corp i David Lennarz
144 Research Drive, Hampton, Virginia, 23666, USA Executive Director Telephone: +1-757-224-0177 • Fax: +1-757-224-0179 Registrar Corp Dated: November 11. 2024
[email protected] • www.registrarcorp.com
© Copyright 2003-2023 Registrar Corp
• GOES M1 LITHO IN U.S.A
-Codfa CALIFORNIA DEPARTMENT O

FOOD & AGRICULTURI
A G. Komomura, Secretary
July 26, 2007
To: All California School Districts
Attention: Food Service Directors
Re: Contracts for Dairy Products and California Dairy Marketing Laws We have recently learned that some school districts are issuing requests for bids on contracts which contain fixed price clauses for milk and dairy products. Please be aware that requiring fixed prices for dairy product can cause a violation of state law. California law (Food and Agricultural Code Section 61384) prohibits sales of dairy products below cost. Many factors can cause cost increases to dairy suppliers beyond their control, such as the monthly price adjustments made by this Department in the farm milk price, cnergy costs, labor costs, etc. In recent months, supply and demand factors have caused rapid increases in the farm milk price, which has impacted the cost of milk at the retail level.

Although it is understandable that schools want to contain costs, contracts should allow for price adjustments so that the supplier is not forced into a below cost violation if his costs increase. If this occurs, the school district will be a joint participant to the violation and subject to enforcement action from this Department. It is recommended that an escalator or adjustor clause be included in all contracts for milk and other dairy products. This pricing flexibility will enable dairy suppliers to recover all their costs should they increase, and will also ensure that school districts are compliant with the state's dairy laws. For the same reason, it is also recommended that contracts for dairy products not exceed one year in length, as it is difficult to anticipate costs with longer term contracts.

If you have any questions regarding this information, please contact Mary Riley at the number shown below.

Sincerely,
David Ikari, Chief
Dairy Marketing Branch
Dairy Marketing Branch • 1220 N Street • Secraments, CA 95814 State of California Telephone: 916.341.5988 • Fa: 916.341.6697 a Emall: [email protected] Armoid Schwarzenegper, Goveror

HOLLANDIA
DAIRY
From our cows to you.. Naturally!™
January 18, 2024

BUY AMERICAN ACT STATEMENT
Hollandia Dairy states that all fluid milk and juice manufactured by Hollandia Dairy in San Marcos, CA are compliant with the Buy American Provision and the American Recovery and Reinvestment Act.

Federal regulations require that all food products purchased for the Child Nutrition Program be of domestic origin when available and practical. Exceptions to this provision exist when a product is not produced or manufactured in the U.S., insufficient and reasonable available quantities or competitive bids reveal the costs of a U.S. product is significantly higher than the foreign product.

Hollandia Dairy places the highest standards to ensure compliance with the Buy American Provision and the American Recovery and Reinvestment Act.

If you should need further information or assistance, please contact customer service or your sales representative.

Sincerely,
Rich struble
Rick Struble
General Sales Manager
622 E. Mission Road | San Marcos, California 92069 | (760) 744-3222 | (800) 794-0978 | Fax (760) 744-2789

PHOUD FARM CALFONIA
HILE FROM CO. HOLLANDIADAIRY.COM
Look for the Beas

YOLLAND, LOW FAT MILK
AIR
S NCL
From our cows to you...Naturally!"
SPECIFICATIONS:

Chemical
S.N.F.: ≥11 % HOLLANDIADAIRY.COM
Butterfat: 0.90 % - 1.10 %
Microbiological 622 E. Mission Road
Coliform: <10 cfu/mL S.P.C.: <15,000 cfu/mL San Marcos, California 92069 (800) 794-0978 | 888) 883-2479
CODE DATE: Plant# 06-2374
21 days from date of production.

SHELF LIFE:
21 days minimum dependent on temp below 40°F Nutrition Facts Serving Size: 8 fl oz (236mL)
STORAGE & SHIPPING TEMPS: 33° F - 40° F
Amount Per Serving
Calories 120 Fat Cal. 20
INGREDIENTS:

Milk, Skim milk, Nonfat milk solids, Vitamin A Palmitate & Vitamin D3 % Daily Value* Total Fat 2.5g 4%
CONTAINER SIZE:
1 Gallon, ½ Gallon HDPE bottles with a polypropylene snap-on Saturated Fat 1.5g 8% = = =
screw-off tamper evident cap, 8 oz gable top cartons, 5 & 6 Gallon Trans Fat 0g 0% bags packaged in a box. 5%
Cholesterol 15mg
INTENDED USE & CONSUMERS: Sodium 150mg 6%
Consumers of all ages consume this product. Total Carbohydrate 16g 5% Direct consumption after purchase as ready-to-drink beverage.

May also be used as an ingredient in preparing meals. Dietary Fiber 0g 0% Sugars 14g Added Sugars 0g 0%
ALLERGEN INFORMATION: Contains Milk
Protein 11g
Vitamin A 106.2mcg 10%
Vitamin C 3.54mg 4%
Vitamin D 4.72mcg 25%
Calcium 472mg 35%
Iron 0 0%
PRODUCT GUARANTEE: Potassium 585.5mg 12%
A Continuing Letter of Guarantee is on file stating that this product meets the standards for human consumption and conforms to the provisions of the Federal Food, Drug and Cosmetic Act (21 CFR).
or lower, depending on your calorie needs.

I certify that the nutritional information contained on this page is true and correct. DOCUMENT# SPEC-1M Customer Specification Approval
Print Name: Date:

Quality Control Manager / QC Date:

Jason Trudeau 10/17/2024 Signature
Version 2

PROUD TARMI CERTIFIED
HUMANE
02 rBST Look for as Boal RAISED K HANDLED

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

TABLE OF CONTENTS
I. BACKGROUND AND INTRODUCTION 4
II. REQUEST FOR QUOTES......... .4
A. Scope of Work/Services .......... 4
B. Project Manager... 4
C. Schedule 5
D. Requests for Clarification 5
E. Meeting. 5
F. Site Examination 6
G. Submittal Requirements of Vendor Price Quote ... 6
H. Selection Process. 6
I. General Conditions 6
ATTACHMENT "A" 8
ATTACHMENT "B" .. 14
ATTACHMENT "C". ...30
ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS................. ..............31 RFQ F-28-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 20F 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

REQUEST FOR VENDOR PRICE QUOTES
PROJECT NO. RFQ F-25-4035

FOOD SUPPLIES AND CONSUMABLE PRODUCTS
PUBLIC NOTICE IS HEREBY GIVEN that vendor price quotes ("Quotes") will be received by the City of San Bernardino ("City") electronically through the City's online bid management provider ("PlanetBids"), before 3:00 PM, April 10, 2025. Quotes may NOT be submitted by fax, email, telephone, mail, hand delivery, or other means; any Quotes received through any means other than PlanetBids will be returned to the Vendor unopened.

The propod of aireone is ling to dealed upe a worka he airy rest he tore right of reject any or all Quotes.

The City is committed to inclusion and diversity and welcomes proposals and bids from contractors, consultants, and vendors of all faiths, creeds, ancestries, and ethnicities without regard to disability, gender identity, sexual orientation, or immigration status. The City condemns and will not tolerate prejudice, racism, bigotry, hatred, bullying, or violence towards any group within or outside of our community.

Public Works Prevailing Wage and Contractor Registration N/A Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations ("DIR"). Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City upon request. The successful Vendor shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Vendor to whom the Agreement is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Agreement, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the DIR. No proposal will be accepted nor any contract entered into without work. If awarded a contract, the Vendor and its subcontractors, of any tier, shall maintain active contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the sma roject exemption specified in Labor Code Sections 1725.5 and 1771.1. The contract awarde pursuant to this request may also be subject to compliance monitoring and enforcement by the RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 3 OF 31 I. BACKGROUND AND INTRODUCTION
The City is requesting Quotes from qualified vendors' ("Vendors") for FOOD SUPPLIES AND CONSUMABLE PRODUCTS services ("Project/Equipment"). To serve and promote the welfare of its residents, the City intends to procure the Project/Equipment, as described below.

II. REQUEST FOR QUOTES
A. Scope of Work/Services
The Project/Equipment sought under this request is set forth in more detail in Nomitstanding t, inclusion of sut proje inequipmend in Attic mentia, the nat Attachment "A" cope of Project/Equipment negotiated between City and the successful Vendor shall be et forth in the Goods Purchase Agreement ("Agreement") executed by and betweer A copy of the Agreement is attached hereto as
B. Project Manager
The Project Manager for the City regarding this request will be Michelle Parra, Buyer, Finance Department, Purchasing Division, 909-384-5083, [email protected] or a designated representative, who will coordinate the assistance to be provided by the City to the Vendor.
[CONTINUES ON FOLLOWING PAGE]
Use of the term "Vendors)" shall mean individual proprietorship, partnership, Limited Liability Company orporation or joint venture
RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 4 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
C. Schedule
The tentative schedule is as follows:

ACTION DATE
Release of Request for Vendor Quote March 25, 2025
Pre-Bid Meeting Location: N/A N/A
Last Day to Submit Questions for Clarification April 1, 2025 received by the City before 3:00 PM
Clarifications Issued by City by the end of the day April 4, 2025 Deadline for Receipt of Bids April 10, 2025
submitted before 3:00 PM
Evaluations of Bids Completed April 2025
Interview of Finalists) April 2025
Vendor Selection May 2025
City Council Approval May/June 2025
Vendor Award (Agreement through DocuSign) June 2025
Purchase Order Issue July 2025
The above scheduled dates are tentative, and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the above-described professional Services and City retains the sole discretion to cancel or modify any part of or all of this REQ at any time.

D. Requests for Clarification
April 1, 2025, before 3:00 pm local time.

E. Meeting - For this request, there is no meeting
RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS SOF 31

Agreement. A site visit is available upon request by appointment only by contacting Trudy Panowicz at (909) 998-2803.

G. Submittal Requirements of Vendor Price Quote
The Quote must be received before 3:00 PM local time, on or before April 10, 2025, through PlanetBids. It is solely the responsibility of the Vendor to see that its Quote is properly submitted to PlanetBids in proper form and prior to the stated closing time.

PlanetBids will not accept late Quotes. The City will only consider Quotes that have transmitted successfully and have been issued a confirmation number with a time stamp from PlanetBids indicating that the Quote was submitted successfully.

Vendors experiencing any technical difficulties with the Quote submission process may contact PlanetBids Support at 1-818-992-1771. Neither the City nor PlanetBids make any guarantee as to the timely availability of assistance or assurance that any given problem will be resolved by the Quote submission date and/or time.

Vendors to provide a Quote for the scope of Project/Equipment as set forth in the Vendor Quote Form attached hereto as Attachment "C" and incorporated herein by this reference. Vendors submitting a Quote agree to furnish services to the City in accordance with the Quote submitted, and to be bound by the terms and conditions of this Request for Vendor Price Quote. Vendor is certifying that it takes no exceptions to the request, including but not limited to, the Agreement.

H. Selection Process
The City will evaluate and award to the responsible Vendor offering the needed quality of supply or work or service at the lowest quotation or determined to be in the best interest of the City. During the evaluation process, the City reserves the right, to reques additional information or clarifications from Vendors, or to allow corrections of errors ol omissions.

I. General Conditions

1. General: It is solely the responsibility of the Vendor to see that its Quote is properly submitted to PlanetBids in proper form and prior to the stated closing time. PlanetBids will not accept late Quotes.
. Amendments to Request: The City reserves the right to amend th equest or issue to all Vendors addenda to answer questions to clarification.

RFO F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 6 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

3. Non-Responsive Quotes: A Quote may be considered non-responsive if conditional or incomplete.

4. Costs for Preparing: The City will not compensate any Vendor for the cost of preparing any Quote, and all materials submitted with a Quote shall become the property of the City. The City will retain all Quotes submitted and may use any idea in a Quote regardless of whether that Quote is

5. Price Validity: Quotes provided by Proposers in response to this request are valid for 120 days from the due date. The City intends to award the Agreement within this time but may request an extension from the Vendors to hold pricing until negotiations are complete and the Agreement is

6. Availability to Perform Work: Vendor must be available to begin Project/Equipment on July 1, 2025.

7. Additional Costs to Perform Work/Services: The Vendor's Quote is inclusive of all cost and applicable taxes. Vendor is responsible for all building permit fees, applicable renderings, plans, documentation and fees required by the Agreement. Vendor will be required to maintain at its own cost the necessary insurance as required by the Agreement and a City business license.

8. Vendor License: As applicable, Vendors shall be properly licensed for the services they provide.

9. Additional Reservation of Rights by City: The City reserves the right to reject any and all Quotes. The City reserves the right to withdraw this Request for Vendor Quotes at any time without prior notice and the Cit makes no representations that a contract will be awarded to any Vendo responding to this Request for Vendor Quotes. The City reserves the right to postpone any deadlines required by this Request for Vendor Quotes, including, but not limited to the submittal date outlined in Section F of this Request for Vendor Quotes.
[END OF SECTION]
REO F.26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 7 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
ATTACHMENT "A"

PROPOSED SCOPE OF PROJECT/EQUIPMENT SERVICES
The Vendor will furnish all materials, renderings, equipment, tools, removal, installation, labor,

SCOPE OF WORK FOR ALL TWO PRICE FORMS

1.1 Purpose and Background
The City of San Bernardino is the designated Agency for providing meals to the San Bernardino area senior-aged residents.

The purpose of the Older Californians Nutrition Program is to provide nutrition services as described in the Older Americans Act of 1965, as amended, and to assist Older individuals in California to live independently, by promoting better health through improved nutrition and reduced isolation through programs coordinated with nutrition related supportive services.

The Senior Nutrition Program serves daily lunch meals and dinner meals to individuals aged sixty (60) and older, that provide one-third (1/3) of the Dietary Reference Intakes, promote good health behaviors through nutrition education and screenings of participants, and promote and maintain coordination with other nutrition-related supportive services for older individuals.

The City of San Bernardino serves between 60,000 and 65,000 meals annually in a Congregate Nutrition program, which provides nutritionally sound and satisfying meals in a group setting. We service five (5) locations throughout the City of San Bernardino and one (1) location in Highland, California five (5) days per week.

1.2 The period of performance of any contract resulting from this RFQ is scheduled to begin on July 1, 2025, through June 30, 2028, with an option to extend for two (2) additional one-year periods:

Year 2: July 1, 2026 through June 30, 2027
Year 3: July 1, 2027 through June 30, 2028
Year 4: July 1, 2028 through June 30, 2029
Year 5: July 1, 2029 through June 30, 2030
RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS B OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

SCOPE OF SERVICES FOR

FOOD SUPPLIES & CONSUMABLE PRODUCTS, DAIRY, MEAT & SEAFOOD PRICE FORMS:

SCOPE OF WORK:
s milk, eggs, cheeses, meat and seafood items, and bakery type items, such as brea haves and buns, for the City of San Bernardino Older Californian Nutrition Program All food items provided shall comply with Title 22, California Retail Food Code (CRFC) standards, and Hazard Analysis Critical Control Point (HACCP) best practices guidelines. All Food shall be of good quality and shall be obtained from sources that conform to Federal State, and local regulatory standards for quality, sanitation, and safety The program will also purchase chemical and janitorial products for food service, as well as consumable items such as napkins, foils, wraps, trays, utensils, and cups.

You may provide a quote for only the items that you can provide.

DELIVERY LOCATION:

City of San Bernardino
Fifth Street Senior Center
600 West 5th Street
San Bernardino, CA 92410-3202
SECOND DELIVERY LOCATION FOR MILK DELIVERY ONLY:

City of San Bernardino
Perris Hill Senior Center
780 East 21st Street
San Bernardino, CA 92404
DELIVERY DATES:

Orders will be placed in sufficient time for deliveries on Thursday, between the hours of 8:00 am and 2:00 pm. The schedule for placing orders for Thursday delivery will be set by the Older Californian Nutrition Program Supervisor or Coordinator and the successful bidder.

INSURANCE AND INDEMNIFICATION:

Supplier shall indemnify, defend and hold City, its officers, employees and agents hit imitation, reasonable cosas of define arising monto related to singing., RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 9 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
performance of this agreements, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by City's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City, shall be considered as "attorney's fees" for the purposes of this paragraph.

SITE INSPECTION:

Any site inspection for the delivery purposes are voluntary and should be conducted prior to submitting bid response.

RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 10 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
CITY OF SAN BERNARDINO - RFQ. # F-25-4035

PRICE FORM
Provide pricing that is a Firm Fixed Price.

ITEM DESCRIPTION UOM QTY UNIT PRICE EXTENDED
NO.

DAIRY PRODUCTS:
1 MILK 1% LOW FAT - 70/8 oz CASE 70 $24.8899 $1,742.293 2 EGGS WHITE AA USDA XLG DOZ 10 $10.7950 $107.95
$55.9650 $279.8250 :
3 CHEDDAR/JACK CHEESE SHREDDED 4/5LB CASE 5
MARGARINE SOLID ZTF - 30/ 1 LB CASE 10 $42.550 $425.50
4 5 MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 10 $36.50 $365.00 6 PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ CASE 10
FRESH FRUITS AND VEGETABLES:
7 FRESH LETTUCE - SHRED - (2) 5 LB/CASE CASE 6
8 FRESH LETTUCE - SPRING MIX - (2) 5 LB/CASE CASE 20
9 FRESH ORANGES - 138 CT/CASE CASE 10
10 FRESH TOMATOES - ROMA - 25 LB/CASE CASE 8
11 FRESH APPLES - RED DELICIOUS - 138 CT/CASE CASE
12| FRESH GREEN CABBAGE - SHREDDED (4) 5 LB/CASE CASE
FROZEN FOODS:
13 | FROZEN CUT GREEN BEAN - 30 LB/CASE CASE 40
14 FROZEN SLICED CARROTS - 30 LB/CASE CASE 40
15 FROZEN BROCCOLI - PIECES - (12) 2 LB PK/CASE CASE 12 • FROZEN CALIFORNIA BLEND VEGETABLES - 30 LB/CASE CASE 12 CANNED/JAR/DRY GOODS/CONDIMENTS:
17 PASTA THICK SPAGHETTI - (2) 10 LB/CASE CASE 15
18 CANNED SLICED PEACHES - (6) #10/CASE CASE 10
19 CANNED SLICED STEWED TOMATORES - (6) # 10/CASE CASE 20 20 CANNED WHOLE WHITE POTATOES - (6) # 10/CASE CASE 8
21 CANNED MARINARA SAUCE - (6) # 10/CASE CASE 10
22 PINEAPPLE JUICE - (48) 6 OZ/CASE CASE 8
23 LONG GRAIN WHITE RICE - 50 LB/BAG BAG 4
24 LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 8 25 FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 20
RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 11 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
MEAT & SEAFOOD PRODUCTS:
26 DICED BEEF - 10LB/CASE CASE 25
27 GROUND BEEF 80/20 - 20 LB/CASE CASE 80
28 WHITE MEAT CHICKEN CHUNKS - 40 LB/CASE CASE 40
29 | CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE CASE 30
30 COD FILETS - 4 OZ/10 LB CASE 20
31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG CASE 10
32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG CASE 20 33 TURKEY BURGERS - 6 OZ/10 LB PKG CASE 15
34| SALISBURY STEAK - 4 OZ/40 PKG CASE 10
35 COUNTRY FRIED STEAK - 4 OZ/40 PKG CASE 10
36 MEATBALLS - ITALIAN STYLE - 1 OZ/5 LB PKG CASE 20

JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE CASE 10
38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE CASE 10
39 MEDIUM LATEX GLOVES - 100 COUNT/PACK CASE 100
40 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE CASE 10
41 16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK CASE 10 42 APRON - POLY WHITE - 100/CASE CASE 10
43 18" ALUMINUM FOIL ROLL CASE 10
44 18" FILM PVC ROLL CASE 10
45 60 GALLON TRASH CAN LINERS - 4/CASE CASE 10
46 1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK CASE 10
47 6 OUNCE FOAM CUP CASE 10
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK CASE 10
SUBTOTAL 2559.22.

TAX
TOTAL
Are there any other additional or incidental costs, which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / No (circle one). If you answered "Yes", please provide detail of said additional costs:

RFQ F-25-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 12 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Please indicate any elements) of the Technical Specifications that cannot be met by your firm.

N/A
Have you included in your bid all information items and forms as requested? (Yes) / No (circle one). If you answered "No", please explain:

This offer shall remain firm for 120 days from RFQ close date.

Terms and conditions as set forth in this RFQ apply to this bid.

Cash discount allowable O % days; unless otherwise stated, payment terms are Net thirty (30) days.

Name of Authorized Representative: Lucas DeBoer
1 182
Signature:

Company Name: Hollandia Dairy, Inc.

Address: 622 E Mission Rd
Phone/Fax: 760-744-3222
E-Mail: [email protected]
RFQ F-25-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 13 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
ATTACHMENT "B"

SAMPLE AGREEMENT - DO NOT COMPLETE

CITY OF SAN BERNARDINO

GOODS PURCHASE AGREEMENT
Street, San Bernardino, California 92401, County of San Bernardino, State of California ("City"), and **INSERT NAME***], a P**INSERT TYPE OF ENTITY -

CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at p** INSERT ADDRESS***] ("Supplier"). City and Supplier are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.

Section 1. DEFINITIONS.
"Goods" means all machinery, equipment, supplies, items, parts, materials, labor or other services, including design, engineering and installation services, provided by Supplier as specified in Exhibit "A," attached hereto and incorporated herein by reference.
"Delivery Date(s)" means that date or dates upon which the Goods is to be delivered to City, ready for approval, testing and/or use as specified in Exhibit "B." Section 2. MATERIALS AND WORKMANSHIP.

When Exhibit "A" specifies machinery, equipment or material by manufacturer, Section 3. INSPECTIONS AND TESTS.

City shall have the right to inspect and/or test the Goods prior to acceptance. If upon inspection or testing the Goods or any portion thereof are found to be RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 14 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
nonconforming, unsatisfactory, defective, of inferior quality or workmanship, or fail to meet any requirements or specifications contained in Exhibit "A," then without prejudice to any other rights or remedies, City may reject the Goods or exercise any of its rights under Section 4.C. The inspection, failure to make inspection, acceptance of goods, or payment for goods shall not impair City's right to reject nonconforming goods, irrespective of City's failure to notify Supplier of a rejection of nonconforming goods or revocation of acceptance thereof or to specify with particularity any defect in nonconforming goods after rejection or acceptance thereof.

Section 4. WaRRAnTY.

A. Supplier warrants that the Goods will be of merchantable quality and free from defects in design, engineering, material, and workmanship for a period of two (2) years, or such longer period as provided by a manufacturer's warranty or as agreed te by Supplier and City, from the date of final written acceptance of the Goods by City as required for final payment under Section 7. Supplier further warrants that any services provided in connection with the Goods will be performed in a professional and workmanlike manner and in accordance with the highest industry standards.

B. Supplier further warrants that all machinery, equipment, or process included in the Goods will meet the performance requirements and specifications specified in Exhibit "A" and shall be fit for the purpose intended. City's inspection, testing, approval, or acceptance of any such machinery, equipment, or process will not relieve Supplier of its obligations under this Section 4.B.

C. For any breach of the warranties contained in Section 4.A and Section

4.B, Supplier will, immediately after receiving notice from City, at the option of City, and at Supplier's own expense and without cost to City:

1. Repair the defective Goods;
Replace the defective Goods with conforming Goods, F.O.B. City's plant, office or other location of City where the Goods were originally performed or delivered; or

3. Repay to City the purchase price of the defective Goods.

If City selects repair or replacement, any defects will be remedied without cost to City, including but not limited to, the costs of removal, repair, and replacement of the defective Goods, and reinstallation of new Goods. All such defective Goods that are remedied will be similarly warranted as stated above. In addition, Supplier will repair or replace other items of the Goods which may have been damaged by such defects or the repairing of the same, all at its own expense and without cost to City.

Supplier also warrants that the Goods is free and clear of all liens and encumbrances whatsoever, that Supplier has a good and marketable title to same, and that Supplier owns or has a valid license for all of the proprietary technology and intellectual property incorporated within the Goods. Suppliers agree to indemnify, RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 15 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
defend, and hold City harmless against any and all third party claims resulting from the breach or inaccuracy of any of the foregoing warranties.

E. In the event of a breach by Supplier of its obligations under this Section 4, City will not be limited to the remedies set forth in this Section 4, but will have all the rights and remedies permitted by applicable law, including without limitation, all of the rights and remedies afforded to City under the California Commercial Code.

Section 5. PRICES.
•Unless expressly provided otherwise, all prices and fees specified in Exhibit "C," attached hereto and incorporated herein by reference, are firm and shall not be subject to change without the written approval of City. No extra charges of any kind will be allowed unless specifically agreed to in writing by City's authorized representative. The total price shall include (i) all federal, state and local sales, use, excise, privilege, payroll, occupational and other taxes applicable to the Goods furnished to City hereunder; and (i) all charges for packing, freight and transportation to destination.

Section 6. CHANGES.

City, at any time, by a written order, and without notice to any surety, may make changes in the Goods, including but not limited to, City's requirements and specifications. If such changes affect the cost of the Goods or time required for its performance, an equitable adjustment will be made in the price or time for performance or both. Any change in the price necessitated by such change will be agreed upon between City and Supplier and such change will be authorized by a change order document signed by City and accepted by Supplier.

Section 7. PAYMENTS.

A. Terms of payment are net thirty (30) days, less any applicable retention, after receipt of invoice, or completion of applicable Progress Milestones. Final payment shall be made by City after Supplier has satisfied all contractual requirements. Payment of invoices shall not constitute acceptance of Goods.

If Progress Milestones have been specified in Exhibit "B," then payments for the Goods will be made as the requirements of such Progress Milestones are met.

Progress payments for the Goods will be made by City upon proper application by Supplier during the progress of the Goods and according to the terms of payment as specified in Exhibit "B." Supplier's progress billing invoice will include progress payments due for the original scope of work and changes. Each "Item for Payment" shown in Exhibit "B" and each change order will be itemized on the invoice. Invoices for cost plus work, whether part of Exhibit "B" or a change order, must have subcontractor and/or supplier invoices attached to Supplier's invoice. Other format and support documents for invoices will be determined by City in advance of the first invoice cycle.

Payments otherwise due may be withheld by City on account of defective Goods not remedied, liens or other claims filed, reasonable evidence indicating RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 16 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
probable filing of liens or other claims, failure of Supplier to make payments properly to ts subcontractors or for material or labor, the failure of Supplier to perform any of its other oblications under the Agreement, or to protect City against any liability arising ou of Supplier's failure to pay or discharge taxes or other obligations. If the causes for wnich payment is withheld are removed, the withheld payments will be made promptly.

If the said causes are not removed within a reasonable period after written notice, City may remove them at Supplier's expense.

D. Payment of the final Progress Milestone payment or any retention will be made by City upon:

1. Submission of an invoice for satisfactory completion of the requirements of a Progress Milestone as defined in Exhibit "B" and in the amount associated with the Progress Milestone;
Written acceptance of the Goods by City;
Delivery of all drawings and specifications, if required by City;

4. Delivery of executed full releases of any and all liens arising out of this Agreement; and

5. Delivery of an affidavit listing all persons who might otherwise be entitled to file, claim, or maintain a lien of any kind or character, and containing an averment that all of the said persons have been paid in full.

If any person refuses to furnish an actual release or receipt in full, Supplier may furnish a bond satisfactory to City to indemnify City against any claim or lien at no cost to City.

Acceptance by Supplier of payment of the final Progress Milestone ayment pursuant to Section 7.D will constitute a waiver, release and discharge of an nd all claims and demands of any kind or character which Supplier then has, or ca subsequently acquire against City, its successors and assigns, for or on account of any matter or thing arising out of, or in any manner connected with, the performance of this Agreement.
constitute a waiver, release or discharge of any claims or demands which City then has, or can subsequently acquire, against Supplier, its successors and assigns, for or on account of any matter or thing arising out of, or in any manner connected with, the performance of this Agreement.

Section 8. SCHEDULE FOR DELIVERY:

The time of Supplier's performance is of the essence for this Agreement.

The Goods will be delivered in accordance with the schedule set forth in Exhibit "B." supplier must immediately notify City in writing any time delivery is behind schedule or nay not be completed on schedule. In addition to any other rights City may have under this Agreement or at law, Supplier shall pay City the sum of $[***INSERT AMOUNT***] RFQ F-25-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 17 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
per item of Goods for each calendar day for which the item of Goods is unavailable beyond the scheduled delivery date(s) specified in Exhibit "B." In the event that the Goods is part of a larger project or projects that require the coordination of multiple contractors or suppliers, then Supplier will fully cooperate in scheduling the delivery so that City can maximize the efficient completion Section 9. TAXEs.

A. Supplier agrees to timely pay all sales and use tax (including any value added or gross receipts tax imposed similar to a sales and use tax) imposed by any federal, state or local taxing authority on the ultimate purchase price of the Goods provided under this Agreement.

Supplier will withhold, and require its subcontractors, where applicable, to withhold all required taxes and contributions of any federal, state or local taxing authority which is measured by wages, salaries or other remuneration of its employees or the employees of its subcontractors. Supplier will deposit, or cause to be deposited, in a timely manner with the appropriate taxing authorities all amounts required to be withheld.

All other taxes, however denominated or measured, imposed upon the price of the Goods provided hereunder, will be the responsibility of Supplier. In addition, all taxes assessed by any taxing jurisdiction based on Supplier property used or consumed in the provision of the Goods such as and including ad valorem, use, personal property and inventory taxes will be the responsibility of Supplier.

D. Supplier will, upon written request, submit to City written evidence of any filings or payments of all taxes required to be paid by Supplier hereunder.

Section 10. INDEPENDENT CONTRACTOR.

Supplier enters into this Agreement as an independent contractor and not as an employee of City. Supplier shall have no power or authority by this Agreement to bind City in any respect. Nothing in this Agreement shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Supplier are employees, agents, contractors or subcontractors of the Supplier and not of City. City shall not be obligated in any way to pay any wage claims or other claims made against Supplier by any such employees, agents, contractors or subcontractors or any other person resulting from performance of this Agreement.

Section 11. SUBCONTRACTS.

Unless otherwise specified, Supplier must obtain City's written permission before subcontracting any portion of the Goods. Except for the insurance requirements in Section 13.A, all subcontracts and orders for the purchase or rental of supplies, RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 18 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
materials or equipment, or any other part of the Goods, will require that the subcontractor be bound by and subject to all of the terms and conditions of the Agreement. No subcontract or order will relieve Supplier from its obligations to City, including, but not limited to Supplier's insurance and indemnification obligations. No subcontract or order will bind City.

Section 12. TITLE AND RISK OF LOSS.
and partially completed portions of the Goods upon delivery, as well as materials delivered to and stored on City property which are intended to become a part of the Goods. However, Supplier will be liable for any loss or damage to the Goods and/or the materials caused by Supplier or its subcontractors, their agents or employees, and Supplier will replace or repair said Goods or materials at its own cost to the complete satisfaction of City. Notwithstanding the foregoing, in the event that the City has paid Supplier for all or a portion of the Goods which remain in the possession of Supplier, then City shall have title to, and the right to take possession of, such Goods at any time following payment, therefore. Risk of loss for any Goods which remain in the possession of Supplier shall remain with Supplier until such Goods have been delivered or City has taken possession Supplier will have risk of loss or damage to Supplier's property used in the construction of the Goods, but which does not become a part of the Goods.

Section 13. INDEMNIFICATION.

A. Supplier shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Supplier, its officials, officers, employees, agents, subcontractors and subconsultants arising out of or in connection with the Goods or the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

Supplier's defense obligation for any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers shall be at Supplier's own cost, expense, and risk. Supplier shall pay and satisfy any judgment, award, or decree that may be rendered against City or its officials, officers, employees, agents, or volunteers, in any such suit, action, or other legal proceeding. Supplier shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

RFO F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 19 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Supplier's obligation to indemnify shall not be restricted to insurance Section 14. INSURANCE.

A. General. Supplier shall take out and maintain:

1. Commercial General Liability Insurance, of at least $2,000,000 per occurrence/ $4,000,000 aggregate for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability most recent Occurrence Form CG 00 01;
Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as broad as most recent Insurance Services Office Form Number CA 00 01 covering automobile liability, Code 1 (any auto);

3. Workers' Compensation in compliance with applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per occurrence; and

4. Pollution Liability Insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate shall be provided by the Supplier if transporting hazardous materials.

5. If Supplier is also the manufacturer of any equipment included in the Goods, Supplier shall carry Product Liability and/or Errors and Omissions Insurance which covers said equipment with limits of not less than $1,000,000.

6. Privacy/Network Security (Cyber Liability), of at least $1,000,000 per occurrence and aggregate for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and (4) the introduction, implantation or spread of malicious software code, in a form and with insurance companies acceptable to the City.

B. Additional Insured: Primary: Waiver of Subrogation: No Limitation on Coverage. The policies required under this Section shall give City, its officials, officers, employees, agents or volunteers additional insured status. Such policies shall contain a provision stating that Supplier's policy is primary insurance and that any insurance, self- insurance or other coverage maintained by the City or any additional insureds shall not be called upon to contribute to any loss and shall contain or be endorsed with a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers. The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 20 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as additional insured pursuant to this Agreement.

C. Insurance Carrier. All insurance required under this Section is to be placed with insurers with a current A.M. Best's rating no less than A:VIl, licensed to do business in California, and satisfactory to the City.

D.
of insurance and endorsements effecting coverage required by the Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf and shall be on forms supplied or approved by the City. All certificates and endorsements must be received an approved by the City before delivery commences. The City reserves the right to require Subcontractors. All subcontractors shall meet the requirements of this Section before commencing work. In addition, Supplier shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

F. Freight. Supplier shall ensure that third party shippers contracted by Supplier have adequate insurance coverage for the shipped Goods.

Section 15. LIENS.

Supplier, subcontractors and suppliers will not make, file or maintain a mechanic's or other lien or claim of any kind or character against the Goods, for or on account of any labor, materials, fixtures, tools, machinery, equipment, or any other things furnished, or any other work done or performance given under, arising out of, or in any manner connected with the Agreement (such liens or claims referred to as "Claims"); and Supplier, subcontractor and suppliers expressly waive and relinquish any and all rights which they now have, or may subsequently acquire, to file or maintain any Claim and Supplier, subcontractor and suppliers agree that this provision waiving the right of Claims will be an independent covenant.

B. Supplier will save and hold City harmless from and against any and all Claims that may be filed by a subcontractor, supplier or any other person or entity and Supplier will, at its own expense, defend any and all actions based upon such Claims and will pay all charges of attorneys and all costs and other expenses arising from such Claims.

Section 16. TERMINATION OF AGREEMENT BY CITY.

A. Should Supplier at any time refuse or fail to deliver the Goods with promptness and diligence, or to perform any of its other obligations under the Agreement, City may terminate Supplier's right to proceed with the delivery of the Goods by written notice to Supplier. In such event City may obtain the Goods by RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 21 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of Supplier and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, , of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority.

C. In the event of any such excused interference with shipments, City shall have the option either to reduce the quantity provided for in the order accordingly or to exercise its right of cancellation as set forth in this Agreement.

Section 18. MISCELLANEOUS PROVISIONS.

A. Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address or at such other address as the respective parties may provide in writing for this purpose:

CITY: SUPPLIER:

City of San Bernardino *INSERT NAME, ADDRESS &
Vanir Tower, 290 North D Street CONTACT PERSON***]
San Bernardino, CA 92401
Attn: ***|NSERT NAME AND TITLE***]
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

B. Assignment or Transfer. Supplier shall not assign or transfer any interest 1 this Agreement whether by assignment or novation, without the prior written conser f the City, which will not be unreasonably withheld. Provided, however, that claims fo money due or to become due Supplier from the City under this Agreement may be RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 23 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
assigned to a financial institution or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer, whether voluntary or involuntary, shall be furnished promptly to the City.

Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

Amendment: Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Bernardino County.

Attorneys' Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, each Party shall pay its own attorneys' fees.

Interpretation. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party.

No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

J. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party.

Invalidity: Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

City's Right to Employ Other Suppliers. City reserves its right to employ other contractors in connection with the Goods.

Entire Agreement. This Agreement constitutes the entire agreement between the Parties relative to the Goods specified herein. There are no understandings, agreements, conditions, representations, warranties or promises with respect to this Agreement, except those contained in or referred to in the writing.

RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 24 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and [SIGNATURES ON FOLLOWING PAGE]
RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 25 OF 31

EQUEST FOR VENDOR QUOTE
roiect No. RFQ F-25-403

SIGNATURE PAGE TO GOODS PURCHASE AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND ****INSERT NAME***]
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first above written.

CITY OF SAN BERNARDINO P*** INSERT SUPPLIER NAME***}
APPROVED BY:

Signature
***INSERT NAME***]
City Manager Name
ATTESTED BY:

Title
(**INSERT NAME***]
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney
REO F.25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 26 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Exhibit A
Goods Specifications
[ATTACHED]
RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 27 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Exhibit B
Delivery Schedule
[ATTACHED]
RFO F-25-4035 FOOD SUPPLES AND CONSUMABLE PRODUCTS 28 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Exhibit C
Fee Schedule
[ATTACHED]
RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 29 OF 31 ATTACHMENT "C"

VENDOR QUOTE FORM
VENDOR NAME: PHONE:

ADDRESS:

The undersigned, hereby declare that they have carefully examined the location of the proposed work the learne and conalitons for the following Project affecting the cost of the work, and have read and examinec ***INSERT PROJECT NAME***]
ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct.

SUBMITTED BY: TITLE:
(Authorized Representative Signature)
PRINT NAME:

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
VENDOR NAME: PHONE:

ADDRESS:

MINIMUM INSURANCE REQUIREMENTS
****INSERT PROJECT NAME**]

COVERAGE TYPE MINIMUM POLICY LIMITS
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury,
and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability 1$1,000,000 per occurrence and aggregate Aviation and/or Drone Liability $1,000,000 per occurrence limit ****INSERT ADDITIONAL COVERAGE /***INSERT ADDITIONAL MINIMUM TYPE HERE IF NEEDED** POLICY LIMIT HERE IF NEEDED**
Requitements and the from the any to one ta these reverenes the core perance Submitted By: Title:
(Authorized Representative Signature)
Print Name:_

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
CITY OF SAN BERNARDINO - RFO # F-25-4035

PRICE FORM
Provide pricing that is a Firm Fixed Price.

ITEM DESCRIPTION UOM QTY UNIT PRICE EXTENDED
NO.

DAIRY PRODUCTS:
1 MILK 1% LOW FAT - 70/8 oz CASE 70 $24.8899 $1,742.293 2 EGGS WHITE AA USDA XLG DOZ 10 $10.7950 $107.95
3 CHEDDAR/JACK CHEESE SHREDDED 4/5LB CASE 5 $55.9650 $279.8250 4 MARGARINE SOLID ZTF - 30/ 1 LB CASE 10 $42.550 $425.50 5 MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 10 $36.50 $365.00 PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ CASE 10
FRESH FRUITS AND VEGETABLES:
7 FRESH LETTUCE - SHRED - (2) 5 LB/CASE CASE 6
8 FRESH LETTUCE - SPRING MIX - (2) 5 LB/CASE CASE 20
9 FRESH ORANGES - 138 CT/CASE CASE 10
10 FRESH TOMATOES - ROMA - 25 LB/CASE CASE 8
11 FRESH APPLES - RED DELICIOUS - 138 CT/CASE CASE 6
12 FRESH GREEN CABBAGE - SHREDDED (4) 5 LB/CASE CASE 6
FROZEN FOODS:
13 FROZEN CUT GREEN BEAN - 30 LB/CASE CASE 40
14 FROZEN SLICED CARROTS - 30 LB/CASE CASE 40
15 FROZEN BROCCOLI - PIECES - (12) 2 LB PK/CASE CASE 12 16 FROZEN CALIFORNIA BLEND VEGETABLES - 30 LB/CASE CASE 12 CANNED/JAR/DRY GOODS/CONDIMENTS:
17 PASTA THICK SPAGHETTI - (2) 10 LB/CASE CASE 15
18 CANNED SLICED PEACHES - (6) #10/CASE CASE 10
19 CANNED SLICED STEWED TOMATORES - (6) # 10/CASE CASE 20 20 CANNED WHOLE WHITE POTATOES - (6) # 10/CASE CASE 8
21 CANNED MARINARA SAUCE - (6) # 10/CASE CASE 10
22 PINEAPPLE JUICE - (48) 6 OZ/CASE CASE 8
23 LONG GRAIN WHITE RICE - 50 LB/BAG BAG 4
24| LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 8 25| FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 20 RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 11 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
-
MEAT & SEAFOOD PRODUCTS:

DICED BEEF - 10 LB/CASE CASE 25
GROUND BEEF 80/20 - 20 LB/CASE CASE 80
CASE 40
• CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE CASE 30
30 | COD FILETS - 4 OZ/10 LB CASE 20
31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG CASE 10
32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG CASE 20 33 | TURKEY BURGERS - 6 OZ/10 LB PKG CASE 15
34 SALISBURY STEAK - 4 OZ/40 PKG CASE 10
35 COUNTRY FRIED STEAK - 4 OZ/40 PKG CASE 10
36 MEATBALLS - ITALIAN STYLE - 1 OZ/5 LB PKG CASE 20

JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE CASE 10
38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE CASE 10
39 MEDIUM LATEX GLOVES - 100 COUNT/PACK CASE 100
40 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE CASE 10
41 16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK CASE 10 42 APRON - POLY WHITE - 100/CASE CASE 10
43 18" ALUMINUM FOIL ROLL CASE 10
44 18" FILM PVC ROLL CASE 10
45 60 GALLON TRASH CAN LINERS - 4/CASE CASE 10
46| 1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK CASE 10 47 6 OUNCE FOAM CUP CASE 10
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK CASE | 10 SUBTOTAL 2559.22
TAX
TOTAL
Are there any other additional or incidental costs, which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / N (circle one). If you answered "Yes", please provide detail of said additional costs:

RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 12 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
CITY OF SAN BERNARDINO - RFQ # F-25-4035

PRICE FORM
Provide pricing that is a Firm Fixed Price.

ITEM UOM QTY UNIT PRICE EXTENDED

DESCRIPTION
NO.

DAIRY PRODUCTS:
1 MILK 1% LOW FAT - 70/8 oz CASE 70 38.73 2711.11
DOZ 10 125.00 1250.00
2 EGGS WHITE AA USDA XLG ....
3 CHEDDAR/JACK CHEESE SHREDDED 4/5LB CASE 5 58.34 291.70 4 MARGARINE SOLID ZTF - 30/1 LB CASE 10 41.93 419.30
5 MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 10 37.25 370.25 6 | PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ CASE 10 134.95 1349.50 FRESH FRUITS AND VEGETABLES:

CASE 6 10.00 60.00
7 FRESH LETTUCE - SHRED - (2) 5 LB/CASE
FRESH LETTUCE - SPRING MIX - (2) 5 LB/CASE CASE 20 9.50 190.00 8 9 FRESH ORANGES - 138 CT/CASE CASE 10 29.00 290.00
FRESH TOMATOES - ROMA - 25 LB/CASE CASE 8 25.00 200.00
10 FRESH APPLES - RED DELICIOUS - 138 CT/CASE CASE 6 40.00 240.00 11 FRESH GREEN CABBAGE - SHREDDED (4) 5 LB/CASE CASE 6 27.60 110.40 12 FROZEN FOODS:

FROZEN CUT GREEN BEAN - 30 LB/CASE CASE 40 49.00 1960.00 13 FROZEN SLICED CARROTS - 30 LB/CASE CASE 40 35.00 1400.00 14 CASE 12 40.00 480.00
15 FROZEN BROCCOLI - PIECES - (12) 2 LB PK/CASE
FROZEN CALIFORNIA BLEND VEGETABLES - 30 LB/CASE CASE 12 40.00 480.00 CANNED/JAR/DRY GOODS/CONDIMENTS:

PASTA THICK SPAGHETTI - (2) 10 LB/CASE CASE 15 26.00 390.00 17 CANNED SLICED PEACHES - (6) #10/CASE CASE 10 45.00 450.00 18 CANNED SLICED STEWED TOMATORES - (6) # 10/CASE CASE 20 48.00 960.00 19 20 CANNED WHOLE WHITE POTATOES - (6) # 10/CASE CASE 8 75.00 600.00 21 CANNED MARINARA SAUCE - (6) # 10/CASE CASE 10 45.00 450.00 - CASE 8 41.00 328.00
22 PINEAPPLE JUICE - (48) 6 OZ/CASE
LONG GRAIN WHITE RICE - 50 LB/BAG BAG 4 31.00 124.00
23 LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 8 45.00 360.00 - 24 25 FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 20 37.00 740.00 - RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 11 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
MEAT & SEAFOOD PRODUCTS:
26 DICED BEEF - 10 LB/CASE CASE 25 75.00 1875.00
27 GROUND BEEF 80/20 - 20 LB/CASE CASE 80 85.00 6800.00 - 40 52.50 2100.00
28 WHITE MEAT CHICKEN CHUNKS - 40 LB/CASE CASE -
29 CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE CASE 72.50 2175.00 - 30 COD FILETS - 4 OZ/10 LB CASE 20 99.85 1997.00 -
31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG CASE 10 55.85 558.50 - 32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG CASE 20 69.50 1390.00 15 55.00 827.25
33 TURKEY BURGERS - 6 OZ/10 LB PKG CASE -
34 SALISBURY STEAK - 4 OZ/40 PKG CASE 10 100.00 1000.00 35 COUNTRY FRIED STEAK - 4 OZ/40 PKG CASE 10 59.50 590.00

40.00 :
36 MEATBALLS - ITALIAN STYLE - 1 OZ/5 LB PKG CASE 20 800.00

JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE CASE 10 49.00 490.00 38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE CASE 10 39.50 395.00 39 MEDIUM LATEX GLOVES - 100 COUNT/PACK CASE 100 6.00 600.00 40 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE CASE 10 39.00 390.00 16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK CASE 10 19.75 197.75 42 APRON - POLY WHITE - 100/CASE CASE 10 18.50 185.00
43 18" ALUMINUM FOIL ROLL CASE 10 27.55 275.50
44 18" FILM PVC ROLL CASE 10 27.00 270.00
45 60 GALLON TRASH CAN LINERS - 4/CASE CASE 10 55.00 550.00 1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK CASE 10 27.50 275.00 47 6 OUNCE FOAM CUP CASE 10 57.00 570.00
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK CASE 10 43.14 431.40

SUBTOTAL -
TAX
TOTAL 40946.66
Are there any other additional or incidental costs, which will be required by your firm in order to meet the requirements of the Technical Specifications? No (circle one). If you answered "Yes", please provide detail of said additional costs:

RFQ F-25-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 12 OF 31

REQUEST FOR VENDOR QUOTES
FOR

CITY OF SAN BERNARDINO
FOR
RFQ F-25-4035

FOOD SUPPLIES AND CONSUMABLE PRODUCTS

AMERA RIND

CALIFORNIA
CITY
• •
FOUND EID IN 1810

CITY OF SAN BERNARDINO
290 North D Street
San Bernardino, California 92401
Telephone: (909) 384-7272
https://www.sbcity.org

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

TABLE OF CONTENTS
I. BACKGROUND AND INTRODUCTION . 4
II. REQUEST FOR QUOTES........ ..4
A. Scope of Work/Services .... ..4
B. Project Manager .... .4
C. Schedule .. 5
D. Requests for Clarification 5
E. Meeting. 5
F. Site Examination. .. 6
Submittal Requirements of Vendor Price Quote. 6
Selection Process. .. 6

1. General Conditions 6
ATTACHMENT "A" .. 8
ATTACHMENT "B" 14
ATTACHMENT "C" 30
ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS... ............................31 RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 2 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

REQUEST FOR VENDOR PRICE QUOTES
PROJECT NO. RFQ F-25-4035

FOOD SUPPLIES AND CONSUMABLE PRODUCTS
PUBLIC NOTICE IS HEREBY GIVEN that vendor price quotes ('Quotes") will be received by the City of San Bernardino ("City") electronically through the City's online bid management provider ("PlanetBids"), before 3:00 PM, April 10, 2025. Quotes may NOT be submitted by fax, email, telephone, mail, hand delivery, or other means; any Quotes received through any means other than PlanetBids will be returned to the Vendor unopened.

The award of this contract is subject to available budget adequate to carry out the provisions of the proposed agreement including the identified scope of work. The City reserves the right to reject any or all Quotes.

Public Works Prevailing Wage and Contractor Registration N/A Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If Industrial Relations ("DIR"). Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City upon request. The successful Vendor shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Vendor to whom the Agreement is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Agreement, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the DIR. No proposal will be accepted nor any contract entered into without proof of the Vendor's and subcontractors' current registration with the DIR to perform public work. If awarded a contract, the Vendor and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771 1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. The contract awarded pursuant to this request may also be subject to compliance monitoring and enforcement by the DIR.

RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 3 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
I. BACKGROUND AND INTRODUCTION
The City is requesting Quotes from qualified vendors' ("Vendors") for FOOD SUPPLIES AND CONSUMABLE PRODUCTS services ("Project/Equipment"). To serve and promote the welfare of its residents, the City intends to procure the Project/Equipment, as described below.

II. REQUEST FOR QUOTES
A. Scope of Work/Services
The Project/Equipment sought under this request is set forth in more detail in Attachment , attached hereto and incorporated herein by this reference.

Notwithstanding the inclusion of such Project/Equipment in Attachment "A", the final scope of Project/Equipment negotiated between City and the successful Vendor shall be set forth in the Goods Purchase Agreement ("Agreement") executed by and between City and the successful Vendor. A copy of the Agreement is attached hereto as Attachment "B" and incorporated herein by this reference.

B. Project Manager
The Project Manager for the City regarding this request will be Michelle Parra, Buyer, Finance Department, Purchasing Division, 909-384-5083, [email protected] or a designated representative, who will coordinate the assistance to be provided by the City to the Vendor.
[CONTINUES ON FOLLOWING PAGEJ
'Use of the term "Vendors)" shall mean individual proprietorship, partnership, Limited Liability Company, corporation or joint venture.

RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 4 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
C. Schedule
The tentative schedule is as follows:

D. Requests for Clarification
All questions, requests for interpretations or clarifications, either administrative or technical must be requested in writing and will be answered in writing through PlanetBids. To ensure a response, questions must be received in writing no later than April 1, 2025, before 3:00 pm local time.

E. Meeting - For this request, there is no meeting
RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 5OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
F. Site Examination
Vendors may visit the City and its physical facilities to determine the local conditions which may in any way affect the performance of the work; shall familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the Project/Equipment; make such investigations, as it may deem necessary for performance of the Project/Equipment at its Quote within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement. A site visit is available upon request by appointment only by contacting Trudy Panowicz at (909) 998-2803.

H. Selection Process
The City will evaluate and award to the responsible Vendor offering the needed quality of supply or work or service at the lowest quotation or determined to be in the best interest of thin ail informing the eviction rome or or reles recorderer, omissions.

I. General Conditions

2. Amendments to Request: The City reserves the right to amend the request or issue to all Vendors addenda to answer questions for clarification.

RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 6 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

3. Non-Responsive Quotes: A Quote may be considered non-responsive if conditional or incomplete.

4. Costs for Preparing: The City will not compensate any Vendor for the cost Price Validity: Quotes provided by Proposers in response to this request are valid for 120 days from the due date. The City intends to award the Agreement within this time but may request an extension from the Vendor:
o hold pricing until negotiations are complete and the Agreement is

6. Availability to Perform Work: Vendor must be available to begin Project/Equipment on July 1, 2025.

8. Vendor License: As applicable, Vendors shall be properly licensed for the services they provide.

9. Additional Reservation of Rights by City: The City reserves the right to reject any and all Quotes. The City reserves the right to withdraw this Request for Vendor Quotes at any time without prior notice and the City makes no representations that a contract will be awarded to any Vendor responding to this Request for Vendor Quotes. The City reserves the right o postpone any deadlines required by this Request for Vendor Quotes including, but not limited to the submittal date outlined in Section F of this Request for Vendor Quotes.
[END OF SECTION]
RFO F.25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 7 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
ATTACHMENT "A"

PROPOSED SCOPE OF PROJECT/EQUIPMENT SERVICES
The Vendor will furnish all materials, renderings, equipment, tools, removal, installation, labor,

SCOPE OF WORK FOR ALL TWO PRICE FORMS

1.1 Purpose and Background
The City of San Bernardino is the designated Agency for providing meals to the San Bernardino area senior-aged residents.

1.2 The period of performance of any contract resulting from this RFQ is scheduled to begin on July 1, 2025, through June 30, 2028, with an option to extend for two (2) additional one-year periods:

Year 2: July 1, 2026 through June 30, 2027
Year 3: July 1, 2027 through June 30, 2028
Year 4: July 1, 2028 through June 30, 2029
Year 5: July 1, 2029 through June 30, 2030
RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 8 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

SCOPE OF SERVICES FOR

FOOD SUPPLIES & CONSUMABLE PRODUCTS, DAIRY, MEAT & SEAFOOD PRICE FORMS:

SCOPE OF WORK:

The purpose of this Request for Vendor Quotes is to provide food and dairy products which include: fresh produce items such as vegetables and fruits, canned items such as vegetables, fruits, sauces, frozen foods, dry goods such as pasta and rice, dairy items such as milk, eggs, cheeses, meat and seafood items, and bakery type items, such as bread loaves and buns, for the City of San Bernardino Older Californian Nutrition Program.

State, and local regulatory standards for quality, sanitation, and safety.

The program will also purchase chemical and janitorial products for food service, as well as consumable items such as napkins, foils, wraps, trays, utensils, and cups.

You may provide a quote for only the items that you can provide.

DELIVERY LOCATION:

City of San Bernardino
Fifth Street Senior Center
600 West 5th Street
San Bernardino, CA 92410-3202
SECOND DELIVERY LOCATION FOR MILK DELIVERY ONLY:

City of San Bernardino
Perris Hill Senior Center
780 East 21st Street
San Bernardino, CA 92404
DELIVERY DATES:

INSURANCE AND INDEMNIFICATION:

Supplier shall indemnify, defend and hold City, its officers, employees and agents harmless from any claim, demand, liability, suit, judgement or expense (including, with limitation, reasonable costs of defense) arising out of or related to Supplier's RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 9 OF 31

SITE INSPECTION:

Any site inspection for the delivery purposes are voluntary and should be conducted prior to submitting bid response.

RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 10 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
CITY OF SAN BERNARDINO - RFQ # F-25-4035

PRICE FORM
Provide pricing that is a Firm Fixed Price.

ITEM DESCRIPTION UOM QTY UNIT PRICE EXTENDED
NO.

DAIRY PRODUCTS:
1 MILK 1% LOW FAT - 70/8 oz CASE 70 38.73 2711.11 -
EGGS WHITE AA USDA XLG DOZ 10 125.00 1250.00
3 CHEDDAR/ACK CHESE SHREDDED A/SIB 58.34 291.70
CASE 5
419.30 :
4 MARGARINE SOLID ZTF - 30/1 LB CASE 10 41.93
5 MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 10 37.25 370.25 6 PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ CASE 10 134.95 1349.50 FRESH FRUITS AND VEGETABLES:

CASE 6 10.00 60.00
7 FRESH LETTUCE - SHRED - (2) 5 LB/CASE
8 FRESH LETTUCE - SPRING MIX - (2) 5 LB/CASE CASE 20 9.50 190.00 9 FRESH ORANGES - 138 CT/CASE CASE 10 29.00 290.00
FRESH TOMATOES - ROMA - 25 LB/CASE CASE 8 25.00 200.00
10 FRESH APPLES - RED DELICIOUS - 138 CT/CASE CASE 6 40.00 240.00 11 12| FRESH GREEN CABBAGE - SHREDDED (4) 5 LB/CASE CASE 6 27.60 110.40 FROZEN FOODS:

FROZEN CUT GREEN BEAN - 30 LB/CASE CASE 40 49.00 1960.00 13 14 FROZEN SLICED CARROTS - 30 LB/CASE CASE 40 35.00 1400.00 CASE 12 40.00 480.00
15| FROZEN BROCCOLI - PIECES - (12) 2 LB PK/CASE

40.00 80 0
16 FROZEN CALIFORNIA BLEND VEGETABLES - 30 LB/CASE CASE 12 CANNED/JAR/DRY GOODS/CONDIMENTS:
17 PASTA THICK SPAGHETTI - (2) 10 LB/CASE CASE 15 26.00 390.00 CANNED SLICED PEACHES - (6) #10/CASE CASE 10 45.00 450.00 18 19 CANNED SLICED STEWED TOMATORES - (6) # 10/CASE CASE 20 48.00 960.00 CANNED WHOLE WHITE POTATOES - (6) # 10/CASE CASE 8 75.00 600.00 20 21 CANNED MARINARA SAUCE - (6) # 10/CASE CASE 10 45.00 450.00 - PINEAPPLE JUICE - (48) 6 OZ/CASE CASE 8 41.00 328.00 -
22 LONG GRAIN WHITE RICE - 50 LB/BAG BAG 4 31.00 124.00 - 23 LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 8 45.00 360.00 - 24 FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 20 |37.00 740.00 - 25 RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 11 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
MEAT & SEAFOOD PRODUCTS:
26 DICED BEEF - 10 LB/CASE CASE 25 75.00 1875.00
GROUND BEEF 80/20 - 20 LB/CASE CASE 80 85.00 6800.00
28 WHITE MEAT CHICKEN CHUNKS - 40 LB/CASE CASE 40 52.50 2100.00 29 CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE CASE 30 72.50 2175.00 30 COD FILETS - 4 OZ/10 LB CASE 20 99.85 1997.00 -
31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG CASE 10 55.85 558.50 32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG CASE 20 69.50 1390.00 33 TURKEY BURGERS - 6 OZ/10 LB PKG CASE 15 55.00 827.25 34| SALISBURY STEAK - 4 OZ/40 PKG CASE 10|100.00 1000.00 - 35 COUNTRY FRIED STEAK - 4 OZ/40 PKG CASE 10 59.50 590.00 - 36 MEATBALLS - ITALIAN STYLE - 1 OZ/5 LB PKG CASE 20 40.00 800.00

JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE CASE 10 49.00 490.00 38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE CASE 10 39.50 395.00 39 MEDIUM LATEX GLOVES - 100 COUNT/PACK CASE 100 6.00 600.00 40 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE CASE 10 39.00 390.00 41 16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK CASE 10 19.75 197.75 42 APRON - POLY WHITE - 100/CASE CASE 10 18.50 185.00
43 18" ALUMINUM FOIL ROLL CASE 10 27.55 275.50
44 18" FILM PVC ROLL CASE 10 27.00 270.00
45 60 GALLON TRASH CAN LINERS - 4/CASE CASE 10 55.00 550.00 46 1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK CASE 10 27.50 275.00 47 6 OUNCE FOAM CUP CASE 10 57.00 570.00
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK CASE 10 43.14 431.40

SUBTOTAL
TAX
TOTAL 40946.66
Are there any other additional or incidental costs, which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / No (circle one). If you answered "Yes", please provide detail of said additional costs:

RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 12 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Please indicate any elements) of the Technical Specifications that cannot be met by your firm.

All technical specifications can be met.

Have you included in your bid all information items and forms as requested? / No (circle one). If you answered "No", please explain:

This offer shall remain firm for 120 days from RFQ close date.

Terms and conditions as set forth in this RFQ apply to this bid.

Cash discount allowable 9/14 Day% days; unless otherwise stated, payment terms are Net thirty (30) days.

Name of Authorized Representative: Joshua Cruz
signature: Joshua Cruz
Company Name: Produce Services of Los Angeles, Inc.

Address: 725 Merchant Street, Los Angeles, Ca 90021
Phone/Fax: 2136225874 / 2136222155
E-Mail: [email protected]
RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 13 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
ATTACHMENT "B"

SAMPLE AGREEMENT - DO NOT COMPLETE

CITY OF SAN BERNARDINO

GOODS PURCHASE AGREEMENT
This Goods Purchase Agreement ("Agreement") is entered into this [*** INSERT DAY***] day of [***INSERT MONTH***], 2024, by and between the City of San ernardino, a charter city and municipal corporation organized under the laws of th tate of California with its principal place of business at Vanir Tower, 290 North | Street, San Bernardino, California 92401, County of San Bernardino, State of California ma 92401, Cou ("City"), and [***INSERT NAME***], a [**INSERT TYPE OF ENTITY

CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with • its principal place of business at [***INSERT ADDRESS***] ("Supplier"). City and Supplier are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.

Section 1. DEFINITIONS.

A. "Goods" means all machinery, equipment, supplies, items, parts, materials, labor or other services, including design, engineering and installation services, provided by Supplier as specified in Exhibit "A," attached hereto and incorporated herein by reference.
"Delivery Date(s)" means that date or dates upon which the Goods is to be delivered to City, ready for approval, testing and/or use as specified in Exhibit "B." Section 2. MATERIALS AND WORKMANSHIP.

When Exhibit "A" specifies machinery, equipment or material by manufacturer, model or trade name, no substitution will be made without City's written approval.

Machinery, equipment or material installed in the Goods without the approval required by this Section 2 will be deemed to be defective material for purposes of Section 4.

Where machinery, equipment or materials are referred to in Exhibit "A" as equal to any particular standard, City will decide the question of equality. When requested by City, Supplier will furnish City with the name of the manufacturer, the performance capabilities and other pertinent information necessary to properly determine the quality and suitability of any machines, equipment and material to be incorporated in the Goods. Material samples will be submitted at City's request.

Section 3. INSPECTIONS AND TESTS.

City shall have the right to inspect and/or test the Goods prior to acceptance. If upon inspection or testing the Goods or any portion thereof are found to be RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 14 OF 31

Section 4. WARRANTY.

A. l Supplier warrants that the Goods will be of merchantable quality and free from defects in design, engineering, material, and workmanship for a period of two (2) years, or such longer period as provided by a manufacturer's warranty or as agreed to by Supplier and City, from the date of final written acceptance of the Goods by City as required for final payment under Section 7. Supplier further warrants that any services provided in connection with the Goods will be performed in a professional and workmanlike manner and in accordance with the highest industry standards.

C. For any breach of the warranties contained in Section 4.A and Section

4.B, Supplier will, immediately after receiving notice from City, at the option of City, and at Supplier's own expense and without cost to City:

Repair the defective Goods;

2. Replace the defective Goods with conforming Goods, F.O.B. City's plant, office or other location of City where the Goods were originally performed or delivered; or
Repay to City the purchase price of the defective Goods.

D. Supplier also warrants that the Goods is free and clear of all liens and encumbrances whatsoever, that Supplier has a good and marketable title to same, and that Supplier owns or has a valid license for all of the proprietary technology and intellectual property incorporated within the Goods. Suppliers agree to indemnify, RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 15 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
defend, and hold City harmless against any and all third party claims resulting from the breach or inaccuracy of any of the foregoing warranties.

Section 5. PRICES.

Unless expressly provided otherwise, all prices and fees specified in Exhibit "C," attached hereto and incorporated herein by reference, are firm and shall not be subject to change without the written approval of City. No extra charges of any kind will be allowed unless specifically agreed to in writing by City's authorized representative. The total price shall include (i) all federal, state and local sales, use, excise, privilege, payroll, occupational and other taxes applicable to the Goods furnished to City hereunder; and (i) all charges for packing, freight and transportation to destination.

Section 6. CHANGeS.

Section 7. PAYMENTS.

B. If Progress Milestones have been specified in Exhibit "B," then payments for the Goods will be made as the requirements of such Progress Milestones are met.

C. Payments otherwise due may be withheld by City on account of defective Goods not remedied, liens or other claims filed, reasonable evidence indicating RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 16 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
probable filing of liens or other claims, failure of Supplier to make payments properly to Its subcontractors or for material or labor, the failure of Supplier to perform any of its other obligations under the Agreement, or to protect City against any liability arising out of Supplier's failure to pay or discharge taxes or other obligations. If the causes for which payment is withheld are removed, the withheld payments will be made promptly.

If the said causes are not removed within a reasonable period after written notice, City may remove them at Supplier's expense.

D. Payment of the final Progress Milestone payment or any retention will be made by City upon:

Submission of an invoice for satisfactory completion of the requirements of a Progress Milestone as defined in Exhibit "B" and in the amount associated with the Progress Milestone;

2. Written acceptance of the Goods by City;
Delivery of all drawings and specifications, if required by City;

4. Delivery of executed full releases of any and all liens arising out of this Agreement; and
5 Delivery of an affidavit listing all persons who might otherwise be entitled to file, claim, or maintain a lien of any kind or character, and containing an averment that all of the said persons have been paid in full.

If any person refuses to furnish an actual release or receipt in full, Supplier may furnish a bond satisfactory to City to indemnify City against any claim or lien at no cost to City.

E. Acceptance by Supplier of payment of the final Progress Milestone payment pursuant to Section 7.D will constitute a waiver, release and discharge of any and all claims and demands of any kind or character which Supplier then has, or can subsequently acquire against City, its successors and assigns, for or on account of any matter or thing arising out of, or in any manner connected with, the performance of this Agreement. However, payment for the final Progress Milestone by City will not constitute a waiver, release or discharge of any claims or demands which City then has, or can subsequently acquire, against Supplier, its successors and assigns, for or on account of any matter or thing arising out of, or in any manner connected with, the performance of this Agreement.

Section 8. SCHEDULE FOR DELIVERY.

A. The time of Supplier's performance is of the essence for this Agreement.

The Goods will be delivered in accordance with the schedule set forth in Exhibit "B." Supplier must immediately notify City in writing any time delivery is behind schedule or may not be completed on schedule. In addition to any other rights City may have under this Agreement or at law, Supplier shall pay City the sum of $[***INSERT AMOUNT***] RFQ F-25-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 17 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
per item of Goods for each calendar day for which the item of Goods is unavailable beyond the scheduled delivery date(s) specified in Exhibit "B." B. In the event that the Goods is part of a larger project or projects that require the coordination of multiple contractors or suppliers, then Supplier will fully cooperate in scheduling the delivery so that City can maximize the efficient completion of such projects).

Section 9. TAXES.

A. Supplier agrees to timely pay all sales and use tax including any value added or gross receipts tax imposed similar to a sales and use tax) imposed by any tederal, state or local taxing authority on the ultimate purchase price of the Goods provided under this Agreement.

B. Supplier will withhold, and require its subcontractors, where applicable, to withhold all required taxes and contributions of any federal, state or local taxing authority which is measured by wages, salaries or other remuneration of its employees or the employees of its subcontractors. Supplier will deposit, or cause to be deposited, in a timely manner with the appropriate taxing authorities all amounts required to be withheld.

Supplier will, upon written request, submit to City written evidence of any filings or payments of all taxes required to be paid by Supplier hereunder.

Section 10. INDEPENDENT CONTRACTOR.

Section 11. SUBCONTRACTS.

Unless otherwise specified, Supplier must obtain City's written permission before subcontracting any portion of the Goods. Except for the insurance requirements in Section 13.A, all subcontracts and orders for the purchase or rental of supplies, RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 18 OF 31

Section 12. TITLE AND RISK OF LOSS.

Unless otherwise agreed, City will have title to, and risk of loss of, all completed and partially completed portions of the Goods upon delivery, as well as materials delivered to and stored on City property which are intended to become a part of the Goods. However, Supplier will be liable for any loss or damage to the Goods and/or the materials caused by Supplier or its subcontractors, their agents or employees, and Supplier will replace or repair said Goods or materials at its own cost to the complete satisfaction of City. Notwithstanding the foregoing, in the event that the City has paid Supplier for all or a portion of the Goods which remain in the possession of Supplier, then City shall have title to, and the right to take possession of, such Goods at any time following payment, therefore. Risk of loss for any Goods which remain in the possession of Supplier shall remain with Supplier until such Goods have been delivered or City has taken possession thereof. • Supplier will have risk of loss or damage to Supplier's property used in the construction of the Goods, but which does not become a part of the Goods.

Section 13. INDEMNIFICATION.

Supplier shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Supplier, its officials, officers, employees, agents, subcontractors and subconsultants arising out of or in connection with the Goods or the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

B. Supplier's defense obligation for any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers shall be at Supplier's owr cost, expense, and risk. Supplier shall pay and satisfy any judgment, award, or decree that may be rendered against City or its officials, officers, employees, agents, or volunteers, in any such suit, action, or other legal proceeding. Supplier shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 19 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Supplier's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers.

Section 14. INSURANCE.

A. General. Supplier shall take out and maintain:

2. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as broad as most recent Insurance Services Office Form Number CA 00 01 covering automobile liability, Code 1 (any auto);
Workers' Compensation in compliance with applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per occurrence; and
Pollution Liability Insurance of at least $1,
and 52,000,000 aggregate shall be provided by the Suppler if transporting hazardous materials.

If Supplier is also the manufacturer of any equipment included in the Goods, Supplier shall carry Product Liability and/or Errors and Omissions Insurance which covers said equipment with limits of not less than $1,000,000.

B. Additional Insured; Primary: Waiver of Subrogation; No Limitation on Coverage. The policies required under this Section shall give City, its officials, officers, employees, agents or volunteers additional insured status. Such policies shall contain a provision stating that Supplier's policy is primary insurance and that any insurance, self- insurance or other coverage maintained by the City or any additional insureds shall not be called upon to contribute to any loss and shall contain or be endorsed with a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers. The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 20 OF 31

Insurance Carrier. All insurance required under this Section is to be placed with insurers with a current A.M. Best's rating no less than A-:VIl, licensed to do business in California, and satisfactory to the City.

Evidence of Insurance. Supplier shall furnish City with original certificates of insurance and endorsements effecting coverage required by the Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before delivery commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

E. Subcontractors. All subcontractors shall meet the requirements of this Section before commencing work. In addition, Supplier shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

F. Freight. Supplier shall ensure that third party shippers contracted by Supplier have adequate insurance coverage for the shipped Goods.

Section 15. LIENS.

A. Supplier, subcontractors and suppliers will not make, file or maintain a mechanic's or other lien or claim of any kind or character against the Goods, for or on account of any labor, materials, fixtures, tools, machinery, equipment, or any other things furnished, or any other work done or performance given under, arising out of, or in any manner connected with the Agreement (such liens or claims referred to as "Claims"); and Supplier, subcontractor and suppliers expressly waive and relinquish any and all rights which they now have, or may subsequently acquire, to file or maintain any Claim and Supplier, subcontractor and suppliers agree that this provision waiving the right of Claims will be an independent covenant.

Section 16. TERMINATION OF AGREEMENT BY CITY.

A. Should Supplier at any time refuse or fail to deliver the Goods with promptness and diligence, or to perform any of its other obligations under the Agreement, City may terminate Supplier's right to proceed with the delivery of the Goods by written notice to Supplier. In such event City may obtain the Goods by RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 21 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
whatever method it may deem expedient, including the hiring of another contractor or other contractors and, for that purpose, may take possession of all materials, machinery, equipment, tools and appliances and exercise all rights, options and privileges of Supplier. In such case Supplier will not be entitled to receive any further payments until the Goods is delivered. If City's cost of obtaining the Goods, including compensation for additional managerial and administrative services, will exceed the unpaid balance of the Agreement, Supplier will be liable for and will pay the difference to City.

B. City may, for its own convenience, terminate Supplier's right to proceed with the delivery of any portion or all of the Goods by written notice to Supplier. Such termination will be effective in the manner specified in such notice, will be without prejudice to any claims which City may have against Supplier, and will not affect the obligations and duties of Supplier under the Agreement with respect to portions of the Goods not terminated.

C. On receipt of notice under Section 16.B, Supplier will, with respect to the portion of the Goods terminated, unless the notice states otherwise, Immediately discontinue such portion of the Goods and the placing of orders for materials, facilities, and supplies in connection with the Goods,

2. Unless otherwise directed by City, make every reasonable effort to procure cancellation of all existing orders or contracts upon terms satisfactory to City; and

3. Deliver only such portions of the Goods, which City deems necessary to preserve and protect those portions of the Goods already in progress and to protect material, plant and equipment at the Goods site or in transit to the Goods site.

Upon termination pursuant to Section 16.B, Supplier will be paid a pro rata portion of the compensation in the Agreement for any portion of the terminated Goods already delivered, including material and services for which it has made firm contracts which are not canceled, it being understood that City will be entitled to such material and services. Upon determination of the amount of said pro rata compensation, City will promptly pay such amount to Supplier upon delivery by Supplier of the releases of liens and affidavit, pursuant to Section 7.C.

Section 17. FORCE MAJEURE
City for failure ur detay inlance ping go res desie to hereine such ali seria yor due to a Force Majeure Event.

B. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 22 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of Supplier and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this " includes ordinances, emergency
proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority.

In the event of any such excused interference with shipments, City shall have the option either to reduce the quantity provided for in the order accordingly or to exercise its right of cancellation as set forth in this Agreement.

Section 18. MISCELLANEOUS PROVISIONS.

All notices permitted or required under this
Colere a neate may re a ng or is prose at wich,
CITY: SUPPLIER:

City of San Bernardino **INSERT NAME, ADDRESS &
CONTACT PERSON***]
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: ***INSERT NAME AND TITLE***]
With Copy To:

Assignment or Transfer. Supplier shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of the City, which will not be unreasonably withheld. Provided, however, that claims for money due or to become due Supplier from the City under this Agreement may be RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 23 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
assigned to a financial institution or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer, whether voluntary or involuntary, shall be furnished promptly to the City.

Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

Amendment: Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

Waiver. No waiver of any default shall constitute a waiver of any other denalt, orbrege, or ethic fintain giventor pervemed by a Party shall gia ver benefit, privilege,
other Party any contractual rights by custom, estoppel or otherwise.

Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Bernardino County.

G. Attorneys' Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, each Party shall pay its own attorneys' fees.

No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

L. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

M. City's Right to Employ Other Suppliers. City reserves its right to employ other contractors in connection with the Goods.

N. Entire Agreement. This Agreement constitutes the entire agreement between the Parties relative to the Goods specified herein. There are no understandings, agreements, conditions, representations, warranties or promises with respect to this Agreement, except those contained in or referred to in the writing.

RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 24 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Each Party acknowledges and agrees that this
Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.
[SIGNATURES ON FOLLOWING PAGE]
RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 25 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035

SIGNATURE PAGE TO GOODS PURCHASE AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first above written.

CITY OF SAN BERNARDINO ****INSERT SUPPLIER NAME***]
APPROVED BY:

Signature
***INSERT NAME***]
City Manager Name
ATTESTED BY:

Title
***INSERT NAME***]
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney
RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 26 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Exhibit A
Goods Specifications
[ATTACHED]
RFQ F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 27 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Exhibit B
Delivery Schedule
[ATTACHED]
RFO F-25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 28 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Exhibit C
Fee Schedule
[ATTACHED]
REO F.25-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 29 OF 31 ATTACHMENT "C"

VENDOR QUOTE FORM
VENDOR NAME: PHONE:

ADDRESS:

The undersigned, hereby declare that they have carefully examined the location of the proposed work, familiarized themselves with the local conditions affecting the cost of the work, and have read and examined the terms and conditions for the following Project:
***INSERT PROJECT NAME***]
The undersigned, hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict accordance with the Vendor Price Quote for the ELECTRONICALLY SUBMITTED TOTAL VENDOR QUOTE ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct.

SUBMITTED BY: _ TITLE:
(Authorized Representative Signature)
PRINT NAME:

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
VENDOR NAME: PHONE:

ADDRESS:

The Proposer shall demonstrate the willingness and ability to provide the required insurance coverage as set forth in the City requirements within ten (10) calendar days of notification of selection for contract award. The insurance requirements are detailed below:
***CONTACT RISK MANAGEMENT TO ASSESS REQUIREMENTS BASED ON EXHIBIT A SCOPE OF SERVICES PRIOR TO FINAILIZING RFO/REP***

MINIMUM INSURANCE REQUIREMENTS
****INSERT PROJECT NAME***]

COVERAGE TYPE MINIMUM POLICY LIMITS
Commercial General Liability 2,000,000 per occurrence/$4,000,00 ggregate for bodily injury, personal injury
and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1.000,000 per occurrence and aggregate Aviation and/or Drone Liability $1.000,000 per occurrence limit **INSERT ADDITIONAL COVERAGE [***INSERT ADDITIONAL MINIMUM TYPE HERE IF NEEDED*** POLICY LIMIT HERE IF NEEDED***]
By signing below, the Proposer acknowledges that they have reviewed the City's insurance requirements and confirm their ability to meet these requirements within the specified timeframe.

Submitted By: Title:
(Authorized Representative Signature
Print Name:

ATTACHMENT "C"

VENDOR QUOTE FORM
SyscO Riverside PHONE: 951-601-5513
VENDOR NAME:

ADDRESS: 15750 Meridian Pruy, Riverside CA 92518
The undersigned, hereby declare that they have carefully examined the location of the proposed work, familiarized themselves with the local conditions affecting the cost of the work, and have read and examined the terms and conditions for the following Project:
[***INSERT PROJECT NAME***
The undersigned, hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict accordance with the Vendor Price Quote for the ELECTRONICALLY SUBMITTED TOTAL VENDOR QUOTE PRICE.

ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT
RFQ-F25- Food suppliess Consumable - ฿ 41, 026.50
4035 Products
(See attachod list.)

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I hereby declare under penalty of perjury that the foregoing is true and correct. chute bian TITLE: Account Manager
SUBMITTED BY:
(Authorized Representative Signature)
PRINT NAME: ANITA SWAN

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
CITY OF SAN BERNARDINO - RFQ # F-25-4035

PRICE FORM
Provide pricing that is a Firm Fixed Price.

ITEM
NO. DESCRIPTION UOM QTY UNIT PRICE EXTENDED
DAIRY PRODUCTS:
| MILK 1% LOW FAT - 70/8 oz CASE 70 24119 1693.30-
DOZ 10 7.09 70.90 -
CHEDDAR/JACK CHEESE SHREDDED 4/5LB CASE 5 54.82 274.10 . 4 MARGARINE SOLID ZTF - 30/1 LB CASE 10 75.10 751.00.

MARGARINE SINGLE SERVING PACKETS 600/5gm CASE 10 28.45 24:50 6 PIZZA CHEESE ROUND - BULK - CASE/54 - 5.2 OZ CASE 10 284.40-

28.44 FRESH FRUITS AND VEGETABLES:
7 FRESH LETTUCE - SHRED - (2) 5 LB/CASE CASE 19.50 117.36 8 FRESH LETTUCE - SPRING MIX - (2) 5 LB/CASE CASE 20 7.89 157.80 9 FRESH ORANGES - 138 CT/CASE CASE 10 21.18 211.80
10 FRESH TOMATOES - ROMA - 25 LB/CASE CASE 33,89 271.12 11 FRESH APPLES - RED DELICIOUS - 138 CT/CASE CASE 31.55 184.30 12 FRESH GREEN CABBAGE - SHREDDED (4) 5 LB/CASE CASE 20.96 125.76 FROZEN FOODS:
13 FROZEN CUT GREEN BEAN - 30 LB/CASE CASE 40 43.160 168b:40 14 FROZEN SLICED CARROTS - 30 LB/CASE CASE 40 B4.82 1392,80 15 FROZEN BROCCOLI - PIECES - (12) 2 LB PK/CASE CASE 12 31•21 374.52- FROZEN CALIFORNIA BLEND VEGETABLES - 30 LB/CASE CASE 12 38.23 455.76 CANNED/JAR/DRY GOODS/CONDIMENTS:
17 PASTA THICK SPAGHETTI - (2) 10 LB/CASE CASE 15 19.03 285.45 - 18 CANNED SLICED PEACHES - (6) #10/CASE CASE 10 50.30 503.00 - 19 CANNED SLICED STEWED TOMATORES - (6) # 10/CASE CASE 20 39.17 783.40 20 CANNED WHOLE WHITE POTATOES - (6) # 10/CASE CASE 41.58 21 CANNED MARINARA SAUCE - (6) # 10/CASE CASE 10 33,03 3x0.50 22 PINEAPPLE JUICE - (48) 6 OZ/CASE CASE 27-47 219.74
23 LONG GRAIN WHITE RICE - 50LB/BAG BAG 22.31 89.48
24 LOW SODIUM - BROWN GRAVY MIX - (8) 16 OZ/CASE CASE 8 39,50 3160 25 | FOIL MAYONNAISE PACKETS - (500) 9GM/PACKETS CASE 20 39.45 1789.00.

RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 11 OF 31

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
MEAT & SEAFOOD PRODUCTS: 1453.75.

CASE 25 58..S
26 DICED BEEF - 10 LB/CASE 8071. 7096,80-
CASE 80
27 GROUND BEEF 80/20 - 20 LB/CASE 172.00 6090.00 -
CASE 40
28 WHITE MEAT CHICKEN CHUNKS - 40 LB/CASE 1980.30
CASE 30 660.0/
29 CHICKEN BREAST FILETS - 3 OZ EA; 60/CASE 41•1 ≤д2. 20 CASE 20
30 COD FILETS - 4 OZ/10 LB 42.62 426•00
CASE 10
31 GROUND BEEF PATTIES 80/20 - 3 OZ/10 LB PKG 47.25 945.00 CASE 20
32 PORK LOIN CHOPS - CENTER CUT - 6 OZ/10 LB PKG 50:42 756.30 - CASE 15
33 TURKEY BURGERS - 6 OZ/10 LB PKG 55.49 554.90-
CASE 10
34 SALISBURY STEAK - 4 OZ/40 PKG 5y.21 54270-
CASE 10
35 COUNTRY FRIED STEAK - 4 OZ/40 PKG 40.861 817.20
CASE 20
36 MEATBALLS - ITALIAN STYLE - 1 OZ/5 LB PKG
JANITORIAL/FOOD HANDLING SUPPLIES/CONSUMABLE PRODUCTS 699.60.

CASE 10 69.96
37 HEAVY DUTY DEGREASER - 4 GALLON/CASE 34,90 349.00
CASE 10
38 LIQUID POT/PAN DETERGENT - 4 GALLON/CASE 29.47 2947.00.

CASE 100
39 MEDIUM LATEX GLOVES - 100 COUNT/PACK 23.45 239.50-
CASE 10
40 BLEACH LIQUID GERMICIDAL - (6) 128 OZ/CASE 23.73
CASE 10
41 16" X 19" TERRY CLOTH BAR TOWEL - RIBBED - 24/PACK 14•40 CASE 10
42 APRON - POLY WHITE - 100/CASE 9,44 41910
CASE 10
43 18" ALUMINUM FOIL ROLL 41.41 419.10
CASE 10
44 18" FILM PVC ROLL 44.78 44/7.80
CASE 10
45 60 GALLON TRASH CAN LINERS - 4/CASE 2/88 218.80
CASE 10
1 GALLON RECLOSABLE PLASTIC BAGS - 250/PACK
CA Law Banned CASE 10
47 6 OUNCE FOAM CUP l0 30b5 6036•50
CASE 10
48 2-PLY DINNER NAPKIN - 15 X 15.25 (375) PACK 41,026.50

SUBTOTAL
TAX
TOTAL 11, 026.52
Are there any other additional or incidental costs, which will be required by your firm in order to meet the requirements of the No (tircie one). If you answered "Yes", please provide detail of said additional costs:

Technical Specifications? Yes
12 OF 31
RFQ F-26-4035 FOOD SUPPLIES AND CONSUMABLE PRODUCTS

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4035
Please indicate any elements) of the Technical Specifications that cannot be met by your firm.

MIA
Have you included in your bid all information items and forms as requested? Yes No (circle one). If you answered "No", please explain:

This offer shall remain firm for 120 days from RFQ close date.

Terms and conditions as set forth in this RFQ apply to this bid.

Cash discount allowable % days; unless otherwise stated, payment terms are Net thirty (30) days.

Name of Authorized Representative: Anita Swan
signature: Anita Swan
Company Name: Sysco Riverside
Adars: 15750 Meridian Pkuoy, Riverside, CA 92518
Phone/Fax: 951-601-5513
Emal:[email protected]
RFQ F-26-4036 FOOD SUPPLIES AND CONSUMABLE PRODUCTS 13 OF 31

Mayor and City CouncilSeptember 2, 2026

Mayor and City Council
September 2, 2026