21418818.2
Stanford Population = (Faculty/Staff Housing Residences x 2.57) + ("Total Students" from Population Report)
Percent Indoor Demand
For each Base Period year, percent indoor demand is calculated by dividing each Wholesale Customer’s lowest month of potable production by the Wholesale Customer’s average monthly potable production. The two resulting percentages are averaged together. An example equation is provided below, where Y
1 and Y2 represent the two Base Period years.
% 𝐼𝐼𝑓𝑓
𝑃𝑃𝑜𝑜𝑜𝑜𝐶𝐶 𝑆𝑆
𝑜𝑜𝑜𝑜 =
𝐿𝐿𝑜𝑜𝑙𝑙𝑜𝑜
𝑜𝑜𝐶𝐶 𝑀𝑀
𝑜𝑜𝑓𝑓𝐶𝐶ℎ 𝑃𝑃𝐶𝐶
𝑜𝑜𝑃𝑃𝐶𝐶
𝑎𝑎𝐶𝐶𝑓𝑓𝑜𝑜𝑓𝑓, 𝑌𝑌1
𝐴𝐴𝑂𝑂𝑜𝑜𝐶𝐶𝑜𝑜𝐴𝐴𝑜𝑜 𝑀𝑀 𝑜𝑜𝑓𝑓𝐶𝐶ℎ𝑜𝑜 𝑙𝑙 𝑃𝑃𝐶𝐶 𝑜𝑜𝑃𝑃𝐶𝐶 𝑎𝑎𝐶𝐶𝑓𝑓𝑜𝑜𝑓𝑓, 𝑌𝑌1 + 𝐿𝐿𝑜𝑜𝑙𝑙𝑜𝑜 𝑜𝑜𝐶𝐶 𝑀𝑀 𝑜𝑜𝑓𝑓𝐶𝐶ℎ 𝑃𝑃𝐶𝐶 𝑜𝑜𝑃𝑃𝐶𝐶 𝑎𝑎𝐶𝐶𝑓𝑓𝑜𝑜𝑓𝑓, 𝑌𝑌2
𝐴𝐴𝑂𝑂𝑜𝑜𝐶𝐶𝑜𝑜𝐴𝐴𝑜𝑜 𝑀𝑀 𝑜𝑜𝑓𝑓𝐶𝐶ℎ𝑜𝑜 𝑙𝑙 𝑃𝑃𝐶𝐶 𝑜𝑜𝑃𝑃𝐶𝐶 𝑎𝑎𝐶𝐶𝑓𝑓𝑜𝑜𝑓𝑓, 𝑌𝑌2 2 Percent Seasonal Demand
Percent seasonal demand is calculated as the inverse of percent indoor demand.
𝑃𝑃𝑜𝑜
𝐶𝐶𝑎𝑎𝑜𝑜𝑓𝑓𝐶𝐶 𝑆𝑆𝑜𝑜
𝑜𝑜𝑜𝑜𝑜𝑜𝑓𝑓𝑜𝑜𝑜𝑜 𝐷𝐷𝑜𝑜
𝐶𝐶𝑜𝑜𝑓𝑓𝑃𝑃 = 1 − % 𝐼𝐼𝑓𝑓
𝑃𝑃𝑜𝑜𝑜𝑜𝐶𝐶 𝐷𝐷𝑜𝑜
𝐶𝐶𝑜𝑜𝑓𝑓𝑃𝑃
Percent Non-Residential Demand
For each Base Period year, percent non-residential demand is calculated by first dividing each Wholesale Customer’s potable water consumption from all residential customer categories by the Wholesale Customer’s total annual potable production. The resulting percentage is subtracted from one to calculate the inverse and thus captures all non-residential demands including non-revenue water and dedicated irrigation meters2. The two resulting percentages from the two Base Period years are averaged together. An example equation is provided below, where Y1 and Y2 represent the two Base Period years.
% 𝑁𝑁
𝑅𝑅 𝑆𝑆
𝑜𝑜𝑜𝑜 =
(1 − 𝑅𝑅𝑜𝑜
𝑜𝑜𝑓𝑓𝑃𝑃𝑜𝑜𝑓𝑓𝐶𝐶𝑓𝑓𝑜𝑜𝑜𝑜 𝑆𝑆
𝑜𝑜𝑜𝑜, 𝑌𝑌1
𝑃𝑃𝑜𝑜 𝐶𝐶𝑜𝑜 𝑃𝑃𝑜𝑜 𝑜𝑜 𝑃𝑃𝐶𝐶 𝑜𝑜 𝑃𝑃𝐶𝐶 𝑎𝑎𝐶𝐶𝑓𝑓𝑜𝑜𝑓𝑓, 𝑌𝑌1
) + (1 − 𝑅𝑅𝑜𝑜 𝑜𝑜𝑓𝑓𝑃𝑃𝑜𝑜𝑓𝑓𝐶𝐶𝑓𝑓𝑜𝑜𝑜𝑜 𝑆𝑆 𝑜𝑜𝑜𝑜, 𝑌𝑌2
𝑃𝑃𝑜𝑜 𝐶𝐶𝑜𝑜 𝑃𝑃𝑜𝑜 𝑜𝑜 𝑃𝑃𝐶𝐶 𝑜𝑜 𝑃𝑃𝐶𝐶 𝑎𝑎𝐶𝐶𝑓𝑓𝑜𝑜𝑓𝑓, 𝑌𝑌2
)
2 Individual Supply Guarantee (ISG)
Use of ISG in the Tier 2 Plan
Each Wholesale Customer’s ISG is used in the Tier 2 Plan calculations with proxies for Hayward, San Jose and Santa Clara, in order to provide inputs for the Tier 2 Allocation Formula.
See WSA, Attachment C for a current list of ISG values.
Hayward’s de facto ISG (22.1 MGD) is used in place of permanent ISG for the purposes of the Tier 2 Plan calculations. This figure is used in WSA, Attachment D, to determine whether Hayward’s increased use requires pro-rata reduction of remaining Wholesale Customers’ ISG. 2 Prior to FY 22-23, all consumption recorded under the dedicated irrigation sector in the Water Conservation Database is assumed to be non-residential. Starting in FY 22-23, Wholesale Customers were given the option to separate out residential vs. non-residential dedicated irrigation consumption.
122 of 215
21418818.2
San Jose and Santa Clara’s temporary and interruptible contract amounts (4.5 MGD each) are used in place of ISG for the purposes of the Tier 2 Plan calculations.
Background on ISG
San Francisco has a perpetual legal obligation and commitment (Supply Assurance) to deliver 184 MGD to the 24 permanent Wholesale Customers collectively. The Supply Assurance is subsequently allocated among the 24 permanent Wholesale Customers through Individual Supply Guarantees (ISG), which represent each Wholesale Customer’s share of the 184 MGD Supply Assurance. San Jose and Santa Clara are not included in San Francisco’s Supply Assurance obligation; rather each has a temporary and interruptible water supply contract with San Francisco. Through the WSA and its individual contracts with San Jose and Santa Clara, San Francisco has many requirements to plan for water supply development and analyze the sufficiency of water supply to San Jose and Santa Clara. For example, San Francisco must complete a CEQA review and provide at least a 10-year notice of interruption.
Hayward does not have an Individual Supply Guarantee
San Francisco and Hayward entered into a water supply contract on February 9,1962 (the "1962 contract") which provided that San Francisco would supply Hayward with all water supplemental to water controlled by Hayward, in sufficient quantity to supply the total water needs of Hayward’s service area "on a permanent basis." This 1962 contract remains the Individual Water Sales Contract between San Francisco and Hayward. Due to the terms of this ongoing contract, Hayward does not have an ISG. If Hayward’s purchases exceed 22.1 MGD for three consecutive years, the remaining 23 Wholesale Customer's ISG will be reduced on a pro rata (WSA, Attachment D).
Currently, the sum of the 23 Wholesale Customers fixed ISG is 161.9 MGD. 184 MGD Supply Assurance - 161.9 MGD = 22.1 MGD water available for Hayward purchases (i.e., Hayward’s “de facto” ISG)
Hayward’s proxy ISG for the purpose of the Tier 2 Plan is 22.1 MGD.
San Jose and Santa Clara do not have an Individual Supply Guarantee During the term of the 1984 Settlement Agreement, San Francisco provided water to San Jose and Santa Clara on a temporary and interruptible basis, pursuant to SFPUC Resolution No. 85- 0256. The SFPUC has contracted to supply a combined annual average of 9 MGD to San Jose and Santa Clara (4.5 MGD each) through 2028. The 9 MGD allocated to San Jose and Santa Clara is not included in the Supply Assurance. San Francisco will decide whether to make San Jose and Santa Clara permanent customers by December 31, 2028. (WSA, Sec. 4.05) San Jose and Santa Clara’s proxy ISG for the purpose of the Tier 2 Plan is 4.5 MGD each.
123 of 215
Tier 2 Drought Implementation Plan
July 2024 Model Concept - Efficient Res Allocation + Non-Res Base Allocation + Seasonal Allocation + Base SFPUC Purchases/ISG-Based Allocation - Variable Base Year Model Set-up/Assumptions Base Years
Allocation Year/Projection Year FY24-25 Non-Drought Year 1 FY18-19 Tier 1 Shortage Allocation (mgd) 114.20 Non-Drought Year 2 FY19-20 Base Period SFPUC Purchases (mgd) 134.34 Non-Drought Year 3 FY20-21 Overall Reduction from Base Period
Required -15.0%
SFPUC Maximum Cutback Factor -22.5% Error Message(s) (if applicable) SFPUC Minimum Cutback Factor -5.0%
Non-Residential Base Allocation % 92.5%
Step 5 Reserved % of Remaining Tier
1 Allocation (less Step 3 Reserved)
after Step 2
50%
Unreserved % of Remaining Tier 1
Allocation (less Step 3 Reserved and
Step 5 Reserved) After Step 2
50%
Seasonal Allocation % 7.9%
Step 5 ISG Weighting 33%
Step 5 Base SFPUC Purchases
Weighting 67%
Residential Efficient Allocation (R-
GPCD) 47.0
Adjustment % for SFPUC Minimum
Cutback, if efficient residential
allocation is greater than minimum
cutback
95%
Effective Date for Model Run (update for
testing only) 12/16/2024
Instructions:
1. Adjust aqua cells in OVERVIEW tab to adjust model
parameters. If there are errors in the inputs, an error message will appear in Columns E-F.
2. View allocation calculations and results in "Tier 2
Allocation" and "Agency Charts" tabs.
Calculation Steps for July 2024 Model Concept:
0. SFPUC Minimum Cutback
a. Calculate Minimum Cutback from Lesser of Base Period SFPUC Purchases and ISG (Lesser of Base Period SFPUC Purchases and ISG × [1+SFPUC Minimum Cutback Factor]) b. Calculate Efficient Residential Allocation (population × per capita allocation × % SFPUC reliance)
c. Determine if Minimum Cutback is greater than the Efficient Residential Allocation d. If Efficient Residential Allocation is greater than the Minimum Cutback, an agency's cutback may be no less than 5%
1. Efficient Residential Allocation
a. Calculate Efficient Residential Allocation (population × per capita allocation) b. Account for % SFPUC Reliance
c. Provide Efficient Residential Allocation
2. Non-Residential Base Allocation
a. Incorporate Estimated % Indoor Use (see glossary for definition and calculation of % Indoor Use) b. Incorporate % Non-Residential Use
c. Calculate Non-Residential Base Allocation (% Indoor Use × % Non-Residential Use × Base Period SFPUC Purchases × Non-Residential Indoor Allocation %) d. Add Non-Residential Base Allocation to the Step 1 Allocation
3. Calculate Potential SFPUC Maximum Cutback Need
a. Calculate SFPUC Maximum Cutback (Base Period SFPUC Purchases × [1+ SFPUC Maximum Cutback Factor])
b. Reserve the sum of the potential SFPUC Maximum Cutback need for Step 5 (Maximum Cutback Reserve)
4. Seasonal Allocation
a. Determine % Seasonal Use (1 - % Indoor Use)
b. Calculate seasonal SFPUC Purchases (Base Period SFPUC Purchases × % Seasonal Use) c. Calculate Seasonal Allocation (seasonal SFPUC Purchases × Seasonal Allocation %) d. Add the Seasonal Allocation to the Step 2 Allocation
5. Base Period/ISG-Based Allocation
a. Calculate weighted average of Base Period SFPUC Purchases and ISG, up to Minimum Cutback b. Calculate Weighted Share of total Tier 1 Allocation to Wholesale Customers (agency weighted average Base Period SFPUC Purchases/ISG ÷ total Wholesale Customer weighted average × Tier 1 Allocation)
c. Calculate the gap between Step 4 allocation and the lesser of 1) weighted share, or 2) Minimum Cutback
d. Allocate remaining supplies, except Maximum Cutback Reserve, among agencies with a gap, proportionately to gap, up to the Minimum Cutback
e. Confirm allocation meets Maximum Cutback; allocate water from Maximum Cutback Reserve up to Maximum Cutback
f. Allocate remaining supplies among agencies with a gap, proportionately to gap, up to the Minimum Cutback
Attachment C: Example of Tier 2 Plan Excel-Based Model Calculations
124 of 215
FY24-25
Tier 2 Allocation Model FY22-23
Relevant Base Period Data 1. E
fficient Residential Allocation
Agency Selected
Base Year 1
Selected
Base Year 2
Base
Period
SFPUC
Purchases
(mgd)
Base Period
Reliance on
SFPUC
ISG
(mgd)
Total
Potable
Production
(mgd)
Lesser of Base
Period SFPUC
Purchases and
ISG (mgd)
SFPUC
Minimum
Cutback
(mgd)
SFPUC
Maximum
Cutback
(mgd)
Is efficient
residential
allocation
greater than
minimum
cutback?
Adjusted SFPUC
Minimum
Cutback, if
efficient
residential
allocation is
greater than
0. Effective
S
FPUC
Minimum
Cutback
(mgd)
Population
% Potable
Demand
Reliance on
SFPUC
Allocation
based on
efficient
residential
indoor use
(mgd)
Efficient
Residential
Allocation
1. Efficient
R
esidential
(
mgd)
Alameda CWD 2021 2020 8.63 22% 13.76 39.32 8.63 8.20 6.69 8.20 344,000 22% 16.17 3.55 3.55 Brisbane 2019 2020 0.65 100% 0.98 0.65 0.65 0.62 0.50 0.62 4,851 100% 0.23 0.23 0.23 Burlingame 2020 2019 3.45 100% 5.23 3.45 3.45 3.28 2.67 3.28 31,080 100% 1.46 1.46 1.46 Coastside 2021 2019 1.69 94% 2.18 1.80 1.69 1.61 1.31 1.61 18,890 94% 0.89 0.83 0.83 CWS - Total 2021 2020 29.23 95% 35.68 30.62 29.23 27.77 22.66 27.77 262,704 95% 12.35 11.78 11.78 Daly City 2020 2019 3.84 64% 4.29 6.00 3.84 3.64 2.97 3.64 107,000 64% 5.03 3.22 3.22 East Palo Alto 2020 2019 1.57 100% 3.46 1.57 1.57 1.49 1.21 1.49 29,519 100% 1.39 1.39 1.39 Estero 2020 2021 4.32 100% 5.90 4.32 4.32 4.10 3.35 4.10 37,443 100% 1.76 1.76 1.76 Hayward 2021 2019 14.26 100% 22.10 14.26 14.26 13.55 11.06 13.55 159,800 100% 7.51 7.51 7.51 Hillsborough 2021 2020 2.66 100% 4.09 2.66 2.66 2.53 2.06 2.53 11,592 100% 0.54 0.54 0.54 Menlo Park 2019 2020 3.09 100% 4.46 3.09 3.09 2.94 2.40 2.94 20,319 100% 0.95 0.95 0.95 Mid-Peninsula 2020 2021 2.63 100% 3.89 2.63 2.63 2.50 2.04 2.50 30,159 100% 1.42 1.42 1.42 Millbrae 2019 2020 1.92 100% 3.15 1.92 1.92 1.83 1.49 1.83 20,666 100% 0.97 0.97 0.97 Milpitas 2020 2021 5.67 67% 9.23 8.49 5.67 5.39 4.40 5.39 81,067 67% 3.81 2.54 2.54 Mountain View 2021 2020 7.78 87% 12.46 8.90 7.78 7.40 6.03 7.40 81,501 87% 3.83 3.35 3.35 North Coast 2021 2020 2.39 100% 3.84 2.39 2.39 2.27 1.85 2.27 37,082 100% 1.74 1.74 1.74 Palo Alto 2021 2020 9.95 100% 16.58 9.95 9.95 9.45 7.71 9.45 68,624 100% 3.23 3.23 3.23 Purissima Hills 2021 2020 1.82 100% 1.62 1.82 1.62 1.54 1.26 1.54 7,350 100% 0.35 0.35 0.35 Redwood City 2020 2021 8.62 100% 10.93 8.62 8.62 8.19 6.68 8.19 90,928 100% 4.27 4.27 4.27 San Bruno 2020 2021 0.93 30% 3.25 3.09 0.93 0.89 0.72 0.89 43,910 30% 2.06 0.62 0.62 San Jose 2019 2020 4.27 99% 4.50 4.29 4.27 4.05 3.31 4.05 43,036 99% 2.02 2.01 2.01 Santa Clara 2020 2021 3.25 20% 4.50 16.27 3.25 3.09 2.52 3.09 132,476 20% 6.23 1.24 1.24 Stanford 2020 2019 1.43 100% 3.03 1.43 1.43 1.36 1.11 1.36 20,000 100% 0.94 0.94 0.94 Sunnyvale 2021 2020 9.47 54% 12.58 17.68 9.47 8.99 7.34 8.99 156,317 54% 7.35 3.93 3.93 Westborough 2020 2019 0.80 100% 1.32 0.80 0.80 0.76 0.62 0.76 13,486 100% 0.63 0.63 0.63 Total 134.34 193.02 196.04 134.14 1,853,800 87.13 60.49 Allocated 60.49
Unallocated 53.71
Reserved 0
Allocation Year/Projection Year
0. E
stablish SFPUC Minimum Cutback
No water is allocatied in this step
Establishes the upper limit of each agency's final allocation Most Recent Annual Survey Data Year
125 of 215
Tier 2 Allocation Model
Agency
Alameda CWD
Brisbane
Burlingame
Coastside
CWS - Total
Daly City
East Palo Alto
Estero
Hayward
Hillsborough
Menlo Park
Mid-Peninsula
Millbrae
Milpitas
Mountain View
North Coast
Palo Alto
Purissima Hills
Redwood City
San Bruno
San Jose
Santa Clara
Stanford
Sunnyvale
Westborough
Total
Allocated
Unallocated
Reserved
2. Non-Residential Base Allocation 3 . S FPUC Maximum Cutback "Reserve" 4. S easonal Allocation 5. B ase SFPUC Purchases/ISG-Based Allocation with Minimum Cutback Estimated %
Indoor Use
% Non-
Residential
Use
Non-
Residential
Base
Allocation
(mgd)
2. N
on-
Residential
Base
Allocation
(mgd)
SFPUC Maximum
Cutback (mgd)2
Does Step 2
Allocation Meet
SFPUC Maximum
Cutback?
SFPUC
Maximum
Cutback
Shortfall
(mgd)
% Seasonal
Use
Seasonal
SFPUC
Purchases
(mgd)
Seasonal
Allocation
(mgd)
4. S easonal
Allocation
(mgd)
Weighted
Average of Base
Period SFPUC
Purchases (up to
ISG) and ISG
(mgd)
Weighted Share
of Tier 1
Allocation (mgd)
Lesser of
Weighted Share
and Minimum
Cutback
Allocation
(i.e., Target
Allocation)
Target
Allocation
Based Gap
(mgd)
Target
Based
Allocation 1
(mgd)
69% 41% 2.22 5. 77 6.69 0.92 31% 2.71 0. 22 5.99 10.33 7.68 7.68 1.69 0.31 66% 68% 0.27 0.50 0.50 0.01 34% 0.22 0.02 0.51 0.76 0.56 0.56 0.05 0.01 73% 40% 0.93 2. 39 2.67 0.28 27% 0.93 0. 07 2.46 4.04 3.00 3.00 0.54 0.10 64% 46% 0.47 1. 30 1.31 0.01 36% 0.60 0. 05 1.35 1.85 1.38 1.38 0.03 0.01 61% 30% 5.02 16.80 22.66 5.85 39% 11.26 0.89 17.69 31.36 23.32 23.32 5.62 1.05 88% 23% 0.73 3. 64 2.97 0.00 12% 0.46 0. 04 3.64 3.99 2.96 2.96 0.00 0.00 79% 18% 0.21 1.49 1.21 0.00 21% 0.33 0.03 1.49 2.19 1.63 1.49 0.00 0.00 63% 45% 1.13 2.89 3.35 0.46 37% 1.58 0.13 3.01 4.84 3.60 3.60 0.59 0.11 72% 45% 4.33 11. 85 11.06 0.00 28% 3.95 0. 31 12.16 16.85 12.53 12.53 0.37 0.07 36% 9% 0.08 0.62 2.06 1.44 64% 1.70 0.14 0.76 3.13 2.33 2.33 1.57 0.29 53% 63% 0.94 1. 90 2.40 0.50 47% 1.47 0. 12 2.01 3.54 2.63 2.63 0.62 0.12 68% 27% 0.45 1. 87 2.04 0.18 32% 0.86 0. 07 1.93 3.05 2.27 2.27 0.33 0.06 76% 36% 0.49 1.46 1.49 0.03 24% 0.46 0.04 1.49 2.33 1.73 1.73 0.24 0.04 78% 51% 2.08 4. 62 4.40 0.00 22% 1.23 0. 10 4.72 6.85 5.09 5.09 0.37 0.07 66% 43% 2.04 5. 39 6.03 0.65 34% 2.64 0. 21 5.60 9.33 6.94 6.94 1.34 0.25 80% 24% 0.42 2.16 1.85 0.00 20% 0.48 0.04 2.20 2.87 2.13 2.13 0.00 0.00 61% 38% 2.11 5. 34 7.71 2.37 39% 3.90 0. 31 5.65 12.14 9.03 9.03 3.38 0.63 38% 12% 0.07 0. 42 1.26 0.84 62% 1.13 0. 09 0.51 1.62 1.21 1.21 0.70 0.13 68% 34% 1.81 6.08 6.68 0.60 32% 2.80 0.22 6.31 9.38 6.98 6.98 0.67 0.13 78% 29% 0.20 0. 82 0.72 0.00 22% 0.21 0. 02 0.84 1.70 1.26 0.89 0.05 0.01 69% 62% 1.68 3.69 3.31 0.00 31% 1.33 0.11 3.79 4.34 3.23 3.23 0.00 0.00 73% 50% 1.10 2. 35 2.52 0.17 27% 0.88 0. 07 2.42 3.66 2.72 2.72 0.31 0.06 63% 45% 0.38 1. 32 1.11 0.00 37% 0.53 0. 04 1.36 1.96 1.46 1.36 0.00 0.00 69% 42% 2.54 6.48 7.34 0.86 31% 2.98 0.24 6.71 10.49 7.80 7.80 1.09 0.20 73% 26% 0.14 0. 76 0.62 0.00 27% 0.22 0. 02 0.76 0.97 0.72 0.72 0.00 0.00
31.83 91.90 103.98 15.18 44.87 3.56 95.38 153.57 114.20 113.58 19.56 3.64
91.90 91.90 95.38
22.30 22.30 18.82
0 15.18 15.18
No water is allocatied in this step
Establishes the lower limit of an agency's final
allocation and potential need is reserved for Step 5
Basis for Target Allocation (SFPUC
Purchases / ISG weighting from
OVERVIEW tab)
Target Allocation First Iteration of Base Per
Allocation
126 of 215
Tier 2 Allocation Model
Agency
Alameda CWD
Brisbane
Burlingame
Coastside
CWS - Total
Daly City
East Palo Alto
Estero
Hayward
Hillsborough
Menlo Park
Mid-Peninsula
Millbrae
Milpitas
Mountain View
North Coast
Palo Alto
Purissima Hills
Redwood City
San Bruno
San Jose
Santa Clara
Stanford
Sunnyvale
Westborough
Total
Allocated
Unallocated
Reserved
First Iteration
of Target
Based
Allocation
(mgd)
Does Step 5
Initial Allocation
Meet SFPUC
Maximum
Cutback?
Maximum
Cutback
(mgd)
Initial Step 5
Allocation with
Maximum
Cutback (mgd)
Target
Allocation
Based Gap
(mgd)3
Target
Based
Allocation 2
(mgd)
Second
Iteration of
Target Based
Allocation
(mgd)
Equal or Greater
than Weighted
Share/Minimum
Cutback
Target
Allocation
Based Gap 3
(mgd)
Third
Iteration of
Target Based
Allocation
(mgd)
5. Weighted
S
hare/
Maximum
Cutback Based
Allocation
(mgd)
Final Allocation
(mgd)
Cutback
Percentage
Allocation
Factor
6.30 0.39 6.69 0.99 0.88 7.57 0.11 0.00 7.57 7.57 12.3% 6.6%
0.52 0.00 0.52 0.04 0.04 0.56 0.00 0.00 0.56 0.56 13.8% 0.5%
2.56 0.11 2.67 0.33 0.29 2.97 0.04 0.00 2.97 2.97 14.0% 2.6%
1.35 0.00 1.35 0.02 0.02 1.38 0.00 0.00 1.38 1.38 18.8% 1.2%
18.74 3.91 22.66 0.66 0.59 23.24 0.07 0.00 23.24 23.24 20.5% 20.4%
3.64 0.00 3.64 0.00 0.00 3.64 0.00 0.00 3.64 3.64 5.0% 3.2%
1.49 0.00 1.49 0.00 0.00 1.49 0.00 0.00 1.49 1.49 5.0% 1.3%
3.12 0.23 3.35 0.25 0.22 3.57 0.03 0.00 3.57 3.57 17.3% 3.1%
12.23 0.00 12.23 0.30 0.27 12.50 0.03 0.00 12.50 12.50 12.4% 10.9%
1.05 1.01 2.06 0.27 0.24 2.30 0.03 0.00 2.30 2.30 13.6% 2.0%
2.13 0.27 2.40 0.24 0.21 2.61 0.03 0.00 2.61 2.61 15.7% 2.3%
2.00 0.05 2.04 0.23 0.20 2.24 0.03 0.00 2.24 2.24 14.9% 2.0%
1.54 0.00 1.54 0.19 0.17 1.71 0.02 0.00 1.71 1.71 11.1% 1.5%
4.79 0.00 4.79 0.30 0.27 5.06 0.03 0.00 5.06 5.06 10.8% 4.4%
5.85 0.19 6.03 0.90 0.80 6.84 0.10 0.00 6.84 6.84 12.2% 6.0%
2.20 0.00 2.20 0.00 0.00 2.20 0.00 0.00 2.20 2.20 7.7% 1.9%
6.28 1.44 7.71 1.31 1.17 8.88 0.15 0.00 8.88 8.88 10.8% 7.8%
0.64 0.62 1.26 0.00 0.00 1.26 0.00 0.00 1.26 1.26 30.9% 1.1%
6.43 0.25 6.68 0.29 0.26 6.95 0.03 0.00 6.95 6.95 19.5% 6.1%
0.85 0.00 0.85 0.04 0.04 0.88 0.00 0.00 0.88 0.88 5.5% 0.8%
3.79 0.00 3.79 0.00 0.00 3.79 0.00 0.00 3.79 3.79 11.1% 3.3%
2.47 0.05 2.52 0.20 0.18 2.70 0.02 0.00 2.70 2.70 16.9% 2.4%
1.36 0.00 1.36 0.00 0.00 1.36 0.00 0.00 1.36 1.36 5.0% 1.2%
6.92 0.42 7.34 0.47 0.41 7.75 0.05 0.00 7.75 7.75 18.1% 6.8%
0.76 0.00 0.76 0.00 0.00 0.76 0.00 0.00 0.76 0.76 5.0% 0.7%
99.02 8.92 107.95 7.04 6.25 114.20 0.79 0.00 114.20 114.20
99.02 107.95 114.20 114.20
0.00 6.25 0.00 0.00
15.18 0.00 0.00 0.00
Third Iteration of Base Period/ISG-Based Allocation
If all agencies meet their Target Allocation, remaining water is allocated up to Minimum Cutback
iod/ISG-Based Maximum Cutback Second Iteration of Base Period/ISG-Based Allocation
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Tier 2 Allocation Model
Agency
Alameda CWD
Brisbane
Burlingame
Coastside
CWS - Total
Daly City
East Palo Alto
Estero
Hayward
Hillsborough
Menlo Park
Mid-Peninsula
Millbrae
Milpitas
Mountain View
North Coast
Palo Alto
Purissima Hills
Redwood City
San Bruno
San Jose
Santa Clara
Stanford
Sunnyvale
Westborough
Total
Allocated
Unallocated
Reserved
Instructions: Copy/paste the table below into the "Historical Saves" tab, columns A through F. Instructions: Copy/paste the table below into the "Historical Saves" tab, columns A through F.
Agency
Allocatio
n Year
(FY)
Allocatio
n Year
(integer)
Final
Allocation
(mgd)
Cutback
Percentag
e
Allocation
Factor Input Category Value
Allocati
on Year
(FY)
Allocatio
n Year
(integer)
Alameda CWD FY24-25 2025 7.57 12% 7% Allocation Year/Projection Year FY24-25 FY24-25 2025 Brisbane FY24-25 2025 0.56 14% 0% Tier 1 Shortage Allocation (mgd) 114.20 FY24-25 2025 Burlingame FY24-25 2025 2.97 14% 3% Overall Reduction from Base Period Required -15% FY24-25 2025 Coastside FY24-25 2025 1.38 19% 1% SFPUC Maximum Cutback Factor -22% FY24-25 2025 CWS - Total FY24-25 2025 23.24 20% 20% SFPUC Minimum Cutback Factor -5% FY24-25 2025 Daly City FY24-25 2025 3.64 5% 3% Non-Residential Base Allocation % 93% FY24-25 2025 East Palo Alto FY24-25 2025 1.49 5% 1% Step 5 Reserved % of Remaining Tier 1 Allocation (less Step 50% FY24-25 2025 Estero FY24-25 2025 3.57 17% 3% Unreserved % of Remaining Tier 1 Allocation (less Step 3 50% F Y24-25 2025 Hayward FY24-25 2025 12.50 12% 11% Seasonal Allocation % 8% FY24-25 2025 Hillsborough FY24-25 2025 2.30 14% 2% Step 5 ISG Weighting 33% FY24-25 2025 Menlo Park FY24-25 2025 2.61 16% 2% Step 5 Base SFPUC Purchases Weighting 67% FY24-25 2025 Mid-Peninsula FY24-25 2025 2.24 15% 2% Residential Efficient Allocation (R-GPCD) 47.0 FY24-25 2025 Millbrae FY24-25 2025 1.71 11% 1% Adjustment % for SFPUC Minimum Cutback, if efficient 95% FY24-25 2025 Milpitas FY24-25 2025 5.06 11% 4%
Mountain View FY24-25 2025 6.84 12% 6%
North Coast FY24-25 2025 2.20 8% 2%
Palo Alto FY24-25 2025 8.88 11% 8%
Purissima Hills FY24-25 2025 1.26 31% 1%
Redwood City FY24-25 2025 6.95 19% 6%
San Bruno FY24-25 2025 0.88 5% 1%
San Jose FY24-25 2025 3.79 11% 3%
Santa Clara FY24-25 2025 2.70 17% 2%
Stanford FY24-25 2025 1.36 5% 1%
Sunnyvale FY24-25 2025 7.75 18% 7%
Westborough FY24-25 2025 0.76 5% 1%
128 of 215
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Calvin Iwan, Assistant Engineer
SUBJECT: Consider Adoption of a Resolution Accepting the 2021-22 Street Reconstruction Project as Complete; Authorizing the Filing of Notice of Completion with the San Mateo County Recorder’s Office; Authorizing the Release of the Construction Contract Retention in the Amount of $151,317.34; and Reallocating the Remaining Budget in the Amount of Approximately $639,000 from the 2021-22 Street Reconstruction Project to the 2025-26 Street Pavement Project
BACKGROUND:
The City’s Capital Improvement Program (CIP) includes the 2021-22 Street Reconstruction Project (Project) to repair and reconstruct local, collector, and arterial streets. In three years, a $13 million investment into the City’s Pavement Management Program (PMP) and with the completion of the 2022-23 Slurry Seal Project, 2023-24 Slurry Seal Project, 2022-23 Street Rehabilitation Project, 2023-24 and 2024-25 Street Rehabilitation Project, and 2021-22 Street Reconstruction Project, the Citywide Pavement Condition Index (PCI) rose from 63 to 65.
Senate Bill 1 (SB1), also referred to as the Road Repair and Accountability Act of 2017, increased the per gallon fuel excise taxes and vehicle registration fees to fund road maintenance and rehabilitation projects on local streets and roads systems. In order to receive the SB1 funding, the City was required to submit to the California Transportation Commission (CTC) a list of projects proposed to be funded with the SB1 funds and adopt those projects by resolution at a regular public meeting. City Council adopted a list of projects in fiscal years 2018-19 through 2021-22 to be funded by SB1 as shown below. The 2021-22 Street Reconstruction Project includes the reconstruction of these streets.
A total of 9 street segments totaling approximately 1.43 centerline miles received pavement treatments. The project scope of work consisted of subbase stabilization, deep lift or hot mix asphalt overlay with base repair, removing and replacing concrete sidewalk, curb and gutter, installing 24 Accessible curb ramps within project location, and applying new traffic striping. 129 of 215
Item 6g.
Honorable Mayor and Members of the City Council
August 26, 2025
1 0
5 6
STREET NAME Begin End
EASTBURN CT WHITMAN WAY CUL-DE-SAC
MILLS AVE KAINS AVE SAN BRUNO AVE
SANTA HELENA AVE* SAN ANTONIO AVE EL CAMINO REAL
POPLAR AVE CRYSTAL SPRINGS AVE ALLEN ELEMENTARY
BAYSHORE CIRCLE (WB) HUTINGTON AVE (EAST) HERMAN STREET
DARBY PLACE CRESTMOOR DR END
OXFORD LN NORTH END SOUTH END
MONTGOMERY AVE WALNUT ST SCOTT ST
PARKVIEW CT PARKVIEW DR END
* Santa Helena Avenue is partially within the City of Millbrae. The City of Millbrae will reimburse the City of San Bruno for the portion of work performed in Millbrae.
DISCUSSION:
On June 25, 2024, the City Council approved a construction contract with Interstate Grading & Paving Inc. in the amount of $3,121,064 with a construction contingency of $470,000 for the 2021-22 Street Reconstruction Project.
Interstate Grading & Paving, Inc. began the Project in September 2024. Change orders were issued to Interstate Grading & Paving during construction due to unforeseen subgrade conditions, adjusting grades of new ADA curb ramps, demolishing and reinstalling a monument frame and lid per county standards, final bid quantities were increased, and a substantial number of bid items were decreased. During construction, several street segments did not require the base repair and subbase stabilization that had been predicted in the design.
Additionally, adjusting shallow City-owned and non-City-owned utilities was not necessary in several segments, resulting in cost savings for the City. A final change order for a credit in the amount of $94,717.24 was issued, which decreased the total contract amount to $3,026,346.76.
All construction work as part of this contract has been completed to the satisfaction of the City’s project management team. There are no unresolved stop notices or outstanding construction claims for this project. The construction contract required a (5%) retention, which totals $151,317.34, to be withheld by the City. Staff recommends that the City Council accept the project as complete, authorize filing a Notice of Completion with the San Mateo County Recorder’s Office, and approve release of the contract retention.
Swinerton Management and Consulting provided project and construction management services under the existing on-call project management agreement.
FISCAL IMPACT:
The 2021-22 Street Reconstruction Project is an established Capital Improvement Project with an approved CIP total budget of $4,653,829. As mentioned above, a portion of Santa Helena is within the City of Millbrae. The City of San Bruno entered into a reimbursement agreement with the City of Millbrae to share the cost of the Santa Helena Ave pavement improvements and will be reimbursed $109,174.45.
130 of 215
Honorable Mayor and Members of the City Council
August 26, 2025
1 0
5 6
A table showing the descriptions and the amounts of project expenditures is below.
Description Expenditure
Design Contract (Wilsey Ham) $ 281,811
Staff Management Time (Design and Construction) $ 282,474 Pavement Evaluation (PEI) $ 209,143
Construction Contract (Interstate Grading & Paving) $ 3,026,347 Materials & Compaction Testing (Smith-Emery of San
Francisco, Inc.) $ 29,614
Construction Management and Inspection (Swinerton) $ 175,000 Reproduction, Advertisement & Legal Fees $ 10,041 Total (rounded) $ 4,014,000
As detailed above in the table, the total expenditure for the project was approximately $4,014,000. The project cost savings of approximately $639,000 are proposed to be reallocated to the upcoming Fiscal Year 2025-26 Streets Pavement Fund, 2025-26 Street Pavement Project No. 60051 to support additional pavement improvements.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Consider Adopting a Resolution:
Accepting the 2021-22 Street Reconstruction Project as Complete; Authorizing the filing of Notice of Completion with the San Mateo County Recorder’s Office;
Authorizing the release of the construction contract retention in the amount of $151,317.34; and
Reallocating the remaining budget in the amount of approximately $639,000 from the 2021-22 Street Reconstruction Project to the 2025-26 Street Pavement Project ALTERNATIVES:
1. Do not accept the construction contract as complete and do not authorize filing of a Notice of Completion.
ATTACHMENTS:
1. Resolution
2. Project Acceptance Information Form
3. Project Location Map
131 of 215
1 RESOLUTION NO. 2025 - ___
A RESOLUTION OF THE CITY OF SAN BRUNO ACCEPTING THE 2021-22 STREET RECONSTRUCTION PROJECT AS COMPLETE; AUTHORIZING THE FILING OF NOTICE OF COMPLETION WITH THE SAN MATEO COUNTY RECORDER’S OFFICE; AUTHORIZING
RELEASE OF THE CONSTRUCTION CONTRACT RETENTION IN THE AMOUNT OF $151,317.34; AND REALLOCATING THE REMAINING BUDGET IN THE AMOUNT OF $639,000 FROM THE 2021-22 STREET RECONSTRUCTION PROJECT TO THE 2025-26
STREET PAVEMENT PROJECT
WHEREAS, the City’s Capital Improvement Program (CIP) includes the 2021-22 Street Reconstruction Project (Project) to repair and reconstruct local, collector, and arterial streets; and WHEREAS, in three years, a $13 million investment into the City’s Pavement Management Program (PMP) and with the completion of the 2022-23 Slurry Seal Project, 2023- 24 Slurry Seal Project, 2022-23 Street Rehabilitation Project, 2023-24 and 2024-25 Street Rehabilitation Project, and 2021-22 Street Reconstruction Project, the Citywide Pavement Condition Index (PCI) rose from 63 to 65.; and
WHEREAS, Senate Bill 1 (SB1), also referred to as the Road Repair and Accountability Act of 2017, increased the per gallon fuel excise taxes and vehicle registration fees to fund road maintenance and rehabilitation projects on local streets and roads systems; and WHEREAS, the City was required to submit to the California Transportation Commission (CTC) a list of projects proposed to be funded with the SB1 funds and adopt those projects by resolution at a regular public meeting, one of those projects was the 2021-22 Street Reconstruction Project; and
WHEREAS, A total of 9 street segments totaling approximately 1.43 centerline miles received pavement treatments; and
WHEREAS, the project scope of work consisted of subbase stabilization, deep lift or hot mix asphalt overlay with base repair, removing and replacing concrete sidewalk, curb and gutter, installing 24 accessible curb ramps, and replacing striping; and WHEREAS, on June 25, 2024, the City Council approved a construction contract with Interstate Grading & Paving Inc. in the amount of $3,121,064 with a construction contingency of $470,000 for the 2021-22 Street Reconstruction Project; and WHEREAS, interstate Grading & Paving, Inc. began the Project in September 2024; and WHEREAS, change orders were issued to Interstate Grading & Paving, Inc. due to unforeseen subgrade conditions, adjusting grades of new ADA curb ramps, demolishing and reinstalling a monument frame and lid per county standards, and increase in bid quantities; and WHEREAS, during construction, several street segments did not require the base repair and subbase stabilization that had been predicted in the design and adjusting shallow City-owned and non-City-owned utilities was not necessary in several segments, resulting in cost savings for the City with a final change order for a credit in the amount of $94,717.24 was issued, which decreased the total contract amount to $3,026,346.76; and 132 of 215
ATTACHMENT 1
2 WHEREAS, all construction work as part of this contract has been completed to the satisfaction of the City’s project management team; and WHEREAS, Swinerton Management and Consulting provided project and construction management services under the existing on-call project management agreement; and WHEREAS, the construction contract requires the filing of a Notice of Completion of this project with the San Mateo County Recorder’s Office and release of the construction contract retention in the amount of $151,317.34 upon the acceptance of the project as complete; and WHEREAS, a portion of Santa Helena is within the City of Millbrae, and the City of San Bruno entered into a reimbursement agreement with the City of Millbrae to share the cost of the Santa Helena Ave pavement improvements and will be reimbursed $109,174.45; and WHEREAS, the total cost expenditure for the 2021-22 Street Reconstruction Project and Pavement Evaluation was approximately $4,014,000; and
WHEREAS, the project cost savings of approximately $639,400 are proposed to be reallocated to the upcoming Fiscal Year 2025-26 Streets Pavement Fund, 2025-26 Street Pavement Project No. 60051 to support additional pavement improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
Accepts the 2021-22 Street Reconstruction Project as Complete; Authorizes the filing of a Notice of Completion with the San Mateo County Recorder’s Office;
Authorizes release of the construction contract retention in the amount of $151,317.34; and
Reallocating the remaining budget in the amount of approximately $639,000 from the 2021-22 Street Reconstruction Project to the 2025-26 Street Pavement Project ---oOo---
I hereby certify that foregoing Resolution No. 2025 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on August 26, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
133 of 215
1 PUBLIC WORKS DEPARTMENT
Capital Improvement Program
Project Acceptance Information Form
As of August 11, 2025
Project Information:
Contract Name: 2021-22 Street Reconstruction
Project Contract No.: 60018
Construction Contractor: Interstate Grading & Paving, Inc.
Construction Management
and Inspection Services Swinerton Builders dba Management & Consulting, Inc.
Project Description:
The scope of the work included subbase stabilization, deep lift or hot mix asphalt overlay with base repair, removing and replacing concrete sidewalk, curb and gutter, installing 24 ADA-compliant curb ramps, and replacing striping.
Construction
Contract Award: Interstate Grading & Paving, Inc. – June 25, 2024 Start of Construction: September 2024
Contract Change
Orders (CCO):
Change orders were issued to Interstate Grading & Paving, Inc. during the construction due to unforeseen additional subgrade conditions, adjusting grades of new ADA curb ramps, demolishing and reinstalling a monument frame and lid per county standards, and final bid quantities. The change order credit totaled $94,717.24.
Substantial
Completion: January 2025
Final Completion: May 2025
Notice of
Completion: Scheduled for filing on August 28, 2025
134 of 215
ATTACHMENT 2
2 Construction Project Costs:
Budget Actual
AVAILABLE PROJECT FY22-23 CAPITAL BUDGET $ 4,653,829 TOTAL PROJECT $ 4,630,715 $ 4,014,428.97
Design Contract (Wilsey Ham) $ 281,811 $ 281,811.00 Staff Management Time $ 142,000 $ 282,474.06 Pavement Evaluation (PEI) $ 319,730 $ 209,142.50 Construction Contract (Interstate Grading & Paving, Inc.) $ 3,121,064 $ 3,121,064.00 Construction Contingency (15%) $ 470,000
Contract Change Orders CCOs $ - $ (94,717.24) Materials & Compaction Testing (Smith-Emery of San
Francisco, Inc.) $ 62,810 $ 29,613.75 Construction Inspection (Swinerton) $ 233,300 $ 175,000.00 Reproduction, Advertisement & Legal Fees $ - $ 10,040.90
135 of 215
ATTACHMENT 3 - PROJECT LOCATION MAP
2021-22 STREET RECONSTRUCTION PROJECT
136 of 215
ATTACHMENT 3
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Ibraheem Mosa, Assistant Engineer
SUBJECT: Consider Adoption of a Resolution Approving the Design of the 2025-26 Slurry Seal Project; Authorizing the City Manager to Execute a Construction Contract with VSS International for the 2025-26 Slurry Seal Project in the amount not to exceed $743,120; Approving a Construction Contingency of $110,000; Approving a Total Project Budget in the Amount of $1,040,000; and Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:
The City’s Capital Improvement Program (CIP) includes the Pavement Management Program to repair and apply preventative maintenance treatment to local, collector, and arterial streets.
Street condition is measured in terms of the pavement condition index (PCI) from a numerical range between 0 and 100. A rating of 0 represents a failed street and a rating of 100 represents a newly paved street. The City’s current average PCI is 65 for the approximately 89 center miles of streets maintained by the City.
Similar to other cities throughout the Bay Area, the City utilizes the Metropolitan Transportation Commission’s (MTC’s) Streetsaver program to serve as a database for tracking the condition of the City’s streets and to recommend streets to be selected for treatment. Streetsaver analyzes the pavement lifecycle of each individual street segment to suggest the appropriate treatment to apply. Treatments vary from applying preventative maintenance on streets in good condition to rehabilitation or reconstruction of failed streets. Reconstruction is the most expensive treatment and can cost ten to twenty-five times as much as applying preventative maintenance to non- failed streets. Therefore, bringing streets to good condition and then keeping them in good condition by applying preventative maintenance treatment is the most cost-effective way to maintaining and preserving the pavement network by increasing the overall pavement life.
The proposed 2025-26 Slurry Seal Project (“Project”) is a preventative maintenance project that will apply slurry seal treatment to various streets throughout the city. A slurry seal application consists of a mixture of asphaltic emulsion and fine aggregates that is spread over an existing roadway to seal the surface and protect the underlying pavement structure. Preserving and performing preventative maintenance on existing streets that are in good condition is critical to prevent them from prematurely failing. Additional work includes replacing striping, base repair, and, in coordination with the traffic engineering division, the installation of speed humps and signage. Speed humps and signage will be installed on local streets with residents who successfully implemented traffic calming measures through the City’s process. 137 of 215
Item 6h.
Honorable Mayor and Members of the City Council
August 26, 2025
1 0
6 1
In May 2025, the City began the design in-house of the 2025-26 Slurry Seal Project. The Project consists of the following streets:
Street Name From To
ADRIATIC WAY WEST END CUL-DE-SAC EAST END CUL-DE-SAC
ANGUS AVENUE WEST LINDEN DRIVE ELM AVENUE
ATLANTIC AVENUE EAST HUNTINGTON
AVENUE HERMAN STREET
BEECH AVENUE NILES AVENUE GRUNDY PARK
CROSBY COURT EARL AVENUE CUL-DE-SAC
CYPRESS AVENUE SANTA LUCIA AVENUE CRYSTAL SPRINGS
AVENUE
DOVER COURT TRENTON DRIVE END
HIGHLAND DRIVE PACIFIC HEIGHTS BLVD MOULTON DRIVE
HIGHLAND DRIVE SUSAN DRIVE ELSTON DRIVE
LINDEN DRIVE SANTA TERESA AVENUE JENEVEIN AVENUE
LONGVIEW DRIVE GOODWIN DRIVE ROSS WAY
MASTICK AVENUE SAN FELIPE AVENUE TAYLOR AVENUE
MASTICK AVENUE TAYLOR AVENUE ANGUS AVENUE WEST
MOULTON DRIVE HIGHLAND DRIVE END
SKYLINE BLVD JOHN MUIR SCHOOL RIDGEWAY AVENUE
WHITMAN WAY MADISON AVENUE PRINCETON DRIVE
DISCUSSION:
The 2025-26 Slurry Seal Project Design (“Design”), which consists of plans and specifications that are on file with the Public Works Department, was completed in July 2025.
On July 21, 2025, staff issued a notice inviting bids for the construction of the 2025-26 Slurry Seal Project. The Notice to Bidders was sent to contractors in the City’s contractor list, posted on the City’s website, and provided to construction distribution advertisement centers. The project was also advertised twice in the San Mateo Times newspaper on July 21, 2025, and July 28, 2025. Staff held a non-mandatory pre-bid meeting on July 28, 2025. On August 7, 2025, staff conducted the bid opening for the project and received three (3) sealed bids as follows:
No. Contractor Name Total Bid
1 VSS International, Inc. $743,120.00
2 Always Paving, Inc. $759,717.00
3 American Asphalt
Repair & Resurfacing
Company, Inc.
$908,063.76
Engineer’s Estimate $765,000.00
138 of 215
Honorable Mayor and Members of the City Council
August 26, 2025
1 0
6 1
VSS International, Inc. submitted a total bid in the amount of $743,120.00 which is approximately $22,000 below the engineer’s estimate of $765,000. Staff reviewed the bid materials and determined VSS International, Inc. to be the lowest cost, responsive and responsible bidder.
VSS International, Inc., which has an office located in West Sacramento, CA, has satisfactorily completed other slurry seal projects for other public agencies, meets the contractor qualifications, and has a valid contractor’s license required to perform the scope of work of this project. Based on the contractor’s experience and performance with other agencies, staff determined that VSS International, Inc. meets the qualifications to perform the work for the Project as specified in the contract documents.
The City will be entering into an agreement with a Ninyo and Moore, a pre-qualified on-call consultant, to provide materials and compaction testing services for the Project in an estimated amount not to exceed $20,580.
Construction of the project will have impacts on residents in the project vicinity such as temporary roadway closures, noise, dust, and accessibility in and out of private properties.
Parking will also be restricted within each roadway as construction work is occurring. At the end of each day, the roadway will be re-opened, and on-street parking will be re-established. Should the project be awarded, staff anticipates starting construction in September 2025 and taking approximately forty (40) calendar days to complete.
FISCAL IMPACT:
The 2025-26 Slurry Seal Project is a project within the approved CIP budget in the amount of $1,000,000. Pedestrian Safety and Traffic-Calming Program - TSPC Studies (Project #60020) will fund approximately $45,000 to install speed humps within project limits. The approximate total cost of the project is $1,040,000, which is below the total budget of $1,045,000. No additional funds are needed to fund the project.
Total estimated project costs are as follows:
Design (In-House) $ 70,000.00
Advertising and Public Notice $ 10,000.00
Construction Contract (VSS International, Inc.) $ 743,120.00 Contingency (15% of Construction Contract) $ 110,000.00 Materials and Compaction Testing (Ninyo and Moore) $ 20,580.00 Estimated Staff Management and Inspection for Construction $ 85,000.00 Estimated Total Project Cost (rounded) $ 1,040,000.00
ENVIRONMENTAL IMPACT:
This project falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301(c), which exempts the repair and maintenance of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities.
139 of 215
Honorable Mayor and Members of the City Council
August 26, 2025
1 0
6 1
RECOMMENDATION:
Consider Adoption of a Resolution:
Approving the Design of the 2025-26 Slurry Seal Project; Authorizing the City Manager to Execute a Construction Contract with VSS International, Inc. for the 2025-26 Slurry Seal Project in the amount not to exceed $743,120; Approving a Construction Contingency of $110,000;
Approving a Total Project Budget in the Amount of $1,040,000; Determining the Project is Exempt Under the California Environmental Quality Act ALTERNATIVES:
Reject all bids and direct staff to re-advertise the project. This action will delay the completion of the 2025-26 Slurry Seal Project and may result in the City receiving higher bids.
ATTACHMENTS:
1. Resolution
2. Location Map
140 of 215
1 RESOLUTION NO. 2025 - __
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING THE DESIGN OF THE 2025-26 SLURRY SEAL PROJECT; AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONSTRUCTION CONTRACT WITH VSS INTERNATIONAL FOR THE 2025-26 SLURRY SEAL PROJECT IN THE AMOUNT NOT TO EXCEED $743,120; APPROVING A CONSTRUCTION CONTINGENCY OF $110,000; APPROVING A TOTAL PROJECT BUDGET IN THE AMOUNT OF $1,040,000; AND DETERMINING THE PROJECT
IS EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the City’s Capital Improvement Program (CIP) includes the 2025-26 Slurry Seal Project to repair and apply preventative maintenance treatment to local, collector, and arterial streets; and
WHEREAS, the 2025-26 Slurry Seal Project design was completed in July 2025 and the plans and specifications are on file with the Public Works Department; and WHEREAS, on July 21, 2025, staff issued a notice inviting bids for the construction of the 2025-26 Slurry Seal Project; and
WHEREAS, on August 7, 2025, staff conducted the bid opening for the project and received three (3) sealed bids; and
WHEREAS, VSS International, Inc. submitted a base bid in the amount of $743,120, which is approximately $22,000 below the engineer’s estimate of $765,000; and WHEREAS, staff reviewed the bid materials and determined VSS International, Inc. to have the lowest, responsive bid and be a responsible bidder so staff recommends awarding the total bid in the amount of $743,120 to VSS International, Inc.; and WHEREAS, VSS International, Inc., which has an office located in West Sacramento, CA, has satisfactorily completed other street slurry seal projects for other local agencies, meets the contractor qualifications, and has a valid contractor’s license required to perform the scope of work of this project; and
WHEREAS, the 2025-26 Slurry Seal Project is a project within the approved CIP budget in the amount of $1,000,000; and
WHEREAS, Pedestrian Safety and Traffic-Calming Program - TSPC Studies (Project #60020) will add $45,000 in funds to install speed humps within the project limits; and WHEREAS, the approximate total cost of the project is $1,040,000, which is below the total budget of $1,045,000; and
WHEREAS, this project falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301(c), which exempts the repair and maintenance of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities.
NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:
1. Approves the Design of the 2025-26 Slurry Seal Project; 141 of 215
ATTACHMENT 1
2 2. Authorizes the City Manager to Execute a Construction Contract with American Asphalt Repair & Resurfacing Company, Inc. for the 2025-26 Slurry Seal Project in the amount not to exceed $743,120;
3. Approves a Construction Contingency of $110,000;
4. Approves a Total Project Budget in the Amount of $1,040,000; and
5. Determines the Project is Exempt Under the California Environmental Quality Act ---oOo---
I hereby certify that foregoing Resolution No. 2025 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on August 26, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
142 of 215
BARRINGTON
ALHAMBRA
FLEETWOODCT
INTERSTATE
PACIFIC BAY CIR
CT
SAN
ANDREAS
SAN
ANDREAS
TRAIL
TRAIL
SAN JUAN AVE
CAPUCHINO DR
MAGNOLIA AVE
PARK BLVD
SANTA LUCIA AVE
PARK PL
PARK BLVD
PALMITO DR
PARK BLVD
LINDEN
OAK
CYPRESS
AVE
PARK
AVE
AVE
HAWTHORNE
REDWOOD
OLIVE
CEDAR AVE
WY
DR
GLENBR
LN
OOK
PEPPER DR
ROSEWOOD DR
CT
CABRILLO
ANGUS
DR
CLAREMONT
SNEATH LN
LN
SNEATH
DR
ING
WOOD
ROLL
FLEETWOOD
DR
TRENTON
CRESTMOOR DR
CRESTMOOR
CRESTMOOR DR
DR
WHITMAN
WY
DRTRENTON
DR
FLEETWOOD DR
ING
BLVD
KEEFE
WILLIAMS
PARK
CHESTNUT
AVE
AVE
SYCAMORE
AVE
INTERSTATE
AVE
LUCIA
BURROWS AVE
CASTLETON
LONGVIEW
ROSS
CT
LN
HEATHER
ELDER
WILLOW
SEQUOIA
SKYLINE BLVD
AMADOR
AVE
NORTE
DR
DR
ELDORADO
CT
AVE
AVE
INTERSTATE
280
6TH
PINE
ST
KENS
N
RACE
380
DR
CRESTWOOD
CHERRY
DR
OAKMONT DR
RIVIERA
CIR
OLYMPIC
ST CLOUD DR
MEDINA
DR
OLYMPIC
SKYLINE BLVDDR
WESTBOROUGH
MUIRFIELD CIR
GEOFFREY
FASMAN
ELSTON
SKYLINE BLVD
ELSTON
SUMMIT
CORONADO
WY
WY
HEIGHTS
DR
HIGHLAND
SHARP
RD
PACIFIC
CHILTON
MOULTON
LN
MADERA
WY
BLVD
COLBY
SPYGLASS
DR
SEA CLIFF
PACIFIC
HEI
BL
WY
DR
GH
TS
DR
DR
DR
BLVD
PARK
HUNTINGTON
HUNTINGTON AVE
PACIFIC
AVE
HUNTINGTON AVE E
SCOTT ST
BUENA VISTADIAMOND
MILLS
FOREST LN
OAKMONT DR
HUNTINGTON
HIGH
DR
DR
SUSAN
COLLEGE
COLLEGE
RD
LOMITA AVE
LINDEN AVE
ELAM
AVE
SYLVAN AVE
WY
BALBOA
SAN
MATEO
AVE
AVE
AVE
AVE
AVE
7TH
6TH
5TH
4TH
3RD
2ND
SAN ANTONIO AVE
AVE
SANTA HELENA AVE
SANTA MARIA AVE
SAN DIEGO AVE
SANTA CLARA AVE
SANTA INEZ AVE
SANTA LUCIA
AVE
BENITO
LUCIA
AVE
DOMINGA
AVE
MARCO
LUIS
ANTONIO
SANANZA
SANTA
SANTA
SAN
SAN
AVE
SAN
WY
WY
AVE
N SAN ANSELMO AVE
AVTER
TO
RL
CA
DEN
AVETONING
PL
AVE
AVE
RGIA
ANSELMO
SAN
AVE
AVE
AVE
AVE
AVE
MILTON
AVE
N
CUPID
TEXAS
GEO
AVE
AVE
EAST
SAN
TAYLOR
EL CAMINO REAL
MASTICK
GAR
CHAPMAN
AVE
MILTON AVE
FLO
AVE
ROW
RIDA
MASTICK AVE
5TH
AVE
AVE
MATEO
AVE
AVE
ANGUS
BRUNO
2ND
3RD
AVE
SAN
1ST
SYLVAN AVE
MARYLAND PL
MASTICK AVE
4TH
WALNUT ST
7TH
5TH
EASTSAN
SAN
FELIPE
SAN BRUNO AVE W
COLLEGE DR
BLVD
SKYLINE
WY
EASTBURN
WHITMAN
AVE
MARKHAM
AVE
BENNINGT
ROSEWOOD
DR
LOWELL
WY
WHITEC
TRENTON
DR
HAMILTON
CHARLE
DOVER
ESSEX CT
WY
AVE
KING
WHITMAN
MADISON
PRINCETON
OXFORD
PL
DARBY
LN
LONDON CT
AVE
PIEDMONT
AVE
BRYANT
LN
RD
CAMBRID
YORKSHIRE CT
KENT
CRESTMOOR
GLENVIEW
DR
DR
CT
CT
CT
DR
WY
HAMPTON
ALPINE
WY
PRINCETON
DR
NGTON
CRESTMOOR
WY
CON
CT
FLEETWOOD
WY
WY
COLUSA
ALAMEDA
CT
CT
CT
CT
MOORE
CLARE
EARL
LAKE LASSEN
MONTEREY
MERCED
TEHA
TULARE
DR
DR
DR DR
LN
TRINITY
CT AVE
DR
ESTATES
DR
GLENVIEW
PLYMOUTH
CROSBY
DALEY
WINDSOR
VERMONT WY FAIRMONT
DR
CT
DR
GOODWIN DR
SNEATH LN
DR
DR
CT
CT
DR
RIVERSIDE
YOLO
YUBA
INYO
COTTONWOOD
ROLLINGWOOD DR
PALM
GREENWOOD
BIRCH
ARBOR
DR
CT
DRCARMEL
VALLEYWOOD
MAYWOOD
SHERWOOD
DR
MORELAND
WY
CATALPA
WY
EUCALYPTUS
FLEETWOOD
DR
WY
TOYON
DR
CT
CT
CT
AVE
DR
SNEATH
WY
DR
GOODWIN DR
WY
DR
ALLEN LONG
EMARON
YSABEL DR
SUNSET
TER
AVE
CUNNINGHAM
WY
WY
SOTO
RD
SPRINGS
AVE
AVE
JENEVEIN AVE
LN
COMMODORE
DR
GRUNDY
CHERRY
BAYHILL
TRAE
AVE
HICKORY
AVE
CT
AVE
JUNIPER
HOLLY
KAINS
AVE
NILES
AVE
PALOMAR
DONNER
DE
CRYSTAL
PORTOLA
AVE
CRYSTAL
DR
GLEN
PARK
SCENIC
PARKVIEW DR
SERRA
SANTA
LUCIA
CT
VIEW CT
CT
CT
CT
CT
WY
SAN BRUNO AVE W
LINDEN
AVE
AVE
MAGNOLIA
ACACIA
W
AVE
REID AVE
CAMINO
KAINS
DR
EUCLID
AVE
HENSLEY
GREEN
EASTON
MASSON
PLAZA
CT
LINDEN
ANGUS AVE
ELM
LINDEN
POPLAR
ACACIA
CLARK
HAZEL
CHERRY
CEDAR
JENEVEIN AVE
CHESTNUT
MAPLE
BEECH
FELIPE
CRYSTAL SPRINGS RD
LINDEN
POPLAR
ELM
ACACIA
CYPRESS
AVE
INTERSTATE 280CRESTMOOR DR
DR
MADISON AVE
DR
SAN BRUNO AVE WAVE
SAN BRUNO
SKYLINE BLVD
MONTEREY
DR
EL CAMINO REAL
CT
HERMAN ST
AVE
ST
HERMAN ST
AVE AVE
AVE
MONTGOMERY AVE
SAN MATEO AVE
RAILROAD PL
ATLANTIC
DR
EVERGREEN
DR
MUIRFIELD
FLEETWOOD DR
PINECRESTCAME
CHABOT
CT
ELMWO
EVERGREEN DR
BERKSHIRE
CT
DR
FERNWOOD
DR
MAYWOOD DR
DR
DR
DR
DR
MERION
SHERYL
DR
DR
CT
DR
SHAW
BAYSHORE FWY
COMMODORE DR
NATIONAL AVE
ADMIRAL CT
SHELTER CREEK LN
AVE E
HERMOSA ST
EL CAMINO REAL
ANSELMO
SAN
S
ITA
KAINS
GE
ON
CLAREMONT
DR
CRESTMOOR
LIFF
STON
STON
SYCAMORE AVE
JENEVEIN AVE
PARKVIEW
CRYSTAL SPRINGS RD
INTERSTATE 280
RIDGEWAY
AVE
DEL
SCOTT ST
MA
CT
DR
OD
DR
VALLEYWOOD
W
EASTON
AVE
7TH
4TH
3RD
2ND
AVE
AVE
AVE
AVE
1ST
AVE
AVE
ANGUS AVE W
WEST
AVE
ELM
CYPRESS
SAN BRUNO AVE W
MILLS
MASSON
EASTON AVE
GREEN
AVEGER
TANFORAN AVE
DR
LONG
VIEW
NDLA
DR
DR
VIEW
LLIA
EL CAMINO REAL
DOWNEY
GELLERT
RD (PVT)
WY
WENTWORTH
DR
TURNBERRY DR
ST CLOUD DR
NOOR AVE
TANFORAN AVE
DOLLAR
AVE
RD
PLUMWOOD
PEACHWOOD
CEDARWOOD CT
HUNTINGTON AVE
CT
PACIFIC
PONDEROSA
PORTOLA
PACIFIC
MONTE VERDE
COMMODORE
BAYSHORE
BELLE AIR PARK
CITY
FOREST LANE PARK
GRUNDY
GLENVIEW
CRESTMOOR
JOHN MUIR
LOMITA PARK
MONTE VERDE
ROLLINGWOOD
SCHOOL
CAPUCHINO
PENINSULA HIGH
BUCKEYE
COUNTY PARK
LOMITA
7TH AVENUE
SAN FRANCISCO
HERMAN
HIGHLANDS
ST. ROBERT'S
DR
SUSAN
DR
GOODWIN DR
SCHOOL
HIGHLANDS
PARK
PORTOLA
ELEMENTARY
SCHOOL
HEIGHTS
PARK
PARK
PARK
FLEETWOOD
PROPERTY
SCHOOL
HIGH
CRESTMOOR
ELEMENTARY
SCHOOL
PARK
ELEMENTARY
SCHOOL PARK
PARK
HALL
CIRCLE
PARK
STREET
PARK
PARK
WALNUT
PARK
ELEMENTARY
SCHOOL
PARK
CHRISTIAN
CHURCH &
ELEMENTARY
SCHOOL
PARK
SCHOOL
PARKSIDE
INTERMEDIATE
HIGH SCHOOL
ELEMENTARY
SCHOOL
PARK
VD
DR
AVE
ATLANTIC
AVE
AVE
HENSLEY
AVE
GREEN AVE
380
SKYLINE BLVD
NB SKYLINE BLVD
B.A.R.T.
SCHOOL
SNEATH LN
CANYON
OPEN SPACE
MONT
CRESTMOOR
CANYON
OPEN SPACE
SAN
PARK
SCHOOL
BRUNO
DISTRICT
OFFICE
HUNTINGTON AVE
EAST
SCHOOL
SENIOR
CENTER
U.S. POST
OFFICE
SPRINGS
TERRACE
CRYSTAL
HEIGHTS
SUSAN
OAK AVE
CYPRESS
AVE
ACACIA
AVE
GOLDEN GATE NATIONAL
RECREATION AREA
COUNTY JAIL
GOLDEN GATE
NATIONAL
CEMETERY
AEG
WY
EAN
A WYGEANE
BERI
NG
DR
TIMOR CT
ADRIATIC WY
ADRIATIC
WY
MARISOL
DR
BART
PRKG
JUNIPERO SERRA
ARMORY
CRESTMOOR
FEDERAL
ARCHIVES
U.S.M.C.
CROSSING
TANFORAN
SHOPPING
CENTER
TOWNE
CENTER
PALOS
VERDE
SCHOOL
LA
ESPERANZA
SCHOOL
THE
CITY
PARK
WY
LIBRARY
COMMODORE DR
HUNTINGTON AVE
CITY PARK
SAN BRUNO
CITY PARK
SAN BRUNO
LOMA CHICA
SCHOOL
SPECIAL
CORP
YARD
POLICE
PLAZA
SKYLINE
COLLEGE
SCHOOL
BELLE AIR
ELEMENTARY
SCHOOLDECIMA ALLEN
ELEMENTARY
CENTER
SKYCREST
SKYCREST
RESERVOIR
SAN ANDREAS
EL CRYSTAL
ELEMENTARY
SCHOOL
BAYHILL
SHOPPING
CENTER
SKYLINE BLVD
NATIONAL
GUARD
CITY
STATION
MARIMONT
CIRCLE
MARBELLA
LN
MARIMONT
ALDEN MARIMONT
AVE
CHERRY
AVE
AVE
AVE
BRUNO
WEST
SAN
AVE
AVE
AVE
AVE
AVE
AVE
AVE
HUNTINGTON AVE
(VETERANS WAY)
SNEATH LN
SNEATH LN
VALL
ENG
AVE
AVE
AVE
AVE
AVE
AVE
AVE
AVE
AVE
AVE
AVE
CORD
MARINER
DR
EXE
LAND COURT
DR
ALCOTT
PEPPER
LEXI
GLENVIEW
DR
S.F.O.
INTERNATIONAL
AIRPORT
SHOPPING
FD
LINDEN AVE
AVE
AVE
AVE
AVE
AVE
AVE
FD
CITY
101
35 380
280
280
4-H CLUB
CITY OF
SOUTH SAN FRANCISCO
CITY OF MILLBRAE
E
AV E
DR
PL PL
CT
SHERWOOD DR
EVERGREEN DR
CITIATION
AVE
SEA BISCUIT
WAY
ALLEN
WAY
MAHOGANY
.5 miles
SSPS
CLE
PACIFIC BAY CIRCLE
CEDAR
MILLS LN.
Caltrain
N ENTRY RD
North
LONGVIEW DR #5
ATLANTIC AVE #4
HIGHLAND DR #2
HIGHLAND DR #3
MOULTON DR #1 ADRIATIC WAY #4
CROSBY COURT #6
SKYLINE BLVD #7
DOVER CT #9
LINDEN AVE #12
MASTICK AVE #14
MASTICK AVE #15
ANGUS
AVENUE
WEST #13
ATLANTIC
AVE #16
BEECH AVE #10
CYPRESS AVE #11
WHITMAN WAY #8
2KEY MAP
BY: REVISIONS DRAWN BY: IM
DESIGNED BY: IM
CITY OF SAN BRUNO
SHEET OF
SCALE
REVIEWED BY:
PROJECT No.
NTS
NO. DATE
DEPARTMENT OF PUBLIC WORKS
567 El CAMINO REAL
SAN BRUNO, CALIFORNIA 94066
650-616-7065 FAX 650-794-1443
2025-26 PAVEMENT SLURRY SEAL PROJECT
DATE DATEIBRAHEEM MOSA, PROJECT ENGINEERDALIA MANAOIS, P.E. PRINCIPAL ENGINEER Path: P:\e. Staff Folders\Z-Working Folders\Ibraheem M's Files\2025-26 Slurry Seal Project\Design\2025-26 Slurry Seal Project.dwg This document is for general informational purposes only and shall not be distributed without prior approval/consent from the City of San Bruno. Furthermore, we make no representation or warranty of any kind, expressed or implied, regarding the accuracy and completeness of information provided on this document DRAWING NO.
25 Street Segments
Segment No. Street Name Begin Location End Location
1 MOULTON DRIVE HIIGHLAND DR END
2 HIGHLAND DRIVE PACIFIC HEIGHTS
BLVD MOULTON DRIVE
3 HIGHLAND DRIVE SUSAN DRIVE ELSTON DRIVE
4 ADRIATIC WAY WEST END
CUL-DE-SAC
EAST END
CUL-DE-SAC
5 LONGVIEW DR GOODWIN DRIVE ROSS WAY
6 CROSBY COURT EARL AVENUE CUL-DE-SAC
7 SKYLINE BLVD JOHN MUIR
SCHOOL
RIDGEWAY
AVENUE
8 WHITMAN WAY MADISON AVENUE PRINCETON DRIVE
9 DOVER COURT TRENTON DRIVE END
10 BEECH AVENUE NILES AVENUE GRUNDY PARK
11 CYPRESS AVENUE SANTA LUCIA
AVENUE
CRYSTAL SPRINGS
AVENUE
12 LINDEN DRIVE SANTA TERESA
AVENUE JENEVEIN AVENUE
13 ANGUS AVENUE
WEST LINDEN AVENUE ELM AVENUE
14 MASTICK AVENUE SAN FELIPE
AVENUE TAYLOR AVENUE
15 MASTICK AVENUE TAYLOR AVENUE ANGUS AVENUE
WEST
16 ATLANTIC AVENUE
EAST
HUNTINGTON
AVENUE
HERMAN STREET
LEGEND
# SEGMENT NUMBER
DM 60050
143 of 215
ATTACHMENT 2
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Camila Arcayena, P.E., Associate Civil Engineer
SUBJECT: Consider Adoption of a Resolution Authorizing the City Manager to Execute the Master Agreement Entitled “Administering Agency-State Agreement State-Funded Projects” Agreement No. 04-5226S21 and all Program Supplement Agreements with State of California Department of Transportation (Caltrans)
BACKGROUND:
The City of San Bruno (City) and the California Department of Transportation (Caltrans) are required to enter into agreements, including the Master Agreement and Program Supplement Agreements (PSAs), whenever state funds are used for a local assistance project. The Master Agreement establishes the terms and conditions that apply whenever the City receives state funding. A PSA is a project-specific agreement that formalizes the financial responsibilities and provisions for a specific state funded project.
Master Agreements are initially executed when a city begins its first state-funded project.
However, the Master Agreements may need to be re-executed occasionally to reflect changes in laws or policies. Once the Master Agreement is in place, a Program Supplement Agreement is executed for each new state-funded project. This supplement outlines the specific funding amounts, project scope, and financial responsibilities for a particular project.
In 2007, the City Council authorized the City Manager to execute Master Agreement No. 00079S for state funding pursuant to Resolution No. 2007-92.
DISCUSSION:
The City submitted an application to Caltrans in September 2024 for funding under the 12th cycle of the Highway Safety Improvement Program (HSIP) and was selected to receive state funds. To be eligible to receive these and any future state funds, the City must execute Master Agreement No. 04-5226S21 and authorize the City Manager to execute all PSAs. The Master Agreement was revised to align with current State requirements and procedures. Revisions include, but are not limited to, updated language regarding invoice submission procedures, Indirect Cost Allocation Plans/Indirect Cost Rate Proposals (ICAP/ICRP), auditing, contract procurement, and the Fair Employment Practices Addendum. 144 of 215
Item 6i.
Honorable Mayor and Members of the City Council
August 26, 2025
1 0
5 5
FISCAL IMPACT:
There is no fiscal impact with executing the Master Agreement. Once executed, the City will continue to benefit from state funded projects through the proposed Master Agreement.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Consider adoption of a resolution authorizing the City Manager to execute the Master Agreement Entitled “Administering Agency-State Agreement State-Funded Projects” Agreement No. 04-5226S21 and all Program Supplement Agreements with State of California Department of Transportation (Caltrans).
ALTERNATIVES:
1. Do not execute the Master Agreement with Caltrans. The City will no longer be eligible to receive state funds.
ATTACHMENTS:
1. Resolution
2. Administering Agency-State Agreement State-Funded Projects Agreement No. 04-5226S21
145 of 215
RESOLUTION NO. 2025 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ENTITLED “ADMINISTERING AGENCY-STATE AGREEMENT STATE-FUNDED PROJECTS” AGREEMENT NO. 04- 5226S21 AND ALL PROGRAM SUPPLEMENT AGREEMENTS WITH STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS)
WHEREAS, the City of San Bruno (City) is eligible to receive Federal and/or State funding for certain Transportation Projects, through California Department of Transportation (Caltrans); and
WHEREAS, Master Agreements, Program Supplement Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with Caltrans before such funds could be claimed; and
WHEREAS, the City wishes to delegate authorization to execute these agreements and any amendments thereto the City Manager be authorized to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments with Caltrans.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Bruno hereby authorizes the City Manager to execute the Master Agreement entitled “Administering Agency-State Agreement State-Funded Projects” Agreement No. 04-5226S21 and all Program Supplement Agreements with State of California Department of Transportation (Caltrans) ---oOo---
I hereby certify that foregoing Resolution No. 2025 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on August 26, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
146 of 215
ATTACHMENT 1
04 City of San Bruno
-------- ---------------------------------------------- District Administering Agency
Agreement No. 04-5226S21
This AGREEMENT, is entered into effective this _______ day of __________, 20___, by and between the City of San Bruno, hereinafter referred to as "ADMINISTERING AGENCY," and the State of California, acting by and through its Department of Transportation (Caltrans), hereinafter referred to as "STATE", and together referred to as "PARTIES" or individually as a "PARTY."
RECITALS:
1. WHEREAS, the Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation related projects of public entities qualified to act as recipients of these state funds; and
2. WHEREAS, ADMINISTERING AGENCY has applied to the California Transportation Commission (CTC) and/or STATE for funding from a State-funded program (herein referred to as STATE FUNDS), as defined in the Local Assistance Program Guidelines (LAPG) and/or in the respective CTC Guidelines, for use on local authorized transportation related projects as a local administered project(s), hereinafter referred to as "PROJECT"; and
3. WHEREAS, said PROJECT will not receive any federal funds; and
4. WHEREAS, before STATE FUNDS will be made available for PROJECT, ADMINISTERING AGENCY and STATE are required to enter into an agreement to establish terms and conditions applicable to the ADMINISTERING AGENCY when receiving STATE FUNDS for a designated PROJECT facility and to the subsequent operation and maintenance of that completed facility.
NOW, THEREFORE, the PARTIES agree as follows:
MASTER AGREEMENT
ADMINISTERING AGENCY-STATE AGREEMENT
STATE-FUNDED PROJECTS
1 ofPage 15
147 of 215
ATTACHMENT 2
ARTICLE I - PROJECT ADMINISTRATION
1. This AGREEMENT shall have no force or effect with respect to any program project unless and until a project- specific Program Supplement to this AGREEMENT for state funded projects, hereinafter referred to as "PROGRAM SUPPLEMENT", has been fully executed by both STATE and ADMINISTERING AGENCY.
2. The State approved project-specific allocation notification letter and approved CTC allocation documentation designate the party responsible for implementing PROJECT, type of work, and location of PROJECT for projects requiring CTC allocation by PROJECT component of work.
3. The PROGRAM SUPPLEMENT sets out special covenants as a condition for the ADMINISTERING AGENCY to receive STATE FUNDS from/through STATE for designated PROJECT. The PROGRAM SUPPLEMENT shall also show these STATE FUNDS that have been initially encumbered for PROJECT along with the matching funds to be provided by ADMINISTERING AGENCY and/or others. Execution of PROGRAM SUPPLEMENT by the PARTIES shall cause ADMINISTERING AGENCY to adopt all the terms of this AGREEMENT as though fully set forth therein in the PROGRAM SUPPLEMENT. Unless otherwise expressly delegated in a resolution by the governing body of ADMINISTERING AGENCY, and with written concurrence by STATE, the PROGRAM SUPPLEMENT shall be approved and managed by the governing body of ADMINISTERING AGENCY.
4. ADMINISTERING AGENCY agrees to execute and return each project-specific PROGRAM SUPPLEMENT. The PARTIES agree that STATE may suspend future allocations, encumbrances and invoice payments for any on- going or future STATE FUNDED PROJECT performed by ADMINISTERING AGENCY if any project-specific PROGRAM SUPPLEMENT is not returned, unless otherwise agreed by STATE in writing.
5. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of STATE FUNDS encumbered for the PROJECT described in each PROGRAM SUPPLEMENT, to comply with the terms and conditions of this AGREEMENT and all the agreed-upon Special Covenants or Remarks incorporated within the PROGRAM SUPPLEMENT, and Cooperative/Contribution Agreement where appropriate, defining and identifying the nature of the specific PROJECT.
6. STATE FUNDS will not participate in any portion of PROJECT work performed in advance of the effective date of allocation by CTC, or by STATE for allocations delegated to STATE by CTC, for said PROJECT.
7. Projects allocated with STATE FUNDS will be administered in accordance with the current CTC STIP Guidelines, applicable chapter(s) of the LAPG, LAPM and/or any other instructions published by STATE.
8. ADMINISTERING AGENCY agrees to ensure compliance with all relevant State laws and requirements for work related to PROJECT, including the California Environmental Quality Act (CEQA).
9. ADMINISTERING AGENCY's eligible costs for preliminary engineering work includes all preliminary work directly related to PROJECT up to contract award for construction, including, but not limited to, environmental studies and permits (E&P), preliminary surveys and reports, laboratory work, soil investigations, the preparation of plans, specifications and estimates (PS&E), advertising for bids, awarding of a contract and project development contract administration.
2 ofPage 15
148 of 215
10. ADMINISTERING AGENCY's eligible costs for construction engineering include actual inspection and supervision of PROJECT construction work; construction staking; laboratory and field testing; and the preparation and processing of field reports, records, estimates, final reports, and allowable expenses of employees/consultants engaged in such activities.
11. Unless the PARTIES agree otherwise in writing, ADMINISTERING AGENCY's employees or its contracted engineering consultant shall be responsible for all PROJECT engineering work.
12. ADMINISTERING AGENCY shall not proceed with final design of PROJECT until final environmental approval of PROJECT. Final design entails the design work necessary to complete the PS&E and other work necessary for a construction contract but not required earlier for environmental clearance of that PROJECT.
13. If PROJECT is not on STATE-owned right-of-way, PROJECT shall be constructed in accordance with Chapter 11 of the LAPM that describes minimum statewide design standards for local agency streets and roads. The design standards for projects off the National Highway System (NHS) allow STATE to accept either the current Caltrans Highway Design Manual standards, the current FHWA-adopted American Association of State Highway and Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets standards, or the approved geometric design standards of ADMINISTERING AGENCY. Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY-approved standard specifications, standard plans, materials sampling and testing quality assurance programs that meet the conditions described in the then current Local Assistance Procedures Manual.
14. If PROJECT involves work within or partially within STATE-owned right-of-way, that PROJECT shall also be subject to compliance with the policies, procedures and standards of the STATE Project Development Procedures Manual and Highway Design Manual and where appropriate, an executed cooperative agreement between STATE and ADMINISTERING AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES. ADMINISTERING AGENCY and its contractors shall each obtain an encroachment permit through STATE prior to commencing any work within STATE rights-of-way or work which affects STATE facilities.
15. When PROJECT is not on the State Highway System (SHS) but includes work to be performed by a railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING AGENCY shall enter into an agreement with the railroad providing for future maintenance of protective devices or other facilities installed under the contract.
16. ADMINISTERING AGENCY shall comply with the provisions of sections 4450 and 4454 of the California Government Code, as well as other Department of General Services guidance, if applicable, for the contract PS&E for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. Further requirements and guidance are provided in Title 24 of the California Code of Regulations.
17. ADMINISTERING AGENCY shall provide a full-time public employee to be in responsible charge of each PROJECT. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection of each PROJECT. ADMINISTERING AGENCY may utilize consultants to perform supervision and inspection work for PROJECT with a 3 ofPage 15
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fully qualified and licensed engineer. Utilization of consultants does not relieve ADMINISTERING AGENCY of its obligation to provide a full-time public employee to be in responsible charge of each PROJECT.
18. Unless otherwise provided in the PROGRAM SUPPLEMENT, ADMINISTERING AGENCY shall advertise, award, and administer the PROJECT construction contract or contracts.
19. The cost of maintenance, security, or protection performed by ADMINISTERING AGENCY or contractor forces during any temporary suspension of PROJECT or at any other time may not be charged to the PROJECT.
20. ADMINISTERING AGENCY shall submit PROJECT-specific award information to STATE's District Local Assistance Engineer, within sixty (60) days after contract award.
21. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute a "Final Project Expenditure Report", LAPM Exhibit 17-M, within one hundred eighty (180) days of PROJECT completion. Failure by ADMINISTERING AGENCY to submit a "Final Project Expenditure Report", within 180 days of project completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the Local Assistance Procedures Manual.
22. ADMINISTERING AGENCY shall comply with the Americans with Disabilities Act (ADA) of 1990 that prohibits discrimination on the basis of disability and all applicable regulations and guidelines issued pursuant to the ADA.
23. The Governor and the Legislature of the State of California, each within their respective jurisdictions, have prescribed certain nondiscrimination requirements with respect to contract and other work financed with public funds. ADMINISTERING AGENCY agrees to comply with the requirements of the FAIR EMPLOYMENT PRACTICES ADDENDUM, attached hereto as Exhibit A and further agrees that any agreement entered into by ADMINISTERING AGENCY with a third party for performance of work connected with PROJECT shall incorporate Exhibit A (with third party's name replacing ADMINISTERING AGENCY) as parts of such agreement.
24. ADMINISTERING AGENCY shall include in all contracts and subcontracts awarded when applicable, a clause that requires each subcontractor to comply with California Labor Code requirements that all workers employed on public works aspects of any project (as defined in California Labor Code sections 1720-1815) be paid not less than the general prevailing wage rates predetermined by the Department of Industrial Relations as effective at the date of contract award by the ADMINISTERING AGENCY.
ARTICLE II - RIGHTS-OF-WAY
1. No contract for the construction of a STATE FUNDED PROJECT shall be awarded until all necessary rights of way have been secured. Prior to the advertising for construction of PROJECT, ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence that all necessary rights-of-way are available for construction purposes or will be available by the time of award of the construction contract.
2. The furnishing of rights of way by ADMINISTERING AGENCY as provided for herein includes, and is limited to, the following, unless the PROGRAM SUPPLEMENT provides otherwise.
(a) Expenditures of capital and support to purchase all real property required for 4 ofPage 15
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PROJECT free and clear of liens, conflicting easements, obstructions and encumbrances, after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY. (b) The cost of furnishing of right-of-way as provided for herein includes, in addition to real property required for the PROJECT, title free and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by applicable law, of damages to owners of remainder real property not actually taken but injuriously affected by PROJECT.
(c) The cost of relocation payments and services provided to owners and occupants pursuant to Government Code sections 7260-7277 when PROJECT displaces an individual, family, business, farm operation or nonprofit organization. (d) The cost of demolition and/or the sale of all improvements on the right-of-way after credit is recorded for sale proceeds used to offset PROJECT costs. (e) The cost of all unavoidable utility relocation, protection or removal. (f) The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which ADMINISTERING AGENCY accepts responsibility and where the actual generator cannot be identified, and recovery made.
3. ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability that may result in the event the right-of-way for a PROJECT is not clear as certified by ADMINISTERING AGENCY, including, but not limited to, if said right-of-way is found to contain hazardous materials requiring treatment or removal to remediate in accordance with Federal and State laws. ADMINISTERING AGENCY shall pay, from its own non- matching funds, any costs which arise out of delays to the construction of PROJECT because utility facilities have not been timely removed or relocated, or because rights-of-way were not available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work.
ARTICLE III - MAINTENANCE AND MANAGEMENT
1. ADMINISTERING AGENCY will maintain and operate the property acquired, developed, constructed, rehabilitated, or restored by PROJECT for its intended public use until such time as the parties might amend this AGREEMENT to otherwise provide.
With the approval of STATE, ADMINISTERING AGENCY or its successors in interest in the PROJECT property may transfer this obligation and responsibility to maintain and operate PROJECT property for that intended public purpose to another public entity.
2. Upon ADMINISTERING AGENCY's acceptance of the completed construction contract or upon contractor being relieved of the responsibility for maintaining and protecting PROJECT, ADMINISTERING AGENCY will be responsible for the maintenance, ownership, liability, and the expense thereof, for PROJECT in a manner satisfactory to the authorized representatives of STATE and if PROJECT falls within the jurisdictional limits of another Agency or Agencies, it is the duty of ADMINISTERING AGENCY to facilitate a separate maintenance agreement(s) between itself and the other jurisdictional Agency or Agencies providing for the operation, maintenance, ownership and liability of PROJECT. Until those agreements are executed, ADMINISTERING AGENCY will be responsible for all PROJECT operations, maintenance, ownership and liability in a manner satisfactory to the authorized representatives of STATE. If, within ninety (90) days after receipt of notice from STATE that a PROJECT, or any portion thereof, is not 5 ofPage 15
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being properly operated and maintained and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the approval of future STATE FUNDED PROJECTS of ADMINISTERING AGENCY will be withheld until the PROJECT shall have been put in a condition of operation and maintenance satisfactory to STATE. The provisions of this section shall not apply to a PROJECT that has been vacated through due process of law with STATE's concurrence.
3. PROJECT and its facilities shall be maintained by an adequate and well-trained staff of engineers and/or such other professionals and technicians as PROJECT reasonably requires. Said operations and maintenance staff may be employees of ADMINISTERING AGENCY, another unit of government, or a contractor under agreement with ADMINISTERING AGENCY. All maintenance will be performed at regular intervals or as required for efficient operation of the complete PROJECT improvements.
4. ADMINISTERING AGENCY shall comply with all applicable law, including but not limited to, all applicable legal authority regarding construction standards.
ARTICLE IV - FISCAL PROVISIONS
1. All contractual obligations of STATE are subject to the appropriation of resources by the Legislature and the allocation of resources by the CTC.
2. STATE'S financial commitment of STATE FUNDS will occur only upon the execution of this AGREEMENT, the execution of each project-specific PROGRAM SUPPLEMENT and/or STATE's approved finance letter.
3. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices in arrears for reimbursement of allowable PROJECT costs at least once every six months commencing after the STATE FUNDS are encumbered on either the project-specific PROGRAM SUPPLEMENT or through a project-specific finance letter approved by STATE. STATE reserves the right to suspend future allocations and invoice payments for any on-going or future STATE FUNDED project performed by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six- month period
4. Invoices shall be submitted on a standardized billing summary template, in accordance with Chapter 5 of the LAPM to claim reimbursement by ADMINISTERING AGENCY. For construction invoices, pay estimates must be included.
5. ADMINISTERING AGENCY must retain at least one copy of supporting backup documentation for allowable costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.
6. Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursements of actual allowable PROJECT costs already incurred and paid for by the ADMINISTERING AGENCY.
7. Indirect Cost Allocation Plans/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to the Inspector General - Independent Office of Audits and Investigations for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of 6 ofPage 15
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indirect cost incurred within each fiscal year being claimed for reimbursement.
ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the LAPM, and the ICAP/ICRP approval procedures established by STATE.
8. STATE will withhold the greater of either two (2) percent of the total of all STATE FUNDS encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.
9. The estimated total cost of PROJECT, the amount of STATE FUNDS obligated, and the required matching funds may be adjusted by mutual consent of the PARTIES with a finance letter, and an allocation notification letter when applicable. STATE FUNDING may be increased to cover PROJECT cost increases only if such additional funds are available and the CTC and/or STATE concurs with that increase in the form of an allocation and finance letter.
10. When such additional STATE FUNDS are not available, ADMINISTERING AGENCY agrees that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY's own funds.
11. ADMINISTERING AGENCY shall use its own non-STATE FUNDS to finance the local share of eligible costs and all PROJECT expenditures or contract items ruled ineligible for financing with STATE FUNDS. STATE shall make the final determination of ADMINISTERING AGENCY's cost eligibility for STATE FUNDED financing with respect to claimed PROJECT costs.
12. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for work performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall include overhead assessments in accordance with section 8755.1 of the State Administrative Manual.
13. STATE FUNDS allocated by the CTC and/or STATE are subject to the timely use of funds provisions approved in CTC Guidelines and State procedures approved by the CTC and STATE.
14. STATE FUNDS encumbered for PROJECT are available for liquidation only for a limited period from the beginning of the State fiscal year when those funds were appropriated in the State Budget. STATE FUNDS not liquidated within these periods will be reverted unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance in accordance with Section 16304 of the Government Code. The exact date of fund reversion will be reflected in the STATE signed PROJECT finance letter.
15. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid to rank and file STATE employees under current California Department of Human Resources (CalHR) rules unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance in accordance with Government Code section 16304. If the rates invoiced by ADMINISTERING AGENCY are in excess of CalHR rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand.
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16. ADMINISTERING AGENCY agrees to comply with California Government Code 4525- 4529.14. Administering Agency shall undertake the procedures described in California Government Code 4527(a) and 4528(a). Administering Agency shall also comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, excluding 2 CFR Part 200.318-200.326.
17. ADMINISTERING AGENCY agrees and will assure that its contractors and subcontractors will be obligated to agree that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. Every recipient and sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, excluding 2 CFR Part 200.318-200.326Governments. ADMINISTERING AGENCY agrees to comply with the provisions set forth in 23 CFR Parts 140, 645 and 646 when contracting with railroad and utility companies.
18. Every recipient and sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR 200 excluding 2 CFR Part 200.318-200.326, 48 CFR Chapter 1, Part 31, LAPM, Public Contract Code (PCC) 10300- 10334 (procurement of goods), PCC 10335-10381 (non-A&E services), California Government Code 4525-4529.5 including 4527(a) and 4528(a), and other applicable STATE regulations.
19. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be questioned, disallowed, or unallowable under 2 CFR, Part 200, 48 CFR, Chapter 1, Part 31, 23 CFR Parts 140, 645 and 646, LAPM, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), California Government Code 4525-4529.5 including 4527(a) and 4528(a), and other applicable STATE regulations are subject to repayment by ADMINISTERING AGENCY to STATE and may result in STATE imposing sanctions on ADMINISTERING AGENCY as described in Chapter 20 of the Local Assistance Procedures Manual.
20. Should ADMINISTERING AGENCY fail to refund any moneys due upon written demand by STATE as provided herein or should ADMINISTERING AGENCY breach this AGREEMENT by failing to complete PROJECT without adequate justification and approval by STATE, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the PARTIES hereto, STATE, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amount paid by or owed to STATE for each PROJECT, from future apportionments, or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds, and/or may also withhold approval of future STATE FUNDED projects proposed by ADMINISTERING AGENCY.
21. Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, from those constituent entities comprising a joint powers authority or by bringing of an action against ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by STATE hereunder. 8 ofPage 15
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22. ADMINISTERING AGENCY acknowledges that the signatory party represents the ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or otherwise limit STATE's ability to recover STATE FUNDS improperly spent by ADMINISTERING AGENCY in contravention of the terms of this AGREEMENT.
ARTICLE V
AUDITS, THIRD PARTY CONTRACTING, RECORDS RETENTION AND REPORTS
1. STATE reserves the right to conduct technical and financial audits of PROJECT work and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by paragraph three (3) of Article V.
2. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE.
3. ADMINISTERING AGENCY, ADMINISTERING AGENCY's contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States, all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts, and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above-referenced parties shall make such AGREEMENT and PROGRAM SUPPLEMENT materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years, or 35 years for Prop 1B funds, from the date of final payment to ADMINISTERING AGENCY.
4. ADMINISTERING AGENCY shall not award a construction contract over $25,000 on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. All contracts awarded by ADMINISTERING AGENCY intended or used as local match credit must meet the requirements set forth in this AGREEMENT regarding local match funds.
5. ADMINISTERING AGENCY shall comply with Chapter 10 (commencing with Section 4525) Division 5 of Title 1 of the Government Code and shall undertake the procedures described in California Government Code 4527(a) and 4528(a). Administering Agency shall comply with Chapter 10 of the LAPM for AE Consultant Contracts.
6. ADMINISTERING AGENCY shall comply with Government Code Division 5 Title 1 sections 4525-4529.5 and shall undertake the procedures described in California Government Code 4527(a) and 4528(a) for procurement of professional service contracts. Administering Agency shall follow Public Contract Code Section 10335- 10381 for other professional service contracts.
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7. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain all of the provisions of Article IV, FISCAL PROVISIONS, and this ARTICLE V, AUDITS, THIRD-PARTY CONTRACTING, RECORDS RETENTION AND REPORTS and shall mandate that travel and per diem reimbursements and third- party contract reimbursements to subcontractors will be allowable as PROJECT costs only after those costs are incurred and paid for by the subcontractors.
8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the same manner that is required of all other PROJECT expenditures.
9. Except as provided in this Article, this AGREEMENT is solely between and for the benefit of the PARTIES and there are no third-party beneficiaries.
ARTICLE VI - MISCELLANEOUS PROVISIONS
1. ADMINISTERING AGENCY agrees to use all PROJECT funds reimbursed hereunder only for transportation purposes that are in conformance with Article XIX of the California State Constitution and other California laws.
2. ADMINISTERING AGENCY shall conform to all applicable State and Federal statutes and regulations, and the Local Assistance Program Guidelines and Local Assistance Procedures Manual as published by STATE and incorporated herein, including all subsequent approved revisions thereto applicable to PROJECT unless otherwise designated in the project-specific executed PROJECT SUPPLEMENT.
3. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or funding of this AGREEMENT in any manner.
4. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY, when engaged in the performance of this AGREEMENT, shall act in an independent capacity and not as officers, employees or agents of STATE.
5. Each project-specific PROGRAM SUPPLEMENT shall separately establish the terms and funding limits for each described PROJECT funded under this AGREEMENT and that PROGRAM SUPPLEMENT. No STATE FUNDS are obligated against this AGREEMENT.
6. ADMINISTERING AGENCY certifies that neither ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this AGREEMENT, and ADMINISTERING AGENCY agrees that it will notify STATE immediately in the event a suspension or a debarment occurs after the execution of this AGREEMENT.
7. ADMINISTERING AGENCY certifies, by execution of this AGREEMENT, that no person or selling agency has been employed or retained to solicit or secure this AGREEMENT upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ADMINISTERING AGENCY for the purpose of securing business. For breach or violation of this warranty, STATE has the right to annul this AGREEMENT without liability, pay only for the value of the PROJECT work actually performed, or in STATE's discretion, to deduct from the price of PROGRAM SUPPLEMENT consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.
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8. In accordance with Public Contract Code section 10296, ADMINISTERING AGENCY hereby certifies under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against ADMINISTERING AGENCY within the immediate preceding two (2) year period because of ADMINISTERING AGENCY's failure to comply with an order of a federal court that orders ADMINISTERING AGENCY to comply with an order of the National Labor Relations Board.
9. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with STATE that may have an impact upon the outcome of this AGREEMENT or any individual PROJECT encompassed within a PROGRAM SUPPLEMENT. ADMINISTERING AGENCY shall also list current contractors who may have a financial interest in the outcome of a PROJECT undertaken pursuant to this AGREEMENT. These disclosures shall be delivered to STATE in a form deemed acceptable by the STATE prior to execution of this AGREEMENT.
10. ADMINISTERING AGENCY hereby certifies that it does not have, nor shall it acquire, any financial or business interest that would conflict with the performance of any PROJECT initiated under this AGREEMENT.
11. ADMINISTERING AGENCY certifies that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE employee. For breach or violation of this warranty, STATE shall have the right, in its sole discretion, to terminate this AGREEMENT without liability, to pay only for PROJECT work actually performed, or to deduct from a PROGRAM SUPPLEMENT price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.
12. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by the STATE's Contract Manager, who shall be identified to ADMINISTERING AGENCY at the time of execution of this AGREEMENT and, as applicable , any time that Contract Manager changes during the duration of this AGREEMENT who may consider any written or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract Manager, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact considered and determined by the Contract Manager.
13. Neither the pendency of a dispute nor its consideration by the Contract Manager will excuse the ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this AGREEMENT and each PROGRAM SUPPLEMENT.
14. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority or jurisdiction of ADMINISTERING AGENCY arising under this AGREEMENT. It is understood and agreed that ADMINISTERING AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims and suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under this AGREEMENT.
15. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or 11 ofPage 15
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jurisdiction arising under this AGREEMENT. It is understood and agreed that STATE shall fully defend, indemnify and save harmless the ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this AGREEMENT.
16. In the event of (a) ADMINISTERING AGENCY failing to timely proceed with effective PROJECT work in accordance with the project-specific PROGRAM SUPPLEMENT; (b) failing to maintain any applicable bonding requirements; and (c) otherwise materially violating the terms and conditions of this AGREEMENT and/or any PROGRAM SUPPLEMENT, STATE reserves the right to terminate funding for that PROJECT upon thirty (30) days' written notice to ADMINISTERING AGENCY.
17. No termination notice shall become effective if, within thirty (30) days after receipt of a Notice of Termination, ADMINISTERING AGENCY either cures the default involved or, if the default is not reasonably susceptible of cure within said thirty (30) day period the ADMINISTERING AGENCY proceeds thereafter to complete that cure in a manner and time line acceptable to STATE.
18. Any such termination shall be accomplished by delivery to ADMINISTERING AGENCY of a Notice of Termination, which notice shall become effective not less than thirty (30) days after receipt, specifying the reason for the termination, the extent to which funding of work under this AGREEMENT and the applicable PROGRAM SUPPLEMENT is terminated and the date upon which such termination becomes effective, if beyond thirty (30) days after receipt. During the period before the effective termination date, ADMINISTERING AGENCY and STATE shall meet to attempt to resolve any dispute. In the event of such termination, STATE may proceed with the PROJECT work in a manner deemed proper by STATE. If STATE terminates funding for PROJECT with ADMINISTERING AGENCY for the reasons stated in paragraph sixteen (16) of ARTICLE VI, STATE shall pay ADMINISTERING AGENCY the sum due ADMINISTERING AGENCY under the PROGRAM SUPPLEMENT and/or STATE-approved finance letter prior to termination, provided, however, ADMINISTERING AGENCY is not in default of the terms and conditions of this AGREEMENT or the project-specific PROGRAM SUPPLEMENT and that the cost of any PROJECT completion to STATE shall first be deducted from any sum due ADMINISTERING AGENCY.
19. In the case of inconsistency or conflicts with the terms of this AGREEMENT and that of a project-specific PROGRAM SUPPLEMENT and/or Cooperative Agreement, the terms stated in that PROGRAM SUPPLEMENT and/or Cooperative Agreement shall prevail over those in this AGREEMENT.
20. Without the written consent of STATE, this AGREEMENT is not assignable by ADMINISTERING AGENCY either in whole or in part.
21. No alteration or variation of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES, and no oral understanding or agreement not incorporated herein shall be binding on any of the PARTIES. 12 ofPage 15
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City of San Bruno
City of San Bruno
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officer.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
________________________________
________________________________Chief, Office of Project Management Oversight
Division of Local Assistance
Representative Name & Title
(Authorized Governing Body
Representative)
By______________________________ By______________________________ Date______________________________ Date______________________________ ________________________________
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EXHIBIT A - FAIR EMPLOYMENT PRACTICES ADDENDUM
1. In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against any employee for employment on account of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. ADMINISTERING AGENCY will take affirmative action to ensure that employees are treated during employment without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Such action shall include, but not be limited to, the following:
employment; upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. ADMINISTERING AGENCY shall post in conspicuous places, available to employees for employment, notices to be provided by STATE setting forth the provisions of this Fair Employment section.
2. ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, 12900 et seq.), and the applicable regulations promulgated thereunder (Cal. Code Regs., Title 2, 11000, et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12900(a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full. Each of the ADMINISTERING AGENCY'S contractors and all subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreements, as appropriate.
3. ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this AGREEMENT.
4. ADMINISTERING AGENCY will permit access to the records of employment, employment advertisements, application forms, and other pertinent data and records by STATE, the State Fair Employment and Housing Commission, or any other agency of the State of California designated by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment section of this Agreement.
5. Remedies for Willful Violation:
(a) STATE may determine a willful violation of the Fair Employment provision to have occurred upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing Commission that it has investigated and determined that ADMINISTERING AGENCY has violated the Fair Employment Practices Act. (b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing the goods or services thereunder shall be borne and paid for by ADMINISTERING AGENCY and by the surety under the performance bond, if any, and STATE may deduct from any moneys due or thereafter may become due to ADMINISTERING AGENCY, the difference between the price named in the Agreement 14 ofPage 15
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and the actual cost thereof to STATE to cure ADMINISTERING AGENCY's breach of this Agreement.
15 ofPage 15
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Administrative Services Director & CFO SUBJECT: Consider Adoption of a Resolution Approving an Updated Publicly Available Pay Schedule Effective July 14, 2025 Pursuant to the Public Employees’ Retirement Law (PERL), Public Employees’ Pension Reform Act of 2013 (PEPRA), and Title 2 of the California Code of Regulations (CCR)
BACKGROUND:
The most recent City Council approved Pay Schedule was adopted on July 22, 2025. The schedule incorporated compensation adjustments for a few classifications.
The City Manager has authority to establish the position classifications as the Personnel Officer, in accordance with the San Bruno Municipal Code section titled 2.36 Personnel System. The City Council retains authority to approve the budget staffing plan and pay plan, including the City’s salary schedule.
DISCUSSION:
The recommended pay schedule includes two administrative corrections to clerical omissions identified in the schedule adopted by the City Council on July 22, 2025. This proposed update realigns the pay schedule with previous City Council action. The addition of the “Code Enforcement Supervisor” classification, as presented in April 2025 and approved in the City Council’s Fiscal Year 2025-26 Adopted Budget, was unintentionally entered into the schedule as “Code Enforcement Manager.” This update clarifies the proper title for the approved classification. There is no change to the salary range.
Salary range updates for unrepresented classifications, effective July 14, 2025, were previously authorized under Resolution No. 2025-28. The salary increase was 2.7 percent to salary ranges, and this action has no automatic impact on salaries paid to management and executive classifications in the Unrepresented Compensation Plan (Plan.) This update clarifies one salary range increase for the City Clerk classification, which was unintentionally not included on the current schedule. This action does not impact any other unrepresented classifications.
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Item 6j.
Honorable Mayor and Members of the City Council
August 26, 2025
The pay schedule is attached to the resolution as Exhibit A, and the changes are highlighted for reference.
The City of San Bruno is a California Public Employees’ Retirement System (CalPERS) contracted agency. The recommended action updates the salary schedule to ensure that the City’s pay schedule complies with PERL and meets the eight (8) requirements for a publicly available Pay Schedule in order for it to be used to determine pay rates by CalPERS.
FISCAL IMPACT:
The changes to the salary schedule have no fiscal impact as they have been fully funded in the City Council’s Fiscal Year 2025-26 Adopted Budget.
ENVIRONMENTAL IMPACT:
There is no environmental impact. The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Consider Adoption of a Resolution Approving an Updated Publicly Available Pay Schedule Effective July 14, 2025 Pursuant to the Public Employees’ Retirement Law (PERL), Public Employees’ Pension Reform Act of 2013 (PEPRA), and Title 2 of the California Code of Regulations (CCR).
ALTERNATIVES:
1. Do not adopt a publicly available Pay Schedule pursuant to the Public Employees’ Retirement Law and risk potential penalties.
2. Amend the Pay Schedule different from staff recommendations.
ATTACHMENTS:
1. Resolution with Exhibit A (Updated Pay Schedule)
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1 3
0 7
9 RESOLUTION NO. 2025 - __
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING AN UPDATED PUBLICLY AVAILABLE PAY SCHEDULE EFFECTIVE JULY 14, 2025 PURSUANT TO THE PUBLIC EMPLOYEES’ RETIREMENT LAW (PERL), PUBLIC EMPLOYEES’ PENSION REFORM ACT OF 2013 (PEPRA), AND TITLE 2 OF THE
CALIFORNIA CODE OF REGULATIONS (CCR)
WHEREAS, the City of San Bruno City Council adopted the 2025 Pay Schedule on January 14, 2025 (2025-01); March 25, 2025 (2025-28); May 27, 2025 (2025-45); July 22, 2025 (2025-75); and
WHEREAS, the Pay Schedule was adopted in compliance with Public Employees’ Retirement Law (PERL), Public Employees’ Pension Reform Act of 2013 (PEPRA), and Title 2 of the California Code of Regulations (CCR) requiring employee pay rates to be paid pursuant to a publicly available pay schedule that meets the requirements of CCR Section 570.5(a) to qualify as both compensation earnable and pensionable compensation that is reportable to CalPERS; and
WHEREAS, the updated Pay Schedule includes a correction to the title of “Code Enforcement Supervisor” to properly reflect previous approval, which was unintentionally listed as “Manager”; and
WHEREAS, the updated Pay Schedule includes an increase of 2.7 percent to the salary range for the City Clerk position to properly reflect previous approval, which was unintentionally omitted from the presented Pay Schedule.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby rescinds and nullifies all previously adopted salary schedule resolutions and approves and adopts the pay schedule, attached hereto as Exhibit A, effective July 14, 2025.
Exhibit A: Updated 2025 Pay Schedule
---oOo---
I hereby certify that foregoing Resolution No. 2025 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on August 26, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1
2 3
0 7
9 EXHIBIT A
CITY OF SAN BRUNO EMPLOYEE HOURLY PAY SCHEDULE 2025 – REV 5 [see attached]
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EXHIBIT A
City of San Bruno Employee Pay Schedule 2025
Proposed - August 26, 2025
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Councilmember* N/A - Elected Official 1/13/2025 N/A 5 (Max) n/a 486$ 5,832$ City Manager N/A - agreement 7/1/2025 2080 5 (Max) 166.00$ 28,773$ 345,280$ Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Accountant Mid-Management 1/13/2025 2,080 1 (Min) 44.70 $ 7,748$ 92,972$ 2 47.04 8,154 97,853
3 49.51 8,583 102,990
4 52.11 9,033 108,397
5 (Max) 54.85 9,507 114,088
Accounting & Customer Service Rep I Miscellaneous 1/13/2025 2,080 1 (Min) 30.68 5,318 63,816 2 32.29 5,597 67,166
3 33.99 5,891 70,693
4 35.77 6,200 74,404
5 (Max) 37.65 6,526 78,310
Accounting & Customer Service Rep II Miscellaneous 1/13/2025 2,080 1 (Min) 35.28 6,115 73,384 2 37.13 6,436 77,237
3 39.08 6,774 81,292
4 41.13 7,130 85,559
5 (Max) 43.29 7,504 90,051
Accounting & Customer Service Rep III Miscellaneous 1/13/2025 2,080 1 (Min) 40.58 7,034 84,407 2 42.71 7,403 88,838
3 44.95 7,792 93,502
4 47.31 8,201 98,411
5 (Max) 49.80 8,631 103,578
Accounting Manager Mid-Management 1/13/2025 2,080 1 (Min) 62.20 10,782 129,384 2 65.47 11,348 136,177
3 68.91 11,944 143,326
4 72.52 12,571 150,851
5 (Max) 76.33 13,231 158,771
Accounting Supervisor Mid-Management 1/13/2025 2,080 1 (Min) 51.25 8,884 106,605 2 53.94 9,350 112,202
3 56.78 9,841 118,092
4 59.76 10,358 124,292
5 (Max) 62.89 10,901 130,818
Administrative Analyst I Unrepresented 7/14/2025 1,872 1 (Min) 49.72 7,756 93,069 2 52.32 8,163 97,951
3 55.07 8,591 103,087
4 57.96 9,042 108,502
5 (Max) 61.00 9,516 114,196
Administrative Analyst II Unrepresented 7/14/2025 1,872 1 (Min) 57.16 8,917 107,006 Open range
5 (Max) 70.15 10,943 131,316
Administrative Services Director/CFO Unrepresented 7/14/2025 1,872 1 (Min) 108.94 16,995 203,942 Open range
5 (Max) 136.22 21,250 254,998
Administrative Technician I Unrepresented 7/14/2025 1,872 1 (Min) 41.58 6,486 77,837 2 43.76 6,827 81,922
3 46.06 7,185 86,223
4 48.48 7,562 90,750
5 (Max) 51.02 7,960 95,514
Administrative Technician II Unrepresented 7/14/2025 1,872 1 (Min) 48.92 7,631 91,572 2 51.48 8,032 96,379
3 54.19 8,453 101,438
4 57.03 8,897 106,765
5 (Max) 60.03 9,364 112,370
Assistant Administrative Services Director Unrepresented 7/14/2025 1,872 1 (Min) 92.17 14,379 172,543 Open range
5 (Max) 113.10 17,644 211,729
Assistant City Manager Unrepresented 7/14/2025 1,872 1 (Min) 117.49 18,329 219,946 Open range
5 (Max) 144.18 22,493 269,911
Assistant Community Development Director Mid-Management 1/13/2025 2,080 1 (Min) 76.98 13,344 160,126 2 81.03 14,044 168,533
3 85.28 14,782 177,381
4 89.76 15,558 186,693
5 (Max) 94.47 16,375 196,495
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ATTACHMENT 1, Exhibit A
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Assistant Engineer Mid-Management 1/13/2025 2,080 1 (Min) 51.34 8,899 106,790 2 54.04 9,366 112,397
3 56.87 9,858 118,298
4 59.86 10,376 124,508
5 (Max) 63.00 10,920 131,045
Assistant Planner Mid-Management 1/13/2025 2,080 1 (Min) 42.15 7,306 87,669 2 44.36 7,689 92,272
3 46.69 8,093 97,116
4 49.14 8,518 102,215
5 (Max) 51.72 8,965 107,581
Assistant To City Manager Unrepresented 7/14/2025 1,872 1 (Min) 70.91 11,062 132,749 Open range
5 (Max) 87.02 13,575 162,905
Associate Civil Engineer Mid-Management 1/13/2025 2,080 1 (Min) 59.04 10,234 122,809 2 62.14 10,771 129,256
3 65.40 11,337 136,042
4 68.84 11,932 143,185
5 (Max) 72.45 12,558 150,702
Associate Planner Mid-Management 1/13/2025 2,080 1 (Min) 48.47 8,402 100,821 2 51.02 8,843 106,114
3 53.69 9,307 111,685
4 56.51 9,796 117,548
5 (Max) 59.48 10,310 123,719
Building Inspector I Mid-Management 1/13/2025 2,080 1 (Min) 43.19 7,487 89,845 2 45.46 7,880 94,562
3 47.85 8,294 99,526
4 50.36 8,729 104,751
5 (Max) 53.01 9,188 110,251
Building Inspector II Mid-Management 1/13/2025 2,080 1 (Min) 48.47 8,402 100,821 2 51.02 8,843 106,114
3 53.69 9,307 111,685
4 56.51 9,796 117,548
5 (Max) 59.48 10,310 123,719
CATV Business Manager Mid-Management 1/13/2025 2,080 1 (Min) 62.20 10,782 129,384 2 65.47 11,348 136,177
3 68.91 11,944 143,326
4 72.52 12,571 150,851
5 (Max) 76.33 13,231 158,771
CATV Director (CityNet Services Director) Management 1/13/2025 2,080 1 (Min) 98.13 17,009 204,113 2 103.28 17,902 214,829
3 108.71 18,842 226,107
4 114.41 19,832 237,978
5 (Max) 120.42 20,873 250,472
CATV Headend Technician Miscellaneous 1/13/2025 2,080 1 (Min) 46.89 8,128 97,536 2 49.35 8,555 102,657
3 51.95 9,004 108,046
4 54.67 9,477 113,719
5 (Max) 57.54 9,974 119,689
CATV Programming Technology Manager Mid-Management 1/13/2025 2,080 1 (Min) 52.88 9,166 109,986 2 55.65 9,647 115,761
3 58.58 10,153 121,838
4 61.65 10,686 128,234
5 (Max) 64.89 11,247 134,967
CATV System Engineer Mid-Management 1/13/2025 2,080 1 (Min) 62.20 10,782 129,384 2 65.47 11,348 136,177
3 68.91 11,944 143,326
4 72.52 12,571 150,851
5 (Max) 76.33 13,231 158,771
CATV Technician I Miscellaneous 1/13/2025 2,080 1 (Min) 40.17 6,963 83,554 2 42.28 7,328 87,941
3 44.50 7,713 92,557
4 46.83 8,118 97,417
5 (Max) 49.29 8,544 102,531
CATV Technician II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
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Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
CATV Technician III Miscellaneous 1/13/2025 2,080 1 (Min) 42.63 7,389 88,670 2 44.87 7,777 93,326
3 47.22 8,185 98,225
4 49.70 8,615 103,382
5 (Max) 52.31 9,067 108,809
Chief Building Official Mid-Management 1/13/2025 2,080 1 (Min) 71.03 12,312 147,738 2 74.76 12,958 155,494
3 78.68 13,638 163,658
4 82.81 14,354 172,250
5 (Max) 87.16 15,108 181,293
City Clerk Unrepresented 7/14/2025 1,872 1 (Min) 68.85 10,740 128,881 Open range
5 (Max) 84.49 13,180 158,162
Citynet Services Technical Manager Mid-Management 1/13/2025 2,080 1 (Min) 63.32 10,976 131,716 2 66.65 11,553 138,631
3 70.15 12,159 145,909
4 73.83 12,797 153,569
5 (Max) 77.71 13,469 161,631
Code Enforcement Officer I Police 1/13/2025 2,080 1 (Min) 40.35 6,995 83,937 2 42.47 7,362 88,343
3 44.70 7,748 92,981
4 47.05 8,155 97,863
5 (Max) 49.52 8,583 103,001
Code Enforcement Officer II Police 1/13/2025 2,080 1 (Min) 44.39 7,694 92,329 2 46.72 8,098 97,176
3 49.17 8,523 102,278
4 51.75 8,971 107,648
5 (Max) 54.47 9,442 113,299
Code Enforcement Supervisor Police 7/14/2025 2,080 1 (Min) 57.45 9,958 119,497 2 60.47 10,481 125,771
3 63.64 11,031 132,374
4 66.98 11,610 139,323
5 (Max) 70.50 12,220 146,638
Community Development Director Management 1/13/2025 2,080 1 (Min) 95.69 16,587 199,045 2 100.72 17,458 209,495
3 106.01 18,374 220,494
4 111.57 19,339 232,070
5 (Max) 117.43 20,354 244,253
Community Development Technician I Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Community Development Technician II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
Community Services Director Management 1/13/2025 2,080 1 (Min) 96.23 16,680 200,158 2 101.28 17,556 210,666
3 106.60 18,477 221,726
4 112.20 19,447 233,367
5 (Max) 118.09 20,468 245,618
Community Services Officer II Police 1/13/2025 2,080 1 (Min) 30.15 5,225 62,702 2 31.73 5,500 65,994
3 33.39 5,788 69,459
4 35.15 6,092 73,105
5 (Max) 36.99 6,412 76,943
Community Services Superintendent Mid-Management 1/13/2025 2,080 1 (Min) 61.44 10,650 127,802 2 64.67 11,209 134,512
3 68.06 11,798 141,574
4 71.64 12,417 149,007
5 (Max) 75.40 13,069 156,829
Community Services Technician I Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Community Services Technician II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
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Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Computer Support Technician Miscellaneous 1/13/2025 2,080 1 (Min) 41.21 7,143 85,711 2 43.37 7,518 90,211
3 45.65 7,912 94,947
4 48.04 8,328 99,931
5 (Max) 50.57 8,765 105,178
Custodial Services Leader Miscellaneous 1/13/2025 2,080 1 (Min) 37.72 6,538 78,450 2 39.70 6,881 82,569
3 41.78 7,242 86,904
4 43.97 7,622 91,466
5 (Max) 46.28 8,022 96,268
Custodian Miscellaneous 1/13/2025 2,080 1 (Min) 32.80 5,685 68,218 2 34.52 5,983 71,799
3 36.33 6,297 75,568
4 38.24 6,628 79,536
5 (Max) 40.25 6,976 83,711
Deputy Building Official Mid-Management 1/13/2025 2,080 1 (Min) 65.93 11,428 137,137 2 69.39 12,027 144,329
3 73.03 12,659 151,905
4 76.86 13,323 159,879
5 (Max) 80.90 14,023 168,280
Deputy City Clerk Unrepresented 7/14/2025 1,872 1 (Min) 44.43 6,930 83,165 2 46.76 7,294 87,527
3 49.21 7,676 92,118
4 51.79 8,079 96,949
5 (Max) 54.51 8,503 102,035
Deputy Director - Comm Service Mid-Management 1/13/2025 2,080 1 (Min) 70.81 12,275 147,294 2 74.53 12,919 155,027
3 78.45 13,597 163,166
4 82.56 14,311 171,732
5 (Max) 86.90 15,062 180,748
Deputy Public Works Dir - PW Admin & Engineering Mid-Management 1/13/2025 2,080 1 (Min) 80.85 14,014 168,170 2 85.10 14,750 176,999
3 89.56 15,524 186,292
4 94.27 16,339 196,072
5 (Max) 99.21 17,197 206,366
Deputy Public Works Dir - PW Utilities & Operations Mid-Management 1/13/2025 2,080 1 (Min) 76.45 13,252 159,020 2 80.47 13,947 167,369
3 84.69 14,680 176,156
4 89.14 15,450 185,404
5 (Max) 93.82 16,261 195,137
Deputy Public Works Dir - PW Utilities & Operations with PE Mid-Management 1/13/2025 2,080 1 (Min) 80.85 14,014 168,170 2 85.10 14,750 176,999
3 89.56 15,524 186,292
4 94.27 16,339 196,072
5 (Max) 99.21 17,197 206,366
Engineer Tech/PW Inspector Miscellaneous 1/13/2025 2,080 1 (Min) 47.21 8,183 98,201 2 49.69 8,613 103,356
3 52.30 9,065 108,782
4 55.04 9,541 114,494
5 (Max) 57.93 10,042 120,504
Executive Assistant Miscellaneous 1/13/2025 2,080 1 (Min) 38.76 6,718 80,620 2 40.79 7,071 84,852
3 42.94 7,442 89,307
4 45.19 7,833 93,996
5 (Max) 47.56 8,244 98,930
Executive Assistant to the City Manager Unrepresented 7/14/2025 1,872 1 (Min) 48.92 7,631 91,572 2 51.48 8,032 96,379
3 54.19 8,453 101,438
4 57.03 8,897 106,765
5 (Max) 60.03 9,364 112,370
Facilities Tech I Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Facilities Tech II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
169 of 215
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Field Supervisor Mid-Management 1/13/2025 2,080 1 (Min) 49.60 8,597 103,169 2 52.20 9,049 108,586
3 54.95 9,524 114,287
4 57.83 10,024 120,287
5 (Max) 60.87 10,550 126,602
Field Supervisor - CATV Mid-Management 1/13/2025 2,080 1 (Min) 49.60 8,597 103,169 2 52.20 9,049 108,586
3 54.95 9,524 114,287
4 57.83 10,024 120,287
5 (Max) 60.87 10,550 126,602
Field Supervisor - Parks Mid-Management 1/13/2025 2,080 1 (Min) 49.60 8,597 103,169 2 52.20 9,049 108,586
3 54.95 9,524 114,287
4 57.83 10,024 120,287
5 (Max) 60.87 10,550 126,602
Finance Manager Mid-Management 1/13/2025 2,080 1 (Min) 62.20 10,782 129,384 2 65.47 11,348 136,177
3 68.91 11,944 143,326
4 72.52 12,571 150,851
5 (Max) 76.33 13,231 158,771
Financial Services Supervisor Mid-Management 1/13/2025 2,080 1 (Min) 51.25 8,884 106,605 2 53.94 9,350 112,202
3 56.78 9,841 118,092
4 59.76 10,358 124,292
5 (Max) 62.89 10,901 130,818
Fire Battalion Chief (40-hour) Public Safety Mid-Management 1/13/2025 2,080 1 (Min) 86.97 15,075 180,898 2 91.54 15,866 190,395
3 96.34 16,699 200,390
4 101.40 17,576 210,911
5 (Max) 106.72 18,499 221,984
Fire Battalion Chief (56-hour) Public Safety Mid-Management 1/13/2025 2,912 1 (Min) 62.12 15,075 180,898 2 65.38 15,866 190,395
3 68.82 16,699 200,390
4 72.43 17,576 210,911
5 (Max) 76.23 18,499 221,984
Fire Captain (40-hour) Fire 1/13/2025 2,080 1 (Min) 66.80 11,578 138,940 2 70.30 12,186 146,234
3 74.00 12,826 153,911
4 77.88 13,499 161,992
5 (Max) 81.97 14,208 170,496
Fire Captain (56-hour) Fire 1/13/2025 2,912 1 (Min) 47.71 11,578 138,940 2 50.22 12,186 146,234
3 52.85 12,826 153,911
4 55.63 13,499 161,992
5 (Max) 58.55 14,208 170,496
Fire Chief Management 1/13/2025 2,080 1 (Min) 109.94 19,057 228,685 2 115.72 20,058 240,691
3 121.79 21,111 253,327
4 128.19 22,219 266,627
5 (Max) 134.92 23,385 280,624
Fire Inspector Fire 1/13/2025 2,080 1 (Min) 51.07 8,852 106,230 2 53.75 9,317 111,807
3 56.58 9,806 117,677
4 59.55 10,321 123,855
5 (Max) 62.67 10,863 130,357
Firefighter (40-hour) Fire 1/13/2025 2,080 1 (Min) 55.22 9,571 114,853 2 58.12 10,074 120,883
3 61.17 10,602 127,230
4 64.38 11,159 133,909
5 (Max) 67.76 11,745 140,939
Firefighter (56-hour) Fire 1/13/2025 2,912 1 (Min) 39.44 9,571 114,853 2 41.51 10,074 120,883
3 43.69 10,602 127,230
4 45.99 11,159 133,909
5 (Max) 48.40 11,745 140,939
Firefighter Recruit Fire 1/13/2025 2,080 1 (Min) 49.70 8,614 103,372 Food Services Coordinator Miscellaneous 1/13/2025 2,080 1 (Min) 37.98 6,584 79,002 2 39.98 6,929 83,150
3 42.07 7,293 87,515
4 44.28 7,676 92,109
5 (Max) 46.61 8,079 96,945
170 of 215
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Human Resources Manager Unrepresented 7/14/2025 1,872 1 (Min) 70.91 11,062 132,749 Open range
5 (Max) 87.02 13,575 162,905
Information Technology Associate Mid-Management 1/13/2025 2,080 1 (Min) 48.54 8,414 100,964 2 51.09 8,855 106,264
3 53.77 9,320 111,843
4 56.59 9,810 117,715
5 (Max) 59.56 10,325 123,895
Information Technology Manager Mid-Management 1/13/2025 2,080 1 (Min) 65.89 11,422 137,060 2 69.35 12,021 144,256
3 72.99 12,652 151,829
4 76.83 13,317 159,800
5 (Max) 80.86 14,016 168,190
Lead Customer Service & Tech Support Rep Miscellaneous 1/13/2025 2,080 1 (Min) 45.45 7,877 94,527 2 47.83 8,291 99,489
3 50.34 8,726 104,712
4 52.99 9,184 110,210
5 (Max) 55.77 9,666 115,996
Lead Maintenance Worker Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
Lead Water System Operator - Pumps Miscellaneous 1/13/2025 2,080 1 (Min) 48.27 8,367 100,408 2 50.81 8,807 105,679
3 53.47 9,269 111,227
4 56.28 9,756 117,067
5 (Max) 59.24 10,268 123,213
Lead Water Systems Operator - Field Miscellaneous 1/13/2025 2,080 1 (Min) 48.27 8,367 100,408 2 50.81 8,807 105,679
3 53.47 9,269 111,227
4 56.28 9,756 117,067
5 (Max) 59.24 10,268 123,213
Lead Water Systems Operator - Wells Miscellaneous 1/13/2025 2,080 1 (Min) 48.27 8,367 100,408 2 50.81 8,807 105,679
3 53.47 9,269 111,227
4 56.28 9,756 117,067
5 (Max) 59.24 10,268 123,213
Librarian I Miscellaneous 1/13/2025 2,080 1 (Min) 37.74 6,542 78,500 2 39.72 6,885 82,622
3 41.81 7,247 86,959
4 44.00 7,627 91,525
5 (Max) 46.31 8,027 96,330
Librarian II Miscellaneous 1/13/2025 2,080 1 (Min) 43.40 7,522 90,263 2 45.67 7,917 95,002
3 48.07 8,332 99,989
4 50.60 8,770 105,239
5 (Max) 53.25 9,230 110,764
Library Assistant I Miscellaneous 1/13/2025 2,080 1 (Min) 28.72 4,978 59,741 2 30.23 5,240 62,877
3 31.82 5,515 66,178
4 33.49 5,804 69,652
5 (Max) 35.24 6,109 73,309
Library Assistant II Miscellaneous 1/13/2025 2,080 1 (Min) 33.04 5,727 68,719 2 34.77 6,027 72,327
3 36.60 6,344 76,124
4 38.52 6,677 80,121
5 (Max) 40.54 7,027 84,327
Library Services Coordinator Miscellaneous 1/13/2025 2,080 1 (Min) 37.98 6,584 79,002 2 39.98 6,929 83,150
3 42.07 7,293 87,515
4 44.28 7,676 92,109
5 (Max) 46.61 8,079 96,945
Library Services Manager Mid-Management 1/13/2025 2,080 1 (Min) 56.94 9,869 118,434 2 59.93 10,388 124,651
3 63.07 10,933 131,195
4 66.39 11,507 138,083
5 (Max) 69.87 12,111 145,333
Maintenance Services Manager Series Mid-Management 1/13/2025 2,080 1 (Min) 63.32 10,976 131,716 2 66.65 11,553 138,631
3 70.15 12,159 145,909
4 73.83 12,797 153,569
5 (Max) 77.71 13,469 161,631
171 of 215
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Maintenance Worker I Miscellaneous 1/13/2025 2,080 1 (Min) 31.28 5,421 65,058 2 32.92 5,706 68,473
3 34.65 6,006 72,068
4 36.47 6,321 75,851
5 (Max) 38.38 6,653 79,834
Maintenance Worker II Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Management Analyst I Mid-Management 1/13/2025 2,080 1 (Min) 43.61 7,559 90,710 2 45.90 7,956 95,472
3 48.31 8,374 100,485
4 50.85 8,813 105,760
5 (Max) 53.52 9,276 111,312
Management Analyst II Mid-Management 1/13/2025 2,080 1 (Min) 50.14 8,691 104,294 2 52.77 9,147 109,769
3 55.54 9,628 115,532
4 58.46 10,133 121,597
5 (Max) 61.53 10,665 127,981
Mechanic I Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Mechanic II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
Nutrition Program Manager Mid-Management 1/13/2025 2,080 1 (Min) 48.21 8,356 100,272 2 50.74 8,795 105,536
3 53.40 9,256 111,077
4 56.21 9,742 116,908
5 (Max) 59.16 10,254 123,046
Parks And Facilities Manager Mid-Management 1/13/2025 2,080 1 (Min) 58.85 10,200 122,401 2 61.94 10,736 128,827
3 65.19 11,299 135,591
4 68.61 11,892 142,709
5 (Max) 72.21 12,517 150,201
Parks Maintenance Technician I {Utility I - Tree I} Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Parks Maintenance Technician II {Utility II - Tree II} Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
Planning Manager Mid-Management 1/13/2025 2,080 1 (Min) 71.03 12,312 147,738 2 74.76 12,958 155,494
3 78.68 13,638 163,658
4 82.81 14,354 172,250
5 (Max) 87.16 15,108 181,293
Police Captain Public Safety Mid-Management 1/13/2025 2,080 1 (Min) 101.15 17,533 210,396 2 106.46 18,453 221,442
3 112.05 19,422 233,067
4 117.93 20,442 245,304
5 (Max) 124.13 21,515 258,182
Police Chief Management 5/27/2025 2,080 1 (Min) 117.64 20,391 244,693 Open range
5 (Max) 144.36 25,022 300,268
Police Clerk I Police 1/13/2025 2,080 1 (Min) 32.37 5,610 67,325 2 34.07 5,905 70,859
3 35.86 6,215 74,580
4 37.74 6,541 78,495
5 (Max) 39.72 6,885 82,616
Police Clerk II Police 1/13/2025 2,080 1 (Min) 35.60 6,171 74,049 2 37.47 6,495 77,936
3 39.44 6,836 82,028
4 41.51 7,195 86,334
5 (Max) 43.69 7,572 90,867
172 of 215
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Police Communications & Records Supervisor Mid-Management 1/13/2025 2,080 1 (Min) 63.55 11,016 132,190 2 66.89 11,594 139,130
3 70.40 12,203 146,435
4 74.10 12,844 154,122
5 (Max) 77.99 13,518 162,214
Police Corporal Police 1/13/2025 2,080 1 (Min) 58.01 10,056 120,671 2 61.06 10,584 127,006
3 64.27 11,139 133,674
4 67.64 11,724 140,692
5 (Max) 71.19 12,340 148,078
Police Lieutenant Public Safety Mid-Management 1/13/2025 2,080 1 (Min) 82.43 14,288 171,458 2 86.76 15,038 180,459
3 91.31 15,828 189,934
4 96.11 16,659 199,905
5 (Max) 101.15 17,533 210,400
Police Officer Police 1/13/2025 2,080 1 (Min) 53.97 9,354 112,254 2 56.80 9,846 118,147
3 59.78 10,362 124,350
4 62.92 10,906 130,878
5 (Max) 66.23 11,479 137,749
Police Recruit Police 1/13/2025 2,080 1 (Min) 48.57 8,419 101,031 Police Sergeant Public Safety Mid-Management 1/13/2025 2,080 1 (Min) 66.46 11,521 138,247 2 69.95 12,125 145,505
3 73.63 12,762 153,144
4 77.49 13,432 161,184
5 (Max) 81.56 14,137 169,646
Principal Civil Engineer Mid-Management 1/13/2025 2,080 1 (Min) 71.06 12,318 147,813 2 74.79 12,964 155,573
3 78.72 13,645 163,741
4 82.85 14,361 172,337
5 (Max) 87.20 15,115 181,385
Principal Planner Mid-Management 1/13/2025 2,080 1 (Min) 65.93 11,428 137,137 2 69.39 12,027 144,329
3 73.03 12,659 151,905
4 76.86 13,323 159,879
5 (Max) 80.90 14,023 168,280
Principal Special Projects Manager Unrepresented 7/14/2025 1,872 1 (Min) 92.17 14,379 172,543 Open range
5 (Max) 158.42 24,713 296,559
Property And Evidence Technician Police 1/13/2025 2,080 1 (Min) 35.53 6,158 73,894 2 37.39 6,481 77,774
3 39.35 6,821 81,857
4 41.42 7,180 86,154
5 (Max) 43.59 7,556 90,677
Public Safety Dispatcher I Police 1/13/2025 2,080 1 (Min) 42.21 7,316 87,793 2 44.42 7,700 92,402
3 46.76 8,104 97,253
4 49.21 8,530 102,359
5 (Max) 51.79 8,978 107,733
Public Safety Dispatcher II Police 1/13/2025 2,080 1 (Min) 46.42 8,046 96,556 2 48.86 8,469 101,626
3 51.42 8,913 106,961
4 54.12 9,381 112,576
5 (Max) 56.96 9,874 118,487
Public Works Director Management 1/13/2025 2,080 1 (Min) 98.13 17,009 204,113 2 103.28 17,902 214,829
3 108.71 18,842 226,107
4 114.41 19,832 237,978
5 (Max) 120.42 20,873 250,472
Pump Mechanic I Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Pump Mechanic II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
Recreation Services Coordinator Miscellaneous 1/13/2025 2,080 1 (Min) 37.98 6,584 79,002 2 39.98 6,929 83,150
3 42.07 7,293 87,515
4 44.28 7,676 92,109
5 (Max) 46.61 8,079 96,945
173 of 215
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Recreation Services Manager Mid-Management 1/13/2025 2,080 1 (Min) 52.19 9,046 108,558 2 54.93 9,521 114,257
3 57.82 10,021 120,256
4 60.85 10,547 126,569
5 (Max) 64.05 11,101 133,214
Recreation Services Supervisor Mid-Management 1/13/2025 2,080 1 (Min) 49.60 8,597 103,169 2 52.20 9,049 108,586
3 54.95 9,524 114,287
4 57.83 10,024 120,287
5 (Max) 60.87 10,550 126,602
Secretary Miscellaneous 1/13/2025 2,080 1 (Min) 35.23 6,107 73,284 2 37.08 6,428 77,131
3 39.03 6,765 81,181
4 41.08 7,120 85,443
5 (Max) 43.23 7,494 89,928
Senior Administrative Analyst Unrepresented 7/14/2025 1,872 1 (Min) 65.74 10,255 123,056 Open range
5 (Max) 80.67 12,584 151,013
Senior Administrative Technician Unrepresented 7/14/2025 1,872 1 (Min) 56.25 8,776 105,308 2 59.21 9,236 110,835
3 62.32 9,721 116,654
4 65.59 10,232 122,779
5 (Max) 69.03 10,769 129,225
Senior Civil Engineer Mid-Management 1/13/2025 2,080 1 (Min) 65.06 11,276 135,317 2 68.47 11,868 142,421
3 72.07 12,492 149,899
4 75.85 13,147 157,768
5 (Max) 79.83 13,838 166,051
Senior Code Enforcement Officer Police 1/13/2025 2,080 1 (Min) 49.96 8,659 103,911 2 52.58 9,114 109,366
3 55.34 9,592 115,108
4 58.25 10,096 121,151
5 (Max) 61.30 10,626 127,511
Senior Planner Mid-Management 1/13/2025 2,080 1 (Min) 57.33 9,937 119,249 2 60.34 10,459 125,510
3 63.51 11,008 132,099
4 66.84 11,586 139,034
5 (Max) 70.35 12,194 146,334
Systems Administrator Mid-Management 1/13/2025 2,080 1 (Min) 53.91 9,344 112,133 2 56.74 9,835 118,020
3 59.72 10,351 124,216
4 62.85 10,895 130,737
5 (Max) 66.15 11,467 137,601
Warehouse Clerk Miscellaneous 1/13/2025 2,080 1 (Min) 31.28 5,421 65,058 2 32.92 5,706 68,473
3 34.65 6,006 72,068
4 36.47 6,321 75,851
5 (Max) 38.38 6,653 79,834
Water Field Service Supervisor Mid-Management 1/13/2025 2,080 1 (Min) 53.67 9,303 111,636 2 56.49 9,791 117,496
3 59.45 10,305 123,665
4 62.58 10,846 130,157
5 (Max) 65.86 11,416 136,991
Water Quality & Prod Sup Mid-Management 1/13/2025 2,080 1 (Min) 53.67 9,303 111,636 2 56.49 9,791 117,496
3 59.45 10,305 123,665
4 62.58 10,846 130,157
5 (Max) 65.86 11,416 136,991
Water Quality Technician I Miscellaneous 1/13/2025 2,080 1 (Min) 35.99 6,238 74,851 2 37.88 6,565 78,781
3 39.86 6,910 82,917
4 41.96 7,273 87,270
5 (Max) 44.16 7,654 91,852
Water Quality Technician II Miscellaneous 1/13/2025 2,080 1 (Min) 41.39 7,175 86,100 2 43.57 7,552 90,620
3 45.85 7,948 95,377
4 48.26 8,365 100,385
5 (Max) 50.80 8,805 105,655
Water System & Conservation Manager Mid-Management 1/13/2025 2,080 1 (Min) 56.47 9,788 117,457 2 59.43 10,302 123,624
3 62.55 10,843 130,114
4 65.84 11,412 136,945
5 (Max) 69.30 12,011 144,134
174 of 215
Classification Bargaining Unit Effective
Date
Annual Time
Basis (hours)
Step Hourly
Rate
Monthly Rate Annual Rate
Water Systems Manager Mid-Management 1/13/2025 2,080 1 (Min) 61.72 10,698 128,371 2 64.96 11,259 135,110
3 68.37 11,850 142,204
4 71.96 12,472 149,669
5 (Max) 75.73 13,127 157,527
Water Systems Operator I Miscellaneous 1/13/2025 2,080 1 (Min) 36.70 6,361 76,331 2 38.62 6,695 80,338
3 40.65 7,046 84,556
4 42.79 7,416 88,995
5 (Max) 45.03 7,806 93,668
Water Systems Operator II Miscellaneous 1/13/2025 2,080 1 (Min) 41.97 7,275 87,304 2 44.18 7,657 91,887
3 46.50 8,059 96,711
4 48.94 8,482 101,788
5 (Max) 51.51$ 8,928$ 107,132$
Classification Bargaining Unit** Effective
Date
Step 1
(Min)
Step 2 Step 3 Step 4 Step 5
(Max)
Special Assistant Part-time/Temporary/Seasonal 1/13/2025 16.50$ Open range 77.34$ CityNet Services Production Assistant Part-time/Temporary/Seasonal 1/13/2025 20.63 Open range 26.81 CityNet Services Special Assistant Part-time/Temporary/Seasonal 1/13/2025 27.84 Open range 34.03 Library Page Part-time/Temporary/Seasonal 1/13/2025 16.50 17.33 18.19 19.10 20.06 Library Aide Part-time/Temporary/Seasonal 1/13/2025 19.59 20.57 21.60 22.68 23.82 Library Assistant I (PT Temp) Part-time/Temporary/Seasonal 1/13/2025 23.72 24.90 26.15 27.46 28.83 Library Assistant II (PT Temp) Part-time/Temporary/Seasonal 1/13/2025 28.88 30.32 31.83 33.43 35.10 Librarian (On-Call Per-Diem) Part-time/Temporary/Seasonal 1/13/2025 - - - - 38.16 Recreation Leader I Part-time/Temporary/Seasonal 1/13/2025 16.50 17.33 18.19 19.10 20.06 Recreation Leader II Part-time/Temporary/Seasonal 1/13/2025 19.59 20.57 21.60 22.68 23.82 Recreation Specialist Part-time/Temporary/Seasonal 1/13/2025 23.72 24.90 26.15 27.46 28.83 Maintenance Assistant Part-time/Temporary/Seasonal 1/13/2025 28.88 30.32 31.83 33.43 35.10 Bus Driver Part-time/Temporary/Seasonal 1/13/2025 20.63 21.87 22.97 24.11 25.32 Lifeguard / Swim Instructor I Part-time/Temporary/Seasonal 1/13/2025 16.50 17.33 18.19 19.10 20.06 Lifeguard / Swim Instructor II Part-time/Temporary/Seasonal 1/13/2025 17.49 18.37 19.28 20.25 21.26 Water Safety Instructor I Part-time/Temporary/Seasonal 1/13/2025 17.82 18.71 19.65 20.63 21.66 Water Safety Instructor II Part-time/Temporary/Seasonal 1/13/2025 19.14 20.10 21.10 22.16 23.27 Community Services (PT Temp) Part-time/Temporary/Seasonal 1/13/2025 30.94 32.48 34.11 35.81 37.60 Dispatcher (Per-Diem) Part-time/Temporary/Seasonal 1/13/2025 53.63 Police Clerk (Per-Diem) Part-time/Temporary/Seasonal 1/13/2025 36.09$ * Councilmember salary is monthly as set by San Bruno Municipal Code Section 2.04.144 ** Positions in this group are unrepresented and participate in Social Security, not the California Public Employees' Retirement System (CalPERS) Adopted: January 14, 2025 (2025-01); March 25, 2025 (2025-28); May 27, 2025 (2025-45); July 22, 2025 (2025-75); August 26, 2025 (2025-##)
175 of 215
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Lupita Huerta, City Clerk
SUBJECT: Consider Appointing Vice Mayor Marty Medina as the Voting Delegate, and Councilmember Tom Hamilton as the Alternate Delegate, to Represent the City of San Bruno at the Annual Business Meeting of the 2025 League of CA Cities Annual Conference in Long Beach, CA on October 8-10, 2025
BACKGROUND:
The League of CA Cities provides legislative advocacy, professional development and educational resources for incorporated cities and towns in California. The City of San Bruno is a member of League of CA Cities.
The League of CA Cities Annual Conference is scheduled for October 8-10, 2025 in Long Beach, CA. The League’s General Assembly will convene on the last day of the conference, Friday, October 10, 2025 for the annual business meeting. At the business meeting, League of CA Cities members consider and act on general and petitioned resolutions and take action on resolutions that establish League of CA Cities policy. Each member city may participate in this vote.
The San Bruno City Council must designate a voting delegate, and may also appoint up to two alternates, to represent the City of San Bruno, per the League of CA Cities bylaws. The alternate may vote only if the designated voting delegate is unable to vote at the annual business meeting. Voting delegates and alternates must be registered to attend the Annual Conference.
A staff member may be appointed to fill the voting role in the event that no Councilmember plans to attend, or act as an alternate voting delegate.
DISCUSSION:
Vice Mayor Marty Medina has indicated interest in attending the League of CA Cities business meeting to represent the City of San Bruno. Vice Mayor Marty Medina can serve as the voting delegate for 2025. Councilmember Tom Hamilton can serve as an alternate voting delegate. 176 of 215
Item 6k.
Honorable Mayor and Members of the City Council
August 26, 2025
FISCAL IMPACT:
The total cost to attend the conference includes registration, hotel and travel expenses, and is estimated to be $2,125 per attendee:
Conference Registration: $ 675
Hotel: $1,100 (estimate)
Airfare: $ 350 (estimate)
The fiscal year 2025-26 operating budget currently includes an allocated amount for City Council training, meetings, and conferences. This budget amount is comprised of multiple City Council conferences and meetings that are anticipated for the year, such as County/regional and State meetings and conferences, San Mateo County Council of Cities, the League of CA Cities annual conference and new Councilmember academy, as well as meeting facilitation services.
ENVIRONMENTAL IMPACT:
There is no environmental impact. The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Appoint Vice Mayor Marty Medina as the Voting Delegate, and Councilmember Tom Hamilton as the Alternate Delegate, to Represent the City of San Bruno at the Annual Business Meeting of the 2025 League of CA Cities Annual Conference in Long Beach, CA on October 8-10, 2025.
ALTERNATIVES:
1. Choose another member of the City Council to serve as the voting delegate.
2. Choose to appoint no voting delegate.
ATTACHMENTS:
1. 2025 Voting Delegate Packet
177 of 215
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025
T
O: Mayors, Council Members, City Clerks, and City Managers RE
: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
E
very year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Ta
king place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To c
ast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
A
ction by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
F
ollowing council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
S
ubmitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
C
onference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 24, 2025
178 of 215
ATTACHMENT 1
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly
179 of 215
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
180 of 215
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Scott Truong, Human Resources Manager
SUBJECT: Consider Adoption of a Resolution Appointing Scott Rogge as Interim Code Enforcement Supervisor Pursuant to California Government Code Section 21221(H)
BACKGROUND:
The City currently has a vacant Code Enforcement Supervisor position created as through the budget process last June. The fiscal year 2025-26 (FY26) budget adoption process included the addition of 1.0 FTE Code Enforcement Supervisor to assist with the Cleanup San Bruno City Council initiative. This nonsworn supervisory position will oversee Code Enforcement Officer I/II/Senior positions and other temporary, contract, or casual employees as needed.
The City has identified a retiree of the California Public Employees Retirement System (CalPERS) who possesses the specialized skills essential for this position. Staff is preparing to conduct an open recruitment for the permanent position. However, to maintain program continuity and ensure timely service delivery, there is an immediate need to appoint an experienced interim supervisor.
The City Council approval is required because the recommended candidate is a retired annuitant of the California Public Employees’ Retirement System (CalPERS). Under Government Code Section 21221(h) and related post-retirement employment rules, the City Manager may appoint a retired annuitant to a vacant position on an interim basis for a limited duration while an active recruitment is underway, subject to City Council adopted Resolution.
DISCUSSION:
Staff recommends the appointment of Scott Rogge, a retiree and former Police Officer with the City of San Bruno, with extensive experience in policy development and management, as well as multi-department coordination both internally and with external stakeholders, to serve as Interim Code Enforcement Supervisor.
Government Code Section 21221(h) and Section 7522.56 authorize the City Council to appoint a retired annuitant to a vacant position if:
1. The appointment is made by Resolution of the City Council.
2. The appointment is for a vacant supervisory, managerial or executive position.
3. The appointment is interim and of limited duration.
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Item 6l.
Honorable Mayor and Members of the City Council
August 26, 2025
4. The retiree may only be appointed once to the position, and the appointment must specify an end date that cannot be extended.
5. The retiree may work no more than 960 hours in a fiscal year.
The Code Enforcement Supervisor position has a current salary range of $57.45 to $70.50 per hour. Consistent with the City’s salary schedule, staff recommends an hourly rate of $70.50 for the interim appointment. The retiree will not receive any other benefits, incentives, or compensation in lieu of benefits.
The appointment would commence on September 2, 2025, and conclude no later than June 30, 2026, or 960 hours, or completion of the recruitment process, whichever occurs first. Since the appointment may only be made once and cannot be extended, the end date takes into account potential delays in the recruitment timeline.
FISCAL IMPACT:
The estimated monthly cost for the Interim Code Enforcement Supervisor is approximately $12,220, funded in the Police Department operating budget for FY2026. Minimal onboarding or administrative costs will be absorbed within the existing Human Resources budget. There is no new funding requests associated with this action.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Adopt a resolution appointing Scott Rogge as Interim Code Enforcement Supervisor pursuant to California Government Code Section 21221(h).
ALTERNATIVES:
1. Appoint an Acting Code Enforcement Supervisor from within the organization.
2. Leave the position vacant until the recruitment is completed.
ATTACHMENTS:
1. Resolution with Exhibit A (contract)
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1 RESOLUTION NO. 2025 - __
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPOINTING MR.
SCOTT ROGGE AS INTERIM CODE ENFORCEMENT SUPERVISOR PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 21221(H)
WHEREAS, Government (Gov.) Code section 21221(h) of the Public Employees’ Retirement Law permits the governing body to appoint a CalPERS retiree to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and
WHEREAS, the City of San Bruno (“City”) desires to appoint Scott Rogge (“Retired Annuitant”) as an interim appointment retired annuitant to the vacant position of Code Enforcement Supervisor for the City of San Bruno under Gov. Code section 21221(h), effective September 2, 2025; and
WHEREAS, the City and Retired Annuitant certify that Retired Annuitant has not and will not receive a Golden Handshake or any other retirement-related incentive; and WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and WHEREAS, the City Manager has authorized the search for a permanent appointment; and
WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore will end on June 30, 2026; and
WHEREAS, the entire employment agreement between Retired Annuitant and the City has been reviewed and is attached herein; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the maximum base salary for this position is $12,220 and the hourly equivalent is $70.50; the minimum base salary for this position is $9,958 and the hourly equivalent is $57.45; and
WHEREAS, the hourly rate paid to Retired Annuitant will be $70.50; and WHEREAS, Retired Annuitant has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby certifies the nature of the employment of Retired Annuitant as described herein and detailed in the attached employment agreement and that this appointment is necessary to fill the critically needed 184 of 215
ATTACHMENT 1
2 position of Code Enforcement Supervisor for the City by September 2, 2025, due to the current Code Enforcement Supervisor vacancy.
Exhibit A: Agreement for temporary employment of a retired CalPERS annuitant ---oOo---
I hereby certify that foregoing Resolution No. 2025 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on August 26, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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3 EXHIBIT A
AGREEMENT FOR TEMPORARY EMPLOYMENT
OF A RETIRED CALPERS ANNUITANT
[see attached]
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4 AGREEMENT FOR TEMPORARY EMPLOYMENT
OF A RETIRED CALPERS ANNUITANT
THIS AGREEMENT, made and entered into this _____ day of September 2025 by and between the CITY OF SAN BRUNO, a municipal corporation of the State of California, "City", and SCOTT ROGGE, "Retired Annuitant."
RECITALS
WHEREAS, City requires extra help to perform work of a specialized skill for a limited duration; and
WHEREAS, Retired Annuitant, served as a Police Officer for the City of San Bruno Police Department for 28+ years, and will utilize that expertise to serve as the Interim Code Enforcement Supervisor while the City conducts a recruitment for this vacant position; and
WHEREAS, Retired Annuitant, as a former Police Officer, has unique specialized information and experience making them qualified to serve in this capacity, which is important to the City to ensure continued operations of the Police Department; and
WHEREAS, the Retired Annuitant is knowledgeable and skilled person to perform the tasks typically performed by the Code Enforcement Supervisor and it is of vital importance to the City to have the Police Department to continue operations with a staffed supervisor; and
WHEREAS, the City wishes to have Retired Annuitant perform these necessary on-going duties and functions of the Code Enforcement Supervisor for a limited duration; and
WHEREAS, Sections 21221 and 7522.56 of the California Government Code authorizes the Retired Annuitant as a person with specialized skills needed in performing work of limited duration, provided, that (1) the appointment does not exceed a combined total of 960 hours per fiscal year, (2) the compensation does not exceed the maximum monthly base salary paid to other employees performing comparable duties to equal an hourly rate, and (3) the retired annuitant does not receive any benefit, incentive, compensation in lieu of benefits, or other form of compensation in addition to the hourly pay rate.
NOW THEREFORE, in consideration of the mutual terms, covenants, and conditions contained herein, the parties hereto agree as follows:
1. Effective Date and Term of Agreement: This Agreement shall be effective September 2, 2025 ("Effective Date") and shall automatically terminate no later than June 30, 2026, or 960 hours, or completion of the recruitment process,
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5 whichever occurs first, unless terminated earlier in accordance with Section 3 of this Agreement.
2. Compensation and Work Schedule:
a. Appointment and Scope of Services: Pursuant to this Agreement, Retired Annuitant shall temporarily perform the duties of Code Enforcement Supervisor as well as any key special assignments as may be necessary as determined by the City Manager. Such employment is "at will" and is subject to the terms of this Agreement. The Retired Annuitant shall perform said duties at the pleasure of and under the direct supervision of the City Manager or his designee.
b. Rate of Pay: Retired Annuitant shall be paid at the rate of $70.50 per hour, which represents Step 5 of the City's current salary schedule for Code Enforcement Supervisor.
c. Work Schedule and 960-hour Limitation: Retired Annuitant is expected to devote necessary time, within and outside normal business hours, to the business of the City of San Bruno. However, pursuant to Government Code section 21221, Retired Annuitant can work a maximum 960 hours per fiscal year for all public employers that contract with CalPERS for retirement benefits. The City Manager retains the right to designate, reduce, change, or amend the number of hours assigned to Retired Annuitant consistent with the department's workload and other needs. It is the responsibility of the retired annuitant to track the number of hours worked.
d. Status: Retired Annuitant shall serve at the pleasure of the City Manager, subject to the terms and conditions hereof, and shall not acquire a property interest in employment or a right to continuing employment with the City of San Bruno. The terms, covenants, and conditions of Retired Annuitant's employment with the City are expressly limited by and to the terms, covenants and conditions of this Agreement.
e. Benefits: Retired Annuitant shall not be entitled to any benefits other than the hourly wage listed above in Section 2b.
3. Termination: Either party may terminate this Agreement without cause upon giving the other party not less than two (2) weeks prior written notice.
Notwithstanding anything to the contrary, Retired Annuitant shall, upon City's Notice of Termination deliver to City a written status report of all projects or matters in which Retired Annuitant is involved. In the event of termination, all rights and obligations of the parties hereto shall thereupon cease. The provisions of this paragraph shall not be deemed a limitation upon the respective rights or remedies of the parties hereto which may accrue to them.
4. Employment Status:
a. Benefits: Other than the compensation described above in Section 2b, Retired Annuitant will receive no other benefits, incentives, compensation in
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6 lieu of benefits, or any other form of compensation. Retired Annuitant understands and agrees that they are not, and will 'not be, eligible to receive any benefits from the City of San Bruno.
b. No Property Right in Employment: Retired Annuitant understands and agrees that the terms of employment are governed only by this Agreement and that no right of regular employment for any specific term is created by this Agreement. Retired Annuitant further understands that they acquire no property interest in their employment by virtue of this agreement, that the employment is "at will" as defined by the laws of the State of California (meaning that they can be terminated at any time for any reason or for no reason), and that they are not entitled to any pre- or post-deprivation administrative hearing or other due process upon termination or any disciplinary action.
c. Employment of a Retiree: Retired Annuitant understands that CalPERS retired annuitants may be employed by a CalPERS public agency employer, by temporary appointment to a position not to exceed 960 hours in any fiscal year for all such employers; either (1) during an emergency to prevent stoppage of public business or (2) because the retired employee has skills needed in performing the work of limited duration.
d. Representations of Retired Annuitant: Retired Annuitant represents that they are properly trained to perform the duties required of the position and this Agreement.
5. Standard of Performance: All services to be performed by Retired Annuitant pursuant to paragraph 1 hereof shall be performed in accordance with all applicable ordinances, policies, and rules and regulations of the City.
6. Indemnification: The City shall defend, save harmless, and indemnify the Retired Annuitant against any tort, professional liability claims or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of the Retired Annuitant's duties as the Code Enforcement Supervisor. The City may compromise and settle any such claim or suit and the amount of any settlement or judgment rendered thereon. Said indemnification shall extend beyond termination of employment, and the otherwise expiration of this Agreement, to provide full and complete protection to the Retired Annuitant as described herein, for any acts undertaken or committed in the course and scope of their capacity as the Code Enforcement Supervisor, regardless of whether the notice of filing of a lawsuit for such tort, claim, demand, or other legal action occurs during or following the Retired Annuitant's employment with the City.
7. Non-Assignment of Agreement: This Agreement is intended to secure the individual services of the Retired Annuitant and is not assignable or transferable by employee to any third party.
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7 8. Governing Law/Venue: This Agreement shall be interpreted according to the laws of the State of California. Venue for any action or proceeding regarding this contract shall be in San Mateo County.
9. Enforceability: If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
10. Conflict of Interest: Retired Annuitant agrees that during the term of this Agreement, they will not maintain any financial interest or engage in any other contract employment, occupation, work, endeavor or association, whether compensated for or not, that would in any way conflict with, or impair Retired Annuitant's ability to perform the duties described in this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first hereinabove written.
CITY OF SAN BRUNO: RETIRED ANNUITANT:
By:
______________________________
By:
____________________________
Alex D. McIntyre
City Manager
Scott Rogge
APPROVED AS TO FORM:
By:
______________________________
Trisha Ortiz
City Attorney
ATTEST:
By:
_________________________________
Lupita Huerta
City Clerk
Reference: City Council resolution number 2025-## adopted on <INSERT DATE>.
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Audrey Afe-Tufuuli, Business Manager
SUBJECT: Consider Adoption of a Resolution Authorizing the City Manager to Execute a Facility Lease Agreement with Girl Scouts of Northern California for Occupancy of the Carlton House; and Determining the Project is Exempt under the California Environmental Quality Act BACKGROUND:
On March 25, 2008, the City Council received notification that the Carlton Corner Association intended to terminate its lease of the City's Carlton Corner building, referred to as the Carlton House, located at 299 Carlton Ave. The Association has operated and maintained the facility since 1974 under the terms of the lease which called for the facility to be available for community use.
The City Council requested that staff review options for future use and operation of the property and the facility and provide a subsequent report prior to the termination of the then-current lease arrangement at the end of May 2008. At the time, City Council also received comments from a representative of the Girl Scouts of Northern California (GSNC) expressing that organization's interest in providing a proposal for leasing the facility.
City has evaluated the possibility of assuming management and operations of the Carlton House, parallel to other recreational facilities under municipal oversight and determined that a new lease with the GSNC would best serve the interests of the City.
DISCUSSION:
The Carlton House is a one story "Minimal Traditional" style wood framed building with a meeting room, a bathroom, a kitchen and a storage room. The building, which was constructed in 1936, is built on a concrete foundation. The maximum capacity allowed is 45 people. The property is a small (2,000-2,500 square foot) triangular lot with little space or opportunity to expand or reposition a building.
The current use and operation of the Carlton House was initiated in an agreement between the City of San Bruno and the Carlton Corner Association (CCA) in 1974. According to the terms of the lease, CCA took responsibility for maintaining the building as a "social hall and meeting place for CCA" and for use by organized community groups for social and public purposes subject to a fee schedule. The previous history of the facility, as briefly summarized below, includes a long tradition of its use by community organizations for a variety of activities. 191 of 215
Item 6m.
Honorable Mayor and Members of the City Council
August 26, 2025
Historical Use and Operation
1936: San Bruno residents Grace and Glenn Baker initiated a community effort to find a permanent facility for the newly formed San Bruno Girl Scout Troop. The City of San Bruno donated a vacant lot at 299 Carlton Avenue, local businesses donated materials, volunteers provided labor and schools helped raise the $3,500 to construct "The Girl Scout House." I n 1952, the Girl Scout Troop joined the National Girl Scouts and discovered that, as a member group, they could not own property.
1954: City of San Bruno entered into a 10-year lease agreement with the San Bruno Girl Scout Council, Inc. for 299 Carlton Avenue. In return, the Girl Scout Council agreed to occupy the premises " ...for the purpose of maintaining therein a headquarters and hall to encourage the ideals, programs and activities of the Girl Scout movement in the City of San Bruno and vicinity
1957 MAR: City of San Bruno received notification that The San Bruno Girl Scout Council, Inc. had changed the name of their organization to "Carlton Corner Association." They requested that the name change be made on the agreement between the City of San Bruno and the San Bruno Girl Scout Council, Inc. (resolution 1954-22).
1974: Lease with the Carlton Corner Association (CCA) was established. CCA, registered as a non-profit organization, consisted of a small group of San Bruno residents. CCA was represented and administered by resident Marina Kaiser. The by laws for Carlton Corner Association state that the purpose of the organization is to hold in trust the house located at 299 Carlton Avenue, San Bruno for youth groups of San Bruno. 1977 AUG: City Council renewed the CCA contract subject to the terms of the 1974 agreement for 18 months with an expiration date of January 31, 1979. 1979 APR: City Manager directed the Parks and Recreation Department to review the lease agreement to determine whether or not there needed to be changes made in order to make the meeting hall more widely available to neighborhood groups and community organizations. The City conducted an inspection of the building, replaced the roof and windows, and made minor repairs and equipment replacement to assure that the facility could be used safely for community organization activities.
2006: City and volunteers coordinated by the San Mateo County Rebuilding Together Program completed painting and other minor repairs and improvements to the building.
Based upon information provided by occupants, the groups who have utilized the facility at no charge are the Girl Scouts, Boy Scouts, community service clubs such as the Lions Club and the Native Daughters of the Golden West. Groups that have been assessed a charge are Traffic School for a monthly fee of $100; the use of the facility as a polling place for the minimal fee of $75 dollars; also, private groups and individuals rent the facility for $100 per event, regardless of the event length. In addition to the rental fee, all renters are required to show proof of insurance or purchase event insurance for their events.
Additionally, records of requests for use by these organizations that staff received indicated that a primary organization use in recent years has been for meetings of adults associated with the organizations.
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Honorable Mayor and Members of the City Council
August 26, 2025
Proposed Future Use and Occupation
Feb 2024: Due to the expiration of the 1977 agreement, the Community Services Director resumed contract negotiations with Girl Scouts of Northern California (GSNC) and the parties have negotiated the attached Facility Lease Agreement.
This item was continued from the July 22, 2025 meeting to address concerns regarding potential major maintenance requirements for the building and the appropriate course of action during the City’s strategic review of its property portfolio. The attached agreement includes a provision granting the City the right to terminate the lease if a significant facility improvement is deemed necessary.
FISCAL IMPACT:
There is no significant fiscal impact associated with this item. In accordance with the terms and conditions of the Facility Lease Agreement, GSNC will be solely responsible for all repairs, maintenance, and improvements to the interior of the Facility, excluding structural repairs, for the duration of the lease term.
ENVIRONMENTAL IMPACT:
The Project qualifies as exempt under CEQA Guidelines Section 15301 – Existing Facilities RECOMMENDATION:
Adopt a Resolution: Authorizing the City Manager to execute a Facility Lease Agreement with Girl Scouts of Northern California for Occupancy of the Carlton House; and Determining the Project is Exempt under the California Environmental Quality Act.
ALTERNATIVES:
1. Do not adopt Resolution and direct further study of options.
ATTACHMENTS:
1. Resolution
2. Facility Lease Agreement with Girl Scouts of Northern California
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1 RESOLUTION NO. 2025 - __
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING
THE CITY MANAGER TO EXECUTE A FACILITY LEASE AGREEMENT WITH GIRL SCOUTS OF NORTHERN CALIFORNIA FOR OCCUPANCY OF THE CARLTON HOUSE;
AND DETERMINING THE PROJECT IS EXEMPT UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of San Bruno owns the property located at 299 Carlton Avenue, commonly known as the Carlton House; and
WHEREAS, the Carlton Corner Association (CCA) previously occupied and managed the Carlton House under a lease agreement with the City, which has since expired; and WHEREAS, the Girl Scouts of Northern California (GSNC) has expressed interest in occupying and utilizing the Carlton House for its programs and activities, which provide valuable services to the community; and
WHEREAS, staff has negotiated a proposed Facility Lease Agreement with GSNC, outlining the terms and conditions for GSNC's occupancy and use of the Carlton House; and WHEREAS, the City Council has reviewed the proposed Facility Lease Agreement and finds that it is in the best interest of the City to authorize its execution; and WHEREAS, the City Council finds that the proposed Facility Lease Agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 – Existing Facilities;
NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:
1. Authorize the City Manager to execute the Facility Lease Agreement with the Girl Scouts of Northern California, substantially in the form presented to the City Council, and with such modifications as the City Manager may deem necessary or appropriate, subject to approval by the City Attorney;
2. Determine that the proposed Facility Lease Agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 – Existing Facilities;
3. Direct staff to take all necessary actions to implement the terms of the Facility Lease Agreement.
---oOo---
I hereby certify that foregoing Resolution No. 2025 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on August 26, 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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ATTACHMENT 1
Lease Agreement between the City of San Bruno and Girl Scouts of Northern California
FACILITY LEASE AGREEMENT
THIS LEASE AGREEMENT ("AGREEMENT") is made and entered into as of by and between the CITY OF SAN BRUNO
(“CITY”) a municipal corporation, and GIRL SCOUTS OF NORTHERN CALIFORNIA ("LESSEE").
RECITALS
WHEREAS, CITY owns real property located at 299 Carlton Avenue, San Bruno, California. This AGREEMENT pertains to that property and all structures and improvements on it, including any paved areas, parking lots, or driveways and will be referred to herein as the "Facility."
WHEREAS the parties wish to make the Facility available to the use of LESSEE. This AGREEMENT is intended to formalize the understandings between the parties regarding the use and operation of the Facility.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Term. The Term of this AGREEMENT shall be for one (1) year, commencing on July 22, 2025, terminating on July 21, 2026. Notwithstanding the term of this lease, either party may terminate this agreement with ninety (90) days written notice; provided, however, that the CITY may terminate this agreement with five (5) days’ written notice, in the event that the City Manager determines, in his sole and absolute discretion, that the Facility requires major repairs.
2. Hold Over. If LESSEE remains in possession of the Facility after the termination or expiration of this AGREEMENT, then LESSEE will be deemed to be occupying the Facility on a month-to-month basis subject to the terms and conditions contained herein, and not a renewal to a one-year term unless mutually agreed by the parties in writing.
3. Rent. LESSEE covenants and agrees to pay CITY as rent the sum of one dollar ($1.00) per year with such payments sent to City of San Bruno, Attn: Finance Department, 567 El Camino Real, San Bruno, CA, 94066. LESSEE will be also responsible for certain expenses and utilities as outlined in Paragraph 8.
4. Utilities & Other Expenses. LESSEE shall arrange for and shall pay for all utilities including electricity, gas, heat, telephone, sewer use, water, and other utilities.
LESSEE is required to have and shall pay for garbage and recycling services.
LESSEE will provide its own janitorial and gardening service at its own cost and expense and shall maintain the Facility in a clean and safe condition, including exterior landscaping and cleanliness.
5. Possessory Interest Tax. LESSEE acknowledges that San Mateo County may impose a possessory interest tax for its use of the Facility, and if such tax is imposed, that LESSEE will be responsible for its payment. 195 of 215
ATTACHMENT 2
Lease Agreement between the City of San Bruno and Girl Scouts of Northern California
6. Use of Facility.
A.LESSEE will use the Facility for the purpose of holding Girl Scout meetings and programs. LESSEE may also make available the Facility for non-profit community organization meetings, programs, and social events. Use of the Facility for private parties is prohibited after 8 pm. Use of the Facility by an individual Girl Scout member or other person for personal purposes is prohibited.
B.The Facility shall be made available for City programs as available, if not reserved for Girl Scout or other non-profit community organization meetings, programs, and events. City and LESSEE may agree to specified hours that the Facility is available for City use at a specified rate.
C.LESSEE shall not use nor permit the use of the whole or any part of the premises of the Facility for any purpose other than that set forth in subparagraph 6A herein without having received prior written consent of CITY and which must be requested at least thirty (30) days in advance of the requested use or activity.
The Facility shall not be used for residential purposes.
D.LESSEE shall ensure that the Facility shall not exceed the maximum occupant load which is forty (40) seated capacity and forty-nine (49) concentrated capacity.
E.LESSEE shall not commit, or suffer to be committed, any nuisance, or other act or thing which may disturb the quiet enjoyment of any other tenant. No storage of items other than necessary to the operation of the Facility for the purposes identified herein shall be allowed. The LESSEE shall comply with San Bruno Municipal laws and regulations and this Agreement shall not be deemed a waiver of compliance with those laws and regulations.
F.As a specific condition of use of the Facility, LESSEE agrees to provide the following:
a. A semi-annual report to the City Manager on the use and operation of the Facility, including which organizations utilized the Facility, fees, and operational issues, if any;
b. A fee schedule for use of the Facility subject to the approval of the City, and attached as Appendix A hereto;
c. Facility Use Policy and Procedure, which is subject to City's approval, and shall be attached to this Agreement as Appendix B, which policy shall also address parking regulations, and which may be submitted to City after execution of agreement but must receive City approval prior to use of Facility; d. LESSEE shall post "rules and regulations" within the Facility in a visible location. Such rules shall include but are not limited to notice that:
i. The fireplace is not to be used.
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Lease Agreement between the City of San Bruno and Girl Scouts of Northern California
ii. LESSEE is responsible to ensure that activities conducted at the Facility are carried out in such a manner that noise and other effects do not create a negative impact to the residents within the vicinity of the Facility. iii. No smoking is permitted in or 20 feet around the Facility. iv. No alcohol use is permitted in or around the Facility. v. No illegal drug use is permitted in or around the Facility. vi. Identification of 24-hour Girl Scout contact responsible for operations oversight including maintenance.
7. Acceptance of Facility As Is; Surrender at the End of Term.
By entry hereunder, LESSEE accepts the Facility and its premises as being in good and sanitary order, condition and repair and agrees on the last of said term, or sooner if the AGREEMENT is terminated, to surrender unto CITY the Facility and its premises in the same condition as when received, reasonable use and wear and tear, excepted.
8. Maintenance and Repair.
In consideration of the nominal annual rent of one dollar ($1.00) paid by the LESSEE to the CITY, the LESSEE shall assume full responsibility for all repairs, maintenance, and improvements to the Facility excluding structural repairs during the term of this AGREEMENT.
The LESSE’s responsibilities include, but are not limited to:
A.Regular, periodic, interior and exterior repairs.
B.HVAC, sewer, water, electrical, plumbing, windows, interior painting, decorating, and landscaping.
C.Janitorial and gardening services, including keeping sidewalks clean and clearing weeds.
D.Promptly addressing any maintenance issues to ensure the Facility is kept in good and safe condition.
E.Repairing any damage arising from the negligence of the LESSEE or its invitees or employees.
F.Notifying the CITY in writing of any condition that could represent a safety hazard to occupants, employees, or the public.
G.Obtaining any permits from the CITY that are legally required to perform maintenance or repairs.
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Lease Agreement between the City of San Bruno and Girl Scouts of Northern California
The CITY shall have the following responsibilities:
A.Property Oversight: Ensuring that the LESSEE has access to necessary permits and approvals required for maintenance and repairs, as well as any relevant documentation pertaining to the property.
B.Compliance Monitoring: Periodically monitoring the LESSEE's compliance with the terms of the AGREEMENT, including ensuring that maintenance and repair tasks are carried out promptly and effectively.
C.Providing Assistance: Offering assistance or guidance to the LESSEE in obtaining permits, coordinating repairs, or addressing any regulatory issues related to the property.
D.Addressing Legal Matters: Handling any legal matters or disputes that may arise regarding the property, including ensuring that the AGREEMENT is upheld and addressing any potential breaches of contract.
E.Emergency Response: Coordinating emergency response efforts and ensuring the safety and security of the property in the event of emergencies or urgent repair needs that fall outside the LESSEE's scope of responsibility.
F.The CITY shall retain sole responsibility for major repairs beyond normal wear and tear to the Facility, including but not limited to repairs to the roof, foundation and load-bearing walls.
Notwithstanding anything in this Agreement to the contrary, the LESSEE acknowledges that the CITY is under no obligation to repair the Facility and the CITY may elect, in the sole and absolute discretion of the City Manager, to terminate this Agreement rather than repair the Facility.
9. Right of Entry. LESSEE shall permit CITY's employees to enter the Facility and its premises at reasonable times and upon reasonable notice, for the purpose of inspecting the same and entry of San Bruno Police or Fire at any time immediately upon request. A lock box will also be installed on the property to facilitate entry.
10.Signs. LESSEE shall not construct or install any exterior sign without the prior written consent of the CITY.
11.Improvements. All improvements made to the Facility during the term of this AGREEMENT shall belong to the CITY. Prior to making any improvements to the Facility, LESSEE shall obtain CITY's written approval and any required permits.
12.Equipment. LESSEE shall provide its own furniture and equipment.
13.Abandonment. If LESSEE abandons or vacates the Facility, any personal property left upon the Facility shall be deemed to be abandoned and at the option of the CITY, shall become CITY's property.
14.Assignment. LESSEE shall not assign this AGREEMENT without the prior written consent of the City Manager. Any such assignment without consent shall be void and, at the option of CITY, may terminate the AGREEMENT.
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15.Compliance with Laws. LESSEE shall comply with all statutes, ordinances, and requirements of all municipal, state and federal authorities now in force, or which may hereafter be in force, pertaining to the premises, occasioned by or affecting the use thereof by LESSEE, including all laws pertaining to and requiring non- discrimination. The commencement or pendency of any state or federal court abatement proceeding affecting the use of the premises shall, at the option of the CITY, be deemed a breach hereof.
16.City’s Indemnification. LESSEE hereby agrees to indemnify, hold harmless and defend CITY and CITY'S officers, officials, employees, agents, volunteers, contractors, or subcontractors from and against any and all losses, claims, liabilities, damages, costs and expenses, including attorneys' fees and costs, or injuries including personal injuries or death arising out of or in any way connected with the LESSEE's operations under this AGREEMENT or the performances of this AGREEMENT by LESSEE or its officers, volunteers, directors, officers, or agents, unless due to the sole or willful negligence of CITY. Negligent or criminal acts by members of the public at the Facility and/or premises shall not be deemed to be the liability or responsibility of CITY. The indemnity provision of this section shall survive the expiration or cancellation of this AGREEMENT.
17.Disclaimer of Condition of Facility. CITY makes no warranty or representation of any kind concerning the Facility or the fitness of the Facility for the use intended by LESSEE. LESSEE has inspected the Facility, knows and accepts its condition, waives any express or implied indemnity against CITY.
18.Insurance. LESSEE shall maintain during the term of this AGREEMENT insurance against claims or injuries to persons or damages to Facility arising from or in connection with LESSEE's operation and use of the premises. CITY's insurance shall be deemed primary. The cost of such insurance shall be borne by the LESSEE.
LESSEE shall maintain insurance as follows:
A.General Liability, in the amount of $2,000,000 combined single limit per occurrence for bodily injury, personal injury and Facility damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this location or the general aggregate limit shall be twice the occurrence limit.
The General Liability policy is to contain, or be endorsed to contain, the following provisions:
i. The CITY, its officers, officials, agents, employees, and volunteers are to be covered as additional insureds by endorsement as respects to liability arising out of premises owned, occupied or used by the LESSEE The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, agents, employees, or volunteers.
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ii. The LESSEE's insurance coverage shall be primary insurance with regard to the CITY, its officers, officials, agents, employees, and volunteers. Any insurance maintained by the CITY, its officers, officials, agents, employees, and volunteers shall be excess of LESSEE's insurance and shall not contribute to it.
iii. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, or cancelled, or reduced in coverage or in limits except after thirty (30) days prior written notice by mail has been given to the CITY.
B.Property Insurance. The LESSEE will maintain full replacement cost coverage with no coinsurance penalty provision. The LESSEE will also maintain Facility insurance covering personal property in the Facility.
C.Worker's Compensation Insurance & Employer's Liability. If LESSEE hires employees, it shall also take out and maintain Workers' Compensation Insurance as required by state law. LESSEE shall also maintain $2,000,000 in Employer's Liability Insurance.
D.General Requirements.
i. Any deductibles or self-insured retentions in excess of $15,000 must be declared to and approved by the CITY.
ii. Coverage shall state that LESSEE’s insurance shall apply separately to each insured against which claim is made or suit is brought, except with respect to the limits of the insurer's liability.
iii. Insurance is to be placed with insurers with a Best's rating of no less than A:VII. iv. LESSEE shall furnish to the CITY certificates of insurance and endorsements as required by this clause.
19.Damage or Destruction. In case the leased Facility is damaged by fire or other casualty, CITY may elect to terminate this AGREEMENT. If CITY is unable or unwilling to repair damage caused by fire or other casualty, LESSEE may elect to terminate this AGREEMENT.
20.Default By LESSEE. In the event of any material breach of this AGREEMENT, CITY, in addition to other rights and remedies it may have, shall have the immediate right of re-entry and may remove all persons and property from its Facility. Such property may be moved and stored in a public warehouse or elsewhere at the cost of, and for the account of, LESSEE. The CITY will store this property for LESSEE for a period of thirty (30) days, after which lime the CITY may dispose of the property in any manner in its sole discretion if the LESSEE does not accept responsibility for the property.
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21.Miscellaneous Provisions.
A.No Personal Liability. No member, official or employee of CITY shall be personally liable in the event of any default or breach of this AGREEMENT.
B.Entire Agreement. This AGREEMENT constitutes the complete agreement between the parties and supersedes any and all other agreements, either oral or in writing between the parties with respect to the subject matter of this AGREEMENT.
C.Modification. This AGREEMENT may be modified or amended only by a written document signed by representatives of both parties.
D.Applicable Law: Attorney's Fees. If any action at law or in equity is brought to enforce or interpret the provisions of this AGREEMENT, the rules, regulations, statutes and laws of the State of California shall control. Any litigation concerning this AGREEMENT shall be initiated in San Mateo County.
E.Severance. If any party of this AGREEMENT is invalid by reason of law or governmental regulation, or if the City waives any provisions, the remaining portions of this AGREEMENT shall remain in full force and effect.
F.Counterparts. This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same AGREEMENT.
G.Authority. The parties represent that the individuals signing this AGREEMENT have the authority to do so.
H.Relocation Benefits. LESSEE agrees that its use of Facility or this Agreement shall not entitle LESSEE to any relocation benefits pursuant to federal, state, or local law and waives any such claim against City.
22.Notices. Any notice, insurance certificate or endorsement which either party may or is required to give the other shall be given by mailing, postage prepaid, to the below designated places, or at such other place as may be designated by the parties from time to time:
City of San Bruno
Attention: Travis M. Karlen, Director
Community Services Department
567 El Camino Real
San Bruno, CA 94066
Girl Scouts of Northern California
Attention: Bri Seoane
Chief Executive Officer
1301 Marina Village Parkway, Suite 200
Alameda, CA 94501
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Lease Agreement between the City of San Bruno and Girl Scouts of Northern California
23.The effective date of this AGREEMENT is the date it is fully executed by all the parties to the AGREEMENT.
24.CASp Notice. Notice required by California Civil Code section 1938 states, “A Certified Access Specialist (CASp) can inspect the subject premises and determine whether the subject premises comply with all of the applicable construction-related accessibility standards under state law. Although state law does not require a CASp inspection of the subject premises, the commercial property owner or lessor may not prohibit the lessee or tenant from obtaining a CASp inspection of the subject premises for the occupancy or potential occupancy of the lessee or tenant, if requested by the lessee or tenant. The parties shall mutually agree on the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp inspection, and the cost of making any repairs necessary to correct violations of construction- related accessibility standards within the premises.”
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IN WITNESS HEREOF, this AGREEMENT is executed by the City of San Bruno, by its authorized representative, the City Manager, and by the Girl Scouts of Northern California, acting by and through its authorized representative, the Chief Executive Officer.
GIRL SCOUTS OF NORTHERN
CALIFORNIA
CITY
By: Bri Seoane By: Alex D. McIntyre
Chief Executive Officer City Manager
San Bruno License Number
Tax I.D. Number
APPROVED AS TO FORM:
Trisha Ortiz, City Attorney
ATTEST:
Lupita Huerta, City Clerk
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Appendix A
Fee Schedule – Carlton House
Girl Scouts of Northern California Rental Rates
Property address: 299 Carlton Av. San Bruno, CA 94066
Period: August 1, 2025 – September 30, 2026 Fees for property use authorized by Girl Scouts of Northern California are as follows:
GIRL SCOUT MEMBERS (CONFIRMED REGISTRED IN THE CURRENT SCOUT YEAR):
$0/Scout Year – M-Th - 90-min. weekly meeting recurring reservation $0/Scout Year – M-Th - 90 min. bi-weekly meeting recurring reservation $0/Scout Year –M-Th - 90 min. monthly meeting recurring reservation One-half day (1-4 hours): Fri-Sun $35
Overnight: 4:00 p.m. – 9:00 a.m.: Fri-Sat, Sat-Sun $140 NON-GIRL SCOUT MEMBERS - NON-PROFITS ONLY:
Hourly Rate (min. 2 hours): $50
One-half Day (3-4 hours): $75
Full Day (5-8 hours): $100
Each additional hour for full-day: $25/hour
Cleaning Fee agreement: The Group is responsible for cleaning the facilities at the conclusion of the rental period. The Group will leave the facilities and the grounds in a clean and proper condition and in good repair. Any and all expenses incurred by GSNorCal as a result of the Group's use of the facilities, including breakage of dishes or other damage to the facilities, will be billed to the Group and shall be due and payable immediately. Cleaning fees will be dependent on the facilities used and can be anywhere from $50-$200. Damage fees will be determined based upon damage caused and repair to remedy the damage and may exceed $200.
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Appendix B
Rental Terms and Rules
Girl Scouts of Northern California Use
Property address: 299 Carlton Av. San Bruno, CA 94066
Period: August 1, 2025 – September 30, 2026 Terms for property use authorized by Girl Scouts of Northern California are as follows:
As part of the rental permit request, renter shall review and agree to the following terms:
1. The hours of operation of this facility are as follows. Site use outside of the normal operating hours must be requested and approved in writing and may only be considered on an exception basis.
Monday through Thursday - 9 AM lo 9 PM
Friday - 9:00 a.m. – 4:00 p.m.
Friday overnight – 4:00 p.m. – 9:00 a.m.
Saturday – 9:00 a.m. – 4:00 p.m.
Saturday overnight - 4:00 p.m. – 9:00 a.m.
Sunday - 9 AM lo 9 PM
2. Non-registered Girl Scouts members are required to provide proof of insurance two weeks prior to the first rental day. The General Liability Insurance certificate of insurance must show coverage in the amount of $2,000,000 combined single limit per occurrence for bodily injury, personal injury and facility damage, and include Girl Scouts of Northern California as insured party.
3. Activities conducted during your use of this facility shall not violate any federal, state or municipal law.
4. These premises shall not be used for any immoral purposes.
5. No alcoholic beverages, illegal drugs, or smoking are allowed at the facility or within 20 feet around the facility.
6. No live or loud music (including DJ) is allowed.
7. A minimum of two adults must be present when the facility is in use.
8. The fireplace ls not to be used, nor should any items be placed in the fireplace or chimney.
9. All chairs and tables are to be set up and put away by the renter.
10.The facility must be thoroughly cleaned prior to departure as per the posted guidelines. The renter Is authorized to use the cleaning supplies and equipment provided.
11.All trash produced by the use of the facility is to be removed and disposed of by renter.
12.All decorations must be affixed using only painter’s tape. All decorations must be removed and taken away from the facility by the renter.
13.All lights, faucets, stove/oven controls, and the heater are to be turned off before exiting the facility.
14.Parking is limited to legal street parking on the facility’s main street and surrounding neighborhood streets. Parking on the paved area around the facility is prohibited.
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Pamela Antil, Interim Senior Special Projects Manager SUBJECT: City Council Salary
BACKGROUND:
At its July 22, 2025 City Council meeting, staff was directed to bring back an agenda item to provide information about the possibility and parameters of raising the City Council salary stipend. While cities may offer stipends and other benefits to City Council members, for the purposes of this report, staff was asked to only explore the stipend.
DISCUSSION:
The San Bruno City Council is provided a $486 stipend for serving on the City Council. The City Council last updated the monthly stipend in 2001 via Ordinance 1649 (attached). There was no annual inflator (e.g., consumer price index) included in this action. So, the stipend has been unchanged for 24 years. Had a CPI inflator been included, the stipend today would be approximately $890.
Cities are able to raise City Council salaries under the provisions of SB 329, Government Code 36516.(a), which became effective on January 1, 2024. This legislation increased the maximum salary amounts for city council members as follows:
Section 36516 of the Government Code is amended to read:
(1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2). (2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month. (C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month.
Since then, several cities have increased their salary stipends. 206 of 215
Item 7a.
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August 26, 2025
Staff surveyed the San Mateo County cities regarding their current stipends, and the findings are as follows:
SAN MATEO COUNTY CITY/TOWN COUNCIL STIPENDS
Agency Population* Stipend**
% of Gov. Code
Maximum
Atherton 7,100 N/A - unpaid 0%
Belmont 28,400 $950 100%
Brisbane 4,800 $400 42%
Burlingame 31,100 $950 100%
Colma 1,500 $961 101%
Daly City 104,600 $2,205.84 138%
East Palo Alto 29,000 $600 63%
Foster City 33,000 $496 52%
Half Moon Bay 11,500 $955, plus $100
monthly auto allowance
101%, excludes
auto allowance
Hillsborough 11,600 N/A - unpaid 0%
Menlo Park 33,900 $950 100%
Millbrae 21,700 $345 36%
Pacifica 37,400 $600 47%
Portola Valley 4,500 N/A - unpaid 0%
Redwood City 82,700 $750 47%
San Carlos 30,200 $950 eff. Nov 2025,
$560 current 100%
San Mateo 102,900 $1,200 75%
South San Francisco 66,200 $1,400 88%
Woodside 5,300 $950 100%
Average (excluding San Bruno and unpaid
agencies) $916
San Bruno 45,000 $486 38%
*Population estimates for 2023–2024.
**Monthly stipend unless otherwise noted.
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FISCAL IMPACT:
The fiscal impact will depend on the Council's decision regarding a potential increase in Council salaries. If the Council opts to raise the salary to the maximum allowed by the Government Code, the increment from $486 to $1,275 monthly would result in an additional salary expense of $47,340 annually. This amount would be appropriately budgeted in future fiscal years, starting with fiscal year 2026-27, if any changes are approved by the Council before the November 2026 election.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
The Council has the option under Government Code to increase the current monthly stipend to a maximum of $1,275 based on San Bruno's estimated population of 45,000.
Alternatively, the Council could explore a lesser figure including:
The San Mateo County cities average of $916/month; or
The current San Bruno monthly stipend applying an inflator index totaling $890; or Any other monthly stipend as long as it does not exceed the cap set by Government Code.
ATTACHMENTS:
1. City of San Bruno Ordinance 1649
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ATTACHMENT 1
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: August 26, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Peter Gilli, Community Development Director SUBJECT: Consider Adopting Guiding Principles for the Negotiation of the Tanforan Development Agreement
BACKGROUND:
In 2021, the City Council embarked on the Reimagining Tanforan effort and adopted a Fact Sheet that laid out a vision for a diverse mix of office, retail, entertainment and housing. In 2022, Alexandria Real Estate (ARE) completed their purchase of the properties that make up The Shops at Tanforan. ARE submitted a preliminary plan for the redevelopment of Tanforan in October 2022. Following City review and numerous rounds of community engagement, ARE submitted a formal application for a new Planned Development (PD) zoning that responded to staff and public comments in October 2024. The City is on track for the PD zoning’s Planning Commission hearing to be in late October 2025, with City Council’s hearings in November 2025.
As part of the PD zoning application package, ARE requests a Development Agreement (DA). A Development Agreement is a legally binding contract between a development and the City that outlines the terms and conditions for a specific project. It provides clarity on the rights and responsibilities of all parties involved and can offer assurances to the developer and the City regarding the project’s future.
All construction can have significant costs, risks and uncertainties. Major development projects such as Tanforan have even more. When a developer and the City are in agreement that the success of a major, long-term development project is in both parties interests, a Development Agreement is common to address as much risk and uncertainty as possible.
Some costs, risks and uncertainties are outside of either the City or the developer’s control, such as the cost of financing, the market for the planned development, and the cost of labor and materials. In general, costs rise as time goes on, leading to the urgency of completing the City’s review of the project as soon as possible, to allow ARE to proceed with demolition and construction work with known costs.
Some risks and uncertainties are within the City’s control, such as zoning regulations, processes and fees, and a DA commonly provides assurances to the developer in these areas. These assurances increase the chances the project is built out as intended. In exchange for increases to the developer’s certainty, which may have considerable value, a City typically receives community benefits, which often consists of financial contributions the City Council can apply to community needs. The specific form and amount of community benefits 211 of 215
Item 7b.
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August 26, 2025
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varies for each situation.
For the Tanforan DA, staff proposes the following guiding principles for staff to follow with its negotiations with ARE. The intent is for staff to negotiate the best possible DA terms with ARE and to provide a recommendation to the City Council in November 2025.
DISCUSSION:
Guiding Principles
The buildout of the project would eventually provide the City with significantly increased revenue even without a community benefit. The projected assessed value of the properties would rise from $375 million (present) to $1.6 to $3.0 billion, depending on which buildout scenario is constructed. That is a significant investment of capital into the City. This is projected to increase annual tax revenues by several million dollars, eventually.
But redevelopment of the site will take time, starting with the demolition of most buildings except the theater and Target, reducing tax revenues for several years. As new buildings are constructed, the property tax base can dramatically rise for those parcels, but the City may not realize a net increase compared to present revenues for numerous years, possibly a decade.
As a result, fiscal stability is the unifying theme of the proposed guiding principles for the DA negotiations. This is similar to our Budget Principles the City Council adopts annually. They provide a framework for proceeding.
The City would agree to provide the developer with certainty regarding the following, each of which brings value to the developer:
1. Transferable vested rights for zoning codes and approvals in effect at the adoption of the agreement. This provides certainty that the rules and regulations governing the project will remain consistent during the development period.
2. Special fee and processing considerations for permits and construction that allow the project to move forward with predictable timeframes and costs. This commonly includes streamlined and expedited processing and locking in fees to those in effect at the time of the DA adoption with prescribed indexing.
The City seeks fiscal certainty regarding the following, each of which brings value to the City:
1. Seek the best community benefit package possible given the nature of the Tanforan project, informed by recent Development Agreements in the region. Staff would seek a community benefit package with the best combination of one-time or ongoing funds to serve the City’s short and long-term fiscal needs.
2. Seek terms that ensure increased public safety service costs from the project are fully compensated in the long term. It is projected that public safety costs for the buildout of the project will be several million dollars annually. Preliminary consideration is being given to a Community Facilities District (CFD) where, as new development is constructed, the property owner of the developed parcel will pay an additional tax for the projected additional public safety costs from their parcel. A CFD to fund the added public safety costs of a development is an established practice.
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3. Seek terms that incentivize faster construction phasing. This is critical because demolition of the mall will reduce City revenues and the faster new buildings are constructed, the faster the some of the revenues can return. This may include a shorter base term for the DA, with automatic extensions based on completion of milestones.
4. Seek terms that provide funding sooner rather than later. This is because the City will have lost revenues during the closure, demolition and construction of the first phases. It may not be possible to get funding during the closure, demolition and first construction phase, but every effort will be made to ensure the City gets funding as early in the DA term as possible.
5. Seek terms that prioritize economic development outcomes. This specifically includes building a hotel, which can result in a significant positive fiscal impact to the City of slightly over one million dollars annually.
Many of the above may be aspirational as presented, but it provides staff with a clearer understanding of “how” and “what” are negotiating terms that might be acceptable to the City Council once presented.
The developer understandably seeks to maximize the assurances they receive and manage the fiscal certainty they provide the City. The magnitude of the assurances the City would agree to provide the developer would proportionately correspond with the magnitude of the fiscal certainty the developer agrees to provide the City.
The purpose of this study session is to receive City Council endorsement of these guiding principles as City staff negotiates the specific terms of the DA. The DA would return to the City Council with the PD rezoning and EIR, tentatively scheduled in November 2025.
School Districts
At prior City Council updates on the Tanforan project, public comments were received asking the City to negotiate to provide the School Districts with additional funding through the Development Agreement. The San Carlos DA includes giving ARE credit for funds ARE provided to the San Carlos school districts during the COVID pandemic years, and identification for some more funding in the future.
The combination of the San Bruno Park Elementary, San Mateo Union High School, and San Mateo Junior Community College districts currently receive about $2.2 Million in annual property tax revenue from the site and are projected to receive $16 to $18 Million annually at buildout.
This is compared to the City’s $0.5 Million in present tax revenue from the site, and $3.0 to $3.5M with buildout.
While the School Districts provide critical education services for local students, the City must provide public safety, recreation and public infrastructure services to the entire community.
Given this information, staff does not intend to negotiate community benefit funds for the School Districts.
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FISCAL IMPACT:
There is no fiscal impact from this agenda item.
ENVIRONMENTAL IMPACT:
This study session does not require environmental review. Tanforan redevelopment project has an Environmental Impact Report (EIR) underway.
RECOMMENDATION:
Consider adopting the Guiding Principles for the negotiation of the Tanforan Development Agreement.
ALTERNATIVES:
1. Adopt modified Guiding Principles for the negotiation of the Tanforan Development Agreement.
2. Provide feedback to staff and continue this item to a future meeting.
ATTACHMENTS:
1. Draft Guiding Principles for the Tanforan DA
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City of San Bruno
DRAFT Guiding Principles for the Negotiation of the Tanforan Development Agreement
The City would agree to provide the developer with certainty regarding the following, each of which brings value to the developer:
1. Transferable vested rights for zoning codes and approvals in effect at the adoption of the agreement.
2. Special fee and processing considerations for permits and construction that allow the project to move forward with predictable timeframes and costs.
The City seeks fiscal certainty regarding the following, each of which brings value to the City:
1. Seek the best community benefit package possible given the nature of the Tanforan project, informed by recent Development Agreements in the region.
2. Seek terms that ensure increased public safety service costs from the project are fully compensated in the long term.
3. Seek terms that incentivize faster construction phasing.
4. Seek terms that provide funding sooner rather than later.
5. Seek terms that prioritize economic development outcomes. 215 of 215
ATTACHMENT 1