Resolution No. 2026-173
Resolution No. 2026-173
October 21, 2026
RESOLUTION NO. 2026-173
A RESOLUTION OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF SAN BERNARDINO, CALIFORNIA,
APPROVING A FIRST AMENDMENT TO THE SAAS AND
SERVICES AGREEMENT WITH EUNA SOLUTIONS, INC.
FOR THE ECIVIS GRANTS MANAGEMENT PLATFORM;
APPROVING RENEWAL, EXTENSION TERM, AND
ADDITIONAL COMPENSATION; APPROVING AN
EXEMPT PURCHASE; RATIFYING SERVICES; AND
AUTHORIZING RELATED ACTIONS
WHEREAS, the City of San Bernardino (“City”) entered into an order form accepted on September 8, 2025, together with the incorporated End User License Agreement titled SAAS and Services Agreement and statement of work (collectively, the “Agreement”), with Euna Solutions, Inc. (“EUNA”) for EUNA’s eCivis grants-management platform and related implementation and support services; and
WHEREAS, the Agreement provided for a one-year subscription and two optional oneyear renewals; and WHEREAS, the City Manager approved the original ninety-two thousand, one hundred fifty dollars ($92,150) purchase within the authority provided by Municipal Code section 3.04.040; and
WHEREAS, the City desires to exercise both remaining one-year options to preserve uninterrupted access to the grants-management platform and the City’s configured workflows, migrated data, integrations, reporting functions, and audit history; and WHEREAS, the City’s exempt-purchase documentation supports continued use of EUNA based on its proprietary hosted platform, compatibility with the City’s existing configuration and data, the operational and financial consequences of changing systems, and the market research completed during the original selection; and
WHEREAS, the proposed First Amendment states the option terms and compensation, prevents any further automatic renewal, and adds provisions governing City data, public records, termination, information security, and data return; and Resolution No. 2026-173
Resolution No. 2026-173
October 21, 2026
WHEREAS, the additional compensation for the two option years exceeds $100,000 (“$100K”), and Municipal Code section 3.04.040 requires Mayor and City Council (“Council”) authorization for purchases exceeding $100K; and
WHEREAS, the Council finds that approving the exempt purchase, the two option years, and the First Amendment is in the City’s best interests.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The above recitals are true and correct, and are incorporated herein by this reference.
SECTION 2. Approval of Exempt Purchase. The Council hereby approves the documented exempt purchase from EUNA for the two option years, subject to the Purchasing Division confirming that the final justification and supporting procurement documentation are complete, pursuant to Municipal Code Chapter 3.04 and the City’s purchasing policy.
SECTION 3. Approval of First Amendment and Option Years. The Council hereby approves the First Amendment to the Agreement substantially in the form as set forth in Exhibit A, attached hereto and incorporated herein by this reference. The First Amendment exercises Option Year 1 from September 15, 2026, through September 14, 2027; and Option Year 2 from September 15, 2027, through September 14, 2028.
SECTION 4. Compensation. The Council hereby approves the additional compensation not to exceed one hundred fifty-one thousand, two hundred thirteen dollars and thirteen cents ($151,213.13) under the First Amendment consisting as set forth below:
a. Option Year 1: seventy-three thousand, seven hundred sixty-two dollars and fifty cents ($73,762.50).
b. Option Year 2: seventy-seven thousand, four hundred fifty dollars and sixty-three cents ($77,450.63).
c. Cumulative Amount. The cumulative amount authorized under the Agreement (including the original ninety-two thousand, one hundred fifty dollars ($92,150)) will not exceed two hundred forty-three thousand, three hundred sixty-three dollars and thirteen cents ($243,363.13), subject to available and duly appropriated funds.
SECTION 5. Ratification. To the extent EUNA provided and the City accepted services on or after September 15, 2026 (but before execution of the First Amendment), the Council ratifies Resolution No. 2026-173
Resolution No. 2026-173
October 21, 2026
those services and related administrative actions. All compensation for those services is included within the amount authorized by Section 4.
SECTION 6. City Manager Authorization. The Council hereby authorizes the City Manager or designee to execute the First Amendment and related documents, and to make nonsubstantive and conforming changes approved by the City Attorney; provided that no change may materially expand the scope, extend the term, or increase the compensation authorized by this Resolution.
SECTION 7. Finance Authorization. The Director of Finance and Management Services or designee is authorized to issue or amend any purchase order, and take other administrative actions necessary to implement the First Amendment; subject to the amounts authorized by this Resolution and available appropriations.
SECTION 8. No Further Renewal. The Agreement will expire on September 14, 2028, without notice. No automatic renewal, holdover, or extension beyond that date is authorized by this Resolution. Any further term or compensation requires a written amendment approved in accordance with applicable City requirements.
SECTION 9. California Environmental Quality Act ("CEQA"). The Council finds that adoption of this Resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code section 21065 and CEQA Guidelines sections 15060(c)(2), 15060(c)(3), and 15378 because it constitutes an administrative and fiscal action that does not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
SECTION 10. Severability. If any section or provision of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction or is preempted by subsequent legislation, such decision shall not affect the validity of the remaining portions of this Resolution. The Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, and phrase irrespective of the fact that any one or more portions may be declared invalid or unconstitutional.
SECTION 11. Certification. The City Clerk shall certify to the passage and adoption of this Resolution, cause the same to be entered among the original resolutions of the City, and make a minute of the passage and adoption thereof in the records of the proceedings of the Council.
SECTION 12. Effective Date. This Resolution shall become effective immediately upon its adoption.
Resolution No. 2026-173
Resolution No. 2026-173
October 21, 2026
APPROVED and ADOPTED by the Council and signed by the Mayor, and attested by the City Clerk this 21st day of October 2026.
Helen Tran, Mayor
City of San Bernardino
Attest:
Telicia Lopez, CMC
City Clerk
Approved as to form:
Albert J. Maldonado
City Attorney
Resolution No. 2026-173
Resolution No. 2026-173
October 21, 2026
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-173, adopted at a regular meeting held on the 21st day of October, 2026, by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of October 2026.
Telicia Lopez, CMC, City Clerk