"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL SPECIAL MEETING
March 12, 2024
6:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.
IN PERSON* MEETING LOCATION
San Bruno Senior Center
1555 Crystal Springs Road
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
Zoom Link**
https://sanbrunocagov.zoom.us/j/87572533210?pwd=Hu
8X8JzR_InxFkenXYvCBL_jkQ.2VCujS26cIWhByfl
Phone Line: 16465588656
Webinar ID: 875 7253 3210
Webinar Password: 443603
*Teleconference broadcasting is offered in the meeting via Zoom as a courtesy to the public.
**No public comment accepted via Zoom.
PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read
aloud during the meeting.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .
1. CALL TO ORDER
2. ROLL CALL
3. STUDY SESSION
Public comment will be requested after each topic in this section a. Review the Draft FY25 Capital Improvement Program Budget and Provide Direction for Final Adoption on June 25, 2024
4. ADJOURNMENT – The next Regular City Council Meeting will be held on March 12, 2024 at 7:00 pm.
POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on March 8, 2024, by 6:00 pm. 1 of 100
"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL SPECIAL MEETING
March 12, 2024
6:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.
IN PERSON* MEETING LOCATION
San Bruno Senior Center
1555 Crystal Springs Road
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
Zoom Link**
https://sanbrunocagov.zoom.us/j/87572533210?pwd=Hu
8X8JzR_InxFkenXYvCBL_jkQ.2VCujS26cIWhByfl
Phone Line: 16465588656
Webinar ID: 875 7253 3210
Webinar Password: 443603
*Teleconference broadcasting is offered in the meeting via Zoom as a courtesy to the public.
**No public comment accepted via Zoom.
PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read
aloud during the meeting.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .
1. CALL TO ORDER
2. ROLL CALL
3. STUDY SESSION
Public comment will be requested after each topic in this section a. Review the Draft FY25 Capital Improvement Program Budget and Provide Direction for Final Adoption on June 25, 2024
4. ADJOURNMENT – The next Regular City Council Meeting will be held on March 12, 2024 at 7:00 pm.
POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on March 8, 2024, by 6:00 pm. 2 of 100
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: March 12, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
SUBJECT: Review the Draft FY25 Capital Improvement Program Budget and Provide Direction for Final Adoption on June 25, 2024
BACKGROUND:
City Council received a preview of the Fiscal Year 2024-25 (FY25) Capital Improvement Program (CIP) at their retreat on February 2, 2024. The Council also accepted City staff’s recommendation to launch a pilot project to prioritize CIP projects at their January 23, 2024 meeting.
DISCUSSION:
The purpose of this study session is to receive the Draft FY25 CIP budget (Budget), Attachment
1. Specifically, this report discusses changes to the preview packet, transmits the Revenue Oversight Committee’s recommendation on staff’s proposed use of Measure G funds in FY25, and provides an update on the pilot project to use a prioritization matrix for CIP projects accepted by City Council at their January 23, 2024 meeting.
Changes to the CIP Preview Package
The Budget incorporates material changes since the preview package was presented at the City Council retreat as follows:
1. Budget amendments – The Budget includes all budget amendments approved by the City Council at their February 26, 2024 meeting, including additional appropriations for existing water and wastewater CIP projects. The presentation has been updated to incorporate the impacts of the budget amendments on all funds.
2. New projects – Since the Council retreat, the City received a grant in the amount of $350,000 from the San Bruno Community Foundation to add a CIP project in alignment with one of the City Council’s top priority strategic initiatives to Initiate Downtown beautification efforts including irrigation and sidewalk repair, greening, feasibility of trees, banners, and marquee sign. The Foundation’s board approved the funding at their March 7, 2024 meeting and has been included in the CIP as a project.
3. San Mateo County Measure K contribution to Centennial Plaza – As announced by San Mateo County Supervisor Dave Pine’s Office, the funding for Centennial Plaza now includes a pledged $150,000 contribution from San Mateo County Measure K district- 3 of 100
Item 3a.
Honorable Mayor and Members of the City Council
March 12, 2024
discretionary funds. The City Council approved the Centennial Plaza project on February 13, 2024, and the pledge reduces the amount drawn from the Community Facilities Impact Fee Fund by $150,000. The Supervisor's Measure K pledge is pending the full Board of Supervisors' approval. Moving forward with the Centennial Plaza project advances the City Council’s FY25 Top Priority Initiative to Finalize Downtown Park improvement plans: Centennial Plaza, Florida and Posy Parks.
4.Graphics, narrative, and presentation changes – Budgeting best practices strive to achieve resident-focused budget documents to increase engagement in the budgeting process and provide sufficient information to understand the nature of the project without information overload. In doing so, the goal is to incorporate as much information as possible in a manner that is consumable to a layperson by minimizing the use of jargon and preparing narratives that identify the benefits of a project to the community. Staff has updated the graphics, narratives, and overall presentation of the document presented at the City Council retreat.
Revenue Oversight Committee’s Recommendation
On February 15, 2024, Staff requested the Revenue Oversight Committee's support of using $4.59 million from Measure G funds to continue the augmented pavement management program into FY25 for at total program of $5.34 million. The Committee voted unanimously to recommend City Council approval of Staff’s recommendation. While Measure G is a general tax that can be used for capital or operations, the Committee expressed its support for continued investment in street maintenance. Further, the investment in streets aligns with the Community Perceptions Survey results, where survey respondents rated street maintenance as one of their highest concerns.
CIP Prioritization Pilot Project
At the City Council’s January 26, 2024 meeting, staff presented a pilot project to introduce a structured CIP prioritization process. The process’ goals are to provide a greater understanding of how the City prioritizes projects when resources are limited and to meet commitments made by the City in the certified Housing Element under the AFFH program, discussed in greater detail below.
1.Affirmatively Furthering Fair Housing (AFFH) – A new State requirement for the Sixth Cycle Housing Element is to commit to proactive and meaningful actions that significantly impact the integration of living patterns and socio-economic concentrations.
Specifically, the State wants the City to commit to place-based strategies to revitalize lower-resource areas. Based on 2024 State maps, the low resource area census tracts are those located generally east of El Camino Real, south of San Mateo Avenue, east of Huntington Avenue, and north of San Bruno Avenue. State data shows economic, educational, and environmental scoring for census tracts, ranging from High to Moderate to Low. Low resource areas are those where the scoring of residents in that tract is below a desired State level for most criteria.
The State accepts the City cannot independently cause the scoring for a tract to change.
Still, it is generally accepted that local investments in infrastructure and public facilities can have a significant positive impact in lower-resource areas. Therefore, the State wants the City to commit, within the Housing Element, to such proactive actions. To respond to State expectations, Program 16a of the revised Housing Element includes a place-based strategy to prioritize capital improvements in low-resource areas, such as
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Honorable Mayor and Members of the City Council
March 12, 2024
ADA improvements, active transportation improvements, tree planting, and park improvements. The program commits the City to developing metrics by July 1, 2025, with ongoing implementation and annual reporting to HCD.
2.Prioritization process development – Public Works developed a pilot program using an online tool available using the City’s Geographic Information System (GIS) platform.
The tool asks questions that allow for projects to be scored so that when a proposal comes forward for City Council consideration, there is sufficient information to prioritize project funding in compliance with the AFFH objectives. One element of the prioritization factors approved by City Council is equity to ensure that when project deliberations are underway, the City Council and members of the public have a composite score based on information input into the online form.
It is critical to note that the AFFH compliant prioritization process is an unfunded State mandate. Public Works staff has already dedicated limited staff resources to developing the forms and education tools necessary for the pilot project to advance over the next 12 months. The consequence of this resource requirement is that the Public Works team has less time to complete other tasks, resulting in slower outcomes or certain tasks being tabled. In future CIPs, after analyzing the pilot program results, adjustments to the prioritization may be necessary to improve the results to satisfy HCD.
City staff is finalizing its work on the prioritization process, and the pilot project is expected to inform the FY26 CIP. City staff will demonstrate the online tool at the City Council study session.
Next Steps
Input received at the study session will complete the FY25 CIP development. City staff will turn its attention to the FY25 operating budget to ensure that it is available for public review at least 30 days before the June 11, 2024, public hearing. The CIP will also go to the Planning Commission for findings that the City Manager’s Recommended CIP Budget complies with the General Plan. City Council will take final action on the full FY25 operating and capital budget at their June 25, 2024, meeting.
FISCAL IMPACT:
There is no fiscal impact resulting from the study session. As discussed above, continuing the AFFH compliant prioritization pilot project will redirect City staff resources from other projects. At this time, there is no estimate of the impact.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Review the Draft FY25 Capital Improvement Program Budget and Provide Direction for Final Adoption on June 25, 2024.
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Honorable Mayor and Members of the City Council
March 12, 2024
ALTERNATIVES:
None.
ATTACHMENTS:
1. Draft FY25 CIP
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ATTACHMENT 1
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