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7 infrastructure improvements, such as the realignment of City Park Way, parking and landscaping upgrades, and the demolition of existing facilities, were also planned. •Construction of the RAC, awarded to Lathrop Construction, Inc. Construction (Lathrop) involved site preparation, demolition of existing facilities, infrastructure improvements, and full-scale construction of the new recreation and aquatic center. It also encompassed realigning City Park Way, installing an engineered channel, upgrading parking and landscaping, and installing essential building systems. The construction contract was awarded in June 2021, with work commencing in September 2021.
Recognizing the need for construction management and inspection, the City Council approved an agreement with Griffin Structures in March 2019 to provide these services. Griffin Structures was tasked with overseeing the work of the architect, contractor, and subcontractors to ensure adherence to the City's quality, budget, and timeline expectations. Additionally, Consor PMCM, Inc. was retained to provide project management services similar to that provided by staff, providing coordination between the City, construction manager, contractors, and stakeholders and monitoring the budget, scope and schedule. For a building and project of the size and nature of RAC, services were required of various consultants, including but not limited to the review and preparation of environmental documents, materials and testing support, permitting and compliance, traffic engineering, surveying, planning, legal, building permit review, utilities, and building and energy commissioning.
The RAC officially opened on August 24, 2024, and has quickly become a premier destination for the San Bruno community. Additionally, in its first 6 months, the RAC has been recognized by the American Society of Civil Engineers (ASCE) Region 9 and the ASCE San Francisco Section as an Outstanding Architectural Engineering Project.
DISCUSSION:
On June 8, 2021, the City Council approved a construction contract with Lathrop in the amount of $43,031,000. Change orders, encompassing project-related change orders and other contractual adjustments totaled $6,985,912.
Lathrop began the construction on the project in September 2021. All construction work as part of their contract has been completed to the satisfaction of the City’s project delivery team. There are no unresolved stop notices or outstanding construction claims for this project. The construction contract required a retention, which totaled $2,500,845.57, be withheld by the City.
An additional amount of $225,000 will need to be amended to Consor’s agreement for Project close out services. Staff recommends that the City Council accept the project as complete, authorize filing a Notice of Completion with the San Mateo County Recorder’s Office, and approve release of the contract retention.
FISCAL IMPACT:
The RAC Project is a project within the approved FY 2025-26 CIP budget. The RAC Project budget of $62,420,000 covers the costs from the inception of project visioning and planning through design, bid and construction.
As detailed below, the total RAC Project expenditures (Table 1), including construction costs
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Honorable Mayor and Members of the City Council
February 25, 2025
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7 and project-related change orders, is approximately $62,386,222. Therefore, there will be an estimated $33,778 returned to the General Fund.
Table 1. RAC Project
Description Expenditure
Project Architect (Group 4) $6,527,871
Lara Field Parking Lot Project $ 1,072,233
Construction Contract for RAC Project (Lathrop
Construction, Inc.) $49,863,624
Consultant Support (project management, construction
management, inspection, environmental, materials and
testing support, compliance, traffic engineering,
surveying, planning, building permit review, utilities, and building and energy commissioning, and others) $ 3,392,486 Permits, Advertising, Furniture, Fixture and Equipment, City staff & Miscellaneous Costs $ 1,430,008
Total (rounded) $62,386,222
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Consider Adoption of a Resolution:
•Accepting the Recreation and Aquatics Center Project as Complete at a total cost of $62,386,222, including project contingencies of $6,985,912, and work performed in conjunction with the RAC Project;
•Authorizing the City Manager to Execute Agreement Amendment for Project Close Out Services Rendered Consor PMCM, Inc. in Amount Not to Exceed $225,000 and Within the Approved Project Budget;
•Authorizing the Filing of Notice of Completion with the San Mateo County Recorder’s Office; and
•Authorizing the Release of the Construction Contract Retention in the Amount of $2,500,845.57
ALTERNATIVES:
1. Do not authorize the construction contract as complete and do not authorize filing of a Notice of Completion. This could result in a claim being filed if there is not a valid reason for not releasing the retention to the contractor
ATTACHMENTS:
1. Resolution
2. Project Acceptance Information Form
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1 RESOLUTION NO. 2025 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO
ACCEPTING THE RECREATION AND AQUATICS CENTER PROJECT AS COMPLETE AT A TOTAL COST OF $62,386,222, INCLUDING PROJECT CONTINGENCIES OF $6,985,912, AND WORK PERFORMED IN CONJUNCTION WITH THE RAC PROJECT; AUTHORIZING
THE CITY MANAGER TO EXECUTE AGREEMENT AMENDMENT FOR PROJECT CLOSE OUT SERVICES RENDERED CONSOR PMCM, INC. IN AMOUNT NOT TO EXCEED $225,000 AND WITHIN APPROVED PROJECT BUDGET; AUTHORIZING THE FILING OF NOTICE OF COMPLETION WITH THE SAN MATEO COUNTY RECORDER’S OFFICE; AND
AUTHORIZING THE RELEASE OF THE CONSTRUTION CONTRACT RETENTION IN THE AMOUNT OF $2,500,845.57
WHEREAS, in 2015, the San Bruno Community Foundation (SBCF) initiated a comprehensive Community Listening Campaign to gather input on utilizing restitution funds received after the 2010 PG&E gas pipeline explosion in San Bruno's Crestmoor neighborhood; and
WHEREAS, this effort led to a 2016 facilitated community discussion, where replacing the Veterans Memorial Recreation Center and Swimming Pool emerged as the highest priority; and WHEREAS, in response, the City of San Bruno developed the Recreation and Aquatics Center (RAC) Project, located in San Bruno City Park at 251 City Park Way; and WHEREAS, the project occurred in three stages, conceptual design development, schematic designs and construction documents preparation, and construction of the RAC; and WHEREAS, recognizing the need for construction management and inspection, the City Council approved an agreement with Griffin Structures in March 2019 to provide these services; and
WHEREAS, Griffin Structures was tasked with overseeing the work of the architect, contractor, and subcontractors to ensure adherence to the City's quality, budget, and timeline expectations; and
WHEREAS, Consor PMCM, Inc. was retained to provide project management services similar to that provided by staff, providing coordination between the City, construction manager, contractors, and stakeholders and monitoring the budget, scope and schedule; and WHEREAS, the RAC officially opened on August 24, 2024, quickly becoming a destination for the San Bruno community, and in its first 6 months, the RAC has been recognized by the American Society of Civil Engineers (ASCE) Region 9 and the ASCE San Francisco Section as an Outstanding Architectural Engineering Project; and WHEREAS, on June 8, 2021, the City Council approved a construction contract with Lathrop Construction, Inc. in the amount of $43,031,000; and WHEREAS, change orders, encompassing project-related change orders and other contractual adjustments totaled $6,985,911.47; and
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ATTACHMENT 1
2 WHEREAS, Lathrop Construction, Inc. began the construction on the project in September 2021 and all construction work as part of their contract has been completed to the satisfaction of the City’s project delivery team; and
WHEREAS, there are no unresolved stop notices or outstanding construction claims for this project and the construction contract required a retention, which totaled $2,500,845.57, be withheld by the City; and
WHEREAS, an additional amount of $225,000 will need to be amended to Consor’s agreement for Project close out services; and
WHEREAS, the RAC Project is a project within the approved FY 2025-26 CIP budget of $62,420,000 covering the costs from the inception of project visioning and planning through design, bid and construction; and
WHEREAS, the total RAC Project expenditures, including construction costs and project- related change orders, is approximately $62,386,222; and WHEREAS, the remaining unused project budget in the amount of $33,778 will be returned to the General Fund Capital Reserve; and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
•Accepts the Recreation and Aquatics Center Project as Complete at a total cost of $62,386,222, including project contingencies of $6,985,912, and work performed in conjunction with the RAC Project;
•Authorizes the City Manager to Execute Agreement Amendment for Project Close Out Services Rendered Consor PMCM, Inc. in Amount Not to Exceed $225,000 and Within the Approved Project Budget;
•Authorizes the Filing of Notice of Completion with the San Mateo County Recorder’s Office; and
•Authorizes the Release of the Construction Contract Retention in the Amount of $2,500,845.57
---oOo---
I hereby certify that foregoing Resolution No. 2025- ______ was introduced and adopted by the San Bruno City Council at a regular meeting on February 25, 2025, by the following vote:
AYES:
NOES:
ABSENT:
Lupita Huerta, City Clerk
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1 PUBLIC WORKS DEPARTMENT
Capital Improvement Program
Project Acceptance Information Form
As of February 20, 2025
Contract Name: Recreation and Aquatics
Center Project Contract No.: 51009
Construction Contractor: Lathrop Construction, Inc.
Construction Management
and Inspection Services Griffin Structures
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ATTACHMENT 2
2 Project Information:
Project Description: This Project consists of building the Recreation and Aquatics Center (RAC) Construction
Contract Award: Lathrop Construction, Inc. – June 8, 2021 Start of Construction: September 2021
Project Related
Change Orders:
Change orders were issued to Lathrop, Inc. during construction due to increase of bid item quantities. The change order with quantities adjustment totaled $6,553,081
Substantial
Completion: August 2024
Final Completion: February 2025
Notice of
Completion: Scheduled for filing on February 28, 2025
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3 RAC Construction Project Costs:
Budget Actual
AVAILABLE PROJECT FY 2025-26
CAPITAL BUDGET $ 62,420,000
TOTAL PROJECT $ 62,420,000 $ 62,386,222 Design Contract (Group 4) $ 6,585,350 $ 6,527,871 Lara Field Parking Lot $ 1,161,953 $ 1,072,233 Construction Contract for RAC (Lathrop
Construction, Inc.) $ 43,031,000 $ 43,031,000 Construction Contingency $ 6,771,046
Project Related Change Orders $ - $ 6,553,081 Consultant Support, Material Testing,
Compliance, Surveying, Permits, Advertising,
Furniture, Fixture & Equipment, Misc. Costs
$ 4,870,651 $ 4,822,494
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: February 25, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Peter Gilli, Community Development Director Matthew Lee, Public Works Director
Evan Schieber, Intern
SUBJECT: Consider and Provide Direction on the Creation of a Complete Streets Committee by Merging the Bicycle and Pedestrian Advisory Committee and the Traffic, Safety and Parking Committee
BACKGROUND:
The City Council relies on three Committees, Boards and Commissions (CBCs) for advisement on circulation and transportation issues: the Planning Commission (PC), Traffic, Safety, and Parking Committee (TSPC), and the Bicycle and Pedestrian Advisory Committee (BPAC). At the highest policy level, the General Plan’s Transportation Element envisions a multi-modal transportation network that serves all residents. Guiding Policy T-A says that the City should “provide for efficient, safe, and pleasant movement for all transportation modes – vehicles, bicycles, transit, and pedestrians.” This goal is in line with California’s AB 1358 (2010), which updated transportation element requirements to require that cities plan their transportation networks under the complete streets framework, allowing “all users to effectively travel by motor vehicle, foot, bicycle, and transit to reach key destinations within their community.” This is a general overview of the three CBCs:
Planning Commission
(PC)
Traffic, Safety, and
Parking Committee
(TSPC)
Bicycle and Pedestrian
Advisory Committee
(BPAC)
Applicable
Authority
Hold public hearings
and make
recommendations to
City Council on General
Plan implementation,
amendments, and
consistency of Capital
Improvement Program
Advisory capacity
regarding various
specific traffic or
parking design options
Receive public input on
specific traffic, parking
and local street issues
Advisory capacity regarding
bicycle and pedestrian
accessibility in capital
improvement projects
Educational awareness for
bicycle and pedestrian topics
Scope Policy level Program
implementation level
Program implementation
level
Establishment Established in Chapter
2.08 of the Municipal
Code and State
Government Code
65400
Established in 1981
through Chapter 7.08
of the Municipal Code
Subcommittee of the TSPC
created by Council in 2003,
but no record of formal
establishment or duties by
City Council
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Item 7a.
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4 Prior City Council Strategic Initiative
In August 2023, the City Council held a study session to discuss the potential restructuring of certain Committees, Boards and Commissions (CBCs) that originated from conversations from a City Council retreat held in March 2023, where the Council discussed revisiting the structure of CBCs to ensure strong and efficient governance. Additionally, “CBC Governance and Workplan Review” was a past City Council Strategic Initiative.
One result of this Strategic Initiative was the City Council adoption of Municipal Code Amendments that went into effect in July 2024 and eliminated the Architectural Review Committee (ARC) and transferred the ARC authority to staff or the PC depending on the scale of the project. This change improved the efficiency and effectiveness of the planning permit review processes.
Another concept discussed at the August 2023 study session was to consolidate the TSPC and BPAC. This idea was raised because there is overlap between the two groups, but TSPC is primarily focused on vehicular circulation, where BPAC is primarily focused on bicycle and pedestrian circulation.
Merger of TSPC and BPAC
The primary concern with the existing CBC organization of having a TSPC and BPAC is that it results in a more siloed, less holistic approach to transportation issues. In the 1980s and early 2000s, when the TSPC and BPAC were first assembled, respectively, separate boards for different forms of transportation were common. In recent decades, a more holistic approach has become best practice. Following models implemented by other communities such as Brisbane, Los Gatos, Los Altos, Menlo Park and Novato, the City Council has an opportunity to establish a single transportation committee looking at the City’s streets and transportation network through a multimodal lens.
Joint TSPC and BPAC meetings have been utilized, which staff believes has been productive, which reinforces the benefits of merging the committees. The merged committee would provide City Council with a more comprehensive advisory perspective on programs, projects and cases, and do so in a more efficient and effective manner for the City to manage. This change would strengthen the advisory support the City Council would receive on transportation issues while also being more efficient and effective for the City to manage. This exemplifies the prior strategic initiative to improve governance.
DISCUSSION:
This agenda item serves to present for City Council consideration of the creation of a new transportation focused committee with a revised scope of responsibilities, by merging the BPAC and the TSPC. Staff suggests the consolidated committee be titled the Complete Streets Committee (CSC). The term “complete streets” is commonly referenced in State legislation and is referenced in the General Plan Transportation Element, and generally means roadways that are designed to accommodate all users, including pedestrians, bicyclists and motorists with the goal to make streets safer and more accessible for people of all ages and abilities.
Proposal
Considering this change at this time would allow the budget and supporting ordinances to be updated for FY26, and the timing is beneficial also because there are vacancies on each board.
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4 If City Council supports creating a CSC that provides advisory feedback on a broad range of transportation programs, projects and cases, then staff recommends the following approach:
1. Staff will develop a Municipal Code to City Council to establish the CSC. The tentative date for the City Council adoption would be late May 2025, with the effective date planned for July 1, 2025. The code amendment would include the following scope for the CSC:
a. Provide general input and assistance on transportation programs, projects or cases. b. Assist with public outreach and education to improve safety for all modes of transportation.
c. Review MTC grant applications for various transportation and traffic related infrastructure improvements.
The Planning Commission would retain responsibility for advising the City Council and City Manager on transportation issues at the policy level. The CSC could advise PC on transportation policy topics that are in the PC’s purview, which PC would incorporate into their recommendations to City Council. The CSC would also advise the City Council on specific programs, projects and cases.
2. Due to staffing and time constraints, this topic has not been discussed with the TSPC or BPAC. Staff would solicit TSPC and BPAC input on the CSC’s scope prior to the code amendment being brought to City Council by late May 2025.
3. The CSC would be established as a seven-member board. But the initial creation of the CSC will involve the appointment of all existing TSPC and BPAC members that wish to continue serving, so the CSC could result in eight members. As members voluntarily resign over time, those positions will not be refilled until the point in time when membership drops below seven members. This ensures no member is removed unwillingly, and that all established members can play a role in establishing the new CSC. Until the CSC is formally established, the existing vacancies on the TSPC and BPAC would remain unfilled.
4. The CSC would be managed by the Public Works Department with support from other departments depending on the topic, including but not limited to Community Development, Fire, Police, and Community Services.
FISCAL IMPACT:
There is no fiscal impact from this item. If City Council directs staff to establish the CSC by combining the TSPC and BPAC, there will be a minor short-term fiscal impact from the staff time developing the ordinance and scope, with a reduced long-term fiscal impact due to efficiencies gained in staff time for meeting notification and agenda preparation.
ENVIRONMENTAL IMPACT:
This agenda item does not constitute a project under the California Environmental Quality Act.
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4 RECOMMENDATION:
Consider and Provide Direction on the Creation of a Complete Streets Committee by Merging the Bicycle and Pedestrian Advisory Committee and the Traffic, Safety and Parking Committee ALTERNATIVES:
1. Do not make any changes to the BPAC and TSPC, in which case vacancies for the boards will be filled.
2. Direct staff to make other changes to the BPAC and TSPC.
ATTACHMENTS:
None
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