FY26 DRAFT
CAPITAL IMPROVEMENT PROGRAM (CIP)
BUDGET
BRIAN ADAM
ANA MORALES
DALIA MANAOIS
CITY COUNCIL
APRIL 22, 2025
Review of CIP Prioritization Pilot Program
CIP Overview
Funding Breakdown
Existing Projects
New Projects
CIP Resource Allocation
2 AGENDA
Receive Draft FY26 Budget = $32 million in new
funding
Receive CIP Resource Allocation information
Provide feedback for the budget public hearing on June 10, 2025
3 OBJECTIVE
REVIEW OF
CIP PRIORITIZATION PILOT PROGRAM
Ana Morales, Management Analyst
5 Equity
13 Points
Health & Safety Issues
13 Points
Asset Condition
11 Points
Economic Prosperity
11 Points
Environment
10 Points
Strategic Initiative
10 Points
Mandates
9 Points
Funding
8 Points
Collaboration
8 Points
Shovel Ready
7 Points
6 AUGUST
SEPTEMBER
NOVEMBER
DECEMBER
FEBRUARY
MARCH
MAY
JULY Adopted Capital Budget
Implementation
OCTOBER CIP Project
Nominations Due
JANUARY Budget Development;
Council Priorities Mtg.
APRIL CIP Study Session
JUNE Operating and Capital
Budget Approval
7 OVERVIEW
• Jan 2024 – City Council
approved CIP Prioritization
framework, timeline, criteria, and
point system
o Staff created:
Policy & Procedural Guide
Prioritization factors video
Online submission form
8 IMPLEMENTATION
• Oct 2024 –
o Pilot Program implemented for
FY2025-26 CIP Budget process
• Jan 2025 –
o Prioritized project list presented
to City Council
• April 2025 –
o CIP Study Session
CIP Overview
Brian Adam
9 CIP Budget At A Glance
Amended FY24-25: $172 million
Actuals as of 4/14/25: $69 million
FY25-26 Proposed: $34.5 million
10 CIP Requests By Fund
11 Measure Q,
$14,700,000.00
Enterprise Funds,
$14,222,000.00
Other Revenues,
$4,213,000.00
Measure G,
$900,000.00
One-Time Capital,
$735,000.00
Outside Funding,
$314,000.00
CIP Requests By Fund, Measure Q
12 •70% Streets
•16% Stormwater
•14% Facilities
FY25-26 Requests by program
13 Facilities ,
$3,075,000.00
Parks ,
$2,075,000.00
Stormwater ,
$2,400,000.00
Streets ,
$13,010,000.00
Technology , $-
Wastewater ,
$7,500,000.00
Water ,
$6,460,075.00
FY25-26 New Requests
FY24-25 Midyear Budget Amendments
14 Stormwater $ 400,000.00
2024-2025 Trash Capture Installation Project $ 250,000.00 Storm Drain Condition Assessment $ 150,000.00 Streets $ 25,000.00
Regulated Output Streetlight Replacement Project - Phase 1 $ 25,000.00 Technology $ 120,000.00
RAC Council Chamber and Meeting Room AV Upgrade $ 120,000.00 Water $ 2,367,928.00
Pressure Regulator Station Improvement & Replacement Program - Glenview Drive $ 650,000.00 Pressure Regulator Station Improvement & Replacement Program - Rollingwood Drive $ (532,072.00) Water Tank Improvement and Replacement Program - Sweeney Ridge Tank Replacement $ 2,250,000.00 Grand Total $ 2,912,928.00
FY25-26 Requests – Existing Projects
15 Facilities $ 3,075,000.00 City Office Workspace Update $ 900,000.00 Fire Station 52 Replacement Phase 1 $ 2,000,000.00 Library Air Conditioning $ 100,000.00 Senior Center Facilities Maintenance Program $ 75,000.00 Parks $ 1,575,000.00 Citywide Baseball Field Lighting & Fencing Upgrades - Phase 2 Tom Lara Field and Diamond 2 $ 275,000.00 Citywide Wildfire Mitigation & Open Space Management Program $ 300,000.00 Crestmoor Canyon Wildfire Mitigation Program $ 1,000,000.00 Streets $ 110,000.00 Accessible Pedestrian Ramps at Various Locations $ 50,000.00 Traffic Signal Improvements $ 60,000.00 FY25-26 Requests – Existing Projects,
contd.
16 Wastewater $ 7,500,000.00 Main Improvement and Replacement - Earl Ave / Glenview Ave $ 4,000,000.00 Water Quality Control Plant Upgrades $ 3,500,000.00 Water $ 2,860,075.00 Water Tank Improvement and Replacement Program - Cunningham Drive Tank Replacement $ 2,660,075.00 Water Tank Improvement and Replacement Program - Sweeney Ridge Tank Replacement $ 200,000.00 FY25-26 Requests – New Projects
17 Parks $ 500,000.00
Dog Park Conceptual Design $ 75,000.00 Playground Replacement $ 275,000.00 RAC Landscaping Improvement $ 150,000.00 Stormwater $ 2,400,000.00
Bennington Storm Drain Installation $ 300,000.00 Green Stormwater Infrastructure (GSI) Implementation $ 1,500,000.00 Overflow Corrugated Metal Pipe Repair/Replacement Behind Cunningham Tank 1 $ 100,000.00 Storm Drain Master Plan $ 500,000.00 Streets $ 12,900,000.00
Pavement Management Program - 2025-26 Slurry Seal $ 1,000,000.00 Pavement Management Program - 2026-27 Slurry Seal $ 75,000.00 Pavement Management Program - 2026-27 Street Pavement Project $ 250,000.00 Pavement Management Program - 2025-26 Street Pavement Project $ 9,675,000.00 Sidewalk Repair Program - FY2025-2026 Sidewalk Repair Project $ 350,000.00 San Bruno Avenue Transit Corridors Phase 1 - Pedestrian Improvements $ 450,000.00 Traffic Signal Camera Replacement $ 500,000.00 Regulated Output Streetlight Replacement Project - Phase 2A $ 600,000.00 Water $ 3,600,000.00
Water Storage Tank Refurbishment $ 3,600,000.00 Grand Total $ 19,400,000.00
I.
Current CIP Resources
II.
Proposed FY2025
-
26 CIP Resources
CIP
Resource Allocation
Dalia Manaois, Principal Engineer, CIP
CURRENT CIP RESOURCES
o
Current workload (per engineer):
10 projects (on average)
o
Current project load:
PM/PM support on 64 projects
• Onboarded quickly for urgent
or short-term needs
• Flexibility to scale resources
with workload demands
Consultant
• Cannot fulfill administrative,
supervisory, or broader City
functions
• Lack institutional knowledge &
long-term commitment
• Oversight required
• Provide continuity, ownership,
and institutional knowledge
• Better suited for public
engagement, and internal
coordination
• Longer hiring timelines
compared to consultants
Pros
Cons
Pros
Cons
Permanent Staff
CONSULTANT
vs
PERMANENT STAFF
AVERAGE COST COMPARISON - 3 YEARS
$12 Million
$7 Million
savings of $5M
vs
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Management
1.0 FTE
Engineering Tech/Inspector
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
Engineering Assistant
CIP Consultant 1, PM
0.75 FTE
CIP Consultant 2, PM
1.0 FTE
CIP Consultant 3, PM
0.80 FTE
CIP Consultant 4, PM
0.60 FTE
CIP Consultant 5, PM
0.25 FTE
CIP Consultant 6, PM
0.15 FTE
CIP Consultant 7, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM
1.0 FTE
Associate Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
0.75 FTE Land Dev/0.25 FTE CIP
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer, CIP
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
Supervisors
Professional & Technical Staff
Consultants
Support Staff
VACANT
1.0 FTE
Associate Engineer
CURRENT CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
Principal Engineer, CIP
(0.75 Mng./0.25 Superv.)
VACANT
Principal Engineer,
Land Development
Deputy Director/
City Engineer
1.0 FTE
Engineering Tech/Inspector
VACANT
Engineering Tech/Inspector
Engineering Assistant
CIP Consultant 10, PM
1.0 FTE
CIP Consultant 3, PM
0.25 FTE
CIP Consultant 5, PM
0.10 FTE
Consultant, Traffic Engineer
Consultant, PM*
*5-7 Consultants
1.0 FTE
Assistant Engineer
0.5 FTE Traffic/0.5 FTE CIP
Assistant Engineer
1.0 FTE
Senior Engineer,
Construction/Inspection
0.75 FTE Traffic/0.25 FTE CIP
Senior Engineer, Traffic
1.0 FTE
Sr. Engineer, CIP/Design)
CIP Consultant 8, PM
0.50 FTE
1.0 FTE
Engineering Tech/Inspector
CIP Consultant 2, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Assistant Engineer
Engineering Assistant
VACANT
1.0 FTE
Associate Engineer
CIP Consultant 1, PM
0.50 FTE
CIP Consultant 9, PM
0.50 FTE
1.0 FTE
Assistant Engineer
1.0 FTE
Associate Engineer
Management
Supervisors
Professional & Technical Staff
Consultants
Support Staff
1.0 FTE
Associate Engineer
PROPOSED
FY2025-26
CIP RESOURCES
36 FY2025
-
26 CIP REQUEST
•
1.0 FTE Senior Engineer
•
1.0 FTE Associate Engineer
Receive Draft FY26 Budget = $34.5 million in new
funding requests
Receive CIP Resource Allocation information
Provide feedback on CIP for the budget public hearing on June 10, 2025
38 RECOMMENDATION
QUESTIONS
39 PROPOSED FY25-26 MASTER FEE
SCHEDULE UPDATE
BRIAN ADAMCITY COUNCIL
APRIL 22, 2025
Background
Review of changes
Proposed
Upcoming
Recommendation
2 AGENDA
Provide an overview of the proposed Master Fee
schedule changes for FY25-26
3 OBJECTIVE
BACKGROUND
2019, Wildan study completed
recommending phased increase of fees to
recover fully burdened staff time and
indexing of fees
2024, final increase complete
and most fees indexed to CPI
or the Construction Cost Index
4 REVIEW OF PROPOSED CHANGES
Indexed fees:
All staff-time related items increased by CPI-W for the period from February 2024 to February 2025.
Defer changes for fees tied to the Construction Cost Index, e.g. certain planning fees, water and wastewater capacity Fee Changes
Addition of lower fees to Community Development (Chapter 3)
Removal minor item replacement fee and library card
replacement fee for youth younger than 18 (Chapter 6)
5 FUTURE PROPOSED CHANGES
Staff are completing a study to propose changes to capacity charges for water and wastewater.
Staff received a market study on facilities like the RAC and will tentatively propose changes in May.
6 RECOMMENDATION
Hold Public Hearing and adopt a resolution approving
the Master Fee Schedule update for Fiscal Year 2025-
26, going into effect on July 1, 2025.
7 QUESTIONS
8 REQUEST FOR REIMBURSEMENT
AGREEMENT FROM SAN MATEO COUNTY
FOR NEW BART FARE GATES
ALEX MCINTYRECITY COUNCIL
APRIL 22, 2025
Background
Recommendation
2 AGENDA
Provide background on the San Mateo County
bridge funding to ensure BART fare gates are
upgraded
Seek City Council response from San Mateo
County’s request to enter into a reimbursement
agreement for up to $1,636,364 for new BART
fare gates
3 OBJECTIVE
BACKGROUND
4 The Bay Area Rapid Transit District is a
separate regional special purpose
transit agency formed in 1957 with its
own elected Board of Directors and
funding sources. San Mateo County
ultimately opted out of the original
District.
BART extended train service to the San
Francisco Airport in 2003 at which time
the San Bruno station was created.
BACKGROUND
In 2025, BART initiated its Next Generation Fare
Gate project which includes system-wide replacement
of fare gates in all BART stations totaling $90+ million. Total Cost for new fare gates in San Mateo County is
over $10.3 million.
On March 28, the County Board of Supervisors
unanimously voted to conditionally provide BART with
the $10.3 million bridge loan.
5 DISCUSSION
6 The County Transportation
Agency administers Measure W
Regional Transit Connection
program which could fund the
program through a competitive
grant. BART has agreed to apply
for this grant.
DISCUSSION
Timing wise, BART had to purchase the new fare gates by April1.
The RTC Grant award timeline is summer 2025.
San Mateo County agreed to provide bridge funding for the fare gates to be ordered. Any grant received by BART for the program would be reimbursed to the County.
Daly City, Colma, South San Francisco, Millbrae and San Bruno each host BART stations and are therefore being asked to shoulder all or a portion of the costs of the fare gates should the grant not be realized.
7 DISCUSSION
The County has reached out to each
of these cities seeking to negotiate
and enter into a reimbursement
agreement should the RTC
competitive grant not be realized.
The County has tentatively and
generously offered allowing payback
of any funds owed, interest free, up to
10 years.
8 FISCAL IMPACT
San Bruno’s share for BART’s purchase and installation of the 13 fare gates is $1,636,364.
Should BART receive the full RTC grant, then the City has no financial exposure.
If BART receives none or only a portion of the grant request, then the City would owe the difference.
9 RECOMMENDATION
Respond to the Request from the
County of San Mateo to Authorize
the City Manager to Negotiate a
Reimbursement Agreement with
the County for Unreimbursed
Bridge Funding for the Purchase
and Installation of 13 Fare Gates
at the San Bruno BART Station in
an Amount Not to Exceed
$1,636,364
10 QUESTIONS
11