Agenda, second session — San Bruno City Council, July 25, 2023

"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
July 25, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

IN PERSON* MEETING LOCATION
San Bruno Senior Center
1555 Crystal Springs Road
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
Zoom Link
https://sanbrunocagov.zoom.us/j/87563997242?
pwd=Y1FGTjZjNUhrcUh5ckJtNXJ1RTdFdz09
Phone Line: 16465588656
Webinar ID: 875 6399 7242
Webinar Password: 189484
*Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no members of the City Council are attending the meeting via teleconference, and a technical error or outage occurs on the teleconference
feed, the City Council will continue the meeting in public in the San Bruno Senior Center.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Virtual attendees can comment by using the “Raise Hand” feature in Zoom to request to speak. For dialin comments press *9 to “Raise Hand” and *6 to unmute. Public comment may also be emailed to [email protected] . Comments received
via email will not be read aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed three minutes. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
Public comment will be requested after each topic in this section a. National Night Out 2023 is on Tuesday, August 1, 2023. National Night Out is an annual communitybuilding campaign that promotes police/community partnerships and neighborhood camaraderie to make our neighborhoods safer and more caring places to live. For more information on National Night Out, visit their website at natw.org. If you are interested in hosting an event in your neighborhood for National Night Out, contact Officer Garrison Sexson by July 28th at [email protected]
or (650) 6167100.
b. Each Friday night in August, enjoy good music and fun company at the Summer Concert Series! Concerts start at 6 PM near the tennis courts in San Bruno City Park. c. Receive Construction Update on the New Recreation and Aquatic Center Project d. Receive Presentation on 4th of July Fireworks Public Safety Operations Results

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes of June 9, 2023, June 13, 2023, and June 20, 2023 b. Approve Accounts Payable for June 26, 2023, July 3, 2023, July 10, 2023, and July 17, 2023. c. Accept Payroll for July 2, 2023
d. Approve Investment Report May 31, 2023 and Reconciliation of General Ledger to Bank Report Dated
e. Receive the Building Division Customer Service Survey Results for Quarter 4 Fiscal Year 2022 23 f. Consider Adoption of a a Resolution:
• Approving the Design of the San Bruno Citywide Bicycle Route Installation Project; • Authorizing the City Manager to Execute a Construction Contract with Chrisp Company for the San Bruno Citywide Bicycle Route Installation Project in an Amount Not to Exceed $532,407.00;
• Approving a Construction Contingency of $80,000.00;
• Approving a Total Project Budget in the Amount of $748,000.00; and • Determining the Project is Exempt Under the California Environmental Quality Act g. Consider Adoption of a Resolution Authorizing the City Manager to Execute an Amendment to the OnCall Agreements for Project Management Services with CSG Consultants, Inc. and Swinerton Management & Consulting to Exercise the First One Year Option in Amounts Not to Exceed $1,000,000 for Each Agreement
h. Consider Adoption of a Resolution Authorizing the Purchase of 12 Vehicles with Equipment Installation and Customization in an Amount Not to Exceed $1,545,000 i. Appoint Mayor Rico E. Medina as the Voting Delegate and Vice Mayor Tom Hamilton as the Alternate Delegate, to Represent the City of San Bruno at the Annual Business Meeting of the 2023 League of CA Cities Annual Conference in Sacramento, CA on September 2022, 2023 j. Consider Adoption of a Resolution Authorizing the Community Services Technician I/II Position Job Class Specification and Establishing a Salary Range k. Consider Adoption of a Resolution Approving the Revised Chief Financial Officer Job Class Specification
l. Consider Adoption of a Resolution Authorizing the Building Division Supervisor Job Classification and Establishing a Salary Range for the Position m. Consider Adoption of a Resolution Approving the Newspaper Rack and Enclosure Models and Locations and Determining the Project is Exempt Under the California Environmental Quality Act
n. Consider Adoption of a Resolution Authorizing the City Manager to Procure Furnishings for the New Recreation and Aquatic Center in the Amount of $549,810.42

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Hold Public Hearing and Consider Adoption of a Resolution to Extend the Interim Authority for the Master Fee Schedule for Fiscal Year 202324 Previously Adopted as an Urgency Measure Effective July 1, 2023

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Appointments to the San Bruno Community Foundation Board of Directors

9. STUDY SESSION
Public comment will be requested after each topic in this section a. Conduct a Study Session and Provide Feedback on Economic Development Program

10. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

11. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Mayor Rico E. Medina:

Welcomed the Westerstede Germany U19 Girls Soccer Team at City Hall on July 25, 2023.

12. ADJOURNMENT – The next Regular City Council Meeting Will be Held on August 22 2023 at 7:00 PM.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on July 21, 2023, by 4:00 p.m. 1 of 246
"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
July 25, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Virtual attendees can comment by using the “Raise Hand” feature in Zoom to request to speak. For dialin comments press *9 to “Raise Hand” and *6 to unmute. Public comment may also be emailed to [email protected] . Comments received via email will not be read aloud during the meeting.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

5. ANNOUNCEMENTS/PRESENTATIONS
Public comment will be requested after each topic in this section a. National Night Out 2023 is on Tuesday, August 1, 2023. National Night Out is an annual communitybuilding campaign that promotes police/community partnerships and neighborhood camaraderie to make our neighborhoods safer and more caring places to live. For more information on National Night Out, visit their website at natw.org. If you are interested in hosting an event in your neighborhood for National Night Out, contact Officer Garrison Sexson by July 28th at [email protected] or (650) 6167100. b. Each Friday night in August, enjoy good music and fun company at the Summer Concert Series! Concerts start at 6 PM near the tennis courts in San Bruno City Park. c. Receive Construction Update on the New Recreation and Aquatic Center Project d. Receive Presentation on 4th of July Fireworks Public Safety Operations Results

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Appointments to the San Bruno Community Foundation Board of Directors

9. STUDY SESSION
Public comment will be requested after each topic in this section a. Conduct a Study Session and Provide Feedback on Economic Development Program

10. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

11. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Mayor Rico E. Medina:

Welcomed the Westerstede Germany U19 Girls Soccer Team at City Hall on July 25, 2023.

12. ADJOURNMENT – The next Regular City Council Meeting Will be Held on August 22 2023 at 7:00 PM.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on July 21, 2023, by 4:00 p.m.

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1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Appointments to the San Bruno Community Foundation Board of Directors

9. STUDY SESSION
Public comment will be requested after each topic in this section a. Conduct a Study Session and Provide Feedback on Economic Development Program

10. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

11. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Mayor Rico E. Medina:

Welcomed the Westerstede Germany U19 Girls Soccer Team at City Hall on July 25, 2023.

12. ADJOURNMENT – The next Regular City Council Meeting Will be Held on August 22 2023 at 7:00 PM.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on July 21, 2023, by 4:00 p.m. 3 of 246

"Th e City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
June 20, 2023
5:30 PM

1. CALL TO ORDER
The meeting was called to order at 5:30 p.m.

2. ROLL CALL
Councilmembers Alvarez, M. Medina, Salazar, Vice Mayor Hamilton, and Mayor R.

Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

4. STUDY SESSION
a. Hold Study Session and Receive the City Manager's Proposed Operating and Capital Improvement Program (CIP) Budget for Fiscal Year 2023-24 I
nterim City Manager Alex D. McIntyre gave a brief overview of the item, introduced As
sistant City Manager Darcy Smith and Public Works Director Matthew Lee and ans
wered questions.

A
ssistant City Manager Darcy Smith, Public Works Director Matthew Lee, Interim Com
munity Services Director Damian Sandholm, and Facilities & Garage Manager Ross Shkuratov presented the item to the City Council and answered questions.

T
he City Council Meeting Recessed at 7:07 p.m. and reconvened at 7:12 p.m.

Pol
ice Chief Ryan Johansen presented the item to the City Council and answered ques
tions.

N
o members of the public wished to speak on this item.

No reportable action was taken.
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City Council – Special Meeting Minutes
March 28, 2023

Page 2 of 2 ends

5. ADJOURNMENT
This meeting adjourned at 7:42 p.m. to the next Regular City Council Meeting on Tuesday, June 27, 2023 at 7:00 p.m.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of July 25, 2023.

______________________________ ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

5 of 246

1 Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember

“The City with a Heart”
M
INUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
June 9, 2023
5:30 PM

1. CALL TO ORDER
The m
eeting was called to order at 5:32 p.m.

2. ROLL CALL
Councilmembers Alvarez, M. Medina, Salazar, Vice Mayor Hamilton, and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
N
o members of the public wished to speak under Public Comment

4. CLOSED SESSION
a. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO GOVERNMENT CODE S
ECTION 54957
Title: City Manager
N
o members of the public wished to speak on this item.

Ther
e was no reportable action taken.

5. ADJOURNMENT
Thi
s meeting adjourned at 8:47 p.m. The next Regular City Council Meeting will be held on J
une 13, 2023 at 7:00 p.m.

Thes
e City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of July 25, 2023.

Lupita Huerta
City Clerk
Rico E. Medina
Mayor
6 of 246
1 "Th e City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
June 13, 2023
5:30 PM

1. CALL TO ORDER
The meeting was called to order at 5:30 p.m.

2. ROLL CALL
Councilmembers Alvarez, M. Medina, Salazar, Vice Mayor Hamilton, and Mayor R.

Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

4. STUDY SESSION
a. Hold Study Session and Receive the City Manager's Recommended Operating and Capital Improvement Program (CIP) Budget for Fiscal Year 2023-24 I
nterim City Manager Alex D. McIntyre presented the item to the City Council and ans
wered questions.

N
o members of the public wished to speak on this item.

P
olice Chief Ryan Johansen answered questions.

H
uman Resources Director Cora Dino answered questions.

Fi
re Chief Ari Delay answered questions.

C
ityNet Services Director Sandeep Krishnamurthy answered questions.

I
nterim Community Services Director Damian Sandholm answered questions.

N
o reportable action was taken.
7 of 246
2 5. ADJOURNMENT
This meeting adjourned at 6:43 p.m. to the next Regular City Council Meeting on Tuesday, June 13, 2023 at 7:00 p.m.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of July 25, 2023.

______________________________ ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

8 of 246

9 of 246
                                                                                                                                                                 

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                                                                                                                                                                     

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Darcy Smith, Interim CFO
Kathleen O’Malley, Accounting & Customer Service Representative SUBJECT: Accounts Payable Warrant Register
This is to certify that the claims listed on pages 1 to 2 inclusive, and/or claims numbered from 204075 through 204133 inclusive, totaling $843,597.49 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $194,599.40
121 Federal/State Grants $22,691.75
132 Agency On Aging $498.30
133 Restricted Revenues $1,888.52
137 Developer Project Contributions $45,935.23
201 Parks and Facilities Capital $435.58
203 Street Improvement Projects $75,921.90
611 Water Fund $26,312.74
621 Stormwater Fund $398,712.70
631 Wastewater Fund $26,176.57
701 Central Garage $640.40
702 Facility Maintenance Fund $4,496.72
707 Technology Development $1,146.04
711 Self Insurance $44,141.64
TOTAL FOR APPROVAL $843,597.49
Respectfully submitted,
_________________________
Interim CFO Date
Jul 11, 2023
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Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: dliu
Vendor Code & Name Check # Check Date Amount
0017459 ALL CITY MANAGEMENT SVC.INC. 204075 2,705.217/10/2023 0110894 ANH TRAN 204130 497.437/10/2023
0000118 ART'S PENINSULA LOCKSMITH 204076 37.087/10/2023 0016123 AT&T 204077 498.877/10/2023
0015110 AT&T MOBILITY 204078 489.667/10/2023
0000345 BAKER & TAYLOR BOOKS 204079 5,976.017/10/2023 0102626 BARBARA BRUXVOORT 204084 500.007/10/2023
0104781 BARTLE WELLS ASSOCIATES 204080 45,141.767/10/2023 0105553 BELLECCI & ASSOCIATES, INC. 204081 71,587.177/10/2023 0000098 BRODART CO. 204083 39.577/10/2023
0108182 C2R ENGINEERING, INC. 204086 102,500.007/10/2023 0018048 CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. 204114 4,334.737/10/2023 0093725 CALTRANS DISTRICT-4 204087 509.967/10/2023
0110885 CALVIN IWAN 204110 500.007/10/2023
0110323 CAPF 204088 944.007/10/2023
0106548 CAPITAL ONE TRADE CREDIT 204089 97.307/10/2023 0017679 CDW GOVERNMENT, INC 204090 1,864.357/10/2023
0016324 CINTAS CORPORATION #464 204091 90.447/10/2023 0098588 CITY OF BURLINGAME 204092 12,433.007/10/2023
0000386 CITY OF SOUTH SAN FRANCISCO 204093 19,122.967/10/2023 0000508 CLEARLITE TROPHIES 204094 16.487/10/2023
0110562 COAST TO COAST GENETIC GENEALOGY SERVICES LLC 204106 5,630.007/10/2023 0109998 CONSOR PMCM, INC. 204096 20,663.157/10/2023
0109731 COOLRITE REFRIGERATION INC. 204097 334.057/10/2023 0105811 CSAC EXCESS INSURANCE AUTHORITY 204103 13,428.707/10/2023 0018331 CSG CONSULTANTS INC. 204098 500.007/10/2023
0000197 DEMCO SUPPLY INC. 204099 195.517/10/2023
0093479 DEPARTMENT OF JUSTICE 204100 226.007/10/2023
0102655 DESIGNER'S BRASS, INC. 204101 109.057/10/2023 0018799 ECONOMIC&PLANNING SYSTEMS INC. 204102 1,218.757/10/2023 0109776 FRESH LINE PRODUCE 204104 79.007/10/2023
0106387 G&G BUILDERS INC. 204105 4,420.007/10/2023
0108415 GOLDEN BAY CONSTRUCTION, INC. 204108 280,853.997/10/2023 0108425 GOOD CITY COMPANY 204109 21,198.837/10/2023
0000771 JT2 INTEGRATED RESOURCES 204111 44,141.647/10/2023 0018050 KAISER FOUNDATION HEALTH PLAN 204112 4,911.617/10/2023 0108693 KANOPY, INC. 204113 2,000.007/10/2023
0110895 MCCARTHY BUILDING COMPANIES, INC. 204085 58,100.007/10/2023 0017906 MICHAEL BLUNDELL 204115 500.007/10/2023
0092285 MICROMARKETING LLC 204116 54.287/10/2023
0016863 MIDWEST TAPE, LLC 204117 65.887/10/2023
0110243 ODP BUSINESS SOLUTIONS, LLC 204118 216.007/10/2023 0097567 ONE HOUR DRY CLEANING 204119 446.457/10/2023
0000012 PACIFIC GAS & ELECTRIC 204120 5,541.967/10/2023 0110681 PETER GILLI 204107 1,959.887/10/2023
0110812 ROADSAFE TRAFFIC SYSTEMS, INC. 204121 2,871.457/10/2023 0096659 SAN BRUNO PET HOSPITAL 204122 183.007/10/2023 0110326 SNG & ASSOCIATES, INC. 204123 8,992.507/10/2023 0105796 SUNRISE FOOD DISTRIBUTOR INC. 204124 419.307/10/2023 0110881 SUNRUN 204125 331.377/10/2023
0018073 TEAMSTERS LOCAL 350 204126 3,150.007/10/2023
0015691 TEAMSTERS LOCAL 856 204127 13,183.007/10/2023 0098021 THE SAN MATEO MEDICAL CENTER 204128 4,200.007/10/2023 Page: 1

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7/10/2023 3:26:26PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: dliu
Vendor Code & Name Check # Check Date Amount
0017748 TIMOTHY J WALLACE 204129 500.007/10/2023
0104336 TRISHA BEOUGHER 204082 407.007/10/2023
0095749 VERIZON WIRELESS 204131 10,202.857/10/2023
0105955 WEST COAST CODE CONSULTANTS, INC. 204095 39,585.567/10/2023 0096893 WILSEY HAM 204132 22,691.757/10/2023
0110883 YOURMEMBERSHIP.COM,INC. 204133 199.007/10/2023 Total count: 59
GrandTotal: 843,597.49
Page: 2

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071023apbankwarrantregisterfundrecap signed
Final Audit Report 2023-07-11
Created: 2023-07-11
By: Dana Liu ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAWvVy_vk6nCbLSNgXbT93FOvXlTuZJdVG "071023apbankwarrantregisterfundrecap signed" History
Document created by Dana Liu ([email protected])
2023-07-11 - 3:50:52 PM GMT
Document emailed to Darcy Smith ([email protected]) for signature 2023-07-11 - 3:52:01 PM GMT
Email viewed by Darcy Smith ([email protected])
2023-07-11 - 4:16:43 PM GMT
Document e-signed by Darcy Smith ([email protected]) Signature Date: 2023-07-11 - 4:17:01 PM GMT - Time Source: server Agreement completed.
2023-07-11 - 4:17:01 PM GMT

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Peter Gilli, Community Development Director SUBJECT: Receive the Building Division Customer Service Survey Results for Quarter 4 Fiscal Year 2022-23
BACKGROUND:

On July 16, 2022, a customer service survey was posted on the City’s website for customers to give feedback to the City about their experience working with the Building Division of the Community Development Department. This feature was created in response to a City Council funded consultant analysis of the Department that included a recommendation for an annual customer satisfaction survey.

The survey webpage was presented to City Council on July 26, 2022, and was expanded to its current form based on City Council feedback. City Council requested results be brought forward on a quarterly basis.

A summary of survey responses for Fiscal Year 2022-2023 Quarter 1 (Q1) was provided to City Council on October 25, 2022. Quarters 2 (Q2) and 3 (Q3) were provided to City Council on April 11, 2023. This report presents the Quarter 4 (Q4) results.

DISCUSSION:

Since the survey was launched, a total of 34 responses have been received:

Q1 Q2 Q3 Q4 FY 22-23
Total
Number of
Surveys 14 4 10 6 34
Question 6 –
Experience for
Customers

4.5 stars 3.8 stars 5 stars 5 stars 4.7 stars
Permits
Issued 446 366 455 461 1,728
Inspections
Completed 3,305 3,725 2,972 3,368 13,370
The running total the customer’s experience with the Building Division for the fiscal year is a 28 of 246 Item 6.e.

Honorable Mayor and Members of the City Council
July 25, 2023

Page 2 of 2 ends

weighted average of 4.7 stars out of 5, with 88% of responses providing 5 stars. More detailed information is provided in Attachment 1.

In the same time period, the Building Division of the Community Development Department issued 1,728 permits and completed 13,370 inspections. This shows that a very small percentage of customers are completing the survey.

The new online permitting system that started beta testing in mid-July 2023 will eventually have a survey embedded into the system. That will improve accessibility to the survey and should result in increased feedback.

FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

The survey results are not considered a "Project" by the California Environmental Quality Act (CEQA); therefore, no further environmental analysis is required RECOMMENDATION:

That the City Council receive and file the Report.

ATTACHMENTS:

1. Summary Table of Building Division Customer Service Survey Responses for FY 22-23.

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Summary Table of Building Division Customer Service Survey Responses for FY 22-23 Note, some questions were skipped by some survey responders Question 1. In general terms, please describe the kind of building permit you received.

Q1 Q2 Q3 Q4 FY 22-23
Total
Commercial/Industrial 1 0 0 0 1
Residential 13 4 8 6 31
Institutional 0 0 0 0 0
Other 0 0 2 0 2
Total 14 4 10 6 34
Question 2. Are you the owner of the building/project or a contractor? Q1 Q2 Q3 Q4 FY 22-23
Total
Owner 7 3 6 4 20
Contractor 7 1 3 1 12
Other 0 0 1 1 2
Total 14 4 10 6 34
Question 3. In general terms, how would you rate the customer service you received from the Building division during your recent experience?
Q1 Q2 Q3 Q4 FY 22-23
Total
Excellent 11 2 10 6 29
Good 1 1 0 0 2
Satisfactory 0 0 0 0 0
Poor 2 1 0 0 3
Total 14 4 10 6 34
Question 4. Was the building permit approval process described to you by City staff at the beginning of the process?
Q1 Q2 Q3 Q4 FY 22-23
Total
Yes 11 2 8 6 27
No 2 2 1 0 5
Total 13 4 9 6 32
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Honorable Mayor and Members of the City Council
July 25, 2023

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1 8
7 4
Question 5. Did the building inspector act in a professional manner? Q1 Q2 Q3 Q4 FY 22-23
Total
Yes 12 3 9 6 30
No 1 0 0 0 1
I did not work
with a
building
inspector
1 1 1 0 3
Total 14 4 10 6 34
Question 6. Overall, how would you rate your experience with the building division? (1-5) Q1 Q2 Q3 Q4 FY 22-23
Total
5 stars 12 2 10 6 30 (88%)
4 stars 0 1 0 0 1
3 stars 0 0 0 0 0
2 stars 1 0 0 0 1
1 star 1 1 0 0 2
Average 4.5 3.8 5 5 4.7
Question 7. Do you have any suggestions for how the City could improve the permit or building inspection process?
22 responses, in order of most recent to oldest. Staff is not listing specific names and permit numbers for privacy purposes. Also, typos from the survey respondents are not corrected. Q4 entries are bolded for ease of recognition.

Q4
•“N/A”
•“No, very happy with the process”
•"Thank you [Technician] for your help with keeping our home safe! [Applicant name]”
•“Everything was exelent.”
Q3
•“If possible, it would be great to get estimated dates when approvals will be awarded to the owner on email or text.”
•“Provide online accessibility and visibility to the permit system.” • “If the application was online that would be very helpful.”

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Honorable Mayor and Members of the City Council
July 25, 2023

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7 4
•“Both [Technician] and [Inspector] were professional, courteous and helpful in the process to resolve outstanding permits. We were not happy that these permits were outstanding (we thought they were resolved years ago), and we had to pay additional fees, but [Technician] explained the reasons, and what we needed to do to get a resolution. We paid the fees, [Inspector] came out and took care of the inspections very quickly and professionally. Do you have a very good building department in San Bruno (fist bump icon). Thank you.”
•“None”
Q2
•“[Technician] was very helpful and patient with me in regards to finding details for old buildings and in another transaction I was able to pay and process fee fast. I really appreciate the fact that my phone call was answered by a human.” •“No suggestions at this time. We are just starting the permit process and everything has gone well.”
•“I applied for permit to replace an existing deck with a similar deck, but the planning and review scope expanded to cover multiple perceived issues that the city required to be addressed in order to issue the permit. For example, the deck is in the back of the property, but the city required removal of planters near the sidewalk that were part of the original construction of the house. The city also required an unreasonable level of detail for a fairly straightforward deck at a single family, owner-occupied house. Detailed engineering calculations, drainage plans, and other requirements well beyond the city's own published guidance were required to get the permit. Overall, the estimated construction cost of the deck was $32,000, and the permit process added a cost of $1450 for the permit reviews, $3300 for revisions to the construction drawings, and $2200 for additional measurements by the contractor. This is an excessive level of detail and cost for a simple project. None of the "issues" with the related to structural defects.

Everything required by the planning department was to provide detailed drawings of things like fasteners. The original drawing stated that the code required fasteners would be used, but that we not enough. Additionally the drawing review process had multiple errors by the building department and the contract plan reviewer. Straightening out these errors cost me additional time and money. Overall, as one of my few interactions with the San Bruno city government in the 8.5 years I have lived in the city, this was a horrible experience to inflict on a resident.” • “Give inspectors tablets for touchless reports sent automatically via email.”
•“Excellent”
Q1
•“Redwood City, proactively, has their Inspectors call the contact numbers between 7:30am-8:30am to give them the smaller, 2-hr time window for their inspection that day. I appreciate that very much.”
•“Not at this time. The person that helped me at the front counter was very helpful.”

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Honorable Mayor and Members of the City Council
July 25, 2023

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1 8
7 4
•“We had solar installed on our roof and garage. Their seemed to be confusion with the solar company that the inspector would require to go on the roof and not just view pictures. Perhaps making this clear with the solar installation companies in the future could avoid confusion.”
•“Issuing permits in the correct order they were submitted Having more staff to help out in that department Issuing permits in a timely manner The inspection section is great” •“Wish you had an online inspection request portal instead of Calling in.” •“San Bruno is the best place to pull a permit. The process is easy and the staff are quite amazing.”
Optional. Provide permit #, contact information, and/or additional information regarding your experience. City staff will review all feedback and reach out to [the] applicant. 16 responses, in order of most recent to oldest. Staff is not listing specific names, addresses and permit numbers for privacy purposes. Also, typos from the survey respondents are not corrected.

Q4
•“[Permit number] [Permit number]”
•“[Permit number] [Applicant name] [Address] [Phone number] Please thank [Technician name] for the service he’s given and keeping the customer satisfaction number 1 Great attitude and a gentleman [thumbs up emoji]” •“[Permit number] [Applicant name] [Phone number] [contractor’s email address] Q3
•“The permit was submitted by SunPower so I wasn’t given the process by the City staff. [Inspector] was the best inspector and his personality when dealing with owners like myself really makes a positive difference in dealing with the City of San Bruno. [Applicant name, address]
•“[Permit numbers, applicant name] Thank you sincerely for the building department services. [Inspector], [Inspector], [Inspector], and [Plans Examiner] was very helpful and great to work with. They are very knowledgeable and professional. The best city staff in the whole bay area! You guys make me happy just coming to work in San Bruno. See you in the next project.”
•“[Inspector] is an excellent inspector with a great knowledge of the building codes.” •“[Permit number]”
•“On 1/17/23, [Inspector], [Code Enforcement Officer], and [Code Enforcement Officer] came to my home and took the time to thoroughly explain to me their findings. All 3 were

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Honorable Mayor and Members of the City Council
July 25, 2023

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7 4
very professional, helpful and we very much appreciated their help and timely responses.”
Q2
•“[Inspector] was very helpful and professional.”
•“[Applicant name, permit number, phone number]”
•“[Inspector] the inspector was great!”
Q1
•“[Permit number, applicant name, phone number]” • “[Permit number]” • “[Permit number, applicant name, phone number]”
•“[Applicant name, phone number]”
•“[Permit number], The inspector [Inspector] was very professional and patient with the Solar company inspector who was surprisingly very stubborn and had an attitude. I was apologetic to [Inspector] as I was not sure why there was so much attitude coming from the Solar Compny inspector. I followed up with the solar company about this as well as it was not the most professional behavior I would have expected from them. Thanks again to [Inspector] for his patience and due diligence, and professionalism. Always a pleasure to deal with our city employees, they are super helpful and friendly!”

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
SUBJECT: Consider Adoption of a Resolution:
• Approving the Design of the San Bruno Citywide Bicycle Route Installation Project;
• Authorizing the City Manager to Execute a Construction Contract with Chrisp Company for the San Bruno Citywide Bicycle Route Installation Project in an Amount Not to Exceed $532,407.00;
• Approving a Construction Contingency of $80,000.00;
• Approving a Total Project Budget in the Amount of $748,000.00; and • Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:

The Bay Area Air Quality Management District (BAAQMD) is authorized under Health and Safety Code Section 44223 and 44225 to levy a fee on motor vehicles. Funds generated by the fee are referred to as the Transportation Fund for Clean Air (TFCA) funds. These funds are used to implement projects to reduce air pollution from motor vehicles. Health and Safety Code Section 44241(d) stipulates that BAAQMD administers and distributes sixty percent (60%) of its revenues through grant programs. The remaining forty percent (40%) of funds generated within a county wherein the fee is in effect is allocated by the BAAQMD to one or more public agencies designated to receive the funds. For San Mateo County, the City/County Association of Governments of San Mateo County (C/CAG) has been designated as the County Program Manager to receive these funds. C/CAG distributes funds to qualifying projects that reduce air pollution, greenhouse gas emissions, and traffic congestion by improving transportation options.

In the Fiscal Year (FY) 2020-21 TFCA County Program Manager Expenditure Plan, the C/CAG Board of Directors approved funding for innovative projects. Combined with an unspent grant balance from FY 2019-20, a one-time total of five-hundred fifty thousand dollars ($550,000) of TFCA County Program Manager Funds were available. C/CAG invited local jurisdictions in San Mateo County to submit proposals for this grant program.

In August 2020, staff submitted a TFCA application for the San Bruno Bicycle Route Installation Project (Project), at a total estimated cost of $615,000.

In September 2020, C/CAG notified staff that the application was not selected for a TFCA FY 2020-21 grant. In September 2021, C/CAG notified staff that because the City of San Bruno (City) did not receive funding from the FY 2020-21 TFCA Funds, the San Bruno Bicycle Route 35 of 246 Item 6.f.

Honorable Mayor and Members of the City Council
July 25, 2023

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8 Installation Project was eligible for FY 2021-22 TFCA Funds. Staff submitted updated Project information and was notified that $246,760 in TFCA Funds were available to partially fund the Project.

On October 12, 2021, the C/CAG Board of Directors approved up to $246,760 in FY 2021-22 funding for the San Bruno Citywide Bicycle Route Installation Project.

On November 9, 2021, the San Bruno City Council authorized the City Manager to execute an Agreement with C/CAG for a Transportation Fund for Clean Air Grant award in the amount of $246,760.

On March 8, 2023, staff presented the Project to the City Bicycle and Pedestrian Committee (BPAC). They were supportive of the Project.

DISCUSSION:

Bike routes classified as Class 3 are suggested for streets with narrow travel lanes, on which there is no room for bike lanes, unless parking or traffic lanes were removed or the street was widened. Bike routes would be marked with “Bike Route” plaques and signs reminding drivers and cyclists that bikes may use the full lane. On street segments where the speed difference between cyclists and cars is low—for example, on slower-speed streets or on downhills, shared- lane markings (also called sharrows) would be added. These are stencils that indicate a travel lane to be shared by cars and cyclists which alerts drivers to the potential presence of cyclists, suggests to cyclists where in the lane they should ride and, more generally, they encourage sharing of the road and reinforce the legitimacy of bike traffic. Additional improvements that would enhance Class 3 bike routes include high visibility shared lane markings (green-back sharrows), traffic diverters, speed feedback signs, and other traffic calming measures.

The scope of work for the Project includes implementation of the Class 3 bicycle route and an enhanced Class 3 bicycle route along the various City street segments through the installation of sharrows and green-backed sharrows. Other improvements include the installation of radar speed feedback signs to provide traffic calming.

The Project will implement approximately 20 miles of Class 3 bike routes identified in the City of San Bruno’s (City) Walk ’n Bike Plan, adopted in 2016. Improvements consist of installing sharrows, signage, traffic-calming measures, traffic diverters, and speed feedback signs. The purpose of the project is to improve the environment and neighborhood livability by reducing traffic, air pollution, noise and energy consumption by implementing components of a comprehensive bikeway network and helping to make biking in San Bruno safer, easier and more popular. Locations of implementation are at various locations Citywide as shown in Attachment 3. Certain streets in the City’s Walk ’n Bike Plan were excluded from the Project because they were existing, required additional studies, or upon further evaluation was not recommended prior to installation.

The San Bruno Citywide Bicycle Route Installation Project design (“the design”), which consists of plans and specifications that are on file with the Public Works Department, was completed in April 2023. In April 2023, the City issued a notice inviting bids for the construction of the San Bruno Citywide Bicycle Route Installation Project. Notice to Bidders was sent to 39 contractors listed in the City’s contractor directory, posted on the City’s website and provided to construction distribution centers. The Project was advertised twice in the San Mateo County Times

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Honorable Mayor and Members of the City Council
July 25, 2023

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8 newspaper on April 18, 2023, and again on April 25, 2023. On May 9, 2023, staff conducted the bid opening for the Project and received one (1) bid from Chrisp Company, totaled at $532,407.00. The bid was approximately $109,031 higher than the engineer’s estimate of $423,376.15. The higher construction was attributed to the traffic control required on the project and the current bidding climate as construction cost has recently increased significantly in the region. There is also a shortage of contractors qualified to perform the work. Staff reviewed the bid materials and determined that the submitted bid was responsive.

Staff contacted other contractors that typically work in the Bay Area to inquire about their reasons for not submitting bids. One contractor chose not to provide a bid for the Project because they did not have the capacity to perform the work due to their current project load. Staff believes it would be unlikely that the City would receive more favorable bids if the Project were readvertised due to a busy year-round construction climate. Readvertising could result in higher bids and would delay construction by several months.

Staff recommends awarding the project to Chrisp Company which has a local office in Fremont, CA and has satisfactorily completed numerous striping projects for public agencies throughout the Bay Area. Based on contractor’s experience and performance with other agencies, including San Bruno, staff determined that Chrisp Company meets the qualifications to perform the work for the San Bruno Citywide Bicycle Route Installation Project as specified in the contract documents.

Construction of the Project will have impacts on residents in the project vicinity such as temporary lane closures, noise and dust. Parking may also be restricted during the installation of striping and signage.

Should the Project be awarded, staff anticipates starting construction in Fall 2023, and taking approximately thirty-five (35) working days to complete.

FISCAL IMPACT:

The San Bruno Citywide Bicycle Route Installation Project is a project within the adopted FY 2023-24 Capital Improvement Program. The estimated total cost of the Project, at $748,000.00, is within the current total budget of $751,374.00 available in the current fiscal year. This estimated total project cost includes design and construction support services, staff management, construction management and inspection, construction materials testing and construction contingency.

Total estimated cost for the Project:

Staff Management for Design $ 55,000.00
Construction Contract (Chrisp Company) $ 532,407.00
Construction Contingency (15%) $ 80,000.00
Estimated Construction Management and Inspection $ 80,000.00 Project Total (rounded) $ 748,000.00
ENVIRONMENTAL IMPACT:

This Project falls within the Categorical Exemption set forth in CEQA Guidelines, Section

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Honorable Mayor and Members of the City Council
July 25, 2023

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8 15301(c), which exempts the minor alteration such as bicycle facilities, bicycle-share facilities and bicycle lanes that do not create additional automobile lanes, and involves no expansion of existing use.

RECOMMENDATION:

Consider adopting a resolution:
• Approving the Design of the San Bruno Bicycle Route Installation Project; • Authorizing the City Manager to Execute a Construction Contract with Chrisp Company for the San Bruno Bicycle Route Installation Project in an Amount Not to Exceed $532,407.00; • Approving a Construction Contingency of $80,000.00;
• Approving a Total Project Budget in the Amount of $748,000.00; and • Determining the Project is Exempt Under the California Environmental Quality Act ALTERNATIVES:

1. Reject bid and return $246,760 of TFCA grant funds to C/CAG.

2. Direct staff to readvertise the Project; however, staff believes it would be unlikely that the City would receive more favorable bids if the Project due to a busy year-round construction climate and readvertising could result in higher bids and would delay construction.

ATTACHMENTS:

1. Resolution

2. CIP Budget

3. Project Map

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RESOLUTION NO. 2023-

A RESOLUTION APPROVING THE DESIGN OF THE SAN BRUNO CITYWIDE BICYCLE ROUTE INSTALLATION PROJECT; AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONSTRUCTION CONTRACT WITH CHRISP COMPANY FOR THE SAN

BRUNO CITYWIDE BICYCLE ROUTE INSTALLATION PROJECT IN AN AMOUNT NOT TO EXCEED $532,407.00; APPROVING A CONSTRUCTION CONTINGENCY OF $80,000.00; APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $748,000.00; AND DETERMINING THE PROJECT IS EXEMPT UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, in August 2020, staff submitted a Transportation Fund for Clean Air (TFCA) application for the San Bruno Citywide Bicycle Route Installation Project at a total estimated cost of $615,000; and
WHEREAS, in September 2020, C/CAG notified staff that the application was not selected for a TFCA fiscal year (FY) 2020-21 grant; and WHEREAS, in September 2021, C/CAG notified staff that because the City of San Bruno (City) did not receive funding from the FY 2020-21 TFCA Funds, the San Bruno Citywide Bicycle Route Installation Project was eligible for FY 2021-22 TFCA Funds; and WHEREAS, staff submitted updated Project information and was notified that $246,760 in TFCA Funds were available to partially fund the Project; and WHEREAS, on October 12, 2021, the City/County Association of Governments of San Mateo County (C/CAG) Board of Directors approved up to $246,760 for FY 2021-22 funding for the San Bruno Citywide Bicycle Route Installation Project (Project); and WHEREAS, on November 9, 2021, the San Bruno City Council authorized the City Manager to execute an Agreement with C/CAG for a Transportation Fund for Clean Air Grant award in the amount of $246,760; and
WHEREAS, the Project will implement approximately 20 miles of Class 3 bike routes identified in the City Walk ’n Bike Plan, adopted in 2016; and WHEREAS, on March 8, 2023, staff presented the San Bruno Citywide Bicycle Route Installation Project to the Bicycle and Pedestrian Committee; and WHEREAS, the San Bruno Citywide Bicycle Route Installation Project design (“the design”), which consists of plans and specifications that are on file with the Public Works Department, was completed in April 2023; and
WHEREAS, in April 2023, the City issued a notice inviting bids for the construction of the San Bruno Citywide Bicycle Route Installation Project; and WHEREAS, Notice to Bidders was sent to 39 contractors listed in the City’s contractor directory, posted on the City’s website and provided to construction distribution centers; and
WHEREAS, on May 9, 2023, staff conducted the bid opening for the Project and received one (1) bid; and
39 of 246 ATTACHMENT 1
WHEREAS, the total bid from Chrisp Company was $532,407.00; and WHEREAS, staff reviewed the bid materials and determined that the submitted bid was responsive; and
WHEREAS, staff recommends awarding the project to Chrisp Company which has a local office in Fremont, CA and has satisfactorily completed numerous striping projects for public agencies in the Bay Area, including San Bruno; and WHEREAS, the San Bruno Citywide Bicycle Route Installation Project is a project within the adopted FY 2023-24 Capital Improvement Program and adequate project budget is available to fund the construction contract.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Approves the San Bruno Citywide Bicycle Route Installation Project design;

2. Authorizes the City Manager to execute a construction contract with Chrisp Company for the San Bruno Citywide Bicycle Route Installation Project in an amount not to exceed $532,407.00;

3. Approves a construction contingency of $80,000.00;

4. Approves a total project budget in the amount of $748,000.00; and

5. Determines that the Project is exempt under Section 15301 (c) of the California Environmental Quality Act Guidelines as minor alteration such as bicycle facilities. ---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on July 25, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers
ABSENT: Councilmembers:

Lupita Huerta, City Clerk

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PROJECT #: 60034 Total Project Budget: 760,000$
DEPARTMENT: Public Works

FUNDING SOURCES
Prior
Appropriations
Estimated
Carryover
New
Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
Total
FY2024-28
Budget
Measure A 368,240$ 363,927$ 145,000$ 508,927$ -$ -$ -$ -$ 508,927$ State Transporation Fund for Clean Air (TFCA) 246,760 242,447 - 242,447 - - - - 242,447 Total 615,000$ 606,374$ 145,000$ 751,374$ -$ -$ -$ -$ 751,374$

PROJECT APPROPRIATIONS
Prior
Appropriations
Estimate
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
FY2024-28
Budget
Design 50,000$ 41,374$ 5,000$ 46,374$ -$ -$ -$ -$ 46,374$ Construction Management 50,000 50,000 40,000 90,000 - - - - 90,000 Construction 515,000 515,000 100,000 615,000 - - - - 615,000 Total 615,000$ 606,374$ 145,000$ 751,374$ -$ -$ -$ -$ 751,374$ Project Details
Initial Funding Year FY2021-22
Target Completion Year FY2023-24
Expended as of July 1, 2021 $8,626
FY2023-24
Bicycle and Pedestrian Improvements - San Bruno Bicycle Route Installation Streets Capital
Bicycles and Pedestrians
Project Description: The project will implement approximately 18.2 miles of class 3 bike routes identified in the City of San Bruno Walk ’n Bike Plan. The purpose of the project is to improve the environment and neighborhood livability by reducing traffic, air pollution, noise and energy consumption by implementing components of a comprehensive bikeway network and making biking in San Bruno safer, easier and more popular. Improvements consist of shared-lane markings, signage, traffic-calming measures, traffic diverters, and/or speed feedback signs. Locations of implementation are at various locations city-wide.
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ATTACHMENT 2
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ATTACHMENT 3
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
SUBJECT: Consider Adoption of a Resolution Authorizing the City Manager to Execute an Amendment to the On-Call Agreements for Project Management Services with CSG Consultants, Inc. and Swinerton Management & Consulting to Exercise the First One Year Option in Amounts Not to Exceed $1,000,000 for Each Agreement
BACKGROUND:

The City of San Bruno (City) Public Works Department is responsible for developing, implementing, and delivering the Capital Improvement Program (CIP) on a timely basis and within the approved budgets. The CIP helps enhance the overall quality of life in the City by improving the physical structures, systems, and facilities that provide services to the community. The CIP is designed to identify, plan and develop projects using a long-term vision for the community’s facilities and infrastructure needs, and the assets they install, replace, or rehabilitate will likely be required for decades of public use. The CIP projects vary in scope and breadth from street improvements; bicycle and pedestrian improvements; water, storm and wastewater facility improvements; to various City-owned building/facility improvements.

Based on the City’s needs, the Capital Improvement Program has increased significantly over the past several fiscal years. Since Fiscal Year (FY) 2016-17 the Capital Improvement Program has almost doubled from approximately $54 million to $97 million in FY 2023-24.

Overall, the CIP total appropriation continues to grow.

The CIP Division is currently programmed for one Principal Civil Engineer, one Senior Civil Engineer, two Assistant Civil Engineers, and three Associate Civil Engineers. Currently, only one Senior Civil Engineer and two Assistant Civil Engineer positions are filled, resulting in a 60% engineering vacancy rate in the CIP Division. There are on-going recruitments for all vacant positions. Staff continually attempts to recruit for the vacant positions but as those vacancies extend, the CIP workload backlog grows.

On April 24, 2022, City Council authorized the City Manager to execute an agreement for Project Management Services with CSG Consultants, Inc., Swinerton Management & Consulting, and West Yost Associates, Inc., in an amount not to exceed $1,000,000 for the first year, and two additional option years at $1,000,000 each, totaling $3,000,000 for each firm, for a total amount of $9,000,000 for a three-year term. Prior to executing any optional 43 of 246
Item 6.g.

Honorable Mayor and Members of the City Council
July 25, 2023

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0 years beyond the first year, the City Manager is required to return to City Council for authorization to amend the existing contracts.

DISCUSSION:

Since the three on-call Agreements (1) CSG Consultants, Inc., 2) Swinerton Management & Consulting, and 3) West Yost Associates, Inc.) were executed in May 2022, a total of 18 projects have been assigned to one of these three on-call project managers as shown in Attachment 3. CSG Consultants, Inc. and Swinerton Management & Consulting are approaching their current not-to-exceed agreement amounts of $1,000,000 for each agreement.

West Yost Associates, Inc. has not been utilized as much to provide project management services as they specialize in water projects.

For the next two years, there is an anticipated consultant project management need for 21 projects. To keep pace with the much-needed CIP project workload and to deliver these critical infrastructure improvements, there is a need to amend the on-call project management agreements to expand the City’s CIP delivery capacity by retaining the services of consulting firms to assist with CIP project management. Staff is recommending exercising the first year of a two-year option on the contract to keep CIP projects moving.

FISCAL IMPACT:

There is no fiscal impact, as there are sufficient funds allocated in the CIP projects in the Adopted FY2023-24 Operating and Capital Improvement Program Budget to cover project management costs for each project.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Consider adopting a resolution authorizing the City Manager to execute an Amendment to the On-Call Agreements for Project Management Services with CSG Consultants, Inc. and Swinerton Management & Consulting to exercise the first one year option in amounts not to exceed $1,000,000 for each Agreement.

ALTERNATIVES:

1. Do not proceed with pursuing project management services and request staff provide list of projects that will be on hold in the CIP.

ATTACHMENTS:

1. Resolution

2. FY2023-28 Five-Year Summary Project Category

3. List of Project Assigned to On-Call Project Managers

4. List of Projects Needing Project Management Services 44 of 246
RESOLUTION NO. 2023-

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO

THE ON-CALL AGREEMENTS FOR PROJECT MANAGEMENT SERVICES WITH CSG CONSULTANTS, INC. AND SWINERTON MANAGEMENT & CONSULTING TO EXERCISE THE FIRST ONE YEAR OPTION IN AMOUNTS NOT TO EXCEED $1,000,000 FOR EACH

AGREEMENT
WHEREAS, the City of San Bruno (City) Public Works Department is responsible for developing, implementing, and delivering the Capital Improvement Program (CIP) on a timely basis and within the approved budgets; and
WHEREAS, based on the City’s needs, the Capital Improvement Program has increased significantly over the past several fiscal years; and
WHEREAS, currently, only one Senior Civil Engineer and two Assistant Civil Engineer positions are filled, resulting in a 60% engineering vacancy rate in the CIP Division; and WHEREAS, on April 24, 2023, City Council authorized the City Manager to execute agreements for Project Management Services with CSG Consultants, Inc., Swinerton Management & Consulting, and West Yost Associates, Inc., in an amount not to exceed $1,000,000 for the first year, and two additional option years at $1,000,000 each totaling $3,000,000 for each firm, for a total amount of $9,000,000 for a three-year term; and WHEREAS, prior to executing any optional years beyond the first year, the City Manager is required to return to City Council for authorization to amend the existing contracts; and WHEREAS, since the three on-call agreements (1) CSG Consultants, Inc., 2) Swinerton Management & Consulting, and 3) West Yost Associates, Inc.) were executed in May 2022, a total of 18 projects have been assigned to one of these three on-call project managers; and WHEREAS, CSG Consultants, Inc. and Swinerton Management & Consulting are approaching the current not-to-exceed agreement amounts of $1,000,000 for each agreement; and
WHEREAS, during the next two years, there is an anticipated project management need for 21 projects; and
WHEREAS, to keep pace with the much-needed CIP project workload and to deliver these critical infrastructure improvements, there is a need to amend the on-call project management agreements to expand the City’s CIP delivery capacity by retaining the services of consulting firms to assist with CIP project management.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to execute an amendment to the on-call agreements for project management services with CSG Consultants, Inc. and Swinerton Management & Consulting to exercise the first one year option in amounts not to exceed $1,000,000 for each agreement. 45 of 246 ATTACHMENT 1
---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on July 25, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers
ABSENT: Councilmembers:

Lupita Huerta, City Clerk
46 of 246
Total
Program Category
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
FY2023-28
Budget
Water 19,277,173$ 1,653,393$ 20,930,566$ 9,950,000$ 16,950,000$ 26,700,000$ 24,200,000$ 98,730,566$ Sewer 20,191,970 13,591,434 33,783,404 4,700,000 12,250,000 12,000,000 10,750,000 73,483,404 Stormwater 987,804 1,050,000 2,037,804 - - - - 2,037,804 CityNet 73,157 - 73,157 - - - - 73,157 Parks 4,441,852 1,272,946 5,714,798 2,997,440 949,000 150,000 150,000 9,961,238 Facilities 6,839,764 611,695 7,451,460 357,247 244,667 175,660 - 8,229,034 Streets 17,343,604 7,262,214 24,605,818 7,051,000 15,540,000 650,000 675,000 48,521,818 Technology 1,664,583 989,946 2,654,529 150,000 50,000 50,000 - 2,904,529 Total 70,819,907$ 26,431,629$ 97,251,535$ 25,205,687$ 45,983,667$ 39,725,660$ 35,775,000$ 243,941,549$ FY2023-24
FY2023-28 Capital Improvement Program
FY2023-28 Five-Year Summary Project Category
276
47 of 246 ATTACHMENT 2
Project Management Consultant Project Name PM Amount
Rule 20A Crystal Springs Underground Utility Project 95,000.00$ Crestwood Sewer Pump Station and Force Main Rehabilitation Project (2 Projects) 210,000.00$
Avenue 3-2 Sewer and Water Main Replacement Project 200,000.00$ Avenue 2-3 Sewer Main Replacement Project (up to 65%) 120,000.00$ Earl / Glenview Sewer Capacity Improvements 80,000.00$
Zone 3 Tank Evaluation Project Commodore Drive Tank 20,000.00$ Oakmont emergency repair funded by emergency storm 50,000.00$ Winter Storm Hazard Mitigation Efforts 80,345.00$
Total Amount 855,345.00$
Huntington / San Antonio Bicycle Corridor Project 25,000.00$ 2022-2023 Slurry Seal Project 8,000.00$
Avenues 3-1 Sewer and Water Replacement Project 350,000.00$ Avenues 2-1 / 2-2 Sewer and Water Replacement Project (3 Projects) 180,000.00$ Acappella Well Project 280,000.00$
Sanitary Sewer System Master Plan Update 155,000.00$
Total Amount 998,000.00$
West Yost Associates Cunningham Tank Drive Tank Replacement Project 99,000.00$ Total Amount 99,000.00$
Swinerton Management and Consulting
CSG Consultants, Inc.
48 of 246 ATTACHMENT 3
Project Names Estimated Project
Cost
Estimated PM
Cost
Ave 3-3 water and sewer main (2 projects) $10,600,000 $530,000 Ave 3-4 water and sewer main (2 projects) $10,600,000 $530,000 Ave 4-1 water and sewer (2 projects) $5,000,000 $250,000 Ave 4-2 water and sewer (2 projects) $9,600,000 $480,000 Shelter Creek Lane Sewer Project $900,000 $45,000
Commodore Tank $20,000,000 $1,000,000
Princeton Tank $4,000,000 $200,000
Piedmont PRV $100,000 $20,000
Rollingwood PRV $600,000 $30,000
Crestmoor Canyon Storm Repair $200,000 $20,000
Stormwater Condition Assessment $250,000 $20,000
Portola Watershed Storm Drain Trunk Line $400,000 $20,000 SFPUC Pipeline Replacement (Stormwater) $450,000 $22,500 2023-24 Slurry Seal $840,000 $42,000
2023-24 Sidewalk Repair Project $350,000 $20,000
2023-24 Street Reconstruction $1,100,000 $55,000
2023-24 Street Rehabilitation $3,500,000 $175,000
Total $68,490,000 $3,459,500
49 of 246 ATTACHMENT 4
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Dennis Bosch, Deputy Public Works Director
Ross Shkuratov, Facilities and Garage Manager
SUBJECT: Consider Adoption of a Resolution Authorizing the Purchase of 12 Vehicles with Equipment Installation and Customization in an Amount Not to Exceed $1,545,000
BACKGROUND:

The City maintains approximately 145 vehicles and large pieces of equipment. Each year, Central Garage staff reviews the entire fleet along with specific Department requests to identify vehicles that have exceeded their useful life, have developed other maintenance or operational problems and should be considered for replacement. Criteria used to evaluate a vehicle are:
vehicle age, physical condition, maintenance history, state emission requirements, and opportunities to improve fleet efficiency and effectiveness. Improved fuel economy is considered for all new vehicles, including electric-gasoline hybrid, alternative fuel, and comparative technologies. Where possible, Central Garage staff review opportunities to fully utilize vehicles and possibly share vehicles between departments.

San Bruno is a city of approximately 5.5 square miles. As City vehicles do not frequently travel outside San Bruno or on the highway, they generally do not reach high mileage over their useful life. While not typically reaching high mileage, most vehicles are used daily, under demanding and less than optimum conditions. Many maintenance vehicles run idle most of the day while staff use them to perform maintenance, public safety, and other activities. These idle hours of use contribute to a total negative wear and tear effect on a vehicle’s life span, which is not represented by the overall mileage of a vehicle.

DISCUSSION:

On June 27, 2023, the City Council approved the Fiscal Year (FY) 2023-24 Operating and Capital Improvements Program (CIP) Budgets. A total of twelve (12) vehicles were approved in the FY2023-24 vehicle replacement schedule and new acquisition purchasing budget. Details of the identified vehicles approved for FY2023-24 are listed below:

Public Works Department:
• Wastewater Division: One (1) large vactor truck, and one (1) inspector light sport utility vehicle have met and exceeded the City’s vehicle replacement and amortization schedule.
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Honorable Mayor and Members of the City Council
July 25, 2023

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4 • Water Division: One (1) service truck, and one (1) inspector light sport utility vehicle have met and exceeded the City’s vehicle replacement and amortization schedule for medium to heavy duty use trucks.

CityNet Services:
• Two (2) service vans, and one (1) bucket truck have met and exceeded the City’s vehicle replacement and amortization schedule.

Community Services:
• Parks Division: One (1) light duty service truck, and one (1) medium-sized truck have met and exceeded the City’s vehicle replacement and amortization schedule.

Police Department:
• Replacement: One (1) replacement patrol vehicle have met and exceeded the City’s vehicle replacement and amortization schedule.
• New: Two (2) new patrol vehicles for recently approved officers. The department currently does not have enough vehicles for patrol.

PROCUREMENT METHOD:

To procure the FY2023-24 vehicles, staff will use both state and national government purchasing cooperatives which have vetted and approved the vendors and equipment pricing.

Use of a government purchasing cooperative is in compliance with the State Contract Code and the City’s local purchasing regulations. Three (3) of the vehicles are expected to be procured through the California State Contract. These include the inspector vehicles for the Wastewater, Water, and Parks Divisions. The remaining nine (9) vehicles/trucks will be purchased from Sourcewell, a division of the State of Minnesota, and delivered to San Bruno. Once delivered, select vehicles will be outfitted with specialty equipment. Outfitter vendors will be selected from government purchasing cooperatives, based on availability, price, and ability to provide all specifications. Police vehicle equipment outfitting will be provided by Lehr Auto Electric of Pittsburg, California, who was selected after review of vendors’ capability to meet federal and City equipment requirements. Outfitting of a water truck will be completed by Knapheide Truck Equipment Center in Stockton, California, and outfitting of a Parks truck by TelePath in Fremont, California.

FISCAL IMPACT:

Total cost for the 12 vehicles is $1,545,000, and includes all related equipment outfitting, sales tax, license, registration, and delivery. As indicated in the approved FY2023-24 Operating Budget, the vehicle purchase funding sources are as follows: $709,000 from the Wastewater Fund, $184,000 from the Water Fund, $294,000 from the Cable Fund, $79,000 from the General Fund Equipment Reserve, and $279,000 from the General Fund for the marked Police vehicles.

This results in a total combined funding source amount of $1,545,000. See Attachment 2 for a full description of each vehicle, the purchase price estimate, and approved funding source.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required. 51 of 246
Honorable Mayor and Members of the City Council
July 25, 2023

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6 3
4 RECOMMENDATION:

Adopt resolution authorizing the purchase of 12 vehicles with equipment installation and customization in an amount not to exceed $1,545,000.

ALTERNATIVES:
.

1. Do not purchase these vehicles, and direct staff to schedule any necessary repairs and continue on-going maintenance.

2. Delay the acquisition of one or more of these vehicles to a future time.

ATTACHMENTS:

1. Resolution

2. FY2023-24 Operating Budget Excerpt
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9 0
RESOLUTION NO. 2023- ___

RESOLUTION AUTHORIZING THE PURCHASE OF

TWELVE VEHICLES WITH EQUIPMENT INSTALLATION AND CUSTOMIZATION IN AN AMOUNT NOT TO EXCEED $1,545,000
WHEREAS, the replacement of City owned vehicles is necessary due to constant usage causing the vehicles to reach the end of their useful life; and WHEREAS, twelve (12) vehicles were approved in the FY2023-24 Operating Budget and are being presented to the City Council for authorization to purchase; and WHEREAS, staff is acquiring 3 vehicles from California’s statewide contracts for fleet vehicles, in compliance with the State Contract Code and the City’s purchasing regulations; and
WHEREAS, staff is acquiring 9 vehicles from Sourcewell, a division of the State of Minnesota, and delivered to San Bruno, in compliance with the State Contract Code and the City’s purchasing regulations; and
WHEREAS, outfitting of the Police Department patrol vehicles, including the emergency traffic lighting, communications, and storage components, will be provided by Lehr Auto Electric of Pittsburg, California; and
WHEREAS, outfitting of Public Works and Parks vehicles will be completed by the following companies: TelePath Corporation of Fremont, California and Knapheide Corp of Tracy, California; and
WHEREAS, the total cost to replace these vehicles approved in the FY2023-24 Operating Budget is $1,545,000, which includes the base cost of the vehicles and all costs for equipment outfitting, sales tax, license, registration, and delivery; and NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the purchase of twelve vehicles with equipment installation and customization in an amount not to exceed $1,545,000.
---oOo---
53 of 246 ATTACHMENT 1
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I, the undersigned, hereby certify that the foregoing Resolution No. 2023 - ______ was introduced and duly adopted by the San Bruno City Council at a regular meeting on July 25, 2023, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lupita Huerta
City Clerk

54 of 246

F
Y2023-24 Vehicle Replacement List
Department Current Vehicle
Proposed
Replacement Vehicle
Replacement
Cost Funding Source
Wastewater 2012 Freightliner Vactor Freightliner Vactor $675,000 Wastewater Fund Wastewater 2010 Ford Escape Hybrid Ford Maverick or similar 34,000 Wastewater Fund Water 2011 Ford F-550 Ford F-450 150,000 Water Fund
Water 2010 Ford Escape Hybrid Ford Maverick or similar 34,000 Water Reserve Cable 2000 Chevy Astro Ford Transit 42,000 Cable Fund
Cable 2000 Chevy Astro Ford Transit 42,000 Cable Fund
Cable 1995 Chevy 3500 Bucket
Truck Ford F-450 Bucket 210,000 Cable Fund
Parks 2001 Ford F-150 Ford Maverick or similar 34,000 Equipment Reserve Parks 2001 Ford F-350 Ford F-350 45,000 Equipment Reserve Police
(marked) 2017 Ford Explorer Ford Explorer 93,000 General Fund Police –
New F ord Explorer 93,000 General Fund
Police –
New F ord Explorer 93,000 General Fund
Total Vehicle Request $1,545,000
Funding Summary
Total Wastewater Fund $709,000
Total Water Fund 184,000
Total Cable Fund 294,000
Total General Fund Equipment Reserve 79,000
Total General Fund (Police Marked Vehicles) 279 ,000
Total Funding Source $1,545,000
410
55 of 246 ATTACHMENT 2
FY2023-24 Vehicle Replacement
Acquisition Descriptions

Wastewater

Service Truck (631-6310-8013) $675,000

A 2012 Freightliner Vactor truck used for hauling equipment, materials, and debris, with 45,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a combination truck (vactor) is 7 years / 70,000 miles and this vehicle is 11 years old with continuous hours of operation. The cost of a replacement Freightliner Vactor truck is $675,000 including sales tax, preparation, customization, and delivery.

Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Inspector Vehicle (631-6310-8013) $34,000

A 2010 Ford Escape Hybrid used for inspections, with 85,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a small/mid- size vehicle is 10 years / 100,000 miles and this vehicle is 13 years old. The cost of a replacement Ford Maverick Hybrid or similar is $34,000 including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Water

Service Truck (611-6110-8013) $150,000

A 2011 Ford F-550 truck used for hauling equipment, materials, and debris, with 33,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a heavy-duty truck is 7 years / 70,000 miles and this vehicle is 12 years old continuous hours of operation. The cost of a replacement Ford F-450 truck is $150,000 including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Field Supervisor Vehicle (611-6110-8013) $34,000

A 2010 Ford Escape Hybrid used for inspections, with 82,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a small/mid- size vehicle is 10 years / 100,000 miles and this vehicle is 13 years old. The cost of a replacement Ford Maverick Hybrid or similar is $34,000 including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Cable

Service Vans (641-6470-8013) - 2 $84,000

Two 2000 Astro Vans used for service calls and inspections, with 85,000 miles and 95,000 miles respectfully, are scheduled for replacement due to their age and maintenance condition. The amortization/replacement schedule for a mid-size/large van is 7 years / 85,000 miles and these two vehicles are 23 years old. The cost of a replacement Ford Transit Van is $42,000, for a total combined cost for two vehicles of $84,000, including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues. 411

56 of 246

B
ucket/Boom Truck (641-6470-8013 $210,000
A 1995 C
hevy bucket truck used for cable line installation and inspection, with 30,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a heavy-duty truck is 7 years / 70,000 miles and this vehicle is 28 years old. The cost of a replacement Ford F-450 bucket truck is $210,000 including sales tax, preparation, customization, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Parks
Fi
eld Supervisor Vehicle (703-1560-8013) $34,000
A 2
001 Ford F-150 service truck used for inspections, with 97,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a Public Works small to light duty truck is 10 years / 100,000 miles and is 22 years old and has nearly 100,000 miles. The cost of a replacement Ford Maverick Hybrid or similar is $34,000 including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

S
ervice Truck (703-1560-8013) $45,000
A
2001 Ford F-350 service truck used for inspections, with 29,000 miles, is scheduled for replacement due its age and maintenance condition. The amortization/replacement schedule for a Public Works small to light duty truck is 10 years / 100,000 miles and is 22 years old. The cost of a replacement Ford F-350 is $45,000 including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Police
M
arked Patrol Vehicle (703-1560-8013) $93,000
A
2017 Ford Explorer used for patrols and investigations, with 115,000 miles, is scheduled for replacement due its age, mileage, and maintenance condition. The amortization/replacement schedule for a marked patrol vehicle is 5 years / 85,000 miles and this vehicle is 6 years old with - over 100,000 miles. The cost of a replacement Ford Explorer is $93,000 including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Ne
w - Marked Patrol Vehicles (703-1560-8013) - 2 $186,000 The pol
ice department is requesting two new marked patrol vehicles for recently approved patrol officers. The department currently does not have enough vehicles for patrol. The cost of a new Ford Explorer is $93,000, for a total combined cost for two vehicles of $186,000, including sales tax, preparation, and delivery. Vehicle delivery, availability, and price are unpredictable with current industry-wide supply chain issues.

Total Vehicle Replacement $1,545,00
412
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Vehicle and Equipment Replacement & Amortization Schedule Police Department Vehicles
Marked patrol vehicle 5 service years / 85,000 Miles
Unmarked vehicle 10 service years / 100,000 Miles
Motorcycle 5 service years / 85,000 Miles
Parking control 3-wheel vehicle 5 service years / 85,000 Miles C
ity Hall, Fire, Engineering, Pool, Recreation, Code Enforcement Vehicles Small to Mid-size vehicle 10 service years / 100,000 Miles Mid-size to large van 10 service years / 100,000 Miles
Senior Center Bus 10 service years / 100,000 Miles
P
ublic Works, Parks, Cable Vehicles / Equipment
Small to light duty truck (1/2 ton and smaller) 10 service years / 100,000 Miles Medium to Heavy use truck (3/4 to 1 ton) 7 service years / 85,000 Miles Heavy duty (above 1 ton to 5 yard) 7 service years / 70,000 Miles Combination truck (vactor) 7 service years / 70,000 Miles Small to Mid-size vehicle 10 service years / 100,000 Miles Street sweeper (Large) 10 service years
(if staggered and purchased every 5 years)
Street sweeper (Small) 7 service years
Emergency pump trailer 15 service years
Emergency hose reel 15 service years
Rodder truck 15 service years
Water Tanker 15 service years
Mid-size to Large van 7 service years / 85,000 Miles
Bituminous Applicator 15 service years
Zipper 15 service years
Backhoe / loader 15 service years
Forklift 15 service years
Articulating boom truck 7 service years / 85,000
CCTV Truck 7 service years / 85,000
Tree chipper trailer 15 service years
413
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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Appoint Mayor Rico E. Medina as the Voting Delegate and Vice Mayor Tom Hamilton as the Alternate Delegate, to Represent the City of San Bruno at the Annual Business Meeting of the 2023 League of CA Cities Annual Conference in Sacramento, CA on September 20-22, 2023 BACKGROUND:

The League of CA Cities provides legislative advocacy, professional development and educational resources for incorporated cities and towns in California. The City of San Bruno is a member of League of CA Cities.

The League of CA Cities Annual Conference is scheduled for September 20-22, 2023 in Sacramento, CA. The League’s General Assembly will convene on the last day of the conference, Friday, September 22, 2023 for the annual business meeting. At the business meeting, League of CA Cities members consider and act on general and petitioned resolutions and take action on resolutions that establish League of CA Cities policy. Each member city may participate in this vote.

The San Bruno City Council must designate a voting delegate, and may also appoint up to two alternates, to represent the City of San Bruno, per the League of CA Cities bylaws. The alternate may vote only if the designated voting delegate is unable to vote at the annual business meeting. Voting delegates and alternates must be registered to attend the Annual Conference.

A staff member may be appointed to fill the voting role in the event that no Councilmember plans to attend, or act as an alternate voting delegate.

DISCUSSION:

Mayor Rico E. Medina has indicated interest in attending the League of CA Cities business meeting to represent the City of San Bruno. Mayor Rico E. Medina can serve as the voting delegate for 2023. Vice Mayor Tom Hamilton can serve as an alternate voting delegate.

ENVIRONMENTAL IMPACT:

There is no environmental impact. The action is not a project subject to CEQA.  City Council’s 59 of 246 Item 6.i.

Honorable Mayor and Members of the City Council
July 25, 2023

Page 2 of 2 ends

action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Appoint Mayor Rico E. Medina as the Voting Delegate, and Vice Mayor Tom Hamilton as the Alternate Delegate, as the Voting Delegate to Represent the City of San Bruno at the Annual Business Meeting of the 2023 League of CA Cities Annual Conference in Sacramento, CA on September 20-22, 2023.

ALTERNATIVES:

1. Choose another member of the City Council to serve as the voting delegate.

2. Choose to appoint no voting delegate.

ATTACHMENTS:

1. 2023 Annual Conference Voting Delegate/Alternate Form

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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
Lea
gue of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Ever
y year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taki
ng place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cas
t a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Plea
se complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New t
his year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre- conference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Acti
on by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Pleas
e note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023
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ATTACHMENT 1
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

F
or a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

T
ransferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

S
eating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

Th
e voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

T
he voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

O
nce again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

A
ttachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly 62 of 246

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

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CITY: ________________________________________
202
3 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND

ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to

designate the voting delegate and alternate(s).

Na
me: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature)
Please complete and email this form to [email protected] by Monday, August 28, 2023.

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Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved
1 by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.
2 • Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 65 of 246
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Cora Dino, Chief People Officer
Vivian Leung, Management Analyst
SUBJECT: Consider Adoption of a Resolution Authorizing the Community Services Technician I/II Position Job Class Specification and Establishing a Salary Range for the Position
BACKGROUND:

On July 13, 2022, the City Council adopted a Resolution approving the FY2022-23 Service Level Enhancements. One of these enhancements was the reclassification of one vacant (1) Maintenance Worker I/II to Community Services Technician I/II.

The budgeted salary for Community Services Technician I/II was approved in the adopted Resolution approving the FY2022¬23 Service Level Enhancements, and in the Adopted FY2023-24 Operating and Capital Improvement Program Budget. The proposed monthly salary ranges for the Community Services Technician I/II are as follows:

Community Services Technician I
Step 1 Step 2 Step 3 Step 4 Step 5
$5,739 $6,040 $6,357 $6,691 $7,042
Community Services Technician II
Step 1 Step 2 Step 3 Step 4 Step 5
$6,600 $6,947 $7,312 $7,696 $8,100
The above salary ranges are consistent with the FY2023-24 approved budget.

DISCUSSION:

The Community Services Technician I/II was approved by the City Council based on an assessment of the Parks Division that indicated two areas of work that, with a minor reorganization of staffing, will yield greater efficiencies in service delivery: repair and maintenance of our aging parks infrastructure and the facilitation of the tree program and service requests. This new job classification is similar to the Community Development Technician I/II in the Community Development Department.

The new classification of Community Services Technician I/II is to provide services for a permitting program (trees) and will coordinate responses to service requests. Currently, this function is distributed between the Community Services Administration Division and the 66 of 246 Item 6.j.

Honorable Mayor and Members of the City Council
July 25, 2023

Page 2 of 2 ends

6 3
6 Community Services Parks Division, which results in an inefficient service delivery model. The full assignment of permits and the Park Division’s response will appropriately assign this work to subject-matter experts. This will create a more streamlined process and provide improved service delivery to city residents.

Staff shared the draft class specification with Teamsters representatives and there were no comments. No existing staff are affected by this change, as this was a conversion of a previously unfilled position.

FISCAL IMPACT:

There is no fiscal impact, as the position and budget are included in the Adopted FY2023-24 Operating and Capital Improvement Program Budget.

ENVIRONMENTAL IMPACT:

There is no environmental impact. The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a resolution authorizing the Community Services Technician I/II Position Job Class Specification and establishing a salary range for the position ALTERNATIVES:

Do not adopt the Resolution or request changes to the classification.

ATTACHMENTS:

1. Resolution with Exhibit A: Job Class Specification – Community Services Technician I/II

67 of 246

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9 7
RESOLUTION NO. 2023 –

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO

AUTHORIZING THE COMMUNITY SERVICES TECHNICIAN I/II JOB CLASS

SPECIFICATION AND ESTABLISHING A SALARY RANGE FOR THE POSITION WHEREAS, an assessment of the Parks Division indicated areas of work that with a minor reorganization of staffing, would yield great efficiencies in service delivery and will create a more streamlined process; and
WHEREAS, On July 13, 2022, the City Council adopted a Resolution approving the FY2022-23 Service Level Enhancements. One of these enhancements was the reclassification of one vacant (1) Maintenance Worker I/II to Community Services Technician I/II; and
WHEREAS, the budgeted salary for Community Services Technician I/II was approved in the adopted Resolution approving the FY202223 Service Level Enhancements, and in the Adopted FY2023-24 Operating and Capital Improvement Program Budget; and
NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council hereby authorizes the Community Services Technician I/II Job Class Specification and establishes the Salary Range effective July 1, 2023:

Community Services Technician I
Step 1 Step 2 Step 3 Step 4 Step 5
$5,739 $6,040 $6,357 $6,691 $7,042
Community Services Technician II
Step 1 Step 2 Step 3 Step 4 Step 5
$6,600 $6,947 $7,312 $7,696 $8,100
--oOo—
I hereby certify the foregoing Resolution No. _____ was introduced and adopted by the San Bruno City Council, at a regular meeting on July 25, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
________________________________
Lupita Huerta, City Clerk
68 of 246 ATTACHMENT 1
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9 7

EXHIBIT A
Class Specification

COMMUNITY SERVICES TECHNICIAN I/II

GENERAL PURPOSE
To perform a variety of routine, and complex clerical, administrative, and technical work in service requests, customer service, permitting programs, business processes, financial transactions, and supporting commissions and boards for the Community Services Department.

SUPERVISION RECEIVED
Community Services Technician I
Receives immediate supervision from an assigned supervisor or manager.

Community Services Technician II
Receives general supervision from an assigned supervisor or manager.

SUPERVISION EXERCISED
N/A
ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only) Process service requests by reviewing the request, using a streamlined process to receive and assign work to subject matter experts and staff, routing to appropriate review staff, monitor progress of the request for status reports, and provide efficient service delivery to residents.

Process tree program permit applications by accepting applications, checking for accuracy and completeness, calculating fees, routing to appropriate review staff, monitoring application progress for status reports, performing site visits, and preparing permits for issuance.

Process invoices and payment requests with accuracy, verify correctness and authorizations, input payment data into system.

Answer questions regarding general department information, tree and park ordinances, the City’s service request systems, at the counter, via email, or on the phone, or site visits to verify requests.

Maintain accurate and timely records of the permit process; input, maintain, and compile a variety of data on permitting and planning activities, such as the number of permits, permit fees, review time, problem areas, conditions imposed, actions taken, etc.

May prepare and present reports to the Parks and Recreation Commission.

69 of 246

1 8
9 7
May prepare, assemble, and distribute Parks and Recreation Commission packets.

May serve as the Recording Secretary for the Parks and Recreation Commission, and for other meetings as assigned.

Identify problems in the technical permitting and the City’s service request systems; may develop, recommend, and implement approved system changes to make the processes more efficient and effective.

Assures that policies and procedures are followed in the receipt, routing, and processing of permit applications.

Prepares, maintains, and stores records, files, and logs related to permit issuance, and activity related to requests submitted to the City’s service request system.

Perform a variety of general office support duties such as typing, word processing, proofreading, filing, verifying numbers, data input, and other related duties as assigned.

Perform research on codes, and ordinances; research problems and complaints regarding commercial, and residential buildings, building construction, and code compliance.

Assists in the resolution of complex and sensitive customer service issues, either personally, by telephone, or in writing; maintains records and documents of customer service issues and resolutions. Prepare and maintain various accounting, financial, and statistical records and reports.

Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.

Respect and is sensitive towards the cultural and ethnic diversity of the community. Be an integral team player, which involves flexibility, cooperation, and communication.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS
Education and Experience:

Community Services Technician I
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:

Possession of the equivalent to an Associate’s degree from an accredited college or university with major coursework in urban planning, land use, geography, landscape

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architecture, environmental studies, public administration, building technology, or another field of study applicable to the responsibilities and requirements of this job class.

One year of progressively responsible experience performing general construction, landscape architecture, land use/planning, or related field.

Community Services Technician II
Three years of progressively responsible experience independently performing service requests, customer service, processing permit applications, business processes, financial transactions, and supporting commissions and boards.

One (1) additional year of progressively responsible experience in a horticulture, landscape design, environmental studies, planning, public administration, general construction, park maintenance, or another field of study applicable to the responsibilities and requirements of this job class.

Necessary Knowledge, Skills and Abilities:

Community Services Technician I
Knowledge of research methods to determine property titles and boundaries through evaluation of City GIS maps and County Assessor maps, City policies and ordinances necessary to carry out the responsibilities and requirements of this job class, basic techniques of program and project management, contract preparation and tracking, analytical skills and process improvements mindset, time management skills and ability to plan and set priorities, modern office practices, methods, and computer equipment including relevant software programs, oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation, safe work practices, principles and practices of excellent customer service.

Ability to explain applicable laws, codes, and regulations, communicate effectively, tactfully and positively in both oral and written form, operate and use modern office equipment and technology, including computers and applicable software, work effectively with contractors, and the general public, read and interpret maps (online, paper, ARC GIS, etc.) and interpret spatial patterns, manage time effectively, prioritize work and projects, apply problem-solving and critical thinking techniques, analyze technical problems and adopt appropriate courses of action, research and develop ideas and concepts, work under stressful conditions with frequent interruptions, lift 25 pounds, sit, talk, hear, use hands to finger, handle, feel or operate objects, tools, or controls; reach with hands and arms; walk, climb, balance, stoop, kneel, crouch, crawl; use close vision, color vision, and adjust focus, understand and carry out oral and written instructions and prioritize workload to meet deadlines, read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation, communicate effectively, tactfully and positively in both oral and written form, operate and use modern office equipment and technology, including computers and applicable software, maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities, utilize appropriate safety procedures and practices for assigned duties, 71 of 246
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establish and maintain effective working relationships with those contacted in the course of work, contribute effectively to the accomplishments of City goals, objectives and activities.

Community Services Technician II
In addition to the qualifications for the Community Services Technician I:

Knowledge of City and Department policies and procedures and methods of program and project management.

Ability to Improve processes, perform complex project coordination, progressively assume more complex responsibilities and demonstrate an understanding of advanced principles, practices, and techniques related to assigned duties, assume responsibility for program and project management.

SPECIAL REQUIREMENTS
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.

TOOLS AND EQUIPMENT USED
Various technology, e.g., computers, laptop, tablets, including word processing and spreadsheet software application; 10-key calculator; phone; copy machine; fax machine.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
Work is performed mostly in office settings and in the field. Outdoor work is required for verification of service request and tree permit conditions. The noise level in the work environment is usually moderately quiet. Employees primarily work indoors in a common work area and at a public service desk.

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SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Category: Entry-Journey
Fair Labor Standards Act Classification: Non-Exempt
Effective Date:

Resolution Number:

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, Interim City Manager
PREPARED BY: Cora Dino, Chief People Officer
SUBJECT: Consider Adoption of a Resolution Approving the Revised Chief Financial Officer Job Class Specification
BACKGROUND:

On May 23, 2023, the City Council adopted a resolution approving the Chief Financial Officer (CFO) job title/class specification along with the adjusted pay range as currently reflected in the City of San Bruno Employee Monthly Pay Schedule 2023. To expedite the recruitment efforts for this finance executive position and in the coordination of the timing of the new job title and adjusted salary with the issuance of the executive recruitment marketing brochure, staff was asked to return to City Council with the new duties and responsibilities for the CFO position.

DISCUSSION:

Staff reviewed and edited the Chief Financial Officer job class specification and obtained approval from Interim City Manager Alex McIntyre. Since this position is covered by the San Bruno Management Employees Association (SBMEA), staff also shared the draft class specification with the SBMEA, and there are no issues relating to the Memorandum of Understanding between the City and SBMEA.

The proposed job classification was amended to include critical duties and responsibilities consistent with an executive level Chief Financial Officer position. This executive level job classification serves as the administrative head of the Finance Department and focuses on the long-term strategic goals as well as direct the activities of the treasury, revenue and financial administration, budget preparation and administration, accounting, payroll, internal audit, and purchasing.

The highlights of the proposed changes in the draft job classification in part include the following:
• Serves as chief financial advisor to the City Manager, City Council, and City departments on long-range financial strategic planning.
• Develops and maintains best practice revenue collection, deposit and disbursement policies and procedures.
• Conducts internal financial and/or operational audit of department operations to ensure written procedures and policies are being followed.
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Honorable Mayor and Members of the City Council
July 25, 2023

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• Ensures the City’s fiscal and business operations organization-wide are consistent with the financial industry’s best practices and accepted public and governmental financial standards.
• Manages and supervises; trains, mentors, and develops staff. • Oversees the implementation of the City’s Enterprise Resources Planning system. • Develops and maintains modern financial policies.

The draft job class specification contains all the proposed changes. A red-lined version of the proposed changes is reflected in Attachment #2. This change would result in no change to the Department’s current budgeted positions.

FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

RECOMMENDATION:

Adopt a Resolution Approving the Revised Chief Financial Officer job classification.

ALTERNATIVES:

Do not adopt the resolution approving the revised Chief Financial Officer job classification.

ATTACHMENTS:

1. Resolution with Exhibit A - Chief Financial Officer Job Class Specification

2. Red-lined Version of Draft Chief Financial Officer Job Class Specification 75 of 246
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RESOLUTION NO. 2023 –

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO

APPROVING THE CHIEF FINANCIAL OFFICER REVISED CLASS

SPECIFICATION
WHEREAS, on May 23, 2023, the City Council adopted a resolution approving the Chief Financial Officer job title/job classification with the adjusted pay range as currently reflected in the City’s Employee Monthly Pay Schedule 2023; and
WHEREAS, to expedite the recruitment efforts and the coordination of the timing of the new job title and adjusted salary for the recruitment brochure, staff was directed to seek approval of the job title change and salary as soon as practically possible; and
WHEREAS, staff intended to return to City Council with amended duties and responsibilities to include critical duties and responsibilities consistent with an executive level Chief Financial Officer position; and WHEREAS, Interim City Manager Alex McIntyre approved the draft revised Chief Financial Officer job classification; and WHEREAS, staff shared the draft revised job classification with the San Bruno Management Employees Association (SBMEA); and
WHEREAS, SBMEA expressed no issues with the draft job classification as it relates to the Memorandum of Understanding between the City and the SBMEA; and
NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council hereby approves the Resolution Approving the Chief Financial Officer revised Job Class Specification.
--oOo—
I hereby certify the foregoing Resolution No. _____ was introduced and adopted by the San Bruno City Council, at a regular meeting on July 25, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
________________________________
Lupita Huerta, City Clerk
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City of San Bruno
Class Specification

CHIEF FINANCIAL OFFICER

SUPERVISION RECEIVED
Works under the broad policy guidance and direction of the City Manager and Assistant City Manager.

SUPERVISION EXERCISED
This position is responsible for effective supervision of management, supervisory, professional, technical, and other support staff, either directly or through subordinate supervisors
ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only) The following tasks are essential for this position. Incumbents in this job classification may not perform all these tasks or may perform similar related tasks not listed here.

Serves as chief financial advisor to the City Manager, City Council, and City departments on long-range financial strategic planning.

Oversees and manages Finance functions including general ledger, accounting, payroll, business license and other tax and revenue collection, utility billing, purchasing and accounts payable, accounts receivable, treasury, and budget.

Directs the preparation of the City budget; develops long-term financial plans; coordinates the diverse financial and budget reporting activities relating to redevelopment, housing grants and other entities as appropriate.

Provides oversight and ensures the accurate and timely tax reporting for all City entities to the appropriate local, state, and federal tax authorities. 77 of 246
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Ensures that the City’s fiscal and business operations organization-wide are consistent with the financial industry’s best practices and accepted public financial standards,
Develops and maintains best practice revenue collection, deposit and disbursement policies and procedures.

Conducts internal financial and/or operational audits of department operations to ensure these written procedures and policies are being followed.

Assures the expeditious receipt, processing, and deposit of municipal revenues.

This includes forecasting impact of economic trends upon the City and Successor Agencies
Supervises the collection of taxes, fees, utilities, and other receipts in accordance with laws and regulations.

Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained.

Directs the Treasury function, including managing investment portfolio, planning, managing and ensuring availability of City funds, recommending investment policies, and preparing investment reports.

Maintains financial records and ensures proper retention of financial documents.

Prepares financial reports and oversees annual independent audit of City's financial transactions.

Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares budget documents; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.

Oversees the posting and reconciliation of ledgers and accounts.

Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.

Provides leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.

Makes presentations to supervisors, boards, commissions, civic groups, and the general public.
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Communicates official plans, policies and procedures to staff and the general public.

Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.

Issues written and oral instructions; assigns duties and examines work for accuracy and conformance to policies and procedures.

Prepares a variety of studies, reports and related information for decision-making purposes and to assist department heads in operating their departments in a fiscally sound manner.

Develops financial studies and plans. Forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well-being of the City.

Oversees the central computerized financial and management information system of the City.

Manages and supervises, trains, mentors, and develops staff.

Conduct performance evaluations, performance improvement plans, and implement corrective action as appropriate.

Manages the investment and withdrawal of funds; manage the City’s investment portfolio; produce monthly investment report.

Researches and prepares technical and administrative reports and studies; prepare written correspondence as necessary; provide periodic reports on department activities to City Council.

Oversees the implementation of the City’s Enterprise Resources Planning system.

Performs other duties as assigned.

PERIPHERAL DUTIES
Develops finance related ordinances and resolutions.

Represents the City at various conferences, meetings, and joint powers associations.

Performs general management duties for the City Manager as assigned.

Performs cost-of-service studies for utility rate considerations.

Attend Council and other meetings as required.

Serves as a member of various committees and may serve as liaison to City Council sub-committees and other groups as assigned.

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MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, and five (5) years of progressively responsible municipal finance work.

Necessary Knowledge, Skills and Abilities:
(A) Considerable knowledge of modem governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, Governmental Accounting, Auditing, and Financial Reporting (GAAFR), Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB).
(B) Skill in operating the listed tools and equipment.
(C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, city officials; ability to communicate effective orally and in writing.

SPECIAL REQUIREMENTS
Ability to obtain and maintain a valid California driver's license. Must be bondable.

TOOLS AND EQUIPMENT USED
Various technology, e.g., computers, laptop, tablets, including word processing and spreadsheet, presentation software application; 10-key calculator; phone; copy machine; fax machine.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

Category: Department Head
Fair Labor Standards Act Classification: Exempt
Revised Date:

Resolution Number:

Effective Date: May 23, 2023
Resolution Number: 2023-62
Revision History: April 11, 2017
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CITY OF SAN BRUNO

CITY MANAGER
Class SpecificationPosition Description

CHIEF FINANCIAL OFFICER

GENERAL PURPOSE
This executive level job classification serves as the administrative head of the Finance Department and focuses on the long-term strategic goals as well as direct the activities of the treasury, revenue and financial administration, budget preparation and administration, accounting, payroll, internal audit, and purchasing. This position will lead and direct the City and Successor Agency’s financial operations and long-range fiscal planning; works organization-wide in planning, organizing, and executing policies and programs to meet the City’s business and fiscal objectives. This position Performs a variety of complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal records and systems of the City; coordinates assigned activities with other City departments and outside agencies;, provides highly responsible and complex administrative support to the City Manager's Office; and acts as a member of the City Manager's executive management team. This is a Fair Labor Standard Act (FLSA) exempt position.

SUPERVISION RECEIVED
Works under the broad policy guidance and direction of the City Manager and Assistant City Manager. and Assistant City Manager.

SUPERVISION EXERCISED
This position is responsible for effective supervison of Exercises administrative direction over management, supervisory, professional, technical, finance staff and other support staff, part-time, contracted or seasonal personnel either directly or through subordinate supervisors. This is a Fair Labor Standards Act (FSLA) exempt position.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only) The following tasks are essential for this position. Incumbents in this job classification may not perform all of these tasks, or may perform similar related tasks not listed here.

Serves as chief financial advisor to the City Manager, City Council, and City departments on long-range financial strategic planning.. 567 El Camino Real, San Bruno, CA 94066-4299
Voice: (650) 616-7056 • Fax: (650) 742-6515
http://ci.sanbruno.ca.us
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S
erves as chief financial advisor to the City Manager.

Provides oversight and ensures the accurate and timely tax reporting for all City entities to the appropriate local, state, and federal tax authorities.

Ensures that the City’s fiscal and business operations organization-wide are consistent with the financial industry’s best practices and accepted public financial standards, Develops and maintains best practice revenue collection, deposit and disbursement policies and procedures.

Conducts internal financial and/or operational audits of department operations to ensure these written procedures and policies are being followed.

Assures the expeditious receipt, processing, and deposit of municipal revenues. This includes forecasting impact of economic trends upon the City and Successor Agencies Supervises the collection of taxes, fees, utilities, and other receipts in accordance with laws and regulations.

E
stablishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained.

Directs the Treasury function, including managing investment portfolio, planning, managing and ensuring availability of City funds, recommending investment policies, and preparing investment reports.

M
aintains financial records and ensures proper retention of financial documents.

Prepares financial reports and oversees annual independent audit of City's financial transactions.

A
ssures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares budget documents; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.

O
versees the posting and reconciliation of ledgers and accounts.

Dir
ects the preparation of state and Federal reports, including tax reports. 83 of 246

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P
rovides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.

Makes presentations to supervisors, boards, commissions, civic groups and the general public.

C
ommunicates official plans, policies and procedures to staff and the general public.

D
etermines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.

I
ssues written and oral instructions; assigns duties and examines work for accuracy and conformance to policies and procedures.

P
repares a variety of studies, reports and related information for decision-making purposes and to assist department heads in operating their departments in a fiscally sound manner.

D
evelops financial studies and plans. Forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well beingwell-being of the City.

Oversees the central computerized financial and management information system of the City.

Manages and supervises; Ttrains, mentors,s and developsdevelopss financial staff.

Conducts performance evaluations, performance improvement plans, and implement corrective action as appropriate.

Manages the investment and withdrawal of funds; manage the City’s investment portfolio; produce monthly investment report.

R
esearches and prepares technical and administrative reports and studies; prepare written correspondence as necessary; provide periodic reports on department activities to City Council;
O
versees the implementation of the City’s Enterprise Resources Planning system.

Performs other duties as assigned.
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PERIPHERAL DUTIES
Develops finance related ordinances and resolutions.

Represents the City at various conferences, meetings, and joint powers associations.

Performs general management duties for the City Manager as assigned.

Performs cost-of-service studies for utility rate considerations.

Attend Council and other meetings as required.

Serves as a member of various committees, and may serve as liaison to City Council sub-committees and other groups as assigned.

N
ecessary Knowledge, Skills and Abilities:
(A) Considerable knowledge of modem governmental accounting theory, principles,.principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, Governmental Accounting, Auditing, and Financial Reporting (GAAFR), Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB);
(B) Skill in operating the listed tools and equipment;
(C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, city officials; ability to communicate effective orally and in writing.

SPECIAL REQUIREMENTS
Ability to obtain and maintain a valid California driver's license. Must be bondable.

OOLS AND EQUIPMENT USED
Various technology, e.g.Personal computers, laptop, tablets, including word processing and spreadsheet software application; mainframe computer system; 10-key calculator; phone; copy machine; fax machine.

HYSICAL DEMANDS
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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

Fair Labors Standards Act: Exempt
Revised:

Resolution Number:

Effective Date: May 23, 2023

Resolution Number: 2023-62

Revision History: April 11, 2017

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Cora Dino, Chief People Officer
SUBJECT: Consider Adoption of a Resolution Authorizing the Building Division Supervisor Job Classification and Establishing a Salary Range for the Position
BACKGROUND:

On June 27, 2023, the City Council approved the FY2023-24 Operating Budget which included a new Building Division Supervisor job classification position in the Building Division of the Community Development Department.

The salary for this position was approved in the FY2023-24 Operating Budget. The monthly salary schedule for the Building Division Supervisor is as follows:

Step 1 Step 2 Step 3 Step 4 Step 5
$9,366 $9,858 $10,376 $10,921 $11,494
Internally, the salary schedule is comparable to the City’s Senior Planner job classification.

DISCUSSION:

The Adopted FY2023-24 Operating Budget authorized the conversion of a vacant Community Development Technician position to a new Building Division Supervisor. The primary intent of this position is to provide additional flexibility for the Building Division. The supervisor will support the Chief Building Official (CBO) in management and supervision of the division work tasks and staff, Building Inspectors for field inspections, and Community Development Technicians for counter support. This resource will allow the Division to better adjust to peaks in service demands and maintain service levels when the CBO, inspectors or technician are unavailable.

This supervisor will help streamline operations by providing centralized oversight and coordination. The position will also be responsible for managing project schedules, allocating resources effectively, and optimizing workflow which will result in improved productivity, reduced project delays, and enhanced overall efficiency.

The job classification specification will create an opportunity to nurture and develop talent within the organization. The supervisor will provide mentorship and guidance to assigned staff members, facilitating their professional growth, and ensuring a skilled workforce. The supervisor will also identify training needs, organize relevant workshops or seminars, and promote a 87 of 246 Item 6.l.

Honorable Mayor and Members of the City Council
July 25, 2023

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4 culture of continuous learning within the building division.

Staff shared the draft class specification with Teamsters representatives and were no comments.

FISCAL IMPACT:

There is no fiscal impact, as the position and budget are included in the Adopted FY2023-24 Operating and Capital Improvement Program Budget.

ENVIRONMENTAL IMPACT:

RECOMMENDATION:

Adopt the resolution authorizing the Building Division Supervisor job classification and establishing a salary range for the position

ALTERNATIVES:

Do not adopt the resolution or request changes to the classification.

ATTACHMENTS:

1. Resolution with Exhibit A Job Class Specification – Building Division Supervisor

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RESOLUTION NO. 2023 –

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING THE

BUILDING DIVISION SUPERVISOR JOB CLASS SPECIFICATION AND ESTABLISHING A

SALARY RANGE FOR THE POSITION
WHEREAS, an assessment of the Building Division indicated areas of work that with a minor reorganization of staffing, would yield great efficiencies in service delivery and will create a more streamlined organization structure; and
WHEREAS, on June 27, 2023, the City Council approved the FY2023-24 Operating Budget which included the conversion of a vacant Community Development Technician position to a new Building Division Supervisor job classification position in the Building Division of the Community Development Department; and
WHEREAS, the primary intent of this position is to provide additional flexibility for the Building Division. The supervisor will support the Chief Building Official (CBO) in management and supervision of the division work tasks and staff, Building Inspectors for field inspections, and Community Development Technicians for counter support. This resource will allow the Division to better adjust to peaks in service demands and maintain service levels when the CBO, inspectors or technician are unavailable; and
WHEREAS, the establishment of the proposed job classification will enhance the City's ability to meet the evolving demands of its residents and ensure the provision high-quality services; and
WHEREAS, the compensation for the proposed job classification was approved in the FY2023-24 Operating Budget and is consistent with comparable positions in neighboring municipalities; and
NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council hereby authorizes the Building Division Supervisor Job Class Specification as provided in Exhibit A and establishes the Salary Schedule effective July 1, 2023:

Step 1 Step 2 Step 3 Step 4 Step 5
$9,366 $9,858 $10,376 $10,921 $11,494
--oOo—
I hereby certify the foregoing Resolution No. _____ was introduced and adopted by the San Bruno City Council, at a regular meeting on July 25, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
________________________________
Lupita Huerta, City Clerk
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Exhibit A
Class Specification

BUILDING DIVISION SUPERVISOR

GENERAL PURPOSE
Performs a variety of routine and complex administrative, supervisory technical work in building and plan check programs and services.

SUPERVISION RECEIVED
Works under the general supervision of the Chief Building Official.

SUPERVISION EXERCISED
Exercises direct supervision over assigned staff within the Building Division, including professional, sub-professional or paraprofessional, journey-level class, and technical staff and consultants.

Supervise, plan organize, and direct the activities of assigned staff; assign, review, and evaluate the work of assigned staff for accuracy, suitability, and completeness.

Assist in the training of personnel on the interpretation and application of building codes, related ordinances, and laws to enforce applicable codes, ordinances, and laws.

Recommend and assist in the implementation of goals and objectives; evaluate processes, systems, and procedures.

Support complex and sensitive customer service issues, including permit issuance and expiration; maintain records and documents of customer services issues and resolutions.

Review plans, specifications, and calculations for conformance to building, electrical, mechanical, plumbing, and structural codes and regulation; consult with originator to provide clarity, suggestions, or corrections.

Monitor changes in legislation, regulation and technology that may affect building inspection and planning examination services; assists Chief Building Official with implementation and procedural changes.

Coordinate and distribute daily inspection schedule; monitor effectiveness and efficiency of the building inspection process; evaluate assignment consistency and thoroughness.

Coordinate with City departments to provide technical advice; investigates complaints related to building code violations and enforce regulations.

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Confer with developers, architects, engineers, contractors, and the general public in the field and office to explain and interpret requirements, restrictions, and coordinate compliance action; accept permit applications, process plans, review building plans, issue permits, and provide supplemental information.

Prepare and maintain a record of correction notices, documentation, and correspondence related to field inspections; provide training and instruction on City code; assist with community promotions and public information.

May make presentations to the City Council, City Manager, and other boards and commissions, business organizations, and homeowner’s associations.

Participate in staff selection; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.

May serve on various employee related committees.

Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.

Respect the cultural and ethnic diversity of the community.

Be an integral team player, which involves flexibility, cooperation, and communication.

Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

May perform inspections of industrial, commercial, and residential buildings in stages of construction, repair, and remodeling for compliance with city, county, state, and federal codes and regulations; make field review of plans and specifications to assure proper and safe installation of routine and complex building systems.

Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:

Principles, practices and methods used in various building construction areas, which may include residential building, mechanical, electrical and/or plumbing; operational characteristics and use of standard equipment used in building inspection and the building trades; building and construction standards and materials; construction materials and testing procedures; basic principles of mathematics; applicable federal, state and local laws, codes and regulations, including construction code manuals and specifications; zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; extensive knowledge of planning programs and processes; standard office procedures, practices and equipment; office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; and occupational hazards and standard safety procedures.
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Ability to:

Work effectively with contractors, developers, architects, engineers, owners, and the general public; read and understand complicated plans and blueprints; communicate effectively orally and in writing; make sound decisions within established guidelines; learn more complex principles, practices, techniques and regulations pertaining to assigned duties; implement, explain and apply applicable laws, codes and regulations; analyze complex issues, and develop and implement appropriate responses; facilitate appropriate corrective action from property owners regarding violations; read and interpret maps, sketches, drawings, specifications and technical manuals; manage and operate office computer and variety of word processing and software applications, including permit tracking systems; facilitate appropriate corrective action from property owners regarding violations
Education and Experience:

Any combination of education, experience, and training that would provide the best qualified candidates, substituting on a year for year basis. A typical way to obtain would be:

Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in construction management, public administration, business administration, or another field of study applicable to the responsibility and requirements of this job classification.

Five (5) years of progressively responsible experience performing program management and/or project coordination, two years of which are equivalent to job duties of a plan review or inspector for a California local jurisdiction.

Within one (1) year of hire, obtain one of the following: (a) ICC Combination Inspector Certification, (b) Certified Building Official Certification, (c) Combination Planner Review Certification.

SPECIAL REQUIREMENTS
Ability to obtain and maintain a valid California State Driver's License.

Ability to obtain and maintain required Certifications as referenced above.

TOOLS AND EQUIPMENT USED
Personal computer; tablet; motor vehicle; ladder or scaffolding; tape measure; calculator; portable radio; phone, including cellular phone; copier; scanners; Digital planner review software; permitting software; cloud-based systems.

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1 9
0 1
Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT
While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field.

Work is performed in office settings and in the field. Some outdoor work is required in the inspection of various land use developments and construction sites. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid, dirty and muddy conditions, or airborne particles.

The employee may have to crawl under structures in order to perform inspections.

The noise level in the work environment is usually quiet in the office and may be moderate to loud when in the field.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

Fair Labor Standards Act: Non-exempt
Effective Date:

Resolution Number:

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Ana Morales, Management Analyst
SUBJECT: Consider Adoption of a Resolution Approving the Newspaper Rack and Enclosure Models and Locations and Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:

The 2009 General Plan1 envisions and promotes the San Mateo Avenue downtown area as “the symbolic heart of the city.” Specific design and implementation policies were set in place to “provide the residents with a pleasant and economically vital commercial and entertaining destination.” Such policies include improving the visibility of the downtown, expanding the streetscape amenities and upgrading and enhancing the downtown appearance. Further, building upon the implementation policies of the General Plan, the 2013 Transit Corridors Plan2 (TCP) focuses on articulating the community's vision for a revitalized commercial corridors in proximity to the San Bruno Avenue Caltrain Station. The vision includes fostering dynamic architecture and welcoming gateways, convenient transportation connections, pedestrian- oriented “green” streets, and additional housing, jobs, retail, and restaurants, while maintaining a sense of the City's history. The TCP identifies San Mateo Avenue, the Central Business District/Downtown, as one of the five character areas for public realm improvements. The TCP also identifies San Mateo Avenue streetscape improvements as a short-term implementation project to enhance the Central Business District.

In recognition of these guiding policies, the San Mateo Avenue Conceptual Streetscape Plan (Plan) was adopted by the City of San Bruno (City) City Council in October 20193. The objective of this Plan is to provide design guidance for the public right-of-way to support the City’s goals of beautifying the public realm, supporting local businesses, spurring investment within the downtown core, enhancing the downtown’s character, and increasing the attractiveness of the downtown as a destination. Some of the Plan’s specific street design recommendations includes more attractive and functional sidewalks; well-marked and decorative crosswalks; widened sidewalks and corners at some locations; improved directional and wayfinding signage to public parking lots; integrated and attractive modern-style street furniture; and roadways that accommodate multiple modes of transportation such as bicycles, pedestrians and automobiles.

The Plan also includes a condition assessment of the current San Mateo Avenue streetscape, 1 https://www.sanbruno.ca.gov/629/General-Plan
2 https://www.sanbruno.ca.gov/634/Transit-Corridors-Plan 3 https://www.sanbruno.ca.gov/DocumentCenter/View/1688/San-Mateo-Avenue-Conceptual-Streetscape-Plan-PDF 94 of 246 Item 6.m.

Honorable Mayor and Members of the City Council
July 25, 2023

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which was categorized by the community as “run down” with “…precast-concrete trash receptacles that are unsightly and do not provide for recycling, as well as several mismatched trash receptacles, newspaper racks that are in disrepair…”.

In direct response to this assessment, staff prepared a proposal for a near-term project within the Plan that could be completed prior to the overall streetscape implementation; namely, replacing the trash receptacles and installing enclosures around the newspaper racks on San Mateo Avenue within the downtown corridor. The proposal detailed the design criteria for the new trash receptacles which was informed by the Plan, staff, and the City’s solid waste hauler:

Recology San Bruno. Additionally, the proposal included staff’s recommendation for the newspaper rack enclosure design and material, which was not included as part of the Plan, but was compatible and in alignment with the Plan’s preferred design characteristics of “simple”, “elegant”, and “unique” and preferred furnishing material of “stainless-steel or silver-colored metal (e.g., aluminum or powder coated steel)”. Staff presented a variety of design recommendations to the Architectural Review Committee on January 14, 2021, who expressed that all design options were acceptable. The design recommendations were then presented to City Council on March 9, 2021, for feedback and direction. Councilmembers provided their feedback on both the trash receptacle and the newspaper rack enclosure design options.

Specific to the newspaper rack enclosures, several Councilmembers expressed a preference for a custom heart pattern design if it were a cost-effective option.

In March 2021, this project was added as a Fiscal Year 2020-21 City Council Strategic Initiative as a short-term downtown improvement project4.

Due to impending steel price increases at the end of May 2021, an expedited decision was necessary for the trash receptacle portion of this project prior to May 31, 2021. Therefore, on May 11, 2021, staff presented to City Council a resolution authorizing the City Manager to purchase the new trash receptacles for San Mateo Avenue and a request for an allocation of $130,000 from the Solid Waste/Recycling Fund (AB939) towards their replacement. The presentation included further details on receptacle design options based on feedback received at the March 9, 2021, meeting, and recommendations on installation locations which included strategically placing six Big Belly trash and recycling receptacles along high trash use locations and thirty-three dual trash and recycling units at the remaining locations along San Mateo Avenue. The City Council approved this agenda item with the direction that the newspaper rack enclosure portion of this project would be brought forward to City Council for consideration at a future meeting.

This project was added as a capital improvement project in the City’s Adopted Fiscal Year 2021- 22 Operating and Capital Improvements Program (CIP) Budgets5. By Spring 2022, staff completed the purchase and installation of the various trash receptacles along San Mateo Avenue’s downtown corridor.

As staff continued working on the newspaper rack enclosure portion of the project, three abandoned newspaper racks on San Mateo Avenue were identified as needing to be removed.

In Summer 2022, Public Works and Code Enforcement worked jointly to remove the three abandoned newspaper racks and in June 2023, one additional abandoned newspaper rack was identified and removed, leaving the downtown corridor with five newspaper racks that still needed either partial (2) or full (3) enclosures at the following locations (Attachment 2). 4 https://www.sanbruno.ca.gov/DocumentCenter/View/2426/FY-20-21-Strategic-Intiatives-Update-3-12-21?bidId= 5 https://www.sanbruno.ca.gov/ArchiveCenter/ViewFile/Item/52 95 of 246
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July 25, 2023

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1) 424 San Mateo Avenue – 2-bin rack
2) 466 San Mateo Avenue – 2-bin rack
3) 487 San Mateo Avenue – 4-bin rack
4) 500 San Mateo Avenue – 1-bin rack
5) 501 San Mateo Avenue – 1-bin rack
In total, these five locations provide for ten distinct bins, which are utilized by permit from the City. Based on current City records these permitted vendors are: Bay Classifieds, San Francisco Chronicle, San Mateo Daily Journal, and San Francisco Examiner. The City also provides additional bins for potential future vendors.

DISCUSSION:

Since the May 11, 2021, City Council meeting, staff continued their assessment of the remaining five newspaper racks in need of enclosures and worked with a professional design firm to create six custom heart design options for said enclosures, to present to City Council at a future meeting. Staff initiated a community engagement process to obtain feedback on these designs. Staff also recommends that the five existing newspaper racks be replaced due to poor condition and lack of modern security features such as locking bins. The proposed newspaper rack replacements would be in alignment with the design recommendations in San Bruno Municipal Code Section 8.32.0406.

Community Engagement
To promote accessibility and equitability in the community voting process, the six newspaper rack enclosure designs were printed on a large voting board placed at City Hall’s main public lobby during regular business hours from June 16, 2023, to June 23, 2023. To encourage community engagement, staff promoted the voting process via social media and also displayed the voting board alongside staff in downtown San Mateo Avenue on the afternoon of June 22, 2023. The results of the community voting process are shown in Attachment 3. The community’s preferred enclosure design choice is Option 5, shown in closeup in Attachment 4.

Final Design Recommendations
For the newspaper rack enclosures, staff reviewed the six custom design options in addition to analyzing costs and design compatibility with the aesthetics in the Downtown. Staff recommends Option 5 in alignment with the community’s preference.

For the newspaper racks, staff recommends Sho-Rack 49H7 (see Attachment 5 for an example of the proposed 4-bin rack), which is in alignment with the design recommendations in San Bruno Municipal Code Section 8.32.0405. Should this rack not be available or have the design features required by the City, staff will procure an equivalent per the Municipal Code.

The replacement newspaper racks will provide for fourteen distinct bins as follows (Attachment 6):
1) 424 San Mateo Avenue – 2-bin rack
2) 466 San Mateo Avenue – 2-bin rack
3) 487 San Mateo Avenue – 4-bin rack
4) 500 San Mateo Avenue – 2-bin rack
5) 501 San Mateo Avenue – 4-bin rack
6 https://library.qcode.us/lib/san_bruno_ca/pub/municipal_code/item/title_8-chapter_8_32?view=all#title_8-chapter_8_32-8_32_040 7 https://www.mernewsrack.com/model-49-newspaper-rack/
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Honorable Mayor and Members of the City Council
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This will allow for the existing permitted newspaper vendors to continue utilizing the City’s newspaper racks, while still providing additional bins for potential future vendors. This plan is based on current demand. Should a need arise for additional bins, the City would install additional newspaper racks as needed.

Maintenance
To encourage the use of the newspaper rack bins solely for publications and prevent misuse, all bins will be lockable. To complement the aesthetics of the downtown corridor of San Mateo Avenue, in addition to minimizing the appearance of wear and tear, both the newspaper racks and their enclosures will be black.

The newspaper racks will be maintained in compliance with San Bruno Municipal Code Section

8.32.0808. The newspaper rack enclosures will be similarly maintained as part of the San Mateo Avenue daily cleaning schedule, which will include debris removal around, under, and inside the enclosures. Graffiti on either of the newspaper bins and/or racks will be removed by the City’s power washing contractor, Zero Turn Power Washing, at no additional cost. If City staff need to address a vandalized bin or rack, each instance of graffiti is estimated to cost approximately $70.00, which includes the cost of labor and materials. Depending on the extent of the vandalization, the enclosures could also be replaced as needed, however, due to their custom design, production lead time for a replacement panel or other parts would require a minimum of 3-5 weeks from order to delivery.

Timeline
The lead time for the newspaper racks is approximately 6-8 weeks from purchase and the lead time for the custom designed newspaper rack enclosures is approximately 12 weeks. Therefore, if City Council accepts staff’s recommendation to proceed with this project as described above, the replacement of the 5 newspaper racks and the addition of the 5 newspaper rack enclosures is estimated to be completed by Winter 2023.

FISCAL IMPACTS:

The cost (design, material, tax, shipping, and installation) to replace the 5 newspaper racks with the addition of the 5 newspaper rack enclosures is within the total budget of $106,433 that is currently available based on the adopted CIP Project #60027: Downtown Trash Receptacles & Newspaper Racks & Enclosures as part of the City’s Adopted Fiscal Year 2023-24 Operating and Capital Improvements Program (CIP) Budgets6. No additional costs are anticipated in order to purchase and install the newspaper rack and enclosures. All contracts for the purchase and installation of the newspaper racks and enclosures are within the approval authority of the City Manager and the Public Works Director.

ENVIRONMENTAL IMPACT:

This action is exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines Section 15301(c), existing facilities which exempts minor alterations of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities. This project will not cause an expansion of an existing use of the streets. 8 https://library.qcode.us/lib/san_bruno_ca/pub/municipal_code/item/title_8-chapter_8_32?view=all#title_8-chapter_8_32-8_32_080

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Honorable Mayor and Members of the City Council
July 25, 2023

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RECOMMENDATION:

Consider adopting a resolution approving the newspaper rack and enclosure models and locations and determining the project is exempt under the California Environmental Quality Act.

ALTERNATIVES:
1) Direct staff to terminate the proposed purchase of newspaper racks and newspaper rack enclosures and investigate alternative designs and options. 2) Do not proceed with this project.

ATTACHMENTS:
1) Resolution
2) Photographs of Existing Newspaper Racks
3) New Newspaper Racks and Enclosure Screens Voting Board 4) Option 5 Design
5) Recommended Sho-Rack 49H 4-Bin Rack
6) Location Map

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RESOLUTION NO. 2023 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING

THE NEWSPAPER RACK AND ENCLOSURE MODELS AND LOCATIONS AND

DETERMINING THE PROJECT IS EXEMPT UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of San Bruno’s (City) San Mateo Avenue Conceptual Streetscape Plan (Plan), adopted in 2019, provides design guidance for the public right-of-way to support the City’s goals of beautifying the public realm, supporting local businesses, spurring investment within the downtown core, enhancing the downtown’s character, and increasing the attractiveness of the downtown as a destination; and
WHEREAS, the Plan includes a condition assessment of the current San Mateo Avenue streetscape, which was categorized by the community as “run down” with “…precast- concrete trash receptacles that are unsightly and do not provide for recycling, as well as several mismatched trash receptacles, newspaper racks that are in disrepair…”.; and WHEREAS, staff prepared a proposal for a near-term project within the Plan that could be completed prior to the overall streetscape implementation which included the replacement of trash receptacles and the installation of enclosures around the newspaper racks on San Mateo Avenue within the downtown corridor; and
WHEREAS, the trash receptacles were replaced in Spring 2022; and WHEREAS, staff worked with a professional design firm to create custom design options for the newspaper rack enclosures and engaged the community to vote for their preferred design; and
WHEREAS, staff recommends replacing the existing newspaper racks due to poor condition and lack of modern security features such as locking bins; and WHEREAS, staff recommends the newspaper rack enclosure design option in alignment with the community’s preference and the newspaper rack model in alignment with the design recommendations in San Bruno Municipal Code Section 8.32.040; and WHEREAS, there is sufficient budget in the adopted CIP Project #60027: Downtown Trash Receptacles & Newspaper Racks & Enclosures as part of the City’s Adopted Fiscal Year 2023-24 Operating and Capital Improvements Program (CIP) Budgets; and WHEREAS, the contracts for the purchase and installation of the newspaper racks and enclosures are within the approval authority of the City Manager and the Public Works Director; and
WHEREAS, this action is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15301(c), existing facilities which exempts minor alterations of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities. This project will not cause an expansion of an existing use of the streets. 99 of 246 ATTACHMENT 1
2 NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the newspaper rack and enclosure models shown in Exhibit A, to be installed at the locations shown in Exhibit B, with such modifications as deemed appropriate by the City Manager. ---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on ___________, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers
ABSENT: Councilmembers:

Lupita Huerta, City Clerk
Exhibit A: Newspaper Rack and Enclosure Models
Exhibit B: Location Map
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Newspaper Rack Model:

Sh
o-Rack 49H 4-Bin Rack
N
ote: Newspaper rack color will be black to
match enclosures.

Newspaper Rack Enclosure Model:
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424 SAN MATEO AVENUE
466 SAN MATEO AVENUE
487 SAN MATEO AVENUE
501 SAN MATEO AVENUE
500 SAN MATEO AVENUE
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ATTACHMENT 2
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ATTACHMENT 3
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ATTACHMENT 4
Note: Newspaper rack color will
be black to match enclosures.
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ATTACHMENT 5
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ATTACHMENT 6
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Damian Sandholm, Acting Community Services Director SUBJECT: Consider Adoption of a Resolution Authorizing the City Manager to Procure Furnishings for the New Recreation and Aquatic Center in the Amount of $549,810.42
BACKGROUND:

The long-awaited new Recreation and Aquatics Center is nearing completion and will be located in San Bruno City Park, in the same general area as the demolished Veterans Memorial Recreation Center. The new 49,360 sq ft Center replaces a combined 29,500 sq ft Veterans Memorial Recreation Center a separate L-shaped swimming pool at the former Swim Center.

The first two of three phases of the project are complete. Phase I included the conceptual design of the new Recreation and Aquatics Center. Phase II served to develop the schematic design plans and construction drawings. The City is currently in Phase III of the project which is its construction. Completion of the project is projected for December 2023.

DISCUSSION:

In anticipation of the opening on the Recreation and Aquatic Center in Fall of 2023, staff has been working with the City’s architectural consultant Group 4 Architects to specify the furnishings that need to be purchased for the building. Staff will return with a request to purchase additional equipment at a later date.

Attachment 2 includes the itemized list of items to be purchased from various vendors, including One Workplace, KBM Hogue, KI, Egan Visual Corporation, and Landscape Forms. Most items are available through purchasing cooperatives.

Quotes were received for the three items not included in purchasing cooperatives: pool bleachers, bike lockers, and the six-foot round and six-foot rectangular tables for community room rentals.

Individual purchase orders will be set-up with each vendor.

FISCAL IMPACT:

The purchase cost by vendor is in the table below:
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Honorable Mayor and Members of the City Council
July 25, 2023

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Vendor Amount
One Workplace $245,512.56
KBM Hogue $113,094.78
KI $115,323.94
Egan Visual Corporation $11,787.00
Landscape Forms $64,092.14
The costs for the furniture are included in the approved budget for the Recreation and Aquatic Center Construction Project Budget.

ENVIRONMENTAL IMPACT:

There is no environmental impact with this item. The action is not a project subject to CEQA.

City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to procure furnishings for the new recreation and aquatic center in the amount of $549,810.42.

ATTACHMENTS:

1. Resolution

2. Furniture Quotes
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1 3
RESOLUTION NO. 2023 – ___

A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCURE FURNISHINGS FOR THE NEW RECREATION AND AQUATIC CENTER IN THE AMOUNT OF $549,810.42, CITY PROJECT NO. 51009
WHEREAS, the City of San Bruno has undertaken the construction of a new Recreation and Aquatic Center; and
WHEREAS, the City Council has approved funds for the purchase of the furniture necessary for the Recreation and Aquatic Center during the construction bidding process; and WHEREAS, City staff and the City’s architectural consultant Group 4 Architects have specified furnishings to complement the new Recreation and Aquatic Center. These furnishings consist of chairs and tables for the community hall and classrooms; filing cabinets, desks, and chairs for the staff areas; and lounge chairs, tables and benches for the community lounge and lobby; and
WHEREAS, the total approved budget for furniture and equipment for the Recreation and Aquatic Center is $760,000. This amount is sufficient to fund the purchase of these furnishings of $549,810.42.

NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council hereby authorizes the City Manager to procure the furnishings through cooperative purchasing and a competitive procurement process in the amount of $549,810.42. -oOo-
I, hereby certify that the foregoing Resolution No. 2023-___ was introduced and adopted by the San Bruno City Council at a regular meeting on July 25, 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
___________________________________
Lupita Huerta, City Clerk
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ATTACHMENT 2

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Peter Gilli, Community Development Director SUBJECT: Hold Public Hearing and Consider Adoption of a Resolution to Extend the Interim Authority for the Master Fee Schedule for Fiscal Year 2023-24 Previously Adopted as an Urgency Measure Effective July 1, 2023 BACKGROUND:

On June 13, 2023, the City Council adopted the Master Fee Schedule for Fiscal Year (FY) 2023-24. The effective date for this action is August 12, 2023.

On June 27, 2023, the City Council considered an urgency resolution to make the effective date for the updated fees on July 1, 2023, the start of the new fiscal year and budget year. City Council adopted the urgency resolution, finding that the potential loss of revenue from the updated fees going into effect on August 12, 2023 would reduce the City’s ability to provide critical services.

The urgency resolution is effective for 30 days, and staff indicated that an extension would be brought to City Council on July 25, 2023, to carry the new fees through to the August 12, 2023 effective date.

DISCUSSION:

A diagram is provided to show the purpose and effect of this extension (see Attachment 2):

1. City Council adopted the fee schedule on June 13, and it will be effective after 60 days on August 12;

2. City Council adopted an urgency resolution on June 27 sets the effective date of the new fees on July 1, and is in effect for 30 days from adoption, which carries through until July 27. That leaves a gap of July 28 to August 12 (15 calendar days), where if the urgency resolution is not extended, the FY 2022-23 fees would return;

3. This agenda item, if approved, will apply the FY 2023-24 fees until the August 12 effective date.

FISCAL IMPACT:

Extending the urgency resolution allows the City to collect user fees at Fiscal Year 2023-24 levels. Not adopting the extension would result the following fiscal impacts:
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Honorable Mayor and Members of the City Council
July 25, 2023

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1. Staff time necessary to readjust user fees to FY 2022-23 levels for the period of July 28 to August 12, and then staff time spent to readjust user fees back to FY 2023-24 levels on August 12; and

2. Projected revenue loss of approximately $52,735 from using the FY 2022-23 fees for the 15 days between July 28 and August 12.

ENVIRONMENTAL IMPACT:

This action could not result in any reasonably foreseeable physical change to the environment; therefore, the action is not a project subject to the California Environmental Quality Act and no environmental analysis is required.

RECOMMENDATION:

Hold Public Hearing and consider adoption of a Resolution to extend the interim authority for the Master Fee Schedule for Fiscal Year 2023-24 previously adopted as an urgency measure effective July 1, 2023 (requires a 4/5 vote).

ALTERNATIVES:

1. Do not adopt an extension for the urgency resolution, in which case the FY 2022-23 fees will return after July 27 until the FY 2023-24 Master Fee Schedule takes effect on August 12, 2023.

ATTACHMENTS:

1. Resolution

2. Illustrative Diagram for the Fiscal Year 2023-24 Master Fee Schedule

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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

BRUNO TO EXTEND THE INTERIM AUTHORITY FOR THE MASTER
FEE SCHEDULE FOR FISCAL YEAR 2023-24, PREVIOUSLY
ADOPTED AS AN URGENCY MEASURE EFFECTIVE JULY 1, 2023
WHEREAS, the City of San Bruno (the “City”) annually adopts a “Master Fee Schedule” for the City to recover the costs of providing specific services to permit applicants, users of City facilities, City program participants, and new development, in addition to providing various fines and penalties; and
WHEREAS, the Master Fee Schedule contains certain fees established in accordance with the City Council’s User Fee Cost Recovery Policy (Resolution No. 2021-51), which provides for full cost recovery, phased in fee increases, and annual indexing according to the percentage increase for the twelve-month period of the previous calendar year of the Consumer Prices Index (CPI-U) for all Urban Consumers for the San Francisco Area, as published by the United States Department of Labor, Bureau of Labor Statistics; and
WHEREAS, the Master Fee Schedule contains Development Impact Fees, Affordable Housing Impact Fees, and Parking in-lieu Fees, which the City Council established with an annual adjustment measured by the increase in the Construction Cost Index for San Francisco, California published by the Engineering News-Record; and
WHEREAS, the Master Fee Schedule contains water and sewer capacity charges, established by Ordinance Nos. 1858 and 1859, adopted by the City Council on October 24, 2017, which require an annual adjustment based on the Construction Cost Index 20-Cities Average published by Engineering News-Record Construction Cost Index; and
WHEREAS, on June 13, 2023, the City Council adopted a resolution entitled “A Resolution of the City Council of the City of San Bruno Approving the Master Fee Schedule for Fiscal Year 2023-24,” which adopts fees and charges that are subject to the provisions of Government Code Sections 66017(a) and 66019(b), and will become effective 60 days following the adoption thereof; and
WHEREAS, on June 27, 2023, the City Council adopted a resolution entitled “A Resolution of the City Council of the City of San Bruno Adopted As an Urgency Measure to Approve the Master Fee Schedule for Fiscal Year 2023-24, Effective July 1, 2023” (the “Urgency Measure”) to put those fees subject to Government Code Section 66017(a) into effect immediately, to protect the public health, welfare and safety, in accordance with Section 66017(b), for the following reasons: (1) the City is currently processing or anticipating the imminent submission of development and construction permit applications, which applications, if approved prior to the effective date of the City’s user fees, would be charged considerably less than the City’s actual cost of providing the services; (2) the City does not have the financial capability of subsidizing new development, and will not be able to service new development applications in a 204 of 246
ATTACHMENT 1
timely or efficient manner without an adequate funding source; and (3) without early implementation of the development-related user fees, the City will not collect adequate funding from new development to provide the services required for orderly processing of development applications and approvals; and
WHEREAS, the Urgency Measure was also intended to put those fees subject to Government Code Section 66019(b) into effect immediately, to protect the public health, welfare and safety, in accordance with Section 66017(b), for the following reasons: (1) the City’s current development impact fees are inadequate to provide financing necessary for the construction of regional public infrastructure that is needed immediately to provide public facilities and infrastructure and to serve new development in the City; and (2) the new development, which necessitates and relies on the construction of the public infrastructure and facilities, is under construction or development review at this time; and (3) without early implementation of the development impact fees, the City will not collect adequate funding from new development to provide for the construction of essential infrastructure and facilities; and WHEREAS, the fees established pursuant to the Urgency Measure are effective for a period of thirty (30) days from the date of its adoption; and

WHEREAS, the fees established by the Urgency Measure may be extended for an additional thirty (30) days, following notice and public hearing; WHEREAS, the City provided a duly noticed public hearing prior to adopting this Resolution.

NOW, THEREFORE, BE IT RESOLVED, that:

1.Adoption and Incorporation of Recitals. The recitals set forth above are true and correct, and are incorporated herein;

2.Adoption of Fees and Charges. The City Council hereby extends the interim authority for the Master Fee Schedule, as adopted by the Urgency Measure, for a period of thirty (30) days from the date of adoption of this Resolution, to protect the public health, welfare and safety.

3.Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Resolution or any part hereof is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portion of this Resolution or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared invalid or unconstitutional.
---oOo---
I hereby certify that foregoing Resolution No. 2023 - ____ was adopted by the San Bruno City Council at a regular meeting on July 25, 2023, by the following vote:

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AYES:

NOES:

ABSENT:
_____________________________________
___
Lupita Huerta, City Clerk

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Attachment 2
Illustrative Diagram for the Fiscal Year 2023-24 Master Fee Schedule 6/13
6/27
7/1
7/25
7/27
8/12
1 City Council Adopted
Master Fee Schedule
Resolution (6/13)
2 City Council Adopted
Urgency Resolution
(6/27)
3 Recommended Extension
(7/25)
60 day period before effective date
Master Fee
Schedule effective
(7/27 to 8/12)
Master Fee Schedule effective
(7/1 to 7/27)
Master Fee Schedule in effect 60 days
after 6/13 adoption
Gap for new
fees
207 of 246 ATTACHMENT 2
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Consider Appointments to the San Bruno Community Foundation Board of Directors
BACKGROUND:

The San Bruno Community Foundation is the nonprofit organization created by the City of San Bruno to administer the $70 million in restitution funds received from PG&E after the devastating 2010 gas pipeline explosion in San Bruno’s Crestmoor neighborhood. The Foundation’s mission is to serve the San Bruno community by investing in projects, programs, services, and facilities that have significant and lasting benefits. Through making grants, leveraging partnerships, and taking advantage of other resources, the Foundation assists and enables the community to maximize shared investments and realize their subsequent enhancements and benefits.

The Foundation is governed by a seven-member Board of Directors designated by the San Bruno City Council, per Article V, Section 5, of the Foundation’s Bylaws. Board terms are four years in length, and Board members may serve up to two consecutive terms. One Board member resigned as of April 1, 2023 leaving one partial term vacancy which concludes on December 31, 2025. At the end of 2023, three current Board members will conclude their first terms on the Board. The San Bruno City Council will appoint one individual to serve a partial term beginning at the time of appointment and concluding on December 31, 2025 and three individuals to serve four-year terms commencing on January 1, 2024, and concluding on December 31, 2027.

DISCUSSION:

With assistance from the Foundation, the City Clerk’s office led the recruitment effort.

Recruitment notices for the San Bruno Community Foundation Board seats were posted on the City website, as well as the City’s social media pages, including Facebook, Twitter, and Nextdoor. The Foundation also advertised the opportunity.

The City Clerk’s office received a total of 8 applications for the open Board seats. The applicants, in alphabetical order, are:
• Anthony Clifford
• *Raul Gomez
208 of 246 Item 8.a.

Honorable Mayor and Members of the City Council
July 25, 2023

Page 2 of 2 ends

• Veronica Juarez
• Cecilia Li
• *Malissa Netane-Jones
• Neal Reiter
• *James Ruane
• Belinda Wong
*Incumbents: First terms expire on December 31, 2023
During a Special City Council meeting on July 25, 2023, the City Council and San Bruno Community Foundation Board Members Pak Lin and Supriya Perry conducted interviews of the 8(eight) applicants at the San Bruno Senior Center Library.

The process for the appointment is fully detailed in Attachment 2 to this report, Section 8 of the City Council Policies and Procedures Manual.

FISCAL IMPACT:

There is no fiscal impact for this item.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Appoint one (1) individual to serve a partial term beginning at the time of appointment and concluding on December 31, 2025 and three (3) individuals to serve four-year terms commencing on January 1, 2024, and concluding on December 31, 2027.

ALTERNATIVES:

1. Direct staff to re-agendize the appointment of SBCF Board of Directors to a later date.

ATTACHMENTS:

1. SBCF Board Recruitment Brochure and Application Packet

2. Section 8 of the City Council Policies and Procedures Manual 209 of 246

SAN BRUNO COMMUNITY FOUNDATION

BOARD RECRUITMENT
A P P L I C A T I O N D E A D L I N E :

M a y 5 , 2 0 2 3 b y 5 : 0 0 p . m .

E M A I L Y O U R C O M P L E T E
A P P L I C A T I O N P A C K E T :

C i t y C l e r k @ s a n b r u n o . c a . g o v
210 of 246 ATTACHMENT 1
The San Bruno Community Foundation is the nonprofit organization created by the City of San Bruno to administer the $70 million in restitution funds received from PG&E after the devastating 2010 gas pipeline explosion in San Bruno’s Crestmoor neighborhood. On September 9, 2010, tragedy struck San Bruno when a high-pressure natural gas pipeline owned and operated by PG&E exploded and ignited a massive fire, which destroyed 38 homes, damaged 70 others, killed eight people, injured 66 more, and devastated a previously peaceful suburban community. In addition to compensation to those directly impacted and to the City for expenses incurred related to the explosion, the City of San Bruno reached a restitution settlement agreement with PG&E, which called for the City to establish a not-for- profit organization charged with determining the use of the funds and administering them for the long-term benefit of the San Bruno community as a whole.

The Foundation’s mission is to serve the San Bruno community by investing in projects, programs, services, and facilities that have significant and lasting benefits. Through making grants, leveraging partnerships, and taking advantage of other resources, the Foundation assists and enables the community to maximize shared investments and realize their subsequent enhancements and benefits.

The Foundation focuses on projects, programs, and initiatives that promote a healthy, vibrant, and equitable San Bruno community, especially where it can serve as a catalyst for significant enhancements in the quality of life for those who live and work in San Bruno. The Foundation has made diversity, equity, and inclusion a priority in its programs, operations, and communications. Current Foundation programs include the Crestmoor Neighborhood Memorial Scholarship, the Community Grants Fund, and strategic initiatives with the City of San Bruno, San Bruno Park School District, San Bruno Education Foundation, and the Capuchino High School Alumni Association. Of note, the Foundation has awarded grants totaling up to $51.5 million for the design and construction of the new San Bruno Recreation and Aquatic Center in San Bruno City Park.

The Foundation is a California nonprofit public benefit corporation as well as a 501(c)(3) public charity. The Foundation maintains a small office in San Bruno and is currently staffed by a full- time executive director and a part-time program manager, with additional support from accounting and information technology consultants. For more information, visit the Foundation’s website at
www.sbcf.org.

ABOUT SBCF
2 211 of 246

E X P E C T A T I O N S O F T H E B O A R D A S A W H O L E Determining the mission and purposes of the organization Selecting and evaluating the performance of the executive director Continuing strategic and organizational planning
Approving the Foundation’s annual budget, audit reports, and material business decisions
Ensuring strong fiduciary oversight and financial management Approving and monitoring SBCF’s programs and services
Enhancing SBCF’s public image
Developing resources
The Board supports the work of the Foundation and provides mission-based leadership and strategic governance. While day-to-day operations are led by the Foundation’s executive director, the Board-executive director relationship is a partnership, and the appropriate involvement of the Board is both critical and expected.

As the organization’s governing body and to satisfy its fiduciary duties, the Board is responsible for:

O P E N I N G S O N T H E B O A R D O F D I R E C T O R S The Foundation is governed by a seven-
member Board of Directors appointed by the
San Bruno City Council. Board terms are four
years in length, and Board members may
serve up to two consecutive terms. There is
currently one vacancy on the Board due to
the recent resignation of a Board member. In
addition, at the end of 2023, three current
Board members will conclude their first terms
on the Board. The San Bruno City Council will
3 appoint one individual to serve a partial term beginning at the time of appointment and concluding on December 31, 2025, and three individuals to serve four-year terms commencing on January 1, 2024, and concluding on December 31, 2027. 212 of 246
*Please note: Members of the Board of Directors and their spouses, domestic partners, and children are not eligible to apply for the Crestmoor Scholarship.

Also note that the Foundation is unable to award grants to nonprofit organizations or other entities where a Board Member has a financial interest.

B O A R D T E R M S / P A R T I C I P A T I O N
Under the Foundation’s bylaws, Board Members serve staggered four-year terms. Board members may serve two consecutive terms. A Board Member may be reappointed two years after serving consecutive terms. All meetings of the Board of Directors, or any standing committee thereof, is called, noticed, held, and conducted in accordance with the applicable provisions of the Ralph M. Brown Act (commencing with Section 54950 of the California Government Code). The Board of Directors takes no action other than at a meeting called.

Under its regular meeting schedule, the Board meets on the first Wednesday of each month at 7:00 p.m. at the San Bruno Senior Center, although, based on current work flow, the Board may not hold its regular meeting each month or may add special meetings as needed. Two Board Members serve on the Investment Committee, which meets on the third Wednesday of February, May, August, and November at 4:30 p.m. at San Bruno City Hall. Other standing and ad hoc committees meet on an as-needed basis.

The time commitment required of Board Members varies from month to month and week to week, depending on a particular Board Member’s committee assignments, status as an officer, participation on other special projects, as well as whether a Board meeting is

E X P E C T A T I O N S O F

I N D I V I D U A L B O A R D M E M B E R S
Know the organization’s mission, policies, programs, and needs Faithfully read and understand the organization’s financial statements Represent the Foundation to stakeholders and the broader San Bruno community and act as an ambassador and advocate for the organization
Leverage connections, networks, and resources to develop collective action to fully achieve SBCF’s mission
Prepare for, attend, and conscientiously participate in Board meetings Participate fully on committees, as needed
Follow the Foundation’s bylaws, policies, and board resolutions Carry out their fiduciary duties as a Director of a California nonprofit public benefit corporation, including as set forth in California Corporations Code Section 5231 Follow all applicable conflict of interest, ethics, and confidentiality policies and applicable laws, including submitting an annual conflict-of-interest disclosure statement, filing a Form 700 with the California State Fair Political Practices Commission as an appointed local official, and completing AB 1234 ethics training* Each individual Board Member is expected to:
4 213 of 246

Q U A L I F I C A T I O N S
A strong commitment to the Foundation’s mission
Engagement in the San Bruno community
A sincere desire to serve the San Bruno community and see it thrive A deep understanding of the Foundation’s origins, the restitution settlement, and the sacrifices endured by community members resulting from the 2010 gas pipeline explosion
Strong interpersonal skills and an affinity for cultivating relationships and convening, facilitating, and building consensus among diverse individuals A broad, open-minded, big-picture perspective when approaching issues Strong analytical skills
A commitment to transparency and openness
Personal qualities of integrity, credibility, and dependability We seek individuals who are passionate about the Foundation’s mission and who have a track record of engagement in the San Bruno community to serve on the SBCF Board.

Candidates should have:
scheduled. Officers, especially the president, may spend upwards of 25 hours a month on Foundation business, while other Board Members may dedicate four to ten hours a month to the Foundation.

Board Members serve without compensation.

Board Members should include individuals with particular expertise in areas applicable to the operation of a nonprofit organization, such as finance, investments, marketing and communications, law, philanthropy, or community-based programs. 5 214 of 246
The San Bruno City Council will review all
completed applications submitted by the
deadline and, along with two current members
of the Foundation Board, interview selected
applicants. The City Council intends to make
appointments to the Foundation Board, both for
the partial term that will start immediately and for
the three terms that begin on January 1, 2024, by
early summer.

Finalists must undergo and pass a credit and
criminal background check before appointment.

A P P L I C A T I O N A N D A P P O I N T M E N T P R O C E S S To apply, interested individuals must complete and submit an application on Friday, May 5, 2023 by 5:00 p.m. Please email your completed application to the City Clerk's Office at [email protected] by the date and time detailed above.

Please be advised that submitted applications (with the exception of personal identifying information) may be subject to disclosure under the California Public Records Act.

Under the Bylaws, Board Members are not required to live in San Bruno, although a majority of Board Members must be residents of the City of San Bruno. Among non-residents, preference may be given to representatives of a business or other entity located in or with a substantial interest in the City. Members of the San Bruno City Council may not concurrently serve on the Foundation Board of Directors.

Individuals of diverse backgrounds are welcome and encouraged to apply. The Foundation continues to prioritize diversity, including diversity among its Board members in terms of expertise, experience, background, and demographics.
6 215 of 246
1 . A P P L I C A T I O N F O R M
First Name: Last Name:

Email:

Preferred Phone Number: Mobile Home Work
Street Address:

City:

State:

Postal Code:

San Bruno Resident?
Yes
No
If a San Bruno Resident,
how long have you lived in San Bruno? years
Current Occupation:

Employer:

City of Employment:

A P P L I C A T I O N F O R A P P O I N T M E N T T O T H E

S A N B R U N O C O M M U N I T Y F O U N D A T I O N

B O A R D O F D I R E C T O R S
This completed application form
Your responses to the four narrative questions
Your resume
Application Deadline: Friday, May 5, 2023, 5:00 p.m.

Email your complete application packet consisting of the following items to the City Clerk's Office at [email protected] by the deadline above:
7 216 of 246
2 . N A R R A T I V E Q U E S T I O N S

1. Please share your interest in serving on the Board of Directors of the San Bruno Community Foundation and your commitment to the Foundation’s mission. Include any highlights of your engagement in and commitment to your community. (No more than 500 words.) 8 217 of 246
2 . N A R R A T I V E Q U E S T I O N S ( C O N T . )

2. What relevant professional, volunteer, and personal experience, skills, expertise, education, qualities, and other qualifications would you bring to the San Bruno Community Foundation as a Board Member? Please include any past nonprofit Board experience. (No more than 500 words.)
9 218 of 246
2 . N A R R A T I V E Q U E S T I O N S ( C O N T . )

3. Please share at least one example demonstrating your interpersonal skills and/or your ability to cultivate relationships and convene, facilitate, and build consensus among diverse individuals. Examples can come from a professional, volunteer, or personal context. (No more than 250 words.)
10 219 of 246
2 . N A R R A T I V E Q U E S T I O N S ( C O N T . )

4. Are you willing to make the necessary time commitment service on the Foundation Board requires? What other volunteer commitments do you have or plan to make during the term you are applying for? (No more than 250 words.)
11 220 of 246
3 . R E S U M E
Please attach your current resume.

We prefer receiving all three items in PDF format, although Word documents for responses to the narrative questions and your resume will be accepted. 12 221 of 246
Section 8. Appointments to City Commissions, Boards and Committees (CBCs)
A. Appointments per San Bruno Municipal Code Process

1. In accordance with the San Bruno Municipal Code, the Mayor shall make all appointments to and removals from City boards, commissions, and committees, subject to approval by the City Council. (SB MuniCode 2.04.120 and CA Gov’t Code §40605)

2. Use of the Alternative Appointment Process for Commission, Board or Committee Members
a. The Mayor may elect to use the Alternative Appointment Processes outlined in Sections 7.B and 7.C.
b. A majority of the City Council may only elect to use the Alternative Appointment Process after the Mayor has
proposed an appointment(s) that the City Council has not approved in accordance with SB MuniCode 2.04.120 and
CA Gov’t Code §40605.

3. Removals from City boards, commissions, and committees shall follow the process outlined in SB MuniCode 2.04.120 as well as applicable Federal and State law.

B. Alternative Appointment Process for Commission, Board or Committee Members
Does not apply to San Bruno Community Foundation Board of Director Appointments, see Section 7.C.

Round One: Nominations
o Mayor or Presiding Officer of the Meeting to facilitate nominations o Council members to be given the opportunity to make a Motion for Consideration for Appointment for any applicant
• Requires a Second
Note: Any applicant that receives a Motion and a Second advances to Round 2 (no vote of the full City Council taken at this time).

During the nomination process, Council members will not be called upon in alpha order. Members must ask to be recognized through the Chair if they would like to make a nomination.

Round Two: Simultaneous Voting Process for Nominees
o City Clerk to call Council members alphabetically, with the Vice Mayor and Mayor last.
222 of 246
ATTACHMENT 2
o Once called upon, Council members shall vote for their preferred nominee or abstention.
o In the event of a tie or if no single nominee receives three votes from the City Council, the appointment process proceeds to Round Three.
• The nominee(s) that receive the lowest number of votes (or are tied for the lowest number of votes) shall be eliminated. ▪ Note: If five nominees each receive one vote, all five nominees advance to Round Three.

Round Three: Simultaneous Voting Process for Nominees, if needed o City Clerk to call Council members alphabetically, with the Vice Mayor and Mayor last.
o Once called upon, Council members shall vote for their preferred nominee or abstention.
o In the event of a tie or if no single nominee receives three votes from the City Council, the appointment process proceeds to Round Four.
• The nominee(s) that receive the lowest number of votes (or are tied for the lowest number of votes) shall be eliminated. ▪ Note: If five nominees each receive one vote, all five nominees advance to Round Four.

Round Four: Simultaneous Voting Process for Nominees, if needed o City Clerk to call Council members alphabetically, with the Vice Mayor and Mayor last.
o Once called upon, Council members shall vote for their preferred nominee or abstention.
o In the event of a tie or if no single nominee receives three votes from the City Council, the appointment process ends and Council shall provide direction to staff whether to leave the position vacant or conduct a new recruitment process to fill the vacancy.

C. Appointment Process for SBCF Board of Director Appointments Founded in 2013 by the City of San Bruno, the San Bruno Community Foundation (SBCF) is a 501(c)(3) tax-exempt nonprofit organization. The SBCF is distinguished from other City CBC’s in that its legal structure is a dependent- nonprofit corporation under the City of San Bruno and SBCF Board members have a legal fiduciary duty to the Foundation (not the City). As such, the City Council has established the following Alternative Process for appointing SBCF 223 of 246
Board members, which may be used at the discretion of the Mayor or a majority of the City Council.

1. Advertising for and recruitment of SBCF Board members shall be done in accordance with Section 7D of this document, with the exception that:
o The City Council shall receive all applications.
o The Council may meet to review applications and determine which applicants to invite for an interview.
o The SBCF Board shall select two members to attend and participate in the City Council interview process.
o The appointment process for SBCF Board members shall follow the procedures outlined in Section 7A (option: Section 7B) of this document.

D. Recruitment Officer for Commission, Board or Committee Members

1. The City Clerk serves as the official Recruitment Officer for members of the CBC’s. As such, the City Clerk is responsible for advertising vacancies (whether scheduled or unscheduled) in conformance with Government Code section 54974, receiving and processing applications, scheduling interviews, and preparing staff reports related to CBC appointments. Additionally, as the CBC Recruitment Officer, the City Clerk is responsible for maintaining the City’s official lists of CBC membership, vacancies, appointment dates, and term expirations.

2. Prior to the end of the term for a filled position or when a CBC position is vacated, the City Clerk shall initiate a recruitment, which includes an initial recruitment period of 10 business days or greater, and/or schedule interviews to fill the position, if there are at least 2 individuals have applied for vacancy.

3. Per Government Code Section 54974 (a), a Notice of Vacancy, shall be posted not earlier than 20 days before, or not later than 20 days after the vacancy occurs. The Notice of Vacancy shall be posted to the City’s website, as well as published on the City’s social media accounts, and the City Clerk’s Office will share the Notice of Vacancy with the City Council during the initial recruitment period, schedule permitting. The initial recruitment period may be extended at the discretion of the City Clerk in the event that fewer than 2 individuals have applied for the vacancy.

4. Per Government Code Section 54974 (a), final appointment to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk’s office.

5. Notwithstanding a decision to extend the initial recruitment period, the City Clerk shall furnish all submitted applications to the City Council at the close of the initial recruitment period and each subsequent recruitment period. During 224 of 246
the period when the recruitment is extended, if a majority of the City Council requests to interview the applicants, the City Clerk shall work to schedule interviews with the City Council.

6. Unless directed by a majority of the City Council, all CBC applicants shall be given the opportunity to be interview by the City Council. 225 of 246
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: July 25, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre City Manager
PREPARED BY: Darcy Smith, Assistant City Manager
Maria Langbauer, Economic Development Manager
SUBJECT: Conduct a Study Session and Provide Feedback on Economic Development Program
BACKGROUND:

The purpose of the study session is to receive Council’s feedback on the Economic Development Program strategic goals. The purpose of the study session is to start a conversation about what the Economic Development Program for the City could accomplish.

Overview of San Bruno’s Economic Setting
San Bruno is largely a residential city that is uniquely located near the San Francisco International Airport and high-performing economic centers. The city has approximately 16,500 jobs, or approximately one job for every three residents. Job growth has been strong, although cyclical, over the past 10 years, with a slight dip leading into the pandemic but is projected to continue its upward trajectory. Jobs located in the San Bruno are primarily jobs in the Professional and Managerial Services industry (28%), and Arts, Recreation and Other Services (18%), and Health and Educational Services (16%), together representing more than 60% of all jobs in San Bruno1. San Bruno’s top employers include YouTube, Walmart.com, Skyline College, Artichoke Joe’s Casino, the City of San Bruno, San Bruno Park School District, Target, Lucky Supermarkets, Lowe’s, and Church of the Highlands.

There are 24,082 employed residents in San Bruno who work at multiple locations across jurisdictional lines. The ratio of jobs to employed residents (or workers) is 0.68; therefore, San Bruno is a net exporter of workers. Smaller cities like San Bruno typically will have fewer jobs within the city limits and hence export workers to other communities.

Sales Tax of 9.875% is assessed on every taxable sale in San Bruno and is estimated to be $12.7 million in the Fiscal Year (FY) 2023-24 Operating Budget. Of the 9.875%, the City receives 1.5% or about 15% of the total tax. For FY2023-24, total sales tax revenue is anticipated to increase by 17% from the prior year’s receipts. Based on the City of San Bruno Sales Tax Update 1Q 2023 report received from HDL (Attachment #1), the top twenty-five producers from San Bruno include retail establishments including CVS Pharmacy, Victory 1 City of San Bruno Housing Element 2023-2031, https://www.sanbruno.ca.gov/568/2023-2031-Housing-Element- Update
226 of 246 Item 9.a.

Honorable Mayor and Members of the City Council
July 25, 2023

Page 2 of 5 ends

1 1
4 Honda, Hyundai and Genesis, JC Penney, Lowes, Melody Toyota, Target, Walmart.com, and other restaurants, gas stations, and retail stores.

The Transit Occupancy Tax (TOT) in the amount of 14% is collected on the cost of each room rental at each of the 12 lodging establishments in the City. Occupancy in hotels declined by approximately 75% during the COVID-19 pandemic. The hospitality industry continues its strong recovery, although it has not yet reached the pre-pandemic level. The City budget projects continued recovery and an increase of 5% in TOT revenue to $2.9 million in FY2023-24. There are a total of twelve hotels located in the City of San Bruno.

Overview of the History of San Bruno’s Economic Development Program and Key Related City Initiatives
Since 1996, the City of San Bruno has actively engaged in conversations regarding economic development, economic vitality, and the need for a dedicated economic development function.

In 1997, the City of San Bruno adopted an Economic Development Strategic Plan2. In 2009, the City adopted the General Plan with an Economic Development chapter (Attachment 2). This chapter focused on the provision of resources and incentives for business retention and expansion, primarily in retail, professional offices, and technology firms, and the revitalization of sites with industrial and commercial uses. While dated, this provides helpful background information.

Since the General Plan was adopted in 2009, the City Council has approved other long-range plans and projects and completed City initiatives that foster economic development in the city.

Transit Corridor Specific Plan: In 2013, the City of San Bruno adopted the Transit Corridor Specific Plan (TCP)3. The TCP articulates the community's vision for revitalized mixed-use corridors near the San Bruno Avenue Caltrain Station and along the El Camino Real corridor.

The TCP includes development standards and design guidelines for property owners and developers seeking to redevelop private property within the TCP area. The vision includes enhanced architecture and welcoming gateways, convenient transportation connections, pedestrian-oriented "green" streets, and the addition of new housing, jobs, shops, and restaurants while maintaining a sense of the City's history.

The City continues to support transformation of the commercial corridors and downtown consistent with the adopted TCP. City staff works proactively with property owners, brokers, and potential tenants to identify development opportunities in the TCP area. In September 2022, the City Council approved an amendment to the Development Agreement for the Mills Park Center Development. This extends the overall agreement terms for an additional two years and makes other minor amendments to the agreement. Additionally, the City completed building permit review and financing coordination for a residential project at 732-740 El Camino Real that will construct 136 affordable units. The City continues to process the planning applications for housing development projects at 840 San Bruno (336 affordable units) and 111 San Bruno Avenue (46 units). These housing development projects, along with City-initiated public infrastructure improvements in the TCP area, will help ensure successful implementation to revitalize downtown and the commercial corridor.
2 https://www.sanbruno.ca.gov/DocumentCenter/View/4441/Economic-Development-Strategic-Plan 3 https://www.sanbruno.ca.gov/634/Transit-Corridors-Plan 227 of 246
Honorable Mayor and Members of the City Council
July 25, 2023

Page 3 of 5 ends

1 1
4 San Mateo Avenue Conceptual Streetscape Plan: In 2019, the City Council adopted the San Mateo Avenue Conceptual Streetscape Plan4. This plan provides design recommendations for enhancing the City’s main downtown street, San Mateo Avenue, with enhanced sidewalks, well- marked and decorative crosswalks, widened at some locations, improved signage, wayfinding, integrated and attractive modern street furniture, and roadways to accommodate multiple modes.

Downtown Parking Management Plan: Also in 2019, the City Council accepted the Downtown Parking Management Plan.5 The Plan identifies appropriate supply, distribution and management of parking within the Downtown to meet current and future parking demands and minimize spillover into residential areas. The Plan projects future parking demand based on build out projections of the TCP, which anticipated that the increased densities allowed by the TCP will result in changing parking needs. It identifies parking strategies to meet parking needs in the near-term, medium-term and long-term timeframes, and recommends priorities based on the input of decision makers, stakeholders, and City staff. In April 2023, the City Council adopted resolutions authorizing the creation of a Parking Enterprise Fund and execution of a contract with T2 Systems in an amount not to exceed $1.3 million for services related to the purchase, installation and operation of metered parking kiosks in the downtown and El Camino Real corridor. During the COVID-19 pandemic, the City took action to support businesses and engaged with community stakeholders by partnering with the San Bruno Chamber, Bay Area Entrepreneur Center, and the San Mateo County Economic Development Association (SAMCEDA) to provide the San Bruno small business community with financial support.

New Hyundai and Genesis Dealership: In 2020, the City was approached by Cardinale Auto Group with a proposal to develop and construct a new Hyundai and Genesis dealership on the City-owned vacant lot at The Crossing. Following a series of negotiations, the City and Cardinale Auto Group executed a Purchase and Sale Agreement in April 2021, which will provide approximately $4.7 million to the City once sold. In March 2023, the City Council approved a new Genesis and Hyundai Dealership at the site. The project includes a showroom for new and used vehicle sales, administrative offices, a service center, and vehicle parking and storage. The City is currently reviewing the building permit submittal for the new dealership.

The dealership opened in October 2022 on a limited lease duration basis at The Shops at Tanforan until the permanent location is constructed and operational. The City is receiving significant sales tax revenue from the new dealership.

Bayhill Specific Plan and Google (YouTube) Office Development: In 2021, the Bayhill Specific Plan was approved, along with the Google (YouTube) Phase 1 project. The plan includes circulation, transportation, and infrastructure improvements for modernization of the Bayhill Office Park and nearby commercial properties. This area is the current home of YouTube and Walmart.com, the City’s largest employers. The first phase of Google’s five-phase office campus project includes construction of two office buildings totaling approximately 440,000 square feet. Grundy Lane will also be reconstructed as part of this project. Construction work for both buildings and the road are underway,
Tanforan Redevelopment Project: On July 27, 2021, the City Council approved the Reimagining Tanforan Land Use Fact Sheet. This provides a comprehensive guide for future owners to realize City’s vision in redeveloping Tanforan. This was developed as the City’s effort to unite 4 https://www.sanbruno.ca.gov/632/San-Mateo-Avenue-Streetscape-Plan 5 https://www.sanbruno.ca.gov/628/Downtown-Parking-Management-Plan 228 of 246
Honorable Mayor and Members of the City Council
July 25, 2023

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1 1
4 the three separate parcels at Tanforan into a single planning effort when the City learned that some of the individual parcels were about to be sold. The Fact Sheet articulates a vision for redevelopment that includes office, retail, entertainment, and housing units in a manner that supports a diverse mix of uses. The City-led Reimagining effort was successful. In 2021, an LLC controlled by Alexandria Real Estate Equities, Inc. acquired the entire site. In October 2022, the City received a preliminary project application for a transit-focused mixed-use village comprised of 1,000 housing units, a life science campus, and retail space, including an upgraded Target and Century Theatres. The City is currently processing this application.

New Permit Software System: In July 2022, the City launched an online permit software system, referred to as “My Government Online.” This provides a more streamlined and efficient process for the business and property owners, as applications and payments can be made digitally.

New Economic Development Manager: In April 2023, the City hired its first staff position dedicated to economic development, the Economic Development Manager. Since starting the position, the Economic Development Manager has initiated some focused economic development work. The manager has directly contacted various members and stakeholders from the San Bruno business community. This is being done through one-on-ones contact, via phone, or online. These engagements resulted in responding to questions and requests for assistance from the business community, proactively understanding needs, coordinating, and sharing information about City projects and initiatives, and addressing new issues.

DISCUSSION:

Economic Development is the creation of wealth from which community benefits are realized. It is more than a jobs program; it is an investment in growing a community economy and enhancing all residents' prosperity and quality of life. 229 of 246
Honorable Mayor and Members of the City Council
July 25, 2023

Page 5 of 5 ends

1 1
4 In general, City economic development programs can accomplish a wide range of goals. It can focus on creating new jobs, different types of employment, or incomes in the community. This can be accomplished by fostering business creation, attraction, retention, and expansion.

Economic development programs can also focus on developing vibrant communities. A vibrant community is a healthy, supportive, resource-rich environment that inclusively taps human, economic, and natural capital to thrive and grow together. A vibrant community can generate activity levels that will attract people to shop, dine, and visit. Another area is increasing revenue to the City by bringing in new sales, property, and transit occupancy tax and other revenue.

Additionally, economic development programs can focus on facilitating new development, including the redevelopment of vacant or underutilized properties.

At the study session, staff will start a conversation about what the Economic Development Program for the City could accomplish at a broad level. Should it focus on creating new jobs, vibrant communities, increasing revenue to the City or facilitating new development? What else should it focus on that will enhance San Bruno’s economy? Next Steps
With input received from this study session, staff will return to City Council to follow up. Staff will also solicit community feedback in the community survey that is being undertaken this year.

FISCAL IMPACT:

There is no fiscal impact with receiving this study session. There is currently no funding allocated in the Fiscal Year 2023-24 Operating Budget for any economic development programs. Based on City Council feedback, staff may return to the City Council with a budget appropriation request in the future to fund key implementation items.

ENVIRONMENTAL IMPACT:

The discussion of City Economic Development Program does not have the potential for creation of a significant environmental impact pursuant to the California Environmental Quality Act (CEQA), and as such are exempt from further environmental consideration per CEQA Guidelines Section 15061(b)(3).

RECOMMENDATION:

Conduct the study session and provide feedback on the Economic Development Program.

ALTERNATIVES:

None.

ATTACHMENTS:

1. City of San Bruno Sales Tax Update 1Q January-March 2023

2. City of San Bruno General Plan Economic Development Chapter 230 of 246
www.hdlcompanies.com | 888.861.0220
Q1 2022*
Q1 2023*
Legend
$0
$400,000
$800,000
$1,200,000
$1,600,000
$2,000,000
$2,400,000
$2,800,000
$3,200,000
SALES TAX BY MAJOR BUSINESS GROUP*Allocation aberrations have been adjusted to reflect sales activity Business
and
Industry
County
and State
Pools
Autos
and
Transportation
Restaurants
and
Hotels
General
Consumer
Goods
Fuel and
Service
Stations
Building
and
Construction
Food
and
Drugs
TOP 25 PRODUCERSCITY OF SAN BRUNO HIGHLIGHTS
Published by HdL Companies in Summer 2023
ASC Steel Deck
BJ’s Restaurant &
Brewhouse
Chevron
Crestmoor Auto Center
CVS Pharmacy
Enterprise Rent A Car
Honda Lease Trust
Hyundai of San Bruno
Jack’s Restaurant & Bar
JC Penney
Lowes
Lucky
Marshalls
Mazra
Melody Toyota
Peninsula Guns
Red Lobster
RMC Motorcars
San Bruno Kwik Serv
Tanforan Shell
Target
Toto’s Pizzeria
Valero
Victory Honda
Wal Mart Com

SALES TAX UPDATE

CITY OF SAN BRUNO
1Q 2023 (JANUARY - MARCH)
San Bruno’s receipts from January through
March were 5.5% below the first sales
period in 2022. Excluding reporting
aberrations, actual sales were down 5.9%.

Consumers worried about the direction
of the economy pulled back spending in
more discretionary segments. Ecommerce
declines were most noticeable; fulfillment
companies declined 9% while use taxes
collected on out-of-state merchandise
fell 13% as identified via San Mateo pool
distributions.

Expected reductions linked to early
construction phases of a corporate campus
project were completed last year; thus,
comparative reductions by contractors,
heavy industrial suppliers occurred.

Fuel prices were exceptionally high during
2022; service station’s revenues decreased
10% as per pump rates came back down.

A second time filing by a new-to-town
taxpayer provoked a 37% gain from the
autos-transportation group. Casual dining
businesses again had robust activity; 17%
growth included a venue that started last
fall.

Measure G tallies were flat; slower
general retail and building product seller’s
cash registers offset better vehicle and
restaurant sales.

Net of aberrations, taxable sales for the
Bay Area grew 1.2%.

TOTAL:

0.0%
$954,310
Measure G
TOTAL: $ 5,338,364
-5.9% -0.2% -1.1%

COUNTY STATE

SAN BRUNO
1Q2023
231 of 246
ATTACHMENT 1

TOP NON-CONFIDENTIAL BUSINESS TYPES
Q1 '23*
San Bruno
Business Type Change Change Change
County HdL State

8.3%-8.5%-8.5% 2,655.4 Fulfillment Centers

9.7%15.2%16.9% 199.6 Casual Dining
-9.8%-3.5%-10.0% 163.8 Service Stations

6.4%11.9%7.0% 51.6 Fast-Casual Restaurants

5.1%6.5%-6.0% 46.8 Quick-Service Restaurants

2.3%10.9%-2.3% 44.5 Family Apparel
-2.1%2.3%17.0% 33.8 Electronics/Appliance Stores

5.5%7.1%-0.3% 29.8 Grocery Stores
-12.7%-6.2%-62.5% 29.4 Contractors
-5.0%-6.0%-3.8% 27.0 Convenience Stores/Liquor
*Allocation aberrations have been adjusted to reflect sales activity *In thousands of dollars

REVENUE BY BUSINESS GROUP
San Bruno This Quarter*
5%
Cons.Goods
8%
Others
21%
Pools
6%
Restaurants
10%
Autos/Trans.
50%
Bus./Ind. *ADJUSTED FOR

ECONOMIC DATA
SALES TAX UPDATECITY OF SAN BRUNO1Q 2023

STATEWIDE RESULTS
California’s local one cent sales and use
tax receipts for sales during the months
of January through March were 1.1%
lower than the same quarter one year ago
after adjusting for accounting anomalies.

The first quarter of the calendar year
experienced heavy rainfall and a slight
pullback by consumers during this post-
holiday period.

The building and construction sector
was most impacted by wet weather
conditions, especially contractors and
paint/glass vendors. Furthermore, when
coupled with year-over-year (YOY)
lumber price declines, the sector saw a

9.7% statewide drop.

YOY declines in fuel prices at the pump
reduced receipts from gas stations and
petroleum providers. Even with OPEC’s
recent production cuts, the global cost of
crude oil has remained steady setting up
for moderate gas prices for travelers and
commuters in the coming summer months.

Retailers also selling fuel experienced a
similar impact and when combined with
weak results from department stores,
overall general consumer goods’ returns
slightly declined.

After multiple years of high demand
for vehicles (especially high-end luxury
and electronic/hybrid brands), along
with inflation driving car prices higher,
customers demand has softened with
revenue slumping 1.3%. The return of
available inventory later this calendar
year may sustain downward pressure on
activity, potentially giving buyers more
leverage to negotiate lower prices.

Use taxes remitted via the countywide
pools decreased 1.1%, marking the
second consecutive quarter of decline.

Cooling consumer confidence, expansion
of more in-state fulfillment centers and
retailers using existing locations to deliver
goods tied to online orders continue to
shift taxes away from the pools. While the
offsetting effect was these revenues being
allocated directly to jurisdictions where
the goods were sourced, only a limited
number of agencies benefited.

Spending at local restaurants and hotels
continues to be robust. Patrons were
unaffected by increased menu prices and
wait times and maintained their willingness
to dine out. In addition, investments in
warehouse/farm/construction equipment
was steady.

For the remainder of 2023 sales taxes may
decrease modestly, then begin a nominal
recovery in early 2024. Volatile economic
indicators such as the Federal Funds rate,
unemployment levels, and discretionary
spending will influence outcomes. While it
appears the Federal Reserve’s actions to
fight inflation is taking effect, any lasting
downward pressure on consumer pricing
could also hinder short term growth.
232 of 246
3 S
an Bruno enjoys an enviable location
on the Peninsula along major trans-
portation and transit corridors, prox-
imity to the San Francisco International
Airport (SFO), and a mid-point location
between San Francisco downtown and the
Silicon Valley. The new BART extension,
planned Caltrain station relocation/grade
separation, revitalized Shops at Tanforan,
and an increasingly vibrant Downtown
centered along San Mateo Avenue pro-
vide assets upon which to build.

Although not required by State law,
the Economic Development Element is
included to provide a policy framework for
ensuring San Bruno’s economic vitality and
long-term competitiveness in the region.

This element—based on the analysis of
recognized business trends and available
resources—outlines the City’s economic de-
velopment objectives, seeks to ensure that
economic decision-making is integrated
with other aspects of the city’s develop-
ment, and provides a framework for de-
tailed implementing actions.

Economic development goals and
policies address land development and
improvements, education and job train-
ing, telecommunications, and Downtown
improvements. A brief overview of his-
toric trends and future projections for San
Bruno’s employment base and key factors
influencing San Bruno’s position within the
regional labor market are also presented.

Economic DEvElopmEnt ElEmEnt
233 of 246
ATTACHMENT 2
3-2 San Bruno General Plan
viSion3-1
The Economic Development Element focuses on provi -
sion of resources and incentives for business retention and expansion, primarily in retail, professional offices, and technology firms, and revitalization of sites with
industrial and commercial uses in decline due to eco -
nomic changes. Building on the presence of Google and
the popularity of the Bayhill Office Park for Web 2.0
companies (San Bruno now has the lowest office vacancy
rate in the northern peninsula), this General Plan seeks to promote San Bruno as an ideal location for businesses, and hotel and visitor-service uses conveniently accessed by the regional BART and Caltrain systems. This Ele -
ment recognizes San Bruno’s emergence as a hub of
high-technology internet-based companies. To further
stimulate economic development and to enhance the
city’s regional market share, the element outlines poli - cies to enhance the city’s appearance and image through cultural amenities and special events, as well as the edu - cational and professional programs available through
Skyline College.

HiStorical trEnDS3-2
Between 1990 and 2005, San Bruno’s employment base
grew by an estimated ten percent—a pace faster than
the increase experienced by San Mateo County and
equivalent to that of the San Francisco Bay Area. This
increase of 1,580 jobs was an important step in amelio - rating the jobs/employed residents imbalance. Table 3-1 shows employment growth trends for the city (including
the Sphere of Influence or SOI), the county, and the Bay Area region.

According to the State of California Employment Develop- ment Department, San Bruno’s unemployment rate is com-
parable to that of San Mateo County. In December 2005,
San Bruno’s unemployment rate was estimated at 3.2 per- cent compared to 3.8 percent for San Mateo County.

Over the 15 year period between 1990 and 2005, most
of the job growth has been in the Retail Trade sector,
which has increased by over 1,300 jobs, primarily related to the reopening of the renovated Shops at Tanforan in
2005. Table 3.2 shows that retail trade jobs constituted the largest job category, with about 36 percent of total jobs in San Bruno in 2005.

San Bruno also experienced the downsizing of staff lev - els at the approximately 20-acre U.S. Naval Administra - regional Employment Growth t rendtaBlE 3-1:
1990 1995 2000 2005 % Change 1990-2005
San Bruno (Sphere of Influence) 1 15,330 14,710 17,18 0 16,910 10 San Mateo County 326,670 332,100 386,590 336,460 3
San Francisco Bay Area 3,206,080 3,227 ,390 3,753,460 3,516,960 10 1 ABAG estimates that the number of jobs in San Bruno SOI stood at 13,910 in January 2005. For the purposes of this analysis, an additional 3,000 jobs have been added to include jobs generated by the reopening of the Shops at Tanforan in Fall 2005. The San Bruno SOI includes the San Francisco Jail to the west and the marsh area between the eastern City boundary and Hwy 101.

Source: ABAG Projections 2000 (1990-1995), ABAG Projections 2005 (2000-2005). 234 of 246
Economic D EvElopmEnt ElEmEnt 3-3
tive Facility in the 1990s and its closure in 2000. The Naval Facility had staff levels as high as 1,700 military personnel and civilians. The Naval facility is now the site of The Crossing mixed-use development.

The General Plan Land Use Element provides develop -
ment opportunities to ensure that San Bruno continues
to maintain a vital share of the regional retail and con - sumer services employment base. Additionally, opportu - nities for growth in the office sector are also provided. industrial Sectors
While San Bruno’s share of county jobs in 2005 stood
at 5.0 percent, San Bruno contained approximately 4.4
percent of the total businesses registered in San Mateo County (in 2003). This suggests that on average, busi - ness establishments in the city are larger than those in the county. According to the U.S. Census Bureau, the
largest proportion of businesses in the city are dedicated to Retail Trade, occupying nearly 15 percent of the total jobs available, Other Services (13.5 percent), Accom -
modation and Food Services (11.5 percent), and Profes - sional, Scientific and Technical Services (10.3 percent).

Overall, the composition of San Mateo County busi -
nesses are fairly similar to that of San Bruno’s, focused primarily on service industries such as Professional,
Scientific, and Technical Services (14.4 percent of total jobs), Retail Trade (11.2 percent), and Health Care and Social Assistance (9.7 percent). Table 3-3 provides a
break down of the number of businesses by type in both
the city and the county and expresses these values as per - cent of total jobs.

Education and training
Skyline College, which opened in 1969, is one of three
community colleges in the San Mateo County Commu -
nity College District. Skyline College primarily serves the northern portion of San Mateo County, including
South San Francisco Unified and Jefferson Union High
School districts and Capuchino High School of the San
Mateo Union High School District.

Skyline College provides county residents both academic and vocational training. The College offers various
Associates degrees (credits toward a Bachelor’s degree), vocational certificates, and career training. Programs
Employment by industrial SectortaBlE 3-2: 1; San Bruno Soi Agriculture and Mining 0 0.0%
Retail Sales2 6,120 36.2%
Manufacturing, Wholesale, and Transportation 2,990 17. 7 % Financial and Professional Services 2,560 15.1%
Health, Educational, and Recreation Services 3,530 20.9% Other 1,710 10.1%
total 16,910 100.0%
1 ABAG began categorizing industrial sectors differently beginning with 2005 Projections using classifications from the North American Industrial Classification System (NAICS).
2 Retail Sales 2005 assumes an additional 3,000 jobs generated by the reopening of The Shops at Tanforan in Fall 2005 in addition to the figure provided by ABAG 2005 projections.
235 of 246
3-4 San Bruno General Plan
offered at Skyline College include, but are not limited to, accounting, computer information systems, market -
ing, office assistant, retail management, legal secretary, automotive technology, telecommunications, anesthesia
technologist, medical transcription, respiratory therapy, cosmetology, hospitality administration, and recreation education. These programs are critical to improving and maintaining the job skills of local residents.
number of Businesses by naic S, 2003taBlE 3-3:

San Bruno
% of total
Businesses
San mateo
county
% of total
Businesses
Forestry, Fishing, Hunting & Agricultural Support - - 26 0.1 Mining - - 11 0.1
Utilities 1 0.1 15 0.1
Unclassified 4 0.5 102 0.5
Arts, Entertainment & Recreation 6 0.7 239 1.2
Management of Companies & Enterprises 8 0.9 129 0.7
Educational Services 9 1.1 256 1.3
Manufacturing 15 1.8 816 4.2
Information 18 2.1 541 2.8
Wholesale Trade 34 4.0 1,292 6.6
Transportation & Warehousing 34 4.0 684 3.5
Real Estate, Rental & Leasing 38 4.4 1,101 5.7
Administration, Support, Waste Management, Remediation 46 5.4 1,076 5.5 Finance & Insurance 66 7. 7 1,308 6.7
Construction 74 8.7 1,845 9.5
Health Care & Social Assistance 75 8.8 1,884 9.7
Professional, Scientific & Technical Services 88 10.3 2,794 14.4 Accommodation & Food Services 98 11. 5 1,558 8.0
Other Services 115 13.5 1,593 8.2
Retail Trade 125 14.6 2,183 11.2
total 854 100.0 19,453 100.0
Source: U.S. Census Bureau, ZIP Code Business Patterns (North American Industry Classification System, NAICS): 2003: San Bruno CA 94066 http:// censtats.census.gov/cgi-bin/zbpnaic/zbpsect.pl, 2-19-2003.

236 of 246

Economic D EvElopmEnt ElEmEnt 3-5
Economic DEvElopmEnt 3-3
KEy FactorS
The following discussion outlines the local and regional context within which the City’s economic strategy will
be administered. Three key factors set the context for
the economic development strategy proposed in this
element of the General Plan: a somewhat high jobs/
employed residents ratio; strong job growth projected for San Bruno; and regional accessibility provided by three highways, BART, and Caltrain.

Jobs/Employed residents Balance
Table 3-4 describes the jobs/employed residents bal -
ance in San Bruno, which is a major consideration of
this General Plan. A jobs/employed residents ratio of

1.0 indicates a balance between employed residents (i.e., residents of the city who are employed—whether within
the city limits or elsewhere) and jobs located within the city. A ratio of less than 1.0 indicates lower job availabil - ity relative to the city’s available workforce.

The City of San Bruno Sphere of Influence (SOI) had
a jobs/employed residents ratio of 0.88 in 2005 - 19,150 employed residents and 16,910 jobs, counting approxi -
mately 3,000 jobs from the reopening of the Shops at
Tanforan in fall 2005, which had been closed for ren -
ovations for an extended period. While the City has
made progress toward a closer balance between jobs and
employed residents over the past two decades, the jobs/ employed residents ratio in San Bruno is lower than in
the county as a whole, which had a jobs surplus (1.06).

It should be noted that an increase in the jobs available within the city, and therefore an increase in the jobs/ employed residents ratio, will not necessarily result in a greater percentage of San Bruno residents working within the city. Newly created jobs may or may not be compa -
rable to local residents' education, skills, and salary expec- tations. Therefore, increases in jobs available could poten- tially result in an increase in the volume of workers com- muting in to San Bruno from other parts of the region.

Daytime population
Daytime population estimates are a first-time ever feature of the U.S. Census; estimates for 2000 were released in Octo- ber 2005. The concept of daytime population refers to the number of people who are present in an area during normal business hours, including workers. This is in contrast to the “resident” population present during the evening and night- time hours. Estimates indicate that in 2000, San Bruno’s daytime population decreased by about 5,400, indicating its status as a bedroom community, i.e., a primarily residen- tial community from which most of the workforce com -
mutes out to earn their livelihood. In contrast, San Bruno’s northern neighbor—South San Francisco—had a daytime
population increase of nearly 12,000.

Jobs-Employed residents ratio 2005taBlE 3-4:
city (Sphere of i nfluence) Jobs Employed residents
Jobs-Employed
residents Balance
Pacifica 6,170 18,490 0.33
Millbrae 6,860 8,540 0.80
San Bruno 16,910 19,150 0.88
Belmont 8,190 12,470 0.66
San Carlos 16,950 13,830 1.23
Menlo Park 28,750 15,230 1.89
South San Francisco 42,170 25,930 1.63
Burlingame 22,850 13,960 1.64
San mateo county 336,460 318,600 1.06
San Francisco Bay area 3,516,960 3,225,100 1.09
Note: ABAG Projects there were 13,910 jobs in San Bruno (SOI) in 2005. With a conservative estimate of 3,000 jobs at The Shops at Tanforan, which reopened fall 2005, the total jobs in San Bruno is estimated at 16,910. This would still be a modestly lower figure than the 17 ,180 jobs in the City’s SOI in 2000.
237 of 246
3-6 San Bruno General Plan
Economic DEvElopmEnt 3-4
anD tHE city’S rolE
A coordinated economic development strategy is essen -
tial for supporting San Bruno’s community development
objectives, such as enhanced community character, revi - talization of commercial corridors, and increased link - ages within the city. Such a strategy should include a
managed program of fiscal development, strategic pub -
lic improvements, and a balanced approach to land use.

This element envisions the following central roles for the City:

Promoting development that results in fiscal benefits
•
to the City. The relative benefit or burden of various
land uses on the City’s General Fund is important in
considering how future development in San Bruno
should be prioritized. Promoting the construction
of revenue-generating uses (non-residential uses that
generate sales and property tax monies and hotels
that generate transient occupancy revenues), as well
as ensuring that each new residential development
pays its fair share of the costs to provide public ser - vices, provides the City with a more diverse fiscal
base.

Retail and consumer service uses need to be located in
•
areas with heavy pass-by traffic, good visibility, and
image. San Bruno has a significant advantage over
neighboring communities in that it offers a supply
of available and/or underutilized land in commercial
locations that offer access and visibility for retail and service sector uses.

Promoting research and development (R&D), profes -
•
sional offices, and other high-end employers. Research and development (R&D) industry clusters—which
include multimedia, plastics, computer-related
electronics, health care technology, and business
services—are projected to benefit from significant
growth in the Bay Area through 2025, and would
certainly provide excellent employment and revenue-
generating opportunities for San Bruno if the City
positioned itself properly to capture this growth.

As San Bruno already contains several prestigious
employers and well-designed office clusters (i.e.,
Bayhill Office Park)—as well as a convenient loca -
tion near BART, Caltrain, and SFO—the city is
in an ideal location to capture a larger share of this
industry.

Businesses in these clusters have several loca -
tional considerations. Good access to major high -
ways and proximity to amenities for employees are
very important factors. Locations must project a
high-quality image, typically expressed by a high-
level of design, landscaping, and maintenance. Such
an image is generally provided in campus-style office
or business park developments. In addition, presti -
gious R&D and office tenants will pay a premium
for space in high-profile or high-image buildings,
often a mid-rise or otherwise architecturally interest - ing building with visibility from a major highway.

Cultivating mixed use development Downtown to
•
provide day and night activity. The City anticipates a mix of business types including service, professional,
retail, and restaurants.

Additionally, the City may wish to consolidate
parcels in the Montgomery Avenue area to develop a
large-scale convention center that serves SFO clien -
tele, surrounding offices, and Downtown. Two key
benefits of this approach include convenient access
from the San Bruno BART and San Bruno Avenue
Caltrain stations, as well as proximity to Downtown
restaurants and retailers.

Strengthening the role of Skyline College for job train - •
ing, vocational school, or continuing education. Skyline College, one of three in the San Mateo Community
College District, provides residents with opportuni -
The General Plan encourages long-term investments
in human capital, such as job training at Skyline
College (top). General Plan policies also promote
development that will enhance the City's fiscal
position, such as high-end offices in Bayhill Office
Park (The Gap Building, middle) and retail stores in
Towne Center (bottom).
238 of 246
Economic D EvElopmEnt ElEmEnt 3-7
ties to pursue higher education. Strengthening the
role of this campus as an amenity for San Bruno
residents could contribute to improving the skills
and educational attainment of the local labor force.

Additionally, it would provide local employers with
convenient opportunities for job training and/or
vocational schooling.

San Bruno’s economic development strategy combines
traditional approaches—such as provision of tax breaks
and other subsidies—with investing in the skills of the workforce, infrastructure for technological innovation, and a superb quality of life.

A principal challenge to economic development and
reuse of declining industrial uses is the small size of the parcels and/or shallow depths in virtually all areas where reuse opportunities are present—including El Camino
Real, San Bruno Avenue, and the San Mateo Avenue/
Montgomery Avenue corridor. Because all of these areas
are part of the Redevelopment Area, the City may con -
sider strategies that would result in parcel agglomeration that may be more attractive to contemporary uses, while ensuring that the street network and block pattern is
maintained.

FuturE JoB GrowtH3-5
The opportunities for job growth in San Bruno between
2005 and 2025 are impressive. Employment projec -
tions derived from the General Plan land use distribu - tion result in a total of approximately 22,400 jobs, an increase of 33-percent from existing conditions. Over
5,400 additional jobs will be available in San Bruno if available commercial, office and industrial acreage is
developed as planned.

New business commercial centers are expected to develop and expand at four major locations:

San Bruno BART Station Area/The Shops at Tan -•
foran and Towne Center (incremental changes in
addition to the new jobs created at the expanded
Tanforan);
The Crossing (Former U.S. Navy Site), principally •
from addition of a full-service hotel;
Planned San Bruno Avenue Caltrain Station Area / •
Downtown, and the Transit-oriented District; and
El Camino Real.•
Since employment growth is projected to outpace
increases in population, San Bruno’s jobs/employed resi - dents ratio is projected to increase slightly from 0.88 in 2005 to 1.02 in 2025. While expansion of hospitality
and retail sectors will provide fiscal benefits to the City, a cohesive economic development strategy will also need to focus on providing employment opportunities that
match education, skills, and wage expectations of the
increasingly affluent resident population that will result in shorter commutes and increased quality of life from
living and working in the same community.

239 of 246

3-8 San Bruno General Plan
rEDEvElopmEnt3-6
The San Bruno Redevelopment Agency published its
first Redevelopment Plan in 1999. The 717-acre Rede -
velopment Project Area comprises most of the San
Bruno Park, Belle Air Park, and Lomita Park subar -
eas, as well as The Shops at Tanforan and The Crossing
development (former U.S. Navy site). Included in the
Redevelopment Project Area are the city’s main com -
mercial corridors along El Camino Real, San Mateo
Avenue, and San Bruno Avenue. The Lunardi’s Super -
market and adjacent properties along San Bruno Ave -
nue are also included. Figure 3-1 illustrates the Rede - velopment Project Area.

The Redevelopment Plan established programs designed
to alleviate adverse physical and economic conditions in the Project Area and to promote economic development,
residential neighborhood conservation, and area wide
public improvements. The Agency is authorized to con -
duct the following redevelopment activities:

Acquire and dispose of property in the Project Area •
as needed to accomplish the purposes of the Plan;
Manage property under ownership and control of •
the Agency;
Demolish or remove buildings and improvements •
owned by the Agency;
Install, construct, expand, repair, or reconstruct •
streets, utilities, and other public infrastructure;
Act jointly with private parties and/or other public •
agencies to redevelop property in the Project Area;
Acquire and rehabilitate property for resale;•
Work with property owners in the Project Area to •
rehabilitate structures and other improvements; and
Rehabilitate, develop, or construct, low- and moder-•
ate-income housing within the Project Area and/or
the city.

The Redevelopment Economic Development Program
was designed to revitalize commercial areas (with a focus on Downtown) and stimulate private investment in the
Project Area. The Redevelopment Agency can provide
financial assistance in the form of grants, low-interest loans, and preconstruction design assistance, utilizing tax increment funds. Over time, the Redevelopment
Agency will generate substantial tax increment revenues and provide a significant source of funds for economic
development activities.

240 of 246

EL CAMINO REAL
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IG
HW A
Y 101

SNEATH LANE

JENEVEIN

EL CAMINO REAL

SAN FELIPE
AVE

SAN ANSELMO
AVE
EL C
AMIN
O REA
L

CYPRESS
AVE
LINDEN
AVE
KAINS
AVE
EUCLID
AVE
ELM
AVE
FLEETW
OOD
DR

SAN MATEO AVE
ST
82 82
35 35

MONTGOMERY AVE

SHARP PARK RD
IN
TERSTATE 280
INTERSTATE 380

SAN BRUNO AVE EAST

SAN BRUNO AVE WEST
KAINS
AVE

CHERRY AVE
AVE
WALNUT

COLLEGE DR

BAYHILL
DR

CRYSTAL S

PRINGS AVE

CRESTMO
O
R
DR

SAN BRUNOAVE WEST

VALLEYWOOD DR

OAKMONT DR
EVERGREEN DR San Bruno
Park 5th
Addition
San Bruno Park
Belle Air Park
(North)
Belle Air Park
(South)
San Bruno Park
1st Addition
San Bruno
Park
1st & 3rd
Addition
Lomita
Park
U.S. Navy Site
Specific Plan
Mills Park
Huntington Park
Bayhill
Office
Park
TanforanRollingwood
Monte
Verde
Pacific
Heights
Crestmoor
Portola
Highlands
S a n A n d r e a s
R e s e r v o i r
Figure 2.6-1
Redevelopment Project Areas
FEET
0 500 1000 200010
acres

D Y E T T & B H AT I A
Urban and Regional Planners
Redevelopment Area
Residential Conservation Area
U.S. Navy Site (West Div) Specific Plan
Unincorporated Sphere of Influence
City Limits
Lomita
Figure 3-1
redevelopment Project Areas

241 of 246

3-10 San Bruno General Plan
Guiding policies
Maintain a positive business climate within San ED-a
Bruno, including resources for business attrac -
tion and expansion.

Provide development opportunities that allow ED-B
for establishment of jobs within San Bruno, com-
mensurate with local residents’ education and
skills.

Capture the entire spectrum of retail sales and ED-c
services within San Bruno, from regional uses in
The Shops at Tanforan to Downtown commer -
cial uses
Focus economic development within San Bruno ED-D
on low-impact business uses, including offices,
research and development, light manufacturing,
etc.

Capture a larger share of spillover economic uses ED-E
from San Francisco International Airtport, includ-
ing car rental, limousine services, hotels, etc.

Provide cultural amenities and special events to ED-F
increase visitor spending in San Bruno.

Increase the skills of San Bruno workers through
ED-G
vocational schooling, on-the-job training, and
professional development.

Capture a larger share of the regional high-tech ED-H
industry through improvements in local telecom -
munications facilities.

Improve the image of San Mateo Avenue in ED-i
Downtown as an appealing commercial street
to shop, dine, and conduct business.
implementing policies
Business climate
Work with the San Bruno Chamber of Com -ED-1
merce on business retention and to promote
local business successes and ventures in all
parts of the city.

Market the City’s economic development strate -
ED-2
gies through preparation of newsletters, press
releases, program summaries, mailing lists, cli -
ent testimonials, economic data, and articles in
various industry journals.

Seek establishment of high-quality hotels that
ED-3
serve travelers to and from the San Francisco
International Airport. Cooperate with property-
owners and developers to make available large
sites at The Crossing, Bayhill Office Park, The
Shops at Tanforan, and Towne Center. Focus on
connections to BART and Caltrain, to provide
convenient transit for visitors.
land Development and i mprovements
Explore feasibility of parcel consolidation, espe-ED-4
cially in the Montgomery Avenue/San Mateo
Avenue area, as opportunities present.

Maintain efficient licensing and development
ED-5
permitting procedures and regulations. Ensure
Economic DEvElopmEnt policiES3-7
242 of 246
Economic D EvElopmEnt ElEmEnt 3-11
streamlined procedures via a periodic review of
the system with user input to help identify prob -
lem areas.

Develop a fact sheet describing the develop -ED-6
ment review process in San Bruno. Include a list
of all documents necessary for approval of a
variety of successful projects.

Provide technical assistance to businesses wishing ED-7 to locate or expand within San Bruno. Services
may include site location assistance, employment
linkages, marketing and public information, permit
processing, financial referrals, façade improve -
ment grants, and economic analysis.

Monitor land use and development trends in the ED-8
city to ensure a balanced supply of commer -
cial, industrial, and mixed-use designations and
development intensities.

Coordinate with the Redevelopment Agency ED-9
and Public Works Department on strategic
improvements—infrastructure upgrade and
extension, environmental remediation, land
acquisition and/or assembly—as necessary to
provide for orderly development of commercial,
industrial, and mixed-use sites.

Develop a Business Attraction Strategy that ED-10
secures new business activity for San Bruno’s
vacant and underutilized sites. The Strategy
should include the following components:

Identify target sites and solicit cooperation of •
property-owner(s);
Initiate cooperation among property-owners, if •
lot consolidation is necessary;
Identify necessary on- and off-site infrastruc -•
ture improvements;
Identify target industries (and possibly specific •
firms);
Prepare marketing materials, in coordination •
with Chamber of Commerce;
Conduct outreach through mailings, personal •
contact, and trade shows; and
Coordinate with permit processing.•
Improve environmental quality by coordinating ED-11
the remediation of sites that have been identi -
fied as having leaking underground storage
tanks (USTs) or Spills, Leaks, Investigations,
and Cleanup (SLIC), particularly where upfront
private sector investment is unlikely due to per -
ceived or actual environmental constraints or
liabilities.

Encourage development of home-based busi -ED-12
nesses in San Bruno through simplified per -
mitting procedures, such as administrative
approval and/or lower fees.
industrial uses
Allow and support a mix of non-residential ED-13
uses along Montgomery Avenue, including
advanced technology, research and develop -
ment (R&D), professional offices, and telecom -
munications businesses.

243 of 246

3-12 San Bruno General Plan
Conduct a study to assess different techniques ED-14
for replacing existing non-conforming residences
along Montgomery Avenue with viable non-
residential uses. Such techniques may include a
Relocation Fee Program or District, which would
assess all new development within the area to
pay for relocation of existing residences.

Require pedestrian-scale design of new busi -ED-15
ness and industrial uses along Montgomery
Avenue, particularly along the southern por -
tion adjacent to the planned San Bruno Avenue
Caltrain Station. Provide sidewalks, street trees,
and benches for employees and visitors, and
prohibit storage or parking areas along the
street frontage.
cultural amenities
Promote cultural amenities and facilitate special ED-16 events—such as a Farmers Market, annual fes -
tivals, Shakespeare Downtown, sporting events,
or other seasonal events—that will draw visitors
to San Bruno.

Consider establishment of a convention or per -ED-17
forming arts center, amphitheater, or other pub-
lic cultural amenity in or linked to the Down -
town. Ensure design of the facility remains
consistent with the scale and character of the
Downtown.

Develop a partnership between the City and ED-18
Downtown business-owners to provide funding
for physical improvements, public art installa -
tions, arts programming, and marketing.

Encourage funding and installation of art through-ED-19 out San Bruno. Public art may include sculpture,
water fountains and features, murals, etc.

Publicize the need for private donations to fund ED-20
the placement of art, in order to create a sense
of identity for the city’s public spaces (i.e.,
parks, BART and Caltrain stations, Downtown,
Civic Center complex, etc).

Emphasize Downtown as San Bruno’s historic ED-21
center, providing an identity and a sense of
place for the entire city, by establishing a
focused revitalization strategy. Initiatives of the
Downtown Revitalization Strategy may include:

Monitoring of land use and development •
trends in Downtown to ensure a sufficient sup -
ply of land, development intensities, and park -
ing facilities;
Attraction of retail, hotel, and service sector •
business to key locations in Downtown;
Establishment of a proactive land assembly •
strategy in Downtown for the purposes of rede-
velopment and revitalization;
Facilitation of additional cultural attractions •
and events that bring both residents and visi -
tors to the Downtown; and
Preservation and enhancement of historic •
structures contributing to the unique character
of the Downtown.

Consider establishing a Downtown Association ED-22
of business- and property-owners that will serve

244 of 246

Economic D EvElopmEnt ElEmEnt 3-13
as a unified voice representing Downtown inter-
ests, and engage in marketing, promotions,
business retention and recruitment, and event
coordination.

Preserve and enhance the ethnically diverse ED-23
character of businesses on San Mateo Avenue
in Downtown.

Education and Job training
Work with Skyline College to offer appropriate ED-24
associates degrees and vocational programs
for local residents. Work to establish practical
job and career training geared to specific local
industries and occupational needs.

Coordinate with Skyline College to publicize ED-25
available educational and training programs
by using the City’s website and making it avail -
able through libraries and City Hall.

Encourage Skyline College to develop busi -ED-26
ness management classes for local small-busi -
ness owners. Publicize these classes to retail,
service, and restaurant establishments along
El Camino Real, San Mateo Avenue, and San
Bruno Avenue.

Encourage businesses to identify training ED-27
resources to upgrade technology, improve
worker productivity, and train workers in trans -
ferable skills. Focus training programs on small-
to medium-sized firms which, due to financial
constraints and higher worker turnover, are
least likely to provide on-the-job-training.

Encourage local school districts to incorporate ED-28
internship, mentoring, and/or structured work -
place learning programs into the last year of
high school programs, to guide students who
are not college-bound into productive adult
careers.
technology
Work with the private sector, community orga -ED-29
nizations, and local school districts to ensure
schools, community centers, boys and girls
clubs, libraries, and other public places offer
public Internet access.

Redesign and expand the City’s website so that ED-30
City administration, programs, and informa -
tion are easily available to all residents and
businesses. Consider using digital technology
to conduct basic City services on-line, such as
paying parking tickets, reviewing tax records,
and submitting permit applications.

Encourage use of the Internet and e-commerce ED-31
for small businesses within San Bruno. Contact
and market educational and local technology
support programs.

Coordinate with San Bruno Cable Television to ED-32
provide community-related announcements and
programming to San Bruno residents.

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San Bruno City CouncilJuly 25, 2023

San Bruno City Council
July 25, 2023