City Council’s
Annual Strategic Initiatives
& Prioritization Retreat
January 24, 2025
San Bruno Recreation and Aquatic Center
251 City Park Way, San Bruno
Alex D. McIntyre
City Manager
AGENDA
1. Welcome and Introductions
2. Retreat Kick-Off
3. Budget Principles and Forecast
4. Capital Improvement Program Preview
5. Fiscal Year 2025-26 (FY26) Strategic Initiatives
6. Initiative Prioritization
7. Recap of Discussions
2 Receive an Update on Budgetary Environment
Reactions to:
• Budget Principles and Preliminary Forecast
• Capital Improvement Program FY26 Preview
Identify 5 Top Priority Initiatives for FY26
3 OBJECTIVE
WELCOME AND
INTRODUCTIONS
4 RETREAT KICK-OFF
Alex D. McIntyre
City Manager
5 RETREAT KICK-OFF
Agreements and Expectations
Informal and collaborative
Clear and concise
Active and engaged
Courteous and respectful
Questions after each section
Stick to schedule and end by 5:00 p.m.
Others?
6 UNFUNDED CAPITAL NEEDS
7 billion unfunded
CAPACITY DEFICIT &
OPPORTUNITIES
8 107 employees with interim leadership
150k work hour deficit accumulated since FY24
30+ vacancies to be filled
7 labor contracts to negotiate
INVESTMENTS IN THE FUTURE
9 $91 million for current CIP budget
$102 potential from Measure Q
HEADWINDS
FY26 & Beyond
Measure Q
Recruitment & retention
Uncertainty in taxes
• Auto dealership
• Walmart.com
• Tanforan
• YouTube campus
• Embarc
Labor agreements
Federal support to cities
10 Fiscal Year 2024-25 (FY25)
Revenue measure
Cannabis permitting
Retention and recruitment
Miscellaneous MOU
Sheetz v. El Dorado County
Governor’s budget
ARPA wind down
Capacity: 5-C's
Culture
Council
CompetitionCompensation
Community
11 CULTURE – Engagement and identity
COUNCIL – Leadership and tone
COMMUNITY – Expectations
COMPETITION – Labor market
COMPENSATION – Paying the bills
BUDGET PRINCIPLES,
FORECAST, &
INITIATIVES UPDATE
Nick Pegueros
Admin. Services Director & CFO
12 BUDGET PRINCIPLES
13 Financial
• Cost recovery & revenue enhancements
• Unfunded liabilities
• One-time revenues
• Salary savings
• Investments
• Reserves
BUDGET PRINCIPLES
14 Financial
• Cost recovery & revenue
enhancements
• Unfunded liabilities
• One-time revenues
• Salary savings
• Investments
• Reserves
Capacity
• Maintain core services
• Review City services
• Institutional knowledge
• Technology
• Employer of choice
BUDGET PRINCIPLES
15 Financial
• Cost recovery &
revenue
enhancements
• Unfunded liabilities
• One-time revenues
• Salary savings
• Investments
• Reserves
Capacity
• Maintain core
services
• Review City
services
• Institutional
knowledge
• Technology
• Employer of choice
Communication
• Budget document
DEVELOPMENT PIPELINE
16 2024 2025 2026 2027 2028
YouTube Offices – 436,000 sq. ft.
732 El Camino Real – 134 Units
Crestmoor – 155 Units
Tanforan Redevelopment
Under Construction Estimated Construction Timing
Hyundai and Genesis Auto Dealership
2101 Sneath Lane (Engvall) – 118 Units
840 San Bruno Avenue – 341 Units
Projected Construction (Not Entitled Yet)
PRELIMINARY REVENUE
FORECAST
17 $0.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
$90.0
2022 2023 2024 2025 2026 2027 2028 2029 2030
$ millions
Fiscal year
Taxes Charges for services Other revenue
PRELIMINARY EXPENDITURE
FORECAST
18 $.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
$90.0
2022 2023 2024 2025 2026 2027 2028 2029 2030
$ millions
Fiscal Year
Personnel Operating
PRELIMINARY FORECAST
19 $.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
$90.0
2022 2023 2024 2025 2026 2027 2028 2029 2030
$ millions
Fiscal Year
Taxes Charges for services Other revenue Personnel Operating
PRIORITIES
SNAPSHOT
20 21
STRATEGIC
INITIATIVES
12 43
11 Count of Strategic Initiatives by Status
In progress Complete by 12/31/24 Complete by 6/30/25 On hold Full tables on pg. 14 of
agenda packet.
CIP PRIORITIZATION
PILOT PROGRAM
City Council
Annual Strategic Initiatives & Prioritization Retreat
Nick Pegueros, Administrative Services Director/CFO
Matthew Lee, P .E., Public Works Director
Ana Morales, Management Analyst
January 24, 2025
AGENDA
I. Timeline
II. Submitted Projects
III. Pilot Implementation
IV. Prioritization Factors
V. CIP Project Suggestion Form
VI. Questions
23 24
TIMELINE
January –
budget
development
continues
January –
council
priorities
meeting
February –
Measure G
Budget
Recommenda
tion
March – CIP
proposal
study session
and Measure
Q resolution
May and June
2025 – Budget
book reviews
25 26
SUBMITTED
PROJECTS
27 FY2025-26
SUBMITTED PROJECTS
CIP PROGRAM PROJECT NAME
1 Streets Accessible Pedestrian Ramps at Various Locations 2 Stormwater Bennington Storm Drain Installation
3 Parks City Hall Landscape – Phase 2 Design
4 Parks City Wide Baseball Field Lighting and Fencing – Phase 2 Tom Lara Field and Diamond 2 5 Parks Dog Park Conceptual Design
6 Stormwater Green Stormwater Infrastructure (GSI) Implementation 7 Parks Lions Park - Field Design
8 Parks Monte Verde Park Design
9 Stormwater Overflow Corrugated Metal Pipe Repair/Replacement Behind Cunningham Tank 1 10 Streets Pavement Management Program - 2025-26 Slurry Seal 11 Streets Pavement Management Program - 2025-26 Street Reconstruction 12 Streets Pavement Management Program - 2025-26 Street Rehabilitation 13 Parks Playground Replacement
14 Parks RAC Landscape - Behind Building
15 Streets Regulated Output Streetlight Replacement Project - Phase 2 16 Technology SharePoint Revamp/Implementation
17 Streets Sidewalk Repair Program - FY2025-2026 Sidewalk Repair Project 18 Stormwater Storm Drain Master Plan
19 Streets Traffic Signal Camera Replacement
20 Water Water Storage Tank Refurbishment
28 PILOT
IMPLEMENTATION
29 To date…
• Jan 2024 – City Council approved CIP
Prioritization framework, criteria, and
point system
o Staff created:
Policy & Procedural Guide
Prioritization factors video
Online submission form
• Oct 2024 – Pilot Program implemented
for FY2025-26 CIP Budget process
30 PRIORITIZATION
FACTORS
Video
31 32
Equity
13 Points
Health & Safety Issues
13 Points
Asset Condition
11 Points
Economic Prosperity
11 Points
Environment
10 Points
Strategic Initiative
10 Points
Mandates
9 Points
Funding
8 Points
Collaboration
8 Points
Shovel Ready
7 Points
33 CIP Project
Suggestion Form
34 35
36 37
38 39
DRAFT FY26
PRIORITIZED PROJECTS
CIP PROGRAM PROJECT NAME COST
ESTIMATE FUNDING SOURCE
1 Streets Regulated Output Streetlight Replacement Project - Phase 2 $1,800,000 2 Streets Accessible Pedestrian Ramps at Various Locations $50,000 3 Streets Sidewalk Repair Program - 2025-2026 Sidewalk Repair Project $350,000 4 Streets Pavement Management Program - 2025-26 Street Reconstruction $1,266,460 5 Streets Pavement Management Program - 2025-26 Street Rehabilitation $5,000,000 6 Streets Pavement Management Program - 2025-26 Slurry Seal $1,000,000 7 Parks Lions Park - Field Design $125,000
8 Water Water Storage Tank Refurbishment $3,600,000
9 Stormwater Storm Drain Master Plan $500,000
10 Parks City Wide Baseball Field Lighting and Fencing – Phase 2 Tom Lara Field and Diamond 2 $275,000
11 Stormwater Overflow Corrugated Metal Pipe Repair/Replacement Behind Cunningham Tank 1 $100,000
12 Parks Monte Verde Park Design $150,000
13 Parks Playground Replacement $275,000
14 Parks Dog Park Conceptual Design $75,000
15 Streets Traffic Signal Camera Replacement $500,000
16 Stormwater Green Stormwater Infrastructure (GSI) Implementation $1,500,000 17 Parks City Hall Landscape – Phase 2 Design $160,000
18 Stormwater Bennington Storm Drain Installation $300,000 19 Technology SharePoint Revamp/Implementation $90,000
20 Parks RAC Landscape - Behind Building $150,000
QUESTIONS AND
DISCUSSION
40 BREAK
41 PRIORITIZATION
Alex D. McIntyre
City Manager
42 WHAT IS A STRATEGIC INITIATIVE?
43 A Strategic Initiative…
• Typically exceeds the cost for normal operations and capital maintenance; and/or
• Deliver significant improvements to service or quality of life; and/or
• Span an entire year or multiple years
AND…
Need to focus on 5
PRIORITIZATION
44 Assess the fiscal feasibility of the Transit Corridor Plan Conduct a comprehensive employee classification and
compensation study
Finalize Downtown Park improvement plans: Centennial Plaza, Florida and Posy Parks
Initiate Downtown beautification efforts including greening, banners, and marquee sign
Stabilize CityNet’s fiscal sustainability
45 FY25 ADOPTED 5 TOP PRIORITIES
• Organizational sustainability assessment
• Measure Q investment plan
• Long-range planning strategy
• Community engagement program
• Strategic analysis of City-owned assets
46 FY26 RECOMMENDED
CITY MANAGER’S TOP 5
CITY COUNCIL PRIORITIES
47 Proposed Council
Initiatives:
Tom Hamilton
City Charter
Partner with South San Francisco,
Millbrae, and Pacifica to hire a
lobbyist to coordinate state and
federal lobbying
Partner locally to complete joint
state and federal applications for
infrastructure projects impacting
San Bruno and neighboring cities
48 Proposed Council
Initiatives:
Sandy Alvarez
Repave 0.5 mile
stretch of Highland
Street
49 Proposed Council
Initiatives:
Michael Salazar
Develop homeowner grant program to proactively
manage greenspace, trees, and sidewalks
Reassess residential parking permit program
City-owned properties and facilities planning
Consider long term financial planning or multi-year
budgeting
Explore new shared services or regional efforts
Explore novel civic engagement strategies
Public meeting access, engagement, and
consolidation of comms channels
Conduct a citywide priority and vision survey
Improve existing dog parks
General assessment of technology, e.g.
automation, digital processes, cybersecurity
50 Proposed Council
Initiatives:
Vice Mayor Marty Medina
RFP to assess potential
redevelopment or sale of City owned
property, e.g. downtown parking lots,
to develop mixed used facilities.
Review City-owned sites for feasible
locations to install video billboard
RFP for a community engagement
survey to provide data-driven insights
for decision making
Street sweeping
Reassess RPP
51 Proposed Council
Initiatives:
Mayor Rico E. Medina
Downtown beautification, e.g. fountain, banners,
marquee sign.
Fund and develop more affordable housing
Labor negotiations
Retrofit/upgrade streetlight system
Additional or improved playground equipment at
parks
Install improved fare gates at BART Tanforan
station
Mitigating illegal dumping and ensuring
cleanliness of street medians
Budget for an update of the 2008 Disaster Plan
for San Bruno
Complete a Climate Action Plan
52 CITY COUNCIL PRIORITIES
53 BREAK
54 RECAP OF
DISCUSSIONS
Alex D. McIntyre
City Manager
55 QUESTIONS AND
DISCUSSION
56 RETREAT
CONCLUDES
57 70
City of San Bruno
FY25 Strategic Initiatives - FY25/Q2 Update
As of December 31, 2024
FY25 Top Priority Initiatives
Ref No. Initiative
0-
20 21-
40 41-
60 61-
80 81-
100
1 Assess the fiscal feasibility of the Transit Corridor Plan 2 Conduct a comprehensive employee classification and compensation study 3 Finalize Downtown Park improvement plans: Centennial Plaza, Florida and Posy Parks 4 Initiate Downtown beautification efforts including greening, banners, and marquee sign 5 Stabilize CityNet’s fiscal sustainability
FY25 Initiatives Carried Forward from FY24
Ref No. Initiative
0-
20 21-
40 41-
60 61-
80 81-
100
6 Adopt an Affordable Housing Fund Implementation Plan
7 CAFE Age Friendly Certification Process
8 Cannabis Regulations and Permitting
9 CBC Governance and Workplan Review
10 City Offices Renovations
11 Citywide Wildfire Mitigation Project & Public Education Programs Covering Fire Safety and Emergency Preparedness
12 Climate Action Plan
13 Crestmoor Wildfire Mitigation Project
14 Expand and improve productivity for the Community Development Department 15 Explore alternative options to the regulated output (RO) streetlight system 16 HEART Committee, TSPC Committee, Culture & Arts Committee Review 17 Implement Online Permitting
Initiatives On Hold Pending Resource Allocation
Ref No. Initiative
0-
20 21-
40 41-
60 61-
80 81-
100
18 Adopt-a-Drain Program
19 Affordable housing, including development partnership 20 City of San Bruno sign/arch at Caltrain Station - Public Art 21 Citywide metrics
22 Citywide street sweeping
23 Community fiber upgrade
24 Designation of special parking zones downtown
25 Develop an economic development initiative around attracting businesses and developers to execute on the Transit Corridor Plan vision
26 Develop an economic development program focused on small, medium, and large businesses 27 Downtown Streetscape Plan Implementation
28 Establish a City Council ad hoc committee to examine solutions to address citywide parking 29 Expanded Citywide way finding signage (excludes Downtown parking lots way finding signage) 30 Summer Saturdays or Sundays for street closures
Presented alphabetically, by category
Complete
In progress
On hold
% Complete as of
12/31/24
% Complete as of
12/31/24
% Complete as of
12/31/24