Agenda, first session — San Bruno City Council, October 22, 2024

"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 22, 2024
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation & Aquatic Center, Community Room
251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbrunocagov.zoom.us/j/82971226722?
pwd=nlJ1qvd1NEmsLo5ovFTOjjrKJ56GHH.1
Phone Line: 16465588656
Webinar ID: 829 7122 6722
Webinar Password: 794099
*Broadcasts of the meeting are offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read
aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed up to three minutes, subject to the Mayor’s discretion based on the anticipated length in the meeting. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. Join the San Bruno Library staff at the Senior Center on Thursday, October 24th for the 16th Annual Family Celebration of Dia de los Muertos. The evening will begin at 6:30 PM with a bilingual storytime, followed by a lively Mariachi Band and Sugar Skull Decorating at 7:00 PM.

All ages welcome!
b. The Ribbon Cutting for Centennial Plaza is scheduled for Friday, October 25th. Join us at 3:30 PM on October 25th for live entertainment and ice cream, followed by the dedication and ribbon cutting at 4:00 PM. Music will resume immediately after the dedication and ribbon cutting until approximately 6:00 PM.
c. Join San Boooono for a Monster Mash Bash on October 25th from 6:00 PM to 9:00 PM at the Recreation and Aquatics Center. Participants can enjoy games, pumpkin decorating, costume contest and a dance party. Preregistration is required. Please visit or call the Recreation and Aquatic Center at (650) 6167180 for information on how to register. d. Receive Annual Update from the Culture & Arts Commission e. Receive Annual Update from the Traffic, Safety & Parking Committee (TSPC) f. Receive Annual Update from the Revenue Measure Oversight Committee

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes of October 8, 2024 and Regular Meeting Minutes of October 8, 2024
b. Approve Accounts Payable for October 7, 2024 and October 14, 2024 c. Accept Payroll for October 6, 2024
d. Approve Investment Report Dated September 30, 2024
e. Consider Adoption of a Resolution:

Approving the Design;
Authorizing the City Manager to Execute a Construction Contract with American Foam Experts for the City Hall Roof Replacement Project in the Amount Not to Exceed $535,418;
Approving a Construction Contingency of $80,000;
Appropriating $125,500 from the General Fund Capital Reserve Fund Balance to the City Hall Roof Replacement Project;
Approving a Total Project Budget in the Amount of $625,500; and Determining the Project is Exempt Under the California Environmental Quality Act f. Consider Adoption of a Resolution Authorizing the City Manager to Waive the Encroachment Permit Fees, Staff Labor Reimbursement Fees, and Appropriating $765.71 From General Funds for a Halloween Community Event Party Road Closure on Park Avenue on October 31, 2024 g. Consider Adoption of a Resolution Approving Revisions to the City’s Conflict of Interest Code h. Consider Appointing San Bruno Representative to Serve a 4Year Term on the San Mateo County Mosquito and Vector Control District Board through December 31, 2024 i. Consider Adoption of a Resolution: 1.) Authorizing the City Manager to Execute Field Use Agreements with San Bruno Lowen ’86 and AYSO 249 Soccer Clubs for the Use of Athletic Fields for FY 202425; 2.) Authorizing the San Bruno Lowen ’86 and AYSO 249 Soccer Clubs Use of Temporary Lights at the Monte Verde Park Site; 3.) Authorizing the City Manager to Execute Comparable Field Use Agreements with All San Bruno Youth Sports Leagues and Field User Groups; and 4.) Determining the Project is Exempt Under the California Environmental Quality Act
j. Consider Adoption of a Resolution Updating the “City of San Bruno Employee Hourly Pay Schedule 2024” Effective October 22, 2024

7. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution:

Approving Contracts with Pacific Gas & Electric for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);
Accepting and Appropriating Transportation Fund for Clear Air Program Funding and Approving Funding Agreements with City/County Association of Governments of San Mateo County in the Amount of $745,706.67 for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);
Accepting and Appropriating Peninsula Clean Energy EV Ready Incentive Funding and Approving Contracts with Peninsula Clean Energy in the Amount of $91,000 for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035); Authorizing the City Manager to Execute Such Agreements and to Take Other Related Actions; and
Determining the Project is Categorically Exempt Under the California Environmental Quality Act

8. COUNCIL COMMITTEE REPORT OUT

9. COMMENTS FROM COUNCIL MEMBERS

10. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: City Manager
Employee organizations: Teamsters Local 856, IBT Miscellaneous; Teamsters Local 350, IBT MidManagement; and San Bruno Management Employees Association

11. ADJOURNMENT – The next Regular City Council Meeting will be held on November 12, 2024 at 7:00 pm
POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 17, 2024, by 8:00 pm. 1 of 130
"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 22, 2024
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation & Aquatic Center, Community Room
251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbrunocagov.zoom.us/j/82971226722?
pwd=nlJ1qvd1NEmsLo5ovFTOjjrKJ56GHH.1
Phone Line: 16465588656
Webinar ID: 829 7122 6722
Webinar Password: 794099
*Broadcasts of the meeting are offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

7. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution:

8. COUNCIL COMMITTEE REPORT OUT

9. COMMENTS FROM COUNCIL MEMBERS

11. ADJOURNMENT – The next Regular City Council Meeting will be held on November 12, 2024 at 7:00 pm
POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 17, 2024, by 8:00 pm. 2 of 130
"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 22, 2024
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation & Aquatic Center, Community Room
251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbrunocagov.zoom.us/j/82971226722?
pwd=nlJ1qvd1NEmsLo5ovFTOjjrKJ56GHH.1
Phone Line: 16465588656
Webinar ID: 829 7122 6722
Webinar Password: 794099
*Broadcasts of the meeting are offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

7. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution:

8. COUNCIL COMMITTEE REPORT OUT

9. COMMENTS FROM COUNCIL MEMBERS

"Th e City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
October 8, 2024
6:00 PM

1. CALL TO ORDER
The meeting was called to order at 6:00 pm.

2. ROLL CALL
Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar, and Mayor R.

Medina were all present.

3. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Troy Fry v. City of San Bruno; Workers’ Compensation Appeals Board Case Nos. ADJ12176945 and ADJ18432835
b. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: City Manager
Employee organizations: Teamsters Local 856, IBT Miscellaneous; Teamsters Local 350, IBT Mid Management; and San Bruno Management Employees Association No reportable actions were taken.

4. ADJOURNMENT
This meeting adjourned at 6:57 pm to the next Regular City Council Meeting on October 8, 2024 at 7:00 pm.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 22, 2024. ______________________________   ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor
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Item 6a.

"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4

MINUTES

SAN BRUNO CITY COUNCIL REGULAR MEETING
October 8, 2024
7:00 PM

1. CALL TO ORDER
The meeting was called to order at 7:00 pm.

2. ROLL CALL
Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar and Mayor R.

Medina were all present.

3. PLEDGE OF ALLEGIANCE
Mayor R. Medina led the pledge.

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
The following members of the public provided comments:
• Carlos Serrano-Quan
• Nav Singh
• Kris Gonzales
• Chris

5. ANNOUNCEMENTS/PRESENTATIONS
a. Join Fire Station 51, 555 El Camino Real, for their annual Open House on Saturday, October 12, 2024 from 10 am to 2 pm
b. The City is partnering with Recology for the second of two FREE community events! Please mark your October calendar for the Fall Community Drop-Off Day and the Fall Compost Giveaway.

The Community Day Drop-Off Event will be October 19 from 8am – 11am at 975 Sneath Lane, San Bruno. The Fall Compost Giveaway will be October 19 & 20 at 500 1st Ave, San Bruno
c. Proclamation Recognizing October 6 – 12, 2024 as Fire Prevention Week Fire Chief Ari Delay introduced Fire Marshal Gage Schlice and accepted proclamation.
d. Proclamation Recognizing October 23 - 31, 2024 as Red Ribbon Week Police Captain Jeremy Brandenburg accepted proclamation e. Proclamation Recognizing October as Community Planning Month Community Development Director Peter Gilli accepted proclamation

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f. Receive Annual Update from Parks & Recreation Committee Committee Chair Mike Palmer provided an oral presentation to the City Council. g. Receive Annual Update from Senior Advisory Board
Board Liaison Meghan Rosin provided an oral presentation to the City Council. h. Presentation on Paid Parking Program
Police Captain Jeremy Brandenburg presented the item to the City Council and answered questions.

The following members of the public provided comments:
• Jennifer Blanco
• Nav Singh

6. CONSENT CALENDAR
a. Approve the Draft Special Meeting Minutes for October 2, 2024 and Regular Meeting Minutes for September 10, 2024 and September 24, 2024 b. Approve Accounts Payable for September 23, 2024 and September 30, 2024 c. Accept Payroll for September 22, 2024
d. Consider Adoption of a Resolution Waiving the Purchasing Policy’s Standard Form Agreement Requirement and Authorizing the City Manager to Execute a Master Subscription Agreement to Procure Budget Development Software for $92,565 Over Three Fiscal Years and $20,000 for One-Time Implementation Services e. Consider Adoption of a Resolution Authorizing the City Manager to Waive the City Rental and Special Event Fees in the Amount of $275 for a Ribbon-Cutting Ceremony and Celebration for the New Rotary Pavilion on October 26, 2024 f. Consider Adoption of a Resolution Approving the Revision of the Scope of Work for the Posy Park Improvement Project, Direct Staff to Make a Request to the County of San Mateo to Approve an Amendment to the Scope of Work, Appropriate an Additional $135,000 from the Community Facilities Impact Fee Fund and Appropriate $125,000 from the Public Art Fund to the Project and Determining the Project Is Exempt Under the California Environmental Quality Act
g. Consider Adoption of a Resolution Accepting a Grant from the San Bruno Community Foundation for RAC Ramp Up to Operations in the Amount of $2.25 Million, Authorizing Expenditure of the San Bruno Community Foundation Grant of $1 Million for Fiscal Year 2024-25, Granting the Authority to the Community Services Director to Implement Subsidies, Promotions and Programs Within the Grant Provisions and Granting Authority to the City Manager to Execute Contracts in Cooperation Within the Grant Provisions
h. Consider Adoption of a Resolution Rescinding Resolution No. 2023-104 and Appointing a Director and an Alternate Director to Serve on the Board of Directors of the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) on Behalf of the City of San Bruno
No items were pulled for a separate vote.

No items were pulled for comments/questions.

No members of the public wished to speak under the Consent Calendar.

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M/S Salazar/Alvarez to approve the Consent Calendar. Motion passed unanimously.

7. CONDUCT OF BUSINESS
a. Consider Re-appointing Upcoming Expiring Members and Make New Appointments to Fill Current Vacancies on Commissions Boards and Committees on the Culture & Arts Commission; Emergency Preparedness Committee; Parks & Recreation Commission; and Revenue Measure Oversight Committee
Mayor R. Medina introduced the item and provided overview of selection process.

No members of the public wished to speak under this item.

M/S Salazar/Alvarez to approve everyone reapplying to a board and commission.

Motion passed unanimously.

Culture & Arts Commission (Three vacancies: 2 full term and 1 partial term) M/S M. Medina/Salazar nominated applicant Stephen Seymour to partial seat.

M/S Hamilton/Salazar to appoint Stephen Seymour to Culture & Arts Commission, partial seat, expires 10/31/2026. Motion passed unanimously.

M/S Hamilton/M. Medina nominated Nicole Hanhan.

M/S Salazar/Hamilton nominated Nader Abumuoilish.

M/S Salazar/Alvarez nominated Nancy Foreman.

Councilmembers Alvarez, Hamilton, M. Medina and Mayor R. Medina voted for Nicole Hanhan.

Councilmember Alvarez and Vice Mayor Salazar voted for Nancy Foreman.

Councilmembers Hamilton, M. Medina, Vice Mayor Salazar and Mayor R. Medina voted for Nader Abumuoilish.

Applicants Nicole Hanhan and Nader Abumuoilish appointed to full term seats on the Culture & Arts Commission.

Emergency Preparedness Committee (One full term vacancy) M/S Salazar/R. Medina nominated Steve Paganelli
M/S Hamilton/M. Medina nominated Philip Freeman.

Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar and Mayor R.

Medina voted unanimously for Philip Freeman. Applicant Philip Freeman appointed to full term seat on the Emergency Preparedness Committee.

Parks & Recreation Commission (Three full term vacancies) M/S Hamilton/M. Medina nominated Michelle Carranza.

M/S Salazar/M. Medina nominated John Seevers.

M/S M. Medina/Hamilton nominated Lily Cheng Zedler.

M/S Hamilton/Alvarez nominated Garrett Toy.

Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar and Mayor R.

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Medina voted for Michelle Carranza.

Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar and Mayor R.

Medina voted for John Seevers.

Councilmembers Alvarez, Hamilton, Vice Mayor Salazar and Mayor R. Medina voted for Garrett Toy.

Councilmember M. Medina voted for Lily Cheng Zedler.

Applicants Michelle Carranza, John Seevers and Garrett Toy appointed to full term seats on Parks & Recreation Commission.

Revenue Measure Oversight Committee (One full term vacancy) M/S/ Salazar/Alvarez to appoint Lily Cheng Zedler to Revenue Measure Oversight Committee. Motion passed unanimously.

8. COUNCIL COMMITTEE REPORT OUT
The following member(s) of the City Council provided comments:
• Councilmember Hamilton

9. COMMENTS FROM COUNCIL MEMBERS
The following member(s) of the City Council provided comments:
• Councilmember M. Medina
• Councilmember Hamilton
• Councilmember Alvarez
• Vice Mayor Salazar
• Mayor R. Medina
City Manager Alex McIntyre introduced Assistant to the City Manager Brian Adam to the City Council.

10. ADJOURNMENT
The meeting adjourned at 8:27 pm to the next Regular City Council Meeting on October 22, 2024 at 7:00 pm.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 22, 2024.

______________________________   ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

8 of 130

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 7, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative SUBJECT: Accounts Payable Warrant Register
This is to certify that the claims listed on pages 1 to 2 inclusive, and/or claims numbered from 211282 through 211365 inclusive, totaling $418,261.23 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $119,606.71
121 Federal/State Grants $8,880.75
122 Solid Waste/Recycle $14,267.90
133 Restricted Revenues $550.57
137 Developer Project Contributions $16,588.09
141 Community Development $615.19
142 Recreation & Aquatics Center (RAC) $10,361.92
201 Parks and Facilities Capital $9,622.90
203 Street Improvement Projects $40,838.77
207 Technology Capital $6,293.20
611 Water Fund $66,087.58
621 Stormwater Fund $17,067.70
631 Wastewater Fund $52,344.26
641 CityNet Services Fund $44,725.05
701 Central Garage $177.93
702 Facility Maintenance Fund $9,834.77
707 Technology Development $397.94
TOTAL FOR APPROVAL $418,261.23
Respectfully submitted,
_________________________
Chief Financial Officer Date
Docusign Envelope ID: 5EAFC784-9634-4C85-AC5D-C1CF992848C4 10/10/2024
9 of 130
Item 6b.
10/7/2024 3:17:47PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0016499 ACTION SPORTS 211282 4,145.3210/7/2024
0018976 ALPHA ANALYTICAL LAB. INC. 211284 4,436.0010/7/2024 0014890 AMERICAN WATER WORKS ASSN. 211285 4,802.0010/7/2024 0000118 ART'S PENINSULA LOCKSMITH 211286 123.8510/7/2024 0016123 AT&T 211287 458.2010/7/2024
0018465 AT&T MOBILITY 211288 95.9010/7/2024
0000345 BAKER & TAYLOR BOOKS 211289 44.1610/7/2024
0102745 BAY AREA NEWS GROUP 211290 1,331.0410/7/2024
0105737 BAY CITIES PYROTECTOR, INC. 211291 510.0010/7/2024 0108691 BEAR CLOUD TECHNOLOGIES, INC. 211292 9,992.8810/7/2024 0105553 BELLECCI & ASSOCIATES, INC. 211293 372.0010/7/2024 0100119 BLACK & VEATCH CORPORATION 211294 2,861.7510/7/2024 0111704 BLICK ART MATERIALS 211295 648.8110/7/2024
0000098 BRODART CO. 211296 121.8210/7/2024
0102989 CALIFORNIA DIESEL & POWER 211297 6,905.8910/7/2024 0110323 CAPF 211299 944.0010/7/2024
0017679 CDW GOVERNMENT, INC 211300 6,293.2010/7/2024
0013965 CH BULL CO. 211301 105.0010/7/2024
0016324 CINTAS CORPORATION #464 211302 1,377.9310/7/2024 0016324 CINTAS CORPORATION #464 211303 78.4210/7/2024 0018911 COMCAST CABLE COMMUNICATIONS 211304 10,879.0010/7/2024 0001567 CONEXWEST 211305 846.0410/7/2024
0109998 CONSOR PMCM, INC. 211306 13,963.5510/7/2024
0111467 CONSTRUCTION TESTING SERVICES 211307 1,434.1710/7/2024 0110941 CORODATA RECORDS MANAGEMENT, INC. 211340 57.9510/7/2024 0105811 CSAC EXCESS INSURANCE AUTHORITY 211313 14,012.0110/7/2024 0018331 CSG CONSULTANTS INC. 211308 36,358.0910/7/2024 0106011 CWEA-SFBS 211309 239.0010/7/2024
0018188 DAU PRODUCTS 211310 2,313.2810/7/2024
0103682 EAST BAY MUNI UTILITY DISTRICT 211311 2,581.0010/7/2024 0096312 EHS INTERNATIONAL, INC. 211312 5,725.0010/7/2024 0000944 FEDEX 211314 46.6910/7/2024
0109510 FIRST ALARM 211315 3,908.2210/7/2024
0001782 FLOWERS ELECTRIC & SVC.CO.INC. 211316 2,952.2310/7/2024 0018117 FLYERS ENERGY, LLC 211317 6,169.0410/7/2024
0110360 GOT GOPHERS, INC. 211318 1,800.0010/7/2024
0000162 GRAINGER 211319 2,783.7910/7/2024
0000541 GRANITE ROCK COMPANY 211320 3,386.7710/7/2024 0095966 GREAT AMERICA FINANCIAL SVC. 211321 397.9410/7/2024 0109502 HAULAWAY STORAGE CONTAINERS, INC. 211352 255.3610/7/2024 0111486 HD SUPPLY, INC. 211322 2,346.0010/7/2024
0096946 HDR ENGINEERING, INC. 211323 10,713.5210/7/2024 0109121 INFORMATION PROFESSIONALS,INC. 211324 480.0010/7/2024 0103045 INTERACTIVE RESOURCES, INC. 211325 9,622.9010/7/2024 0111661 J&I DEMOLITION, INC. 211326 5,800.0010/7/2024 0111744 JAMES MANOS 211332 162.0010/7/2024
0018050 KAISER FOUNDATION HEALTH PLAN 211327 5,495.8610/7/2024 0107201 KERMANI CONSULTING GROUP(KCG) 211328 8,880.7510/7/2024 0111576 KITTELSON & ASSOCIATES, INC. 211329 9,157.3410/7/2024 0017924 LORAL LANDSCAPING INC. 211330 2,100.0010/7/2024 0018177 LOWE'S 211331 6,013.4110/7/2024
0109532 MATRIX HG, INC. 211333 987.0010/7/2024
0109974 NOAH AGIUS 211283 615.1910/7/2024
Page: 1
Docusign Envelope ID: 5EAFC784-9634-4C85-AC5D-C1CF992848C4

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10/7/2024 3:17:47PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0110243 ODP BUSINESS SOLUTIONS, LLC 211334 528.8310/7/2024 0097567 ONE HOUR DRY CLEANING 211335 1,173.1510/7/2024 0000012 PACIFIC GAS & ELECTRIC 211336 41,277.9510/7/2024 0015163 PENINSULA SPORTS OFFICIALS ASSOC.INC. 211350 516.0010/7/2024 0111229 PORTER CAPITAL CORPORATION 211337 2,460.0010/7/2024 0110923 QWICK KURB, INC. 211338 14,030.7110/7/2024
0001363 RAINBOW WINDOW & GLASS 211339 778.8410/7/2024 0107432 RED WING BRANDS OF AMERICA,INC 211341 742.0210/7/2024 0106293 ROBERT HALF 211343 12,127.6010/7/2024
0018597 SAN MATEO DAILY JOURNAL 211344 1,584.0010/7/2024 0017145 SAN MATEO LAWN MOWER SHOP 211345 756.4010/7/2024 0110499 SAN MATEO RESOURCE CONSERVATION DISTRICT 211342 7,427.9010/7/2024 0097626 SHARP ELECTRONICS CORP. 211346 206.8810/7/2024 0109953 SHRED CITY 211347 63.7210/7/2024
0105745 SMELLY MEL'S PLUMBING 211348 17,250.0010/7/2024 0017508 SOUTH CITY LUMBER AND SUPPLY 211349 4,267.5610/7/2024 0102921 ST. FRANCIS ELECTRIC, LLC 211351 4,476.5010/7/2024 0095565 SWINERTON BUILDERS 211353 2,412.0010/7/2024
0018073 TEAMSTERS LOCAL 350 211354 3,220.0010/7/2024
0015691 TEAMSTERS LOCAL 856 211355 12,602.0010/7/2024 0000241 THE ADAM-HILL COMPANY 211356 933.2510/7/2024
0097449 TK ELEVATOR CORPORATION 211357 1,664.4010/7/2024 0108413 UNITED CALIFORNIA FIRE PROTECTION 211298 1,680.0010/7/2024 0018618 UNITED SITE SERVICES INC. 211359 325.9310/7/2024 0102744 UNIVERSAL BUILDING SERVICES 211360 7,985.0010/7/2024 0096844 USA BLUE BOOK 211361 289.8010/7/2024
0111658 WATER INDUSTRY TRAINING SPECIALISTS, INC. 211358 1,500.0010/7/2024 0108652 WATER WORKS ENGINEERS, LLC 211362 5,315.9210/7/2024 0104660 WEST YOST ASSOCIATES, INC. 211363 18,864.7510/7/2024 0096893 WILSEY HAM 211364 29,183.8510/7/2024
0108261 WOODARD & CURRAN 211365 4,485.0010/7/2024
Total count: 84
GrandTotal: 418,261.23
Page: 2
Docusign Envelope ID: 5EAFC784-9634-4C85-AC5D-C1CF992848C4

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 14, 2024

TO: Honorable Mayor and Members of the City Council

FROM: Alex D. McIntyre, City Manager

PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative

SUBJECT: Accounts Payable Warrant Register

This is to certify that the claims listed on pages 1 to 2 inclusive, and/or claims numbered from 211366 through 211467 inclusive, totaling $383,086.74 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $133,823.48
122 Solid Waste/Recycle $3,600.00
132 Agency On Aging $669.00
133 Restricted Revenues $418.62
141 Community Development $4,431.17
142 Recreation & Aquatics Center (RAC) $23,978.71
201 Parks and Facilities Capital $8,605.22
203 Street Improvement Projects $2,397.80
207 Technology Capital $5,100.00
611 Water Fund $66,652.93
621 Stormwater Fund $6,048.61
631 Wastewater Fund $19,699.86
641 CityNet Services Fund $81,008.48
701 Central Garage $7,121.39
702 Facility Maintenance Fund $1,214.36
707 Technology Development $18,317.11
TOTAL FOR APPROVAL $383,086.74

Respectfully submitted,

_________________________
Chief Financial Officer Date
Docusign Envelope ID: 35B4A68F-F88B-4CEB-805F-FD1E3CF0AB0C 10/14/2024

12 of 130

10/14/2024 1:17:05PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0000858 ADECCO EMPLOYMENT SERVICES 211366 5,083.2010/14/2024 0001170 AIRGAS USA, LLC 211367 295.5310/14/2024
0110783 ALEX MCINTYRE 211424 2,876.8210/14/2024
0108804 ALLIED PROPANE SERVICE, INC. 211368 226.0310/14/2024 0110697 AMAZON CAPITAL SERVICES 211369 62.6110/14/2024 0096700 ANDY'S WHEELS & TIRES 211370 186.8610/14/2024 0016123 AT&T 211371 1,092.4610/14/2024
0105649 ATLAS PLUMBING AND ROOTER,INC. 211372 2,500.0010/14/2024 0108381 B METAL FABRICATION, INC. 211373 890.0010/14/2024 0000345 BAKER & TAYLOR BOOKS 211374 2,997.8810/14/2024 0108691 BEAR CLOUD TECHNOLOGIES, INC. 211375 14,000.0010/14/2024 0000098 BRODART CO. 211378 70.5310/14/2024
0110815 CALIFORNIA BROADBAND&VIDEO ASSOCIATION 211377 705.5010/14/2024 0103670 CALIFORNIA BUILDING STANDARDS COMMISSION 211451 634.5010/14/2024 0102989 CALIFORNIA DIESEL & POWER 211380 8,012.9810/14/2024 0111158 CALIFORNIA SEWER ENGINEERING, INC. 211446 3,000.0010/14/2024 0106437 CALIX, INC. 211381 808.6810/14/2024
0109223 CAN DO FLOORING LLC 211382 740.0010/14/2024
0106548 CAPITAL ONE TRADE CREDIT 211383 274.7610/14/2024 0111746 CAPUCNHINO H.S. CLASSES OF 66,67&68 REUNION 211388 328.0010/14/2024 0017206 CENTRAL CONCRETE SUPPLY CO.INC 211384 1,116.3010/14/2024 0106021 CHEMICAL EXHAUST 211385 975.0010/14/2024
0017284 CHEMSEARCHFE 211386 1,363.5510/14/2024
0000386 CITY OF SOUTH SAN FRANCISCO 211387 9,050.4210/14/2024 0001567 CONEXWEST 211389 13,295.9810/14/2024
0109998 CONSOR PMCM, INC. 211390 2,397.8010/14/2024
0013926 DEPARTMENT OF CONSERVATION 211393 1,934.1110/14/2024 0109577 DIRECTWORX 211394 6,096.9810/14/2024
0101178 DISCOUNT PLUMBING, INC 211395 24,000.0010/14/2024 0103088 DUNN-EDWARDS CORP. 211396 39.7610/14/2024
0102627 FASTRK VIOLATION PROCESSING DEPT. 211461 12.0010/14/2024 0000944 FEDEX 211399 34.5910/14/2024
0109510 FIRST ALARM 211401 550.0010/14/2024
0111748 FIVE KEYS SCHOOL AND PROGRAMS 211402 198.0010/14/2024 0109776 FRESH LINE PRODUCE 211403 256.0010/14/2024
0111739 GABRIEL CORREA 211392 17.3310/14/2024
0016363 GCS ENVIRONMENTAL & EQUIPMENT SVC. 211398 4,229.5810/14/2024 0111754 GENERAL CODE, LLC 211405 9,820.0010/14/2024
0108425 GOOD CITY COMPANY 211406 1,755.0010/14/2024
0000162 GRAINGER 211407 140.5810/14/2024
0000541 GRANITE ROCK COMPANY 211408 735.2210/14/2024
0095966 GREAT AMERICA FINANCIAL SVC. 211409 401.2910/14/2024 0105364 GREG LIM 211419 55.9510/14/2024
0111740 GURPRIT GREWAL 211410 20.2510/14/2024
0018553 INTERSTATE TRAFFIC CONTROL PRODUCTS 211455 1,063.1310/14/2024 0111749 JAMES STANDFIELD CATERING 211411 1,430.0010/14/2024 0104784 JD CESARE CONSTRUCTION 211412 3,000.0010/14/2024 0110372 JENNIFER LEAVER 211417 262.6510/14/2024
0111736 JEROME PAPA 211434 49.4710/14/2024
0000075 K-119 TOOLS OF CALIFORNIA INC. 211413 351.4910/14/2024 0111747 KAITLYN LAM 211416 60.0010/14/2024
0111196 KENNETH TAN RONQUILLO 211443 403.0010/14/2024 0111737 KEVIN BYBEE 211379 48.6510/14/2024
Page: 1
Docusign Envelope ID: 35B4A68F-F88B-4CEB-805F-FD1E3CF0AB0C

13 of 130

10/14/2024 1:17:05PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0109870 KIMBALL MIDWEST 211414 540.5310/14/2024
0111750 KINETIC KIDS LLC 211415 16,526.2510/14/2024
0111738 LAURA LOMBARDI 211421 36.7310/14/2024
0111713 LAURA RAQUEL PULIDO 211440 570.7610/14/2024
0105822 LEE & RO, INC. 211418 3,783.9410/14/2024
0111741 LEON LU 211423 27.8010/14/2024
0109978 LINDE GAS & EQUIPMENT INC. 211420 195.0210/14/2024 0110309 LOOKINGPOINT, INC. 211422 5,243.0610/14/2024
0111745 MARY CARMEN BRAVO 211376 179.0010/14/2024
0106558 MICHAEL SMITH 211449 737.4110/14/2024
0016863 MIDWEST TAPE, LLC 211425 40.4610/14/2024
0001709 MILLBRAE LOCK 211426 79.1710/14/2024
0110401 N-ABLE SOLUTIONS ULC 211427 10,932.0010/14/2024 0111417 NANCY GARCIA 211404 107.7410/14/2024
0111055 O'REILLY AUTO PARTS 211431 833.4310/14/2024
0110243 ODP BUSINESS SOLUTIONS, LLC 211429 529.6510/14/2024 0097567 ONE HOUR DRY CLEANING 211430 1,219.8510/14/2024 0000012 PACIFIC GAS & ELECTRIC 211432 74,798.6410/14/2024 0106829 PACIFIC OFFICE AUTOMATION INC. 211433 661.7110/14/2024 0001154 PENINSULA LIBRARY SYSTEM 211435 1,362.4210/14/2024 0109463 PENINSULA REGISTRATION SVCS 211436 92.0010/14/2024 0108277 PIVOT GROUP LLC 211437 4,600.0010/14/2024
0111229 PORTER CAPITAL CORPORATION 211438 46,005.7510/14/2024 0111684 PREMIUM BRANDS SERVICES 211439 154.5010/14/2024 0111742 RAUL COQUIOCO 211391 29.1510/14/2024
0106293 ROBERT HALF 211442 8,887.6010/14/2024
0018597 SAN MATEO DAILY JOURNAL 211444 1,368.0010/14/2024 0098129 SCOTT ZAYAC 211465 90.0010/14/2024
0018461 SERRAMONTE FORD, INC. 211445 579.1510/14/2024 0108792 SHAH KAWASAKI ARCHITECTS 211447 2,376.0010/14/2024 0097626 SHARP ELECTRONICS CORP. 211448 896.9910/14/2024 0102909 SMITH-EMERY COMPANY 211450 5,755.0010/14/2024 0000102 SONITROL/PACIFIC WEST SECURITY, INC. 211462 270.0010/14/2024 0109626 SOUTHERN FIBERNET COMMUNICATIONS LLC 211400 31,135.7010/14/2024 0111743 SRINIVAS RAVISHANKAR 211441 18.5310/14/2024
0017857 STERICYCLE, INC. 211452 635.4710/14/2024
0111751 STEWART TITLE OF CALIFORNIA, INC. 211454 550.0010/14/2024 0105796 SUNRISE FOOD DISTRIBUTOR INC. 211453 413.0010/14/2024 0002025 TELECOMMUNICATIONS ENGINEERING ASSOCIATES 211397 85.0010/14/2024 0110140 TRUE NORTH COMPLIANCE SERVICES, INC 211428 4,012.0010/14/2024 0001362 TV GUIDE MAGAZINE, LLC 211456 47.8210/14/2024 0108467 U-ROCK UTILITY EQUIPMENT INC. 211459 573.6110/14/2024 0099020 U.S. RUBBER TECH INC. 211457 318.6410/14/2024 0018944 ULINE, INC. 211458 1,646.3610/14/2024
0016835 US BANK NATIONAL ASSOCIATION 211460 875.0010/14/2024 0104660 WEST YOST ASSOCIATES, INC. 211463 432.7510/14/2024 0096893 WILSEY HAM 211464 7,959.0010/14/2024
0110037 ZAYO GROUP, LLC 211466 2,190.9210/14/2024
0104033 ZCORUM, INC. 211467 12,732.8110/14/2024
Total count: 102
GrandTotal: 383,086.74
Page: 2
Docusign Envelope ID: 35B4A68F-F88B-4CEB-805F-FD1E3CF0AB0C

14 of 130

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DA
TE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Anh Tran, Management Analyst II
SUBJECT: Payroll Acceptance
City Council acceptance of the City payroll distributed October 11, 2024 is recommended. The Labor Summary report reflecting the total payroll amount of $1,924,780.60 for bi-weekly pay period ending October 6, 2024, by fund is shown below:

Fund Amount
Fund: 001 - GENERAL FUND 1,298,004.73
Fund: 121 - FEDERAL/STATE GRANTS 1,039.56
Fund: 122 - SOLID WASTE/RECYCLE 3,241.81
Fund: 137 - DEVELOPER PROJECT CONTRIBUTIONS 2,232.80
Fund: 141 - COMMUNITY DEVELOPMENT 78,243.74
Fund: 142 - RECREATION AND AQUATICS CENTER 96,668.99
Fund: 201 - PARKS AND FACILITIES CAPITAL 1,140.65
Fund: 203 - STREET IMPROVE. PROJECTS 15,611.58
Fund: 207 - TECHNOLOGY CAPITAL 3,552.45
Fund: 611 - WATER FUND 118,663.32
Fund: 621 - STORMWATER FUND 38,361.92
Fund: 631 - WASTEWATER FUND 88,134.79
Fund: 641 - CITYNET SERVICES FUND 85,139.78
Fund: 701 - CENTRAL GARAGE 19,304.50
Fund: 702 - FACILITY MAINT.FUND 45,381.38
Fund: 707 - TECHNOLOGY DEVELOPMENT 27,114.72
Fund: 711 - SELF INSURANCE 2,943.88
Total: 1,924,780.60
___
________________________________________
Nick Pegueros, Administrative Services Director/CFO Date

15 of 130
Item 6c.

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Nick Pegueros, Administrative Services Director & CFO PREPARED BY: Esther Garibay, Finance Manager
SUBJECT: Month End Investment Report – September 2024
The table below summarizes the investment portfolio’s total book value by Investment type.

Investment Type Total Book Value
TriCounties Bank $13,672,842
Wells Fargo Bank /Sweep Money Market 19,879,892
CalTrust Liquid Money Market Fund 11,640,425
CalTrust Medium Term Fund 20,443,766
Local Agency Investment Fund 15,672,446
San Mateo County Pool 20,037,616
Government Agency Investments 96,878,162
Municipal Bonds 26,494,219
Certificate of Deposit 500,000
Money Market Investments 14,921,791
Total Investments $240,141,160
All securities held by the City of San Bruno as of September 2024 are in compliance with the City’s Investment Policy adopted on September 12, 2023.

Respectfully submitted,
_____ __________
Administrative Services Director & CFO Date
Docusign Envelope ID: 65199C9D-737D-4D44-8AC8-53114CE2A3F3 10/10/2024
16 of 130
Item 6d.

City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Investments
Coupon
Rate CUSIP Book Value Market Value YTM Maturity Date
% of
Portfolio
Short Term Investments
TriCounties Bank Cash Balance 13,672,842 13,672,842 4.40% N/A 6% Wells Fargo General Acct /Sweep Money Market 19,879,892 19,879,892 5.01% N/A 8% CalTrust Liquidity Money Market Fund 11,640,425 11,640,425 5.24% N/A 5% CalTrust Medium Term Fund 20,443,766 20,443,766 4.14% N/A 9% Total CalTrust 32,084,191 32,084,191 13% Pooled Investments
Local Agency Investment Fund 12,154,278 12,154,278 4.58% NA 5% Glenview Fire Local Agency Investment Fund 3,518,168 3,518,168 4.58% NA 1% Total LAIF 15,672,446 15,672,446 7% San Mateo County Pool 20,037,616 20,037,616 3.78% 8% US Bank Portfolio/Securities
Money Market Investments
U.S. Government Money Market 31846V567 11,069,064 11,069,064 4.78% NA 5% U.S. Treasury Bills
U.S. Treasury Bills 5.15% 912797LP0 1,949,358 1,982,120 4.88% December 12, 2024 1% U.S. Treasury Bills 4.85% 912797LN5 1,903,369 1,945,340 4.43% June 12, 2025 1% Total Money Market and US Treas. Bills Investments 14,921,791 14,996,524 6% Certificate of Deposit
Morgan Stanley Bank Brokered CD 1.95% 61690UPF1 250,000 248,808 1.84% November 29, 2024 0.10% Morgan Stanley Private Bank Brokered CD 1.90% 61760A3L1 250,000 248,788 1.80% November 29, 2024 0.10% Total Certificate of Deposit 500,000 497,595 0% Total Short Term Investments 116,768,779 116,841,107 Municipal Bonds
California St Univ Revenue Txbl Ref Ser B 2.18% 13077DHM7 1,547,193 1,516,458 1.51% November 1, 2024 1% California St Federally Taxable Var 3.38% 13063DGB8 1,105,910 999,108 0.69% April 1, 2025 0% California St Federally Taxable Var 3.38% 13063DGB8 1,466,885 1,325,222 0.65% April 1, 2025 1% University Calif Revs Taxable Gen Bds 0.88% 91412HGE7 1,513,455 1,468,500 0.65% May 15, 2025 1% Los Angeles Calif Comm Coll Dist GOB Unlimited Tax 0.77% 54438CYK2 2,000,000 1,943,020 0.77% August 1, 2025 1% California St Univ Revenue 0.89% 13077DML3 1,459,170 1,447,080 1.64% November 1, 2025 1% California St Taxable Various GOB 2.65% 13063DMA3 1,068,690 981,520 1.07% April 1, 2026 0% Pasadena USD non-callable GOB 2.07% 702282QD9 1,043,920 972,120 1.09% May 1, 2026 0% Los Angeles Unified SD non-callable 1.46% 544547FC9 2,009,340 1,914,660 1.35% July 1, 2026 1% Southern California St Public Pwer Auth 1.26% 842475P82 1,555,751 1,517,083 1.77% July 1, 2026 1% San Jose CA Redev Agy Successor Agy Tax Allocation 3.18% 798170AJ5 1,405,984 1,308,772 1.51% August 1, 2026 1% San Jose CA Redev Agy Successor Agy Tax Allocation 3.18% 798170AJ5 1,223,083 1,138,517 2.09% August 1, 2026 1% Cupertino UHSD Taxable non-callable GOB 2.15% 231237P28 1,057,240 968,150 0.96% August 1, 2026 0% Santa Monica CCD taxable non-callable GOB 1.04% 802385RR7 755,235 712,740 0.90% August 1, 2026 0% Los Angeles Calif Comm Coll Dist GOB Unlimited Tax 1.17% 54438CYL0 998,010 950,220 1.22% August 1, 2026 0% San Dieguito CA Union High Sch Dist 1.86% 797508HF8 987,050 963,420 2.17% August 1, 2026 0% California St Taxable BID non-callable 2.38% 13063DRD2 736,400 683,084 1.28% October 1, 2026 0% California St Taxable BID non-callable 2.38% 13063DRD2 743,022 689,227 1.37% October 1, 2026 0% California St Univ Revenue 1.14% 13077DQE5 949,640 944,120 1.14% November 1, 2026 0% Los Angeles CA Dept of ARPTS ARPT Revenue 1.10% 544445TW9 991,001 1,047,668 3.74% May 15, 2027 0% University Calif Rgts Med Center Poold Rev Taxable Srs M 2.56% 913366JB7 1,877,240 1,927,280 4.68% May 15, 2027 1% Total Municipal Bonds Investments 26,494,219 25,417,967 11%

Page 1 ends

CITY OF SAN BRUNO
Portfolio Summary
September 30, 2024
Docusign Envelope ID: 65199C9D-737D-4D44-8AC8-53114CE2A3F3

17 of 130

City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Investments
Coupon
Rate CUSIP Book Value Market Value YTM Maturity Date
% of
Portfolio
US Treasuries & Agencies
Federal Home Loan Bank 5.40% 3130AXMR6 10,000,000 10,004,200 5.40% October 28, 2024 4% Federal Home Loan Bank 5.38% 3130AXMP0 1,999,220 2,000,880 5.42% October 30, 2024 1% U.S. Treasury Notes 1.50% 912828YM6 3,611,016 3,490,270 0.54% October 31, 2024 2% U.S. Treasury Notes 4.38% 91282CFQ9 1,484,121 1,499,265 5.40% October 31, 2024 1% U.S. Treasury Notes 2.25% 912828G38 2,115,000 1,993,600 0.53% November 15, 2024 1% U.S. Treasury Notes 1.75% 912828YY0 2,081,563 1,985,620 0.58% December 31, 2024 1% U.S. Treasury Notes 1.38% 912828Z52 2,055,313 1,979,200 0.60% January 31, 2025 1% U.S. Treasury Notes 1.13% 912828ZC7 2,036,016 1,972,940 0.63% February 28, 2025 1% U.S. Treasury Notes 0.50% 912828ZF0 1,989,219 1,962,180 0.64% March 31, 2025 1% U.S. Treasury Notes 4.25% 91282CHD6 983,633 1,000,200 5.32% May 31, 2025 0% U.S. Treasury Notes 0.25% 912828ZW3 1,963,750 1,943,260 0.71% June 30, 2025 1% Federal Farm Credit Bank 5.13% 3133ERDY4 2,000,258 2,009,100 5.11% May 9, 2025 1% U.S. Treasury Notes 0.25% 91282CAB7 1,305,746 1,283,938 0.60% July 31, 2025 1% U.S. Treasury Notes 0.25% 91282CAJ0 1,958,750 1,932,260 0.75% August 31, 2025 1% U.S. Treasury Notes 5.00% 91282CHV6 1,990,938 2,016,720 5.25% August 31, 2025 1% U.S. Treasury Notes 0.25% 91282CAM3 1,967,446 1,927,820 0.63% September 30, 2025 1% U.S. Treasury Notes 5.00% 91282CJB8 1,991,953 2,019,700 5.22% September 30, 2025 1% U.S. Treasury Notes 0.26% 91282CAT8 1,465,547 1,441,935 0.76% October 31, 2025 1% Federal Farm Credit Bank 4.88% 3133EPC37 1,295,239 1,312,909 5.07% November 13, 2025 1% U.S. Treasury Notes 0.38% 91282CAZ4 1,962,891 1,921,020 0.78% November 30, 2025 1% U.S. Treasury Notes 4.00% 91282CGA3 990,610 1,001,600 4.69% December 15, 2025 0% U.S. Treasury Notes 0.38% 91282CBC4 1,971,878 1,916,180 0.69% December 31, 2025 1% U.S. Treasury Notes 0.38% 91282CBH3 970,234 955,660 1.10% January 31, 2026 0% U.S. Treasury Notes 1.57% 912828P46 2,075,391 1,942,120 0.84% February 15, 2026 1% U.S. Treasury Notes 0.51% 91282CBQ3 1,966,172 1,910,320 0.85% February 28, 2026 1% U.S. Treasury Notes 4.63% 91282CGR6 2,001,328 2,024,060 4.58% March 15, 2026 1% U.S. Treasury Notes 0.75% 91282CBT7 1,884,859 1,817,103 0.91% March 31, 2026 1% Federal Farm Credit Bank 4.63% 3133EP7C3 1,986,960 2,023,680 4.98% April 1, 2026 1% U.S. Treasury Notes 0.75% 91282CBW0 1,987,813 1,908,760 0.88% April 30, 2026 1% U.S. Treasury Notes 1.63% 912828R36 1,456,000 1,354,010 0.80% May 15, 2026 1% Federal Home Loan Bank 0.88% 3130AN4T4 1,148,747 1,097,008 0.90% June 12, 2026 0% U.S. Treasury Notes 0.63% 91282CCP4 992,773 946,290 0.77% July 31, 2026 0% U.S. Treasury Notes 0.75% 91282CCW9 1,997,813 1,893,040 0.77% August 31, 2026 1% U.S. Treasury Notes 1.63% 912828YG9 1,034,219 961,600 0.92% September 30, 2026 0% U.S. Treasury Notes (WIT) 0.88% 91282CCZ2 997,227 947,270 0.93% September 30, 2026 0% U.S. Treasury Notes 4.63% 91282CJC6 988,477 1,018,830 5.04% October 15, 2026 0% U.S. Treasury Notes (WIT) 1.13% 91282CDG3 995,391 949,345 1.22% October 31, 2026 0% U.S. Treasury Notes (WIT) 1.13% 91282CDG3 996,367 950,276 1.20% October 31, 2026 0% U.S. Treasury Notes (WIT) 1.25% 91282CDK4 1,501,684 1,426,410 1.23% November 30, 2026 1% Federal Farm Credit Bank 4.83% 3133EPM28 2,000,000 2,008,260 4.83% December 11, 2026 1% U.S. Treasury Notes 1.25% 91282CDQ1 1,647,422 1,566,791 1.28% December 31, 2026 1% U.S. Treasury Notes 4.00% 91282CJT9 3,968,125 4,033,120 4.34% January 15, 2027 2% U.S. Treasury Notes 1.25% 912828Z78 1,995,685 1,906,180 1.55% January 31, 2027 1% U.S. Treasury Notes 1.88% 91282CEC1 1,982,500 1,920,700 2.06% February 28, 2027 1% U.S. Treasury Notes 2.50% 91282CEF4 1,475,156 1,461,450 2.86% March 31, 2027 1% Federal Home Loan Mortgage Corp 5.75% 3134H1F32 5,000,000 5,003,750 5.75% April 15, 2027 2% U.S. Treasury Notes 0.50% 912828ZN3 1,326,680 1,386,855 2.86% April 30, 2027 1% Federal Farm Credit Bank 4.63% 3133EPC45 1,294,557 1,350,258 4.72% November 13, 2028 1% Federal Home Loan Bank 4.50% 3130AVBD3 1,986,480 2,071,540 4.65% March 29, 2029 1% Total U.S. Treasuries & Agencies 96,878,162 95,449,482 40% TOTAL PORTOFLIO 240,141,160 237,708,556 3.476% 100% There is adequate cash flow and maturity of investments to meet the City's needs for the next six months.

Prepared By:

Reviewed By: Page 2
September 30, 2024

CITY OF SAN BRUNO
Portfolio Summary
Docusign Envelope ID: 65199C9D-737D-4D44-8AC8-53114CE2A3F3

18 of 130

Monthly Portfolio Allocation by Investment
Sector ($Millions) Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 TriCounties Bank Interest Bearing $11.9 $76.1 $68.2 $66.1 $65.8 $67.7 $64.8 $64.8 $67.9 $21.9 $12.2 $9.7 $10.1 $11.5 $22.0 $15.2 $15.7 $13.2 $14.7 $18.8 $17.6 $19.1 $10.2 $13.9 $13.7 Wells Fargo Bank/Sweep MM - - - - - - - - - $42.0 $42.2 $24.4 $25.4 $22.7 $23.9 $22.9 $23.9 $20.9 $22.1 $27.7 $23.9 $26.7 $21.4 $19.3 $19.9 CalTrust Liquid MM Fund - - - - - - - - - - - - - - - $2.0 $2.0 $12.1 $22.1 $22.2 $25.3 $25.4 $15.5 $11.6 $11.6 Caltrust Medium Term Fund - - - - - - - - - - - - - - - - - - - - - - $20.1 $20.3 $20.4 Local Agency Investment Fund 26.0 21.0 33.0 33.1 33.2 33.2 33.2 33.2 33.4 33.4 33.7 51.5 44.5 44.8 29.8 29.8 30.2 30.2 15.2 15.5 15.5 15.5 15.7 15.6 15.7 San Mateo County Pool 27.2 24.4 25.0 33.7 35.8 36.1 36.7 36.7 43.2 43.6 38.6 40.4 40.7 36.6 37.2 45.2 47.7 41.9 36.8 32.7 28.7 25.2 22.5 22.6 20.0 Government Agency/Treasury Bonds 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 94.3 95.9 97.9 92.5 90.5 88.6 95.9 98.4 98.4 101.9 99.9 96.9 Municipal Bond Investments 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 25.7 25.7 25.7 25.7 27.6 27.6 27.6 27.6 27.6 26.5 26.5 Certificates of Deposit 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 US Bank - Money Market 0.3 0.1 0.2 0.2 0.3 0.5 0.6 0.6 0.9 0.9 6.4 6.6 6.6 5.9 6.1 4.2 9.8 12.1 17.2 5.4 7.2 11.7 8.4 11.6 14.9 Total $167.5 $223.8 $228.6 $235.3 $237.3 $239.7 $237.5 $237.5 $247.6 $244.0 $235.3 $234.8 $229.5 $243.6 $241.1 $243.4 $248.0 $247.0 $244.7 $246.3 $244.7 $250.2 $243.8 $241.8 $240.1 Average Rate of Return 1.10% 0.82% 0.95% 1.07% 1.16% 1.18% 1.26% 1.36% 1.38% 2.28% 2.54% 2.44% 2.44% 2.70% 2.97% 3.04% 3.18% 3.19% 3.33% 3.40% 3.44% 3.52% 3.52% 3.46% 3.48% September 30, 2024
Portfolio Summary Metrics

CITY OF SAN BRUNO
$0
$50
$100
Monthly Portfolio
Allocation by Investment
Sector ($Millions)
San Mateo County Pool
Government Agency/Treasury Bonds
Certificates of Deposit
US Bank - Money Market
TriCounties Bank Interest Bearing
Wells Fargo Bank/Sweep MM
CalTrust Liquid MM Fund
Local Agency Investment Fund
Municipal Bond Investments
Caltrust Medium Term Fund 0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%
Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Investment Portfolio - Average Rate of Return
Docusign Envelope ID: 65199C9D-737D-4D44-8AC8-53114CE2A3F3

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Diana Agcaoili, Assistant Engineer
SUBJECT: Consider Adoption of a Resolution:
• Approving the Design;
• Authorizing the City Manager to Execute a Construction Contract with American Foam Experts for the City Hall Roof Replacement Project in the Amount Not to Exceed $535,418;
• Approving a Construction Contingency of $80,000;
• Appropriating $125,500 from the General Fund Capital Reserve Fund Balance to the City Hall Roof Replacement Project;
• Approving a Total Project Budget in the Amount of $625,500; and • Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:

The City’s FY 2024-25 Capital Improvement Program (CIP) includes facility improvements to the City Hall, structured in two phases. Phase One addresses the roofing system, followed by Phase Two, which will address the heating, ventilation and air conditioning (HVAC) system. This year’s schedule includes repairs and replacements for City Hall's roofing system. The roofing system is currently experiencing systemic failures and severe leaks. This phase involves a complete roof replacement, including the removal of old roofing layers to facilitate easier maintenance in the future.

DISCUSSION:

The City Hall Roof Replacement Project design was completed in September 2024. The project contract documents, which include the design specifications, are on file with the Public Works Department.

On September 20, 2024, staff issued a notice inviting bids for the construction of the City Hall Roof Replacement Project. Notice to bidders was sent to contractors listed in the City’s contractor directory, posted on the City’s website, and provided to construction distribution advertisement centers. The project was also advertised twice in the San Mateo Times newspaper on September 20, 2024, and September 27, 2024. Staff held a mandatory pre-bid meeting on September 27, 2024. On October 7, 2024, staff conducted the bid opening for the project and received six (6) sealed bids as follows:
20 of 130
Item 6e.

Honorable Mayor and Members of the City Council
October 22, 2024

Page 2 of 4 ends

8 8
5 No. Contractor Name
Base Bid
(Basis of
Award)
Bid Additive
Alt-A
Total (Base Bid
+ Bid Additive
Alt-A)
1 American Foam Experts $535,418.00

$36,000.00 $571,418.00
2 I & A Contractor Inc. $569,000.00

$55,000.00 $624,000.00
3 Best Contracting Services $643,890.00 $54,955.00 $698,845.00 4 Stronger Building Services $645,000.00

$20,500.00 $665,500.00
5 Western Roofing Service $674,970.00

$100,000.00 $774,970.00
6 Legacy Roofing +
Waterproofing
$727,750.00

$14,500.00 $742,250.00
The lowest apparent bidder, American Foam Experts, submitted a base bid in the amount of $535,418, which is approximately $46,000 above the engineer’s estimate of $490,000. The contractor submitted a bid additive alternate A in the amount of $36,000. The total bid (base bid and bid additive alternate A) from American Foam Experts is $571,418. Staff reviewed the bid materials and determined American Foam Experts to be the lowest cost, responsive and responsible bidder.

Bid additive alternate A was included in the bid documents as an additive scope of work to install skylights that could be awarded in the event the bids came in below the engineer’s estimate. Based on the bid results, the bids received are above the engineer’s estimate. Staff recommends awarding only the base bid in the amount of $535,418 to American Foam Experts, which has offices located in Walnut Creek, CA and Galt, CA.

American Foam Experts has satisfactorily completed other roof replacement projects for Vacaville Unified School District, Elk Grove Unified School District, Natomas Unified School District, and Campbell Union School District. Additionally, American Foam Experts meets the contractor qualifications and has a valid contractor’s license required to perform the scope of work of this project. Based on the contractor’s experience and performance with other public agencies, staff determined that American Foam Experts meets the qualifications to perform the work for the City Hall Roof Replacement Project as specified in the contract documents.

Construction of the project will have impacts on the public and City Hall employees in the project vicinity, such as noise and dust. Staff will provide construction notices to City Hall employees.

Should the project be awarded, staff anticipates starting construction in November 2024, and taking approximately a month to complete.

21 of 130

Honorable Mayor and Members of the City Council
October 22, 2024

Page 3 of 4 ends

8 8
5 FISCAL IMPACT:

The City Hall Roof Replacement Project is a project within the approved CIP budget in the amount of $500,000. The approximate total cost of the roof replacement portion of the project is $625,500, which exceeds the total budget of $500,000. Staff recommends appropriating $125,500 from the available General Fund Capital Reserve balance to the City Hall Roof Replacement Project (51033) to supplement the overall project budget.

The original project budget was intended to include the roof replacement and HVAC system.

Given that the roof replacement costs exceed the allocated budget, staff will request additional funding for the HVAC system during the mid-year budget adjustment.

Facilities staff will perform in-house inspections during construction, using their expertise and familiarity with the facility to ensure quality and safety while lowering the project cost.

Total estimated project cost are as follows:

Staff Project Management during Design $ 5,000
Construction Contract (American Foam Experts) $ 535,418 Contingency (15% of Construction Contract) $ 80,000
Estimated Staff Management and Inspection for Construction $ 5,000

Estimated Total Project Cost (rounded) $ 625,500
ENVIRONMENTAL IMPACT:

This project falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15302, which exempts replacement or reconstruction of existing structures and facilities.

RECOMMENDATION:

Consider Adoption of a Resolution:
•Approving the Design;
•Authorizing the City Manager to Execute a Construction Contract with American Foam Experts for the City Hall Roof Replacement Project in the amount not to exceed $535,418;
•Approving a Construction Contingency of $80,000;
•Appropriating $125,500 from the General Fund Capital Reserve Fund Balance to the City Hall Roof Replacement Project;
•Approving a Total Project Budget in the Amount of $625,500; and •Determining the Project is Exempt Under the California Environmental Quality Act

ALTERNATIVES:

1.Reject all bids and direct staff to re-advertise the project. This action will delay the completion of the City Hall Roof Replacement Project and may result in the City receiving higher bids, further deterioration of the roof, and continued leaks through a additional winter season.

22 of 130

Honorable Mayor and Members of the City Council
October 22, 2024

Page 4 of 4 ends

8 8
5 2.Award the base bid and bid additive alternate A and request to appropriate $169,000 instead of $125,500 from the General Fund Capital Reserve balance to the City Hall Roof Replacement Project, for a total project budget of $669,000.

ATTACHMENTS:

1. Resolution

2. 2024-25 CIP Budget Worksheet

3. Location Map

23 of 130

RESOLUTION NO. 2024 - __

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING THE DESIGN; AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONSTRUCTION CONTRACT WITH AMERICAN FOAM EXPERTS FOR THE CITY HALL ROOF REPLACEMENT PROJECT IN THE AMOUNT NOT TO EXCEED $535,418; APPROVING A CONSTRUCTION CONTINGENCY OF $80,000; APPROPRIATING $125,500

FROM THE GENERAL FUND CAPITAL RESERVE FUND BALANCE TO THE CITY HALL ROOF REPLACEMENT PROJECT; APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $625,500; AND DETERMINING THE PROJECT IS EXEMPT UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City’s FY 2024-25 Capital Improvement Program (CIP) includes facility improvements to the City Hall; and
WHEREAS, Phase One addresses the roofing system, followed by Phase Two, which will address the heating, ventilation and air conditioning (HVAC) system; and WHEREAS, the City Hall Roof Replacement Project design was completed in September 2024. The project contract documents, which include the design specifications, are on file with the Public Works Department; and
WHEREAS, on September 20, 2024, staff issued a notice inviting bids for the construction of the City Hall Roof Replacement Project; and WHEREAS, on October 7, 2024, staff conducted the bid opening for the project and received six (6) sealed bids; and
WHEREAS, American Foam Experts submitted a base bid in the amount of $535,418, which is approximately $46,000 above the engineer’s estimate of $490,000; and WHEREAS, staff reviewed the bid materials and determined American Foam Experts to be the lowest cost, responsive and responsible bidder; and WHEREAS, bid additive alternate A was included in the bid documents as an additive scope of work to install skylights that could be awarded in the event the bids came in below the engineer’s estimate; and
WHEREAS, staff recommends awarding only the base bid in the amount of $535,418 to American Foam Experts, which has offices located in Walnut Creek, CA and Galt, CA; and WHEREAS, based on the contractor’s experience and performance with other public agencies, staff determined that American Foam Experts meets the qualifications to perform the work for the City Hall Roof Replacement Project as specified in the contract documents; and WHEREAS, the City Hall Roof Replacement Project is a project within the approved CIP budget in the amount of $500,000; and
WHEREAS, the approximate total cost of the project is $625,500, which exceeds the total budget of $500,000; and
24 of 130
ATTACHMENT 1
2 WHEREAS, staff recommends appropriating $125,500 from the available General Fund Capital Reserve balance to the City Hall Roof Replacement Project (51033) to supplement the overall project budget; and
WHEREAS, this project falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15302, which exempts replacement or reconstruction of existing structures and facilities.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:

1. Approves the Design;

2. Authorizes the City Manager to Execute a Construction Contract with American Foam Experts for the City Hall Roof Replacement Project in the amount not to exceed $535,418;

3. Approves a Construction Contingency of $80,000;

4. Appropriates $125,500 from the General Fund Capital Reserve Fund Balance to the City Hall Roof Replacement Project;

5. Approves a Total Project Budget in the Amount of $625,500; and

6. Determines the Project is Exempt Under the California Environmental Quality Act ---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was adopted by the San Bruno City Council at a regular meeting on October 22, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lupita Huerta, City Clerk

25 of 130

City Council Adopted Budget - Fiscal Year 2024-25 (FY25)

TOTAL APPROVED FUNDING

PROJ ECT NAME
FY25 ADOPTED

BUDGET ACTUALS AS
OF 6/ 30/ 23 FY24 BUDGET
TOTAL

BUDGET &

ACTUALS

FUTURE YEARS,

UNFUNDED
City Hall Roof and HVAC Replacement - - 500,000 500,000 - City Offices & Facility Maintenance Program - 84,543 640,457 725,000 - Fire Station 51 Reconditioning Program - 21,459 94,788 116,247 - Fire Station 52 Replacement Phase 1 - 245,123 421,607 666,730 - Recreation & Aquatic Center (RAC) - 39,057,735 23,362,265 62,420,000 - Senior Center Facilities Maintenance
Program 250,000 - 75,000 325,000 175,000
City Fleet EV Infrastructure Development
and Implementation Project 190,000 - - 190,000 250,000
Grand Tot al $440,000 $39,408,860 $25,094,117 $64,942,977 $425,000 Facilities Capital Improvement Program
Project Summary
144
26 of 130
ATTACHMENT 2
City Council Adopted Budget - Fiscal Year 2024-25 (FY25) Facilities Capital
Project No. 51033
San Bruno City Hall has undergone multiple updates to
its building systems over the years. Both the roof and
HVAC systems are now nearing the end of their life cycle, prompting a Capital Improvement Project (CIP) to
upgrade these systems to modern standards, focusing on
energy cost reduction and building efficiency.

Phase One involves addressing the roofing system, which was previously installed over an older tar and gravel roof and is now beyond its 15- to 20-year lifespan. The city is experiencing systemic failures leading to severe leaks.

This phase will see a complete roof replacement,
including the removal of old roofing layers to ease future maintenance.

Phase Two targets the outdated HVAC and Building
Management systems, which are showing signs of age
through increased maintenance costs and downtimes. A
notable issue is the failure of the condenser coil affecting multiple areas, placing extra strain on the surrounding HVAC units. This phase plans to install a modern heat
pump HVAC system with multizone Building Management
software and hardware, enhancing efficiency and comfort while reducing energy costs.

TIMELINE
Initial funding year 2022-23
T arget Completion 2026-27

SOURCE OF FUNDS

TOTAL BUDGET
& ACTUALS

FUTURE YEARS,

UNFUNDED
General Fund $0
$0 $500,000 $500,000 $0
Special Revenue Funds 0
Enterprise Funds 0
Outside Funding 0
Total $0 $0 $500,000 $500,000 $0

ACTUALS AS OF
6/ 30/ 23
FY25 PROPOSED

TOTAL APPROVED FUNDING
FY24 BUDGET
City Hall Roof and HVAC Replacement
145
27 of 130
Location Map 28 of 130
ATTACHMENT 3
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Hae Won Ritchie, City Engineer/Deputy Director of Public Works Harry Yip, Senior Civil Engineer
SUBJECT: Consider Adoption of a Resolution Authorizing the City Manager to Waive the Encroachment Permit Fees, Staff Labor Reimbursement Fees, and Appropriating $765.71 From General Funds for a Halloween Community Event Party Road Closure on Park Avenue on October 31, 2024 BACKGROUND:

The City has received a request to close (to vehicular traffic) Park Avenue between its western end and Oak Avenue, and Chestnut Avenue between Park Avenue and Williams Avenue on the evening of October 31 for a neighborhood Halloween event. While this event is open to the community, the City is not involved in the event, as it is hosted and organized by the residents on this block. The City is processing an Encroachment Permit application as the means by which the City will permit the short-term road closure for this private road closure.

As part of the process for issuing the Encroachment Permit, the City, based on the adopted Master Fee Schedule, requires the Applicant to pay an application fee, reimburse the City for the labor costs the City incurs while providing the barricades for the road closure, and obtain an insurance policy for the road closure. The Applicant has requested that the City waive the Encroachment Permit Application filing fee and the cost of staff time to drop off and pick up the barricades for the road closure. The purpose of this staff report is to seek City Council’s action to waive these fees. The applicant has obtained a one-day certificate of insurance naming the City as an additional insured for this event, as required by the City for Encroachment Permits.

DISCUSSION:

The following is a breakdown of the various amounts the Applicant is required to pay for the requested road closure based on the adopted Master Fee Schedule. These fees are being requested by the applicant to waive for the community event.

The description of the fees are as follow:
 The Encroachment Permit Application filing fee is the standard fee from the City’s Master Fee Schedule.
29 of 130
Item 6f.

Honorable Mayor and Members of the City Council
October 22, 2024

Page 2 of 2 ends

8 8
8 The reimbursement for labor is the cost for City Public Works staff time in the Master Fee Schedule to drop off and pick up the barricades that the City provides for the road closure.

Costs for each follow:

Encroachment Permit Application Filing Fee $562.00
Reimbursement for labor for dropping off and picking up barricades $203.71 TOTAL ESTIMATED FEES: $765.71
Waiving the requested payments by the Applicant means those costs will be paid by the City’s General Fund.

FISCAL IMPACT:

The City will incur the cost of $765.71 for the Encroachment Permit fee and labor costs to drop off and pick up the barricades. Adequate funding is available in the General Fund.

ENVIRONMENTAL IMPACT:

This action does not include approval of any activity that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is excluded from the definition of a “project” under Section 15378(a) of the State CEQA Guidelines. In addition, Section 15378(b)(4) provides that the definition of “project” does not include the creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Waive the Encroachment Permit Fees, Staff Labor Reimbursement Fees, and Appropriating $765.71 From General Funds for a Halloween Community Event Party Road Closure on Park Avenue on October 31, 2024.

ALTERNATIVES:

1. Do not approve the resolution.

2. Modify the resolution and approve a partial waiver of City fees.

ATTACHMENTS:

1. Resolution

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RESOLUTION NO. 2024 - ___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO

AUTHORIZING THE CITY MANAGER TO WAIVE THE ENCROACHMENT PERMIT FEES, STAFF LABOR REIMBURSEMENT FEES, AND APPROPRIATING $765.71 FROM

GENERAL FUNDS FOR A HALLOWEEN COMMUNITY EVENT PARTY ROAD CLOSURE ON PARK AVENUE ON OCTOBER 31, 2024
WHEREAS, a resident of San Bruno (the Applicant) has requested the closure of Park Avenue between its western end and Oak Avenue, and Chestnut Avenue between Park Avenue and Williams Avenue on the night of October 31, 2024 for Halloween; and WHEREAS, the City is processing an Encroachment Permit as the means by which the City will permit the short-term road closure; and
WHEREAS, the City has requested the Applicant pay a filing fee for the Encroachment Permit application; and
WHEREAS, the City has requested the Applicant reimburse the City for the cost for City Public Works staff in the Master Fee Schedule to drop off and pick up the barricades that the City provides for the road closure; and
WHEREAS, the Applicant has requested that all of the fee payments requested by the City be waived, and
WHEREAS, the Public Works Department requests that additional General Funds, from the General Fund reserves, be appropriated to pay the waived amounts in the Department’s operating budget, and
WHEREAS, the Applicant’s Holiday Party serves a valid public purpose by promoting a sense of community and improving the well-being of the City’s residents.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby waives the encroachment permit fees and staff labor reimbursement fees, and appropriates $765.71 from General Funds for a Halloween Community Event Road Closure on Park Avenue on October 31, 2024.
---oOo---
I hereby certify that foregoing Resolution No. 2024 - ______ was adopted by the San Bruno City Council at a regular meeting on October 24, 2024, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
____________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Consider Adoption of a Resolution Approving Revisions to the City’s Conflict of Interest Code
BACKGROUND:

The Political Reform Act and Fair Political Practices Commission (FPPC) regulations require all local agencies to conduct biennial reviews of their conflict of interest code. The City Clerk’s Office has conducted the 2024 biennial review.

Pursuant to Government Code Section 87200, certain public officials (e.g. Mayor, Council- members, City Manager, City Attorney, Planning Commissioners) are statutorily required to a Statement of Economic Interests (Form 700) (collectively “Statutory Filers”). A conflict of interest code sets forth which employees, committee members, and consultants make or participate in making of decisions which may have a foreseeable material effect on a financial interest as well as identifies the appropriate disclosure category for Form 700 that must be filed by such persons. Designated positions must file an assuming office, annual, and leaving office Form 700 per the Political Reform Act. The City Council last updated the City’s conflict of interest code in 2023 with the adoption of Resolution No. 2023-20.

DISCUSSION:

The City’s Conflict of Interest Code is the statutory “Model Conflict of Interest Code” (“Model Code”) which cities may adopt by reference as their own local code. The proposed Resolution adopts by reference the Model Code, which contains revisions since the City’s last review including the updated gift limit which is now $590.00. The City’s Conflict of Interest Code also includes two appendices- Appendix A contains the Designated Positions list and Appendix B contains the Disclosure Categories.

Since the 2023 update of the City’s Conflict of Interest Code, there have been personnel changes and organizational restructuring within the Finance and Human Resources Departments and CityNet Services that require revision of the Designated Positions list. In addition, we have included San Bruno Community Foundation members in the Designated Positions list.

In terms of the disclosure categories, the substance of the categories has remained essentially the same with some updates to align with the current FPPC Form 700 schedules. 32 of 130
Item 6g.

Honorable Mayor and Members of the City Council
October 22, 2024

Page 2 of 2 ends

FISCAL IMPACT:

The adoption of the updated conflict of interest code will have no fiscal impact on the City.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

It is recommended that that the City Council review and approve the updated conflict of interest code and adopt the Resolution.

ALTERNATIVES:

1. Direct staff to make other changes to the local conflict of interest code.

ATTACHMENTS:

1. Resolution with appendices

33 of 130

2 7
7 4
RESOLUTION NO. 2024 - __

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO

ADOPTING AN UPDATED CONFLICT OF INTEREST CODE

AND REPEALING PREVIOUS RESOLUTIONS REGARDING THE SAME
WHEREAS, the Political Reform Act (“PRA”), codified at California Government Code Section 81000 et seq., requires every state and local government agency to adopt and periodically update a Conflict of Interest Code; and
WHEREAS, the Fair Political Practices Commission (“FPPC”) has adopted a regulation which contains terms of a model Conflict of Interest Code (“Model Code”) codified at Title 2 California Code of Regulations Section 18730 that can be adopted by cities by reference; and WHEREAS, a designated employee is anyone who is a City of San Bruno (“City”) officer, employee, committee member or consultant who is designated in the Conflict of Interest Code because the position entails the making or participation in the making of decisions which may foreseeably have a material effect on a financial interest; and WHEREAS, the term “designated employee” does not include public officials specified in Government Code Section 87200 (e.g. City Councilmembers, City Manager, City Attorney, City Treasurer), nor does it include a position which is solely clerical, ministerial or manual; and WHEREAS, the City Council has determined that the terms of the Model Code set forth in the attached Exhibit A, along with Appendix A which sets forth the designated positions and Appendix B which sets forth the disclosure categories for each City department, shall constitute the Conflict of Interest Code for the City of San Bruno; and WHEREAS, the City Council previously adopted Resolution No. 2023-20 to amend its Conflict of Interest Code by updating designated positions and disclosure categories; and WHEREAS, an updated Conflict of Interest Code needs to be adopted to reflect changes to the Model Code and modifications to designated positions, setting forth those positions which should be designated and categories of financial interest which should be made reportable as well as the disclosure categories;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN BRUNO DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:

Section 1. As set forth in Exhibit A, the Model Code adopted by the FPPC, as amended by the FPPC from time to time, and Appendix A, which sets forth the designated positions, and Appendix B, which sets forth the disclosure categories for each City department, shall constitute the Conflict of Interest Code for the City of San Bruno.

Section 2. Persons holding designated positions listed in Appendix A shall file a Statement of Economic Interest (“Form 700”) pursuant to the PRA and the City’s Conflict of Interest Code with the information required for the disclosure category assigned to them.

Section 3. If any of the positions listed in Appendix A have a change of title, or if a position is transferred from one City department to another, the filing requirement and disclosure category shall remain the same until the next update of the City’s Conflict of Interest Code. 34 of 130
ATTACHMENT 1
2 7
7 4
Section 4. Persons elected, appointed, or hired for a newly created position not yet designated under the City’s Conflict of Interest Code, and who participate in making government decisions, must file a Form 700 pursuant to Section 5 of the Conflict of Interest Code. The disclosure category for such positions shall be the City’s broadest disclosure category until the City's Conflict of Interest Code is amended to include the new position.

Section 5. The City Council hereby directs the City Clerk to coordinate the preparation of a revised Conflict of Interest Code in succeeding even-numbered years in accordance with the requirements of Government Code Sections 87306 and 87306.5. The revised Code should reflect any changes in employee designations. If no revisions to the Code are required, the City Clerk shall submit a report no later than October 1 st of the same year, stating that amendments to the Code are not required.

Section 6. Previous Resolutions adopted by the City Council that adopted a Conflict of Interest Code or amended the designated position list or amended the disclosure categories, including Resolution No. 2023-20, are hereby repealed in their entirety. ---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was adopted by the San Bruno City Council at a regular meeting on October 22, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk

35 of 130

2 7
7 4

EXHIBIT A

CITY OF SAN BRUNO CONFLICT OF INTEREST CODE
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes, and to periodically review and update those codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a model conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission from time to time to conform to amendments in the Political Reform Act. The provisions of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix, designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the City of San Bruno (City) Individuals holding designated positions shall file their statements of economic interests with the City, which will make the statements available for public inspection and reproduction (Gov. Code Sec. 81008). All statements will be retained by the City.

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APPENDIX A

TO CITY OF SAN BRUNO CONFLICT OF INTEREST CODE
(DESIGNATED POSITIONS)

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APPENDIX B

TO CITY OF SAN BRUNO CONFLICT OF INTEREST CODE
(DISCLOSURE CATEGORIES)

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APPENDIX A

DESIGNATED POSITIONS

DEPARTMENT/COMMISSION POSITION DISCLOSURE

CATEGORY
CityNet Services Director 1
Business Manager 1
Programming Technology Manager 2
System Engineer 1
Information Technology Manager 3, 4
Information Technology Analyst I/II 3, 4
Systems Administrator 3, 4
City Clerk City Clerk 1
Deputy City Clerk 3
City Manager City Manager 5
Assistant City Manager 1
Assistant to the City Manager 4
Management Administrative Analyst
I/II/Senior
4 3
Principal Special Projects Manager 3
City Attorney City Attorney 5
Management Analyst 4
Community & Economic
Development
Director 1
Planning & Housing Manager 1
Principal Planner 1
Senior Planner 1 2,4
Associate Planner 2, 4
Assistant Planner 2, 4
Chief Building Official 1
Building Inspector I/II 2, 4
Community Development Technician I/II 2, 4
Management Analyst I/II/Senior 2, 3, 4
Finance Administrative
Services
Director Director & Chief Financial Officer 1
Assistant Administrative Services Director 1
Human Resources Manager 1
Budget Officer 3
Procurement Officer 3
Management Analyst 2, 3, 4
Financial Services Manager 3, 4
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ATTACHMENT 1, Appendix A and B
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7 5
Accounting Manager Supervisor 3, 4
Financial Services Supervisor 4
Accountant 4
Administrative Analyst I/II/Senior 4
Information Technology Manager 3, 4
Information Technology Analyst I/II
Associate
3, 4
Systems Administrator 3, 4
Fire Chief 1
Battalion Chief 1
Fire Marshal 1
Human Resources Director 1
Human Resources Manager 1
Management Analyst 4
Community Services Director 1
Deputy Director 1
Community Services Superintendent 2, 3, 4
Parks Services Manager 2, 3, 4
Recreation Services Manager 3, 4
Recreation Services Supervisor 3, 4
Recreation Services Coordinator 3, 4
Library Services Manager 3, 4
Field Supervisor 4
Management Analyst 2, 3, 4
Police Chief 1
Captain 1
Lieutenant 4
Sergeant - Administrative 4
Communications & Records Supervisor 4
Management Analyst 4
Code Enforcement Officer 2, 4
Senior Code Enforcement Officer 2, 4
Public Works Director 1
Deputy Director Public Works - Admin &
Engineering
1 Deputy Director Public Works - Utilities &
Operations
1 Principal Civil Engineer 1
Senior Civil Engineer 2, 4
Associate Civil Engineer 2, 4
Assistant Engineer 2, 4
Maintenance Services Manager 2, 3, 4
Water Services Manager 2, 3, 4

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7 5
Field Supervisor 2, 3, 4
Management Analyst 2, 3, 4
Engineering Technician/Public Works
Inspector
2, 4
Water System and Conservation Manager 2, 3, 4
City Council Mayor & Councilmembers 5
Planning Commission Planning Commission Members 5
San Bruno Community
Foundation
San Bruno Community Foundation Board
of Director Members
5 Consultants Consultants **

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APPENDIX B

DISCLOSURE CATEGORIES
Category 1
•Similar to Government Code Section 87200 code filers (Elected Officials, City Manager, City Attorney, etc.), persons in this category shall disclose all sources of income, loans and business positions; investments; gifts and travel payments, advances and reimbursements; and interests in real property in San Bruno. . •This is the broadest category – all department directors are in this category. (FPPC Form 700, Schedules A-1, A-2, B, C, D and E).

Category 2
•Persons in this category shall disclose all investments, sources of income, loans, and business positions in companies that engage in land development, construction activities or acquisition or sale of real property.
•This category typically applies to planning and public works personnel. (See, FPPC Form 700, Schedules A-1, A-2, and C).

Category 3
•Persons in this category shall disclose all investments, sources of income, loans, and business positions in companies of the type that contract with the City to provide goods, services, supplies, etc.
•This category typically applies to positions handling contracts affecting all city departments.
(See, FPPC Form 700, Schedules A-1, A-2, and C).

Category 4
•Persons in this category shall disclose all investments, sources of income, loans, and business positions in companies of the type that typically contract with the employee’s department.
•This category typically applies to supervisors and managers making contract recommendations and decisions for a particular department. (See, FPPC Form 700, Schedules A-1, A-2, and C).

Category 5
•Disclosure is required on FPPC Form 700 pursuant to Government Code Section 87200.

No additional disclosure is required by this Conflict of Interest Code. ** Consultants
For consultants* who serve in a staff capacity with the City, the consultant shall disclose based on the disclosure categories assigned elsewhere in this Conflict of Interest Code for that staff position.

For consultants who do not serve in a staff capacity for the City, the following disclosure categories shall be used: Persons required to disclose in this category shall disclose pursuant to categories A, B, C and D below unless the City Manager determines in writing that a particular consultant is

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hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in categories A, B, C and D. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.

A. Reportable interests in real property in the jurisdiction. (FPPC Form 700, Schedule B.)
B. Reportable income, loans and business positions. (FPPC Form 700, Schedule C.) C. Reportable investments. (FPPC Form 700, Schedules A-1 and A-2.) D. Reportable gifts and travel payments, advances and reimbursements. (FPPC Form 700, Schedules D and E).

CONSULTANT DESCRIPTION
Fair Political Practices Commission Regulation 18700.3 defines “consultant” as an individual who, pursuant to a contract with a state or local government agency:
(1) Makes a governmental decision whether to:
(A) Approve a rate, rule, or regulation;
(B) Adopt or enforce a law;
(C) Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; (D) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;
(E) Grant agency approval to a contract that requires agency approval and to which the agency is a party, or to the specifications for such a contract; (F) Grant agency approval to a plan, design, report, study, or similar item; (G) Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
(2) Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in Regulation 18704(a) and (b) or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's Conflict of Interest Code under Section 87302.

The City Manager may determine in writing that a particular consultant, although a “designated position” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultants duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Consider Appointing San Bruno Representative to Serve a 4-Year Term on the San Mateo County Mosquito and Vector Control District Board through December 31, 2028
BACKGROUND:

On November 24, 2020, the City Council appointed San Bruno resident Robert Riechel to serve a four-year term on the San Mateo County Mosquito and Vector Control District board. The appointee serves as a Trustee of the Mosquito and Vector Control Board as a representative of San Bruno. The most recent appointment was a four-year term through December 2024.

Mr. Riechel has served as the City’s representative to the District Board since 2004 and has identified his interest to continue to serve the community in this role.

DISCUSSION:

San Bruno may appoint a City representative to serve on the Mosquito and Vector Control Board for either a 2 or 4-year term. The current term should be appointed through December 31, 2028.

FISCAL IMPACT:

There is no fiscal impact associated with this appointment.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Appoint San Bruno Representative to Serve a 4-Year Term on the San Mateo County Mosquito and Vector Control District Board through December 31, 2028. 44 of 130
Item 6h.

Honorable Mayor and Members of the City Council
October 22, 2024

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ALTERNATIVES:

1. Appoint Mr. Riechel to a 2-year term through December 31, 2026.

2. Appoint a different San Bruno Representative to serve on the San Mateo County Mosquito and Vector Control Board at a future meeting of the City Council.

ATTACHMENTS:

None.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Travis Karlen, Community Services Director SUBJECT: Consider Adoption of a Resolution: 1.) Authorizing the City Manager to Execute Field Use Agreements with San Bruno Lowen ’86 and AYSO 249 Soccer Clubs for the Use of Athletic Fields for FY 2024-25; 2.) Authorizing the San Bruno Lowen ’86 and AYSO 249 Soccer Clubs Use of Temporary Lights at the Monte Verde Park Site; 3.) Authorizing the City Manager to Execute Comparable Field Use Agreements with All San Bruno Youth Sports Leagues and Field User Groups; and 4.) Determining the Project is Exempt Under the California Environmental Quality Act BACKGROUND:

Historically, the AYSO and Lowen soccer organizations have utilized Monte Verde Park for ancillary use in addition to their main fields at Crestmoor. Annually they perform maintenance as part of the adopt the park program. The groups have already done significant work at the site to prepare for their desired use.

This year is particularly challenging as the group is experiencing a sprinkler main break at the Crestmoor Field site. Additionally, due to the redevelopment of the site at Crestmoor, the groups will need to vacate the Crestmoor site by December 15, 2024.

The City issues permits for the use of various parks in the City with conditions for field use.

DISCUSSION:

The Monte Verde site in particular has challenges with water infiltration and irrigation along with uneven surfaces throughout the facility. In order to authorize field use and decrease the risk of liabilities to the City, staff is recommending entering into a separate field use agreement in addition to field use permits.

In addition, staff is recommending implementing comparable field use agreements to better establish the duties and responsibilities for all users of City of San Bruno fields for the purpose of sports programs, practices and games.

Lowen and AYSO Soccer Clubs have also requested to use temporary lighting at Monte Verde Park from October 2024 through March 2025 with a break from December 16 - 31. Light use would be restricted to sunset until 9pm Mondays through Thursdays. The maintenance and 46 of 130
Item 6i.

Honorable Mayor and Members of the City Council
October 22, 2024

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management of the light towers will be the responsibility of the soccer clubs.

The homeowners surrounding the park were notified of the use and were invited to attend the October 16, 2024 regarding the use of temporary lights at the site.

After hearing one public comment from a Soccer Club representative, the commission voted unanimously to recommend the use of lights at the Monte Verde Park.

FISCAL IMPACT:

The current fiscal impact for this item is the expected per player revenue for use of the facilities through the permitting process in line with the City’s Master Fee Schedule.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Consider Approval of a Resolution:

1. Authorizing the City Manager to Execute Field Use Agreements with San Bruno Lowen ’86 and AYSO Soccer Clubs for the use of Athletic Fields for FY 2024-25.

2. Authorizing the AYSO 249 Soccer Clubs use of Temporary Lights at the Monte Verde Park site.

3. Authorizing the City Manager to Execute Comparable Field Use Agreements with all San Bruno Youth Sports Leagues and Field User Groups.

4. Determining the project is exempt under the California Environmental Quality Act.

ALTERNATIVES:

1. Reject the request for field use at Monte Verde Park and continue regular permitting procedures for all other sites.

ATTACHMENTS:

1. Resolution

2. Field Use Agreement – San Bruno Lowen ‘86

3. Field Use Agreement – AYSO 249

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RESOLUTION NO. 2024 - __

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING THE CITY MANAGER TO EXECUTE FIELD USE AGREEMENTS WITH SAN BRUNO LOWEN ’86 AND AYSO 249 SOCCER CLUBS FOR USE OF ATHLETIC FIELDS FOR FY 2024-25; AUTHORIZING THE SAN BRUNO LOWEN ’86 AND AYSO 249 SOCCER CLUBS USE OF TEMPORARY LIGHTS AT THE MONTE VERDE PARK SITE; AUTHORIZING THE CITY

MANAGER TO EXECUTE COMPARABLE FIELD USE AGREEMENTS WITH ALL SAN BRUNO YOUTH SPORTS LEAGUES AND FIELD USER GROUPS; AND DETERMINING

THE PROJECT IS EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, area sports organizations utilize City fields for permitted programs, practices and games; and
WHEREAS, the Community Services Department has oversight of the San Bruno City fields and endeavors to work in partnership with organizations such as the sports organizations for the enhancement of the lives of San Bruno residents; and WHEREAS, the City desires to authorize field use while decreasing the risk of liabilities to the City; and
WHEREAS, the Community Services Department wishes to document the field use arrangements with an agreement that establishes the duties and responsibilities for all users of playing fields.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:

1. Authorizes the City Manager to Execute Field Use Agreements with San Bruno Lowen ’86 and AYSO Soccer Clubs for the use of Athletic Fields for FY 2024-25;

2. Authorizes the AYSO 249 Soccer Clubs use of temporary Llights at the Monte Verde Park site, subject to conditions established by the Community Services Department Director or his designee;

3. Authorizes the City Manager to Execute Comparable Field Use Agreements with all San Bruno Youth Sports Leagues and Field User Groups, with such changes that the City Manager deems necessary or useful; and

4. Determines the project is exempt under the California Environmental Quality Act.

5. ---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was adopted by the San Bruno City Council at a regular meeting on October 22, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_______________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1
185635.5 [07/27/18]

COMMUNITY PARK SPORTS FIELD USE AGREEMENT
(San Bruno Lowen ’83 FC – Youth Soccer Club)

1. IDENTIFICATION
This Community Park Sports Field Use Agreement (“Agreement”) is dated October 23, 2024 for reference purposes and is executed by the City of San Bruno (“City”), a California municipal corporation, and San Bruno Lowen ’83 FC – Youth Soccer Club (“League”), a California youth sports league.

2. RECITALS

2.1 City owns the:

Monte Verde Park Fields, Oakmont Dr & Evergreen Dr
Pacific Heights Fields, 3160 Longview Dr
Lions Park Fields, 1st and 3rd Ave
San Bruno, California (“Parks”). The Parks includes the sports fields (“Fields”).

2.2 League operates a youth soccer (“Program”).

2.3 The parties are executing this Agreement to provide for League’s use of the Fields for the Program from October 23, 2024 – June 30, 2025 (“Season”).

NOW, THEREFORE, the parties agree as follows:

3. TERM

3.1 Contract Period: This Agreement shall be effective upon execution and shall expire on June 30, 2025, unless earlier terminated pursuant to paragraph 3.2 below.

3.2 Termination and Remedies: City may terminate this Agreement without cause by giving fourteen (14) days’ prior written notice to League. City may immediately terminate this Agreement for cause upon any breach by League. For purposes of this Agreement, a breach by League includes, without limitation, League’s violation of, or lack of compliance with, any provision of, or obligation under, this Agreement. If City terminates this Agreement due to League’s breach of this Agreement, City reserves the right to (1) deny League’s future use of the City’s fields for programming during subsequent seasons and (2) not enter into subsequent field use agreements for use of the Park, Field, and any other park or fields owned and operated by City.
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4. LICENSE

4.1 City grants League a revocable license to use the Fields solely for Program-related practices and games at the locations notated above, and during the months, days, and hours, specified on the issued permit from the Community Services Department.

4.2 Permit Requirement. In addition to this agreement, the league must acquire permits from the City for actual use of the fields. Unpermitted use is not authorized. All supporting documents required through permitting must be confirmed by the City and the Permit must be issued and signed prior to use.

5. CONDITIONS

5.1 Definition: For purposes of these Agreement, League’s participants and invitees include coaches, players, family members of players, and volunteers whether associated with the “home” team or the “away” team.

5.2 Compliance with Laws: League shall operate the Program in compliance with all applicable laws including the Americans with Disabilities Act (42 U.S.C. Section 12101 et seq.)

5.3 Usage Rules: League shall comply with the Usage Rules identified in permits issued by the City.

5.4 Equipment: League shall supply any ancillary equipment (e.g. field markers, bases, temporary goals or backstops, and sports equipment) required for the Program.

League shall not allow equipment to remain on the Field after League’s allotted period on any day, and shall not use paint on the Field at any time, without City’s prior written approval. City may grant or deny such approval in its absolute discretion which will be noted on the permit.

5.5 Safety Precautions: League shall take all safety precautions necessary or appropriate for the Program, including modifying activities as appropriate for Field surface conditions and requiring participants to wear customary protective equipment for the sport.

5.6 Public Disturbances: League shall not allow its participants or invitees to engage in threatening, abusive, insulting, or indecent language. Additionally, League shall not allow its participants or invitees to engage in any behavior reasonably tending to lead to an immediate breach of the public peace or tending to incite violence, crime, or disorderly conduct.

5.7 Park Disruptions: League shall not use the Field in a manner that unreasonably interferes with any person or party occupying any area of the Park or that otherwise detracts from the promotion of athletics and recreation on the Field. This provision

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is not intended to prohibit, and shall not be interpreted as prohibiting, normal youth athletic and recreational uses.

5.8 Dangerous Activities: League shall not allow its participants or invitees to engage in conduct that creates an immediate danger of damage to property (including any use of the Field for other than athletic purposes) or injury to persons, excepting risk of injury inherent in youth sports activity.

5.9 Cancellations: League shall report any cancellation of use for a given day or time frame to City a minimum of twenty-four (24) hours before the scheduled use.

5.10 Reimbursement: League shall reimburse City for the costs of repairing any damage to the Field or the Park arising from the acts or omissions of League, League’s participants, or League’s invitees.

5.11 Concessions: City shall control all concession rights at the Park. League shall not operate any concession at the Park without City’s prior written permission which will be notated in the permit.

5.12 Releases: Any hold harmless and release of League from liability signed by or on behalf of its participants shall also include an equivalent hold harmless and release of City from liability. Before allowing a participant to use the Field, League shall provide City with a copy of the hold harmless and release executed by or on behalf of such participant.

6. FEES

6.1 League Fee: League shall pay City a per player fee and any other user fees established in the master fee schedule for use of the Fields.

6.2 Payments: Upon conclusion of League’s use of the Field, City shall send League an invoice for the balance of the user fees. League shall remit full payment to City within five (5) business days of the invoice date.

7. INDEMNITY

7.1 Requirement: League shall defend, hold harmless and indemnify City and its officers and employees (collectively, “the Indemnitees”) from any and all demands, claims, actions, proceedings, causes of action, damages, judgments, awards, settlement amounts, penalties, fines, assessments, charges, fees, forfeitures, losses, liabilities, obligations, costs and expenses (collectively, “Claims”) arising out of, pertaining to, or relating to League’s use of the Field (including Claims arising from acts or omissions of League’s participants or League’s invitees). League shall defend the Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses (including actual attorney’s fees) incurred in connection with such defense.

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7.2 Applicability: League’s obligations under this section shall apply regardless of whether or not any insurance policy is determined to be applicable to the Claim.

All obligations under this provision are to be paid by League as they are incurred by City.

7.3 Survival: League’s covenants under this section shall survive the expiration or termination of this Agreement.

8. INSURANCE
General liability insurance. League shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted. City of San Bruno, its officers, officials, agents, and employees shall be included as additional insureds on the policy.

9. NOTICES

9.1 Contact Person: League shall provide City with the name of a contact person who may be contacted during or after City business hours with questions related to League’s use of the Field.

9.2 Addresses: Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by e-mail before or during the receiving party’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth below, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.

City: League:

City of San Bruno San Bruno Lowen ’83 FC
251 City Parkway XXXXX
San Bruno, California 94066 XXXXX
Attn: Travis M Karlen Attn: Rich Fern

10. MISCELLANEOUS

10.1 Assignability: League shall not assign, transfer or subcontract any interest in this Agreement or the performance of any of League’s obligations, without the prior written consent of City. Any attempt by League to assign, transfer or subcontract

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any rights, duties, or obligations without the prior written consent of City shall be void and of no effect.

10.2 Litigation: In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney’s fees. The venue for any litigation shall be San Mateo County, California.

In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the drafting party.

10.3 Exhibits: All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provision of any such document, the provisions of this Agreement shall prevail.

10.4 Integration: This Agreement (including Exhibits) represents the entire and integrated contract between the parties for the Season. This Agreement supersedes all prior oral or written negotiations, representations or agreements for the Season.

This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties, which writing expressly refers to this Agreement.

EXECUTED:

San Bruno Lowen ’83 FC
___________________________________ ___________________________________ □ Chairman □ President □ Vice President□ Secretary □ Asst. Secretary □ Chief Finance Officer □ Asst. Treasurer
[Pursuant to California Corporations Code Section 313, both signature lines must be executed unless the signatory holds at least one of the offices designated on each line.] CITY:

City of San Bruno
___________________________________
Alex D. McIntyre, City Manager
Attest: Approved as to form:
___________________________________ ___________________________________ Lupita Huerta, City Clerk Trisha Ortiz, City Attorney

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COMMUNITY PARK SPORTS FIELD USE AGREEMENT
(San Bruno AYSO 249 – Youth Soccer Club)

1. IDENTIFICATION
This Community Park Sports Field Use Agreement (“Agreement”) is dated October 23, 2024 for reference purposes and is executed by the City of San Bruno (“City”), a California municipal corporation, and San Bruno AYSO 249 – Youth Soccer Club (“League”), a California youth sports league.

2. RECITALS

2.1 City owns the:

Monte Verde Park Fields, Oakmont Dr & Evergreen Dr
Pacific Heights Fields, 3160 Longview Dr
Lions Park Fields, 1st and 3rd Ave
San Bruno, California (“Parks”). The Parks include the sports fields (“Fields”).

2.2 League operates a youth soccer (“Program”).

2.3 The parties are executing this Agreement to provide for League’s use of the Fields for the Program from October 23, 2024 – June 30, 2025 (“Season”).

NOW, THEREFORE, the parties agree as follows:

3. TERM

3.1 Contract Period: This Agreement shall be effective upon execution and shall expire on June 30, 2025, unless earlier terminated pursuant to paragraph 3.2 below.

4. LICENSE

5. CONDITIONS

5.2 Compliance with Laws: League shall operate the Program in compliance with all applicable laws including the Americans with Disabilities Act (42 U.S.C. Section 12101 et seq.)

5.3 Usage Rules: League shall comply with the Usage Rules identified in the permit issued by the City.

5.4 Equipment: League shall supply any ancillary equipment (e.g. field markers, bases, temporary goals or backstops, and sports equipment) required for the Program.

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is not intended to prohibit, and shall not be interpreted as prohibiting, normal youth athletic and recreational uses.

5.9 Cancellations: League shall report any cancellation of use for a given day or time frame to City a minimum of twenty-four (24) hours before the scheduled use.

6. FEES

6.1 League Fee: League shall pay City a per player fee and any other user fees established in the master fee schedule for use of the Fields.

7. INDEMNITY

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7.2 Applicability: League’s obligations under this section shall apply regardless of whether or not any insurance policy is determined to be applicable to the Claim.

All obligations under this provision are to be paid by League as they are incurred by City.

7.3 Survival: League’s covenants under this section shall survive the expiration or termination of this Agreement.

9. NOTICES

9.1 Contact Person: League shall provide City with the name of a contact person who may be contacted during or after City business hours with questions related to League’s use of the Field.

City: League:

City of San Bruno San Bruno AYSO 249
251 City Parkway XXXXX
San Bruno, California 94066 XXXXX
Attn: Travis M Karlen Attn: Rich Fern

10. MISCELLANEOUS

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any rights, duties, or obligations without the prior written consent of City shall be void and of no effect.

This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties, which writing expressly refers to this Agreement.

EXECUTED:

San Bruno AYSO 249
___________________________________ ___________________________________ □ Chairman □ President □ Vice President□ Secretary □ Asst. Secretary □ Chief Finance Officer □ Asst. Treasurer
[Pursuant to California Corporations Code Section 313, both signature lines must be executed unless the signatory holds at least one of the offices designated on each line.] CITY:

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
SUBJECT: Consider Adoption of a Resolution Updating the “City of San Bruno Employee Hourly Pay Schedule 2024” Effective October 22, 2024 BACKGROUND:

The City regularly reviews its staffing model and has identified several modifications to job classifications to improve service provision to the community. In order to establish positions to accommodate the organization’s ongoing evolution and changes in operational needs, the City must adopt a salary schedule with the names and compensation ranges. These positions are fully funded within the City Council’s Fiscal year 2024-25 (FY25) Adopted Budget and do not require any action by City Council beyond addition to the salary schedule.

The City Manager has authority to establish the position classifications as the Personnel Officer, in accordance with the San Bruno Municipal Code section titled 2.36 Personnel System. The City Council retains authority to approve the budget staffing plan and pay plan, including the City’s salary schedule.

DISCUSSION:

At their September 24th meeting, the City Council approved Resolution No. 2024-82 which adopted a salary schedule to enable personnel actions approved as part of the FY25 budget.

The revised salary schedule included salaries for reclassified positions, including the Principal Planner and Deputy Building Official in the Community Development Department. City Council removed the Deputy Building Official salary as part of the September 24th action, directing that salary item return with the department organization chart (Attachment 2) and department organization chart (Attachment 3).

The recommended change establishes a salary range for the Deputy Building Official, and deletes salary range for the vacant Building Division Supervisor. The recommendation establishes parity in organizational structure between the Principal Planner and Deputy Building Official and affords Building Division personnel the same career growth opportunities afforded Planners. The following table summarizes the recommended actions to the salary schedule:
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Item 6j.

Honorable Mayor and Members of the City Council
October 22, 2024

Page 2 of 2 ends

Position title Change type Recommended & justification
Building Division
Supervisor
Classification
deletion Delete, replace with the Deputy Building Official Deputy Building Official New classification $64.01-78.55 per hour; internal alignment with Principal Planner

FISCAL IMPACT:

The recommended salary schedule changes have no impact on total authorized full-time equivalent personnel or the FY25 Adopted Budget as the appointee will begin mid-fiscal year.

Salary savings will offset any net increase in salary costs resulting from the new salary range for the Deputy Building Official. Once an individual is hired, the cost of their full-year salary will be included in the Community Development Special Revenue Fund’s FY26 personnel budget.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution Updating the “City of San Bruno Employee Hourly Pay Schedule 2024” Effective October 22, 2024.

ALTERNATIVES:

Do not approve the salary schedule as presented.

ATTACHMENTS:

1. Resolution
Exhibit A - Amended Employee Hourly Pay Schedule 2024

2. Community Development Organizational Chart

3. Deputy Building Official job class specification

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1 RESOLUTION NO. 2024 - __

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO UPDATING THE “CITY OF SAN BRUNO EMPLOYEE HOURLY PAY SCHEDULE 2024” EFFECTIVE OCTOBER 22, 2024
WHEREAS, the City of San Bruno is committed to maintaining and enhancing its service delivery to the community while addressing financial challenges; and WHEREAS, City Council adopted the current salary schedule on September 24, 2024 with Resolution 2024-82; and
WHEREAS, the Community Development Department has reviewed its organizational structure and finds that a reorganization of the building division personnel provides the opportunity to establish a more contemporary reporting structure within the building division and increase the City’s ability to recruit and retain qualified personnel for the vacant middle management level in the building division
WHEREAS, the Community Development Department recommends upgrading the vacant Building Division Supervisor to Deputy Building Official to reflect a salary commensurate with the reporting relationships and level of responsibility assigned to the Deputy Building Official; and WHEREAS, the Administrative Services Department has reviewed Community Development’s analysis and concurs that the recommended structure, classification, and salary range are consistent with the City’s practice of assessing operational needs when vacant positions present themselves; and
WHEREAS, the Deputy Building Official improves organizational resiliency by developing a backup in the event of the Chief Building Officials absence or separation from the City; WHEREAS, the City Council must adopt a resolution to set the salary schedule for the Deputy Building Official to enable the recruitment and hiring of the vacant position.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Bruno as follows:

1. The City Council adopts the amended salary schedule effective October 22, 2024, to include salary range for the Deputy Building Official and deleting the Building Division Supervisor.

2. The City Manager or designee is authorized to take any necessary administrative actions to implement the provisions of this resolution.

Exhibit A: Amended Employee Hourly Pay Schedule 2024
I hereby certify that foregoing Resolution No. 2024 - __ was adopted by the San Bruno City Council at a regular meeting on October 22, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1
Exhibit A
CLASSIFICATION BARGAINING UNIT* EFFECTIVE DATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 CITY MANAGER N/A - agreement 7/1/2024 159.62$
CLASSIFICATION BARGAINING UNIT* EFFECTIVE DATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ACCOUNTANT Mid-Management 1/1/2024 43.40$ 45.68$ 48.08$ 50.60$ 53.26$ ACCOUNTING & CUSTOMER SERVICE REP I Miscellaneous 1/1/2024 29.36 30.90 32.52 34.23 36.03 ACCOUNTING & CUSTOMER SERVICE REP II Miscellaneous 1/1/2024 33.76 35.53 37.40 39.36 41.42 ACCOUNTING & CUSTOMER SERVICE REP III Miscellaneous 1/1/2024 38.83 40.87 43.02 45.27 47.65 ACCOUNTING MANAGER Mid-Management 1/1/2024 60.39 63.57 66.90 70.41 74.11 ACCOUNTING SUPERVISOR Mid-Management 9/23/2024 49.76 52.37 55.13 58.02 61.07 ASSISTANT ENGINEER Mid-Management 1/1/2024 49.85 52.47 55.22 58.12 61.17 ASSISTANT PLANNER Mid-Management 1/1/2024 40.92 43.07 45.33 47.71 50.22 ASSOCIATE CIVIL ENGINEER Mid-Management 1/1/2024 57.32 60.33 63.50 66.84 70.34 ASSOCIATE PLANNER Mid-Management 1/1/2024 47.06 49.53 52.13 54.87 57.74 DEPUTY BUILDING OFFICIAL BUILDING DIVISION SUPERVISOR Mid-Management 10/22/2024 64.01 67.37 70.90 74.63 78.55 BUILDING INSPECTOR I Mid-Management 1/1/2024 41.94 44.14 46.46 48.90 51.47 BUILDING INSPECTOR II Mid-Management 1/1/2024 47.06 49.53 52.13 54.87 57.74 CATV BUSINESS MANAGER Mid-Management 1/1/2024 60.39 63.57 66.90 70.41 74.11 CATV DIRECTOR (CITYNET SERVICES DIRECTOR) Management 1/1/2024 95.27 100.28 105.54 111.08 116.91 CATV HEADEND TECHNICIAN Miscellaneous 1/1/2024 44.87 47.23 49.71 52.32 55.06 CATV PROGRAMMING TECHNOLOGY MANAGER Mid-Management 1/1/2024 50.84 53.52 56.33 59.28 62.39 CATV SYSTEM ENGINEER Mid-Management 1/1/2024 60.39 63.57 66.90 70.41 74.11 CATV TECHNICIAN I Miscellaneous 1/1/2024 38.44 40.46 42.58 44.82 47.17 CATV TECHNICIAN II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 CATV TECHNICIAN III Miscellaneous 1/1/2024 40.79 42.93 45.19 47.56 50.06 CHIEF BUILDING OFFICIAL Mid-Management 1/1/2024 68.30 71.88 75.66 79.63 83.81 CITYNET SERVICES TECHNICAL MANAGER Mid-Management 1/1/2024 59.74 62.88 66.18 69.65 73.31 CODE ENFORCEMENT OFFICER I Police 1/1/2024 39.18 41.24 43.40 45.68 48.08 CODE ENFORCEMENT OFFICER II Police 1/1/2024 43.10 45.36 47.74 50.24 52.88 COMMUNITY DEVELOPMENT DIRECTOR Management 1/1/2024 92.91 97.78 102.92 108.32 114.01 COMMUNITY DEVELOPMENT TECHNICIAN I Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 COMMUNITY DEVELOPMENT TECHNICIAN II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 COMMUNITY SERVICES DIRECTOR Management 1/1/2024 93.43 98.33 103.49 108.93 114.65 COMMUNITY SERVICES OFFICER II Police 1/1/2024 29.27 30.80 32.42 34.12 35.91 COMMUNITY SERVICES SUPERINTENDENT Mid-Management 1/1/2024 59.65 62.79 66.08 69.55 73.20 COMMUNITY SERVICES TECHNICIAN I Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 COMMUNITY SERVICES TECHNICIAN II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 CITY OF SAN BRUNO EMPLOYEE HOURLY PAY SCHEDULE 2024
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ATTACHMENT 1, Exhibit A
CLASSIFICATION BARGAINING UNIT* EFFECTIVE DATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 COMPUTER SUPPORT TECHNICIAN Miscellaneous 1/1/2024 39.43 41.50 43.68 45.98 48.39 CUSTODIAN Miscellaneous 1/1/2024 31.38 33.03 34.77 36.59 38.52 CUSTODIAL SERVICES LEADER Miscellaneous 1/1/2024 36.09 37.98 39.98 42.08 44.29 DEPUTY DIRECTOR - COMM SERVICE Mid-Management 1/1/2024 68.75 72.36 76.17 80.16 84.37 DEPUTY PUBLIC WORKS DIR - PW Admin & Engineering Mid-Management 1/1/2024 78.50 82.62 86.95 91.52 96.32 DEPUTY PUBLIC WORKS DIR - PW Utilities & Operations Mid-Management 1/1/2024 73.51 77.37 81.43 85.71 90.21 DEPUTY PUBLIC WORKS DIR - PW Utilities & Operations with PE Mid-Management 1/1/2024 78.50 82.62 86.95 91.52 96.32 ENGINEER TECH/PW INSPECTOR Miscellaneous 1/1/2024 45.18 47.55 50.05 52.67 55.44 EXECUTIVE ASSISTANT Miscellaneous 1/1/2024 37.09 39.04 41.09 43.25 45.52 FACILITIES TECH I Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 FACILITIES TECH II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 FIELD SUPERVISOR Mid-Management 1/1/2024 46.36 48.79 51.35 54.05 56.88 FIELD SUPERVISOR - CATV Mid-Management 1/1/2024 46.36 48.79 51.35 54.05 56.88 FIELD SUPERVISOR - PARKS Mid-Management 1/1/2024 46.36 48.79 51.35 54.05 56.88 FINANCE MANAGER Mid-Management 9/23/2024 60.39 63.57 66.90 70.41 74.11 FINANCIAL SERVICES SUPERVISOR Mid-Management 1/1/2024 49.76 52.37 55.13 58.02 61.07 FIRE BATTALION CHIEF Public Safety Mid-Management 1/1/2024 83.63 88.02 92.64 97.50 102.62 FIRE CAPTAIN Fire 1/1/2024 64.23 67.60 71.15 74.89 78.82 FIRE CHIEF Management 1/1/2024 106.74 112.34 118.24 124.45 130.98 FIRE INSPECTOR Fire 1/1/2024 49.11 51.69 54.40 57.25 60.26 FIREFIGHTER Fire 1/1/2024 53.09 55.88 58.81 61.90 65.15 FIREFIGHTER RECRUIT Fire 1/1/2024 47.79 - - - - FOOD SERVICES COORDINATOR Miscellaneous 1/1/2024 36.35 38.26 40.26 42.38 44.60 INFORMATION TECHNOLOGY ASSOCIATE Mid-Management 1/1/2024 46.23 48.66 51.21 53.90 56.73 INFORMATION TECHNOLOGY MANAGER Mid-Management 1/1/2024 63.98 67.33 70.87 74.59 78.51 LEAD CUSTOMER SERVICE & TECH SUPPORT REP Miscellaneous 1/1/2024 43.49 45.77 48.18 50.71 53.37 LEAD MAINTENANCE WORKER Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 LEAD WATER SYSTEM OPERATOR - PUMPS Miscellaneous 1/1/2024 46.19 48.62 51.17 53.86 56.68 LEAD WATER SYSTEMS OPERATOR - FIELD Miscellaneous 1/1/2024 46.19 48.62 51.17 53.86 56.68 LEAD WATER SYSTEMS OPERATOR - WELLS Miscellaneous 1/1/2024 46.19 48.62 51.17 53.86 56.68 LIBRARIAN I Miscellaneous 1/1/2024 36.12 38.01 40.01 42.11 44.32 LIBRARIAN II Miscellaneous 1/1/2024 41.53 43.71 46.00 48.42 50.97 LIBRARY ASSISTANT I Miscellaneous 1/1/2024 27.48 28.93 30.44 32.04 33.73 LIBRARY ASSISTANT II Miscellaneous 1/1/2024 31.62 33.28 35.03 36.87 38.80 LIBRARY SERVICES COORDINATOR Miscellaneous 1/1/2024 36.35 38.26 40.26 42.38 44.60 LIBRARY SERVICES MANAGER Mid-Management 1/1/2024 55.28 58.18 61.23 64.45 67.83 MAINTENANCE SERVICES MANAGER SERIES Mid-Management 1/1/2024 59.74 62.88 66.18 69.65 73.31 MAINTENANCE WORKER I Miscellaneous 1/1/2024 29.93 31.50 33.16 34.90 36.73 MAINTENANCE WORKER II Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 MANAGEMENT ANALYST I Mid-Management 1/1/2024 42.34 44.56 46.90 49.36 51.95 MANAGEMENT ANALYST II Mid-Management 1/1/2024 48.68 51.24 53.93 56.76 59.74 MECHANIC I Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 2 of 4

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CLASSIFICATION BARGAINING UNIT* EFFECTIVE DATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MECHANIC II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 NUTRITION PROGRAM MANAGER Mid-Management 1/1/2024 45.48 47.87 50.38 53.03 55.81 PARKS AND FACILITIES MANAGER Mid-Management 1/1/2024 57.13 60.13 63.29 66.61 70.11 PARKS MAINTENANCE TECHNICIAN I {UTILITY I - TREE I} Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 PARKS MAINTENANCE TECHNICIAN II {UTILITY II - TREEII} Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 PLANNING AND HOUSING MANAGER Mid-Management 1/1/2024 65.20 68.63 72.23 76.02 80.01 POLICE CAPTAIN Public Safety Mid-Management 1/1/2024 93.31 98.20 103.36 108.79 114.50 POLICE CHIEF Management 1/1/2024 106.74 112.34 118.24 124.45 130.98 POLICE CLERK I Police 1/1/2024 31.43 33.08 34.81 36.64 38.56 POLICE CLERK II Police 1/1/2024 34.56 36.38 38.29 40.30 42.42 POLICE COMMUNICATIONS & RECORDS SUPERVISOR Mid-Management 1/1/2024 61.70 64.94 68.35 71.94 75.72 POLICE CORPORAL Police 1/1/2024 56.33 59.28 62.39 65.67 69.12 POLICE LIEUTENANT Public Safety Mid-Management 1/1/2024 80.03 84.23 88.65 93.31 98.20 POLICE OFFICER Police 1/1/2024 52.40 55.15 58.04 61.09 64.30 POLICE RECRUIT Police 1/1/2024 47.16 - - - - POLICE SERGEANT Public Safety Mid-Management 1/1/2024 64.53 67.92 71.48 75.24 79.19 PRINCIPAL CIVIL ENGINEER Mid-Management 1/1/2024 68.99 72.62 76.43 80.45 84.67 PROPERTY AND EVIDENCE TECHNICIAN Police 1/1/2024 33.20 34.94 36.78 38.71 40.74 PUBLIC SAFETY DISPATCHER I Police 1/1/2024 40.98 43.13 45.39 47.78 50.28 PUBLIC SAFETY DISPATCHER II Police 1/1/2024 45.07 47.43 49.93 52.55 55.30 PUBLIC WORKS DIRECTOR Management 1/1/2024 95.27 100.28 105.54 111.08 116.91 PUMP MECHANIC I Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 PUMP MECHANIC II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 RECREATION SERVICES COORDINATOR Miscellaneous 1/1/2024 36.35 38.26 40.26 42.38 44.60 RECREATION SERVICES MANAGER Mid-Management 1/1/2024 50.67 53.33 56.13 59.08 62.18 RECREATION SERVICES SUPERVISOR Mid-Management 1/1/2024 46.36 48.79 51.35 54.05 56.88 SECRETARY Miscellaneous 1/1/2024 33.72 35.49 37.35 39.31 41.38 SENIOR CIVIL ENGINEER Mid-Management 1/1/2024 63.16 66.48 69.97 73.64 77.51 SENIOR CODE ENFORCEMENT OFFICER Police 1/1/2024 48.50 51.05 53.72 56.54 59.52 SENIOR PLANNER Mid-Management 1/1/2024 55.66 58.58 61.66 64.89 68.30 SYSTEMS ADMINISTRATOR Mid-Management 1/1/2024 51.84 54.56 57.42 60.44 63.61 WAREHOUSE CLERK Miscellaneous 1/1/2024 29.93 31.50 33.16 34.90 36.73 WATER FIELD SERVICE SUPERVISOR Mid-Management 1/1/2024 52.11 54.84 57.72 60.75 63.94 WATER QUALITY & PROD SUP Mid-Management 1/1/2024 52.11 54.84 57.72 60.75 63.94 WATER QUALITY TECHNICIAN I Miscellaneous 1/1/2024 34.44 36.24 38.15 40.15 42.25 WATER QUALITY TECHNICIAN II Miscellaneous 1/1/2024 39.61 41.69 43.88 46.18 48.60 WATER SYSTEM & CONSERVATION MANAGER Mid-Management 1/1/2024 54.83 57.70 60.73 63.92 67.28 WATER SYSTEMS MANAGER Mid-Management 1/1/2024 59.92 63.06 66.38 69.86 73.53 WATER SYSTEMS OPERATOR I Miscellaneous 1/1/2024 35.12 36.96 38.90 40.94 43.10 WATER SYSTEMS OPERATOR II Miscellaneous 1/1/2024 40.17$ 42.28$ 44.50$ 46.83$ 49.29$ 3 of 4

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CLASSIFICATION BENEFIT PLAN** EFFECTIVE DATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ADMINISTRATIVE ANALYST I Unrepresented 9/1/2024 47.04$ 49.51$ 52.11$ 54.85$ 57.72$ ADMINISTRATIVE ANALYST II Unrepresented 9/1/2024 54.09 Open range 66.38 ADMINISTRATIVE TECHNICIAN I Unrepresented 9/1/2024 39.35 41.41 43.58 45.87 48.28 ADMINISTRATIVE TECHNICIAN II Unrepresented 9/1/2024 46.29 48.72 51.28 53.97 56.80 ASSISTANT ADMINISTRATIVE SERVICES DIRECTOR Unrepresented 9/1/2024 87.22 Open range 107.03 ASSISTANT CITY MANAGER Unrepresented 9/1/2024 111.18 Open range 136.44 ASSISTANT TO CITY MANAGER Unrepresented 9/1/2024 67.10 Open range 82.35 ADMINISTRATIVE SERVICES DIRECTOR/CFO Unrepresented 9/1/2024 103.09 Open range 128.90 CITY CLERK Unrepresented 9/1/2024 65.15 Open range 79.95 DEPUTY CITY CLERK Unrepresented 9/1/2024 42.04 44.24 46.56 49.01 51.58 EXECUTIVE ASSISTANT TO THE CITY MANAGER Unrepresented 9/1/2024 46.29 48.72 51.28 53.97 56.80 HUMAN RESOURCES MANAGER Unrepresented 9/1/2024 67.10 Open range 82.35 PRINCIPAL SPECIAL PROJECTS MANAGER Unrepresented 9/1/2024 87.22 Open range 107.03 SENIOR ADMINISTRATIVE ANALYST Unrepresented 9/1/2024 62.20 Open range 76.33 SENIOR ADMINISTRATIVE TECHNICIAN Unrepresented 9/1/2024 53.23$ 56.03$ 58.97$ 62.06$ 65.32$ * Hourly salaries based on 2080 hours per year; standard workweek of 40 hours except shift work ** Hourly salaries based on 1872 hours per year; standard workweek of 36 hours Adopted [date], Resolution No. [XXXX]
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Community
Development
Director
Planning and
Housing
Manager
Principal
Planner
Senior Planner
Associate
Planner
Associate
Planner
Assistant Planner
Assistant Planner
Executive
Assistant
Management
Analyst I/II
Chief Building
Official
Deputy Building
Official
Building
Inspector I/II
Building
Inspector I/II
Building
Inspector I/II
Building
Inspector I/II
16 FTE
Community Development
Organization Chart
Yellow = vacant
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ATTACHMENT 2
Class Specification

BUILDING DIVISION SUPERVISOR DEPUTY BUILDING OFFICIAL

GENERAL PURPOSE DEFINITION
Performs a variety of routine and complex administrative, supervisory and technical work in administering and enforcing building and related codes, and building and plan check programs and services.

SUPERVISION RECEIVED
Works under the general supervision of the Chief Building Official.

SUPERVISION EXERCISED
Exercises direct supervision over assigned staff within the Building Division, including Building Inspectors, Community Development Technicians, and professional, sub- professional or paraprofessional, journey-level class, and technical staff and consultants.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only) The following tasks are essential for this position. Incumbents in this job classification may not perform all of these tasks, or may perform similar related tasks not listed here.

Supervise, plan organize, and direct the activities of assigned staff; assign, review, and evaluate the work of assigned staff for accuracy, suitability, and completeness.

Assist in the training of personnel on the interpretation and application of building codes, related ordinances, and laws to enforce applicable codes, ordinances, and laws.

Recommend and assist in the implementation of goals and objectives; evaluate processes, systems, and procedures.

Support complex and sensitive customer service issues, including permit issuance and expiration; maintain records and documents of customer services issues and resolutions.

Review plans, specifications, and calculations for conformance to building, electrical, mechanical, plumbing, and structural codes and regulation; consult with originator to provide clarity, suggestions, or corrections.

CITY OF SAN BRUNO

CITY MANAGER
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ATTACHMENT 3

Page 2 of 5 ends

Monitor changes in legislation, regulation and technology that may affect building inspection and plan examination services; assists Chief Building Official with implementation and procedural changes.

Coordinate and distribute daily inspection schedule; monitor effectiveness and efficiency of the building inspection process; evaluate assignment consistency and thoroughness.

Coordinate with City departments to provide technical advice; investigate complaints related to building code violations and enforce regulations.

Confer with developers, architects, engineers, contractors, and the general public in the field and office to explain and interpret requirements, restrictions, and coordinate compliance action; accept permit applications, process plans, review building plans, issue permits, and provide supplemental information.

Prepare and maintain a record of correction notices, documentation, and correspondence related to field inspections; provide training and instruction on City code; assist with community promotions and public information.

May make presentations to the City Council, City Manager, and other boards and commissions, business organizations, and homeowner’s associations.

Participate in staff selection; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.

May serve on various employee related committees.

Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.

Respect the cultural and ethnic diversity of the community.

Be an integral team player, which involves flexibility, cooperation, and communication.

Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

May perform inspections of industrial, commercial, and residential buildings in stages of construction, repair, and remodeling for compliance with city, county, state, and federal codes and regulations; make field review of plans and specifications to assure proper and safe installation of routine and complex building systems.

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In the absence of the Chief Building Official, to assume the responsibility of the Chief Building Official as needed.

Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

Principles, practices and methods used in various building construction areas, which may include residential building, mechanical, electrical and/or plumbing; operational characteristics and use of standard equipment used in building inspection and the building trades; building and construction standards and materials; construction materials and testing procedures; basic principles of mathematics; applicable federal, state and local laws, codes and regulations, including construction code manuals and specifications; extensive knowledge of permit review programs and processes; standard office procedures, practices and equipment; office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; and occupational hazards and standard safety procedures.

Ability to:

Work effectively with contractors, developers, architects, engineers, owners, and the general public; read and understand complicated plans and blueprints; communicate effectively orally and in writing; make sound decisions within established guidelines; learn more complex principles, practices, techniques and regulations pertaining to assigned duties; implement, explain and apply applicable laws, codes and regulations; analyze complex issues, and develop and implement appropriate responses; facilitate appropriate corrective action from property owners regarding violations; read and interpret maps, sketches, drawings, specifications and technical manuals; manage and operate office computer and variety of word processing and software applications, including permit tracking systems; facilitate appropriate corrective action from property owners regarding violations

Education and Experience:

Any combination of education, experience, and training that would provide the best qualified candidates, substituting on a year for year basis. A typical way to obtain would be:

Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in construction management, public administration, business administration, or another field of study applicable to the responsibility and requirements of this job classification.

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Five Four (54) years of progressively responsible experience performing program management and/or project coordination, two years of which are equivalent to job duties of a plan reviewer or inspector for a California local jurisdiction.

Within one (1) year of hire, obtain one of the following: (a) ICC Combination Inspector Certification, (b) Certified Building Official Certification, (c) Combination Planner Review Certification.

SPECIAL REQUIREMENTS

Ability to obtain and maintain a valid California State Driver's License.

Ability to obtain and maintain required Certifications as referenced above.

TOOLS AND EQUIPMENT USED

Personal computer; tablet; motor vehicle; ladder or scaffolding; tape measure; calculator; portable radio; phone, including cellular phone; copy; scanner. Digital planner review software; permitting software; cloud-based systems.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, work is performed in office settings and in the field. Some outdoor work is required in the inspection of various land use developments and construction sites. The employee occasionally works in outside weather conditions.

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The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid, dirty and muddy conditions, or airborne particles. The employee may have to crawl under structures in order to perform inspections.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to moderate usually quiet in the office and may be moderate to loud when in the field.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Fair Labor Standards Act: Non-exempt
Effective Date: July 25, 2023

Resolution Number: TBA

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 22, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Ross Shkuratov, Fleet & Facilities Services Manager
Ana Morales, Management Analyst
SUBJECT: Consider Adoption of a Resolution:
• Approving Contracts with Pacific Gas & Electric for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035); • Accepting and Appropriating Transportation Fund for Clear Air Program Funding and Approving Funding Agreements with
City/County Association of Governments of San Mateo County in the Amount of $745,706.67 for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);
• Accepting and Appropriating Peninsula Clean Energy EV Ready Incentive Funding and Approving Contracts with Peninsula Clean Energy in the Amount of $91,000 for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);
• Authorizing the City Manager to Execute Such Agreements and to Take Other Related Actions; and
• Determining the Project is Categorically Exempt Under the California Environmental Quality Act
BACKGROUND:

The Advanced Clean Fleets (ACF) Regulation1 is a rule adopted by the California Air Resources Board (CARB) to phase out the sales of medium- and heavy-duty trucks (trucks) that use internal combustion engines and transition to zero-emission vehicles by 2027. The rule applies to different fleet operators, including government fleets, and requires them to purchase an increasing percentage of zero-emission trucks. The rule is part of CARB’s efforts to protect public health and welfare from air pollution. Per ACF, beginning January 1, 2024, 50% of annual truck (over 8,500 lbs. gross vehicle weight rating (GVWR)) purchases must be zero-emissions, and beginning January 1, 2027, 100% of truck (over 8,500 lbs. GVWR) purchases must be zero-emissions.

Peninsula Clean Energy GovEV Program2
The City of San Bruno (City) owns and operates 53 trucks subject to ACF regulation. In response to this new unfunded mandate, staff introduced a new Capital Improvement Program 1 https://ww2.arb.ca.gov/resources/fact-sheets/advanced-clean-fleets-regulation-state-local-government-agency-fleet 2 https://www.peninsulacleanenergy.com/public-ev-fleets-program/ 72 of 130
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(CIP) project, City Fleet EV Infrastructure Development and Implementation Project, as part of the Fiscal Year 2024-25 City Council Adopted Budget3. The funds dedicated towards this project were intended as seed funding to begin the City’s efforts towards ACF compliance and included two goals: 1) establish a dedicated masterplan; and 2) installation of up to six, Level 2 chargers, in key areas determined by the masterplan. To achieve the first goal, the City partnered with Peninsula Clean Energy (PCE)’s GovEV Program in September 2023 and developed an EV Charging Plan (Plan) for ACF-required vehicle electrification to meet present and future electric vehicle (EV) needs. The City’s commitment for engaging in PCE’s GovEV Program is the replacement of a minimum of five fossil-fuel vehicles with EVs and/or the installation of a minimum of five EV charging ports.

During the Plan development, it was determined that prioritizing the Public Works Corporation Yard would be the most strategic as it houses the City’s largest medium- to heavy-duty fleet with the greatest emissions output, and electrification of this site would yield the most benefit to the City and community. Electrifying the Public Works Corporation Yard would provide charging capacity for 40 of the 53 trucks that eventually need to be transitioned to EV per ACF regulation, all 40 of which currently reside at the Public Works Corporation Yard.

Therefore, Phase 1 of the citywide electrification efforts is focused on the Public Works Corporation Yard, and through collaborative efforts with PCE, the Plan includes a "right-sized" approach to an EV charging strategy to achieve substantial cost reductions and enhance project funding efficiency, while effectively addressing the City’s EV needs.

General Plan Alignment
In addition to ensuring ACF compliance, it should be noted that electrification efforts also support General Plan4 Policy ERC-27 which recommends to “Budget for alternative-fuel vehicles in the City’s long-range capital expenditure plans, to replace and improve the existing fleet of gasoline- and diesel-powered vehicles”. This policy is a component of the broader General Plan section on Environmental Resources and Conservation Policies (Section 6-7) and more specifically, Air Quality. Additionally, the City’s forthcoming Climate Action Plan will include metrics and objectives related to the ACF regulation, ensuring a cohesive and comprehensive approach to fleet electrification, while maximizing the City’s environmental impact.

DISCUSSION:

While staff worked with PCE on the Plan, they concurrently explored available programs, incentives, rebates, and grants that would complement and maximize the City’s EV efforts with PCE, including:
•Pacific Gas & Electric’s (PG&E) EV Fleets Program 5;
•City/County Association of Governments of San Mateo County (C/CAG) Transportation Fund for Clear Air (TFCA) Program6; and
•PCE’s EV Ready Program 7.
3 https://www.sanbruno.ca.gov/ArchiveCenter/ViewFile/Item/172 4 https://www.sanbruno.ca.gov/DocumentCenter/View/1666/General-Plan-Complete-PDF 5 https://www.pge.com/en/clean-energy/electric-vehicles/ev-fleet-program.html 6 https://ccag.ca.gov/opportunities/call-for-projects-2/ 7 https://pceev.clearesult.com/home

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Pacific Gas & Electric EV Fleets Program
In June 2024, the City engaged with Pacific Gas & Electric’s (PG&E) EV Fleets Program which is a 14-step process to provide the infrastructure support up to the customer meter at the Public Works Corporation Yard (See Figure 1). The City’s commitment for enrolling in PG&E’s EV Fleets Program is the replacement of 13 vehicles over five years, all 13 of which are already planned to be replaced per the City’s amortization schedule.

In September 2024, PG&E confirmed that the Public Works Corporation Yard had sufficient capacity to support the charger load (Step 4). Therefore, the City will soon begin Step 5: PG&E Site Walk and Initial Design. Step 7 is where the City will need to sign PG&E’s contract and formally commit to the 13 vehicle replacement over five years, in addition to signing an easement allowance8 for the site and the EV Fleets Program’s terms and conditions9.

Figure 1: PG&E EV Fleets Program
Grant Funding
Given the EV infrastructure that would be needed at the Public Works Corporation Yard per the Plan, in August 2024, staff submitted an application for the City/County Association of Governments of San Mateo County (C/CAG) limited call for projects through the Transportation Fund for Clear Air (TFCA) program under the “Clean air vehicles and electric and hydrogen recharging stations” project type. The application requested TFCA funding for the procurement, construction, and installation of the full EV infrastructure needed to fully electrify the Public Works Corporation Yard, which includes:
•23 charging ports (13 charging stations) as follows:
o1 x Level 2 charger (1 single port charging station)
8 https://www.pge.com/assets/pge/docs/clean-energy/electric-vehicles/easement-template.pdf 9 https://www.pge.com/assets/pge/docs/clean-energy/electric-vehicles/PGE-EV-Fleet-Program-Terms-Conditions-Contract.pdf

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o8 x 7.2 kW (3 dual port charging stations; 2 single port charging stations) o10 x 19.2 kW (5 dual port charging stations)
o4 x 40 kW (2 dual port charging stations)
TFCA funding would allow the City the opportunity to achieve its complete EV charging infrastructure goals for the Public Works Corporation Yard to accommodate the 40 trucks that will eventually transition into EVs (over the next 10+ years).

In September 2024, staff was notified that their application was recommended for funding by C/CAG’s evaluation panel for the fully requested amount of $745,706.67, which represents approximately 98% of the infrastructure project budget. The remaining 2% of the infrastructure budget ($16,965.00) is fully funded by PCE through GovEV Program consultant support. This 2% will be used towards the in-kind match requirement for TFCA funds. The additional in-kind match requirement ($500,000.00) will be through vehicle replacement costs for trucks that are already planned to be replaced per the City’s amortization schedule and are planned to transition to EV, as is required by ACF and as is supported by the General Plan.

Installing the EV infrastructure, as described above, would also allow the City, with no additional monetary investment, to fully meet both the PCE GovEV Program commitment of installing a minimum of five EV charging ports and also meet and surpass the second goal of its EV CIP (installation of up to six, Level 2 chargers).

PCE EV Ready Program
In September 2024, staff submitted an application for PCE’s EV Ready Program which is an incentive program for the installation of Level 1 outlets, Level 2 outlets or charge ports, and/or Make Ready ports. In order for the City to receive the incentive, a Fund Reservation Agreement needs to be signed, which commits the funds to the City. The City is currently slated to receive $91,000 in incentives if the planned chargers are installed at the Public Works Corporation Yard.

Vehicle Replacement Costs
All 13 vehicle replacements referenced above are already planned per the City’s amortization schedule over the next five years, with the sole vehicle for Year 1 (Fiscal Year 2024-25) already funded through wastewater enterprise funds. The additional costs for the transition to EVs is an increase of approximately 26% ($370,000.00). However, 64% ($236,800.00) of this delta will be funded through enterprise funds. Though this initial investment in EV trucks is estimated to be higher than in-kind replacement, this will be offset by incentives, tax breaks, and rebates, and projected cost savings through reduced fuel consumption, maintenance and repair, and extended warranties for EVs10,11, 12.

Project Budget
Figure 2 below depicts the project responsibility, followed by further details of each stakeholder’s role.
10 https://www.edf.org/sites/default/files/2023-07/WSP%20Total%20Cost%20of%20Ownership%20Analysis%20July%202023.pdf 11 https://interestingengineering.com/transportation/diesel-engine-vs-ev-which-is-better 12 https://www.consumerreports.org/hybrids-evs/evs-offer-big-savings-over-traditional-gas-powered- cars/?msockid=39e72a216e7b68bf2b2a39c56fff6968

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Figure 2: Project Responsibility
Infrastructure
As shown in Table 1 below, all infrastructure costs are one-time costs which are fully covered through external funding sources.

Table 1: One-Time Infrastructure Costs
Line-Item Total Costs External Funding
Staff Time $ 71,306.67
Capital Costs $ 272,000.00 Consultant Support $ 16,965.00 Charger Installation $ 262,400.00 Trenching $ 90,000.00
PG&E Large Load Study $ 50,000.00 PG&E Behind the Meter
Infrastructure Service $ 200,000.00 - 500,000.00 PCE Charger Incentives $ 91,000.00 100% funded through
•PCE GovEV in-kind match:
$16,965.00
•PG&E EV Fleets Program:
$200,000.00 -$500,000.00
•C/CAG TFCA funds: $745,706.67
•PCE EV Ready: $91,000.00
TOTAL SAVINGS $1,053,671.67 - 1,353,671.67
Infrastructure Maintenance
Maintenance costs for the 23 charging ports are estimated at approximately $5,000 per year, which is planned to be absorbed by the Building and Facilities Division’s budget.

Vehicle Replacement
The City’s only investment in order to meet ACF compliance will be in vehicle replacement costs, over five years, which are shown in Table 2. The table shows the EV replacement costs compared to in-kind replacement costs. This schedule is in alignment with the City’s amortization schedule and includes vehicles which are already planned to be replaced.

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Table 2: Five-Year Vehicle Replacement Cost Comparison
FISCAL YEAR FY2024-25 FY2025-26 FY2026-27 FY2027-28 FY2028-29 TOTAL Vehicle Quantity 1 3 3 2 4 13
Proposed EV
Replacement
Schedule
Annual
Cost $70,000.00 $320,000.00 $290,000.00 $400,000.00 $510,000.00 $1,590,000.00 Established
Amortization
Schedule for
In-Kind Truck
Replacement
Prior to ACF
Regulation
Annual
Cost $150,000.00 $270,000.00 $200,000.00 $250,000.00 $350,000.00 $1,220,000.00 Delta +$80,000.00 $50,000.00 $90,000.00 $150,000.00 $160,000.00 $370,000.00 Fuel Consumption
As mentioned above, there are projected cost savings with investing in EVs compared to gasoline- and diesel-powered vehicles. The primary savings will be experienced in fuel consumption costs. In Fiscal Year 2023-24, the price per gallon was $5.08 for gasoline and $4.72 for diesel, compared to one e-gallon which is estimated by PG&E to cost $2.33. More specifically, the 13 trucks that are planned to be replaced with EVs consumed 10,491 gallons of gas and diesel last fiscal year, costing the City $50,033.95. The anticipated cost of these same 10,491 gallons as e-gallons is estimated at $24,444.03. Therefore, the City can anticipate a 51% decrease in fuel consumption costs for these 13 vehicles once they are all transitioned to EVs.

Three Programs, One Goal
With an additional investment estimated at $370,000 in vehicle replacement costs, which will likely be offset by incentives, tax breaks, rebates and other anticipated cost savings, the City is eligible to receive up to $1.3 Million in infrastructure costs to successfully electrify the Public Works Corporation Yard and ensure ACF compliance, with the added benefits of meeting both goals of its EV CIP and maximizing the City’s environmental impact on the community.

However, the success of these efforts directly hinges on the City’s commitment towards the three programs described above: PG&E EV Fleets Program, C/CAG TFCA funds, and PCE’s EV Ready Program. The three programs are summarized in Figure 3 below.

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Figure 3: Programs Needed for ACF Compliance
By committing to these three programs, the City can achieve compliance with an unfunded mandate, and yet-to-be-determined fines, with little financial impact to the City. Most notably, 100% of the infrastructure costs would be covered by external funding sources. For the additional EV vehicle investment of $370,000 over five years, the City is utilizing its established amortization schedule to define and manage the replacement of the identified trucks (Table 2) meanwhile strategically evaluating each fleet to ensure that the replaced truck is still the correct truck for the department’s or division’s needs. This “right-sizing” approach has already minimized the size of the trucks needed for daily operations in two applications, which has resulted in cost savings, meanwhile still serving the department’s needs and improving the overall efficiency of the fleet. This strategic approach will be utilized for the 13 trucks referenced above and may result in truck downsizing which could therefore result in additional cost savings, further minimizing the fiscal impact to the City.

Furthermore, as envisioned by CARB’s ACF regulation, these efforts will have a direct environmental impact on the community through pollution reduction and noise reduction, among other benefits, contributing to a more sustainable and cleaner community at a fraction of the cost if it were taken on without the various partnerships stated in this report.

Lastly, as referenced above, all planned efforts are directly supported by the City’s adopted General Plan in addition to the City’s forthcoming Climate Action Plan.

Next Steps
The next steps needed to proceed are:
•PG&E EV Fleets Program – City staff will soon be receiving a contract from PG&E that must be executed by the City Manager for the EV infrastructure, up to the customer meter, to be supported. The contract will formally commit the City to the 13 vehicle

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replacement over five years. The City will also need to sign an easement allowance13 for the site and the EV Fleets Program’s terms and conditions14. Therefore, staff is seeking authorization for the City Manager to execute any contracts with PG&E, when received, for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035).
•C/CAG TFCA Funds – C/CAG’s Board is currently in the process of approving the grant application, with the funding agreement planned to be executed by November 1, 2024.

Therefore, to align with C/CAG’s timeline, staff is seeking authorization for the City Manager to execute any TFCA-related funding agreements with C/CAG and to accept and appropriate TFCA funds for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035).
•PCE EV Ready Program – City staff have received a funding reservation agreement for the charger incentives that will be received once installation is completed. Staff is seeking authorization for the City Manager to execute any contracts with PCE for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035).

No action is needed to continue with the PCE GovEV Program.

FISCAL IMPACT:

The total infrastructure budget needed to electrify the Public Works Corporation Yard is estimated to range from $1,053,671.67 to 1,353,671.67. 100% of these costs will be funded by the following external funding sources:
•PCE GovEV in-kind match: $16,965.00
•PG&E EV Fleets Program: $200,000.00 -$500,000.00
•C/CAG TFCA funds: $745,706.67
•PCE EV Ready: $91,000.00
Charger maintenance cost is estimated at approximately $5,000 per year, which is planned to be absorbed by the Building and Facilities Division’s budget.

Replacing and transitioning 13 trucks to EVs is estimated to cost $1,590,000 over five years. All trucks are already planned to be replaced per the City’s amortization schedule, therefore, the additional investment will be $370,000 over five years, which is likely to be offset by many factors including incentives, tax breaks, rebates, and other projected cost savings, including approximately $25,600 savings in fuel costs annually, once all 13 vehicles are transitioned to EVs. Sixty-four percent ($236,800) of the $370,000 delta will be funded through enterprise funds.

ENVIRONMENTAL IMPACT:

This project falls within the Categorical Exemption set forth in CEQA Guidelines Section 15301(a) which exempts the minor alterations of existing public structures or facilities involving negligible or no expansion of existing use, and Section 15303(d), which exempts the installation 13 https://www.pge.com/assets/pge/docs/clean-energy/electric-vehicles/easement-template.pdf 14 https://www.pge.com/assets/pge/docs/clean-energy/electric-vehicles/PGE-EV-Fleet-Program-Terms-Conditions-Contract.pdf

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of small new equipment and facilities in small structures that includes utility extensions of reasonable length to service such construction.

RECOMMENDATION:

Consider Adoption of a Resolution:
•Approving Contracts with Pacific Gas & Electric for the City Fleet EV Infrastructure Development And Implementation Project (CIP #51035);
•Accepting And Appropriating Transportation Fund For Clear Air Program Funding and Approving Funding Agreements With City/County Association Of Governments Of San Mateo County in the Amount of $745,706.67 for the City Fleet EV Infrastructure Development And Implementation Project (CIP #51035);
•Accepting And Appropriating Peninsula Clean Energy EV Ready Incentive Funding and Approving Contracts with Peninsula Clean Energy in the Amount of $91,000 for the City Fleet EV Infrastructure Development And Implementation Project (CIP #51035); •Authorizing The City Manager to Execute Such Agreements and to Take Other Related Actions; and
•Determining The Project is Categorically Exempt Under the California Environmental Quality Act
ALTERNATIVES:

1. Decline $1,053,671.67 to $1,353,671.67 in externally funded infrastructure support and not adopt the resolution to execute agreements/contracts with PG&E, C/CAG, and/or PCE to receive and appropriate funding for the above-referenced project. When required, seek alternative funding sources, including utilization of the General Fund.

2. Decline portions of the grants or programs, utilize alternative funding sources to support efforts when required to comply with Advanced Clean Fleets regulations.

3. Do not comply with the Advanced Clean Fleets regulation and pay the required fines which are still yet-to-be-determined and do not comply with General Plan Policy ERC-27.

4. Use City Fleet EV Infrastructure Development and Implementation Project (CIP #51035) budget to meet original commitment for PCE GovEV program.

ATTACHMENTS:

1. Resolution

2. CIP Sheet

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RESOLUTION NO. 2024 - __

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING

CONTRACTS WITH PACIFIC GAS & ELECTRIC FOR THE CITY FLEET EV INFRASTRUCTURE DEVELOPMENT AND IMPLEMENTATION PROJECT (CIP #51035);

ACCEPTING AND APPROPRIATING TRANSPORTATION FUND FOR CLEAR AIR

PROGRAM FUNDING AND APPROVING FUNDING AGREEMENTS WITH CITY/COUNTY

ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY IN THE AMOUNT OF $745,706.67 FOR THE CITY FLEET EV INFRASTRUCTURE DEVELOPMENT AND IMPLEMENTATION PROJECT (CIP #51035); ACCEPTING AND APPROPRIATING

PENINSULA CLEAN ENERGY EV READY INCENTIVE FUNDING AND APPROVING CONTRACTS WITH PENINSULA CLEAN ENERGY IN THE AMOUNT OF $91,000 FOR THE

CITY FLEET EV INFRASTRUCTURE DEVELOPMENT AND IMPLEMENTATION PROJECT (CIP #51035); AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH AGREEMENTS AND TO TAKE OTHER RELATED ACTIONS; AND DETERMINING THE PROJECT IS

CATEGORICALLY EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the Advanced Clean Fleets (ACF) Regulation is a rule adopted by the California Air Resources Board (CARB) to phase out the sales of medium- and heavy-duty trucks that use internal combustion engines and transition to zero-emission vehicles by 2027; WHEREAS, the rule applies to different fleet operators, including government fleets, and requires them to purchase an increasing percentage of zero-emission trucks; WHEREAS, beginning January 1, 2024, 50% of annual truck (over 8,500 lbs. gross vehicle weight rating (GVWR)) purchases must be zero-emissions, and beginning January 1, 2027, 100% of truck (over 8,500 lbs. GVWR) purchases must be zero-emissions; WHEREAS, in response to this new unfunded mandate, staff introduced a new Capital Improvement Program (CIP) project, the City Fleet EV Infrastructure Development and Implementation Project, as part of the Fiscal Year 2024-25 City Council Adopted Budget, to 1) establish a dedicated masterplan; and 2) install up to six, Level 2 chargers, in key areas determined by the masterplan;
WHEREAS, since September 2023, the City of San Bruno (City) has engaged with the Peninsula Clean Energy’s (PCE) GovEV Program to develop a masterplan for ACF-required vehicle electrification to meet present and future electric vehicle (EV) needs; WHEREAS, during the masterplan development, it was determined that prioritizing the Public Works Corporation Yard would be the most strategic as it houses the City’s largest medium- to heavy-duty fleet with the greatest emissions output, and electrification of this site would yield the most benefit to the City and community; WHEREAS, electrifying the Public Works Corporation Yard would provide charging capacity for 40 of the 53 trucks that eventually need to be transitioned to EV per ACF regulation; WHEREAS, electrification efforts support General Plan Policy ERC-27 and the City’s forthcoming Climate Action Plan will include metrics and objectives related to the ACF regulation;
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ATTACHMENT 1
2 WHEREAS, since June 2024, the City has engaged with Pacific Gas & Electric’s (PG&E) EV Fleets Program for infrastructure support up to the customer meter at the Public Works Corporation Yard and confirmed the site’s capacity to support the charger load; WHEREAS, the City’s commitment for enrolling in PG&E’s EV Fleets Program is the replacement of 13 vehicles over five years, all 13 of which are already planned to be replaced per the City’s amortization schedule;
WHEREAS, PG&E requires an easement allowance, attached hereto as Exhibit A (the “Easement Agreement”), and a contract committing to the 13 vehicles over five years, along with other the EV Fleets Program terms and conditions, attached hereto as Exhibit B (the “PG&E Agreement”) that must be executed by the City Manager in order for the EV infrastructure, up to the customer meter, to be supported; WHEREAS, in June 2024, the City/County Association of Governments of San Mateo County (C/CAG) released a limited call for projects through the Transportation Fund for Clear Air (TFCA) program with “Clean air vehicles and electric and hydrogen recharging stations” listed as an eligible project type;
WHEREAS, in August 2024, staff successfully submitted an application requesting TFCA funding for the procurement, construction, and installation of the full EV infrastructure needed (23 charging ports (13 charging stations)) to fully electrify the Public Works Corporation Yard;
WHEREAS, in September 2024, staff was notified that the Public Works Corporation Yard Electrification project application was recommended for funding by C/CAG’s evaluation panel;
WHEREAS, C/CAG’s TFCA funding agreement, attached hereto as Exhibit C (the “C/CAG Agreement”), must be executed by the City Manager by November 1, 2024; WHEREAS, in September 2024, staff submitted an application for PCE’s EV Ready Program to receive incentives for the installation of Level 1 outlets, Level 2 outlets or charge ports, and/or Make Ready ports;
WHEREAS, the City is currently slated to receive $91,000 in PCE EV Ready incentives if the planned chargers are installed at the Public Works Corporation Yard; WHEREAS, a funding reservation agreement for the PCE EV Ready incentives, attached hereto as Exhibit D (the “PCE Agreement”) must be executed by the City Manager in order for the charger incentives to be received once installation is completed; WHEREAS, this project falls within the Categorical Exemption set forth in CEQA Guidelines Section 15301(a) which exempts the minor alterations of existing public structures or facilities involving negligible or no expansion of existing use, and Section 15303(d), which exempts the installation of small new equipment and facilities in small structures that includes utility extensions of reasonable length to service such construction.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Approves the Easement Agreement and PG&E Agreement for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);

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3 2. Approves the C/CAG Agreement and accepts and appropriates TFCA Program funding in the Amount of $745,706.67 for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);

3. Approves the PCE Agreement and accepts and appropriates incentive funding in the Amount of $91,000 for the City Fleet EV Infrastructure Development and Implementation Project (CIP #51035);

4. Authorizes the City Manager to execute the Easement Agreement, PG&E Agreement, C/CAG Agreement, and PCE Agreement with such changes that the City Manager deems necessary and to take any additional actions or execute any additional documents deemed necessary to implement this Resolution; and

5. Determines this project is categorically exempt under the California Environmental Quality Act as minor alterations of existing public structures or facilities involving negligible or no expansion of existing use, and the installation of small new equipment and facilities in small structures, including utility extensions of reasonable length to service such construction.

Exhibit A: Easement Allowance
Exhibit B: PG&E Agreement
Exhibit C: C/CAG Agreement
Exhibit D: PCE Agreement
---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was adopted by the San Bruno City Council at a regular meeting on October 22, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
____________________________
Lupita Huerta, City Clerk

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Distribution and EV Charging Easement (Rev.10/17)
RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
Land Services Office

ADDRESS
Location: City/Uninc______________________
Recording Fee $_____________________________
Document Transfer Tax $ __________
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
Signature of declarant or agent determining tax (SPACE ABOVE FOR RECORDER'S USE ONLY) LD# EASEMENT DEED

NAME OF GRANTOR (SITE HOST),
hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to construct, reconstruct, install, inspect, maintain, replace, remove, and use facilities of the type hereinafter specified, together with a right of way therefor, within the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situate in the ( PG&E INSERT

CITY/TOWN)
County of _________, State of California, described as follows:
(APN __________)
(PG&E INSERTS LAND DESCRIPTION)
Said facilities and easement area are described as follows:

Such underground conduits, pipes, manholes, service boxes, wires, cables, and electrical conductors; aboveground marker posts, risers, and service pedestals; underground and aboveground switches, fuses, terminals, and transformers with associated concrete pads; electric vehicle charging supply equipment, bollards and/or curbs or other associated safety equipment, associated signage; and fixtures and appurtenances necessary to any and all thereof, as Grantee deems necessary for the distribution of electric energy and communication purposes located within the strip(s) of land of the uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially installed hereunder. The approximate location of said facilities are shown upon Grantee’s Drawing Number (PG&E INSERTS DRAWING NUMBER)___________ attached hereto and made a part hereof.

Grantee agrees that on receiving a request in writing, it will at Grantor’s expense, survey, prepare and record a “Notice of Final Description” referring to this instrument and setting forth a description of said strip(s) of land.
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ATTACHMENT 1, Exhibit A
Distribution and EV Charging Easement (Rev.11/16)

Grantor further grants to Grantee the right, from time to time, to trim or to cut down any and all trees and brush now or hereafter within said easement area , and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.

Grantor shall not erect or construct any building or other structure or drill or operate any well within said easement area.

Grantor further grants to Grantee the right to assign to another public utility as defined in Section 216 of the Californi a Public Utilities Code the right to install, inspect, maintain, replace, remove and use communications facilities within said easement area (including ingress thereto and egress therefrom).

In the event upon termination of the electric vehicle charging s tation contract as set forth in said terms and conditions, Grantee shall upon written demand therefor execute and deliver to Grantor a good and sufficient quitclaim of said easement and right of way or such por tion thereof conveyed in this document, at Grantor’s expense.

The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto.

In exercising its easement rights hereunder, Grantee shall not unreasonably interfere with, disrupt, or materially adversely affect Grantor’s business operations or access rights at the property owned by Grantor.

Dated: __________________, _______.

_________________________________
Name of Grantor

__________________________________
Name of Grantor

Attach to LD
The Area and Division:

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Distribution and EV Charging Easement (Rev.11/16)
Land Service Office:

Operating Department:

USGS location (MERIDIAN and T, R, S, & QQ)
FERC License Number(s):

PG&E Drawing Number(s):

PLAT NO.:

LD of any affected documents:

LD of any Cross-referenced documents:

TYPE OF INTEREST:

SBE Parcel Number:
(For Quitclaims, % being quitclaimed):

Order # or PM # (with Operations #, if applicable):

JCN:

County:

Utility Notice Numbers:
851 Approval Application No. Decision
Prepared By:

Checked By:

Approved By: Initials of Senior Land Agent (Date)
Revised By: Initials (Date)

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Distribution and EV Charging Easement (Rev.11/16)

State of California
County of )

On __________________________, before me, ,
Here insert name and title of the officer
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is tr ue and correct.

WITNESS my hand and official seal.

(Seal)
Signature of Notary Public

CAPACITY CLAIMED BY SIGNER

[ ] Individual(s) signing for oneself/themselves

[ ] Corporate Officer(s) of the above named corporation(s)

[ ] Trustee(s) of the above named Trust(s)

[ ] Partner(s) of the above named Partnership(s)

[ ] Attorney(s)-in-Fact of the above named Principal(s)

[ ] Other

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

87 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105
Contract version revised 06.14.2022 Page 1 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company EV Fleet Program Terms and Conditions (“Contract”)
Definitions
As used in this Contract, the following terms have the following meanings:

Disadvantaged Community: Census tracts in PG&E’s service territory with a top quartile score according to California Environmental Protection Agency’s CalEnviroScreen 3.0, or current version.

EV Service Connection: Traditional utility infrastructure from the utility distribution system to the meter, which may include but is not limited to cable, conductors, conduit, transformers, and associated substructures from the utility distribution system.

Also referred to as “To the Meter” (TTM) infrastructure.

EV Supply Infrastructure: Infrastructure from the meter (“but not including the meter”) to the parking space, which may include an electrical panel, cable, and conduit necessary to deliver power to the parking space. Also referred to as “Behind the Meter” (BTM) infrastructure.

Electric Vehicle Supply Equipment (EVSE): Equipment used for charging EVs. The conductors, including the ungrounded, grounded, and equipment grounding conductors, the electric vehicle chargers, connectors, attachment plugs, and all other fittings, devices, power outlets, or apparatuses installed specifically for the purpose of delivering energy from the Premises wiring to the electric vehicle.

EVSE Package: EVSE hardware, software, and network services.

EV Service Provider (EVSP): A company that provides EV charging solutions to Customer, including but not limited to network services, billing, and customer support.

Operation and Maintenance (O&M): O&M includes, but is not limited to, network fees, resetting of breakers, replacement of parts, and associated services necessary to keep the EVSE and/or EV Supply Infrastructure operational.

Premises: Premises includes all of the real property and apparatus employed in a single enterprise on an integral parcel of land undivided, excepting in the case of industrial, agricultural, oil field, resort enterprises, and public or quasi-public institutions, by a dedicated street, highway or public thoroughfare or railway. Automobile parking lots constituting a part of or adjacent to a single enterprise may be separated by an alley from the remainder of the Premises served. All Premises must be reviewed by PG&E to determine where service could be provided and at what cost. PG&E may agree to include some or all of the Premises in the EV Fleet Program. Multiple Premises may be listed in Exhibit A.

Rate Plan: The PG&E electric rate that Customer pays for using EVSE. Detail on PG&E rates and eligibility criteria can be found at www.pge.com/tariffs.

Customer: The entity participating in the EV Fleet Program that owns, leases, or manages the Premises where the EVSE Packages are installed. Customer will receive the bill for the energy delivered to the EVSE Package.

Specific Terms
Acknowledgement and Term: All parties agree to abide by the terms and conditions of this Contract for participation in the EV Fleet Program (part of California Public Utilities Commission, or “CPUC”, Decision Number 18- 05-040 issued May 31, 2018), including al
l requirements included by reference. The duration of this Contract (the “Term”) will commence on the date Customer’s EVSE Package becomes operational and will continue in effect for ten (10) years thereafter (unless otherwise earlier terminated pursuant to the terms herein). PG&E will inform Customer in writing when the EVSE Package becomes operational.

O
wnership: Customer has two options for ownership of EV Supply Infrastructure. Ownership of other components is listed below for reference. Sections in this Contract labeled “ Customer Owned EV Supply Infrastructure” or “PG&E Owned EV 88 of 130
ATTACHMENT 1, Exhibit B

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 2 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company Supply Infrastructure” will apply depending on the ownership option a Customer selects. Customer should indicate their ownership option in the Cover Letter provided to the customer. All other terms are common to both ownership options.

EV Service Connection: PG&E always constructs, owns, operates, and maintains the EV Service Connection. PG&E may opt to utilize existing infrastructure, including customer-owned conduits, in order to minimize project costs. This will be indicated in the accompanying Preliminary Design.

EV Supply Infrastructure: Customer has two options for EV Supply Infrastructure ownership:

1. PG&E Owned: PG&E constructs, owns , and maintains the EV Supply Infrastructure. PG&E covers costs in accordance with CPUC requirements.

2. Customer O wned: Customer is responsible for construction and maintenance of EV Supply Infrastructure and receives an incentive in accordance with CPUC requirements.

EV Supply Equipment (EVSE): Customer always installs, owns, operates, and maintains the EVSE.

Selection of EVSE Package: Upon approval of application by PG&E, Customer shall select and procure an EVSE Package from the PG&E approved list of qualified vendors. PG&E will share qualified vendor list with Customer. Customer shall install, operate, and maintain the number and type of the EVSE Package, associated equipment, and signage as selected by Customer and approved by PG&E. Customer acknowledges that PG&E makes no representations regarding manufacturers, dealers, contractors, materials, or workmanship of the EVSE Package. Customer agrees that PG&E has no liability whatsoever concerning the quality and safety of such EVSE Package. At PG&E sole discretion, Customer may use an EVSE Package that is not on the approved list of qualified vendors. If EVSE Package is not on the approved list of qualified vendors, EVSE Package must be compliant with minimum requirements. These minimum requirements are attached to this Contract, as applicable. Customer agrees to provide all information requested by PG&E about non-approved EVSE Packages, including but not limited to technical and safety specifications.

EVSE Rebate: Customer may qualify for a rebate of EVSE, in accordance with the CPUC requirements. Rebate amounts will vary in accordance with the CPUC requirements. Rebates will be paid after (1) Customer provides proof of purchase of EVSE Package, (2) at PG&E discretion PG&E inspects the installation of the EVSE and the physical location, and (3) the EVSE is operational. Any EVSE acquired after the EV Fleet Program implementation window (currently 2024) will not be eligible for rebate.

Additional
Services from EVSP: Separate and apart from the application and PG&E’s obligations under the EV Fleet Program, the EVSP selected by Customer may offer and contract directly with the Customer to provide any additional or complementary services, as long as these services do not interfere with the objectives of the EV Fleet Program as fully described in the CPUC decision. The costs of additional EVSP services, and any cost related to O&M of any additional EVSP services, will not be borne by PG&E, unless they are complementary services necessary to support the EV Fleet Program objectives and are approved by PG&E in writing.

EV Drivers’ Right to Access: Customer shall not restrict access to or use of the EVSE for reasons including, but not limited to, race, color, religion, age, sex, national origin, ancestry, physical or mental disability, or any basis prohibited by applicable law. However, Customer may decide to make the EVSE available only to its employees, tenants, or lessors; under the terms of the EV Fleet Program, Customer decides whether to make the EVSE available to other 3rd parties.

High level EV infrastructure configuration and terminology

89 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 3 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company

Accessibility Requirements: The installation of the EVSE and EV Service Connection is required to comply with the Americans with Disabilities Act (ADA) and California Building Standards. Customer understands and accepts that such standards may impact parking layouts and reduce the number of non-accessible parking spaces available. Customer understands and accepts that changes to initial design representations may occur during the design, construction, and operational phases of the EVSE as may be dictated by design constraints, by law or regulation, or by local jurisdictional authorities.

Easement Requirement: An easement may be required to maintain PG&E owned facilities. PG&E will use existing easements when possible to minimize encumbrances on Customer property. If a new easement is required, access rights will follow standard utility requirements for providing electrical service. PG&E will determine if a new easement is required when Customer application is evaluated and will communicate that to Customer. If Customer does not wish to grant an easement for one or more Premises, PG&E may remove those Premises from the EV Fleet program. If Customer accepts easement requirements, Customer agrees to grant PG&E an easement for the installation of EV Service Connection and EV Supply Infrastructure. If the EV Service Connection must cross property owned by a third party to serve Customer, PG&E may, at its option, install such EV Service Connection after appropriate rights of way or easements, satisfactory to PG&E, are obtained without cost to PG&E. Customer agrees to sign and return easement to PG&E within 30 days of receipt. If the Customer does not respond within 30 days, PG&E reserves the right to rescind Customer’s participation in the EV Fleet Program. Upon termination of the Contract, PG&E shall upon written demand therefor execute and deliver to Customer a good and sufficient quitclaim of said easement and right of way or such portion thereof conveyed in this document, at Customer expense.

EVSE O&M: The Customer is required to maintain the EVSE for the Term. Customer will pay all O&M costs associated with the EVSE. Customer shall maintain a consistent uptime at the direction of PG&E for EVSE installed. Customer shall maintain the common area improvements immediately surrounding the EVSE in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EVSE. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance on PG&E owned infrastructure. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises. Customer will immediately shut down chargers if there is a safety issue.

Billing: Customer will be the PG&E Customer and will be served according to the applicable Rate Plan. As the Customer, Customer will be responsible for paying the PG&E bill.

Compensation: Under no conditions shall Customer or EV Drivers receive compensation of any kind (including but not limited
to: cash, in-kind services, or otherwise) for any duties or requirements provided for in this Contract or for participation in any way as part of the EV Fleet Program, including but not limited to: easements, use of data for lawful purposes, loss of business activity during construction or maintenance activities, or any other inconvenience or loss, without limitation, related to participation.

Changing Rate Plan: Customer may change Rate Plan during the Term but must remain on a retail PG&E rate for the duration of the Term. If Customer switches to a non-retail PG&E rate during the Term, Customer shall bear the full cost and sole expense, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as pro-rated costs of equipment, site design, and installation.

Reliability: PG&E does not guarantee uninterrupted service. Customer may pursue options to ensure that any impact to Customer operations from potential loss of power is sufficiently mitigated. Customer is responsible for the cost of any supplemental solutions to improve reliability.

Expansion of EVSE Installation: Customer may add more charging ports to their installation in the future, in accordance with the provisions of CPUC filed tariffs such as Electric Rule 16. Customer must coordinate with PG&E prior to any approved installation extension. Any installations or related work performed outside of EV Fleet program will be at Customer’s expense and its liability.

EVSE Replacement: Customer may replace their EVSE during the Term. Customer must notify PG&E ahead of replacement to ensure infrastructure can accommodate the additional load and new EVSE complies with necessary CPUC requirements for the program. If adequate infrastructure does not exist, Customer must request increased capacity in accordance with the provisions of CPUC filed tariffs such as Electric Rule 16. Any replacements will be at Customer’s expense and its liability.

Vehicle Purchase Plans : PG&E will work with Customer to understand its fleet electrification plans and may install

90 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 4 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company infrastructure to support future vehicle purchases. In Exhibit A, Customer will provide the number, type, and charging levels of electric vehicles that will be used at the Premises over time to justify the requested infrastructure. At PG&E discretion, during the Term PG&E may request evidence that Customer is operating these vehicles and associated charging in accordance with its electrification plan. If Customer is not operating vehicles consistent with its electrification plans, at PG&E discretion, Customer may be responsible for PG&E costs associated with installing the excess infrastructure. This includes costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as costs of equipment, site design and installation. Customer may, at any time within the Term request from PG&E projected and final costs associated with this. If Customer wishes to change its plan, Customer must provide a modified plan to PG&E. This modified plan must be mutually agreed upon by PG&E and Customer. Customer may opt to replace these vehicles with similar equipment but must operate the number and type of vehicles outlined in the electrification plan. Vehicles that are leased must be replaced with similar equipment upon termination of the lease duration.

If Customer is not the party responsible for purchasing or leasing the vehicles indicated in Exhibit A, they will acquire and provide such proof from the responsible party including the number, type, and charging levels of electric vehicles that will be used at the Premises over time to justify the requested infrastructure. Customer is responsible to provide evidence of vehicle operation and associated charging during this term in accordance with the indicated electrification plans. If vehicles are no t operating consistent with the indicated electrification plans, at PG&E discretion, Customer may be responsible for PG&E costs associated with installing the excess infrastructure. This includes costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as costs of equipment, site design, and installation.

Project Scope: Customer acknowledges that:
• Customer agrees to the high-level project scope listed in Exhibit A; • Upon execution of this Contract, PG&E will begin incurring design fees and costs as Customer project moves forward;
• If Customer withdraws from the program, then PG&E reserves the right to recover all fees and costs incurred by it and its subcontractors after the execution of this Contract including, but not limited to, design cost, site walk costs, etc.;
• PG&E will conduct a site walk;
• If the existing infrastructure or physical site or equipment is substantially different than anticipated or described, then PG&E will make reasonable effort to redesign the project in a manner acceptable to both parties, but reserves the right to cancel Customer participation in the program; and • If Customer does not submit required documentation (e.g., signed easement if needed) in a timely manner, then PG&E may grant extensions by request but reserves the right to waitlist Customer application and/or cancel participation in the program.

External Funding Sources: Customer understands that the total infrastructure and EVSE rebate and incentive amounts the Customer receives from all sources, which may include but is not limited to, utilities, state programs, manufacturer, retailer, or otherwise, cannot exceed Customer’s total cost of purchasing the EVSE, installing the EVSE, and constructing the EV Supply Infrastructure.

Customer agrees to keep records of all infrastructure and EVSE incentives and rebates received for Customer’s EV Fleet project. Customer understands that PG&E may request and review said records up to one year after project completion date.

If rebates and incentives received exceed incurred project cost, PG&E may inform all other funding sources, which may include but is not limited to, utilities, state programs, manufacturer, retailer, or other, of the violation, including the name of the Customer, a description of the project, and details regarding the excessive rebates and incentives.

Customer Owned EV Supply Infrastructure Section

EV Supply Infrastructure Incentive: Customer qualifies for an incentive towards the cost of EV Supply Infrastructure if they choose to own and maintain the EV Supply Infrastructure. Incentive amounts will vary in accordance with the CPUC requirements. Incentive will be paid after (1) Customer provides proof of actual EV Supply Infrastructure construction cost, (2) EV Supply Infrastructure construction is complete, (3) the EVSE is operational.

Installation of EV Service Connection: PG&E and/or its contractors shall design and construct the EV Service Connection in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements. Customer is responsible for providing all disclosures, including but not limited to hazardous materials located at the site of the installation. If an easement is required, PG&E will provide a preliminary layout of proposed facilities to

91 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 5 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company Customer prior to preparation of easement for Customer review and approval; such approval will not unreasonably be withheld.

The easement will be executed and recorded in favor of PG&E so that PG&E may access the EV Service Connection as needed. It will be the Customer’s responsibility to provide a preliminary design of the EV Supply Infrastructure and associated electrical loads so that PG&E can provide the associated EV Service Connection design. PG&E and Customer will approve final design prior to construction beginning. Once design is approved, no material changes will be made without approval from PG&E and Customer. After the EVSE is operational, Customer may request a copy of “as built” designs, which will be provided by PG&E.

Installation of EV Supply Infrastructure: The Customer and/or its contractors shall construct the EV Supply Infrastructure and install the EVSE in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements, including PG&E requirements found at www.pge.com/greenbook. The Customer is responsible for (i) the costs to construct the EV Supply Infrastructure, (ii) the purchase of the EVSE Package, and (iii) installation of the EVSE.

After the EVSE is operational, Customer receives incentive for EV Supply Infrastructure in accordance with terms of this Contract.

EV Supply Infrastructure O&M: If Customer owns the EV Supply Infrastructure, Customer is responsible for O&M of the EV Supply Infrastructure for the Term. Customer will pay all O&M costs associated with the EV Supply Infrastructure. Customer shall maintain the common area improvements immediately surrounding the EV Supply Infrastructure in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EV Supply Infrastructure. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises.

Access to Customers Premises: PG&E shall at all times have the right to enter and leave the Customer’s Premises for any purpose connected with the furnishing of electric service to the EV Service Connection (meter reading, inspection, testing, routine repairs, replacement, maintenance, vegetation management, emergency work, etc.) and the exercise of any and all rights secured to it by law, or under PG&E's applicable tariff schedules. If Customer does not grant PG&E reasonable access to the Premises, then PG&E may deenergize the EV Service Connection until access is granted. PG&E will work closely with Customer to ensure this access does not unreasonably interfere with Customer’s property or operations.

End of Term: At the end of the Term, the Customer will have the following options:

1. Continue operating EVSE and EV Supply Infrastructure o Customer has continued responsibility for O&M of EVSE and EV Supply Infrastructure. o If an easement was required for installation, easement remains in place. o PG&E continues to own EV Service Connection and will treat this under the standard provisions of CPUC filed tariffs such as Electric Rule 16.

2. Stop operating EVSE and EV Supply Infrastructure
o Remove the EVSE and/or EV Supply Infrastructure at Customer’s cost and expense. o If an easement was required for installation, PG&E will deliver a quitclaim for the easement and the easement will be removed.
o PG&E will require access to any energized PG&E facilities. If EV Service Connection serves other load or assets, for example building load or solar, PG&E continues to own EV Service Connection and will treat this under the standard provisions of CPUC filed tariffs such as Electric Rule 16. If EV Service Connection serves only the EVSE installed under this Contract, PG&E will deenergize EV Service Connection and abandon facilities in place.

92 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 6 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company PG&E Owned EV Supply Infrastructure Section

Installation of Equipment: PG&E and/or its contractors shall design and construct the EV Service Connection and EV Supply Infrastructure in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements. Customer is responsible for providing all disclosures, including but not limited to hazardous materials located at the site of the installation. If an easement is required, PG&E will provide a preliminary layout of proposed facilities to Customer prior to preparation of easement for Customer review and approval; such approval will not unreasonably be withheld.

The easement will be executed and recorded in favor of PG&E so that PG&E may access the EV Service Connection and EV Supply Infrastructure as needed. After Customer approval of the preliminary design, PG&E will coordinate with the Customer if there are any proposed material changes. A final design with no material changes from the agreed upon design will be provided by PG&E prior to any installation activities. PG&E and Customer will approve final design prior to construction beginning. Once design is approved, no material changes will be made without approval from PG&E and Customer. An estimated installation schedule shall be provided by PG&E after execution of required easement and timely selection of EVSE Package. Should the installation schedule require modification, PG&E shall notify Customer within a reasonable amount of time of such changes. PG&E is responsible for the costs to construct the EV Supply Infrastructure. The Customer is responsible for (i) the purchase of the EVSE Package and (ii) installation of the EVSE. Upon completion of installation of th e EVSE, the Customer understands and acknowledges that it will be responsible for the O&M of the EVSE installed through the EV Fleet Program. After the EVSE is operational, Customer may request a copy of “as built” designs, which will be provided by PG&E.

EV Supply Infrastructure O&M: If PG&E owns the EV Supply Infrastructure, PG&E is responsible for O&M of the EV Supply Infrastructure for the Term. PG&E will pay all O&M costs associated with the EV Supply Infrastructure. Customer shall maintain the common area improvements immediately surrounding the EV Supply Infrastructure in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EV Supply Infrastructure.

Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises.

End of Term: At the end of the Term, the Customer will have the following options:

1. Continue operating EVSE
o Customer has continued responsibility for O&M of EVSE. o If an easement was required for installation, easement remains in place. o PG&E continues to own EV Service Connection and EV Supply Infrastructure and will treat these under the standard provisions of CPUC filed tariffs such as Electric Rule 16.

2. Stop operating EVSE
o Remove the EVSE at Customer’s cost and expense.
o If an easement was required for installation, PG&E will deliver a quitclaim for the easement and the easement will be removed.
o PG&E will require access to any energized PG&E facilities. If EV Service Connection and/or EV Supply Infrastructure serves other load or assets, for example solar, PG&E continues to own EV Service Connection and/or EV Supply Infrastructure and will treat these under the standard provisions of CPUC filed tariffs such as Electric Rule 16. If EV Service Connection and/or EV Supply Infrastructure serves only the EVSE installed under this Contract, PG&E will deenergize EV Service Connection and EV Supply Infrastructure and abandon facilities in place.

93 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 7 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company General Terms

Permission to Use Data: Customer agrees to allow PG&E and its agents and representatives to use data gathered as part of the EV Fleet Program (including usage data from the EVSE and EVSE performance data supplied directly to PG&E from the EVSP) (“Usage Data”) for use in regulatory reporting, ordinary business use, industry forums, case studies, or other similar activities, in accordance with applicable laws and regulations. Usage Data furnished to PG&E by the EVSP will not include any personal information as defined for the purposes of California privacy laws (including the California Privacy Rights Act, as amended(“CPRA”)). Any such personal data will be deidentified (as defined by CPRA) before it is provided to PG&E.

Notwithstanding the foregoing, Customer acknowledges that PG&E is required to disclose location data at census tract or 5- digit zip code level as part of its regulatory obligations to report aggregate data. Although such locations will not be identified as Customer locations in the aggregated and anonymous data disclosed by PG&E, a third party could potentially associate Customer with disclosed locations by reference to other facts and data sources.

Representations: Customer understands that its participation in EV Fleet Program shall not be construed as creating any
agency, partnership, or other form of joint enterprise between the Customer, PG&E, or their affiliates, contractors, vendors, representatives, or designees, nor create any obligations or responsibilities on their behalf except as may be expressly granted in writing, nor make any representations of any kind to this effect. Customer represents and warrants that it is either (i) the fee title owner and has the ability to grant an easement (if required), or (ii) it is the authorized manager of the proposed EV Fleet Program site working with the fee title owner, it has the power, authority, and capacity to bind itself to undertake the EV Fleet Program terms and conditions and to perform each and every obligation required of Customer, and such fee title owner has the ability to grant an easement (if needed).

Changes: PG&E may initiate changes to the EV Fleet Program as necessary to comply with CPUC directives. PG&E shall endeavor to provide Customer with advance notice of any such changes. Customer has the option to opt out of the Program subject to section “Customer Removal or Termination” below.

Compliance with Laws: All parties shall comply with all applicable federal, state, and local statutes, rules, regulations, laws, orders, and decisions that relate to or
govern its participation in the EV Fleet Program and/or Customer’s interactions with customers in connection with the EV Fleet Program.

Failure to Comply with Terms and Conditions: Without limitation, and to the greatest extent allowed by law, PG&E and Customer reserve the right to seek damages and recovery for losses incurred due to any breach of this Contract on the part of Customer or PG&E, whether intentional or unintentional.

Relocations: Should Customer request relocation of EVSE or parts thereof, such relocation shall be per mutually agreeable
terms and shall be at sole expense of Customer and in accordance with any EV Fleet Program requirements, laws, regulations, or other applicable jurisdictional requirements. Additionally, if applicable and requested by PG&E, Customer shall either amend the easement to include the legal description of the new location or enter into a new easement with PG&E.

PG&E Termination or Suspension: PG&E may terminate, or for any duration suspend, Customer’s participation in the EV Fleet Program, with or without cause, at any time, and for any reason, with reasonable advance notice. Such reasons may include but are not limited to failure to provide or maintain terms of easement, failure to abide by EV Fleet Program terms and conditions, permitting issues, exceptional installation costs, environmental concerns, or any other reason(s) not in the best interests of the EV Fleet Program or PG&E’s ratepayers.

Customer Removal or Termination: Should Customer request removal or termination of EVSE or parts thereof prior to expiration of the Term, then Customer shall bear the full cost and sole expense of such removal as well as all fees and costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as pro-rated costs of equipment, site design, and installation. Customer may, at any time within the Term, request from PG&E projected and final costs associated with such a removal request. Such costs will include all amounts paid by PG&E, divided equally over a ten-year period (e.g., if amounts total $100k and Customer leaves after 1 year it is responsible for $90k). If the Customer wishes to assign its rights and obligations of this Contract to a new Customer prior to the expiration of the Term, the new Customer may assume all rights and obligations for the remaining Term with PG&E consent. Such consent not to be unreasonably withheld.

Indemnification: Customer shall indemnify, hold harmless, and defend PG&E, its affiliates, subsidiaries, parent company, officers, managers, directors, agents, and employees, from and against all claims, demands, losses, damages, costs, expenses, and liability (legal, contractual, or otherwise), which arise from or are in any way connected with any: (i) injury to or death of persons, including but not limited to employees of PG&E or Customer; (ii) injury to property or other interests of PG&E, Customer, or any third party; (iii) violation of a local, state, or federal common law, statute, or regulation, including but not limited to environmental laws or regulations; or (iv) strict liability imposed by any law or regulation; so long as such injury,

94 of 130

Clean Energy Transportation
Pacific Gas and Electric Company
77 Beale Street
San Francisco, CA 94105

Contract version revised 06.14.2022 Page 8 of 11
EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company violation, or strict liability (as set forth in (i) - (iv) above) arises from or is in any way connected with Customer’s performance of, or failure to perform, this Contract. This indemnification obligation shall not apply to the extent that such injury, loss, or damage is caused by the negligence or willful misconduct of PG&E, its officers, managers, or employees.

Customer shall, on PG&E's request, defend any action, claim, or suit asserting a claim which might be covered by this indemnity, using counsel acceptable to PG&E. Customer shall pay all costs and expenses that may be incurred by PG&E in enforcing this indemnity, including reasonable attorney's fees. To the extent necessary, each Party was represented by counsel in the negotiation and execution of this Contract. PG&E represents and warrants that it has indemnification language in its contract with any third party who PG&E may send to perform work on Customer’s physical site. PG&E agrees to work closely with Customer on any concerns that may arise related to the party who will perform work on Customer’s physical site.

Insurance Requirements: Customer shall procure, carry, and maintain the following insurance coverage, and Customer is also responsible for its Subcontractors maintaining sufficient limits of the appropriate insurance coverage:

A. Personal Liability

1. The limit shall not be less than One Million Dollars ($1,000,000) each occurrence for bodily injury, property damage and personal injury.

2. Coverage shall: a) By "Additional Insured" endorsement add as insureds PG&E, its directors, officers, agen ts, and employees with respect to liability arising out of work performed by or for the Customer; b) Be endorsed to specify that the Customer insurance is primary and that any insurance or self-insurance maintained by PG&E shall not contribute with it.

B. Workers’ Compensation and Employers’ Liability

1. Workers’ Compensation insurance or self-insurance indicating compliance with any applicable labor codes, acts, laws, or statutes, state or federal, where Customer performs Work.

2. Employers’ Liability insurance shall not be less than $1,000,000 for injury or death in each accident.

C. Commercial General Liability

1. Coverage shall be at least as broad as the Insurance Services Office (ISO) Commercial General Liability Coverage “occurrence” form, with no coverage deletions.

2. The limit shall not be less than $1,000,000 each occurrence for bodily injury, property damage and personal injury.

3. Coverage shall: a) by “Additional Insured” endorsement add as insureds PG&E, its affiliates, subsidiaries, and parent company, and PG&E’s directors, officers, agents, and employees with respect to liability arising out of or connected with the Work performed by or for the Customer. (ISO Form CG2010 or equivalent is preferred.) In the event the Commercial General Liability policy includes a “blanket endorsement by contract,” the following language added to the certificate of insurance will satisfy PG&E’s additional insured requirement: “PG&E, its affiliates, subsidiaries, and parent company, and PG&E’s directors, officers, agents, and employees with respect to liability arising out of the work performed by or for the Customer are additional insureds under a blanket endorsement.”; b) be endorsed to specify that the Customer’s insurance is primary and that any insurance or self-insurance maintained by PG&E shall not contribute with it.

D. Documentation Requirements

1. Customer shall have all insurance in place before beginning any Work. Upon request, Customer shall furnish PG&E with certificates of insurance, declaration pages and endorsements (collectively, “Documentation”) of all required insurance. Documentation shall be signed and submitted by a person authorized by that insurer to issue certificates of insurance and endorsements on its behalf.

2. The insurer shall deliver notification to PG&E in accordance with the policy provisions if any of the above-described policies are cancelled before the stated expiration date.

3. PG&E may inspect the original policies in Sections A or B or require copies at any time. Customer/Owner may redact non-essential exposure information from copies.

4. The minimum liability insurance requirements established in this Contract are not a representation by PG&E that the insurance limits are sufficient, nor do these requirements in any way limit Customer’s liability under this Contract.

5. Upon request, Customer shall furnish PG&E the same evidence of insurance for its Subcontractors as PG&E requires of Customer.

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EV Fleet Program Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company Dispute Resolution: After attempting in good faith to resolve a dispute, a party may request mediation by written notice to the other Party. The mediation shall be conducted by a mutually-agreeable mediator with appropriate experience. All negotiations and any mediation conducted pursuant to this provision are confidential and shall be treated as compromise and settlement negotiations, to which Section 1119 of the California Evidence Code shall apply, and Section 1119 is incorporated herein by reference.

No Partnership: This Contract shall not be construed as creating a partnership, joint venture, agency relationship, franchise, or association, nor shall this Contract render PG&E and Customer liable as partners, co-ventures, or principals.

Enforceability: If any of the provisions, or application of any of the provisions, of this Contract are held to be illegal or invalid by a court of competent jurisdiction, PG&E and Customer shall negotiate an equitable adjustment in the provisions of this Contract with a view toward effectuating the purpose of this Contract. The illegality or invalidity of any of the provisions, or application of any of the provisions, of this Contract will not affect the legality or enforceability of the remaining provisions or application of any of the provisions of the Contract.

Integration: This Contract, including all items incorporated herein by reference, constitutes the entire agreement and understanding between the parties as to the subject matter of the Contract. It supersedes all prior or contemporaneous agreements, commitments, representations, writings, and discussions between parties, whether oral or written, express or implied, that relate in any way to the subject matter of this Contract. This Contract has been induced by no representations, statements, or agreements other than those expressed herein. Neither party shall be bound by any prior or contemporaneous obligations, conditions, warranties, or representations with respect to the subject matter of this Contract.

Survival: The provisions of this Contract, which by their nature should survive expiration, cancellation, or other termination of this Contract, including but not limited to provisions regarding warranty, indemnity, insurance, confidentiality, document retention, business ethics, and availability of information, shall survive such expiration, cancellation, or other termination.

Notice: Any and all notices shall be in writing and addressed to the parties at the addresses specified below or such other addresses as either party may direct by notice given in accordance with this section and shall be delivered in one of the following manners: (i) by personal delivery, in which case notice shall be deemed to have been duly given when delivered; (ii) by certified mail, return receipt requested, with postage prepaid, in which case notice shall be deemed to have been duly given on the date indicated on the return receipt; or (iii) by reputable delivery service (including by way of example and not limitation Federal Express, UPS and DHL) which makes a record of the date and time of delivery, in which case notice shall be deemed to have been duly given on the date indicated on the delivery service’s record of delivery.

If to PG&E:

Pacific Gas and Electric Company
Attn: EV Fleet Program Manager
77 Beale St
San Francisco, CA 94105
Email Address: [email protected]

If to Customer:

Customer CompanyInput (Company Name)
Customer AddressInput (Street Address)
Customer CityZipInput (City, Zip)
Customer NameInput (Name)

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EV Fleet Program
Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company The Parties have executed this Contract on the dates indicated below, to be effective upon the later date.

Company Name

Pacific Gas and Electric Company
PG&E Company Name

Customer Signature2
Signature

PG&E Signature
Signature

Customer Print2
Print

PG&E Print
Print

Customer Title2
Title

PG&E Title
PG&E Contract Signer Title

Customer SignedDate2
Date

PG&E SignedDate
Date

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EV Fleet P
rogram Terms and Conditions (“Contract”)
Between [Company Name] and Pacific Gas and Electric Company

EXHIBIT A

PROJECT SCOPE
[Street Address], [City], [State] [Zip Code]

Project Deployment
Summary

Vehicle Summary

Description 2022 2023 2024 2025 2026 Total
[Vehicle Type] [# of
Vehicles/year]
[# of
Vehicles/year]
[# of
Vehicles/year]
[# of
Vehicles/year]
[# of
Vehicles/year]
[Total # of
Vehicles]

Charger Summary

Description 2022 2023 2024 2025 2026 Total
[EVSE Type/Model #] [# of
EVSEs/year]
[# of
EVSEs/year]
[# of
EVSEs/year]
[# of
EVSEs/year]
[# of
EVSEs/year]
[Total # of
EVSEs]
Anticipated Load
(kW)
[Anticipated
Load (kW)
/year]
[Anticipated
Load (kW)
/year]
[Anticipated
Load (kW)
/year]
[Anticipated
Load (kW)
/year]
[Anticipated
Load (kW)
/year]
[Total
Anticipated
Load (kW)]

EVSE Power Output Constraints

If a load management system will be implemented, it must act to maintain total aggregate charging load below [Load cannot exceed kW] kW. Before design is completed, the customer will also need to provide a letter describing the load management system selected.

Service Description
Main Service Size (Amps) [Main Service Amps]
Voltage and Phase [Voltage and Phase]

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Appendix A

PG&E EV FLEET PROGRAM PARTICIPANT DATA REPORTING REQUIREMENTS

EV Fleet program participants are required to provide site, equipment, and utilization data for at least 5 years from the time chargers are operational.

Sites are required to install chargers with Application Program Interface (API) communication capability. Sites with off- road vehi
cles are excluded from this requirement but must install a separate meter that is dedicated for EV charging.

Below are the data and metrics that may be collected by PG&E through the API. PG&E will contact EVSPs after EVSEs are activated to initiate API testing. Upon activation, Customer must give consent to their EVSP to provide API data to PG&E and its agents and representatives.

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Appendix A
Table 1. Data collected from API
Category Metrics
Site
• Pricing Structure ($/kWh, $/hour, subscription, free, flat fee, other) (for public charging stations only)
• Street Address
• City
• State
• Zip Code
Equipment

• EVSE Manufacturer
• EVSE Model
• EVSE Model number
• EVSE Serial Number
• EVSE ID (for public charging stations only)
• Demand Max (Maximum rated kW for each EVSE)
• Number of ports on associated EVSE
• Gateway or non-gateway
Sessions
Data for each charging session that
occurs at the site
• Maximum rated kW of each port
• Start date and time of session
• End date and time of session
• Equipment outages
• Reason for outage
• Date and time of when outage started
• Date and time of when outage ended
• Number of kWh consumed during the session
• Average demand (kW) per session
• Maximum demand (kW) per session
• Total dollar amount charged to the driver for the charging session (for public charging stations only)
• Demand charge ($/kW) (for public charging stations only) • Payment type (for public charging stations only)
• Anonymous unique driver ID for each driver/user
• Vehicle Make
• Vehicle Model
• Vehicle Year
• Vehicle Type (BEV, PHEV)
Session Intervals
15-minute interval data for each
charging sessi
on
• Start date and time of interval
• End date and time of interval
• Number of kWh consumed during the session interval
• Average demand (kW) per session interval
• Maximum demand (kW) per session interval
Port Intervals
15-minute interval data for each port
each day (96 int
ervals/port/day)
• Start date and time of interval
• End date and time of interval
• Number of kWh consumed during the interval
• Average demand (kW) per interval
• Maximum demand (kW) per interval

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Appendix B

CPUC’S SAFETY REQUIREMENTS CHECKLIST FOR CPUC-APPROVED

TRANSPORTATION ELECTRIFICATION PROGRAMS

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Appendix B

SAFETY REQUIREMENTS CHECKLIST FOR CPUC-APPROVED

TRANSPORTATION ELECTRIFICATION PROGRAMS

[Note: Each sponsoring utility must ensure that the following Pre-construction, Construction, and Operational standards are met and report on their compliance at quarterly Program Advisory Council meetings. These requirements are the minimum safety precautions the utilities should meet.]

Terminology Defined1
Acronym Definition
EV Electric Vehicle
UL Underwriters Laboratory
EVSE Electric Vehicle Supply Equipment safely connects the AC electricity grid at a site to the EV. Sometimes used more broadly to refer to the charging equipment, not including the make- ready infrastructure or other charging
infrastructure. May include multiple connectors to charge several EVs or to serve EVs with different types of
connectors (e.g., SAE CCS and CHAdeMO)
SAE Society of Automotive Engineers
ADA Americans with Disabilities Act
AHJ Authority Having Jurisdiction, as defined by Article 100 of the 2017 National Electric Code: An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.2
J-1772 Standard An SAE standard for electrical and physical interface to facilitate a safe connection from the EVSE for conductive charging

1 See D.18-01-024 at Appendix A.
2 2017 NEC Arti
cle 100, Definitions, includes an informational note regarding AHJ: “The phrase ‘authority having jurisdiction’ or its acronym AHJ, is used in National Fire Protection Association (NFPA) documents in a broad manner, since jurisdictions and approval agencies vary, as do their responsibilities. Where public safety is primary, the authority having jurisdiction may be a federal, state, local, or other regional department or individual such as a fire chief; fire marshal; chief of a fire prevention bureau, labor department, or health department; building official; electrical inspector; or others having statutory authority. For insurance purposes, an insurance inspection department, rating bureau, or other insurance company representative may be the authority having jurisdiction. In many circumstances, the property owner or his or her designated agent assumes the role of the authority having jurisdiction; at government installations, the commanding officer or departmental official may be the authority having jurisdiction.”

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Appendix B

Acronym Definition
Level 1 Charging Charging via AC electrical connection at 120 volts and up to 16 amps, or 1.9 kW.

Level 2 Charging Charging via AC electrical connection at 208 volts or 240 volts at up to 80 amps.

DC Fast Charging Charging via DC electrical connection using off-board AC/DC equipment at a fast rate. Not all EVs have this connector.

CHAdeMO and/or CCS Charging Connector
Standards
Three are three types of standard charging connectors for Direct Current Fast Charging. Vehicles capable of DC fast charging will have one of these ports on the vehicle. Other nonstandard connectors include Tesla and BYD. Most public DCFC currently deployed in California includes standard CHAdeMO and/or CCS Type 1 charging connectors.

IOU(s) Investor Owned Utility(ies)
EVITP Training The Electric Vehicle Infrastructure Training Program provides electricians with training for the installation of EVSE. EVITP is a collaboration of industry stakeholders, including automakers, EVSE manufacturers, educational institutions, utility companies, and electric industry professionals. More information is available at https://evitp.org.

NRTL Nationally Recognized Testing Lab

Pre-construction: These EV charging equipment safety requirements must be specified in procurement documents:

1. Charging equipment must be certified by a Nationally Recognized Testing Lab (NRTL).

2. Infrastructure must comply with applicable safety performance requirements associated with the type of TE infrastructure being installed.
• For light-duty vehicles, compliance with the Society of Automotive Engineers (SAE) J-1772 Standard for Level 1 or Level 2 charging. Compliance with CHAdeMO and CCS for DC fast charging would be appropriate evidence of compliance with this requirement. • For other types of TE infrastructure, including any nonstandardized EVSE, the following basic connector safety measures will be required:
• A passing EVSE safety performance evaluation report performed by a Nationally Recognized Testing Lab (NRTL);
• When not connected, the vehicle inlet and the EVSE connector must be designed to prevent direct contact with any live components;
• The vehicle inlet and EVSE connector shall be free of sharp edges and potentially injurious protrusions; • The coupler between the vehicle and the EVSE should avoid or mitigate any potentially hazardous conditions such as fires, electrical shock to users, or other personal injuries.

3. Infrastructure and its planned installation must comply with California Electrical Code Article 625.1

4. Infrastructure and its planned installation must comply with the Americans with Disabilities Act (ADA), 42 U.

S.C. § 12101 et seq., and California Building Code Chapter 11B, 2 if applicable, per the AHJ where the EVSE will be installed, unless the appropriate waiver is obtained from local authorities.

California Electrical Code Article 625 covers Electric Vehicle Charging System safety and standards as installed in place.

California Code of Regulations, Title 24, Article 625.

California Building Code Chapter 2 includes definition associated with electric vehicle charging stations. CBC Chapter 11B defines requirements for ‘Accessibility to Public Buildings, Public Accommodations, Commercial Buildings, and Public Housing.’
1 2

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Appendix B

5. Outdoor-mounted EVSE must be rated to be installed for outdoor use.

6. For utility infrastructure work on the customer side of the meter, contractors must provide proof of EVITP Certification prior to construction.

7. Contractors must provide the utility proof of a full site assessment, including the appropriate load calculations to ensure existing infrastructure can accommodate additional EV load, or that appropriate infrastructure upgrades will be completed.

During Construction:

1. All utility infrastructure work on the customer side of the meter not performed by employees of the IOUs shall be performed by fully licensed electricians. For commercial installations, all electrical contractors should hold a valid C-
10 contractor’s license.

2. Installations will be designed per Article 625 of the California Electrical Code.

Operational Safety:

1. Overcurrent protection associated with utility transformers and distribution circuits that feed power to the charging stations.

2. Overcurrent protection in the meter pedestal/circuit breaker panel that feeds each of the charging stations.

3. Bollard equipment protection installed where appropriate as defined by utility design standards and AHJ requirements.

4. Concrete parking stops to protect equipment where appropriate as defined by utility design standards and AHJ requirements.

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FISCAL YEAR 2024-2025 TFCA FUNDING AGREEMENT

BETWEEN

THE CITY/COUNTY ASSOCIATION OF GOVERNMENTS
AND

CITY OF SAN BRUNO
This 2024-2025 TFCA Funding Agreement (Agreement), effective as of November 1, 2024 (Effective Date), is made and entered into between the City/County Association of Governments of San Mateo County or C/CAG, a joint powers agency hereinafter referred to as "Administering Agency," and City of San Bruno, hereinafter referred to as "Project Sponsor".

SECTION I
RECITALS:
1) The Bay Area Air Quality Management District, hereinafter referred to as "Air District," is authorized under California Health and Safety (Health & Safety) Code Sections 44223 and 44225 to levy a fee on motor vehicles registered within its jurisdiction (Motor Vehicle Fees), a portion of which the Air District receives and dedicates to its Transportation Fund for Clear Air (TFCA) program.
2) TFCA program monies may be allocated for projects to reduce air pollution from motor vehicles and to implement transportation control measures included in the plan adopted pursuant to Health and Safety Code Sections 40233, 40717, and 40919. 3) In accordance with Health and Safety Code Section 44241(d), the Air District allocates not less than forty (40) percent of the TFCA monies received to implement the Transportation Fund for Clean Air 40% Fund (also referred to as the County Program Manager program) (Program). 4) The Air District has been notified, in a communication dated July 29, 1992, that the Administering Agency is the duly authorized recipient of the proportionate share of Program monies for San Mateo County (TFCA 40% Funds), and has been so designated by resolutions adopted by the San Mateo County Board of Supervisors and by the city councils of a majority of the cities representing a majority of the population in the incorporated area of the county. The terms and conditions for the expenditure of the County’s Program monies by the Administering Agency are set forth in the resolution(s).
5) The role of the Administering Agency is to administer the TFCA 40% Funds. This includes the preparation of an expenditure plan for approval by the C/CAG Board of Directors and the Air District Board of Directors, project sponsor oversight, preparation and submittal of the Funding Status and Final reports, and TFCA 40% Funds audit support. 6) On October 10, 2024, the C/CAG Board of Directors approved projects for TFCA 40% Funds, including a grant amount of up to $745,706.67 to fund Project Sponsor’s Public Works 105 of 130
ATTACHMENT 1, Exhibit C
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Corporation Yard Electrification for Fiscal Year 2024-2025 as set forth in Attachment A and incorporated herein (hereinafter referred to as “Project”). 7) The Administering Agency and Project Sponsor, pursuant to Health and Safety Code Section 44241, hereby enter into this Agreement to implement the Project to improve air quality in the San Francisco Bay Area Air Basin.

SECTION II
PROJECT SPONSOR AGREES:
1) To apply all funds received under this Agreement to the Project, consistent with the mutually agreed to terms and conditions contained in this Agreement. 2) To maintain, at all times during the term of this Agreement, a separate account or sub-ledger for all funds received under this Agreement and to withdraw funds from this separate account. 3) To maintain, or cause to be maintained adequate records to document and demonstrate to the Administering Agency, Air District staff and auditors the receipt and expenditures of TFCA 40% Funds.
4) To allow the Administering Agency and the Air District to audit all expenditures relating to the Project funded through this Agreement. For the duration of the Project as described in Attachment A and for five (5) years from the end of each project’s Years of Effectiveness stated in the submitted Final Cost-Effectiveness Worksheet, Project Sponsor will make available to the Administering Agency, Air District staff, or to an independent auditor selected by the Air District all records relating to Project performance and expenses incurred in implementing the Project.
5) To maintain employee time sheets documenting those hourly labor costs incurred in the implementation of the Project, which are paid with funds received under this Agreement, or to establish an alternative method to document staff costs charged to the Project. 6) All TFCA 40% Funds allocated to Project Sponsor will be distributed on a cost reimbursement basis, with a contract retention of fifteen percent (15%) pending submission of the final Project report, on the basis of documented legitimate expenditures for the intended purpose of the Project. Legitimate documented expenditures shall be defined as those described in Attachment B and incorporated herein. Costs will be reimbursed only up to the amount of the TFCA 40% Funds authorized by this Agreement. In no event shall the Administering Agency be required to provide any funding to the Project Sponsor under this Agreement unless such funds are first provided to the Administering Agency by the Air District. The Administering Agency will withhold payments in the event the Project Sponsor fails to comply with the requirements of this Agreement.
7) To keep necessary records of the performance of the Project in order to expedite evaluation of

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emissions reductions achieved from implementation of the Project. 8) To submit reports to the Administering Agency as follows:
a) Interim Project Report: The Project Sponsor must submit an annual interim project report to the Administering Agency within four (4) months of the end of each fiscal year which itemizes (a) the expenditure of the funds, (b) progress to date in the implementation of the Project, and (c) the results of the monitoring of the performance of the Project. The Administering Agency must submit the annual reports on Air District-approved report forms annually until the Project is completed.
b) Final Report: The Project Sponsor must submit a final report to the Administering Agency within four (4) months of the Project completion which itemizes (a) the expenditure of the funds, (b) the final results of the monitoring of the performance of the Project, and (c) the Final Cost-Effective (C-E) Worksheet. The Administering Agency must submit the final report on Air District-approved report forms. The Administering Agency will retain fifteen percent (15%) of total TFCA 40% Funds until the final report is submitted.
9) To use both the Air District’s and C/CAG’s approved logos for the TFCA Project implemented directly by the Project Sponsor under this Agreement, as specified below:
a) the logos must be used on signs posted at the site of any construction; b) the logos must be displayed on any vehicles operated with or obtained as part of the Project;
c) the logos must be used on any public information material relating to the Project, such as websites and printed materials, including transit schedules, brochures, handbooks, maps and other promotional materials; and
d) Project Sponsor must demonstrate to the Administering Agency through photographs of vehicles and copies of press releases that Air District and C/CAG logos are used and displayed as required.
10) To acknowledge the Air District as a funding source in any related articles, news releases or other publicity materials for the Project which are implemented directly by the Project Sponsor. 11) Prior to commencement of any work, Project Sponsor shall deliver to Administering Agency all insurance documentation, annual certificates and/or other evidence of the insurance coverage required below, verifying coverages. Project Sponsor shall obtain and maintain in full force and effect insurance as set forth below. All insurance specified below shall remain in force until all work or services to be performed are satisfactorily completed, and the work or services have been formally accepted. Project Sponsor must notify C/CAG if any of the required coverages listed below are non-renewed or cancelled. Failure to obtain and maintain the insurance

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coverage and to comply with all insurance requirements shall be deemed a breach of this Agreement.

The insurance requirements specified in this section shall cover Project Sponsor’s own liability and the liability arising out of work or services performed under this Agreement by any subconsultants, subcontractors, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms or corporations that Project Sponsor authorizes to work under this Agreement (hereinafter referred to as “Agents.”) Project Sponsor shall, at its own expense, obtain and maintain in effect at all times during the life of this Agreement the types of insurance indicated below against claims, damages and losses due to injuries to persons or damage to property or other losses that may arise in connection with the performance of work under this Agreement.

Project Sponsor is also required to assess the risks associated with work to be performed by Agents under subcontract and to include in every subcontract the requirement that the Agent maintain adequate insurance coverage with appropriate limits and endorsements to cover such risks. To the extent that an Agent does not procure and maintain such insurance coverage, Project Sponsor shall be responsible for said coverage and assume any and all costs and expenses that may be incurred in securing said coverage or in fulfilling Project Sponsor’s indemnity obligation as to itself or any of its Agents in the absence of coverage. a) Liability insurance with a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor and to the operation of the vehicles, vessels, engines, or equipment operated by the Project Sponsor.
b) Property insurance in an amount of not less than the insurable value of Project Sponsor’s vehicles, vessels, engines or equipment funded under the Agreement and covering all risks of loss, damage or destruction of such vehicles, vessels, engines or equipment.
12) All funds received under this Agreement shall be expended only in accordance with all applicable provisions of the law for the Project that is implemented directly by the Project Sponsor.
13) To return to the Administering Agency all funds that are not expended in accordance with applicable provisions of law.
14) To the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act (California Government Code section 6250 et seq.), to place in the public domain any software, written document, or other product developed with funds received through this Agreement.
15) If TFCA 40% Funds are used for the purchase of any vehicle(s), Project Sponsor must either obtain approval from the Administering Agency for alternative use of the vehicle(s) or return to the Administering Agency any funds realized from the sale of any vehicle(s) purchased with

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TFCA 40% Funds if such reuse or sale occurs within the industry standards for the useful life from the date of purchase of the vehicle(s). The amount of funds returned to the Administering Agency will be proportional to the percentage of TFCA 40% Funds originally used to purchase the vehicle(s).
16) Project Sponsor will complete the Project by October 31, 2026. 17) Project Sponsor must sign this Agreement within sixty (60) days after the Administering Agency has transmitted it to them in order to remain eligible for the granted TFCA 40% Funds.

Administering Agency may grant a one-time extension of thirty (30) days to the Project Sponsor for just cause.
18) Unless authorized by the Administering Agency, if no status reports and/or reimbursement requests are received from the Project Sponsor within one (1) year from the date of execution of the Agreement the Project will be considered for cancellation and the funds reprogrammed.

SECTION III
ADMINISTERING AGENCY AGREES:
1) To distribute TFCA 40% Funds allocated to the Project Sponsor only on a cost reimbursement basis, on the basis of documented legitimate expenditures for the intended purpose of the Project.

Costs will be reimbursed only up to the amount of the TFCA 40% Funds authorized by this Agreement. In no event shall the Administering Agency be required to provide any funding to the Project Sponsor under this Agreement unless such funds are first provided to the Administering Agency by the Air District. The Administering Agency will retain fifteen percent (15%) of total TFCA grant amount until the final Project report is submitted. The Administering Agency will withhold payments in the event the Project Sponsor fails to comply with the requirements of this Agreement.
2) To reimburse Project costs incurred by Project Sponsor from the execution of this Agreement through October 31, 2026.
3) To provide timely notice prior to conducting an audit. 4) To provide the Project Sponsor, and any other requesting party, a copy of the fiscal and performance audits as specified in Section 44242 of the Health and Safety Code. 5) To provide the Project Sponsor with all Project Sponsor reporting forms required for the Project Sponsor to submit pursuant to this Agreement, including the Interim Project Report and Final Report required pursuant to Section II.8 above.

SECTION IV
IT IS MUTUALLY AGREED:

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1) Term: This Agreement will remain in effect for three (3) years after the completion of the Project, unless it is terminated as provided below.
2) Termination: Either party may terminate this Agreement at any time by giving written notice of termination to the other party which shall specify the effective date thereof. Notice of termination under this paragraph shall be given at least ninety (90) days before the effective date of such termination. This Agreement will also terminate at the end of the fiscal year during which the City/County Association of Government loses designation as Administering Agency for San Mateo County.

In addition to the foregoing, Administering Agency may terminate this Agreement for cause. In order to terminate for cause, Administering Agency must first give Project Sponsor notice of the alleged breach. Project Sponsor shall have five (5) calendar days after receipt of such notice to respond, and a total of fifteen (15) calendar days after receipt of such notice to cure the alleged breach. If Project Sponsor fails to cure the breach within this period, Administering Agency may immediately terminate this Agreement without further action; provided, however, that Administering Agency may extend the period if the Administrative Agency determines that the alleged breach cannot reasonably be cured within fifteen (15) days and Project Sponsor commences to cure the alleged breach within the 15-day period and diligently continues efforts to cure the breach.
3) Hold Harmless/Indemnity: Project Sponsor shall indemnify and hold harmless the Air District, its employees, agents, representatives, and successors-in-interest against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of Project Sponsor’s performance of the Project or operation or use of the equipment that is subject to this Agreement. Project Sponsor shall also indemnify and hold harmless the Administering Agency, its employees, agents, representatives, and successors-in-interest against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of Project Sponsor’s performance of the Project or operation or use of the equipment that is subject to this Agreement, or payments made pursuant to this Agreement brought for, or on account of, any of the following: (A) injuries to or death of any person, including the Project Sponsor and its employees/officers/agents; (B) damage to any property of any kind whatsoever and to whomsoever belonging; (C) any sanctions, penalties, or claims of damages resulting from the Project Sponsor’s failure to comply, if applicable, with the requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all Federal regulations promulgated thereunder, as amended; or (D) any other loss or cost, including but not limited to that caused by the concurrent active or passive negligence of the Administering Agency and/or its officers, agents, employees, or servants. However, the Project Sponsor’s duty to indemnify and save harmless under this Section shall not apply to injuries or damage arising from the gross negligence or willful misconduct of the Administering Agency. The duty of the Project Sponsor to indemnify and save harmless as set forth by this Section shall include the duty to defend as set forth in Section 2778 of the California Civil Code. In the event that, for any reason other than Administering Agency’s sole negligence or misconduct, the Air District seeks return of funds already distributed to the Project Sponsor pursuant to this Agreement, the Project Sponsor shall indemnify and reimburse the Administering Agency in the amount the

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Administering Agency is required to return to the Air District under the funding Agreement between the Administering Agency and the Air District.

This indemnification provision will survive termination or expiration of this Agreement. 4) Notices: Any notice which may be required under this Agreement shall be in writing, shall be effective when received, and shall be given by personal service, by U.S. Postal Service mail, by certified mail (return receipt requested) or by email, to the address set forth below, or to such addresses which may be specified in writing to the parties hereto.

Ross Shkuratov, Fleet & Facilities Services Manager
City of San Bruno
567 El Camino Real
San Bruno, CA 94066
650-616-7163
[email protected]
Ana Morales, Management Analyst
City of San Bruno
567 El Camino Real
San Bruno, CA 94066
650-616-7069
[email protected]
Kim Wever
City/County Association of Governments
555 County Center, 5th Floor
Redwood City, CA 94063
650-599-1451
[email protected]
5) Additional Acts and Documents: Each party agrees to do all things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of this Agreement. 6) Integration: This Agreement represents the entire agreement of the parties with respect to the funds initially allocated to be spent in FY 2024-2025 described in this Agreement, and no representation, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements. 7) Amendment: This Agreement may not be changed, modified or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of the Agreement shall be void and of no effect. Any change in the project scope shall constitute an amendment under this Agreement.

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8) Independent Contractor: Project Sponsor renders its services under this Agreement as an independent contractor. None of the Project Sponsor's agents or employees shall be agents or employees of the Administering Agency. This paragraph does not apply to elected officials serving concurrently on the governing boards of the Project Sponsor, Administering Agency or the Air District.
9) Assignment: This Agreement may not be assigned, transferred, hypothecated, or pledged by any party without express written consent of the other party. 10) Severability: Should any part of this Agreement be declared unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, reasonably be interpreted to reflect the intentions of the parties.
11) Force Majeure: Neither the Project Sponsor nor the Administering Agency shall be liable or deemed to be in default for any delay or failure in performance under this Agreement or interruption of services, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyond the reasonable control of the Project Sponsor or Administering Agency.
12) Governing Law: This Agreement shall be construed and interpreted, and the legal relations created thereby shall be determined in accordance with the laws of the State of California.

IN WITNESS WHEREOF, Project Sponsor and Administering Agency have entered into this Fiscal Year 2024-2025 TFCA Funding Agreement as of the Effective Date set forth above.

FOR PROJECT SPONSOR: FOR ADMINISTERING AGENCY:

By: __________________________ By: _______________________________ Alex D. McIntyre, City Manager Sean Charpentier, Executive Director City of San Bruno City/County Association of Governments of San Mateo County
Approved as to form: Approved as to form:

By:__________________________ By:_________________________________ Trisha Ortiz Melissa Andrikopoulos
Legal Counsel C/CAG Legal Counsel

ATTACHMENT A

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PUBLIC WORKS CORPORATION YARD ELECTRIFICATION

PROJECT INFORMATION
Project Information Form
A. Project Number: 25SM03
Use consecutive numbers for projects funded, with year, county code, and number, e.g., 24SM01, 24SM02 for San Mateo County. Zero (e.g., 24SM00) is reserved for TFCA 40% Funds allocated for administration costs.

B. Project Title: ____ Public Works Corporation Yard Electrification ____________________________ Provide a concise, descriptive title for the project (e.g., “Elm Ave. Signal Interconnect” or “Purchase Ten Gasoline-Electric Hybrid Light-Duty Vehicles”).

C. Project Category (project will be evaluated under this category): _12b________________ D. TFCA 40% Funds Allocated: $__ $745,706.67 ________________ E. TFCA Regional Funds Awarded (if applicable): $___0___________ F. Total TFCA Funds Allocated (sum of C and D): $__ $745,706.67 _____________ G. Total Project Cost: $__ $1,262,671.67 ______________ H.Project Description:

Project Sponsor will use TFCA 40% Funds to support the purchase, construction, and installation of EV infrastructure for 23 charging ports at the City of San Bruno’s Public Works Corporation Yard. Include information sufficient to evaluate the eligibility and cost-effectiveness of the project. Please provide answers for who, what, when, and where for the project. Examples of the information needed include but are not limited to what will be accomplished by whom, how many pieces of equipment are involved, how frequently it is used, the location, the length of roadway segments, the size of target population, etc. Background information should be brief. For shuttle/feeder bus projects, indicate the hours of operation, frequency of service, and rail station and employment areas served.

I. Final Report Content: Final Report form and final Cost Effectiveness Worksheet Reference the appropriate Final Report form that will be completed and submitted after project completion.

See www.baaqmd.gov/tfca4pm for a listing of the following reporting forms:
•Trip Reduction
•Clean Air Vehicles
•Bicycle Projects
•Arterial Management Projects
•Repower and Retrofit
J.Attach a completed Cost-Effectiveness Worksheet and any other information used to evaluate the proposed project. For example, for vehicle projects, include the California Air Resources Board Executive Orders for all engines and diesel emission control systems. Note, Cost-Effectiveness Worksheets are not needed for TFCA County Program Managers’ own administrative costs.

K. Has or will this project receive any other TFCA funds, such as Regional Funds? No.

L. Comments (if any):

M. Please indicate if the project is located in a SB535 Disadvantaged Community and/or AB1550 Low-income Community (Please use the map to find your project’s location:
https://ww3.arb.ca.gov/cc/capandtrade/auctionproceeds/communityinvestments.htm) The project location (225 Huntington Ave., San Bruno, CA 94066) qualifies both as an SB535 Disadvantaged Community and as an AB1550 Low-income Community.

Section 2. Project Category Specific Questions

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N. If a ridesharing, first- and last-mile connections service, pilot trip reduction, transit information, telecommuting or infrastructure improvement project, explain how the number of vehicle trips that will be reduced by the project was estimated, and provide supporting information and data to justify the estimate.

For example, if the Project Sponsor is not using default assumptions, they should provide data based on a pre-project survey, focus groups, or other sources to document user demand, pre-project mode of travel, average length of vehicle trip, etc.

O. If an alternative fuel vehicle project, provide the following information:
a. Vehicle type (e.g., plug-in hybrid-electric, fuel cell vehicles) b. Gross Vehicle Weight Rating
c. New vehicle or replacement project? A project is a replacement project if the existing vehicle is operational and will be scrapped for the sole purpose of the project. d. If this is a new vehicle project, explain how the anticipated usage (miles per year) for the vehicles were estimated.

P. If a first- and last-mile connections service project, confirm that the service will comply with all the following requirements:
☐ Service connects directly to a transit station and a distinct commercial or employment location. ☐ Service schedule coordinates with the mass transit’s schedule. ☐ Service is available for use by all members of the public. ☐ Service is at least 70% unique and operates where no other service was provided within the past three years.

Q. If a pilot trip reduction project, confirm that the project complies with all the following requirements:
☐ Project will reduce single-occupancy vehicle trips and result in a reduction in emissions of criteria pollutants. ☐ Service is available for use by all members of the public. ☐ Applicant provided a written plan showing how the service will be financed in the future and require minimal, if any, TFCA funds to maintain its operation by the end of the third year. ☐ If the local transit provider is not a partner, the applicant demonstrated that they have attempted to have the service provided by the local transit agency. The transit provider was given the first right of refusal and determined that the proposed project does not conflict with existing service. ☐ Applicant provided data and/or other evidence demonstrating the public’s need for the service, such as a demand assessment survey and letters of support from potential users. ☐ Service is at least 70% unique and operates where no other service was provided within the past three years.

R. If a bicycle parking project, answer the following questions:
a. What plan is the project referenced in?
b. Will the project be publicly accessible and available for use by all members of the public? S. If a bikeway project, answer the following questions:
a. What plan is the project referenced in?
b. Will the project be publicly accessible and available for use by all members of the public? c. If applicable, will the project be consistent with design standards published in the California Highway Design Manual or conform to the provisions of the Protected Bikeway Act of 2014? d. Has the project completed all applicable environmental reviews and either have been deemed exempt by the lead agency or have been issued the applicable negative declaration or environmental impact report or statement?

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T. If a bike share project, confirm that the project complies with all the following requirements:
☐ Project either increases the fleet size of existing service areas or expands existing service areas to include new Bay Area communities.
☐ Project completed and approved an environmental plan and a suitability study demonstrating the viability of bicycle sharing.
•Project has shared membership and/or is interoperable with the Bay Area Bike Share (BABS) project when they are placed into service. Please select the choice that best describes the project:
☐ Interoperable with BABS
☐ Exempt from requirement for the following reason(s):
☐ i. Projects that do not require membership or any fees for use; ☐ ii. Projects that were provided funding under MTC’s Bike Share Capital Program to start a new or expand an existing bike share program; or
☐ iii. Projects that attempted to coordinate with, but were refused by, the current BABS operator to have shared membership or be interoperable with BABS. Applicants must provide documentation showing proof of refusal.

U. If an infrastructure improvement for trip reduction project, answer the following questions:
a. What plan is the project referenced in?
b. Which transportation control measure from the most recently adopted Air District plan is the project implementing?
c. Has the project completed all applicable environmental reviews and either have been deemed exempt by the lead agency or have been issued the applicable negative declaration or environmental impact report or statement?
V. If an alternative fuel infrastructure project, confirm that the project complies with all the following requirements:
☒ Project must be designed, installed, and maintained as required by the existing recognized codes and standards and as approved by the local/state authority. ☒ Project funds awarded will not be used to pay for fuel, electricity operation, or maintenance costs. •Please clarify the infrastructure project’s primary purpose (select all that apply):
☐ charge vehicles 14,000 lbs and less
☒ charge vehicles 14,001 lbs and more
☒ serve private fleet
☐ available for public use
☐ other (please specify): ___________________________

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ATTACHMENT B

GUIDELINES FOR ELIGIBLE TFCA REIMBURSABLE COSTS
The Transportation Fund for Clean Air (TFCA) enabling legislation allows the vehicle registration fees collected for the program to be used for project implementation costs, as well as administrative project costs. This attachment provides guidance on differentiating and reporting these costs. The Air District will use the definitions and interpretations discussed below in the financial accounting of the TFCA program. The Air District conducts audits on TFCA-funded projects to ensure that the funds have been spent in accordance with the program guidelines and policies.

Project Implementation Costs
Project implementation costs are charges associated with implementing a TFCA-funded project including:

•Documented hourly labor charges (salaries, wages, and benefits) directly and solely related to implementation of the TFCA project,
•Capital costs,
•Capital equipment installation costs,
•Equipment maintenance costs,
•Shuttle driver labor costs,
•Labor costs related to capital purchases,
•Operator or personnel training directly related to project implementation, •Contractor labor charges related to the TFCA project, and •Travel and training costs only if these costs are directly related to the implementation of the TFCA-funded project (e.g., the cost of training mechanics to service TFCA-funded natural gas clean air vehicles).

The Project Sponsor may seek reimbursement for these costs by providing proper documentation with project invoices. Such documentation must show how the project implementation costs were calculated, for example, by listing the date when the hours were worked, employee job title, employee hourly pay rates, tasks, and total charges. Documentation of hourly charges may be provided with time sheets or any other generally accepted accounting method to allocate and document staff time.

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Peninsula Clean Energy
Electric Vehicle Ready Program
Fund Reservation Agreement
Applicant First Name
Applicant Last Name
Title
Organization
Email
Phone Number
Proposed Site Address
City
Zip Code
Service Agreement ID
Project ID
EV Charging Infrastructure Project Description:

Project Type
Level 1 Outlets Level 2 Outlets Level 2 Charge Ports Make Ready Ports Submitted # Ports
Reserved Funds $ $ $ $
Panel Upgrade $
Total Reserved Funds
Notes
Peninsula Clean Energy Authority (“PCEA”) cannot guarantee rebate funds beyond what was reserved nor can rebate funds exceed 100% of the total project costs. Final projects with less ports than projected will only receive rebates for installed ports, up to the amount reserved.

By signing below, the site owner (“Site Owner”) or, if the property is owned by a commercial or corporate entity, the representative of the ownership entity (“Owner Representative”) agrees to the “Electric Vehicle (EV) Ready Program” (“Program”) Terms & Conditions. If neither Site Owner nor Owner Representative executes the Agreement, the applicant (“Applicant”) certifies that a

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5 [email protected]

SAN BRUNO
1939264288
6506765906
94066
Fleet and Facilities Manager
91000.00GovEV
City of San Bruno - Fleet
80 91000.00
15 Ross
.00 75000.00 16000.00
Employee Parking
.00
Shkuratov
.00
PROJ-100924-13816
0 Existing
225 HUNTINGTON AVENUE, SAN BRUNO, CA, USA
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Designated Applicant Assignment form was completed and submitted to PCEA to verify that the Site Owner or Owner Representative has designated the applicant (“Designated Applicant”) authority to represent the Site Owner in the Program and execute all legal agreements as required by the Program. The undersigned here is the: Site Owner or Owner Representative OR Designated Applicant [DocuSign]

Peninsula Clean Energy EV Ready Program Terms and Conditions 1. ELIGIBILITY: Peninsula Clean Energy Authority offers a rebate to eligible PCEA customers or their designees (Applicant) installing EV Charging Infrastructure through the EV Ready Program. Applicants eligible to receive rebates under the Program must (1) abide by the terms and conditions listed herein; (2) have the EV charging port(s) metered through a PCEA account number; (3) comply with Program Standards and Requirements (“Program Requirements”) in Appendix A; (4) provide PCEA with Required Installation Verification Documents as specified in the Program Requirements upon completion of the project. 2. REBATE RESERVATION TERM AND AMOUNT: The amounts of the rebates for which qualifying projects are eligible are outlined in Program Requirements. Rebate funds are reserved upon execution of this Agreement up to the maximum amount identified in the Program Requirements based on the “EV Charging Infrastructure Project Description” (hereinafter, the Project, see page 1 above). The funds are reserved according to the Fund Reservation Period timelines outlined in the Program Requirements and any modifications to the timelines are at the discretion of PCEA. Rebates will be paid to eligible Rebate Recipient once installation is verified as complete by PCEA. The final amount of the rebates will be the actual eligible costs of verified EV Charging Infrastructure installed or the maximum amount reserved, whichever is less. 3. DISCRETION ON VERIFICATION: Determinations regarding verification pursuant to paragraph (1) and paragraph (2) of these Terms and Conditions, shall be determined at PCEA’s complete and exclusive discretion. 4. REBATE RECIPIENT: The Applicant may direct the rebate funds to any Rebate Recipient, who is a single vendor or service provider incurring costs for the Project up to the amount of documented costs incurred by that Rebate Recipient. The Rebate Recipient shall be identified in the Installation Verification Form submitted upon project completion to request disbursement of the rebate. 5. NO GUARANTEES: PCEA makes no guarantee, representations or warranties, expressed or implied, regarding the implementation or use of EV Charging Infrastructure and equipment purchased or installed pursuant to this PCEA Program. Customer is solely responsible for any liability, legal or otherwise, arising from the installation, operation, and maintenance of its selected EV Charging Infrastructure. 6. EVSE PACKAGE: Upon approval of the Funds Reservation Agreement by PCEA, customer shall install, operate and maintain the number and type of the EVSE unit(s) (defined in Program Requirements), associated equipment, and signage as selected by Customer and approved by PCEA. Customer acknowledges that: 7. ADDITIONAL SERVICES FROM ELECTRIC VEHICLE SERVICE PROVIDER (EVSP): Separate and apart from the Funds Reservation Agreement and PCEA’s obligations under the Program, the EVSP may offer and contract directly with the Customer to provide any additional or complementary services, as long as these services do not interfere with the objectives of the Program. PCEA is not responsible for the costs of additional EVSP services or any cost related to operations Applicant Signature Date
Peninsula Clean Energy Representative Signature Title Date Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5 X

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and maintenance of any additional EVSP services. 8. INSTALLATION OF EV CHARGING INFRASTRUCTURE: Customer is responsible for covering all upfront costs of the installation of the EV Charging Infrastructure. Upon completion of installation of the EV Charging Infrastructure, Site Owner understands it is responsible for the operation and maintenance of the EV charging port(s) installed. 9. CONTRACTOR REQUIREMENTS: All work performed on projects under this agreement shall be done by contractors who hold a valid California C-10 license. PCEA reserves the right to amend and change contractor requirements at any point during the program. 10. EV DRIVERS RIGHT TO ACCESS: Customer may limit the availability of the EV Charging Infrastructure to its employees or tenants. Under the Program, Customer may elect to make the EV Charging Infrastructure available for use by the general public. Customer shall not restrict access to use of the EV Charging Infrastructure for reasons including, but not limited to, race, color, religion, age, sex, national origin, ancestry, physical or mental disability, or any basis prohibited by applicable law. 11. APPLICABLE LAWS: Customer is solely responsible for ensuring that the EV Charging Infrastructure is installed and operated in compliance with all applicable local, state, and federal laws. 12. EV CHARGING PORT(S) OPERATION AND MAINTENANCE: Customer will pay all ongoing costs associated with the EV Charging Infrastructure. Customer shall maintain a consistent uptime for the EV Charging Port(s) installed. Customer shall maintain the common area immediately surrounding the EV Charging Infrastructure in good condition, ordinary wear and tear accepted, and will promptly notify PCEA of any problems it is aware of related to the EV Charging Infrastructure. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance. Customer shall promptly notify PCEA if Customer will no longer maintain the installed EV Charging Infrastructure and/or the installed EV Charging Infrastructure is being removed from Customer’s site. Uninterrupted service is not guaranteed, and Pacific Gas & Electric (PG&E) may interrupt service and access to the EV Charging Infrastructure when necessary to ensure safety or to perform maintenance as dictated by utility easement agreements and requirements. 13. PERMISSION TO USE DATA: For all EV Charging Infrastructure installed that are capable of collecting and reporting usage and utilization data, Site Owner agrees to allow PCEA and its authorized Contractors to access, collect, use, and report EV Charging Infrastructure usage and utilization data gathered as a part of the Program for use in regulatory reporting, ordinary business use, industry forums, case studies, or other similar activities, in accordance with applicable laws and regulations. PCEA and its authorized Contractors shall have access to the EV Charging Infrastructure usage and utilization data indefinitely and in accordance with all applicable laws, including but not limited to PCEA privacy guidelines and relevant regulatory decisions. 14. DEMAND RESPONSE and LOAD SHAPING PROGRAMS: Customer agrees that PCEA may, at its discretion enroll all networked EV charging port(s) units installed under the Program in any future demand response, grid optimization, and/ or load shaping programs implemented by PCEA. Future load shaping program will, by design, not incur any additional costs or expenses to Customer. The load shaping program will aim to curtail energy usage for each charging port during a predefined period established by PCEA. These curtailments will be designed to minimally impact EV drivers that are charging during these times whenever possible. Customers will be provided an appropriate mechanism to opt-out before the program is implemented. 15. TAX LIABILITY and CREDITS: PCEA is not responsible for any taxes which may be imposed on Customer as a result of the rebates provided within the Program. Site Owners receiving incentives from either the Program and/or other regional organizations, including, but not limited to, the Bay Area Air Quality Management District, that have been facilitated through assistance from PCEA are required to designate their Low Carbon Fuel Standard (LCFS) credits to PCEA. Customer attests they are releasing their rights to report and claim credits in the LCFS and are designating credits in the LCFS to PCEA (FEIN 81-2708786) on an ongoing basis. Customer will inform third-party entities when necessary, including CARB, that the LCFS credits generated by their installed EVSE are designated to PCEA on an ongoing basis. Customer will provide the EVSE usage and electricity data to PCEA for LCFS reporting pursuant to CARB sections 95483.2(b)(8), 95491 and 95491.1. Customer will provide PCEA with ongoing access to EV charging data through the use of a login to the online account and/or an application program interface (API), a dashboard with exportable data files, or other means to access the charging data.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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16. DISPUTES: Except where otherwise limited by law, PCEA reserves the right, at its sole discretion, to make final determinations regarding any disputed issues about the Program, including but not limited to eligibility and rebate amounts. In the event of a dispute that cannot be remedied by the parties, any court filings and/or proceedings shall be venued in San Mateo County, California. PCEA shall in no case be responsible for the legal costs of Site Owner and/or Designated Applicant. 17. PROGRAM CHANGES: PCEA reserves the right to change, modify, or terminate the Program at any time without any liability except as expressly stated herein. PCEA will honor all written commitments made in the Funds Reservation Agreement provided to Customers prior to the date of any change, modification or termination of this program, provided that project installations are fully completed within the timeframe specified within the Program Requirements. 18. PROGRAM EXPIRATION: The Program will expire upon the earliest to occur: (i) when funds are depleted or (ii) when the program is terminated by PCEA. 19. INDEMNIFICATION: Applicant agrees to indemnify, defend, and hold PCEA, its employees, officers, and agents, harmless from any and all liabilities including, but not limited to, litigation costs and attorney's fees arising from any and all claims and losses to anyone who may be injured or damaged by reason of Customer's negligence, recklessness or willful misconduct while participating in the PCEA Program. 20. ACKNOWLEDGEMENTS: Customer shall acknowledge PCEA as a funding source of the installed EV Charging Infrastructure each time Customer’s activities related to the EV Charging Infrastructure are published in any news media, press release, brochures, or other type of public communication or promotional material. The acknowledgement of PCEA’s support as a funding source, whether in whole or in part, shall include language such as: “Funding for [Customer Site Name]’s charging station(s) provided by Peninsula Clean Energy.” If Customer is receiving funding from multiple organizations, Customer may use one statement conforming to the format listed above and include all organizations from which funding is received. PCEA also reverses the right to install stickers, signage, or other advertisement mechanism on the EV charging port(s) funded or facilitated by PCEA. 21. CUSTOMER DISCLOSURE AUTHORIZATION: By signing the Funds Reservation Agreement, Applicant confirms they are the authorized representative for the electric account holder identified in the Funds Reservation Agreement and authorized PCEA to disclose Customer’s account status and participation in the PCEA Program. If Applicant is not the authorized representative for the electric account holder identified in the Funds Reservation Agreement, the Applicant certifies that they have submitted a Third Party Designated Applicant Assignment Form to verify that the Site Owner has delegated authority to the Applicant to represent the Site Owner and execute the Funds Reservation Agreement.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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2075 Woodside Road | Redwood City, CA | 94061 | 650.260.0005 | PenCleanEnergy.com V 4.12.24 Peninsula Clean Energy EV Ready Program Standards & Requirements Overview The Peninsula Clean Energy Electric Vehicle (EV) Ready Program is an EV charging infrastructure program to support multi-family, workplace, and public charging in San Mateo County and the City of Los Banos by providing incentives for the installation of Level 1, Level 2, and Make Ready charging infrastructure. Approximately $8 million in incentives funding is available. In addition to the incentives outlined in this document, Peninsula Clean Energy is providing free, but optional, technical assistance to help customers choose cost-effective EV charging options and design their projects. 1. Definitions a. Affordable Housing – Residential buildings that entirely consist of units below market rate and whose rents or sales prices are governed by local agencies to be affordable based on area median income. b. Designated Applicant – An organization or individual (contractor, developer, property manager, etc.) that has been authorized by a property owner to act on the property owner’s behalf for the purpose of applying for and managing incentives in the EV Ready Program, including directly receiving incentives upon project completion (if desired), and has submitted a fully signed Designated Applicant form. c. Employee Parking – Parking that is assigned or dedicated to employee or fleet parking only and not accessible by the general public. d. EVSE – Electric vehicle supply equipment. Conductors, including ungrounded, grounded, and equipment grounding conductors, and the EV connectors, attachment plugs, and all other fittings, devices, power outlets, or apparatus installed specifically for the purpose of transferring energy between the premises wiring and the EV (NFPA 70-2017, Article 625). e. EV charging Port – a 120V – 240V AC outlet or J1772 connector on an EVSE which charges one vehicle at a time. f. EV charging infrastructure – refers to all electrical infrastructure, including, electrical panels, circuits, wire, conduit, raceway, and other materials required to bring power from a panel to an EV charging port, and the EV charging port, or electric vehicle supply equipment. g. Electric Vehicle Service Provider (EVSP) – An EVSP provides the connectivity across a network of charging stations. Connecting to a central server, they manage the software, database, and communication interfaces that enable operation of the station. h. Level 1 (L1) Outlet – Level 1 outlets offer charging through a 120V AC circuit, providing about 50 – 60 miles of range over a 12-hour overnight charge. EV drivers bring their own charging cord. i. Level 2 (L2) Outlet – Level 2 outlets offer charging through a 208 – 240V AC circuit, providing about 12 – 24 miles of range per hour. EV drivers bring their own charging cord. j. L2 Charging Stations, L2 EVSE, or L2 Charge Ports – charging stations that offer charging on a 208V – 240V AC circuit, providing about 12-24 miles of range per hour. EV drivers plug the charger’s cord into their vehicle. k. Make Ready Ports – Projects that build, construct, and install the electrical infrastructure, including transformers, panels or panel capacity, and conduit required for an EV charging port, but do not install the EVSE. Make Ready Port incentives are meant to encourage customers to future-proof their site for additional EV charging ports to be installed later. l. Multi-Unit Dwelling (MUD) – Multi-family residential buildings with four or more residential units. m. Publicly Accessible – Charging that any EV driver can reasonably access during normal hours without special permissions or other restrictions.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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2. Program Segments & Funding a. Eligibility Summary of Eligible Property and Project Types Measure Type Multi-Unit Dwellings Non-Residential L1 or L2 Outlet Eligible Eligible L2 Charging Stations Eligible Eligible Main Panel Upgrade Eligible Not Eligible Make Ready Project Eligible Eligible Eligible Residential Locations • All multi-family housing (apartments, condos, etc.) with 4 or more housing units. Assigned parking spaces are eligible, as long as they are not located inside private, dedicated garages with access to only a single residential unit (see “Parking Type” below for more details and exceptions). • Manufactured housing is eligible if master metered. If the housing is not master metered (each home has its own electrical meter), it must meet the “Parking Type” eligibility below. Private garages or driveways that are immediately adjacent to a home with its own meter are not eligible. Eligible Non-Residential Locations • Employee Parking, including fleet, does not need to be publicly accessible. • All Publicly Accessible Non-Residential Locations o Retail, restaurants, schools, hotels, malls, parking garages, curbside charging, etc., must be open to the general public. o Government locations such as parks, libraries, government offices, city/county-owned garages, etc., must be open to the general public. o Location does not need to be accessible to the public 24/7 or all days, but needs to be reasonably available to any EV driver. Chargers cannot be behind a secured gate, require special permissions, or available only to specific people (e.g. employees, customers, or guests, etc. only). To be eligible for program funding, all projects must comply with the following requirements: 1. Property is located within San Mateo County or the City of Los Banos. 2. EV charging infrastructure will be connected to a meter associated with an active Peninsula Clean Energy customer account. a. EXCEPTION: If the site is a MUD, then the stations may be installed on a non-Peninsula Clean Energy meter, provided the main or primary building meter is associated with a Peninsula Clean Energy account. 3. All work performed on projects under this agreement must be performed by contractor companies that hold a valid California C-10 license. PCEA reserves the right to amend and change contractor requirements at any point during the program. 4. Installations must comply with all federal, state, and municipal laws, ordinances, rules, codes, standards, and regulations. 5. Funds are not retroactively available to projects where the equipment was already purchased, or installation costs have been incurred, prior to approval by Peninsula Clean Energy. 6. Installations must be voluntary and surplus—charging stations that are required to be installed by a regulation, local ordinance, building code, or other legal obligations (e.g., legal settlement, condition Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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of lease agreement or use permit, EV-readiness ordinance) are NOT eligible, except for installations at Affordable Housing and public agencies. 7. Installations must be adding additional EV charging infrastructure. Replacement of existing charging equipment, whether operable or inoperable, is not eligible. 8. Parking Type: Installations cannot be located inside private garages with access to only a single residential unit. All other parking types are eligible. a. Assigned parking spaces are eligible. b. Private garages that are only accessible by a single residential unit are not eligible, unless electricity to this area is provided by a common/shared electrical meter and not the electrical meter associated with the residential unit that is utilizing that private garage. b. Affordable Housing Funds Reservation The program will reserve $1 million towards Affordable Housing charging installation projects, including at both existing Affordable Housing and new construction projects. Funding will be protected for up to 2 program years after which the allocation of funds will be re-assessed and any unreserved funds may be reallocated to the program funding pool and be eligible to fund other projects. c. Multi-Unit Dwellings Funds Reservation The program will reserve $3.5 million towards charging installation projects at MUD properties, inclusive of the $1 million reserved for Affordable Housing projects. Funding will be protected for up to 2 program years after which the allocation of funds will be re-assessed and any unreserved funds may be reallocated to the program funding pool and be eligible to fund other projects. d. Public Agency Funds Reservation The program will reserve $1.5 million toward charging installation projects at public agency properties. Funding will be protected for up to the beginning of Q4 2023 after which the allocation of funds will be re-assessed and any unreserved funds may be reallocated to the program funding pool and be eligible to fund other projects. e. Combining Incentives Installations may be eligible for additional funding programs such as CALeVIP, BAAQMD Charge! Program, etc. When customers combine incentives from multiple sources, Peninsula Clean Energy Incentives may be reduced so total incentives do not exceed the applicable caps indicated in the incentive table below.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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3. EV Charging Equipment Requirements a. Level 1 or Level 2 Outlet (110/120V or 208 – 240V, 15A – 50A circuit) i. Hardware Requirements 1. Power Supply: 1.4 kW minimum 2. NEMA 110/120V or 208 – 240V receptable, heavy duty, commercial, or industry grade 3. Ground Fault Circuit Interrupter (GFCI) receptacle 4. Must meet indoor or outdoor NEC requirements per installation location ii. Operational Requirement 1. Mandatory 3-year operation period b. Level 2 Charging Station (208 – 240V, 20A – 80A circuit) i. Hardware Requirements 1. SAE J1772 or North American Charging Standard (NACS)/SAE J3400 connector 2. NEMA 3R rated (outdoor rated hardware) minimum 3. Hardware must be new. No refurnished or repurposed equipment can be installed (e.g., equipment previously used as display or returned) ii. Software Requirement 1. If software is utilized, it must use an open standard protocol, such as Open Charge Point Protocol (OCPP) iii. Operational Requirement 1. Mandatory 3-year operation period c. Make Ready Spaces The EV Ready Program provides funding to create Make Ready Spaces by installing future-proof infrastructure to support additional EV charging ports in the future. Eligible expenses for Make Ready Spaces include hardware such transformers, panels or panel capacity, and conduit, the labor costs associated with these projects, and permit costs, subject to site eligibility, incentive levels, and site caps, outlined further in the section below.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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4. Incentive Amounts Property Category Property Type Measure Type Port Incentive Applicable Cap1 Existing Building
Multi-Unit Dwelling
L1 or L2 outlet $2,000 No cap L2 charging station port $5,500 Up to 75% of project cost, maximum $90,000 per property Main panel upgrade2 $5,000 Up to $5,000 per property Affordable Housing Multi-Unit Dwelling
L1 or L2 outlet $2,500 No cap L2 charging station port $5,500 Up to 100% of project cost, maximum $90,000 per property Main panel upgrade2 $5,000 Up to $5,000 per property Employee Parking L1 or L2 outlet $2,000 No cap L2 charging station port $5,000 Up to 75% of project cost, maximum $90,000 per property All Publicly Accessible Non-Residential Locations3 L1 or L2 outlet $2,000 No cap L2 charging station port $5,000 Up to 75% of project cost, no maximum Any Make ready space4 $2,000 Up to $20,000 per property New Construction6
Market Rate Multi-Unit Dwelling (Above Code5)
L1 or L2 outlet $1,000 No cap L2 charging station port $2,000 Up to $40,000 per property Affordable Housing Multi-Unit Dwelling L1 or L2 outlet $1,500 No cap L2 charging station port $2,500 Up to $100,000 per property Public Agency L1 or L2 outlet $1,000 No cap L2 charging station port $2,000 Up to $250,000 per property 1 Maximum incentive award is up to 100% of project cost – maximum port incentive or applicable cost, whichever is less, unless otherwise stated 2 Must install 4 or more ports to be eligible for the main panel upgrade incentive. 3 Publicly-Accessible Non-residential locations are defined in Section 2 Program Segments & Funding. 4 Can not be layered with L2 incentives from other programs to fund the same port. 5 Market rate above code incentive covers voluntary and surplus charging stations from those required to be installed by a regulation, local ordinance, building code, or other legal obligations. 6 If a new construction project is a multi-use site and is eligible for multiple incentive categories, the site owner must select which property type category and corresponding incentive structure to apply for.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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5. Eligible Project Costs All incentives are capped at a percentage of project costs. Project costs can only include the monetary cost required to install the EV charging infrastructure included within the project scope. Peninsula Clean Energy requires itemized invoices fully documenting the project costs prior to issuing the incentive payment. The following costs are considered eligible project costs when determining the incentive cap: • Utility service upgrades, net of any utility service allowance • Design & engineering services • EV charging infrastructure hardware (EV charging stations and outlets) • Networking or subscription costs, as applicable • Service, warranty, and O&M agreements associated with EV charging infrastructure, as applicable • Costs associated with extended Wi-Fi or cell connectivity for EV charging infrastructure, as applicable • Installation costs § Materials (conduit, panels, wire, etc.) § Labor § Civil (trenching, backfill, curb cutting, etc.) • Project signage • Required ADA upgrades due to charging project • Load management, power sharing equipment, charge controller, energy management systems, etc. associated with the EV charging infrastructure, as applicable • Permit fees • Adder Hardware o Networked L1 charging management systems; for example, networked energy monitors, energy controllers, or outlets added to the project to create a networked L1 charging station Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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6. Funds Reservation Period The Funds Reservation Period begins when Peninsula Clean Energy approves an incentives application. All project applications approved for an incentive rebate must submit a preliminary site plan within 60 days from the beginning of the Funds Reservation Period that outlines the total number and type of EV charging infrastructure to be installed and approximate location within the property. For project applications through a Designated Applicant, the applicant must show evidence that the preliminary site plan has been approved by the property owner or site host. Applicants that do not provide a preliminary site plan within 60 days of the Funds Reservation period will be cancelled at Peninsula Clean Energy’s discretion. Projects receiving technical assistance from Peninsula Clean Energy do not need to provide a preliminary site plan. All project applications approved for an incentive rebate must also be completed and submit an Installation Verification Form to Peninsula Clean Energy within the timeline outlined below. Peninsula Clean Energy reserves the right to extend the Funds Reservation Period or progress milestones at its discretion. Property Category Property Type Unit Type Funds Reservation Period Existing
Multi-Unit Dwelling L1 outlet 270 days L2 charging station port Affordable Housing Multi-Unit Dwelling L1 outlet 365 days (12 months) L2 charging station port Employee Parking & All Publicly Accessible Non-Residential Locations L1 outlet 270 days L2 charging station port Any Make Ready circuit New
Market Rate Multi-Unit Dwelling (Above Code) L1 outlet Reservation period: 2 years Required progress milestones to maintain the reservation: • Design drawing showing scope of EV charging by 6 months, and • Copy of approved building permit by 12 months L2 charging station port Affordable Housing Multi-Unit Dwelling L1 outlet Reservation Period: 3 years Required progress milestones to maintain reservation: • Submit confirmation of “Notice to Proceed” documentation L2 charging station port Public Agency L1 Outlet 365 days (12 months) L2 EVSE Port Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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7. Required Installation Verification Documents To receive rebate reimbursement, applicants must complete the Installation Verification Form, which will be sent via email after the funds have been reserved. Incomplete applications may delay payment. 1. Purchase invoice for equipment. Invoice must be marked as paid. 2. Purchase invoice for all installation costs. Invoice must be marked as paid. i. If the project required a panel upgrade, the invoice must explicitly list this cost in a separate line item and only include those hardware or installation costs associated with the panel, if possible. Otherwise, before and after photos of the panel upgrade are required. 3. Design invoice for engineering and design costs. 4. Copy of permits from local agency and (if applicable) utility permits/service orders 5. Pictures of the following: i. At least 2 photos of installed and operational EV Charging ports, which also clearly displays PCEA labeling (to be provided by PCEA to the site) ii. Photos of equipment serial numbers iii. If the project required a panel upgrade, please provide a picture of the new panel displaying all the circuits and a picture of the pre-existing panel. 6. Invoice for networking or subscription fees, if applicable. Invoice must be marked as paid. 7. Invoice for operation and maintenance contract, if applicable. Invoice must be parked as paid. 8. Authority Having Jurisdiction on electrical inspections Inspection Card, including inspector sign-off. PCE reserves the right to request additional documentation as needed for demonstration of compliance with program requirements and audit Customer documents and attestations at its sole discretion.

Docusign Envelope ID: 6BCAA7BB-CED8-4EE0-BED3-F10423F126C5

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11 CITY OF SAN BRUNO, CALIFORNIA

CITY COUNCIL ADOPTED BUDGET
FISCAL YEAR 2024-25
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ATTACHMENT 2
City Council Adopted Budget - Fiscal Year 2024-25 (FY25) Project No. NEW
With the passing of ? Advanced Clean Fleet or ACF?
executive order N-79-20, the State of California has set clear timelines for state and local agencies to transition from fossil fuel to zero-emission transportation.

Beginning in 2024, 50% of medium- and heavy-duty
truck (8,500lbs GVWR) purchases must be zero-emission
vehicles (ZEV) and beginning in 2027, 100% of purchases must be ZEV. By allocating funding and adopting this CIP, the City can take advantage of available funding
opportunities to incentivize early adoption, which will help the City negate the high cost of planning and
implementation of charging infrastructure at a later
date.? ?
This project aims to accomplish the following two goals:

Research and establish a dedicated masterplan specific
to each vehicle hub; and begin installation and
construction of up to six, Level 2 chargers, in key areas determined by the masterplan.

SOURCE OF FUNDS

TOTAL BUDGET
& ACTUALS

FUTURE YEARS,

UNFUNDED
General Fund $0
$0 $0 $190,000 $250,000
Special Revenue Funds 190,000
Enterprise Funds 0
Outside Funding 0
Total $190,000 $0 $0 $190,000 $250,000

ACTUALS AS OF
6/ 30/ 23
FY25 APPROVED

TOTAL APPROVED FUNDING
FY24 BUDGET

TOTAL NON-GENERAL FUND SOURCES, ALL YEARS
General Government Facilities Impact
Fee Fund
$190,000

TIMELINE
Initial funding year 2024-25
T arget Completion 2025-26
Facilities Capital
City Fleet EV Infrastructure Development and Implementation Project 151

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San Bruno City CouncilOctober 22, 2024

San Bruno City Council
October 22, 2024