City Council Meeting
April 25, 2023
Responses to City Council Agenda Questions
7pm Regular Meeting
Consent Calendar
Item 6a
• April 3, 2023, Accounts Payment Warrant Register - Please provide a summary of the following payments. What are they for, what fund is being used, and why? (MM)
$3,516,588 San Mateo County College District
SMCCCD PROJECT IMPACT FEE REFUND - AFFORDABLE HOUSING: The SMC Community College District is due a refund of the entire Project Impact Fee from the City after issuance of certificates of occupancy for the 11 designated affordable housing units. The City collected these fees because the project had two parts that moved at a different pace: a single-family ownership component and a multi-family component where the affordable units were to be located. The City held the fee until the multi-family affordable units were completed
$2,483,543.41 South San Francisco
For the payments to South San Francisco, there are two components: payments for the Water Quality Control Plant (WQCP, aka the wastewater treatment plant) and payment for traffic signal maintenance. The City of San Bruno is a joint owner of the WQCP, required to pay a portion of its operations and capital costs, and as such the City’s wastewater is sent for treatment to the WQCP. The Sewer Fund is paying for these costs. A second part of this payment is for the traffic signal maintenance. San Bruno has an agreement with South San Francisco for its staff to maintain San Bruno’s traffic signals. The Streets operating budget pays these invoices.
Item 6c
• Why are Construction Management costs now coming to council when they have not in the past? What was the cause for the delay? How many LF of pipe have been placed as part of the project?
Construction Management (CM) on projects, which has typically been a role performed by City Staff in the past, has on occasion been filled with consultants. This is part of the City’s effort to keep up with the pace of the CIP given the current staffing levels. Staff is returning to council with the request to approve contracting capacity only for the CM work due to delays in the project. All other elements and authorizations have been given for the project to continue. In this scenario if in house staff performs the CM function, there would be no need to return to council because there are no contracts that need to be amended.
Responses to City Council Agenda Packet Questions
April 25, 2023
2 The cause for the delays to date are:
Weather Related Days: 59
• 39 Rain Days
• 20 Additional days for rain disrupting work that was planned to take place concurrently with material procurement, that will now take place in a linear sequence (portion of installing the 42in SD overlapping with 12in SD installation; Junction structures and 12in SD work overlapping with 15in SD, manholes, and inlets installation; and 15in SD installation work over lapping with CIPP liner installation)
Differing Site Condition Related Days: 66
• Redesign of alignment and material for 23in SD due to utility conflicts (56 days total)
• Redesign of alignment for 42in SD alignment (10 days total)
Construction Management staff negotiated with the contractor that time extensions are non- compensable for the additional days added to the contract.
The contractor has installed just over 800LF of pipe. This is 82% of all the pipe on the project.
The only pipe remaining is about 40LF of the 42in SD that runs across the spyglass cul-de-sac and 145LF of Cured-in-Place-Pipe (CIPP) lining that will be installed next month (once the 42in SD is completed).