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3 The pavement condition along the proposed bike corridor would be in fair condition or better upon completion of the base bid and bid additive work except from San Antonio Avenue between San Felipe Avenue to Santa Dominga Avenue. This stretch of roadway is currently in poor condition but was not included in the original scope of work during the project planning phase as it was to have been repaved after a near term water main replacement work as prioritized by the 2012 Water Master Plan. That Water Master Plan is currently in the process of being updated and while that document has not yet been finalized, the replacement of water mains and subsequent repaving of that roadway is no longer being considered a near term priority and may not completed for 5+ years.
In order to fully realize the benefits of an enhanced Class 3 bike corridor, staff is recommending that all asphalt surfaces on which greenback sharrows are to be placed should be in the fair condition or better. This provides bicyclists with a smoother surface to ride on and would enhance the visibility of the greenback sharrows to passing motorists. Providing sufficient funding to repave this additional three block stretch of San Antonio Avenue would require an additional $100,000 beyond the base bid and bid additive cost. This would require that an additional $100,000 be included in the construction contingency for a total contingency amount of $285,000. The additional scope of work includes only a mill and fill pavement operation to stretch the remaining life of the asphalt in this area and provide a solid surface for the placement of greenback sharrows. No concrete work such as the replacement of curb and gutter replacement will be done. Full pavement reconstruction and curb and gutter replacement will be performed as part of a future project to replace underground utilities in this area.
DISCUSSION: In February 2022, staff issued a notice inviting bids for the construction of the Huntington / San Antonio Bicycle Corridor Project. A Notice to Bidders was sent to contractors, posted on the City’s website, and provided to construction distribution plan rooms. The project was also advertised twice in the San Mateo Daily Journal newspaper on February 14, 2022 and February 21, 2022. Staff held a non-mandatory pre-bid meeting on February 23, 2022. On March 7, 2022, staff conducted the bid opening for the project and received three (3) bids which are as follows:
No. Contractor Name Base Bid
(Basis of
Award)
Bid Additive #1
1 Golden Bay Construction $918,231.00 $204,872.50
2 McKim Corporation $955,971.82 $259,461.50
3 CF Contracting, Inc. $1,166,860 $280,660.00
Engineer’s Estimate $673,040.00 $145,465.00
The basis of award is determined by the lowest base bid which was received from Golden Bay Construction in the amount of $918,231. The bid received from Golden Bay Construction was responsive but the amount exceeded the engineer’s estimate of $673,040 by approximately 35%. The engineer’s estimate was derived using the unit bid prices from previous concrete and paving projects. Upon bid evaluation of the bidders, total bid prices received were within approximately 10% of each other. The higher construction prices received are likely due in part to rapid inflation resulting in higher labor and material costs. 125 of 142
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3 The bid additive work includes the pavement rehabilitation of Santa Helena Avenue between San Antonio Avenue and San Anselmo Avenue. Within these limits, half of Santa Helena Avenue is within San Bruno while the remaining half of Santa Helena Avenue is within Millbrae. Staff from San Bruno have discussed the possibility of cost sharing the Santa Helena Avenue pavement rehabilitation work with staff from Millbrae. Millbrae appears to be open to entering into an agreement with San Bruno and staff will continue to work towards an agreement between our two cities. Due to grant funds expiring by the end of August 2022, staff is recommending that City Council award and authorize sufficient funds, assuming a 50/50 share with Millbrae on Santa Helena Avenue, to complete both the base bid, bid additive work and additional paving work on San Antonio Avenue between San Felipe Avenue and Santa Dominga Avenue. To avoid jeopardizing the grant funds, should a funding agreement with Millbrae not be reached in time, then the project will construct only the base bid work and additional paving on San Antonio Avenue between San Felipe Avenue and Santa Dominga Avenue.
Staff reviewed the bid materials and determined that the submitted bid is complete and accurate. Golden Bay Construction has satisfactorily completed numerous concrete construction and paving projects for public agencies such Fremont, Menlo Park, San Bruno and South San Francisco. Based on their experience and performance with other public agencies, staff determined that Golden Bay Construction meets the qualifications to perform the work for the Huntington / San Antonio Bicycle Corridor Project as specified in the contract documents and recommends awarding the construction contract for the base bid to Golden Bay Construction.
Construction of the project will have impacts on residents in the project vicinity such as temporary roadway closures, noise, dust, and accessibility in and out of private properties.
Parking will also be restricted within the roadway as construction work is occurring. At the end of each day, access to driveways will be re-established. As directed by City Council, all capital improvement projects shall limit construction equipment and materials stored within the public right-of-way to what is needed for five days of construction and will also require equipment/materials to be removed over the weekend (Attachment 4).
This requirement effectively requires that the contractor remobilize their equipment/materials every week to the project site. Residents living along the roadways leading from the off-site staging areas to the project site should expect additional trips of construction equipment and trucks laden with materials as the contractor will now be mobilizing and demobilizing on a weekly basis. Should the project be awarded, staff anticipates starting construction in April 2022, and taking approximately thirty-five (35) working days to complete.
FISCAL IMPACT: The FY 2021-22 CIP budget for the project includes the allocations identified below to complete the design, bid and construction phases:
TDA Article 3 Grant $ 385,200 General Fund Capital Reserve $ 157,000 Measure A Fund $ 100,000 The total allocation of $642,200 is insufficient to fund the design, bid and construction 126 of 142
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3 phases. An additional appropriation of $843,467 from the Gas Tax Fund a cost sharing agreement with Millbrae in the amount of $102,437 is needed to supplement the project budget for construction of the base bid and includes construction contingency, materials testing, construction management and inspection by City staff.
The estimated project costs are as follows:
Project Management and Civil Design $ 60,000 Construction Contract (Base Bid) $ 918,231 Construction Contract (Bid Additive) $ 204,872.50 Construction Contingency (15%) $ 285.000 Construction Materials Testing $ 60,000 Construction Management and Inspection $ 60,000 Estimated Total Project Cost $ 1,588,104 ENVIRONMENTAL IMPACT: The proposed project qualifies for a categorical exemption per CEQA Guidelines Section 15301(c) “Existing Facilities”.
RECOMMENDATION:
Adopt Resolution:
• Approving the Design;
• Authorizing the City Manager to Execute a Construction Contract with Golden Bay Construction for the Huntington / San Antonio Bicycle Corridor Project in the Amount of $1,123,104;
• Approving a Construction Contingency of $285,000;
• Approving a Total Budget in the Amount of $1,588,104; and • Appropriating $843,467 from the Gas Tax Fund
ALTERNATIVES:
1. Reject all bids and rebid the project. The grant requires that the project be complete by August 30, 2022 and this action may jeopardize grant deadline requirements.
2. Award the base bid only which would require additional funding in the amount of $596,031.
3. Award the base bid and additional paving only which would require additional funding in the amount of $711,031.
4. Award the base bid and bid additive only which would require additional funding in the amount of $728,467.
3. Do not proceed with the project and allow the grant funds awarded to be returned.
ATTACHMENTS:
1. Resolution
2. CIP Budget
3. Location Map
4. Construction Staging Requirements
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4 1
1 RESOLUTION NO. 2022- ____
RESOLUTION:
APPROVING THE DESIGN;
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH GOLDEN BAY CONSTRUCTION FOR THE HUNTINGTON /
SAN ANTONIO BICYCLE CORRIDOR PROJECT IN THE AMOUNT OF
$1,123,104,
APPROVING A CONSTRUCTION CONTINGENCY OF $285,000;
APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $1,588,104; AND
APPROPRIATING $843,467 FROM THE GAS TAX FUND
WHEREAS, the City’s Capital Improvement Program includes the Huntington / San Antonio Bicycle Corridor Project to improve the pedestrian and bicycle network along Huntington Avenue and San Antonio Avenue; and
WHEREAS, Adopted by City Council in 2016, the Walk ‘N Bike Plan identifies Huntington / San Antonio Avenue as part of the overall bicycle network providing north- south connections and is utilized by residents traveling between downtown San Bruno and the southern City limits at the Millbrae border; and
WHEREAS, the completion of Huntington / San Antonio Bicycle Corridor Project will provide safe, convenient and comfortable connections for pedestrians and bicyclists; and WHEREAS, the City advertised this project for bid in compliance with State Contract Code and local purchasing regulations and received 3 sealed bids on March 7, 2022; and WHEREAS, Golden Bay Construction was determined to be a responsible bidder and submitted the lowest responsive bid in the amount of $918,231 with a total base bid and bid additive in the amount of $1,123,103.50; and
WHEREAS, bid additive work includes the pavement rehabilitation of Santa Helena Avenue between San Antonio Avenue and San Anselmo Avenue with half of the roadway being in San Bruno and the remaining half within Millbrae; and WHEREAS, Millbrae appears open to cost sharing of pavement rehabilitation work on Santa Helena Avenue but should a cost sharing agreement not be reached in time then to avoid jeopardizing the grant funds the project will construct only the base bid work; and WHEREAS, to fully realize the benefits of an enhanced Class 3 bike corridor, asphalt surfaces on which greenback sharrows are to be placed should be in fair condition which would require additional paving on San Antonio Avenue and providing a total construction contingency in the amount of $285,000; and WHEREAS, Golden Bay Construction has satisfactorily completed numerous paving and concrete projects for public agencies in the Bay Area, meets the contract qualifications, and has a valid contractor’s license required to perform the scope of work of this project; and
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1 WHEREAS, a total budget of $1,588,104 for this project includes project management and design, construction contract, construction contingency to address potential unforeseen field conditions, construction materials testing services contract, and construction staff project management and inspection; and WHEREAS, additional funds need to be appropriated to the Huntington / San Antonio Bicycle Corridor Project in the amount of $843,467 from the Gas Tax Fund.
NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:
Approves the design;
Authorizes the City Manager to execute a construction contract with Golden Bay Construction for Huntington / San Antonio Bicycle Corridor Project in the Amount of $1,123,104;
Approves a construction contingency of $285,000; and
Approves a total project budget in the amount of $1,588,104; and Appropriates $843,467 from the Gas Tax Fund.
Dated: March 22, 2022
-o0o-
I, Melissa Thurman, City Clerk, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Bruno this 22nd day of March 2022 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers
ABSENT: Councilmembers:
ATTEST:
Melissa Thurman, MMC
City Clerk
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PROJECT #: 60012 Total Project Budget: 642,200 $
DEPARTMENT: Public Works/Community Development Total
FUNDING SOURCES
Prior
Appropriations
Estimated
Carryover
New
Request
Total
Appropriations FY2022-23 FY2023-24 FY2024-25 FY2025-26
FY2022-26
Budget
General Fund Capital Reserve 157,000 $ 146,521 $ - $ 146,521 $ - $ - $ - $ - $ 146,521 $ Measure A 100,000 89,521 - 89,521 - - - - 89,521 MTC TDA Article 3 Grant 385,200 364,241 - 364,241 - - - - 364,241 Total 642,200 $ 600,282 $ - $ 600,282 $ - $ - $ - $ - $ 600,282 $
PROJECT APPROPRIATIONS
Prior
Appropriations
Estimated
Carryover
New
Request
Total
Appropriations FY2022-23 FY2023-24 FY2024-25 FY2025-26
FY2022-26
Budget
Design 50,000 $ 8,132 $ - $ 8,132 $ - $ - $ - $ - $ 8,132 $ Construction 592,200 592,150 - 592,150 - - - - 592,150 Total 642,200 $ 600,282 $ - $ 600,282 $ - $ - $ - $ - $ 600,282 $ Project Details
Initial Funding Year FY2018-19
Target Completion Year FY2021-22
Expended as of June 30, 2020 41,868 $
FY2021-22
Bicycle and Pedestrian Improvement Program - Huntington/San Antonio Bicycle Corridor Streets Capital
Bicycles and Pedestrians
Project Description: This project includes installing bicycle and pedestrian improvements along Huntington Avenue beginning at the Caltrain Station through San Antonio Avenue to the Millbrae border. These improvements include paving on San Antonio Avenue from Santa Inez to Santa Helena, enhanced Class 3 bike route and low-cost traffic calming measures which include fog lines, curb extensions, and radar speed feedback signs.
371
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Attachment 3 - Location Map
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HUNTINGTON/SAN ANTONIO AVENUE
BICYCLE CORRIDOR PROJECT
Project No. 60012
00 73 00 - 1 Special Conditions
DOCUMENT 00 73 00
SPECIAL CONDITIONS
List and describe any Contract Conditions not covered under Document 00 72 00 General Conditions that are unique to this specific project.
1. Notice to Proceed shall be issued no later than April 26th, 2022.
2. Construction activities shall be staged such that east-west and north-south pedestrian crossings with the intersection of Angus Avenue and Huntington Avenue are maintained at all times. Payment for staging construction activities to maintain pedestrian crossings will be included in the various bid items and no separate payment will be made. Failure to maintain pedestrian crossing shall result in liquidated damages in the amount of $500 per Calendar Day.
3. Temporary pedestrian facilities must comply with the Caltrans Temporary Pedestrian Facilities Handbook available at
(http://www.dot.ca.gov/hq/construc/safety/Temporary_Pedestrian_Facilities_Ha ndbook.pdf), the California Manual on Uniform Traffic Control Devices (CA MUTCD) Part 6, Chapter 6D – Pedestrian and Worker Safety (available at http://www.dot.ca.gov/trafficops/camutcd/docs/2014r2/CAMUTCD2014- Chap6D.pdf ), and the Caltrans Design Information Bulletin 82-06 – Pedestrian Accessibility Guidelines for Highway Projects, Section 4.3.2 and Section 4.6, which require that CA MUTCD Part 6, Chapter 6D, be followed when temporary routes are provided.
4. Construction equipment and materials may be stored within the public right-of- way but must be moved every five (5) days as construction progresses. Material storage at the construction site shall be limited to what is needed for five (5) days construction. No construction material shall be stored over the weekend unless approved by the City Engineer. Operating reflector barricades shall be required for all equipment and material left on the street overnight. At the end of each workday all loose material, parts and debris must be cleaned up and discarded and any stored materials shall be neatly stacked and organized.
Failure to comply with these requirements shall result in liquidated damages in the amount of $250 per Calendar Day.
-END OF DOCUMENT-
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HUNTINGTON/SAN ANTONIO AVENUE
BICYCLE CORRIDOR PROJECT
Project No. 60012
Special Conditions 00 73 00 - 2
(THIS PAGE IS LEFT BLANK INTENTIONALLY.)
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE:March 22, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan Grogan, City Manager
PREPARED BY:Matthew Lee, Director
SUBJECT: Adopt Resolution Approving the Design; Authorizing the City Manager to Execute a Construction Contract with Golden Bay Construction, Inc. for the Spyglass Drive Storm Drain Improvements Project in an Amount Not to Exceed $805,310.25; Authorizing the City Manager to Execute an Agreement with Tanner Pacific, Inc. for Construction Management and Inspection Services in An Amount Not To Exceed $99,254; Approving an Agreement Amendment with Freyer & Laureta for Grant Support Services for $15,000; Approving a Construction Contingency of $120,800; and Approving a Total Project Budget in the Amount of $1,455,000.
BACKGROUND: Much of the City’s existing storm infrastructure was originally installed in the 1900s when the eastern portion of the City developed and urbanized. The system then extended to the western part of the City as more developments were completed. The storm water collection system consists of underground pipelines and culverts, concrete and earthen channels, and detention basins. A culvert is an enclosed structure that is used to convey water from one area to another across the road, railroad, trail, or other similar obstruction. Culverts come in many sizes and shapes including round, elliptical, flat- bottomed, pear-shaped, and box-like constructions.
In 2014, the City completed the Storm Drain Master Plan which evaluated the capacity of the storm drain collection system. Hydraulic analyses were conducted to identify capacity deficient pipelines and box culverts and recommended improvement projects. The recommended projects primarily involve replacing existing storm drain pipelines and box culverts with larger diameter pipelines and culverts. Improvement recommendations in 2014 totaled approximately $20 million dollars (in 2014 dollars); however, there were no dedicated funding sources to proceed with the improvements.
The storm system near the vicinity of Spyglass Drive has overflowed during intense storm events. This portion of the City was excluded from the Storm Drain Master Plan assessment because this area is isolated from the rest of the City and discharges toward the Pacific Ocean instead of toward the older infrastructure described above. Over the years, approximately eight properties within the Spyglass Drive neighborhood have experienced multiple flooding events including property damage. To help prevent flooding of the residential properties, Public Works staff install sandbags around the perimeter of some of the properties annually during late fall and remove them in the spring. This creates 134 of 142
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7 additional work for staff and an inconvenience for the residents. The Spyglass Drive Storm Drain Improvements Project will assess alternatives to mitigate the flooding issues and will provide residents within the Spyglass Drive neighborhood a more reliable storm infrastructure system by preventing future overflows.
In October 2017, staff submitted an application to California Office of Emergency Services (CalOES) as part of the Hazard Mitigation Grant Program for FEMA DR-4305 to request funding for both design and construction of the improvements. The City retained Kermani Group to assist with the original grant application submittal. The City was awarded the CalOES grant in 2021 in the amount of $1,209,962. The City is required to contribute a local matching fund of $403,321, which is 25% of the total of the grant and local match amounts. The Capital Improvement Program Budget sheet (Attachment 3) initially had this match amount as unfunded in anticipation of utilizing stormwater funds based on a passing measure that never materialized. Due to favorable bid results, staff is able to propose to utilize the design funds that were already committed to the project at project initiation for the required local match. The origin of the design funds was General Fund Capital Reserve. Additional information is available in the Fiscal Impact section of this staff report.
On February 26, 2019, City Council authorized an agreement with Freyer & Laureta for the design of storm drain improvements to increase the capacity of the storm drain system. In 2020, Freyer & Laureta provided the City with support in responding to requests for information from CalOES related to the design and grant application. This was not part of their original scope and will require an agreement amendment should the City desire to retain Freyer & Laureta’s design support services during construction. Designs have been completed and with the availability of CalOES grant funding to construct the improvements, the project is ready for construction.
DISCUSSION: In December 2021, staff issued a notice inviting bids for the construction of the Spyglass Drive Storm Drain Improvements Project. Notice to bidders was sent to contractors listed in the City’s contractor directory, posted on the City’s website and provided to construction distribution centers. The project was also advertised twice in the San Mateo County Times newspaper on December 30, 2021 and January 6, 2022. Staff held a non-mandatory pre-bid meeting on January 10, 2022 and site job walk on February 2, 2022.
A total of six (6) bids were received and opened on February 28, 2022. A summary of the bid results is provided below.
Contractor Total Bid Alternative 1 Total Bid Alternative 2
1. Golden Bay Construction, Inc. $ 805,310.25 $ 1,648,974.00
2. Devaney Engineering $ 823,185.00 $ 1,035,785.00
3. WR Forde Associates, Inc. $ 823,390.00 $ 890,480.00
4. CR2 Engineering, Inc. $ 916,254.00 $ 1,028,449.00
5. Basset Engineering $ 1,191,142.00 $ 1,677,892.00
6. JMB Construction $ 1,474,025.00 $ 2,250,400.00
Engineer’s Estimate $ 805,519.00 $ 903,056.00
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7 The project was advertised with two alternatives. Alternative 1 consisted of replacement or installation of storm drain pipeline using open cut and approximately 145 linear feet of cure- in-place treatment with spot repairs of an existing larger size main. The section proposed to receive cure-in-place treatment is relatively deep in sections at approximately 19 feet below ground surface. Using open cut method on such a deep pipe would be more challenging and likely more disruptive to the public and neighboring property owners. The designer confirmed that the cure-in-place would provide a structurally sound alternative to open cut at a project cost savings. Alternative 2 consisted of replacement or installation of storm drain pipeline using only open cut. Staff is recommending Alternative 1 to be selected for award.
After a thorough review of all bid proposals for responsiveness, compliance with bid specifications, and reference checks, staff recommends awarding the contract to Golden Bay Construction, Inc. of Hayward, California. Golden Bay Construction, Inc. is a responsible bidder and submitted the lowest responsive bid in the amount of $805,310.25, which was $208.75 less than the engineer’s estimate. Golden Bay Construction, Inc. has satisfactorily completed numerous storm drain repair and replacement projects for public agencies such as the Cities of Fremont, Menlo Park, and South San Francisco. In addition, Golden Bay Construction, Inc. also completed the Transit Corridor Pedestrian Connection Improvement Phase 2 Project for the City in 2020 and is near completion with the Lara Field Parking Lot Rehabilitation Project. Based on their experience and performance with the City of San Bruno and other public agencies, staff determined that Golden Bay Construction, Inc. meets the qualifications to perform the work for the Spyglass Drive Storm Drain Improvements Project as specified in the contract documents.
Construction work will be limited to the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday, excluding holidays unless otherwise authorized by the City Engineer. Construction will be performed in a manner to reduce to the extent possible disruptions to residents.
Work will be occurring within storm drain easements on private property and will be coordinated with the property owners. Some work will necessitate entering onto private property, in which case right-of-entry agreements will be secured. Specifically, there is a concrete valley gutter and inlet that is privately owned that appears to either have been connected at one time or is connected to the storm drain within the easement that is conveying larger volumes of stormwater runoff from Sharp Park Road. The project proposes to separate the local runoff from private properties on Spyglass Drive from the larger size mains. The local runoff from these properties and from Spyglass Drive will be conveyed through a separate storm drain pipeline installed on Spyglass Drive.
Construction impacts will include temporary roadway closures, on-street parking, noise, dust, and short-term accessibility in and out of driveways. Residents will be notified 48 hours in advance of any planned disruptions to extended driveway access. As directed by City Council, all capital improvement projects shall limit construction equipment and materials stored within the public right-of-way to what is needed for five days of construction and will also require equipment/materials to be removed over the weekend.
A community meeting will be conducted with the neighborhood prior to construction to advise residents and businesses of project-related construction impacts and obtain their 136 of 142
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7 comments and feedback. Construction on project is expected to begin in late-Spring or Summer 2022 and be completed by Fall 2022.
To increase capacity to deliver the project, staff is bringing on comprehensive construction management and inspection support so that staff can continue to work to deliver multiple capital improvement projects. Tanner Pacific is on the City’s on-call list for construction management and inspection support and is proposed to be retained to provide this service.
Tanner Pacific’s proposal includes materials and compaction testing work. City staff will continue to perform overall project management.
The estimated project costs are as follows:
Grant Application Submittal Support (Kermani Group) $ 15,000 Design and Design Support During Construction (Freyer & Laureta) $ 298,600
Grant Support (Freyer & Laureta) $ 15,000
Construction Management and Inspection (Tanner Pacific) $ 100,000 Staff Project Management and Administrative Costs $ 100,000 Construction Contract (Golden Bay Construction, Inc.) $ 805,310 Construction Contingency (15%) $ 120,800
Estimated Total Project Cost (rounded) $ 1,455,000
The required grant local match of 25% on a total project cost of $1,455,000 is approximately $365,000.
FISCAL IMPACT: The FY 2021-22 Capital Improvement Program (CIP) budget includes appropriations for the Spyglass Drive Storm Drain Improvements Project. The CalOES grant funding of $1,209,962 was also programmed. Though the amount of $403,321 was included in the budget as local match, the fund source was shown as Unfunded due to uncertainty of the results of the 2021 Stormwater Fee initiative results at the time of budgeting. The total estimated project cost is anticipated to be $1,455,000. The required grant local match of 25% on a total project cost of $1,455,000 is approximately $365,000. A total appropriation of $370,000 was previously allocated to the project from the General Fund Capital Reserve for the design phase. Of the $370,000, approximately $345,000 have been encumbered or expended leaving approximately $25,000 for staff time during the construction phase. Because the project already included an appropriation of local funding of $370,000 for design costs, adequate local match is already programmed on the project and no new additional appropriation is needed. Should the project be delivered for this estimated total project cost, approximately $1,090,000 in CalOES grant funding will be utilized. The balance of the grant funding is still available should there be a significant unforeseen condition during construction that requires additional grant utilization. Staff would return to Council in that event should additional appropriation of local funding for the required local match at a rate of 25% be needed.
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7 ENVIRONMENTAL IMPACT:
The proposed project qualifies for a categorical exemption per CEQA Guideline Sections 15301(b), Existing Facilities, and 15302(c), Replacement or Reconstruction.
RECOMMENDATION: Adopt Resolution approving the design; authorizing the City Manager to execute a Construction Contract with Golden Bay Construction, Inc. for the Spyglass Drive Storm Drain Improvements Project in an amount not to exceed $805,310.25; authorizing the City Manager to execute an Agreement with Tanner Pacific, Inc. for Construction Management and Inspection Services in an amount not to exceed $99,254; approving an Agreement Amendment with Freyer & Laureta for grant support services for $15,000; approving a construction contingency of $120,800; and approving a total project budget in the amount of $1,455,000.
ALTERNATIVES:
1. Reject bids, do not authorize award of the construction contract and rebid or defer the project. The area is prone to flooding and staff will need to continue to setup sandbags on properties annually.
2. Direct staff to select Alternative 2 and award to WR Forde Associates, Inc., in an amount of $890,480 which will cost approximately $85,000 more than Alternative 1 and be more disruptive to residents during construction. The total project costs would be approximately $1,555,000 and an additional $20,000 would need to be appropriated from the General Capital Reserve Fund to provide adequate local match on the project.
ATTACHMENTS:
1. Resolution
2. Project Vicinity Map
3. FY2021-22 CIP Budget Sheet
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RESOLUTION NO. 2022 - ___
RESOLUTION
APPROVING THE DESIGN;
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH GOLDEN BAY CONSTRUCTION, INC. FOR THE SPYGLASS
DRIVE STORM DRAIN IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $805,310.25;
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH TANNER PACIFIC, INC. FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES IN AN AMOUNT NOT TO EXCEED $99,254; APPROVING AN AGREEMENT AMENDMENT WITH FREYER & LAURETA FOR GRANT SUPPORT SERVICES FOR $15,000;
APPROVING A CONSTRUCTION CONTINGENCY OF $120,800;
APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $1,455,000 WHEREAS, the storm system near the vicinity of Spyglass Drive has overflowed during intense storm events with residences having experienced multiple flooding events; and
WHEREAS, the Public Works Department staff install sandbags around the perimeter of some of the properties annually to help prevent flooding, which creates additional work for staff and inconvenience for residents; and WHEREAS, in October 2017 staff submitted an application to California Office of Emergency Services (CalOES) as part of the Hazard Mitigation Grant Program for FEMA DR-4305 to request funding for both design and construction of the improvements; and WHEREAS, the City was awarded the CalOES grant in 2021 in the amount of $1,209,962, which has a required local match of 25%, which amounts to $403,321; and WHEREAS, the City retained Freyer & Laureta in February 2019 for the project design; and
WHEREAS, in addition to the designs, Freyer & Laureta provided grant support in the amount of $15,000, which was outside the scope of the original design agreement; and WHEREAS, the City advertised this project for bid in compliance with State Contract Code and local purchasing regulations and received six (6) sealed bids on February 28, 2022; and
WHEREAS, the project was advertised with two alternatives and staff recommends Alternative 1 due to alternative being less expensive with reduced construction impacts to residents; and
WHEREAS, Golden Bay Construction, Inc. was determined to be a responsible bidder and submitted the lowest responsive bid for Alternate 1 in the amount of $805,310.25; and
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WHEREAS, Golden Bay Construction, Inc. has satisfactorily completed numerous public works projects for public agencies in the Bay Area, meets the contractor qualifications, and has a valid contractor’s license required to perform the scope of work of this project; and
WHEREAS, the Spyglass Drive Storm Drain Improvements Project is an approved project within the Stormwater Capital Program in the FY 2021-22 Capital Budget with $370,000 appropriated for design, $403,321 for local match from an unfunded source, and $1,209,962 from the CalOES grant; and
WHEREAS, for a total estimate project cost of $1,455,000, an amount of approximately $365,000 is needed in order to satisfy the required CalOES grant local match; and
WHEREAS, the project already has an appropriation of $370,000 in local funds from the General Fund Capital Reserve that meets the grant local match so adequate project funding is available.
NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby approves the design; authorizes the City Manager to execute a construction contract with Golden Bay Construction, Inc. for the Spyglass Drive Storm Drain Improvements Project in an amount not to exceed $805,310.25; authorizes the City Manager to execute an agreement with Tanner Pacific for construction management and inspection for an amount not to exceed $99,254; approves an agreement amendment with Freyer & Laureta for grant support services for $15,000; approves a construction contingency of $120,800; and approves a total project budget in the amount of $1,455,000.
Dated: March 22, 2022
I, Melissa Thurman, City Clerk, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Bruno this 22nd day of March 2022 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers
ABSENT: Councilmembers:
ATTEST:
Melissa Thurman, MMC
City Clerk
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This map is based on City of San Bruno GIS Information and reflects the most current information at the time of this printing. The map is intended for reference purposes only and the City and its staff is not responsible for errors.5,000 City of San Bruno, GIS Services
833.3
1:NAD_1983_StatePlane_California_III_FIPS_0403_Feet
416.67 Feet833.3
0 141 of 142
PROJECT #: 21011 Total Project Budget: 1,983,283 $
DEPARTMENT: Public Works Total
FUNDING SOURCES
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2022-23 FY2023-24 FY2024-25 FY2025-26
FY2022-26
Budget
General Fund Capital Reserve 370,000 $ 26,888 $ $ - 26,888 $ - $ - $ - $ - $ $ 26,888 Unfunded - - 403,321 403,321 - - - - 403,321 FEMA CalOES HMGP - - 1,209,962 1,209,962 - - - - 1,209,962 Total 370,000 $ 26,888 $ 1,613,283 $ 1,640,171 $ - $ - $ - $ - $ 1,640,171 $
PROJECT APPROPRIATIONS
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2022-23 FY2023-24 FY2024-25 FY2025-26
FY2022-26
Budget
Design 370,000 $ 26,888 $ - $ 26,888 $ - $ - $ - $ - $ 26,888 $ Construction - - 1,613,283 1,613,283 - - - - 1,613,283 Total 370,000 $ 26,888 $ 1,613,283 $ 1,640,171 $ - $ - $ - $ - $ 1,640,171 $ Project Details
Initial Funding Year FY2018-19
Target Completion Year FY2021-22
Expended as of June 30, 2020 343,112 $
FY2021-22
Spyglass Drive Storm Drain Improvements
Stormwater Capital
Stormwater Mains
Project Description: This project will be designed to mitigate flooding issues during intense storm events.
Over the years, approximately eight properties within the Spyglass Drive neighborhood have experienced multiple flooding events including property damage. Project will assess alternatives to mitigate the flooding issues and will provide residents within the Spyglass Drive neighborhood a more reliable storm infrastructure system by preventing future overflows.
Project design was completed in FY2020-21. The project received funding for the construction phase through the FEMA Hazard Mitigation grant in 2021. Construction is anticipated to be completed in FY2021-
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