Mayor and City Council
October 7, 2026

CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS
RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES
Published:

May 5, 2026

CITY OF SAN BERNARDINO
Vanir Tower
290 North D Street
San Bernardino, California 92401

TABLE OF CONTENTS
TABLE OF CONTENTS...................................................................................................................2 NOTICE INVITING PROPOSALS.....................................................................................................3 I. BACKGROUND AND INTRODUCTION....................................................................................5 II. REQUEST FOR PROPOSALS ..................................................................................................5 A. Scope of Services.............................................................................................................5 B. City Contact for this RFP...................................................................................................6 C. Requests for Clarification .................................................................................................6 D. Pre-Proposal Meeting .......................................................................................................6 E. Content and Format of Proposal .......................................................................................6 F. No Deviations from the RFP ............................................................................................10 G. Selection Process...........................................................................................................11 H. Protests .........................................................................................................................12 I. Proposal Schedule .........................................................................................................13 J. Submittal Requirements.................................................................................................13 K. General Conditions ........................................................................................................15 EXHIBIT A...................................................................................................................................18 PROPOSAL CHECKLIST ..............................................................................................................21 VENDOR QUOTE FORM..............................................................................................................22 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS.............................................................23 EXHIBIT B...................................................................................................................................24

CITY OF SAN BERNARDINO

NOTICE INVITING PROPOSALS
RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES
PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by the City of San Bernardino (“City”) electronically through the City’s online bid management provider (“Planetbids”). Proposals may NOT be submitted by fax, email, telephone, mail, hand delivery, or other means; any Proposals received through any means other than Planetbids will be returned to the Vendor unopened.

The City is requesting proposals to provide:

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES
The award of this contract is subject to available budget adequate to carry out the provisions of the proposed agreement including the identified scope of work. The City reserves the right to reject any or all proposals determined not to be in the best interest of the City.

Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Human Resource & Risk Management Department upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. If the total compensation under the contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No bid shall be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Interested proposers may download copies of the Request for Proposals (“RFP”) by visiting the City’s web site, https://www.sbcity.org. All addenda will be published on the City’s website.

For more information regarding the RFP, please contact:

City of San Bernardino, Purchasing Division
[email protected]

[END OF NOTICE OF INVITING PROPOSALS]

CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS
RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES
I. BACKGROUND AND INTRODUCTION
The City of San Bernardino (“City”) is requesting proposals from qualified firms (“Proposers”) for pre-employment background screening services (“Services”).

To serve and promote the welfare of its residents, the City intends to procure the Services, as described below.

II. REQUEST FOR PROPOSALS
A. Scope of Services
The Services sought under this Request for Proposals (“RFP”) are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this reference.

Notwithstanding the inclusion of such Services in Exhibit “A”, the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Professional Services Agreement (“Agreement”) executed by and between City and the successful Proposer. A copy of the Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.

1. Public Works Prevailing Wage and Contractor Registration (if applicable) Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Finance Department upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. If the total compensation under the contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No bid shall be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work.

If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. City Contact for this RFP
The principal contact for the City regarding this RFP will be Jennifer Broadnax, Procurement Contract Specialist for the Purchasing Division, at [email protected] or a designated representative, who will coordinate the assistance to be provided by the City to the Proposer.

C. Requests for Clarification
All questions, requests for interpretations or clarifications, either administrative or technical must be requested in writing and directed to the City Contact for this RFP, identified above.

All written questions, if answered, will be issued to all prospective proposers via email notification from Planetbids. Oral statements regarding this RFP by any persons should be considered unverified information unless confirmed in writing.

To ensure a response, questions must be submitted to Planetbids before 3:00 pm local time on the date identified in the Proposal Schedule. Each Proposer is responsible for ensuring that it has received all addenda, clarifications, supplemental information and responses to questions prior to submitting a proposal.

D. Pre-Proposal Meeting
N/A
E. Content and Format of Proposal
Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall include one (1) electronic proposal submitted to Planetbids. Proposals shall be organized, tabbed, and numbered in the order presented below. Proposals must include page numbers for all pages in the proposal.

Proposals shall be in the following order and shall include:

1. Executive Summary: Summarize the content of your proposal in a clear and concise manner.

2. Table of Contents

3. Identification of Proposer
a. Legal name and address of the company.
b. Legal form of company (partnership, corporation).

c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent company.”
d. Name, title, address and telephone number of the proposed representative to contact concerning the Proposal Submittal. e. California Business License Number

4. Staffing Resources
a. Firm Staffing and Key Personnel
(i) Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed.
(ii) Identify three (3) persons that shall be principally responsible for working with the City. Indicate the role and responsibility of each individual. If the Proposer is chosen as a finalist, these principal individuals must attend the interview and in-person presentation.
(iii) Describe proposed team organization, including
identification and responsibilities of key personnel. Please include one-page resumes.
(iv) Provide brief biographies of individuals that shall be working directly with the City.
b. Subcontractors
(i) The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor(s) that is anticipated to perform each function, if known at this time.

5. Fiscal Stability:
a. The Proposer should provide evidence of corporate stability including:
(i) A current report from any commercial credit rating service such as Dunn and Bradstreet or Experian; or
(ii) A letter from a financial institution stating a current line of credit; and
(iii) Latest audited financial statement and/or annual report that has been certified by a CPA. This information will remain confidential and is not subject to public disclosure.

6. Experience and Technical Competence:
a. Experience
(i) The Proposer shall provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.

(ii) Describe the past experience of the staff to be assigned to perform the Services in performing similar services.
(iii) The Proposer shall state the number of years the firm has conducted business. Proposer must have at least four (4) years’ experience in providing the required scope of
Services for public clients.
(iv) Provide three (3) references regarding the Proposer’s experience and performance performing similar services.

Include the following information: (1) Organization/City, contact name, phone number, e-mail address; and (2)
project size and description, if applicable, and description of services.
(v) Describe the Proposer’s local experience and knowledge of City.
b. Project Specific Experience
(i) The Proposer shall provide a description of the three most relevant service contracts held within the last five years, one page per project, to include:
(a) Role of the firm
(b) Dollar value of the services
(c) Dollar value of the fee
(d) Description of services
(e) Staffing
(f) Duration of providing services
(g) Relationship to client
(h) Contact name, position, entity name, telephone
number, fax number and e-mail address for each
project.
(ii) If any of the following has occurred, please describe in detail:
(a) Failure to enter into a contract or professional
services agreement once selected.
(b) Withdrawal of a proposal as a result of an error.
(c) Termination or failure to complete a contract.
(d) Debarment by any municipal, county, state, federal
or local agency.
(e) Involvement in litigation, arbitration or mediation.

Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal
rigging, collusion, or restrictive competition between
bidders or proposers, or conviction of violating any
other federal or state law related to bidding or
professional services performance. Knowing
concealment of any deficiency in the performance of
a prior contract.

(f) Falsification of information or submission of
deceptive or fraudulent statements in connection
with a contract.
(g) Willful disregard for applicable rules, laws or
regulations.

Information regarding any of the above may, at the
sole discretion of the City, be deemed to indicate an
unsatisfactory record of performance.
c. Technical Competence
(i) Description of in-house resources (i.e., computer
capabilities, software applications, modem protocol,
modeling programs, etc.)
(ii) Ability to draw upon multi-disciplinary staff to address the Services requested in this RFP.

7. Proposed Method to Accomplish the Work: Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, goals of the City, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described in Exhibit “A”, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work.

8. Fee Proposal: Please provide a fee proposal for the scope of Services.

The fee proposal shall include hourly rates for all personnel for “Additional Work” (as such term is defined in the proposed Agreement attached hereto as Exhibit “B”).

9. Insurance: See the Agreement, attached hereto as Exhibit “B”, for a description of the insurance requirements
.

10. Litigation: Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years.

11. Other Information: This section shall contain all other pertinent information regarding the following:
a. Demonstration of record of staffing tasks efficiently and completing projects on time and within the allocated budget.
b. Description of community involvement.
c. Description of any previous involvement with the City. d. A statement that the Proposer has not conflicts of interest in connection with providing the Services.

12. Certification of Proposal: This section shall state:

“The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”

13. Appendices
F. No Deviations from the RFP
In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein.
[CONTINUES ON FOLLOWING PAGE]

G. Selection Process

1. The City will evaluate proposals based on the following criteria:

CRITERIA WEIGHT (%)
a. The Proposer is properly licensed to practice in the State of California. (Pass/Fail) Pass/Fail
b. The Proposer has no conflict of interest with regard to any other work performed by the firm for the City. (Pass/Fail) Pass/Fail c. Clarity and conformance of proposal to the RFP.
10 %
d. Content of the proposal.
25 %
e. Proposer’s experience and performance.
20 %
f. Team members’ experience and performance.
15 %
g. Fee proposal.
25 %
h. Comments by references.
5 %
i. Exceptions/Deviations to RFP/Agreement Template
(Pass/Fail) Pass/Fail
j. History of litigation within the past 5 years. (Pass/Fail) Pass/Fail
TOTAL 100 %
NOTE: A ‘fail’ designation in any Pass/Fail criterion will result in disqualification of the proposal.

2. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

3. It is the City’s intent to select a Proposer best evidencing demonstrated competence and professional qualification to perform the Services. The City reserves the right to reject all proposals, select by proposal review only or interview as needed. Certain Proposers may be selected to make a brief presentation and oral interview after which a final selection will be made.

The successful Proposer will be selected on the basis of information provided in the RFP, in-person presentations, and the results of the City’s research and investigation. Upon selection of a Proposer, the City will endeavor to negotiate a mutually agreeable Agreement with the selected Proposer. In the event that the City is unable to reach agreement, the City will proceed, at its sole discretion, to negotiate with the next Proposer selected by the City. The City reserves the right to contract for services in the manner that most benefits the City including awarding more than one contract if desired.

4. After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement. The City Council has the final authority to approve or reject the Agreement.

H. Protests

1. Protest Contents: Protests based on the content of the RFP shall be submitted to the City no later than ten (10) calendar days prior to the scheduled proposal submittal deadline. If necessary, the proposal submittal deadline may be extended pending a resolution of the protest. Proposer may protest a contract award if the Proposer believes that the award was inconsistent with City policy or this RFP is not in compliance with law. A protest must be filed in writing with the City (email is not acceptable) within five (5) business days after receipt of notification of the contract award. Any protest submitted after 5 p.m. of the fifth business day after notification of the contract award will be rejected by the City as invalid and the Proposer’s failure to timely file a protest shall waive the Proposer’s right to protest the contract award. The Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.

2. City Review: The City will review and evaluate the basis of the protest, provided that the protest is filed in strict conformity with the foregoing. The City shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest. Action by the City relative to the protest will be final and not subject to appeal or reconsideration. The procedure and time limits set forth in this section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.
[CONTINUES ON FOLLOWING PAGE]

I. Proposal Schedule
The tentative schedule is as follows:

EVENT DATE
Release of Request for Proposal May 5, 2026
Pre-Proposal Meeting
Location:

N/A
N/A
Last Day to Submit Questions for Clarification
received by the City before 3 PM
May 19, 2026
Clarifications Issued by City by the end of the day May 26, 2026 Deadline for Receipt of Proposals
submitted before 3 PM
June 2, 2026
Evaluations of Proposals Completed June 9, 2026
Interview of Finalist(s) N/A
Vendor Selection July 2026
City Council Approval July/August 2026
Vendor Award (Agreement through DocuSign) July/August 2026 Purchase Order Issuance July/August 2026
The above scheduled dates are tentative, and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the above-described professional Services and City retains the sole discretion to cancel or modify any part of or all of this RFP at any time.

J. Submittal Requirements

1. General: It is strongly recommended that the Proposer submit proposals in the format identified in this RFP to allow the City to fully evaluate and compare the proposal. All requirements and questions in the RFP should be addressed and all requested data shall be supplied. The City reserves the right to request additional information which, in the City’s opinion, is necessary to assure that the Proposer’s competence, number of qualified employees, business organization, and financial resources are adequate to perform according to the Agreement.

2. Preparation: Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the

requirements of this RFP. Responses should emphasize the Proposer’s demonstrated capability to perform the Services. Expensive bindings and promotional materials, etc., are not necessary or desired. However, technical literature that supports the approach to providing the Services and work plan should be forwarded as part of the proposal. Emphasis should be concentrated on completeness, approach to the work and clarity of proposal.

3. Site Examination: Proposers may visit the City and its physical facilities to determine the local conditions which may in any way affect the performance of the work; familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the Services at its proposal price within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement.

4. Authorization: The proposal shall be signed by an individual, partner, officer or officers authorized to execute legal documents on behalf of the Proposer.

5. Confidentiality of Proposal: Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, proposals submitted in response to this RFP shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all proposals. All correspondence with the City including responses to this RFP shall become the exclusive property of the City and shall become public records under the California Public Records Act.

Furthermore, the City shall have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement.

If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary” (“Proprietary Information”), the City will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working

days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information.

Proposals which indiscriminately identify all or most of the proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this procurement.

6. Submittal Instructions: Electronic PDF file format via Planetbids. Please allow time for system to process your proposal. The proposal must be received before 3:00pm local time, on or before June 2, 2026. The City shall not be responsible for proposals that are not received on time. The City will not be responsible for and will not accept late bids due to slow internet connections, or incomplete transmissions.

K. General Conditions

1. Federal Requirements: If the Services are funded through a federal funding source, the successful Proposer and its subcontractors shall be required to take cognizance of and comply with all requirements set forth in the Federal Requirements, attached hereto as Exhibit “C”, and incorporated herein by this reference.

2. Amendments to RFP: The City reserves the right to amend the RFP and issue to all Proposers an addendum.

3. Amendments to Proposals: Unless specifically requested by the City, no amendment, addendum or modification shall be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted prior to the deadline stated herein for receiving proposals.

4. Non-Responsive Proposals: A proposal may be considered nonresponsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

5. Costs for Preparing: The City shall not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of the City. The City will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected.

6. Cancellation of RFP: City reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP.

7. Price Validity: Prices provided by Proposers in response to this RFP are valid 45 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete, and the contract is awarded.

8. No Commitment to Award: Issuance of this RFP and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this RFP.

9. Right to Negotiate and/or Reject Proposals: City reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action shall serve its best interests and those of the tax-paying public. The Proposers are encouraged to submit their best prices in their proposals, and City intends to negotiate only with the Proposer(s) whose proposal most closely meets City’s requirements at the lowest estimated cost. The Agreement, if any is awarded, shall go to the Proposer whose proposal best meets City’s requirements.

10. Non-Discrimination: The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract.

11. Minor Irregularities: The City reserves the right to waive any minor irregularity, informality, or non-substantive deficiency in a proposal. A minor irregularity is one that:
a. Does not affect the responsiveness of the proposal;
b. Is merely a matter of form or format;
c. Does not change the relative standing or otherwise prejudice other proposals;
d. Does not change the meaning or scope of the RFP;
e. Is trivial, negligible, or immaterial in nature;
f. Does not reflect a material change in the work; or
g. Does not constitute a substantial reservation against a requirement or provision.

In such cases, the Proposer may be notified of the deficiency and provided an opportunity to correct the irregularity, defect, or variation, or the City may elect to waive the deficiency and accept the proposal. The decision to waive a deficiency shall not modify or compromise the overall intent of the RFP or excuse the Proposer from full compliance with all material requirements if awarded a contract.

Publication Date of RFP: May 5, 2026

[END OF SECTION]

EXHIBIT A

PROPOSED SCOPE OF SERVICES/SCHEDULE OF CHARGES
The City of San Bernardino is requesting proposals for (Pre-employment Background Services).

The vendor will furnish all materials, permits, supervision, and incidentals as necessary to perform and complete the requested services. The City is seeking proposals for professional services from a qualified firm in supporting their pre-employment screening services. Please review the following line items below:

1. The City of San Bernardino is currently accepting submission of proposals from firms with the expertise and experience to provide Pre-Employment Background Services for prospective City employees and volunteers. The ideal respondent will provide Social Security number validation, name and address trace, criminal history check, Sex Offender Registry check and more. Proposers must be fully bonded and Fair Credit Reporting Act (FCRA) certified, including each appropriate employee and subcontractor. Due to the full scope of this background screening, respondent must describe in detail how they propose to schedule, screen, and provide reports as well as provide sample reporting.

2. The City desires to contract with one primary Service Provider with the ability to offer quality and timely background screening services. The following services may be required for prospective employees or volunteers:

I. Online services: Service Provider shall offer the option to permit the prospective employee or volunteer to enter their information into the provider’s system online – related to the Fair Credit Reporting Act (FCRA) and background check forms.

II. Background screening services for each prospective employee and volunteer may include any or all of the following:

Regular Basis:
a. Social Security Number (SSN), verification and validation. b. Name and Address Trace.
c. Date of Birth
d. Criminal Records, check for seven (7) years including appropriate County, State, and Federal bureaus.
e. Current Residence and previous Residences for up to seven (7) years prior. f. Driving Record, lifetime for criminal history and convictions, including out of state. g. Driving Record, for moving violations, up to seven (7) years history. h. Motor Vehicle License(s), validity of currently held. i. Risk Management, scan for inconsistencies in candidates’ history to help identify potential fraudulent or misrepresented information.

j. Employment Verification, current and two previous employments as applicable, up to seven (7) years history.
k. Periodic credit information, up to seven (7) years history, only for employees with financial responsibilities.
l. Professional License(s), verification and history.

III. Authorized Users
a. Human Resources will designate the names of people who shall serve as the City’s Primary Authorized Users.
b. Additional Authorized Users must be approved in writing by appropriate City Primary Authorized User.

IV. Any screening services requested from the regular basis list must be received by City within a reasonable number of days of the official request being submitted to the vendor.

V. Additional follow-up or periodic screening services may be requested in any area specified above, or in additional areas, on a case-by-case basis, including the handling of State specific forms.

VI. Perform an initial consultation with a Personnel representative only for screening results concerning prospective employee or volunteers, meeting specific criteria as outlined by the City of San Bernardino.
i. Service Provider must implement reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further, Service Provider must take appropriate steps to mitigate identity theft if it occurs with one or more of the City’s covered accounts.

3. All reports, surveys, tables, charts, diagrams, design work, product recordings and other data (including electronic, audio and video) or documentation prepared or compiled by Contractor in connection with the performance of its obligations under this contract, shall be the sole and exclusive property of City. Contractor shall retain in its files sufficiently detailed working papers relevant to its engagement with City. Contractor further agrees that its working papers will be held in the strictest confidence and will not be disclosed or otherwise made available to outside sources, except as required by law, without the written consent of City.

4. Contractor must agree to keep confidential any and all information concerning the plans, operations or activities of City which may be divulged by City or ascertained by Contractor while performing services under any contract with City. In the event Contractor is required to disclose confidential information pursuant to a subpoena, order of a court, or other legal process, Contractor shall, upon notice of such required disclosure and prior to disclosure, immediately notify City and allow City the opportunity to inspect the information subject to disclosure, and in the event such disclosure is objectionable under any standard or rule of the court, Contractor shall exhaust all legal means to prevent disclosure.

5. The selected contractor shall conduct comprehensive background reports in a timely, accurate, and compliant manner. Upon receipt of a request, the contractor is required to initiate the background screening process promptly and deliver a complete report within five (5) business days. Each report must include all requested verification components, adhere to applicable federal, state, and local regulations, and ensure the confidentiality and security of all collected information. In the event of delays or issues that may impact the reporting timeline, the vendor must notify the requesting party immediately and provide a revised delivery estimate along with justification.

6. System must be fully integrated with NEOGOV to ensure seamless data synchronization, user management, and workflow automation across all HR and recruitment processes.

Bidders must acknowledge all requirements of previous section, including all categories and sub-points.

Please Sign and Acknowledge Here: __________________________________________ ___Brian Rzucidlo , President, 06.02.2026
______________________________________________________________________ If Bidder can provide additional services that are related to the services above, but not mentioned in this section, please list the additional services and detail how they will be beneficial to the city BIDDER’S RESPONSE:

PROPOSAL CHECKLIST
(as detailed in Chapter II. Request for Proposals, Section E. of the RFP) # REQUIRED DOCUMENT INCLUDED IN

BID PACKAGE
1 Required - Proposal
Technical Proposal
• Executive Summary (E.1)
• Table of Contents (E.2)
• Identification of Proposer (E.3)
• Staffing Resources (e.g., Assigned Personnel experience) (E.4) • Experience and Technical Competence (E.6)
• Proposed Method to Accomplish the Work (E.7)
• Litigation History (if any) (E.10)
• Other Information (pertinent to proposal) (E.11)
➢ Completion of other similar projects;
➢ Community involvement (if any);
➢ Prior projects, agreements, involvement with the City (if any); ➢ No Conflict-of-Interest statement.
• Certification of Proposal (E.12)
➢ “The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”
• Appendices (E.13)
• Statement of “No Deviations from RFP” (F.)
➢ If proposer does not take any exceptions or deviations from the terms and conditions indicated in the agreement, then the proposer must indicate this information by making a statement within the proposal documents.

Fiscal Stability (E.5)
• Current report from any Commercial Credit Rating Service (e.g. Dunn & Bradstreet); or
• Line of credit; and
• Financial Statement.
☐
2 Required - Fee Proposal (E.8) ☐
3 Required - Certificate of Insurance (E.9) ☐
4 Required - Vendor Quote Form ☐
5 Required - Acknowledgement of Insurance Requirements ☐ 6 Required - Applicable Licenses ☐
7 Optional - DBE Form ☐
Submittal Instructions: Electronic PDF file format via Planetbids on the date and time stated in the RFP.

Please allow time for system to process your proposal. The City shall not be responsible for proposals that are not received on time. The City will not be responsible for and will not accept late bids due to slow internet connection, or incomplete transmissions.

VENDOR QUOTE FORM
VENDOR NAME: PHONE:

ADDRESS:

The undersigned, hereby declare that they have carefully examined the location of the proposed work, familiarized themselves with the local conditions affecting the cost of the work, and have read and examined the terms and conditions for the following Project:

RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES
The undersigned, hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict accordance with the Vendor Price Quote for the ELECTRONICALLY SUBMITTED TOTAL VENDOR QUOTE PRICE.

ITEM NO. DESCRIPTION QUANTITY UNIT COST TOTAL AMOUNT

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

Should the proposer be requested to perform additional related services, please list the proposed positions and hourly rate:

PERSONNEL SPECIFY TITLE & POSITION ASSIGNED HOURLY RATE Staff Manager (or similar)
Staff Associate (or similar)
I hereby declare under penalty of perjury that the foregoing is true and correct.

SUBMITTED BY: TITLE: ____
(Authorized Representative Signature)
PRINT NAME: CONTRACTOR LICENSE NO: __ __
(If Applicable)
CLASSIFICATION: DIR REGISTRATION NO: __ _
Intrepida Group Inc
108 Hamburg Tpke, Bloomingdale, New Jersey, 07403
+1 973 283-5968
President
Brian Rzucidlo
Professional Services N/A
N/A
see attached
see attached
see attached

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
VENDOR NAME: PHONE:

ADDRESS:

The Proposer shall demonstrate the willingness and ability to provide the required insurance coverage as set forth in the City requirements within ten (10) calendar days of notification of selection for contract award. The insurance requirements are detailed below:

RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES MINIMUM INSURANCE

REQUIREMENTS

PRE-EMPLOYMENT SCREENING SERVICES

COVERAGE TYPE MINIMUM POLICY LIMITS
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury,
and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and aggregate By signing below, the Proposer acknowledges that they have reviewed the City’s insurance requirements and confirm their ability to meet these requirements within the specified timeframe.

SUBMITTED BY: DATE: _____06.02.2026______________
(Authorized Representative Signature)
PRINT NAME: TITLE: _____President______________
Intrepida Group Inc
108 Hamburg Tpke, Bloomingdale, New Jersey, 07403
+1 973 283-5968
Brian Rzucidlo

EXHIBIT B

CITY OF SAN BERNARDINO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
This Agreement is made and entered into as of [***INSERT MONTH***] [***INSERT DATE***], 2024 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (“City”), and [***INSERT NAME***], a [***INSERT TYPE OF ENTITY AND STATE - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (hereinafter referred to as “Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
[***INSERT DESCRIPTION***] (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.

a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” [***Alternatively, the compensation schedule may be described here***]
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $[***INSERT NOT TO EXCEED AMOUNT***]. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice.

The invoice shall describe in detail the services performed and the associated time for completion.

Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. a. Adjustments. No retroactive price adjustments will be considered.

Additionally, no price increases will be permitted during the first year of this Agreement, unless agreed to by City and Consultant in writing. [***Additionally, the City may include a CPI price adjustment, delete the following language if such adjustment will not be used***] Annual increases shall not exceed the percentage change in the Consumer Price Index- All urban consumers, All Items - (Series ID# CUURS49CSA0) Riverside-San Bernardino – Ontario, CA areas for the twelve (12) month period January through January immediately preceding the adjustments and be subject to City’s sole discretion and approved (if needed) for budget funding by the City Council.

6. Term. This Agreement shall commence on the Effective Date and continue through the completion of services as set forth in Exhibit “A,” unless the Agreement is previously terminated as provided for herein (“Term”). [***Alternatively, the term can be spelled out in this section without reference to the Exhibit***]

7. Maintenance of Records; Audits.
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed.

Consultant shall complete the services required hereunder within Term.

9. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the Scope of Work and meet the Key Performance Indicators, attached hereto as Exhibit “B”, and incorporated herein by this reference. [***IF NO PERFORMANCE

INDICATORS WILL BE USED DELETE THE ABOVE LANGUAGE AND ACCOMPANYING EXHIBIT B***]

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all

times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

14. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured
The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
b. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City-designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status.

(iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
e. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. f. Privacy/Network Security (Cyber)
At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and the (4) introduction, implantation or spread of malicious software code, in a form and with insurance companies acceptable to the City. g. Aviation and/or Drone Liability “NOT APPLICABLE”
At all times during the performance of the work under this Agreement, the Consultant shall maintain Aviation and/or Drone Liability insurance for bodily injury and property damage, in a form and with insurance companies acceptable to the City.
h. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit

Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and aggregate Aviation and/or Drone Liability $1,000,000 per occurrence limit [NOT

APPLICABLE
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. i. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. j. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.

(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. k. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
l Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification.

(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. m. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, or this Agreement, including without limitation the payment of all damages, expert witness fees, attorneys’ fees and other related costs and expenses. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the services or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability

for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).
[***IF CITY IS AWARE THAT THE CONSULTANT WILL PERFORM WORK

SUBJECT TO PREVAILING WAGE LAW, PLEASE CONTACT LEGAL COUNSEL TO OBTAIN GUIDANCE REGARDING REVISING THE FOLLOWING PROVISION***]If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.

21. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the

work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

27. Organization. Consultant shall assign [***INSERT NAME***] as Project Manager.

The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: [***INSERT DEPARTMENT HEAD
TITLE OR “City Manager”***]
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
CONSULTANT:
[***INSERT NAME, ADDRESS & CONTACT
PERSON***]

30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

32. Entire Agreement. This Agreement, including Exhibit “A,” represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.

34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise

any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

43. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

44. [***DELETE SECTION IF THESE PENALTIES WILL NOT BE USED***] Disciplinary Actions in Phases for Non-Performance. Failure for Consultant to perform its obligations under this Agreement or comply with the Performance Indicators may result in disciplinary action as follows:
(i) Informal Warning (Written or Verbal). Consultant is given a warning in regards to non-performance. If a verbal warning is issued, it will be confirmed with an electronic correspondence to the Consultant.
(ii) Formal Written Warning. A formal written warning is issued to Consultant pursuant to Section 29 of this Agreement. Consultant must respond within 5 to 10 days of receipt of the formal warning. Upon response from the Consultant, Consultant shall be provided a reasonable time to make corrections to their performance. This time period (iii) Formal Penalty Issued. A penalty of 15% of the Consultant’s current invoice amount or annual contract amount is deducted for non-performance after previous warnings have been issued.
(iv) Termination of Contract. If the performance has not been corrected after all warnings and previous penalties have been exhausted, City may terminate the contract pursuant to Section 21 of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:

Rochelle Clayton
Acting City Manager
ATTESTED BY:

Genoveva Rocha, CMC
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

CONSULTANT
Signature
Name
Title

EXHIBIT A
[***ATTACH OR INSERT: Scope of Services / Schedule of Charges and Payments / Activity Schedule***]

[***IF NO PERFORMANCE INDICATORS WILL BE USED INSERT “NOT APPLICABLE” IN EXHIBIT B***]

EXHIBIT B

KEY PERFORMANCE INDICATORS OR PERFORMANCE REQUIREMENTS

1. Performance Expectations
• A Performance Measurement Plan (“Performance Plan”) will be developed by the City [***INSERT DEPARTMENT***], and will be reviewed on a quarterly basis. • Consultant will track and document all performance measures identified in the Performance Plan. Measures will include, but a not limited to the measures listed below:
• Consultant will develop and distribute, electronically, a monthly summary report showing the current status and 12 month trend of each performance measure • Consultant will attend quarterly meetings scheduled by the City [***INSERT DEPARTMENT***]and present and discuss performance measures • Consultant will track all cost savings for all orders requested by Waste Resources and will report their total Cost Savings on a quarterly basis

2. Performance Measures

1. Safety:
a. Definition: the condition of being protected from or unlikely to cause danger, risk, or injury
b. Safety Measures is related to PW projects when a contractor is conducting work on a county facility and/or delivery materials and services to a county facility

2. Quality:
a. Definition: the standard of something as measured against other things of a similar kind; the degree of excellence of something.
b. Quality Measure is related to final result of a product or service. Ex. was the monitor installed correctly, crooked, upside down? Were monthly/annual inspections done correctly/on time, were they incomplete.

3. Cost Savings:
a. Definition: a reduction in expenses, especially in business b. Cost Savings Measure is related savings that a vendor makes and passes on to the County.

4. On-Time Delivery:
a. Definition: On Time Delivery or OTD refers to a key performance indicator measuring the rate of finished product and deliveries made in time. This rate is expressed in a total number of units delivered within a set period defined by the customer and the supplier.
b. On-Time Delivery measure is related to service contracts, were the samples delivered on time to the lab. This can also refer to pick-up services such as with environmental contracts that deal with hazardous samples

EXHIBIT C

FEDERAL REQUIREMENTS
[***INSERT APPLICABLE FEDERAL REQUIREMENTS – REQUIREMENTS WILL CHANGE BASED ON FUNDING SOURCE***]
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal

CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS
RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES

TECHNICAL PROPOSAL
DOCUMENT NO. 1
Submitted by:

Intrepida Group Inc
108 Hamburg Tpke, Bloomingdale, New Jersey 07403
Telephone: +1 973 283-5968
Email: [email protected]
Primary Contact: Brian Rzucidlo, President
Proposal Due Date: June 2, 2026 | Before 3:00 PM
Submitted via: Planetbids electronic system
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 1: EXECUTIVE SUMMARY
Intrepida Group Inc is pleased to submit this Technical Proposal to the City of San Bernardino ("City") in response to RFP F-26-1055 for Pre-Employment Background Screening Services. We have read the RFP in full, understand the scope of services described in Exhibit A, and confirm that we take no exceptions or deviations from the RFP or the proposed Professional Services Agreement attached as Exhibit B.

Intrepida Group Inc. (“Intrepida”) is a New Jersey-based professional services and SDVOSB government contracting company providing administrative management, compliance support, consulting, workforce support, and operational solutions for federal, state, and municipal clients.

Intrepida specializes in coordinating secure, compliant, and technology-driven service solutions through strategic partnerships and subcontractor relationships.

For this engagement, Intrepida Group Inc. has partnered with Horus North America LLC as subcontractor and technical screening provider. Horus North America is the United States operating company of The Horus Intelligence Group, a privately owned specialist provider of pre-employment background screening, open-source intelligence, and corporate investigations with more than twenty years of experience. Horus has delivered background screening services to universities, pharmaceutical companies, public-sector agencies, and life-sciences organizations across North America and internationally. Collectively, the Horus group processes approximately 12,000 screening checks annually across a portfolio of long-tenured public and private sector clients.

Why Intrepida Group Inc is the Right Partner for the City Our proposal offers the City four characteristics rarely found together in the background screening market:
• FCRA-certified and fully bonded operations. Horus operates a fully FCRA-compliant screening programme. We are fully bonded as required by the RFP.
• Proprietary technology integrated with NEOGOV. Our Horus Online Screening System (HOSS) is a secure, web-based platform that will be integrated with the City's NEOGOV HR system, enabling seamless data synchronisation, user management, and workflow automation across all HR and recruitment processes, as required by Exhibit A, Section 6. • Accredited information security. Horus operates an ISO 27001-certified information security management system with AES-256 encryption at rest, documented Business Continuity provisions, and 99.99% application availability.
• Comprehensive California-compliant screening. We deliver every service listed in Exhibit A - SSN verification, criminal records (county, state, federal), sex offender registry, driving records, employment verification, professional licence verification, credit reports, and risk management scanning - all conducted in compliance with the FCRA, the California Investigative Consumer Reporting Agencies Act (ICRAA), and the California Consumer Privacy Act (CCPA).

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Understanding of the Requirement
The City requires a vendor able to deliver comprehensive, timely, and legally compliant preemployment background screening for prospective employees and volunteers, with online intake, NEOGOV integration, a five-business-day turnaround, identity theft red flag compliance, and robust confidentiality protections. Horus understands these requirements in full and is prepared to deliver from contract commencement.

Statement of No Deviations from the RFP
"The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP."
Intrepida Group Inc takes no exceptions or deviations from the RFP or the proposed Professional Services Agreement, including all insurance and indemnification provisions.

Authorised Signature:

Print Name:

Brian Rzucidlo
Title:

President
Date:
06-02-2026
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 2: TABLE OF CONTENTS
Section 1: Executive Summary
Section 2: Table of Contents
Section 3: Identification of Proposer
Section 4: Staffing Resources
Section 5: Fiscal Stability
Section 6: Experience and Technical Competence
Section 7: Proposed Method to Accomplish the Work
Section 8: Fee Proposal Summary
Section 9: Insurance
Section 10: Litigation History
Section 11: Other Information
Section 12: Certification of Proposal
Section 13: Appendices
Document 2: Fee Proposal / Vendor Quote Form (separate document) Document 3: Acknowledgement of Insurance Requirements (separate document) Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 3: IDENTIFICATION OF PROPOSER
Legal Name of Company Intrepida Group Inc
Legal Form of Company Corporation
State of Formation New Jersey
Federal Tax ID (EIN) 39-3040318
Principal Address 108 Hamburg Tpke, Bloomingdale, NJ 07403-1248 Subcontractor Company Horus North America LLC
California Business License No. Horus confirms it will obtain any required California business registration or licensing prior to contract commencement.

Primary Contact Name Brian Rzucidlo
Primary Contact Title President
Primary Contact Address 108 Hamburg Tpke, Bloomingdale, NJ 07403 Primary Contact Telephone +1 973 283-5968
Primary Contact Email [email protected]
Intrepida Group Inc. is a New Jersey-based corporation and SDVOSB-certified government contracting company providing administrative management, compliance support, consulting, workforce support, and operational solutions for federal, state, and municipal clients. Intrepida specializes in coordinating secure, compliant, and technology-driven service solutions through strategic partnerships and subcontractor relationships.

For this engagement, Intrepida Group Inc. has partnered with Horus North America LLC as a subcontractor and technical screening provider. Horus North America LLC is a Texas Limited Liability Company and the United States operating subsidiary of The Horus Intelligence Group, a privately owned specialist intelligence and screening firm with more than twenty years of continuous operation. Horus North America was established to deliver the full range of the Group’s preemployment screening, open-source intelligence, and corporate investigations capabilities to clients throughout the United States.

The Horus Intelligence Group provides executive oversight and access to global research infrastructure, while technical screening delivery, compliance operations, and platform support for this engagement will be managed by Horus North America LLC under subcontract to Intrepida Group Inc.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 4: STAFFING RESOURCES
4a. Firm Staffing and Key Personnel
The City will be served through a dedicated screening and project support team led by Intrepida Group Inc. as Prime Contractor, with technical screening personnel and operational resources provided by Horus North America LLC and the Horus Intelligence Group under subcontract. The combined team includes experienced screening professionals, investigators, compliance personnel, technology specialists, and trained research staff available to support peak operational demand. The table below identifies the proposed personnel and their respective roles for the City account.

Name Title / Role Role on San Bernardino Account
Doni Whitlow Business Manager / Head of
Screening, Horus North America
Dedicated Client Manager; primary City
contact; sign-off on all reportable findings
Brad Berwick Senior Investigator, Horus North
America
Senior investigator for complex cases, lawenforcement-adjacent backgrounds, and escalations
Phillip Van Saun Executive Director, Risk,
Security & Resilience, Horus NA
Senior advisory on risk-based criminal history
evaluation and policy development
Lewis Eakins Senior Investigator, Horus North
America
Safety-sensitive role screening; law
enforcement background; 40+ years
experience
Joiner Hughes Investigator / Background
Researcher
Background checks per SOPs; OSINT intern
background (Alabama Law Enforcement
Agency)
Denice Smith Investigator / Background
Researcher
Background checks per SOPs; criminal
justice and legal clerk background
Bethany Berwick Investigator / OSINT Analyst Background research and OSINT-supported checks for senior / sensitive roles
Kerry Taberner BSc
(Hons)
Head of Screening, Horus
Intelligence Group
Operational oversight of global research
team; senior backstop
Lauren Chapman Deputy Head of Screening,
Horus Intelligence Group
Report review, work assignment, training of
new researchers
Clarissa SippleAsher MA MScDeputy Head of Screening,
Horus Intelligence Group
Complex case support and OSINT-related
screening
Richard Kirkby Chief Technology Officer, Horus
Intelligence Group
Executive responsibility for HOSS platform
and NEOGOV integration
Tel Folkman CPP Director of Screening Services,
Horus Intelligence Group
Executive oversight; governance; quarterly
contract review
Jonathan Whiteley CEO & Owner, The Horus
Intelligence Group
Ultimate executive accountability and final
escalation point
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Three principal subcontractor personnel will be responsible for supporting the City engagement under the direction of Intrepida Group Inc. as Prime Contractor. Select team members will be available to attend any finalist interview or in-person presentation if invited by the City:
• Doni Whitlow – Business Manager, Horus North America / Head of Screening (Dedicated Client Manager and primary operational point of contact)
• Brad Berwick – Senior Investigator, Horus North America • Richard Kirkby – Chief Technology Officer, Horus Intelligence Group (HOSS platform and NEOGOV integration lead)
Team Organization and Biographies
The City account operates within a four-tier quality assurance structure: Researcher -> Deputy Head of Screening -> Head of Screening (Doni Whitlow) -> Director of Screening Services (Tel Folkman CPP) -> CEO (Jonathan Whiteley). Every reportable finding is reviewed at a minimum at two levels before release to the City. Doni Whitlow personally signs off on every report before it is released.

Detailed one-page professional resumes for all key personnel are provided at Appendix A.

Doni Whitlow (5 years with Horus) - Business Manager, Horus North America / Head of Screening for the City engagement. 15 years of strategic HR experience focused on Project Management and HRIS. Bachelor's degree in Business Management (Southern University, Baton Rouge); MBA (Texas Southern University). Texas Private Investigators (PI) Licence holder.

Richard Kirkby (5 years with Horus) - Chief Technology Officer, Horus Intelligence Group. Leads the Horus Technology function and has executive responsibility for the HOSS platform and all client integrations, including the NEOGOV integration for the City.

Tel Folkman CPP (10+ years with Horus) - Director of Screening Services. 22 years in the Intelligence Corps of the British Army. Certified Protection Professional (CPP). Extensive expertise in personal information security risk under UK DPA 2018 and GDPR.

Brad Berwick (2 years with Horus) - Senior Investigator. Former US Secret Service Agent (12 years); former Head of Investigations EMEA for a major oil and gas multinational. Extensive experience in security assessments, fraud investigations, and courtroom testimony.

Phillip Van Saun (Current) - Executive Director of Risk, Security and Resilience. Previously Executive Director, Risk, Security & Resilience, University of California Office of the President.

Presidential Service Award recipient (1990). Lecturer in enterprise risk management.

Lewis Eakins (Current) - Senior Investigator. 40+ years of law enforcement, emergency management, and private investigations experience. Former VP for Public Safety, Ivy Tech Community College; former Chief Security Officer, Idaho State University.

Kerry Taberner BSc (Hons) (10 years with Horus) - Head of Screening, Horus Intelligence Group.

Manages two Deputy Heads and ten researchers; approximately 12,000 checks per annum.

Counterfeit Document Identification training (Metropolitan Police Service); Advanced i2 Analyst Notebook.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Lauren Chapman (4.5 years with Horus) - Deputy Head of Screening. Oversees day-to-day administration, edits reports, assigns work, delivers training. DBS Counter-signatory.

Clarissa Sipple-Asher MA(Hons) MSc(Dist) (2 years with Horus) - Deputy Head of Screening.

Trained in OSINT, geopolitics, dark-web research (Liferaft Navigator), and Sayari research tools.

Fluent Italian. Satellite data analysis background.
4b. Subcontractors
Intrepida Group Inc. will serve as the Prime Contractor and contract management entity for this engagement. Horus North America LLC will serve as subcontractor and technical screening provider responsible for the delivery of background screening operations, investigative support, compliance review, technology platform management, and NEOGOV integration services.

Horus North America LLC performs the proposed screening services using its in-house personnel and technical resources. The only specialist third-party provider proposed is TrustID, used exclusively for biometric identity validation services. • TrustID - authenticates government-issued identity documents and performs live-photograph biometric matching. TrustID operates under a written commercial agreement with Horus and is subject to Horus's annual third-party assurance review covering performance and information security posture.

The NEOGOV integration build and technical implementation will be undertaken by Horus North America LLC under the direction of Richard Kirkby, Chief Technology Officer.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 5: FISCAL STABILITY
Intrepida Group Inc., as Prime Contractor, maintains the administrative and contractual responsibility for this engagement. Technical screening operations and supporting financial capability for service delivery are provided through Horus North America LLC and the Horus Intelligence Group as subcontractor and technical service provider.

The Horus Intelligence Group has operated continuously for over twenty years, maintaining a stable financial position and growing client base across the United States, United Kingdom, and continental Europe. The Group processes approximately 12,000 background screening checks per annum and holds long-tenured contracts with major public and private sector clients including the University of Oxford (since 2006), UCB Pharma (since 2019), and Charles River Laboratories (since 2016).

The following evidence of corporate stability is submitted as appendices to this proposal:
• Commercial Credit Rating Report: A current report from Dun & Bradstreet or Experian evidencing the credit standing of Horus North America LLC. (See Appendix C.) • Financial Institution Letter: A letter from Horus's financial institution confirming the current line of credit available to the firm. (See Appendix C.)
• Audited Financial Statements: The most recent audited financial statements for Horus North America LLC, certified by a CPA. Submitted on a confidential basis, not subject to public disclosure pursuant to California Public Records Act exemptions. (See Appendix C.) Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 6: EXPERIENCE AND TECHNICAL COMPETENCE
6a. Experience
Years in Business and Minimum Qualification
Intrepida Group Inc. serves as Prime Contractor and contract management entity for this proposal.

Technical screening operations, compliance services, investigative support, and platform delivery will be performed by Horus North America LLC as subcontractor and technical service provider.

The Horus Intelligence Group has provided pre-employment background screening continuously for over twenty years. Horus North America LLC, its United States operating company formed in Texas, has provided background screening services to US clients for four or more years, meeting the minimum experience requirement stated in the RFP. The Group has held public sector and institutional contracts continuously since its founding, including with universities, pharmaceutical companies, and government-adjacent organisations across the United States and United Kingdom.

How Our Experience Meets the City's Goals
Through its subcontractor Horus North America LLC, Intrepida provides a precise match to every service listed in Exhibit A, including SSN verification, name and address trace, date of birth confirmation, seven-year criminal records (county, state, and federal), seven-year residence history, lifetime/seven-year driving records, MVR licence validity, risk management scanning, seven-year employment verification (two prior employers), credit reports (for financial-responsibility roles only), and professional licence verification.

All screening services are performed in compliance with the FCRA, the California Investigative Consumer Reporting Agencies Act (ICRAA), the California Consumer Privacy Act (CCPA), California AB 1008 (Fair Chance Act), and all other applicable California and federal laws and regulations.

The Horus Online Screening System (HOSS) provides a fully compliant online intake workflow for applicants and volunteers, supports NEOGOV integration, delivers reports within the required fivebusiness-day turnaround period, and includes built-in identity theft red flag detection procedures consistent with 16 CFR Part 681.

Local Experience and Knowledge of California Regulatory Requirements Horus North America LLC possesses extensive experience with California-specific regulatory requirements governing background screening services, including the California Investigative Consumer Reporting Agencies Act (ICRAA), California Consumer Privacy Act (CCPA), California Labor Code Section 432.7 relating to arrest records, and California AB 1008 / Fair Chance Act requirements governing the use of criminal history information in employment decisions.

Screening packages and workflows proposed for the City of San Bernardino will be structured to comply fully with these California-specific requirements alongside all applicable federal FCRA obligations.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Three Client References
Reference 1 - University of Oxford
Organisation University of Oxford
Contact Amanda Whelan
Address The Old Observatory, South Parks Road, Oxford OX1 3RQ, United Kingdom Telephone +44 (0)1865 282216
Email [email protected]
Scope Pre-employment background screening: academic, research and professional services hires. Identity verification, criminal record (UK and international), employment verification, academic verification.

Est. Annual Value GBP 185,000 (approx. USD 230,000)
Contract Period 2006 to present (20 years) - ongoing
Reference 2 - UCB Pharma
Organisation UCB Pharma
Contact Les O'Gorman
Address 216 Bath Road, Slough SL1 3WE, United Kingdom
Telephone +44 (0)1753 534655
Email [email protected]
Scope Pre-employment screening for a multi-national pharmaceutical company across multiple jurisdictions, including regulated and safety-sensitive roles.

Identity, criminal history, employment, credit, professional licences.

Est. Annual Value GBP 900,000 (approx. USD 1,130,000)
Contract Period 2019 to present (7 years) - ongoing
Reference 3 - Charles River Laboratories
Organisation Charles River Laboratories
Contact Marc Viethen
Address Domaine des Oncins - BP 109, 69562 l'Arbresle cedex, France Telephone +33 4 7401 6952
Email [email protected]
Scope International pre-employment screening for a life-sciences CRO. Criminal record checks across Europe and North America, employment and education verification.

Est. Annual Value GBP 300,000 (approx. USD 377,000)
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Contract Period 2016 to present (10 years) - ongoing
6b. Three Most Relevant Service Contracts (Last Five Years) Project 1 - University of Oxford
Role of Firm Prime contractor - sole provider
Dollar Value of
Services
GBP 185,000 per annum (approx. USD 230,000)
Dollar Value of Fee Inclusive in per-check pricing
Description of
Services
Pre-employment background screening for academic, research and professional services hires. Identity verification, UK and international criminal records, employment verification, academic verification. HOSS portal used for all ordering, tracking and reporting.

Staffing Dedicated client manager (Kerry taberner); two deputy heads; team of researchers
Duration 2006 to present (20 years)
Relationship to Client Prime vendor; exclusive provider Contact Amanda Whelan - see Reference 1 above
Project 2 - UCB Pharma
Role of Firm Prime contractor - multi-jurisdiction provider Dollar Value of
Services
GBP 900,000 per annum (approx. USD 1,130,000)
Dollar Value of Fee Inclusive in per-check pricing
Description of
Services
Security consultancy for a pharmaceutical company.

Staffing Dedicated security consultant, team of researchers Duration 2019 to present (7 years)
Relationship to Client Prime vendor; exclusive provider Contact Les O'Gorman - see Reference 2 above
Project 3 - Charles River Laboratories
Role of Firm Prime contractor - international provider
Dollar Value of
Services
GBP 300,000 per annum (approx. USD 377,000)
Dollar Value of Fee Inclusive in per-check pricing
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Description of
Services
International pre-employment screening for a life-sciences CRO. In-jurisdiction criminal record checks across Europe and North America, employment and education verification.

Staffing Dedicated client manager; two deputy heads; team of researchers Duration 2016 to present (10 years)
Relationship to Client Prime vendor; exclusive provider Contact Marc Viethen - see Reference 3 above
Adverse History Disclosures (Past Five Years)
Intrepida Group Inc, together with its proposed subcontractor Horus North America LLC, answers each of the adverse history questions as follows (all answers: NONE):
• Failure to enter into a contract once selected: NONE. • Withdrawal of a proposal due to error: NONE.
• Termination or failure to complete a contract: NONE.
• Debarment by any municipal, county, state, federal or local agency: NONE. • Involvement in litigation, arbitration or mediation: NONE. • Conviction for antitrust or bid-rigging violations: NONE. • Knowing concealment of any deficiency in prior contract performance: NONE. • Falsification of information or submission of deceptive statements: NONE. • Wilful disregard for applicable rules, laws or regulations: NONE. 6c. Technical Competence
Technical screening technology, platform operations, and integration services for this engagement will be provided by Horus North America LLC under subcontract to Intrepida Group Inc. Horus’s inhouse technology capability is centred on the Horus Online Screening System (HOSS):
• Secure, web-based application accessible through any standard browser - no client-side software installation required.
• Hosted entirely within the United States, with data encrypted at rest (AES-256) and in transit (TLS/SSL). Deployed across multiple nodes with automatic failover; 99.99% application availability guaranteed by the cloud provider.
• Two-factor authentication required by default for all City coordinator accounts. • Full audit trail of every action on every candidate file, available to the City on demand. • API-based integration with external HR platforms. Horus has delivered prior HR system integrations (for example Workday HRIS) and will build the required NEOGOV integration for the City.
• Batch ordering support (e.g. motor vehicle records via CSV upload) and configurable screening packages per role type.
• ISO 27001-certified information security management system with documented policies covering access control, data classification, incident response, and business continuity.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
• Multi-disciplinary staff across screening, OSINT, corporate investigations, and risk consulting available to address any service requirement in the RFP.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 7: PROPOSED METHOD TO ACCOMPLISH THE WORK

7.1 Technical Approach - Screening Services
Intrepida Group Inc., as Prime Contractor, will provide overall contract management, client coordination, and administrative oversight for the engagement. Technical screening operations, platform services, compliance review, and investigative support will be performed by Horus North America LLC under subcontract.

Online Applicant Intake (Exhibit A, Section II(I))
HOSS issues each applicant a secure, personalised online invitation. The applicant completes a customised intake form capturing all information required for the agreed screening package, including FCRA-required disclosures, written authorisation, and California ICRAA-specific consent language. Biometric identity validation (TrustID) occurs at this stage. All data is encrypted in transit and at rest from submission.

SSN Verification, Name/Address Trace, Date of Birth (Exhibit A, Section II(II)(a-c)) Horus verifies each applicant's Social Security Number through an SSN-based name and address history database, confirming the SSN was issued and associating it with the applicant's name. The address trace identifies current and prior addresses for seven years, driving jurisdiction selection for downstream checks. Aliases identified through the trace are researched accordingly. Date of birth is confirmed against identity research and government-issued ID.

Criminal Records - Seven Years, County, State, Federal (Exhibit A, Section II(II)(d)) Live searches of official government records - county court indices, statewide criminal repositories, state incarceration records, state sex offender registries, and federal PACER - in every jurisdiction associated with the applicant during the past seven years. Private databases are used only as investigative leads; all records are verified with the originating government entity. Minimum twoidentifier matching. Two-stage quality review before release to the City.

Current and Previous Residences - Seven Years (Exhibit A, Section II(II)(e)) Seven-year residence history identified through the SSN / identity research trace. Every associated county and state jurisdiction is then searched for criminal history, ensuring comprehensive geographic coverage of the applicant's residential history throughout the reporting period.

Driving Record - Lifetime Criminal / Seven-Year Violations / Licence Validity (Exhibit A, Section II(II)(fh)) MVRs obtained from the appropriate state DMV or MVR provider. Records include: (a) lifetime criminal driving history and out-of-state convictions; (b) moving violations for up to seven years; and (c) current validity of all motor vehicle licences held. Configurable as a standard or optional add-on per role type.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Risk Management Scan (Exhibit A, Section II(II)(i))
Analytical review of the applicant's screening results as a whole to identify inconsistencies, gaps, or potential misrepresentation across identity, employment, education, criminal history, and public records. Identified inconsistencies are flagged in the report with a clear summary of the discrepancy and, where possible, the source data. Included as a standard component of every screening package at no additional charge.

Employment Verification (Exhibit A, Section II(II)(j))
Direct verification with employer HR departments or authorised verification sources for current employment and the two most recent prior employers, covering up to seven years. Discrepancies between applicant-provided and employer-verified information are clearly identified in the report.

Where an employer is unresponsive, Horus documents contact attempts on three separate business days and reopens on City request.

Credit Information (Exhibit A, Section II(II)(k))
FCRA-compliant credit reports covering up to seven years of credit history, obtained only for roles with financial responsibilities, with applicant's specific written authorisation consistent with FCRA and California ICRAA. Not obtained for roles where financial responsibility is absent.

Professional Licence Verification (Exhibit A, Section II(II)(l)) Validity and current status of all professional, trade, or government-issued licences verified directly with the issuing authority. Expired, suspended, or revoked licences are flagged in the report with current status.

Sex Offender Registry (Exhibit A, Section II(II))
National Sex Offender Registry check included in every screening package. State-level sex offender registry searches conducted in every state associated with the applicant.

Authorised Users (Exhibit A, Section III)
HOSS implements role-based access control. HR will designate Primary Authorised Users, who manage additional Authorised Users within the system. Additional users can only be added with written approval from a Primary Authorised User, enforced within the HOSS configuration.

Turnaround - Five Business Days (Exhibit A, Section 5)
Every request is acknowledged same business day and processed promptly. Complete reports delivered within five (5) business days of the official request. Individual checks are released through HOSS as soon as verified, providing real-time visibility. Where delay is anticipated, the City is notified immediately with a revised delivery estimate and justification.

Initial Consultation on Results (Exhibit A, Section VI) Horus will perform an initial consultation with a City HR representative for screening results meeting specific criteria outlined by the City. Consultation led by Doni Whitlow; covers the nature of the Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
finding, its relevance to the role, and FCRA / California ICRAA adverse action options. Included at no additional charge.

Identity Theft Red Flags (Exhibit A, Section VI(i))
Horus implements policies and procedures to detect, prevent, and mitigate identity theft risk per 16 CFR Part 681 (Identity Theft Red Flags Rules). The SSN validation, address history, and TrustID biometric identity verification workflow is specifically designed to identify synthetic identity fraud, impersonation, and misrepresentation red flags. Where a red flag is identified, Horus follows documented mitigation procedures and notifies the City with recommended next steps.

NEOGOV Integration (Exhibit A, Section 6)
Integration of HOSS with the City's NEOGOV system is a mandatory requirement included in Horus's scope. The integration will achieve seamless data synchronisation, user management, and workflow automation across HR and recruitment processes, enabling the City to initiate screening orders, monitor status, and receive completed results within the NEOGOV environment. Horus confirms that the NEOGOV Open API integration approach has been technically validated and that Horus has reviewed NEOGOV's integration documentation. Horus's integration will follow a fourphase delivery model:
• Discovery (Weeks 5-6 from contract start). Joint workshop with the City's HR Technology team to confirm NEOGOV tenant configuration, in-scope screening packages, and field-level mapping. • Build (Weeks 7-9). Build of the HOSS / NEOGOV integration endpoints in development and test environments on both sides.
• Joint User Acceptance Testing (Weeks 10-11). UAT across a representative sample of orders and result types, including failure paths, with documented test cases. • Production Cutover (Week 12). Production cutover with a documented back-out path to manual HOSS portal entry. Full integration live by end of Week 12 from contract commencement.

Additional Services Offered
In addition to the services listed in Exhibit A, Horus offers the following complementary services that may benefit the City:
• Open-Source Intelligence (OSINT) Checks - detailed open-source and adverse-media background checks; particularly valuable for senior, safety-sensitive, or public-facing City roles. • Ongoing / Periodic Employee Rescreening - annual criminal record updates, MVR refresh for driving roles, and national sex offender registry rechecks for existing City employees. • Consulting and Policy Development - Horus's risk consultants can advise the City on background screening policy, risk-based criminal history evaluation, and FCRA / California ICRAA adverse action workflow design.
• Volunteer-Specific Screening Packages - cost-effective packages designed for City volunteer screening, compliant with California ICRAA requirements. • Drug Testing Coordination - coordination of pre-employment drug testing through the City's nominated laboratory, with results captured in HOSS.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Acknowledgement of Exhibit A Requirements: The undersigned acknowledges all requirements of Exhibit A, including all categories and sub-points.

Brian Rzucidlo President _____________________ 06.02.2026

7.2 Mobilisation Plan and First-Year Schedule
Week(s) Phase Key Activities and Deliverables Lead
1 Kick-Off Contract executed; City Project Lead and Horus Client Manager (Doni Whitlow) appointed; HOSS-specific SOP supplements and screening packages finalised; authorised user list confirmed with HR.

DW/RK
2 Config HOSS configured with City screening packages per role type; data field requirements, privacy notices, FCRA/ICRAA consent, and role-based user permissions set; City coordinator accounts created.

RK/DW
3 Training User acceptance testing with City coordinators; virtual training on HOSS dashboards, candidate workflow, reporting; FCRA/California ICRAA compliance training for City HR coordinators.

DW/KT
4 Pilot Pilot screening of a representative cohort to validate end-to-end configuration; City sign-off before transition to live service.

DW/KT
5+ Live Service Steady-state screening delivery commences. NEOGOV integration build proceeds in parallel.

DW/RK
5-6 NEOGOV
Discovery
Joint discovery workshop with City HR Technology: NEOGOV tenant config, in-scope packages, field mapping.

RK
7-9 NEOGOV Build HOSS/NEOGOV integration built in dev and test environments on both sides.

RK
10-11 NEOGOV UAT Joint user acceptance testing across representative order/result types, including failure paths. Test cases documented.

RK/DW
12 NEOGOV Live Production cutover with documented back-out path. Full NEOGOV integration live.

RK
Key: DW = Doni Whitlow, RK = Richard Kirkby, KT = Kerry Taberner Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 8: FEE PROPOSAL
A detailed Fee Proposal, including the completed Vendor Quote Form and full Schedule of Charges, is submitted as a separate document: Document No. 2 - Fee Proposal and Vendor Quote Form.

Pricing for the proposed services is submitted by Intrepida Group Inc. as Prime Contractor.

Technical screening services and platform delivery will be performed by Horus North America LLC under subcontract.

All pricing is firm and fixed for the initial term of the Agreement. All prices are stated in US dollars and include all court access fees, courier costs, and direct costs of service delivery unless explicitly identified as pass-through items. The fee proposal covers: a la carte pricing for every service in Exhibit A; bundled new-hire and ongoing-employee screening package pricing; and NEOGOV integration pricing. Hourly rates for Additional Work personnel are as follows:
:

Personnel Category Title / Position Hourly Rate
(USD)
Staff Manager (Senior) Dedicated Client Manager / Head of Screening (e.g.

Doni Whitlow)
$175.00 / hr
Senior Consultant Senior Risk / Investigations Consultant (e.g. Phillip Van Saun, Lewis Eakins)
$225.00 / hr
Specialist Consultant Specialist / Senior Investigator (e.g. Brad Berwick) $175.00 / hr Staff Associate Researcher / Investigator $95.00 / hr
Day Rate (on-site) Policy workshops, training delivery, or audit support (8 hrs, exclusive of approved travel)
$1,750.00 / day
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 9: INSURANCE
Intrepida Group Inc., as Prime Contractor, confirms its ability to meet all insurance requirements set out in the proposed Professional Services Agreement (Exhibit B) and the Acknowledgement of Insurance Requirements form. Technical screening operations and related services will be performed by Horus North America LLC under subcontract. The required coverages and minimum limits are:

Coverage Type Minimum Policy Limits Required
Commercial General Liability $2,000,000 per occurrence / $4,000,000 aggregate (bodily injury, personal injury, property damage)
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer's Liability $1,000,000 per occurrence
Professional Liability (E&O) $1,000,000 per claim and aggregate Cyber Liability $1,000,000 per occurrence and aggregate Intrepida Group Inc. and/or its subcontractor Horus North America LLC will provide evidence of all required coverages within ten (10) calendar days of notification of selection for contract award, including Certificates of Insurance and endorsements naming the City of San Bernardino as additional insured.

The completed Acknowledgement of Insurance Requirements form is submitted as Document No. 3 Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 10: LITIGATION HISTORY
In the last five (5) years, neither Intrepida Group Inc. nor its proposed subcontractor Horus North America LLC and The Horus Intelligence Group have had litigation, arbitration, or mediation claims filed by or against them related to the provision of background screening or professional services.

No judgment, award, settlement, or order has been entered against Intrepida Group Inc. or Horus North America LLC in connection with professional services during the last five years.

Neither Intrepida Group Inc. nor Horus North America LLC has been debarred by any municipal, county, state, federal, or local agency.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 11: OTHER INFORMATION
11a. Completion of Projects On Time and Within Budget
Through its subcontractor Horus North America LLC and the Horus Intelligence Group, Intrepida Group Inc. offers a documented record of delivering background screening services on time, within budget, and in accordance with agreed service levels.
• University of Oxford – ongoing since 2006. Long-term screening engagement with annual renewals and sustained service delivery performance.
• UCB Pharma – ongoing since 2019. Multi-jurisdictional screening services delivered successfully across international operations with continued annual renewals. • Charles River Laboratories – ongoing since 2016. International screening engagement with consistent delivery and continued client retention.

Horus’s governance framework — including weekly operational reviews, monthly KPI monitoring, and executive oversight processes — is designed to identify and address potential service risks proactively and maintain contractual service levels.

All references provided are current and available to discuss the delivery performance and operational capabilities of Horus North America LLC and Horus Intelligence Group. All three references provided are current and willing to speak to Horus's delivery record.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
11b. Community Involvement
Intrepida Group Inc. values community engagement, veteran support, and responsible corporate participation. Through its subcontractor Horus North America LLC and the Horus Intelligence Group, the proposed team has consistently supported a range of nonprofit, educational, and community initiatives.

Military Support: Support of military and veteran-related initiatives, including sponsorship of the Intelligence Corps Rugby Team in support of Army personnel and military community engagement.

Mental Health: Ongoing support for mental health initiatives and charitable organisations, including fundraising and awareness activities benefiting Mind, a leading mental health charity.

Literacy and Education: Long-term sponsorship support for educational and literacy-focused organisations, including The Story Museum in Oxford, promoting literacy and educational engagement.

Grassroots Athletics: Support of amateur and community athletics programs, including sponsorship of Oxford University Rugby Football Club (OURFC) and junior athletics initiatives associated with Bromyard Football Club.
11c. Previous Involvement with the City
Neither Intrepida Group Inc. nor Horus North America LLC has previously provided services to the City of San Bernardino. Intrepida and its subcontractor team look forward to establishing a long-term partnership with the City and demonstrating the quality, responsiveness, and reliability of the proposed services throughout the engagement.
11d. No Conflicts of Interest
Intrepida Group Inc. hereby states that neither it nor its proposed subcontractor, Horus North America LLC, has any conflict of interest in connection with providing the background screening services described in this RFP to the City of San Bernardino.

No officer, employee, or agent of Intrepida Group Inc. or Horus North America LLC has any financial interest in, or other relationship with, any City official, employee, or City-designated representative that could create a conflict of interest with the provision of the proposed services.

Neither Intrepida Group Inc. nor Horus North America LLC has offered or provided any gift, benefit, or other item of value to any City representative in connection with this RFP.

Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 12: CERTIFICATION OF PROPOSAL
"The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP."
Intrepida Group Inc. certifies that:
• This proposal has been carefully prepared and reviewed, and Intrepida Group Inc. fully supports the accuracy of the same.
• Neither Intrepida Group Inc. nor its proposed subcontractor, Horus North America LLC, has entered into any agreement, participated in any collusion, or taken any action in restraint of free competitive bidding in connection with this RFP.
• This Proposal constitutes a firm, legal, valid, and binding offer submitted by Intrepida Group Inc. • All statements contained in this Proposal are true, complete, and correct to the best of the knowledge and belief of Intrepida Group Inc.
• Intrepida Group Inc. takes no exceptions or deviations from the RFP or the proposed Professional Services Agreement.
• Intrepida Group Inc. and its proposed subcontractor Horus North America LLC are properly qualified to perform the proposed services and will obtain any required California business registration or licensing prior to contract execution.
• Neither Intrepida Group Inc. nor Horus North America LLC has any conflict of interest with regard to any other work performed for the City.

Authorised Signature:

Print Name:

Brian Rzucidlo
Title:

President
Date:

06.02.2026
Intrepida Group Inc, 108 Hamburg Tpke, Bloomingdale, NJ 07403 Telephone: +1 973 283-5968 | Email: [email protected] Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
SECTION 13: APPENDICES
The following appendices are submitted with this Technical Proposal in support of Intrepida Group Inc.’s proposal as Prime Contractor:

Appendix A - Key Personnel Resumes
Doni Whitlow — Business Manager, Horus North America / Head of Screening (CITY Dedicated Client Manager)
Doni Whitlow joined Horus North America in August 2021 (5 years with Horus). Doni serves as the Business Manager for Horus North America and as the Head of Screening responsible for the CITY engagement. Doni brings 15 years of strategic HR experience with a focus on Project Management and HRIS. Doni holds a Bachelor’s degree in Business Management from Southern University, Baton Rouge, and an MBA from Texas Southern University in Houston, Texas. Doni also holds a Texas Private Investigators (PI) Licence. Responsibilities on the CITY Project include serving as the dedicated client manager and primary point of contact for CITY; oversight of all screening activity for the contract; chairing the weekly project meeting; and personal sign-off on every reportable finding before release.

Tel Folkman CPP — Senior Security Consultant and Director of Screening Services, Horus Intelligence Group
Tel Folkman has been with Horus for over ten years and is the Director of Screening Services for the Group. He served for 22 years in the Intelligence Corps of the British Army before joining Horus and has managed screening programmes (including government-level clearances) for over 20 years. Tel holds the Certified Protection Professional (CPP) qualification and has extensive expertise in personal information security risk under the UK Data Protection Act 2018 and the European GDPR (Regulation 2016/679). On the CITY Project, Tel provides executive oversight, escalation and governance, including sign-off on any material change to the screening package and quarterly executive review of contract performance.

Kerry Taberner BSc (Hons) — Head of Screening, Horus Intelligence Group Kerry Taberner has been employed by Horus for ten years, having been promoted from Deputy Head of Screening in 2019. Kerry manages a team of two Deputy Heads of Screening and ten researchers who collectively conduct approximately 12,000 screening checks per annum. She has completed extensive training in open-source research, including Counterfeit Pharmaceutical Investigations training, Counterfeit Document Identification training with the Metropolitan Police Service, and Advanced i2 Analyst Notebook training. On the CITY Project, Kerry provides operational oversight of the global research team and acts as senior backstop for Doni Whitlow.

Lauren Chapman — Deputy Head of Screening, Horus Intelligence Group Lauren Chapman has been employed by Horus for four and a half years and was promoted to Deputy Head of Screening in 2025. Lauren manages the team in Kerry Taberner’s absence, Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
oversees day-to-day administration, edits reports and assigns work. She also delivers training to new team members, including some of Horus’s US-based researchers. Lauren has previously covered Employment Eligibility and DBS work and is a certified DBS Counter-signatory. On the CITY Project, Lauren supports report review, work assignment and training.

Clarissa Sipple-Asher MA(Hons) MSc(Dist) — Deputy Head of Screening, Horus Intelligence Group
Clarissa Sipple-Asher has been employed by Horus for two years and was promoted from Researcher to Deputy Head of Screening in January 2025. Clarissa assists in managing a team of ten researchers and works closely with the IT department as Company Supervisor on the Knowledge Transfer Person Programme. She has trained in open-source research and geopolitics, including lecture series in Defence and Security, Intelligence Operations, and International Diplomacy; training delivered by research software vendor Sayari; and dark-web research and navigation training with Liferaft Navigator. She speaks fluent Italian and has a background in opensource satellite data analysis. On the CITY Project, Clarissa supports complex cases and OSINTrelated screening.

Brad Berwick — Senior Investigator, Horus North America Brad Berwick joined Horus North America in 2024. Prior to this, Brad served as a US Secret Service Agent for 12 years. In 2014 he moved to a major Oil and Gas multinational as an Investigations Manager and from 2017 served as an expatriate Head of Investigations for Europe, the Middle East and Africa (EMEA), returning to the United States in 2022 as Head of Ethics and Compliance Integration and Case Management. Brad has extensive experience in security and vulnerability assessments, surveillance and counter-surveillance, fraud and misconduct investigations, preparing documents for court, and courtroom testimony. On the CITY Project, Brad supports complex cases, escalations and any investigative element on the account.

Phillip Van Saun — Executive Director of Risk, Security, and Resilience, Horus North America
Phillip Van Saun is the Executive Director of Risk, Security, and Resilience for Horus North America.

He previously held the same title at the University of California Office of the President. His work focuses on vulnerability reduction, risk and threat management, risk sensing, gaming, and decisionmaking. Phillip developed coursework and lectured in the UCLA enterprise risk and emergency management certificate programmes, and lectured in the research ethics and urban studies and planning programmes at UCSD. Following military service, Phillip served as a consultant to the White House Military Office providing crisis management training and support to White House support personnel. In 1990 he was awarded the Presidential Service Award for his service in the White House. On the CITY Project, Phillip provides senior advisory support on risk-based criminalhistory evaluation and policy development.

Lewis Eakins — Senior Investigator, Horus North America Lewis Eakins has over 40 years of law enforcement, emergency management, private investigations and consulting experience. He was most recently Vice President for Public Safety and Emergency Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Preparedness at Ivy Tech Community College in Indiana (encompassing 19 campuses, 50+ sites and 170,000 students) and previously served as Chief Security Officer at Idaho State University and Chief of Police at Oakwood University, Alabama. On the CITY Project, Lewis advises on safetysensitive role screening and the law-enforcement-adjacent aspects of CITY’s programme.

Joiner Hughes — Investigator / Background Researcher, Horus North America Joiner Hughes graduated from Auburn University with a Bachelor of Arts in Political Science and a minor in Psychology in 2022. During her senior year at Auburn she interned with the Alabama Law Enforcement Agency (ALEA) as an Intelligence Analyst utilising OSINT. Joiner is pursuing a Master of Arts in Sociology at Auburn University alongside working for Horus North America as a researcher. On the CITY Project, Joiner conducts background screening checks against the relevant SOPs.

Denice Smith — Investigator / Background Researcher, Horus North America Denice Smith joined Horus North America after a tenure at an international corporation. Denice holds a Bachelor of Arts with a major in Criminal Justice and a minor in Administrative Law. She has worked in Houston’s Harris County criminal intake division and as a legal clerk for a law firm specialising in products liability, both of which inform her ability to gather and identify details and analyse data. On the CITY Project, Denice conducts background screening checks against the relevant SOPs.

Bethany Berwick — Investigator / OSINT Analyst, Horus North America Bethany Berwick joined Horus in 2024 and has worked as an analyst on several high-profile OSINT threat-monitoring projects across North America and the UK. She is now a leading pre-employment background screening researcher servicing multi-national clients. On the CITY Project, Bethany conducts background screening checks and OSINT-supported research where required.

Richard Kirkby — Chief Technology Officer, Horus Intelligence Group Richard Kirkby leads the Horus Technology function and has executive responsibility for the HOSS platform and any integrations required to support the CITY engagement. Richard is the primary technical contact for the CITY technical integration required.

Jonathan Whiteley — CEO and Owner, The Horus Intelligence Group Jonathan Whiteley is the Chief Executive Officer and Owner of The Horus Intelligence Group, including Horus North America. Jonathan provides ultimate executive accountability for client delivery, including final escalation of any matter that cannot be resolved at the executive management level.

Appendix B - HOSS Platform Screenshots and Sample Report Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Sample screening DII report attached as Annex.

Appendix C - Evidence of Fiscal Stability
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino CONFIDENTIAL | Document No. 1 - Technical Proposal
Financial Statement – see attached
Appendix D - FCRA Certification and Bond Evidence
Evidence that Horus North America LLC, as subcontractor and technical screening provider to Intrepida Group Inc is fully bonded and that all appropriate employees and subcontractors are FCRA-certified. Include bond certificate(s), FCRA training/certification records for key personnel.

Appendix E - California Licences and Registrations
Confirmation Intrepida Group Inc. and/or Horus North America LLC will receive California business registration as required on contract award.

Appendix F - ISO 27001 Certificate
Attached ISO 27001 certification documentation for Horus Intelligence Group / Horus North America LLC
Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino Document No. 3 - Acknowledgement of Insurance Requirements

CITY OF SAN BERNARDINO
RFP F-26-1055

PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
DOCUMENT NO. 3
VENDOR NAME: Intrepida Group Inc
ADDRESS: 108 Hamburg Tpke, Bloomingdale, New Jersey, 07403 PHONE: +1 973 283-5968
The Proposer shall demonstrate the willingness and ability to provide the required insurance coverage as set forth in the City requirements within ten (10) calendar days of notification of selection for contract award. The insurance requirements are detailed below:

RFP F-26-1055 - PRE-EMPLOYMENT BACKGROUND SCREENING SERVICES

MINIMUM INSURANCE REQUIREMENTS

COVERAGE TYPE MINIMUM POLICY LIMITS
Commercial General Liability $2,000,000 per occurrence / $4,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence
for bodily injury and property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability
(Errors and Omissions)
$1,000,000 per claim and aggregate
Cyber Liability $1,000,000 per occurrence and aggregate Intrepida Group Inc | RFP F-26-1055 - Pre-Employment Background Screening | City of San Bernardino Document No. 3 - Acknowledgement of Insurance Requirements ACKNOWLEDGEMENT AND CONFIRMATION:

By signing below, the Proposer acknowledges that they have reviewed the City's insurance requirements for RFP F-26-1055 and confirm their ability to meet these requirements within the specified timeframe of ten (10) calendar days from notification of selection for contract award.

Intrepida Group Inc., as Prime Contractor, confirms that it currently holds (or will obtain prior to contract execution) all insurance coverages specified above at the minimum policy limits required.

Technical screening operations and related services will be performed by Horus North America LLC under subcontract.

Intrepida Group Inc. and/or its subcontractor Horus North America LLC will provide the City with Certificates of Insurance, applicable endorsements, and evidence of the City of San Bernardino being named as an additional insured within ten (10) calendar days of award notification.

SUBMITTED BY
(Authorised Representative
Signature):

PRINT NAME: Brian Rzucidlo
TITLE: President
DATE: 06.02.2026
COMPANY: Intrepida Group Inc.

Note: This Acknowledgement confirms intent and capability to obtain the required insurance coverage. Actual Certificates of Insurance and endorsements will be provided within ten (10) calendar days of notification of contract award, as required by the RFP. The City of San Bernardino will be named as an additional insured on all applicable policies.

Current issue date: 15 December 2025 Original approval(s):

Expiry date: 14 December 2028 ISO/IEC 27001 - 15 December 2022 Certificate identity number: 10724334
Certificate of Approval
David Derrick
________________________
Regional Director, UKAM
Issued by: LRQA Limited

LRQA Group Limited, its affiliates and subsidiaries and their respective officers, employees or agents are, individually and collectively, referred to in this clause as 'LRQA'.

LRQA assumes no responsibility and shall not be liable to any person for any loss, damage or expense caused by reliance on the information or advice in this document or howsoever provided, unless that person has signed a contract with the relevant LRQA entity for the provision of this information or advice and in that case any responsibility or liability is exclusively on the terms and conditions set out in that contract.

Issued by: LRQA Limited, 1 Trinity Park, Bickenhill Lane, Birmingham B37 7ES, United Kingdom

This is to certify that the Management System of:

Horus Security Consultancy Limited
60 Aldates, Oxford, OX1 1ST, United Kingdom
has been approved by LRQA to the following standards:

ISO/IEC 27001:2022
Approval number(s): ISO/IEC 27001 – 00038724
The scope of this approval is applicable to:

The provision of intelligence and security consultancy services to UK and international clients, in accordance with Statement of Applicability ISO 27001:2022 Version 1.1.

HORUS SECURITY CONSULTANCY LTD

COMMERCIAL IN CONFIDENCE
FINAL RESULT:

Subject’s Surname: Bloggs
Subject’s Forename: Joe
Business Unit: Laboratory
Sponsor: Horus User
Check Type: Enhanced Level Screening
Completion Date: 27/01/2023
Operator Number: 000
Client Reference: XXX0000
Horus Online Security Screening
Derogatory Information Indicator
Report (DII)

HORUS SECURITY CONSULTANCY LTD

COMMERCIAL IN CONFIDENCE

OVERVIEW
Horus Online Screening Service (HOSS) has screened the said Subject at the Client’s request. The Security Screening checks were conducted based on the information provided by the Client with the following results:

PROCEDURE CHECK RESULT
Extremism Indicators OSINT Check
Address Verification
Research Information Data Check
Identity Assurance Check
No derogatory information has been found and is not considered a threat.

Information has been found which may indicate derogatory information pertaining to the applicant.

The Client may wish to carry out further investigations to elucidate the applicant’s suitability for employment. Please see attached report.

Information has been found which positively links the applicant to derogatory information. The Client may wish to carry out further investigations to elucidate the applicant’s suitability for employment. Please see attached report.

KEY FINDINGS
• The Subject was found to have shared potentially sensitive imagery on social media. • The Subject was found to be associated with an individual who liked Animal Rights pages on social media.

HORUS SECURITY CONSULTANCY LTD

COMMERCIAL IN CONFIDENCE

RESULTS & ANALYSIS

PROVIDED INFORMATION
Name: Joe Bloggs
Date of Birth: 18/05/1985
Address: Bloggs Street, United Kingdom, XXX XXX
Email: [email protected]

RESEARCH
The Subject was found to operate a Facebook account on which he posted one photograph from a laboratory setting on 22 September 2022.

The Subject was further found to have 568 Facebook friends, one of whom, Jane Smith (20 mutual friends), liked a number of Animal Rights pages, the most prominent of which included: ‘Animal Liberation Worldwide’, ‘Camp Beagle’, ‘People for the Ethical Treatment of Animals (PETA)’ and ‘Vivisection Exposed’.

No further derogatory information was found to be associated with the Subject.

INTERACTION
The Subject was found to have like 50 photographs by Smith between 24 February 2010 and 01 January 2023.

Note: The cited interaction did not pertain to Animal Rights.

ASSESSMENT
The Subject’s disclosure of workplace imagery on an unrestricted social media profile may indicate a lack of discretion. Photographs of this nature, displaying potentially sensitive features of a work environment, could be exploited to negative ends by outside elements against the Client.

The Subject’s association with an individual who has liked Animal Rights pages on social media may be of potential concern; particularly were Jane Smith to prove capable of exerting undue influence over the Subject towards ends damaging to the Client.

CRITICAL ENTITIES
Animal Liberation Worldwide seek to publicise and aid the efforts of the ‘Animal Liberation Front’ (ALF) as well as related Animal Rights groups that engage in direct action.

Camp Beagle are at the heart of the UK AR movement with its permanent encampment outside laboratory beagle breeding facility, MBR Acres, Cambridgeshire.

PETA is an Animal Rights organisation that is opposed to animal research and is known to have promoted undercover investigations of animal research facilities for lobbying and animal liberation purposes.

Vivisection Exposed are one of the UK's foremost groups that heavily targets UK universities with correspondence campaigns and physical demonstration often timed to coincide with open days. This group often stages National Days of Action.

HORUS SECURITY CONSULTANCY LTD

COMMERCIAL IN CONFIDENCE

IMAGERY

SUBJECT (photo provided) SUBJECT (Facebook)

SOURCE MATERIAL
Sources and imagery available upon request

ADDITIONAL IMAGERY

COMMERCIAL IN CONFIDENCE

HORUS SECURITY CONSULTANCY LTD
60 St Aldates
Oxford
OX1 1ST
www.horus-security.co.uk
Horus Security Consultancy Ltd is a limited company registered in England and Wales. Registered number: 5788493. Greyfriars Court, Paradise Square, Oxford, OX1 1BE
The Horus Online Security Screening process consists of checks agreed between the Client and Horus Security Consultancy Ltd. Horus’s researchers and analysts have used the information provided by the Client as a basis for the Security Screening request and every effort has been made to confirm the accuracy of the intelligence which it furnishes to the Client. This report is a guide for the Client regarding the suitability of the applicant for employment within a sensitive role or area within their organisation. The final employment decision rests with the Client under its own terms and conditions of employment. Horus Security Consultancy Ltd will neither be held responsible nor liable for any intelligence produced as part of the Security Screening request or any consequent decisions made by the Client.

U.S Small Business
Administration
800-827-5722 | www.sba.gov
Office | 409 3rd St, SW. | Washington DC 20416
09/11/2025
Brian Rzucidlo, President
INTREPIDA GROUP INC.
108 HAMBURG TPKE
BLOOMINGDALE, NJ 07403
Dear Mr. Rzucidlo,
Congratulations! I am pleased to inform you that INTREPIDA GROUP INC. has been approved for the following U.S. Small Business Administration (SBA) certification(s):
·         Veteran-Owned Small Business (VOSB)
·         Service-Disabled Veteran-Owned Small Business (SDVOSB) INTREPIDA GROUP INC. is eligible for VOSB / SDVOSB contracts and will be identified as a certified VOSB / SDVOSB program participant SBS as of the date of this letter, 09/11/2025.

To align with your existing certification, your effective date for recertification for all of your SBA certifications is 09/11. Your first certification renewal will be due 9/11/2028.

Responsibilities
The information below sets forth requirements related to your business’ continued eligibility and its responsibilities as a certified program participant:
·         Reporting Changes: You are required to notify SBA in writing of changes to your business that could affect its eligibility. Please refer to the attached supplemental pages for more details and examples. ·         System for Award Management (SAM.gov): You must keep the business' SAM.gov profile records up-to-date and active for the business to receive benefits from our Programs (i.e., to be identified by contracting officers as eligible to be awarded small business set-aside contracts and to be paid under any such contracts). You must validate your business’ SAM.gov information at least annually or your SAM.gov registration will become inactive. If you need assistance in updating the business' SAM.gov, please go to the SAM.gov Help Desk at https://FSD.gov/gSAfsd_sp. ·         SBA’s Small Business Search (SBS.gov): A SBS profile is automatically created when your SAM.gov registration has been fully validated and activated by SAM.gov. Currently, you are not able to access the SBS Supplemental Pages directly from SAM.gov. Once your profile is active you will be able to add supplemental information to enhance your SBS profile. If you need assistance in accessing and updating the business’s SBS.gov profile, instruction can be found at the SBS Wiki or please go to SBS Support Portal at https://sbaone.atlassian.net/servicedesk/customer/ portal/8.
·         Notices from SBA: You are responsible for responding to notices from SBA, including, but not limited to: notices regarding certification renewals, eligibility reviews, protests, proposed decertification and termination actions, and recertification requirements. All SBA Programs send such notices to the business' email address listed in its MySBA Profile.

If the business fails to respond to these notices, SBA will propose the business for decertification or termination, and may subsequently decertify or terminate it from participation in SBA Programs. Therefore, it is critical that you keep the business' SAM.gov and MySBA profiles current, including listing an active email address for contacting the business, and check your email's SPAM folder to make sure that you are receiving emails from SBA. ·         Contracting Requirements: You are required to comply with the "prime-contractor limitations on subcontracting" rule when performing any small business set-aside contracts (see 13 CFR 125.6).

Resources and More Information
As a certified program participant, there are valuable free resources available to you, including:
·         SBA Resource Partners: For general assistance on various topics, information on SBA programs, and upcoming small business events in your area. You can find your local resource partner by visiting: https:// www.sba.gov/tools/local-assistance.
·         The “Contract Opportunities” function in SAM.gov (https://sam.gov/ content/opportunities) serves as a central listing for Federal procurement opportunities. Anyone interested in doing business with the government can use this system to search opportunities. In addition, the “Contract Data” function in SAM.gov (https://sam.gov/content/contract-data) is a database accessible to the public at no cost and you may use it to learn about contract awards to businesses in various socioeconomic categories. ·         SBA’s Surety Bond Guarantee Program helps small businesses establish or increase bonding capacity. Bond guarantees increase eligibility for contracts up to $10M. Go to https://www.sba.gov/osg to find an SBA authorized agent.
·         APEX Accelerators are an official government contracting resource for small businesses. Find your local APEX Accelerator for free government expertise related to contract opportunities by visiting our website: https:// www.apexaccelerators.us.

Downloading Certification Icons
As a certified business participating in the program(s), you may visit SBA’s website to download SBA-approved digital icons that indicate your certification status for use on your business’ website, business cards, social media profiles, and in your capability statements and proposal bids.

However, you cannot use the digital icon to express or imply endorsement of any goods, services, entities, or individuals.  Thus, the digital icon cannot be used on a company’s letterhead, marketing materials or advertising, paid or public service announcements, in traditional or digital format.

Misrepresentation
Any business found to have willfully misrepresented its certification status in obtaining an SBA program set-aside or sole source award may be subject to a range of civil and criminal penalties, treble damages under the False Claims Act, and/or suspension or debarment from federal contracting.

Next Steps
It is important that you review the attached supplemental pages carefully.

These pages contain vital details about the program(s) you are now certified in, including period of eligibility, next steps, guidelines, and additional resources.

Our SBA team is here to support you and your business as you pursue new growth and build capacity. Please keep a copy of this letter to confirm INTREPIDA GROUP INC.'s continued program eligibility. Wishing you much success!
Sincerely,
Brittany Sickler
Deputy Associate Administrator of Certification Programs Office of Certifications and Eligibility
All SBA programs and services are extended to the public on a nondiscriminatory basis.

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
IT Services - IT Consulting and Other Services (Computer Systems Integrator) ACORD 0025 2016-03 Acroform
05/27/2026 Insurox 400 River Dr Garfield NJ 07026 Igor Sekuloski (888) 546-1099 [email protected] NJ 07403-1248 National Fire Insurance Company of Hartford 20478 Continental Casualty Company 20443 Coalition Insurance Company 29530 MFSJTEAD B ERRORS & OMISSIONS 8045396424 05/08/2026 05/08/2027 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 LIMIT 1,000,000 A 8035893905 05/08/2026 05/08/2027 1,000,000 1,000,000 1,000,000 C

CYBER LIABILITY
C-53ZN-044968- CYBER-2026 05/08/2026 05/08/2027 LIMIT 1,000,000 DEDUCTIBLE 5,000 INTREPIDA GROUP INC 108 Hamburg Turnpike Bloomingdale

MASTER CERTIFICATE
Igor Sekuloski

LIVE CERTIFICATE
Click or scan to verify
Michael Solakov <[email protected]>
Registration Activated for Intrepida Group Inc. / VEY2ECCMJTZ5 / 13YN6 in the U.S. Government's System for Award Management (SAM.gov) 1 message
[email protected] <[email protected]> Thu, Jul 17, 2025 at 8:46 PM To: [email protected]
Cc: [email protected]
Brian Rzucidlo,
The registration for Intrepida Group Inc. / VEY2ECCMJTZ5 / 13YN6 is now active in the U.S. federal government's System for Award Management (SAM.gov). If you did not provide a Commercial and Government Entity (CAGE) Code during the registration process, one has been assigned to you by the Defense Logistics Agency (DLA) CAGE Program.

To remain eligible to do business with the federal government, you must renew your entity's registration in SAM.gov every year. The annual renewal date for the registration is 2026-07-16 12:53:20.915.

You may invite additional users to manage or review your entity registration by following these steps:

1. Go to the SAM.gov website and sign in

2. On your Workspace page, scroll down to the “User Directory”

3. Enter the email address of the user you want to invite and select the email address from the list

4. On the next page, select the “Assign Role” button in the top right corner of the page

5. On the assign role page, follow the instructions provided and then select “Send Invitation” at the bottom of the page

6. The user will be notified
All invitees will receive an email message from SAM.gov with instructions on how to complete the process.

Remember, it is free to register in SAM.gov. Get free help at SAM.gov in the “Help” section and at the Federal Service Desk (FSD) where you will find SAM.gov user guides, quick start guides, helpful hints, videos, and frequently asked questions. If you are going through entity validation at SAM.gov for the first time and have questions, visit this list of FAQs.

In addition, if you are located in the U.S. and its outlying areas, you can get free support from your local APEX Accelerator (formerly known as PTAC), an official resource for government contracting assistance. Go to https://www.apexaccelerators.us to find your closest office.

Do not reply to this auto-generated email.

This email was sent from Production.
7/18/25, 10:11 AM Intrepida Group Mail - Registration Activated for Intrepida Group Inc. / VEY2ECCMJTZ5 / 13YN6 in the U.S. Government's Sy… https://mail.google.com/mail/u/6/?ik=0e25f26034&view=pt&search=all&permthid=thread-f:1837920925378670221&simpl=msg-f:18379209253786… 1/1 Intrepida Group Inc. 108 Hamburg Tpke, Bloomingdale, NJ 07403-1248 Email: [email protected] | Company No: +1 973 283-5968

Financial Statement
Aug 1, '25 - Dec 31,
'25
Ordinary Income/Expense
Income
42600 · Income
42601 · Construction Income USA 170,900.00
42611 · Technology Income USA 50,000.00
Total 42600 · Income 220,900.00
Total Income 220,900.00
Cost of Goods Sold
53600 · Subcontractors Expense
53601 · Construction Sub. Expense 90,800.00
53602 · Technology Sub. Expense 49,900.00
Total 53600 · Subcontractors Expense 140,700.00
Total COGS 140,700.00
Gross Profit 80,200.00
Expense
60400 · Bank Service Charges 40.00
Total Expense 40.00
Net Ordinary Income 80,160.00
Net Income 80,160.00
Sincerely,
_____________________________
Brian Rzucidlo
President
Date: ____06-02-2026____
Despina Saveva <[email protected]>
Fwd: Confirmation of New Jersey Business Registration
1 message
Brian Rzucidlo <[email protected]> Tue, Aug 12, 2025 at 4:22 PM To: Finance <[email protected]>
---------- Forwarded message ---------
From: <[email protected]>
Date: Tue, Aug 12, 2025 at 4:19 PM
Subject: Confirmation of New Jersey Business Registration To: <[email protected]>
Thank you for using the Business Registration Service at NJ.gov. You have completed the Business Registration process and are now an active business in New Jersey. If you have any tax eligibility questions, please wait two business days before calling the Division of Taxation Customer Service Center at 609.943.5000.

Business Name: INTREPIDA GROUP INC.

NJ Taxpayer ID: XXX-XXX-318/000
Document Locator Number: I0000090701
Entity ID: 0451309754
Filing Date: 08/12/2025
Document Download: https://www.njportal.com/DOR/BusinessRegistration/Document Access Key: 83751d75-ef9b-404d-8b76-8c1e1c31041c
Document Available Until: 09/11/2025
You may access the documents you requested by using the Document Download link or by entering the Access Key above in the Document Retrieval Center.

Requested documents are only available to download for 30 days from the transaction date. Please ensure that you download and save/print the listed documents. If you are eligible to receive a Business Registration Certificate, it will be mailed to you in ten business days. Eligible businesses can also download their Business Registration Certificate in two business days by visiting https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp. The other documents will not be mailed to you.

Please be aware that if you begin paying wages you are required to complete the REG-C-L form and mail it to the Integrated Registration Bureau at PO Box 252, Trenton 08646-0252 as your registration filing indicates that you will not be paying wages, salaries, or commissions to employees working in New Jersey.

Nexus Survey click here. The purpose of this form is to determine the extent of your company’s business activity WITHIN the State of New Jersey.

To see Electronic Services for potential tax obligations, click here Federal 1120S – S Corporations and Qualified Subchapter S Subsidiaries. A copy of the federal acceptance letter is required.If you have not submitted a copy of your federal acceptance letter, your account will not reflect S corporation(or Qualified Subchapter S Subsidiary) status.You will need to complete the Shareholder Jurisdictional Consent and provide a copy of the federal acceptance letter outside of the registration system.You can either provide the documentation when filing the S corporation return (Form CBT - 100S) or you can use the Division of Revenue and Enterprise Services S Corporation Reporting Service to submit the documentation.For more information, see TB-105.

To access the S Corporation Reporting Service, click here. Please allow 10 business days after registering before using the online S Corp Reporting Service.

Take our quick 1-2 minute survey to tell us what you think.

Get Free Tax Calendar Reminders
Please note that this Gov2Go service does not currently receive all the tax liabilities from Registration filing. Reminders for additional tax liabilities can, however, be added directly on the service.

See what else you can do online at www.NJ.gov.

NJ.gov - The official web site for the State of New Jersey 8/13/25, 12:19 PM Intrepida Group Mail - Fwd: Confirmation of New Jersey Business Registration https://mail.google.com/mail/u/0/?ik=149b85c0d0&view=pt&search=all&permthid=thread-f:1840259843331566679&simpl=msg-f:1840259843331… 1/1

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Horus North America (HNA) is the US division of The Horus Intelligence Group, founded 2006.

We are a veteran intelligence-led security firm providing tailored, ethical and technologydriven solutions to federal, state, and commercial clients. Staffed by experienced former military, law enforcement, and intelligence professionals, we combine cutting-edge OSINT technology — including our proprietary Horus-I platform — with rigorous analytical tradecraft to protect organisations operating in complex, high-risk environments.

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Insight & Threat Analysis
• Immediate Security Alerts & Daily / Weekly / Monthly Digests • Strategic Threat & Country Risk Assessments
• Bespoke Intelligence Reports
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• Travel Risk Assessment & Reporting
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02 VETTING
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03 INVESTIGATIONS
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04 CONSULTANCY
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T: +1 (512) 518-4014 | E: [email protected] | W: www.horusnorthamerica.com | UEI: GQZJWC7EX3N9 | CAGE: 0QMD5 © 2026 Horus North America LLC. All rights reserved. Serving federal, state and commercial clients across North America. 561611 Personnel Background Check Services

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• Supported numerous global life sciences organizations and 20+ Universities with threat monitoring and intelligence
• Conducted due diligence and counterfeit investigations across EU and U.S.
• Provide over 10,000 annual vetting and sanctions checks • Provided travel security for federal-aligned overseas missions • Provided security consultancy to several high profile and sensitive national infrastructure projects