AMENDMENT NO. 1 TOPROFESSIONAL SERVICES AGREEMENTWITH MICHAEL BAKER INTERNATIONAL, INC. This Amendment No. 1 to the Professional Services Agreement for is made and entered into as of May 7, 2025 (“Effective Date”) by and between the City of San Bernardino, a charter city and municipal corporation (“City”) and Michael Baker International, Inc., a Pennsylvania Corporation, with its principal place of business at 500 Grant Street, Suite 5400, Pittsburgh, PA 15219 (hereinafter referred to as “Consultant”). City and Consultant are sometimes referred to herein individually as a “Party” and collectively as “Parties.” RECITALS A. WHEREAS, the City and the Consultant have entered into an agreement, dated December 6, 2023, for the purpose of providing reporting, environmental, monitoring, financial services related to the management and implementation of Federal CDBG, HOME, ESG, and other Federal Funding as applicable (the “Master Agreement”).B. WHEREAS, the Parties now desire to amend the Master Agreement in order to extend the term of the Master Agreement for an additional 6 months and 25 days through June 30,.2026, to include additional funds for the continued performance of the services in accordance with the compensation provisions of the Master Agreement, and provide the City Manager the authority to enter into future amendments to the Master Agreement.NOW, THEREFORE, in consideration of the above recitals and the mutual covenants, conditions, and promises contained in this Amendment No. 1and the Master Agreement, the Parties mutually agree as follows: AGREEMENT 1. Incorporation of Recitals. The recitals listed above are true and correct and are hereby incorporated herein by this reference.2. Services. The scope of services shall be amended as described in “Exhibit A-2” and will replace “Exhibit A” of the Original Agreement in its entirety.3. Term. The term of the Master Agreement shall be extended for an additional term of 6 months and 25 days through June 30, 2026, unless earlier terminated.4. Compensation. The compensation for services performed pursuant to this Amendment No. 1shall not exceed one hundred twenty-nine thousand one hundred seventy-two dollars ($129,172), thereby increasing the total not to exceed compensation of the Master Agreement to the amount of three hundred seventy-three thousand ninety-one dollars($373,091). Work shall be performed at the rates set forth in the Master Agreement.
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5. Amendments. The City Manager shall have the authority to enter into amendments related to the scope of work and increases in compensation up to an additional one hundred thirty thousand dollars ($130,000) not to exceed a total Master Agreement compensation of five hundred and three thousand ninety one dollars($503,091).6. Full Force. Except as amended by this Amendment No. 1, all provisions of the Master Agreement, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the Parties under this Amendment No. 1. 7. Electronic Transmission. A manually signed copy of this Amendment No. 1which is transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Amendment No. 1 for all purposes. This Amendment No. 1 may be signed using an electronic signature. 8. Counterparts. This Amendment No. 1 may be signed in counterparts, each of which shall constitute an original.[SIGNATURES ON FOLLOWING PAGE] Docusign Envelope ID: 9F05CD97-FD2F-42B6-88C7-ED7C4D9A7699 SIGNATURE PAGE FORAMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENTWITH MICHAEL BAKER INTERNATIONAL, INCIN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1on the Effective Date first herein above written.CITY OF SAN BERNARDINOAPPROVED BY:Bill GallardoInterim City ManagerAPPROVED AS TO FORM:Best Best & Krieger LLPCity AttorneyCONSULTANTMichael Baker International, Inc.SignatureNameTitle Docusign Envelope ID: 9F05CD97-FD2F-42B6-88C7-ED7C4D9A7699
EXHIBIT A-2Scope of Work1.Reporting a. Consultant shall provide guidance, training, and/or prepare all reports and notices as required by the U.S. Department of Housing and Urban Development and State of California and as assigned by the City, including but not limited to, Annual Action Plans, and Consolidated Annual Performance and Evaluation Reports (CAPER), Citizen Participation Plan, Contractor/Subcontractor activity reports and public notices. b. Consultant shall provide guidance, training, and/or prepare all HUD-required reports, notices, and documents necessary to process any City approved amendments to the Consolidated Plan and/or Annual Action Plan.c. Consultant shall provide guidance, training, and/or prepare all reports, plans, or documents as required by the U.S. Department of Housing and Urban Development, including but not limited to the Annual Action Plan, Consolidated Plan, Consolidated Annual Performance and Evaluation Reports (CAPER), and the Analysis of Impediments to Fair Housing (AI). In addition, the Consultant shall complete these documents on behalf of the City, if needed.2. Environmental a. Consultant shall provide guidance, training, and/or prepare Environmental Assessments (EA) or Environmental Impact Statements (EIS). b. Consultant shall provide guidance, training, and/or prepare documentation for environmental clearance as required for Community Development Block Grant (CDBG), Emergency Solution Grant (ESG), HOME Investment Partnership Program (HOME), and HOME-ARP projects, including support documents such as a completed checklist, technical studies, reference maps, letters from State Historic Preservation Officer (SHPO), and mailing receipts for categorical exemptions.3. Monitoring a. Consultant shall develop a monitoring plan and monitor all CDBG, HOME, HOME-ARP and ESG projects/programs for appropriate records maintenance, reporting and compliance with applicable program requirements as assigned. b. Consultant shall provide Davis-Bacon Wage compliance and monitoring, and the Section 3 Compliance Report as needed for projects using CDBG, HOME, HOME-ARP and ESG funds.
Docusign Envelope ID: 9F05CD97-FD2F-42B6-88C7-ED7C4D9A7699 c. Consultant shall review, establish, and transmit to the City for the City’s records retention the relevant administrative files.d. Consultant shall provide guidance, training, setup and input, and maintenance of all activities and narratives in the Integrated Disbursement Information System (IDIS). e. Consultant shall provide guidance, training, and/or prepare the annual Notice of Funding Availability (NOFA) for CDBG, HOME, HOME-ARP and ESG funding. f. Consultant shall work with City staff to review submitted funding proposals for completeness and eligibility; assist in the preparation of reports for the City Council concerning the allocation of funds for public service and capital expenditure activities.g. Consultant shall provide training and technical assistance to all funded sub-recipient for CDBG, HOME, HOME-ARP and ESG program compliance. h. Consultant shall monitor of Sub Grantees (Programmatic and Financial Monitoring). i. Consultant shall strengthen and solidify the City’s CDBG policies and procedures. j. Consultant shall coordinate preparation of sub-recipient contracts with City staff, who may coordinate with the City Attorney. k. Consultant shall review sub-recipients’ invoices for accuracy and eligibility. l. Consultant shall create and maintain files for CDBG, HOME, HOME-ARP and ESG funded projects/programs. m. Consultant shall, during HUD monitoring, assist the City in gathering and providing requested information to assure compliance with HUD and State requirements. n. Consultant shall provide research and analysis as requested by City. o. Consultant shall attend public meetings as needed. p. Consultant shall provide any such other services as required to properly administer the City’s CDBG, HOME, HOME-ARP and ESG programs. q. Consultant shall provide quarterly status reports on the status of work programs/projects assigned unless otherwise approved by the City.r. Consultant shall work as required to accomplish the tasks set forth above.
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4.Financiala. Consultant shall review requests for quarterly reimbursement to ensure contract compliance; answer all questions regarding regulatory, program, financial compliance to federal laws; and strengthen the City’s existing CDBG policies and procedures, if necessary. b. Consultant shall ensure proper completion and submission of all financial and performance reports required by the program (e.g., monthly, quarterly, annual, close- out, etc.). c. Consultant shall review all invoices for compliance according to City andHUD regulations.d. Consultant shall prepare all documents required by the CDBG Program for the City to receive the Authority to Use Grant Funds from the CDBG Program.e. Consultant shall prepare all CDBG drawdown requests and will ensure that the City receives participating expenditure reimbursements as expeditiously as possible.f. Consultant shall prepare monthly budget updates for City staff.g. Consultant shall ensure that required documents are submitted in a timely manner.5.Other Services/Expectationsa. Consultant shall act as the primary point of contact for the public and City staff for all CDBG program questions.b. Consultant shall maintain regular communications with the City’s staff and HUD representative and attend check-in meetings as needed.c. Consultant shall prepare staff reports and presentations for public meetings.d. Consultant shall provide presentations and respond to program questions at all CDBG public meetings. e. Consultant shall prepare, for the City, all CDBG-related advertisement language and the City will submit to the newspaper; City will cover cost of advertising. f. Consultant firm will assign one primary point-of-contact to work with City staff. This lead contact will oversee all CDBG program tasks and act as the primary communicator with the City.
Docusign Envelope ID: 9F05CD97-FD2F-42B6-88C7-ED7C4D9A7699 g. Consultant shall respond to or acknowledge written and verbal inquiries from City staff or members of the public within 24 hours. This includes responses to regulatory, program compliance, and financial questions from City staff and subrecipients. h. Consultant shall provide regular updates to the CDBG web page in coordination with City staff. i. Consultant shall maintain a shared document for an on-going task list for program management that includes weekly status updates. j. Consultant shall meet with City staff for a weekly status check-in as needed.k. Consultant should proactively provide streamlining and process improvement suggestions for administering the CDBG program. (hereinafter referred to as “the Project”).l. Consultant is duly licensed and has the necessary qualifications to provide such services.m. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. Invoices presented to the City will contain an itemized description of the work performed and the date and amount for each charge. Charges will be itemized by task and identified as eligible under general grant administration according to HUD Guidelines. Consultant shall invoice the City monthly.
Docusign Envelope ID: 9F05CD97-FD2F-42B6-88C7-ED7C4D9A7699