City Council Meeting
May 9, 2023
Responses to City Council Agenda Questions
7pm Regular Meeting
Consent Calendar
Item F. Slurry seal
We should be making the public aware of all efforts regarding the expenditure of Measure G funds. This is an opportunity to share what we are doing. A brief update of project and schedule would be beneficial. (MM)
• How many streets will be receiving treatment?
The base bid and bid additive streets for this project are:
Responses to City Council Agenda Packet Questions
April 25, 2023
2 • What is the plan & schedule for paving streets? I understand efforts are underway to expedite the paving for this calendar year. (MM)
Item G. Posy Parade
• What have been the historical costs for this event? (MM)
City costs for this event have varied from year to year, and most recently have overlapped with Community Day activities which affected the total costs, benefiting the Parade. As indicated in the staff report, industry standards and best practices for the safety of parade participants/patrons and MUTCD standards have evolved requiring a thorough staff review. In addition, actual costs have increased.
City costs associated with the Posy Parade have not been systematically tracked specifically for this event and were often times absorbed in the regular Departmental operating budgets.
Gathering a full comparison of actual costs will require staff analysis to extract historical information from the City’s financial database.
• Have the Lions provided funding for these costs?
The Lions Club has not provided funding for the costs associated with the development and implementation of the Traffic Control and Event Safety Plan and the Incident Action Plan.
• Where did the funds come from? Police budget?
The costs associated with this event are not programed in the City’s operating budget. The action for consideration is to appropriate the specified amount from the General Fund Reserve.
• What can be done to reduce the costs for this event?
With the current route, the quantity of the K-rail needed is to close the route intersections.
However, a reduction of route distance and number of intersections closed would reduce the K- rail quantity and thus could potentially reduce Public Works labor costs. It is staff understanding
Responses to City Council Agenda Packet Questions
April 25, 2023
3 that the route needs to remain on a relatively flat terrain given the floats that the youth pull along the Parade.
In general, Public Works quoted conservatively. Each K-rail is 4,000lbs and very bulky, while also needing several forklifts and people to place - it's a time-consuming task. A majority of the cost is the K-rail deployment labor which spans multiple days. The actual rental cost is cheap, it's the number of loads and labor hours involved in the deployment of the rail that is driving the cost.
In addition, vehicle costs were also not included to keep costs down.
• Purchase K-rail or other crash-barriers since this may be an ongoing effort and the materials could be repeatedly used.
Currently, the City’s biggest challenge with purchasing K-rail is the lack of space and resources.
Renting is more cost effective in the long run as the City will not need to pay for the storage of them when not in use. K-rails are inexpensive and made from recycled concrete. The cost comes from the labor involved in moving and storing 4,000lb 10’-foot barriers.
Item H. LGBTQ+ Flag
• Is there going to be a flag-raising ceremony? This item is relatively new and is important our community. (MM)
Staff are working to schedule a flag raising ceremony for the morning of June 1. More information about the raising will be provided once the logistics are solidified.
Item I. Strategic Initiatives
• Additional discussion and prioritization are needed, and we should have a study session to finalize this item. (MM)