City Council Study Session #2 - June 20, 2023
Alex D. McIntyre, Interim City Manager
2 AGENDA
I. Recap from June 13, 2023, Study Session #1
• Department Follow-Up to Council Questions
II. Capital Improvement Program Overview
• Questions and Answers
III. Equipment and Vehicles Budget Overview
• Questions and Answers
IV. Potential Enhancement
V. Next Steps & Overall Questions and Answers
3 • Introduced Recommended FY2023-24 Operating Budget
Remains Relatively Unchanged
o Exceptions are Recreation and Aquatic Center and Contractual Increases
o $64.9 Million in Revenues
o $66.1 Million in Expenditures
o Use of $1.2 Million General Fund Balance
RECAP OF JUNE 13 STUDY SESSION #1
Operating
Expenditures
Capital Improvement
Program
Total
Appropriations
$131,656,019 $102,438,541 $234,094,560
FINANCE DEPARTMENT FOLLOW
-
UP
Presented by:
Darcy Smith, Assistant City Manager/Interim CFO
5 Credit card and banking fees…
• Is it time to consider a convenience
charge/fee for credit card payments?
OPERATING BUDGET FOLLOW
-
UP
Question:
• Credit Card fees
• Transaction fees vary by payment category type and
typically cost approximately 2 to 4% per transaction
• Outreach to fee processor to better understand
process and impact of convenience fees
Will report back to Council during the next quarterly financial update
Will analyze policy considerations including equity
6 Credit Card and Banking Fees
OPERATING BUDGET FOLLOW
-
UP
COMMUNITY SERVICES
DEPARTMENT FOLLOW
-
UP
Presented by:
Damian Sandholm, Acting Community Services Director
8 Needs for the Parks…
• What would be the best way to assess what is
needed for to improve parks?
• What would it take to maintain the medians
and budget for maintenance?
• How many linear miles of medians
do we have?
OPERATING BUDGET FOLLOW
-
UP
Question:
• Would Require Comprehensive Needs Assessment Study
• Cost Estimate to Rehabilitate all Turf in Parks
$2,620,000
655,000 square feet of turf
$4 per square foot to repair turf and irrigation
• Annual Cost to Repair Turf Over a 5-Year Period (20% each year)
$524,000
• Cost to Add or Replace Other Park Amenities
Benches: $900 per Bench
Trash Cans: $2,000 per Trash Can (current concrete version) 9 Park Maintenance and Rehabilitation
OPERATING BUDGET FOLLOW
-
UP
10 OPERATING BUDGET FOLLOW
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UP
Median Maintenance
• 7.35 Linear Miles of Medians
• 340,031 Square Feet of Medians
• Estimate Average Cost to Contract Median Work
$0.50-0.70 /square foot
Estimated at $170,000-238,000
POLICE DEPARTMENT FOLLOW
-
UP
Presented by:
Ryan Johansen, Chief of Police
12 Needs for the Police Department…
• How is the need for additional officers
affecting our force?
• Is it enough?
• What needs do we have?
OPERATING BUDGET FOLLOW
-
UP
Question:
• Police Department is only department with held vacant positions from reductions during COVID-19
1 Dispatcher
1 Police Clerk
2 Community Service Officers
• Dispatcher has the most significant negative impact
Dispatch is already very minimally staffed
Dispatchers often have to work alone
oKey takeaway from explosion and YT shooting
oImpacts safety, morale, recruiting, built-in overtime (42) 13 OPERATING BUDGET FOLLOW
-
UP
Held Vacant Police Department Positions
• Impacts of the held Police Clerk position
Added workload for Dispatch
Delay in mandatory reporting (RIPA, CIBRS, etc.)
Delay in call taking and counter service
Added strain on Evidence Tech, Digital Evidence Tech, Court Officer
Continuity of service issues
• Impacts of the held vacant CSOs positions
Added burden on other CSOs
Added burden on garage
Reduced response to quality-of-life issues
14 OPERATING BUDGET FOLLOW
-
UP
Held Vacant Police Department Positions
• Estimated FY2023-24 cost of reinstating positions
Dispatcher
o$161,327 /year
Police Clerk
o$128,727 /year
Community Service Officers
o$126,198 /year
All based on full year of compensation at top step
oThis is not likely to be the case (time to fill, not top step)
15 OPERATING BUDGET FOLLOW
-
UP
Held Vacant Police Department Positions
CIP OVERVIEW
Presented by:
Darcy Smith, Assistant City Manager/Interim CFO
Matthew Lee, Public Works Director
17 PROPOSED CIP PROGRAM SUMMARY FY2023
-
24 PRESENTED BY:
BOBBY MAGEE
INTERIM FINANCE
DIRECTOR
PRESENTED BY:
BOBBY MAGEE
INTERIM FINANCE
DIRECTOR
Programs Carryover
Appropriations
FY2023-24
Funding Request
FY2023-24
Project Funding
Total 5-Year
Program
Water $19,277,173 $1,653,393 $20,930,566 $98,730,566
Sewer 20,191,970 13,591,434 33,783,404 73,483,404
Stormwater 987,804 1,050,000 2,037,804 2,037,804
CityNet Services 73,157 73,157 73,157
Parks 4,441,852 1,272,946 5,714,798 9,961,238
Facilities 6,839,764 611,695 7,451,460 8,229,034
Streets 17,343,604 7,262,214 24,605,818 48,521,818
Technology 1,664,583 989,946 2,654,529 2,904,529
Total $70,819,907 $26,431,629 $97,251,535 $243,941,549
Programs FY2023-24
Budget
FY2024-25
CIP Plan
FY2025-26
CIP Plan
FY2026-27
CIP Plan
FY2027-28
CIP Plan
Total 5-Year
Program
Water $20,930,566 $9,950,000 $16,950,000 $26,700,000 $24,200,000 $98,730,566 Sewer 33,783,404 4,700,000 12,250,000 12,000,000 10,750,000 73,483,404 Stormwater 2,037,804 0 0 0 0 2,037,804
CityNet 73,157 0 0 0 0 73,157
Parks 5,714,798 2,997,440 949,000 150,000 150,000 9,961,238 Facilities 7,451,460 357,247 244,667 175,660 0 8,229,034 Streets 24,605,818 7,051,000 15,540,000 650,000 675,000 48,521,818 Technology 2,654,529 150,000 50,000 50,000 0 2,904,529
Total $97,251,535 $25,205,687 $45,983,667 $39,725,660 $35,775,000 $243,941,549 18 CIP SUMMARY
–
5 YEAR PLAN
19 PROPOSED CIP FUNDING SUMMARY FY2023
-
24 PRESENTED BY:
BOBBY MAGEE
INTERIM FINANCE
DIRECTOR
PRESENTED BY:
BOBBY MAGEE
INTERIM FINANCE
DIRECTOR
• 48 various funding sources
• No use of City General Fund
• Major sources for new funding requests for FY2023-24:
Sewer, Water & Stormwater Enterprise Funds
Development Impact Fees
American Rescue Plan Act (ARPA)
Gas Tax
Measures A & W Transportation Taxes
Measure G
Federal/State/Local Grants
Developer Contributions and Community Benefits
Funding Sources
20 CIP BUDGET SUMMARY – 5 YEAR HISTORY
$92M
$81M $86M
$135M
$97M
Sewer
Stormwater
CityNet
Parks
Facilities
Streets
Technology
Water
21 23 13 4 1
7 14 25 7
20 12 8 1
6 8 32 8
FISCAL YEAR 2022-23 PROJECT COUNTFISCAL YEAR 2023-24 PROJECT COUNT 22 FUNDING
-
CLOSEOUT VS NEW PROJECTS
23 NEW PROJECT & CLOSEOUT PROJECT HISTORY
24 PROJECT DELIVERY PIPELINE
FISCAL YEAR
2022-23
FISCAL YEAR
2023-24
PROJECT CLOSEOUTS
26 FY 2022
-
23 CLOSEOUT PROJECTS
WATER
1. Advanced Water Meter
2. Avenues 1-3 (Water Main Improvement and
Replacement Program)
SEWER
3. Avenues No. 1-3 (Sewer Main Improvement and
Replacement Program)
4. Crestmoor Pump Station (Sewer Pump Station
Improvement & Replacement)
5. Lomita Pump Station (Sewer Pump Station
Improvement & Replacement)
PARKS
6. Beckner Shelter Road and Parking Lot Repaving
(Funds transferred to RAC CIP Project)
FACILITIES
8. City Facilities Security Improvement - Door
Access and Management System
9. Fire Station 52 Kitchen Remodel
10. Library HVAC and Roof Replacement
11. Senior Center Parking Lot Improvements
12. Senior Center Trash Enclosure
13. Dispatch and Records Ergonomic Update
STREETS
14. Huntington/San Antonio Bicycle Corridor
(Bicycle and Pedestrian Improvement Program)
15. Local Road Safety Plan
16. Sidewalk Repair Program - FY2021-22 Sidewalks
17. Safe Routes to School PlanTECHNOLOGY
7. Replacement of City's Phone System
27 CLOSED OUT PROJECTS HIGHLIGHTS
Avenues 1-3
(Sewer & Water Main
Improvement &
Replacement Program)
28 CLOSED OUT PROJECTS HIGHLIGHTS
Senior Center Parking
Lot Improvements
CLOSED OUT PROJECTS HIGHLIGHTS
Safe Routes to
School Plan
29 NEW PROJECTS FOR
FY2023
-
24 Sewer
31 Shelter Creek Lane Sewer Main Replacement
(Sewer Main Improvement & Replacement Program)
Sewer Master Plan
Stormwater Condition Assessment
Winter Storm Hazard Mitigation Efforts
Crestmoor Canyon Storm Repair
Portola Watershed Storm Drain Trunk Line Repair
Stormwater
32 Streets
-
New
San Bruno Avenue Transit Corridors Plan
Elm and Linden Avenue Bicycle Boulevards
Traeger Avenue at San Bruno Avenue Traffic Signal Installation Bicycle and Pedestrian Improvements at Bayhill Drive and El Camino Real Safe Routes to School High Priority Improvements
Signage Replacement Project
33 Streets
-
Recurring
2023-24 Street Reconstruction Project (Pavement Management Program) 2023-24 Slurry Seal (Pavement Management Program)
2023-24 Street Rehabilitation Project (Pavement Management Program) FY2023-24 Sidewalk Repair Project (Sidewalk Repair Program) 34 Technology
Senior Center Council Meeting Improvements
City Facility CCTV Upgrades
35 QUESTIONS
EQUIPMENT & VEHICLES
BUDGET OVERVIEW
Presented By:
Ross Shkuratov, Facilities and Fleet Services Manager
EQUIPMENT OVERVIEW
• The City owns and operates 151 vehicles ranging
from small sedans to large Peterbilt heavy trucks,
e.g.:
Police vehicles
Utility vans
Boom trucks
Does not include small or auxiliary equipment
• Annual fleet assessment
• Equipment replacement is guided by the City’s:
• Replacement and Amortization Schedule
• Fleet Department data
38 Equipment Reserve Fund and Annual Appropriation
• Equipment Reserve funding sources
• FY2019-20 $340,600 previously allocated annually
Since then, postponed for a fourth time as a
budget balancing measure.
• Fleet study under way
39 FY2023
-
24 EQUIPMENT NEEDS
FY2023-24 Replacement Outlook:
• Per the City’s Vehicle and Equipment Replacement
and Amortization Schedule:
10 vehicles identified for replacement
o 5 General Fund vehicles (Police and Parks)
o 5 Enterprise Fund vehicles
40 TOTAL REPLACEMENT COST: $1,545,000
QUESTIONS
POTENTIAL ENHANCEMEN
T
• San Bruno has been chosen for Phase 2 of the
implementation
Based mostly on need illustrated by call volume
o About 300 calls/year would benefit from this response model This means a grant will cover 50% of the cost of the clinician for at least FY2023-24
Clinician is hired and employed by Star Vista
We enter an agreement to pay the other half and to share data
Estimated cost of our share for FY2023-24 is $110,000 No guarantee of grant funds beyond FY2023-24
Funding would need to be allocated from General Fund
Reserves
Uncertain how we could sustain this estimated cost of $220,000+ in the future
43 POTENTIAL ENHANCEMENT
Mental Health Clinician Program
• 2 Year Pilot Program in San Mateo, Redwood City, Daly City and South San Francisco
• Embeds mental health clinician with an officer for hybrid response model
Clinician takes the lead and officer ensures safety
• Program thoroughly tracked and evaluated
independently
Garder Center for Youth and Their Communities – Stanford Exceptional results reported
o Critical follow-up and follow-through
o Long term resolution of chronic call sources
o Reduction in uses of force
o Force multiplier
o Favored by officers
44 POTENTIAL ENHANCEMENT
Mental Health Clinician Program
• Expansion countywide underway
This is our opportunity to get financial help starting it If we choose not to participate, we will likely be the only San Mateo County City without this program by end of FY2023-24 We actually do a good job with these calls already
Very little use of force
Patients connected with appropriate resources
However, we lack the expertise/time for critical longer-term follow-up
And...these calls can absorb officer time needed for other work
45 POTENTIAL ENHANCEMENT
Mental Health Clinician Program
NEXT STEPS
TIMELINE
47 DATES DESCRIPTION MEETING
START TIME
June 27 Public Hearing on Budget and CIP Adoption 7 PM
Next Steps…..
DISCUSSION AND QUESTIONS
THANK YOU
49