Agenda, first session — San Bruno City Council, November 19, 2024

"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL SPECIAL MEETING
November 19, 2024
6:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation & Aquatic Center, Classroom 1
251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbrunocagov.zoom.us/j/87098923537?
pwd=vgE8nF5KA9TQlm4zP0JEkaUrSIrIjb.1
Phone Line: 16465588656
Webinar ID: 870 9892 3537
Webinar Password: 853140
*Broadcast of the meeting is offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read
aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Consider Adoption of a Resolution Ratifying the Emergency Replacement Declaration for the Damaged Storm Drainpipe at the Winter Storm Hazard Mitigation Project adjacent to Water Tank 1 by Cunningham Way Authorized by the City Manager on November 8, 2024; Waiving Competitive Bidding Requirements Pursuant to State Law and the San Bruno Municipal Code Due to the Existence of an Emergency; Ratifying the City Manager’s Action to Amend Necessary Contracts to Mitigate the Emergency; Increasing the Project Contingency by $120,000; and Determining the Project is Exempt Under the California Environmental Quality Act

4. STUDY SESSION
Public comment will be requested after each topic in this section a. Conduct a Joint City Council/Planning Commission Study Session on an Update to the FiveYear LongRange Planning Strategy, Including the Tanforan Rezoning and Development Proposal

5. ADJOURNMENT – The next Regular City Council Meeting will be held on November 26, 2024 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on November 15, 2024, by 6:00 pm. 1 of 19
"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL SPECIAL MEETING
November 19, 2024
6:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation & Aquatic Center, Classroom 1
251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbrunocagov.zoom.us/j/87098923537?
pwd=vgE8nF5KA9TQlm4zP0JEkaUrSIrIjb.1
Phone Line: 16465588656
Webinar ID: 870 9892 3537
Webinar Password: 853140
*Broadcast of the meeting is offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

1. CALL TO ORDER

2. ROLL CALL

5. ADJOURNMENT – The next Regular City Council Meeting will be held on November 26, 2024 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on November 15, 2024, by 6:00 pm. 2 of 19

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Hae Won Ritchie, P.E., Deputy Public Works Director / City Engineer Talha Amar, Assistant Engineer
SUBJECT: Consider Adoption of a Resolution Ratifying the Emergency Replacement Declaration for the Damaged Storm Drainpipe at the Winter Storm Hazard Mitigation Project adjacent to Water Tank 1 by Cunningham Way Authorized by the City Manager on November 8, 2024; Waiving Competitive Bidding Requirements Pursuant to State Law and the San Bruno Municipal Code Due to the Existence of an Emergency; Ratifying the City Manager’s Action to Amend Necessary Contracts to Mitigate the Emergency; Increasing the Project Contingency by $120,000; and Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:

A construction contract was awarded to Farallon Company (Farallon) on July 23, 2024 to construct a retaining wall in response to landsliding activity that occurred during the 2022-23 winter season near the City’s Water Tank No. 1 behind homes on Cunningham Way. The geotechnical engineer advised constructing a new retaining/debris wall to protect the residences along Cunningham Way from landslides originating on City Property. City Council approved awarding the $213,980 construction contract to Farallon on July 23, 2024, and approved a total project budget of approximately $429,486.

The construction of the project began on September 16, 2024. The contractor removed a portion of the storm drain corrugated metal pipe (CMP) to access the site as part of the project.

This exposed and allowed for closer viewing of the condition of the upstream portion of the CMP. The bottom portion of the CMP was discovered to be corroded resulting in multiple holes and deteriorated sections imminently prone to failure. In addition, the roots of a eucalyptus tree adjacent to a section of the CMP has further damaged this pipe.

Given the compromised condition of the existing CMP, significant leakage is expected from this pipe during the upcoming rain season that would lead to erosion under the pipe and saturation of the adjacent hill. Staff believes there is a significant risk of additional land slippage and property damage if the damaged CMP is left in its existing condition over the winter. This condition is especially risky considering that this area has previously experienced land slippage and the ongoing CIP project has resulted in large areas of disturbed and denuded areas on the hill. Staff has determined in discussions with the project geotechnical engineer and project engineer of record that the replacement of the CMP with new HDPE pipe of the same size is the 3 of 19
Item 3a.

Honorable Mayor and Members of the City Council
November 19, 2024

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0 best emergency remediation strategy. This is because HDPE pipes are a more robust product that are quicker to install. Other in-place pipe repair methods are infeasible due to construction and time constraints.

Under Public Contracts Code Sections 20168 and 22050, and Municipal Code section

2.44.120(A), the City Manager waived the competitive bidding requirements and authorized the replacement.

DISCUSSION:

Under normal non-emergency conditions, a project of this size (between $60,000 and $200,000) would require an informal bidding process per the California Public Contract Code Section 22032 - California Uniform Public Construction Cost Accounting Act. Given that this hill has previously undergone landslides and the ongoing project has disturbed the hill, there is a risk that extensive stormwater leakage could compromise the stability of that hill, leading to additional land slippage and impact the homes located downslope. The existing pipe is estimated to be over 50 years old and is due for replacement.

Staff selected Farallon to complete this work because they are qualified to perform the work and are already on site which will allow the expedient completion of this work without additional cost of mobilization. Given that rains are expected during the week of November 11th, Farallon must proceed with the work before heavy rains compromise stability of the hill and prior to completion of their remaining CIP Project scope of work. Because Farallon’s current scope of work overlaps with areas where the CMP will need to be removed and replaced, completing their tasks before the CMP replacement would risk damaging newly installed erosion control measures, leading to costly rework for the City. The modification of the contract results in an increase of approximately $92,000.

The California Public Contract Code Sections 20168 and 22050, and Municipal Code section

2.44.120(A) authorize the City Manager, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary supplies, services, equipment, and technology for those purposes, without giving notice for bids to let contracts. An "Emergency" is defined in Section 2.44.120 of the San Bruno Municipal Code and Public Contract Code Section 1102 as a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

The City Manager determined that the National Weather Service forecast of “Potential Impactful Storm System” for Mid November, the predicted La Nina winter, and the condition of the existing pipe constitute an Emergency that requires the replacement work. California Public Contract Code Section 22050 requires that when the City Manager takes such emergency action, the governing body shall initially review the emergency action to determine, by a four-fifths vote, that there is a need to continue the action. Also, Section 2.44.120 of the San Bruno Municipal Code requires the City Manager to report such emergency to the City Council, with an explanation about why the action was necessary to respond to the emergency and why the emergency did not permit a delay resulting from a competitive solicitation for bids, and the City Council must determine by a four-fifth's vote whether such emergency action is still needed.

This staff report, the November 8, 2024 memorandum attached to this Staff Report and the recommended Resolution provide the necessary report to the City Council and provide for the City Council to make the determinations required by law.

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Honorable Mayor and Members of the City Council
November 19, 2024

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0 FISCAL IMPACT:

Farallon has provided an estimate of $92,000 to complete this additional work. City Council approved a 15% construction contingency for this project for the amount of $32,097 which is still available for use. There is approximately $120,000 from the total appropriated project budget still available after the completion of the base scope of work and contingency. Staff expects this remaining amount of appropriated budget for the project to be sufficient to cover the cost of the emergency work.

ENVIRONMENTAL IMPACT:

This project falls within the Statutory Exemption set forth in CEQA Guidelines, Section 15269(c), which exempts specific actions necessary to prevent or mitigate an emergency.

RECOMMENDATION:

Consider Adoption of a Resolution:
• Ratifying the Emergency Replacement Declaration for the Damaged Storm Drainpipe at the Winter Storm Hazard Mitigation Project adjacent to Water Tank 1 by Cunningham Way Authorized by the City Manager on November 8, 2024;
• Waiving Competitive Bidding Requirements Pursuant to State Law and the San Bruno Municipal Code Due to the Existence of an Emergency;
• Ratifying the City Manager’s Action to Amend Necessary Contracts to Mitigate the Emergency; • Increasing the Project Contingency by $120,000; and
• Determining the Project is Exempt Under the California Environmental Quality Act ALTERNATIVES:

1. Reject staff’s recommendation to ratify the emergency declaration, waive informal bidding, and amending of contingency. The contract will require an informal bidding process, which may delay the project and affect the stability of the hill behind Cunningham Way and risk property damage and affect change orders already executed.

ATTACHMENTS:

1. Resolution

2. Authorization Request Memorandum dated November 8, 2024

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1 RESOLUTION NO. 2024 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO RATIFYING THE

EMERGENCY REPLACEMENT DECLARATION FOR THE DAMAGED STORM DRAINPIPE

AT THE WINTER STORM HAZARD MITIGATION PROJECT ADJACENT TO WATER TANK 1 BY CUNNINGHAM WAY AUTHORIZED BY THE CITY MANAGER ON NOVEMBER 8, 2024; WAIVING COMPETITIVE BIDDING REQUIREMENTS PURSUANT TO

STATE LAW AND THE SAN BRUNO MUNICIPAL CODE DUE TO THE EXISTENCE OF AN EMERGENCY; RATIFYING THE CITY MANAGER’S ACTION TO AMEND NECESSARY CONTRACTS TO MITIGATE THE EMERGENCY; INCREASING THE PROJECT CONTINGENCY BY $120,000; AND DETERMINING THE PROJECT IS EXEMPT UNDER

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, a construction contract was awarded to Farallon Company (Farallon) on July 23, 2024 to construct a retaining wall in response to landsliding activity that occurred during the 2022-23 winter season near the City’s Water Tank No. 1 behind homes on Cunningham Way (the “Landslide Work”); and
WHEREAS, City Council approved awarding the $213,980 construction contract to Farallon Company on July 23, 2024, and approved a total project budget of $429,486; and WHEREAS, the construction of the project began on September 16, 2024 and the contractor removed a portion of the storm drain corrugated metal pipe (CMP) to access the site as part of the project; and
WHEREAS, the bottom portion of the CMP was discovered to be corroded resulting in multiple holes and deteriorated sections imminently prone to failure; and WHEREAS, given the compromised condition of the existing CMP, significant leakage is expected from this pipe during the upcoming rain season that would lead to erosion under the pipe and saturation of the adjacent hill; and
WHEREAS, there is a significant risk of additional land slippage and property damage if the damaged CMP is left in its existing condition over the winter; and WHEREAS, the geotechnical engineer and project engineer of record recommended the replacement of the CMP with new HDPE pipe of the same size (the “Replacement Project) because HDPE pipes are a more robust product that are quicker to install, and other in-place pipe repair methods are infeasible due to construction and time constraints; and WHEREAS, under normal non-emergency conditions, a project of this size (between $60,000 and $200,000) would require an informal bidding process per the California Public Contract Code Section 22032 - California Uniform Public Construction Cost Accounting Act; and WHEREAS, Public Contract Code Sections 20168 and 22050, and Municipal Code section 2.44.120(A) authorize the City Manager, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary supplies, services, equipment, and technology for those purposes, without giving notice for bids to let contracts; and 6 of 19
ATTACHMENT 1
2 WHEREAS, an "Emergency" is defined in Section 2.44.120 of the San Bruno Municipal Code and Public Contract Code Section 1102 as a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services; and WHEREAS, the City Manager determined that the rains expected during the week of November 11, 2024, and the condition of the existing pipe constitute an Emergency that requires the Replacement Project before heavy rains compromise stability of the hill and prior to completion of the Landslide Work; and
WHEREAS, staff selected Farallon for the Replacement Project because Farallon is qualified to perform the work and is already on site, which will allow the expedient completion of the Replacement Project and the Landslide Work (together, the “Project”) without additional cost of mobilization; and
WHEREAS, on November 8, 2024, the City Manager approved the Replacement Project, without giving notice for bids to let contracts; and WHEREAS, California Public Contract Code Section 22050 requires that when the City Manager takes such emergency action, the governing body shall initially review the emergency action to determine, by a four-fifths vote, that there is a need to continue the action; and WHEREAS, Section 2.44.120 of the San Bruno Municipal Code requires the City Manager to report such emergency to the City Council, with an explanation about why the action was necessary to respond to the emergency and why the emergency did not permit a delay resulting from a competitive solicitation for bids, and the City Council must determine by a four- fifth's vote whether such emergency action is still needed; and WHEREAS, this action falls within the Statutory Exemption set forth in CEQA Guidelines, Section 15269(c), which exempts specific actions necessary to prevent or mitigate an emergency.

NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:

1. The City Council has reviewed and considered the staff report.

2. Based on the staff report and the recitals contained in this Resolution, the City Council hereby ratifies the following actions of the City Manager: (i) the determination that the Replacement Project constitutes an Emergency; (ii) the determination that the Replacement Project is necessary to respond to the Emergency; (iii) the determination that the Emergency did not permit a delay resulting from a competitive solicitation for bids; and (iv) the approval of an amendment to the contract with Farallon for the Replacement Project, and any other actions taken in response to the Emergency, without giving notice for bids to let contracts.

3. The City Council hereby determines such emergency actions are needed.

4. The City Council hereby approves an increase to the contingency for the Project in the amount of $120,000.

5. The City Council hereby determines that the Project is Exempt Under the California Environmental Quality Act.

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3 ---oOo---
I hereby certify that foregoing Resolution No. 2024 - ___ was adopted by the San Bruno City Council at a regular meeting on November 19, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lupita Huerta, City Clerk

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INTEROFFICE MEMORANDUM

CITY OF SAN BRUNO

PUBLIC WORKS DEPARTMENT

ENGINEERING
DATE: November 8th, 2024
TO: Alex McIntyre, City Manager
FROM: Matthew Lee, Public Works Director
VIA: Talha Amar, Assistant Engineer
SUBJECT: EMERGENCY REPAIR REQUEST- Storm Drainpipe failure located at the hill adjacent to Cunningham Tank No. 1
DESCRIPTION:

The Public Works Department requests authorization to move forward with the replacement of damaged storm drainpipe at the Winter Storm Hazard Mitigation Project Behind 425 Cunningham Way project site as emergency work.

BACKGROUND:

A construction contract was awarded to Farallon Company on July 23, 2024 to construct a retaining wall in response to landsliding activity that occurred during the 2022-23 winter season near the City’s Water Tank No. 1 behind homes on Cunningham Way. The geotechnical engineer advised constructing a new retaining/debris wall to protect the residences at 425 Cunningham from landslides originating on City Property. During the construction of the Winter Storm Hazard Mitigation Project Behind 425 Cunningham Way, CIP project number 21015, the Public Works Department (SBPW) encountered failed stormwater corrugated metal pipe (CMP) adjacent to the construction site. Refer to Figure 1 below.

Docusign Envelope ID: 99863C45-ED0F-4428-9BB5-14EB82D0042C 9 of 19
ATTACHMENT 2

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Figure 1: Location of Proposed Emergency Work

Figure 2: Photo of Corroded CMP Drainpipe

Docusign Envelope ID: 99863C45-ED0F-4428-9BB5-14EB82D0042C

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The bottom portion of majority of the CMP has corroded leading to multiple holes and deteriorated sections imminently prone to failure. In addition, the roots of a eucalyptus tree adjacent to a section of the CMP has further damaged this pipe. Refer to Figure 2 above. SBPW anticipates a substantial amount of stormwater leakage through the bottom of these sections of the pipe in the event of heavy rains that could lead to erosion under the pipe and saturation of the adjacent hill.

Given that this hill has previously undergone landslides and the ongoing project has disturbed the hill, there is a risk that extensive stormwater leakage could compromise the stability of that hill, leading to additional land slippage and impact the homes located downslope. The existing pipe is estimated to be over 50 years old and is due for replacement. During the landslide reconnaissance, the geotechnical engineer reviewed the condition of this pipe section and did not observe any water leakage, therefore this damage occurred more recently. Staff requests to perform emergency repair work on the damaged portions of pipeline that are anticipated to imminently fail and cause more landsliding during the next rainfall.

SBPW recommends that this work occur as soon as possible and especially prior to the start of heavy rains. Rain is currently forecasted for Monday November 11th and Friday November 15th.

Staff recommends that Farallon Company (Farallon) complete this work because they are qualified to perform the work and are already on site which will allow the expedient completion of this work without additional cost of mobilization. SBPW also recommends that Farallon be allowed to proceed with the work within the next 5-days before the completion of their remaining CIP Project scope of work. Because Farallon’s current scope of work overlaps with areas where the CMP will need to be removed and replaced, completing their tasks before the CMP replacement would risk damaging newly installed erosion control measures, leading to costly rework for the City.

FISCAL IMPACT:

Farallon has provided an estimate of $92,000 to complete this additional work. City Council approved a 15% construction contingency for this project for the amount of $32,097 which is still available for use. SBPW estimates that there will be approximately $120,000 from the total appropriated project budget still available after the completion of the base scope of work and contingency. We expect this remaining amount of appropriated budget for the project to be sufficient to cover the cost of the emergency work.

REQUEST:

Given the risk of property damage and the City’s liability related to potential landslides on the hill above the 400 block of Cunningham Way, it is essential to replace the damaged CMP storm drainpipe before heavy rains begin. Delayed action could lead to imminent risk to hillside stability, unnecessary rework costs, and additional mobilization expenses. If work extends into the rainy season, it could make construction activities more hazardous and costly. Rains are forecasted for next week making the expedient completion of this work of critical importance.

According to the municipal code cited below, the City has the authority to enact emergency repairs and report directly to the council.

Docusign Envelope ID: 99863C45-ED0F-4428-9BB5-14EB82D0042C

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2.44.120.A The city manager must report such emergency to the city council no later than seven days after the action, or at the next regularly scheduled city council meeting, provided it is no later than fourteen days after the emergency action was taken. The city manager’s report must explain why the action was necessary to respond to the emergency and why the emergency did not permit a delay resulting from a competitive solicitation for bids. The city council shall review the emergency action and determine by a four-fifth’s vote whether such emergency action is still needed.

The Public Works Department requests authorization to move forward with this replacement of damaged storm drainpipe at the Winter Storm Hazard Mitigation Project Behind 425 Cunningham Way through Farallon as an emergency and amend the contract beyond what was previously authorized by City Council to include the additional storm drainpipe replacement work, which is similar in nature to their existing scope. Your signature requested below shall serve as authorization for us to proceed.

Authorization Signature for Public Works to Proceed as Requested Above.

_______________________
Alex McIntyre
City Manager

Docusign Envelope ID: 99863C45-ED0F-4428-9BB5-14EB82D0042C

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Peter Gilli, Community Development Director SUBJECT: Conduct a Joint City Council/Planning Commission Study Session on an Update to the Five-Year Long-Range Planning Strategy, Including the Tanforan Rezoning and Development Proposal
BACKGROUND:

At a joint City Council/Planning Commission meeting on July 23, 2024, staff provided an update on several initiatives and referred to the combined tasks as the Five-Year Long-Range Planning Strategy for organizational and reference purposes. In simple terms, these are the long-range planning initiatives the City seeks to complete between 2023 and 2028.

This agenda item is an update on these initiatives, but it is not a comprehensive discussion of any particular item. Most of the updates are presentations, with two topics being considered study sessions as direction is being requested:
· Tanforan Rezoning and Development – Study Session
· Climate Action Plan (CAP) – Presentation
· General Plan Safety Element Update – Presentation
· Community Based Transportation Plan (CBTP) – Presentation · Metropolitan Transportation Committee (MTC) Transit-Oriented Communities (TOC) Policy – Study Session
· Housing Element Implementation – Presentation
· Economic Development Strategy – Presentation
The intent of this update is to provide information on the primary driver, intended outcomes, resources needed and prioritization, which are summarized on page one of Attachment 1, as well as the timeframes and milestones, which are shown on page two of Attachment 1.

DISCUSSION:

1. Tanforan Rezoning and Development. In 2021, the City Council adopted the Reimagining Tanforan Land Use Fact Sheet (link to document). Alexandria Real Estate (ARE) purchased the property and has been working with the City on a conceptual redevelopment plan consistent with the Fact Sheet. On October 4, 2024, ARE submitted a formal development proposal that could allow approximately 2 million square feet of life science, 1,000 multi-family residential units, about 330,000 square feet of commercial retail spaces, a new tree-lined private street network and open spaces (link to proposed plans).
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Item 4a.

Honorable Mayor and Members of the City Council
November 19, 2024

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New development is typically not considered long-range planning, but the Tanforan site is in a Planned Development (PD) zoning district that defines the development regulations for the property as it exists today. The core task for the City is to develop a new set of zoning regulations for the site to allow what is being proposed.

Staff will present an overview of the application to the City Council and Planning Commission, and will be available for questions. Key points that will be presented include:
o Refinements made since the prior draft master plan, including but not limited to the retail village concept;
o Overview of the renderings showing variety of architectural styles; o The phasing plan, and the use of the flex zone concept for future phases; o Treatment of streetscape frontages; and
o Upcoming public engagement open house events at the Tanforan Engagement Center on December 5 and 7.

2. Climate Action Plan (CAP). A FY24-25 City Council priority is to adopt a Climate Action Plan (CAP). A CAP identifies greenhouse gas (GHG) emission baselines of a City, how the City’s trends align with the State’s mandated reduction target, any potential City target that is voluntarily more stringent than the State’s target, and the feasible steps the City can take to achieve reduction targets. In recent years, the City has undertaken numerous actions and policies that do result in reduced emissions, but there is no overarching policy guiding these actions. With the adoption of a CAP, future decisions will be better-informed as to the emission reductions associated, and how certain actions will get the City to the target. The City’s consultant Placeworks will be preparing the CAP on behalf of the City and will have an introductory presentation for the City Council and Planning Commission.

3. General Plan Safety Element Update. The Safety Element is a required part of the City’s General Plan that addresses the risks of natural and human-caused hazards such as earthquakes, landslides, flooding and fires. The Safety Element update is required by State law to include consideration of increased risks due to climate change. The update will guide future City decision-making to better prepare and mitigate public safety issues related climate resiliency. Placeworks is preparing the Safety Element update on behalf of a regional partnership of the County and other jurisdictions in the County including San Bruno. Placeworks will provide an update to the City Council and Planning Commission.

4. San Bruno/South San Francisco Community Based Transportation Plan (CBTP). The CBTP is a Metropolitan Transportation Committee (MTC) program that seeks to address mobility challenges in underserved areas. MTC provides funding to regional government agencies, including C/CAG, for plans and plan updates. The Plan Area for this CBTP includes census tracts in both San Bruno and South San Francisco. C/CAG has hired MIG as the consultant to prepare the plan. A prior CBTP for this plan area was adopted in 2012 (link to 2012 San Bruno/South San Francisco CBTP). The CBTP will identify the most important transportation challenges in the plan area and develop strategies to overcome them. Funding sources will be identified to implement the strategies and actions in this plan. MIG will present a CBTP overview and schedule to the City Council and Planning Commission.

5. Metropolitan Transportation Committee (MTC) Transit-Oriented Communities (TOC) Policy. MTC plans, funds and coordinates transportation in the Bay Area region, including issuing One Bay Area Grant (OBAG) transportation grants. To effectively compete for discretionary OBAG grants moving forward, the City must adopt policies that comply with the MTC TOC Policy by January 1, 2026, related to development intensity and parking

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Honorable Mayor and Members of the City Council
November 19, 2024

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management near transit stations, as well as citywide policies primarily related to protecting renters and businesses from displacement from new development. On July 23, 2024, staff presented a proposed path for MTC TOC Policy compliance to the Planning Commission and City Council, and there was general acceptance. The Tier 2 parking maximums (near the BART station) was the only TOC requirement that staff considered to be a significant issue, and Councilmembers and Commissioners concurred and directed staff to communicate more with MTC to try to address City concerns.

Based on new information received from MTC, staff believes there are methods to reasonably implement the parking maximums. Staff will brief the City Council and Planning Commission on the parking maximums topic, and request direction to move forward with the path to compliance introduced on July 23, 2024.

6. Housing Element Implementation. The recently certified Housing Element includes nineteen programs with sixty-nine actions to address State mandated housing issues, which start on page HE 3-5 (link to Housing Element
).

Twenty-eight actions will require City Council adoption of a policy or ordinance, most of which will require Planning Commission review and recommendation. Seven of these actions have already been completed, related to revised municipal code processes and fees for housing development. The projected schedule for the remaining twenty-one actions are shown on page 3 of Attachment 1. Certain key initiatives will be brought to a March 2025 joint session, such as an introduction to the new Environmental Justice and Open Space Element update, as well as tenant protection ordinances. These efforts will be led by consultant firms with expertise in the area.

Some initiatives will start with City Council, such as determining the use of housing funds and the location for an affordable housing project on City land (Programs 6a and 6c respectively). The remaining initiatives will start with Planning Commission for policy development, such as updating our development regulations to be more objective and increasing housing opportunities in neighborhoods, and will eventually come to City Council for adoption.

Programs 4j and 5a will require a ballot measure in 2028 and is being referred to as the Housing Opportunities Strategy. This reference is based on the State’s identification of these programs being needed to improve housing opportunities in neighborhoods, including, but not limited to, allowing additional ADUs in certain cases, and allowing lot splits or more than one single-family home on a site in certain cases.

7. Economic Development Strategy. A common theme of City Council priorities in recent years is economic development. For FY24-25, a priority was established to perform a financial feasibility assessment of the Transit Corridor Plan (TCP). This was suggested by staff because when one looks at the community vision of the 2009 Land Use Element, 2013 TCP, and 2021 Bayhill Specific Plan, the progress towards reaching the visions expressed in each of these plans has not been as expected or desired.

Staff recommends what is being referred to as the Economic Development Strategy to identify 1) why the development opportunities have not been realized, and 2) inform the amendments to the General Plan Land Use Element, and applicable Specific Plan and zoning regulations, to make the development desired to achieve community goals financially feasible. The core purpose of this effort is to strengthen the fiscal base to fund public services. 15 of 19
Honorable Mayor and Members of the City Council
November 19, 2024

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Staff has initiated the Economic Development Strategy with the hiring of Economic & Planning Systems (EPS) to perform the TCP assessment, the findings of which will be presented at a spring 2025 joint session (potentially May). The results of the TCP assessment are intended to inform future City Council and Planning Commission discussion to consider proposed changes to intensities, densities or heights for development areas in the community. Those changes will lead to amendments to the Land Use Element of the General Plan, and likely the Circulation Element as well, as land use and transportation are intertwined. This will be a multi-year effort and will require an Environmental Impact Report (EIR). If there are proposed increases in heights beyond what has been approved by the voters in the past, then a new ballot measure will be necessary based on Ordinance No. 1284. The ballot measure is projected to occur with the November 2028 election. The potential schedule is shown at the bottom of page 3 of Attachment 1.

Please note that the City can use this opportunity to amend the Land Use Element beyond these economic development areas. Due to State laws, most other elements of the General Plan have been recently updated or are in the process of being updated. Staff recommends the City use this opportunity to consider other Land Use Element amendments as part of this update.

Prioritization
Tabular summaries and schedules of the initiatives are attached, which also include recommended prioritization of these initiatives, from highest to lowest. Due to limited capacity, only high and moderate priority initiatives are being pursued. At the macro level, the intent is that each of these initiatives will be completed in the timeframe that is projected. But in specific time periods where a higher priority item is found to need more attention than expected, staff intends to assign resources from middle priority tasks to give the highest priority tasks the needed attention, even if the result is modest delays to middle priority tasks. Feedback on these rankings is requested.

FISCAL IMPACT:

There is no direct fiscal impact from this study session. Cumulative positive future fiscal impacts are anticipated from implementation of these initiatives.

ENVIRONMENTAL IMPACT:

This study session topic is not considered a project under the California Environmental Quality Act (CEQA) and no environmental review is necessary. Environmental review will be performed for each long-range planning initiative.

RECOMMENDATION:

Conduct a Joint City Council/Planning Commission Study Session and provide feedback on Five-Year Long-Range Planning Strategy
ATTACHMENTS:

1. Five-Year Long-Range Planning Strategy Update Charts 16 of 19

FIVE-YEAR LONG RANGE PLANNING STRATEGY UPDATE
Driver Minimum Intended Outcome of Initiative City Resources Needed Recommended Prioritization

1. Highest (to support economic
development, fulfill housing mandates, and
because of the window of opportunity with
an owner willing to invest in redevelopment
of the site)
Owner Proposing Development
that Implements City Council's
2021 Reimagining Tanforan Land
Use Fact Sheet
Adoption of amended PD zoning regulations that establishes the parameters of future development on the site no later than the end of calendar year 2025. Implementation of plan shortly thereafter in phases as the market allows.

Significant staff time leading up to the entitlements, and carrying on through construction. City staff and consultant costs are funded by fees from the applicant.

Tanforan Rezoning and
Development
Placeworks is preparing the CAP on behalf of the City. Modest staff time in the development of the CAP and in future
implementation. Funding through the General Plan
Maintenance Fee.

Adoption of a CAP that informs future City decision-making as Climate Action Plan (CAP) Fulfills FY24-25 City Council Priority it relates to achieving State emission reduction targets,

5. Middle (beneficial to inform future
decisions, but less time-sensitive than other
initiatives)
preferably by the end of calendar year 2026.

Adoption of the State mandated update to the General Plan Safety Element to address climate resiliency around summer regional partnership. Minor staff time in the development of 2025. Following adoption, the City to implement the new programs.

Placeworks is preparing the Safety Element on behalf of the 7. Middle (required by law, and important issues, but less time-sensitive than other
initiatives)
General Plan Safety
Element Update Update is State Mandated the Safety Element and implementation. Funding through the General Plan Maintenance Fee.

MIG is preparing the CBTP on behalf of C/CAG. Minor staff time in the preparation of the CBTP, modest staff time in future grant applications and public construction projects to implement the plan. Funding provided through standard
operating costs.

C/CAG Community Based
Transportation Plan
(CBTP)
Adoption of a new CBTP by C/CAG, anticipated in late
summer/early fall 2025.

6. Middle (beneficial to the community, but
less time-sensitive than other initiatives)C/CAG
Modest staff time needed to implement policies to comply with MTC TOC, primarily because some aspects are in line or require modest amendments to existing policies, and many Required to be eligible for
discretionary OBAG transportation
funding
MTC Transit Oriented Compliance with the MTC TOC Policy no later than the end of other aspects are overlap with mandated Housing Element 4. High (to maintain eligibility for Communities Compliance calendary year 2025. implementation. Consultants will be secured for certain policies. Funding provided through the General Plan
Maintenance Fee and planned applications for MTC Technical Assistance grants.
discretionary OBAG transportation funding)
The recently certified Housing Element had 28 actions require General Plan Housing policy development involving final City Council action, most of Significant City resources in staff time and consultant time will 3. Highest (varies by program/action, to be needed, and varies depending on the program/action. fulfill housing mandates to improve local Funds are available through the General Plan Maintenance fee. housing conditions and avoid State de- Element Implementation Implementation is effectively State which will have a Planning Commission recommendation. (includes numerous varied Mandated
programs and actions)
Seven (7) actions requiring City Council have already been completed, leaving 21 remaining. Each action has a specific deadline, and two actions are tied to a ballot measure in 2028.

Grants will also be pursued where applicable. certification of the Housing Element) Progress on the community vision from the 2009 Land Use Element, 2013 Transit Corridors Plan (TCP), and 2021 Bayhill Specific Plan has not occurred as expected. The findings of the TCP Assessment will inform development and adoption of a Development Priorities, including revised Land Use Element, Circulation Element, and an

2. Highest (because of the significance of
achieving the vision of the community,
supporting the fiscal base of the City, and if
a ballot measure is necessary, its essential
to start early enough to ensure placement
on the 2028 ballot)
Economic Development Furthers City Council EconomicStrategy (Focused update to the General Plan Land
Use and Circulation
Elements)
Significant City resources in staff time, supported by
consultants. Funding is available through use of the General Plan Maintenance Fee and potential grant opportunitiesFY24-25 priority for TCP assessment
Environmental Impact Report with sufficient time to place a ballot measure in 2028 (if a ballot measure is necessary). If possible, the City will also prepare the necessary amended specific plans and zoning regulations prior to the ballot measure date.
17 of 19
ATTACHMENT 1

FIVE-YEAR LONG RANGE PLANNING STRATEGY UPDATE - PROJECTED MILESTONES FY24-25 FY25-26
Q2 Q3
FY26-27
Q2 Q3
FY27-28
Q2 Q3
FY28-29
Q2 Q3Priority Q1 Q2 Q3 Q4 Q1 Q4 Q1 Q4 Q1 Q4 Q1 Q4
CC/PC
update update
CC/PC final PC,
CCTanforan Rezoning and Development
Climate Action Plan (CAP)
1 CC/PC
intro
work-
shops findings
CC/PC final PC,
CC5
7 6
4 3
2 CC/PC
update
final PC,
CCGeneral Plan Safety Element Update
C/CAG Community Based
Transportation Plan (CBTP)
CC/PC
intro
draft to C/CAG
PC/CCoutreach
CC/PC
adopt
MTC Transit Oriented Communities
Compliance
CC/PC
intro
CC/PC
update final PC final CC
General Plan Housing Element
Implementation (includes numerous varied
CC/PC
update update
Ballot
Measureprograms and actions)
CC/PC
land use
map
Economic Development Strategy (Focused
update to the General Plan Land Use and Circulation
Elements, starting with a TCP Assessment)
CC/PC
update
Ballot
Measure
Notes: The shading represents the timeframe for the City work to occur on the initiative. The different shades of gray are only used for visual distinction to aid readers. Thicker outlines reflect milestones that are time-critical.

18 of 19

FIVE-YEAR LONG RANGE PLANNING STRATEGY UPDATE - PROJECTED MILESTONES (EXPANDED) FY24-25 FY25-26 FY26-27 FY27-28 FY28-29
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Housing Element Implementation (Expanded)
Program 3d - Additional Sites CC/PC intro final PC final CC CC/PC
update
CC/PC
updateProgram 3g - Expeditiously process Tanforan final PC, CC Program 4b, 4d - ADU amnesty program, financial incentives for rentals CC Program 4j, 5a - Housing Opportunities Strategy - Add'l ADUs, "missing middle", heights, ECR
Ballot
measureCC/PC intro
CC/PC intro
final PC final CC
Program 6a - Identify priorities for housing funds
Program 6b - Revise affordable housing policies
CC
final PC CC final
Program 6c - Affordable housing project on City land
Program 10a - Reduce parking standards
CC intro RFP CC agreement
final PC final CC
Program 10b - Deferred impact fee payment final PC final CC Program 10c - Simplify fees, online calculator final CC Program 10e, 10h - Update regulations - objective, ground floor housing Program 10g, 11a - Update Municipal Code to reflect State housing laws Program 16a - Prioritize CIP in low resource areas
Program 17a - Environmental Justice + Open Space Element final PC final CC

PC CC PC CC

PC CC PC CC PC CC PC CC PC CC
CC/PC intro
CC/PC intro
final PC, CC
Program 18a, c - Tenant Protection and Condo Conversion ordinance (also part of MTC TOC compliance) final PC final CC
Program 18b - Anti-displacement policy
Economic Development Strategy Expanded
TCP Assessment
final PC final CC
CC/PC
findingsCC/PC intro
CC/PC
scope
kickoff
CC/PC land
use map
Ballot
measureGeneral Plan Land Use Element Amendments
General Plan Circulation Element Amendments
Specific Plan and Zoning Amendments
final PC
final PC
final PC
final CC
final CC
final CC Ballot
measure
Notes: The shading represents the timeframe for the City work to occur on the initiative. The different shades of gray are only used for visual distinction to aid readers. Thicker outlines reflect milestones that are time-critical.

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San Bruno City CouncilNovember 19, 2024

San Bruno City Council
November 19, 2024