Agenda, regular meeting — San Bruno City Council, December 13, 2022 (part 2 of 2)

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9 RECOMMENDATION:

Staff is not recommending any specific action from City Council as part of this agenda item. The Meet and Confer process has been successfully completed, and staff plans to provide City Council with revised recommendations on the overarching item at a future meeting in early 2023. The future recommendations will focus on the potential of combining Phase 1 and Phase 2 of the Downtown Parking Meters and Enhanced Parking Enforcement Project to reduce the shorter term fiscal impact.

ALTERNATIVES:

None noted.

ATTACHMENTS:

1. Related Staff Report from November 8, 2022

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:November 8, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Ryan Johansen, Chief of Police
SUBJECT: Adopt a Resolution Authorizing the Creation of a Parking Fund, Authorizing the Transfer of $331,000 From the Downtown Parking Program Capital Improvement Project Into the Parking Fund, and Authorizing the City Manager to Execute a 5-Year Contract With LAZ Parking in an Amount Not to Exceed $3,000,000 for Services Related to Parking Enforcement Following the Conclusion of the Meet and Confer Process per the Memorandum of Understanding Entered Into Between Police and the City
BACKGROUND:

In January 2019, the San Bruno Downtown Parking Management Plan was prepared by CDM Smith for the City of San Bruno. The study found in their existing conditions analysis that, “Concern over parking issues in downtown San Bruno has intensified over recent years and outreach efforts have found that residents generally find the current conditions unacceptable.

Population and job growth and housing costs have resulted in increased occupancy in the housing in surrounding neighborhoods, resulting in demand for parking that exceeds the existing supply.”
In its Strategic Initiatives for FY2021-22, the City Council included deployment of a downtown parking meter program, and enhancement of citywide parking enforcement capabilities. Based upon their clear areas of overlap, these two initiatives were combined into one joint project between Public Works and the Police Department, with the Police Department taking the lead.

On March 1, 2022, a Staff Report was presented to City Council on the Downtown Parking Meters and Enhanced Parking Enforcement Project. This report provided City Council with an update on staff’s progress toward establishing a metered parking program downtown. The report also provided information regarding the challenges and limitations of the police department’s current parking enforcement efforts due to limited staffing and court decisions that made it prohibitive to use the conventional tire chalking method for the enforcement of timed parking restrictions. In this report, staff advised City Council of its intention to recommend the establishment of a contracted partner company to augment its parking enforcement efforts, and to help facilitate enforcement of the metered parking program.

Following the above-mentioned meeting, Staff established a phased approach to implementation of the Downtown Parking Meters and Enhanced Parking Enforcement Project.

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2 Under this approach, the first phase would be to enhance existing parking enforcement capabilities to conduct citywide parking enforcement efforts. The second phase would be to establish a metered parking program and establish comprehensive wayfinding signage throughout the downtown area.

This Staff Report deals primarily with the implementation of the first phase of this project but will provide a high-level update on the second phase as well.

DISCUSSION:

As presented in the Staff Report on March 1, 2022, the City’s current parking enforcement efforts face many challenges, the first of which is staffing. The Police Department budget allows for two full-time Community Service Officers (CSOs) and three part-time CSOs assigned to the Traffic Section. These CSOs are tasked with parking enforcement throughout the entire city.

Those parking enforcement responsibilities include but are not limited to: responding to parking complaints, street sweeping enforcement, abandoned vehicle abatements and tows, proactive enforcement of blocked sidewalks/registration violations/wrong way parking, etc. The current staffing level does not allow for regular citywide parking enforcement, and parking enforcement is only one of the many critical functions that CSOs provide. CSOs are also responsible for providing traffic control at collision and hazard scenes, managing the police department’s vehicle fleet, assisting with evidence and property transports, taking low level police reports, running departmental errands, etc. CSOs are absolutely critical to police department operations and provide their services at a fraction of the cost of sworn peace officers. Additionally, CSO is an entry level position that is often occupied by aspiring police officers, which creates frequent turnover in the position. CSOs must undergo a full background investigation, which means that it can often take up to six months to complete a hiring process. All of these factors contribute to difficulty maintaining a fully staffed CSO team to provide their critical services to the City.

As discussed previously, another significant challenge in our current parking enforcement efforts pertains to court decisions that have made it untenable to conduct timed parking enforcement using the conventional method of chalking tires. Essentially, the courts have ruled that placing chalk on vehicle tires may constitute a seizure that is protected under the 4th Amendment. As such, enforcing timed parking restrictions such as those throughout the downtown area while minimizing legal exposure for the City requires the use of vehicle-based Automated License Plate Reader (ALPR) systems. The police department does not presently possess ALPR systems on any of its parking enforcement vehicles, nor does it have access to the backend programs necessary to use ALPR data to conduct parking enforcement To ensure more adequate and equitable parking enforcement throughout the City, staff recommends establishing a contract partnership with LAZ Parking. LAZ Parking can quickly deploy staff to provide citywide parking enforcement and to enforce existing timed parking restrictions in the downtown area. Contracted parking enforcement services have been successful in other area cities, including San Mateo, which also partners with LAZ.

By outsourcing to a vendor who will be able to hire and maintain staff who are dedicated solely to parking enforcement duties, and who are operating ALPR equipped enforcement vehicles, the City will realize much more robust and extensive parking enforcement capabilities than current staffing and vehicles allow. It should be noted that the vendor has indicated that they do pre-screen and conduct background checks on their staff, however they do not conduct a full

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2 background investigation as is required for CSOs within the Police Department. Because of this, vendor staff can perform parking enforcement duties, but they cannot perform any of the other critical CSO duties as previously explained in this report. Due to the critical nature of all the services provided by CSOs, and the fact that there will be many activities that LAZ PEOs cannot conduct, the Police Department will need to maintain its authorized staffing of CSOs even as it established this contract partnership.

LAZ Parking has provided a proposal (attached to this Staff Report) to provide for the following:
•Four full-time Parking Enforcement Officers (PEOs) which would provide for parking enforcement coverage from Monday-Saturday from 8:00 AM to 6:00 PM, with 2 - 4 PEOs working each day. The PEOs will wear LAZ Parking polo shirt uniforms, name tags and LAZ Parking badges. PEOs will be equipped with TurboData TicketPro electronic citation writers, identical to those already utilized by Police Department CSOs.

Having 2 - 4 full-time PERs working each day would allow for later enforcement hours to manage the heavy-use evening period in the downtown area, which is currently completely neglected due to limited staffing.
•City wide parking enforcement coverage during those days and times including responding to reported parking violations, timed parking enforcement, street sweeping enforcement, and other saturated parking enforcement based on the City’s needs.

Parking complaints may be reported by calling a dedicated phone number to reach LAZ staff or by using the San Bruno Responds application (Accela). •One Project Manager and one Regional Manager to manage all the services contracted to LAZ.
•Four ALPR-equipped parking enforcement vehicles which are typically Toyota Prius sedans. The vehicles will be marked as LAZ Parking vehicles, equipped with amber strobe lights, ALPR systems and a GPS tracking system. LAZ Parking is responsible for all vehicle maintenance and insurance. The ALPR system continually reads parked vehicles’ license plates and/or vehicle descriptions as a PEO drives the vehicle on patrol. The ALPR system will alert the PEO if it detects a possible vehicle that is parked beyond the allowed time limit or a vehicle that has not paid in a metered location. •A Parking Enforcement Office will be leased by LAZ Parking within the City to provide a location for their PERs to have a briefing, use a computer, take breaks, and provide parking for their vehicles.

This contract partnership for parking enforcement will immediately improve the overall parking situation throughout the city by establishing regular and consistent enforcement of a wide array of parking violations. This partnership will also enable the City to immediately return to enforcing the established timed parking restrictions throughout downtown and in other designated areas of the City, something that it has been unable to do for well over a year. The lack of enforcement of timed parking has exacerbated impacted parking problems, especially downtown where lack of available parking presents a series challenge for local businesses.

Additionally, the ALPR-based enforcement provided by LAZ will be absolutely essential to implementation of the second phase of this project, the installation of metered parking downtown, as well as to the establishment of permit parking districts.

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2 While it will not be covered extensively in this report, Staff is completing preparation work for the second phase of this project, the establishing of metered parking downtown. This second phase will include but not be limited to:
•Creating and adopting a City Ordinance authorizing metered parking, it’s enforcement and fines
•Installing approximately 84 T2 Cosmo pay station/kiosks •Deploying a cloud-based meter and permit monitoring system •Developing a branded wayfinding and other signage design solution •Removing current timed parking signage and installing compliant meter signage •Installing branded wayfinding signage
Establishing a Parking Fund will enable the City to fund the initial costs associated with both phases of this project, while establishing a location for the deposit of revenues associated with citations and meter fees, to help support the ongoing costs of the program, and other initiatives as directed by City Council.

Section 3.3.4 City Rights of the MOU states that prior to modification of contracting or subcontracting of operations currently being performed by the Police Department the City shall meet and confer with the union. The obligation of the City to meet and confer regarding the impacts of contracting operations currently performed by the police department shall not be construed to require the City and the Union reach agreement prior to the implementation of this type of modification. It is important to note the distinction between the obligation to Meet and Confer and Meet and Agree. To Meet and Confer in good faith means the mutual obligation to meet and confer in order to freely exchange information, opinions and proposals and to sincerely endeavor to reach agreement on matters within the scope of representation and discussion. This obligation does not compel either party to agree to a proposal or make a concession. After concluding the Meet and Confer process, the City may implement its proposal. Meet and Agree requires that the parties must reach agreement on the issue at hand.

Meet and Agree is not required for this modification in operations, but the bargaining unit has in fact agreed to this operational change, as noted in the following paragraph.

The Chief of Police has met and conferred with the San Bruno Police Association President and has shared the details of this proposed change in operations. The Association President shared these details with the Police Unit membership, which includes the existing Community Service Officers, and subsequently informed the Chief of Police that the bargaining unit supports this proposal. The Association President has since informed Teamsters of this supportive position and requested that Teamsters convey this support in any future communications with the City on this topic. Human Resources will complete the remainder of this Meet and Confer Process prior to moving forward with this contract.

FISCAL IMPACT:

The LAZ proposal is for a 5-year contract with an estimated total 5-year budget of $2,909,495.

Fees are paid to LAZ monthly, and the chart below indicates the anticipated monthly and annual costs over the five years of the contract

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2 Year Annual Costs Monthly Costs
1 $533,952 $44,496
2 $556,392 $46,366
3 $580,312 $48,360
4 $605,817 $50,485
5 $633,030 $52,753
The average monthly cost of this contract is $48,492/month.

The average monthly revenue from parking citations in San Bruno over the past five (5) years has been approximately $54,995/month, but it is important to note that these average monthly revenues are already accounted for and encumbered in the Police Department budget, and therefore cannot be directly used to offset the expense of this contract. That said, based upon deployment of similar programs in other jurisdictions the City can expect a substantial increase in citation revenue with the enhancement of enforcement through this contract partnership. LAZ Parking conducted an analysis of seven (7) of their parking enforcement contract locations in California and determined that in their first year of providing parking enforcement services, their clients increased their parking citation revenues from between 45% and 130%. This is a broad range because it is largely dependent upon the level of preexisting enforcement. As previously stated in this report, the current enforcement level here in San Bruno is quite minimal in terms of consistent citywide efforts. As such, it is likely that the increase in citation revenues that San Bruno would experience under this contract would be closer to the top end of this range. While compliance normally increases over time with steady parking enforcement, data from LAZ indicates that most cities experience a sustained increase of between 40% and 50% over existing revenue levels in subsequent years. While it is impossible to predict the exact increases that will be experienced here in San Bruno, the chart below provides a conservative but reasonable projection of the increased citation revenues against the estimated monthly cost of the program over the five-year contract term.

Year Monthly Vendor
Cost
Estimated Increase in
Monthly Citation Revenue
Estimated Net Fiscal
Impact Monthly
1 $44,496 $49,496 + $5,000
2 $46,366 $27,497 - $18,869
3 $48,360 $27,497 - $20,863
4 $50,485 $27,497 - $22,988
5 $52,753 $27,497 - $25,256
As the above chart indicates, the enhanced parking enforcement services are likely to result in a net average cost to the City of approximately $16,595/month, or approximately $200,000/year over the 5-year contract.

Again, it is important to note that given the relatively minimal level of enforcement currently being conducted, it is entirely likely that San Bruno will see notably larger increases in citation revenues than those utilized in the above chart. Additionally, the benefits of this enhanced enforcement are absolutely consistent with the recommendations from the San Bruno Downtown Parking Study Final Parking Management Plan, the Downtown Parking Meters and Enhanced Parking Enforcement Project, and City Council’s Strategic Initiatives for FY 2021-22.

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2 It is also important to recall that there are two phases to this project, and that Staff expects that the project as a whole, once fully deployed, and operational, will produce a net positive fiscal impact.

For Phase Two, there will be an initial capital improvement expense associated with purchasing and installing parking meters in and around the downtown area (estimated to be $1,000,000).

Once installed, the parking meters will generate substantial revenue for the City. Surveys of other cities reveal that each metered parking space is estimated to generate between $225 - $309 per month in meter revenue, and there are an estimated 839 parking spaces within the proposed metering area. This equates to between $188,775 - $259,251 per month, or between $2,265,300 - $3,111,012 annually, in estimated meter revenues. The chart below estimates the overall annual fiscal impact of this program, using the median of the estimated meter revenue range ($2,688,156). The estimated meter revenue and meter cost in Year One are zero as the meters are not likely to be installed until sometime later in that year.

Year Enforcement
Vendor Cost
Metering
Cost
Total Cost Increased
Citation
Revenue
Meter
Revenue
Total New
Revenue
Net Fiscal
Impact
1 $533,952 $0 $533,952 $593,952 $0 $593,952 $60,000
2 $556,392 $65,520 $608,218 $329,964 $2,688,156 $3,018,120 $2,409,902 3 $580,320 $65,520 $645,840 $329,964 $2,688,156 $3,018,120 $2,372,280 4 $605,820 $65,520 $671,340 $329,964 $2,688,156 $3,018,120 $2,346,780 5 $633,036 $65,520 $698,556 $329,964 $2,688,156 $3,018,120 $2,319,564 TOTAL $2,909,520.00 $262,080.00 $3,157,906.00 $1,913,808.00 $10,752,624.00 $13,722,384 $9,508,526 As the above chart illustrates, Staff estimates a net gain of approximately $9,508,526 over the 5-year term of the proposed contract. Even when accounting for the estimated cost of purchasing and installing meters ($1,000,000), there is an estimated net gain of approximately $8,508,526 over that 5-year period.

City Council previously allocated $331,000 to the Capital Improvement Project (CIP) for the Downtown Parking Program in the current CIP budget from the Streets Special Revenue Fund (Centrum Settlement). Staff recommends transferring the $331,000 in the CIP budget into the newly established Parking Fund, as all expenses and revenues related to the proposed LAZ contract for parking enforcement, parking meter installation as well as citation and future parking meter revenue will be accounted for in the fund. As illustrated in the final chart above, increased citation revenues are projected to offset the entirety of this expense over the course of the year, and those revenues will be deposited into the newly established Parking Fund as they come in. That said, citation revenues are not received in real-time and it will take some time for LAZ to put all of its resources in place.

The initial seed funding of $331,000 in the Parking Fund will provide sufficient funds to cover the LAZ contract for the remainder of the 2022-23 fiscal year. Staff intends to come back to City Council with recommendations regarding the FY 2023-24 Parking Fund Budget as well as funding for Phase Two, including the projected $1M cost for the purchase and installation of parking meters in the coming months.

ENVIRONMENTAL IMPACT:

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2 There is no environmental impact.

RECOMMENDATION:

Adopt a resolution authorizing the creation of a Parking Fund, authorizing the transfer of $331,000 from the Downtown Parking Program Capital Improvement Project into the Parking Fund, and authorizing the City Manager to execute a 5-year contract with LAZ parking in an amount not to exceed $3,000,000 for services related to parking enforcement following the conclusion of the Meet and Confer Process per the Memorandum Of Understanding Entered Into Between Police and the City
ALTERNATIVES:

1. Take no action now and pause Phase 1 of the Downtown Parking Meters and Enhanced Parking Enforcement Project, until the implementation of parking meters (Phase 2) is underway.

2. Direct staff not to execute a contract with LAZ parking and identify an alternative vendor or staffing plan following the conclusion of the Meet and Confer process per the Memorandum Of Understanding entered into between Police and the City

3. Take no action and continue limited parking enforcement with available Police Department Community Service Officers and do not proceed with parking meter installation.

4. Request additional information from Staff prior to taking action.

ATTACHMENTS:

1. Resolution

2. LAZ Proposal for Parking Enforcement Services

3. T2 Systems Proposal for Parking Meter Program

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Bobby Magee, Interim Finance Director
PREPARED BY:Esther Garibay-Fernandes, Financial Services Manager SUBJECT: Receive AB 1600 Report and Adopt Resolution Accepting Annual Report on Receipt and Use of Development Impact Fees for the Fiscal Year Ending June 30, 2022
BACKGROUND:

The City levies seven fees under the terms specified in AB 1600. These fees are codified in California Government Code §§ 66000-66025 (Mitigation Fee Act). The Act contains legal requirements for enacting development impact fees, which the City has complied with during the adoption process for these impact fees. Impact fees are different from user fees, in that user fees are charged to customers for services received, for example a Recreation class or a building permit. Impact fees are levied to mitigate cost impacts that development projects have on existing City facilities and infrastructure. By levying an impact fee, the City intends to collect sufficient such fees over time so that the infrastructure impacted may be expanded or enhanced to accommodate the development.

AB 1600 requires that an annual report be reviewed by the City Council at a regularly scheduled public meeting. Notice of the time and place of the meeting shall be mailed at least 15 days prior to the meeting to any interested party who files a written request with the local agency and must be made available to the public 15 days prior to the meeting. As of the date this report was finalized, City staff did not receive any request from interested parties.

The annual report attached to the City Council resolution presents the revenues, expenditures, and fund balances for the impact fees. Development Impact Fees subject to AB 1600 requirements are: water and sewer Capacity charges, and development impact fees for community facilities, public safety, general government, utilities, and transportation.

Development impact fees are separately account for from all other City funds and accounts in accordance with accounting standards. Interest earned on each fee is deposited into its designated fund or account and used only for the purpose for which the fee is collected.

DISCUSSION:

AB 1600 Annual Reporting Requirements
AB 1600 requires that local agencies provide an accounting of impact fees imposed on development projects. Each local agency is required, within 180 days after the last day of each

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fiscal year, to make available to the public the following information regarding each fund or account (Government Code §§ 66006).

The development impact fees covered by the AB 1600 requirements and documented in Attachment 1 to the resolution include the following fees:
• The City levies Water Capacity charges on new or expanded connections to the water system. These charges are levied as a condition of development or change in use and are designed to recover the cost of capacity in infrastructure and assets benefitting new development. Approximately $118,000 of water capacity fees were collected in FY2021-22 from various projects.
• The City levies Sewer Capacity charges on new or expanded connections to the sewer systems. Approximately $102,800 of sewer capacity fees were collected in FY2021-22. These charges are levied as a condition of development or change in use and are designed to recover the cost of capacity in infrastructure and assets benefitting new development. The FY2022-23 adopted capital in process (CIP) budget includes water and sewer capital projects that will use water and sewer capacity fees collected as a critical funding source to complete the projects.

Both capacity charges are outlined in the City’s master fee schedule updated annually during the budget process. A supplementary Five-Year Project Cost and Funding Summary for all impact fees is included as Attachment 1 to provide further information on each fee.

On May 1, 2019, the City’s adopted five new Development Impact Fees (Municipal Code Ch.

12.260) to fund:
• Community Facilities,
• Public Safety,
• General Government,
• Transportation, and
• Utility projects to serve demand created by new development.

Approximately $36,800 of these five development impact fees were collected in FY2021-22, with details showing in the Attachments to this report. Additional fees are expected to be collected in FY2022-23. During the FY2022-23 budget process, staff developed a projection for additional development impact fee revenue.

AB 1600 requires the following items to be reported on annually:

Required Reporting Item In Report
Attachment
Not Applicable to
San Bruno this
reporting year

1. Description of the type of fee in the fund; X

2. Amount of the fee; X

3. Beginning and ending balance for the fiscal year; X

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Required Reporting Item In Report
Attachment
Not Applicable to
San Bruno this
reporting year

4. Amount of fees collected, and interest earned; X

5. Identification of each public improvement on which fees were expended and the amount of the expenditure on each improvement;

6. Identification of an approximate date by which the
construction of a public improvement will commence, if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement;

7. Description of each interfund transfer or loan made from the account or fund, including the public improvement on which the loaned funds will be expended, and in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan; and

8. Amount of any refunds made due to inability to expend fees within the required time frame.

NA
Non-AB1600 Development Related Fees:

Residential developers also paid the fees listed below in fulfilling City requirements that do not fit within the definition of development impact fees subject to AB 1600 reporting requirements.

However, staff has included them in this report for informational purposes to the Council and the public.
• Park Dedication or In-Lieu fees (Municipal Code Ch. 12.44.140) are imposed on new residential subdivisions of five or more lots. The subdivisions are required to either dedicate land or pay an in-lieu fee for the City to purchase or improve land for parks and recreational purposes. This fee is exempt from the AB 1600 requirement. No Park in-Lieu Fee was collected in FY2021-22. In 2019, the City received a park in-lieu fee totaling $3,173,625. The project was ultimately never started, and the City refunded the developer this full amount in 2022. Currently, this fund has a fund balance of $368,689.
• Affordable Housing Fees and Commercial Linkage Fees (Municipal Code Ch. 12.230) are collected on all residential ownership or rental developments of 5 units or more throughout the City. Additionally, an affordable housing commercial linkage fee is assessed on all non- residential development. Residential ownership units may provide below market rate units onsite, off-site, or pay a residential impact fee. This fee is exempt from the AB 1600 requirement. No Affordable Housing Fee was collected in FY 2021-22.

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FISCAL IMPACT: The annual AB 1600 report is a mandated reporting requirement provided to the City Council for informational purposes only. There is no direct fiscal impact by receiving the report and adopting the resolution.

RECOMMENDATION: Receive Report and Adopt Resolution Accepting Annual Report on Receipt and Use of Development Impact Fees for the Fiscal Year Ending June 30, 2022.

ALTERNATIVES:

The Annual AB 1600 report is a mandated reporting requirement for informational purposes only.

ATTACHMENTS:

1. Resolution

2. Annual Development Impact Fee Revenue and Expenditure Report FY2021-22 DATE PREPARED:

November 17, 2022

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RESOLUTION NO. 2022-_____

RESOLUTION ACCEPTING ANNUAL REPORT FOR DEVELOPMENT IMPACT FEES FOR FISCAL YEAR ENDING JUNE 30, 2022
WHEREAS, pursuant to Section 66000 et seq. of the Government Code, the City is required to prepare and present an annual development impact fees report for all impact fees and charges as defined by the Government Code; and WHEREAS, the City collects water and wastewater/sewer capacity charges to defray costs from increased capacity demands on water and sewer infrastructure; and
WHEREAS, the City collects five additional development impact fees to fund:
community facilities, public safety, general government, transportation, and utility projects to fully or partially offset the costs of public facilities that are needed to serve demand created by that development; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of San Bruno:
- receives and accepts the Annual Report on Development Impact Fees for the Year Ending June 30, 2022; and
- finds that the City intends to use the fees described above to fund projects that are still planned and needed by the community.
—oOo—
I hereby certify that foregoing Resolution No. 2022-_____ was introduced and adopted by the San Bruno City Council at a regular meeting on December 13, 2022 by the following vote:

AYES:

NOES:

ABSENT:
___________________________
Lupita Huerta, City Clerk

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City of San Bruno
AB 1600 Development Impact Fees
Annual Report for Fiscal Year 2021-22

The attachments following reflect the required reporting for the City of San Bruno’s Development Impact Fees for the fiscal year 2021-22 in compliance with California Government Code Sections 66000 – 66006.

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City of San Bruno Attachment 1
Development Impact Fees
Revenue and Expenditures Summary
For the period ending June 30, 2022
Revenue
Development Fees 115,924 $
Interest 2,104
Total revenue 118,028
Expenditure
Advanced Water Meter 5,041
Acappella Well Project -
Water Mains Improvement and Replacement 114,462
Pressure Regulator Station Improvements & Replacement10,000 Pump Stations Improvement and Replacement -
Water Tanks Improvement and Replacement 344,967
Well Replacement and Rehabilitation 38,717
60,000
Total expenditure 573,187
Excess of revenues over expenditures (455,159)
Fund balance, beginning 632,704
Fund balance, ending 177,545$
Revenue
Development fees 101,231 $
Interest 1,566
Total revenue 102,797
Expenditure
Wastewater Pump Station Improvement Projects -
Wastewater Main Improvement Projects 82,152
Water Quality Control Plant Improvement Projects -
Total expenditure 82,152
Excess of revenues over expenditures 20,645
Fund balance, beginning 6,591
Fund balance, ending 27,236$

WATER CAPACITY FEE

SEWER CAPACITY FEE
Water Qualilty Well System Upgrades & Sweeney
Ridge Tank Chlorine Generator Installation

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Revenue
Development fees 23,307 $
Interest 601
Total revenue 23,908
Expenditure
None -
Total expenditure -
Excess of expenditures over revenues 23,908
Fund balance, beginning 78,508
Fund balance, ending 102,416$
Revenue
Development fees 1,731 $
Interest 45
Total revenue 1,775
Expenditure
None -
Total expenditure -
Excess of expenditures over revenues 1,775
Fund balance, beginning 6,180
Fund balance, ending 7,955$
Revenue
Development fees 2,449 $
Interest 63
Total revenue 2,512
Expenditure
None -
Total expenditure -
Excess of expenditures over revenues 2,512
Fund balance, beginning 8,252
Fund balance, ending 10,764$
Development Impact Fees - Community Facilities
Development Impact Fees - Public Safety
Development Impact Fees - General Government

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Revenue
Development fees 5,098 $
Interest 132
Total revenue 5,229
Expenditure
None -
Total expenditure -
Excess of expenditures over revenues 5,229
Fund balance, beginning 14,337
Fund balance, ending 19,566$
Revenue
Development fees 3,353 $
Interest 86
Total revenue 3,439
Expenditure
None -
Total expenditure -
Excess of expenditures over revenues 3,439
Fund balance, beginning 11,300
Fund balance, ending 14,739$
Development Impact Fees - Transportation
Development Impact Fees - Utilities

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City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Water Capacity Charges
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Project
Expenditures
Projected
Increased
Capacity 2017-18 2018-19 2019-20 2020-21 2021-22
Capacity Charges Received $23,543 $804,958 $31,999 $129,609 $115,924 Interest Allocation 95 38,075 61 1,919 2,104 Total Revenue Received $23,638 $843,033 $32,060 $131,528 $118,028 Project Expenditures
Advanced Water Meter (84132)
2015-16 Expenditures 3,693,000 306,519
2016-17 Expenditures 3,134 313
2017-18 Expenditures 86,474 8,647 0 2018-19 Expenditures 156 16 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 628,664 62,866 62,866 2021-22 Expenditures 50,413 5,041 5,041 Well No. 15 Replacement (84709)
2013-14 Expenditures 177,713 14,750
2014-15 Expenditures 274,398 22,775
2015-16 Expenditures 35,329 2,932
2016-17 Expenditures 8,634 863
2017-18 Expenditures 55 6 0 2018-19 Expenditures 4,093 409 409 2019-20 Expenditures 0 - 0 2020-21 Expenditures 28,534 2,853 0 2021-22 Expenditures 3,993,946 399,395 0 Tank No. 1 Improvement and Replacement (85100)
2013-14 Expenditures 100,046 8,304
2014-15 Expenditures 32,816 2,724
2015-16 Expenditures 85,160 7,068
2016-17 Expenditures 3,689 369
2017-18 Expenditures 19,228 1,923 0 2018-19 Expenditures 6,837 684 0 2019-20 Expenditures 58,144 5,814 0 2020-21 Expenditures 1,994 199 0 2021-22 Expenditures 492,110 49,211 0 Sweeney Ridge Tank Replacement (11022)
2018-19 Expenditures 21,039 2,104 0 2019-20 Expenditures 246,749 24,675 0 2020-21 Expenditures 151,788 15,179 0 2021-22 Expenditures 161,583 16,158 0 Princeton Tank Replacement (11023)
2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 1,200,000 120,000 120,000 Commodore Tank Replacemetn (11024)
2020-21 Expenditures 0 - 0 2021-22 Expenditures 2,249,671 224,967 224,967 Charges collected on new connections or water meter size upgrades contribute to the prior investments by ratepayers in the existing facilities that provide available capacity.

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Water Main Improvement -Jenevein Ave (84150)
2014-15 Expenditures 30,307 2,515
2015-16 Expenditures 83,915 6,965
2016-17 Expenditures 7,124 712
2017-18 Expenditures 1,436 144 144 2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Water Main Improvement -Crystal Springs (84152)
2014-15 Expenditures 28,860 2,395
2015-16 Expenditures 55,565 4,612
2016-17 Expenditures 7,518 752
2017-18 Expenditures 16,443 1,645 1,645 2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Water Main Improvement - Ave No. 1-1 (84153)
2015-16 Expenditures 30,738 2,551
2016-17 Expenditures 47,915 4,792
2017-18 Expenditures 54,054 5,405 0 2018-19 Expenditures 12,491 1,249 0 2019-20 Expenditures 1,777,405 177,741 0 2020-21 Expenditures 13,750 1,375 0 2021-22 Expenditures 501,066 50,107 - Water Main Improvement - Ave No. 1-2 (11002)
2015-16 Expenditures 30,854 2,561
2016-17 Expenditures 46,706 4,671
2017-18 Expenditures 44,352 4,436 4,436 2018-19 Expenditures 15,974 1,597 0 2019-20 Expenditures 1,788,289 178,829 0 2020-21 Expenditures 15,632 1,563 1,563 2021-22 Expenditures 935,499 93,550 0 Lake Drive Pump Station Impr (11003)
2016-17 Expenditures 1,364 136
2017-18 Expenditures 0 - 0 2018-19 Expenditures 4,982 498 0 2019-20 Expenditures 134,866 13,487 0 2020-21 Expenditures 84,633 8,463 0 2021-22 Expenditures 2,049,446 204,945 0 Sneath Lane Pump Station (11004)
2018-19 Expenditures 2,553 255 0 2019-20 Expenditures 106,767 10,677 0 2020-21 Expenditures 72,542 7,254 0 2021-22 Expenditures 2,397,848 239,785 0 Whitman Pump Station Generator (11012)
2018-19 Expenditures 28,439 2,844 0 2019-20 Expenditures 28,681 2,868 0 2020-21 Expenditures 60,867 6,087 0 2021-22 Expenditures 752,574 75,257 0 Princeton Pump Station (11021)
2018-19 Expenditures 9,059 906 0 2019-20 Expenditures 15,826 1,583 0 2020-21 Expenditures 4,554 455 0 2021-22 Expenditures 641,510 64,151 0

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Arbor Court Pressure Regulator Relacemt (11005)
2016-17 Expenditures 23,730 2,373
2017-18 Expenditures 35,591 3,560 3,560 2018-19 Expenditures 452,978 45,298 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Rollingwood Pressure Regulator Rehab (11016)
2018-19 Expenditures 814 81 0 2019-20 Expenditures 11,016 1,102 0 2020-21 Expenditures 1,243 124 0 2021-22 Expenditures 536,926 53,693 0 Oakmont Pressure Regulator Rehab (11017)
2018-19 Expenditures 425 43 0 2019-20 Expenditures 4,037 404 0 2020-21 Expenditures 14,278 1,428 0 2021-22 Expenditures 572,839 57,284 0 Cunningham Pressure Regulator Replacemt (11018)
2018-19 Expenditures 22 2 2 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Glenview Pressure Regulator Replacemt (11019)
2018-19 Expenditures 0 - 0 2019-20 Expenditures 3,790 379 379 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Piedmont Ave Pressure Regulator Improv (11020)
2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 100,000 10,000 10,000 Water Main Improvement - San Antonio Ave (11006)
2016-17 Expenditures 1,416 142
2017-18 Expenditures 20,267 2,027 0 2018-19 Expenditures 942,252 94,225 0 2019-20 Expenditures 90,133 9,013 9,013 2020-21 Expenditures 46 5 5 2021-22 Expenditures 44,622 4,462 4,462 Corp Yard Well (17) Rehab (84707)
2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 64,110 6,411 6,411 2021-22 Expenditures 0 - 0 Lions Field Well (20) Rehabilitation (11013)
2016-17 Expenditures 1,015 102
2017-18 Expenditures 150,589 15,059 15,059 2018-19 Expenditures 2,107 211 211 2019-20 Expenditures 112 11 11 2020-21 Expenditures 0 - 0 2021-22 Expenditures 200,000 20,000 20,000 City Park Well (18) Rehab (11014)
2018-19 Expenditures 75,872 7,587 7,587 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 187,165 18,716 18,716

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Forest Lane Well Rehab (16) (11015)
2017-18 Expenditures 74,991 7,499 7,499 2018-19 Expenditures 14,319 1,432 1,432 2019-20 Expenditures 1,888 189 189 2020-21 Expenditures 255,352 25,535 25,535 2021-22 Expenditures 143,524 14,352 - S. Westside Basin Groudwater Mgmt Study (84715)
2015-16 Expenditures 42 3
2016-17 Expenditures 1,843 184
2017-18 Expenditures 2,414 241 241 2018-19 Expenditures 665 67 67 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 25,535 2021-22 Expenditures 0 - - Ave No. 1-3 Water Main Improvement (11007)
2017-18 Expenditures 59,595 5,960 5,960 2018-19 Expenditures 105,592 10,559 0 2019-20 Expenditures 278,161 27,816 0 2020-21 Expenditures 2,571,088 257,109 250,993 2021-22 Expenditures 412,477 41,248 - Ave No. 2-1 Water Main Improvement (11008)
2018-19 Expenditures 152 15 15 2019-20 Expenditures 73,216 7,322 7,322 2020-21 Expenditures 57,828 5,783 0 2021-22 Expenditures 277,706 27,771 - Ave No. 3-1 Water Main Improvement (11009)
2018-19 Expenditures 46,335 4,634 0 2019-20 Expenditures 209,924 20,992 0 2020-21 Expenditures 43,158 4,316 0 2021-22 Expenditures 796,894 79,689 - Ave No. 3-2 Water Main Improvement (11010)
2018-19 Expenditures 0 -
2019-20 Expenditures 0 -
2020-21 Expenditures 0 - 0 2021-22 Expenditures 1,100,000 110,000 110,000 Ave No. 3-3 Water Main Improvement (11011)
2018-19 Expenditures 0 -
2019-20 Expenditures 0 -
2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - - Water Quality Well System Upgrade & Sweeney Rdg Tank (11025) 2021-22 Expenditures 600,000 60,000 60,000 Total Expenditures 38,544 9,723 16,914 372,909 573,187 Unused Funds $632,704 ($455,159)
Total Available Funds $177,545

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Funding committed for FY2021-22 Capital Program
Total
Budgeted
FY2022-23
Project
Cost
Projected
Increased
Capacity
Projected
Increased
Capacity
Advanced Water Meter $504,130 50,413 50,413 Acappella Well Project $4,031,590 403,159 403,159 Water Mains Improvement and Replacement 7,630,281 763,028 763,028 Pressure Regulator Station Improvements & Replacement $1,210,614 121,061 121,061 Pump Stations Improvement and Replacement $5,900,396 590,040 590,040 Water Tanks Improvement and Replacement 4,882,277 488,228 488,228 Well Replacement and Rehabilitation 528,692 52,869 52,869 Water Qualilty Well System Upgrades & Sweeney Ridge Tank Chlorine Generator Installation 600,000 60,000 60,000 Total Capacity Charges Commited for Capital Improvement Program $25,287,980 2,528,798 2,528,798 Total Uncommitted Capacity Charges $0 $0
Five-Year Disclosure:

Fees collected and interest earned are in compliance with California Code Section 66013.

Note: Capacity increase calculation from 8.3% to 10% for FY2016-17 which is consistent to the Water Capacity Study completed in September 28, 2017

182 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Sewer Capacity Charges
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Project
Expenditures
Projected
Increased
Capacity 2017-18 2018-19 2019-20 2020-21 2021-22
Capacity Charges Received $118,323 $19,251 $53,187 $148,730 $101,231 Interest Allocation 182 22 160 1,926 1,566 Total Revenue Received $118,505 $19,273 $53,347 $150,656 $102,797 Project Expenditures
Trenton Drive Wastewater Main Replacement (85704)
2013-14 Expenditures 69,685 5,784
2014-15 Expenditures 97,091 8,059
2015-16 Expenditures 68,921 5,720
2016-17 Expenditures 1,167,853 116,785
2017-18 Expenditures 317,334 31,733 31,733 2018-19 Expenditures 5,701 570 570 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 9,897,499 989,750 0 Wastewater Main Improvement-Jenevein Ave (84340)
2014-15 Expenditures 32,651 2,710
2015-16 Expenditures 73,351 6,088
2016-17 Expenditures 1,478,713 147,871
2017-18 Expenditures 2,524 252 252 2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Wastewater Main Improvement-San Mateo Ave (84341)
2014-15 Expenditures 29,819 2,475
2015-16 Expenditures 92,233 7,655
2016-17 Expenditures 42,598 4,260
2017-18 Expenditures 2,931,618 293,162 0 2018-19 Expenditures 24,513 2,451 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 242,870 24,287 0 Wastewater Main Improvement-Crystal Springs Ave (84342) 2014-15 Expenditures 30,063 2,495
2015-16 Expenditures 52,889 4,390
2016-17 Expenditures 19,055 1,906
2017-18 Expenditures 48,303 4,830 0 2018-19 Expenditures 3,313,583 331,358 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 306,991 30,699 0 Charges collected on new connections or sewer meter size upgrades contribute to the prior investments by ratepayers in the existing facilities that provide available capacity.

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Wastewater Main Improvement-Ave No. 1-1 (84343)
2015-16 Expenditures 30,597 2,540
2016-17 Expenditures 36,710 3,671
2017-18 Expenditures 44,014 4,401 0 2018-19 Expenditures 12,846 1,285 0 2019-20 Expenditures 1,669,810 166,981 0 2020-21 Expenditures 13,727 1,373 0 2021-22 Expenditures 605,396 60,540 0 Wastewater Main Improvement-Ave No. 1-2 (31001)
2015-16 Expenditures 31,085 2,580
2016-17 Expenditures 36,763 3,676
2017-18 Expenditures 44,246 4,425 0 2018-19 Expenditures 18,847 1,885 0 2019-20 Expenditures 1,575,948 157,595 0 2020-21 Expenditures 16,006 1,601 0 2021-22 Expenditures 1,791,406 179,141 0 Wastewater Main Improvement-Crestmoor Canyon (31002)
2015-16 Expenditures 12,910 1,072
2016-17 Expenditures 15,817 1,582
2017-18 Expenditures 304,761 30,476 30,476 2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Crestmoor Pump Station (31003)
2016-17 Expenditures 171,480 17,148
2017-18 Expenditures 73,520 7,352 0 2018-19 Expenditures 628,368 62,837 0 2019-20 Expenditures 1,495,346 149,535 0 2020-21 Expenditures 1,630 163 0 2021-22 Expenditures 119,365 11,937 0 Crestwood Pump Station (31004)
2016-17 Expenditures 2,248 225
2017-18 Expenditures 86,403 8,640 0 2018-19 Expenditures 18,712 1,871 0 2019-20 Expenditures 56,494 5,649 0 2020-21 Expenditures 13 1 0 2021-22 Expenditures 4,995,840 499,584 0 Lomita Pump Station (31005)
2016-17 Expenditures 177,234 17,723
2017-18 Expenditures 79,175 7,918 0 2018-19 Expenditures 608,253 60,825 0 2019-20 Expenditures 1,651,354 165,135 0 2020-21 Expenditures 5,798 580 0 2021-22 Expenditures 278,119 27,812 0

184 of 277

Wastewater Main Improvement-Crestwood Dr. (31006)
2016-17 Expenditures 1,103 110
2017-18 Expenditures 56,119 5,612 0 2018-19 Expenditures 10,799 1,080 0 2019-20 Expenditures 48,351 4,835 0 2020-21 Expenditures 13 1 0 2021-22 Expenditures 994,723 99,472 0 Spyglass Wastewater Pump Station (85111)
2014-15 Expenditures 114,772 9,526
2015-16 Expenditures 261,732 21,724
2016-17 Expenditures 558,833 55,883
2017-18 Expenditures 1,586,248 158,625 50,055 2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Sanitary Sewer Line - 1st Ave (84339)
2014-15 Expenditures 8,933 741
2015-16 Expenditures 691 57
2016-17 Expenditures 1,298 130
2017-18 Expenditures 37,905 3,791 0 2018-19 Expenditures 1,082,798 108,280 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0 Water Quality Control Plant by SSF (85708)
2013-14 Expenditures 1,236,162 102,601
2014-15 Expenditures 751,592 62,382
2015-16 Expenditures 258,586 21,463
2016-17 Expenditures 248,979 24,898
2017-18 Expenditures 301,891 30,189 0 2018-19 Expenditures 111,041 11,104 0 2019-20 Expenditures 844,904 84,490 0 2020-21 Expenditures 1,325,736 132,574 0 2021-22 Expenditures 9,897,499 989,750 0 Sharp Park Lateral Grant Prog SEP (85709) Water Quality Ctrl 2016-17 Expenditures 11,900 1,190
2017-18 Expenditures 3,400 340 340 2018-19 Expenditures 0 - 0 2019-20 Expenditures 0 - 0 2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0

185 of 277

San Antonion Ave Sewer Main Improv (31007)
2017-18 Expenditures 3,306 331 0 2018-19 Expenditures 9,741,181 974,118 0 2019-20 Expenditures 448,285 44,829 0 2020-21 Expenditures 183 18 18 2021-22 Expenditures 0 - 0 Ave No. 1-3 Sewer Main Improv (31008)
2017-18 Expenditures 56,209 5,621 5,621 2018-19 Expenditures 105,902 10,590 10,590 2019-20 Expenditures 334,347 33,435 33,435 2020-21 Expenditures 2,533,904 253,390 150,000 2021-22 Expenditures 811,082 81,108 0 Ave No. 2-1 Sewer Main Improv (31009)
2018-19 Expenditures 2,853 285 0 2019-20 Expenditures 148,198 14,820 0 2020-21 Expenditures 122,386 12,239 0 2021-22 Expenditures 134,492 13,449 0 Ave No. 2-2 Sewer Main Improv (31010)
2018-19 Expenditures 2,810 281 0 2019-20 Expenditures 135,345 13,535 0 2020-21 Expenditures 114,099 11,410 0 2021-22 Expenditures 132,988 13,299 0 Ave No. 2-3 Sewer Main Improv (31011)
2018-19 Expenditures 0 - 0 2019-20 Expenditures 45 5 5 2020-21 Expenditures 0 - 0 2021-22 Expenditures 879,955 87,996 26,399 Ave No. 3-1 Sewer Main Improv (31012)
2018-19 Expenditures 41,160 4,116 0 2019-20 Expenditures 220,929 22,093 22,093 2020-21 Expenditures 35,295 3,530 0 2021-22 Expenditures 958,516 95,852 28,755 Ave No. 3-2 Sewer Main Improv (31013)
2020-21 Expenditures 78 8 0 2021-22 Expenditures 899,922 89,992 26,998 Ave No. 3-3 Sewer Main Improv (31014)
2020-21 Expenditures 0 - 0 2021-22 Expenditures 0 - 0

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Earl/Glenview Ave Sewer Main Improv (31015)
2021-22 Expenditures 150,000 15,000 0 Total Expenditures 118,478 11,160 55,533 150,018 82,152 Unused Funds $6,591 $20,645
Total Available Funds $27,236
Funding committed for FY2021-22 Capital Program
Total
Budgeted
FY2022-23
Project
Cost
Projected
Increased
Capacity
Projected
Increased
Capacity
Wastewater Pump Stations Improvement and Replacement 10,166,503 1,016,650 1,016,650 Wastewater Mains Improvement and Replacement 5,302,945 530,295 530,295 Water Quality Control Plant by SSF 9,998,831 999,883 999,883 Total Capacity Charges Commited for Capital Improvement Program 25,468,279 2,546,828 2,546,828 Total Uncommitted Capacity Charges $0 $0
Five-Year Disclosure:

Fees collected and interest earned are in compliance with California Code Section 66013.

Note: Capacity increase calculation from 8.3% to 10% for FY2016-17 which is consistent to the Water Capacity Study completed in September 28, 2017

187 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Development Impact Fees - Community Facilities
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Project
Cost 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received
4250 Community Facilities Impact Fee 21,717$ 50,673$ 4,301$ 23,307$ Interest Allocation 176 1,162 479 601 Total Revenue Received 21,893 $ 51,835$ 4,780$ 23,908$ Project Expenditures
4250 Community Facilities Impact Fee - - - - Total Expenditures - $ -$ -$ -$ Total Change in Revenues (Expenditures) 21,893$ 51,835$ 4,780$ 23,908$ Beginning Fund Balance at July 1, 2020 78,508 $
Total Change in Revenues (Expenditures) 23,908
Ending Fund Balance at June 30, 2021 102,416 $
Five-Year Disclosure:

The Development Impact Fees collected upon development and redevelopment projects to fully or partially offset the costs of public facilities that are needed to serve demand created by that development project.

Ordinance added Chapter 12.260 to Title 12 (Zoning) of the San Bruno Municipal Code established for Development Impact Fees effective May 1, 2019.

For the fifth fiscal year following the first deposit into the accounts or funds established pursuant to Section

12.260.080 of the ordinance, and every five years thereafter, the City Council shall, in connection with its review conducted, make each of the findings required by Section 66001(d) of the California Government Code including purpose of the fee, reasonable relationship between the fee and purpose, sources and amounts of funds, and approximate dates when funding is expected to be deposited into appropriate accounts or funds.

188 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Development Impact Fees - Public Safety
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Project
Cost 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received
4251 Public Safety Impact Fee 1,716$ 4,004$ 319$ 1,731$ Interest Allocation 13 92 36 45 Total Revenue Received 1,729 $ 4,096$ 355$ 1,775$ Project Expenditures
4251 Public Safety Impact Fee - - - - Total Expenditures - $ -$ -$ -$ Total Change in Revenues (Expenditures) 1,729$ 4,096$ 355$ 1,775$ Beginning Fund Balance at July 1, 2020 6,180 $
Total Change in Revenues (Expenditures) 1,775
Ending Fund Balance at June 30, 2021 7,955 $
Five-Year Disclosure:

Ordinance added Chapter 12.260 to Title 12 (Zoning) of the San Bruno Municipal Code established for Development Impact Fees effective May 1, 2019.

For the fifth fiscal year following the first deposit into the accounts or funds established pursuant to Section

189 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Development Impact Fees - General Government
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Project
Cost 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received
4252 General Government Impact Fee 2,283$ 5,327$ 452$ 2,449$ Interest Allocation 18 122 50 63 Total Revenue Received 2,301 $ 5,449$ 502$ 2,512$ Project Expenditures
4252 General Government Impact Fee - - - - Total Expenditures - $ -$ -$ -$ Total Change in Revenues (Expenditures) 2,301$ 5,449$ 502$ 2,512$ Beginning Fund Balance at July 1, 2020 8,252 $
Total Change in Revenues (Expenditures) 2,512
Ending Fund Balance at June 30, 2021 10,764 $
Five-Year Disclosure:

Ordinance added Chapter 12.260 to Title 12 (Zoning) of the San Bruno Municipal Code established for Development Impact Fees effective May 1, 2019.

For the fifth fiscal year following the first deposit into the accounts or funds established pursuant to Section

190 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Development Impact Fees - Transportation
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Project
Cost 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received
4253 Transportation Impact Fee 3,915$ 9,135$ 941$ 5,098$ Interest Allocation 32 209 105 132 Total Revenue Received 3,947 $ 9,344$ 1,046$ 5,229$ Project Expenditures
4253 Transportation Impact Fee - - - - Total Expenditures - $ -$ -$ -$ Total Change in Revenues (Expenditures) 3,947$ 9,344$ 1,046$ 5,229$ Beginning Fund Balance at July 1, 2020 14,337 $
Total Change in Revenues (Expenditures) 5,229
Ending Fund Balance at June 30, 2021 19,566 $
Five-Year Disclosure:

Ordinance added Chapter 12.260 to Title 12 (Zoning) of the San Bruno Municipal Code established for Development Impact Fees effective May 1, 2019.

For the fifth fiscal year following the first deposit into the accounts or funds established pursuant to Section 12.260.080 of the ordinance, and every five years thereafter, the City Council shall, in connection with its review conducted, make each of the findings required by Section 66001(d) of the California Government Code including purpose of the fee, reasonable relationship between the fee and purpose, sources and amounts of funds, and approximate dates when funding is expected to be deposited into appropriate accounts or funds.

191 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Development Impact Fees - Utilities
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Project
Cost 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received
4254 Utilities Impact Fee 3,126$ 7,294$ 619$ 3,353$ Interest Allocation 25 167 69 86 Total Revenue Received 3,151 $ 7,461$ 688$ 3,439$ Project Expenditures
4254 Utilities Impact Fee - - - - Total Expenditures - $ -$ -$ -$ Total Change in Revenues (Expenditures) 3,151$ 7,461$ 688$ 3,439$ Beginning Fund Balance at July 1, 2020 11,300 $
Total Change in Revenues (Expenditures) 3,439
Ending Fund Balance at June 30, 2021 14,739 $
Five-Year Disclosure:

Ordinance added Chapter 12.260 to Title 12 (Zoning) of the San Bruno Municipal Code established for Development Impact Fees effective May 1, 2019.

192 of 277

City of San Bruno Attachment 1
Development Impact Fees
Revenue and Expenditures Summary
For the period ending June 30, 2022
Revenue
Development fees (3,172,555) $
Interest 5,227
Total revenue (3,167,328)
Expenditure
2020-21 Expenditures - Tom Lara Field -
2020-21 Expenditures - Soccer Field Feasibility Study - 2021-22 Expenditures - Posey Park 375,000
Total expenditure 375,000
Excess of expenditures over revenues (3,542,328)
Fund balance, beginning 3,046,343
Fund balance, ending (495,985)$
Revenue
Development fees - $
Interest 24,962
Total revenue 24,962
Expenditure
21 Elements -
HIP Housing Program 30,000
Shelter Network Home Sharing Program 10,000
Total expenditure 40,000
Excess of revenues over expenditures (15,038)
Fund balance, beginning 3,902,976
Fund balance, ending 3,887,938$

PARK IN-LIEU FEE

BELOW MARKET HOUSING IN-LIEU FEE

193 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Park in-Lieu Fees
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Eligible
Cost 2017-18 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received -$ -$ 3,173,625$ - $ (3,172,555)$ Interest Allocation 105 167 49,602 20,049 5,227 Total Revenue Received 105 $ 167$ 3,223,227$ 20,049 $ (3,167,328)$ Project Expenditures
2013-14 Expenditures - 324 Florida Ave 0 - - - - - 2014-15 Expenditures - 324 Florida Ave 603,015 - - - - - 2020-21 Expenditures - Tom Lara Field 175,000 175,000 - 2020-21 Expenditures - Soccer Field Feasibility Study 31,140 31,140 - 2021-22 Expenditures - Posey Park 375,000 375,000 Total Expenditures - $ -$ -$ 206,140$ 375,000$ Total Change in Revenues (Expenditures) 105 $ 167$ 3,223,227$ (186,091)$ (3,542,328)$ Beginning Fund Balance at July 1, 2021 3,046,343 $
Total Change in Revenues (Expenditures) (3,542,328)
Ending Fund Balance at June 30, 2022 (495,985) $
Five-Year Disclosure:

Exempt per Quimby Act
The Park In-Lieu Fees collected are dedicated to land for parks and recreational purpose. With the adoption of the Development Impact Fee Ordinance that took effect on May 1, 2019, the Park in-Lieu fee was repealed and replaced with the new Facilities Impact Fee.

194 of 277

City of San Bruno Attachment 1
Five-Year Project Cost and Funding Summary
Below Market Rate Housing in-Lieu Fees
Description
Revenue and Expenditures: For Each Fiscal Year Ending June 30 Fiscal Year
Total
Eligible
Cost 2017-18 2018-19 2019-20 2020-21 2021-22
Revenues
Fees Received -$ 320,000$ - $ - $ - $ Interest Allocation 41,417 $ 66,990$ 65,473$ 35,221$ 24,962$ Total Revenue Received 41,417 $ 386,990$ 65,473$ 35,221$ 24,962$ Operating Expenditures
21 Elements 10,150 $ 2,000 1,800 2,350 0 0 HIP Housing Program 270,000 $ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Urban Housing Communities 4,000 $
City of Foster City - Housing Nexus Study -$
Shelter Network Homesharing Program (LifeMoves) 55,000$ 7,500 7,500 7,500 0 10,000 North Peninsula Neighborhood Center 6,000$
Total Expenditures 39,500 $ 39,300$ 39,850$ 30,000$ 40,000$ Total Change in Revenues (Expenditures) 1,917 $ 347,690$ 25,623$ 5,221$ (15,038)$ Beginning Fund Balance at July 1, 2021 3,902,976 $
Total Change in Revenues (Expenditures) (15,038)
Ending Fund Balance at June 30, 2022 3,887,938 $
Five-Year Disclosure:

Not required. Development fees collected in conjunction with contractual agreement, or development agreements, are not constrained by AB 1600 requirement.

The Below Market Rate Housing in-Lieu fees are charged on all residential ownership or rental developments of 10 units or more throughout the City.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Jennifer Dianos, Assistant to the City Manager SUBJECT: Adopt Resolution Approving San Bruno Community Foundation Officers for 2023
BACKGROUND: The San Bruno Community Foundation (Foundation) is the organization created by the San Bruno City Council to invest, manage and expend the restitution settlement of $70 million in cash funds and real property that the City of San Bruno received from PG&E after the 2010 gas line explosion in the Crestmoor neighborhood.

Article VIII, Section 1 of the Foundation’s Bylaws require that the Foundation select the offices of President, Vice-President, Secretary, and Treasurer. Article VIII, Section 2 states that such officers will serve one-year terms starting on January 1, and are subject to the approval of the San Bruno City Council.

DISCUSSION: At its November 2, 2022 regular meeting, the Foundation Board re-elected three officers to serve in their capacity for the 2023 calendar year (effective January 1, 2023):
 President - Malissa Netane-Jones
 Vice President - Jim Ruane
 Secretary - Raul Gomez
 Treasurer Pak Lin
The Foundation Board will ratify the election of the 2023 officers at their regular meeting on December 7, 2022. Staff recommends that the City Council authorize approval of the officers per the Bylaws.

FISCAL IMPACT: There is no fiscal impact.

ENVIRONMENTAL IMPACT: There is no environmental impact. The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

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RECOMMENDATION: Adopt Resolution Approving San Bruno Community Foundation Officers for 2023
ALTERNATIVES:

1. Do not approve the Foundation’s selection of officers for 2023 and provide additional direction regarding the City Council’s interests regarding the Board’s officers.

ATTACHMENTS:

1. City Council Resolution Approving Foundation Officers

2. SBCF Resolution Appointing Foundation Officers

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RESOLUTION NO. 2022-____

RESOLUTION APPROVING ELECTION OF SAN BRUNO
COMMUNITY FOUNDATION OFFICERS FOR 2023
WHEREAS, on November 2, 2022, the San Bruno Community Foundation elected officers to hold the positions of President, Vice-President, and Secretary effective January 1 2023; and, WHEREAS, on December 7, 2022, the San Bruno Community Foundation will ratify the election; and,
WHEREAS, Article VIII, Section 2 and Article XVI of the Foundation’s Bylaws require the San Bruno City Council to approve the officers; and
NOW THEREFORE BE IT RESOLVED that the City Council of the City of San Bruno adopts a resolution approving the San Bruno Community Foundation officers for 2023 as follows:

President: Malissa Netane-Jones
Vice President: Jim Ruane
Secretary: Raul Gomez
Treasurer: Pak Lin
---oOo---
I hereby certify that foregoing Resolution No. ___
was introduced and adopted by the San Bruno City Council at a regular meeting on December 13, 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_______________________
Lupita Huerta,
City Clerk

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Darcy Smith, Assistant City Manager
SUBJECT:Adopt Resolution Initiating a Future General Plan Amendment Related to Playing Fields and Associated Improvements for the Former Crestmoor High School Site at 300 Piedmont Avenue
BACKGROUND: The San Mateo Union High School District (District) owns property located at 300 Piedmont Avenue in San Bruno, commonly known as the former Crestmoor High School (Property). The Property is approximately 40 acres in size. The Property was operated as a high school from 1962 through 1980. Since then, the Property has been used as a continuation school, alternative high school, and for private uses. From 1987 to 2021, the playing fields on the Property were open to the public for use and were maintained and managed by the City of San Bruno.

The Property is designated as low density residential in the General Plan and zoned R-1, Single Family Residential, which permits eight housing units per acre. Crestmoor High School is identified in the City's General Plan as providing 12 acres of recreational opportunities for San Bruno residents. See Open Space and Recreation Element, Table 5-3.

In March 2019, the San Mateo Union High School District Board voted to declare the Property as surplus property and in August 2019 directed staff to pursue its sale. Then in 2020, the District issued a Request for Proposals to invite developers to bid for the site and indicated they intend to construct or purchase workforce and/or teacher housing on another site with the proceeds from the sale of the Crestmoor site. The District desires to sell the Property and has entered into a purchase and sale agreement with SummerHill Homes LLC (SummerHill) for sale of the Crestmoor Site to SummerHill, which they intends to redevelop it as a community of single-family homes with open space and recreation areas. On August 23, 2022, the City of San Bruno received the first formal planning application submittal for the Property, which contemplates 155 single family detached two-story homes. Staff are actively reviewing this application.

The City's General Plan Policy OSR-8 states that the existing playing fields should be preserved, as follows:

OSR-8: During reuse of the former Crestmoor High School site (designated for single- family residential development), preserve the existing playing fields for recreational use per direction of the General Plan Update Committee.

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Other parts of the General Plan support the requirement to preserve the playing fields:

OSR-4: "Undertake a program to add 20 acres of parkland to the City system over the next 20 years. Seize opportunities to develop and/or maintain parks and recreation facilities within existing residential neighborhoods through acquisition or preservation of former school facilities."
LUD-1: "Promote development of single-family housing on former school sites owned by public school districts. Retain existing recreation facilities for resident use, whenever possible."
The San Bruno City Council held a meeting on January 11, 2022 and adopted Resolution No. 2022-04. Resolution 2022-04 confirmed that General Plan Open Space and Recreation Policy OSR-8 requires the dedication of approximately 12 acres of playing fields at the Property.

Ensuring that community recreation continues to occur at the site after redevelopment has been a focal point for the City. The District raised legal objections to the Resolution both prior to and following the meeting. The Parties disagree about the legality of the Resolution and have entered into a settlement agreement to resolve the dispute.

DISCUSSION: This agenda item serves for the City Council to initiate a General Plan Amendment to modify provisions contained in the General Plan regarding the preservation of open space and playing fields at the Crestmoor Site and a potential recission of Resolution No. 2022-04. This amendment will be prepared by the City, utilizing consultant support from Good City Company, which provides on-call planning consultant services for the City. The scope of work is provided as Attachment 2.

The General Plan Amendment initiation is pursuant to the recent settlement agreement. The Agreement calls for the District or a private developer of the Property to dedicate to the City approximately 6.4 acres of rough graded area that the City could use for playing fields and other recreational space and facilities, subject to reservation of an easement for storm drainage. The City could use this area for playing fields and other recreational space and facilities. The District or a private developer of the Property would retain ownership of approximately 12.17 sloped acres of unimproved open space and make it publicly accessible for recreational use, with the City having no responsibility for maintenance or improvement of the Open Space Area. In total, there would be approximately 18.57 acres of publicly accessible park and open space land. These areas are shown in Attachment 3. The Project would be subject to the payment of City Development Impact Fees, with no credit provided for the dedication of the 6.4 acres.

As noted in the attached resolution the General Plan Amendment, the recission of Resolution No. 2022-04, and the relate Zoning Map Amendment will be processed concurrently with the Project, reviewed as part of the Project CEQA document, and heard at public hearings held on the Project.

Further, in initiating the General Plan Amendment, potential recission of Resolution 2022-04, and Zoning Map Amendment, the City makes no representation regarding its ability or willingness to approve the General Plan Amendment, the recission, Zoning Map Amendment, or the Project but agrees to process the General Plan Amendment, the Recission, Zoning Map Amendment, and the Project in good faith and in accordance with applicable law.

The City-initiated General Plan Amendment would consist of the modification of specific General Plan policies, and accompanying text, maps, and tables contained in the Open Space and Recreation Element and Land Use Element that apply to the Property’s playing fields. The amendments would reflect the preservation of the playing fields as a public park. The Land Use Diagram is proposed to be amended to change the land use designation of the future City-owned

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park and open space areas from Low Density Residential to Parks/Open Space. To ensure consistency with the General Plan, a Zoning Map Amendment would be prepared to change the zoning classification of the park and open space land from R1 to Open Space and Conservation District.

The General Plan Amendment would include the following amendment of Policy OSR-8 to replace the current policy with the following text:
“A private development project for reuse of the Crestmoor Site shall dedicate the following areas to the City (the Dedicated Property) at the approximate locations shown in Figure __ (i) approximately 5.3 acres of unimproved property located west of Courtland Drive, intended for future use primarily for soccer and playing fields; and (ii) approximately 1.1 acres of unimproved property located east of Courtland Drive intended for future use for recreation-supportive improvements, such as public parking and other improvements. Minor deviations to these locations and acreages requested by an applicant for private development to accommodate project design shall be permitted so long as the Dedicated Property can accommodate the approximate configuration shown for soccer fields and public parking as in Figure __ and the Dedicated Property totals approximately 6.4 acres.

Sloped areas on the Crestmoor Site, totaling approximately 12.17 acres, in the approximate area shown on Figure __ (Open Space Area), shall be preserved in an unimproved state (subject to improvements required for safety and maintenance) and made publicly accessible for open space and recreational uses as part of any private development project proposed for the Crestmoor Site.”
Separate and distinct from the process to review SummerHill’s application to construct 155 single family homes and associated improvements, the City is planning to embark on a process to design the public soccer fields and other public amenities envisioned for the site through a park master planning process. This process is targeted to begin in January 2023 and include feedback and participation from representatives from San Bruno’s soccer community and the general public. In order to facilitate this design process, the City is proposing to engage the services of a landscape architectural services consultant to facilitate a community engagement process, build consensus for a preferred park master plan, and prepare plans and supporting documents delineating proposed multi-use fields facility improvements at the Property. If the agreement for this scope of work is approved by the City Council on December 13 th, this master planning process will commence and take approximately ten months.

FISCAL IMPACT: The Fiscal Year 2022-2023 Operating and Capital Budget includes an appropriation of $100,000 for professional consultant services within the Planning Division operating budget which is adequate to fund this work. These funds were specifically to be utilized for consultant services in preparation of general plan and zoning amendments and associated environmental documents for selected properties. The City Manager will execute an Agreement for Consultant Services with Good City Company in an amount of less than $75,000 for this work.

ENVIRONMENTAL IMPACT: The discussion of a future General Plan Amendment for the Former Crestmoor High School Site at 300 Piedmont Avenue, San Bruno, does not have the potential for creation of a significant environmental impact pursuant to the California Environmental Quality Act (CEQA), and as such are exempt from further environmental consideration per CEQA Guidelines Section 15061(b)(3). The City will prepare an analysis of the future General Plan

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Amendment pursuant to CEQA in conjunction with the environmental review of the proposed SummerHill Project.

RECOMMENDATION: Adopt Resolution initiating a future General Plan Amendment related to playing fields and associated improvements for the former Crestmoor High School site at 300 Piedmont Avenue.

ALTERNATIVES:

Do not adopt a Resolution initiating a future General Plan Amendment related to playing fields and associated improvements for the former Crestmoor High School site at 300 Piedmont Avenue and postpone, or do not proceed with the Amendment.

ATTACHMENTS:

1. Resolution

2. Good City Company Scope of Work

3. Exhibit of Proposed Dedicated Property and Open Space Area

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RESOLUTION NO. 2022 -
A R

ESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

BRUNO INITIATING A FUTURE GENERAL PLAN AMENDMENT

RELATED TO PLAYING FIELDS AND ASSOCIATED IMPROVEMENTS
FOR THE FORMER CRESTMOOR HIGH SCHOOL SITE AT 300

PIEDMONT AVENUE
WHEREAS, the San Mateo Union High School District (District) owns property located at 300 Piedmont Avenue in San Bruno, commonly known as the former Crestmoor High School (Property). In March 2019, the San Mateo Union High School District Board voted to declare the Property as surplus property and in August 2019 directed staff to pursue its sale; and W
HEREAS, Crestmoor High School is identified in the City's General Plan as providing 12 acres of recreational opportunities for San Bruno residents and from 1987 to 2021, the playing fields on the Property were open to the public for use and were maintained and managed by the City of San Bruno; and
WHEREAS, the San Bruno City Council held a meeting on January 11, 2022 and adopted Resolution No. 2022-04, which confirms that General Plan Open Space and Recreation Policy OSR-8 requires the dedication of approximately 12 acres of playing fields at the Property. Ensuring that community recreation continues to occur at the site after redevelopment has been a focal point for the City. The District raised legal objections to the Resolution both prior to and following the meeting. The Parties disagree about the legality of the Resolution and have entered into a settlement agreement to resolve the dispute; and,
WHEREAS, the District desires to sell the Property and has entered into a purchase and sale agreement with SummerHill Homes LLC (SummerHill) for sale of the Property to SummerHill.

SummerHill has applied to the City for approval of a single-family housing development on the Property (Project); and
WHEREAS, the City, District, and SummerHill are pursuing a scenario where the Project would include a large multi-use turf area that could be programmed with multiple simultaneous youth sports games, walking paths, restrooms, and associated parking, including the dedication to the City of approximately 6.4 acres of rough graded area that the City could use for playing fields and other recreational space and facilities , subject to reservation of an easement for storm drainage. The City would design, fund, and construct any recreational improvements on the dedicated property; and WHEREAS, the Project also contemplated under the settlement agreement includes the retention of 12.17 acres of sloped, unimproved open space that would privately owned and made available to the public for recreational use. In total, there would be approximately 18.57 acres of publicly accessible park and open space land. The Project would be subject to the payment of City Development Impact Fees, with no credit provided for the dedication of the 6.4 acres; and WHEREAS, pursuant to the settlement agreement, a City-initiated General Plan Amendment would be processed concurrently with the City’s review of the Project, and would consist of the modification of specific General Plan policies, and accompanying text, maps, and tables contained in the Open Space and Recreation Element and Land Use Element that apply to the P roperty’s playing fields. The amendments would reflect the preservation of the playing fields as a public park. The Land Use Diagram would be amended to change the land use designation of the playing field areas from Low Density Residential to Parks/Open Space. To ensure consistency with the General Plan, a Zoning Map Amendment would be prepared to change the zoning classification sloped open space area from R1 to Open Space and Conservation District; and

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NOW, THEREFORE, BE IT RESOLVED that the City Council is hereby initiating a general plan amendment to modify provisions contained in the General Plan regarding the preservation of open space and playing fields at the Crestmoor Site, including but not limited to Policy OSR-8, inclusive of terms consistent with the provisions set forth below (the General Plan Amendment) and the potential rescission of Resolution 2022-04. This initiated General Plan Amendment includes the following:

(a) Amendment of Policy OSR-8 to replace the current policy with the following text:

“A private development project for reuse of the Crestmoor Site shall dedicate the following areas to the City (the Dedicated Property) at the approximate locations shown in Figure __ (i) approximately 5.3 acres of unimproved property located west of Courtland Drive, intended for future use primarily for soccer and playing fields; and (ii) approximately 1.1 acres of unimproved property located east of Courtland Drive intended for future use for recreation- supportive improvements, such as public parking and other improvements. Minor deviations to these locations and acreages requested by an applicant for private development to accommodate project design shall be permitted so long as the Dedicated Property can accommodate the approximate configuration shown for soccer fields and public parking as in Figure __ and the Dedicated Property totals approximately 6.4 acres.

Figure __ shall be in substantially the form attached hereto as Exhibit A; however, the number of soccer fields indicated in Exhibit A is for illustrative purposes only. In the event that the number of fields or age ranges for use of the fields is altered as a result of the California Environmental Quality Act (CEQA) process or otherwise altered by the City during the processing of the Project and General Plan Amendment, then provided that soccer fields and related facilities shall remain within the overall footprint indicated in Exhibit A.

(b) Amendment of the General Plan Land Use diagram to designate the Dedicated Property (but not the Open Space Area) as Parks/Open Space, and other conforming changes to the General Plan as needed to implement that changed designation and the provisions included in paragraph (a) above.

The City Council hereby also initiates a Zoning Map Amendment and recission of Resolution No. 2022-04; and

NOW, THEREFORE, BE IT FURTHER RESOLVED that (a) the General Plan Amendment and the recission of Resolution No. 2022-04 shall be processed concurrently with the Project, reviewed as part of the Project CEQA document, and heard at public hearings held on the Project; (b) the initiation of this General Plan Amendment and recission of Resolution 2022-04, and initiation of the Zoning Map Amendment in no way limits the discretion of the City or of the City Council in reviewing the General Plan Amendment, the r ecission of Resolution 2022- 04, the Zoning Map Amendment or the Project beyond the limitations imposed by controlling law, including review pursuant to CEQA; (c) nothing herein obligates the City or the City Council to exercise its di scretion in a particular manner; and (d) that the City, by adopting this Resolution, is not committing to approve the General Plan Amendment, the recission of Resolution 2022-04, the Zoning Map Amendment, or the Project.

---oOo---

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I hereby certify that foregoing Resolution No. 2022 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on December 13, 2022, by the following vote:

AYES:

Councilmember
NOES: Councilmembers
ABSENT: Councilmembers
Lupita Huerta, City Clerk

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GOOD CITY COMPANY
Contract Planning Services
Open Space and Recreation GPA and ZMA
December 8, 2022

1 Prepared for:

Darcy Smith
Assistant City Manager
City of San Bruno

P ROJECT U NDERSTANDING
The City of San Bruno (City) has requested a
proposal for contract planning services to
prepare for a General Plan Amendment (GPA)
and Zoning Map Amendment (ZMA) to update
the Open Space and Recreation Element, and
possibly limited additional elements of the
General Plan. The City-initiated General Plan
Amendment would consist of the
modification of specific General Plan policies,
and accompanying text, maps, and tables
contained in the Open Space and Recreation
Element and Land Use Element that apply to
the Property’s playing fields. The
amendments would reflect the preservation
of the playing fields as a public park. The Land
Use Diagram is proposed to be amended to
change the land use designation of the future
City-owned park and open space areas from Low Density Residential to Parks/Open Space. To ensure consistency with the General Plan, a Zoning Map Amendment would be prepared to change the zoning classification of the park and open space land from R1 to Open Space and Conservation District. The site located at 300 Piedmont Avenue is owned by the San Mateo Union High School District and formerly housed Crestmoor High School and subsequently Peninsula Alternative High School. SummerHill Homes has entered into a purchase agreement with the District and is seeking entitlements to redevelop the property.

Image Source: Google

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P ROPOSAL FOR S ERVICES D ECEMBER 8 , 202 2

O PEN S PACE AND R ECREATION G PA AND Z M A

2 P ROJECT S COPE

1. PROJECT INITIATION AND SCOPE ADJUSTMENTS
The Good City Company (GCC) team will review relevant background documents and conduct a kick- off meeting with City staff and consultants (and other attendees as desired). GCC will revise the scope, schedule, and fee to reflect the outcomes of the kick-off meeting.

2. DRAFT GENERAL PLAN AMENDMENT AND ZONING MAP AMENDMENT DOCUMENTS GCC will work collaboratively with the City to prepare the General Plan Amendment text and resolution text and associated Zoning Map Amendment (“Amendments”). The scope and schedule assume that GCC will respond to two rounds of comments from City staff. This is anticipated to include:
• Meet with City Staff to obtain City Council and City management policy direction • Prepare draft and final General Plan Amendment text and figure revisions, including revisions to Policy OSR-8, Table 5-2: City of San Bruno Park Facilities, Figure 2-1: General Plan Land Use Diagram to change a portion of the former Crestmoor High School site from Low Density Residential to Parks/Open Space; 2) Figure 5-1: Parks, recreation, and open space; Update Tables 5-2 and 5-3; and add a new figure showing exact areas to be dedicated • Attend internal meetings, prepare agendas, notes, and minutes as needed • Coordinate interdepartmental review of draft language, and hold at least one interdepartmental meeting with relevant City departments and staff • Complete intermediate work products, technical requirement coordination, etc. • Zoning Map Amendment to change the zoning classification from R1 to Open Space and Conservation District
• Analyze change in land use designation and zoning relative to CA State laws, including the “no net loss” provisions of the Housing Accountability Act.

3. ENVIRONMENTAL REVIEW
GCC will coordinate with the City’s selected environmental consultant, anticipated to be ICF, other consultants including Callander Associates, any relevant applicants, and City staff to scope and complete any GPA-related environmental review in accordance with the California Environmental Quality Act (CEQA) for the Amendments.
• Coordinate data needs between environmental consultant and City team • Review drafts of documentation from the environmental consultant (notices, project description, administrative drafts, screen check copy, mitigation monitoring and report program)

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O PEN S PACE AND R ECREATION G PA AND Z M A

3 4. PUBLIC MEETINGS AND COMMUNICATIONS
GCC will work with the City to prepare the required staff report documents, and notices, for the associated public meetings and hearings on the Amendments. GCC will also respond to inquiries from the public. GCC anticipates that public meetings and communications will include:
• Respond to public inquiries via phone, email, or video meeting • Prepare notices, staff reports, PowerPoint presentations, and necessary exhibits for public meetings
• Attend and present project at two Planning Commission Meetings and two Council Meetings (including second reading of ordinance)
• Participate in two CEQA public hearings, including one NOP Scoping meeting and one DEIR Public Comment meeting
• Prepare a final draft version to present to the Planning Commission at public hearing • Prepare 1 PC meeting and 1 CC meeting notices (mailed/newspaper) • Prepare PC Resolutions (recommending action to City Council), staff report, and presentation
• Prepare a final draft version to present to the City Council • Prepare CC resolution, ordinance for zoning map amendment (introduction), notices for rezoning, staff report, and presentation
• Prepare a second reading, staff report and final ordinance (adoption). • City staff to conduct any necessary (SB 18) Tribal Noticing with GCC support (e.g. drafting of open space designation text and other noticing language)

5. OPTIONAL TASK: SFO AIRPORT LAND USE COMPATIBILITY PLAN CONSISTENCY REVIEW

SUBMITTAL
This scope and estimate assume the City staff will submit and coordinate the SFO Airport Land Use Compatibility Plan (ALUCP) constiency review for the Amendments, if required by the Airport Land Use Committee/Commission staff. If GCC work is requested on this optional task, the project contingency could be utilized, upon authorization by the City.

S CHEDULE
The estimated fee below assumes that the scope above will be completed in approximately 14 months, beginning in mid- December 2022 and ending February of 2024. This timeline is dependent on the processing of the SummerHill development project, and the preparation of the Project CEQA document (EIR). The Amendments will be processed concurrently with the Project, reviewed as part of the Project CEQA document, and heard at public hearings held on the Project.

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O PEN S PACE AND R ECREATION G PA AND Z M A

4 E STIMATED F EE
Our estimated fee for completion of the scope of work set forth in this proposal is $75,000. This includes a $62,500 base proposal plus a $12,500 contingency. Good City will charge on a time and materials basis, and the City will not be charged for uncompleted tasks if the project is determined to be infeasible at any point in time.

Rates for 2023 are set forth below:

Staff Rate
Aaron Aknin, Principal $250/hour*
Nicholas Hamilton, Senior Planner $170/hour*
Assistant Planner $115/hour*

*Staff rates are subject to change in January of each year.

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NOVEMBER 15, 2022
 
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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Ann Mottola, Community Services Director
SUBJECT: Adopt Resolution Authorizing the City Manager to Execute the Agreement With Callander and Associates Landscape Architecture for Master Plan Design Services for the Crestmoor Multi-Use Fields Facility Project in an Amount Not to Exceed $100,000
BACKGROUND: On August 23, 2022, the City of San Bruno received the first formal planning application submittal for the former Crestmoor High School site. The 40-acre site is owned by the San Mateo Union High School District (District).

Previously in March 2019 the San Mateo Union High School District Board voted to declare the Property as surplus property and in August 2019 directed staff to pursue its sale. Then in 2020, the District issued a Request for Proposals to invite developers to bid for the site and indicated they intend to construct or purchase workforce and/or teacher housing on another site with the money from the sale of the Crestmoor site. The District desires to sell the Property and has entered into a purchase and sale agreement with SummerHill Homes LLC (SummerHill) for sale of the Crestmoor Site to SummerHill with the intent to redevelop it as a community of single- family homes. SummerHill has applied to the City for approval of a single-family housing development on the Property. The project proposes to build 155 single family detached two- story homes. Staff are actively reviewing this application.

The City, District, and SummerHill have been and continue to be engaged in very positive conversations around the future of soccer fields at the site and are actively exploring ways in which a soccer complex, along with other recreational activities, could be developed efficiently.

A scenario is being pursued where the project could include a large multi-use turf area that could be programmed with multiple simultaneous youth soccer games, walking paths, restrooms, and associated parking. One possibility is that the turf area could be graded from the current two levels to a single grade and include artificial turf and possibly lighting, which could extend the usability of each field.

DISCUSSION: The Crestmoor fields are currently used and maintained by youth soccer clubs, and from the late 1980’s until 2020 were used by the soccer clubs and maintained by the City.

Ensuring that community recreation continues to occur at the site after redevelopment has been a focal point for the City.

Separate and distinct from the process to review SummerHill’s application to construct 155 single family homes, the City is planning to embark on a process to design the public soccer fields and other public amenities envisioned for the site. This process is targeted to begin in

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January 2023 and include feedback and participation from representatives from San Bruno’s soccer community and the general public.

In order to facilitate this design process, the City will require the expertise of a landscape architectural services consultant to facilitate a community engagement process, build consensus for a preferred master plan, and prepare plans and supporting documents delineating proposed multi-use fields facility improvements at the former Crestmoor High School site. The community engagement would include outreach efforts, stakeholder meetings, one community pop-up event, an in-person open house event, and an online survey. The process will include two City Council meetings, including a first meeting to obtain input and direction on the master plan, and a second meeting to adopt the final master plan. There would also be two Park and Recreation Commission meetings.

In February 2022, the City issued a Request for Qualifications (RFQ) for on-call landscape architectural services. In the response to the RFQ, Callendar and Associates Landscape Architects (CALA) submitted a Statement of Qualifications. Staff conducted an evaluation and determined CALA was qualified to be placed on the City’s on-call list for landscape architectural services based on the firm’s understanding of the scope of services, qualifications and experience of the project manager(s) and team, qualifications relating to landscape architectural services, and experience with design and construction of CIP projects.

In October 2022 at the request of staff, CALA provided a proposal for professional architectural design services for the Crestmoor Multi-Use Fields Facility Project. Staff has reviewed the proposal (Attachment 2) for this scope of work and recommends that the City enter into an agreement for Design Services for the Crestmoor Multi-Use Fields Facility Project to expedite this process. The process would take approximately ten months.

FISCAL IMPACT: On November 8, 2022, City Council approved funding of $100,000 from Development Impact Fees Community Fund at the FY 2022-23 Q1 Update for the City on-call Landscape Architect services for the Crestmoor Multi-Use Fields Facility Project.

ENVIRONMENTAL IMPACT: The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION: Adopt Resolution Authorizing the City Manager to Execute the Agreement With Callander and Associates Landscape Architecture for Master Plan Design Services for the Crestmoor Multi-Use Fields Facility Project in an Amount Not to Exceed $100,000.

ALTERNATIVES:

1. Do not approve the authorization for the City manager to execute the agreement with CALA and postpone the project.

ATTACHMENTS:

1. Resolution

2. Crestmoor Multi-Use Fields Facility Project/Proposal for Architectural Services

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3 8
RESOLUTION NO. 2022- ____

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

WITH CALLANDER AND ASSOCIATES LANDSCAPE ARCHITECTURE FOR MASTER

PLAN DESIGN SERVICES FOR THE CRESTMOOR MULTI-USE FIELDS FACILITY PROJECT IN AN AMOUNT NOT TO EXCEED $100,000
WHEREAS, On August 23, 2022, the City of San Bruno received the first formal planning application submittal for the former Crestmoor High School site, a 40-acre site owned by the San Mateo Union High School District; and
WHEREAS, The Crestmoor fields located at the Crestmoor High School site are currently used and maintained by youth soccer clubs, and from the late 1980’s until 2020 were used by the soccer clubs and maintained by the City; and WHEREAS, SummerHill Homes has entered into an agreement with the District to purchase the site, with the intent to redevelop it as a community of 155 single-family detached two-story homes; and
WHEREAS, The City, District, and SummerHill have been and continue to be engaged in very positive conversations around the future of soccer fields at the site and are actively exploring ways in which a soccer complex, along with other recreational activities, could be developed efficiently; and
WHEREAS, Separate and distinct from the process to review SummerHill’s application to construct 155 single family homes, the City is planning to embark on a process to design the public soccer fields and other public amenities envisioned for the site; and
WEHREAS, In order to facilitate this design process, the City will require the expertise of a landscape architectural services consultant to facilitate a community engagement process, build consensus for a preferred master plan, and prepare plans and supporting documents delineating proposed multi-use fields facility improvements at the former Crestmoor High School site; and
WHEREAS, City’s On Call firm Callander and Associates Landscape Architects has submitted a proposal for this scope of work; and
WHEREAS, Staff has reviewed this proposal and recommends that the City enter into an agreement for Design Services for the Crestmoor Multi-Use Fields Facility Project to complete the Master Plan for the Crestmoor Multi-Use Fields Facility.

NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes the City Manager to Execute the Agreement with Callander and Associates Landscape Architecture for Master Plan Design Services for the Crestmoor Multi-Use Fields Facility Project in an amount not to exceed $100,000.

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1 1
3 8
Dated: December 13, 2022
ATTEST:

Vicky S. Hasha, Deputy City Clerk
---oOo---
I, Vicky S. Hasha, Deputy City Clerk, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Bruno this 10th day of May 2022 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers
ABSENT:Councilmembers:

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Recreate
Educate
Live+Work
Connect
Sustain

October 10, 2022

Ms. Ann Mottola, Community Services Director
City of San Bruno
567 El Camino Real
San Bruno, CA 94066
[email protected]

RE: CRESTMOOR MULTI-USE FIELDS FACILITY PROJECT /PROPOSAL FOR LANDSCAPE

ARCHITECTURAL SERVICES

Dear Ann,

Our call last week was very helpful in providin g us a better understanding of the Crestmoor Multi-Use Fields Facility Project and its background . It is anticipated that the City will receive property as part of the residential developmen t agreement. The majority of the property is at the former fields of Crestmoor High School. The agreement also includes property along the east side of Courtland Drive. The City wo uld like to advance the design of the park so that the project is ready to move into construction as quickly as feasible. The scope of this proposal includes community and stakeholder outreach to obtain input on program and layout. Then utilizing this input, a master plan , with support documents such as a cost and phasing plan, will be developed in order to gu ide construction document preparation. This process will also include multiple reviews wi th Parks and Recreation Commission and City Council as part of the consensus building process for a preferred master plan.

Under contract to the City of San Bruno, CALA will facilitate a community engagement process, build consensus for a preferre d plan, and prepare plans and supporting documents delineating proposed park improvemen ts. To assist you in these efforts, we would propose to complete the following tasks in chronological order. The items shown in bold-face italics are documents that we would prepare as part of our tasks.

1.0 MASTER PLAN

1.01 Staff Meeting: Attend an initial meeting with City staff to review and discuss planning efforts to date, project goals and object ives, design program, park standards, schedule, budget, outreach strategy, and available base information. Identify project stakeholders and discuss best means to obtain input. Prepare agenda and meeting summary.

1.02 Outreach Plan and Schedule: Based on discussions at the staff meeting, prepare an outreach plan memo that documents decisions, dates, locations, roles and responsibilities to guide the planning and no tification of public meetings. Strategies to be considered include but are not limit ed to: mailers, electronic notifications, posters and social media. For meetings requ ired to be held virtually, discuss how to meet the needs of community members with limited access to internet. Prepare a project schedule for the City’s review.

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Ms. Ann Mottola, Community Services Director
RE: CRESTMOOR MULTI-USE FIELDS FACILITY PROJEC T/PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES October 10, 2022

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P2867_AGR_Scope.doc
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

1.03 On-Going Outreach Efforts : Throughout the process CALA will be providing content for additional outreach efforts led by the City. This includes the following;

 Website Content: CALA will provide an initial round of text content for the City to upload onto a project specific page on th e City’s website. The initial content will include narratives on project background, goals and objectives, and upcoming opportunities for input. CALA will also continue to provide additional content with each major project milestone. Graphics will be provided electronically as part of other tasks.

 City Manager E-Newsletter : CALA will provide draft narratives and supporting graphics (prepared as part of other tasks) to be included in the City Manager’s e-newsletter up to four times during the project. Once submitted, the City would review, make edits, and format into the e-newsletter.

 Social Media Content: CALA will provide short narratives and supporting graphics and photographs (prepared as part of othe r tasks) to be included in the City’s social media platforms up to four times during the project. Once submitted, the City would review, make edits, and upload to the various platforms.

1.04 Base Data Acquisition: Obtain base data from the Ci ty that has been developed for the park. Base data material includes but is not limited to topo surveys, park studies and graphics, developer produced materials and other background information for review. Utilizing existing base data obta ined, CALA will overlay improvement plans to develop an up-to-date existing condition plan at 20 scale.

1.05 Site Reconnaissance: Inventory existing conditions and above grade features on the site. Review existing conditions plan in field for accuracy. Photograph site for meetings and in-house use.

1.06 Stakeholder Outreach Round #1: Allow for up to three (3) meetings with City staff and individual stakeholders to introduce th e project and solicit input on park needs.

Stakeholders will be discussed during th e startup meeting and may include but are not limited to sports groups and th e developer design team. Prepare meeting summary for each meeting.

1.07 Site Planning Diagrams: Based upon information gather ed from the above, proceed to develop up to two schematic level site planning diagrams to illustrate variations in program elements and placement on the si te. Diagrams shall include sketch level graphics and be colored rendered to illust rate proposed improvements in a manner that is fitting with the early planning stage of the process. Supplement diagrams with image boards of built projects and materials to be used to better convey proposed improvements.

1.08 Cost Estimate: Proceed to develop a preliminary estimate of probable costs for each diagram including all related design fees and soft costs.

1.09 Meeting Noticing: Prepare artwork and draft text and submit a draft meeting flyer.

Collaborate with the City on content, and furnish artwork as a digital file for the City’s

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RE: CRESTMOOR MULTI-USE FIELDS FACILITY PROJEC T/PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES October 10, 2022

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P2867_AGR_Scope.doc
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

use in printing and distributing mailers and for posting to the City’s website. Meeting flyer to be double-sided postcard format with graphic on the front and meeting specifics on the back. Flyers will also be reformatted into a poster for placement in community centers and other locations, to be determined, throughout the City.

CALA to provide digital artwork to city for printing and distribution. Meeting flyers/posters will be developed for each round of community outreach.

1.10 Workshop Materials: Proceed to prepare additional materials for the upcoming workshop including sign in sheets, agen da, background and goals and objectives boards, questionnaire and online survey, station numbers, etc.

1.11 Staff Meeting: Present all materials generated to date. Review and discuss changes as warranted in preparation for co mmunity outreach round #1. Prepare meeting summary.

1.12 Stakeholder Outreach Round #2: Allow for up to three (3) meetings with City staff and individual stakeholders to review the above information and to obtain feedback. Prepare meeting summary for each meeting.

1.13 Community Outreach Round #1 : Present above information and related graphics to the public and facilitate dialogue . Assume that outreach will include a combination of a single in person open house event, one community pop-up event, and an online survey. As part of the kick off m eeting and outreach plan development this approach can be further refined. Record and summarize feedback in an outreach summary memo.

1.14 Parks & Recreation Commission Meeting : Present the above at a single Parks & Recreation Commission meeting. Prepare PowerPoint presentation that covers background, process, site planning diagrams, program elements, and input received. Obtain input on how to proceed with the preferred master plan.

1.15 Council Meeting : Present the above at a single City Council meeting. Update PowerPoint presentation as necessary. Obtain input on how to proceed with the preferred master plan.

1.16 Draft Master Plan : Based upon input gathered from above, proceed to refine the diagrams and prepare a single preferred master plan . The plan shall be drawn at twenty scale or larger and be rendered in color for presentation purposes. The plan shall clearly delineate boundaries and illust rate park concept, amenities, parking and plant massing, field configurations , and supporting facilities. Refine image boards as required to best illustrate plan revisions. Update cost estimate where prudent.

1.17 Staff Meeting : Present draft master plan in an informal work session with City staff.

Note comments for subsequent revisions. Prepare written summary.

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Ms. Ann Mottola, Community Services Director
RE: CRESTMOOR MULTI-USE FIELDS FACILITY PROJEC T/PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES October 10, 2022

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P2867_AGR_Scope.doc
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

1.18 Stakeholder Outreach Round #3: Allow for up to three (3) meetings with City staff and individual stakeholders to review the above information and to obtain feedback. Prepare meeting summary for each meeting.

1.19 Community Outreach Round #2 : Present above information and related graphics to the public and facilitate dialogue . Assume that outreach will include a combination of a single in person open house event, one community pop-up event, and an online survey. As part of the kick off m eeting and outreach plan development this approach can be further refined. Record and summarize feedback in an outreach summary memo.

1.20 Parks & Recreation Commission Meeting : Update PowerPoint presentation to summarize process, draft master plan, and supporting materials. Present to the Parks & Recreation Commission and provide clarifications and responses.

1.21 Council Meeting : Present the above at a single City Council meeting. Update PowerPoint presentation as necessary. Obtain input on how to proceed with the final master plan.

1.22 Final Master Plan : Make minor revisions as identified during City Council Meeting.

Submit digital version of the final master plan and supporting materials for City use.

2.0-4.0 NOT USED

5.0 ADDITIONAL SERVICES CONTINGENCY

5.01 All tasks not specifically noted above co uld be performed as additional services.

These tasks would include, but not be limited to, all revisions or additional submittals required by the Client or any other agency’s review, other meetings, additional design studies, or other tasks not specifica lly noted in the foregoing. These services would be billed hourly or on a lump sum fee basis to be documented in a written amendment to this agreement.

6.0 REIMBURSABLE EXPENSES

6.01 In addition to billing for the above serv ices, we would bill for all printing and reproduction, delivery, horticultural soils samples, the communication and insurance surcharge, subconsultant admi nistration and other reimbursable expenses as noted in the attached Standard Schedule of Compensation. You should establish a tentative budget for these expenses (see 7.0 Compensation Summary below). These costs will be itemized on our invoic e and compared monthly with the total allowances to assist you in monitoring these costs.

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Ms. Ann Mottola, Community Services Director
RE: CRESTMOOR MULTI-USE FIELDS FACILITY PROJEC T/PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES October 10, 2022

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P2867_AGR_Scope.doc
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

7.0 COMPENSATION SUMMARY

Hrs TOTAL

1.0 Project Review/Analysis 491.00 83,101.00 $

6.0 Additional Services Contingency 0.00 11,399.00$
CALA Reimbursables 5,500.00 $
TOTAL 491.00 100,000.00$

SUMMARY

Callander Associates Landscape
Architecture, Inc.

Agreed and authorized to proceed for:

City of San Bruno

Brian Fletcher, PLA, ASLA, Principal

Signature date Name & Title

Attachments: Standard Schedule of Compensation dated 2023 Task Matrix, dated October 10, 2022

Notice: Landscape architects are licensed by the State of California.

Terms and conditions are subject to change after ninety days.

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www.callanderassociates.com

BURLINGAME GOLD RIVER SAN JOSE
1633 Bayshore Highway, Suite 133 12150 Tributary Point Drive, Suite 140 2025 Gateway Place, Suite 285 Burlingame, CA 94010 Gold River, CA 95670 San Jose, CA 95110 T 650.375.1313 T 916.985.4366 T 408.275.0565
Recreate
Educate
Live+Work
Connect
Sustain
Standard Schedule of Compensation 2023 San Jose & Burlingame

GENERAL
The following list of fees and reimbursable expense items shall be used in the provision of services described in the agreement. These amounts shall be adjusted in January, upon issuance of an updated Standard Schedule of Compensation:

Hourly Rates

Reimbursable Expenses Rates
Expenses cost + 15%
printing and reproductions, postage and
delivery, mileage, travel expenses (hotel /
food), testing and outside services, and other
project related expenses

Communications and Insurance Surcharge 2.5% of total fees

Subconsultant Administration 10% of Subconsultant Costs

PAYMENTS
Payments are due within ten days after monthly billing. Callander Associates reserves the right to suspend services for non-payment if payment is not received within a period of 60 days after invoice date. Additionally invoices 60 days past due are subject to a 1.5% per month interest charge. Retainer amounts, if indicated, are due upon signing the agreement and shall be applied to the final invoice for the project.

Principal $240 /hour
Senior Associate $218 /hour
Associate $208 /hour
Construction Manager $183 /hour
Senior Project Manager $188 /hour
Project Manager 1 $180 /hour
Project Manager 2 $171 /hour
Job Captain $158 /hour
Designer 1 $148 /hour
Designer 2 $135 /hour
Assistant Designer $120 /hour
Accounting $182 /hour
Senior Project Administrator $138 /hour
Project Administrator $123 /hour

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Task Matrix
Crestmoor Multi-Use Fields Facility Project
10/10/2022
@ $240 @ $171 @ $148 @ $123 @ $183
Phase Description hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s

1.0 Project Review/Analysis

1.01 Staff Meeting 3.0 720.00$ 4.0 684.00$ 2.0 296.00$ 1.0 123.00$ - - $ 10.0 1,823.00$

1.02 Outreach Plan and Schedule 1.0 240.00$ 4.0 684.00$ - $ 4.0 492.00$ - - $ 9.0 1,416.00$

1.03 On-Going Outreach Efforts - - $ - - $ - - $ - - $ - - $ - - $ Website Content 2.0 480.00$ 2.0 342.00$ 8.0 1,184.00$ - - $ - - $ 12.0 2,006.00$ City Manager E-Newsletter - - $ 2.0 342.00$ 8.0 1,184.00$ - - $ - - $ 10.0 1,526.00$ Social Media Content - - $ 2.0 342.00$ 8.0 1,184.00$ - - $ - - $ 10.0 1,526.00$

1.04 Base Data Acquisition - - $ 1.0 171.00$ 6.0 888.00$ - - $ - - $ 7.0 1,059.00$

1.05 Site Reconnaissance - - $ 6.0 1,026.00$ 10.0 1,480.00$ - - $ - - $ 16.0 2,506.00$

1.06 Stakeholder Outreach Round #1 9.0 2,160.00$ 12.0 2,052.00$ - - $ 3.0 369.00$ - - $ 24.0 4,581.00$

1.07 Site Planning Diagrams 6.0 1,440.00$ 12.0 2,052.00$ 32.0 4,736.00$ - - $ - - $ 50.0 8,228.00$

1.08 Cost Estimate 1.0 240.00$ 4.0 684.00$ 8.0 1,184.00$ 3.0 369.00$ 2.0 366.00$ 18.0 2,843.00$

1.09 Meeting Noticing 1.0 240.00$ 2.0 342.00$ 12.0 1,776.00$ - - $ - - $ 15.0 2,358.00$

1.10 Workshop Materials 1.0 240.00$ 4.0 684.00$ 8.0 1,184.00$ 6.0 738.00$ - - $ 19.0 2,846.00$

1.11 Staff Meeting 3.0 720.00$ 4.0 684.00$ 4.0 592.00$ 2.0 246.00$ - - $ 13.0 2,242.00$

1.12 Stakeholder Outreach Round #2 9.0 2,160.00$ 12.0 2,052.00$ - - $ 3.0 369.00$ - - $ 24.0 4,581.00$

1.13 Community Outreach Round #1 8.0 1,920.00$ 12.0 2,052.00$ 16.0 2,368.00$ 4.0 492.00$ - - $ 40.0 6,832.00$

1.14 Parks & Recreation Commission Meeting 3.0 720.00$ 4.0 684.00$ 4.0 592.00$ - - $ - - $ 11.0 1,996.00$

1.15 Council Meeting 3.0 720.00$ 4.0 684.00$ - - $ - - $ - - $ 7.0 1,404.00$

1.16 Draft Master Plan 6.0 1,440.00$ 20.0 3,420.00$ 40.0 5,920.00$ 4.0 492.00$ 2.0 366.00$ 72.0 11,638.00$

1.17 Staff Meeting 3.0 720.00$ 4.0 684.00$ 6.0 888.00$ 1.0 123.00$ - - $ 14.0 2,415.00$

1.18 Stakeholder Outreach Round #3 9.0 2,160.00$ 12.0 2,052.00$ - - $ 3.0 369.00$ - - $ 24.0 4,581.00$

1.19 Community Outreach Round #2 8.0 1,920.00$ 12.0 2,052.00$ 16.0 2,368.00$ 4.0 492.00$ - - $ 40.0 6,832.00$

1.20 Parks & Recreation Commission Meeting 3.0 720.00$ 4.0 684.00$ 4.0 592.00$ - - $ - - $ 11.0 1,996.00$ Administrator
Callander Associates' Personnel and Rates
Construction Man. Designer 1
CA Fees
Principal Proj Manager 2
P2867_FEE.xlsx
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

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Task Matrix
Crestmoor Multi-Use Fields Facility Project
10/10/2022
@ $240 @ $171 @ $148 @ $123 @ $183
Phase Description hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s Administrator
Callander Associates' Personnel and Rates
Construction Man. Designer 1
CA Fees
Principal Proj Manager 2

1.21 City Council 3.0 720.00$ 4.0 684.00$ 4.0 592.00$ - - $ - - $ 11.0 1,996.00$

1.22 Final Master Plan 2.0 480.00$ 8.0 1,368.00$ 12.0 1,776.00$ 2.0 246.00$ - - $ 24.0 3,870.00$ SUBTOTAL 1.0 84.0 20,160.00$ 155.0 26,505.00$ 208.0 30,784.00$ 40.0 4,920.00$ 4.0 732.00$ 491.0 83,101.00$ hrs CALA

1.0 Project Review/Analysis 491.00 83,101.00$

6.0 Additional Services Contingency 11,399.00$
Reimbursables (allowance) 5,500.00$
491.00 100,000.00$ TOTAL COMPENSATION
P2867_FEE.xlsx
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Margaret Ramirez, Interim Human Resources Director SUBJECT: Adopt Resolution Authorizing the Newly Created Property and Evidence Job Classification and Amending the Salary Range for the Position BACKGROUND: Teamsters Local 856, IBT (Teamsters) represents the members of the Police Bargaining Unit (Police, also referred to as POA). During the most recent Memorandum of Understanding (MOU) negotiations, the City of San Bruno and Teamsters agreed to participate in a Classification and Compensation Study for the Community Services Officer (digital and physical evidence only) job classification and to meet and confer regarding implementing any negotiable changes.

A Classification and Compensation Study was completed in September 2022. The results of that study determined that the Community Services Officer classification does not align with the duties that are currently being performed. These duties include receive, process, maintain, destroy and prepare evidence for the District Attorney’s Office. Consistent with industry practice, the Study recommends that the City adopt the classification of Property and Evidence Technician to properly align the assigned roles. The Community Services Officers assigned to handle digital and physical evidence have received 5% special assignment pay for the handling of such property and evidence.

City and Teamsters representatives have met and conferred regarding the job specifications for a newly created Property and Evidence Technician job classification and establishing wages for the classification to ensure that the City is able to successfully recruit and retain qualified personnel in the Property and Evidence Technician job classification.

DISCUSSION: There are two San Bruno Police Department Community Services Officers that are assigned to handle digital and physical evidence. The authorization of the new created job classification will allow for two Community Services Officers positions to be reclassified to the newly created Property and Evidence Technician classification. This action results in a nominal increase in total compensation due to benefit roll-up costs that are driven by base salary. Below is a table that demonstrates the current and proposed compensation costs.

Base Salary
The proposal calls for including a current 5% special assignment pay for “property and evidence” into the base salary. Since the current amount is pensionable, there is no change in

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Honorable Mayor and Members of the City Council
December 13, 2022

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the cost to the City for incorporation of the current special pay into the base salary.

Current Monthly Proposed Monthly
Community Services
Officer
Property and Evidence
Technician
Notes
Base Salary (Step 5) as of
today
$5,868.00 $6,161.40 w/ 5% in
base
5% Special Assignment
for Property and Evidence
$293.40
Sub-total Pensionable
Wages $6,161.40 $6,161.40
As shown above, there is no change in the total pensionable wages for incorporation of the current special pay into the base salary.

Cost of Living Adjustments (COLAs)
Under the proposal, Property and Evidence Technicians will receive the same Cost of Living Adjustments that all other classifications in the Police unit (including Community Service Officers) have and are set to receive under the current MOU, as outlined below.

Implementation of COLA Percentage Notes
January 2022 4% Included in base salary,
implemented at ratification of
current MOU
January 2023 3%
January 2024 3%
January 2025 3%
Total COLA 13%
Equity
In addition to future wage enhancements set forth in Section 12 (“Salary Plan”) of the Memorandum of Understanding between the City and Teamsters Local 856 (Police), it is proposed that the Property and Evidence Technician job classification will receive the following market adjustments:

Implementation of
Equity
Proposed
Equity
Adjustments
Percentage
Base Salary (Step 5)
for new Property &
Evidence Technician
Notes
Upon Ratification of
Side Letter
2% $6,284.63
($123.23 monthly
increase to base salary)
January 2023 3% $6,473.17
($188.54 monthly
increase to base salary)
Algins to equity
received for other
classification in Mid-
Management (Field
Supervisors,
Recreation

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Honorable Mayor and Members of the City Council
December 13, 2022

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January 2024 3% $6,667,37
($194.20 monthly
increase to base salary)
January 2025 4% $6,934.06
($266.69 monthly
increase to base salary)
Total Equity 12% $772.66 monthly
increase to base salary
through 2025
Supervisors, and
Planning & Housing
Manager) that were
between 18-23% out of
market.

FISCAL IMPACT: Two Community Services Officers are already included in the Police Department’s annual operating budget, including the most recently adopted Fiscal Year 2022-23 Operating Budget. Converting two positions to the new classification of Property & Evidence Technicians will result in a total additional monthly cost increase for equity adjustments for both positions over the 4-year MOU is $1,545.32, or $772.66 per month, per position.

RECOMMENDATION: Adopt Resolution Authorizing the Newly Created Property and Evidence Job Classification and Amending the Salary Range for the Position.

ALTERNATIVES: Direct staff to further work with Teamster 856 to identify an alternative approach to address the disproportionate assignment. (This is not recommended, as the City and Teamsters have already agreed to conduct a Classification and Compensation Study.) ATTACHMENTS:

1. Resolution

2. Job Classification Specification – Property and Evidence Technician

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Honorable Mayor and Members of the City Council
December 13, 2022

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RESOLUTION NO. 2022 - xx

RESOLUTION AUTHORIZING THE NEWLY CREATED PROPERTY AND EVIDENCE JOB

CLASSIFICATION AND AMENDING THE SALARY RANGE FOR THE POSITION WHEREAS, the City of San Bruno and Teamsters agreed to participate in a Classification and Compensation Study for the Community Services Officer (digital and physical evidence only) job classification; and
WHEREAS, A Classification and Compensation Study was completed in September 2022, and the results of that study determined that the Community Services Officer classification does not align with the duties that are currently being performed; and WHEREAS, the Study recommends that the City adopt the classification of Property and Evidence Technician; and
WHEREAS, City and Teamsters representatives have met and conferred regarding the job specifications for a newly created Property and Evidence Technician job classification and establishing wages for the classification; and
WHEREAS, Converting two positions to the new classification of Property & Evidence Technicians will result in a total additional monthly cost increase for equity adjustments for both positions over the 4-year MOU is $1,545.32, or $772.66 per month, per position which reflects the already established cost of living and equity market adjustments:

Implementation of COLA Percentage Notes
January 2022 4% Included in base salary,
implemented at ratification of
current MOU
January 2023 3%
January 2024 3%
January 2025 3%
Total COLA 13%
Implementation of
Equity
Proposed
Equity
Adjustments
Percentage
Base Salary (Step 5) for
new Property &
Evidence Technician
Notes
Upon Ratification of
Side Letter
2% $6,284.63
($123.23 monthly
increase to base salary)
January 2023 3% $6,473.17
($188.54 monthly
increase to base salary)
January 2024 3% $6,667,37
($194.20 monthly
increase to base salary)
January 2025 4% $6,934.06
($266.69 monthly
increase to base salary)
Total Equity 12% $772.66 monthly
increase to base salary
through 2025
Algins to equity received
for other classification in
Mid-Management (Field
Supervisors, Recreation
Supervisors, and
Planning & Housing
Manager) that were
between 18-23% out of
market.

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NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council hereby authorizes the newly created property and evidence job classification and amending the salary range for the position. ---oOo---
I hereby certify that foregoing Resolution No. 2022 -
was adopted by the San Bruno City Council at a regular meeting on December 13, 2022 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST:
_________________________________
Lupita Huerta
City Clerk

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CITY OF SAN BRUNO

CLASSIFICATION SPECIFICATION

PROPERTY AND EVIDENCE TECHNICIAN
DEFINITION:

To perform responsible technical and administrative work involving receiving, recording, categorizing, storing, controlling, digitizing and disposing of police evidence and property; to protect the integrity of evidence throughout the judicial process; and to ensure compliance with all State and local laws regarding the storage and disposition of property and evidence.

DISTINGUISHING CHARACTERISTICS:

This is a single level class where employees within this class perform the full range of duties related to the receipt, storing, and digitizing of evidence and safe keeping of property. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED AND EXERCISED:

Receives general supervision from an assigned supervisor or manager.

EXAMPLES OF DUTIES:

Duties may include, but are not limited to, the following:
•Receive, record, categorize, store, and maintain control of property and evidence, including but not limited to, hazardous and toxic materials, chemicals and substances and firearms; maintain a complete chain of custody; identify and resolve discrepancies in and contact sworn personnel as needed; determine and arrange for or transport evidence for additional outside analysis or storage.
•Process requests from the District Attorney’s Office; copy, prepare and maintain confidential and evidentiary documents, CDs, DVDs, photographs, and other digital evidence; coordinate with District Attorney’s Office for the review of such evidence. •Access restricted databases to obtain information related to identity and criminal history and to review case status to determine if evidence can be released or destroyed; determine ownership and follow policies, procedures and laws in the release and destruction of evidence. •Conduct purging of property and evidence in compliance with department policies; obtain authorization and arrange for the destruction and disposal of property and evidence including hazardous and toxic materials, chemicals and substances.

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December 2022
•When assigned, serve as Court Officer, preparing a variety of documents on behalf of the District Attorney’s Office; process in-custody packets including warrant declaration, felonies, and misdemeanors; process detention and disposition forms.
•Release property consistent with department policies and procedures and State laws; prepare correspondence to property owner for the release of property. •Maintain a variety of records regarding the custody, location, release and destruction of property and evidence ensuring compliance with applicable laws, codes, and regulations. •Maintain legal custody and inventory control of the property and evidence room; move and shift property and evidence as required to maintain storage levels; requisition materials and supplies, as necessary.
•Use safety precautions and follow Department procedures to properly handle firearms, weapons, chemical samples, blood, DNA, narcotics, syringes, toxic materials, money, valuable items, illicit material, and alcoholic beverages to prevent injury, avoid contamination and assure chain of custody.
•Work with sworn personnel to facilitate victim viewings of property and evidence, ensuring the safe keeping and chain of custody of said property and evidence. •Testify in court regarding handling and chain-of-custody of evidence. •Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
•Foster an environment that embraces integrity, service, inclusion, and collaboration. •Be an integral team player, which involves flexibility, cooperation, and communication. •Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
•Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:
•Principles and procedures of record keeping and reporting. •Modern office practices, methods, and computer equipment including relevant software programs.
•Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation.
•Principles and practices of excellent customer service. •Basic techniques for effectively maintaining a warehouse environment. •Principles and practices of work safety.
•Proper use of various law enforcement databases and software. •Pertinent Federal, State, and local laws, and rules and regulations related to the collection, storage, and disposition of evidence including the proper handling of guns, drugs and money. •Courtroom protocol and procedures, including methods and practices of providing testimony.

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December 2022
•Safety regulations related to the proper handling, storage and transportation of hazardous materials and biohazards.

Ability to:
•Effectively process, handle, store and dispose of evidence and property. •Intermittently review documents related to department operations; observe, identify and problem solve procedural issues.
•On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 50 pounds or less.
•Apply techniques and practices of chain of custody rules used in law enforcement property and evidence processing, storage, and disposition.
•Interpret and apply Federal, State, and local policies, procedures, laws and regulations. •Understand, access, and accurately interpret information from various law enforcement computer systems.
•Maintain accurate records and logs.
•Preserve confidentiality of sensitive materials. Safely handle firearms, narcotics, biohazard materials and chemicals.
•Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
•Read, write, and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation. •Communicate effectively, tactfully, and positively in both oral and written form. •Operate and use modern office equipment and technology, including computers and applicable software.
•Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
•Utilize appropriate safety procedures and practices for assigned duties. •Establish and maintain effective working relationships with those contacted in the course of work.
•Contribute effectively to the accomplishments of City goals, objectives, and activities.

Education and Experience:

Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:

Equivalent to the completion of the twelfth grade.

Two (2) years of progressively responsible experience performing duties involving the receipt, storage and disposition of property and evidence.

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December 2022
Special Requirements:

Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.

Working Conditions:

Work is performed in a temperature-controlled office environment with extensive public contact.

The noise level in the work environment is usually noisy.

Effective Date: November XX, 2022
Resolution Number: 2022-

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
SUBJECT:(1) Receive Progress Report on Fiscal Year 2022-23 City Council Strategic Initiatives; and (2) Adopt Resolution Authorizing the Appropriation of Funds From the General Fund, in an Amount Not to Exceed $100,000, for a Citywide Facilities Needs and Fiscal Condition Assessment for the Next Phase of San Bruno’s Comprehensive Fiscal Sustainability Project
BACKGROUND:

Annually, prior to the start of the next fiscal year, the City Council meets to review staffs’ progress on the City Council’s Priority Focus Areas and the related Strategic Initiatives that support each focus area. At the meeting, the City Council also discusses and sets Priority Focus Areas and Strategic Initiatives for the next fiscal year. On May 10, 2022, the City Council met to discuss and undertake a priority and initiative setting process for FY 2022-23.

A Priority Focus Area is a particular area of organizational focus for the City of San Bruno’s government, as defined by the City Council annually. The focus areas can and do change over time based on interest, need, and resources.

A Strategic Initiative is a specific effort that must align to one or more of the City Council’s Priority Focus Areas. It requires a work effort that is above normal operations and capital maintenance. Often, a Strategic Initiative requires direct leadership and guidance from the City Manager and department directors. Some initiatives can be accomplished within an annual cycle, while others are multi-year efforts.

In addition to discuss existing Priority Focus Areas and Strategic Initiatives at the May 10, 2022 meeting, the City Council confirm its prioritization category for each Strategic Initiative. The categories are: 1 - Extremely Important, 2 - Highly Important, and 3 – Important.

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At the May 10 meeting, the City Council agreed to add the following three initiatives for FY 2022-23. These were:

New Strategic Initiatives Added in FY 22-23
Summary Priority
Category
1 - Extremely Important
2 - Highly Important
3 - Important
Community Perceptions Survey
Develop and implement a community perceptions
survey of Citywide programs and services.
3 Community Survey Aligns with Community
Connection and Engagement
Develop a plan to beautify the location where an
archway was previously planned at the San Bruno
Caltrain Station, near the intersection of San Bruno
Avenue and San Mateo Avenue on the eastern side of
the station.
2 Support a relaunch of the San Bruno Chamber of
Commerce
Provide City funding for a consultant to meet with San
Bruno businesses and develop near term plan to
relaunch San Bruno Chamber of Commerce
3 Additionally, at the May 10 meeting, the City Council reaffirmed its commitment to all existing initiatives, especially the multi-year Comprehensive Fiscal Sustainability Project initiative, which the City Council has consistent prioritized as Extremely Important –it’s highest level of prioritization.

DISCUSSION:

The City Council’s adopted Priority Focus Areas for the current fiscal year (FY 2022-23) are unchanged from the prior year. They are:
•Implement Transit Corridor Vision to Revitalize Downtown and Commercial Corridor •Assure Rehabilitation & Replacement of Critical Community Facilities and Infrastructure •Grow City Revenues to Assure On-Going Fiscal Stability and Economic Vitality •Continue to Strengthen Community Connections, Engagement and Communication •Protect and Improve Community Aesthetics and Safety
•Continue Proactive Planning for the Future of San Bruno •Strong Governance, Organizational Health and Employee Success The focus areas are not listed in any order of preference or priority.

There are a total of 46 Strategic Initiatives that align to the Priority Focus Areas for the current fiscal year (FY 2022-23). They are listed below:

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FY 2022-23 Priority Focus Areas & Strategic Initiatives, with Priority Categories Priority Focus Areas & Strategic Initiatives
Council's
Priority Category
1 - Extremely Important
2 - Highly Important
3 - Important
Implement Transit Corridor Vision to Revitalize Downtown and Commercial Corridor

1.0 Downtown Parking Management Plan 3

1.1 - Installation of Parking Meters Downtown 3

1.2 - Way finding Signage 3

2.0 Downtown Parking Strategies for Short Term Parking 2

2.1 - Installation of Temporary Loading Zones 3

3.0 Short-term Downtown Improvements 1

3.1 - Trash Receptacles 1

3.2 - Newspaper Racks 1

4.0 Downtown Streetscape Plan 3

4.1 - Downtown Greening/Landscape Plan 3

4.2 - Posy Park Improvements 3

4.3 - Centennial Plaza Improvements 3
Assure Rehabilitation & Replacement of Critical Community Facilities and Infrastructure

5.0 Community Fiber Upgrade 1

6.0 Adopt-a-Drain Program 1

7.0 On-Call Concrete Repair 1
Grow City Revenues to Assure On-Going Fiscal Stability and Economic Vitality

8.0 City Shared Services, including Grant Writing 1

9.0 Comprehensive Fiscal Sustainability 1

9.1 - Charter City - focused on Commercial transfer tax 1

9.2 - Short-term Rentals 1

9.3 - Cannabis Regulations 1

9.4 - Cardroom Tax 1

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10.0 Review of Water/Sewer Rates 2

10.1 - Water Rate Study 2

10.2 - Sewer Rate Study 2
Continue to Strengthen Community Connections, Engagement and Communication

11.0 Channel 1 Updates / Hybrid Meeting 3

12.0 Summer Saturdays or Sundays for Street Closures 2

13.0 East/West Street Sweeping Alignment 1

14.0 Citywide Parking Programs 1

15.0 Community Perceptions Survey 2
Protect and Improve Community Aesthetics and Safety

16.0 November 2022 City Ballot Measure 1

16.1 - Transition to a Rotational Mayor Process 1

16.2 - Term Limits for the Mayor and City Councilmembers 1

16.3 - Campaign Finance Contribution Limits 1

16.4 - Stormwater / Infrastructure Financing 1

17.0 Wildland Risk Mitigation 1

17.1 - Crestmoor Wildfire Mitigation Project 1

17.2 - Citywide Wildfire Mitigation Project & Public Education Programs Covering Fire Safety and Emergency
Preparedness
1 18.0 Clean San Bruno 1

19.0 City of San Bruno Sign/Arch at Caltrain Station 3

20.0 Reduced Speed Limits near School Sites to 15mph / Safe Routes to Schools
1 Continue Proactive Planning for the Future of San Bruno

21.0 Adopt an Affordable Housing Fund Implementation Plan 1

22.0 Affordable Housing, including Development Partnership 1

23.0 Implement Online Permitting 1

24.0 Economic Development Program 3

24.1 - Small Business Attraction Program (w/ Chamber) 3

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24.2 - Support a relaunch of the San Bruno Chamber of
Commerce
3 25.0 Climate Action Plan 1
Strong Governance, Organizational Health and Employee Success

26.0 Communication Plan 1

27.0 Strong Council Governance 2

26.1 - Council Policies Procedures Manual Development 2

26.2 - HEART Committee Review 2

26.3 - TSPC Committee Review 2

26.4 - Culture & Arts Committee Review 3

28.0 Citywide Metrics 1
The current status of the 46 Strategic Initiatives can be found on Attachment 1. A summary table of the status figures is below. This same information from May 10, 2022 is provided as well.

Status @ 5/10/22 Status @ 12/8/22
Summary Status No. % No. %
1 - Active Project 30 61% 26 57%
2 - Anticipated to Start Later this FY 2 4% 2 4%
3 - Unlikely to Start this FY 11 22% 11 24%
Completed 6 12% 7 15%
Total 49 100% 46 100%
Update on the Comprehensive Fiscal Sustainability Initiative (9.0) At the December 13 meeting, staff recommends that the City Council appropriate $100,000 in General Funds to support the next phase of the Strategic Initiative 9.0 “Comprehensive Fiscal Sustainability Project,” with is aligned to the City Councill’s Priority Focus Area to “Grow City Revenues to Assure On-Going Fiscal Stability and Economic Vitality.” Launched in 2018, the initial purpose of the multi-year Comprehensive Fiscal Sustainability Initiative was to develop a detailed understanding of the financial pressures and constraints on the City’s General Fund, today and into the foreseeable future. Three simple, but specific goals were identified for the initiative. These were: (1) develop a detailed understanding of the City’s fiscal challenges, (2) articulate the fiscal challenges to the Council and the public, and (3) develop and implement strategies to improve the City’s fiscal condition.

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Over the past few years, there have been many tasks and subordinating initiatives under the umbrella of the Comprehensive Fiscal Sustainability Initiative. At present, there are several ongoing efforts and plans are being developed for the next phase of the project. Below is a list of the completed tasks and subordinating initiatives, ongoing efforts and next steps.

Completed Items under the Comprehensive Fiscal Sustainability Project •Established Development Impact Fees
•Comprehensive update and increase of the City’s User Fees & Permit Charges •Implementation of budgetary and expenditure controls as well as operational efficiencies •Creation of a CityNet Enterprise Business Plan
•Negotiation of a Development Agreement Extension and Community Benefit Payment with YouTube for the 1400/1450 Bayhill Drive Development ($4.5M) •Conversion of PG&E service hours to funds for wildfire mitigation ($3M) •Increase the City’s Hotel Tax from 12% to 14% ($500K annually) •Negotiation of a revised Cost Recovery Agreement with Artichoke Joe’s Casino ($900K ongoing)
•Adoption of a Bayhill Specific Plan and a Community Benefits Agreement with YouTube ($130M total / $55M received)
•Adoption of a Short-term Rental Ordinance and implementation of Voluntary Collection Agreements with Airbnb and HomeAway ($400K+ annually)
•Negotiation of a Sales Tax Sharing Agreement with Walmart.com (est. $4M ongoing) •Passage of the Measure G Sales Tax ($4M ongoing)
•Adoption of Cannabis Regulations & Tax ($TBD)
•Negotiation and adoption of an encroachment agreement and project/city benefits for the Southline Development ($10.6M, payment expected Q1 2023) •Receipt and award of various Federal, State, Regional Grants •Negotiation and adoption of a development agreement for the proposed Mills Park Development ($10M, payment TBD)
Ongoing / In-Progress Efforts Linked to the Comprehensive Fiscal Sustainability Project •CityNet Enterprise Business Plan Analysis 2.0
•Sale of surplus and underutilized City property for potential sale or reuse oCrossings Site ($5M sale, est. $1M ongoing rev.)
•Establish a Parking Meter Program
•Tanforan Redevelopment & Community Benefits Negotiations •Citywide Fleet Study
•Sewer Utility Rate Study
•Water Utility Rate Study
Upcoming Efforts Linked to the Comprehensive Fiscal Sustainability Project •Development of options and proposals for allocation and expenditure of Development Impact Fees, Community Benefit Payments, One-time Capital Funding, Affordable Housing Fees and other large one-time payments (such as proceeds from the sale of City property)
•Initiate Amazon Facility Community Benefit Negotiations

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•Study the potential for a ballot measure in November 2024 to fund critical unmet capital needs
•Analyze options for the future of the Mills Park Development site Since the last update on Strategic Initiatives, the most notable improvement in the City’s fiscal condition is related to a $57M payment for the YouTube campus expansion within the Bayhill Specific Plan that was received in October 2022. The funds represent payment of building, plumbing, plans check and other permits/fees as well as impact fees, affordable housing fees and negotiated community benefit payments for phases 1 and 2 of the YouTube campus expansion within the Specific Plan area.

A summary of the net payments for phases 1 and 2 from YouTube is below. •$2.0M – Building, Plumbing, Plans Check & Other Permits/Fees •$10.1M – Affordable Housing Fees
•$4.5M – Bayhill Area Development Impact Fees
•$25.4M – Community Benefit Payment
•$14.5M – Citywide Development Impact Fees
•Total = $56.5M
o$54.5M excluding the permit fees (bullet 1)

The $14.5M payment for citywide Development Impact Fees (DIF) are separated into several categories. A breakdown is below.

With the receipt of the aforementioned funds from YouTube, as well as the anticipation of the City receiving additional one-time funds in the first quarter1 and second quarter2 of 2023, it is imperative that the City has a comprehensive understanding of its public facility needs and the health of the City’s operating, capital and reserve funds. As such, staff is recommending the City embark on a process to assess facility needs and the City’s fiscal condition prior to the allocation of significant portions of the unrestricted funds that have been and are anticipated to be received within the next 12-24 months. The assessments should also include recommendations from outside experts on the appropriate amount/percentage of City’s emergency, equipment and maintenance reserve accounts.

It is common for cities to undertake citywide fiscal health and facility condition assessments.

Often, the efforts are separate studies: one for fiscal health and one for facilities. Staff could not locate prior such studies (combined or individual) that the City of San Bruno has conducted 1 $10.6M in project/city benefits from the Southline Development in Q1 2 5M from the sales of the City owned parcels at the Crossings Development in Q2

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within the last 20 years. Below are a few examples one for fiscal health and one for facility assessment. If approved, staff plans to issue an RFP for a San Bruno specific study to examine the City’s fiscal health and facility, at a level that will support the City Council’s strategic decision and policy setting process for the allocation and expenditure of development related and one- time revenue.

Sample Facility and Park Assessment
•City of Millbrae, California, produced by Carducci Associates https://www.ci.millbrae.ca.us/home/showpublisheddocument/26020/6378364677 86530000
Sample Fiscal Condition Assessment
•City of Cornwall, Canada, produced by BMA Management Consulting, Inc. https://www.cornwall.ca/en/city-hall/resources/Finance/Financial-Condition- Assessment---June-2019.pdf
With City Council approval of the funds to proceed with the assessments, staff anticipates issuing a request for proposals (RFP) in January and entering into contract with a vendor in February/March. Staff also plans to seek direction from the City Council on the allocation of restricted funds (such as affordable housing funds) and other time sensitive projects in Q1/Q2 of 2023 (such as the police radio project, Fire Station 52 design funding, and parking meters).

RECOMMENDATION:

1. Receive Progress Report on Fiscal Year 2022-23 City Council Strategic Initiatives; and

2. Adopt Resolution Authorizing the Appropriation of Funds From the General Fund, in an Amount Not to Exceed $100,000, for a Citywide Facilities Needs and Fiscal Condition Assessment for the Next Phase of San Bruno’s Comprehensive Fiscal Sustainability Project.

FISCAL IMPACT:

At budget adoption, the General Fund balance was projected to be $7M at June 30, 2023, the end of the current fiscal year (2022-23). No significant changes have occurred since budget adoption to negatively impact the projected ending find balance. As such, sufficient funding exists within the General Fund to cover the recommended $100,000 appropriation for a Citywide Facilities Needs and Fiscal Condition Assessment.

ALTERNATIVES:

1. Receive Progress Report on Fiscal Year 2022-23 City Council Strategic Initiatives, but do not appropriate funds for a Citywide Facilities Needs and Fiscal Condition Assessment at this time.

2. Provide alternative direction to staff regarding the analysis of facilities and the City’s fiscal condition that does not require outside professional support.

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3. Direct staff to agendize the appropriation of development impact fees, community benefit payments, one-time capital funding, affordable housing fees and other large one-time payments with an analysis of Citywide facilities needs and a fiscal condition assessment.

DISTRIBUTION:

None
ATTACHMENTS:

1. Resolution

2. City Council Strategic Initiative Update Matrix, 12-13-22

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RESOLUTION NO. 2022 - xx

AUTHORIZING THE APPROPRIATION OF FUNDS FROM THE GENERAL FUND, IN AN AMOUNT NOT TO EXCEED $100,000, FOR A CITYWIDE FACILITIES NEEDS AND FISCAL CONDITION ASSESSMENT FOR THE NEXT PHASE OF SAN BRUNO’S COMPREHENSIVE FISCAL

SUSTAINABILITY PROJECT
WHEREAS, in 2018, the City launched the initial purpose of the multi-year Comprehensive Fiscal Sustainability Initiative was to develop a detailed understanding of the financial pressures and constraints on the City’s General Fund; and
WHEREAS, this initiative and project was established to develop a detailed understanding of the financial pressures and constraints on the City’s General Fund, today and into the foreseeable future; and
WHEREAS, since 2018, there have been many tasks and subordinating initiatives under the umbrella of the Comprehensive Fiscal Sustainability Initiative, as well as several ongoing efforts and plans that are being developed for the next phase of the project; and WHEREAS, with the receipt of and anticipation of the City receiving one-time funds in the first quarter and second quarter of 2023, it is imperative that the City has a comprehensive understanding of its public facility needs and the health of the City’s operating, capital and reserve funds; and
WHEREAS, City embark on a process to assess facility needs and the City’s fiscal condition; and
NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council hereby authorizes the appropriation of funds from the general fund, in an amount not to exceed $100,000, for a citywide facilities needs and fiscal condition assessment for the next phase of San Bruno’s Comprehensive Fiscal Sustainability Project.
---oOo---
I hereby certify that foregoing Resolution No. 2022 -
was adopted by the San Bruno City Council at a regular meeting on December 13, 2022 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST:
_________________________________
Lupita Huerta
City Clerk

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December 13, 2022
City Council Strategic Initiatives Update
(Active/Anticipated to Start/Unlikely to Start this FY) Council's
Summary
Priority
Category
1 - Extremely
Important
2 - Highly
Important
3 - Important
Lead Dept Implementation Timing
Category
1 - Active Project
2 - Anticipated to Start Later this FY
3 - Unlikely to Start this FY
Budget
Note: Some initiatives
may require additional
funding after initial
analysis and project
scoping.

Project Update / Comments
For October 2022

1.0 Downtown Parking Management Plan 3

1.1 - Installation of Parking Meters
Downtown
3 Police 1 - Active Project This will be Phase II of the now combined project with enhanced parking enforcement.

We have completed site assessment with a potential vendor to include establishment of potential kiosk sites and installation costs. The next update on the status of this project will come to City Council on 12/13/2022, followed by a request for full funding for the installation of parking meters and enhanced parking and meter enforcement in early 2023 (Jan/Feb).

1.2 - Way finding Signage 3 Public Works / Police 2 - Anticipated to Start Later this FY
Staff initiating development of RFP, expected to be released in January 2023.

2.0 Downtown Parking Strategies for Short
Term Parking
2 Public Works 1 - Active Project

2.1 - Installation of Temporary Loading
Zones
3 Public Works / Police 3 - Unlikely to Start this FY Initiation loading zones installed. Additional analysis of loading and double parking issues in Downtown is on-hold pending identification of staff resource to undertake or oversee the effort.

3.0 Short-term Downtown Improvements 1

3.1 - Trash Receptacles 1 Public Works Completed $130,000 Big Belly Trash Cans installed and Operational. Initiative completed.

3.2 - Newspaper Racks 1 Public Works 1 - Active Project $30,000 Re-initiating effort with new staff. Staff recommendation for newspaper rack enclosures to be provide to council for direction in the second half of FY 22-23.

4.0 Downtown Streetscape Plan 3 Public Works /
Community Services

4.1 - Downtown Greening/Landscape Plan 3 Community Services 3 - Unlikely to Start this FY Unfunded On-hold, pending identification of staff resource to undertake or oversee the effort.

Council's request to launch this initiative with a plant tree effort along Jenevein Ave in Downtown requires funding for landscape architectural services to assess subterranean infrastructure as well as design and develop cost estimates. Landscape architectural services for feasibility study estimated to cost $25,000. Projected cost for full design services and estimated construction costs will be determined through the feasibility study.

4.2 - Posy Park Improvements 3 Community Services 1 - Active Project $575,000 County Measure K grant awarded on May 4, 2022 for $200K. City funding of $375K appropriated from Park In-lieu funds. Staff began work in Q2 with landscape architect to assess the project and determine project scope, plan, and budgeting.

Title
Implement Transit Corridor Vision to Revitalize Downtown and Commercial Corridor $225,000

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Project Update / Comments
For October 2022
Title

4.3 - Centennial Plaza Improvements 3 Community Services 1 - Active Project $150,000 Conceptual designs approved by Council August 23, 2022. Funding request for $500K has been submitted and approved by the San Bruno Community Foundation in November 2022. Additional funding for design services will be presented to Council at their Dec. 13, 2022 meeting. The balance of project funding will be brought to Council in Q3, 2022-23. Construction bid document development anticipated to begin in Q3, FY 2022-23. Bid anticipated Q4. Construction start anticipated to begin Q2 FY 2023-24.

5.0 Community Fiber Upgrade 1 CityNet Services 1 - Active Project Pilot Projects Funded by
CityNet
Operating
Budget /
Citywide Project
Unfunded
Pilot Fiber-to-the-Home (FTTH) projects: Skyline Ridge (installed), Marisol (completed), Spyglass/Sea Cliff Way (4-6 week start upon receipt of materials) and Florida Park (early planning). Consultant's assessment of the CityNet enterprise and business plan assessment completed 10/22. CityNet study session occurred on 11/15/2022. Staff is developing a detailed implementation plan for future Fiber to the home implementations and a budget/funding request of approx. $6M for presentation to the City Council during the FY 2023-24 budgeting process.

6.0 Adopt-a-Drain Program 1 Public Works 1 - Active Project TBD Staff identified to initiate efforts and are currently researching programs of neighboring cities. Still identifying staff resource oversee the program.

7.0 On-Call Concrete Repair 1 Public Works 1 - Active Project TBD Staff is investigating the possibility of an on-call concrete repair program and contract.

Due to the uncertainties of job size, mobilization and tasks, initial investigations suggest that an on-call concrete repair contract for specific bid quantities will cost more than the City's current process for obtaining individual informal quotes for items under $60,000.

Assure Rehabilitation & Replacement of Critical Community Facilities and Infrastructure

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Project Update / Comments
For October 2022
Title

8.0 City Shared Services, including Grant
Writing
1 City Manager's Office 1 - Active Project $60,000 RFP completed. Selection of a vendor postponed, pending identification of staff resource to undertake or oversee the effort. Additionally, proposals require a monthly cost for grant referrals and on-call grant writing assistance. Staffs' assessment of vendor proposals conclude that it is not cost effective to enter into a retainer contract for grant referrals and on-call grant writing assistance.

9.0 Comprehensive Fiscal Sustainability Project 1

9.1 - Charter City - focused on Commercial
transfer tax
1 City Attorney / Finance 1 - Active Project Funded At the August 3, 2022 City Council meeting, this initiative was not selected to move forward in the 2022 election process.

9.2 - Short-term Rentals 1 Finance 1 - Active Project Funded On September 27, 2022, the City Council adopted a resolution authorizing the City Manager to execute agreements with Airbnb and HomeAway for payment of Transient Occupancy Tax. The City is studying other mechanisms for revenue collections for other host platforms and implementation of the short-term residential rental zoning permit requirements.

9.3 - Cannabis Regulations 1 City Attorney 1 - Active Project $40,000 On October 11, 2022, the City Council adopted two Ordinances to amend the City Municipal Code related to commercial cannabis operations. The City Council also adopted a Resolution Adding Fees Related to the Commercial Cannabis Operator’s Permit to the Master Fee Schedule, and Adopt a Resolution Approving Application Procedures and Guidelines for Commercial Cannabis Operator’s Permits and Authorizing the City to Obtain State Summary Criminal History Information of Potential Cannabis Operator Permittees. The City is preparing an Ordinance to amend the Municipal Code provisions for the commercial cannabis tax rate and will bring that to the City Council in early 2023.

9.4 - Cardroom Tax 1 City Manager's Office /
City Attorney
Completed City Council decided not to pursue a Cardroom Tax. Instead, a revised Cost Recovery Agreement with Artichoke Joe's Casino was negotiated and adopted, which provides an additional $900,000 annually to the City's General Fund. The Cost Recovery Agreement was approved by the City Council on July 12, 2022.

10.0 Review of Water/Sewer Rates 2 Public Works

10.1 - Water Rate Study 2 Public Works 1 - Active Project $60,000 Staff and consultant team are working on the analysis/draft study and anticipates a study session in early/mid 2023. No rate increases are recommended for the 2022-23 fiscal year.

10.2 - Sewer Rate Study 2 Public Works 1 - Active Project $60,000 Staff and consultant team are working on the analysis/draft study and anticipates a study session in early/mid 2023. No rate increases are recommended for the 2022-23 fiscal year.

Grow City Revenues to Assure On-Going Fiscal Stability and Economic Vitality

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Project Update / Comments
For October 2022
Title

11.0 Channel 1 Updates / Hybrid Meeting 3 CityNet Services Completed $250,000 Completed under budget. First hybrid meeting with Council held October 11, 2022.

Channel relaunched in high definition.

12.0 Summer Saturdays or Sundays for Street
Closures
2 City Manager's Office 3 - Unlikely to Start this FY Unfunded On-hold, pending identification of staff resource to undertake or oversee the effort.

13.0 East/West Street Sweeping Alignment 1 Public Works / Police 1 - Active Project TBDA potential plan to transition street sweeping operations to Recology will provide funding for the expansion. Meetings with the City's labor union as well as future direction from the City Council is needed. Union meetings and Council direction are planned for Q1-Q2 2023.

14.0 Citywide Parking Programs 1 Police 1 - Active Project TBDStaff has negotiated and obtained a quote from a vendor (LAZ Parking) to provided enhanced, citywide parking enforcement as well as enforcement of future downtown parking meters. A meet and confer process has occurred with the City's labor groups. A request for full funding for the installation of parking meters and enhanced parking and meter enforcement in early 2023 (Jan/Feb).

15.0 Community Perceptions Survey 2 City Manager's Office 3 - Unlikely to Start this FY TBD On-hold, pending identification of staff resource to undertake or oversee the effort.

New initiative added for FY 2022-23: Develop and implement a community perceptions survey of Citywide programs and services.

16.0 November 2022 City Ballot Measure 1

16.1 - Transition to a Rotational Mayor
Process
1 City Manager's Office /
City Attorney
Completed At the June 7, 2022 City Council meeting, this initiative was not selected to move forward in the 2022 election process.

16.2 - Term Limits for the Mayor and City
Councilmembers
1 City Manager's Office /
City Attorney
Completed Ballot measure approved by the City Council and included in the November 8, 2022 general election. A total 12 year consecutive term limit adopted for the Mayor and Councilmembers.

16.3 - Campaign Finance Contribution Limits 1 City Manager's Office / City Attorney
1 - Active Project A draft ordinance for campaign finance limits is scheduled to be presented to the City Council at the Dec. 13, 2022 meeting.

16.4 - Stormwater / Infrastructure Financing 1 City Manager's Office / Finance
1 - Active Project TBD At the June 7, 2022 City Council meeting, this initiative was not selected to move forward in the 2022 election process. Polling of likely voters concluded that the measure would not be viable on the Nov. 2022 ballot. Direction provided to staff to continue working on identify funds and revenue/bond measures for stormwater and infrastructure needs, potentially for the Nov. 2024 ballot. Significant work on this effort is planned during the FY 2023-24 budgeting process and in the second and third quarter of FY 2023-24, in advance of the decision to place an item on the Nov. 2024 ballot.

17.0 Wildland Risk Mitigation 1
Continue to Strengthen Community Connections, Engagement and Communication Protect and Improve Community Aesthetics and Safety

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Project Update / Comments
For October 2022
Title

17.1 - Crestmoor Wildfire Mitigation Project 1 Fire 1 - Active Project $3.2M This active project has the following elements completed:

1.) Annual Fire Road Maintenance - Masticator

2.) CCC's Spike April 6-13 - Complete - Crestmoor Canyon

3.) CCC's Spike April 20-27 - Complete - Crestmoor Canyon

4.) CCC's Spike October 19-26 - In Progress - Crestmoor Canyon

5.) CCC's Spike November 2-9 - Scheduled - Crestmoor Canyon

6.) Crestmoor Canyon Wildfire Mitigation Plan in development.

7.) Identifying potential CEQA consultants with experience in wildfire mitigation projects. CEQA RFP release delayed to Q4 2023.

17.2 - Citywide Wildfire Mitigation Project &
Public Education Programs Covering Fire
Safety and Emergency Preparedness
1 Fire 1 - Active Project $150,000 This active project has the following elements completed:

1.) Jericho contract for Wildfire Mitigation began in May

2.) Crystal Springs Evacuation Route Clearance

3.) Crystal Springs Road tree removal project

4.) Community Chipping Program held December 5 - 6, 2022

5.) Citywide Wildfire Mitigation Piedmont, Crestmoor, Madison, Bennington

6.) Citywide Wildfire Mitigation Buckeye Park

7.) Citywide Wildfire Mitigation Rollingwood, Fleetwood, Crestwood

8.) Fire Inspector developing a citywide parcel list that will likely require wildfire fuel mitigation (assessing parcels and collecting contact information)

9.) RFP for Citywide Wildfire Mitigation work being developed Supporting Grants Awarded:

San Mateo County Fire Safe - 25K - Sneath Evacuation Clearance Jackie Speier $200K - Citywide Wildfire Mitigation
Community Chipping - San Mateo County Fire Safe Council / San Mateo County

18.0 Clean San Bruno 1 City Manager's Office Completed n/a Pilot program with Recology started in FY 22-23. Program formalized and made permanent through a renegotiations and Council's adoption of a new Solid Waste Franchise Agreement with Recology that begins on January 1, 2023.

19.0 City of San Bruno Sign/Arch at Caltrain
Station
3 Public Works 3 - Unlikely to Start this FY TBD On-hold, pending identification of staff resource to undertake or oversee the effort.

New initiative added for FY 22-23: Develop a plan to beautify the location where an archway was previously planned at the San Bruno Caltrain Station, near the intersection of San Bruno Avenue and San Mateo Avenue on the eastern side of the station.

20.0 Reduced Speed Limits near School Sites to
15mph / Safe Routes to Schools
1 Public Works 1 - Active Project TBD Follow-up to Council's request related to 15mph speed limits provided at April 12, 2022.

This item was aligned to the existing Safe Routes to Schools project.

The Safe Routes to Schools project underway, and a draft report has been developed and calendared for a study session with the City Council in January in January 2023.

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Project Update / Comments
For October 2022
Title

21.0 Adopt an Affordable Housing Fund
Implementation Plan
1 Com and Econ Dev 1 - Active Project $70,000 City to release RFP for consultant support and award in FY22-23, as the City will initiate this effort after the Housing Element is adopted.

22.0 Affordable Housing, including Development
Partnership
1 Com and Econ Dev 1 - Active Project Amount TBD -
City Affordable
Housing Fund
The City will initiate this effort after the Housing Element is adopted, which is anticipated in early 2023.

23.0 Implement Online Permitting 1 Com and Econ Dev 1 - Active Project TBD, to be funded by
technology fees
The City executed an agreement with a development permit software vendor, MGO, and the implementation efforts are underway. MGO will be integrating a GIS tool and a credit card processing system. MGO will also assist with building inspection scheduling.

The new software is expected to launch in 2023.

24.0 Economic Development Program 3 Com and Econ Dev / City Manager's Office
2 - Anticipated to Start
Later this FY
New position
funded
The City is currently recruiting for an Economic Development Manager, with an interview panel anticipated in late 2022.

24.1 - Small Business Attraction Program (w/
Chamber)
3 Com and Econ Dev / City
Manager's Office
3 - Unlikely to Start this FY N/A On-hold, pending identification of staff resource to undertake or oversee the effort.

24.2 - Support a relaunch of the San Bruno
Chamber of Commerce
3 Com and Econ Dev / City
Manager's Office
3 - Unlikely to Start this FY N/A On-hold, pending identification of staff resource to undertake or oversee the effort.

New initiative added for FY 22-23: City Fund Consultant to Meet with SB Businesses and Serve as Chamber to Develop Near Term Plan to Relaunch Chamber

25.0 Climate Action Plan 1 Com and Econ Dev 1 - Active Project $10,000 grant from PCE
In March 2022, CED presented two Climate Action Plan preparation routes to City Council:

1. City Staff and Professional Consultant- $150,000 budget

2. City Staff, RICAPS, Skyline Fellowship, and Community Resources- $90,000 budget City Council approved moving forward with option 2 to encourage participation of a neighboring school. The route includes recruitment of a .5 FTE Sustainability Coordinator. Staff plans to reconnect with Skyline to ensure participation of the Fellowship for Spring Semester. After confirmation, City will initiate the recruitment process of a part time Sustainability Coordinator. If City is unsuccessful in recruiting personnel or if Skyline is unable to participate part of the Fellowship program, City will publish an RFP for a Consultant to assist in the preparation of Climate Action Plan.

26.0 Communication Plan 1 City Manager's Office Completed Communication protocols incorporated into City Council policies and procedures document, scheduled to be approved at the Dec. 13 ,2022 meeting.

27.0 Strong Council Governance 2 City Manager's Office
Strong Governance, Organizational Health and Employee Success Continue Proactive Planning for the Future of San Bruno

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Project Update / Comments
For October 2022
Title

27.1 - Council Policies Procedures Manual
Development
2 City Manager's Office 1 - Active Project N/A City Council policies and procedures developed and scheduled to be approved at the Dec. 13 ,2022 meeting.

27.2 - HEART Committee Review 2 City Manager's Office 3 - Unlikely to Start this FY N/A Work on this initiative is planned for Q1 of FY 2023-24, under the leadership of a new management analyst, scheduled to start with the City in 2023. Staff anticipates aligning this initiative with a large examination and governance review of all Advisory Boards, Commissions and Committees.

27.3 - TSPC Committee Review 2 Public Works 3 - Unlikely to Start this FY N/A Work on this initiative is planned for Q1 of FY 2023-24, under the leadership of a new management analyst, scheduled to start with the City in 2023. Staff anticipates aligning this initiative with a large examination and governance review of all Advisory Boards, Commissions and Committees.

27.4 - Culture & Arts Committee Review 3 Community Services 3 - Unlikely to Start this FY N/A Work on this initiative is planned for Q1 of FY 2023-24, under the leadership of a new management analyst, scheduled to start with the City in 2023. Staff anticipates aligning this initiative with a large examination and governance review of all Advisory Boards, Commissions and Committees.

28.0 Citywide Metrics 1 City Manager's Office 3 - Unlikely to Start this FY Unfunded On-hold, pending identification of staff resource to undertake or oversee the effort.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Lupita Huerta, City Clerk
SUBJECT: Re-appoint Expired Members and Consider New Appointments to Fill Current Vacancies on the Bicycle & Pedestrian Advisory Committee; Citizens Crime Prevention, Citizens Revenue Measure Oversight Committee; Emergency Preparedness; and Planning Commission BACKGROUND:

The City of San Bruno has 10 Advisory Commissions, Boards and Committees, commonly referred to as “CBCs”. The 10 Advisory Commissions, Boards and Committees include:
•Bicycle & Pedestrian Advisory Committee, 7 Members
•Citizens Crime Prevention Committee, 7 Members
•Citizens Revenue Measure Oversight Committee, 7 Members •Culture & Arts Commission, 7 Members
•Emergency Preparedness Committee, 5 Members
•Parks & Recreation Commission, 8 Members plus 1 Youth
•Planning Commission, 7 Members
•Recreation and Aquatics Center Advisory Committee, 8 Members •Senior Citizens Advisory Board, 7 Members
•Traffic, Safety & Parking Committee, 5 Members
As the governing body for the City of San Bruno, the San Bruno City Council appoints members to CBCs. In October of every even year, half of the City’s current CBC Members’ terms expire, and a recruitment to fill those seats occurs. At that time expiring members who wish to be reappointed to serve another term are invited to submit a new application for possible reappointment to the committee, board, or commission that they currently serve. Additionally, when positions on CBCs become vacant from time to time, the City Clerk’s Office notifies the City Council of the vacancy, and administers a new recruitment for the vacant position(s).

City staff presented a comprehensive summary of the appointment process at a Special City Council meeting on October 11, 2022 and received direction from the San Bruno City Council to schedule interviews as soon as possible for the Boards, Commissions, and Committees that may be in jeopardy of a quorum and to proceed with the remaining interviews.

The City Council conducted interviews at Special City Council meetings on:
•October 22, 2022
•October 25, 2022

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December 13, 2022

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4 1
3 •October 26, 2022
•November 30, 2022
The City Council made several re-appointments and/or new appointments at the October 25 and November 15, 2022 City Council meetings.

DISCUSSION:

On December 13, 2022, the City Council will consider re-appointments and consider new appointments to the following CBCs:
•Bicycle & Pedestrian Advisory Committee
•Citizens Crime Prevention
•Citizens Revenue Measure Oversight Committee
•Emergency Preparedness
•Planning Commission.

The process for the reappointment is fully detailed in Attachment 1 to this report, Section 8 of the DRAFT City Council Policies and Procedures Manual.

Individuals seeking reappointment and new applicants to these bodies can be found on Attachment 2. City staff are in process of contacting applicants that were interviewed but not appointed to their preferred CBC, to see if there is any interest in serving on an alternative CBC.

Action on December 13 will conclude the expiration and recruitment process for 2022.

Additional interviews will be scheduled throughout the year should the City Clerk’s Office receive additional new applications to fill any current or future vacancies.

FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Re-appoint Expired Members and Consider New Appointments to Fill Current Vacancies on the Bicycle & Pedestrian Advisory Committee; Citizens Crime Prevention, Citizens Revenue Measure Oversight Committee; Emergency Preparedness; and Planning Commission.

ALTERNATIVES:

1. Direct staff to assist in scheduling additional interviews for consideration of appointments.

2. Direct staff to launch another new recruitment for CBC members ATTACHMENTS:

1. Section 8 of the DRAFT City Council Policies and Procedures Manual

2. Matrix of Applicants for the Commissions, Boards and Committees being Considered for Re- appointed/Appointed

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ATTACHMENT 1
ATTACHMENT 1: Section 8 of DRAFT City Council Policies and Procedures Manual Section 8. Appointments to City Commissions, Boards and Committees (CBCs)

A. Appointments per San Bruno Municipal Code Process

1. In accordance with the San Bruno Municipal Code, the Mayor shall make all appointments to and removals from City boards, commissions, and committees, subject to approval by the City Council. (SB MuniCode 2.04.120 and CA Gov’t Code §40605)

2. Use of the Alternative Appointment Process for Commission, Board or Committee Members
a. The Mayor may elect to use the Alternative Appointment Processes outlined in Sections 7.B and 7.C.
b. A majority of the City Council may only elect to use the Alternative Appointment Process after the Mayor has
proposed an appointment(s) that the City Council has not approved in accordance with SB MuniCode 2.04.120 and
CA Gov’t Code §40605.

3. Removals from City boards, commissions, and committees shall follow the process outlined in SB MuniCode 2.04.120 as well as applicable Federal and State law.

B. Alternative Appointment Process for Commission, Board or Committee Members

Does not apply to San Bruno Community Foundation Board of Director Appointments, see Section 7.C.

Round One: Nominations

oMayor or Presiding Officer of the Meeting to facilitate nominations oCouncil members to be given the opportunity to make a Motion for Consideration for Appointment for any applicant
•Requires a Second

Note: Any applicant that receives a Motion and a Second advances to Round 2 (no vote of the full City Council taken at this time).

During the nomination process, Council members will not be called upon in alpha order. Members must ask to be recognized through the Chair if they would like to make a nomination.

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ATTACHMENT 1
Round Two: Simultaneous Voting Process for Nominees
oCity Clerk to call Council members alphabetically, with the Vice Mayor and Mayor last.
oOnce called upon, Council members shall vote for their preferred nominee or abstention.
oIn the event of a tie or if no single nominee receives three votes from the City Council, the appointment process proceeds to Round Three.
•The nominee(s) that receive the lowest number of votes (or are tied for the lowest number of votes) shall be eliminated. ▪Note: If five nominees each receive one vote, all five nominees advance to Round Three.

Round Three: Simultaneous Voting Process for Nominees, if needed oCity Clerk to call Council members alphabetically, with the Vice Mayor and Mayor last.
oOnce called upon, Council members shall vote for their preferred nominee or abstention.
oIn the event of a tie or if no single nominee receives three votes from the City Council, the appointment process proceeds to Round Four.
•The nominee(s) that receive the lowest number of votes (or are tied for the lowest number of votes) shall be eliminated. ▪Note: If five nominees each receive one vote, all five nominees advance to Round Four.

Round Four: Simultaneous Voting Process for Nominees, if needed oCity Clerk to call Council members alphabetically, with the Vice Mayor and Mayor last.
oOnce called upon, Council members shall vote for their preferred nominee or abstention.
oIn the event of a tie or if no single nominee receives three votes from the City Council, the appointment process ends and Council shall provide direction to staff whether to leave the position vacant or conduct a new recruitment process to fill the vacancy.

Page Break

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ATTACHMENT 1
C. Appointment Process for SBCF Board of Director Appointments

Founded in 2013 by the City of San Bruno, the San Bruno Community Foundation (SBCF) is a 501(c)(3) tax-exempt nonprofit organization. The SBCF is distinguished from other City CBC’s in that its legal structure is a dependent- nonprofit corporation under the City of San Bruno and SBCF Board members have a legal fiduciary duty to the Foundation (not the City). As such, the City Council has established the following Alternative Process for appointing SBCF Board members, which may be used at the discretion of the Mayor or a majority of the City Council.

1. Advertising for and recruitment of SBCF Board members shall be done in accordance with Section 7D of this document, with the exception that:
oThe City Council shall receive all applications.
oThe Council may meet to review applications and determine which applicants to invite for an interview.
oThe SBCF Board shall select two members to attend and
participate in the City Council interview process.
oThe appointment process for SBCF Board members shall follow the procedures outlined in Section 7A (option: Section 7B) of this document.

D. Recruitment Officer for Commission, Board or Committee Members

1. The City Clerk serves as the official Recruitment Officer for members of the CBC’s. As such, the City Clerk is responsible for advertising vacancies (whether scheduled or unscheduled) in conformance with Government Code section 54974, receiving and processing applications, scheduling interviews, and preparing staff reports related to CBC appointments. Additionally, as the CBC Recruitment Officer, the City Clerk is responsible for maintaining the City’s official lists of CBC membership, vacancies, appointment dates, and term expirations.

2. Prior to the end of the term for a filled position or when a CBC position is vacated, the City Clerk shall initiate a recruitment, which includes an initial recruitment period of 10 business days or greater, and/or schedule interviews to fill the position, if there are at least 2 individuals have applied for vacancy.

3. Per Government Code Section 54974 (a), a Notice of Vacancy, shall be posted not earlier than 20 days before, or not later than 20 days after the vacancy occurs. The Notice of Vacancy shall be posted to the City’s website, as well as published on the City’s social media accounts, and the City Clerk’s Office will share the Notice of Vacancy with the City Council during the initial recruitment period, schedule permitting. The initial recruitment period may be

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ATTACHMENT 1
extended at the discretion of the City Clerk in the event that fewer than 2 individuals have applied for the vacancy.

4. Per Government Code Section 54974 (a), final appointment to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk’s office.

5. Notwithstanding a decision to extend the initial recruitment period, the City Clerk shall furnish all submitted applications to the City Council at the close of the initial recruitment period and each subsequent recruitment period. During the period when the recruitment is extended, if a majority of the City Council requests to interview the applicants, the City Clerk shall work to schedule interviews with the City Council.

6. Unless directed by a majority of the City Council, all CBC applicants shall be given the opportunity to be interview by the City Council.

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Commissions, Boards & Committees
Applicants
CBC Applicant Expired New Applicant
Bicycle & Pedestrian
Advisory Committee
1 Open Seat
(1 incumbent seeking reappointment. Full term.)
David Nigel X
Citizens Crime Prevention 1 Open Seat
Citizens Revenue Measure
Oversight
4 Open Seats
(3 incumbents seeking reappointment + 1 vacant. Full term.) Anthony Clifford X
Frank Hedley X
John Marty X
Emergency Preparedness 2 Open Seats
(2 incumbents seeking reappointment. Full term.)
Ron La Pedis X
Janet Lutus X
Planning Commission 1 Open Seat
(3 applicants seeking appointment. Full term.)
Tom Kuhn X
Stephen Marshall X
Gabrielle O’Neil X
ATTACHMENT 2

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Trisha Ortiz, City Attorney
Jovan D. Grogan, City Manager
SUBJECT: Introduce, Read by Title Only, and Waive Further Reading of an Ordinance Adding Chapter 2.33 to the San Bruno Municipal Code Adopting Local Contribution Limits for City Council Elections BACKGROUND: On March 29, 2022 the City Council held a study session to consider adopting local campaign finance regulations. At that meeting, the City Council reviewed the current contribution limits of neighboring cities in San Mateo County (see attached) and subsequently expressed the desire to adopt local limits for campaign contributions to candidates for City Council.

Pursuant to Assembly Bill 571 (Stats. 2019, Ch. 556, AB 571 Mullin), beginning January 1, 2021 a state campaign contribution limit applies by default to city candidates when the city has not already enacted a contribution limit on such candidates. Along with the new campaign contribution limit, AB 571 also applied to local candidates other related provisions that formerly applied only to state level candidates.

At the March 29, 2022 meeting, the City Council was informed that adopting local limits would override the State contribution limits under AB 571, which are currently set at $4,900, and would also eliminate state law authority to carry over contributions from one election to pay expenses for a future election to the same office. Council was also informed of the need to establish penalties for violations, and the responsibility of the city to bear the cost of enforcement.

DISCUSSION: Contribution limits are intended to apply to the Mayor and all Councilmembers equally and use of the term “City Council” in this report includes both the Mayor and Councilmembers.

Adopting local limits allows cities to establish an appropriate limit for the jurisdiction that still provides candidates the opportunity to raise funds that are sufficient to engage in an effective campaign. Limits can lend to greater trust and integrity in the electoral process, encourage broad-based citizen involvement, and reduce actual corruption and the appearance of impropriety from large contributions.

In addition to the limitation on contributions in the amount of $500, the draft Ordinance also includes limits and regulation of campaign funding in the following areas:
• Prohibiting anonymous contributions
• Written Solicitations by Candidates

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• Periodic Review of Contribution Limits
• Filing of Campaign Statements in Electronic Format • Penalties
Prohibiting Anonymous Contributions
The draft Ordinance prohibits contributions for which the contributor’s true identity is not provided at the time the contribution is made. Similarly, a person cannot make a contribution on behalf of another or while acting as the intermediary or agent of another, without disclosing to the recipient of the contribution both the person's, intermediary's or agent's own full name and street address, occupation, and the name of the employer of person, intermediary or agent, if any, or the person's, intermediary's or agents principal place of business if the person, intermediary or agent is self-employed. The recipient of the contribution shall also be made aware of the full name and street address and occupation and the name of the employer, if any, or principal place of business, if self-employed, of the actual contributor. Further, the draft Ordinance prohibits contributions, directly or indirectly, by any person or combination of persons acting jointly in a name other than the name by which they are identified for legal purposes, nor in the name of another person or combination of persons.

Written Contribution Solicitations by Candidates
The draft Ordinance requires that a candidate or controlled committee of a candidate provide the written notice of the City’s campaign contribution limits on any written solicitation. The required language is as follows:
“NOTICE: The City of San Bruno municipal code limits the amount that a contributor may give to a candidate for the position of city councilmember. An individual contributor may not give more than $500, and an entity may not give more than $1,000. Please read the San Bruno City Code prior to contributing to my campaign.”
Periodic Review of Contribution Limits
Contribution limits do not increase annually by an index. Instead, the Ordinance provides that the contribution limits may be adjusted at any time and in the amounts that the City Council determines to be appropriate. Such an amendment would be made by adoption of an amending ordinance.

Filing of Campaign Statements in Electronic Format
The draft Ordinance requires electronic filing of campaign statements. The City currently uses a certified NetFile filing system for all City of San Bruno candidates. The NetFile system can also be used for filing and tracking of contribution limits. It the NetFile system is fully used, staff expects improved candidate reporting and compliance with campaign contribution rules.

Enforcement
Violations of the draft Ordinance may be prosecuted as an infraction punishable by a fine not to exceed $250 per violation. Also, any person who knowingly or willfully violates the Ordinance is guilty of a misdemeanor punishable by up to six months in jail, and a fine of up to $1,000 per violation. In the discretion of the City Attorney, the City may impose an appropriate administrative fine not to exceed three times the amount the person unlawfully contributed or received.

In addition, the City Attorney may bring a civil suit to seek an injunction or other appropriate relief, to halt violations of the draft Ordinance. The City Attorney also may refer any alleged

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violations of the Ordinance or State law to the attention of the District Attorney or the Fair Political Practices Commission.

Finally, the draft Ordinance provides for a private civil action against a candidate, committee or contributor to enjoin any violations of the Ordinance, under specified conditions.

If adopted, the ordinance would apply to campaign fundraising for the November election in 2024.

FISCAL IMPACT: The City does not anticipate a fiscal impact from routine administration of the Ordinance because such administrative functions would be performed by current staff in the City Clerk’s office.3 However, like other municipal code enforcement matters, bringing enforcement actions for violations requires the use of City resources, which would include staff and attorney time and expenses. Staff cannot predict the fiscal impact of these enforcement actions. The draft Ordinance includes a private right of action, which allows a resident to bring an enforcement action at no expense to the City.

ENVIRONMENTAL IMPACT: There is no environmental impact. The action is not a project subject to CEQA. City Council’s action is not considered a “project” per CEQA Guidelines and therefore no environmental analysis is required.

RECOMMENDATION: Introduce, read by title only, and waive further reading of an Ordinance Adding Chapter 2.33 to the San Bruno Municipal Code Adopting Local Contribution Limits.

ALTERNATIVES: Take no action and continue to follow the State campaign contribution limits of $4,900, which also provides exceptions on recall, paying off debt, and carrying over contributions.

ATTACHMENTS:

1. Contribution Limits Matrix for Cities in San Mateo County

2. Ordinance

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29 Local Campaign Finance Regulations

CITY INDIVIDUAL LIMIT ENTITY LIMIT OTHER FEATURES
Atherton $4,900 $4,900 State limit
Belmont $500 $1,000 No assumed name or unknown sources over $250
Brisbane $4,900 $4,900 State limit
Burlingame $500 $1,000
Colma $4,900 $4,900 State limit
Daly City $4,900 $4,900 State limit
East PaloAlto $500 $500
Foster City $4,900 $4,900 State limit
Half Moon Bay $250 $500 Public reporting of contributions over $100; other regulations
Hillsborough $4,900 $4,900 State limit
Menlo Park $4,900 $4,900 State limit; public reporting of contributions over $25-$100
Millbrae $4,900 $4,900 State limit
Pacifica $4,900 $4,900 Disclosure required over $600/individual and $1,000/org.

PortolaValley $4,900 $4,900 State limit
Redwood City $1,000 $1,000 Voluntary expenditure limits San Bruno $4,900 $4,900 State limit
San Carlos $4,900 $4,900 State limit
San Mateo (city) $500 $1,000 $15K limit on loans by candidate San Mateo (county) $1,000 $1,000
South San Francisco $4,900 $4,900 State limit
Woodside $4,900 $4,900 State limit

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ORDINANCE NO.

AN ORDINANCE OF THE SAN BRUNO CITY COUNCIL
ADDING CHAPTER 2.33 OF THE SAN BRUNO

MUNICIPAL CODE ADOPTING LOCAL CAMPAIGN

CONTRIBUTION LIMITS FOR CITY COUNCIL ELECTIONS
THE CITY COUNCIL OF THE CITY OF SAN BRUNO DOES ORDAIN AS FOLLOWS:

SECTION 1:

Title 2 of the San Bruno Municipal Code is hereby amended by adding Chapter

2.33, to read as follows:
“Chapter 2.33

LIMITATIONS ON CAMPAIGN CONTRIBUTIONS TO CITY COUNCIL CANDIDATES Sections:

2.33.010 Findings

2.33.020 Definitions

2.33.030 Limitations on Contributions

2.33.040 Aggregation of Contributions

2.33.050 Written Contribution Solicitations by Candidates

2.33.060 Candidate Campaigns Only

2.33.070 Periodic Review

2.33.080 Filing of campaign statements in electronic format

2.33.090 Penalties

2.33.100 Injunction, other court action

2.33.010 Findings
The City Council hereby finds that preserving integrity and providing transparency and openness in City elections is a matter of the highest public interest. The City’s interest in eliminating actual corruption or the appearance of corruption in City elections is a sufficiently important public interest to justify and sustain the narrowly drawn restrictions imposed in this Chapter that avoid unnecessary abridgement of Constitutionally protected associational rights. Eliminating actual corruption or the appearance of corruption in City elections by regulating certain campaign contributions over a specified dollar limit will promote public confidence in government. It is the policy of the City to promote and encourage broad-based citizen involvement in the financing of election campaigns.

2.33.020 Definitions.

Unless a particular word or phrase is otherwise specifically defined in this Chapter, or the contrary is stated or clearly appears from the context, the definitions set forth in the

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Political Reform Act of 1974 (Government Code Sections 81000 et seq.) shall govern the construction, meaning, and application of words and phrases used in this article.

References to particular sections of the Government Code or other statutes or laws, including references in this section, shall be deemed to include any changes to such sections, statutes or laws, including any amendments, deletions, additions, renumberings or recodifications that may occur subsequent to the enactment of this Chapter.

2.33.030 Limitations on Contributions
A. For any particular election, including an election to replace a candidate subject to recall, no person shall make, and no candidate or controlled committee of the candidate, or person acting by or on behalf of the candidate or the candidate’s controlled committee shall accept, any contribution that would cause the total amount contributed from a person to the candidate or to the committee controlled by that candidate for that election to exceed $500.

B. Contributions for which the contributor’s true identity is not provided at the time the contribution is made, in any amount, to candidates or their controlled committees are prohibited.

C.No person shall make a contribution on behalf of another or while acting as the intermediary or agent of another, without disclosing to the recipient of the contribution both the person's, intermediary's or agent's own full name and street address, occupation, and the name of the employer of person, intermediary or agent, if any, or the person's, intermediary's or agents principal place of business if the person, intermediary or agent is self-employed. The recipient of the contribution shall also be made aware of the full name and street address and occupation and the name of the employer, if any, or principal place of business, if self-employed, of the actual contributor.

D.No contributions shall be made, directly or indirectly, by any person or combination of persons acting jointly in a name other than the name by which they are identified for legal purposes, nor in the name of another person or combination of persons.

No persons shall make a contribution in their name of anything belonging to another person or received from another person on the condition that it is to be used as a contribution.

E. Any contribution or portion thereof that exceeds the limits in this section shall be deemed to have been received if the contribution or portion that exceeds the limits is not negotiated and is returned to the contributor within 14 days of receipt by the candidate, committee or the candidate or committee’s agent.

F. The limitations imposed by this section shall not apply to contributions of a candidate’s personal funds to the candidate’s own campaign, or to any loan of the candidate’s personal funds to the candidate’s own campaign. All other loans for campaign purposes shall be considered contributions and subject to the limits of this Section.

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2.33.040 Aggregation of Contributions
Contributions shall be aggregated and subject to the limits of this Chapter pursuant to the Political Reform Act of 1974 (Government Code Sections 81000 et seq.) or any successor regulation on the same subject. The contributions of spouses and domestic partners shall not be aggregated, even if contributed from joint accounts.

2.33.050 Written Contribution Solicitations by Candidates and Committees A candidate or controlled committee of a candidate for the position of San Bruno City Councilmember shall provide the following written notice in at least 10 point type on the face of every written solicitation for campaign contributions, in whatever form or format made:
“NOTICE TO CONTRIBUTORS: The City of San Bruno Municipal Code limits the amount that a contributor may give to a candidate for the position of city councilmember. An individual contributor may not make a contribution of more than $500 to any individual candidate in connection with a single election. Please read Chapter 2.33 of the San Bruno City Code prior to making a contribution to my campaign.”

2.33.060 Candidate Campaigns Only
The provisions of this Chapter apply to election campaigns for candidates for City elective office only. The provisions do not apply to any ballot measure, referendum or initiative election.

2.33.070 Periodic Review of Contribution Limits
The contribution limit set forth in this Chapter may be adjusted at any time by the City Council and in the amounts that the City Council determines to be appropriate by adoption of an ordinance amending this Chapter.

2.33.080 Filing of Campaign Statements in Electronic Format Whenever an elected city officer, a candidate or committee is required to file a Form 460 campaign disclosure statement under the Political Reform Act or the Regulations with the city clerk, the statement shall be filed in an electronic format prescribed by the city clerk, provided that the clerk has prescribed the format at least 60 days before the statement is due. If no format has been prescribed in a timely manner, the elected city officer, a candidate or committee shall file the statement in a format suitable for electronic scanning. Any statement, report, or other document filed electronically or online pursuant to this section need not be filed in paper format. The statement, report, or other document shall be electronically submitted no later than midnight on the established filing date.

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2.33.090 Penalties
A. The requirements of this Chapter are in addition to the requirements of the Political Reform Act applicable to city candidates. Nothing in this article shall be deemed to exempt, or is intended to prevent, any person from complying with applicable provisions of any other laws of this state, including the Political Reform Act.

B. Except as provided in subsection C of this section, the violation of any provision of this chapter may be prosecuted as an infraction punishable by a fine not to exceed $250 per violation, in the discretion of the prosecutor .

C. Any person who knowingly or willfully violates the provisions of this Chapter is guilty of a misdemeanor punishable by up to six months in jail, and a fine of up to $1,000 per violation.

D. In the discretion of the City Attorney, the City may impose an appropriate administrative fine not to exceed three times the amount the person unlawfully contributed or received.

2.33.100 Injunction, other court action
In addition to all other remedies and penalties provided for violation of this Chapter, the City Attorney may bring civil suit in a court of competent jurisdiction to seek an injunction or other appropriate relief, to halt any violation of this Chapter. If the City prevails in any such civil action, the City shall be entitled to recover its reasonable attorneys' fees incurred and costs of such action. The City Attorney also may refer any alleged violations of this chapter or State law to the attention of the District Attorney or the Fair Political Practices Commission. Any resident of the City may bring a private action against a candidate, committee or contributor to enjoin any violations of this Chapter if the voter first provides at least 14 days’ advance notice of an alleged violation of this Chapter to the City Clerk with reasonable evidence that a violation has occurred and City Clerk either (1) notifies the voter in writing within 14 days of receipt that the City will take no action on the allegation; or (2) provides no response from the City within the 14 day period. If the City Clerk notifies the resident in writing that the City intends to take enforcement action as provided in this Chapter, the resident may not file any private lawsuit.” SECTION 2.

If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional, invalid or ineffective by a court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases e declared unconstitutional, invalid or ineffective.

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SECTION 3
Pursuant to Government Code 36937 this ordinance relates to an election and shall take effect immediately upon adoption.

SECTION 4.

The City Clerk is directed to cause publication of this ordinance as required by law. _________________________
Rico E. Madina, Mayor
ATTEST:
________________________
Lupita Huerta, City Clerk

APPROVED AS TO FORM
_________________________
Trisha Ortiz, City Attorney
---o0o---
I hereby certify that the foregoing Ordinance No.
________ was introduced on ____, 2022, and
adopted at a regular meeting of the San Bruno City
Council on ____, 2023, by the following vote:

AYES: COUNCILMEMBERS:________________________________
NOES: COUNCILMEMBERS:________________________________
ABSENT: COUNCILMEMBERS:________________________________ RECUSE: COUNCILMEMBERS:________________________________ _________________________
Lupita Huerta, City Clerk

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Lupita Huerta, City Clerk
SUBJECT: Adopt a Resolution Declaring the Results of the General Municipal Election for the City of San Bruno Held on November 8, 2022 as Provided by Law
BACKGROUND:

The City of San Bruno held a General Municipal Election, in consolidation with the County of San Mateo Elections Division on Tuesday, November 8, 2022, wherein one ballot measure (Measure BB), one Mayor seat, and one City Council seats for District 1 and District 4 were proposed to the registered voters in the City of San Bruno. There are currently 25,030 registered voters in the City San Bruno, 7,435 registered voters in District 1 and 4,850 registered voters in District 4.

San Mateo County Chief Elections Officer Mark Church certified the results of the November 8, 2022 election and has provided the City Clerk with the official Statement of the Vote (San Mateo County Statement of the Vote). According to the Statement of the Vote, the results indicate the following votes for candidates are as follows:

Mayor
Rico E. Medina 9,783 Votes, or 100%
City Council, District 1:

Sandy Alvarez 1,321 Votes, or 37.03%
Jeffrey Tong 1,063 Votes, or 29.80%
Jeremy Sarnecky 752 Votes, or 21.08%
John Strazzarino 431 Votes, or 12.08%
City Council, District 4:

Marty P. Medina 1,020 Votes, or 56.01%
Auros Harman 801 Votes, or 43.99%
Based on these results, the elected Mayor is Rico E. Medina, the elected City Council Member for District 1 is Sandy Alvarez, and the elected Council Member for District 4 is Marty P. Medina.

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Honorable Mayor and Members of the City Council
December 13, 2022

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In addition, the result indicate the following votes for the ballot measure as follows:

Measure BB Passed with affirmative 10,292 votes or 84.43% The City Council is required to adopt a resolution (Attachment 1) in accordance with California Elections Code Section 10263, reciting the facts of the election.

FISCAL IMPACT:

The County of San Mateo Elections Office will provide an invoice for services rendered for the consolidated election pursuant to an agreement between the City and the County, which was approved on June 14, 2022. The County Elections Office provided an initial election cost estimate of $93,300- $112,000, and a total of $150,000 was included in the 2022-23 adopted budget.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required RECOMMENDATION:

Adopt a Resolution Declaring the Results of the General Municipal Election for the City of San Bruno held on November 8, 2022 as Provided by Law.

ALTERNATIVES:

1. Do not adopt the resolution. Failure to adopt the resolution would cause the City Council to be out of compliance with the California Elections Code.

ATTACHMENTS:

1. Resolution

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A RESOLUTION NO. 2022 - ___

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO, CALIFORNIA, RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022,

DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of San Bruno, California, on Tuesday, November 8, 2022, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law, voting centers were properly established, election officers were appointed and in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No. 2022-55, adopted on June 14, 2022: 1) the City Council called and gave notice of a general municipal election for the offices of Mayor (full two-year term) and a City Councilmember for Districts 1 and 4 (full four-year term); and 2) gave authority to the County Election Department to canvass the returns of the election and certify the results to this City Council, the results are received, attached and made a part hereof as “Exhibit A”.

WHEREAS, pursuant to Resolution No 2022-80, adopted on August 3, 2022, the City Council submitted a measure the voters to adopt term limits for the offices of Mayor and City Council; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN BRUNO CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1.That the whole number of ballots cast in the precincts and vote centers except vote by mail voter ballots and provisional ballots was 963. That the whole number of vote by mail voter ballots and provisional ballots cast in the City was 12,315, making a total of 13,278 ballots cast in the City.

SECTION 2.That the name of the person voted for at the election for Mayor is as follows: Rico E.

Medina.

That the names of persons voted for at the election for the City Council Councilmember, District 1 are as follows: Sandy Alvarez; Jeffrey Tong; Jeremy Sarnecky and John Strazzarino.

That the names of persons voted for at the election for the City Council Councilmember, District 4 are as follows: Marty P. Medina and Auros Harman.

That the measure voted upon at the election is as follows:

Measure BB
Shall an ordinance be adopted to amend the City of San Bruno Municipal Code to limit service on the City Council to consecutive terms of no more than 12 consecutive years or as Mayor to consecutive terms of no more than 12 consecutive years? SECTION 3.That the number of votes given at each precinct and voting center, and the number of votes given in the City to each of the persons above named for the respective offices for

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which the persons were candidates (and for and against the measure) are as listed in Exhibit “A” attached.

SECTION 4.The City Council does declare and determine that Rico E. Medina was elected as Mayor for the full term of two years; Sandy Alvarez was elected as City Council Councilmember, District 1 for the full term of four years; and Marty P. Medina was elected as City Council Councilmember, District 4 for the full term of four years.

SECTION 5.The City Council does declare and determine that the ballot measure “Measure BB” passed with more than a majority vote 84,43%, with 9,591 voting yes and 1,898 voting no.

SECTION 6.The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of votes cast in the City; (2) The names of the persons voted for; (3) The measure(s) voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person and for and against each measure; (6) The total number of votes given in the city to each person and for and against each measure.

SECTION 7.That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.

SECTION 8.That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
---oOo---
I hereby certify that foregoing Resolution No. 2022 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on December 13, 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

_________________________________
Lupita Huerta,
City Clerk

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EXHIBIT “A”
Results of the November 8, 2022
General Municipal Election

CITY OF SAN BRUNO GENERAL MUNICIPAL ELECTION TOTALS
NOVEMBER 8, 2022
VOTING TOTALS:
•Centers 2
•Registered Voters 25,030
•Ballots Cast 13,278
MEASURE BB:
•Ballots Cast 12,190
•Total “Yes” Votes 10,292
•Total “No” Votes 1,898
•Percentage 84.43%
MAYOR:
•Rico E. Medina 9,783 Votes, or 100%
CITY COUNCIL, DISTRICT 1:
•Sandy Alvarez 1,321 Votes, or 37.03%
•Jeffrey Tong 1,063 Votes, or 29.80%
•Jeremy Sarnecky 752 Votes, or 21.08%
•John Strazzarino 431 Votes, or 12.08%
CITY COUNCIL, DISTRICT 4:
•Marty P. Medina 1,020 Votes, or 56.01%
•Auros Harman 801 Votes, or 43.99%

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Lupita Huerta, City Clerk
SUBJECT: Administer Oath of Office to Newly Elected Councilmember Sandy Alvarez, District 1, Reelected Councilmember Marty P. Medina, District 4, and Reelected Mayor Rico E. Medina, At-Large
BACKGROUND: At the November 8, 2022 General Municipal Election, the voters of San Bruno voted for members of the San Bruno City Council. The election results were certified and adopted by the City Council on December 13, 2022.

DISCUSSION: On December 13, 2022, the official oath of office will be administered to the reelected and newly elected members of the San Bruno City Council in the following order:
• Councilmember Sandy Alvarez, District 1
• Councilmember Marty P. Medina, District 4
• Mayor Rico E. Medina, At-Large
The oath of office is as follows:

I, ELECTED OFFICIAL NAME, do solemnly swear, that I will support and defend, the Constitution of the United States, and the Constitution of the State of California, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation, or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.

RECOMMENDATION: Administer Oath of Office to Newly Elected Councilmember Sandy Alvarez, District 1, Reelected Councilmember Marty P. Medina, District 4, and Reelected Mayor Rico E. Medina, At-Large.

ATTACHMENTS: 1. None

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE:December 13, 2022
TO:Honorable Mayor and Members of the City Council
FROM:Jovan D. Grogan, City Manager
PREPARED BY:Lupita Huerta, City Clerk
SUBJECT: Confirm Appointment of Vice Mayor to Serve a One-Year Term BACKGROUND:

The City of San Bruno confirms the appointment of Vice Mayor on an annual basis during the first regular meeting in December. The selection of Vice Mayor is made based on San Bruno Municipal Code Section 2.04.110 “Selection of Vice Mayor”, which reads as follows:
“A. At such meeting, the city council, after the installation of the newly elected officers, shall select one of its members as mayor pro tempore. The mayor pro tempore shall be known as the vice mayor. The vice mayor shall serve as such for a period of one year until the first regular meeting of the city council, of the same month in the following year. At such meeting, a new vice mayor shall be selected for a one-year period terminating on the Tuesday next succeeding the general municipal election of the following year.

B. The city council will provide for a rotation process that gives each council member an opportunity to hold the office of vice mayor. The rotation schedule for the position of vice mayor will be ranked by time of service on the council, with the longest serving member at the top of the rotation and the newest member at the bottom. Newly elected members will be added to the bottom of the list. If more than one newly elected member is added, the names will be added in the order they appeared on the ballot. As each member completes his or her rotation, or if a council member declines appointment, he or she will move to the bottom of the rotation after the newly elected members. Re-elected council members will be placed on the rotation based on all prior years of service. (Ord. 1867 § 2, 2018; Ord. 1349 § 1, 1980; prior code § 2-1.4)” Based on the requirements set forth by the Municipal Code section detailed above, the longest serving member at the top of the rotation is Councilmember Tom Hamilton.

It is important to note that future changes are needed to the Vice Mayor selection process. At present, Municipal Code Section 2.04.110 states that ”newly elected members will be added to the bottom of the list. If more than one newly elected member is added, the names will be added in the order they appeared on the ballot.“ This language was sufficient when all Council members were elected at-large, however, the process needs to change now that the City has transitioned to District-based elections. If two new Council members are elected in the same election, the current Municipal Code requires that they are added to the bottom of the Vice Mayor rotation list based on the order they appeared on the ballot. This has historically been interpreted as the random alphabetical order of candidates. With District-based elections, the several candidates can be in the same position on their District ballot. As a result, a new method

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December 13, 2022

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is needed to determine the order in which newly elected Council members are added to the Vice Mayor rotation list.

FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Confirm Appointment of Vice Mayor to Serve a One-Year Term.

ALTERNATIVES:

1. Do not confirm the appointment of Tom Hamilton to the position of Vice Mayor and leave the position of Vice Mayor vacant through 2023.

2. Direct staff to return to the City Council with modifications to Municipal Code Section

2.04.110 (Selection of Vice Mayor), that will amend the Vice-Mayor appointment process and/or allow the City Council to appoint another Councilmember to the position of Vice Mayor.

ATTACHMENTS:

None

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San Bruno City CouncilDecember 13, 2022

San Bruno City Council
December 13, 2022