Agenda, regular meeting, second session — San Bruno City Council, October 10, 2023

"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 10, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

IN PERSON* MEETING LOCATION
San Bruno Senior Center
1555 Crystal Springs Road
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
Zoom Link
https://sanbrunocagov.zoom.us/j/82165855148?pwd=5
6GyCxS6BtOONCDQNUja0c88a2xg.xmNCiGECX8Xkhw5
Phone Line: 16465588656
Webinar ID: 821 6585 5148
Webinar Password: 956325
*Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no members of the City Council are attending the meeting via teleconference, and a technical error or outage occurs on the teleconference
feed, the City Council will continue the meeting in public in the San Bruno Senior Center.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read
aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed three minutes. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
Public comment will be requested after each topic in this section a. Join Fire Station 51, 555 El Camino Real, for their annual Open House on Saturday, October 14, 2023 from 10 am to 2 pm
b. The City has partnered with Recology again for two FREE community events! Don’t forget to mark your October calendars for the Fall Community DropOff Day and the Fall Compost Giveaway.

Community DropOff Day | October 14 @ 8 AM to 11 AM
975 Sneath Lane, San Bruno
Fall Compost Giveaway | October 14 and 15
500 1st Avenue, San Bruno (Lions Field)
Full details at www.sanbruno.ca.gov
c. It’s that time of year to prepare for the cold winter. Join the 27th Annual Coat Drive and donate your new or gently used clean coats – any size accepted. Collection through November 1, 2023 at various sites, including San Bruno City Hall, Police Station, Fire Station and Library.

For more info contact Recology San Bruno at 6505838536. d. Issue Proclamation Declaring October, 2023 as National Filipino American Heritage Month in San Bruno
e. Issue Proclamation Declaring October 814, 2023 as Fire Prevention Week in San Bruno f. Issue Proclamation Declaring October 2331, 2023 as Red Ribbon Week in San Bruno

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes for September 13, 2022; September 14, 2022; September 15, 2022; and September 27, 2022 and Regular Meeting Minutes for September 13, 2022 and September 27, 2022
b. Approve Accounts Payable for September 25, 2023 and October 2, 2023. c. Accept Payroll for September 24, 2023
d. Approve Investment Report Dated August 31, 2023
e. Consider Adoption of a Resolution:
Authorizing the City Manager to Execute an Agreement with West Yost for Design Services in the Amount Not to Exceed $1,559,271 for the Avenues 23 Sewer and Water Main Replacement Project and Avenues 32 Sewer and Water Main Replacement Project;
Establishing a design contingency of 10%;
Approving a new project, Avenues 23 Water Main Replacement Project, in the FY 202324 Capital Improvement Program Budget;
Transferring the budget in the amount $200,000 from the Avenues 32 Water Main Replacement Project to the Avenues 23 Water Main Replacement Project; and Finding the Project exempt from CEQA
f. Consider Adoption of a Resolution:

Approving the design;
Authorizing the City Manager to Execute a Construction Contract with Sposeto Engineering Inc. for the Oak Avenue and Crystal Springs Road Intersection Improvements Project in an amount not to exceed $744,288.50; Approving a construction contingency of $111,600;
Authorizing the City Manager to execute a construction management and inspection services contract with Consor in an amount not to exceed $78,683.72 with a contingency of $7,900;
Authorizing the City Manager to execute a contract amendment with DKS Associates for Design Support Services during Construction in an amount not to exceed $12,500; Approving a total project budget in the amount of $1,249,500; Appropriating $400,000 from Measure A Fund;
Appropriating $49,500 from Gas Tax Fund; and
Determining the project is exempt under the California Environmental Quality Act g. Consider Adoption of a Resolution to:

Establish No Parking Bus Zones at 567 El Camino Real in Front of San Bruno City Hall and 16001610 El Camino Real, San Bruno;
Remove Existing No Parking Bus Zones along El Camino Real Frontage of San Bruno Public Library located at 701 Angus Avenue West and 1690 El Camino Real, San Bruno, for SamTrans Bus Stop Relocations; and
Determine the Action is Exempt Under the California Environmental Quality Act

7. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Review and Provide Direction on Crestmoor MultiUse Fields Draft Master Plan b. Consider Adoption of a Resolution Rescinding Resolution No. 201311 and Adopting a Fund Balance Policy
c. Consider Adoption of a Resolution Authorizing the Purchase of Police Patrol Vehicles with Equipment Installation and Customization in an Amount Not To Exceed $830,241 and Waiving the Competitive Process for the Purchase of Such Vehicles

8. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

9. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Receive Report on Attendance at the Annual League of California Cities Conference Held in Sacramento, California on September 2022, 2023

10. ADJOURNMENT – The next Regular City Council Meeting Will be Held on October 24, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 6, 2023, by 5:00 pm. 1 of 100
"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 10, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

8. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

10. ADJOURNMENT – The next Regular City Council Meeting Will be Held on October 24, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 6, 2023, by 5:00 pm. 2 of 100
"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 10, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

8. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

10. ADJOURNMENT – The next Regular City Council Meeting Will be Held on October 24, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 6, 2023, by 5:00 pm. 3 of 100

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

8. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

10. ADJOURNMENT – The next Regular City Council Meeting Will be Held on October 24, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 6, 2023, by 5:00 pm. 4 of 100
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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
September 13, 2022
5:00 p.m.

1. CALL TO ORDER
The meeting was called to order at 5:00 p.m.

2. ROLL CALL
Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

4. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation P
ursuant to Government code Section 54956.9(d)(2) – One Case No members of the public wished to speak under Consent Calendar M/S Hamilton/Salazar to approve the consent calendar. The motion passed unanimously.

5. CONDUCT OF BUSINESS
a. Introduce, Read by Title Only and Waive Further Reading of the following Ordinances of the City of San Bruno:
• An Ordinance of the City of San Bruno Amending Chapter 11.02 (Administrative and Referenced Standards Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 Californi a
R
eferenced Standards Code and the 2022 Administrative Code; and • An Ordinance of the City of San Bruno Amending Chapter 11.04 (Building Code) of Title 11 (
Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and A
dopting by Reference the 2022 California Building Code Volumes 1 & 2, the 2022 Historical Building Code, and the 1997 Uniform Housing Code; and • An Ordinance of the City of San Bruno Adopting Chapter 11.06 (Energy Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and A
dopting by Reference the 2022 California Energy Code; and • An Ordinance of the City of San Bruno Adding Chapter 11.07 (Green Building Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal C ode
and A
dopting by Reference the 2022 California Green Building Code; and • An Ordinance of the City of San Bruno Amending Chapter 11.08 (Mechanical Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal C ode
and A
dopting by Reference the 2022 California Mechanical Code; and • An Ordinance of the City of San Bruno Adding Chapter 11.10 (Residential Code) of Title 11 (
Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and A
dopting by Reference the 2022 California Residential Code; and 8 of 100
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• An Ordinance of the City of San Bruno Amending Chapter 11.16 (Electrical Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and A
dopting by Reference the 2022 California Electrical Code; and • An Ordinance of the City of San Bruno Amending Chapter 11.20 (Plumbing Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Plumbing Code; and • An Ordinance of the City of San Bruno Adding Chapter 11.22 (Existing Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Existing Code; and • An Ordinance of the City of San Bruno Amending Chapter 11.24 (Fire Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and A
dopting by Reference the 2022 California Fire Code; and • Adopt a Resolution entitled “A Resolution of the City Council of the City of San Bruno Adopting Findings of Necessity and Need for Amendments, Deletions, and Additions to the 2022 Fire
and Building Codes” and set Public Hearing on Adoption of Ordinances for October 11, 2022; and
Assistant City Manager Smith presented a portion of the item to the City Council and answered questions.

Fire Marshal Schlice also presented a portion of the item to the City Council.

No members of the public wished to speak on this item.

M/S Hamilton/M. Medina to introduce, read by title only and waive further reading of the ordinances with a requirement to amend Municipal Code Title 11 Chapter 11.10.020 Sub Section B. Section R 341.5 to add contact information for the Building Division including a phone number, also to adopt the resolution.
b. Introduce, Read by Title Only and Waive Further Reading of the Following Ordinances of the City of San Bruno:
• An Ordinance of the City of San Bruno Amending Chapter 11.06 (Energy Code) of Title 11 (
Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and A
dopting by Reference the 2022 California Energy Code; and • An Ordinance of the City of San Bruno Amending Chapter 11.07 (Green Building Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Green Building Code; and • Set Public Hearing on Adoption of Ordinances for October 11, 2022.

Assistant City Manager Smith gave a brief overview of the item and introduced Community & Economic Development Department Management Analyst Radha Mehta.

Management Analyst Mehta presented the item to the City Council.

N o Members of the Public wished to speak on this item.

M/S M. Medina/Hamilton to introduce, read by title only and waive further reading of the ordinances. The motion passed unanimously.
c. I ntroduce, Read by Title Only, and Waive Further Reading of an Ordinance Amendi ng C
hapter 11.40 (Floodplain Management) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code Establishing Floodplain Management Requirements.

Assistant City Manager Smith gave a brief overview of the item and introduced Analyst Mehta.

Management Analyst Mehta presented the item to the City Council.

No Members of the Public wished to speak on this item.

M/S Medina/Hamilton to read by title only and waive further reading of the ordinance. The motion passed unanimously.
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d. Introduce, Read by Title Only, and Waive Further Reading of an Ordinance Amending C
hapter 10.23 (Recycling and Diversion of Debris from Construction and Demolition) of the San Bruno Municipal Code Establishing Diversion Requirements.

Assistant City Manager Smith gave a brief overview of the item and introduced Analyst Mehta.

Management Analyst Mehta presented the item to the City Council.

No Members of the Public wished to speak on this item.

M/S Medina/Hamilton to read by title only and waive further reading of the ordinance. The motion passed unanimously.

6. ADJOURNMENT
The meeting adjourned at 6;14 p.m. The next Regular City Council Meeting will be held on Tuesday, September 13, 2022 at 7:00 p.m.

Thes e City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of Oc tober 10, 2023. ___
___________________________ ______________________________ V icky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor
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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING

September 14, 2022

4:30 p.m.

1. CALL TO ORDER

The meeting was called to order at 4:30 p.m.

2. ROLL CALL

Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

No members of the public wished to speak under Public Comment.

4. STUDY SESSION

a. Discuss and Review Draft City Council Polices and Procedures.

This Study Session was for discussion only, therefore no reportable action was taken.

5. ADJOURNMENT

The meeting adjourned at 7:10 p.m. The next Regular City Council Meeting will be held on Tuesday, September 27, 2022 at 7:00 p.m.

These City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 10, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
September 15, 2022
4:00 p.m.

1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.

2. ROLL CALL
Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

4. CLOSED SESSION
a. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6 Agency Designated Representative: City Manager, Dania Torres Wong and Geoffrey Rothman.

Employee Organizations: San Bruno Management Employees Association No members of the public wished to speak under Consent Calendar There was no reportable action taken.

5. ADJOURNMENT
The meeting adjourned at 5:38 p.m. The next Regular City Council Meeting will be held on Tuesday, September 27, 2022 at 7:00 p.m.

Thes e City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 10, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor
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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
September 27, 2022
5:00 p.m.

1. CALL TO ORDER
The meeting was called to order at 5:00 p.m.

2. ROLL CALL
Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all pr
esent.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

4. CONDUCT OF BUSINESS
a. Consideration of a Resolution Approving an Amended and Restated Solid Waste C
ollection Services Agreement Between the City and Recology San Bruno, and Directing Staff to Initiate Proceedings to Consider Adoption of Rates in Connection With Same; and Introduce Read by Title Only and Waive Further Reading of an Ordinance of the City Council of the City of San Bruno Rescinding Ordinance No. 1901 and Amending S
ection 10.08.020 to Authorize Rates to Be Set by Resolution or Ordinance.

C ity Manager Jovan Grogan p resented the item to the City Council and answered questions.

R3 Consulting Group, Scott Hanin also presented the item to the City Council and answered questions.

Interim City Attorney Trisha Ortiz answered questions.

Recology San Bruno General Manager Kirsten Pinochi answered questions.

Recology San Bruno Route Manager Carl Mennie answered questions.

Member of the public Jeffrey Tong reminded to reduce and reuse before recycling, also how important education is, it will save the City, Recology and residents money.

M/S Salazar/R. Medina to approve Alternative #1. The motion failed with the votes of Councilmember Salazar and Mayor R. Medina – yes and Coucilmembers Hamilton, M.

Medina and Vice Mayor Mason – no.

M/S Mason/R. Medina to remove the street sweeping language from the agreement and to contract out. The motion failed with the votes of Vice Mayor and Mayor M. Medina – yes and Councilmembers Hamilton, M. Medina and Salazar – no.

M/S Mason/ to shorten the term or the agreement to five years and the ability to extend the agreement 3 more times also for 5 year terms each time, adjust the revenue % of organic waste, include a 60 day termination clause allowing Recology or the City to terminate the agreement with 60 days notice, and that multi family bulk pick ups be increased to twice a year and the same cubic yards as the single family customers receive. The motion died for the lack of a second.
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M/S Hamilton/M. Medina to reconsider Item #2 under Alternative #1 of the recommendation. The motion passed with a majority vote of Councilmembers Hamilton, M.

Medina, Salazar and Mayor R. Medina – yes and Vice Mayor Mason – no.

M/S Salazar/Hamilton to introduce Item 4.a. as read by the City Clerk for adoption. The motion passed with a majority vote of Councilmembers Hamilton, M. Medina, Salazar and Mayor R. Medina – yes and vice Mayor Mason – no.

5. ADJOURNMENT
The meeting adjourned at 7:36 p.m. The next Regular City Council Meeting will be held on Tuesday, September 27, 2022 at 7:00 p.m.

Thes e City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 10, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor
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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL

September 13, 2022

7:00 PM

1. CALL TO ORDER - The meeting was called to order at 7:00 p.m.

2. ROLL CALL - Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PLEDGE OF ALLEGIANCE – Mayor R. Medina led the pledge.

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

Member of the Public Sandra Perez Vargas is in favor of cannabis dispensaries, spoke about parked cars up on sidewalks, litter and thanked Code Enforcement Officers.

Member of the Public Lindsay Riech advocates for warm water therapeutic resources asking for council support for the potential re-opening of the Mickelson Therapy Pool.

Member of the Public Tim O’Brien is in favor of cannabis dispensaries in San Bruno.

Member of the Public Robert Barnett spoke about a building on San Bruno Avenue that is in disrepair and about E-bikes left by on sidewalks in the way of foot traffic.

Member of the Public Wesley Liu spoke about restorative justice peer diversion program to lower the recidivism rate, a youth commission to give youth a voice and renovating our library.

Member of the Public Alexis Petru spoke about asking Recology to donating money to our schools, the status of development projects and the implementation of the Housing Element.

Member of the Public Paul Wapensky spoke about a group email address for the city and posting follow up to Public Comment on our website.

Riley gibbons is in favor of cannabis dispensaries in the City of San Bruno.

5. ANNOUNCEMENTS/PRESENTATIONS

a. Issue Proclamation Declaring September 15 – October 15, 2022 as Hispanic Heritage Month in the City of San Bruno.

b. Issue Proclamation Declaring September 2022 as Suicide Awareness Month in the City of San Bruno.

c. Be where the action is and get involved! Apply to serve on one of several Citizen Advisory Commissions, Boards and Committees. Apply by Friday, September 30, 2022 at 5:00 p.m. online at www.sanbruno.ca.gov or contact the City Clerk’s Office at (650) 616-7061. There are currently vacancies on the Bicycle & Pedestrian Advisory Committee, Citizens Crime Prevention Committee, Culture & Arts Commission, Parks & Recreation Commission Youth Representative (Must be a high school student) and the Traffic Safety & Parking Committee.

No members of the public wished to speak under this section.

6. CONSENT CALENDAR

a. A pprove Accounts Payable for August 15, 2022, August 16, 2022 and August 22, 2022.

b. A ccept Payroll for August 14, 2022 and August 28, 2022

c. A pprove Investment Report Dated July 31, 2022.

d. Receive written Update on the City’s Response Efforts to COVID-19.

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e. Adopt Resolution Authorizing the Receipt and expenditure of $80,000 in California Office of Traffic Safety (OTS) Grant Funds to Facilitate the Selective Traffic Enforcement Program (STEP) #PT23166.
f. Receive Report on the Crystal Springs Road and Oak Avenue/City Park Way Intersection C
ontrol Study.
g. Adopt Resolution Approving Publicly Available Pay Schedule Effective September 13, 2022 P
ursuant to the Public Employee’s Retirement Law (PERL), Public Employees Pension R
eform Act of 2013 (PEPRA), and Title 2 of the California Code of Regulations (CCR).

No Councilmembers wished to pull any of the items for comment or a separate vote.

No members of the public wished to speak on any items on the Consent Calendar.

M/S Hamilton/Salazar to approve the Consent Calendar. The motion passed unanimously.

7. PUBLIC HEARING
Councilmember Salazar recused himself from this item due to the location of his home potentially creating a conflict of interest.
a. Hold Public Hearing and Introduce, Read by Title Only, and Waive Further Reading of an O
rdinance of the City of San Bruno Approving the First Amendment to a Development Agreement Between the City of San Bruno and Williams Portfolio 16 for the Construction of t
he Mills Park Center Residential and Commercial Development at 601-799 El Camino Real and the Adjacent Site at 601-611 El Camino Real. CEQA Determination: It Has Been Determined That the Proposed Amendments Are Within the Scope of the Prior Project CEQA Documentation and Exempt From CEQA Pursuant to Sections 15168 (Program EIR), 15162 ( Subsequent EIRS and Negative Declarations) and 15183 (Projects Consistent With a Community Plan or Zoning) and Section 15061(B)(3) Because It Can Be Seen With Certainty That the Extension of the Term of the Agreement and Other Deadlines in the A
greement Have No Possibility of Having a Significant Effect on the Environment.

Planning & Housing Manager Michael Laughlin presented the item to the City Council and answered questions.

Mayor R. Medina opened the Public Hearing.

Member of the Public Robert Barnett spoke about a time extension in relation to the development of this project.

Member of the Public Marsha Glassner asked for clarification on one of the points in the proposed amendment.

M/S Hamilton/M. Medina to close the public hearing. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina, Vice Mayor Mason and Mayor R. Medina voting, yes and Councilmember Salazar recused.

City Manager Jovan Grogan answered questions.

M/S Hamilton/M. Medina to introduce, read by title only and waive further reading of the ordinance. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina, Vice Mayor Mason and Mayor R. Medina voting, yes and Councilmember Salazar recused.

M/S M. Medina/Hamilton approving the first amendment to a Development Agreement between the City of San Bruno and Williams Portfolio 16 for the construction of the Mills Park Center Residential and Commercial Development at 601-799 El Camino Real and the Adjacent Site at 601-611 El Camino Real. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina, Vice Mayor Mason and Mayor R. Medina voting, yes and Councilmember Salazar recused.

Councilmember Salazar returned to the meeting.
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8. COMMENTS FROM COUNCIL MEMBERS
Councilmember Hamilton:

• Attended the League of California Cities Annual Conference in Sacramento as the voting del
egate for the City of San Bruno, he reported that there were many very informative s
essions on the topic of housing, one on the response to protests, he also learned about several grant opportunities that are available. He found the conference to be a very rewarding experience, enjoyed meeting colleagues from other cities and commented on how
the issues that plague other cities are very similar ours. He has shared his newly attained information with the City Manager.

Mayor R. Medina:

• Also attended the League of California Cities Conference with Councilmember Hamilton and f
ound the Understanding Public Service Ethics, Laws and Principals session very interesting. He attended several very informative sessions on a wide variety of topics such as
avoiding council chaos, cannabis & community development CALPERS, deferred m
aintenance, the most destructive fires in California history, the risks of outside dining. He really appreciated the opportunity to spend time with colleagues from other cities, county and regional agencies and values how much we can learn from one another. • He felt privileged to attend a badge pinning ceremony for our Police Department and very t
ouched and honored to be at the Memorial Ceremony at for the World War II Internment at Tanforan and also the memorial wreath laying at the site of the explosion and fire. He enj
oyed participating in the AYSO team banner judging and parade as the soccer season begi
ns. Saint Roberts Festival is returning this weekend after a two year break due to C
OVID and there will also be a car show on October 7 th that is a fundraiser benefitting t
he San Bruno community.

Vice Mayor Mason:

Requested discussion
• directing staff to schedule an in person townhall style meeting in October of 2022 with a f
ocus on development projects, including the timeline for the Recreation and Aquatics Center, for the San Bruno Community.
• directing that the Fall and Spring Flea Market be in downtown San Bruno due to c
onstruction in City Park though 2023.
• a plan and process for incoming San Bruno funds.
• charter city next steps.

Councilmember M. Medina:

• Welcomed a newly opened business on San Mateo Avenue, it is a gift shop that sells apparel, jewelry and he is excited for them and wishes them much success. He also is very hopeful and enthusiastic about two other business that are in the process to open s
oon, an Asian restaurant and antique and collectibles shop.

9. ADJOURNMENT
The regular meeting adjourned at 9:18 p.m. The next Regular City Council Meeting will be held on September 27, 2022 at 7:00 p.m.

The City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, for approval at the regular meeting of October 10, 2023.
______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor
17 of 100

Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL

September 27, 2022

7:00 PM

1. CALL TO ORDER – Due to the Special Meeting going over schedule, the meeting was called to order at 7:36 p.m.

2. ROLL CALL - Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PLEDGE OF ALLEGIANCE – Mayor R. Medina led the pledge.

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

Member of the Public Paul Wapensky spoke about the CityNet report on a future agenda.

5. ANNOUNCEMENTS/PRESENTATIONS

a. Be where the action is and get involved! Apply to serve on the Citizen’s Crime Prevention Committee or one of several Citizen Advisory Commissions, Boards and Committees. You can apply at any time, but current applications will be reviewed on Friday, September 30, 2022. Apply online at sanbruno.ca.gov or contact the City Clerk’s Office at (650) 616-7061. b. Recology and the City of San Bruno have partnered to offer a Community Clean-Up (Drop Off) event scheduled for Saturday, October 8, 2022 from 8:00 a.m. to 11:00 a.m. This event will be held at 975 Sneath Lane, and participants will have an opportunity to unload up to 3 cubic yards of waste, including: bulky items, E-waste, appliances, latex paint (other paint and chemicals will not be accepted, call to schedule an appointment (650) 372-6200.

No dirt, rock or concrete. For questions, please contact Recology at (650) 583-8536.

No members of the public wished to speak under the Announcements & Presentations section.

6. CONSENT CALENDAR

a. Approve Accounts Payable for August 29, 2022, September 6, 2022, and September 12, 2022.

b. Accept Payroll for September 11, 2022.

c. Receive Written Update on the City’s Response Efforts to COVID-19.

d. Adopt Resolution Authorizing the City Manager to Execute an Agreement for Consultant Services with CSG Consultants, Inc. for Design of the 2022-23 Slurry Seal Project in an Amount Not to Exceed $130,785.

e. Waive Second Reading and Adopt an Ordinance Amending Chapter 11.40 to Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code Establishing Floodplain Management Requirements.

f. Waive Second Reading and Adopt an Ordinance Amending Chapter 10.23 to Title 10 (Recycling and Diversion of Debris from Construction and Demolition) of the San Bruno Municipal code Establishing Diversion Requirements.

g. Waive Second Reading and Adopt an Ordinance of the City of San Bruno Approving the First Amendment to a Development Agreement Between the City of San Bruno and Williams Portfolio 16 for the Construction of the Mills Park Center Residential and Commercial Development at 601-799 El Camino Real and the Adjacent Site at 601-611 El Camino Real. CEQA Determination: It Has Been Determined That the Proposed Amendments Are Within the Scope of the Prior Project CEQA Documentation and Exempt from CEQA Pursuant to Sections 15168 (Program EIR), 15162 (Subsequent EIRs and

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Page 2 of 3 ends

N
egative Declarations) and 15183 (Projects Consistent With a Community Plan or Zoning) and Section 15061 (B)(3) Because It Can Be Seen With Certainty That the Extension of the Term of the Agreement and Other Deadlines in the Agreement Have No Possibility of Having a Significant Effect on the Environment.
h. Adopt Resolution Declaring the Continued State of Local Emergency and Need for the City council and Other Legislative Bodies Subject to the Ralph M. Brown Act to Continue to Tel
econference in Order to Ensure the Health and Safety of the Public Pursuant to AB 361. i. Adopt Resolution Authorizing the City Manager to Execute Agreements with Airbnb and H
omeAway for Payment of Transient Occupancy Tax.

Councilmember Salazar noted that originally during Item 6.g. he recused himself due to the location of his home potentially creating a conflict of interest. Therefore, when he votes to approve the Consent Calendar tonight it will be excluding Item 6.g.

Councilmember M. Medina pulled Item 6.i. to receive more detailed information provided by staff and thanked staff for following up on this strategic initiative item which will bring more revenue to the General Fund.

No members of the public wished to speak on any items on the Consent Calendar.

M/S Hamilton/M. Medina to approve the Consent Calendar. The motion passed unanimously with Councilmember Salazar’s vote excluding Item 6.g. due to his recusal when the item was originally presented to the City Council for action at a previous meeting City Council Meeting.

7. PUBLIC HEARING

a. Hold Public Hearing and Introduce, Read by Title Only, and Waive Further Reading of the Following Ordinances of the City of San Bruno:
• An Ordinance of the City of San Bruno Amending Article III (Zoning) of Title 12 (Land Use) of the Municipal Code by Adding Chapter 12.300 to Authorize Commercial Cannabis Retailers (Storefront Sales) in the Transit Corridors Plan Area CBD, MX-R, TOD-1, TOD-2, and PD Zones and in the PD Zones for the Shops at Tanforan, and Cannabis Distribution F acilities in the M -1 Zo ne, and Making a Finding of Exemption Under CEQA. • An Ordinance of the City of San Bruno Amending Title 3 (Revenue and Finance) of the Municipal Code to Lower the Tax Imposed on Cannabis Businesses, Amending Title 4 (Licenses and Regulations) to Add a New Chapter Pertaining to Commercial Cannabis Operators Permits, and Amending Title 6 (Public Peace, Morals and Welfare) to Eliminate the Prohibition on Commercial Cannabis Activity in the City, and Making a Finding of Exemption Under CEQA.

Assistant City Manager Darcy Smith presented the item to the City Council and answered questions.

Member of the Public Anna Villalobos is opposed to commercial cannabis dispensaries in San Bruno and would like to see the topic be on a ballot to be voted on by all residents.

Member of the Public B. Alicia N. is opposed to cannabis dispensaries in San Bruno.

Member of the Public John Poletti is in favor of cannabis dispensaries in San Bruno.

Member of the Public Jeremy Sarnecky supports cannabis dispensaries in San Bruno.

Member of the Public Marcell Valdez encourages maximum protection of youth through caution and policies related to sensitive use areas, education and packaging regulations.

Member of the Public Jeffrey Tong supports cannabis dispensaries in San Bruno.

Member of the Public Vaughn Gregory is opposed to cannabis dispensaries in San Bruno has concerns about the designation of the sensitive use areas, and the proposed tax amount. 19 of 100
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Member of the Public Bill Vasil supports cannabis dispensaries in San Bruno.

Member of the Public Sandra Perez Vargas supports cannabis dispensaries in San Bruno.

Member of the Public Chris Perez supports cannabis dispensaries in San Bruno.

Member of the Public Reyna supports cannabis dispensaries in San Bruno.

Member of the Public Paul Wapensky is opposed to cannabis dispensaries in San Bruno.

Member of the Public Zoom User supports cannabis dispensaries in San Bruno.

Member of the Public Stephen Seymour supports cannabis dispensaries in San Bruno.

Member of the Public Riley Gibbons supports cannabis dispensaries in San Bruno.

Member of the Public Christina supports cannabis dispensaries in San Bruno.

M/S Hamilton/R. Medina to close the Public Hearing. The motion passed unanimously.

Interim City Attorney Trisha Ortiz answered questions.

Attorney Representing the City of San Bruno Maricela Marroquin answered questions.

The City Council recessed at 9:30 p.m. and reconvened at 9:50 p.m.

M/S Hamilton/M. Medina to introduce, read by title only and waive further reading of the ordinances as read by the City Clerk, with the additional provision made that the San Bruno Public Library be designated as a sensitive use area and therefore, a 600-foot zone be added to the map surrounding the San Bruno Library. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina and Vice Mayor Mason voting – yes and Councilmember Salazar and Mayor R. Medina voting – no.

8. COMMENTS FROM COUNCIL MEMBERS

Vice Mayor Mason:

• Attended one of the Movie in the Park events with her family and was very impressed with the overall atmosphere and how well organized it was. She thanked Community Services Director Mottola and staff and looks forward to attending another one.

Councilmember M. Medina:

• Announced that this Thursday, The Second Harvest grocery give away will take place at Belle Air Elementary School from 1:45 to 4:00 p.m. where 230 families will be served. He expressed his deep appreciation of the volunteers that make this program possible.

• He was very pleased to have attended the ribbon cutting of the newly re-built Decima Allen Elementary School.

Mayor R. Medina:

• Also attended the school ribbon cutting and was interested to learn that the school actually has a song and the originator of it was also in attendance. He thanked the San Bruno community for voting on Measure X years ago because that is how the re-build was funded.

8. ADJOURNMENT

The meeting adjourned at 10:41 p.m. The next Regular City Council Meeting will be held on October 11, 2022 at 7:00 p.m.

The City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, for approval at the regular meeting of October 10, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: September 25, 2023

TO: Honorable Mayor and Members of the City Council

FROM: Alex D. McIntyre, City Manager

PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative

SUBJECT: Accounts Payable Warrant Register

This is to certify that the claims listed on pages 1 to 3 inclusive, and/or claims numbered from 205257 through 205389 inclusive, totaling $6,014,914.23 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund -$209,778.39
130 Impact Fees $17,502.77
132 Agency On Aging $1,557.24
133 Restricted Revenues $2,215.00
201 Parks and Facilities Capital $4,012,087.16
203 Street Improvement Projects $19,887.12
611 Water Fund $1,724,972.10
621 Stormwater Fund $18.27
631 Wastewater Fund $401,745.68
641 CityNet Services Fund $37,998.19
701 Central Garage $1,605.13
702 Facility Maintenance Fund $4,495.03
707 Technology Development $608.93
TOTAL FOR APPROVAL $6,014,914.23

Respectfully submitted,

_________________________
Chief Financial Officer Date
DocuSign Envelope ID: 9A1CAB99-271C-49DF-819C-0F5B6227E2ED 9/25/2023

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9/25/2023 10:19:30AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0000858 ADECCO EMPLOYMEN
T SERVICES 205257 1,694.809/25/2023
0001170 AIRGAS USA, LLC 205258 174.389/25/2023
0095130 ALAMEDA COUNTY SHERIFF'S DEPT. 205259 678.009/25/2023 0111053 ALEXANDER SAHINIDIS 205364 12.909/25/2023
0111071 ALICE BISSON-BARNES 205276 50.649/25/2023
0018902 ALLGOOD DRIVING SCHOOL, INC. 205261 81.609/25/2023 0111042 AMANDA DECKER 205296 1,000.009/25/2023
0110697 AMAZON CAPITAL SERVICES 205262 937.239/25/2023 0111058 APOLINAR ENRICO GODUCO 205316 86.249/25/2023
0111048 ARMANDO CASERES 205279 56.249/25/2023
0095122 ASCAP 205264 17.509/25/2023
0014617 AT&T 205265 375.009/25/2023
0016123 AT&T 205266 587.009/25/2023
0017191 AT&T 205267 479.089/25/2023
0015110 AT&T MOBILITY 205268 954.979/25/2023
0000345 BAKER & TAYLOR BOOKS 205269 7,626.719/25/2023 0102745 BAY AREA NEWS GROUP 205272 1,380.609/25/2023
0105737 BAY CITIES PYROTECTOR, INC. 205273 450.009/25/2023 0108479 BEETLELADY LLC 205274 400.009/25/2023
0109661 BIRITE FOODSERVICE DISTRIBUTORS 205312 850.499/25/2023 0110814 BLAKE SUZUKI 205373 165.009/25/2023
0093170 BOOKPAGE 205277 720.009/25/2023
0000098 BRODART CO. 205278 82.139/25/2023
0018048 CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. 205328 28,610.199/25/2023 0 111067 CAROL MEYER 205336 56.429/25/2023
0106676 CBS SPORTS NETWORK 205280 1,894.289/25/2023
0017284 CHEMSEARCHFE 205281 1,325.539/25/2023
0103854 CHRISTINE E HOPKINS 205322 5,112.909/25/2023
0016324 CINTAS CORPORATION #464 205283 311.999/25/2023 0016324 CINTAS CORPORATION #464 205284 63.269/25/2023 0098588 CITY OF BURLINGAME 205285 3,280.509/25/2023
0000227 CITY OF SAN BRUNO 205286 287.419/25/2023
0000508 CLEARLITE TROPHIES 205287 54.949/25/2023
0105860 CONTRA COSTA COUNTY LIBRARY ADMINISTRATION 205293 630.009/25/2023 0109731 COOLRITE REFRIGERATION INC. 205291 995.009/25/2023 0015857 COUNTY OF SAN MATEO 205294 82.259/25/2023
0111052 DAVID DREXLER 205300 22.429/25/2023
0111074 DENNIS HUBER 205323 12.369/25/2023
0093479 DEPARTMENT OF JUSTICE 205297 744.009/25/2023
0018123 DEVELOPMENT DIMENSIONS INTERNATIONAL, INC. 205298 990.009/25/2023 0111069 DICK FONG 205311 25.929/25/2023
0096829 DKF SOLUTIONS GROUP, LLC 205299 3,025.009/25/2023 0105820 EAST BAY TIRE CO 205301 1,548.059/25/2023
0111072 ED RAMIREZ 205359 5.749/25/2023
0106036 EDGAR HERNANDEZ 205321 110.759/25/2023
0103665 ELIZABETH JERABEK 205324 47.889/25/2023
0111057 EVERA WONG 205388 10.329/25/2023
0013683 F. FERRANDO & CO. 205304 14,827.009/25/2023
0000944 FEDEX 205305 278.549/25/2023
0091890 FIDELITY NATIONAL TITLE CO. 205306 5,000.009/25/2023 0109510 FIRST ALARM 205308 1,459.509/25/2023
0001782 FLOWERS ELECTRIC & SVC.CO.INC. 205309 1,183.619/25/2023 0018117 FLYERS ENERGY, LLC 205310 11,307.539/25/2023
Page: 1
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City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0017720 FOX
TELEVISION STATIONS, INC. 205313 12,675.609/25/2023
0109776 FRESH LINE PRODUCE 205314 220.009/25/2023
0108388 FUN EXPRESS LLC 205315 147.789/25/2023
0111056 GEORGE CHEN 205282 24.179/25/2023
0110972 GLADYS L. BANCROFT 205270 600.009/25/2023
0104135 GLOBAL TRACKING COMMUNICATIONS, INC. 205382 27.989/25/2023 0111050 GLORIA ALCHERA 205260 47.889/25/2023
0000162 GRAINGER 205317 1,177.479/25/2023
0105687 GRAPHICS ON THE EDGE 205318 5,008.419/25/2023 0017900 GREAT LAKES DATA SYSTEMS INC 205319 2,300.009/25/2023 0000385 HACH COMPANY 205320 733.809/25/2023
0109502 HAULAWAY STORAGE CONTAINERS, INC. 205371 255.369/25/2023 0111060 HEATHER BARKETT 205271 15.709/25/2023
0108488 HINDERLITER DE LLAMAS & ASSOCIATES 205295 2,580.659/25/2023 0018553 INTERSTATE TRAFFIC CONTROL PRODUCTS 205383 275.639/25/2023 0111051 JEFFREY SHURTLEFF 205367 79.849/25/2023
0103342 JMB CONSTRUCTION, INC. 205325 1,986,756.649/25/2023 0111068 JOE FINIGAN 205307 36.749/25/2023
0111065 JUDEA CONTRERAS 205290 6.579/25/2023
0096756 JULIAN ENTSMINGER 205303 40.659/25/2023
0000075 K-119 TOOLS OF CALIFORNIA INC. 205326 26.159/25/2023 0111070 KAREN TOBENER 205379 57.989/25/2023
0000132 KELLY-MOORE PAINT CO INC. 205327 715.429/25/2023 0109771 LATHROP CONSTRUCTION ASSOCIATES, INC. 205288 3,811,482.809/25/2023 0106342 LESLIE MENDOZA 205334 81.659/25/2023
0018177 LOWE'S 205331 496.119/25/2023
0111066 MARY TORDSEN 205381 57.349/25/2023
0111054 MCKINLEY ELEVATOR COPRORATION 205332 588.009/25/2023 0018496 MCMASTER-CARR SUPPLY CO. 205333 606.289/25/2023 0016041 METROMOBILE COMMUNICATIONS 205335 195.009/25/2023 0016863 MIDWEST TAPE, LLC 205337 98.429/25/2023
0110443 MILLBRAE COMMUNITY TELEVISION 205338 5,913.919/25/2023 0001709 MILLBRAE LOCK 205339 84.879/25/2023
0108098 MINDFUL BADGE LLC 205340 6,843.759/25/2023
0111062 MONICA LIN 205329 93.109/25/2023
0000357 NATIONAL CABLE TV CO-OP, INC. 205342 5,068.109/25/2023 0110900 NATIONAL EMBLEM, INC. 205343 1,951.949/25/2023 0109934 NEMA CONSTRUCTION 205344 4,650.009/25/2023
0111061 NICHOLAS PANGILINAN 205352 23.089/25/2023
0111063 NISARG PATEL 205354 14.689/25/2023
0111055 O'REILLY AUTO PARTS 205348 58.499/25/2023
0110243 ODP BUSINESS SOLUTIONS, LLC 205346 563.909/25/2023 0097567 ONE HOUR DRY CLEANING 205347 577.609/25/2023
0104416 OVERDRIVE, INC. 205349 1,971.629/25/2023
0000012 PACIFIC GAS & ELECTRIC 205350 3,353.639/25/2023 0106110 PACIFIC OFFICE AUTOMATION 205351 543.169/25/2023 0001154 PENINSULA LIBRARY SYSTEM 205355 3,922.879/25/2023 0015163 PENINSULA SPORTS OFFICIALS ASSOC.INC. 205370 295.509/25/2023 0000294 PITNEY BOWES 205356 330.089/25/2023
0013981 QUILL CORPORATION 205358 63.569/25/2023
0000175 RECOLOGY SAN BRUNO 205360 584.179/25/2023
0107432 RED WING BRANDS OF AMERICA,INC 205361 937.419/25/2023 0111047 RICHARD PASQUET 205353 62.219/25/2023
0000022 ROBERT LOUIE 205330 668.859/25/2023
Page: 2
DocuSign Envelope ID: 9A1CAB99-271C-49DF-819C-0F5B6227E2ED 23 of 100
9/25/2023 10:19:30AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 3
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0013581 ROVI GUIDES, INC. 205363 6,008.819/25/2023
0111073 ROWENA TOMANENG 205380 15.709/25/2023
0111059 SAM BISHOP 205275 19.769/25/2023
0017807 SAN MATEO COUNTY CONTROLLER'S OFFICE 205292 11,175.209/25/2023 0017432 SAN MATEO COUNTY PUBLIC SAFETY COMMUNICATIONS 205357 2,355.759/25/2023 0099047 SAN MATEO CTY SHERIFF'S OFFICE 205365 4,726.009/25/2023 0018962 SHOE DEPOT INC. 205366 452.809/25/2023
0108036 SILICONVALLEY4U 205368 195.209/25/2023
0105916 SMITH'S PEST MANAGEMENT 205369 779.209/25/2023 0106695 SPECIAL K PRODUCTIONS MOBILE DANCE STUDIO 205341 260.009/25/2023 0105796 SUNRISE FOOD DISTRIBUTOR INC. 205372 486.759/25/2023 0102962 SWANK MOTION PICTURES, INC. 205374 495.009/25/2023 0096932 TASC 205375 426.759/25/2023
0015671 TECHNOLOGY, ENGINEERING & CONSTRUCTION, INC. 205289 2,925.009/25/2023 0002025 TELECOMMUNICATIONS ENGINEERING ASSOCIATES 205302 3,514.179/25/2023 0000241 THE ADAM-HILL COMPANY 205376 691.589/25/2023
0108402 THE HOME DEPOT PRO 205377 879.659/25/2023
0097449 TK ELEVATOR CORPORATION 205378 509.009/25/2023 0017133 TURBO DATA SYSTEMS INC 205384 2,899.689/25/2023 0018944 ULINE, INC. 205385 869.619/25/2023
0109176 USA NORTH 811 FBO DIG SAFE BOARD 205345 1,175.499/25/2023 0109658 WATER ONE INDUSTRIES, INC. 205386 342.819/25/2023 0111049 WILLIAM G. ARMAS 205263 34.109/25/2023
0111064 WILTON BINDER REZENDE 205362 9.809/25/2023
0013841 WITMER-TYSON IMPORTS INC 205387 5,035.129/25/2023 0104033 ZCORUM, INC. 205389 475.009/25/2023
Total count: 133
GrandTotal: 6,014,914.23
Page: 3
DocuSign Envelope ID: 9A1CAB99-271C-49DF-819C-0F5B6227E2ED

24 of 100

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 2, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative SUBJECT: Accounts Payable Warrant Register
This is to certify that the claims listed on pages 1 to 3 inclusive, and/or claims numbered from 205390 through 205512 inclusive, totaling $1,015,645.22 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $398,888.15
005 Measure G District Sales Tax $300.00
122 Solid Waste/Recycle $12,450.04
132 Agency On Aging $66,238.28
133 Restricted Revenues $79.47
137 Developer Project Contributions $72,992.60
201 Parks and Facilities Capital $19,780.60
203 Street Improvement Projects $39,543.56
611 Water Fund $165,607.96
621 Stormwater Fund $973.10
631 Wastewater Fund $31,472.80
641 CityNet Services Fund $53,262.77
701 Central Garage $6,129.75
702 Facility Maintenance Fund $9,304.96
703 General Equipment Revolving $105,820.83
707 Technology Development $20,315.15
711 Self-Insurance $12,485.20
TOTAL FOR APPROVAL $1,015,645.22
Respectfully submitted,
_________________________
Chief Financial Officer Date
DocuSign Envelope ID: DD0AF7E8-7D98-4B6C-A240-24EEFF4EA2B7 10/2/2023
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Vendor Code & Name Check # Check Date Amount
0106799 ACCELA INC. 205390 15,921.7610/2/2023
0106435 ACTION TOWING & ROAD SVC. INC. 205391 426.2510/2/2023 0108470 ACTIVE WELLNESS LLC 205392 598.9510/2/2023
0001170 AIRGAS USA, LLC 205393 428.9510/2/2023
0000163 AIRPORT AUTO PARTS INC. 205394 283.4810/2/2023 0111083 ALICE CHUI 205411 195.2310/2/2023
0111075 ANDREA BIN 205406 9.1510/2/2023
0096700 ANDY'S WHEELS & TIRES 205396 1,053.1910/2/2023 0096113 AR AUTO GLASS 205397 950.0010/2/2023
0016123 AT&T 205399 304.0210/2/2023
0015110 AT&T MOBILITY 205400 151.0210/2/2023
0000345 BAKER & TAYLOR BOOKS 205401 1,876.3610/2/2023 0110591 BAVCO 205403 103.9910/2/2023
0100526 BAY ALARM COMPANY 205404 906.0910/2/2023
0109613 BAYSPORT PREVENTIVE MEDICAL GROUP 205484 855.0010/2/2023 0108691 BEAR CLOUD TECHNOLOGIES, INC. 205405 18,497.7810/2/2023 0111078 BILL GIUSTI 205438 7.0810/2/2023
0109646 BIO CAR CARE 205407 595.0010/2/2023
0108665 BUBBA'S FIRE EXTINGUISHER CO. 205408 646.0010/2/2023 0108182 C2R ENGINEERING, INC. 205409 953.7410/2/2023
0018048 CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. 205459 16,994.3910/2/2023 0017679 CDW GOVERNMENT, INC 205410 765.3510/2/2023
0106408 CHRIS DE LA CRUZ 205427 100.0010/2/2023
0016324 CINTAS CORPORATION #464 205412 432.3810/2/2023 0018401 CITY OF FOSTER CITY 205413 150.0010/2/2023
0090822 CITY OF HALF MOON BAY 205414 65.0010/2/2023
0111080 CLAUDETTE THOMPSON 205504 65.3110/2/2023
0111013 CLEARWATER HYDROLOGY 205415 18,947.2510/2/2023 0110074 COGENT COMMUNICATIONS, INC. 205418 4,060.0010/2/2023 0018911 COMCAST CABLE COMMUNICATIONS 205420 14,610.9610/2/2023 0109998 CONSOR PMCM, INC. 205421 26,217.3410/2/2023
0109957 CORETECH LEASING, INC. 205422 5,166.2810/2/2023 0110800 CORPORATE CUISINE DBA CREEKSIDE GRILL 205426 66,238.2810/2/2023 0018116 COUNTY OF SAN MATEO 205423 50,695.0010/2/2023 0018331 CSG CONSULTANTS INC. 205424 100,056.2510/2/2023 0111082 CYNTHIA COLVIN 205419 5.7510/2/2023
0111084 DAMIAN LOSINNO 205464 6.7310/2/2023
0110781 DYLAN ARSENAULT 205398 250.0010/2/2023
0018799 ECONOMIC&PLANNING SYSTEMS INC. 205430 1,998.7510/2/2023 0110442 ELISEO AMAYA 205395 602.6910/2/2023
0111086 EMMA ELIZABETH GONZALEZ 205441 12.6310/2/2023 0111043 ENOVEN INDUSTRIES LLC 205433 21,270.7010/2/2023 0106214 ERIK PARTIDA 205480 90.6110/2/2023
0000944 FEDEX 205434 267.7510/2/2023
0109510 FIRST ALARM 205435 352.6510/2/2023
0109400 FLEETROCK, LLC 205436 500.0010/2/2023
0018117 FLYERS ENERGY, LLC 205437 6,512.3210/2/2023
0111077 GAIL MORESCO 205470 7.8210/2/2023
0110972 GLADYS L. BANCROFT 205402 403.0010/2/2023
0105777 GODBE CORPORATION 205439 18,250.0010/2/2023
0106614 GOLDFARB & LIPMAN LLP 205440 504.3110/2/2023
0108425 GOOD CITY COMPANY 205442 55,298.7910/2/2023
0109976 GOVERNMENTJOBS.COM, INC. 205443 1,500.0010/2/2023 Page: 1
DocuSign Envelope ID: DD0AF7E8-7D98-4B6C-A240-24EEFF4EA2B7

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10/2/2023 11:30:22AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0000162 GRAINGER 205444 1,908.1210/2/2023
0001507 GR
AYBAR 205445 18,832.5810/2/2023
0095966 GREAT AMERICA FINANCIAL SVC. 205446 1,777.2610/2/2023 0000385 HACH COMPANY 205447 3,423.6310/2/2023
0110970 HERB WEIMAR 205509 492.1010/2/2023
0108488 HINDERLITER DE LLAMAS & ASSOCIATES 205428 1,035.4310/2/2023 0107708 ICONECTIV, LLC 205449 414.8810/2/2023
0109121 INFORMATION PROFESSIONALS,INC. 205450 480.0010/2/2023 0018838 INFOSEND, INC. 205451 50,600.9210/2/2023
0015531 INTERSTATE BATTERY SYS. OF SF 205452 823.0510/2/2023 0108506 ISLAND KIDS LLC 205454 3,913.0010/2/2023
0110853 JAMZ TECHNOLOGIES LLC 205455 44,568.3610/2/2023 0111079 JAY EHRLICH 205431 9.3110/2/2023
0110372 JENNIFER LEAVER 205461 78.7510/2/2023
0111081 JOAN PADIA 205479 7.0810/2/2023
0093434 JT2 INTEGRATED RESOURCES 205456 12,485.2010/2/2023 0000075 K-119 TOOLS OF CALIFORNIA INC. 205457 67.1910/2/2023 0109978 LINDE GAS & EQUIPMENT INC. 205462 187.7510/2/2023 0017924 LORAL LANDSCAPING INC. 205463 16,635.0010/2/2023 0110776 MAGNET FORENSICS USA INC. 205465 11,487.5010/2/2023 0110792 MARIA LANGBAUER 205460 75.0010/2/2023
0109532 MATRIX HG, INC. 205466 2,428.1610/2/2023
0111085 MICHEL CUHERPIN 205425 20.1310/2/2023
0092285 MICROMARKETING LLC 205467 34.7910/2/2023
0016863 MIDWEST TAPE, LLC 205468 131.2210/2/2023
0110322 MOBILE CITIZEN, LLC 205469 360.0010/2/2023
0098639 MUNICIPAL RESOURCE GROUP, LLC 205471 2,450.0010/2/2023 0108222 NATIONAL AUTO FLEET GROUP 205472 61,252.4710/2/2023 0000357 NATIONAL CABLE TV CO-OP, INC. 205473 396.6710/2/2023 0097422 NEWTON ONG 205477 8.9810/2/2023
0103301 NHL NETWORK US, LP 205474 1,013.3610/2/2023
0110243 ODP BUSINESS SOLUTIONS, LLC 205475 993.3210/2/2023 0097567 ONE HOUR DRY CLEANING 205476 626.1510/2/2023
0109732 OPPENHEIMER INVESTIGATIONS GROUP LLP 205453 4,091.0010/2/2023 0000012 PACIFIC GAS & ELECTRIC 205478 14,342.8010/2/2023 0001154 PENINSULA LIBRARY SYSTEM 205481 342.8010/2/2023 0017260 PETERSON TRUCKS, INC. 205482 284.5010/2/2023
0013981 QUILL CORPORATION 205485 183.5510/2/2023
0014348 R&S ERECTION NORTH PENINSULA 205486 345.1510/2/2023 0106070 SAFETY-KLEEN SYSTEMS, INC. 205488 108.1110/2/2023 0110634 SAN MATEO COUNTY CEO FISCAL 205489 38,714.4010/2/2023 0110888 SAN MATEO COUNTY PLANNING & BUILDING DEPARTMENT 205483 94,178.4010/2/2023 0018597 SAN M
ATEO DAILY JOURNAL 205490 828.0010/2/2023
0017145 SAN MATEO LAWN MOWER SHOP 205491 260.6310/2/2023 0102917 SFPUC FINANCIAL SERVICES 205492 350.0010/2/2023 0110785 SHAWN SHIN 205493 250.0010/2/2023
0018962 SHOE DEPOT INC. 205494 275.6310/2/2023
0000216 SHOWTIME NETWORKS INC. 205495 1,759.8210/2/2023 0109953 SHRED CITY 205496 343.7210/2/2023
0103492 SMITHSONIAN NETWORKS 205497 181.8310/2/2023
0108772 STEVEN CLEGG 205416 400.0010/2/2023
0110889 STUDIOS ARCHITECTURE 205498 1,280.0010/2/2023 0018073 TEAMSTERS LOCAL 350 205499 3,150.0010/2/2023
0015691 TEAMSTERS LOCAL 856 205500 13,253.0010/2/2023 Page: 2
DocuSign Envelope ID: DD0AF7E8-7D98-4B6C-A240-24EEFF4EA2B7 27 of 100
10/2/2023 11:30:22AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 3
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0002025 TELECOMMUNICATIONS ENGINEERING ASSOCIATES 205432 496.0010/2/2023 0017928 THE EDCCO GROUP, INC. 205501 2,025.0010/2/2023 0108402 THE HOME DEPOT PRO 205502 2,819.4710/2/2023
0103559 THE MLB NETWORK, LLC 205503 1,089.8410/2/2023 0000036 THOMSON REUTERS 205505 457.0810/2/2023
0110944 TRAVIS M. KARLAN 205458 487.9710/2/2023
0110714 UNDERGROUND REPUBLIC WATER WORKS, INC. 205487 831.3610/2/2023 0095749 VERIZON WIRELESS 205506 5,381.9310/2/2023
0015365 VICKY HASHA 205448 88.5010/2/2023
0111076 VINCE/JOSEPHINE ZAMACONA 205511 12.7310/2/2023 0109658 WATER ONE INDUSTRIES, INC. 205507 200.0010/2/2023 0104233 WAVE 205508 700.0010/2/2023
0096767 WEST COAST ARBORISTS, INC. 205510 110,375.0010/2/2023 0105955 WEST COAST CODE CONSULTANTS, INC. 205417 17,421.1810/2/2023 0102990 ZACH DORNELL 205429 93.0510/2/2023
0110037 ZAYO GROUP, LLC 205512 2,064.0810/2/2023
Total count: 123
GrandTotal: 1,015,645.22
Page: 3
DocuSign Envelope ID: DD0AF7E8-7D98-4B6C-A240-24EEFF4EA2B7

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Dalia Manaois, P.E., Principal Civil Engineer
SUBJECT: Consider Adoption of a Resolution:
• Authorizing the City Manager to Execute an Agreement with West Yost for Design Services in the Amount Not to Exceed $1,559,271 for the Avenues 2-3 Sewer and Water Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project; • Establishing a design contingency of 10%;
• Approving a new project, Avenues 2-3 Water Main Replacement Project, in the FY 2023-24 Capital Improvement Program Budget; • Transferring the budget in the amount $200,000 from the Avenues 3-2 Water Main Replacement Project to the Avenues 2-3 Water Main Replacement Project; and
• Finding the Project exempt from CEQA
BACKGROUND:

The City of San Bruno Water and Sewer Master Plans were approved by the City Council on March 12, 2013 and February 25, 2014, respectively. The City subsequently completed the 10- year prioritized work plan which coordinates the individual improvement projects identified in the master plans into sequenced, bundled construction packages. On June 24, 2014, City Council approved the 10-year Improvement Work Plan (Work Plan) which included addressing the following issues in the development of the overall program priorities:
• Regulatory deadlines that require completion of sewer capacity projects by 2018. • Sewer condition assessments that identify pipelines requiring replacement. • Replacement of aging and under-sized sewer infrastructure to reduce infiltration/inflow and ongoing maintenance needs.
• Replacement of aging and under-sized water infrastructure that will improve fire flow reliability and reduce pipeline leaks.

Based on these considerations, priorities were developed to focus on the following:
• Implement and complete sewer capacity projects to meet regulatory completion deadlines.
• Replace oldest infrastructure in the downtown area and surrounding neighborhoods. 34 of 100
Item 6e
Honorable Mayor and Members of the City Council
October 10, 2023

Page 2 of 4 ends

6 7
1 The Avenues 2-3 Sewer Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project were identified as three of the capital improvement program (CIP) projects in this Work Plan.

On March 14, 2023, City Council adopted an update to the City’s Water System Master Plan (WSMP). In the updated WSMP, a project was identified to replace and upsize approximately 1,600 feet of new water pipeline within the Avenues 2-3 limits to address pipeline failure risk.

The primary purpose of the Avenues 2-3 Sewer and Water Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project (“Projects”) is to reduce the risk of sanitary sewer overflows by reducing stormwater inflow and infiltration and improve the reliability of the water system.

The Projects consist of installing approximately 13,300 feet of sewer pipeline and 8,400 feet of water pipeline. The project limits are shown in Attachment 2.

Both the sewer and water pipelines are being replaced to minimize construction impacts to the public. The Work Plan additionally identified storm drain master plan improvements. However, those are not being proposed to be designed and constructed at this time due to insufficient funding. Replacement of the storm drain system within the Avenues 2 and Avenues 3 project limits would cost approximately $11.5 million and absent a dedicated source of funding, would need to be paid by the general fund. The storm drain system improvements are relatively isolated within the project areas. Should funding become available, those projects would be performed separately.

The existing pavement where the pipeline replacement is proposed will be rehabilitated after construction of the pipeline facilities and accessible curb ramps will be constructed.

Completion of the Projects will provide residents with a more reliable water and sewer infrastructure that will help prevent future water leaks and sewer overflows and improved roadway surfaces.

DISCUSSION:

In July 2023, the City issued a Request for Proposals (RFP) for professional engineering design services for the Projects. Staff received seven proposals and conducted an evaluation based on the following criteria:
• Project understanding
• Qualifications and experience of the project manager and team • Qualifications relating to design of sewer and water infrastructure • Experience with design and construction of projects within residential corridors Based on the evaluation, staff is recommending West Yost to provide the professional engineering design for the Project. West Yost is highly qualified, has demonstrated accurate project understanding, has substantial design experience on sewer and water replacement projects in similar residential corridors, and has successfully completed similar design projects in various cities in California including City of San Bruno. 35 of 100
Honorable Mayor and Members of the City Council
October 10, 2023

Page 3 of 4 ends

6 7
1 The scope of work for Projects includes site investigations, evaluation of alignment alternatives, geotechnical investigation, potholing, corrosion design, surveying, detailed final design, bid documents, and providing construction support services.

The Projects will be packaged as two separate construction projects to reduce construction impacts on the public, but will be designed concurrently for efficiency and economies of scale.

Staff estimates design completion by Fall 2024.

FISCAL IMPACT:

The Avenues 2-3 Sewer Main Replacement Project and Avenues 3-2 Sewer and Water Main Replace Project are projects established in FY 2023-24 CIP budget. Staff recommends approving a new project, Avenues 2-3 Water Main Replacement Project, in the FY 2023-24 CIP budget and transferring $200,000 from the Avenues 3-2 Water Main Replacement Project to fund the necessary water improvements within the Avenues 2-3 limits. No additional transfers or appropriations are being requested for design. The agreement with West Yost is for a not-to- exceed amount of $1,559,271. A 10% design contingency of approximately $156,000 is being recommended. Adequate budget is available in the various project budgets. The total estimated costs for the project are provided below.

Total estimated cost for the project:

Design Budgets Recommended Award
Adopted Recommended
Amendment Adjusted West Yost
Contract Contingency
Remaining
Design
Budget
Project # 31011 -
Avenue 2-3 Sewer $ 879,955 $ - $ 879,955 $ 627,038 $ 62,704 $ 190,213 Project #31013 -
Avenue 3-2 Sewer $ 899,922 $ - $ 899,922 $ 369,609 $ 36,961 $ 493,353 Project #11010 -
Avenue 3-2 Water $ 1,100,000 $ (200,000) $ 900,000 $ 429,300 $ 42,930 $ 427,770 New: Avenue 2-3
Water $ - $ 200,000 $ 200,000 $ 133,324 $ 13,332 $ 53,344 $ 2,879,877 $ - $ 2,879,877 $ 1,559,271 $ 155,927 $ 1,164,679 ENVIRONMENTAL IMPACT:

This project falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15302(c), which exempts the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.

RECOMMENDATION:

Adopt a resolution:
• Authorizing the City Manager to Execute an Agreement with West Yost for Design Services in the Amount Not to Exceed $1,559,271 for the Avenues 2-3 Sewer and Water 36 of 100
Honorable Mayor and Members of the City Council
October 10, 2023

Page 4 of 4 ends

6 7
1 Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project;
•Establishing a design contingency of 10%;
•Approving a new project, Avenues 2-3 Water Main Replacement Project in the FY 2023- 24 CIP budget; and
•Transferring the budget in the amount $200,000 from the Avenues 3-2 Water Main Replacement Project to the Avenues 2-3 Water Main Replacement Project ALTERNATIVES:

1. Direct further review of submitted proposals for selection of different firm from the current proposals.

2. Request staff to issue a new request for proposals.

ATTACHMENTS:

1. Resolution

2. Project Site Maps

3. CIP Budget Sheets

37 of 100

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING

THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WEST YOST FOR DESIGN SERVICES IN THE AMOUNT NOT TO EXCEED $1,559,271 FOR THE AVENUES 2-3 SEWER AND WATER MAIN REPLACEMENT PROJECT AND AVENUES 3-2 SEWER AND WATER MAIN REPLACEMENT PROJECT; ESTABLISHING A DESIGN CONTINGENCY OF 10%; APPROVING A NEW PROJECT, AVENUES 2-3 WATER MAIN REPLACEMENT PROJECT, IN THE FY 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET; TRANSFERRING THE BUDGET IN THE AMOUNT OF $200,000 FROM THE AVENUES 3-2 WATER MAIN REPLACEMENT PROJECT TO THE AVENUES 2-3 WATER MAIN REPLACEMENT PROJECT; AND FINDING THE PROJECT EXEMPT FROM CEQA WHEREAS, City of San Bruno Water and Sewer Master Plans were approved by the City Council on March 12, 2013 and February 25, 2014, respectively; and WHEREAS, on June 24, 2014, City Council approved the 10-year Improvement Work Plan (Work Plan); and
WHEREAS, the Avenues 2-3 Sewer Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project were identified as three of the capital improvement program (CIP) projects in this Work Plan and FY 2023-24 Capital Improvement Program (CIP) budget; and
WHEREAS, on March 14, 2023, City Council adopted an update to the City’s Water System Master Plan (WSMP); and
WHEREAS, in the updated WSMP, a project was identified to replace and upsize approximately 1,600 feet of new water pipeline within the Avenues 2-3 limits to address pipeline failure risk; and
WHEREAS, the primary purpose of the Avenues 2-3 Sewer and Water Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project (“Projects”) is to reduce the risk of sanitary sewer overflows and improve the reliability of the water system; and
WHEREAS, the Projects consist of installing approximately 13,300 feet of sewer pipeline and 8,400 feet of water pipeline; and
WHEREAS, the existing pavement where the pipeline replacement is proposed will be rehabilitated after construction of the pipeline facilities and accessible curb ramps will be constructed; and
WHEREAS, completion of the Projects will provide residents with a more reliable water and sewer infrastructure that will prevent future water leaks and sewer overflows and improved roadway surfaces; and
WHEREAS, in July 2023, the City issued a Request for Proposals (RFP) for professional engineering design services for the Projects; and
WHEREAS, based on the evaluation, staff is recommending West Yost to provide the professional engineering design for the Projects; and
WHEREAS, the scope of work for Projects includes site investigations, evaluation of 38 of 100
ATTACHMENT 1
alignment alternatives, geotechnical investigation, potholing, corrosion design, surveying, detailed final design, bid documents, and providing construction support services; and WHEREAS, the Projects will be packaged as two separate construction projects to reduce construction impacts on the public, but the design will be performed concurrently on the Projects; and
WHEREAS, staff estimates design completion by Fall 2024; and WHEREAS, staff recommends approving a new Avenues 2-3 Water Main Replacement Project in the FY 2023-24 CIP budget and transferring $200,000 from the Avenues 3-2 Water Main Replacement Project to fund the necessary water improvements within the Avenues 2-3 limits.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Authorizes the City Manager to Execute an Agreement with West Yost for Design Services in the Amount Not to Exceed $1,559,271 for the Avenues 2-3 Sewer and Water Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project;

2. Establishes a design contingency of 10%;

3. Approves a new project, Avenues 2-3 Water Main Replacement Project, in the FY 2023- 24 CIP budget;

4. Transfers the budget in the amount $200,000 from the Avenues 3-2 Water Main Replacement Project to the Avenues 2-3 Water Main Replacement Project; and

5. Finds that the project is exempt from CEQA pursuant to Section 15302(c) of Title 14 of the California Code of Regulations as the replacement or reconstruction of existing utility systems and facilities involving negligible or no expansion of capacity. ---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on October 10, 2023, by the following vote:

AYES:

NOES:

ABSENT:

Lupita Huerta, City Clerk
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Project
2-2
Project
2-1
Project
2-3

E SAN BRUNO AVE

SAN MATEO AVE

SYLVAN AVE

MASTICK AVE

W ANGUS AVE
MILTON
AVE

HUNTINGTON AVE

EASTON AVE

EUCLID AVE

WALNUT AVE

ANGUS AVE
7TH AVE

HENSLEY
AVE

GREEN AVE

W SAN BRUNO AVE

PINE ST

HUNTINGTON AVE

MONTGOMERY AVE

MILLS AVE

MARYLAND PL
1ST AVE

MASSON AVE
ALLEY
5TH AVE
5TH AVE
3RD AVE
3RD AVE
4TH AVE
4TH AVE
6TH AVE
6TH AVE
2ND AVE
2ND AVE
0 400200
Scale in Feet
FIGURE AVENUES 2-3
San Bruno CIP
Work Plan
Avenues 2-3 Sewer and Water Main
Replacement Project
LEGEND
CityLimits
Priority 2 Projects
Project 2-1
Project 2-2
Project 2-3
Storm Drain Improvements
Last Saved: 6/9/2014 9:49:30 AM bcoox; W:\Clients\462 City of San Bruno\06-13-13 CIP Work Plan\GIS\Figures\Figure R2-1 Priority 2 MRP.mxd Water Pipes
8-inch
12-inch
Sewer Pipes
8-Inch
Pipeline to Remain
40 of 100
ATTACHMENT 2
Project
3-3
Project
3-2
Project
3-4
Project
3-1

WALNUT AVE

E SAN BRUNO AVE
KAI
NS
AVE

HERMAN ST
STATE HIGHWAY 82

SAN MATEO AVE

MASTICK
AVE

LINDEN CT

KAINS AVE

W SAN BRUNO AVE

DIAMOND ST

FOREST LN

PINE ST

LINDEN AVE

EUCLID AVE

HERMOSA ST
2ND AVE

ELM AVE

HENSLEY AVE

MONTGOMERY AVE

WHITE WY

HUNTINGTON AVE

ACACIA AVE

GREEN AVE
E

HUNTINGTON
AVE

EASTON AVE

BAYHILL DR

WHITE WY

MASSON AVE

MILLS AVE
3RD AVE

CAMINO PLAZA

HUNTINGTON AVE
1ST AVE
0 400200
Scale in Feet
Last Saved: 6/4/2014 12:52:52 PM bcoox; W:\Clients\462 City of San Bruno\06-13-13 CIP Work Plan\GIS\Figures\Figure R3-2 Priority 3 MRP .mxd LEGEND
Priority 3 Projects
Project 3-1
Project 3-2
Project 3-3
Project 3-4
Water Pipes
8-inch
12-inch
Sewer Pipes
8-Inch
10-InchStorm Drain
Improvements
FIGURE AVENUES 3-2
San Bruno CIP
Work Plan
Avenues 3-2 Sewer and
Water Main Replacement Project
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PROJECT #: 31006|31009|31010|31011|31012|31013|31014|NEW DEPARTMENT: Public Works Total

FUNDING SOURCES
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
FY2023-28
Budget
Sewer Fund 15,060,000$ 4,904,485$ 10,088,918$ 14,993,403$ 1,200,000$ 8,750,000$ 8,500,000$ 7,250,000$ 40,693,403$ PROJECT TITLE Project #
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
Total
FY2023-28
Budget
Crestwood Drive 31006 1,300,000$ 994,169$ -$ 994,169$ -$ -$ -$ -$ 994,169$ Design 400,000 199,169 - 199,169 - - - - 199,169 Construction 900,000 795,000 - 795,000 - - - - 795,000 Earl Ave / Glenview Ave 31015 150,000$
150,000$ -$
150,000$
-$
-$
-$
-$
150,000$
Design 150,000 150,000 - 150,000 - - - - 150,000 Construction - - - - - - - - -
Avenues No. 2-1 31009 575,000$
132,658$ 5,500,000$ 5,632,658$ -$ -$
-$
-$
5,632,658$
Design 575,000 132,658 - 132,658 - - - - 132,658 Construction - - 5,500,000 5,500,000 - - - - 5,500,000 Avenues No. 2-2 31010 545,000$
131,352$ 4,500,000$ 4,631,352$ -$ -$
-$
-$
4,631,352$
Design 545,000 131,352 - 131,352 - - - - 131,352 Construction - - 4,500,000 4,500,000 - - - - 4,500,000 Avenues No. 2-3 31011 1,000,000$ 879,955$ -$ 879,955$ -$
3,750,000$ 1,250,000$ -$
5,879,955$

Design 1,000,000 879,955 - 879,955 - - - - 879,955 Construction - - - - - 3,750,000 1,250,000 - 5,000,000 Avenues No. 3-1 31012 6,060,000$ 905,436$ -$ 905,436$ -$
-$
-$
-$
905,436$

Design 350,000 - - - - - - - -
Construction 5,710,000 905,436 - 905,436 - - - - 905,436 Avenues No. 3-2 31013 1,000,000$ 899,922$ -$ 899,922$
-$
3,750,000$ 1,250,000$ -$
5,899,922$
Design 1,000,000 899,922 - 899,922 - - - - 899,922 Construction - - - - - 3,750,000 1,250,000 - 5,000,000 FY2023-24
FY2023-24
Sewer Main Improvement & Replacement Program - Project Detail Sewer Capital
Sewer Mains
306
43 of 100 ATTACHMENT 3
PROJECT #: 11008|11009|11010|11011
DEPARTMENT: Public Works Total

FUNDING SOURCES
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
FY2023-28
Budget
Water Fund 11,550,000$ 2,580,138$ (412,477)$ 2,167,661$ 1,800,000$ 6,300,000$ 10,500,000$ 12,000,000$ 32,767,661$ Total
PROJECT APPROPRIATIONS Project
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
FY2023-28
Budget
Avenues No. 2-1 11008 430,000$ 277,657$ -$ 277,657$ -$ -$ -$ -$ 277,657$ Design 180,000 29,516 - 29,516 - - - - 29,516 Construction 250,000 248,141 - 248,141 - - - - 248,141 Avenues No. 3-1 11009 5,900,000$ 790,316$ -$ 790,316$ -$ -$ -$ -$ 790,316$ Design 350,000 - - - - - - - -
Construction 5,550,000 790,316 - 790,316 - - - - 790,316 Avenues No. 3-2 11010 1,200,000$ 1,100,000$ -$ 1,100,000$ -$ 4,500,000$ 1,500,000$ -$ 7,100,000$ Design 1,200,000 1,100,000 - 1,100,000 - - - - 1,100,000 Construction - - - - - 4 ,500,000 1,500,000 - 6,000,000 Avenues No. 3-3 11011 -$ (312)$ -$ (312)$ 900,000$ -$ 4,500,000$ 1,500,000$ 6,899,688$ Design - (312) - (312) 900,000 - - - 899,688 Construction - - - - - 4,500,000 1,500,000 6,000,000 Avenues No. 3-4 Unassigned -$ -$ -$ -$ 900,000$ -$ 4,500,000$ 1,500,000$ 6,900,000$ Design -
- - - 900,000 - - - 900,000
Construction - - - - - - 4,500,000 1,500,000 6,000,000 Avenues No. 4-1 Unassigned -$ -$ -$ -$ -$ 900,000$ -$ 4,500,000$ 5,400,000$ Design - - - - - 900, 000 - - 900,000
Construction - - - - - - - 4,500,000 4,500,000 Avenues No. 4-2 Unassigned -$ -$ -$ -$ -$ 900,000$ -$ 4,500,000$ 5,400,000$ Design - - - - - 900,000 - - 900,000
Construction - - - - - - - 4,500,000 4,500,000 Total 11,550,000$ 2,580,138$ (412,477)$ 2,167,661$ 1,800,000$ 6,300,000$ 10,500,000$ 12,000,000$ 32,767,661$ FY2023-24
FY2023-24
Water Main Improvement and Replacement Program - Project Detail Water Capital
Water Mains
291
44 of 100
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Harry Yip, P.E., Senior Civil Engineer
SUBJECT: Consider Adoption of a Resolution:
• Approving the design;
• Authorizing the City Manager to Execute a Construction Contract with Sposeto Engineering Inc. for the Oak Avenue and Crystal Springs Road Intersection Improvements Project in an amount not to exceed $744,288.50;
• Approving a construction contingency of $111,600;
• Authorizing the City Manager to execute a construction management and inspection services contract with Consor in an amount not to exceed $78,683.72 with a contingency of $7,900;
• Authorizing the City Manager to execute a contract amendment with DKS Associates for Design Support Services during Construction in an amount not to exceed $12,500;
• Approving a total project budget in the amount of $1,249,500; • Appropriating $400,000 from Measure A Fund;
• Appropriating $49,500 from Gas Tax Fund; and
• Determining the project is exempt under the California Environmental Quality Act
BACKGROUND:

The intersection of Oak Avenue and Crystal Springs Road is one of the main entrances to City Park and The Recreation & Aquatics Center (“RAC”). The intersection has an all-way stop control. One of the California Environmental Quality Act (“CEQA”) mitigation measures for the RAC Project required the intersection of Oak Avenue and Crystal Springs Road to be improved.

To provide for those improvements, the City’s Capital Improvement Program (“CIP”) includes the Oak Avenue and Intersection Improvements Project (“Project”) for implementation of the traffic signal, pavement delineation, turning bays, and the pedestrian improvements. The pedestrian improvements include sidewalk corner extensions at each of the corners of the intersection.

In July of 2023, staff issued a notice inviting bids for the construction of the Project. On August 23, 2023, staff received bids from two contractors. After review of the bids, both bids were 45 of 100
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October 10, 2023

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6 5
9 deemed non-responsive as they failed to meet project specifications. On September 12, 2023, City Council approved a resolution rejecting all bids and directed staff to re-advertise.

DISCUSSION:

The Project was re-advertised on September 13, 2023. Staff issued a notice inviting bids for the construction of the Project. The notice inviting bids was sent to contractors, posted on the City’s website, and provided to construction distribution plan rooms. The project was also advertised twice in the San Mateo Daily Journal newspaper on September 16, 2023, and September 20, 2023. On September 26, 2023, staff conducted the bid opening for the project and received three (3) bids which are as follows:

No. Contractor Name Bid Total
1 Sposeto Engineering, Inc. $744,288.50
2 St Francis Electric, LLC $817,207.00
3 Interstate Grading & Paving, Inc. $851,713.00
Engineer’s Estimate $759,325.60
The lowest bid received was from Sposeto Engineering, Inc (”Sposeto”). in the amount of $744,288.50. The second lowest bidder, St Francis Electric, LLC (”SFE”), filed a bid protest with the City on September 29, 2023 regarding the responsiveness of the bid. Staff received a response from Sposeto to the protest. Staff reviewed the bid protest and protest response along with bids from both bidders with the City Attorney and determined that the submitted bid by Sposeto Inc. is responsive.

Sposeto has satisfactorily completed numerous traffic signal and intersection related construction and projects for public agencies such as Berkeley, Fremont, and Redwood City while their traffic signal subcontractor has completed work for public agencies such as Dublin, Hayward and San Leandro. In addition, Sposeto also recently completed the El Camino Real / Angus Avenue Intersection Improvement Project for the City in 2020. Based on their experience and performance with the City of San Bruno and other public agencies, staff determined that Sposeto meets the qualifications to perform the work for the Oak Avenue and Crystal Springs Road Intersection Improvement project as specified in the contract documents.

To increase capacity to deliver the Project, staff is retaining comprehensive construction management support for this Project, so that staff can also deliver other capital improvement projects. Consor is on the City’s on-call list for construction management and inspection services and was selected to provide this service. Consor is also the construction management team for the RAC. A ten (10) percent contingency was also added for unforeseen circumstances.

To provide design support during construction, the designer, DKS Associates will be retained to respond to questions regarding the design, approve submittals, and complete the as-built drawings. Due to their involvement with advance procurement of signal controllers, cabinets, and mast arms. Additional funding is needed for their services.

Construction of the project will have impacts on motorists and pedestrians crossing this intersection such as travel delays, noise, and dust. Should the project be awarded, staff 46 of 100
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October 10, 2023

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6 5
9 anticipates starting construction in November 2023, and taking approximately sixty (60) calendar days to complete.

FISCAL IMPACT:

City staff recommend the award of a contract and a budget amendment to complete the Project for a total amount of $1,249,500. The 2023-24 budget includes $800,000 for design, bid, and construction phases. An additional $449,500 provides sufficient funds for consultant design support during construction, construction contingency, project and construction management, and inspection. To expedite project completion, the City has already procured the Project’s traffic signal cabinet, controller, and mast for $87,000, eliminating equipment procurement delay of three to four months. City staff recommends appropriating the $449,500 shortfall using the available fund balance in the Measure A Fund ($400,000) and the Gas Tax Fund ($49,500).

The estimated project costs are as follows:

Project Oversight (Staff) $25,000.00
Project Management $65,000.00
Consultant Design $117,463.00
Consultant Design Support During Construction $12,500.00 Construction Contract $744,288.50
Signal Cabinet/Controller/Mast Arm Advance Procurement $87,000.00 Construction Contingency (15%) $111,550.00
Construction Management and Inspection $78,683.72
Construction Management and Inspection Contingency $7,900.00 Total (rounded) $1,249,500
ENVIRONMENTAL IMPACT:

As documented in the CEQA Findings of Fact and Statement of Overriding Considerations for the RAC project (May 2020), this Project would mitigate or avoid the potentially significant impacts on Transportation and Circulation. Implementation of this mitigation measure is required by the certified Environmental Impact Report for the RAC project.

Additionally, minor alterations to existing facilities, such as the proposed traffic signal installation and sidewalk/roadway improvements, are categorically exempt under CEQA section 15301(c).

RECOMMENDATION:

Adopt a Resolution:
• Approving the design;
• Authorizing the City Manager to Execute a Construction Contract with Sposeto Engineering Inc. for the Oak Avenue and Crystal Springs Road Intersection Improvements Project in an amount not to exceed $744,288.50;
• Approving a construction contingency of $111,600;
• Authorizing the City Manager to execute a construction management and inspection services contract with Consor in an amount not to exceed $78,683.72 with a contingency of $7,900;
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Honorable Mayor and Members of the City Council
October 10, 2023

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9 • Authorizing the City Manager to execute a contract amendment with DKS Associates for Design Support Services during Construction in an amount not to exceed $12,500; • Approving a total project budget in the amount of $1,249,500; • Appropriating $400,000 from Measure A Fund;
• Appropriating $49,500 from Gas Tax Fund; and
• Determining the project is exempt under the California Environmental Quality Act ALTERNATIVES:

1. Reject all bids and rebid the project; however, this may delay the opening of the RAC.

ATTACHMENTS:

1. Resolution

2. CIP Budget Sheets for the Project
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RESOLUTION NO. 2023 - ___

RESOLUTION
• APPROVING THE DESIGN;
• AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH SPOSETO ENGINEERING INC. FOR THE OAK AVENUE AND CRYSTAL

SPRINGS ROAD INTERSECTION IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $744,288.50;
• APPROVING A CONSTRUCTION CONTINGENCY OF $111,600;
• AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES CONTRACT WITH CONSOR IN AN AMOUNT NOT TO EXCEED $78,683.72 WITH A CONTINGENCY OF $7,900; • AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT

WITH DKS ASSOCIATES FOR DESIGN SUPPORT SERVICES DURING
CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $12,500;
• APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $1,249,500; • APPROPRIATING $400,000 FROM MEASURE A FUND;
• APPROPRIATING $49,500 FROM GAS TAX FUND; AND
• DETERMINING THE PROJECT IS EXEMPT UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, the one of the California Environmental Quality Act (“CEQA”) mitigation measures for the San Bruno Recreation and Aquatics Center (“RAC”) required the intersection of Oak Avenue and Crystal Springs Road to be improved; and WHEREAS, the intersection of Oak Avenue and Crystal Springs Road is currently controlled with all-way stop control; and
WHEREAS, the Oak Avenue and Crystal Springs Road Intersection Improvement Project (“Project”) will implement a traffic signal, pavement delineation, turning bays, and pedestrian improvements; and
WHEREAS, the City advertised the Project for bid in compliance with State Contract Code and local purchasing regulations and received three (3) sealed bids on September 26, 2023; and
WHEREAS, Sposeto Engineering Inc. was determined to be a responsible bidder and submitted the lowest responsive bid in the amount of $744,288.50; and WHEREAS, Sposeto Engineering Inc. has satisfactorily completed intersection improvement projects, meets the contractor qualifications, and has a valid contractor’s license required to perform the scope of work of this project; and WHEREAS, DKS Associates is the design consultant who prepared the contract documents, plans, and specifications, and their support will still be needed during construction; and
WHEREAS, Consor provides project management services for the RAC and can provide construction management and inspection services for this Project; and 49 of 100
ATTACHMENT 1
2 WHEREAS, $800,000 of funding for this project is available within the established FY 2023-24 Capital Improvement Program in the Streets Capital Program and additional $449,500 is estimated to be required for completion for the Project; and WHEREAS, the proposed project qualifies for a categorical exemption per CEQA State Guidelines Section 15301 (c) as it is only constructing minor alterations to existing facilities.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:
• Approves the design;
• Authorizes the City Manager to Execute a Construction Contract with Sposeto Engineering Inc. for the Oak Avenue and Crystal Springs Road Intersection Improvements Project in an amount not to exceed $744,288.50; • Approves a Construction Contingency of $116,600;
• Authorizes the City Manager to execute a construction management and inspection services contract with Consor in an amount not to exceed $78,683.72 with a contingency of $7,900;
• Authorizes the City Manager to execute a contract amendment with DKS Associates for Design Support Services during Construction in an amount not to exceed $12,500;
• Approves a Total Project Budget in the Amount of $1,249,500; • Appropriates $400,000.00 from Measure G for the Project; • Appropriates $49,500.00 from Gas Tax for the Project; and • Determining the Action is Exempt Under the California Environmental Quality Act
---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on October 10, 2023, by the following vote:

AYES:

NOES:

ABSENT:

Lupita Huerta, City Clerk
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PROJECT #: 60033 Total Project Budget: 800,000$
DEPARTMENT: Public Works

FUNDING SOURCES
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
Total
FY2023-28
Budget
Measure A 225,000$ 151,212$ -$ 151,212$ -$ -$ -$ -$ 151,212$ Measure G 575,000 386,432 - 386,432 - - - - 386,432 Total 800,000$ 537,644$ -$ 537,644$ -$ -$
-$
-$
537,644$

PROJECT APPROPRIATIONS
Prior
Appropriations
Estimated
Carryover New Request
Total
Appropriations FY2024-25 FY2025-26 FY2026-27 FY2027-28
FY2023-28
Budget
Design 200,000$ -$ -$ -$ -$ -$ -$ -$ -$ Construction 600,000 537,644 - 537,644 - - - - 537,644 Total 800,000$ 537,644$ -$ 537,644$ -$ -$
-$
-$
537,644$
Project Details
Initial Funding Year FY2021-22
Target Completion Year FY2023-24
Expended as of July 1, 2021 -$
FY2023-24
Pedestrian Safety and Traffic-Calming Program - Oak and Crystal Springs Road Streets Capital
Neighborhood Traffic
Project Description: One of the CEQA mitigation measures for the Recreation & Aquatics Center (RAC) Project required the intersection of Oak and Crystal Springs Road to be improved.

Currently, the existing intersection has an all way stop control. The proposed project will install a traffic signal. The project aims to improve tthe level of service while providing safer pedestrian crossings.

The design and construction is anticipated to be completed in FY 2023-24. 376
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City Council Agenda Item
Staff Report

The City of San Bruno received a request from SamTrans to relocate two bus stops to improve the speed and reliability of the El Camino Real (ECR) Line bus route. SamTrans is the County of San Mateo’s Public Transit Agency providing bus service throughout the County including bus service on El Camino Real from Daly City to Palo Alto via its ECR Line. The line functions as the backbone of SamTrans service in San Mateo County and generates around 25 percent of SamTrans Ridership. It serves disproportionately lower income populations compared to the overall population in the County.1
El Camino Real is an arterial street that runs north-south the full length of the City of San Bruno from South San Francisco to Millbrae with three (3) lanes of travel and one (1) lane for parking in each direction. Although the State of California Department of Transportation (Caltrans) operates and maintains El Camino Real (also State Route 82), they have delegated to the City of San Bruno control of striping and parking restrictions.

DISCUSSION:

As part of the implementation of SamTrans’ El Camino Real Bus Speed and Reliability Study adopted by the SamTrans Board of Directors in December 2022, SamTrans is proposing to move the existing bus stop in front of the San Bruno Public Library (701 Angus Avenue West) to in front of San Bruno City Hall (567 El Camino Real); and to move the existing bus stop in front of 1690 El Camino Real to 1600-1610 El Camino Real. The study found that relocating stops 1 SamTrans El Camino Real Bus and Reliability Study – Section 1.3 Transportation Equity on El Camino Real (December 2022)
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October 10, 2023

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9 from the near-side (before a traffic signal) to far-side (after a traffic signal) along with the implementation of a transit signal priority device would increase the speed and reliability of the transit vehicles. Additional information regarding SamTrans’ study can be found at the following website: https://www.samtrans.com/ECRStudy
At the City Hall and Public Library locations, the relocation would result in the removal of approximately 55 feet of a no parking bus zone in front of the Library fronting El Camino Real resulting in the restoration of two on-street parking spaces; and establish a no parking bus zone in front of City Hall beginning at the northern curb return of the driveway between the Fire Station 51 and City Hall and extending 115 feet northerly, and thus removing one parking space in front of City Hall. There would be a net gain of one parking space on the southbound direction of El Camino Real. The existing bus stop shelter and signs would be relocated by SamTrans at no cost to the City.

At the 1600 and 1690 El Camino Real locations, the relocation would result in the removal of approximately 60 feet of a no parking bus zone and the establishment of a 115 feet long no parking bus zone, thus removing five parking spaces in front of 1600-1610 El Camino Real. The 115 feet is SamTrans‘ standard for a bus stop along routes that utilize articulated buses. There would be a net loss of two parking spaces on the southbound direction of El Camino Real. The existing bench and signs would be relocated by SamTrans.

SamTrans presented the proposed bus stop relocations and associated changes to the parking restrictions to the Traffic Safety and Parking Committee at the August 2, 2023 meeting. The presentation “Implementing the ECR Bus Speed and Reliability Study,” is provided in Attachment 2. Businesses, property owners, and residents within 200 feet of the proposed changes were notified of the proposed changes were to be discussed at the meeting. SamTrans will also conduct their own outreach to the community within 300 feet of the relocations prior to their implementation of the relocations and will be responsible for all the work and costs required for the relocation.

The Traffic Safety and Parking Committee reviewed this proposal at their meeting of August 2, 2023, and concurred with staff‘s recommended relocation of the bus stops and the associated changes in parking restrictions. Staff received one comment after the meeting from property owner at 1690 El Camino Real who expressed support of the relocation of the bus stop.

FISCAL IMPACT:

There is no fiscal impact from adoption of the resolution, as SamTrans will fund the cost of the installation of the removal and installation of the no parking bus zones.

ENVIRONMENTAL IMPACT:

This action is exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines Section 15301(c), existing facilities which exempts minor alterations of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities. This project will not cause an expansion of an existing use of the streets. 53 of 100
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6 6
9 RECOMMENDATION:

Adopt a Resolution to:
• Establish No Parking Bus Zones at 567 El Camino Real in Front of San Bruno City Hall and 1600-1610 El Camino Real, San Bruno
• Remove Existing No Parking Bus Zones along El Camino Real Frontage of San Bruno Public Library located at 701 Angus Avenue West and 1690 El Camino Real, San Bruno, for SamTrans Bus Stop Relocations; and
• Determine the Action is Exempt Under the California Environmental Quality Act.

ALTERNATIVES:

Do not adopt resolution to concurring with SamTrans’ request to Caltrans to recommend removal and establishment of no parking bus zones for the location of the SamTrans Bus Stops and SamTrans may not be able to implement the bus stop relocations to implement the adopted SamTrans’ El Camino Real Bus Speed and Reliability Study.

ATTACHMENTS:

1. Resolution with Exhibits A and B

2. SamTrans Presentation to the City of San Bruno Titled “Implementing the ECR Bus Speed and Reliability Study,” August 2023
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RESOLUTION NO. 2023 - ___

RESOLUTION APPROVING VARIOUS PARKING RESTRICTION CHANGES ON

EL CAMINO REAL AND DETERMINING THE PROJECT IS EXEMPT UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, pursuant to Title VII, Section 7.08.040, the Traffic Safety and Parking Committee (TSPC) is tasked with reviewing and recommending to the City Council areas in which parking is prohibited or restricted on streets within the public right of way; and WHEREAS, pursuant to Title VII, Section 7.08.050, of the San Bruno Municipal Code, any action of the City Council following a recommendation from the Department of Public Works and the Traffic Safety and Parking Committee (TSPC) shall be taken by resolution; and WHEREAS, pursuant to Title VII, Section 7.12.030 of the San Bruno Municipal Code grants the City Traffic Engineer the duty and responsibility for placing and maintaining traffic control devices he or she deems necessary to guide or warn traffic based on engineering principles and investigations; and
WHEREAS, the El Camino Real is a State Highway operated and maintained by the California Department of Transportation (Caltrans); and WHEREAS, Resolution 1970-57 authorized execution of an agreement between Caltrans and the City of San Bruno that delegating the control of parking on El Camino Real within the City limits to the City of San Bruno; and
WHEREAS, SamTrans, the County of San Mateo’s Transit Agency, is proposing to relocate their existing bus stops on El Camino Real in front of the City of San Bruno Library and 1690 El Camino Real to in front of San Bruno City Hall and 1600 El Camino Real respectively to improve bus speed and reliability; and
WHEREAS, the Traffic Safety and Parking Committee reviewed and concurred with the proposed parking restrictions at the locations mentioned above; and WHEREAS, Exhibits A and B illustrate the proposed modifications to the parking restrictions and striping on El Camino Real; and
WHEREAS, this action is exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines Section 15301(c), existing facilities which exempts minor alterations of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities. This project will not cause an expansion of an existing use of the streets.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts a resolution approving the following:

1. Beginning approximately at the northern curb return at the driveway between City of San Bruno City Hall located at 567 El Camino Real and Fire Station 51 located at 555 El Camino Real and extending approximately 105 feet northerly along the curb of El Camino Rela, establish an approximate 105 foot No Parking Bus Zone.

2. Eliminate entire existing No Parking Bus Zone along El Camino Real frontage of City of San Bruno Library located at 701 Angus Avenue West.
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ATTACHMENT 1
2 3. Beginning at the northeastern curb return at the intersection of San Diego Avenue and El Camino Real and extending approximately 115 feet northerly along the curb of El Camino Real, establish a 115 feet No Parking Bus Zone.

4. Eliminate entire existing No Parking Zone on El Camino Real in front of 1690 El Camino Real.

AND, BE IT FURTHER RESOLVED that the City Council hereby determines this action is exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines Section 15301(c).
---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on October 10, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers
ABSENT: Councilmembers:

Lupita Huerta, City Clerk
Exhibit A: Map of Proposed Parking Restriction Changes San Bruno City Hall and San Bruno Public Library
Exhibit B: Map of Proposed No Parking Bus Zone Changes 1600 - 1690 El Camino Real 56 of 100
© Latitude Geographics Group Ltd.

0.04 THIS MAP IS NOT TO BE USED FOR NAVIGATION
WGS_1984_Web_Mercator_Auxiliary_Sphere
Miles0.04 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.

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© Latitude Geographics Group Ltd.

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Implementing the ECR Bus Speed and Reliability Study
SamTrans & City of San Bruno– August 2023
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ATTACHMENT 2
• Study Overview
• Bus Stop Changes in San Bruno
2 Agenda

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3 Route ECR: Daly City – Palo Alto
Backbone of the SamTrans system
• Route ECR serves 13 cities across 28
miles and has over 100 bus stops in each
direction
• Provides connections to BART, Caltrain, Muni,
VTA, and two-thirds

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ECR Study Goal and Outcomes
Goal
• Reduce bus travel times and improve bus reliability on El Camino Real
Desired Outcomes
• Harness existing Transit Signal Priority (TSP) on El Camino Real (SR- 82)
• Better driving experience for our bus operators
• Improve route efficiency and reallocate resources
• Attract new riders and support ridership recovery

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Key Findings

1. Speed and reliability challenges on Route ECR exacerbate inequitable mobility outcomes and present a barrier to
attracting riders.

2. There is no single bottleneck on El Camino Real. Bus performance is the product of over 100 stops, 150 traffic signals, and 28 miles of street conditions spanning 13 cities.

3. Faster bus service is possible. Travel times decreased 15 to 25 percent during COVID shelter-in-place orders due to reduced traffic congestion and fewer stops occurring.

4. Changes to achieve faster and more reliable bus service are popular among riders.

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Recommendations from the Study
ECR Study was finalized and adopted by the SamTrans Board in December 2022. We are now in the implementation phase of the recommendations approved by the Board.

Phase I (Now)

1. Relocation of stops, primarily from near-side to far-side of intersections to make the TSP function on the corridor and increase the speed and reliability of the transit vehicles

2. Rebalancing of stops to increase the speed of the transit vehicles.

Phase II (Later)

1. Working with Caltrans and jurisdictions to implement active and passive transit/pedestrian priority measures (bulb-outs, queue jumps, etc.)

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• There is a total of two (2) stops
in San Bruno that are planned
to be relocated
• SamTrans will develop signage
to inform customers of the
change and wayfinding to
identify their new closest stops
Stop Rebalancing
Action Stop ID Stop Name Direction
Relocate 335063 El Camino Real & Angus Ave W South
Relocate 335078 El Camino Real & Santa Inez Ave North

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El Camino Real & Angus Ave W
(southbound)
• Relocate southbound bus stop from the near-side Angus Ave W to the far- side Angus Ave W (next to San Bruno City Hall)
• Paint red curb at new stop location ~20’
• Use existing pole to add transit sign
• Relocate bench and shelter with the stop

AERIAL MARKUP
Relocated Stop
SIGN
~20 ft
Current Stop

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El Camino Real & Santa Inez Ave
(northbound)
• Relocate northbound stop from near-side of Santa Inez Ave to far-side of San Diego Ave
• Paint red curb at new stop location (5 parking spaces) • Use existing pole to add transit sign
• Add bench to stop

AERIAL MARKUP

STREETVIEW
MARKUP
Relocated Stop
Current Stop
SIGN
~115 ft

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Thank You
Millie Tolleson – [email protected]

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Travis Karlen, Community Services Director SUBJECT: Review and Provide Direction on Crestmoor Multi-Use Fields Draft Master Plan
BACKGROUND:

The San Mateo Union High School District (District) owns a 40-acre parcel located at 300 Piedmont Avenue in San Bruno, commonly known as the former Crestmoor High School (Property). After the closure of the school buildings, the soccer leagues have continued use of the fields. The District has entered into a purchase and sale agreement with SummerHill Homes LLC (SummerHill) for the sale of the Property.

The Property is designated as low density residential in the General Plan and zoned R-1, Single Family Residential, which permits eight housing units per acre. The General Plan identifies Crestmoor High School as a location for 12 acres of recreational opportunities, including sports facilities. In 2022, the City and District entered into a settlement agreement related to the proposed open space and the General Plan policy.

SummerHill is working with the City on a development proposal for 155 single-family residential units with 6.91 acres to be dedicated to the City as a public park with sports fields and supporting infrastructure including parking, and 12.3 acres of publicly accessible natural open space that would be maintained by the future homeowner’s association. In total, the project would provide 19.21 acres for public use and open space.

The residential and park project requires an Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA), which is underway.

More information about the development project and EIR process is available at https://www.sanbruno.ca.gov/844/Crestmoor-300-Piedmont-Avenue.

Crestmoor Multi-Use Fields Master Plan
The City initiated the Crestmoor Multi-Use Fields Master Plan Project process in January 2023 to design the public soccer fields and other public amenities envisioned for the 6.91 acres to be dedicated to the City. The City entered into a contract with Callander Associates Landscape Architects (CALA) to facilitate a community engagement process, build consensus for a preferred master plan, and prepare plans and supporting documents 69 of 100
Item 7a
Honorable Mayor and Members of the City Council
October 10, 2023

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delineating proposed multi-use fields facility improvements at the former Crestmoor High School site.

This park design process is separate and distinct from the process of reviewing SummerHill’s development application.

DISCUSSION:

CALA identified the following as project goals for the master plan:
• Build on initial site planning efforts by the developer and the City; • Develop a master plan that balances the needs of all stakeholders and users; • Meet the needs of sports user groups;
• Relocate soccer facilities;
• Provide a design that invites multi-generational use; • Maintain sensitivity to adjacent residential uses; and • Continuously evaluate the cost of improvements to ensure the project remains feasible and implementation is realized.

The design intent for the Crestmoor Multi-Use Fields Master Plan is to provide as much opportunity for field use, keeping in mind the available parking. CALA worked with staff to develop two design alternatives that were shared during the community engagement process.

Following various meetings with community stakeholders, a public workshop, public survey, a presentation to the San Bruno Parks and Recreation Commission on April 19, and a presentation to the San Bruno City Council on May 9, one design alternative proved to be favored.

This preferred design provides an on-site parking lot and drop-off zone with access from both Courtland Drive and A Street. This design also provides for a bioretention area on the western side of the site and a restroom/concession building. A perimeter walking path is included, and the design can support field lighting and synthetic turf, if that is the desired direction.

The preferred design accommodates striping for eight fields (although not all can be played at once since various fields overlay each other). The mix of field sizes includes a single U6 field, three U8 fields, and three U10 fields, while still providing a single 11 v 11 field (Note: U6 is a field sized for 6-year-old players, and 11 v 11 is a full-sized high school/adult field). These field dimensions allow for inclusion of picnic areas and shelters along with a restroom/concession building that is located with greater space for gathering around it in mind.

Community Engagement
A second round of community engagement was conducted to further refine the preferred design. The community engagement efforts included meetings with soccer and developer stakeholders, a community pop-up event at Concerts in the Park on August 4, and a community workshop at the San Bruno Senior Center on August 7.
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CALA also released an online survey. The survey opened on August 7 and closed on August 20 with 217 surveys completed. Of the survey respondents, 77% lived in San Bruno, including 21% who lived in neighborhoods adjacent to the project site.

The Crestmoor Fields Draft Master Plan was presented to the San Bruno Parks and Recreation Commission on September 20. While Commissioners were generally supportive of the plan, Commissioners discussed funding for the project and the parking plan. A desire for field lighting and synthetic turf fields was also expressed.

Twelve members of the public participated during the public comment period. Common themes amongst the speakers included:
• The desire to see the baseball elements eliminated from the Master Plan; • Parking concerns, and the loss of field space;
• A desire for field lighting and synthetic turf;
• Concern about the lack of funding specifics;
• Concern about the size of the bioretention area;
• A desire for wind blocking trees;
• A desire to provide enough spectator seating;
• A desire for mitigation efforts to prevent soccer balls kicked out of the playing area and down steep hills;
• A desire to exclude provisions for an integrated running track; and • The desire for the use of native plants.

Commenters were also interested to know what alternative soccer fields will be used while the existing fields are closed for construction and an expressed interest for additional soccer fields in San Bruno.

NEXT STEPS:

After receiving input and feedback from City Council on the Draft Master Plan, the remaining process for the Crestmoor Multi-Use Fields Master Plan will include:

First Half of 2024: City Council meeting to adopt the Crestmoor Environmental Impact Report (EIR), which provides the environmental analysis of the Draft Master Plan and the residential development. The City Council will take the appropriate action for the Master Plan after the EIR is adopted while considering the project budget and schedule in more detail.

FISCAL IMPACT:

There is no fiscal impact from this agenda item. The professional services costs to prepare the Crestmoor Multi-Use Fields Master Plan are included in the FY 2023-24 operating budget.
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Honorable Mayor and Members of the City Council
October 10, 2023

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ENVIRONMENTAL IMPACT:

There is no formal City Council action for this agenda item, therefore an environmental determination under the California Environmental Quality Act (CEQA) is not required. An Environmental Impact Report (EIR) is being prepared for the proposed 300 Piedmont Ave development, including the residential, park, and open space improvements. Public hearings for the EIR are anticipated in the first half of 2024.

RECOMMENDATION:

Receive report and provide input regarding the presentation.

ALTERNATIVES:

Request design changes be developed.

ATTACHMENTS:

1. Project Background and Design Process

2. Overall Community Engagement Process

3. Existing Conditions

4. Crestmoor Fields Draft Master Plan
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OCTOBER, 2023

CRESTMOOR FIELDS MASTER PLAN

PROJECT BACKGROUND & DESIGN PROCESS
The school district closed Crestmoor/
Peninsula High School
The District is in contract for the site
to be purchased for a single-family
homes development
Application includes land dedication
to the City for a public park
The master planning process for
the fields includes community
engagement to help guide the design

PROJECT BACKGROUND
Build on initial site planning efforts by
the developer and the city
Develop a master plan that balances
the needs of all stakeholders and
users
Meet the needs of sports user groups
Relocate soccer facilities
Provide a facility that invites multi-
generational use
Maintain sensitivity to adjacent
residential uses
Continuously evaluate the cost of
improvements to ensure the project
remains feasible and implementation
is realized

PROJECT GOALS
Engage the community and
stakeholders in order to build
consensus on the desired amenities
for the project and to ensure that
their input is incorporated into the
developing plans.

OUTREACH MISSION

STATEMENT
Community
Outreach
Meeting #2
City Council
Meeting #2
Stakeholder
Outreach
Community
Outreach
Meeting #1
Preliminary
Design
Stakeholder
Outreach
P&R
Commission
Meeting #2
Master Plan
City Council
Meeting #1
P&R
Commission
Meeting #1
*
FINAL
MASTER
PLAN

DESIGN PROCESS
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ATTACHMENT 1
OCTOBER, 2023

CRESTMOOR FIELDS MASTER PLAN

OVERALL COMMUNITY ENGAGEMENT PROCESS
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ATTACHMENT 2
VVV
OCTOBER, 2023

CRESTMOOR FIELDS MASTER PLAN

EXISTING CONDITIONS

PROJECT
SITE

PROJECT
LIMITS

FORMER CRESTMOOR/

PENINSULA HIGH SCHOOL
Northeast Opportunity Area
Transition Zone between Fields
Lower Field
Courtland Drive
Upper Field
Existing Track and Lights
NORTH
1 53 4 6
2 2
1 3
4 5
6 HWY 280

COURTLAND
DR.

WHITMAN
WAY

JUNIPERO
SERRA
PARK

EL CAMINO REAL

SKYLINE BLVD PROJECT
SITE

SITE MAP NORTH
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ATTACHMENT 3
0 15’ 30’ 60’ NORTH
VV
OCTOBER, 2023

CRESTMOOR FIELDS MASTER PLAN

DRAFT MASTER PLAN
Restroom and Concession
Seat Wall
Biotreatment Area
Parking lot
Light pole, typ.

Parking Area
Parking Area
U10 soccer field,
35 yd x 64 yd, white striping
U8 soccer field, 25 yd by 35 yd,
yellow striping, typ.

Landscape slope
Entry stairs, typ.
11v11 soccer field,
64 yd x 102 yd, white
striping
U10 soccer field,
35 yd x 64 yd, yellow
striping, typ.

Perimeter walking path,
1/4 mile loop with
distance markers
Bench seating, typ.

Project limits
Bioretention area access
Little league baseball practice
field, blue striping
Entry stairs
Seatwall on both sides of
walking path, typ.

Backstop
Bioretention
area, typ.

Restroom,
concession and
maintenance
building
Goal storage
Synthetic turf field
U8 soccer field,
25 yd x 35 yd,
white striping
U6 soccer field,
15 yd x 25yd,
yellow striping
Plaza with picnic
tables
Plaza with picnic
tables and
seatwalls
Storage container,
typ. of 2
Accessible
pathway
Drop-off
area

COURTLAND DRIVE

PROPOSED

RESIDENTIAL

DEVELOPMENT
Fitness area
with seating
Pedestrian
path
Fitness area with
seating
Street
parking
continues
south
Street parking, only
along park edge
Picnic Area
Bioretention area for
residential development
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ATTACHMENT 4
City Council Agenda Item
Staff Report

In accordance with best practices in governmental accounting, it is recommended that governing boards establish a clear policy regarding the level of unrestricted fund balance to be maintained in discrete agency funds. The City’s current policy is titled Reserve Policy and was adopted on January 22, 2013, with Resolution No. 2013-11. City staff recommends the City Council adopt a significant update that replaces the current Reserve Policy with a new Fund Balance Policy (“Policy”) attached as Exhibit A to the Resolution, Attachment 1.

DISCUSSION:

City staff is seeking City Council approval of the recommended Policy to achieve two goals.

First, the recommended Policy fully incorporates best practices established by the Government Finance Officers' Association and the Government Accounting Standards Board under Statement No. 54 (GASB 54) effective July 1, 2010. Second, the recommended Policy updates the General Fund reserves policy and the policy’s target amounts. The following summarizes major changes to the existing policy.

1. Fund Balance Classifications
The recommended Policy incorporates definitions of fund balance classification, Section IV, as established under GASB 54, and further establishes a procedure to report informal loans from the General Fund to other funds known as due to/ due from. At year- end close, negative Funds receive an informal loan from the General Fund. The informal loan is recorded as a liability under "due to," and then recorded as an asset under "due from." Often, an informal loan results from cash flow, which is repaid in the subsequent fiscal year. In other cases, the loan grows yearly, resulting in an ongoing subsidy by the General Fund. The recommended Policy requires City staff to report on due to/ due from entries processed at year-end with the intended purpose of ensuring that the informal loans are repaid to the General Fund.
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Item 7b
Honorable Mayor and Members of the City Council
October 10, 2023

Page 2 of 3 ends

6 6
6 2. General Fund Reserves
The most significant updates to the Policy pertain to the amounts held in General Fund Reserves, as outlined in Section VI. The recommended Policy sets a total General Fund reserve target of $18.6 million, approximately 3.5 months of General Fund expenditures.

This exceeds the recommended minimum reserves for a governmental agency by 1.5 months. The recommended Policy establishes three reserves and they are as follows:
a.Contingency Reserve (Section VI.A): This reserve is intended for non-financial emergencies or disasters, requiring City Council approval for its use and consolidates the "General Fund Contingency" and the "Emergency Disaster Reserve" into a single reserve. The recommendation increases the reserve from a fixed $5.6 million to 10% of General Fund operating expenditures instead. For FY2023-24 (FY24), a reserve of10% of the General Fund operating expenditures would set the target reserve balance at $6.5 million.
b.Budget Stabilization Reserve (Section VI.B): This reserve replaces the "General Fund Reserve" and its purpose is to enable the General Fund to absorb negative economic fluctuations without immediately affecting service levels. The target amount is 20% of the General Fund operating expenditures, which in FY24 is $13.0 million.

Recommended Reserve
Current Reserve
Current Target Proposed Target
Contingency Reserve n/a 10% of General Fund operating
expenditures.

Approx. $6.5MM FY24
General Fund $1.5MM Consolidated with Contingency
Reserve
Emergency Disaster Fund $3.0MM Consolidated with Contingency Reserve
Budget Stabilization Reserve n/a 20% of General Fund operating expenditures.

Approx. $13.0MM in FY24
General Fund Reserve 25% of General
Fund budget.

Approx. $16.25MM
in FY24
Renamed Budget Stabilization
Reserve
One-Time Revenue
Reserve
n/a Non-recurring revenue without
an intended purpose
General Capital/ One-
Time Revenue Reserve
$5.0MM Renamed One-Time Revenue
Reserve

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Honorable Mayor and Members of the City Council
October 10, 2023

Page 3 of 3 ends

6 6
6 c.One-Time Revenue Reserve (Section VI.C): This reserve safeguards against ongoing spending commitments resulting from non-recurring revenue sources. It is established to set aside one-time revenues until they can be approved for one- time purposes by the City Council. Unlike the current "Capital Improvement/One- Time Initiative Reserve," the proposed change eliminates the requirement for a minimum balance in the reserve. Placing the one-time revenues in a restricted fund ensures separate and transparent financial reporting of special-purpose one-time revenues. This would exclude one-time community benefits or developer payments.

Next Steps
City staff is preparing a preliminary FY23 year-end close for presentation to City Council at the October 24, 2023 meeting. At that time, City staff will provide an update on the status of the due to/ due from amounts. City staff will also rebalance the General Fund reserves in concurrence with this policy and any other recommendations arising from the year-end close.

FISCAL IMPACT:

The recommended action does not result in additional City operational expenses.

ENVIRONMENTAL IMPACT:

The discussion of proposed regulations does not have the potential for creation of a significant environmental impact pursuant to the California Environmental Quality Act (CEQA), and as such are exempt from further environmental consideration per CEQA Guidelines Section 15061(b)(3).

RECOMMENDATION:

Adopt a resolution rescinding Resolution No. 2013-11 and adopting a Fund Balance Policy.

ALTERNATIVES:

1. Maintain the current policy.

2. Adjust elements of the recommended Policy and approve as amended.

3. Direct staff to perform additional policy review and return at a future date.

ATTACHMENTS:

1. Resolution

2.Redlined Reserve Policy

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RESOLUTION NO. 2023 - ____
RESOLUTION RESCINDING RESOLUTION NO. 2013-11 AND ADOPTING A FUND BALANCE POLICY
WHEREAS, the City Council adoption of the City’s Reserve Policy last occurred on January 22, 2013, with Resolution No. 2013-11; and
WHEREAS, the Reserve Policy requires City Council review at a public meeting annually to ensure its consistency with the overall objective and review target funding levels; and WHEREAS, Governmental Accounting Standards Board Statement No. 54 (GASB 54) directed standardized definitions and criteria for fund balance classifications to all governmental agencies effective July 1, 2010; an
WHEREAS, the City has fully implemented the core requirements of GASB 54, and City staff now desires to document compliance with a comprehensive Fund Balance Policy; and WHEREAS, the City Council desires to maintain the past practice of establishing a General Fund reserve level above governmental accounting best practice of two months of operating expenditures; and
WHEREAS, the recommended Fund Balance Policy contains expanded reporting requirements to ensure that the City Council receives timely information about informal inter-fund loans from the General Fund to other funds; and
WHEREAS, City staff recommends rescinding the City’s current Reserve Policy and adopting a significant update that replaces the current Reserve Policy with a new Fund Balance Policy, detailed in the October 10, 2023 staff report and outlined in its attachment, for conformance with requirements and sound accounting and budgeting practices.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN BRUNO AS FOLLOWS:

1. Resolution No. 2013-11 is hereby rescinded and replaced with the Fund Balance Policy,

2. The Fund Balance Policy, as attached in Exhibit A for the City of San Bruno is approved. —oOo—
I hereby certify that foregoing Resolution No. 2023 - ____ was introduced and adopted by the San Bruno City Council at a regular meeting on _____, 2023, by the following vote:

AYES:

NOES:

ABSENT:
_________________________________
Lupita Huerta, City Clerk
Exhibit A: Fund Balance Policy, October 10, 2023
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ATTACHMENT 1
Fund Balance Policy
Resolution No. 2023-____
October 10, 2023
I. Purpose
The Fund Balance Policy (“Policy”) of the City of San Bruno shall establish the foundation for designation of monies to reserve funds that support the City Council’s commitment to ensuring financial stability and sustainability of operations during times of fiscal constraint and emergency situations. The establishment of designated reserve funds is an important step towards developing and maintaining a long-term financial plan that provides reasonable funding resources for the City’s current and future needs.

II. Objectives
The Policy is intended to meet the following objectives:

A. Governmental Accounting Standards Board (GASB) Implementation - The Policy implements GASB Statement Number 54 (GASB 54) which is applicable to the City effective July 1, 2010. The purpose of GASB 54 is to provide greater clarity and transparency in financial reporting, making it easier for stakeholders to understand how restricted funds are being managed and ensuring that they are used for their designated purposes. This helps in promoting accountability and responsible financial management within the government.

B. Ensure financial stability - The establishment of a Policy ensures that financial resources are available to allow for the continuation of services in the event of significant economic downturn or catastrophic events. It provides assurances to residents and bondholders of City debt that the City is well prepared to deal with times of potential uncertainty. One of the many takeaways that have come from the tragic September 9, 2010 gas pipeline explosion in the Crestmoor Neighborhood is the potential financial exposure the City could face in a disaster situation. Funds set aside for City costs associated with the response and recovery to catastrophic events provide some assurances that the City is prepared when the unexpected may occur.

C. Ensure that one-time revenues are used for one-time expenditures – The City receives one-time revenues for a variety of reasons, including the sale of City property and agreements with developers to provide community benefit funding outside of established fees. Best practice is for one-time or non-recurring revenues to be utilized for one-time or non-recurring expenditures to ensure that ongoing financial commitments are not made that cannot be sustained over time. A typical use of one-time revenues is funding for capital improvement projects.

D. Establish funding for unfunded liabilities - The creation of reserve funds provides an opportunity for the City to evaluate its needs and the resources available to fund future and current liabilities. Examples of unfunded liabilities include unfunded pension and accrued leave liabilities.
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City of San Bruno Page 2
Fund Balance Policy
Resolution No. 2023-__

III. Delegation of Authority
Management responsibility for compliance with the Policy belongs to the City Manager, or their designee, who shall report to the City Council annually on this Policy. The City Manager, or their designee, is responsible for ensuring that the Policy is implemented in the City’s general ledger, audited financial reports, and budgets.

IV. Fund Balance Classifications
Effective July 1, 2010, GASB 54 requires that government financial statements categorize fund balance into one of five designations: non-spendable, restricted, committed, assigned, and unassigned.

A. The Non-Spendable Fund Balance category comprises resources that are temporarily unavailable for to be expended during the current period. This category includes funds loaned to another entity or funds extended as loans to other City funds, whether through formal agreements or year-end journal entries designed to address negative fund balances in other funds. The accounting treatment for informal loans necessitates recording them as either "due to" or "due from" amounts. Specifically:
a. "Due to" Amounts: Indicate a liability on the financial statements of the receiving fund. b. "Due from" Amounts: Indicate an asset on the financial statements of the fund providing the funds.
"Due to/from" amounts shall be reported to City Council as part of the mid-year financial update or upon the issuance of the Annual Comprehensive Financial Report (ACFR).

B. Restricted fund balances report amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government), through constitutional provisions or by enabling legislation.

C. Committed fund balances are amounts constrained to specific purposes by the City Council either by ordinance, resolution, or minute order. Reported as committed, amounts cannot be used for any other purpose unless the City Council takes the same highest-level action to remove or change the constraint. The City’s General Fund Reserves are adopted through this policy by Resolution and are reported as a Committed fund balance in the financial statements.

D. Assigned fund balances are amounts the City intends to use for a specific purpose with intent expressed by the City Council, the City Manager, or a body to which the City Council delegates the authority.

E. Unassigned fund balances report the amounts that are available in the General Fund for any purpose authorized by City Council. Other funds may not have unassigned fund balances.

The order in which the City spends fund balances when there is more than one classification is available for a particular purpose shall be: restricted, assigned, committed, and unassigned.

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City of San Bruno Page 3
Fund Balance Policy
Resolution No. 2023-__

V. General Fund
The General Fund is the primary operating fund of the City, accounting for all activities except those legally or administratively required to be accounted for in other funds. The General Fund includes activities such as public safety, parks and recreation services, community and economic development, public works and streets maintenance, legal and administrative services. The General Fund also accounts for reserves, Measure G funds, American Rescue Plan Act funds, and developer contributions not for a specific purpose.

VI. General Fund Reserves
The City shall establish reserve funds in accordance with the objectives listed above as outlined below. The funding levels outlined in this policy are goals and it is the City’s intent to maintain its reserves at the prescribed levels; compliance with this policy will be evaluated annually upon final closing of the City’s financial books for the fiscal year.

A. Contingency Reserve – The Contingency Reserve shall be established with a goal of maintaining a target fund balance of 10% of the budgeted General Fund expenditures and is intended to be used for non-fiscal emergencies and disasters. The Contingency Reserve can only be utilized through resolution of the City Council. While intended for non-financial emergencies or disasters, the Contingency Reserve can be utilized for other purposes at Council discretion.

B. Budget Stabilization Reserve – The Budget Stabilization Reserve is established to shield the General Fund from adverse economic fluctuations, ensuring minimal immediate impacts on service levels. This reserve aims to maintain a target balance of at least 20% of budgeted expenditures at the start of each fiscal year.
a. Use - Utilization of the Budget Stabilization Reserve will occur in response to budgeted revenue shortfalls stemming from economic volatility or unforeseen financial events. Reports on its use will be presented to the City Council through the mid-year financial report and/or during the budget adoption process for the ensuing fiscal year.
b. Replenishment - Should the Budget Stabilization Reserve be employed, causing it to dip below the 20% target, a strategic plan will be devised to restore the balance to the desired level. Depending on the situation, this restoration plan may span multiple fiscal years, aligning with the fund's role in a broader multi-year forecasting strategy.

This strategy aims to fortify fiscal sustainability and uphold consistent service levels.

C. One-Time Revenue Reserve – The One-Time Revenue Reserve shall be established to set aside one-time revenues until the point at which point they can be appropriated by City Council for one-time uses. One-time revenues that have a legal restriction for their use or are otherwise dedicated for a particular purpose will be held in a separate special revenue fund.

One-time revenues will be approved by Council, either through the budget adoption process or by a separate resolution, for inclusion into the One-Time Revenue Reserve. As a part of the annual budget process, this reserve will be reviewed along with existing unfunded capital projects for consideration of an appropriation from this reserve in the forthcoming budget. In general, the purpose of this reserve is for it to be used for projects and initiatives throughout the City that have no other identifiable funding source.

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City of San Bruno Page 4
Fund Balance Policy
Resolution No. 2023-__

VII. Use of Unassigned Fund Balance
When recurring revenues exceed expenditures in a given year, the net increase in fund balance posts to unassigned fund balance unless City Council directs one of the following actions:

VIII. Special Revenue Funds
Special Revenue Funds are established to collect money that must be used for a specific project or purpose. This type of fund provides an extra level of accountability and transparency to taxpayers that demonstrates that their tax dollars will go toward an intended purpose. Special Revenue Fund balances are designated as “Restricted” fund balance.

A. In Lieu - Accounts for funds received to substitute for standard fees utilized for particular purposes.

B. Area Agency on Aging - Accounts for funds for senior services.

C. Federal/State Grants - Accounts for activities for the City's grants.

D. Gas Tax - Accounts for funds received and expended for street maintenance purposes as defined in sections 2103, 2105, 2106, 2107.5 of the Streets and Highway Code.

E. Police Asset Seizure – Accounts for state augmentation funds to be used for safety programs.

F. Police – Accounts for Police revenues to be used on special law enforcement programs.

G. SB322 Recycling/Litter Clean-up – Accounts for SB322 funds to be used on recycling and litter clean-up programs.

H. Restricted Revenues – Accounts for donations and fees collected for specific purposes.

I. Bequests – Accounts for funds bequeathed to the City.

J. Streets – Accounts for funds dedicated to street improvement and mitigation.

K. City of San Bruno as Successor Housing Agency – Accounts for housing assets and functions previously performed by the former Redevelopment Agency.

L. Impact Fees – Accounts for funds from new development to pay for public facilities and infrastructure needed to accommodate growth in the City.

M. Measure A Transportation Tax – Accounts for funds received to be used for local transportation purposes. The revenues consist primarily of revenues received from Measure A sales tax passed to the City by San Mateo County.

N. Disaster Recovery – Accounts for funds from Pacific Gas and Electric Company (PG&E) Trust to rebuild the Crestmoor/ Glenview neighborhood.

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City of San Bruno Page 5
Fund Balance Policy
Resolution No. 2023-__

IX. Capital Program Funds
Capital Program Funds report major capital acquisition and construction separately from the City’s ongoing operating activities. Capital Program Fund balances are designated “Restricted” fund balance.

A. Parks and Facilities Capital Improvement Fund Accounts for funds expended on the improvement and development of the City’s facilities, infrastructure, major equipment and technological upgrades used to deliver services to the community. Funding comes from the General Fund, grants, and other sources.

B. Street Improvement Capital Project Fund – The Street Improvement Capital Project Fund accounts for funds expended for transportation infrastructure such as street rehabilitation, streetlights, traffic signals and street medians.

X. Debt Service Funds
Debt Service Funds set aside resources to meet current and future long-term debt service requirements including principal and interest.

A. Debt Service Fund: General – Accounts for funds related to the 2011 and 2017 fire apparatus lease purchase, 2013 Pension Obligation Bond, and 2018 router lease purchase principal and interest payments.

XI. Enterprise Funds
Enterprise funds account for City operations financed and operated in a manner similar to a private business enterprise. The intent of the City is that the cost of providing goods and services be financed primarily through user charges.

A. Water Fund - To account for water services provided to the citizens of San Bruno. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, administration, operations, maintenance, capital improvement, and billing and collections.

B. Stormwater Fund - To account for storm drain system maintenance, street sweeping and other related activities to the citizens of San Bruno. Funding comes from customers connected to the City's sewer system due to extensive infiltration and intrusion to the City's sewer system and street sweeping charges.

C. Wastewater Fund - To account for sanitary sewer services provided to the citizens of San Bruno. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, treatment and capital improvement.

D. CityNet Fund - To account for operating and capital improvement costs to provide a full suite of video, data and voice services to residential and business customers.

E. Parking Fund – To account for costs to install and manage paid parking and contracted services for enhanced enforcement.

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City of San Bruno Page 6
Fund Balance Policy
Resolution No. 2023-__

XII. Internal Service Funds
Internal Service Funds are used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis. The concept of major funds does not extend to internal service funds because they do not do business with outside parties. For the Statement of Activities, the net revenues or expenses of each internal service fund is eliminated by netting them against the operations of the other City departments, which generated them. The remaining balance sheet items are consolidated with these same funds in the Statement of Net Position.

A. Central Garage – To account for the cost of vehicle acquisition and disposal, preventative maintenance and repair, and support services for the City’s fleet.

B. Self-Insurance – To account for the City’s coverage for Workers’ Compensation and General Liability insurance.

C. Technology Development – To account for the cost of maintaining the City’s IT infrastructure, network and data security, business applications and management, and providing a centralized service desk.

D. Facilities Management – To account for the cost of custodial services, facility management and preventative maintenance, and repair services for the City’s facilities.

XIII. Fiduciary Funds
Fiduciary funds are used to report assets held for fiduciary activities, which may be carried out by primary governments or their component units. Fiduciary funds may be (1) held for legally established trust funds or similar arrangements, or (2) held outside of a trust exclusively for the benefit of individuals or organizations and used for activities that meet the criteria to be treated as fiduciary activities. Restricted for: Individuals, organizations, and other governments, Net position held in trust.

A. Redevelopment Agency Obligation Retirement Trust Fund To account for the assets, liabilities, and activities of the former Redevelopment Agency of the City in a trustee capacity to pay for enforceable obligations of the former Redevelopment Agency. In accordance with Assembly Bill (AB) X1 26 and AB 1484, the San Bruno Redevelopment Agency was dissolved February 1, 2012.

B. Recology San Bruno Custodial Fund To account for funds billed, collected, and remitted to Recology San Bruno for waste management services within the City.

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City of San Bruno Page 7
Fund Balance Policy
Resolution No. 2023-__

XIV. Policy Review
Annual Review - This reserve policy shall be reviewed by the City Council at a public meeting annually to ensure its consistency with the overall objectives, review target funding levels, appropriation and/or transfers between reserves. Amendments and modifications to the policy shall be approved by the City Council prior to implementation.

Mid-year Review – City staff shall report due to/from and unassigned balances for City Council review.

History

Action Date Notes
Adopted by resolution January 22, 2013 Resolution No. 2013-11 Adopted by resolution October 24, 2023 Resolution No. 2023-__

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Reserve Fund Balance Policy
Resolution No. 2013-11-__2023-____
January 22, 2013October 10, 2023
I. GoalsPurpose
The Fund Balance Policy (“Policy”) reserve policy of the City of San Bruno shall establish the foundation for designation of monies to reserve funds that support the City Council’s commitment to ensuring financial stability and sustainability of operations during times of fiscal constraint and emergency situations. The establishment of designated reserve funds is an important step towards developing and maintaining a long-term financial plan that provides reasonable funding resources for the City’s current and future needs.

II. Objectives
The creation of a reserve policyPolicy is intended to meet the following objectives: of the City of San Bruno:

A.B. Ensure Ffinancial Sstability - The establishment of reserve funds a Policy ensures that financial resources are available to allow for the continuation of services in the event of significant economic downturn or catastrophic events. It provides assurances to residents and bondholders of City debt that the City is well prepared to deal with times of potential uncertainty.Provide Resources in an Emergency Situation - One of the many takeaways that have come from the tragic September 9, 2010 gas pipeline explosion in the Crestmoor Neighborhood is the potential financial exposure the City could face in a disaster situation.

Funds set aside for City costs associated with the response and recovery to catastrophic events provide some assurances that the City is prepared when the unexpected occursmay occur.

B. Create a Funding Source for General Capital Improvement Projects and One-Time Initiatives - Each year the City Council adopts a One-Year Capital Improvement Budget and Five-Year Capital Improvement Plan that include projects of significant importance to the City that have no dedicated funding source. These projects include improvements to City facilities, parks, and technology. The establishment of Reserve Funds dedicated to these types of projects and initiatives will ensure that resources are available that allow the City to implement its vision.

C.D.Establish Reserve funding for Uunfunded Lliabilities - The creation of reserve funds provides an opportunity for the City to evaluate its needs and the resources available to 88 of 100
ATTACHMENT 2
City of San Bruno Page 2
Reserve Fund Balance Policy
Resolution No. 2023-__
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0 0
fund future and current liabilities. Examples of unfunded liabilities include facilities replacement, unfunded pension and accrued leave liabilities., and Other Post Employment Benefits..

III. Delegation of Authority
Management responsibility for compliance with the Policy reserve policy belongs to the City Manager or their designee, Finance Director for the City of San Bruno, who shall report to the City Council on an annually basis on the reserve balancesis Policy. The Finance Director City Manager or their designee is responsible for ensuring that the reserve policy Policy is implemented in the City’s general ledger, audited financial reports, and budgets. document.

E. Unassigned fund balances report the amounts that are available in the General Fund for any purpose authorized by City Council. Other funds may not have unassigned fund balances.

The order in which the City spends fund balances when there is more than one classification is available for a particular purpose shall be: restricted, assigned, committed, and unassigned.

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Reserve Fund Balance Policy
Resolution No. 2023-__
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V.General Fund
The General Fund is the primary operating fund of the City, accounting for all activities except those legally or administratively required to be accounted for in other funds. The General Fund includes activities such as public safety, parks and recreation services, community and economic development, public works and streets maintenance, legal and administrative services. The General Fund also accounts for reserves, Measure G funds, American Rescue Plan Act funds, and developer contributions not for a specific purpose.

VI. General Fund Reserves Funds
The City shall establish reserve funds in accordance with the objectives listed above as outlined below. The funding levels outlined in this policy are goals and it is the City’s intent to maintain its reserves at the prescribed levels; compliance with this policy will be evaluated annually upon final closing of the City’s financial books for the fiscal year.

A.General Fund Reserve – The General Reserve Fund shall be established with a goal of maintaining a target fund balance of 25% of the budgeted General Fund expenditures. The General Fund Reserve Fund balance shall not fall below 15% of General Fund operating expenditures except in a declaration of emergency. The General Fund Reserve can only be utilized through resolution of the City Council. Appropriations of these funds will be reserved for the following situations:
a. A decrease in revenues in excess of 5% of total budgeted General Fund revenues within one year.
b. The loss of revenues from another government entity. c. One-time, non-recurring initiatives of the City Council deemed of significant importance to the City.

B. General Fund Contingency Fund – The General Fund Contingency Fund shall be established with a goal of maintaining a target fund balance of $1.5 million. This fund can be utilized through resolution of the City Council for any appropriation deemed appropriate.

C. Emergency Disaster Reserve – An Emergency Disaster Reserve shall be established with a goal of maintaining a target fund balance of $3 million. This fund is intended to be utilized in the event of a declaration of emergency that requires the expenditure of funds outside of the adopted budget. The Emergency Disaster Reserve can only be utilized through resolution of the City Council declaring an emergency. Upon such declaration, it would be the intent of the City to utilize the Emergency Disaster Reserve for all costs associated with the City’s response to the emergency situation prior to any other reserve funds.

D. The Capital Improvement/One-Time Initiative Reserve can only be utilized through resolution of the City Council. While this fund has an initial goal of $5 million, funds shall continue to be added to this fund until it has reached a fund balance of $8 million.

E. Central Garage Reserve – The Central Garage Reserve shall be funded at a target amount of 25% of budgeted department expenditures, not to drop below 15% except in a declaration of emergency. Once the Central Garage Reserve has been funded at the target amount, all fund balance in excess of this amount can be used to fund one-time initiatives and/or to provide a reduction in allocations from departments in times of budget reductions.

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Reserve Fund Balance Policy
Resolution No. 2023-__
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F. Building and Facilities Reserve – The Buildings and Facilities Reserve shall be funded at a target amount of 25% of budgeted department expenditures, not to drop below 15% except in a declaration of emergency. Once the Building and Facilities Reserve has been funded at the target amount, all fund balance in excess of this amount can be used to fund one-time initiatives and/or to provide a reduction in allocations from departments in times of budget reductions.

Technology Reserve – The Technology Reserve shall be funded at a target amount of 25% of budgeted department expenditures, not to drop below 15% except in a declaration of emergency. Once the Technology Reserve has been funded at this baseline amount, all fund balance in excess of this amount all fund balance in excess of this amount can be used to fund one-time initiatives and/or to provide a reduction in allocations from departments in times of budget reductions.

A.Contingency Reserve – The Contingency Reserve shall be established with a goal of maintaining a target fund balance of 10% of the budgeted General Fund expenditures and is intended to be used for non-fiscal emergencies and disasters. The Contingency Reserve can only be utilized through resolution of the City Council. While intended for non-financial emergencies or disasters, the Contingency Reserve can be utilized for other purposes at Council discretion.

B.Budget Stabilization Reserve – The Budget Stabilization Reserve is established to shield the General Fund from adverse economic fluctuations, ensuring minimal immediate impacts on service levels. This reserve aims to maintain a target balance of at least 20% of budgeted expenditures at the start of each fiscal year.
a. Use - Utilization of the Budget Stabilization Reserve will occur in response to budgeted revenue shortfalls stemming from economic volatility or unforeseen financial events. Reports on its use will be presented to the City Council through the mid-year financial report and/or during the budget adoption process for the ensuing fiscal year.
b. Replenishment - Should the Budget Stabilization Reserve be employed, causing it to dip below the 20% target, a strategic plan will be devised to restore the balance to the desired level. Depending on the situation, this restoration plan may span multiple fiscal years, aligning with the fund's role in a broader multi-year forecasting strategy.

This strategy aims to fortify fiscal sustainability and uphold consistent service levels.

C.One-Time Revenue Reserve – The One-Time Revenue Reserve shall be established to set aside one-time revenues until the point at which point they can be appropriated by City Council for one-time uses. One-time revenues that have a legal restriction for their use or are otherwise dedicated for a particular purpose will be held in a separate special revenue fund.

VII. Use of Unassigned Fund BalanceStrategies to Grow Reserve Funds The receipt of one-time and unbudgeted revenues during the fiscal year shall be added to the reserve funds. In addition, any surplus remaining in the General Fund Operating Budget at year-end shall automatically be transferred to the reserve funds, in the following order:

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City of San Bruno Page 5
Reserve Fund Balance Policy
Resolution No. 2023-__
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A. General Fund Reserve – If the General Fund Reserve is fully funded at its target level, then B. General Fund Contingency Fund – If the General Fund Contingency Fund is funded at its target level, then
C. Emergency Disaster Reserve – If the Emergency Disaster Reserve is fully funded at its target level, then
D. Capital Improvement/One-Time Initiative Reserve – If the Capital Improvement Reserve has reached its maximum fund balance, then
E. Consider the Creation of a new reserve fund to set aside funds for the City’s Unfunded Liabilities. In the event that the City fully funds its reserves in accordance with the policy outlined above, staff will report back to City Council to discuss the creation of additional reserve funds.

When recurring revenues exceed expenditures in a given year, the net increase in fund balance posts to unassigned fund balance unless City Council directs one of the following actions:

A. First, replenish the Budget Stabilization and Contingency Reserves to their fully funded target, then,
B. Seek City Council approval of a Resolution to:
a. Increase the Budget Stabilization Reserve if needed to respond to forecasted economic conditions and expected changes in revenues and expenditures in the near term, or
b. Make additional discretionary payments against unfunded liabilities, including:
i. Pension
ii. Accrued Leave Liabilities
VIII.Special Revenue Funds
Special Revenue Funds are established to collect money that must be used for a specific project or purpose. This type of fund provides an extra level of accountability and transparency to taxpayers that demonstrates that their tax dollars will go toward an intended purpose. Special Revenue Fund balances are designated as “Restricted” fund balance.