Agenda, first session — San Bruno City Council, December 10, 2024

"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
December 10, 2024
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation & Aquatic Center, Community Room
251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbrunocagov.zoom.us/j/88935095889?
pwd=BPw5FwimCR26zrLsq52dHzZdbOwUM4.1
Phone Line: 16465588656
Webinar ID: 889 3509 5889
Webinar Password: 953914
*Broadcast of the meeting is offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed up to three minutes, subject to the Mayor’s discretion based on the anticipated length in the meeting. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. There is no regular City Council meeting on the fourth Tuesday in December. The next regular City Council meeting will be held on January 14, 2025 at 7:00 pm. b. San Bruno City offices will be closed from Tuesday, December 24 through Wednesday, January 1st. Public Safety services will remain open and in the event of an emergency, please call 911. For online payments of permits, utilities, tickets, etc. please visit https://www.sanbruno.ca.gov/PaymentCenter. City Council and City staff extend a warm and sincere Happy Holidays and wish you a safe and happy New Year

6. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Mayor Rico E. Medina and Vice Mayor Michael Salazar Unrepresented employee: City Manager

7. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes for November 26, 2024 and Regular Meeting Minutes for November 12, 2024 and November 26, 2024
b. Approve Accounts Payable for November 25, 2024 and December 2, 2024 c. Accept Payroll for November 3, 2024
d. Approve Reconciliation of General Ledger to Bank Report Dated August 31, 2024 and September 30, 2024
e. Approve Investment Report Dated November 30, 2024
f. Approve the 2025 City Council Meeting Calendar and Direct Staff to Cancel the Regular City Council Meetings of August 12, 2025; October 28, 2025; November 12, 2025 and Schedule a Regular City Council Meeting on November 4, 2025
g. Consider Adoption of a Resolution Approving San Bruno Community Foundation Officers for Calendar Year 2025
h. Consider Adoption of Resolution Revising the Culture and Arts Commission Bylaws i. Consider Adoption of a Resolution Revising the Parks and Recreation Commission Bylaws j. Consider Adoption of a Resolution Accepting the Completion of the Centennial Plaza Improvement Project, Authorizing the Filing of Notice of Completion with the San Mateo County Recorder’s Office and Authorizing the Release of Construction Contract Retention in the Amount of $60,498.35
k. Consider Adoption of a Resolution:

Approving the Design of the Acappella Well Project (Commodore Park Well Replacement) – Phase I;
Authorizing the City Manager to Award a Construction Contract with Roadrunner Drilling & Pump Company, Inc for the Acappella Well Project (Commodore Park Well Replacement) – Phase I in an amount not to exceed $918,967; Approving a Construction Contingency of $138,000;
Approving a Total Project Budget in the Amount of $1,310,000; and Determining the Project is Exempt Under the California Environmental Quality Act l. Consider Adoption of a Resolution Approving a Side Letter Agreement between the City of San Bruno and the San Bruno Management Employees Association, and Authorizing Execution by the City Manager
m. Receive and File a Report on the General Fund’s Fiscal Year 202324 Preliminary YearEnd Report, June 30, 2024 Reserve Balances, and Fiscal Year 202425 First Quarter Results n. Consider Adoption of a Resolution Approving the Third Amendment to the Employment Agreement between the City of San Bruno and Alex D. McIntyre

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution Declaring the Results of the General Municipal Election for the City of San Bruno Held on November 5, 2024 as Provided by Law b. Administer Oath of Office to Reelected Councilmember Tom Hamilton, District 2, Reelected Councilmember Michael Salazar, District 3, and Reelected Mayor Rico E. Medina, AtLarge c. Appointment of Vice Mayor to Serve a OneYear Term

9. COUNCIL COMMITTEE REPORT OUT

10. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Councilmember M. Medina:

Discuss whether to agendize at an upcoming City Council meeting the creation of an ad hoc subcommittee to assist staff with improving the Paid Parking Program

11. ADJOURNMENT – The next Regular City Council Meeting will be held on January 14, 2025 at 7:00 pm
POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on December 5, 2024, by 8:00 pm.

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1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

6. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Mayor Rico E. Medina and Vice Mayor Michael Salazar Unrepresented employee: City Manager

9. COUNCIL COMMITTEE REPORT OUT

10. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Councilmember M. Medina:

Discuss whether to agendize at an upcoming City Council meeting the creation of an ad hoc subcommittee to assist staff with improving the Paid Parking Program

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1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. There is no regular City Council meeting on the fourth Tuesday in December. The next regular City Council meeting will be held on January 14, 2025 at 7:00 pm. b. San Bruno City offices will be closed from Tuesday, December 24 through Wednesday, January 1st. Public Safety services will remain open and in the event of an emergency, please call 911. For online payments of permits, utilities, tickets, etc. please visit https://www.sanbruno.ca.gov/PaymentCenter
. City Council and City staff extend a warm and
sincere Happy Holidays and wish you a safe and happy New Year

6. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Mayor Rico E. Medina and Vice Mayor Michael Salazar Unrepresented employee: City Manager

9. COUNCIL COMMITTEE REPORT OUT

10. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section a. Councilmember M. Medina:

Discuss whether to agendize at an upcoming City Council meeting the creation of an ad hoc subcommittee to assist staff with improving the Paid Parking Program

"Th e City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
November 26, 2024
6:30 PM

1. CALL TO ORDER
The meeting was called to order at 6:30 pm

2. ROLL CALL
Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar and Mayo R.

Medina were all present

3. CONSENT CALENDAR
a. Consider Adoption of a Resolution Approving a Side Letter Agreement between the City of San Bruno and the Miscellaneous Bargaining Unit Represented by Teamsters Local 856, IBT, and Authorizing Execution and Implementation by the C
ity Manager
b. Consider Adoption of a Resolution Approving a Side Letter Agreement between the City of San Bruno and the Mid-Management Bargaining Unit Represented by Teamsters Local 350, IBT, and Authorizing Execution by the City Manager No items were pulled for a separate vote
No items were pulled for comments/questions
No members of the public wished to speak under the Consent Calendar M/S Hamilton/Alvarez to approve the Consent Calendar. Motion passed unani
mously.

4. ADJOURNMENT – The meeting adjourned at 6:31 pm to the next Regular City Council Meeting on November 26, 2024 at 7:00 pm.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of December 10, 2024. ______________________________    ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor
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Item 7a.

"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4

MINUTES

SAN BRUNO CITY COUNCIL REGULAR MEETING
November 12, 2024
7:00 PM

1. CALL TO ORDER
The meeting was called to order at 7:23 pm

2. ROLL CALL
Councilmembers Alvarez, Hamilton, M. Medina, Vice Mayor Salazar and Mayor R.

Medina were all present

3. PLEDGE OF ALLEGIANCE
Mayor R. Medina led the pledge

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment

5. ANNOUNCEMENTS/PRESENTATIONS
Mayor R. Medina reordered the announcements as follows: Item c, d, a, and b c. Receive Annual Update from Bicycle & Pedestrian Advisory Committee Chair Matt Gaines presented the item to the City Council and answered questions d. Receive Annual Update from Planning Commission
Chair Marco Durazo presented the item to the City Council a. Please join us for the Florida Park Groundbreaking on Friday, November 15th at 10:00 AM
b. Proclamation Recognizing November 30, 2024 as Small Business Saturday in San Bruno
Mayor R. Medina congratulated Capuchino’s football team No members of the public wished to speak under Announcement/Presentations

6. CONSENT CALENDAR
a. Approve the Draft Regular Meeting Minutes for August 27, 2024 and October 22, 2024
b. Approve Accounts Payable for October 21, 2024, October 28, 2024 and November

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4, 2024
c. Accept Payroll for October 20, 2024
d. Approve Investment Report Dated October 31, 2024
e. Approve Reconciliation of General Ledger to Bank Report Dated July 31, 2024 f. Consider Adoption of a Resolution Authorizing the City Manager to Waive the Encroachment Permit Fees, Staff Labor Reimbursement Fees, and Appropriating $765.71 from General Funds for a Community Holiday Party Road Closure on Glen Avenue on December 8, 2024
g. Consider Adoption of a Resolution Ratifying the City Manager’s Execution of an Agreement for Grant Funding of the Senior Nutrition Program between the City of San Bruno and the County of San Mateo for an Amount not to Exceed $164,137 for Fiscal Year 2024-25; and Authorizing the City Manager to Sign Future Fiscal Year Contracts Under the Current OAA Grant Term Through FY 2025-2026; and Determining the Project is Exempt under the California Environmental Quality Act h. Consider Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with Versaterm Public Safety US, Inc for SPIDR Automated SMS Messaging Services
i. Consider Adoption of a Resolution Authorizing the Purchase of Local Agency Bonds, United States Treasury Obligations, State Obligations, and United States Agency Obligations for a Maximum Maturity not to Exceed Ten Years with an Aggregate Maximum of Five Percent of the City’s Investment Portfolio on the Date of Purchase No items were pulled for a separate vote
No items were pulled for comments/questions
No members of the public wished to speak under the Consent Calendar M/S Salazar/R. Medina to approve the Consent calendar. Motion passed unanimously

7. PUBLIC HEARING(S)
a. Consider Adoption of a Resolution Approving the Issuance of the California Municipal Finance Authority Exempt Facility Bonds for a Qualified Residential Rental Project in an Aggregate Principal Amount Not to Exceed $160,000,000 for the Purpose of Financing or Refinancing the Acquisition, Construction, Improvement and Equipping of the 341 Multi- Family Units at 840 San Bruno Avenue
Community Development Director Peter Gilli presented the item to the City Council and answered questions
The following members of the public provided comments on this item:
• Nels Delander
• Mario Loka
CMFA representative answered questions
Member of the public Nels Delander answered questions
Applicant Nathan Blair answered questions
M/S Hamilton/Salazar to close public hearing. Motion passed unanimously M/S Hamilton/Salazar to adopt the resolution. Motion passed unanimously

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City Council – Minutes
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Page 3 of 3 ends

8. COUNCIL COMMITTEE REPORT OUT
The City Council had no committee report outs

9. COMMENTS FROM COUNCIL MEMBERS
The following members of the City Council provided comments:
• Councilmember M. Medina
• Councilmember Hamilton
• Vice Mayor Salazar
• Councilmember Salazar
• Mayor R. Medina

10. ADJOURNMENT
The meeting adjourned at 8:13 pm to the next Regular City Council Meeting on November 26, 2024 at 7:00 pm.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of December 10, 2024.

______________________________    ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

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"The City With a Heart"
Rico E. Medina, Mayor
Michael Salazar, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Tom Hamilton, Councilmember
Marty Medina, Councilmember, District 4

MINUTES

SAN BRUNO CITY COUNCIL REGULAR MEETING
November 26, 2024
7:00 PM

1. CALL TO ORDER
The meeting was called to order at 7:00 pm

2. ROLL CALL
Councilmembers Alvarez, Hamilton, M. Medina, vice Mayor Salazar and Mayor R.

Medina were all present

3. PLEDGE OF ALLEGIANCE
Mayor R. Medina led the pledge

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
The following member(s) of the public provided comments:
• John Marshall

5. ANNOUNCEMENTS/PRESENTATIONS
a. November 30th is Small Business Saturday. Please support our small businesses in San Bruno during this holiday season!
b. Join us in kicking off the holiday season on Tuesday, December 3rd! Tree lighting at Centennial Plaza will begin at 5:00 pm. Then be sure to catch Santa zooming through San Bruno beginning at approximately 6:00 pm. We will have cookies, hot cocoa and a photo booth for folks to enjoy.

No members of the public wished to speak under Announcements/Presentations

6. CONSENT CALENDAR
a. Approve the Draft Special Meeting Minutes for the meetings of November 7, 2024 and November 12, 2024
b. Approve Accounts Payable for November 13, 2024 and November 18, 2024 No items were pulled for a separate vote
No items were pulled for comments/questions
No members of the public wished to speak under the Consent Calendar M/S Salazar/Alvarez to approve the Consent Calendar. Motion passed unanimously.

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Page 2 of 2 ends

7. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATIONS
Agency Designated Representatives: Mayor Rico E. Medina and Vice Mayor Michael Salazar
Unrepresented Employee: City Manager
No reportable action was taken

8. COUNCIL COMMITTEE REPORT OUT
The following member(s) of the City Council provided comments:
• Councilmember Hamilton
• Mayor R. Medina

9. COMMENTS FROM COUNCIL MEMBERS
The following member(s) of the City Council provided comments:
• Councilmember M. Medina

10. ADJOURNMENT
The meeting adjourned at 7:53 pm to the next Regular City Council Meeting on December 10, 2024 at 7:00 pm.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of December 10, 2024.

______________________________    ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

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City Council Agenda ItemStaff ReportCITY OF SAN BRUNODATE:November 25, 2024TO:Honorable Mayor and Members of the City CouncilFROM:Alex D. McIntyre, City ManagerPREPARED BY:Nick Pegueros, Chief Financial Officer, Accounting & Customer Service RepresentativeSUBJECT:Accounts Payable Warrant RegisterThis is to certify that the claims listed on pages 1 to 3 inclusive, and/or claims numbered from 212007 through 212142 inclusive, totaling $554,915.79 have been checked in detail andapproved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.Fund Fund Name Amount001 General Fund $139,451.33122 Solid Waste/Recycle $3,240.00137 Developer Project Contributions $7,878.00141 Community Development $376.66142 Recreation & Aquatics Center (RAC) $5,919.21201 Parks and Facilities Capital $10,824.72203 Street Improvement Projects $10,267.75207 Technology Capital $60,080.00302 Lease Debt Service $94,808.75611 Water Fund $59,764.50621 Stormwater Fund $23,196.50631 Wastewater Fund $12,358.03641 CityNet Services Fund $77,798.01701 Central Garage $8,015.10702 Facility Maintenance Fund $17,510.95707 Technology Development $23,426.28TOTAL FOR APPROVAL $554,915.79Respectfully submitted,_________________________Chief Financial Officer Date

11/25/2024 11:07:49AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0104680 ACCESS 24 COMMUNICATIONS INC. 212007 392.5011/25/2024 0097137 ALERT DOOR SERVICE INC 212009 450.0011/25/2024 0111825 ALICIA MUSSMAN 212083 86.5811/25/2024
0018976 ALPHA ANALYTICAL LAB. INC. 212011 9,662.0011/25/2024 0098508 AMERICAN PUBLIC WORKS ASSOCIATION(APWA) 212097 1,192.0011/25/2024 0111821 ANDREI SHABALIN 212106 17.1011/25/2024
0096700 ANDY'S WHEELS & TIRES 212012 857.5211/25/2024 0111822 ANTHONY/ANN CLIFFORD 212036 1,319.0711/25/2024 0016123 AT&T 212014 1,801.6511/25/2024
0015110 AT&T MOBILITY 212015 2,136.7911/25/2024
0018465 AT&T MOBILITY 212016 291.4611/25/2024
0105649 ATLAS PLUMBING AND ROOTER,INC. 212017 6,000.0011/25/2024 0017211 AUTOMATIC DOOR SYSTEMS,INC. 212018 1,214.5911/25/2024 0111836 AVALON SERVICES 212019 3,000.0011/25/2024
0017289 AVENU MUNISERVICES, LLC 212020 1,540.0011/25/2024 0102745 BAY AREA NEWS GROUP 212022 944.0011/25/2024
0111773 BAY AREA PROP MGMT 212023 44.8711/25/2024
0001849 BAY AREA WATER SUPPLY & CONSERVATION AGENCY 212116 8,113.5011/25/2024 0105737 BAY CITIES PYROTECTOR, INC. 212024 4,306.1511/25/2024 0110215 BINE ARCEO 212025 576.8711/25/2024
0109646 BIO CAR CARE 212026 1,025.0011/25/2024
0111845 BOB DIEHL 212044 328.0011/25/2024
0018323 BSK ASSOCIATES 212027 2,939.0011/25/2024
0106437 CALIX, INC. 212029 814.8411/25/2024
0109364 CARAHSOFT TECHNOLOGY CORP. 212031 14,745.3211/25/2024 0106676 CBS SPORTS NETWORK 212033 588.4811/25/2024
0093290 CHARLES BARRINGER 212021 13,293.4411/25/2024
0016324 CINTAS CORPORATION #464 212034 169.6511/25/2024 0000227 CITY OF SAN BRUNO-UTILITY 212035 157.7311/25/2024 0110074 COGENT COMMUNICATIONS, INC. 212038 4,000.0011/25/2024 0109788 CORE & MAIN LP 212039 3,167.3211/25/2024
0110941 CORODATA RECORDS MANAGEMENT, INC. 212100 323.5511/25/2024 0111542 CUSTOM METAL MFG.CO 212040 164.8111/25/2024
0111832 DANIELLE ANGELES 212013 50.0011/25/2024
0018188 DAU PRODUCTS 212041 3,045.3711/25/2024
0109577 DIRECTWORX 212046 3,993.8111/25/2024
0103088 DUNN-EDWARDS CORP. 212047 799.0211/25/2024
0110123 DUNNIGAN PSYCHOLOGICAL& THREAT ASSESSMENTS, LLC 212122 625.0011/25/2024 0111687 EMILY DEWOLFE 212043 481.0011/25/2024
0018899 EOA INC. 212048 4,322.8511/25/2024
0106349 F.A. POLI, INC. 212049 1,000.0011/25/2024
0106348 FAST AGGREGATES PRODUCTS,INC. 212050 1,240.4511/25/2024 0106234 FASTRAK INVOICE PROCESSING DEPT. 212070 7.0011/25/2024 0107401 FERGUSON ENTERPRISES,LLC#3326 212051 87.7511/25/2024 0111111 FERGUSON WATERWORKS #1423 212052 83.1311/25/2024 0109510 FIRST ALARM 212053 224.9411/25/2024
0001782 FLOWERS ELECTRIC & SVC.CO.INC. 212054 6,785.3611/25/2024 0018117 FLYERS ENERGY, LLC 212055 14,204.7011/25/2024 0017258 FOUR STAR TRUCK REPAIR 212056 4,572.1511/25/2024 0017720 FOX TELEVISION STATIONS, INC. 212057 9,647.2211/25/2024 0104135 GLOBAL TRACKING COMMUNICATIONS, INC. 212124 27.9811/25/2024 0000162 GRAINGER 212059 1,524.9511/25/2024
0000541 GRANITE ROCK COMPANY 212060 2,268.9411/25/2024 Page: 1
Docusign Envelope ID: 73694122-D7A2-4756-B071-1257EB4201CA

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11/25/2024 11:07:49AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0095966 GREAT AMERICA FINANCIAL SVC. 212061 2,002.9611/25/2024 0111190 GREATWALL BUILDING CONTRACTOR, INC. 212028 1,000.0011/25/2024 0000385 HACH COMPANY 212063 548.5611/25/2024
0111486 HD SUPPLY, INC. 212064 1,964.8511/25/2024
0111486 HD SUPPLY, INC. 212065 47.1111/25/2024
0111820 HELENE SANTORO 212105 6.0611/25/2024
0110056 HH ASSOCIATES US, INC. 212066 878.8411/25/2024 0109121 INFORMATION PROFESSIONALS,INC. 212068 3,942.5811/25/2024 0015531 INTERSTATE BATTERY SYS. OF SF 212069 1,065.7811/25/2024 0018553 INTERSTATE TRAFFIC CONTROL PRODUCTS 212125 73.5011/25/2024 0109306 JAMES MCMANIS 212081 2,500.0011/25/2024
0110238 JERICHO PROJECT 212071 7,185.7811/25/2024
0107803 JOE GALEA 212058 60.0011/25/2024
0098973 JOSEPH TELLES 212120 5,187.4711/25/2024
0111612 JULIET MACGREGOR 212077 925.0011/25/2024
0111824 KIRK DELAHOUSSAYE 212042 40.0511/25/2024
0017004 KNORR SYSTEMS INT'L., LLC 212073 1,205.6411/25/2024 0111823 KRISTIN ALLEN 212010 63.1511/25/2024
0109500 LAMPO INVESTIGATIONS-POLYGRAPH 212074 1,500.0011/25/2024 0111770 LEE VICTOR 212075 17.1711/25/2024
0110309 LOOKINGPOINT, INC. 212076 4,698.5011/25/2024
0090000 MARC CATALANO 212032 4,765.8111/25/2024
0109532 MATRIX HG, INC. 212080 1,475.0011/25/2024
0091438 MATT CAMPI 212030 14,013.5411/25/2024
0111771 MATTHEW WILLS 212137 19.8811/25/2024
0111775 MAURICIO RIVERA 212102 66.7011/25/2024
0093881 MICHAEL HORTA 212067 7.1911/25/2024
0106643 MICHAEL PAULIN 212094 204.9711/25/2024
0103600 MOMENTUM TELECOM, INC. 212082 7,642.7511/25/2024 0000357 NATIONAL CABLE TV CO-OP, INC. 212084 1,111.6911/25/2024 0107229 NEIL TELFORD 212119 7,023.2911/25/2024
0103301 NHL NETWORK US, LP 212085 2,131.1811/25/2024
0104999 NINYO AND MOORE 212086 4,328.7511/25/2024
0090001 NOREEN HANLON 212087 6,291.3411/25/2024
0097806 O'GRADY PAVING, INC. 212089 875.0011/25/2024
0111830 OLGA DIAZ ALCANTARA 212008 50.0011/25/2024
0097567 ONE HOUR DRY CLEANING 212090 711.8511/25/2024 0018701 ORKIN PEST CONTROL 212091 512.9411/25/2024
0000012 PACIFIC GAS & ELECTRIC 212092 36,287.4811/25/2024 0000012 PACIFIC GAS & ELECTRIC 212093 266.8411/25/2024 0111828 PAVEL MAKEYEU 212078 7.7011/25/2024
0111122 PENTECOSTALS OF SAN FRANCISCO INC. 212088 328.0011/25/2024 0018130 PITNEY BOWES INC. 212095 291.8211/25/2024
0111229 PORTER CAPITAL CORPORATION 212096 16,155.0011/25/2024 0013981 QUILL CORPORATION 212098 131.4511/25/2024
0000175 RECOLOGY SAN BRUNO 212099 628.8611/25/2024
0106293 ROBERT HALF 212103 3,240.0011/25/2024
0013581 ROVI GUIDES, INC. 212104 3,730.1611/25/2024
0111774 SANDY WONG 212139 2.3011/25/2024
0017949 SCOTT MARSHALL 212079 3,114.0011/25/2024
0111831 SHANE KAYSER 212072 100.0011/25/2024
0097626 SHARP ELECTRONICS CORP. 212107 436.6111/25/2024 0018962 SHOE DEPOT INC. 212108 68.9011/25/2024
0000216 SHOWTIME NETWORKS INC. 212109 557.1611/25/2024 Page: 2
Docusign Envelope ID: 73694122-D7A2-4756-B071-1257EB4201CA

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11/25/2024 11:07:49AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 3
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0018214 SIGILLO SUPPLY INC. 212110 278.0911/25/2024
0105745 SMELLY MEL'S PLUMBING 212111 2,000.0011/25/2024 0103492 SMITHSONIAN NETWORKS 212112 105.0911/25/2024
0110965 SOLAR ART 212113 22,173.0011/25/2024
0000102 SONITROL/PACIFIC WEST SECURITY, INC. 212134 270.0011/25/2024 0107205 SOUTHWEST GREENS NORTHERN CA WEST 212062 1,470.7111/25/2024 0105711 STEPFORD 212114 1,875.1511/25/2024
0017857 STERICYCLE, INC. 212115 1,995.3611/25/2024
0095565 SWINERTON BUILDERS 212118 2,010.0011/25/2024
0103559 THE MLB NETWORK, LLC 212121 735.6011/25/2024
0097449 TK ELEVATOR CORPORATION 212123 7,550.0011/25/2024 0110714 UNDERGROUND REPUBLIC WATER WORKS, INC. 212101 1,890.2111/25/2024 0102744 UNIVERSAL BUILDING SERVICES 212126 3,212.0011/25/2024 0106482 UNIVERSAL SUPPLY INC. 212127 114.8311/25/2024 0098625 UPS 212128 24.9111/25/2024
0096844 USA BLUE BOOK 212129 5,649.0111/25/2024
0111819 VENA SOLUTIONS USA INC. 212130 50,855.0011/25/2024 0111827 VIJAY SWAMY 212117 9.8011/25/2024
0109658 WATER ONE INDUSTRIES, INC. 212131 700.0011/25/2024 0108652 WATER WORKS ENGINEERS, LLC 212132 3,257.0011/25/2024 0104233 WAVE 212133 17,950.0011/25/2024
0105955 WEST COAST CODE CONSULTANTS, INC. 212037 4,423.0011/25/2024 0104660 WEST YOST ASSOCIATES, INC. 212135 3,358.7511/25/2024 0110273 WESTERN ALLIANCE BANK 212136 94,808.7511/25/2024 0096893 WILSEY HAM 212138 4,470.5011/25/2024
0108261 WOODARD & CURRAN 212140 12,745.7511/25/2024
0109476 WORLDPAC INC 212141 94.9211/25/2024
0111826 YUAN DING 212045 15.7911/25/2024
0109122 ZERO TURN POWER WASHING 212142 18,726.0011/25/2024 Total count: 136
GrandTotal: 554,915.79
Page: 3
Docusign Envelope ID: 73694122-D7A2-4756-B071-1257EB4201CA

13 of 133

City Council Agenda ItemStaff ReportCITY OF SAN BRUNODATE:December 2, 2024TO:Honorable Mayor and Members of the City CouncilFROM:Alex D. McIntyre, City ManagerPREPARED BY:Nick Pegueros, Chief Financial Officer, Accounting & Customer Service RepresentativeSUBJECT:Accounts Payable Warrant RegisterThis is to certify that the claims listed on pages 1 to 2 inclusive, and/or claims numbered from 212143 through 212218 inclusive, totaling $380,597.96 have been checked in detail andapproved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.Fund Fund Name Amount001 General Fund $134,706.33121 Federal/State Grants $3,554.32131 In-Lieu Fees $2,350.00133 Restricted Revenues $271.42137 Developer Project Contributions $16,986.95141 Community Development $10,958.75142 Recreation & Aquatics Center (RAC) $26,953.88201 Parks and Facilities Capital $5,317.50203 Street Improvement Projects $17,642.74207 Technology Capital $3,600.00611 Water Fund $78,851.87621 Stormwater Fund $151.56631 Wastewater Fund $14,945.44641 CityNet Services Fund $7,073.11701 Central Garage $7,898.53702 Facility Maintenance Fund $26,554.81711 Self-Insurance $22,780.75TOTAL FOR APPROVAL $380,597.96Respectfully submitted,_________________________Chief Financial Officer Date

12/2/2024 9:10:49AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0111811 3SERG HOME BUILDER, INC. 212143 1,000.0012/2/2024 0111796 ADAM LESSER 212182 1,000.0012/2/2024
0000858 ADECCO EMPLOYMENT SERVICES 212144 8,133.1212/2/2024 0018976 ALPHA ANALYTICAL LAB. INC. 212145 795.0012/2/2024 0111835 ANTHONY LEUNG 212183 84.0012/2/2024
0016123 AT&T 212147 210.9312/2/2024
0098916 AT&T 212148 132.7512/2/2024
0110065 BAIRD + DRISKELL COMMUNITY PLANNING DBA 212159 2,350.0012/2/2024 0000345 BAKER & TAYLOR BOOKS 212149 1,298.6412/2/2024 0001849 BAY AREA WATER SUPPLY & CONSERVATION AGENCY 212208 7,698.5012/2/2024 0017801 BILL'S LOCK SHOP 212150 1,678.1912/2/2024
0015988 BLACKSTONE PUBLISHING 212151 7.9512/2/2024
0017361 BOETHING TREELAND FARMS, INC. 212152 214.9212/2/2024 0000098 BRODART CO. 212153 248.6512/2/2024
0110323 CAPF 212154 944.0012/2/2024
0017284 CHEMSEARCHFE 212155 450.4912/2/2024
0098588 CITY OF BURLINGAME 212156 500.0012/2/2024
0000386 CITY OF SOUTH SAN FRANCISCO 212157 6,876.9012/2/2024 0017105 COLMA POLICE DEPARTMENT 212158 600.0012/2/2024 0105894 CRIME SCENE CLEANERS, INC. 212161 260.0012/2/2024 0105811 CSAC EXCESS INSURANCE AUTHORITY 212165 13,999.7212/2/2024 0111842 DAN ZUNIGA 212218 937.9712/2/2024
0108696 DAVID J POWERS AND ASSOCIATES, INC. 212196 1,810.0012/2/2024 0110123 DUNNIGAN PSYCHOLOGICAL& THREAT ASSESSMENTS, LLC 212212 625.0012/2/2024 0000198 EBSCO SUBSCRIPTION SVCS. 212164 7,942.8612/2/2024 0111817 ERIC LAW 212181 1,000.0012/2/2024
0018503 FASTSIGNS - SAN MATEO 212166 6,759.4112/2/2024 0001782 FLOWERS ELECTRIC & SVC.CO.INC. 212167 5,463.3212/2/2024 0018117 FLYERS ENERGY, LLC 212168 4,308.9312/2/2024
0102869 FRANCHISE TAX BOARD 212169 25.0012/2/2024
0111795 FUSE SERVICE 212170 268.6412/2/2024
0111440 GALEN YUSUFZAI-BOGGS 212217 453.9412/2/2024
0108425 GOOD CITY COMPANY 212172 23,675.2012/2/2024
0102989 GOT POWER INC. 212173 17,382.5512/2/2024
0000162 GRAINGER 212174 8,073.2412/2/2024
0000541 GRANITE ROCK COMPANY 212175 678.4012/2/2024
0111779 GRIMCO, INC. 212176 12,081.5012/2/2024
0111486 HD SUPPLY, INC. 212177 1,812.7812/2/2024
0108488 HINDERLITER DE LLAMAS & ASSOCIATES 212162 1,987.9712/2/2024 0111413 JORDAN ALVARENGA 212146 110.7512/2/2024
0000771 JT2 INTEGRATED RESOURCES 212178 22,780.7512/2/2024 0018050 KAISER FOUNDATION HEALTH PLAN 212179 5,495.8612/2/2024 0109500 LAMPO INVESTIGATIONS-POLYGRAPH 212180 2,000.0012/2/2024 0018777 LEXISNEXIS RISK DATA MANAGEMENT 212198 875.2512/2/2024 0109978 LINDE GAS & EQUIPMENT INC. 212184 195.0212/2/2024 0111834 MANUEL DEBATTISTA 212163 9,000.0012/2/2024
0109532 MATRIX HG, INC. 212185 4,903.5512/2/2024
0018496 MCMASTER-CARR SUPPLY CO. 212186 142.3312/2/2024 0016041 METROMOBILE COMMUNICATIONS 212187 370.5012/2/2024 0016863 MIDWEST TAPE, LLC 212188 50.3012/2/2024
0001709 MILLBRAE LOCK 212189 29.4212/2/2024
0106447 MOORE,IACOFANO, GOLTSMAN, INC. 212190 5,317.5012/2/2024 0110243 ODP BUSINESS SOLUTIONS, LLC 212191 74.6712/2/2024 Page: 1
Docusign Envelope ID: 2002B4A8-B2D9-410C-83FD-009D2D2DA785

15 of 133

12/2/2024 9:10:49AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0104416 OVERDRIVE, INC. 212192 1,317.4212/2/2024
0000012 PACIFIC GAS & ELECTRIC 212193 100,498.8112/2/2024 0103181 PG&E 212194 8,099.2412/2/2024
0111229 PORTER CAPITAL CORPORATION 212195 5,840.0012/2/2024 0000285 PREFERRED ALLIANCE, INC. 212197 364.9812/2/2024 0110178 RIVER ENGINEERING 212199 305.0412/2/2024
0013918 SAN MATEO COUNTY TAX COLLECTOR 212200 2,926.7212/2/2024 0018597 SAN MATEO DAILY JOURNAL 212201 1,008.0012/2/2024 0018461 SERRAMONTE FORD, INC. 212202 6,781.2512/2/2024 0102917 SFPUC FINANCIAL SERVICES 212203 195.0012/2/2024 0109953 SHRED CITY 212204 63.7212/2/2024
0016458 SIADAT ENTERPRISES INC. 212205 880.5012/2/2024 0017676 SIEMENS INDUSTRY, INC. 212206 6,284.2412/2/2024 0111844 SUNG CHANGHOON 212207 1,000.0012/2/2024
0018073 TEAMSTERS LOCAL 350 212209 3,360.0012/2/2024
0015691 TEAMSTERS LOCAL 856 212210 12,235.0012/2/2024 0015671 TECHNOLOGY, ENGINEERING & CONSTRUCTION, INC. 212160 1,950.0012/2/2024 0000241 THE ADAM-HILL COMPANY 212211 248.6712/2/2024
0096738 TONI GARCIA 212171 481.3812/2/2024
0111645 TRASHCANS WAREHOUSE 212213 11,890.1112/2/2024 0102744 UNIVERSAL BUILDING SERVICES 212214 9,133.9612/2/2024 0016899 WECO INDUSTRIES LLC 212215 1,074.0512/2/2024
0096893 WILSEY HAM 212216 9,543.5012/2/2024
Total count: 76
GrandTotal: 380,597.96
Page: 2
Docusign Envelope ID: 2002B4A8-B2D9-410C-83FD-009D2D2DA785

16 of 133

17 of 133
Item 7c.

Cash Fund Total
9,168,784.75 9,228,646.74
12,703,482.37 12,703,482.37
14,523,055.92 14,523,055.92
10,892,935.71 10,892,935.71
2,143,631.59 2,143,631.59

0.00 0.00

0.00 0.00
420,083.73 420,083.73
225,775.93 225,775.93
4,408.09 4,408.09
1,107,775.03 1,107,775.03
641,753.47 641,753.47
203,692.71 203,692.71
27,427.16 27,427.16
510,165.81 510,165.81

0.90 0.90
4,105,945.23 4,105,945.23
(12,510.51) (12,510.51)
2,259,401.67 2,259,401.67
925,102.65 925,102.65
1,556,043.97 1,556,043.97
10,433,089.60 10,433,089.60

0.00 0.00
2,810,349.60 2,810,349.60
(112,438.84) (112,438.84)

0.00 0.00
700,648.55 700,648.55
498,824.40 499,362.83
4,478,134.44 4,478,134.44
22,655.07 22,655.07
376,687.78 376,687.78
6,050,849.26 6,050,849.26
331,358.16 331,358.16
4,894,452.76 4,894,452.76
11,264,752.56 11,264,752.56

0.00 0.00
8,685,956.99 8,685,956.99
14,730,996.40 14,730,996.40
2,052,904.85 2,052,904.85
15,414.59 15,862.76
50,497,661.92 50,498,298.89
2,427,642.14 2,427,642.14
48,465,202.73 48,526,402.00
5,950,068.98 5,950,068.98
1,102,352.01 1,102,352.01
(185,552.05) (185,552.05)
(83,089.97) (83,089.97)
2,471,502.37 2,471,502.37
498,429.00 498,429.00
(88,535.97) 2,582.53

0.00 0.00
239,697,273.51 239,911,076.84
* Reconciliation of Pooled Cash & Investments to Portfolio Book Value Investment Portfolio Value 227,726,285.71
Cash on hand - Checking Account 13,930,941.54
Payroll and Accounts Payable Outstanding Checks (1,857,608.16) Deposits in Transit (102,345.58)
General Ledger Cash Balance as of August 31, 2024 239,697,273.51 Prepared By: ____________________________________________________ Reviewed By: ____________________________________________________ 891 RECOLOGY SAN BRUNO 0.00
Grand Total: 213,803.33
Totals are through period: 2
707 TECHNOLOGY DEVELOPMENT 0.00
711 SELF INSURANCE 91,118.50
702 FACILITY MAINT.FUND 0.00
703 GENERAL EQUIPMENT REVOLVING 0.00
651 PARKING FUND 0.00
701 CENTRAL GARAGE 0.00
631 WASTEWATER FUND 61,199.27
641 CITYNET SERVICES FUND 0.00
611 WATER FUND 636.97
621 STORMWATER FUND 0.00
207 TECHNOLOGY CAPITAL 0.00
302 LEASE DEBT SERVICE 448.17
201 PARKS AND FACILITIES CAPITAL 0.00
203 STREET IMPROVE. PROJECTS 0.00
166 COMMUNITY BENEFIT FUND 0.00
190 DISASTER RECOVERY FUND 0.00
164 UTILITIES FACILITIES IMPACT FEE 0.00
165 BAYHILL SPECIFIC PLAN AREA DEVELOPMENT 0.00
162 GENERAL GOVERNMENT FACILITIES IMPACT F 0.00
163 TRANSPORTATION FACILITIES IMPACT FEE 0.00
160 COMMUNITY FACILITIES IMPACT FEE 0.00
161 PUBLIC SAFETY FACILITIES IMPACT FEE 0.00
152 CITY OF SB AS SUCCESSOR HOUSING AGENCY 0.00
153 RDA OBLIGATION RETIREMENT FUND 538.43
142 RECREATION & AQUATICS CENTER (RAC) 0.00
151 SUCCESSOR AGENCY TO THE SB RDA - OPS 0.00
140 DEVELOPER IN-LIEU UNDERGROUNDING 0.00
141 COMMUNITY DEVELOPMENT 0.00
137 DEVELOPER PROJECT CONTRIBUTIONS 0.00
138 AFFORDABLE HOUSING IMPACT FEES 0.00
133 RESTRICTED REVENUES 0.00
136 EMERGENCY DISASTER RESERVE 0.00
131 IN-LIEU FEES 0.00
132 AGENCY ON AGING 0.00
122 SOLID WASTE/RECYCL. 0.00
130 IMPACT FEES 0.00
113 POLICE SPECIAL REVENUE 0.00
121 FEDERAL/STATE GRANTS 0.00
104 MEASURE W TRANSPORTATION TAX 0.00
111 POLICE ASSET FORFEITURE 0.00
102 MEASURE A TRANSPORTATION TAX 0.00
103 STREET SPECIAL REVENUE 0.00
009 PARKING FUND 0.00
101 GAS TAX 0.00
005 MEASURE G DISTRICT SALES TAX 0.00
006 AMERICAN RESCUE PLAN ACT 0.00
003 ONE-TIME REVENUE 0.00
004 CAP IMPROV/ONE-TIME INITIATIVE RSRV 0.00
Investments
001 GENERAL FUND 59,861.99
002 GENERAL FUND RESERVE 0.00
glCashInv.rpt Cash and Investments Report Page: 1
11/26/2024 3:03:39PM
City of San BrunoThrough period: 2
Through August 2024
18 of 133
Item 7d.

Cash Fund Total7,592,889.84 7,652,751.8312,703,482.37 12,703,482.3714,523,055.92 14,523,055.9210,892,935.71 10,892,935.712,411,313.76 2,411,313.760.00 0.000.00 0.00324,039.15 324,039.15329,994.53 329,994.534,408.09 4,408.091,154,089.66 1,154,089.66640,719.51 640,719.51280,925.80 280,925.80(48,679.94) (48,679.94)502,415.26 502,415.260.90 0.904,087,151.48 4,087,151.48(12,812.21) (12,812.21)2,279,970.99 2,279,970.99925,102.65 925,102.651,385,656.75 1,385,656.7510,433,089.60 10,433,089.600.00 0.002,635,679.21 2,635,679.21(495,929.20) (495,929.20)0.00 0.00700,648.55 700,648.55498,824.40 563,549.404,393,134.44 4,393,134.4422,655.07 22,655.07376,687.78 376,687.786,050,849.26 6,050,849.26331,358.16 331,358.164,894,452.76 4,894,452.7611,264,752.56 11,264,752.560.00 0.007,177,576.65 7,177,576.6512,452,084.07 12,452,084.072,002,167.45 2,002,167.45357,236.59 357,686.6450,848,796.95 50,849,436.592,221,757.28 2,221,757.2845,607,044.36 45,668,251.855,717,058.24 5,717,058.241,059,109.60 1,059,109.60(20,277.14) (20,277.14)347,282.73 347,282.732,395,872.02 2,395,872.02827,239.32 827,239.32485,851.63 576,970.130.00 0.00232,561,662.56 232,839,665.23* Reconciliation of Pooled Cash & Investments to Portfolio Book ValueInvestment Portfolio Value226,193,014.01Cash on hand - Checking Account13,672,842.24Payroll and Accounts Payable Outstanding Checks(5,516,839.27)Deposits in Transit(1,787,354.42)General Ledger Cash Balance as of September 30, 2024232,561,662.56Prepared By: ____________________________________________________Reviewed By: ____________________________________________________891 RECOLOGY SAN BRUNO0.00Grand Total:278,002.67Totals are through period: 3707 TECHNOLOGY DEVELOPMENT0.00711 SELF INSURANCE91,118.50702 FACILITY MAINT.FUND0.00703 GENERAL EQUIPMENT REVOLVING0.00651 PARKING FUND0.00701 CENTRAL GARAGE0.00631 WASTEWATER FUND61,207.49641 CITYNET SERVICES FUND0.00611 WATER FUND639.64621 STORMWATER FUND0.00207 TECHNOLOGY CAPITAL0.00302 LEASE DEBT SERVICE450.05201 PARKS AND FACILITIES CAPITAL0.00203 STREET IMPROVE. PROJECTS0.00166 COMMUNITY BENEFIT FUND0.00190 DISASTER RECOVERY FUND0.00164 UTILITIES FACILITIES IMPACT FEE0.00165BAYHILL SPECIFIC PLAN AREA DEVELOPMENT 0.00162GENERAL GOVERNMENT FACILITIES IMPACT F0.00163 TRANSPORTATION FACILITIES IMPACT FEE0.00160 COMMUNITY FACILITIES IMPACT FEE0.00161 PUBLIC SAFETY FACILITIES IMPACT FEE0.00152CITY OF SB AS SUCCESSOR HOUSING AGENC0.00153 RDA OBLIGATION RETIREMENT FUND64,725.00142 RECREATION & AQUATICS CENTER (RAC)0.00151 SUCCESSOR AGENCY TO THE SB RDA - OPS0.00140 DEVELOPER IN-LIEU UNDERGROUNDING0.00141 COMMUNITY DEVELOPMENT0.00137 DEVELOPER PROJECT CONTRIBUTIONS0.00138 AFFORDABLE HOUSING IMPACT FEES0.00133 RESTRICTED REVENUES0.00136 EMERGENCY DISASTER RESERVE0.00131 IN-LIEU FEES0.00132 AGENCY ON AGING0.00122 SOLID WASTE/RECYCL.0.00130 IMPACT FEES0.00113 POLICE SPECIAL REVENUE0.00121 FEDERAL/STATE GRANTS0.00104 MEASURE W TRANSPORTATION TAX0.00111 POLICE ASSET FORFEITURE0.00102 MEASURE A TRANSPORTATION TAX0.00103 STREET SPECIAL REVENUE0.00009 PARKING FUND0.00101 GAS TAX0.00005 MEASURE G DISTRICT SALES TAX0.00006 AMERICAN RESCUE PLAN ACT0.00003 ONE-TIME REVENUE0.00004 CAP IMPROV/ONE-TIME INITIATIVE RSRV0.00Investments001 GENERAL FUND59,861.99002 GENERAL FUND RESERVE0.00glCashInv.rpt Cash and Investments ReportPage: 111/26/2024 3:05:24PMCity of San BrunoThrough period: 3Through September 2024

19 of 133

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Nick Pegueros, Administrative Services Director & CFO PREPARED BY: Esther Garibay, Finance Manager
SUBJECT: Month End Investment Report – November 2024
The table below summarizes the investment portfolio’s total book value by Investment type.

Investment Type Total Book Value
TriCounties Bank $16,930,581
Wells Fargo Bank /Sweep Money Market 24,274,400
CalTrust Liquid Money Market Fund 17,756,701
CalTrust Medium Term Fund 20,357,763
Local Agency Investment Fund 25,858,305
Government Agency Investments 95,816,898
Municipal Bonds 24,947,026
Money Market Investments 12,671,690
Total Investments $238,613,366
All securities held by the City of San Bruno as of November 2024 are in compliance with the City’s Investment Policy adopted on June 25, 2024.

Respectfully submitted,
_____ __________
Administrative Services Director & CFO Date
Docusign Envelope ID: D9B4B512-4651-4C8F-AB2A-074F93D12AA4 12/5/2024
20 of 133
Item 7e.

City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Investments
Coupon
Rate CUSIP Book Value Market Value YTM Maturity Date
% of
Portfolio
Short Term Investments
TriCounties Bank Cash Balance 16,930,581 16,930,581 4.39% N/A 7% Wells Fargo General Acct /Sweep Money Market 24,274,400 24,274,400 4.57% N/A 10% CalTrust Liquidity Money Market Fund 17,756,701 17,756,701 4.83% N/A 7% CalTrust Medium Term Fund 20,357,763 20,357,763 4.23% N/A 9% Total CalTrust 38,114,465 38,114,465 16% Pooled Investments
Local Agency Investment Fund 22,298,415 22,298,415 4.48% NA 9% Glenview Fire Local Agency Investment Fund 3,559,890 3,559,890 4.48% NA 1% Total LAIF 25,858,305 25,858,305 11% US Bank Portfolio/Securities
Money Market Investments
U.S. Government Money Market 31846V567 8,818,962.77 8,818,963 4.52% NA 4% U.S. Treasury Bills
U.S. Treasury Bills 5.15% 912797LP0 1,949,358 1,997,480 4.58% December 12, 2024 1% U.S. Treasury Bills 4.85% 912797LN5 1,903,369 1,955,120 4.25% June 12, 2025 1% Total Money Market and US Treas. Bills Investments 12,671,690 12,771,563 5% Total Short Term Investments 117,849,441 117,949,314 Municipal Bonds
California St Federally Taxable Var 3.38% 13063DGB8 1,105,910 999,961 0.69% April 1, 2025 0% California St Federally Taxable Var 3.38% 13063DGB8 1,466,885 1,326,353 0.65% April 1, 2025 1% University Calif Revs Taxable Gen Bds 0.88% 91412HGE7 1,513,455 1,476,165 0.65% May 15, 2025 1% Los Angeles Calif Comm Coll Dist GOB Unlimited Tax 0.77% 54438CYK2 2,000,000 1,951,880 0.77% August 1, 2025 1% California St Univ Revenue 0.89% 13077DML3 1,459,170 1,452,870 1.64% November 1, 2025 1% California St Taxable Various GOB 2.65% 13063DMA3 1,068,690 978,040 1.07% April 1, 2026 0% Pasadena USD non-callable GOB 2.07% 702282QD9 1,043,920 969,640 1.09% May 1, 2026 0% Los Angeles Unified SD non-callable 1.46% 544547FC9 2,009,340 1,909,660 1.35% July 1, 2026 1% Southern California St Public Pwer Auth 1.26% 842475P82 1,555,751 1,514,761 1.77% July 1, 2026 1% San Jose CA Redev Agy Successor Agy Tax Allocation 3.18% 798170AJ5 1,405,984 1,298,599 1.51% August 1, 2026 1% San Jose CA Redev Agy Successor Agy Tax Allocation 3.18% 798170AJ5 1,223,083 1,129,668 2.09% August 1, 2026 1% Cupertino UHSD Taxable non-callable GOB 2.15% 231237P28 1,057,240 965,200 0.96% August 1, 2026 0% Santa Monica CCD taxable non-callable GOB 1.04% 802385RR7 755,235 710,160 0.90% August 1, 2026 0% Los Angeles Calif Comm Coll Dist GOB Unlimited Tax 1.17% 54438CYL0 998,010 948,170 1.22% August 1, 2026 0% San Dieguito CA Union High Sch Dist 1.86% 797508HF8 987,050 960,600 2.17% August 1, 2026 0% California St Taxable BID non-callable 2.38% 13063DRD2 736,400 677,968 1.28% October 1, 2026 0% California St Taxable BID non-callable 2.38% 13063DRD2 743,022 684,064 1.37% October 1, 2026 0% California St Univ Revenue 1.14% 13077DQE5 949,640 941,520 1.14% November 1, 2026 0% Los Angeles CA Dept of ARPTS ARPT Revenue 1.10% 544445TW9 991,001 1,039,916 3.74% May 15, 2027 0% University Calif Rgts Med Center Poold Rev Taxable Srs M 2.56% 913366JB7 1,877,240 1,912,700 4.68% May 15, 2027 1% Total Municipal Bonds Investments 24,947,026 23,847,896 10%

Page 1 ends

CITY OF SAN BRUNO
Portfolio Summary
November 30, 2024
Docusign Envelope ID: D9B4B512-4651-4C8F-AB2A-074F93D12AA4

21 of 133

City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Investments
Coupon
Rate CUSIP Book Value Market Value YTM Maturity Date
% of
Portfolio
US Treasuries & Agencies
U.S. Treasury Notes 1.75% 912828YY0 2,081,563 1,995,420 0.58% December 31, 2024 1% U.S. Treasury Notes 1.38% 912828Z52 2,055,313 1,990,000 0.60% January 31, 2025 1% U.S. Treasury Notes 1.13% 912828ZC7 2,036,016 1,983,840 0.63% February 28, 2025 1% U.S. Treasury Notes 0.50% 912828ZF0 1,989,219 1,974,620 0.64% March 31, 2025 1% Federal Farm Credit Bank 5.13% 3133ERDY4 2,000,258 2,004,880 5.11% May 9, 2025 1% U.S. Treasury Notes 4.25% 91282CHD6 983,633 999,000 5.32% May 31, 2025 0% U.S. Treasury Notes 0.25% 912828ZW3 1,963,750 1,953,160 0.71% June 30, 2025 1% U.S. Treasury Notes 0.25% 91282CAB7 1,305,746 1,289,238 0.60% July 31, 2025 1% U.S. Treasury Notes 4.75% 91282CHN4 4,008,281 4,007,360 4.43% July 31, 2025 2% U.S. Treasury Notes 0.25% 91282CAJ0 1,958,750 1,939,060 0.75% August 31, 2025 1% U.S. Treasury Notes 5.00% 91282CHV6 1,990,938 2,007,700 5.25% August 31, 2025 1% U.S. Treasury Notes 0.25% 91282CAM3 1,967,446 1,933,040 0.63% September 30, 2025 1% U.S. Treasury Notes 5.00% 91282CJB8 1,991,953 2,009,120 5.22% September 30, 2025 1% U.S. Treasury Notes 0.26% 91282CAT8 1,465,547 1,444,935 0.76% October 31, 2025 1% U.S. Treasury Notes 5.00% 91282CJE2 2,016,563 2,014,506 4.17% October 31, 2025 1% U.S. Treasury Notes 5.00% 91282CJE2 4,021,094 4,016,994 4.41% October 31, 2025 2% Federal Farm Credit Bank 4.88% 3133EPC37 1,295,239 1,305,096 5.07% November 13, 2025 1% U.S. Treasury Notes 0.38% 91282CAZ4 1,962,891 1,922,700 0.78% November 30, 2025 1% U.S. Treasury Notes 4.00% 91282CGA3 990,610 996,430 4.69% December 15, 2025 0% U.S. Treasury Notes 0.38% 91282CBC4 1,971,878 1,916,800 0.69% December 31, 2025 1% U.S. Treasury Notes 0.38% 91282CBH3 970,234 955,310 1.10% January 31, 2026 0% U.S. Treasury Notes 1.57% 912828P46 2,075,391 1,937,820 0.84% February 15, 2026 1% U.S. Treasury Notes 0.51% 91282CBQ3 1,966,172 1,908,600 0.85% February 28, 2026 1% U.S. Treasury Notes 4.63% 91282CGR6 2,001,328 2,007,900 4.58% March 15, 2026 1% U.S. Treasury Notes 0.75% 91282CBT7 1,884,859 1,813,759 0.91% March 31, 2026 1% Federal Farm Credit Bank 4.63% 3133EP7C3 1,986,960 2,008,880 4.98% April 1, 2026 1% U.S. Treasury Notes 0.75% 91282CBW0 1,987,813 1,904,140 0.88% April 30, 2026 1% U.S. Treasury Notes 1.63% 912828R36 1,456,000 1,348,270 0.80% May 15, 2026 1% Federal Home Loan Bank 0.88% 3130AN4T4 1,148,747 1,092,408 0.90% June 12, 2026 0% U.S. Treasury Notes 0.63% 91282CCP4 992,773 942,460 0.77% July 31, 2026 0% U.S. Treasury Notes 0.75% 91282CCW9 1,997,813 1,884,060 0.77% August 31, 2026 1% U.S. Treasury Notes 1.63% 912828YG9 1,034,219 955,080 0.92% September 30, 2026 0% U.S. Treasury Notes (WIT) 0.88% 91282CCZ2 997,227 941,720 0.93% September 30, 2026 0% U.S. Treasury Notes 4.63% 91282CJC6 988,477 1,007,380 5.04% October 15, 2026 0% U.S. Treasury Notes (WIT) 1.13% 91282CDG3 995,391 943,408 1.22% October 31, 2026 0% U.S. Treasury Notes (WIT) 1.13% 91282CDG3 996,367 944,333 1.20% October 31, 2026 0% U.S. Treasury Notes (WIT) 1.25% 91282CDK4 1,501,684 1,416,330 1.23% November 30, 2026 1% Federal Farm Credit Bank 4.83% 3133EPM28 2,000,000 2,004,860 4.83% December 11, 2026 1% U.S. Treasury Notes 1.25% 91282CDQ1 1,647,422 1,554,861 1.28% December 31, 2026 1% U.S. Treasury Notes 4.00% 91282CJT9 3,968,125 3,985,800 4.34% January 15, 2027 2% U.S. Treasury Notes 1.25% 912828Z78 1,995,685 1,890,160 1.55% January 31, 2027 1% U.S. Treasury Notes 4.13% 91282CKA8 2,004,260 1,997,820 4.03% February 15, 2027 1% U.S. Treasury Notes 1.88% 91282CEC1 1,982,500 1,902,500 2.06% February 28, 2027 1% U.S. Treasury Notes 2.50% 91282CEF4 1,475,156 1,445,745 2.86% March 31, 2027 1% U.S. Treasury Notes 0.50% 912828ZN3 1,326,680 1,375,545 2.86% April 30, 2027 1% U.S. Treasury Notes 4.13% 91282CFM8 2,006,875 2,000,240 4.00% September 30, 2027 1% U.S. Treasury Notes 4.00% 91282CGP0 1,998,364 1,992,340 4.03% February 29, 2028 1% U.S. Treasury Notes 4.38% 91282CHX2 2,033,125 2,016,880 3.91% August 31, 2028 1% Federal Farm Credit Bank 4.63% 3133EPC45 1,294,557 1,321,710 4.72% November 13, 2028 1% Federal Home Loan Bank 4.50% 3130AVBD3 1,986,480 2,021,360 4.65% March 29, 2029 1% U.S. Treasury Notes 4.63% 91282CKP5 2,059,531 2,041,320 3.90% April 30, 2029 1% Federal Home Loan Bank 4.20% 3130B3CP6 3,000,000 2,966,910 4.20% October 9, 2029 1% Total U.S. Treasuries & Agencies 95,816,898 94,233,807 40% TOTAL PORTOFLIO 238,613,366 236,031,017 3.477% 100% There is adequate cash flow and maturity of investments to meet the City's needs for the next six months.

Prepared By:

Reviewed By: Page 2
November 30, 2024

CITY OF SAN BRUNO
Portfolio Summary
Docusign Envelope ID: D9B4B512-4651-4C8F-AB2A-074F93D12AA4

22 of 133

Monthly Portfolio Allocation by Investment
Sector ($Millions) Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 TriCounties Bank Interest Bearing $68.2 $66.1 $65.8 $67.7 $64.8 $64.8 $67.9 $21.9 $12.2 $9.7 $10.1 $11.5 $22.0 $15.2 $15.7 $13.2 $14.7 $18.8 $17.6 $19.1 $10.2 $13.9 $13.7 $8.1 $16.9 Wells Fargo Bank/Sweep MM - - - - - - - $42.0 $42.2 $24.4 $25.4 $22.7 $23.9 $22.9 $23.9 $20.9 $22.1 $27.7 $23.9 $26.7 $21.4 $19.3 $19.9 $37.3 $24.3 CalTrust Liquid MM Fund - - - - - - - - - - - - - $2.0 $2.0 $12.1 $22.1 $22.2 $25.3 $25.4 $15.5 $11.6 $11.6 $11.7 $17.8 Caltrust Medium Term Fund - - - - - - - - - - - - - - - - - - - - $20.1 $20.3 $20.4 $20.3 $20.3 Local Agency Investment Fund 33.0 33.1 33.2 33.2 33.2 33.2 33.4 33.4 33.7 51.5 44.5 44.8 29.8 29.8 30.2 30.2 15.2 15.5 15.5 15.5 15.7 15.6 15.7 25.9 25.9 San Mateo County Pool 25.0 33.7 35.8 36.1 36.7 36.7 43.2 43.6 38.6 40.4 40.7 36.6 37.2 45.2 47.7 41.9 36.8 32.7 28.7 25.2 22.5 22.6 20.0 - - Government Agency/Treasury Bonds 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 74.4 94.3 95.9 97.9 92.5 90.5 88.6 95.9 98.4 98.4 101.9 99.9 96.9 89.9 95.8 Municipal Bond Investments 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 27.3 25.7 25.7 25.7 25.7 27.6 27.6 27.6 27.6 27.6 26.5 26.5 26.5 24.9 Certificates of Deposit 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 - US Bank - Money Market 0.2 0.2 0.3 0.5 0.6 0.6 0.9 0.9 6.4 6.6 6.6 5.9 6.1 4.2 9.8 12.1 17.2 5.4 7.2 11.7 8.4 11.6 14.9 16.5 12.7 Total $228.6 $235.3 $237.3 $239.7 $237.5 $237.5 $247.6 $244.0 $235.3 $234.8 $229.5 $243.6 $241.1 $243.4 $248.0 $247.0 $244.7 $246.3 $244.7 $250.2 $243.8 $241.8 $240.1 $236.6 $238.6 Average Rate of Return 0.95% 1.07% 1.16% 1.18% 1.26% 1.36% 1.38% 2.28% 2.54% 2.44% 2.44% 2.70% 2.97% 3.04% 3.18% 3.19% 3.33% 3.40% 3.44% 3.52% 3.52% 3.46% 3.61% 3.45% 3.48% November 30, 2024
Portfolio Summary Metrics

CITY OF SAN BRUNO
$0
$50
$100
Monthly Portfolio
Allocation by Investment
Sector ($Millions)
San Mateo County Pool
Government Agency/Treasury Bonds
Certificates of Deposit
US Bank - Money Market
TriCounties Bank Interest Bearing
Wells Fargo Bank/Sweep MM
CalTrust Liquid MM Fund
Local Agency Investment Fund
Municipal Bond Investments
Caltrust Medium Term Fund 0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%
Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Investment Portfolio - Average Rate of Return
Docusign Envelope ID: D9B4B512-4651-4C8F-AB2A-074F93D12AA4

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Approve the 2025 City Council Meeting Calendar and Direct Staff to Cancel the Regular City Council Meetings of August 12, 2025; October 28, 2025; November 12, 2025 and Schedule a Regular City Council Meeting on November 4, 2025
BACKGROUND:

Pursuant to the San Bruno Municipal Code Section 2.04.020 Regular meetings - Day and time, the City Council holds two regular meetings per month,
Regular meetings of the city council shall be held on the second and fourth Tuesday, at seven p.m. except that no regular meeting shall be held on the fourth Tuesday in December. If at any time any regular meeting day falls on a legal holiday, such regular meeting shall be held on the next business day.

Except as provided in Section 2.04.080, all meetings shall be open and public.

DISCUSSION:

As a practice, the City Council cancels the first meeting in August for summer recess. Following the tradition, it is recommended that the City Council direct staff to cancel the first regular meeting in August, which is August 12, 2025.

The International City/County Management Association (ICMA) will be holding its Annual Conference from October 25 through 29, 2025 in Tampa, Florida which conflicts with the City Council’s October 28, 2025 regular meeting. Staff recommends canceling the October 28th regular meeting to allow the City Manager to attend the entirety of the conference and reschedule the regular meeting to November 4, 2025.

The November 11, 2025 regular meeting lands on the Veteran’s Day holiday and rather than holding the regular meeting on Wednesday, November 12, 2025 as governed by San Bruno Municipal Code Section 2.04.020 (see description of section above), staff recommends canceling the November 12th meeting.

FISCAL IMPACT:

There is no fiscal impact.
24 of 133
Item 7f.

Honorable Mayor and Members of the City Council
December 10, 2024

Page 2 of 2 ends

ENVIRONMENTAL IMPACT:

There is no environmental impact.

RECOMMENDATION:

Approve the 2025 City Council Meeting Calendar and Direct Staff to Cancel the Regular City Council Meetings of August 12, 2025; October 28, 2025; November 12, 2025 and Schedule a Regular City Council Meeting on November 4, 2025.

ALTERNATIVES:

1. Do not approve the 2025 City Council Meeting Calendar.

2. Do not cancel the August 12, 2025; October 28, 2025; nor November 12, 2025 Regular City Council Meetings.

3. Do not schedule a Regular City Council Meeting on November 4, 2025.

ATTACHMENTS:

1. 2025 City Council Public Meeting Calendar

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2025 Public City Council Meeting Calendar
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Regular City Council
Meetings
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Cancellation Date
Proposed Regular City
Council Meeting
Recognized City Holidays
Jan 1 - New Year's Day
Jan 20 - Martin Luther King Day
Feb 17 - Presidents Day
May 26 - Memorial Day
Jul 4 - Independence Day
Sept 1 - Labor Day
Nov 11 - Veterans Day
Nov 27 - Thanksgivings Day
Nov 28 - Day after Thanksgiving
Dec 25 - Christmas Day
Dec 26 - Christmas Eve Observed
26 of 133
ATTACHMENT 1
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Darcy Smith, Assistant City Manager
SUBJECT: Consider Adoption of a Resolution Approving San Bruno Community Foundation Officers for Calendar Year 2025
BACKGROUND:

The San Bruno Community Foundation (Foundation) is the organization created by the San Bruno City Council to invest, manage and expend the restitution settlement that the City of San Bruno received from PG&E after the 2010 gas line explosion in the Crestmoor neighborhood.

Article VIII, Section 1 of the Foundation’s Bylaws[1] requires that the Foundation select the offices of President, Vice-President, Secretary, and Treasurer. Article VIII, Section 2 states that such officers will serve one-year terms starting on January 1, and are subject to the approval of the San Bruno City Council.
[1] https://www.sanbruno.ca.gov/DocumentCenter/View/1347/Bylaws-of-the-San-Bruno- Community-Foundation-PDF
DISCUSSION:

At its November 6, 2024 regular board meeting, the Foundation Board of Directors re-elected its officers to serve in their capacity for calendar year 2025, effective January 1, 2025:
· President - Malissa Netane-Jones
· Vice President - Jim Ruane
· Secretary - Raul Gomez
· Treasurer - Pak Lin
The Foundation Board of Directors ratified the election at their regular meeting on December 4, 2024. A copy of the Foundation resolution is attached to this staff report for reference.

FISCAL IMPACT:

There is no fiscal impact for this action.
27 of 133
Item 7g.

Honorable Mayor and Members of the City Council
December 10, 2024

Page 2 of 2 ends

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a resolution approving San Bruno Community Foundation Officers for calendar year 2025.

ALTERNATIVES:

1. Do not approve the Foundation Board of Directors Officers as presented and provide direction.

2. Direct staff to return to the Foundation Board of Directors with alternative considerations for their review and action.

ATTACHMENTS:

1. City Council Resolution

2. Foundation Resolution

28 of 133

2 8
1 2
RESOLUTION NO. 2024 - ___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO

APPROVING SAN BRUNO COMMUNITY FOUNDATION
OFFICERS FOR CALENDAR YEAR 2025
WHEREAS, on November 6, 2024, the San Bruno Community Foundation elected officers to hold the positions of President, Vice-President, and Secretary effective January 1 2025; and,
WHEREAS, on December 4, 2024, the San Bruno Community Foundation ratified the election; and,
WHEREAS, Article VIII, Section 2 and Article XVI of the Foundation’s Bylaws require the San Bruno City Council to approve the officers; and
NOW THEREFORE BE IT RESOLVED that the City Council of the City of San Bruno approves the San Bruno Community Foundation officers for calendar year 2025 as follows:
• President: Malissa Netane-Jones
• Vice President: Jim Ruane
• Secretary: Raul Gomez
• Treasurer: Pak Lin
---oOo---
I hereby certify that foregoing Resolution No. 2024-___ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
___________________________
Lupita Huerta, City Clerk
29 of 133
ATTACHMENT 1
30 of 133
ATTACHMENT 2

31 of 133

City Council Agenda Item
Staff Report

At its March 25, 2023 City Council retreat, the Council discussed its Strategic Initiative on Good Governance of the Commissions, Boards and Committees (CBCs). One goal of good governance is to develop a strong, effective, and efficient organizational structure to create transparent and inclusive decision and policy making.

In response to this initiative, a special City Council meeting was held on August 22, 2023, to discuss San Bruno’s governance structure and how, if necessary, to improve upon it. Staff presented several ideas, including a change in the Culture and Arts Commission’s meeting schedule from monthly to quarterly, due to the difficulty in reaching quorum and a lack of business. No action was taken at the meeting, but no Council members opposed the idea of quarterly meetings.

Since then, the Commission has continued to struggle to hold meetings. Since August 2023, six Commission meetings have been held, while seven have been cancelled for various reasons.

DISCUSSION:

To change the Commission’s meeting schedule, a change to the by-laws is required. Given that the by-laws have not been updated since 2015, a comprehensive review was deemed appropriate.

In May and July 2024, staff met with the City Attorney and City Clerk to review the current by- laws. Several sections were identified as requiring revisions. 32 of 133
Item 7h.

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
Revisions:

The proposed revisions to the by-laws can be found in the accompanying attachment, which shows the current by-laws, the proposed changes, and the final version if all proposed changes are adopted.

Sections of significant revisions include Meetings, Organization of the Commission, Powers and Duties, Adding Items of Business to the Agenda, Annual Report, and Rules for the Public.

Meetings:

Section 2: Propose changing meeting schedule from monthly to every other month, due to quorum and lack of business.

Sections 2.2, 2.3, 2.4: Propose removal of these sections on Special Meetings, Adjourned Meetings, and Study Sessions, as they are covered by section 2.50.090 of the municipal code.

Organization of the Commission:

Sections 3.1, 3.2, 3.3: Propose removal of these sections dealing with the establishment of the Commission, Commissioner terms, and Commissioner Compensation, as they are covered by sections 2.50.020, 2.50.040, and 2.50.070 of the municipal code.

Section 3.11: Revise to state that Commissioners may not miss more than two regular meeting in a twelve-month period, reflecting the new schedule of only six regular meetings per year.

Powers and Duties:

Section 4: Propose removal of this section, as it is addressed in the municipal code under section 2.50.120.

Adding Items of Business to the Agenda:

Section 5.6: Propose removal of this section, as items should not be considered without prior agenda listing.

Annual Report:

Section 7: Propose removal of this section, as it is covered by section 2.50.110 of the municipal code.

Rules for the Public:

Sections 9.3.3 and 9.3.4: Propose removing language on ejecting disruptive individuals. Staff recommends adjourning meetings if disruptions occur.

33 of 133

Honorable Mayor and Members of the City Council
December 10, 2024

Page 3 of 3 ends

General:

Section 10.3: Revise to state that any communication on behalf of the Commission must come from the Community Services Department Director or designee.

Commission Approval:

At its November 21, 2024, meeting, the Culture and Arts Commission considered staff’s original recommendation to hold meetings quarterly and to limit commissioners to no more than one absence within any twelve-month period. After discussion, the Commission voted unanimously to adopt all proposed changes with two modifications: meetings will be held bi-monthly, and commissioners will be permitted up to two absences within any twelve-month period.

FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adoption of the Resolution revising the Culture and Arts Commission by-laws.

ALTERNATIVES:

Do not approve resolution

ATTACHMENTS:

1. Resolution

2. Redlined By-laws

3. Proposed By-laws

34 of 133

2 8
2 6
RESOLUTION NO. 2024 - __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO REVISING THE

CULTURE AND ARTS COMMISSION BY-LAWS
WHEREAS, the City Council at its March 25, 2023, retreat, identified Good Governance of Commissions, Boards, and Committees (CBCs) as a strategic initiative to promote effective and efficient organizational structures and transparent decision-making; and WHEREAS, on August 22, 2023, the City Council held a special meeting to discuss potential improvements to the governance of San Bruno CBCs, including a proposal to modify the Culture and Arts Commission meeting schedule due to quorum challenges and lack of business; and
WHEREAS, since August 2023, the Culture and Arts Commission has struggled to hold meetings, with six meetings convened and seven meetings cancelled; and WHEREAS, a comprehensive review of the Culture and Arts Commission by-laws, which were last updated in 2015, was undertaken by the Community Services Director, Community Services Superintendent, City Attorney, and City Clerk, resulting in proposed revisions to improve clarity, alignment with the municipal code, and operational efficiency; and WHEREAS, the proposed revisions include changes to meeting schedules, commissioner attendance policies, and the removal of redundant or outdated sections already addressed in the municipal code; and
WHEREAS, on November 21, 2024, the Culture and Arts Commission unanimously approved the proposed revisions to its by-laws, with modifications to hold regular meetings bi- monthly and to allow commissions no more than two absences in any twelve-month period.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Bruno hereby authorizes revisions to the San Bruno Culture and Arts Commission By-laws as recommended by Staff and modified by the Commission at its November 21, 2024, regular meeting.
---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
______________________________
Lupita Huerta, City Clerk
35 of 133
ATTACHMENT 1

CULTURE AND ARTS COMMISSION BY-LAWS

1. Purpose and Intent. The membership and duties of the San Bruno Culture & Arts Commission ("CAC") (the "Commission") are prescribed in the San Bruno Municipal Code. These Bylaws set forth the procedural rules for the conduct of Commission meetings.

2. Meetings. The Commission shall conduct its business in accordance with Chapter 2.50 (Culture and Arts Commission) of the San Bruno Municipal Code, these Bylaws, the Ralph M. Brown Act (Government Code Section 54950 et seq.) and the Code of Conduct adopted by the City Council by way of Resolution No. 01-2604.

2.1 Regular Meetings. The Commission shall hold regular meetings at 6:30 p.m. on the third Thursday of every January, March, May, July, September, and November, each month except that no meeting shall be held if a regular meeting day falls on a legal holiday. Regular meetings shall be held at the San Bruno City Hall or other location as determined by the City Council.

2.2 Special Meetings. Special meetings may be called at any time by the Chair or by a majority of the Commission, by delivering written notice to each member of the Commission (hereinafter "member" or "members") and by posting the notice in the designated posting locations. Such notice may be delivered by any means and must be received at least twenty-four hours before the time of such meeting as specified in the notice, unless notice is waived in writing. The notice shall specify the time and place of the special meeting and the business to be transacted, and no other business shall be transacted at that meeting other than that contained in the notice.

2.3 Adjourned Meetings. All meetings may be adjourned to another specified time, place and date, but not beyond the next regular meeting. If all members are absent from any regular or adjourned regular meeting the Secretary may declare the meeting adjourned to a stated time and place and shall cause a written notice of the adjournment to be given in the same manner as provided in paragraph 2.2 above for special meetings. A copy of the notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held within 24 hours after the time of the adjournment.

2.4 Study Sessions. The Commission may, from time to time, as part of a regular, adjourned or special meeting, meet in study session to focus on a particular matter within its jurisdiction. Action shall not be taken during a study session, but direction may be provided.

2.25 Public Meetings. All meetings and study sessions of the Commission shall be open to the public. Closed sessions may be held only when (specifically authorized by the Brown Act.

2.36 Cancellation of Regular Meetings. The Commission may cancel an upcoming regular meeting for lack of a quorum. Notice of the cancellation shall be posted in lieu of an agenda.

3. Organization of the Commission.

3.1 Establishment. There is established a Culture & Arts Commission. The Commission shall consist of seven residents of the City, but not employees of the City. Members shall be appointed by and serve at the pleasure of the Mayor with the majority approval of the City Council, subject to removal at any time, pursuant to City Council procedures.

3.2 Term. The term of office of each member is four years.

3.3 Compensation. No person shall receive compensation for service as a member, except for reimbursement of all such expenses necessarily and legitimately incurred and authorized during the performance of official duties for payment for service as a proctor during administration of employment examinations.

3.14 Officers. The Commission shall elect from its membership a Chair, who shall preside over meetings. The Commission shall also elect a Vice- Chair, who shall preside in the absence of the 36 of 133
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Chair. The Chair and Vice- Chair are sometimes referred to herein as the "presiding officer." The Chair shall have the following powers:

3.14.1 To call to order the meeting and to conduct the order of business as set forth in the agenda.

3.14.2 To adjust the agenda, if needed, at the time of the meeting with the approval of the Commission;

3.14.3 To move, second, debate and vote;

3.14.4 To rule motions in or out of order;

3.14.5 To determine whether a speaker from the audience has exceeded his or her time or is otherwise out of order;

3.14.6 To rule on questions of parliamentary procedure based generally on Robert's Rules of Order;

3.14.7 To sign all resolutions and other documents necessitating his or her signature;

3.14.8 To call a brief recess during a meeting;

3.14.9 To appoint members to subcommittees with the approval of the Commission; and

3.14.10 To maintain decorum.

The presiding officer's determination as to any of the above matters may be overruled by a majority of the members present.

3.25 Organizational Meeting. At its first meeting in January, the members shall elect a Chair and Vice-Chair from among its members.

3.36 Term of the Chair and Vice-Chair. The term of office of the Chair and Vice Chair shall be one year. A member may serve more than one consecutive term as Chair or Vice-Chair. Nothing shall prevent the Commission from removing and replacing the Chair or Vice-Chair at any time during their respective terms, provided that the item is properly on the agenda of the meeting.

3.47 Vacancy in the Office of Chair or Vice-Chair. A vacancy in the office of Chair or Vice-Chair shall be filled for the remainder of the unexpired term by election at the next meeting provided the election has been noticed on the agenda.

3.58 Vacancy of a Member's Seat. A member may resign by submitting his or her resignation in writing to the Chair. The resignation is effective and irrevocable when submitted. In the event of an unscheduled vacancy of any member's seat prior to the expiration of his or her term, the City Council (or in the case of an individual appointment, the applicable Councilmember) may appoint a member to serve the remainder of the unexpired term. The newly appointed member shall take and subscribe to the oath of office before the next regular meeting after his or her appointment by the City Council.

3.69 Quorum. A majority of the total membership of the Commission shall constitute a quorum for the transaction of business. Where there is not a quorum present, the Secretary of the Commission shall announce that no meeting will be held due to lack of a quorum, and shall announce the date of the next regular or adjourned meeting. When a member is disqualified due to a financial conflict of interest, his or her presence shall not be considered in determining the presence of a quorum. Any decision of the Commission shall require a vote of the majority of the members present and qualified to vote.

3.710 Subcommittees. The Commission may from time to time establish either standing or ad hoc subcommittees consisting of any number less than a quorum of its membership for the purposes of studying a specific area of concern. Standing subcommittees (that have a regular meeting schedule or continuing subject matter jurisdiction) are subject to all of the requirements of the Brown Act. The Commission may refer matters to a subcommittee to report back to the full Commission at a future date. The subcommittee report will be considered advisory and its recommendations are subject to action by the full Commission.

3.811 Absences from meetings. If a member of the Culture & Arts Commission is absent from more than twothree successive regular meetings within any twelve month period, without being excused or unexcused by the Commission, or is absent for any reason for more than six regular meetings in any

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twelve-month period, the office of such member shall be vacated and the Chair shall immediately notify the Secretary, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by City Council.as adopted by Council Policy on July 26, 1976. In order to request an excused absence, a member must notify the Chair or the Secretary of the anticipated absence in advance of the meeting and the request must be noted during call of the roll and reflected in the minutes of the meeting, and is subject to denial by the Commission.

3.912 Oath of Office. Newly appointed members shall take and subscribe to the oath of office before assuming their duties. The oath may be given by a City official authorized to do so by State law.

4. Powers and Duties.

4.1Serve in an advisory capacity to the City Council and City Manager;

4.2 Review and make recommendations to the City Council for its action in all matters pertaining to culture and art;

4.3 Make recommendations to the City Council for its actions on the acquisition, selection and placement of public art;

4.4Make initial and periodic inventories of existing public art, location and condition and to locate and catalog potential public art sites which shall be reported to the City Council;

4.5Make recommendations to the City Council for its action on the issues related to planning, supporting and developing culture and art related facilities, projects, programs and events;

4.6 Cooperate with other governmental agencies and civic groups in the advancement of sound planning of culture and arts in the City of San Bruno, subject to approval by the City Council; and

4.7 Provide other assistance as requested by the City Council or the City Manager.

45. The Commission Agenda.

45.1 Preparation of the agenda.The Secretary of the Commission shall formulate and prepare the agenda for meetings.

45.2 Posting of the agenda. The City Clerk shall cause to be posted an agenda for each regular meeting in the designated posting locations not less than 72 hours prior to the meeting. Agendas for adjourned meetings shall be posted in the same fashion, unless the business to be undertaken is limited to the items on the agenda of the meeting at which the adjournment occurs and the meeting is adjourned to a date within five days of the adjournment. Agendas of special meetings shall be posted and provided along with the notice of the meeting as provided in paragraph 2.2 above.

45.3 Affidavit of posting. Immediately following the posting of the agenda, the City Clerk shall cause to be completed an affidavit of posting. The affidavit shall indicate the time and location of posting, and shall be signed under penalty of perjury. The City Clerk shall retain all such affidavits in accordance with the City's records retention policy.

45.4 Order of Business. Items shall be placed on the agenda substantially according to the following "Order of Business." Upon review of the agenda at the beginning of any meeting, the Commission may change the order of business in order to promote the efficiency of the meeting. The Order of Business for each regular meeting shall be as follows:

1. Call to Order/

2. Roll call

32. Pledge of Allegiance

3. Approval of the Agenda

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4. Approval of Minutes (unless approved on the Consent Calendar)

5. Public Comments on Consent Calendar and Matters Not on the Agenda

6. Consent Calendar

67. New Conduct of Business

7. Items prepared by Commissioners

8. Future agenda items
• Items require majority vote of Commission

8. Unfinished Business

9. Excluded Consent

10. Items from Staff

11. Public Comments on Matters Not on the Agenda (remaining comments not heard during previous comment period)
912. Items Report out from Members and Subcommittee Reports

10. Items from Staff
1113. Adjournment

45.5 Description of Matters on the Agenda. All items of business to be transacted shall be described briefly on the agenda in sufficient detail so that a reasonable person can determine the general nature of the matter under consideration. Not every recommendation or conceivable action or alternative need be listed. Generally, each item on the agenda shall contain a staff recommendation and the specific action requested to be taken.

5.6 Adding Items of Business to the Agenda. The Commission shall not discuss or take action on any item of business not listed on the posted agenda except:

5.6.1 Upon a majority determination of the existence of an "emergency" as that term is defined in the Brown Act.

5.6.2 Upon a determination by a two-thirds vote of the members present, or if less than two-thirds of the membership is present, upon a unanimous vote, that there is an immediate need to take action and that the need to take action came to the attention of the City subsequent to the posting of the agenda. If the Commission makes this determination, the minutes of the meeting shall reflect what circumstances gave rise to the need to take action after the posting of the agenda.

5.6.3 Where the item upon which action is to be taken was included on a properly posted agenda for a prior meeting of the Commission occurring not more than five calendar days prior to the date of the meeting at which the item is to be considered, and the item was continued to an adjourned meeting.

4.65.7 Adding Items of Business to a Future Agenda. Any member may during "Items from Members" request that an item of business within the Commission's subject matter jurisdiction be added to a future agenda. SI:Ich Such requests require a majority vote are subject to approval of the Commission.

4.75.8 Public Comments. Members of the public shall be permitted to speak on each item of business on the agenda when the item is taken up and before action is taken on the item by the Commission. Each speaker shall have up toa three (3) minute period to speak; time cannot be ceded to another speaker. In order to facilitate the conduct of the meeting, the Chair or the Commission may lengthen or shorten the three-minute period for all speakers on a particular agenda item based on the number of persons in attendance wishing to speak or the complexity of the matter under consideration. The "Public Comments" item shall be limited to items on the Consent Calendar (and not pulled therefrom) and matters not on the agenda but within the subject matter jurisdiction of the Commission. An individual may speak only once during "Public Comments," either at the first or second public comment period.

4.85.9 Notification. Upon written request on an annual basis and payment of the fee required by the City's fee resolution, the Secretary will mail agendas or agenda packets to any person. 5-6.Minutes. The action minutes of meetings shall be kept by the Secretary in accordance with the following policy:

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5.16.1 Minutes shall contain a record of all proceedings, motions, and actions, but shall only contain a summary of the discussion, not a verbatim transcription. The minutes shall accurately reflect what occurred at the meeting.

5.26.2 All motions, whether carried or not, shall be recorded, disclosing the author of the motion and the second, and the roll call vote.

5.36.3 Minutes of public hearings shall list when available the names and City of residence of all persons who speak during the hearing, and the position they took on the matter. The minutes need not include detailed or verbatim transcriptions of public comments.

5.46.4 An audiotape recording of all meetings shall be made and said recordings tapes shall be kept for a period not less than thirty days following approval of the minutes, and shall be subject to disclosure during that time.

7. Annual Report. The Commission shall provide a report to the City Council concerning its actions, activities, and achievements during the preceding year, its goals for the subsequent year and any recommendations for improvement in providing service to the City. A summary of the annual report shall be presented orally at a regular City Council meeting.

68. Secretary. The City Manager or applicable Department Director or his/her designee shall serve as the Secretary for the Commission. The Secretary shall:

68.1 Keep the minutes of all meetings and transmit approved minutes to the City Clerk;

68.2 Give or serve all notices required by law or by these rules;

68.3 Formulate and prepare the agenda for all meetings;

68.4Be custodian of Commission records;

68.5Inform the Commission of correspondence relating to business of the Commission and attend to such correspondence;

68.6Handle funds allocated to the Commission, as directed by the applicable Department Director, and in accordance with its directives, the law, and City regulations; and

68.7Sign official documents of the Commission.

79. Conduct of Meetings.

79.1 Action by the Commission. The Commission shall proceed by way of motion. Any member, including the Chair, may make a motion and any member may second the motion except that the same person who made the motion cannot second it. A member may make only one motion at a time and a motion or second may be withdrawn by the maker at any time before a vote.

79.2 Adoption by Majority Vote. A motion shall be adopted by an affirmative vote of a majority of the members present provided a quorum is determined to exist. Members have a duty to vote "aye", or "nay" on each motion. Abstentions shall be cast only if the member declares:

79.2.1 The existence of a conflict of interest or other disqualification from voting; or

79.2.2 A lack of sufficient information upon which to base a vote due to absence from a previous meeting.

Abstentions are not counted in the vote tally.

79.3 Rules of Decorum.

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79.3.1 Rules for Members. Members of th.e Commission shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process is maintained at all times.

Members shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings. Members shall speak clearly into the microphone so that they can be heard by the audience.
a. Communication with Members
1) Members should request the floor of the Presiding Officer before speaking. 2) A member who is speaking shall attempt to avoid repetition and shall limit their comments to the subject matter at hand. Members should express their views without engaging in lengthy debates.
3) When one member is speaking, other members shall not interrupt or otherwise disturb the speaker.
b. Communication with Members of the Public Addressing the Commission. 1) Members may question a person addressing the Commission at the conclusion of the person's comments or upon expiration of the person's time to speak. Such questions shall be directed to the person through the Presiding Officer.
2) Members shall not engage the person addressing the Commission in a dialogue with the Commission or City staff, but shall confine communication to a question and answer format conducted through the Presiding Officer.
3) If a member of the audience has addressed the Commission on matters that are not on the agenda, members shall refrain from discussion of the matter. If a member so wishes, the member may, if appropriate, during the "Items from Members" portion of the meeting, direct the Secretary to place the matter on the next agenda, subject to the approval of the Commission.

79.3.2 Rules for City Staff.
a. Decorum. City staff shall not engage in public dialogue or debate with members of the public during public meetings. When addressed by the Commission, staff shall respond in a polite and respectful manner.
b. Role of the Secretary. The Secretary's duties during the meetings include keeping a record of concerns raised by the Commission regarding staff matters and directions for future staff action.

79.3.3 Rules for the Public
a. Members of the Audience. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the meeting infeasible. A member of the audience repeatedly or continuously engaging in any such conduct shall, at the discretion of the Presiding Officer or a majority of the Commission, be subject to ejection from that meeting.
b. Persons Addressing the Commission.
1) Any person wishing to speak in connection with any item of business on the agenda shall first be invited to voluntarily complete a speaker request slip and submit the slip to the Secretary, although completion of the speaker's slip is not required to speak. 2) No person shall address the Commission without first being recognized by the Presiding Officer.
3) No person addressing the Commission shall make repetitious, slanderous or irrelevant remarks, or engage in any• other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the meetings. Any person who so disrupts the meeting may, at the discretion of the Presiding Officer or a majority of the Commission, be subject to ejection from that meeting.

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in the violation, the Presiding Officer shall order the person to leave the meeting. If the person does not leave the meeting, the Presiding Officer may order a law enforcement officer to remove the person from the chambers.
2) Removal. A law enforcement officer shall carry out the orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum. Upon instruction of the Presiding Officer, it shall be the duty of the law enforcement officer to remove from the meeting any person who is disturbing the proceedings.
3) Motion to Enforce. If the Presiding Officer fails to enforce the rules of order and decorum set forth above, any member of may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the Commission shall require the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the Commission, the majority may designate another member to act as Presiding Officer for the purpose of enforcing the rules of order and decorum established above.
4) Clearing the Room. If a meeting is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the Presiding Officer or a majority of the Commission may exercise the authority granted in California Government Code Section 54957.9 by ordering the meeting room cleared and continuing in session in the manner authorized by Section 54957.9 of the Government Code. Members of the press shall be permitted to remain unless they have participated in the disruption.

79.4 Adjournment of Meetings. Meetings shall adjourn not later than 10:30 p.m., or as soon thereafter as the Commission completes the item of business on the table at that hour, in which event items of business not yet addressed shall be continued to the next regular meeting or to an adjourned meeting. The Commission may by majority vote extend the meeting beyond 10:30 p.m. in order to complete more of its agenda.
810.General
810.1 The Commission and its activities are completely distinct from the Community Services Department.
810.2 No member shall use any public resources including the Community Services Department, City, and/or Commission letterhead and paper in any private activity. 810.3 10.3 Any communication on behalf of the Commission must come from tThe Community Services Department Director or designeeshall approve and release any and all publicity releases, public information, pamphlets and other public relations. The purpose is to ensure that no release or programs will conflict with policies or programs of the City. 911. Robert's Rules of Order. If a matter arises that is not covered by these rules, the Brown Act or the San Bruno Municipal Code, the procedures of the Commission shall be governed by the latest revised edition of Robert's Rules of Order to the extent not inconsistent with laws governing public agencies.
1012.Amendments to By-Laws. These by-laws may not be amended unless the proposed amendment has been presented to and approved by the City Council.

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CULTURE AND ARTS COMMISSION BY-LAWS

2.1 Regular Meetings. The Commission shall hold regular meetings at 6:30 p.m. on the third Thursday of every January, March, May, July, September, and November, except that no meeting shall be held if a regular meeting day falls on a legal holiday. Regular meetings shall be held at the San Bruno City Hall or other location as determined by the City Council.

2.2 Public Meetings. All meetings and study sessions of the Commission shall be open to the public. Closed sessions may be held only when (specifically authorized by the Brown Act.

2.3 Cancellation of Regular Meetings. The Commission may cancel an upcoming regular meeting for lack of a quorum. Notice of the cancellation shall be posted in lieu of an agenda.

3. Organization of the Commission.

3.1 Officers. The Commission shall elect from its membership a Chair, who shall preside over meetings. The Commission shall also elect a Vice- Chair, who shall preside in the absence of the Chair. The Chair and Vice- Chair are sometimes referred to herein as the "presiding officer." The Chair shall have the following powers:

3.1.1 To call to order the meeting and to conduct the order of business as set forth in the agenda.

3.1.2 To adjust the agenda, if needed, at the time of the meeting with the approval of the Commission;

3.1.3 To move, second, debate and vote;

3.1.4 To rule motions in or out of order;

3.1.5 To determine whether a speaker from the audience has exceeded his or her time or is otherwise out of order;

3.1.6 To rule on questions of parliamentary procedure based generally on Robert's Rules of Order;

3.1.7 To sign all resolutions and other documents necessitating his or her signature;

3.1.8 To call a brief recess during a meeting;

3.1.9 To appoint members to subcommittees with the approval of the Commission; and

3.1.10 To maintain decorum.

The presiding officer's determination as to any of the above matters may be overruled by a majority of the members present.

3.2 Organizational Meeting. At its first meeting in January, the members shall elect a Chair and Vice-Chair from among its members.

3.3 Term of the Chair and Vice-Chair. The term of office of the Chair and Vice Chair shall be one year. A member may serve more than one consecutive term as Chair or Vice-Chair. Nothing shall prevent the Commission from removing and replacing the Chair or Vice-Chair at any time during their respective terms, provided that the item is properly on the agenda of the meeting.

3.4 Vacancy in the Office of Chair or Vice-Chair. A vacancy in the office of Chair or Vice-Chair shall be filled for the remainder of the unexpired term by election at the next meeting provided the election has been noticed on the agenda.
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ATTACHMENT 3

3.5 Vacancy of a Member's Seat. A member may resign by submitting his or her resignation in writing to the Chair. The resignation is effective and irrevocable when submitted. In the event of an unscheduled vacancy of any member's seat prior to the expiration of his or her term, the City Council (or in the case of an individual appointment, the applicable Councilmember) may appoint a member to serve the remainder of the unexpired term. The newly appointed member shall take and subscribe to the oath of office before the next regular meeting after his or her appointment by the City Council.

3.6 Quorum. A majority of the total membership of the Commission shall constitute a quorum for the transaction of business. Where there is not a quorum present, the Secretary of the Commission shall announce that no meeting will be held due to lack of a quorum, and shall announce the date of the next regular or adjourned meeting. When a member is disqualified due to a financial conflict of interest, his or her presence shall not be considered in determining the presence of a quorum. Any decision of the Commission shall require a vote of the majority of the members present and qualified to vote.

3.7 Subcommittees. The Commission may from time to time establish either standing or ad hoc subcommittees consisting of any number less than a quorum of its membership for the purposes of studying a specific area of concern. Standing subcommittees (that have a regular meeting schedule or continuing subject matter jurisdiction) are subject to all of the requirements of the Brown Act. The Commission may refer matters to a subcommittee to report back to the full Commission at a future date. The subcommittee report will be considered advisory and its recommendations are subject to action by the full Commission.

3.8 Absences from meetings. If a member of the Culture & Arts Commission is absent from more than two regular meetings within any twelve month period, excused or unexcused, the office of such member shall be vacated and the Chair shall immediately notify the Secretary, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by City Council.

3.9 Oath of Office. Newly appointed members shall take and subscribe to the oath of office before assuming their duties. The oath may be given by a City official authorized to do so by State law.

4. The Commission Agenda.

4.1 Preparation of the agenda.The Secretary of the Commission shall formulate and prepare the agenda for meetings.

4.2 Posting of the agenda. The City Clerk shall cause to be posted an agenda for each regular meeting in the designated posting locations not less than 72 hours prior to the meeting. Agendas for adjourned meetings shall be posted in the same fashion, unless the business to be undertaken is limited to the items on the agenda of the meeting at which the adjournment occurs and the meeting is adjourned to a date within five days of the adjournment. Agendas of special meetings shall be posted and provided along with the notice of the meeting as provided in paragraph 2.2 above.

4.3 Affidavit of posting. Immediately following the posting of the agenda, the City Clerk shall cause to be completed an affidavit of posting. The affidavit shall indicate the time and location of posting, and shall be signed under penalty of perjury. The City Clerk shall retain all such affidavits in accordance with the City's records retention policy.

4.4 Order of Business. Items shall be placed on the agenda substantially according to the following "Order of Business." Upon review of the agenda at the beginning of any meeting, the Commission may change the order of business in order to promote the efficiency of the meeting. The Order of Business for each regular meeting shall be as follows:

1. Call to Order

2. Roll call

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3. Pledge of Allegiance

4. Approval of Minutes

5. Public Comments on Matters Not on the Agenda

6. Conduct of Business

7. Items prepared by Commissioners

8. Future agenda items
• Items require majority vote of Commission

9. Report out from Members and Subcommittee Reports

10. Items from Staff

11. Adjournment

4.5 Description of Matters on the Agenda. All items of business to be transacted shall be described briefly on the agenda in sufficient detail so that a reasonable person can determine the general nature of the matter under consideration. Not every recommendation or conceivable action or alternative need be listed. Generally, each item on the agenda shall contain a staff recommendation and the specific action requested to be taken.

4.6 Adding Items of Business to a Future Agenda. Any member may during "Items from Members" request that an item of business within the Commission's subject matter jurisdiction be added to a future agenda. Such requests require a majority vote of the Commission.

4.7 Public Comments. Members of the public shall be permitted to speak on each item of business on the agenda when the item is taken up and before action is taken on the item by the Commission.

Each speaker shall have up to three (3) minute period to speak; time cannot be ceded to another speaker. In order to facilitate the conduct of the meeting, the Chair or the Commission may lengthen or shorten the three-minute period for all speakers on a particular agenda item based on the number of persons in attendance wishing to speak or the complexity of the matter under consideration. The "Public Comments" item shall be limited to items on the Consent Calendar (and not pulled therefrom) and matters not on the agenda but within the subject matter jurisdiction of the Commission. An individual may speak only once during "Public Comments,".

4.8 Notification. Upon written request on an annual basis and payment of the fee required by the City's fee resolution, the Secretary will mail agendas or agenda packets to any person.

5. Minutes. The action minutes of meetings shall be kept by the Secretary in accordance with the following policy:

5.1 Minutes shall contain a record of all proceedings, motions, and actions. The minutes shall accurately reflect what occurred at the meeting.

5.2 All motions, whether carried or not, shall be recorded, disclosing the author of the motion and the second, and the roll call vote.

5.3 Minutes of public hearings shall list when available the names and City of residence of all persons who speak during the hearing. The minutes need not include detailed or verbatim transcriptions of public comments.

5.4 An audiotape recording of all meetings shall be made and said recordings shall be kept for a period not less than thirty days following approval of the minutes, and shall be subject to disclosure during that time.

6.Secretary. The Department Director or his/her designee shall serve as the Secretary for the Commission. The Secretary shall:

6.1 Keep the minutes of all meetings and transmit approved minutes to the City Clerk;

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6.2 Give or serve all notices required by law or by these rules;

6.3 Formulate and prepare the agenda for all meetings;

6.4Be custodian of Commission records;

6.5Inform the Commission of correspondence relating to business of the Commission and attend to such correspondence;

6.6Handle funds allocated to the Commission, as directed by the applicable Department Director, and in accordance with its directives, the law, and City regulations; and

6.7Sign official documents of the Commission.

7. Conduct of Meetings.

7.1 Action by the Commission. The Commission shall proceed by way of motion. Any member, including the Chair, may make a motion and any member may second the motion except that the same person who made the motion cannot second it. A member may make only one motion at a time and a motion or second may be withdrawn by the maker at any time before a vote.

7.2 Adoption by Majority Vote. A motion shall be adopted by an affirmative vote of a majority of the members present provided a quorum is determined to exist. Members have a duty to vote "aye", or "nay" on each motion. Abstentions shall be cast only if the member declares:

7.2.1 The existence of a conflict of interest or other disqualification from voting; or

7.2.2 A lack of sufficient information upon which to base a vote due to absence from a previous meeting.

Abstentions are not counted in the vote tally.

7.3 Rules of Decorum.

7.3.1 Rules for Members. Members of th.e Commission shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process is maintained at all times.

Members shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings.
a. Communication with Members
1) Members should request the floor of the Presiding Officer before speaking. 2) A member who is speaking shall attempt to avoid repetition and shall limit their comments to the subject matter at hand. Members should express their views without engaging in lengthy debates.
3) When one member is speaking, other members shall not interrupt or otherwise disturb the speaker.
b. Communication with Members of the Public Addressing the Commission. 1) Members may question a person addressing the Commission at the conclusion of the person's comments or upon expiration of the person's time to speak. Such questions shall be directed to the person through the Presiding Officer.
2) Members shall not engage the person addressing the Commission in a dialogue with the Commission or City staff, but shall confine communication to a question and answer format conducted through the Presiding Officer.
3) If a member of the audience has addressed the Commission on matters that are not on the agenda, members shall refrain from discussion of the matter. If a member so wishes, the member may, if appropriate, during the "Items from Members" portion of the meeting, direct the Secretary to place the matter on the next agenda, subject to the approval of the Commission.

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7.3.2 Rules for City Staff.
a. Decorum. City staff shall not engage in public dialogue or debate with members of the public during public meetings. When addressed by the Commission, staff shall respond in a polite and respectful manner.

7.3.3 Rules for the Public
a. Members of the Audience. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the meeting infeasible.
b. Persons Addressing the Commission.
1) Any person wishing to speak in connection with any item of business on the agenda shall first be invited to voluntarily complete a speaker request slip and submit the slip to the Secretary, although completion of the speaker's slip is not required to speak. 2) No person shall address the Commission without first being recognized by the Presiding Officer.
3) No person addressing the Commission shall make repetitious, slanderous or irrelevant remarks, or engage in any• other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the meetings.

7.4 Adjournment of Meetings. Meetings shall adjourn not later than 10:30 p.m., or as soon thereafter as the Commission completes the item of business on the table at that hour, in which event items of business not yet addressed shall be continued to the next regular meeting or to an adjourned meeting. The Commission may by majority vote extend the meeting beyond 10:30 p.m. in order to complete more of its agenda.

8. General

8.1 The Commission and its activities are completely distinct from the Community Services Department.

8.2 No member shall use any public resources including the Community Services Department, City, and/or Commission letterhead and paper in any private activity.

8.3 10.3 Any communication on behalf of the Commission must come from the Community Services Department Director or designee.

9.Robert's Rules of Order. If a matter arises that is not covered by these rules, the Brown Act or the San Bruno Municipal Code, the procedures of the Commission shall be governed by the latest revised edition of Robert's Rules of Order to the extent not inconsistent with laws governing public agencies.

10. Amendments to By-Laws. These by-laws may not be amended unless the proposed amendment has been presented to and approved by the City Council.

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City Council Agenda Item
Staff Report

At its March 25, 2023, City Council retreat, the Council discussed its Strategic Initiative on Good Governance of the Commissions, Boards, and Committees (CBCs). One goal of good governance is to develop a strong, effective, and efficient organizational structure to create transparent and inclusive decision and policy making.

In response to this initiative, a special City Council meeting on August 22, 2023, to discuss San Bruno’s governance structure and how, if necessary, to improve upon it. It was also noted that all by-laws would benefit from a review.

DISCUSSION:

To change the Commission’s meeting location, a change to the by-laws is required. Given that the by-laws have not been updated since 2015, a comprehensive review was deemed necessary.

In September 2024, Director Karlen met with the City Attorney and City Clerk to review the current by-laws. They identified several sections needing revision.

Staff presented a revised version of the by-laws at the October Commission meeting. The Commissioners reviewed the changes and provided input for additional revisions. The Commission requested that the by-laws adjusted accordingly and brought back for further discussion at the November meeting. Staff made the requested adjustments.

Revisions:

There are several sections of the by-laws that are proposed for significant revision. The proposed revisions to the by-laws can be found in the accompanying attachments, which show the current by-laws, the proposed changes, and the final version if all proposed changes are adopted.

Sections of significant revisions include Meetings, Organization of the Commission, Powers and Duties, The Commission Agenda, Adding Items of Business to the Agenda, Rules for City Staff, and Enforcement.
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Item 7i.

Honorable Mayor and Members of the City Council
December 10, 2024

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Meetings:

Section 2.1: Changed the location for meetings to the San Bruno Recreation and Aquatic Center or other location as determined by the City Council.

Sections 2.2, 2.3, 2.4: Remove these sections on Special Meetings, Adjourned Meetings, and Study Sessions, as they are covered by section 2.50.090 of the municipal code.

Section 2.6 Added language allowing the Chair to cancel a meeting for lack of business.

Organization of the Commission:

Sections 3.1, 3.2, 3.3: Propose removing this section dealing with the establishment of the Commission, Commissioner terms, and Commissioner Compensation, as they are covered by sections 9.08.010, 9.08.020, and 9.08.040 of the municipal code.

Section 3.5: Revise to elect a Chair and Vice-Chair in January. (Revised from Commissioner input)
Section 3.11: Revise to state that Commissioners may not miss more than two consecutive regular meetings or more than 3 meetings in a twelve-month period. (Revised from Commissioner input)
Powers and Duties:

Section 4: Proposal removal, as it is addressed in the municipal code under section 9.08.090.

The Commission Agenda:

Section 4.4: Propose removing Consent Calendar, Unfinished Business, Excluded Consent, and the second item for Public Comment on Matters Not on the Agenda. Approval of Agenda remains on the agenda. (Revised from Commissioner input) Adding Items of Business to the Agenda:

Section 5.6: Propose removal, as items should not be considered without prior agenda listing.

Minutes:

Section 6.1: Revise to reflect to summarize to represent the use of action minutes. (Revised from Commissioner input)
Rules for City Staff:

Section 9.3.2: Remove Role of Secretary
Enforcement:

Sections 9.3.4: Propose removing language on ejecting disruptive individuals. Staff

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Honorable Mayor and Members of the City Council
December 10, 2024

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recommends adjourning meetings if disruptions occur.

General:

Section 10.3: Changes the communication method for information coming from the Commission to the public.

Commission Approval:

At its November 20, 2024, meeting, the Parks and Recreation Commission considered staff’s revised by-laws which included the input from the Commissioners during the October Commission meeting. After discussion, the Commission voted unanimously to adopt all proposed changes.

FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution revising the Parks and Recreation Commission by-laws.

ALTERNATIVES:

Do not approve resolution

ATTACHMENTS:

1. Resolution

2. Redline of Original By-laws

3. Clean Copy of Proposed By-laws

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2 8
3 0
RESOLUTION NO. 2024 - __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO REVISING THE

PARKS AND RECREATION COMMISSION BY-LAWS
WHEREAS, the City Council at its March 25, 2023, retreat, identified Good Governance of Commissions, Boards, and Committees (CBCs) as a strategic initiative to promote effective and efficient organizational structures and transparent decision-making; and WHEREAS, on August 22, 2023, the City Council held a special meeting to discuss potential improvements to the governance of San Bruno CBCs, including a proposal to modify the Parks and Recreations Commission meeting location due to opening of the Recreation and Aquatic Center; and
WHEREAS, a comprehensive review of the Parks and Recreation Commission by-laws, which were last updated in 2015, was undertaken by the Community Services Director, Community Services Deputy Director, City Attorney, and City Clerk, resulting in proposed revisions to improve clarity, alignment with the municipal code, and operational efficiency; and WHEREAS, the proposed revisions include changes to meeting location, commissioner attendance policies, and the removal of redundant or outdated sections already addressed in the municipal code; and
WHEREAS, on November 20, 2024, the Parks and Recreation Commission unanimously approved the proposed revisions to its by-laws.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Bruno hereby authorizes revisions to the San Bruno Parks and Recreation Commission By-laws as recommended by Staff and modified by the Commission at its November 20, 2024, regular meeting.
---oOo---
I hereby certify that foregoing Resolution No. 2024 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1

PARKS & RECREATION COMMISSION BY-LAWS

1. Purpose and Intent. The membership and duties of the Parks & Recreation Commission (the “Commission”) are prescribed in the San Bruno Municipal Code.

These Bylaws set forth the procedural rules for the conduct of Commission meetings.

2. Meetings. The Commission shall conduct its business in accordance with Chapter

9.08 of the San Bruno Municipal Code, these Bylaws, the Ralph M. Brown Act (Government Code Section 54950 et seq.) and the Code of Conduct adopted by the City Council by way of Resolution No. 01-2604.

2.1 Regular Meetings. The Commission shall hold regular meetings at 6:30 p.m. on the third Wednesday of each month, except that no meeting shall be held if a regular meeting day falls on a legal holiday. Regular meetings shall be held at the San Bruno Recreation and Aquatic Center or other location as determined by the City Council. City Hall in the Sister City Conference Room #115.

2.2 Special Meetings. Special meetings may be called at any time by the Chair or by a majority of the Commission, by delivering written notice to each member of the Commission (hereinafter “member” or “members”) and by posting the notice in the designated posting locations. Such notice may be delivered by any means and must be received at least twenty-four hours before the time of such meeting as specified in the notice, unless notice is waived in writing. The notice shall specify the time and place of the special meeting and the business to be transacted, and no other business shall be transacted at that meeting other than that contained in the notice.

2.3 Adjourned Meetings. All meetings may be adjourned to another specified time, place and date, but not beyond the next regular meeting. If all members are absent from any regular or adjourned regular meeting the Secretary may declare the meeting adjourned to a stated time and place, and shall cause a written notice of the adjournment to be given in the same manner as provided in paragraph 2.2 above for special meetings. A copy of the notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held within 24 hours after the time of the adjournment.

2.5 Public Meetings. All meetings and study sessions of the Commission shall be open to the public. Closed sessions may be held only when specifically authorized by the Brown Act.

2.6 Cancellation of Regular Meetings. The Commission may cancel an upcoming regular meeting for lack of a quorum. The Chair may cancel a meeting for lack of business. Notice of the cancellation shall be posted in lieu of an agenda.

3. Organization of the Commission.

3.1 Establishment. There is established a Parks & Recreation Commission.

The Commission shall consist of eight residents of the City, but not employees of the City and one youth representative, resident of the City and currently attending high school. Members shall be appointed by and serve at the pleasure of the Mayor with the majority approval of the City Council, subject to removal at any time, pursuant to City Council procedures.

3.2 Term. The term of office of each member is four year staggered terms.

The term of the youth representative may not exceed two years.

3.43.1 Officers. The Commission shall elect from its membership a Chair, who shall preside over meetings. The Commission shall also elect a Vice-Chair, who shall preside in the absence of the Chair. The Chair and Vice-Chair are sometimes referred to herein as the “presiding officer.” The Chair shall have the following powers:

3.4.13.1.1To call to order the meeting and to conduct the order of business as set forth in the agenda.

3.4.23.1.2To adjust the agenda, if needed, at the time of the meeting with the approval of the Commission;

3.4.33.1.3To move, second, debate and vote;

3.4.43.1.4To rule motions in or out of order;

3.4.5To determine whether a speaker from the audience has exceeded his or her time or is otherwise out of order;

3.4.6To rule on questions of parliamentary procedure based generally on Robert's Rules of Order;

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3.4.7To sign all resolutions and other documents necessitating his or her signature;

3.4.8To call a brief recess during a meeting;

3.4.9To appoint members to subcommittees with the approval of the Commission; and

3.4.10To maintain decorum.

The presiding officer’s determination as to any of the above matters may be overruled by a majority of the members present.

3.53.2 Organizational Meeting. At its first meeting in December January, the members shall elect a Chair and Vice-Chair from among its members.

3.63.3 Term of the Chair and Vice-Chair. The term of office of the Chair and Vice Chair shall be one year. A member may serve more than one consecutive term as Chair or Vice-Chair. Nothing shall prevent the Commission from removing and replacing the Chair or Vice-Chair at any time during their respective terms, provided that the item is properly on the agenda of the meeting.

3.73.4 Vacancy in the Office of Chair or Vice-Chair. A vacancy in the office of Chair or Vice-Chair shall be filled for the remainder of the unexpired term by election at the next meeting provided the election has been noticed on the agenda.

3.83.5 Vacancy of a Member’s Seat. A member may resign by submitting his or her resignation in writing to the Chair. The resignation is effective and irrevocable when submitted. In the event of an unscheduled vacancy of any member’s seat prior to the expiration of his or her term, the City Council (or in the case of an individual appointment, the applicable Councilmember) may appoint a member to serve the remainder of the unexpired term. The newly appointed member shall take and subscribe to the oath of office before the next regular meeting after his or her appointment by the City Council.

3.93.6 Quorum. A majority of the total membership of the Commission shall constitute a quorum for the transaction of business. Where there is not a quorum present, the Secretary of the Commission shall announce that no meeting will be held due to lack of a quorum, and shall announce the date of the next regular or adjourned meeting. When a member is disqualified due to a financial conflict of interest, his or her presence shall not be considered in determining the presence of a quorum. Any decision of the

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Commission shall require a vote of the majority of the members present and qualified to vote.

3.103.7 Subcommittees. The Commission may from time to time establish either standing or ad hoc subcommittees consisting of any number less than a quorum of its membership for the purposes of studying a specific area of concern. Standing subcommittees (that have a regular meeting schedule or continuing subject matter jurisdiction) are subject to all of the requirements of the Brown Act. The Commission may refer matters to a subcommittee to report back to the full Commission at a future date. The subcommittee report will be considered advisory and its recommendations are subject to action by the full Commission.

3.8 Absences from meetings. If a member of the Parks & Recreation Commission is absent from three two successive consecutive regular meetings or more than three meetings within any twelve month period, without being excused by the Commission, or is absent for any reason for more than six regular meetings in any twelve-month period, , the office of such member shall be vacated and the Chair shall immediately notify the Secretary, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by City Council. as adopted by Council Policy on July 26, 1976. In order to request an excused absence, a member must notify the Chair or the Secretary of the anticipated absence in advance of the meeting and the request must be noted during call of the roll and reflected in the minutes of the meeting, and is subject to denial by the Commission.

3.9 Oath of Office. Newly appointed members shall take and subscribe to the oath of office before assuming their duties. The oath may be given by a City official authorized to do so by State law.

4. Powers and Duties.

4.1Serve in an advisory capacity to the City Council and City Manager;

4.2Make recommendations to the City Council regarding community recreation needs;

4.3Use of recreational facilities and equipment; recreation activities, classes and programs;

4.4Operation, supervision and maintenance of playgrounds, athletic fields, swimming pools, swimming centers, indoor recreation centers, auditoriums and facilities designated for recreational use except for the San Bruno Senior Center, on or in any public grounds buildings within or without the City subject to approval of the City Council; and

4.5Provide other assistance as requested by the City Council or the City Manager.

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5.4. The Commission Agenda.

5.14.1 Preparation of the agenda. The Secretary of the Commission shall formulate and prepare the agenda for meetings.

5.24.2 Posting of the agenda. The City Clerk shall cause to be posted an agenda for each regular meeting in the designated posting locations not less than 72 hours prior to the meeting. Agendas for adjourned meetings shall be posted in the same fashion, unless the business to be undertaken is limited to the items on the agenda of the meeting at which the adjournment occurs and the meeting is adjourned to a date within five days of the adjournment. Agendas of special meetings shall be posted and provided along with the notice of the meeting as provided in paragraph 2.2 above.

5.34.3 Affidavit of posting. Immediately following the posting of the agenda, the City Clerk shall cause to be completed an affidavit of posting. The affidavit shall indicate the time and location of posting, and shall be signed under penalty of perjury. The City Clerk shall retain all such affidavits in accordance with the City’s records retention policy.

5.44.4 Order of Business. Items shall be placed on the agenda substantially according to the following "Order of Business." Upon review of the agenda at the beginning of any meeting, the Commission may change the order of business in order to promote the efficiency of the meeting. The Order of Business for each regular meeting shall be as follows:

1. Call to Order/

1.2. Roll call

2.3. Pledge of Allegiance

3. Approval of the Agenda4. Approval of the Agenda

5. Approval of Minutes (unless approved on the Consent Calendar)

6. Public Comments on Consent Calendar and Matters Not on the Agenda

4. Consent Calendar

7. New Conduct of Business

8. Unfinished Business

9. Excluded Consent

10.Items from Staff

11. Public Comments on Matters Not on the Agenda (remaining comments not heard during previous comment period)

12.Items Report out from Members and Subcommittee Reports

8. Items from Staff

9. Adjournment

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5.5 Description of Matters on the Agenda. All items of business to be transacted shall be described briefly on the agenda in sufficient detail so that a reasonable person can determine the general nature of the matter under consideration. Not every recommendation or conceivable action or alternative need be listed. Generally, each item on the agenda shall contain a staff recommendation and the specific action requested to be taken.

5.6 Adding Items of Business to the Agenda. The Commission shall not discuss or take action on any item of business not listed on the posted agenda except:

5.6.1Upon a majority determination of the existence of an “emergency” as that term is defined in the Brown Act.

5.6.2Upon a determination by a two-thirds vote of the members present, or if less than two-thirds of the membership is present, upon a unanimous vote, that there is an immediate need to take action and that the need to take action came to the attention of the City subsequent to the posting of the agenda. If the Commission makes this determination, the minutes of the meeting shall reflect what circumstances gave rise to the need to take action after the posting of the agenda.

5.6.3Where the item upon which action is to be taken was included on a properly posted agenda for a prior meeting of the Commission occurring not more than five calendar days prior to the date of the meeting at which the item is to be considered, and the item was continued to an adjourned meeting.

5.7 Adding Items of Business to a Future Agenda. Any member may during “Items from Members” request that an item of business within the Commission’s subject matter jurisdiction be added to a future agenda.

Such requests require a majority voteare subject to approval of the Commission.

5.8 Public Comments. Members of the public shall be permitted to speak on each item of business on the agenda when the item is taken up and before action is taken on the item by the Commission. Each speaker shall have a up to three (3) minute period to speak; time cannot be ceded to another speaker. In order to facilitate the conduct of the meeting, the Chair or the Commission may lengthen or shorten the three-minute period for all speakers on a particular agenda item based on the number of persons in attendance wishing to speak or the complexity of the matter under consideration. The "Public Comments" item shall be limited to items on the Consent Calendar (and not pulled therefrom) and matters not on the agenda but within the subject matter jurisdiction of the Commission. An

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individual may speak only once during “Public Comments,” either at the first or second public comment period.

5.9 Notification. Upon written request on an annual basis and payment of the fee required by the City’s fee resolution, the Secretary will mail agendas or agenda packets to any person.

6. Minutes. The action minutes of meetings shall be kept by the Secretary in accordance with the following policy:

6.1Minutes shall contain a record of all proceedings, motions, and actions., but shall only contain a summary of the discussion, not a verbatim transcription. The minutes shall accurately summarize reflect what occurred at the meeting.

6.2All motions, whether carried or not, shall be recorded, disclosing the author of the motion and the second, and the roll call vote.

6.3Minutes of public hearings shall list when available the names and City of residence of all persons who speak during the hearing, and the position they took on the matter. The minutes need not include detailed or verbatim transcriptions of public comments.

6.4An audiotape recording of all meetings shall be made and said recordings tapes shall be kept for a period not less than thirty days following approval of the minutes, and shall be subject to disclosure during that time.

8. Secretary. The City Manager or applicable Department Director or his/her designee shall serve as the Secretary for the Commission. The Secretary shall:

8.1Keep the minutes of all meetings and transmit approved minutes to the City Clerk;

8.2Give or serve all notices required by law or by these rules;

8.3Formulate and prepare the agenda for all meetings;

8.4Be custodian of Commission records;

8.5Inform the Commission of correspondence relating to business of the Commission and attend to such correspondence;

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8.6Handle funds allocated to the Commission, as directed by the applicable Department Director, and in accordance with its directives, the law, and City regulations; and

8.7Sign official documents of the Commission.

9. Conduct of Meetings.

9.1 Action by the Commission. The Commission shall proceed by way of motion. Any member, including the Chair, may make a motion and any member may second the motion except that the same person who made the motion cannot second it. A member may make only one motion at a time and a motion or second may be withdrawn by the maker at any time before a vote.

9.2 Adoption by Majority Vote. A motion shall be adopted by an affirmative vote of a majority of the members present provided a quorum is determined to exist. Members have a duty to vote "aye", or "nay" on each motion.

Abstentions shall be cast only if the member declares:

9.2.1The existence of a conflict of interest or other disqualification from voting; or

9.2.2A lack of sufficient information upon which to base a vote due to absence from a previous meeting.

Abstentions are not counted in the vote tally.

9.3. Rules of Decorum.

9.3.1 Rules for Members. Members of the Commission shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process is maintained at all times. Members shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings. Members shall speak clearly into the microphone so that they can be heard by the audience. a. Communication with Members
1) Members should request the floor of the Presiding Officer before speaking.
2) A member who is speaking shall attempt to avoid repetition and shall limit their comments to the subject matter at hand.

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Members should express their views without engaging in
lengthy debates.
3) When one member is speaking, other members shall not interrupt or otherwise disturb the speaker.
b. Communication with Members of the Public Addressing the Commission.
1) Members may question a person addressing the Commission at the conclusion of the person’s comments or upon expiration of the person’s time to speak. Such questions shall be directed to the person through the Presiding Officer.
2) Members shall not engage the person addressing the
Commission in a dialogue with the Commission or City staff, but shall confine communication to a question and answer format conducted through the Presiding Officer.
3) If a member of the audience has addressed the Commission on matters that are not on the agenda, members shall refrain from discussion of the matter. If a member so wishes, the member may, if appropriate, during the “Items from Members” portion of the meeting, direct the Secretary to place the matter on the next agenda, subject to the approval of the
Commission.

9.3.2 Rules for City Staff.

Decorum. City staff shall not engage in public dialogue or debate with members of the public during public meetings. When addressed by the Commission, staff shall respond in a polite and respectful manner.
a. Role of the Secretary. The Secretary’s duties during the meetings include keeping a record of concerns raised by the Commission regarding staff matters and directions for future staff action.

9.3.3 Rules for the Public
a. Members of the Audience. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the meeting infeasible. A member of the audience repeatedly or continuously engaging in

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any such conduct shall, at the discretion of the Presiding Officer or a majority of the Commission, be subject to ejection from that meeting.
b. Persons Addressing the Commission.
1) Any person wishing to speak in connection with any item of business on the agenda shall first be invited to voluntarily complete a speaker request slip and submit the slip to the Secretary, although completion of the speaker’s slip is not required to speak.
2) No person shall address the Commission without first being recognized by the Presiding Officer.
3) No person addressing the Commission shall make repetitious, slanderous or irrelevant remarks, or engage in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the meetings. Any person who so disrupts the meeting may, at the discretion of the Presiding Officer or a majority of the Commission, be subject to ejection from that meeting.

9.3.4 Enforcement.
a. The Chair shall follow the following procedure to maintain decorum:
1) Warning. The Presiding Officer shall request that a person who is disrupting the meeting cease such conduct. If after receiving a warning from the Presiding Officer, the person persists in the violation, the Presiding Officer shall order the person to leave the meeting. If the person does not leave the meeting, the Presiding Officer may order a law enforcement officer to remove the person from the chambers.
2) Removal. A law enforcement officer shall carry out the orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum. Upon instruction of the Presiding Officer, it shall be the duty of the law enforcement officer to remove from the meeting any person who is
disturbing the proceedings.
3) Motion to Enforce. If the Presiding Officer fails to enforce the rules of order and decorum set forth above, any member of may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the Commission shall require

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the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the Commission, the majority may designate another member to act as Presiding Officer for the purpose of enforcing the rules of order and decorum established above.
4) Clearing the Room. If a meeting is disturbed or disrupted in such a manner as to make infeasible or improbable the
restoration of order, the Presiding Officer or a majority of the Commission may exercise the authority granted in California Government Code Section 54957.9 by ordering the meeting room cleared and continuing in session in the manner
authorized by Section 54957.9 of the Government Code.

Members of the press shall be permitted to remain unless they have participated in the disruption.

9.4 Adjournment of Meetings. Meetings shall adjourn not later than 10:30 p.m., or as soon thereafter as the Commission completes the item of business on the table at that hour, in which event items of business not yet addressed shall be continued to the next regular meeting or to an adjourned meeting. The Commission may by majority vote extend the meeting beyond 10:30 p.m. in order to complete more of its agenda.

10. General

10.1The Commission and its activities are completely distinct from the Community Services Department.

10.2No member shall use any public resources including Community Services Department, City, and/or Commission letterhead and paper in any private activity.

10.3Any communication on behalf of the Commission must come from Tthe Community Services Director or designee. shall approve and release any and all publicity releases, public information, pamphlets and other public relations. The purpose is to ensure that no release or programs will conflict with policies or programs of the City.

11. Robert's Rules of Order. If a matter arises that is not covered by these rules, the Brown Act or the San Bruno Municipal Code, the procedures of the Commission shall be governed by the latest revised edition of Robert's Rules of Order to the extent not inconsistent with laws governing public agencies.

12. Amendments to By-Laws. These by-laws may not be amended unless the proposed amendment has been presented to and approved by the City Council.

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PARKS & RECREATION COMMISSION BY-LAWS

1. Purpose and Intent. The membership and duties of the Parks & Recreation Commission (the “Commission”) are prescribed in the San Bruno Municipal Code.

These Bylaws set forth the procedural rules for the conduct of Commission meetings.

2. Meetings. The Commission shall conduct its business in accordance with Chapter

2.2 Public Meetings. All meetings and study sessions of the Commission shall be open to the public. Closed sessions may be held only when specifically authorized by the Brown Act.

2.3 Cancellation of Regular Meetings. The Commission may cancel an upcoming regular meeting for lack of a quorum. The Chair may cancel a meeting for lack of business. Notice of the cancellation shall be posted in lieu of an agenda.

3. Organization of the Commission.

3.1 Officers. The Commission shall elect from its membership a Chair, who shall preside over meetings. The Commission shall also elect a Vice-Chair, who shall preside in the absence of the Chair. The Chair and Vice-Chair are sometimes referred to herein as the “presiding officer.” The Chair shall have the following powers:

3.1.1 To call to order the meeting and to conduct the order of business as set forth in the agenda.

3.1.2 To adjust the agenda, if needed, at the time of the meeting with the approval of the Commission;

3.1.3 To move, second, debate and vote;

3.1.4 To rule motions in or out of order;
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(Rev. November 2024)

3.4.5To determine whether a speaker from the audience has exceeded his or her time or is otherwise out of order;

3.4.6To rule on questions of parliamentary procedure based generally on Robert's Rules of Order;

3.4.7To sign all resolutions and other documents necessitating his or her signature;

3.4.8To call a brief recess during a meeting;

3.4.9To appoint members to subcommittees with the approval of the Commission; and

3.4.10To maintain decorum.

The presiding officer’s determination as to any of the above matters may be overruled by a majority of the members present.

3.2 Organizational Meeting. At its first meeting in January, the members shall elect a Chair and Vice-Chair from among its members.

3.5 Vacancy of a Member’s Seat. A member may resign by submitting his or her resignation in writing to the Chair. The resignation is effective and irrevocable when submitted. In the event of an unscheduled vacancy of any member’s seat prior to the expiration of his or her term, the City Council (or in the case of an individual appointment, the applicable Councilmember) may appoint a member to serve the remainder of the unexpired term. The newly appointed member shall take and subscribe to the oath of office before the next regular meeting after his or her appointment by the City Council.

3.6 Quorum. A majority of the total membership of the Commission shall constitute a quorum for the transaction of business. Where there is not a

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quorum present, the Secretary of the Commission shall announce that no meeting will be held due to lack of a quorum, and shall announce the date of the next regular or adjourned meeting. When a member is disqualified due to a financial conflict of interest, his or her presence shall not be considered in determining the presence of a quorum. Any decision of the Commission shall require a vote of the majority of the members present and qualified to vote.

3.8 Absences from meetings. If a member of the Parks & Recreation Commission is absent from two consecutive regular meetings or three meetings within any twelve month period, the office of such member shall be vacated and the Chair shall immediately notify the Secretary, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by City Council.

3.9 Oath of Office. Newly appointed members shall take and subscribe to the oath of office before assuming their duties. The oath may be given by a City official authorized to do so by State law.

4. The Commission Agenda.

4.1 Preparation of the agenda. The Secretary of the Commission shall formulate and prepare the agenda for meetings.

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1. Call to Order

2. Roll call

3. Pledge of Allegiance

4. Approval of the Agenda

5. Approval of Minutes

6. Public Comments on Matters Not on the Agenda

7. New Conduct of Business

8. Report out from Members and Subcommittee Reports

9. Items from Staff

10. Adjournment

5.6 Adding Items of Business to a Future Agenda. Any member may during “Items from Members” request that an item of business within the Commission’s subject matter jurisdiction be added to a future agenda.

Such requests require a majority vote of the Commission.

5.7 Public Comments. Members of the public shall be permitted to speak on each item of business on the agenda when the item is taken up and before action is taken on the item by the Commission. Each speaker shall have up to three (3) minute period to speak; time cannot be ceded to another speaker. In order to facilitate the conduct of the meeting, the Chair or the Commission may lengthen or shorten the three-minute period for all speakers on a particular agenda item based on the number of persons in attendance wishing to speak or the complexity of the matter under consideration. The "Public Comments" item shall be limited to items on the Consent Calendar (and not pulled therefrom) and matters not on the

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agenda but within the subject matter jurisdiction of the Commission. An individual may speak only once during “Public Comments”.

5.8 Notification. Upon written request on an annual basis and payment of the fee required by the City’s fee resolution, the Secretary will mail agendas or agenda packets to any person.

6. Minutes. The action minutes of meetings shall be kept by the Secretary in accordance with the following policy:

6.1Minutes shall contain a record of all proceedings, motions, and actions. The minutes shall accurately summarize what occurred at the meeting.

6.2All motions, whether carried or not, shall be recorded, disclosing the author of the motion and the second, and the roll call vote.

6.3Minutes of public hearings shall list when available the names and City of residence of all persons who speak during the hearing. The minutes need not include detailed or verbatim transcriptions of public comments.

6.4An audiotape recording of all meetings shall be made and said recordings shall be kept for a period not less than thirty days following approval of the minutes, and shall be subject to disclosure during that time.

8. Secretary. The Department Director or his/her designee shall serve as the Secretary for the Commission. The Secretary shall:

8.1Keep the minutes of all meetings and transmit approved minutes to the City Clerk;

8.2Give or serve all notices required by law or by these rules;

8.3Formulate and prepare the agenda for all meetings;

8.4Be custodian of Commission records;

8.5Inform the Commission of correspondence relating to business of the Commission and attend to such correspondence;

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(Rev. November 2024)

8.6Handle funds allocated to the Commission, as directed by the applicable Department Director, and in accordance with its directives, the law, and City regulations; and

8.7Sign official documents of the Commission.

9. Conduct of Meetings.

Abstentions shall be cast only if the member declares:

9.2.1The existence of a conflict of interest or other disqualification from voting; or

9.2.2A lack of sufficient information upon which to base a vote due to absence from a previous meeting.

9.2.3 Abstentions are not counted in the vote tally.

9.3. Rules of Decorum.

9.3.1 Rules for Members. Members of the Commission shall conduct themselves in an orderly and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process is maintained at all times. Members shall maintain a polite, respectful and courteous manner when addressing one another, City staff and members of the public during meetings.
a. Communication with Members
1) Members should request the floor of the Presiding Officer before speaking.
2) A member who is speaking shall attempt to avoid repetition and shall limit their comments to the subject matter at hand.

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(Rev. November 2024)
Members should express their views without engaging in
lengthy debates.
3) When one member is speaking, other members shall not interrupt or otherwise disturb the speaker.
b. Communication with Members of the Public Addressing the Commission.
1) Members may question a person addressing the Commission at the conclusion of the person’s comments or upon expiration of the person’s time to speak. Such questions shall be directed to the person through the Presiding Officer.
2) Members shall not engage the person addressing the
Commission in a dialogue with the Commission or City staff, but shall confine communication to a question and answer format conducted through the Presiding Officer.
3) If a member of the audience has addressed the Commission on matters that are not on the agenda, members shall refrain from discussion of the matter. If a member so wishes, the member may, if appropriate, during the “Items from Members” portion of the meeting, direct the Secretary to place the matter on the next agenda, subject to the approval of the
Commission.

9.3.2 Rules for City Staff.

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(Rev. November 2024)
b. Persons Addressing the Commission.
1) Any person wishing to speak in connection with any item of business on the agenda shall first be invited to voluntarily complete a speaker request slip and submit the slip to the Secretary, although completion of the speaker’s slip is not required to speak.
2) No person shall address the Commission without first being recognized by the Presiding Officer.
3) No person addressing the Commission shall make repetitious, slanderous or irrelevant remarks, or engage in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of the meetings. Any person who so disrupts the meeting may, at the discretion of the Presiding Officer or a majority of the Commission, be subject to ejection from that meeting.

10. General

10.1The Commission and its activities are completely distinct from the Community Services Department.

10.2No member shall use any public resources including Community Services Department, City, and/or Commission letterhead and paper in any private activity.

10.3Any communication on behalf of the Commission must come from the Community Services Director or designee.

12. Amendments to By-Laws. These by-laws may not be amended unless the proposed amendment has been presented to and approved by the City Council.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Travis M. Karlen, Community Services Director SUBJECT: Consider Adoption of a Resolution Accepting the Completion of the Centennial Plaza Improvement Project, Authorizing the Filing of Notice of Completion with the San Mateo County Recorder’s Office and Authorizing the Release of Construction Contract Retention in the Amount of $60,498.35
BACKGROUND:

The Centennial Improvement Project was initiated to transform the underutilized and visually unappealing Centennial Plaza into a vibrant public space that aligns with the goals of the City’s San Mateo Avenue Conceptual Streetscape Plan (2019) and Transit Corridors Specific Plan (2013). The plaza, situated at the intersection of Jenevein Avenue and San Mateo Avenue, had been mostly closed to the public due to undeveloped areas and old subsurface footings from previous structures. In response to community needs identified in the San Bruno Community Foundations’ listening campaign and Strategic Plan 2.0, the City Council approved a comprehensive plan to enhance the plaza.

Initial work started in 2021 as the City acquired Callander Associates Landscape Architects (CALA) to develop the conceptual designs for the site. Through various phases, and in conjunction with the City Council Downtown Committee, CALA was also tasked to design the construction plans to include a bioretention area to treat rainwater. The design phase developed into the final construction documents approved by City Council in June of 2023 bringing the total estimated costs of design plans for Centennial Plaza to $192,765.

In November 2023, staff issued a notice inviting bids for the construction of the Centennial Plaza Improvement Project. This notice was disseminated to a range of contractors, prominently featured on the City’s website, and shared with construction distribution rooms to maximize outreach. On January 16, 2024, staff conducted a bid opening, during which two bids were received, both of which included four bid alternates. The awarded contract was based on the lowest responsive base bid, submitted by Suarez and Munoz Construction Inc. at $828,008, with a total bid amount of $1,106,728. In comparison, Suarez and Munoz Construction Inc. established a strong reputation of successful completion of various similar projects for public agencies, staff concluded that they were well-qualified to undertake the work required for the Centennial Plaza Improvement Project as specified in the contract documents. 71 of 133
Item 7j.

Honorable Mayor and Members of the City Council
December 10, 2024

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To enhance project delivery, staff recommended the procurement of comprehensive project and construction management support, utilizing the City’s on-call list for these services, with an estimated cost not to exceed $166,000. In addition, Callander Associates Landscape Architects (CALA) was retained to provide design support during construction, addressing inquiries related to design, approving submittals, and completing as-built drawings. Following the project award, a small groundbreaking ceremony was held to celebrate the community's involvement and the support of government dignitaries. Construction officially commenced in April 2024 and was completed in October 2024.

DISCUSSION:

Throughout the construction phase of the Centennial Plaza Improvement Project, several unexpected discoveries prompted the need for additional clarity and guidance, leading to the submission of multiple Requests for Information (RFIs) and several change orders. These unanticipated issues, which ranged from site condition discrepancies to unforeseen infrastructure challenges, required careful examination and resolution to ensure the project remained aligned with its goals and specifications.

The RFIs for the Centennial Plaza Project addressed critical clarifications on existing infrastructure reuse, irrigation and lighting installations, and unresolved utility concerns.

Additionally, recommendations for alternative materials and connection methods were proposed to enhance functionality and efficiency. Key issues regarding trenching, soil compaction, trellis orientation, and foundational conflicts were identified, along with the potential for a concrete slab installation beneath the pavers to improve aesthetics and performance.

During the early phases of the Centennial Project, work related to the drywell yielded significant cost savings of $45,395. However, as development progressed, several unavoidable Change Orders emerged that ultimately diminished these savings, necessitating the allocation of contingency funds. Key challenges that resulted in Change Order requests included the following:

Change Orders
· Future Mural: Stucco Work to resurface adjacent business’ wall in preparation for future mural. Left unattended, the wall would have become an unsightly feature in relation to the new site.
· Remove and Replace Fencing: Work required to address boundary concerns and to enhance property aesthetics.
· Site Enhancements and Functional Improvements: Demolition of obsolete light posts and restaging of festoon poles to improve site illumination. Repositioning of parking kiosk footings and bollards for optimal functionality and accessibility, and the installation of Christmas Tree Anchors.

These interventions were essential to the project, and their completion ensures the long-term functionality and appeal of Centennial Plaza.

FISCAL IMPACT:

The Centennial Plaza Improvement Project has successfully demonstrated exceptional financial management by completing the project under budget with total savings of $21,397. Established

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Honorable Mayor and Members of the City Council
December 10, 2024

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as a Capital Improvement Project (CIP) with an approved budget of $1,584,024.00, the funding sources included $42,765 from developer contributions, a generous $500,000 grant from the San Bruno Community Foundation, and $1,041,259 from the Park-In-Lieu Impact Fund. Additionally, the City was awarded $150,000 in Measure K funding from the County of San Mateo following the award of contract.

The total expenditure for the project was approximately $1,562,627, showcasing the commitment to deliver quality enhancements while effectively utilizing resources. This prudent financial oversight not only reflects our dedication to the project's success but also reinforces our capability to maximize public funds for the benefit of the community. Detailed below are the total expenditures for the project.

Description Expenditure Total
Design and Construction Support
Callander Associates Landscape Architecture $184,585
Construction Contract
Suarez & Munoz Construction Inc. $1,209,967
Staff Management
Wilsey Ham – Engineering, Surveying & Planning $142,674 Material and Compaction Testing
Construction Testing Services $15,015
Staff Review and Assessment Costs $2,547
Site Electrical & Functional Costs $6,822
Reproduction & Advertisement $1,017
TOTAL EXPENDITURES ($1,562,627)
PROJECT FUNDS $1,584,024
PROJECT BALANCE $21,397

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution Accepting the Completion of the Centennial Plaza Improvement Project, Authorizing the Filing of Notice of Completion with the San Mateo County Recorder’s Office and Authorizing the Release of Construction Contract Retention in the Amount of $60,498.35.

ALTERNATIVE:

Do not accept the construction contract as complete and do not authorize filing of a Notice of Completion. This could result in a claim being filed if there is not a valid reason for not releasing the retention to the contractor.

ATTACHMENTS:

1. Resolution

2. Project Acceptance Information Form

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RESOLUTION NO. 2024 - __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO ACCEPTING THE

COMPLETION OF THE CENTENNIAL PLAZA IMPROVEMENT PROJECT, THE FILING OF NOTICE OF COMPLETION WITH THE SAN MATEO COUNTY RECORDER’S OFFICE, AND

AUTHORIZING RELEASE OF THE CONSTRUCTION CONTRACT RETENTION TO SUAREZ AND MUNOZ CONSTRUCTION IN THE AMOUNT OF $60,498.35 WHEREAS, the City of San Bruno initiated the Centennial Plaza Improvement Project to enhance public space, increase accessibility, and promote community engagement; and WHEREAS, in August 2022, City Council approved the Conceptual Plan for the Centennial Plaza Improvement Project prepared by Callander Associates Landscape Architects (CALA) in conjunction with the City Council Downtown Committee; and WHEREAS, in November 2022, the City was awarded a Strategic Grant from the San Bruno Community Foundation in the amount of $500,000 to support the Centennial Plaza Improvement project; and
WHEREAS, amendments for design services - including preparation of construction documents and the design of a bioretention area to treat rainwater - were approved in December 2022 and June 2023, respectively; and
WHEREAS, construction began in April 2024 and was completed within the allotted timeframe of 165 days; and
WHEREAS, on February 13, 2024, the City Council authorized the City Manager to execute a construction contract with Suarez and Munoz Construction, Inc. in the amount of $1,106,728 with a construction contingency of $115,000; and approved in an amount not-to- exceed $166,000 for construction and project management; and WHEREAS, the City Council approved funding for the Centennial Plaza Improvement Project in the amount of $1,584,024, and the project was successfully delivered under budget, resulting in a surplus of $21,397; and
WHEREAS, all construction work as part of this contract has been completed to the satisfaction of the City’s project management team.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
• Accepts the Centennial Plaza Improvement Project as complete; and • Authorizes the filing of Notice of Completion with the San Mateo County Recorder’s Office; and
• Authorizes release of the construction contract retention in the amount of $60,498.35. ---oOo---
I hereby certify that foregoing Resolution No. 2024 - _ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmember:

NOES: Councilmember:

ABSENT: Councilmember:
___________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1

COMMUNITY SERVICES DEPARTMENT
Capital Improvement Program
Project Acceptance Information Form
As of December 12, 2024
Contract Name: Centennial Plaza
Improvement Project Contract No.: 60028
Construction Contractor: Suarez and Munoz Construction, INC.

Construction
Management and
Inspection Services
Wilsey Ham
Engineering, Surveying & Planning
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ATTACHMENT 2
Project Information:

Project Description:

The project at Centennial Plaza was to transform the space from an underutilized, roped off site to a landscaped focal point for activity in the downtown core. The project included a flexible plaza, a small stage with accessible ramp, café-style seating, picnic tables, a play area, festoon lighting, and landscaping, among other features.

Construction
Contract Award: Suarez and Munoz Construction INC. – March 11, 2024 Start of
Construction: April 22, 2024
Contract Change
Orders (CCO):

The Change Orders associated with the Centennial Project included several essential interventions that arose during development. First, stucco work was required to resurface the wall of an adjacent business in preparation for a future mural, ensuring the aesthetics of the area.

Second, the removal and replacement of neighboring fencing addressed boundary concerns and improved property appearance. Third, site enhancements involved the demolition of outdated light posts, repositioning of festoon poles for better illumination, adjustments to parking kiosk footings and bollards for enhanced accessibility, and the installation of Christmas Tree Anchors. These modifications were necessary to promote the long-term functionality and visual appeal of Centennial Plaza.

Substantial
Completion: October 24 2024
Final Completion: November 2024
Notice of
Completion: Scheduled for filing on December 11, 2024

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Construction Project Costs:

Budget Actual

AVAILABLE PROJECT CAPITAL
BUDGET $1,584,024
TOTAL PROJECT $1,584,024 $1,558,477
Project Management Services
(Wilsey Ham) $166,000 $142,674
CALA (Callander Associates
Landscape Architecture, Inc.) $192,765 $183,524.08
Staff Management $0 $2,547
Construction Contract (Suarez and
Munoz Construction, INC.) $1,106,728 $1,106,728
Contingency $115,000
Contract Change Orders CCOs $103,239
Material and Compaction Testing
(Constructing Testing Services, Inc.
- CTS) $29,819 $11,926
Reproduction & Advertisement $7,840

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Hae Won Ritchie, P.E., Deputy Director of Public Works
Jake Zhang, Assistant Engineer
SUBJECT: Consider Adoption of a Resolution:
• Approving the Design of the Acappella Well Project (Commodore Park Well Replacement) – Phase I;
• Authorizing the City Manager to Award a Construction Contract with Roadrunner Drilling & Pump Company, Inc for the Acappella Well Project (Commodore Park Well Replacement) – Phase I in an amount not to exceed $918,967;
• Approving a Construction Contingency of $138,000;
• Approving a Total Project Budget in the Amount of $1,310,000; and • Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:

The City receives water from three supply sources: the San Francisco Public Utilities Commission (SFPUC), local groundwater through production wells, and North Coast County Water District (NCCWD). Well No. 15, located at Commodore Park, had been a significant source of the City’s water production until it was placed out of service in 2010. In the intervening years, the SFPUC water rates significantly increased and are projected to further increase.

These escalating costs are passed on to San Bruno water customers and emphasize the need for the City to replace Well No. 15 and maintain its ability to produce water and meets its water supply needs, particularly during drought years.

Well No. 15 was deactivated 2010 due to low production requiring constant maintenance.

Between 2010 and 2021, well testing was performed at multiple sites to determine the most suitable well replacement location and rights-of-way were obtained. In May 2021, the City Council authorized a contract with Luhdorff & Scalmanini for the Design of the Acappella Well Project (Commodore Park Well Replacement) – Phase I (“Project”).

The Project will be completed in two phases. The first phase (Phase I) will consist of designing and constructing a production well; and the second phase (Phase II) will consist of completing the design and constructing the well facilities, which includes the structure and treatment system.
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Item 7k.

Honorable Mayor and Members of the City Council
December 10, 2024

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9 0
5 DISCUSSION:

The Acappella Well Project (Commodore Park Well Replacement) – Phase I Design, which consists of plans and specifications on file with the Public Works Department, was completed in October 2024.

On September 30th and October 7th, 2024, staff issued a notice inviting bids for the construction of the Project. Notice to bidders was sent to contractors listed in the City’s contractor directory, posted on the City’s website and provided to construction distribution centers. Staff held a mandatory pre-bid meeting on October 8th, 2024.

A total of five (5) bids were received and opened on October 18th, 2024. A summary of the bid results is provided below.

Contractor Total Bid Price

1. WildRose Drilling, LLC dba WildHeron Drilling (Withdrew Bid) $ 894,070

2. Roadrunner Drilling and Pump Company, Inc $ 918,967

3. Zim Industries, Inc $ 1,015,507

4. Nor-Cal Pump & Well Drilling, Inc $ 1,110,715

5. Bradley & Son's, Inc $ 1,139,145
Engineer’s Estimate $ 914,805
Due to a clerical error on WildRose Drilling, LLC dba WildHeron Drilling’s (“WildHeron”) bid, WildHeron officially withdrew their bid proposal on November 18, 2024. After a thorough review of all bid proposals for responsiveness, compliance with bid specifications, and reference checks, staff recommends awarding the contract to Roadrunner Drilling and Pump Company, Inc. (“Roadrunner Drilling”) of Woodland, California. Roadrunner Drilling is a responsible bidder and submitted the lowest responsive bid in the amount of $918,967, which was $4,162 more than the engineer’s estimate. Roadrunner Drilling has satisfactorily completed numerous potable well projects for public agencies in the Bay Area including for the Cities of Vacaville and Winters, Yolo County, and Sonoma County. Based on their experience and performance, staff has determined that Roadrunner Drilling meets the qualifications to perform the work for the Project as specified in the contract documents.

The construction work will be limited to the hours of 8:00 am to 5:00 pm Monday through Friday, excluding holidays during non-24/7 construction times. Well drilling work is best completed in one continuous operation without breaks or pauses. This helps to avoid borehole collapse during completion of reaming, installation of casing and gravel pack. Luhdorff & Scalmanini strongly recommends continuous construction for a period of two weeks to accommodate the nonstop drilling of the well. If 24/7 construction is not performed, the contractor will at minimum need to work between the hours of 7 am to 7 pm Monday through Saturday and 8 am to 6 pm on Sundays for a period of three to four weeks. Weekend work will be required because longer periods of breaks in well drilling increases the risk of poor well performance and well collapse.

Weekend work would help mitigate borehole collapse but would not greatly reduce the risk that continuous 24/7 drilling would provide.

Construction will be performed in a manner to minimize disruptions to adjacent residents.

Construction impacts will include temporary roadway closures, on-street parking, noise, dust,

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Honorable Mayor and Members of the City Council
December 10, 2024

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9 0
5 and short-term accessibility in and out of Commodore Drive. Alternate access or detours will be provided during temporary road closures. Sound impacts of construction are estimated at approximately 75 decibels, similar to the background noise level of the adjacent Highway 380, measured around 70-80 decibels. Management of the nearby Acappella Apartments and National Archives have been thoroughly informed of the construction impacts of the Project.

To best mitigate the risks of borehole collapse, and because the drilling noise will be similar to background noise levels, continuous drilling will be performed.

A community meeting will be conducted with the neighborhood prior to construction to advise residents and businesses of project-related construction impacts and obtain their comments and feedback. Construction on the project is expected to begin in Winter 2024-25 and be completed by Spring 2025. Thereafter, Staff will proceed with the completion of the design of Phase II of the project and seek to procure a contractor to perform the work.

FISCAL IMPACT:

The Acappella Well Project (Commodore Park Well Replacement) – Phase I is a project within the approved CIP budget. The approximate total cost of the project is $1,310,000, is within the current project budget of approximately $8,348,000. The remaining budget will be utilized for Phase II of the Project, which is for the completion of the design and construction of the well facilities.

The estimated project costs for Phase I are as follows:

Project Management $ 150,000
Construction Contract (Roadrunner Drilling) $ 918,967 Construction Contingency (15%) $ 138,000 Construction Management and Inspection $ 100,000

Estimated Total Project Cost (rounded) $ 1,310,000 ENVIRONMENTAL IMPACT:

This project falls within the Statutory Exemption set forth in CEQA Guidelines, Section 15302(c), which exempts the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.

RECOMMENDATION:

Consider Adoption of a Resolution:
•Approving the Design of the Acappella Well Project (Commodore Park Well Replacement) – Phase I;
•Authorizing the City Manager to Award a Construction Contract with Roadrunner Drilling & Pump Company, Inc for the Acappella Well Project (Commodore Park Well Replacement) – Phase I in an amount not to exceed $918,967; •Approving a Construction Contingency of $138,000;
•Approving a Total Project Budget in the Amount of $1,310,000; and •Determining the Project is Exempt Under the California Environmental Quality Act

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Honorable Mayor and Members of the City Council
December 10, 2024

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5 ALTERNATIVES:

1. Reject all bids and direct staff to re-advertise the project. This action will delay the completion of the Acappella Well Project (Commodore Park Well Replacement) – Phase 1 Production Well Project and may result in the City receiving higher bids and fewer contractors bidding.

2. Do not award the construction contract and do not complete the project.

ATTACHMENTS:

1. Resolution

2. CIP Budget

3. Location Map

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1 RESOLUTION NO. 2024 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING THE

DESIGN OF THE ACAPPELLA WELL PROJECT (COMMODORE PARK WELL REPLACEMENT) – PHASE I; AUTHORIZING THE CITY MANAGER TO AWARD A

CONSTRUCTION CONTRACT WITH ROADRUNNER DRILLING & PUMP COMPANY, INC FOR THE ACAPPELLA WELL PROJECT (COMMODORE PARK WELL REPLACEMENT) – PHASE I IN AN AMOUNT NOT TO EXCEED $918,967; APPROVING A CONSTRUCTION CONTINGENCY OF $138,000; APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $1,310,000; DETERMINING THE PROJECT IS EXEMPT UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, Well No. 15, located at Commodore Park, had been a significant source of the City’s water production until it was placed out of service in 2010; and WHEREAS, in May 2021, the City Council authorized a contract with Luhdorff & Scalmanini for the Design of the Acappella Well Project (Commodore Park Well Replacement) – Phase I (“Project”); and
WHEREAS, the Project will be completed in two phases; and WHEREAS, the first phase (Phase I) will consist of designing and constructing a production well; and the second phase (Phase II) will consist of completing the design and constructing the well facilities, which includes the structure and treatment system; and
WHEREAS, the Acappella Well Project (Commodore Park Well Replacement) – Phase I Design, which consists of plans and specifications on file with the Public Works Department, was completed in October 2024; and
WHEREAS, on September 30th and October 7th, 2024, staff issued a notice inviting bids for the construction of the Project; and
WHEREAS, notice to bidders was sent to contractors listed in the City’s contractor directory, posted on the City’s website and provided to construction bid distribution centers; and
WHEREAS, a total of five (5) bids were received and opened on October 18th, 2024; and
WHEREAS, due to a clerical error on WildRose Drilling, LLC dba WildHeron Drilling’s (“WildHeron”) bid, WildHeron officially withdrew their bid proposal on November 18, 2024; and
WHEREAS, after a thorough review of all bid proposals for responsiveness, compliance with bid specifications, and reference checks, staff recommends awarding the contract to Roadrunner Drilling and Pump Company, Inc (“Roadrunner Drilling”) of Woodland, California; and
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ATTACHMENT 1
2 WHEREAS, Roadrunner Drilling is a responsible bidder and submitted the lowest responsive bid in the amount of $918,967, which was $4,162 more than the engineer’s estimate; and
WHEREAS, construction on the project is expected to begin in Winter 2024-25 and be completed by Spring 2025; and
WHEREAS, thereafter, Staff will proceed with the completion of the design of Phase II of the project and seek to procure a contractor to perform the work; and WHEREAS, the Acappella Well Project (Commodore Park Well Replacement) – Phase I is a project within the approved CIP budget; and WHEREAS, the approximate total cost of the project is $1,310,000, is within the current project budget of approximately $8,348,000; and WHEREAS, this project falls within the Statutory Exemption set forth in CEQA Guidelines, Section 15302(c), which exempts the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:

1. Approves the Design of the Acappella Well Project (Commodore Park Well Replacement) – Phase I;

2. Authorizes the City Manager to Award a Construction Contract with Roadrunner Drilling & Pump Company, Inc for the Acappella Well Project (Commodore Park Well Replacement) – Phase I in an amount not to exceed $918,967;

3. Approves a Construction Contingency of $138,000;

4. Approves a Total Project Budget in the Amount of $1,310,000;

5. Determines the Project is Exempt Under the California Environmental Quality Act ---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmember:

NOES: Councilmember:

ABSENT: Councilmember:

Lupita Huerta, City Clerk

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City Council Adopted Budget - Fiscal Year 2024-25 (FY25) Project No. 84709
This project replaces the Commodore Park Well, which is more than 25 years old and is one of the City's oldest
wells. Despite regular maintenance and rehabilitation of this well, it ceased operation in J une 2010. A feasibility analysis was performed to determine a potential
replacement well site. The Acappella Site adjacent to The Crossing/San Bruno was identified as the location that
will result in optimum combination of water quality and production rate.?
The construction of the test well was completed in fiscal year 2014-15. The design of the well facilities will be completed in two separate phases. The first phase
consists of completing the design and construction of a production well and the second phase consists of design and construction of the well facilities. Additional property adjacent to the well site was acquired in fiscal year
2016-17 which resolved ingress and egress issues.

SOURCE OF FUNDS

TOTAL BUDGET
& ACTUALS

FUTURE YEARS,

UNFUNDED
General Fund $0
$825,652 $4,522,364 $8,348,016 $4,000,000
Special Revenue Funds 0
Enterprise Funds 3,000,000
Outside Funding 0
Total $3,000,000 $825,652 $4,522,364 $8,348,016 $4,000,000

ACTUALS AS OF
6/ 30/ 23
FY25 APPROVED

TOTAL APPROVED FUNDING
FY24 BUDGET

TIMELINE
Initial funding year 2009-10
T arget Completion 2025-26

TOTAL NON-GENERAL FUND SOURCES, ALL YEARS
Water Fund $8,348,016
Water Capital
Acappella Well Project (Commodore Park Well Replacement) 228
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ATTACHMENT 2
SFPUC

TIE -IN

ACAPPELLA

WELL SITE
ATTACHMENT 2 - LOCATION MAP
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ATTACHMENT 3
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Administrative Services Director & CFO SUBJECT: Consider Adoption of a Resolution Approving a Side Letter Agreement between the City of San Bruno and the San Bruno Management Employees Association, and Authorizing Execution by the City Manager BACKGROUND:

The existing Memorandum of Understanding (MOU) between the City of San Bruno (CITY ) and the San Bruno Management Employees Association (ASSOCIATION) expires on December 31, 2025. Although the current MOU is closed, representatives from the CITY and the ASSOCIATION have met and conferred in good faith to develop a tentative agreement (TA). Except as identified in the TA, all wages, hours and other terms and conditions of the employment shall remain in full-force and effect.

ASSOCIATION leadership distributed the tentative side letter agreement to the ASSOCIATION’s members for vote, and the CITY was notified on November 25, 2024 that the TA was ratified as presented.

DISCUSSION:

The attached Side Letter Agreement (SLA) for the ASSOCIATION includes the following terms in summary:

1. Winter closure – one-time pilot closure of offices between the Christmas and New Year holidays, providing ASSOCIATION ten (10) hours of straight time pay to use during the closure.

2. 36-Hour workweek – establish a Joint Labor Management Committee to further explore opportunities
The SLA is subject to full ratification by both the ASSOCIATION members and the San Bruno City Council. City Council ratification of the SLA is captured by resolution adoption.

FISCAL IMPACT:

The total estimated cost for the execution of the recommended SLA is $12,500, inclusive one- time pilot closure of offices during the time between the Christmas and New Year holidays, as presented. With employees using twenty-two (22) hours of their accrued leave balances, use of accrued leave balances reduces the City‘s payout of leave balances at a future date by approximately $16,000 due to employees’ use of 22 hours of accrued leave during the Winter 86 of 133
Item 7l.

Honorable Mayor and Members of the City Council
December 10, 2024

Page 2 of 2 ends

Closure. Active management of accrued leave balance payouts is a best financial management practice. Further, the Winter Closure provides a substantive break for employee by allowing ASSOCIATION members the opportunity to rejuvenate. The savings resulting from the reduced leave payout is not recognized in calculation of the SLA‘s total cost.

The City Council adopted fiscal year 2024-25 budget has a contingency budget which includes allowance for wage changes for a new SLA with the ASSOCIATION. The SLA is within the contingency. Ongoing costs will be incorporated into the annual operating budget process.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Consider Adoption of a Resolution Approving a Side Letter Agreement between the City of San Bruno and the San Bruno Management Employees Association, and Authorizing Execution by the City Manager.

ALTERNATIVES:

Do not adopt the side letter agreement.

ATTACHMENTS:

1. Resolution with Exhibit A – Side letter agreement

87 of 133

RESOLUTION NO. 2024 - __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING A

SIDE LETTER AGREEMENT BETWEEN THE CITY OF SAN BRUNO AND THE SAN BRUNO

MANAGEMENT EMPLOYEES ASSOCIATION, AND AUTHORIZING EXECUTION BY THE

CITY MANAGER
WHEREAS, representatives from the San Bruno Management Employees Association and representatives of the City of San Bruno have negotiated in good faith; and WHEREAS, as a result of negotiations meet and confer process, a side letter agreement has been reached regarding a pilot winter closure and labor management committee as stipulated in EXHIBIT A attached to this resolution; and WHEREAS, the City was notified that the members of the San Bruno Management Employees Association ratified the agreement as presented; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of San Bruno that it hereby ratifies and approves the tentative side letter agreement reached between the City of San Bruno and the San Bruno Management Employees Association modifying the existing Memorandum of Understanding between the parties, and consistent with the terms and conditions outlined in the side letter agreement attached hereto and marked EXHIBIT A; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute on behalf of the City of San Bruno the attached side letter agreement, and any modified and consolidated Memorandum of Understanding prepared incorporating all prior agreed upon terms and conditions of employment approved by the City of San Bruno and the San Bruno Management Employees Association.

Exhibit A: Side letter agreement
---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was adopted by the San Bruno City Council at a special meeting on December 10, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
__________________________
Lupita Huerta, City Clerk
88 of 133
ATTACHMENT 1
Exhibit A
City of San Bruno San Bruno Management Employees Association Tentative Side Letter Agreement, November 22, 2024
(see attached)

89 of 133

CITY OF SAN BRUNO

SAN BRUNO MANAGEMENT EMPLOYEES ASSOCIATION
Tentative Side Letter Agreement
November 22, 2024
Pursuant to the provisions of the Meyers-Milias-Brown Act (MMBA) and the Memorandum of Understanding “MOU” between the City of San Bruno “CITY” and the San Bruno Management Employee Association “SBMEA, ” this Tentative Agreement “AGREEMENT” is entered into on ________________________________, between CITY and SBMEA as an amendment to the MOU expiring December 31, 2025. It is understood and agreed that the specific provisions contained in AGREEMENT shall supersede any previous MOU provisions addressed herein. Except as provided herein, all wages, hours, and other terms and conditions of employment presently enjoyed by SBMEA and contained in the MOU shall remain in full force and effect.

Section 14. Holidays
NEW: 14.7. – Winter Closure Pilot Program – CITY and SBMEA agree to conduct a Winter Closure pilot program in 2024 during which the City will close certain worksites on December 26th, 27th, 30th, and 31st, 2024, in addition to regularly scheduled holidays of December 24th and 25th, 2024, and January 1, 2025.

14.7.1 During the Winter Closure days, CITY shall provide ten (10) hours for straight time pay, Winter Closure Paid Time Off (“Winter Closure PTO” ,) and, for the balance of the employee’s regularly scheduled workweek, the employee shall use their accrued leave balances (not to include sick leave) to receive their full, regularly scheduled hours of pay. In most cases, the employees will use twenty-two (22) hours of accrued leave unless:

14.7.1.1. Scheduled Work During Winter Closure. CITY , in its sole discretion, may designate an SBMEA member to serve as the on-premises point of contact for operations during the
Winter Closure. The member required to work will be paid both regular hours worked and up-to 10 hours Winter
Closure PTO on a one-for-one basis as “Winter Closure PTO In-Lieu” .

14.7.1.2. Emergency Work During Winter Closure. SBMEA members performing emergency work during the Winter Closure will be paid both regular hours worked and up-to 10 hours Winter Closure PTO on a one-for-one basis as “Winter Closure PTO In-Lieu” . CITY , in its sole discretion, shall determine whether an emergency exists.

14.7.1.2. Leave without pay option. The employee makes an election to take any portion of the required hours as leave without pay. In this instance, the employee will receive payment for ten (10) hours of Winter Closure PTO.

Docusign Envelope ID: BF531F5C-DC9B-4011-9C79-A4284F70286C November 22, 2024
90 of 133
ATTACHMENT 1, Exhibit A
Tentative Side Letter Agreement – City of San Bruno and San Bruno Management Employees Association November 22, 2024

Page 2 of 2 ends

14.7.1.3. Insufficient accrued leave. The employee does not have a sufficient accrued leave balance for the required Winter Closure hours and the employee desires to receive their full, regularly scheduled hours of pay. In this instance, the employee can draw their personal leave bank (floating
holiday) into negative status with future floating holiday accruals offsetting the negative balance. The employee will receive payment for ten (10) hours of Winter Closure PTO first and then the employee may draw down the personal leave
bank, as necessary, not to exceed 22 hours.

NEW: Section 53. Labor Management Committee

NEW: 53.1 – Thirty-six (36) hour Workweek Labor Management Committee – CITY and SBMEA agree to calendar discussion of a potential opportunity for a thirty-six (36) hour workweek proposal before the Joint Labor Management Committee with representatives from CITY , SBMEA, Teamsters Local 856, IBT, Miscellaneous, and Teamsters Local 350, IBT, Mid-Management. This will be a working group only and will require further meet and confer between CITY and SBMEA prior to considering implementation.

CITY and SBMEA have met and conferred in good faith concerning the terms and conditions of AGREEMENT and its implementation and now, therefore, agree to the above amendments, pending ratification by UNION and CITY.

For CITY For SBMEA

________________________________ ___________________________________ Alex D. McIntyre Ryan Johansen
City Manager Chief of Police

___________________________________
Peter Gilli
Community Development Director

Docusign Envelope ID: BF531F5C-DC9B-4011-9C79-A4284F70286C 12/2/2024
11/26/2024
11/26/2024

91 of 133

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Esther Garibay, Finance Manager
Nick Pegueros, Administrative Services Director & CFO
SUBJECT: Receive and File a Report on the General Fund’s Fiscal Year 2023-24 Preliminary Year-End Report, June 30, 2024 Reserve Balances, and Fiscal Year 2024-25 First Quarter Results
BACKGROUND:

The purpose of this report is to transmit preliminary year-end financials for the fiscal year ended June 30, 2024, an update on General Fund reserve balances as of June 30, 2024, and the First Quarter of Fiscal Year 2024-25. Transmission of this information is a best practice and fulfills the City Council Fund Balance Policy requirements to report General Fund reserve balances and loans to/from other funds.

DISCUSSION:

The General Fund’s fiscal position as of June 30, 2024, is strong. It had a preliminary operating surplus of $7.63 million, fully funded reserves totaling $40.9 million, and the sale of the City- owner parcel at the Crossing for $4.7 million net of transaction costs. The General Fund also eliminated its informal loan to the CityNet Enterprise Fund and absorbed the remainder of the personnel funded by the American Rescue Plan Act (ARPA).

General Fund Preliminary FY24 Year-end Close
Overall, the General Fund’s operating fund posted an operating surplus of $7.6 million net of transfers. Revenues and use of assigned fund balance totaling $93.3 million, and expenditures totaling $85.6 million. The largest contributor to the surplus was the sale of the City-owned parcel at the Crossing for $4.7 million. An additional $2.5 million resulted from higher-than- budgeted revenue and lower-than-expected expenditures.

Expenditures were at or below budget with fluctuations between programs but without exceeding overall authorized appropriations. The program with the most significant expenditure below budget was the Recreation and Aquatic Center due to the facility’s delayed opening. A high-level summary of net revenue, i.e., revenue less expenditures, is provided in Table 1. A positive amount in the Net Revenue (Expenditure) column reflects an increase in the City’s fund balance. A negative amount reflects a decrease in the City’s fund balance. 92 of 133
Item 7m.

Honorable Mayor and Members of the City Council
December 10, 2024

Page 2 of 4 ends

8 9
6 Since most programs are funded by tax revenues, which are recorded in the Non-departmental program, programs are expected to reflect a Net (Expenditure) rather than revenue. The sole exception is the Community Development program, which receives revenues in advance of services provided. For this reason, the Fiscal Year 2024-25 budget segregates the Community Development program into its own Special Revenue Fund to provide a clearer picture of the resources needed to support other General Fund programs.

Table 1: FY24 Preliminary Net Revenue/ (Expenditure)
Programs
Actual
Revenue
$ millions
Actual
Expenditures
$ millions
Net Revenue
(Expenditure)
$ millions
Administrative Services $ - $ 3.8 $ (3.8) City Council, Attorney, and Manager's Offices - 3.0 (3.0) Community Development 5.1 3.8 1.3 Community Services 0.5 9.6 (9.1) Fire 0.9 14.6 (13.7) Police 3.9 23.7 (19.8) Public Works 1.2 4.8 (3.6) Non-departmental (Includes Sale of the Crossing
parcel & use of assigned fund balance for budget
amendments and purchase order carryovers)

81.7 22.4 59.3
Total $ 93.3 $ 85.7 $ 7.6 Over the past four months, City staff have actively worked on finalizing the City's financial records for the fiscal year ended June 30, 2024 (FY24), as part of the annual “year-end close” process. This comprehensive six-month effort wraps up by December 31 and ensures accurate recording of financial transactions in the appropriate fiscal year in all material respects. The year-end close procedures also include updating calculations in the notes disclosures of the Annual Comprehensive Financial Report (ACFR), for example, accounting for capital assets.

ACFR preparation is nearing completion, and staff anticipate issuing the report before December 31, 2024, in compliance with regulatory requirements.

General Fund Preliminary Reserves as of June 30, 2024
Overall General Fund reserves total $40.9 million, more than double the June 30, 2024 target, as provided in Table 2. The significant increase in total reserves is in the One-Time Revenue Reserve, which results from eliminating the informal loan from the General Fund to the CityNet Enterprise. In early 2024, the City Council authorized a transfer of $23.7 million from the Community Benefit Fund to the CityNet fund to offset the fund’s negative equity position. Of the $23.7 million, $16.7 million was paid back to the General Fund for the informal loan, and $7 million remained with the CityNet Enterprise to offset other liabilities in the Enterprise, most notably unfunded pensions for CityNet staff. Of the $16.5 million balance as of June 30, 2024, the full amount is available for City Council use on one-time projects.

Of additional note is the Contingency Reserve exceeding the FY24 Target level by $4.2 million, which is a reserve for potential adverse outcomes from the ongoing litigation with the California Department of Taxation and Fee Administration (CDTFA).

93 of 133

Honorable Mayor and Members of the City Council
December 10, 2024

Page 3 of 4 ends

8 9
6 Table 2. General Fund Reserves as of June 30, 2024
Reserve
FY24 Target
$ millions
June 30, 2024
Balance
$ millions
Contingency Reserve
$6.7
10% of General Fund operating
expenditures
$10.9
Budget Stabilization Reserve
$13.4
20% of General Fund operating
expenditures
$13.5
One-Time Revenue Reserve
$0
Non-recurring revenue without an
intended purpose
$16.5
Total Target = $20.1 $40.9
As required under the City Council’s adopted Fund Balance Policy, the informal loan balances total $1.1 million for non-General Fund operations, substantially resulting from negative cash flow for the City’s response to the 2024 Winter Storm emergencies in the Federal/State Grant Fund which is awaiting $0.6 million in reimbursement from the Federal Emergency Management Agency (FEMA). In addition to FEMA reimbursements, the Area Agency on Aging Fund's cash flow required a $0.2 million informal loan, and the Gas Tax Fund required an informal loan of $0.3 million due to expenditures exceeding revenues. Another $2 million loan from the General Fund to the Parking Fund remains informal pending City Council action to adopt a formal amortization schedule.

General Fund First Quarter Fiscal Year 2024-25 (Q1/FY25) Results City Council adopted Resolution 2024-52 on June 25, 2024, approving the Fiscal Year 2024-25 (FY25) budget, which includes an operating budget of $243.1 million and new capital appropriations of $49.3 million, for a total of $292.4 million. As of the first quarter for FY25 (Q1/FY25), the General Fund is tracking on-budget in both revenue and expenditures and there is no material information to suggest that the General Fund’s balanced budget will have either a substantial surplus or deficit. Table 3 provides the first quarter results which demonstrate that both revenue and expenditure are approximately at the 25% mark after the first three months of the fiscal year.

One area of note when reviewing Table 3 is that the Q1/FY25 does not include a line for Community Development and only show a portion of the Community Service Program. As part of the FY25 budget the City moved all of Community Development and a portion of the Community Services programs, the Recreation and Aquatic Center, to special revenue funds.

For the Community Development Special Revenue Fund, the purpose was to ensure that pre- paid services collected through building inspection and plan check fees were not commingled with the General Fund’s net revenue/ (expenditure). Similarly, designating the RAC a special revenue fund provided greater transparency into the facility’s operations.

94 of 133

Honorable Mayor and Members of the City Council
December 10, 2024

Page 4 of 4 ends

8 9
6 Table 3: Fiscal Year 2024-25 First Quarter Results
Revenue
$ millions
Expenditure
$ millions
Program
Q1/FY25
Actuals
% of
Budget
Q1 Prior
Year % of
Budget
Q1/FY25
Actuals
% of
Budget
Q1 Prior
Year % of
Budget
Administrative
Services $0.9 24.2% $0.9 19.9% 16.1%
City Council,
Attorney, and
Manager's Offices

0.5 23.9% 0.7 18.5% 11.4%
Community
Services (General
Fund programs)

0.04 17.6% 5.3% 1.6 21.1% 17.5%
Fire 0.1 22.6% 12.5% 3.5 26.8% 21.6%
Police 0.7 22.5% 15.5% 5.0 22.6% 20.0%
Public Works 0.4 28.7% 23.5% 1.1 22.3% 16.2%
Total $2.64 24.1% 9.2% $12.8 22.9% 18.7%
FISCAL IMPACT:

There is no fiscal impact.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Receive and File a Report on the General Fund’s Fiscal Year 2023-24 Preliminary Year-End Report, June 30, 2024 Reserve Balances, and Fiscal Year 2024-25 First Quarter Results.

ALTERNATIVES:

None.

ATTACHMENTS:

None.

95 of 133

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Members of the City Council
FROM: Rico E. Medina, Mayor
PREPARED BY: Trisha Ortiz, City Attorney
SUBJECT: Consider Adoption of a Resolution Approving the Third Amendment to the Employment Agreement between the City of San Bruno and Alex D.

McIntyre
BACKGROUND:

The City of San Bruno and Alex D. McIntyre entered into an employment agreement for city manager services on July 1, 2023. This employment agreement contains the salary, benefits, terms and conditions of Mr. McIntyre’s employment with the City. The parties amended the Agreement on January 9, 2024 to adjust Mr. McIntyre’s vacation accrual to align with Mr.

McIntyre’s prior years of service. The parties also amended the Agreement on September 24, 2024, to increase the annual base salary by 3.75%, effective July 1, 2024.

DISCUSSION:

The proposed resolution approves a third amendment to the agreement to provide certain City employee benefits to the City Manager. Specifically, the amendment provides the City Manager 10 hours of straight time pay, in addition to the regularly scheduled holidays, during the winter closure that will extend from December 24, 2024 through January 1, 2024. The City Manager will use 22 hours of his accrued leave for the balance of the winter closure to receive his full, regularly scheduled hours of pay. The amendment also provides the City Manager a membership to the Recreation and Aquatic Center at no cost to the City Manager, except the required tax withholding for the value of the taxable fringe benefit.

FISCAL IMPACT:

The total annualized cost of the contract amendment is $2,147, including the RAC membership and the winter closure. The City Manager’s use of 22 hours of accrued leave reduces the City's liability to pay those 22 hours at a future date by approximately $3,511.

ENVIRONMENTAL IMPACT:

The proposed contract amendment is not a project under CEQA.

RECOMMENDATION:

Adopt a Resolution approving the Third Amendment to the Employment Agreement between the City of San Bruno and Alex D. McIntyre.
96 of 133
Item 7n.

Honorable Mayor and Members of the City Council
January 9, 2024

Page 2 of 2 ends

9 1
7 ALTERNATIVES:

Do not adopt a Resolution approving the Third Amendment to the Employment Agreement between the City of San Bruno and Alex D. McIntyre
ATTACHMENTS:

1. Resolution

97 of 133

2 1
8 2
RESOLUTION NO. 2024 - __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING THE

THIRD AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF SAN BRUNO AND ALEX D. MCINTYRE
WHEREAS, the City of San Bruno and Alex D. McIntyre (“Manager”) entered into that certain City Manager Employment Agreement, dated as of July 1, 2023, which the parties amended pursuant to that certain First Amendment to City Manager Employment Agreement, dated as of January 9, 2024, and Second Amendment to Employment Agreement, dated as of July 1, 2024 (together, the “Agreement”); and
WHEREAS, the parties desire to amend the Agreement to provide the Manager those City employee benefits related to the winter closure for 2024 and Recreation and Aquatic Center membership.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Bruno that it hereby approves the Third Amendment to the City Manager Employment Agreement between the City of San Bruno and Alex D. McIntyre, attached hereto as Exhibit A and incorporated herein by reference.
---oOo---
I hereby certify that foregoing Resolution No. 2024 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
98 of 133
ATTACHMENT 1
2 1
8 2

EXHIBIT A

THIRD AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF SAN BRUNO AND ALEX D. MCINTYRE
[see attached]

99 of 133

- 1 -

THIRD AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF SAN BRUNO AND ALEX D. MCINTYRE
This Third Amendment (“Amendment”) to Employment Agreement by and between the City of San Bruno, a California municipal corporation, and Alex D.

McIntyre, an individual, is made as of and entered into as of December 1, 2024 (the “Effective Date”).

RECITALS
A. Pursuant to that certain Employment Agreement, dated as of July 1, 2023, by and between the City of San Bruno, a California municipal corporation (“City”), and Alex D. McIntyre, an individual (“Manager”), as amended by the First Amendment to Employment Agreement, dated as of January 9, 2024, and the Second Amendment to Employment Agreement, dated as of July 1, 2024 (together, the “Agreement”), the City employs Manager as City Manager.

B. The parties desire to amend the Agreement to provide Manager those City employee benefits related to the winter closure for 2024 and Recreation and Aquatic Center membership.

NOW, THEREFORE, in consideration of these recitals and the performance by the parties of the promises, covenants, and conditions herein contained, the City and Manager agree as provided in this Amendment.

1. Amendment.

A. Paragraph (4) of Section 5.B. of the Agreement is amended by adding the following sentence: “During the winter closure that extends from December 24, 2024 through January 1, 2025, Manager shall receive ten (10) hours for straight time pay, in addition to the regularly scheduled holidays, with Manager using accrued leave for the balance of such winter closure.”
B. Section 5.B of the Agreement is amended by adding a new paragraph (14) to read as follows: “City shall provide Manager a membership to the San Bruno Recreation and Aquatic Center at no cost to Manager, except the required tax withholding for the value of the taxable fringe benefit.”

2. Other Terms and Conditions Unchanged. Except as expressly amended by the Amendment, all other terms and conditions of the Agreement shall remain unchanged.
100 of 133
ATTACHMENT 1, Exhibit A
- 2 -
IN WITNESS WHEREOF, the parties have caused this Amendment to be signed and executed personally as the date and year first written above.

ALEX D. MCINTYRE, an individual:

Alex D. McIntyre
CITY OF SAN BRUNO:
_____________________________
Rico E. Medina, Mayor
ATTEST:
_____________________________
Lupita Huerta, City Clerk
APPROVED AS TO FORM:
______________________________
Trisha Ortiz, City Attorney

101 of 133

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Consider Adoption of a Resolution Declaring the Results of the General Municipal Election for the City of San Bruno Held on November 5, 2024 as Provided by Law
BACKGROUND:

The City of San Bruno held a General Municipal Election, in consolidation with the County of San Mateo Elections Division on Tuesday, November 5, 2024, wherein one ballot measure (Measure Q), one Mayor seat, one City Council seat for District 2 and one City Council seat for District 3 were proposed to the registered voters in the City of San Bruno. There are currently 25,451 registered voters in the City San Bruno, 6,466 registered voters in District 2 and 6,412 registered voters in District 3.

San Mateo County Chief Elections Officer Mark Church certified the results of the November 5, 2024 election and has provided the City Clerk with the Chief Election Officer’s Certification which are attached as Exhibits A-D to the Resolution. According to the Chief Election Officer’s Certification, the results indicate the votes for candidates as follows:

Mayor
Marty P. Medina 7850 Votes, or 48.15%
Rico E. Medina 8452 Votes, or 51.85%
City Council, District 2:

Tom Hamilton 2518 Votes, or 57.28%
Stephan A. Marshall 1878 Votes, or 42.72%
City Council, District 3:

Michael Salazar 3353 Votes, or 100%
Based on these results, the elected Mayor is Rico E. Medina, the elected City Councilmember for District 2 is Tom Hamilton, and the elected City Councilmember for District 3 is Michael Salazar.
102 of 133
Item 8a.

Honorable Mayor and Members of the City Council
December 10, 2024

Page 2 of 2 ends

In addition, the results indicate the votes for the ballot measure are as follows:

Measure Q Passed with affirmative 12,703 votes or 73.09% The City Council is required to adopt a resolution (Attachment 1) in accordance with California Elections Code Section 10263, reciting the facts of the election.

FISCAL IMPACT:

The County of San Mateo Elections Office will provide an invoice for services rendered for the consolidated election pursuant to an agreement between the City and the County, which was approved on June 11, 2024. The County Elections Office provided an initial election cost estimate of $125,000 - $150,000, and a total of $150,000 was included in the 2024-25 adopted budget.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA.  City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution Declaring the Results of the General Municipal Election for the City of San Bruno held on November 5, 2024 as Provided by Law.

ALTERNATIVES:

1. Do not adopt the resolution. Failure to adopt the resolution would cause the City Council to be out of compliance with the California Elections Code.

ATTACHMENTS:

1. Resolution with certified election results in Exhibit A

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1 RESOLUTION NO. 2024 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, AND

DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of San Bruno, California, on Tuesday, November 5, 2024, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law, voting centers were properly established, election officers were appointed and in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, pursuant to Resolution No. 2024 - 39, adopted on June 11, 2024, the City Council called and gave notice of a general municipal election for the offices of Mayor (full two- year term) and a City Councilmember for Districts 2 and 3 (full four-year term); and WHEREAS, pursuant to Resolution No 2024 – 66, adopted on July 23, 2024 and Ordinance No. 1951, introduced on July 9, 2024 and adopted on July 23, 2024, the City Council submitted a measure to the voters for general obligation bonds to finance municipal improvements constituting public infrastructure; and
WHEREAS, pursuant to Resolution No. 2024-39 the County Election Department canvassed the returns of the election and has certified the results to this City Council, attached and made a part hereof as “Exhibit A.”
NOW, THEREFORE, BE IT RESOLVED THAT:

SECTION 1. The whole number of ballots cast in the City was 18763.

SECTION 2. The names and office of the persons voted for at the election of City Councilmembers are as follows:

Mayor: Marty P. Medina and Rico E. Medina.

District 2: Tom Hamilton and Stephan A. Marshall.

District 3: Michael Salazar.

SECTION 3. The number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates are as listed in Exhibit “A.”
SECTION 4. The City Council does declare and determine that Rico E. Medina was elected as Mayor for the full term of two years; Tom Hamilton was elected as City Council Councilmember for District 2 for the full term of four years; and Michael Salazar was elected as City Council Councilmember for District 3 for the full term of four years. 104 of 133
ATTACHMENT 1
2 SECTION 5.The measure voted upon at the election is as follows:

Measure Q: Shall City of San Bruno measure be adopted to repair deteriorating storm-drains, preventing failure, flooding, water pollution/ sinkholes; repair potholes/ city streets; upgrade fire stations, improving emergency response, accommodate modern firefighting/ lifesaving emergency medical equipment, function during earthquakes/ natural disasters; authorizing $102,000,000 in bonds, at a tax rate of 3¢ per $100 of assessed value, while bonds are outstanding, initially generating $3,300,000 annually, without funds for administrators/ cannot be taken by the State of California, with citizen oversight/ independent audits?
SECTION 6.The number of votes given at each precinct and the number of votes given in the City for or against the above described measure are as listed in Exhibit A.

SECTION 7.The City Council does declare and determine that the ballot measure “Measure Q” was approved and adopted by the voters, receiving affirmative votes that surpass the required 2/3 percentage of votes, as reflected in Exhibit A.

SECTION 8.The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of votes cast in the City; (2) The names of the persons voted for; (3) The measure voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person and for and against each measure; (6) The total number of votes given in the city to each person and for and against each measure.

SECTION 9.That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk.

Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.

SECTION 10.That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. ---oOo---
I hereby certify that foregoing Resolution No. 2024 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on December 10, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk

105 of 133

3 EXHIBIT A
Certified Results of the November 5, 2024 General Municipal Election (see attached)

106 of 133

CERTIFICATE OF THE CHIEF ELECTIONS OFFICER
In the matter of the CANVASS OF VOTES CAST )
at the PRESIDENTIAL GENERAL ELECTION )
held on November 5, 2024 )
I, MARK CHURCH, Chief Elections Officer of the County of San Mateo, State of California hereby certify;
THAT an election was held within the boundaries of the CITY OF SAN BRUNO on Tuesday, November 5, 2024 for the purpose of electing one (1) Mayor for a two (2) year term; and I caused to have processed and recorded the votes from the canvass of all ballots cast at said election within the boundaries of the CITY OF SAN BRUNO.

I HEREBY FURTHER CERTIFY that the record of votes cast at said election is set forth in Exhibit "A" attached hereto and incorporated herein by reference as though fully set forth at length.

IN WITNESS WHEREOF, I hereunto affix my hand and seal this 5'h day of December, 2024, and file this date with the City Clerk of the CITY OF SAN BRUNO.

MARK CHURCH
Chief Elections Officer &
Assessor-County Clerk-Recorder
107 of 133
ATTACHMENT 1, Exhibit A

EXHIBITA

108 of 133

SECTION A
Cast by Precinct

109 of 133

San Mateo Statement of the Vote - Precincts
San Mateo 2024 Presidential General Election
1 City of San Bruno Mayor
1 1
(O
<!!
O(D
m(D
'a
< :
3 28
K
Km %
!_E
ZJ>
( ; €_
mo
0_ 0
ZB
:>
12001
12003
12004
12005
12006
12(H3
12050
52014
52019
52021
52024
52025
52026
52034
52043
52045
52048
Total - Vote Centers
Total - Vote by Mail
Contest Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
tggi
3272
1820
1086
2925
1670
215
2628
2188
1408
1067
2314
2694
131
25 30
7 25451
25451
25451
1223
2490
t179
713
2211
1235
148
2013
1740
1089
817
1767
2003
107
20 23
5 2292
16471
18763
6'l.43%

76.10 %

64.78 %

65.65 %

75.59 %
73 95 %
68 84 %
76 60 %

80.26 %
75 92 %
7B.57 %

76.36 %
74 35 %
8L68 %
80 00 %

76.67 %

71.43%

9.C11 %

64.72 '/o

73.72 %
705
lffl
644
377
917
389
70 742
731
399
281
716
714
34 6
11 923
6927
7850
395
1069
405
260
1023
656
59 956
806
522
404
811
1007
63 9
5 1048
7404
8452
"" Indicates vote data was suppressed due to voter privacy settings November 5, 2024
SEC TION p, Page 91 of 165

110 of 133

SECTION B
Cast by District

111 of 133

San Mateo Statement of the Vote - Districts
San Mateo 2024 Presidential General Election Election Date November 5 2024 1 City of San Bruno Mayor
1 1
(O
<!a
O(D
(D(D
JCI
< ;j
El
8 <
<m S
93 Z) -Cl
< %_
mn
0_ ()
ZB>
Electionwide
Board of Equalization - District 2
15th Congressional District
S 1 th Senaiorial Disirict
j 3th Senatorial District
19th Assembly Dislnct
21 st Assembly District
County of San Mateo
j st Supervisorial District
5th Supervisonal Disinct
City of San Bruno
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
25451
25451
25451
1223
24228
1260
24191
25451
12979
12472
25451
18763
18763
18763
944
17819
972
17791
18763
91 gg
9564
18763

73.72 %
73 72 %

73.72 %

77.19 %
73 55 %
77 14 %

73.54 %
73 72 %

70.88 %

76.68 %
73 72 %
7850
7850
7850
321
7529
335
7515
7850
4213
3637
7850
8452
8452
8452
476
7976
483
7969
8452
3867
4585
8452
SECTION B Page 52 of 97

112 of 133

CERTIFICATE OF THE CHIEF ELECTIONS OFFICER
In the matter of the CANVASS OF VOTES CAST )
at the PRESIDENTIAL GENERAL ELECTION )
held on November 5, 2024 )
I, MARK CHURCH, Chief Elections Officer of the County of San Mateo, State of California hereby certify;
THAT an election was held within the boundaries of the CITY' OF SAN BRUNO DISTRICT 2 on Tuesday, November 5, 2024 for the purpose of electing one (1 ) City Council Member for a four (4) year term; and I caused to have processed and recorded the votes from the cpnvpss of all ballots cast at said election within the boundaries or the CITY' OF SAN BRUNO DISTRICT 2.

I HEREBY FURTHER CERTIFY that the record of votes cast at said election is set forth in Exhibit "A" attached hereto and incorporated herein by reference as though fully set forth at length.

IN WITNESS WHEREOF, I hereunto affix my hand and seal this 5'h day of December, 2024, and file this date with the City Clerk of the CITY OF SAN BRUNO. ti<ice4<-xi,.q e

MARK CHURCH
Chief Elections Officer &
Assessor-County Clerk-Recorder

113 of 133

EXHIBITA

114 of 133

EXHIBITA

115 of 133

San Mateo Statement of the Vote - Precincts
San Mateo 2024 Presidential General Election
1 City of San Bruno Member, City
Council, District 2
1 1
10 <!'
O(D
;,a
< :

B
'8
>
<
rH
J0<
<,
)d
2m
U'iv
II
g>%
12013
52014
52019
Total - Vote Centers
Total - Vote by Mail
Contest Total
Total
Total
Total
1670
2628
2168
6466
8466
6466
1235
2013
1740
564
4424
4988

73.95 %
76 60 %
80 26 %

8.72 %
68 42 %

77. 14 %
755
988
775
260
2258
2518
290
766
822
218
1660
1878
"' Indicates vote data was suppressed due to voter privacy settings November 5, 2024
SECTION p, Page92ofl65

116 of 133

SECTION B
Cast by District

117 of 133

San Mateo Statement of the Vote - Districts
San Mateo 2024 Presidential General Election Election Date: November 5 2024 1 City of San Bruno Member, City
Council, District 2
1 1
(O
(!A
O(D
(Dm
'a
< ;j
El
8 :5
;<
rH'#()
O<
<,
>%Z)In
t/)-@I:[
e'p'2
Electionwide
Board of Equalization - District 2
15th Congressional Distnct
1 3ih Senatorial District
21 st Assembly Disirici
County of San Mateo
j st Supervisorial Distnct
5th Supervisorlal Distnct
City of San Bruno
Total
Total
Total
Total
Total
Total
Total
Total
Total
6466
6466
6466
6466
6466
6486
1670
4796
6466
4988
4988
4988
4988
4988
4988
1235
3753
4988
77 14 %
77 '14 %
77 S 4 %
77 14 %
77 14 %
77 '14 %
73 95 %

78.25 %
77 M %
2518
2518
2518
2518
2518
2518
755
1763
2518
1878
1878
1878
1878
1878
1878
290
1588
1878
SECTION B Page 53 of 97

118 of 133

CERTIFICATE OF THE CHIEF ELECTIONS OFFICER
In the matter of the CANVASS OF VOTES CAST )
at the PRESIDENTIAL GENERAL ELECTION )
held on November 5, 2024 )
1, MARK CHURCH, Chief Elections Officer of the County of San Mateo, State of California hereby certify;
THAT pn election was held within the boundaries of the CITY OF SAN BRUNO DISTRICT 3 on Tuesday, November 5, 2024 for the purpose of electing one (1 ) City Council Member for a four (4) year term; and I caused to have processed and recorded the votes from the canvass of all ballots cast at said election within the boundaries of the CITY OF SAN BRUNO DISTRICT 3.

I HEREBY FURTHER CERTIFY that the record of votes cast at said election is set forth in Exhibit "A" attached hereto and incorporated herein by reference as though fully set forth at length.

IN WITNESS WHEREOF, I hereunto affix my hand and seal this 5'h day of December, 2024, and file this date with the City Clerk of the CITY OF SAN BRUNO.

MARK CHURCH
Chief Elections Officer &
Assessor-County Clerk-Recorder

119 of 133

EXHIBIT A

120 of 133

SECTION A
Cast by Precinct

121 of 133

San Mateo Statement of the Vote - Precincts
San Mateo 2024 Presidential General Election
1 City of San Bruno Member,
City Council, District 3
1 (O
<q
am
ia
< s
El
a""-
rnK
;!_5=
g$
;or
12003
12006
12050
Total - Vote Centers
Total - Vote by Mail
Contest Total
Total
Total
Total
3272
2925
215
6412
6412
8412
2490
2211
148
609
4240
4849

76.10 %
75 59 %

68.84 %
9 50 %
66 13 %

75.62 %
1742
1504
107
431
;_g;_;_
3353
"" Indicates vote data was suppressed due to voter privacy settings.

November 5 2024
SECTION A Page93of165

122 of 133

SECTION B
Cast by District

123 of 133

San Mateo Statement of the Vote - Districts
San Mateo 2024 Presidential General Election Election Date. November 5, 2024 1 City of San Bruno Member,
City Council, District 3
1 (Cl
<!!
am
(D(D
;7a
< :
3 a""0
u'i<
:5I
0$
;or
Electionwide
Board of Equalization - Distnct 2
S 51h Congressional Distnct
j3kh Senatorial Districl
21 st Assembly District
County of San Mateo
1 st Supervisorial Distnct
City of San Bruno
Total
Total
Total
Total
Total
Total
Total
Total
6412
6412
6412
8412
6412
6412
6412
6412
4849
4849
4849
4849
4849
4849
4849
4849
75 62 %

75.62 '/o

75.62 %

75.62 %
75 62 %
75 62 %

75.62 %

75.62 %
3353
3353
3353
3353
3353
3353
3353
3353
SECTION B Page54of97

124 of 133

CERTIFICATE OF THE CHIEF ELECTIONS OFFICER
In the matter of the CANVASS OF VOTES CAST )
at the PRESIDENTIAL GENERAL ELECTION )
held on November 5, 2024 )
1, MARK CHURCH, Chief Elections Officer or the County of San Mateo, State of California hereby certify;
THAT an election was held within the boundaries of the CITY' OF SAN BRUNO on Tuesday, November 5, 2024 for the purpose of submitting Measure Q to the qualified electors; and I caused to have processed and recorded the votes from the canvass of all ballots cast at said election within the boundaries of the CITY OF SAN BRUNO.

I HERESY FURTHER CERTIFY that the record of votes cast at said election is set forth in Exhibit "A" attached hereto and incorporated herein by reference as though fully set forth at length.

IN WITNESS WHEREOF, I hereunto affix my hand and seal this 5'h day of December, 2024, and file this date with the City Clerk of the CITY OF SAN BRUNO. s(ai.4.<,etc<..J=qt-(#-%

MARK CHURCH
Chief Elections Officer &
Assessor-County Clerk-Recorder

125 of 133

EXHIBITA

126 of 133

SECTION A
Cast by Precinct

127 of 133

San Mateo
San Mateo 2024 Presidential General Election
1 City of San Bruno, Measure Q
(2/3 Approval Required. If
Proposition 5 passes, 55 Percent
Approval Reqcired)
1 1
;O
(O
(!'
O(D
ia
<
5 3
8 <
o
12001
12003
12004
12005
12006
12013
12050
52014
52019
52021
52024
52025
52026
52034
52043
52045
52048
Total - Vote Centers
Toial - Vote by Mail
Contest Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
1991
3272
1820
1086
2925
1670
215
2628
21 68
1408
1067
2314
2ag4
131
25 30
7 25451
25451
25451
1222
2482
1179
711
2206
1233
148
2010
1738
1064
816
1764
i ggz
107
20 23
5 2291
16434
18725
61 38 %

75.86 %

64.78 %
65 47 %
75 42 %
73 83 %
68 84 %

76.48 '/o
80 17 %
75 57 %

76.48 %
76 23 %
74 13 %
8168 %
80 00 '/o
76 67 %
7j 43 %

9.00 %
64 57 %

73.57 %
860
1628
795
518
1440
957
117
1353
1061
711
575
1204
1388
67 11
14 1535
11168
12703
292
693
298
150
610
157
18 489
565
287
172
439
461
31 7
7 563
4114
4677
"' Indicates vote data was suppressed due to voter privacy settings Statement of the Vote - Precincts
November 5 2024
SECTION p, Page 160 of 165

128 of 133

SECTION B
Cast by District

129 of 133

San Mateo Statement of the Vote - Districts
San Mateo 2024 Presidential General Election Election Date: November 5 2024 I City of San Bruno, Measure Q
(2/3 Approval Required. If
Proposition 5 passes, 55 Percent
Approval Reqcired)
1 1
(Cl
<gl
O(O
(D(D
'CL
<
0 El
3,
<
o
Electionwide
Board of Equalization - District 2
1 5fh Congressional District
11 fh Senatorial District
I 3th Senatorial District
I 91h Assembly District
2'lstAssembly District
County of San Mateo
I st Supeniisorial District
5th Supervisonal Distnct
City of San Bruno
Total
Total
Total
Total
Total
Total
Total
Total
Total
Tofal
Total
25451
25451
25451
1223
24228
1260
24191
25451
12979
12472
25451
18725
18725
18725
943
17782
971
1 7754
18725
9181
9544
18725
73 57 %

73.57 %

77.1 l %
73 39 %

77.OB %
73 39 %

73.57 %

70.74 %
76 52 %

73.57 %
12703
12703
12703
653
12050
671
12032
12703
6315
6388
12703
4677
4677
4677
210
4467
218
4459
4677
2218
2459
4677
SECTION B Page 92 of 97

130 of 133

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: December 10, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Administer Oath of Office to Re-elected Councilmember Tom Hamilton, District 2, Re-elected Councilmember Michael Salazar, District 3, and Re- elected Mayor Rico E. Medina, At-Large
BACKGROUND:

At the November 5, 2024 General Municipal Election, the voters of San Bruno voted for members of the San Bruno City Council. The election results were certified and adopted by the City Council on December 10, 2024.

DISCUSSION:

On December 10, 2024, the official oath of office will be administered to the reelected members of the San Bruno City Council in the following order:
• Councilmember Tom Hamilton, District 2
• Councilmember Michael Salazar, District 3
• Mayor Rico E. Medina, At-Large
The oath of office is as follows:

I, ELECTED OFFICIAL NAME, do solemnly swear, that I will support and defend, the Constitution of the United States, and the Constitution of the State of California, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation, or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.

RECOMMENDATION:

Administer Oath of Office to Re-elected Councilmember Tom Hamilton, District 2, Re-elected Councilmember Michael Salazar, District 3, and Re-elected Mayor Rico E. Medina, At-Large.

ATTACHMENTS:

1. None
131 of 133
Item 8b.

City Council Agenda Item
Staff Report

The City of San Bruno confirms the appointment of Vice Mayor on an annual basis during the first regular meeting in December. The selection of Vice Mayor is made based on San Bruno Municipal Code Section 2.04.110 “Selection of Vice Mayor”, which reads as follows:

A. At such meeting, the city council, after the installation of the newly elected officers, shall select one of its members as mayor pro tempore. The mayor pro tempore shall be known as the vice mayor. The vice mayor shall serve as such for a period of one year until the first regular meeting of the city council, of the same month in the following year. At such meeting, a new vice mayor shall be selected for a one-year period terminating on the Tuesday next succeeding the general municipal election of the following year.

B. The city council will provide for a rotation process that gives each council member an opportunity to hold the office of vice mayor. The rotation schedule for the position of vice mayor will be ranked by time of service on the council, with the longest serving member at the top of the rotation and the newest member at the bottom. Newly elected members will be added to the bottom of the list. If more than one newly elected member is added, the names will be added in an order determined by a random means of selection. As each member completes his or her rotation, or if a council member declines appointment, he or she will move to the bottom of the rotation after the newly elected members. Re-elected council members will be placed on the rotation based on all prior years of service.

Based on the requirements set forth by the Municipal Code section detailed above, the longest serving member at the top of the rotation is Councilmember Marty Medina.

FISCAL IMPACT:

There is no fiscal impact.
132 of 133
Item 8c.

Honorable Mayor and Members of the City Council
December 10, 2024

Page 2 of 2 ends

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Appointment of Vice Mayor to Serve a One-Year Term.

ALTERNATIVES:

1. Direct staff to return to the City Council with modifications to Municipal Code Section

2.04.110 (Selection of Vice Mayor), that will amend the Vice-Mayor appointment process and/or allow the City Council to appoint another Councilmember to the position of Vice Mayor.

ATTACHMENTS:

1. None

133 of 133

San Bruno City CouncilDecember 10, 2024

San Bruno City Council
December 10, 2024