San Bruno City Council
June 23, 2026

"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
June 23, 2026
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation and Aquatic Center, Community Room 251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbruno­ca­gov.zoom.us/j/89413431794?
pwd=DZaDc6gaFxDOgJ2oe4DhPh3gbrCaGv.1
Phone Line: 1­646­558­8656
Webinar ID: 894 1343 1794
Webinar Password:  820329
*Broadcast of the meeting is offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk.  Public comment may also be emailed to  [email protected] . Comments received via email will not be
read aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 616­7061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at  sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed up to three minutes, subject to the Mayor’s discretion based on the anticipated length in the meeting. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. Proclamation Recognizing July 2026 as Disability Pride Month b. Proclamation Recognizing July 2026 as National Park and Recreation Month c. Receive Strategic Plan Presentation from The San Francisco Peninsula d. Receive Presentation on Pre­​​4th of July Safety Operations

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes for the Meetings of May 19, 2026 and June 9, 2026 b. Approve Accounts Payable for June 1, 2026, June 8, 2026 and June 15, 2026 c. Accept Payroll for May 31, 2026
d. Approve Investment Report Dated May 31, 2026
e. Consider Adoption of a Resolution Establishing a 50 Feet Long Five­minute Passenger Loading Zone on City Park Way in front of the Recreation and Aquatics Center every day from 6:00 A.M. to 8:00 P.M. and a No Parking Anytime Zone on Crestmoor Drive near Bennington Drive f. Consider Adoption of a Resolution to Authorize the City Manager to Execute a Service Subscription Agreement with Aurigo Software Technologies, Inc. for a Project Management Information System (PMIS) Solution in Substantially the Form Provided g. Consider Adoption of a Resolution Approving the Fiscal Year 2026­27 San Bruno Community Foundation Operating Budget​
h. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Consultant Services Agreement Between the City of San Bruno and the Housing Endowment and Regional Trust of San Mateo County (HEART) for Housing Program Support Services, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) i. Consider Adoption of a Resolution Accepting the Completion of the Posy Park Fountain Restoration; Authorize the Filing of Notice of Completion with the San Mateo County Recorder’s Office; and Authorize Release of the Construction Contract Retention to Waterworks Industries, Inc. in the Amount of $25,218.75
j. Consider Adoption of a Resolution to Provide for the Conduct of a November 3, 2026, General Municipal Election for Officers: 1) Calling and Giving Notice of Holding a General Municipal Election to be Held on Tuesday, November 3, 2026, for the Election of Certain Officers as Required by the Provisions of Laws of the State of California Relating to General Law Cities; 2) Requesting Election Consolidation With the Statewide General Election to be Held on Tuesday, November 3, 2026; 3) Contracting With the San Mateo County Chief Elections Officer and Assessor­County Clerk­Recorder for Elections Services; 4) Adopting Regulations for Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters; and 5) Providing for Notice of Election
k. Consider Adoption of a Resolution Authorizing the City Manager to Execute a License Agreement with the Coastal Quest for the Installation, Operation, and Maintenance of Air Monitoring Stations at Forest Lane Park, 7th & Walnut Park, and City Hall, and Determining the Project is Exempt from the California Environmental Quality Act​ l. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding with the City of Millbrae for a One­Year Pilot Program Providing Membership Resident Rates at the Recreation and Aquatic Center to Millbrae Residents, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) m. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Contract Extension for Mental Health Clinician Services Not to Exceed $175,000 n. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Four­Year Contract with West Coast Arborists, Inc. for Tree Pruning, Pollarding, and Removal Services in an Amount Not to Exceed $1,014,635; and Determining the Project is Exempt Under the California Environmental Quality Act​
o. Consider Adoption of a Resolution Approving of the Fiscal Year 2026­27 Parks and Recreation Commission, Senior Advisory Board and Culture and Arts Commission Work Plans p. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Non­Standard General Services Agreement with Progressive Solutions Inc. for Water Utility Billing Software Maintenance in an Amount Not to Exceed $30,413.40
q. Consider Adoption of a Resolution Authorizing the Purchase of Digital Forensics Product Suite from Cellebrite; Approving a Non­Standard Service Agreement; and Authorizing the Police Chief to Execute Future Agreements and Renewals
r. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Five­Year Agreement with Axon Enterprise, Inc. for National Defense Authorization Act (NDDA) Compliant Replacement Unmanned Aircraft System Airframes, Management Software, Support Services, and FAA Certificate of Waiver Regulatory Filing Support s. Consider Adoption of a Resolution Authorizing the City Manager to Execute the Second Amendment to the Cooperation Agreement Between the City of San Bruno and San Mateo County Agreement Enabling the City to Access Federal Funding Related to the Community Development Block Grant Program, the Home Investment Partnership Program, and the Emergency Solutions Grant Program

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Hold a Public Hearing on the Fiscal Year 2026­27 Capital Improvement Program Budget; and Consider Approving: (i) a Resolution Adopting the Fiscal Year 2026­27 Operating and Capital Improvement Program Budget, (ii) a Resolution Adopting the Fiscal Year 2026­27 Appropriations Limit (GANN LIMIT) of $61,941,911, and (iii) a Resolution Amending the Fiscal Year 2025­26 Adopted Budget and Authorizing Closure of the CityNet Fund as of June 30, 2026

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution Establishing a Policy Addressing Disruption of Telephonic or Internet Services Occurring During City Council Meetings Pursuant to Senate Bill 707

9. COUNCIL COMMITTEE REPORT OUT

10. COMMENTS FROM COUNCIL MEMBERS

11. ADJOURNMENT – The next Regular City Council Meeting will be held on July 14, 2026 at 7:00 pm POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on June 18, 2026, by 8:00 pm.

1 of 331

"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
June 23, 2026
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation and Aquatic Center, Community Room 251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbruno­ca­gov.zoom.us/j/89413431794?
pwd=DZaDc6gaFxDOgJ2oe4DhPh3gbrCaGv.1
Phone Line: 1­646­558­8656
Webinar ID: 894 1343 1794
Webinar Password:  820329
*Broadcast of the meeting is offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk.  Public comment may also be emailed to  [email protected] . Comments received via email will not be
read aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 616­7061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at  sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed up to three minutes, subject to the Mayor’s discretion based on the anticipated length in the meeting. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. Proclamation Recognizing July 2026 as Disability Pride Month b. Proclamation Recognizing July 2026 as National Park and Recreation Month c. Receive Strategic Plan Presentation from The San Francisco Peninsula d. Receive Presentation on Pre­​​4th of July Safety Operations

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes for the Meetings of May 19, 2026 and June 9, 2026 b. Approve Accounts Payable for June 1, 2026, June 8, 2026 and June 15, 2026 c. Accept Payroll for May 31, 2026
d. Approve Investment Report Dated May 31, 2026
e. Consider Adoption of a Resolution Establishing a 50 Feet Long Five­minute Passenger Loading Zone on City Park Way in front of the Recreation and Aquatics Center every day from 6:00 A.M. to 8:00 P.M. and a No Parking Anytime Zone on Crestmoor Drive near Bennington Drive f. Consider Adoption of a Resolution to Authorize the City Manager to Execute a Service Subscription Agreement with Aurigo Software Technologies, Inc. for a Project Management Information System (PMIS) Solution in Substantially the Form Provided g. Consider Adoption of a Resolution Approving the Fiscal Year 2026­27 San Bruno Community Foundation Operating Budget​
h. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Consultant Services Agreement Between the City of San Bruno and the Housing Endowment and Regional Trust of San Mateo County (HEART) for Housing Program Support Services, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) i. Consider Adoption of a Resolution Accepting the Completion of the Posy Park Fountain Restoration; Authorize the Filing of Notice of Completion with the San Mateo County Recorder’s Office; and Authorize Release of the Construction Contract Retention to Waterworks Industries, Inc. in the Amount of $25,218.75
j. Consider Adoption of a Resolution to Provide for the Conduct of a November 3, 2026, General Municipal Election for Officers: 1) Calling and Giving Notice of Holding a General Municipal Election to be Held on Tuesday, November 3, 2026, for the Election of Certain Officers as Required by the Provisions of Laws of the State of California Relating to General Law Cities; 2) Requesting Election Consolidation With the Statewide General Election to be Held on Tuesday, November 3, 2026; 3) Contracting With the San Mateo County Chief Elections Officer and Assessor­County Clerk­Recorder for Elections Services; 4) Adopting Regulations for Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters; and 5) Providing for Notice of Election
k. Consider Adoption of a Resolution Authorizing the City Manager to Execute a License Agreement with the Coastal Quest for the Installation, Operation, and Maintenance of Air Monitoring Stations at Forest Lane Park, 7th & Walnut Park, and City Hall, and Determining the Project is Exempt from the California Environmental Quality Act​ l. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding with the City of Millbrae for a One­Year Pilot Program Providing Membership Resident Rates at the Recreation and Aquatic Center to Millbrae Residents, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) m. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Contract Extension for Mental Health Clinician Services Not to Exceed $175,000 n. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Four­Year Contract with West Coast Arborists, Inc. for Tree Pruning, Pollarding, and Removal Services in an Amount Not to Exceed $1,014,635; and Determining the Project is Exempt Under the California Environmental Quality Act​
o. Consider Adoption of a Resolution Approving of the Fiscal Year 2026­27 Parks and Recreation Commission, Senior Advisory Board and Culture and Arts Commission Work Plans p. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Non­Standard General Services Agreement with Progressive Solutions Inc. for Water Utility Billing Software Maintenance in an Amount Not to Exceed $30,413.40
q. Consider Adoption of a Resolution Authorizing the Purchase of Digital Forensics Product Suite from Cellebrite; Approving a Non­Standard Service Agreement; and Authorizing the Police Chief to Execute Future Agreements and Renewals
r. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Five­Year Agreement with Axon Enterprise, Inc. for National Defense Authorization Act (NDDA) Compliant Replacement Unmanned Aircraft System Airframes, Management Software, Support Services, and FAA Certificate of Waiver Regulatory Filing Support s. Consider Adoption of a Resolution Authorizing the City Manager to Execute the Second Amendment to the Cooperation Agreement Between the City of San Bruno and San Mateo County Agreement Enabling the City to Access Federal Funding Related to the Community Development Block Grant Program, the Home Investment Partnership Program, and the Emergency Solutions Grant Program

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Hold a Public Hearing on the Fiscal Year 2026­27 Capital Improvement Program Budget; and Consider Approving: (i) a Resolution Adopting the Fiscal Year 2026­27 Operating and Capital Improvement Program Budget, (ii) a Resolution Adopting the Fiscal Year 2026­27 Appropriations Limit (GANN LIMIT) of $61,941,911, and (iii) a Resolution Amending the Fiscal Year 2025­26 Adopted Budget and Authorizing Closure of the CityNet Fund as of June 30, 2026

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution Establishing a Policy Addressing Disruption of Telephonic or Internet Services Occurring During City Council Meetings Pursuant to Senate Bill 707

9. COUNCIL COMMITTEE REPORT OUT

10. COMMENTS FROM COUNCIL MEMBERS

11. ADJOURNMENT – The next Regular City Council Meeting will be held on July 14, 2026 at 7:00 pm POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on June 18, 2026, by 8:00 pm.

2 of 331

"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
June 23, 2026
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation and Aquatic Center, Community Room 251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
**Zoom Link
https://sanbruno­ca­gov.zoom.us/j/89413431794?
pwd=DZaDc6gaFxDOgJ2oe4DhPh3gbrCaGv.1
Phone Line: 1­646­558­8656
Webinar ID: 894 1343 1794
Webinar Password:  820329
*Broadcast of the meeting is offered via Zoom as a
courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk.  Public comment may also be emailed to  [email protected] . Comments received via email will not be
read aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 616­7061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at  sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed up to three minutes, subject to the Mayor’s discretion based on the anticipated length in the meeting. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. Proclamation Recognizing July 2026 as Disability Pride Month b. Proclamation Recognizing July 2026 as National Park and Recreation Month c. Receive Strategic Plan Presentation from The San Francisco Peninsula d. Receive Presentation on Pre­​​4th of July Safety Operations

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes for the Meetings of May 19, 2026 and June 9, 2026 b. Approve Accounts Payable for June 1, 2026, June 8, 2026 and June 15, 2026 c. Accept Payroll for May 31, 2026
d. Approve Investment Report Dated May 31, 2026
e. Consider Adoption of a Resolution Establishing a 50 Feet Long Five­minute Passenger Loading Zone on City Park Way in front of the Recreation and Aquatics Center every day from 6:00 A.M. to 8:00 P.M. and a No Parking Anytime Zone on Crestmoor Drive near Bennington Drive f. Consider Adoption of a Resolution to Authorize the City Manager to Execute a Service Subscription Agreement with Aurigo Software Technologies, Inc. for a Project Management Information System (PMIS) Solution in Substantially the Form Provided g. Consider Adoption of a Resolution Approving the Fiscal Year 2026­27 San Bruno Community Foundation Operating Budget​
h. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Consultant Services Agreement Between the City of San Bruno and the Housing Endowment and Regional Trust of San Mateo County (HEART) for Housing Program Support Services, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) i. Consider Adoption of a Resolution Accepting the Completion of the Posy Park Fountain Restoration; Authorize the Filing of Notice of Completion with the San Mateo County Recorder’s Office; and Authorize Release of the Construction Contract Retention to Waterworks Industries, Inc. in the Amount of $25,218.75
j. Consider Adoption of a Resolution to Provide for the Conduct of a November 3, 2026, General Municipal Election for Officers: 1) Calling and Giving Notice of Holding a General Municipal Election to be Held on Tuesday, November 3, 2026, for the Election of Certain Officers as Required by the Provisions of Laws of the State of California Relating to General Law Cities; 2) Requesting Election Consolidation With the Statewide General Election to be Held on Tuesday, November 3, 2026; 3) Contracting With the San Mateo County Chief Elections Officer and Assessor­County Clerk­Recorder for Elections Services; 4) Adopting Regulations for Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters; and 5) Providing for Notice of Election
k. Consider Adoption of a Resolution Authorizing the City Manager to Execute a License Agreement with the Coastal Quest for the Installation, Operation, and Maintenance of Air Monitoring Stations at Forest Lane Park, 7th & Walnut Park, and City Hall, and Determining the Project is Exempt from the California Environmental Quality Act​ l. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding with the City of Millbrae for a One­Year Pilot Program Providing Membership Resident Rates at the Recreation and Aquatic Center to Millbrae Residents, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) m. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Contract Extension for Mental Health Clinician Services Not to Exceed $175,000 n. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Four­Year Contract with West Coast Arborists, Inc. for Tree Pruning, Pollarding, and Removal Services in an Amount Not to Exceed $1,014,635; and Determining the Project is Exempt Under the California Environmental Quality Act​
o. Consider Adoption of a Resolution Approving of the Fiscal Year 2026­27 Parks and Recreation Commission, Senior Advisory Board and Culture and Arts Commission Work Plans p. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Non­Standard General Services Agreement with Progressive Solutions Inc. for Water Utility Billing Software Maintenance in an Amount Not to Exceed $30,413.40
q. Consider Adoption of a Resolution Authorizing the Purchase of Digital Forensics Product Suite from Cellebrite; Approving a Non­Standard Service Agreement; and Authorizing the Police Chief to Execute Future Agreements and Renewals
r. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Five­Year Agreement with Axon Enterprise, Inc. for National Defense Authorization Act (NDDA) Compliant Replacement Unmanned Aircraft System Airframes, Management Software, Support Services, and FAA Certificate of Waiver Regulatory Filing Support s. Consider Adoption of a Resolution Authorizing the City Manager to Execute the Second Amendment to the Cooperation Agreement Between the City of San Bruno and San Mateo County Agreement Enabling the City to Access Federal Funding Related to the Community Development Block Grant Program, the Home Investment Partnership Program, and the Emergency Solutions Grant Program

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Hold a Public Hearing on the Fiscal Year 2026­27 Capital Improvement Program Budget; and Consider Approving: (i) a Resolution Adopting the Fiscal Year 2026­27 Operating and Capital Improvement Program Budget, (ii) a Resolution Adopting the Fiscal Year 2026­27 Appropriations Limit (GANN LIMIT) of $61,941,911, and (iii) a Resolution Amending the Fiscal Year 2025­26 Adopted Budget and Authorizing Closure of the CityNet Fund as of June 30, 2026

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Consider Adoption of a Resolution Establishing a Policy Addressing Disruption of Telephonic or Internet Services Occurring During City Council Meetings Pursuant to Senate Bill 707

9. COUNCIL COMMITTEE REPORT OUT

10. COMMENTS FROM COUNCIL MEMBERS

11. ADJOURNMENT – The next Regular City Council Meeting will be held on July 14, 2026 at 7:00 pm POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on June 18, 2026, by 8:00 pm. 3 of 331

City Council – Minutes
May 19, 2026

d. Conduct a Joint City Council/Planning Commission Study Session to Discuss Downtown Zoning Adjustments to Improve Activity and Aesthetics Community Development Director Peter Gilli presented the item and answered questions.

City Attorney Trisha Ortiz answered questions.

No members of the public wished to speak under this item.

No reportable action was taken.

4. ADJOURNMENT
This meeting adjourned at 8:59 pm to the next Regular City Council Meeting on May 26, 2026 at 7:00 pm.

These meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of June 23, 2026.

______________________________           ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

5 of 331

"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
June 9, 2026
6:30 PM

1. CALL TO ORDER
The meeting was called to order at 6:30 pm.

2. ROLL CALL
Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Alvarez, and Mayor R.

Medina were all present.

3. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: City Manager
Employee Organizations: Teamsters Local 856, IBT Public Safety Mid-Management b. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: County of San Mateo v. State of California et al., San Francisco Superior Court, Case No. CPF-25-519270
No members of the public wished to speak under these items.

City Council went into closed session at 6:30 pm and returned to open session at 7:01 pm. The Special Meeting recessed at 7:01 pm to reconvene after the regular meeting.

City Council moved to closed session at 10:39 pm and returned to open session 11:01 pm.

No reportable action was taken.

4. ADJOURNMENT
This meeting adjourned at 11:01 pm to the next regular City Council meeting on June 23, 2026 at 7:00 pm.

These meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of June 23, 2026.

______________________________        ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

6 of 331

6/2/2026 10:33:08AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank
432000438Document group: komalley
V
endor Code & Name Check # Check Date Amount
0116412
ADAM DING 223820 50.006/1/2026
0018976 ALPHA ANALYTICAL LAB. INC. 223798 828.006/1/2026 0018746 AMERICAN LIBRARY ASSOCIATION 223799 540.006/1/2026 0116413 ANNE MCGETTINGAN 223843 50.006/1/2026
0109246 AQUA METRIC SALES, CO. 223800 6,500.006/1/2026 0109134 ARI INVESTIGATIONS, INC. 223801 1,500.006/1/2026 0000118 ART'S PENINSULA LOCKSMITH 223802 461.486/1/2026 0016123 AT&T 223803 652.996/1/2026
0018465 AT&T MOBILITY 223804 197.076/1/2026
0018020 BARKER BLUE DIGITAL IMAGING 223805 45.006/1/2026 0110591 BAVCO 223806 652.796/1/2026
0100526 BAY ALARM COMPANY 223807 310.386/1/2026
0111939 BFI OF CALIFORNIA INC OX MTN LANDFILL-4227 223831 4,365.096/1/2026 0109646 BIO CAR CARE 223808 1,200.006/1/2026
0108227 BMW MOTORCYCLES SAN FRANCISCO 223809 603.336/1/2026 0018000 BOUND TREE MEDICAL LLC 223810 4,040.256/1/2026 0000098 BRODART CO. 223811 83.656/1/2026
0095029 CALIFORNIA ASSOCIATION OF TACTICAL OFFICERS 223849 442.006/1/2026 0105155 CASEY CONSTRUCTION, INC. 223812 1,040.716/1/2026 0016324 CINTAS CORPORATION 223813 719.766/1/2026
0016324 CINTAS CORPORATION 223814 131.856/1/2026
0109788 CORE & MAIN LP 223817 2,800.346/1/2026
0099376 COTTON CANDY EXPRESS MUSIC 223818 1,500.006/1/2026 0018331 CSG CONSULTANTS INC. 223819 9,535.006/1/2026 0108696 DAVID J POWERS AND ASSOCIATES, INC. 223861 730.756/1/2026 0111921 DEVIL MOUNTAIN WHOLESALE NURSERY, LLC 223885 149.166/1/2026 0110123 DUNNIGAN PSYCHOLOGICAL& THREAT ASSESSMENTS, L 223880 1,200.006/1/2026 0107927
ELIZABETH RUIZ 223870 73.256/1/2026
0109510 FIRST
ALARM 223821 399.326/1/2026
0001782 FLOWERS ELECTRIC & SVC.CO.INC. 223822 8,415.656/1/2026 0018117 FLYERS ENERGY, LLC 223823 26,351.806/1/2026
0018807 GALLS, LLC 223824 5,105.596/1/2026
0108425 GOOD CITY COMPANY 223825 13,778.956/1/2026
0102989 GOT POWER INC. 223826 7,950.006/1/2026
0000162 GRAINGER 223827 136.866/1/2026
0000541 GRANITE ROCK COMPANY 223828 941.906/1/2026
0018544 HEART OF SAN MATEO COUNTY 223830 17,042.946/1/2026 0018838 INFOSEND, INC. 223832 5,863.186/1/2026
0112186 INGRAM LIBRARY SERVICES, LLC 223833 7,035.146/1/2026 0015531 INTERSTATE BATTERY SYS. OF SF 223834 72.336/1/2026 0112387 JANELLA MARGARITA PECSON JUAN 223837 2,800.006/1/2026 0000771 JT2 INTEGRATED RESOURCES 223835 30,660.936/1/2026 0018376 JT2 INTEGRATED RESOURCES 223836 7,053.486/1/2026 0109500 LAMPO INVESTIGATIONS-POLYGRAPH 223838 2,750.006/1/2026 0111713 LAURA RAQUEL PULIDO 223862 387.006/1/2026
0018177 LOWE'S 223840 3,415.886/1/2026
0109097 M-GROUP 223844 17,475.006/1/2026
0110776 MAGNET FORENSICS USA INC. 223841 14,175.006/1/2026 0110179 MCA DIRECT 223842 479.266/1/2026
0092285 MICROMARKETING LLC 223845 82.586/1/2026
0016863 MIDWEST TAPE, LLC 223846 153.656/1/2026
0001709 MILLBRAE LOCK 223847 87.236/1/2026
0112042 NORTHERN TOOL COMMERCIAL ACCT. 223848 3,930.736/1/2026 Page: 1
Docusign Envelope ID: 5E7F18E9-C8DA-80BF-8143-CC53E99D3397

8 of 331
6/2/2026 10:33:08AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
01 11055 O'REILLY AUTO PARTS 223851 142.676/1/2026
0105812 OLIVER REICH 223866 2,340.006/1/2026
0097567 ONE HOUR DRY CLEANING 223850 264.106/1/2026
0109702 OUTDOOR SUPPLY HARDWARE 223852 2.616/1/2026
0104416 OVERDRIVE, INC. 223853 4,981.166/1/2026
0116375 OXFORD LEE 223839 89.006/1/2026
0000012 PACIFIC GAS & ELECTRIC 223854 4,455.596/1/2026 0001327 PENINSULA PUMP & EQUIPMENT INC 223855 4,956.756/1/2026 0014961 PENINSULA UNIFORMS & EQUIPMENT 223856 5,987.316/1/2026 0111229 PINPOINT TALENT, LLC 223858 3,060.006/1/2026
0018861 PITNEY BOWES 223859 6,000.006/1/2026
0105947 PLACEWORKS 223860 32,140.626/1/2026
0116325 PVP COMMUNICATIONS, INC. 223863 191.416/1/2026 0013981 QUILL CORPORATION 223864 41.616/1/2026
0000229 REEVES CO., INC. 223865 41.546/1/2026
0110332 RICHARDS,WATSON & GERSHON 223867 1,884.606/1/2026 0106293 ROBERT HALF 223868 11,394.656/1/2026
0106397 ROBERT HARRISON 223829 148.636/1/2026
0116423 ROCKAWAY RESIDENTIAL 223869 40.796/1/2026
0116414 SAFETY COMPLIANCE MANAGEMENT, INC. 223815 5,985.006/1/2026 0018597 SAN MATEO DAILY JOURNAL 223871 1,908.006/1/2026 0018461 SERRAMONTE FORD, INC. 223872 310.006/1/2026
0018962 SHOE DEPOT INC. 223873 400.466/1/2026
0109953 SHRED CITY 223874 63.726/1/2026
0018214 SIGILLO SUPPLY INC. 223875 4,629.976/1/2026
0104787 SINGER ASSOCIATES, INC. 223876 1,655.526/1/2026 0110995 T2 SYSTEMS CANADA INC. 223877 113.406/1/2026
0096932 TASC 223878 216.466/1/2026
0015671 TECHNOLOGY, ENGINEERING & CONSTRUCTION, INC. 223816 1,200.006/1/2026 0000241 THE ADAM-HILL COMPANY 223879 534.006/1/2026
0110625 THOMAS PETRINI 223857 2,256.086/1/2026
0116411 TRI TRAN 223881 50.006/1/2026
0116344 TRUGRIT TRACTION INC. 223882 315.886/1/2026
0017133 TURBO DATA SYSTEMS INC 223883 414.006/1/2026 0093626 TWIN OAKS MANUFACTURING 223884 600.006/1/2026 0116415 YANNA WU 223886 51.986/1/2026
Total count: 89
GrandTotal: 315,814.76
Page: 2
Docusign Envelope ID: 5E7F18E9-C8DA-80BF-8143-CC53E99D3397

9 of 331

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO

DATE: June 23, 2026

TO: Honorable Mayor and Members of the City Council

FROM: Alex D. McIntyre, City Manager

PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative

SUBJECT: Accounts Payable Warrant Register

This is to certify that the claims listed on page 1 to 3 inclusive for checks dated June 8, 2026, and/or claims numbered from 223887 through 223999 inclusive, totaling $1,256,995.42, have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $682,578.38
003 One-Time Revenue $11,000.00
121 Federal/State Grants $2,880.50
133 Restricted Revenues $1,000.00
137 Developer Project Contributions $5,781.25
141 Community Development $48,623.00
142 Recreation & Aquatics Center (RAC) $38,039.98
201 Parks and Facilities Capital $234,608.13
611 Water Fund $49,177.94
621 Stormwater Fund $3,933.53
631 Wastewater Fund $34,292.85
641 CityNet Services Fund $1,308.16
701 Central Garage $1,449.41
702 Facility Maintenance Fund $7,921.42
707 Technology Development $76,087.73
711 Self-Insurance $58,313.14
TOTAL FOR APPROVAL $1,256,995.42

Respectfully submitted,

_________________________
Chief Financial Officer Date
Docusign Envelope ID: 6FCD5DC5-A512-8A73-82EB-671D9679FCBA 6/9/2026

10 of 331
6/8/2026 12:57:58PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0106435 ACTION
TOWING & ROAD SVC. INC. 223888 201.256/8/2026
0000163 AIRPORT AUTO PARTS INC. 223889 749.366/8/2026 0116435 ALICIA JIMENEZ 223947 46.006/8/2026
0017459 ALL CITY MANAGEMENT SVC.INC. 223890 3,883.736/8/2026 0104542 ALTA LANGUAGE SERVICES, INC. 223891 138.006/8/2026 0111979 ANIXTER, INC. 223892 44.746/8/2026
0111159 ASHLEY CROCIANI 223918 2,340.006/8/2026
0014617 AT&T 223893 225.006/8/2026
0016123 AT&T 223894 1,950.246/8/2026
0098916 AT&T 223895 88.176/8/2026
0015110 AT&T MOBILITY 223896 101.986/8/2026
0018465 AT&T MOBILITY 223897 45.486/8/2026
0116428 BARRY HERTZLER 223941 89.006/8/2026
0109613 BAYSPORT PREVENTIVE MEDICAL GROUP 223978 1,072.006/8/2026 0114664 BLUE FIN AQUATICS SCHOOL 223898 2,579.206/8/2026 0097789 BONNIE GARVEY 223931 170.006/8/2026
0112200 BRENDA CALARA 223903 2,340.006/8/2026
0018532 BROADCAST MUSIC INC. (BMI) 223899 472.976/8/2026 0000580 C & L SPORTING GOODS 223900 9,987.646/8/2026
0108182 C2R ENGINEERING, INC. 223901 3,903.766/8/2026 0111967 CAL WEST RENTALS, INC. 223902 4,451.456/8/2026 0095029 CALIFORNIA ASSOCIATION OF TACTICAL OFFICERS 223967 442.006/8/2026 0097286 CALIFORNIA CITY MANAGEMENT FOUNDATION(CCMF) 223958 400.006/8/2026 0017843 CENTRAL COUNTY FIRE DEPT. 223905 111,869.556/8/2026 0016324 CINTAS CORPORATION 223909 427.106/8/2026
0016324 CINTAS CORPORATION 223910 371.736/8/2026
0098588 CITY OF BURLINGAME 223911 7,207.886/8/2026
0000227 CITY OF SAN BRUNO-UTILITY 223912 121.206/8/2026 0000386 CITY OF SOUTH SAN FRANCISCO 223913 3,040.006/8/2026 0109639 CLAREMONT BEHAVIORAL SVCS,INC. 223914 894.406/8/2026 0104552 COLIN PAGE 223973 497.346/8/2026
0112426 COMCAST 223915 463.626/8/2026
0113671 COMCAST 223916 47,790.476/8/2026
0018331 CSG CONSULTANTS INC. 223919 27,021.506/8/2026 0018188 DAU PRODUCTS 223920 4,331.896/8/2026
0018799 ECONOMIC&PLANNING SYSTEMS INC. 223923 3,225.006/8/2026 0111687 EMILY DEWOLFE 223922 1,092.006/8/2026
0109263 ENCOMPASS SUPPLY CO. 223924 1,256.756/8/2026
0106348 FAST AGGREGATES PRODUCTS,INC. 223927 450.376/8/2026 0001782 FLOWERS ELECTRIC & SVC.CO.INC. 223928 640.006/8/2026 0018117 FLYERS ENERGY, LLC 223929 17,626.176/8/2026
0018807 GALLS, LLC 223930 280.446/8/2026
0111754 GENERAL CODE, LLC 223932 1,613.006/8/2026
0113058 GEORGIA JACKSON 223946 1,700.006/8/2026
0116426 GIGILYNX 223933 60.006/8/2026
0018864 GMA NETWORK INC. 223934 1,308.166/8/2026
0102989 GOT POWER INC. 223935 4,324.406/8/2026
0000162 GRAINGER 223936 2,760.686/8/2026
0000541 GRANITE ROCK COMPANY 223937 639.016/8/2026
0095966 GREAT AMERICA FINANCIAL SVC. 223938 450.776/8/2026 0105210 GYM PRECISION, INC. 223939 295.006/8/2026
0109502 HAULAWAY STORAGE CONTAINERS, INC. 223987 255.366/8/2026 0111486 HD SUPPLY FACILITIES MAINTENANCE, LTD. 223926 4,557.746/8/2026 Page: 1
Docusign Envelope ID: 6FCD5DC5-A512-8A73-82EB-671D9679FCBA

11 of 331
6/8/2026 12:57:58PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0108488 HINDERLITER DE LLAMAS &
ASSOCIATES 223921 3,425.166/8/2026
0017020 INDUSTRIAL EMERGENCY COUNCIL 223943 11,000.006/8/2026 0112186 INGRAM LIBRARY SERVICES, LLC 223944 290.446/8/2026 0103045 INTERACTIVE RESOURCES, INC. 223945 25,306.506/8/2026 0112387 JANELLA MARGARITA PECSON JUAN 223949 2,880.506/8/2026 0000771 JT2 INTEGRATED RESOURCES 223948 58,313.146/8/2026 0112376 KELVIN W CHU 223908 46.006/8/2026
0116430 KEVIN CHEN 223906 89.546/8/2026
0096943 KUSSMAUL ELECTRONICS, LLC 223950 1,009.566/8/2026 0000317 L.N. CURTIS & SONS 223951 217.116/8/2026
0110309 LOOKINGPOINT, INC. 223955 4,513.266/8/2026
0108432 LUPITA HUERTA 223942 256.006/8/2026
0017026 LYNX TECHNOLOGIES, INC. 223957 15,750.006/8/2026 0108538 MANUEL M. CATANIA 223904 89.006/8/2026
0116432 MARK MCGANN 223960 2,696.786/8/2026
0116424 MARTIN SCANLAN 223983 67.606/8/2026
0112309 MATT LETHIN 223954 2,000.006/8/2026
0111797 MCKIM CORPORATION 223961 284,403.836/8/2026
0111960 MES SERVICE COMPANY, LLC 223962 2,400.336/8/2026 0092285 MICROMARKETING LLC 223963 40.386/8/2026
0016863 MIDWEST TAPE, LLC 223964 85.296/8/2026
0112042 NORTHERN TOOL COMMERCIAL ACCT. 223965 196.586/8/2026 0111055 O'REILLY AUTO PARTS 223968 677.756/8/2026
0110243 ODP BUSINESS SOLUTIONS, LLC 223966 536.216/8/2026 0109702 OUTDOOR SUPPLY HARDWARE 223969 16.816/8/2026
0000012 PACIFIC GAS & ELECTRIC 223970 67,045.416/8/2026 0106110 PACIFIC OFFICE AUTOMATION 223971 273.256/8/2026 0106829 PACIFIC OFFICE AUTOMATION INC. 223972 548.336/8/2026 0018426 PAPE MACHINERY INC. 223974 175,895.556/8/2026 0111229 PINPOINT TALENT, LLC 223975 1,147.506/8/2026
0105947 PLACEWORKS 223976 45,419.006/8/2026
0112201 PLAYAWAY PRODUCTS LLC 223977 2,904.836/8/2026 0097558 PURCHASE POWER 223979 205.006/8/2026
0116385 ROBERT ROHLFES 223981 89.006/8/2026
0018070 RON LAVEZZO 223952 60.006/8/2026
0099047 SAN MATEO COUNTY SHERIFF'S OFFICE 223917 1,720.006/8/2026 0018597 SAN MATEO DAILY JOURNAL 223982 864.006/8/2026 0111549 SCP DISTRIBUTORS LLC 223984 618.846/8/2026
0018778 SHANNON ROHATCH 223980 250.506/8/2026
0116436 SHERRY LOPEZ-SCARDINO 223956 50.006/8/2026
0104787 SINGER ASSOCIATES, INC. 223985 7,735.756/8/2026 0116438 SPRECTRUM SS INC. 223986 5,000.006/8/2026
0100351 STEVEN CHINN 223907 99.006/8/2026
0116425 SUBHI ABDEL-HALIM 223887 60.006/8/2026
0105899 SUN RIDGE SYSTEMS, INC 223988 2,800.006/8/2026 0116387 SYMBOLARTS, LLC 223989 1,307.816/8/2026
0101086 T-MOBILE 223990 299.176/8/2026
0002025 TELECOMMUNICATIONS ENGINEERING ASSOCIATES 223925 7,117.336/8/2026 0106660 TRIDENT K9 CONSULTING INC. 223991 550.006/8/2026 0102744 UNIVERSAL BUILDING SERVICES 223992 13,195.376/8/2026 0116323 USA SOFTBALL OF NORTHERN CA 223993 792.006/8/2026 0095749 VERIZON WIRELESS 223994 3,915.236/8/2026
0116429 VINCENT MASICLAT 223959 89.006/8/2026
0109186 VITAL RECORDS CONTROL 223995 109.796/8/2026
Page: 2
Docusign Envelope ID: 6FCD5DC5-A512-8A73-82EB-671D9679FCBA

12 of 331
6/8/2026 12:57:58PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 3
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
01 16433 WALTER LEE 223953 25.566/8/2026
0111362 WATERWORKS INDUSTRIES, INC. 223996 209,301.636/8/2026 0116431 WESLEY HANG 223940 74.006/8/2026
0110001 WHITE BRENNER LLP 223997 945.056/8/2026
0013841 WITMER-TYSON IMPORTS INC 223998 2,105.006/8/2026 0108261 WOODARD & CURRAN 223999 5,781.256/8/2026
Total count: 113
GrandTotal: 1,256,995.42
Page: 3
Docusign Envelope ID: 6FCD5DC5-A512-8A73-82EB-671D9679FCBA

13 of 331

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO

DATE: June 23, 2026

TO: Honorable Mayor and Members of the City Council

FROM: Alex D. McIntyre, City Manager

PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative

SUBJECT: Accounts Payable Warrant Register

This is to certify that the claims listed on page 1 to 3 inclusive for checks dated June 15, 2026, and/or claims numbered from 224000 through 224130 inclusive, totaling $939,366.51, have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $139,981.52
005 Measure G District Sales Tax $64,221.00
121 Federal/State Grants $86,800.70
132 Agency On Aging $31,956.62
133 Restricted Revenues $372.14
137 Developer Project Contributions $70,958.05
141 Community Development $500.00
142 Recreation & Aquatics Center (RAC) $33,117.42
201 Parks and Facilities Capital $105,862.51
203 Street Improvement Projects $48,979.99
207 Technology Capital $8,800.00
611 Water Fund $161,815.92
621 Stormwater Fund $39,841.26
631 Wastewater Fund $35,427.60
641 CityNet Services Fund $4,685.55
651 Parking Fund $7,941.84
701 Central Garage $6,323.00
702 Facility Maintenance Fund $45,003.36
703 General Equipment Revolving $33,595.88
707 Technology Development $198.37
711 Self-Insurance $12,983.78
TOTAL FOR APPROVAL $939,366.51

Respectfully submitted,

_________________________
Chief Financial Officer Date
Docusign Envelope ID: 6FF0FBE1-FCBE-840C-838E-7CE8B6777CA4 6/16/2026

14 of 331
6/15/2026 1:15:26PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank
432000438Document group: komalley
V
endor Code & Name Check # Check Date Amount
0106896
A-1 RHINO LININGS 224000 3,253.446/15/2026
0096852 ABAG PLAN CORPORATION 224001 12,983.786/15/2026 0104680
ACCESS 24 COMMUNICATIONS INC. 224002 921.106/15/2026
0106435 ACTION TOWING & ROAD SVC. INC. 224003 170.006/15/2026 0112167 ADVANCED MOBILITY GROUP 224004 12,022.006/15/2026 0000163 AIRPORT AUTO PARTS INC. 224005 361.876/15/2026 0108773 ALFRED S ROLDAN 224098 307.506/15/2026
0018976 ALPHA ANALYTICAL LAB. INC. 224006 6,940.756/15/2026 0000274 ALPINE AWARDS INC 224007 1,676.176/15/2026
0106225 ARIES INDUSTRIES, INC. 224008 3,525.446/15/2026 0000118 ART'S PENINSULA LOCKSMITH 224010 13.196/15/2026 0016123 AT&T 224011 419.086/15/2026
0017191 AT&T 224012 683.386/15/2026
0017431 BAY AREA AIR QUALITY MANAGEMENT DISTRICT 224090 706.006/15/2026 0110745 BETTERHELP, INC. 224014 170.006/15/2026
0109646 BIO CAR CARE 224015 1,250.006/15/2026
0114014 BRIGHTVIEW LANDSCAPE SERVICES, INC. 224062 50,721.006/15/2026 0000378 BROADMOOR LANDSCAPE SUPPLY 224016 46.706/15/2026 0018048 CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, I 224061 15,009.266/15/2026 0110323
CAPF 224017 914.506/15/2026
0018272 CENGAGE LEARNING INC. 224018 36.046/15/2026
0017284 CHEMSEARCHFE 224019 1,879.966/15/2026
0016324 CINTAS CORPORATION 224020 1,561.746/15/2026
0016324 CINTAS CORPORATION 224021 320.616/15/2026
0097608 CITY OF SOUTH SAN FRANCISCO 224022 3,000.006/15/2026 0018978 CLEAN HARBORS ENVIRONMENTAL SERVICES, INC 224038 2,627.106/15/2026 0116256 CONSOR NORTH AMERICA, INC 224024 48,187.216/15/2026 0109788 CORE & MAIN LP 224026 7,749.886/15/2026
0110800 CORPORATE CUISINE DBA CREEKSIDE GRILL 224033 30,340.626/15/2026 0110952 CRAFCO, INC. 224029 2,105.306/15/2026
0112351 CREATIVE COLLECTIVE SF 224030 6,670.006/15/2026 0110951 CROSS CONNECTIONS 224031 1,137.476/15/2026
0105811 CSAC EXCESS INSURANCE AUTHORITY 224039 15,126.196/15/2026 0097934 CWEA-TCP 224032 119.006/15/2026
0110590 DENISE ZERON 224129 126.366/15/2026
0107030 DEROTIC EMERGENCY EQUIPMENT 224035 4,948.856/15/2026 0000430 DKS ASSOCIATES 224037 23,713.756/15/2026
0110781 DYLAN ARSENAULT 224009 295.006/15/2026
0106036 EDGAR HERNANDEZ 224053 157.426/15/2026
0111687 EMILY DEWOLFE 224036 1,183.656/15/2026
0106234 FASTRAK INVOICE PROCESSING DEPT. 224058 25.506/15/2026 0109400 FLEETROCK, LLC 224041 500.006/15/2026
0109337 FLOCK SAFETY 224042 84,000.006/15/2026
0109776 FRESH LINE PRODUCE 224044 583.506/15/2026
0110539 GARRISON SEXSON 224104 301.006/15/2026
0110360 GOT GOPHERS, INC. 224045 1,800.006/15/2026
0102989 GOT POWER INC. 224046 33,535.896/15/2026
0000162 GRAINGER 224047 1,473.276/15/2026
0000541 GRANITE ROCK COMPANY 224048 460.936/15/2026
0095966 GREAT AMERICA FINANCIAL SVC. 224049 198.376/15/2026 0000385 HACH COMPANY 224050 8,584.546/15/2026
0112244 HAPPYCAKE FACE PAINTING 224051 9,159.756/15/2026 0109502 HAULAWAY STORAGE CONTAINERS, INC. 224111 255.366/15/2026 Page: 1
Docusign Envelope ID: 6FF0FBE1-FCBE-840C-838E-7CE8B6777CA4

15 of 331
6/15/2026 1:15:26PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
01 11486 HD SUPPLY FACILITIES MAINTENANCE, LTD. 224040 3,291.376/15/2026 0096946 HDR ENGINEERING, INC. 224052 55,721.926/15/2026 0108488 HINDERLITER DE LLAMAS & ASSOCIATES 224034 3,125.046/15/2026 0109121 INFORMATION PROFESSIONALS,INC. 224054 480.006/15/2026 0018838 INFOSEND, INC. 224055 5,994.756/15/2026
0112186 INGRAM LIBRARY SERVICES, LLC 224056 783.116/15/2026 0018557 INTERSTATE SALES 224057 19,788.416/15/2026
0112387 JANELLA MARGARITA PECSON JUAN 224060 2,800.706/15/2026 0112191 JEFF BENBOW 224013 500.006/15/2026
0109512 JIMENEDA BUILDERS 224059 17,412.506/15/2026
0097746 JOE VALIENTE 224120 301.006/15/2026
0017661 KATHY M SCHMIDT 224102 4,468.706/15/2026
0116439 KENNETH MARCH 224070 33.686/15/2026
0116314 LAZY PIG LLC 224064 9,373.006/15/2026
0110878 LEFEVRE WELDING, INC. 224065 2,825.006/15/2026 0017570 LEHR UPFITTERS OPCO LLC 224066 30,342.446/15/2026 0018777 LEXISNEXIS RISK DATA MANAGEMENT 224096 308.406/15/2026 0109978 LINDE GAS & EQUIPMENT INC. 224067 432.346/15/2026 0017924 LORAL LANDSCAPING INC. 224068 2,100.006/15/2026 0018177 LOWE'S 224069 10,582.966/15/2026
0109759 LUHDORFF&SCALMANINI CONSULTING ENGINEERS, INC. 224025 17,404.506/15/2026 01 12357 MARINA LANDSCAPE, INC. 224071 25,247.756/15/2026 0109532 MATRIX HG, INC. 224072 55,328.006/15/2026
0016041 METROMOBILE COMMUNICATIONS 224073 390.006/15/2026 0016863 MIDWEST TAPE, LLC 224074 114.116/15/2026
0001709 MILLBRAE LOCK 224075 21.666/15/2026
0103600 MOMENTUM TELECOM, INC. 224076 4,685.556/15/2026 0000522 NORTH COAST COUNTY WATER DISTRICT(NCCWD) 224028 24,692.966/15/2026 0110243 ODP BUSINESS SOLUTIONS, LLC 224078 297.776/15/2026 0105812 OLIVER REICH 224093 200.006/15/2026
0097567 ONE HOUR DRY CLEANING 224080 1,855.806/15/2026 0116372 OPTONY INC. 224081 5,812.006/15/2026
0018701 ORKIN PEST CONTROL 224082 1,424.236/15/2026
0109702 OUTDOOR SUPPLY HARDWARE 224083 211.586/15/2026 0000012 PACIFIC GAS & ELECTRIC 224084 22,789.116/15/2026 0116440 PATRICE FLOREZ 224043 500.006/15/2026
0098476 PENINSULA HEALTH CARE DISTRICT 224085 250.006/15/2026 0014961 PENINSULA UNIFORMS & EQUIPMENT 224086 1,959.776/15/2026 0106229 PET FOOD EXPRESS 224087 197.516/15/2026
0111229 PINPOINT TALENT, LLC 224088 1,530.006/15/2026 0112304 POINT ONE ELECTRICAL SYSTEMS, INC. 224079 638.006/15/2026 0116441 PULTE GROUP 224089 13,405.596/15/2026
0013981 QUILL CORPORATION 224091 765.116/15/2026
0000175 RECOLOGY SAN BRUNO 224092 13,500.006/15/2026
0103531 RICOH USA, INC. 224095 963.356/15/2026
0106293 ROBERT HALF 224097 4,369.616/15/2026
0018070 RON LAVEZZO 224063 80.006/15/2026
0111368 SAFE-FAST, INC. 224099 2,578.526/15/2026
0099047 SAN MATEO COUNTY SHERIFF'S OFFICE 224027 6,197.746/15/2026 0018597 SAN MATEO DAILY JOURNAL 224100 864.006/15/2026 0017145 SAN MATEO LAWN MOWER SHOP 224101 591.756/15/2026 0018461 SERRAMONTE FORD, INC. 224103 305.036/15/2026
0018962 SHOE DEPOT INC. 224105 783.956/15/2026
0016458 SIADAT ENTERPRISES INC. 224106 275.556/15/2026 Page: 2
Docusign Envelope ID: 6FF0FBE1-FCBE-840C-838E-7CE8B6777CA4

16 of 331
6/15/2026 1:15:26PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 3
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0104787 SINGER
ASSOCIATES, INC. 224107 3,024.986/15/2026
0000102 SONITROL/PACIFIC WEST SECURITY, INC. 224123 1,192.006/15/2026 0116261 SPRYPOINT SERVICES, INC. 224108 8,800.006/15/2026 0017857 STERICYCLE, INC. 224109 243.966/15/2026
0109977 STEVE BLANC INVESTIGATIONS 224110 1,900.006/15/2026 0105796 SUNRISE FOOD DISTRIBUTOR INC. 224112 1,032.506/15/2026 0018073 TEAMSTERS LOCAL 350 224113 3,816.006/15/2026
0000241 THE ADAM-HILL COMPANY 224114 729.486/15/2026
0000036 THOMSON REUTERS 224115 914.166/15/2026
0103783 TRAFFIX DEVICES, INC. 224116 356.466/15/2026
0017133 TURBO DATA SYSTEMS INC 224117 10,192.536/15/2026 0018944 ULINE, INC. 224118 6,667.146/15/2026
0110714 UNDERGROUND REPUBLIC WATER WORKS, INC. 224094 1,302.126/15/2026 0018618 UNITED SITE SERVICES INC. 224119 325.936/15/2026 0108844 VALIANT OCA 224077 245.786/15/2026
0104867 VSS INTERNATIONAL, INC. 224121 381.496/15/2026 0109658 WATER ONE INDUSTRIES, INC. 224122 1,909.226/15/2026 0105955 WEST COAST CODE CONSULTANTS, INC. 224023 18,829.756/15/2026 0104660 WEST YOST ASSOCIATES, INC. 224124 63,380.246/15/2026 0116322 WINNIE WONG 224126 7,105.006/15/2026
0013841 WITMER-TYSON IMPORTS INC 224125 900.006/15/2026 0108261 WOODARD & CURRAN 224127 11,139.006/15/2026
0109122 ZERO TURN POWER WASHING 224128 9,363.006/15/2026 0112343 ZONAR SYSTEMS 224130 460.536/15/2026
Total count: 131
GrandTotal: 939,366.51
Page: 3
Docusign Envelope ID: 6FF0FBE1-FCBE-840C-838E-7CE8B6777CA4

17 of 331

City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Investments
Coupon
Rate CUSIP Book Value Market Value YTM Maturity Date
% of
Portfolio
Short Term Investments
TriCounties Bank Cash Balance 15,058,986 15,058,986 3.35% N/A 6% Wells Fargo General Acct /Sweep Money Market 37,313,224 37,313,224 3.49% N/A 14% CalTrust Liquidity Money Market Fund 18,901,999 18,901,999 3.75% N/A 7% CalTrust Medium Term Fund 21,589,437 21,589,437 3.89% N/A 8% Total CalTrust 40,491,436 40,491,436 15% Pooled Investments
Local Agency Investment Fund 65,512,547 65,512,547 3.81% NA 24% Glenview Fire Local Agency Investment Fund 3,797,274 3,797,274 3.81% NA 1% Total LAIF 69,309,821 69,309,821 25% US Bank Portfolio/Securities
Money Market Investments
U.S. Government Money Market 31846V567 45,117,845.00 45,117,845 3.52% NA 17% U.S. Treasury Bill 912797VB0 4,940,951.00 4,950,450 3.69% September 8, 2026 2% Total Money Market and US Treas. Bills Investments
50,058,796 50,068,295 18%
Total Short Term Investments 212,232,263 212,241,762 Municipal Bonds
Los Angeles Unified SD non-callable 1.46% 544547FC9 2,009,340 1,995,800 1.35% July 1, 2026 1% Southern California St Public Pwer Auth 1.26% 842475P82 1,555,751 1,586,279 1.77% July 1, 2026 1% San Jose CA Redev Agy Successor Agy Tax Allocation 3.18% 798170AJ5 1,405,984 1,324,475 1.51% August 1, 2026 1% San Jose CA Redev Agy Successor Agy Tax Allocation 3.18% 798170AJ5 1,223,083 1,152,177 2.09% August 1, 2026 0% Cupertino UHSD Taxable non-callable GOB 2.15% 231237P28 1,057,240 996,980 0.96% August 1, 2026 0% Santa Monica CCD taxable non-callable GOB 1.04% 802385RR7 755,235 746,325 0.90% August 1, 2026 0% Los Angeles Calif Comm Coll Dist GOB Unlimited Tax 1.17% 54438CYL0 998,010 995,430 1.22% August 1, 2026 0% San Dieguito CA Union High Sch Dist 1.86% 797508HF8 987,050 996,570 2.17% August 1, 2026 0% California St Taxable BID non-callable 2.38% 13063DRD2 736,400 697,921 1.28% October 1, 2026 0% California St Taxable BID non-callable 2.38% 13063DRD2 743,022 704,197 1.37% October 1, 2026 0% California St Univ Revenue 1.14% 13077DQE5 949,640 988,040 1.14% November 1, 2026 0% Los Angeles CA Dept of ARPTS ARPT Revenue 1.10% 544445TW9 991,001 1,095,143 3.74% May 15, 2027 0% University Calif Rgts Med Center Poold Rev Taxable Srs M 2.56% 913366JB7 1,877,240 1,972,520 4.68% May 15, 2027 1% Total Municipal Bonds Investments 15,288,996 15,251,857 6%

CITY OF SAN BRUNO
Portfolio Summary
May 31, 2026
Docusign Envelope ID: 5B459ABD-822F-8D7B-82AA-C2A17F282D37

20 of 331

Monthly Portfolio Allocation by Investment
Sector ($Millions) May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 TriCounties Bank Interest Bearing $17.6 $19.1 $10.2 $13.9 $13.7 $8.1 $16.9 $9.5 $8.1 $14.8 $17.2 $13.0 $13.0 $10.2 $13.9 $17.3 $13.1 $10.3 $14.2 $13.2 $9.6 $18.2 $9.5 $13.0 $15.0 Wells Fargo Bank/Sweep MM $23.9 $26.7 $21.4 $19.3 $19.9 $37.3 $24.3 $25.3 $28.9 $25.3 $27.8 $38.0 $38.0 $43.8 $26.6 $22.5 $23.4 $24.8 $26.3 $43.7 $37.8 $31.3 $33.8 $40.5 $37.3 CalTrust Liquid MM Fund $25.3 $25.4 $15.5 $11.6 $11.6 $11.7 $17.8 $17.8 $17.9 $18.0 $18.0 $18.0 $18.0 $18.2 $18.3 $18.4 $18.4 $18.5 $18.5 $18.6 $18.7 $18.7 $18.8 $18.8 $18.9 Caltrust Medium Term Fund - - $20.1 $20.3 $20.4 $20.3 $20.3 $20.4 $20.4 $20.6 $20.7 $20.7 $20.7 $21.0 $21.0 $21.2 $21.3 $21.3 $21.4 $21.5 $21.5 $21.7 $21.5 $21.6 $21.6 Local Agency Investment Fund 15.5 15.5 15.7 15.6 15.7 25.9 25.9 41.4 41.7 41.7 41.7 42.1 42.1 42.1 42.6 42.6 52.6 53.1 53.1 53.1 68.7 68.7 68.7 69.3 69.3 San Mateo County Pool 28.7 25.2 22.5 22.6 20.0 - - - - - - - - - - - - - - - - - - - - Government Agency/Treasury Bonds 98.4 98.4 101.9 99.9 96.9 89.9 95.8 93.7 91.7 94.7 92.7 92.7 92.7 87.8 82.4 82.4 74.5 67.0 65.7 58.8 58.8 55.8 49.9 45.9 44.5 Municipal Bond Investments 27.6 27.6 27.6 26.5 26.5 26.5 24.9 24.9 24.9 24.9 24.9 22.4 22.4 20.9 20.9 18.9 18.9 18.9 17.4 17.4 17.4 17.4 17.4 16.3 15.3 Certificates of Deposit 0.5 0.5 0.5 0.5 0.5 0.5 - - - - - - - - - - - - - - - - - - - US Bank - Money Market 7.2 11.7 8.4 11.6 14.9 16.5 12.7 14.9 17.2 14.4 12.7 15.6 15.6 22.6 28.2 30.4 29.0 37.0 30.0 37.3 32.4 35.7 42.0 47.4 50.1 Total $244.7 $250.2 $243.8 $241.8 $240.1 $236.6 $238.6 $247.9 $250.9 $254.4 $255.7 $262.5 $262.5 $266.6 $253.8 $253.6 $251.1 $250.9 $246.7 $263.6 $264.9 $267.4 $261.5 $272.9 $271.9 Average Rate of Return 3.44% 3.52% 3.52% 3.46% 3.61% 3.45% 3.48% 3.49% 3.48% 3.50% 3.51% 3.56% 3.56% 3.59% 3.56% 3.57% 3.58% 3.55% 3.49% 3.44% 3.41% 3.40% 3.45% 3.46% 3.48%

CITY OF SAN BRUNO
Portfolio Summary Metrics
May 31, 2026
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
$100
Monthly Portfolio Allocation
by Investment Sector
($Millions)
Government Agency/Treasury Bonds
TriCounties Bank Interest Bearing
Wells Fargo Bank/Sweep MM
CalTrust Liquid MM Fund
Local Agency Investment Fund
Municipal Bond Investments
Caltrust Medium Term Fund

3.25%

3.30%

3.35%

3.40%

3.45%

3.50%

3.55%

3.60%

3.65%
May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Investment Portfolio - Average Rate of Return
Docusign Envelope ID: 5B459ABD-822F-8D7B-82AA-C2A17F282D37

22 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

converting the 46-foot unmarked curb segment into a No Parking Anytime Zone to create a continuous restriction, improve circulation, and enhance safety during peak school activity periods.

Figure 2: View of Crestmoor Drive and Bennington Drive
FISCAL IMPACT:

The implementation of the signs and curb markings is approximately $2,000. These actions would be funded with the existing budget within FY 2025-26 in the Capital Improvements Program Project 60020 – Pedestrian Safety and Traffic Calming Program. There will be additional on-going maintenance costs of $2,000 every ten year to maintain the signs and curb markings
ENVIRONMENTAL IMPACT:

The proposed resolution is exempt from the California Environmental Quality Act (CEQA) because the modification of parking restrictions are exempt from CEQA pursuant to Class 1 exemption for existing facilities, which include existing highways, streets, and sidewalks, and alterations thereto. (California Code of Regulations 15301 (c).) RECOMMENDATION:

Consider Adoption of a Resolution Establishing a 50 Feet Long Five-minute Passenger Loading Zone on City Park Way in front of the Recreation and Aquatics Center every day from 6:00 A.M. to 8:00 P.M. and a No Parking Anytime Zone on Crestmoor Drive near Bennington Drive.

24 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

ALTERNATIVES:

1. Do not adopt the resolution.

2. Modify the resolution.

ATTACHMENT:

1. Resolution

25 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO ESTABLISHING A 50 FEET LONG FIVE-MINUTE PASSENGER LOADING ZONE ON CITY PARK WAY IN FRONT OF THE RECREATION AND AQUATICS CENTER EVERY DAY FROM 6:00 A.M. TO 8:00 P.M. AND A NO PARKING ANYTIME ZONE ON CRESTMOOR DRIVE NEAR

BENNINGTON DRIVE
WHEREAS, pursuant to Title VII, Section 7.12.030 of the San Bruno Municipal Code grants the City Traffic Engineer the duty and responsibility for placing and maintaining traffic control devices he or she deems necessary to guide or warn traffic based on engineering principles and investigations;
WHEREAS, Pursuant to California Vehicle Code sections 22507, local authorities may establish areas in which parking is prohibited or restricted within the public right of way; WHEREAS, the widened City Parkway in front of the Recreation and Aquatics Center was designed to be a passenger drop off zone;
WHEREAS, Exhibit A illustrates the proposed passenger 50 feet long five-minute passenger loading zone on City Park Way;
WHEREAS, a 46-feet unmarked gap between two red curbs on the west side of Crestmoor Dr and Bennington Dr intersection, disrupts traffic flow especially during school pick- up time;
WHEREAS, the unmarked gap is near a stop sign which also disrupts traffic flow; WHEREAS, Exhibit B illustrates the proposed parking restrictions on Crestmoor Drive; WHEREAS, this action is exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines Section 15301(c), existing facilities which exempts minor alterations of existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities. This project will not cause an expansion of the existing use of the streets.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby: (i) establishes a 50 foot five minute passenger loading zone on City Park Way as shown in Exhibit A every day from 6:00 A.M. to 8:00 P.M., and (ii) establishes a 46-feet “No Parking Anytime” zone on the unmarked gap along west side of Crestmoor Drive and Bennington Drive intersection as shown in Exhibit B.

AND, BE IT FURTHER RESOLVED that the City Council hereby determines this action is exempt from the modification of parking restrictions are exempt from CEQA pursuant to Class 1 exemption for existing facilities, which include existing highways, streets, and sidewalks, and alterations thereto. (California Code of Regulations 15301 (c).

Exhibit A: Map of Proposed Passenger Loading Zone on City Park Way Exhibit B: Map of Proposed Parking Restrictions on Crestmoor Dr and Bennington Dr 26 of 331 ATTACHMENT 1
2 ---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk

27 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

 Workflow Automation
 Reporting and Dashboards
 Collaboration and Transparency
 Mobile and Cloud Accessibility
DISCUSSION:

During Fiscal Year 2025-26, Public Works staff evaluated multiple Project Management Information System (PMIS) solutions to identify a platform capable of supporting the City’s Capital Improvement Program planning, delivery, program financial management, and reporting needs. The evaluation included reviewing system functionality, implementation requirements, vendor experience, ability to support future program needs, and long-term support.

Staff focused on identifying a solution that would improve project tracking, budget management, contract administration, reporting, and collaboration across the full lifecycle of capital projects.

Emphasis was placed on the ability to support multi-year CIP planning, funding management, construction project delivery, document management, workflow automation, and executive-level reporting, and public facing features.

Staff conducted demos with five different vendors: Aurigo, Kahua, Procore, Autodesk, and My Government Online. After initial evaluation, staff moved forward with and requested quotes from three different vendors: Aurigo, Kahua, and Procore. Following the evaluation process, Aurigo Software Technologies, Inc. was identified as the most qualified vendor based on its public- sector experience, comprehensive CIP and project management capabilities, implementation approach, and customer support services.

Public Works staff coordinated with the City’s Information Technology Division throughout the evaluation process to address technical and implementation considerations. The proposed agreement with Aurigo varies from the City‘s standard form agreement. Pursuant to City Purchasing Policy, agreements that have been modified from our standard form require City Council Approval.

Aurigo Essentials is a modern, cloud-based Project Management Information System designed for public agencies managing capital improvement programs. The platform combines capital planning, portfolio management, project delivery, contract administration, financial oversight, document management, reporting, and public transparency tools within a single integrated solution.

The implementation process will generally consist of:
 Project Initiation and System Setup: Establish user accounts, configure system settings, and align platform functionality with the City's CIP management processes.  Configuration and Training: Configure project management workflows, budgeting structures, reporting tools, and provide training for City staff.  Deployment and Adoption: Launch the system for production use, provide user support, and conduct ongoing performance reviews and optimization.

29 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

The Aurigo solution will provide a scalable, cloud-based platform that supports the City's current and future capital program needs while improving efficiency, accountability, transparency, and data-driven decision-making across the Capital Improvement Program.

FISCAL IMPACT:

The annual subscription fee for Aurigo Software Technologies, Inc.’s Essentials Plan and Essentials Build solutions is $35,000. The proposed agreement term is two (2) years for a total contract amount not to exceed $70,000. Funding for the first two years of the subscription will be allocated across active CIP projects that have sufficient budget capacity and will directly benefit from use of the system.

Following the initial two-year term, ongoing subscription costs are subject to adjusted in accordance with the terms of the agreement.

ENVIRONMENTAL IMPACT:

There is no environmental impact. This action is not a "project" for the purposes of CEQA as it involves an administrative activity that does not result in a direct or indirect physical change to the environment (see 14 CCR Section 15378(b)(5)), and would not result in a direct or reasonably foreseeable indirect physical change in the environment (see 14 CCR Section 15060(c)(2)).

RECOMMENDATION:

Consider a Resolution to authorize the City Manager to execute a Service Subscription Agreement with Aurigo Software Technologies, Inc. for a Project Management Information System (PMIS) Solution in substantially the form provided.

ALTERNATIVES:

1. Do not authorize the execution of the Aurigo Service Subscription Agreement and continue with the current combination of tools used to manage the Capital Improvement Program.

2. Direct staff to reissue a request for proposals for an alternative PMIS provider.

ATTACHMENTS:

1. Resolution

2. Aurigo Service Subscription Agreement

30 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING

THE CITY MANAGER TO EXECUTE A SERVICE SUBSCRIPTION AGREEMENT WITH AURIGO SOFTWARE TECHNOLOGIES, INC. FOR A PROJECT MANAGEMENT

INFORMATION SYSTEM (PMIS) SOLUTION IN SUBSTANTIALLY THE FORM PROVIDED WHEREAS, the City’s current management of its Capital Improvement Program (CIP) requires significant manual coordination; and
WHEREAS, a more integrated project management solution would improve visibility, workflow automation, reporting, and consistency in managing capital projects through their lifecycle; and
WHEREAS, the City assessed and analyzed three vendor proposals for their ability to support the City’s CIP planning, delivery, financial management, and reporting needs; and WHEREAS, Aurigo Software Technologies, Inc. was identified as the most qualified vendor based on public-sector experience, comprehensive CIP and project management capabilities, implementation approach, customer support, and competitive subscription pricing; and
WHEREAS, annual subscription costs of $35,000 will be split between CIP projects in the City Council Adopted Budget and are subject to adjustment after 2 years; and WHEREAS, sufficient funding has been included in the City Council Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:

Authorizes the City Manager to Execute the Service Subscription Agreement with Aurigo Software Technologies, Inc. for a Project Management Information System (PMIS) Solution in Substantially the Form Provided
Exhibit A: Aurigo Service Subscription Agreement
---oOo---
I hereby certify that foregoing Resolution No. 2026 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
31 of 331
ATTACHMENT 1

34 of 331

35 of 331

36 of 331

37 of 331

38 of 331

40 of 331

41 of 331

42 of 331

43 of 331

45 of 331

46 of 331

50 of 331

Price Proposal for Aurigo Essentials
«ProposalDate»

5/28/2026
Alex Block
[email protected]

Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

52 of 331
Price Proposal for Aurigo Essentials
«ProposalDate»
What is Aurigo Essentials
Aurigo Essentials is a modern software suite built for local and regional government agencies.

The Essentials suite unlocks value by bringing capital planning and project execution into one connected solution, purpose-built for the needs of local and regional agencies. From prioritizing the right projects, and building multiyear CIP program to managing budgets, schedules, risks, and field activity, every feature supports the full capital life cycle. Designed for lean teams and high accountability, Essentials helps agencies deliver with greater transparency, speed, and control.

Two solutions, one suite:
• Essentials Plan: Optimize your CIP with smart capital planning and prioritize the right projects
• Essentials Build: Deliver projects with confidence, keeping schedules on track and budgets in check

Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

53 of 331
Price Proposal for Aurigo Essentials
«ProposalDate»
Essentials Plan
Aurigo Essentials Plan helps you streamline capital planning and portfolio management. It is a powerful, AI-driven, cloud-based solution that ensures strategic investment decisions and optimized capital spending. By seamlessly integrating with Aurigo Essentials Build, agencies can bridge the gap between planning and project execution. Aurigo Essentials Plan provides financial visibility, transparency, and cost control at every stage of the construction lifecycle.

How it works
Aurigo Essentials Plan includes everything public agencies need to strategically plan, prioritize, and manage large capital investments over a multi-year horizon, while ensuring comprehensive financial oversight.

Capital Planning
• Scoring and Prioritization: Capture, score and prioritize business needs and projects to align with the strategic goals of your agency. • Budget and Cashflow: Develop detailed budgets and cashflows forecasts with ease, enabling a thorough evaluation of potential projects before committing significant resources.
• Scenario Planning: Simulate multiple scenarios using what-if analysis for multi-level portfolios to forecast potential risk and align spending with long-term business goals.
• Transparent Fund Management: Identify, track and approve fund allocations for both projects and portfolios.

Integration
Break data silos between planning and execution teams by connecting Aurigo Essentials Plan with Aurigo Essentials Build. Seamlessly transfer projects and budgets from your capital plan to your project managers, whilst constantly receiving live project updates from the field.

Reporting & Dashboards
Enable data-driven decision-making and optimize portfolio management. Aurigo Plan offers out of the box reports and dashboards that visualize office and field data in one consolidated view.

Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

54 of 331
Price Proposal for Aurigo Essentials
«ProposalDate»
Essentials Build
Aurigo Essentials Build helps cities, counties, and public agencies ensure every construction project is delivered on time and on budget with an all-in-one cloud solution that is easy to deploy and easy to use.

How it works
Aurigo Essentials includes everything public agencies need to plan, manage, comply with and report on each project in one easy-to-use solution.

• A complete solution to manage all the nuances of your public-facing construction and maintenance projects in one unified system. • A modern solution built 100% in the cloud and deploys quickly and can be used from any mobile device or browser.

Construction Project Management
Essentials Build supports the full lifecycle of public sector construction projects, including project scheduling, estimation & bidding, resource management, contract management, and approval workflows for both vertical and linear projects. • Contracts
• Funds
• Invoicing
• Documents Repository
• Budgets
• Public Portal
Mobile Daily Progress Reports, Automation & Document
Management
Mobile inspections, approval workflows, and built-in document management make it easy to collect data electronically, generate pay estimates, and comply with open records requirements. Supports access to dedicated Mobile Applications on iOS Reporting & Dashboards
Essentials gives everyone involved real-time visibility into every project, every stage, and every
Collaboration
Raise and tackle issues on specific budget, contract, invoice, schedule or risk items using real-time discussions and notifications.

Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

55 of 331

Price Proposal for Aurigo Essentials
«ProposalDate»

Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

57 of 331
Price Proposal for Aurigo Essentials
«ProposalDate»
Appendix 1
Aurigo Essentials Plan Onboarding
The onboarding journey for the Aurigo Essentials is designed to ensure a smooth and effective transition into the platform, enabling customer teams to confidently adopt and maximize value from Aurigo Essentials’ capabilities. The onboarding process includes structured training sessions, milestone check-ins, and ongoing strategic support led by the dedicated Aurigo Customer Success Manager (CSM). The onboarding is broken into sections to allow you to onboard with the capabilities that you bought from Aurigo. The initial training provides a general overview of the Aurigo Essentials solutions. Following the initial onboarding you will be trained on the individual products you purchased.

Below is an overview of the onboarding and training experience:

Customer Kick-Off
The onboarding process begins with a 30-minute to 1-hour kick-off meeting, facilitated by your assigned Aurigo Customer Success Manager. This session is designed to:
• Introduce the customer to the Aurigo onboarding process and support team. • Ensure that initial users are successfully created within the system. • Establish adoption and usage goals that align with organizational priorities. • Schedule the sequence of training sessions to follow.

Platform Basics
Duration: 1–2 hours
This session introduces users to the fundamentals of navigating the Aurigo platform. Key topics include:
• Basic system navigation
• Library setup
• User management and permissions
Training for Essentials Plan

Project Management Fundamentals (Aurigo Plan)
Duration: 1–2 hours
Building on the basics, this session covers essential project management tools within Aurigo:
• Creating and managing project charters
• Understanding and setting up project basics
• Utilizing project scoring mechanisms
• Managing project financials
Capital Planning and Prioritization (Aurigo Plan)
Duration: 1–2 hours
This session focuses on strategic capital planning and data-driven decision-making:
• Creating comprehensive capital plans
• Prioritizing projects based on organizational criteria • Engaging in what-if scenario planning
• Leveraging dashboards and generating reports for insight Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

58 of 331
Price Proposal for Aurigo Essentials
«ProposalDate»
Essentials Build Training
Basic Navigation
Duration: 1-2 hours
Basic navigation:
• Creating projects
• Project Types
• Contracts
• User management

Advanced Project Management
Duration: 1-2 hours
Advanced project management features:
• Daily Progress Reports
• Budgeting
• Invoices
• Library
• Public Portal

Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

59 of 331
Price Proposal for Aurigo Essentials
«ProposalDate»
Ongoing Interactions
Core User Q&A and Support Duration:

Duration: 30 minutes – 1 hour
Conducted approximately 1–2 weeks after users have begun hands-on engagement with the platform, this session provides a forum for:
• Addressing user questions and clarifying workflows
• Sharing initial feedback on system usage
• Scheduling the first Quarterly Business Review (QBR)

Quarterly Business Review (QBR)
Duration: 30 minutes – 1 hour
The QBR is a recurring strategic session facilitated by your Aurigo CSM. It provides:
• Review progress against adoption and usage goals
• Address any system-related challenges or roadblocks
• Gather feedback from users to inform ongoing improvements and product enhancements Docusign Envelope ID: 5EAB0B00-3B92-803C-81EF-33AB59860A7C

60 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

ENVIRONMENTAL IMPACT:

There is no environmental impact. The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution Approving the Fiscal Year 2026-27 San Bruno Community Foundation Operating Budget.

ALTERNATIVES:

Provide direction to the SBCF regarding the budget line items; revisions to the budget will require re-introduction at a future meeting.

ATTACHMENTS:

1. Resolution

2. San Bruno Community Foundation Memorandum Regarding “SBCF Budget and Transfer from the Strategic Pool to the Liquidity Pool for Fiscal Year 2026-27” and Resolution No. 2026- 342

62 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING THE FISCAL YEAR 2026-27 SAN BRUNO COMMUNITY FOUNDATION OPERATING BUDGET WHEREAS, on March 12, 2012, the City entered into a Settlement Agreement with PG&E whereby PG&E would pay the City $70 million in cash and real property to resolve claims arising out of the September 9, 2011, gas pipeline explosion in the Glenview/Crestmoor neighborhood; and
WHEREAS, the Settlement Agreement calls for the creation of a not-for-profit to manage, invest, and expend the restitution settlement funds to benefit the City and its residents; and WHEREAS, on March 12, 2013, the City Council adopted Resolution 2013-26 authorizing the filing of the Articles of Incorporation for the newly-created San Bruno Community Foundation (Foundation) to effectuate the purposes of the Settlement Agreement; and WHEREAS, Under Article XVI (section c) of the Foundation Bylaws, San Bruno City Council’s approval of the Foundation’s annual Budget is required; and WHEREAS, on June 3, 2026, the Foundation Board of Directors, which was appointed by the City Council, reviewed and discussed the proposed Fiscal Year 2026-27 Budget (Budget), and adopted Resolution No. 2026-342 approving the Budget on June 3, 2026. The Resolution directs the Foundation Executive Director to submit the Budget to the City Council for Consideration and Approval;
WHEREAS, on June 9, 2026, a detailed report on the Budget was provided to the City Council.

NOW, THEREFORE, BE IT RESOLVED THAT the San Bruno City Council hereby approves the San Bruno Community Foundation Fiscal Year 2026-27 Budget. ---oOo---
I hereby certify that foregoing Resolution No. 2026 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
63 of 331
ATTACHMENT 1

Memorandum

earmarked for the San Bruno Park School District’s Outdoor Education Program, with annual grants utilizing Quasi-Endowment payout to support the program beginning in the 2027-2028 fiscal year, and strategic grant funding of $160,000 to fund the program in 2025-2026 and 2026- 2027. As the City continues to work on acquiring its desired site for a new Fire Station No. 52, a

1.3-acre parcel currently owned by Caltrans, the Foundation Board has yet to formally approve any grant funding for that legacy project. The City has also expressed potential interest in seeking Foundation support for a small number of other possible legacy projects, including renovations at the San Bruno Senior Center. The 2026-2027 budget was created with the assumption that the Foundation will continue to function in roughly the same fashion and with the same level of staffing at least until all remaining final legacy projects are identified and approved.

1. SBCF’s Overall Financial Picture

Before I provide a detailed account of the FY2026-2027 budget, I think it is instructive to review the overall financial health of the organization. The following chart provides a high-level picture of the Foundation’s overall financial history and health and includes both the investment portfolio managed by Sand Hill Global Advisors, LLC, as well as other funds (including initial funds received from the restitution funds to support the Foundation’s operations in 2015-2016 prior to establishing the investment accounts as well as donations received):

SBCF Financial Snapshot (rounded)
Total Initial Assets $70.5 million
Total Investment Value Added as of 4/30/2026 +$25.5 million Total Donations and Other Income as of 4/30/2026 +$1.9 million Total Funds Disbursed as of 4/30/2026 -$64.6 million
Total Assets as of 4/30/2026 $33.3 million
Total Liabilities as of 4/30/2026 -$6.3 million
Total Net Assets as of 4/30/2025 $27.0 million
Total Net Assets Not Including Outdoor Ed Quasi-Endowment as of 4/30/2026
$24.9 million

Total initial assets include the $69.8 million that was transferred to our Fidelity investment accounts in 2016 as well as about $700,000 in cash that the City had previously transferred to the Foundation to cover our expenses from inception through May 2016. Total investment value added is the investment gains made by the investment portfolio (the funds managed by Sand Hill). Note that total investment value added fluctuates based on the current value of the Foundation’s investment portfolio, and market volatility due to federal economic and tariff policies as well as the conflict in Iran has recently caused this number to fluctuate. Donations

65 of 331

Memorandum

and other income have flowed through our operating accounts but are not reflected in our investment portfolio. Total funds disbursed include grant and scholarship payments disbursed thus far, as well as operating expenses paid out since the Foundation’s creation. Total liabilities are operating and program expenses that the Foundation has incurred but not yet paid out.

Total net assets equal total assets minus total liabilities. As the Board created a Quasi- Endowment designated specifically for the SBPSD Outdoor Education Program as a legacy project, total net assets not including the designated Quasi-Endowment is also presented.

Although we remain in a period of market volatility, the Foundation’s overall financial health remains strong. As of April 30, 2026, the Foundation’s total assets (including the Outdoor Education Quasi-Endowment) were $33,250,967, with total liabilities of $6,288,511, total net assets of $26,962,456, and total net assets not including the Outdoor Education Quasi- Endowment of $24,853,007.

2. Budgeting Principles

In developing this budget, I am guided by the principles of transparency and economy. As prudent stewards of the restitution funds, we want to communicate our decisions and activities with the community and have accordingly provided ample budget to do so. At the same time, we will be cost-conscious in all categories of expenses.

As I remind the Board each year, ours is not a typical nonprofit budget, where the goal is for expenses to equal revenues. Most nonprofit budgets are income-driven because the nonprofit is able to spend only the funds it expects to bring in that year. In contrast, as a result of our investment portfolio, the Foundation’s budget is expense-driven. Our budgeted “income” consists primarily of transfers from our investment assets to our operating budget to cover our cash needs during the fiscal year, along with a relatively small cohort of donations and other income. We do not seek – and typically do not achieve – a “balanced budget,” as our cash needs do not necessarily match our recorded expenses in a given year. This is because we record grant and scholarship commitments as expenses at the time agreements are executed and scholarships awarded, but grant and scholarship payments are often made in a later fiscal year. As a result, the fact that funds available for operations ($10,191,598) in the FY2026-2027 budget far exceed expenses ($5,398,580) should not be a cause for concern. The calculations of our expenses and funds available for operations should be analyzed separately, as they are based on different factors and needs.

3. FY2026-2027 Expenses

We have three main categories of expenses: Direct Program Expenses, Personnel Expenses, and Non-Personnel Support Costs. As a reminder, grant and scholarship commitments are recorded

66 of 331

Memorandum

as expenses at the time grant agreements are executed and scholarships are awarded (but not necessarily paid out). We are currently projecting total expenses of $5,398,580.

a. Direct Program Expenses

• Strategic Grants: This line is budgeted at $5 million as a placeholder. Under the updated strategy to focus on a small number of legacy projects with the bulk of the Foundation’s remaining net assets, these funds could be used to fund the first grant related to the Fire Station No. 52 project or another final legacy project, such as renovations to the Senior Center. It is also possible that strategic grants for the Fire Station project or other legacy projects could exceed $5 million, as there is currently more than $18 million remaining for such projects based on the current value of the Foundation’s investment portfolio.

As a reminder, all strategic grants require specific Board approval, not just inclusion in the budget. Decisions on specific strategic grants will take place as proposals are vetted during the course of the year.

b. Direct Personnel Expenses

• Salaries & Wages: This line reflects the Executive Director’s current salary. While the final legacy projects continue to be identified, researched, and approved, the Board intends to maintain the position as full-time. Although it may make sense to reduce the Executive Director position to part-time as part of the wind-down process and such reduction could take place before the end of FY2026-2027, the position is being budgeted as full-time.

• Payroll Taxes & Benefits: This line reflects payroll taxes, workers compensation insurance premiums, and employee benefits for the fiscal year. Benefits include retirement plan contributions, life insurance, and personal time off. This year, this line also includes funds that may be needed to cover a former employee’s unemployment insurance claim recently filed with the California Employment Development Department, and this is the reason the budget for this line exceeds the projected year-end total for 2025-2026. Due to its nonprofit status, small staff size, and ample assets, SBCF elected to become a “reimbursable employer.” As such, SBCF does not pay a regular state unemployment tax based on its taxable payroll and experience rating, and if and when a former employee successfully claims unemployment, the state bills SBCF for the exact dollar amount of those benefits.

67 of 331

Memorandum

Although originally offered, the Executive Director has not received health insurance benefits from the Foundation since she was hired in 2015. Due to a recent change in her health insurance situation, the Board may consider adjusting her compensation package to include health insurance benefits in 2027. If she begins receiving health insurance benefits from the Foundation at some point during FY2026-2027, actual payroll taxes and benefits may exceed the budgeted amount.

Total Personnel Expenses are budgeted to slightly decrease ($786) from the year-end projected level for 2025-2026, which included costs related to the phase out of the Program Manager position.

c. Non-Personnel Support Costs

The total budget for non-personnel support costs ($135,162) is slightly lower than the FY2026-2027 budget ($137,420) and higher than the projected year-end figure for the current fiscal year ($116,048). Although we are likely to experience some decrease in operating costs as the Foundation continues its wind-down, some costs are nevertheless rising due to inflation. The budget estimates are based on FY2025-2026 actual costs and allow for some cushion, especially for those expenses where there can be some variance from year to year. For example, Legal Fees is the largest non-personnel support cost line item, yet it can be the most challenging to predict, as the need for the services of outside counsel can fluctuate widely depending on whether conflict of interest issues arise, there are legislative or regulatory changes that affect the Foundation, more complex grant arrangements require the assistance of counsel, or other unexpected legal issues develop.

• Occupancy: Under current audit standards, the expense for office rent is based on one year of the average monthly rent under the current office lease ($1,290.25 per month). The current lease runs through March 31, 2030, which should roughly coincide with the wind down of the Foundation once all grant and scholarship payments are disbursed and final reporting obligations are completed.

• Insurance: This line is based on the Foundation’s current commercial general liability, property, auto, cyber, directors and officers liability, and crime insurance policies, which have an annual renewal date of March 21. I have added an extra $1,000 in case we experience any premium increases upon renewal in 2027.

• Telecommunications: This line includes continuation of cell phone expenses for the Executive Director ($650), broadband Internet access for the office, and the office

68 of 331

Memorandum

landline ($1,200 for Internet and landline combined). The transition from San Bruno CityNet Services to AT&T for Internet and landline services last summer resulted in a modest increase in rates ($96 vs. $88 per month), along with significantly increased Internet speeds.

• Postage & Shipping: This line includes office postage ($780) as well as the projected postage required for the fall Annual Report mailing (nonprofit rate) to all San Bruno addresses ($2,500). The budgeted postage costs for the Annual Report mailing are based on actual 2025 costs. Actual office postage costs typically come in under budget.

• Marketing & Communications: The largest items in this line are the projected printing ($12,000) and graphic design ($650) costs associated with the Annual Report, with a small allowance for increased rates due to inflation. This line also includes website and e-newsletter costs ($470) and holiday cards ($300).

• Office Supplies and Equipment: This line includes $100 monthly for office supplies (down from $120 per month in the 2025-2026 budget) and $1,215 for computer backup and other software fees and miscellaneous office equipment expenses (such as repairing the printer, which has seen considerable wear and tear over the past 11 years).

• Legal Fees: This line includes $9,360 for our outside nonprofit counsel, NEO Law Group (budgeted at 1.2 hours per month at an increased rate vs. 1.5 hours per month in 2025-2026), and $31,200 for our outside municipal law counsel, Shute, Mihaly & Weinberger, LLP (budgeted at eight hours per month, which is the same as in 2025-2026). We typically come in under budget on this line, but as mentioned above, I like to include a cushion in the event that any unexpected or particularly challenging issues requiring legal assistance arise.

• Accounting & Payroll Fees: Payroll fees ($1,200) are based on the current arrangement with our payroll vendor (Intuit QuickBooks). For audit and tax preparation services, $11,700 is budgeted, per the Foundation’s contract with Novogradac & Company. In addition to $850 for QuickBooks accounting software, $19,008 is included for the accounting consultant/full charge bookkeeper, which is 80 percent of the contract maximum, as our accounting needs have decreased with the wind down of the Crestmoor Scholarship and Community Grants Fund.

69 of 331

Memorandum

• Other Consultants: This line includes $3,775 (approximately two hours/month) for the IT consultant (based on significantly decreased usage and the terms of our professional services agreement). As we no longer offer the Community Grants Fund and the Crestmoor Scholarship, our IT support needs continue to be much lower than in 2024-2025 and earlier, and it is likely that this line will come in under budget.

• Travel, Meetings & Conferences: This line includes the expenses for 10 Board meetings in one-half of the RAC Community Room; although the Board is scheduled to meet monthly, it typically cancels at least two, if not more, meetings each year. (In 2025-2026, the Board met seven times.) This line also includes $650 for one Zoom Pro subscription and one Zoom webinar subscription and $500 for miscellaneous conference, training, and meeting expenses.

• Miscellaneous: This line includes various expenses that may arise and do not fit in any of the other cost categories. It typically covers professional organization membership fees (such as Thrive: Alliance of Nonprofits and the California Association of Nonprofits), bank fees, online news subscriptions, Board and partner recognition, and government/agency taxes and fees.

Total Non-Personnel Support Costs are budgeted $2,258 lower than the 2025-2026 budgeted amounts and $19,114 higher than the 2025-2026 year-end projection.

Budgeted amounts operate as ceilings, and I am very cost-conscious in all purchasing decisions, so that actual costs often turn out to be lower than the budget projections.

Please note that in the current fiscal year (2025-2026), actual Non-Personnel Support Costs are projected to be 15.6% lower than the budgeted amount.

It is also worth noting that the FY2026-2027 budgeted expenses continue to reflect cost- savings in all three expense categories experienced in the current fiscal year as a result of the strategy changes the Board approved in May 2025 to wind down the Community Grants Fund and Crestmoor Scholarship programs and focus on a small number of final legacy projects. In FY2024-2025, the final year of offering Community Grants and Crestmoor Scholarships, Personnel and Non-Personnel Support Costs totaled $439,981, compared with $398,580 budgeted for FY2026-2027, a decrease of more than $41,000.

4. FY2026-2027 Funds Available for Operations

As mentioned above, this is not a balanced budget, where income equals expenses. Instead, the Funds Available for Operations are determined by analyzing the Foundation’s cash needs

70 of 331

Memorandum

for the fiscal year. Cash needs for Personnel Expenses and Non-Personnel Support Costs are estimated at $398,067, under the assumption that all budgeted Personnel Expenses and Non- Personnel Support Costs will be paid out during the fiscal year.1 Projected cash needs for Program Disbursements (total of $11,705,526) are as follows:

Crestmoor Scholarship
2024 Scholars $30,000
2025 Scholars $30,000
Total Crestmoor Scholarship $60,000

Strategic Grants
Narita Sister City Grants (year 3 payments) $28,000
RAC Startup Programming and Outreach Grant (budgeted year 2 payment)
$1,165,126
Crestmoor Fields Project Grant (total approved amount,
including lights)
$5,352,400
Outdoor Education Grant (year 2 payment) $100,000
Miscellaneous Strategic Grants (budgeted) $5,000,000
Total Strategic Grants $11,645,526

Please note that cash needs for Strategic Grants are estimated as maximums and likely to come in below the budgeted amounts. With regard to the RAC Startup Programming and Outreach Grant, City staff have indicated that eligible expenses are likely to be substantially below the year 2 budgeted amount and that the City may request and extension of the grant period and/or an expansion of the grant purposes, so it is likely that the grant payment for that grant will be lower than budgeted. The timing of funds needed to make grant payments for the Crestmoor Fields Project is challenging to predict, and it is likely that cash needs will be below the budgeted amount. And even if additional legacy project grants are approved in 2026-2027 (budgeted at $5 million), it is possible that only a portion of the grant awards would be paid out during the fiscal year.

Total cash needs for 2026-2027 are estimated at $12,103,593. This figure, after adjustment for the residual 2025-2026 cash balance, drives the Foundation’s Funds Available for Operations in 2026-2027 of $10,191,598.

We have two categories of Funds Available for Operations: Operating Income and Transfers from Investments.

1 The one exception is for office rent. The amount expensed is the average rent per month over the life of the lease times 12 months, or $15,483. However, the amount that will be paid out from July 2026 to June 2027 is $14,970.

71 of 331

Memorandum

a. Operating Income

At this time, projected Operating Income is zero ($0):

• Donations: There are no firm commitments for donations, but we may receive such donations during the year.

• Miscellaneous Income: Miscellaneous income is typically unexpected income that arises, such as the return of some or all of a grant payment that was expensed in a previous fiscal year.

b. Transfers from Investments

Since the Board’s decision in June 2025 to redesignate all funds in the Quasi-Endowment to the Strategic Pool, the Foundation’s available funds will primarily come from transfers from the Strategic Pool to the Liquidity Pool. The new Quasi-Endowment Pool, which was funded with $2 million in March, is specifically earmarked for the San Bruno Park School District Outdoor Education Program and is not to be used to fund other program or support costs.

• Strategic Pool: All funds needed to cover the Foundation’s cash needs in 2026-2027 ($10,191,598) are budgeted to come from the Strategic Pool.

• Outdoor Education Quasi-Endowment Pool: When the Board approved a transfer of $2,000,000 from the Strategic Pool to the Quasi-Endowment specifically earmarked for the SBPSD Outdoor Education program, it stated that the Foundation would award an annual grant of approximately $100,000 adjusted for inflation from Quasi- Endowment payout beginning in FY2027-2028. The Board also approved an additional strategic grant to the San Bruno Education Foundation in an amount not to exceed $160,000 to support the Outdoor Education program for the 2025-2026 and 2026-2027 school years. As a result, the 2026-2027 Outdoor Education grant will be paid out using funds transferred from the Strategic Pool, and there will be no payout from the Quasi-Endowment in FY2026-2027.

As in past years, the attached budget resolution would give the Executive Director the discretion to manage the transfer from the Strategic Pool account, including the discretion to divide the transfer into smaller increments, set the timing of the incremental transfers based on the Foundation’s cash flow needs, and transfer less than the approved transfer amount as circumstances may warrant. Thus, the Executive Director can wait to transfer funds from the

72 of 331

Memorandum

Strategic Pool to cover any strategic grants until such grants are approved and/or grant payments are due.

5. Budget Resolution

The attached resolution, which I recommend the Board adopt, authorizes three actions. It: (a) approves the FY2026-2027 budget; (b) approves a transfer from the Strategic Pool to the Liquidity Pool as part of the FY2026-2027 budget; and (c) directs the Executive Director to submit the FY2026-2027 budget to the San Bruno City Council for consideration and approval.

It also gives the Executive Director the discretion to manage the transfer from the Strategic Pool account, including the discretion to divide the transfer into smaller increments, set the timing of the incremental transfers based on the Foundation’s cash flow needs, and transfer less than the approved transfer amounts, based on the Foundation’s cash flow needs.

Attachments:

1. Resolution (a) Approving Fiscal Year 2026-2027 Budget, (b) Approving Transfer from the Strategic Pool Investment Account to the Liquidity Account for Fiscal Year 2026-2027, and (c) Directing the Executive Director to Submit the Fiscal Year 2025-2026 Budget to the San Bruno City Council for Consideration and Approval

2. Exhibit A: 2026-2027 Proposed Budget

73 of 331

74 of 331

75 of 331

76 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

The Agreement establishes a maximum contract amount of $130,000 for the three-year contract term with an additional $15,000 in contingency. HEART will provide monthly invoices identifying hours utilized and the remaining balance of authorized funding.

The Agreement provides the City with access to specialized housing expertise while maintaining flexibility to adjust services based on workload demands.

FISCAL IMPACT:

The City has sufficient funds within the Affordable Housing Fund and Below Market Rate Fund to support the costs associated with this Agreement.

ENVIRONMENTAL IMPACT:

Approval of the Agreement does not constitute a “project” under the California Environmental Quality Act (CEQA). Therefore, no further environmental review is required.

RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Execute a Consultant Services Agreement Between the City of San Bruno and the Housing Endowment and Regional Trust of San Mateo County (HEART) for Housing Program Support Services, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA).

ALTERNATIVES:

1. Do not approve the Consultant Services Agreement and direct staff to explore alternative methods of providing housing program support services.

ATTACHMENTS:

1. Resolution
A. Consultant Services Agreement Between the Housing Endowment and Regional Trust of San Mateo County and the City of San Bruno

78 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT SERVICES

AGREEMENT BETWEEN THE CITY OF SAN BRUNO AND THE HOUSING ENDOWMENT

AND REGIONAL TRUST OF SAN MATEO COUNTY (HEART) FOR HOUSING PROGRAM

SUPPORT SERVICES AND DETERMINING THE PROJECT IS EXEMPT UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, the Housing Endowment and Regional Trust of San Mateo County (“HEART”) is a Joint Powers Authority established to assist San Mateo County jurisdictions in addressing housing needs and implementing local housing programs; and WHEREAS, the City of San Bruno continues to manage a growing number of housing- related responsibilities, including implementation of Housing Element programs, administration of Below Market Rate (“BMR”) housing requirements, affordable housing project coordination, and compliance with evolving State housing laws; and
WHEREAS, the City desires to obtain specialized housing expertise and technical support to assist with housing program administration, affordable housing development activities, Housing Element implementation, and related housing initiatives; and WHEREAS, HEART provides housing consulting and program management services to member agencies and has proposed providing housing program support services to the City pursuant to a Consultant Services Agreement; and
WHEREAS, the Agreement establishes a not-to-exceed amount of $130,000, with additional contingency of up to $15,000 for additional services, and a term extending through June 30, 2029; and
WHEREAS, the City has reviewed the Agreement and finds that the services to be provided by HEART will support the City's ongoing housing obligations and advance implementation of the City's housing goals; and
WHEREAS, the City has determined that approval of the Agreement is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to Section 15378 of the CEQA Guidelines because it constitutes an administrative activity that will not result in a direct or indirect physical change to the environment.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:

1. Authorizes the City Manager to execute a Consultant Services Agreement between the City of San Bruno and the Housing Endowment and Regional Trust of San Mateo County (HEART) for housing program support services in a form approved by the City Attorney; and

2. Determines that approval of the Agreement is exempt from review under the California Environmental Quality Act (CEQA) because it is not a "project" as defined by CEQA Guidelines Section 15378.
79 of 331 ATTACHMENT 1
2 Exhibit A: Consultant Services Agreement Between the Housing Endowment and Regional Trust of San Mateo County and the City of San Bruno
---oOo---
I hereby certify that foregoing Resolution No. 2026 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk

80 of 331

CONSULTANT SERVICE AGREEMENT BETWEEN THE HOUSING

ENDOWMENT AND REGIONAL TRUST OF SAN MATEO COUNTY

AND THE CITY OF SAN BRUNO
This A
greement is made and entered into this ___ day of _____ 2026 (the “Effective Date”), by and between the Housing Endowment and Regional Trust of San Mateo County (hereinafter "HEART"), and the City of San Bruno (hereinafter "City") (HEART and City will be referred to collectively herein as the “Parties”).

RECIT
ALS
WHE
REAS, HEART is a Joint Powers Authority (“JPA”) established by the County of San Mateo (“County”) and those cities and towns within the County (“Member Agencies”), via the Joint Exercise of Powers Agreement (“JPA Agreement”) dated May 13, 2003, as amended and superseded by the First Amended Joint Exercise of Powers Agreement (“First Amended JPA Agreement”) dated September 9, 2008; and
WHEREAS, Member Agencies have adopted housing elements identifying new housing programs and efforts, and need support to carry out these programs; and WHEREAS, the workload to manage Members Agencies’ housing programs is sporadic, inconsistent and does not lend itself to each Member Agency hiring housing staff; and WHEREAS, the First Amended JPA Agreement authorizes HEART to facilitate and assist Member Agencies to operate, regulate, maintain, facilitate the planning, and study appropriate housing programs, projects, and housing management practices; and WHEREAS, City is a Member Agency of HEART and wishes to engage HEART to render certain services to assist in carrying out its housing programs; and WHEREAS, HEART and City have agreed for HEART to provide to City qualified individuals, with the skill set to perform the requisite services, based on the terms and conditions as set forth in this Agreement.

AGR
EEMENT

NOW, TH
EREFORE, the parties hereby agree as follows:

1. PROJ
ECT COORDINATION/DESCRIPTION.

The HEART Executive Director, or appropriate designee, is hereby designated the Manager for HEART, and the Community Development Director or their designee, is hereby designated the City Project Manager for City. The City Project Manager shall monitor, review, and approve the progress and execution of the work as described in the Scope of Work in Exhibit A of this Agreement. The Manager shall supervise all housing and housing related activities and assignments carried out under this Agreement by HEART staff.

2. HEART HOUSING STAFF.

A. HEART will assign to the City one or more HEART staff to provide the work and/or materials as generally described in the Scope of Services (the “Work”). In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail.

B. Parties acknowledge and agree that HEART will endeavor to provide consistent weekly 81 of 331
ATTACHMENT 1, Exhibit A

work progress on assignments, but parties acknowledge that the actual timing of Work will ebb and flow based on the City’s needs and the needs of other cities.

C. HEART will assign HEART staff to perform the Work under this Agreement, and may assign different individuals as it sees fit, subject to Paragraph E in this section and subject to the terms and notice requirements set forth below.

D. HEART staff shall perform the Work required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the types of work.

HEART staff shall devote such time to the performance of the Work pursuant to this Agreement as may be reasonably necessary to meet the standard of performance described in Exhibit A. HEART shall provide quarterly reports listing the major tasks worked on for the City and the total hours spent performing work for City.

E. Assignment of HEART staff to provide the Work is at the sole discretion of HEART. In the event that City or HEART, at any time during the term of this Agreement, desires the reassignment of staff, City and HEART shall meet and discuss in good faith to address the issue of concern, including but not limited to reassigning such person or persons. Manager will attempt to accommodate City’s requests to assign, or to not assign, specific staff to certain projects. In the event the assigned employee’s employment with HEART ends or there is an extended leave of absence, HEART will endeavor to secure and assign a replacement employee to fill that role at the first opportunity.

F. At any time, HEART staff may be providing services to one or more cities concurrent with the Work being provided to City under this Agreement.

G. HEART staff assigned may require access to City’s computer systems and networks to complete the assigned Work. City shall provide access to these systems according to its policies for external consultants or provide other reasonable means of access necessary for the HEART staff to perform the Work being provided under this Agreement. HEART requires its employees to agree to appropriate system usage policies, which include a pledge not to use City’s electronic equipment for anything other than City work. The City may require the HEART staff to sign the City’s electronic technology use and confidentiality policies.

H. The parties agree to cooperate fully and to provide assistance to all relevant parties in the investigation and resolution of any complaints, claims, actions, or proceedings that may be brought by or that may involve assigned employees providing Work under this Agreement.

I. HEART shall, at its sole expense, supply for its employees providing Work to City pursuant to this Agreement any and all benefits, such as worker’s compensation, disability insurance, vacation pay, sick pay, or retirement benefits; obtain and maintain all licenses and permits usual or necessary for performing the Work; pay any and all taxes incurred as a result of the employee(s) compensation, including employment or other taxes; and provide City with proof on demand.

3. C
OMPENSATION.

In consideration for the Work described in the Scope of Services, City shall pay HEART for

82 of 331

services performed on an hourly basis in accordance with the rates outlined in Table 1.

The total compensation under this Agreement shall not exceed $130,000 without prior written authorization from the City. In addition, the City may authorize the use of a contingency amount not to exceed $15,000 for additional services, for a total annual not-to-exceed amount of $145,000. The Manager must receive written authorization from the City Project Manager prior to using any amount of the contingency.

HEART will invoice at the end of each month following the Effective Date of this agreement. The City agrees to pay all such invoices within 30 business days of receipt of invoice. Each invoice will outline the number of hours used and the remaining balance of the authorized contract amount.

Table 1.

Table 1: Hourly Rates, by Fiscal Year
Position 2025/2026 &
2026/2027
2027/2028 2028/2029
Executive Director $222 $227 $233
Director $190 $196 $204
Senior Project Manager N/A $148 $162
Project Manager $127 $131 $133
Analyst $105 $114 $118
Fellow/Admin $86 $88 $92

4. TERM OF AGREEMENT.

The Term of this Agreement will start from the Effective Date, and shall continue until June 30, 2029, or until terminated in accordance with Section 5, below.

5. TERMINATION.

A. Either party may terminate this Agreement for cause if a party materially breaches its obligations under this Agreement, and such breach is not cured or corrected within fifteen (15) business days’ written notice to the reasonable satisfaction of the party giving such notice.

B. HEART may terminate the Agreement without cause with six-month notice to City.

HEART agrees to cooperate with the City on the transfer of work to City or a third party.

Upon receipt of notice of termination by HEART, City shall incur additional obligations under the provision of this Agreement only with the prior written consent of City.

C. City may terminate this agreement without cause with one hundred twenty (120) days’ notice to HEART. Upon receipt of notice of termination by City, City shall continue to incur financial obligations under the provision of this Agreement for one hundred twenty (120) days. This financial obligation may be waived by HEART if the HEART staff can be assigned to another city. Upon termination by City, HEART will diligently attempt to assign the staff to another city.

6. INDEMNITY.

83 of 331

A. To the fullest extent permitted by law, City shall defend, hold harmless and indemnify HEART, its elected and appointed officials, officers, agents, and/or employees from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury in law or equity for injuries to persons and/or damage to property, and/or economic damages which arise out of or in connection to the performance of this Agreement resulting from the willful misconduct or negligent acts or omissions of City, its officers, agents and/or employees, or the failure to abide by any obligations under this Agreement.

B. To the fullest extent permitted by law, HEART shall defend, hold harmless and indemnify City, its elected and appointed officials, officers, agents and/or employees from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury in law or equity for injuries to persons and/ or damage to property, and/ or economic damages which arise out of or in connection to the performance of this Agreement resulting from the willful misconduct or negligent acts or omissions of HEART, its officers, agents, and/ or employees, or the failure to abide by any obligations under this Agreement.

C. In the event of the concurrent negligence of City, its officers, agents and/or employees, and HEART, its officers, agents and/ or employees, then the liability for any and all claims for injuries or damages which arise out of the performance of this Agreement shall be apportioned under California's Theory of Comparative negligence as presently established or may be hereafter modified.

D. The dut y to indemnify and hold harmless as set forth by this Section 6 shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

7. NOTICES.

All notices permitted or required under this Agreement shall be given to the respective Parties in writing and will be delivered to and addressed as follows or to such other place as each Party may designate by subsequent written notice to the other Party. “Written notice” as used herein may include notice by email to the email addresses set forth below, in which case the sending of the email shall satisfy the noticing party’s obligations.

HEART: Housing Endowment and Regional Trust of San Mateo County Attn: Executive Director
2905 S. El Camino Real
San Mateo, CA 94403
By email to: [email protected]
With copy to: [email protected] and [email protected]

City: City of San Bruno
Attention: Peter Gilli, Community Development Director
567 El Camino Real
San Bruno, CA 94066

By email to: Peter Gilli, [email protected]
With copy to: Kelly Beggs, [email protected]

84 of 331

Such notice shall be deemed made when personally delivered or when mailed by prepaid first class mail on the third day after it was deposited with the United States Postal Service. Notice by email transmission shall be deemed given upon verification of receipt if received before 5:00 p.m. on a regular business day or else on the next business day.

8. INDEPENDENT CONTRACTOR.

A. It is understood that this Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture, agent-principal relationship or partnership is formed as a result of this Agreement. No employee or agents of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of the other party. HEART staff is not authorized to bind City to any contracts or other obligations.

B. HEART shall require employees providing Work under this Agreement to sign agreements acknowledging that they are not City employees and therefore are not entitled to holidays, vacations, disability benefits, insurance, pensions, or retirement plans, or any other benefits offered or provided by City to City employees.

C. For the purposes, and for the duration of this Agreement, the HEART Manager and any staff assigned to provide Work to City will act in the capacity of an Independent Contractor for City, and not as an employee of City.

D. The parties agree that HEART maintains the authority to direct and oversee the work performed by employees providing Work to City pursuant to this Agreement. City agrees that it shall report to HEART any and all staff issues relating to HEART’s employee(s) so that HEART may take any necessary or appropriate actions pursuant to its policies.

E. HEART represents and warrants that it will comply with all labor laws with respect to its employees providing Work to City under this Agreement.

9. NON-SOLICITATION OF HEART STAFF
During the term of the Agreement, including any extensions thereof, City shall not actively recruit, solicit, or hire any HEART employee assigned by HEART to perform Work for City for the period of this Agreement and for one year thereafter. This shall in no way, however, be construed to restrict, limit, or encumber the rights of any employee granted by law, nor shall it in any way restrict either party from hiring employees who respond to advertisements, or make independent inquiries, for employment.

10. INSURANCE

A. Prior to beginning the Work and continuing throughout the term of this Agreement, HEART shall, at HEART’s sole cost and expense, furnish City with certificates of insurance evidencing that HEART has obtained and maintains insurance in the following amounts:
i. Workers’ Compensation that satisfies the minimum statutory limits. The Workers’ Compensation coverage shall be endorsed with or include a waiver of subrogation in favor of City for all Work performed by HEART and its staff.

85 of 331

ii. Commercial General Liability and Property Damage Insurance in an amount not less than TWO MILLION DOLLARS ($2,000,000) combined single limit per occurrence, FOUR MILLION DOLLARS ($4,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by HEART and its staff.
iii. Comprehensive automobile insurance in an amount not less than TWO MILLION DOLLARS ($2,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles.

B. Each of the following shall be included in the coverage or added as an endorsement:
i. City and its officers, employees, agents, and volunteers shall be covered as additional covered parties with respect to HEART’s general commercial, and automobile coverage for claims, demands, and causes of action arising out of or relating to HEART’s performance of this Agreement and to the extent caused by HEART’s negligent act, error, or omission.
ii. An endorsement to HEART’s general commercial and automobile coverages must state that coverage is primary with respect to City and its officers, officials, employees, and volunteers.
iii. All coverages shall be on an occurrence or an accident basis, and not on a claims-made basis.

C. HEART shall include all subcontractors as insureds under its coverage or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

D. During the term of this Agreement, HEART may change the insurance program in which it participates. HEART will provide reasonable notice of any such change to City and replacement copies of Certificates of Coverage and endorsements.

E. The coverages stated herein shall be maintained throughout the term of this Agreement, and proof of coverage shall be available for inspection by City upon request.

F. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, HEART shall provide written notice to City at HEART’s earliest possible opportunity and in no case later than five (5) business days after HEART is notified of the change in coverage.

11. MISCELLANEOUS
A. COMPLIANCE WITH ALL APPLICABLE LAWS; NONDISCRIMINATION.

HEART and its staff shall comply with all applicable local, state, and federal laws, regulations, and ordinances in the performance of this Agreement. HEART shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, gender expression, gender identity, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state, or federal laws or regulations.

B. VENUE, ATTORNEYS’ FEES.

86 of 331

Any suit or action initiated by either party shall be brought in San Mateo County, California. In that event each party shall incur its own attorney’s fees, costs, or other legal expenses to enforce provisions of this Agreement against the other party, regardless of whether any party shall be deemed the prevailing party.

C. RECORDS
i. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that HEART prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. HEART hereby agrees to deliver those documents to City upon termination of the Agreement, if requested. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use.

ii. HEART shall hold any confidential information received from City in the course of performing this Agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the Agreement or at any time thereafter. Upon expiration of this Agreement, or termination as provided herein, HEART shall return materials which contain any confidential information to City. For purposes of this paragraph, confidential information is defined as all information disclosed to HEART which relates to City past, present, and future activities, as well as activities under this Agreement, which information is not otherwise of public record under California law.

City shall notify HEART what information and documents are confidential and thus subject to this Section.

iii. HEART shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for Work or expenditures and disbursements charged to City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment under this Agreement.

iv. I
nspection and Audit of Records. Any records or documents that this Section requires HEART to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.

D. ENTIRE AGREEMENT – AMENDMENTS.

i. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
ii. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter of this Agreement.
iii. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
iv. This Agreement may be amended or modified only by written Agreement signed by both Parties.

E. SEVERABILITY.

If any provisions of this Agreement are held invalid by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby if such remainder would continue to serve the purposes and objectives originally contemplated by the Parties.

87 of 331

F. REMEDIES, CHOICE OF LAW.

No remedy or election exercised hereunder shall be deemed exclusive but shall be cumulative with all other remedies at law or in equity. This Agreement shall be governed by the laws of the State of California.

G. MEDIATION.

Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached, neither party shall be deemed the prevailing party for purposes of the settlement, and each party shall bear its own legal costs.

H. WAIVER
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

I. AUTHORITY TO ENTER AGREEMENT
Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party.

[S
IGNATURE CONTINUES NEXT PAGE]

88 of 331

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month, and year first above written.

HEART

HOUSING ENDOWMENT AND REGIONAL TRUST OF
SAN MATEO COUNTY, a Joint Powers Agency (“JPA”)
formed and existing under the laws of the State of California

By: ___________________________________
Armando Sanches, Executive Director

[SIGNATURE CONTINUES NEXT PAGE]

89 of 331

CITY:

CITY OF SAN BRUNO, a municipal corporation

By: ___________________________________

Name: Alex D. McIntyre
Its: City Manager

APPROVED AS TO FORM:

By:

90 of 331

EXHIBIT A – Scope of Work

HEART and City will further refine the work plan and scope of services. Activities and services to be performed by HEART may include, but not be limited, to the following:

WORK PLAN DEVELOPMENT

• Consult with City to establish objectives, priorities and schedules for affordable housing programs and activities.
• Work with City to identify services and activities that will continue to be met through City staff and/or other contracted services/consultants.
• Establish monitoring and reporting systems to ensure the adequacy, quality, and timeliness of progress on housing programs and activities.

PROGRAM MANAGEMENT: INCLUSIONARY/BELOW MARKET RATE (“BMR”) HOUSING

• Review existing City inclusionary housing ordinances and procedures and make recommendations for improvements that will help City meet production and fair housing goals set out in the Housing Element.
• Implement policies and procedures related to legal agreements, marketing, preferences, and lease- ups or sales that improve operations and the process for applicants and residents while also adhering to industry standards in terms of fair housing marketing principles and eligibility determinations.
• Establish systems to monitor BMR units for ongoing eligibility and affordability. • Establish procedures and systems to ensure the efficient leasing of BMR rental units upon turnover. • Implement of policies and procedures for resale and subordination requests related to BMR ownership units.
• Track all inclusionary housing activity including project status, marketing timelines, lease-ups, sales, and re-sales.
• Identify, solicit, recommend, and prepare contracts with consultants, as needed.

PROGRAM MANAGEMENT: 100% AFFORDABLE HOUSING DEVELOPMENTS

• Review compliance activities, including the monitoring of regulatory agreements and performance of administrative tasks as requested by the City related to its affordable housing loan portfolio. • Recommend and prepare policies and procedures related to the use of local funds for the development of 100% affordable housing, including developer selection criteria. • Research and inform the City of affordable housing funding and financing sources, guidelines, and deadlines.
• Review and evaluate affordable housing proposals and make recommendations regarding project selection to the City Council.
• Assist City with disposition of City owned properties for the production of affordable housing, including selection of a developer, assistance with project approval, and assistance with funding applications, while assuring compliance with State laws related to property disposition. • Attend meetings and make presentations to City staff, City Council, administrators, and various private and community organizations to discuss project status, as necessary. • Review existing affordable housing agreements and assist the City with efforts to preserve existing income restricted housing threatened by rehabilitation needs or expiring affordability agreements.

91 of 331

IMPLEMENTATION OF THE HOUSING ELEMENT

In consultation with City, HEART may undertake additional activities intended to implement the Housing Element and the City’s housing goals including, but not limited to:

• Assist City with the completion of State required Annual Progress Reports. • Asist with creation of any housing policies or programs called for in the Housing Element. • Develop and begin implementation of monitoring procedures for Accessory Dwelling Units. • Advise City on the establishment of a fund to support housing production. • Advise City on the use of local funds for programs that support resident stability such as rental assistance, relocation assistance, eviction prevention, home repairs, and foreclosure prevention. • Assure that the City website includes information on fair housing, housing resources, and services and recommend adding information as needed.
• Prepare and make information available to City residents on housing-related questions. • Implement other Housing Element goals, as defined by the City.

MEETING OTHER HOUSING REQUIREMENTS

HEART shall assist the City in meeting any additional housing policy and program requirements that may be established by the local, state, or federal government and quasi-governmental agencies, such as those required under the Metropolitan Transit Commission’s Transit Oriented Communities Policy.

MONITORING EVOLVING STATE AND FEDERAL GUIDELINES AND RESOURCES

• Review and prepare memos on proposed Federal and State regulations and their prospective impact on local requirements and programs, and suggest alternative courses of action, as applicable. • Provide updates to City elected officials regarding details on State and Federal requirements. • Maintain an awareness of the availability, guidelines, and deadlines for federal and state affordable housing funding sources.

92 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

The Council’s October 2024 revision of scope and the April 2025 sole source authorization enabled an expedited procurement and construction sequence that minimized risk of scope drift and potential rework. The executed contract encompassed: pipe replacement and reconfiguration where required; removal and treatment of corroded rebar and concrete; application of durable waterproofing and new surface finishes; rebalancing and replacement of nozzle hardware to mitigate staining and ensure even hydraulics; and coordination with the public art program for restoration of existing artworks and procurement of a complementary sculpture.

Budgetary adjustments realigning Measure K and Park in Lieu funds and authorizing Public Art allocations provided sufficient capital and contingency to complete the work without compromising technical scope.

The restoration was completed in accordance with contract requirements and technical specifications. The work resolved the primary structural and waterproofing deficiencies, reinstated reliable hydraulic performance, and established a platform for integrated public art.

This restoration strategy achieved a resilient resolution that preserves the fountain as a civic and architectural device, minimizes long term maintenance burden, and supports the broader objective of animating Posy Park as a durable urban gateway.

Change Orders:
 Change Order 1: $5,474 was executed for this project, covering essential pipe rerouting and coring identified during the work.
 Change Order 2: $25,014 Technical Project Management Support  Change Order 3: $10,023 Permitting and Plan Check
FISCAL IMPACT:

On April 22, 2025, the City Council authorized a sole source contract with Waterworks Industries, Inc. not to exceed $504,375 with an approved project contingency of $50,500.

Detailed project expenditures and the final account are provided below. The Project and contingency were managed within the approved authorizations resulting in a $9,989 surplus.

Posy Fountain Restoration Budgeted Actual
Construction Contract $504,375 $504,375
Construction Contingency $ 50,500 $ 40,511
Total $554,875 $544,886
Unspent Balance / Savings $ 9,989
ENVIRONMENTAL IMPACT:

The project was previously determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to the exemptions identified at the time of project approval. Final acceptance of the completed project does not change the prior CEQA determination.

94 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

RECOMMENDATION:

Consider Adoption of a Resolution Accepting the Completion of the Posy Park Fountain Restoration; Authorize the Filing of Notice of Completion with the San Mateo County Recorder’s Office; and Authorize Release of the Construction Contract Retention to Waterworks Industries, Inc. in the Amount of $25,218.75.

ATTACHMENTS:

1. Resolution

2. Project Acceptance Form

95 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF SAN BRUNO ACCEPTING THE COMPLETION

OF THE POSY PARK FOUNTAIN RESTORATION, AUTHORIZING THE FILING OF A

NOTICE OF COMPLETION WITH THE SAN MATEO COUNTY RECORDER'S OFFICE, AND

AUTHORIZING RELEASE OF THE CONSTRUCTION CONTRACT RETENTION TO WATERWORKS INDUSTRIES, INC. IN THE AMOUNT OF $25,218.75.

WHEREAS, Posy Park is a street-level plaza adjacent to the Caltrain station whose tiered concrete fountain, intended as the plaza’s sculptural focal point, was taken offline in 2016 following early structural and waterproofing failures; and WHEREAS, in October 2024, the City Council approved a revised project scope centering on repair, resurfacing, and waterproofing of the fountain and incorporation of an integrated public art sculpture; and
WHEREAS, on April 22, 2025, the City Council authorized a sole-source contract with Waterworks Industries, Inc. in an amount not to exceed $504,375 and approved a project contingency of $50,500; and
WHEREAS, the restoration has been completed in accordance with the approved design, technical recommendations, and contract requirements, and in substantial conformance with the approved plans and specifications; and
WHEREAS, the project was previously determined to be exempt from the California Environmental Quality Act (CEQA), and final acceptance of the completed project does not change that determination; and
WHEREAS, all construction work required under the contract has been completed to the satisfaction of the City's project management team.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
 Accepts the Posy Park Fountain Restoration as complete; and  Authorizes the filing of Notice of Completion with the San Mateo County Recorder’s Office; and
 Authorizes release of the construction contract retention to Waterworks Industries, Inc. in the amount of $25,218.75 in accordance with the contract documents. ---oOo---
I hereby certify that foregoing Resolution No. 2026 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026 by the following vote:

AYES: Councilmember:

NOES: Councilmember:

ABSENT: Councilmember:
___________________________
Lupita Huerta, City Clerk
96 of 331 ATTACHMENT 1

Honorable Mayor and Members of the City Council
June 23, 2026

Pursuant to Election Code Section 10002, the City of San Bruno is requesting that the Board of Supervisors of San Mateo County provide election services by having the County Clerk conduct the election. The City will execute an election services agreement to reimburse the County of San Mateo for services performed. The attached resolution goes into further detail of the required City Council action and includes specific language required by the County of San Mateo.

Pursuant to Election Code Section 13307, the City Council must adopt regulations pertaining to materials, including a manner of electronic distribution, prepared by any candidate for a municipal election, including costs of a candidate's statement to be printed in the Voter Pamphlet. Federal law requires the County to print a candidate's statement in English, Spanish, Filipino and Chinese; the County then passes the cost of printing onto the City.  Candidate statements are submitted with the nomination papers. If the candidate desires their statement to be published in the Sample Ballot, the San Bruno Master Fee Schedule requires that the candidate pay $871.00, which includes all legally required languages of English, Spanish, Filipino and Chinese. This fee is an estimate. The actual cost will be determined by the County Elections Office based on the number of candidates per office. The City will either refund or charge candidates with the difference after the City receives the final election invoice from the County.

Pursuant to Elections Code Section 12101 the City elections official shall publish a Notice of Election along with other statutory notices needed to inform the public of the election process.

FISCAL IMPACT:

A total of $105,000 has been requested to be budgeted in the FY 2026-27 General Fund Budget. The exact cost cannot be determined until the County calculates how many candidates and measures will be in the Voter Pamphlets.

ENVIRONMENTAL IMPACT:

There is no environmental impact. The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution:

1. Calling And Giving Notice of Holding a General Municipal Election to Be Held on Tuesday, November 3, 2026 for the Election of Certain Officers as Required by the Provisions of Laws of the State of California Relating to General Law Cities;

2. Requesting Election Consolidation with the Statewide General Election to Be Held on November 3, 2026;

3. Contracting with the San Mateo County Chief Elections Officer and Assessor-County Clerk- Recorder for Elections Services;

4. Adopting Regulations for Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters; and

5. Providing Notice of Election

99 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

ALTERNATIVES:

Return to staff to identify election alternatives.

ATTACHMENTS:

1. Resolution

100 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO CALLING AND

GIVING NOTICE OF HOLDING A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 FOR THE ELECTION OF CERTAIN OFFICERS AS

REQUIRED BY THE PROVISIONS OF LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES; REQUESTING ELECTION CONSOLIDATION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON NOVEMBER 3, 2026; CONTRACTING

WITH THE SAN MATEO COUNTY CHIEF ELECTIONS OFFICER AND ASSESSOR-COUNTY CLERK- RECORDER FOR ELECTIONS SERVICES; ADOPTING REGULATIONS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS; AND PROVIDING NOTICE OF ELECTION WHEREAS, the City Council of the City of San Bruno is calling a General Municipal Election to be held on Tuesday, November 3, 2026, for the purpose of electing (1) one City Council Member from District 1 for a full four-year term; (1) one City Council Member from District 4 for a full four-year term, and (1) one Mayor for a full two-year term; and WHEREAS, the General Municipal Election is to be consolidated with the Statewide General Election to be held on the same date and that the City polling places and the election of officers be the same, and that the San Mateo County Chief Elections Officer and Assessor- County Clerk-Recorder canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN BRUNO DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

1. The City of San Bruno hereby calls and gives notice of a General Municipal Election to elect one (1) Member of the City Council representing District 1 for a term of (4) four years; one (1) Member of the City Council representing District 4 for a term of (4) four years; and one (1) Mayor for a term of (2) two years.

2. Nomination papers may be procured from the City Clerk no earlier than open business hours on July 13, 2026, and shall be filed with the City Clerk no later than 5:00 p.m. on August 6, 2026, unless extended as provided by law.

3. Pursuant to California Elections Code Section 10403 and 10418, the City Council of San Bruno requests that the Board of Supervisors of San Mateo County consent and agree to the consolidation of the General Municipal Election with the Statewide General Election to be held on November 3, 2026, and acknowledges that the consolidated election shall be held and conducted in the manner prescribed in Elections Code Section 10418.

4. That the election precincts, polling places, voting booths and election officials in each of the precincts in which this election shall be held shall be the same as provided for the Statewide General Election on said date, as prescribed by the ordinance, order, resolution or notice of the Board of Supervisors of San Mateo County calling, providing for or giving notice of such other election and which sets forth such precincts, voting booths, polling places and election officials.

5. Pursuant to California Elections Code 10002, the City Council further requests that the County Board of Supervisors permit County election official(s) be authorized to render services to the City relating to the conduct of said election. The services shall 101 of 331
ATTACHMENT 1
2 be of the administrative type normally performed by such County election official(s) in conducting elections including, but not limited to, checking registrations; printing and mailing sample ballots; ballots; candidates' statements; hiring election officers and arranging for polling places; providing and distribution of election supplies; and counting ballots and canvassing returns.

6. That the San Mateo County Chief Elections Officer and Assessor-County Clerk- Recorder are hereby authorized to canvass the returns of the General Municipal Election, and that the election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.

7. The City of San Bruno recognizes that the costs incurred by the San Mateo County Chief Elections Officer and Assessor-County Clerk-Recorder, by reason of this consolidation, will be reimbursed by the City of San Bruno as specified in the Service Agreement that the City of San Bruno hereby authorizes the City Manager to execute.

8. That pursuant to California Elections Code Section 13307, each candidate for elective office to be voted for at an Election to be held in the City of San Bruno on November 3, 2026, may prepare a candidate's statement, suitable for electronic distribution, on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement is optional and may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. A fee will be charged as approved in the City’s Master Fee Schedule.

9. The City Clerk for the City of San Bruno is hereby directed to submit a certified copy of this resolution to the Board of Supervisors of the County of San Mateo. The City Clerk is also directed to file a copy of the resolution with the San Mateo County Chief Elections Officer and Assessor-County Clerk-Recorder prior to Monday, July 13, 2026.

10. That the City Clerk for the City of San Bruno shall certify to the passage and adoption of this resolution.
---oOo---
I hereby certify that foregoing Resolution No. 2026 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk

102 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

research and QA, provide periodic summary reports to the City, and host community workshops to share findings and solicit input.

Key Components Include:
 Nonexclusive site license with site exhibits and City approval required prior to installation.  Data sharing and confidentiality provisions, and obligations to protect any personally identifiable information.
 Performance standards, QA/calibration procedures, 24/7 service contact, and public safety protocols.
 Insurance, indemnity, and removal/restoration obligations; City termination rights for material breach or public safety concerns.
 Initial multiyear term with optional renewals; final fee and security terms to be inserted prior to execution.

This approach provides publicly accessible hyperlocal air quality data, leverages RISE research partnerships without City capital expenditure, and minimizes City fiscal exposure while retaining permit oversight and termination authority.

FISCAL IMPACT:

There is no fiscal impact related to this item.

ENVIRONMENTAL IMPACT:

The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities), which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public facilities involving negligible or no expansion of existing or former use. The project consists of the installation and operation of small air monitoring devices on existing public facilities and infrastructure at Forest Lane Park, 7th & Walnut Park, and City Hall, involving minimal site disturbance and no expansion of use. Additionally, the project may also be considered exempt pursuant to CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures) for the installation of small accessory equipment. No unusual circumstances exist that would cause the project to have a significant effect on the environment.

RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Execute a License Agreement with the Coastal Quest for the Installation, Operation, and Maintenance of Air Monitoring Stations at Forest Lane Park, 7th & Walnut Park, and City Hall, and Determining the Project is Exempt from the California Environmental Quality Act
ALTERNATIVES:

1. Do not approve the license agreement.

ATTACHMENTS:

1. Resolution

2. License agreement with Coastal Quest

104 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING

THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH THE COASTAL

QUEST FOR THE INSTALLATION, OPERATION, AND MAINTENANCE OF AIR MONITORING STATIONS AT FOREST LANE PARK, 7TH & WALNUT PARK, AND CITY

HALL, AND DETERMINING THE PROJECT IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, Coastal Quest (“RISE” or “Licensee”) operates a community-based air quality monitoring program and has proposed to install, operate, and maintain air monitoring devices at select locations within the City of San Bruno; and WHEREAS, the proposed locations include Forest Lane Park, 7th & Walnut Park, and City Hall; and
WHEREAS, the proposed License Agreement provides for a non-exclusive use of City property and requires City staff approval of specific installation at the site prior to installation; and
WHEREAS, under the terms of the License Agreement, Licensee shall be solely responsible for all costs associated with procurement, installation, calibration, maintenance, repair, , insurance, and removal and restoration of the sites at the conclusion of the agreement term; and
WHEREAS, the License Agreement includes provisions related to performance standards, public safety requirements, data-sharing obligations, insurance and indemnification, and City termination rights; and
WHEREAS, the proposed project will provide publicly accessible, hyperlocal air quality data to the community without financial impact to the City; and WHEREAS, the City Council finds that approval of the License Agreement does not constitute a “project” under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 and 15303, and therefore no environmental review is required.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Bruno as follows:
 The City Council hereby approves the License Agreement with the Coastal Quest, in substantially the form presented.
 The City Manager is hereby authorized to execute the License Agreement and any related documents necessary to implement the Agreement on behalf of the City.  The City Council hereby determines that the approval of this agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities), which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public facilities involving negligible or no expansion of existing or former use. The project consists of the installation and operation of small air monitoring devices on existing public facilities and infrastructure at Forest Lane Park, 7th & Walnut Park, and City Hall, involving minimal site disturbance and no expansion of use. Additionally, the 105 of 331 ATTACHMENT 1
2 project may also be considered exempt pursuant to CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures) for the installation of small accessory equipment. No unusual circumstances exist that would cause the project to have a significant effect on the environment.
---oOo---
I hereby certify that foregoing Resolution No. 2026 - ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026 by the following vote:

AYES: Councilmember:

NOES: Councilmember:

ABSENT: Councilmember:
___________________________
Lupita Huerta, City Clerk

106 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 2 | Page

3. Compliance with Law. Licensee shall obey and shall ensure that its staff and partnered entities obey all pertinent Federal, State and local laws and statutes while on the License Areas or Properties. Licensee is solely responsible for any violation of any laws associated with its use of the License Area.

4. No Warranty. Licensee accepts the License Area "as is" and with all faults.

Licensor makes no other warranties related to the License Area and provides the License Area without any other warranty of any kind, either expressed or implied, including, but not limited to the implied warranties of merchantability and fitness for a particular purpose, and Licensee makes no reliance on such warranty.

5. Term and Termination. This Agreement will be in effect for a period of five (5) years, commencing on the Effective Date, and ending on the date that is five (5) years after the Effective Date (the “License Term”). Either Party may terminate this Agreement with or without cause upon 30 days’ written notice to the other Party.

6. Insurance. During the term of this Agreement. Licensee shall maintain at a minimum the following insurance:
a. Workers' Compensation with statutory limits, in accordance with the laws of the State of California and Employer's Liability with limits of not less than $1,000,000.00. Licensee shall require its insurer to waive all rights of subrogation against Licensor, its officers, agents and employees, except for any liability resulting from the willful or grossly negligent acts of the Licensor.
b. Commercial General Liability Insurance, including contractual liability and products liability, with a combined single limit of $2,000,000.00.

Such insurance shall: (i) name Licensor, its officers, agents and employees as additional insureds, but only for Licensee’s acts or omissions; (ii) be primary for all purposes; and (iii) contain standard cross-liability provisions.
c. Commercial Automobile Insurance with a combined single limit of $2,000,000.00. Such insurance shall: (i) cover the use of owned, non- owned and hired vehicles on the License Area , and (ii) name Licensor, its officers, agents and employees, as additional insureds.

Licensee shall provide Licensor with proof of such insurance by submission of certificates of insurance, pursuant to Section 10 "Notices," at least ten (10) days prior to the Effective Date of this Agreement . Such insurance shall not be canceled nor allowed to expire or be materially reduced without prior written notice to Licensor.

7. Insurance Waiver. The City Manager, as Purchasing Officer, may modify the insurance requirements of this section after considering the recommendations of the City’s insurance provider and upon consideration of the risks associated with the use of the License Area under this Agreement.

108 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 3 | Page

8. Licensor’s Use of License Area. Licensee agrees that Licensor has the right to enter upon the License Area, at any time, for any purpose, and the right to conduct any activity on the License Area. Licensor shall not be liable to Licensee for any compensation or damages whatsoever resulting from the exercise of Licensor's rights hereunder.

9. Conditions of Access. Access to License Areas and Properties shall be limited to certain periods, as follows: Forest Lane Park: dawn to dusk, seven (7) days a week; 7th & Walnut Park: dawn to dusk, seven (7) days a week; City Hall: Monday through Thursday, 7:30 a.m. to 5:00 p.m., closed Friday through Sunday). Licensee shall provide notice to Licensor and obtain Licensor’s prior written consent before accessing the License Area. After obtaining Licensor’s consent, Licensee is permitted to access the License Area only if accompanied by an employee or agent of Licensor. Licensee shall not interfere with any construction, events, or other programmed activities that occur at the Property or License Area. Staging or storage of materials other than the Equipment at the License Area is not permitted. Licensee shall maintain a clear path of travel through the License Area at all times.

10. Signs. Licensee must obtain written approval from Licensor prior to the construction or placement of any sign, signboard or other form of outdoor advertising.

11. Expense. Licensee will perform and pay all obligations of Licensee under this Agreement. All matters or things herein required on the part of Licensee will be performed and paid for at the sole cost and expense of Licensee, without obligation on the part of Licensor to make payment or incur cost or expense for any such matters or things.

12. Assignment. This Agreement and Licensee's rights hereunder shall not be assigned, transferred, pledged, or otherwise encumbered, without the express written consent of Licensor, and any attempt to do so will be void and confer no right on any third party.

13. Notice. Notices required under this License shall be in writing and shall be given to the Party at its regular mail address as set forth below or such other address as the party may later specify for that purpose by notice to the other Party. Notice shall only be given in the manner set forth below and shall, for all purposes be deemed given and received only if given by a national overnight delivery service at the regular mail address of the party specified above, the day on which the notice is actually received by the party; or if given by certified mail, return receipt requested, postage prepaid at the regular mail address of the party specified above, on the day signed for as evidenced by the return receipt or if given by personal delivery, on the day signed for by an authorized representative of the recipient. If Notice is tendered under the provisions of this License and is refused by the intended recipient of the Notice, the Notice shall nonetheless be considered to have been given and shall be effective as of the date provided in this License.

109 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 4 | Page

For Licensee : For Licensor:

Coastal Quest City of San Bruno
2625 Alcatraz Ave #609 567 El Camino Real
Berkeley, CA 94705-2702 San Bruno, CA 94066
Attn: Tegan Hoffmann Attn: Travis M. Karlen, CPRP
Coastal Quest Executive Director Community Services Director with a copy to:

City Attorney
City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Attn: Trisha Ortiz, City Attorney

13. Authority to Execute. Each Party warrants that it is authorized to enter into the Agreement, that the person signing on its behalf is duly authorized to execute the Agreement, and that no other signatures are necessary.

14. Indemnification and Liability. Licensee agrees to indemnity, defend, and hold harmless Licensor and its officers, agents and employees from any and all claims, liabilities, expenses, costs, or damages of any nature, including attorneys' fees for any injury or damage to any third party including death) or property arising out of Licensee’s use of the Property and/or License Area pursuant to the Agreement by Licensee, Licensee’s agents, officers, employees, subcontractors, or independent contractors(s) hired by Licensee except for such claims, liabilities, expenses, costs or damages arising from the gross negligence or willful misconduct of Licensor. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Licensee.

15. Release and Waiver. Licensee shall be responsible and liable for any and all use of the License Area in accordance with this Agreement. Licensee agrees to release, hold harmless, waive, discharge and covenant not to sue Licensor and/or its affiliates, officers, directors or employees, all of which are hereinafter referred to as "Releasees", from any and all liability to Licensee and its employees, officers, affiliates and directors for any and all claims, demands, losses, or damages on account of injury, including death or damage to property, caused or alleged to be caused in whole or in part by the Releasees or otherwise arising from or during the presence of Licensee and its guests and invitees and their property and/or person on the Property and/or License Area.

Licensee expressly waives the provisions of California Civil Code section 1542, which provides: “A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”

110 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 5 | Page

16. Non-Possessory Interest. Licensor retains full possession of the Property and License Area and Licensee will not acquire any interest temporary, permanent, irrevocable, possessory or otherwise by reason of this Agreement, or by the exercise of the permission given herein. Licensee will make no claim to any such interest. Any violation of this provision will immediately void and terminate this Agreement

17. Modification. This Agreement may be modified only by a written agreement executed by Licensor and Licensee.

18. Interpretation. This Agreement shall be interpreted as though prepared by both parties.

19. Severability. Should any provision of this Agreement be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable. Sections 12, 14, and 15 and those provisions that by their nature are intended to survive termination or expiration of this Agreement shall survive the termination of this Agreement.

20. Force Majeure. No failure or omission on the part of Licensor to carry out or observe any of the terms or provisions of this Agreement will be deemed a breach of this Agreement if same arises or results from force majeure or from any cause reasonably beyond its control, including but without limitation, acts of God, acts (including delay or failure to act) of any governmental authority (de jure or de facto), war (declared or undeclared), riot, revolution, fires, labor disputes, sabotage or epidemics.

21. Entire Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter herein. Each Party to this Agreement acknowledges that representations by either Party that are not embodied herein, and any other agreements, statements, or promises concerning the subject matter of this Agreement, not contained in this Agreement, shall not be valid and binding.

22. Attorneys’ Fees. In any action at law or in equity, arbitration or other proceeding arising in connection with this Agreement, the prevailing party shall recover reasonable attorneys’ fees and other costs, including but not limited to court costs and exper t and consultant fees incurred in connection with such action, in addition to any other relief awarded.

23. Governing Law; Venue. This Agreement, and the rights and obligations of the Parties, shall be governed by and interpreted in accordance with the laws of the State of California without regard to principles of conflicts of law. Any action to enforce or interpret this Agreement shall be filed in the Superior Court of San Mateo County, California or in the Federal District Court for the Northern District of California.

24. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed one agreement, and each counterpart shall be deemed an original. The Parties hereby acknowledge and agree that electronic signatures or signatures transmitted by electronic mail in so -called ".pdf" format shall be legal and binding and

111 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 6 | Page

shall have the same full force and effect as if an original of this Agreement had been manually delivered. The Parties intend to be (i) bound by the signatures (whether original, faxed or electronic) on any document sent by facsimile or electronic mail, (ii) are aware that the other party will rely on such signatures, and (iii) hereby waive any defenses to the enforcement of the terms of this License based on the foregoing forms of signature.

Remainder of page intentionally left blank; signature page to follow

112 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 7 | Page

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.

LICENSEE LICENSOR

_____________________________ _______________________________ Tegan Hoffmann, Executive Director Alex D. McIntyre, City Manager

APPROVED AS TO FORM

_______________________________
Trisha Ortiz, City Attorney

ATTEST

________________________________
Lupita Huerta, City Clerk

Attachment: Exhibit A - Map

113 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 8 | Page

EXHIBIT A

PROPERTY MAP
Forest Lane

7th and Walnut Park

114 of 331

COMMUNITY SERVICES DEPARTMENT
Coastal Quest

License Agreement between City of San Bruno and Coastal Quest 9 | Page

San Bruno City Hall

115 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

The pilot program includes the following key components:
 Resident Rate Access: Millbrae residents receive San Bruno resident membership rates.
 Cost Recovery Structure: Millbrae funds the rate differential through a capped credit account.
 Administrative Control: San Bruno retains full authority over program operations, pricing, and facility management.
 Evaluation Period: Both cities will evaluate participation levels, financial performance, and overall effectiveness prior to considering continuation.

This approach allows both agencies to test a regional service delivery model that recognizes existing usage patterns while ensuring that San Bruno’s General Fund is not subsidizing non- resident participation.

FISCAL IMPACT:

The proposed MOU has the potential to increase revenue to the City of San Bruno by expanding membership participation at the Recreation and Aquatic Center (RAC). The pilot program will generate valuable participation and financial data to inform both cities in evaluating the feasibility of a long-term partnership.

Under the terms of the MOU, the City of Millbrae will provide up to $49,999 to offset the difference between resident and non-resident membership rates. These funds will be held as unearned revenue and drawn down as eligible memberships are processed.

The City of San Bruno will provide a one-time marketing credit valued at $2,795, which is included in the total program balance and will be used to promote the program within Millbrae.

At the conclusion of the pilot period, any unused funds will either be returned to Millbrae or, subject to mutual agreement, applied toward a subsequent agreement.

Overall, this pilot structure is designed to increase utilization and revenue at the RAC while ensuring the City of San Bruno is protected from financial exposure.

ENVIRONMENTAL IMPACT:

Approval of the MOU does not constitute a “project” under the California Environmental Quality Act (CEQA). Therefore, no further environmental review is required RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding with the City of Millbrae for a One-Year Pilot Program Providing Membership Resident Rates at the Recreation and Aquatic Center to Millbrae Residents, and Determining the Project is Exempt Under the California Environmental Quality Act (CEQA) ALTERNATIVES:

Do not authorize the MOU with Millbrae.

117 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

ATTACHMENTS:

1. Resolution

2. Fiscal Year 2026-27 MOU Between the City of San Bruno and the City of Millbrae.

118 of 331
1 RESOLUTION NO. 2026 - ___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING

THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH

THE CITY OF MILLBRAE FOR A ONE-YEAR PILOT PROGRAM PROVIDING MEMBERSHIP

RESIDENT RATES AT THE RECREATION AND AQUATIC CENTER TO MILLBRAE RESIDENTS,

AND DETERMINING THE PROJECT IS EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA)
WHEREAS, the City of Millbrae (MILLBRAE) and the City of San Bruno (SAN BRUNO) share a contiguous geographic boundary along the Peninsula, creating a naturally interconnected service area for both communities; and
WHEREAS, due to this close proximity, as well as shared transportation corridors such as El Camino Real, BART, and Caltrain, residents routinely utilize programs, services, and facilities in both jurisdictions; and
WHEREAS, the San Bruno Recreation and Aquatic Center (RAC) has experienced strong regional participation since its opening, including consistent use by Millbrae residents, and SAN BRUNO and MILLBRAE desire to formalize a partnership that enhances equitable access in recognition of this regional utilization pattern; and
WHEREAS, SAN BRUNO and MILLBRAE have developed a Memorandum of Understanding (MOU) establishing a one-year pilot program, beginning July 1, 2026 through June 30, 2027, under which verified Millbrae residents will be eligible to receive San Bruno resident rates for RAC memberships; and
WHEREAS, to offset the reduced rate, MILLBRAE will provide a pre-funded credit of $49,999 and SAN BRUNO a one-time marketing credit of $2,795, for a total program balance of $52,795, with SAN BRUNO administering the program and retaining full control over operations, pricing, and facilities while maintaining fiscal neutrality; and
WHEREAS, the City has determined that execution of the MOU is not a project subject to the California Environmental Quality Act (CEQA), as defined in Title 14 of the California Code of Regulations Section 15378.

NOW, THEREFORE, BE IT RESOLVED that the San Bruno City Council hereby:

1. Authorizes the City Manager to execute a Memorandum of Understanding with the City of Millbrae to establish a one-year pilot program, beginning July 1, 2026 through June 30, 2027, providing membership resident rates at the Recreation and Aquatic Center to verified Millbrae residents, as set forth in the MOU; and

2. Determines that the execution of the MOU is exempt from review under the California Environmental Quality Act (CEQA), as it is not a “project” under CEQA Guidelines. ---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
119 of 331
ATTACHMENT 1

Honorable Mayor and Members of the City Council
June 23, 2026

The co-responder model has become an important component of the Department’s response to behavioral health-related calls for service. The clinician provides crisis intervention, de- escalation support, follow-up services, and coordination with treatment providers and community resources. The program has enhanced the Department’s ability to connect individuals in crisis with appropriate services while increasing opportunities for service-based interventions when appropriate.

Continuing the agreement will maintain continuity of care for community members, support officers responding to complex behavioral health incidents, and preserve the collaborative partnership with San Mateo County Behavioral Health and Recovery Services (BHRS), which continues to provide clinical support, training, and access to critical behavioral health resources.

In addition to continuing services within San Bruno, staff is evaluating potential opportunities for regional collaboration and shared behavioral health response services with neighboring agencies. Any future shared services arrangement would be subject to separate interagency agreements and legal review.

The proposed extension exceeds the City Manager’s signing authority and therefore requires City Council approval.

FISCAL IMPACT:

The proposed agreement authorizes services at an hourly rate of $80 per hour for up to 40 hours per week, in an amount not to exceed $175,000 through June 30, 2027. The contract amount includes clinician services, operational expenses, and professional development associated with maintaining specialized behavioral health crisis response capabilities.

Funding for the program is available and supported through opioid settlement funds. Council action is required to appropriate the necessary funding into the FY 2026–27 budget for this purpose. Staff is also evaluating potential shared services opportunities that may offset future program costs through separate interagency agreements.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Execute a Contract Extension for Mental Health Clinician Services Not to Exceed $175,000.

ALTERNATIVES:

Decline to approve the extension and allow the agreement to expire June 30, 2026, resulting in a loss of clinician services.

131 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

ATTACHMENTS:

1. Resolution Authorizing the City Manager to Execute an Amendment to the Agreement for Consultant Services with Janella Juan for Mental Health Clinician Services.

2. Agreement for Consultant Services with Janella Juan

3. First Amendment to Agreement for Consultant Services with Janella Juan

4. Second Amendment to Agreement for Consultant Services with Janella Juan

132 of 331
1 RESOLUTION NO. 2026 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING

THE CITY MANAGER TO EXECUTE A CONTRACT EXTENSION FOR MENTAL HEALTH CLINICIAN SERVICES NOT TO EXCEED $175,000
WHEREAS, the City of San Bruno has prioritized enhancing its response to behavioral health crises through the Community Wellness and Crisis Response Team (CWCRT), a co- responder model that embeds a licensed mental health clinician within the Police Department; and
WHEREAS, the embedded mental health clinician works in collaboration with the San Bruno Police Department and San Mateo County Behavioral Health and Recovery Services (BHRS) to provide crisis response, stabilization, follow-up, and outreach services; and WHEREAS, the City’s direct contracting model has proven effective in ensuring timely and professional crisis response services tailored to the needs of the San Bruno community; and
WHEREAS, staff recommends authorizing the City Manager to execute an amendment to the agreement for consultant services with Janella Juan to continue embedded mental health clinician services through June 30, 2027; and
WHEREAS, the cost of the agreement will not exceed $175,000 and is supported through opioid settlement funds dedicated to behavioral health response and related services; and
WHEREAS, the contract amendment has been reviewed and approved as to form by the City Attorney
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of San Bruno hereby authorizes the City Manager to execute a contract for mental health clinician services through June 30, 2027, in an amount not to exceed $175,000.

BE IT FURTHER RESOLVED that the FY26–27 budget be amended to appropriate $175,000 for mental health clinician services, with costs initially paid by the City and supported through opioid settlement funds.
---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
133 of 331 ATTACHMENT 1

AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is made and entered into as of the 14th day of August, 2025, by and between the CITY OF SAN BRUNO (“City”), a municipal corporation, and Janella Juan, a sole proprietor, with offices located in San Bruno (“Consultant”).

RECITALS
WHEREAS, City desires to engage Consultant to serve as the embedded mental health clinician for the San Bruno Police Department, providing full -time crisis response, stabilization, follow-up, outreach, and coordination services in partnership with City staff and San Mateo County Behavioral Health and Recovery Services (BHRS).; WHEREAS, Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement.

WHEREAS, Consultant has affirmed its willingness and ability to perform such work.

It is agreed between the City of San Bruno, California, and Consultant as follows:

1. Term. The term of this Agreement shall commence on the above written date, and shall terminate on the 31st day of October, 2025, unless the term of the Agreement is otherwise extended or terminated, as provided for in Section 13.

2. Scope of Services to be Performed. Consultant shall diligently perform all the services described in the Project Description & Scope of Services attached hereto as Exhibit A and incorporated herein by reference. In summary, the scope of service includes but is not limited to responding alongside law enforcement to behavioral health calls, conducting assessments, providing short -term support and referrals, participating in outreach and interagency coordination, maintaining documentation, and completing required training. The City may elect to delete certain tasks of the Scope of Services at its sole discretion.

3. Time is of the Essence. Time is of the essence for each and every provision of this Agreement. The time for completion of the contracted work shall only be extended by written approval of the City Manager as provided for in Section 1. The failure of Consultant to strictly adhere to the project schedule to or complete duties in a timely fashion as determined by the City may result in termination of this Agreement by the City.

4. Compensation to Consultant. City shall pay Consultant an hourly rate of seventy dollars ($70) for actual time spent performing the services described in Exhibit A. In addition to the hourly compensation, the City shall reimburse Consultant for a one-time cost of eight hundred thirty dollars ($830) for required insurance premium increases and three hundred fourteen dollars and twenty-five cents ($314.25) for the City of San Bruno business license fee, for a total of one thousand one hundred forty-four dollars and Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 134 of 331
ATTACHMENT 2

twenty-five cents ($1,144.25)The total payable fee for the services to be performed shall not exceed forty-five thousand dollars ($45,000). No other compensation for the services will be allowed except for items covered by subsequent written amendments to this Agreement. In addition, the City shall withhold final payment in accordance with Section

4.4 below.

The parties acknowledge that compensation and reimbursable expenses under this Agreement are anticipated to be funded, in whole or in part, through the Edward Byrne Memorial Justice Assistance Grant (JAG). Nothing in this Agreement shall be construed to relieve the City of its obligations to compensate Consultant in accordance with the terms of this Agreement, regardless of the timing or amount of any reimbursement received by the City from the grant.

4.1 Consultant shall submit monthly invoices to City describing the work performed the preceding month. Consultant’s bills shall include the name of the person who performed the work, a brief description of the services performed and/or the specific task in t he Scope of Services to which it relates, the date the services were performed, the number of hours spent on all work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff.

4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in this Agreement, or specifically approved in advance by City.

Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Consultant:

A. The actual costs of sub consultants for performance of any of the services that Consultant agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement.

B. Approved reproduction charges.

C. Actual costs and/or other costs and/or payments specifically authorized in advance by the City Manager in writing and incurred by Consultant in the performance of this Agreement.

4.3 Consultant shall not receive any compensation for Extra Work without the prior written authorization of the City Manager. As used herein, “Extra Work” means any work that is determined by City Manager to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid at an hourly rate of seventy dollars ($70).

Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 135 of 331

4.4 Notwithstanding any other provision of this Agreement, when payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until City has accepted the final work under this Agreement.

4.5 Consultant is solely responsible for all of its recurring business costs, including, but not limited to the payment of all taxes, business permit fees, professional licenses and overhead and shall not separately charge those costs to the City.

5. Designated Staff Contact. The Administrative Police Captain will be responsible for monitoring performance of this Agreement.

6. Standard of Performance. All of the services shall be performed by Consultant or under Consultant’s supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement and that it will perform all services in a manner commensurate with community professional standards.

Qualified and experienced personnel who are not employed by the City shall perform all services, nor have any contractual relationship with the City.

7. Insurance. Consultant shall return an executed copy of this Agreement with proof of insurance and endorsements to insurance coverage satisfactory to the City that shows that on or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement insurance coverage as follows: a) Commercial General and Automobile Liability insurance in an amount not less than two million dollars per occur rence, naming the City, its officers, officials and employees as additional insureds, and b) Professional Liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $ 2,000,000 covering the licensed professionals’ errors and omissions . Consultant shall not allow any sub Consultant to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the sub Consultant. Should any of the above insurance be canceled or coverage reduced before the expiration date thereof, Consultant shall provide immediate written notice to the City. Consultant agrees that in the event of loss, Consultant shall look solely to her insurance for recovery. Consultant hereby grants to City a waiver of any right to subrogation which any such insurer of Consultant may acquire against City by virtue of the payment of any loss under such insurance.

8. Indemnification. To the fullest extent permitted by law, Consultant shall defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless City and its Council, officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, suits, actions, losses, costs, damages, injuries (including, without limitation, economic harm, injury to or death of an employee of Consultant or its Subconsultants), expenses and liabilities of every kind, nature and description, at law or equity (including, without limitation, incidental and consequential damages), and reasonable attorneys’ fees and costs, litigation expenses, court costs, and fees of expert consultants or expert witnesses, and costs of investigation (collectively Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 136 of 331

“Defense Costs”) that arise from, relate to or pertain to, directly or indirectly, in whole or in part, any acts or omissions of Consultant, any Subconsultant, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the Indemnitees except to the extent that liability is caused by the Indemnitees’ sole negligence, active negligence, or willful misconduct, but shall apply to all other Liabilities.

Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to defend or indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. This Section 8 shall be interpreted and applied to be consistent with the limitations in Civil Code sections 2782 and 2782.8. Nothing in this indemnity shall be construed as authorizing any award of attorney’s fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Advice and Status Reporting. Consultant shall provide the City with timely reports, orally or in writing, of all significant developments arising during performance of its services hereunder.

10. Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. If City asks Consultant to remove a person assigned to the work called for under this Agreement, Consultant agrees to do so immediately regardless of the reason, or the lack of a reason, for City's request.

11. Assignment and Subcontracting. Consultant shall not assign this Agreement or any portion thereof to a third party without the prior written consent of City, and any attempted assignment without such prior written consent in violation of this Section shall automatically terminate this Agreement. Unless otherwise specified in Exhibit A, Consultant shall not subcontract any portion of the performance contemplated and provided for herein without prior written approval of the City.

12. Ownership of Documents. All work product produced by Consultant or its agents, employees, and sub Consultants pursuant to this Agreement is the property of the City. In the event this Agreement is terminated, all work product produced by Consultant or its agents, employees or sub-Consultants shall be delivered at once to the City.

13. Termination of Agreement. The City may, at any time from execution of Agreement, terminate this Agreement, in whole or in part, for the convenience of the City, by giving written notice specifying the effective date and scope of such termination. In the event of termination, all finished or unfinished documents, shall immediately become the property of the City and shall be promptly delivered to the City as per above. In the event of termination, Consultant shall be paid for all work satisfactorily performed until termination, except where the contracting department determines the quality or quantity of the work performed is unacceptable. Such payment shall be that portion of the full payment, Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 137 of 331

which is determined by the City Manager by comparing the work/services completed to the work/services required by this Agreement.

14. Standard of Care and Payment of Permits/Licenses. Consultant represents and warrants it has or shall obtain all licenses, permits, qualifications, insurance and approvals of whatsoever nature that are legally required of Consultant to practice its profession and to perform said work/services or forfeit any right to compensation under this Agreement. Consultant shall maintain a City of San Bruno business license during the term of this Agreement.

15. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

16. Retention of Records. Consultant shall maintain all records related to this Agreement for no less than three years after the City makes final payment or after termination of this contract and all other pending matters are closed. All records shall be subject to the examination and/or audit by agents of the City, the State of California and/or Federal grantor agencies.

17. Merger Clause. This Agreement, including any exhibits attached hereto and incorporated herein by reference, constitutes the sole Agreement of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document's date.

Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall be in writing and signed by the City Manager. In the event of a confli ct between the terms, conditions, or specifications set forth herein and those in the exhibits attached hereto, the terms, conditions, or specifications set forth herein shall prevail. This Agreement, or facsimile proposal of the Agreement, constitutes the entire Agreement between City and Consultant.

18. Waiver, Severability, Choice of Law, Venue. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be reasonably interpreted to give effect to the intentions of the parties. The laws of the State of California shall govern this Agreement and all matters relating to it and venue for state court shall be in San Mateo County Superior Court, Redwood City and for federal court in San Francisco.

19. Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, the County of San Mateo, and the San Bruno Municipal Code.

Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 138 of 331

20. Conflict of Interest.

A. In general . Consultant represents and warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances that could give rise to a “conflict of interest,” as that term is defined in the Political Reform Act, as codified a t California Government Code Section 81000 et seq . and Government Code Section 1090, on the part of the Consultant, or that Consultant has already disclosed all such relevant information in writing.

B. Subsequent conflict of interest. Consultant agrees that if an actual or potential conflict of interest in the part of the Consultant is discovered after award, the Consultant will make a full disclosure in writing to the City. This disclosure shall include a description of the actions, which the Consultant has taken or proposes to take, after consultation with the City to avoid, mitigate, or neutralize the actual or potential conflict and shall take all such steps within thirty (30) days.

C. Interests of City officers and staff. No officer, member or employee of City and no member of the City Council shall have any pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Neither Consultant nor any member of the Consultant’s family shall serve on any Ci ty board or committee or hold any such position which either by rule, practice or action nominates, recommends, or supervises Consultant’s operations or authorizes funding Consultant.

21. Confidential Information and Documents

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subcontractors shall not without written authorization from the City Representative or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present a t any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7

139 of 331

provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. It is understood that City is subject to the California Public Records Act (Gov.

Code § 7920.000 et seq.). If a request under the California Public Records Act is made to view any documents Consultant provided to City, City shall notify Consultant of the request and the date that such records will be released to the requester unless Consultant obtains a court order enjoining that disclosure. If Consultant fails to obtain a court order enjoining that disclosure, City will release the requested information on the date specified.

D. In the event City gives Consultant written notice of a “litigation hold” or request under the Public Records Act, then as to all data identified in such notice or request, Consultant shall, at no additional cost to City, isolate and preserve all such d ata pending receipt of further direction from the City.

E. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

22. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of City.

No employee or agent of Consultant is or shall become an employee of City. The work to be performed shall be in accordance with the Scope of Services described in this Agreement, subject to such directions and amendments from City as herein provided. a. All work and other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifica tions, permits, and licenses required by State and local law to perform the Services, including, without limitation, a City of San Bruno business license as required by the San Bruno Municipal Code. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards. b. All of Consultant’s employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant and C onsultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e -mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 140 of 331

from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.
c. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall no t become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees R etirement System (“PERS”) or any other retirement program, as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits or any other retirement benefits.
d. To the maximum extent permitted by laws, Consultant shall indemnify, defend and hold harmless the City and other Indemnitees (as defined in Section 8 herein), from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provision of this Section 22, or any of Consultant’s personnel practices. In addition to all other remedies at law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consult ant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. The duty of indemnification set forth in this Section is in addition to all other indemnification provisions of this Agreement. Consultant’s covenants under this Section 22 shall survive the expiration or termination of this Agreement.

23. PERS Compliance . The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personne l to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Em ployees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7

141 of 331

and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

24. Consultant. Notices required by this Agreement, and invoices for payments due shall be mailed to:

City of San Bruno
Attention Brent Schimek
Police Department
1177 Huntington Ave
San Bruno, CA 94066

Notices to Consultant shall be mailed to

Janella Juan
850 Campus Drive #113
Daly City, CA 94015

25. Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed materials on recycled paper, and to use recycled products, where possible and economically feasible, for the work subject to this Agreement.

26. Solicitation. Consultant agrees not to solicit any business at any meeting, focus group or interview related to this Agreement, either orally or through any written materials.

27. Alternative Dispute Resolution. If any dispute arises between the parties that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:

(a) Each party shall designate a senior management or executive level representative to negotiate any dispute;

(b) The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority.

(c) If the issue remains unresolved after ten (10) days of good faith negotiations, the parties shall attempt to resolve the disagreement by negotiation between legal counsel. If the above process fails, the parties shall resolve any remaining disputes through mediation to expedite the resolution of the dispute.

Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 142 of 331

(d) The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days and shall be concluded within 15 days from the commencement of the
mediation.

(e) The parties shall equally bear the costs and fees of any third party in any alternative dispute resolution process.

(f) The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative remedy prior to either Party initiating legal action. This alternative dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code § 900 et. seq.

28. Attorneys Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. Attorneys fees and related costs incurred by the parties in conjunction with Section 28 shall be borne by the incurring party.

Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7

143 of 331

EXHIBIT A- PROJECT DESCRIPTION AND SCOPE OF SERVICES

PROJECT DESCRIPTION

The City of San Bruno is continuing its participation in the Community Wellness and Crisis Response Program (CWCRT), a co-responder model that integrates a licensed mental health clinician within the Police Department to respond alongside law enforcement to calls involving individuals experiencing behavioral health crises.

Originally implemented through a contract with a third-party provider, the City transitioned to contracting directly with an individual licensed mental health clinician (the “Contractor”) following the dissolution of the original provider’s business operations. The Contractor began providing services in July 2024. Funding for this program is supported by the Edward Byrne Memorial Justice Assistance Grant (JAG).

This program operates in close collaboration with San Mateo County’s Behavioral Health and Recovery Services (BHRS), which serves as the clinical oversight and system coordination partner. BHRS provides critical support including clinical consultation, documentation guidelines, 5150 certification training, access to the County’s Avatar NX electronic health record system, and ongoing program monitoring. BHRS also supplies essential resources for field operations, including a County-issued laptop and vehicle, and assists in aligning CWCRT services with broader countywide behavioral health initiatives.

This Scope of Work outlines the responsibilities and expectations of the Contractor in delivering full-time crisis response, stabilization, and follow-up services in partnership with the San Bruno Police Department and BHRS.

SCOPE OF SERVICES

Under this Agreement, the Contractor shall serve as the embedded mental health clinician for the San Bruno Police Department, providing services to improve the city’s response to individuals experiencing behavioral health crises.

A. Services

The Contractor shall work 40 hours per week, Monday through Friday (generally between 9:00 a.m. and 9:00 p.m.). The contractor will be paid the hourly rate of $70.00 per hour for actual hours worked. Any additional hours over 40 hours in one week will require approval of a member of the police department’s command staff (Lieutenant, Captain, Chief of Police). The contractor will provide the following:

Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7

145 of 331

1. Mobile Crisis Response
o Respond alongside San Bruno Police Officers to calls involving suspected mental health issues.
o Conduct on-scene mental health assessments.
o Collaborate with officers to determine whether an individual meets criteria for involuntary detention under W&I §5150.
o De-escalate crises, develop safety plans, and provide immediate interventions.
o Coordinate with dispatch, travel to scenes, engage in field-based evaluation and response.

2. Crisis Stabilization and Follow-Up
o Provide follow-up support for individuals not placed on an involuntary hold or discharged from a facility.
o Deliver short-term engagement, case management linkages, and referrals to community resources.
o Collaborate with treatment providers and families as appropriate. o Maintain timely documentation consistent with BHRS standards (if applicable).

3. Community Outreach and Education
o Participate in outreach and awareness activities as requested by the City. o Attend or present at events, trainings, and mental health fairs. o Submit brief monthly logs detailing outreach efforts.

4. Meetings and Coordination
o Attend regularly scheduled check-ins with the San Bruno Police Department and city partners.
o Participate in multi-agency meetings as requested for data reporting, planning, and evaluation.

5. Training and Professional Development
o Complete any required onboarding or continuing education related to crisis response.
o Attend law enforcement coordination training, documentation, or 5150 certification sessions if required.

6. Documentation and Reporting
o Maintain accurate and timely clinical records of all interactions. o Submit reports and invoices in accordance with city contract requirements. o Document external communications and consent forms per applicable guidelines.

1. Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7 146 of 331

Docusign Envelope ID: 7DCDA1D7-E3BA-456E-AD43-98941F68CDC7

147 of 331
Amendment to Agreement for Consultant Services Page 1 of 3

FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES

WITH JANELLA JUAN, A SOLE PROPRIETOR,

FOR CONTRACT MENTAL HEALTH CLINICIAN SERVICES
This First Amendment to Agreement for Consulting Services, dated as of August 14, 2025 (the “Amendment”), is made and entered into this day of October 14, 2025 by and between the CITY OF SAN BRUNO, a municipal corporation existing under the laws of the State of California ("CITY"), and JANELLA JUAN, A SOLE PROPRIETOR ("CONTRACTOR").

RECITALS:

A. CITY entered into that certain Agreement for Consultant Services, dated as of August 14, 2025 (the “Agreement”), to provide mental health clinician services for calls to the City Police Department involving individuals experiencing behavioral health crises.

B. The Agreement terminates on October 31, 2025, unless the term of the Agreement is otherwise extended or terminated.

C. CITY desires to extend the Agreement through June 30, 2026.

NOW, THEREFORE, IT IS AGREED as follows:

Section 1. Section 1 of the Agreement, regarding the Term, is hereby amended in its entirety to read as follows:
“The term of this Agreement shall commence on the above-written date, and shall terminate on the 30th day of June, 2026, unless the term of the Agreement is otherwise extended or terminated, as provided for in Section 13.”
Section 2. Paragraph 1 of Section 4 of the Agreement, regarding Compensation to Consultant, is hereby amended to read as follows (stricken language is deleted and italics indicate added language):
“City shall pay Consultant an hourly rate of seventy dollars ($70) for actual time spent performing the services described in Exhibit A. In addition to the hourly compensation, the City shall reimburse Consultant for a one-time cost of eight hundred thirty dollars ($830) for required insurance premium increases and three hundred fourteen dollars and twenty-five cents ($314.25) for the City of San Bruno business license fee, for a total of one thousand one hundred forty-four dollars and twenty-five cents ($1,144.25)The total payable fee for the services to be performed shall not exceed one hundred forty six thousand four hundred forty four dollars and twenty five cents ($146,444.25). No other compensation for the services will be allowed except for items covered by subsequent written amendments to this Agreement. In addition, the City shall withhold final payment in accordance with Section 4.4 below.” The remainder of Section 4 is left unchanged.

Section 3. Except as set forth in this Amendment, there are no other modifications or amendments to the Agreement, and that the Agreement remains in full force and effect in accordance with the terms as conditions set forth therein.

Docusign Envelope ID: 21DE6D0C-52F6-8743-8290-60131B1317E1 148 of 331
ATTACHMENT 3

Amendment to Agreement for Consultant Services Page 2 of 3

Section 4. Capitalized terms contained herein, unless otherwise defined, are intended to have the same meaning and effect as that set forth in the Agreement.

Section 5. The persons who have executed this First Amendment represent and warrant that they are duly authorized to execute this First Amendment in their individual or representative capacity as indicated.

Section 6. This First Amendment may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument.

[SIGNATURE PAGE FOLLOWS]

Docusign Envelope ID: 21DE6D0C-52F6-8743-8290-60131B1317E1

149 of 331

Amendment to Agreement for Consultant Services Page 1 of 3

SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES

WITH JANELLA JUAN, A SOLE PROPRIETOR,

FOR CONTRACT MENTAL HEALTH CLINICIAN SERVICES
This Second Amendment to Agreement for Consulting Services, dated as of June 23, 2026 (the “Amendment”), is made and entered into this day of ____________________, by and between the CITY OF SAN BRUNO, a municipal corporation existing under the laws of the State of California ("CITY"), and JANELLA JUAN, A SOLE PROPRIETOR ("CONTRACTOR").

RECITALS:

A. CITY entered into that certain Agreement for Consultant Services, dated as of August 14, 2025 (the “Agreement”), to provide mental health clinician services for calls to the City Police Department involving individuals experiencing behavioral health crises.

B. The Agreement terminates on June 30, 2026, unless the term of the Agreement is otherwise extended or terminated.

C. CITY desires to extend the Agreement through June 30, 2027.

NOW, THEREFORE, IT IS AGREED as follows:

Section 1. Section 1 of the Agreement, regarding the Term, is hereby amended in its entirety to read as follows:
“The term of this Agreement shall commence on the above-written date, and shall terminate on the 30th day of June, 2027, unless the term of the Agreement is otherwise extended or terminated, as provided for in Section 13.”
Section 2. Paragraph 1 of Section 4 of the Agreement, regarding Compensation to Consultant, is hereby amended to read as follows (stricken language is deleted and italics indicate added language):
“City shall pay Consultant an hourly rate of eighty dollars ($80) for actual time spent performing the services described in Exhibit A. The total payable fee for the services to be performed under this Agreement shall not exceed one hundred seventy five thousand dollars ($175,000). No other compensation for the services will be allowed except for items covered by subsequent written amendments to this Agreement. In addition, the City shall withhold final payment in accordance with Section 4.4 below.” The remainder of Section 4 is left unchanged.

Section 3. The paragraph following Section 4 of the Agreement regarding funding through the Edward Byrne Memorial Justice Assistance Grant (JAG) is hereby deleted in its entirety and replaced with the following:

Funding for services under this Agreement is available and supported through opioid settlement funds.

Nothing in this Agreement shall be construed to relieve the City of its obligations to compensate Consultant in accordance with the terms of this Agreement. 151 of 331
ATTACHMENT 4
Amendment to Agreement for Consultant Services Page 2 of 3 Section 4. Exhibit A is amended to replace all references to the Edward Byrne Memorial Justice Assistance Grant (JAG) with opioid settlement funding and to reflect compensation at the rate of eighty dollars ($80) per hour.

Section 5. The persons who have executed this Second Amendment represent and warrant that they are duly authorized to execute this First Amendment in their individual or representative capacity as indicated.

Section 6. This Second Amendment may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument.

[SIGNATURE PAGE FOLLOWS]

152 of 331
Amendment to Agreement for Consultant Services Page 2 of 3

153 of 331
Amendment to Agreement for Consultant Services Page 3 of 3 IN WITNESS WHEREOF, CITY OF SAN BRUNO and JANELLA JUAN, A SOLE PROPRIETOR have executed this Amendment the day and year first above written.

CITY OF SAN BRUNO JANELLA JUAN, A SOLE PROPRIETOR
City Manager
City of San Bruno
Janella Juan

APPROVED AS TO FORM
Trisha Ortiz
City Attorney
ATTEST
Lupita Huerta
City Clerk

154 of 331

Honorable Mayor and Members of the City Council
June 23, 2026

DISCUSSION:

The City issued a Request for Proposals (RFP) on April 15, 2026, for Tree Pruning and Removal Services. The RFP sought qualified tree care firms to provide annual pollarding, annual street tree structural/safety pruning, parks/medians/open space pruning and removals, sidewalk repair program root pruning/removals/stump grinding, and emergency services for trees that present an imminent danger.

The RFP established a four-year contract term beginning July 1, 2026. Proposals were evaluated using the criteria identified in the RFP: cost, qualifications and ability to meet performance requirements, references, and prior tree services provided to the City of San Bruno. The RFP also stated that contract award would not be based solely on total pricing.

Staff received five proposals. The following chart summarizes the annual bid schedule pricing submitted by each proposer and the resulting four-year total assuming the stated three percent annual increase for fiscal years 2027-28, 2028-29, and 2029-30.

Proposer Annual Grid
Program
Other/On-Call
Items
Annual Bid
Schedule Total
Annual Increase
Years 2-4
Estimated 4-Year
Total
New Image
Landscape
Company
$126,250 $17,525 $143,775 3%-3%-3% $601,501
The Professional
Tree Care
Company
$169,750 $18,350 $188,100 3%-3%-3% $786,940
West Coast
Arborists, Inc. $225,000 $17,525 $242,525 3%-3%-3% $1,014,635 The Davey Tree
Expert Company $219,300 $27,930 $247,230 3%-3%-3% $1,034,318 A Plus Tree, LLC $223,750 $40,255 $264,005 3%-3%-3% $1,104,498 New Image Landscape Company submitted the lowest annual bid schedule total. However, the City’s evaluation criteria provide that cost is only one component of the overall best-value determination. Staff considered each proposer’s demonstrated municipal tree maintenance experience, staffing depth, ability to meet the City’s annual pruning schedule, emergency response capacity, references, safety record, reporting systems, and ability to maintain work history in the City’s Arbor Access tree inventory system.

West Coast Arborists, Inc. is recommended as the highest-ranked and best-value proposer.

WCA has provided municipal tree maintenance services since 1972, currently supports more than 400 public agencies, employs more than 1,200 professionals, and has significant staffing, equipment, safety, and supervisory capacity to support both scheduled and emergency tree work. WCA’s references include large public agency contracts with annual budgets well above the minimum reference threshold, including Alameda Municipal Power, the cities of Berkeley, Burlingame, San Leandro, and Oakland.

156 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

WCA also has direct, long-standing experience with the City of San Bruno. WCA has partnered with the City since 2010 and has demonstrated a record of satisfactory service, responsiveness, resident interaction, safety practices, and coordination with City staff. WCA is familiar with the City’s urban forest, annual grid pruning expectations, emergency response needs, and Arbor Access inventory platform. This prior experience reduces implementation risk and supports continuity of service during the new contract term.

Arbor Access is the City’s tree inventory and work management system used to track publicly maintained street, park, median, and facility trees. The system allows City staff to document tree locations, species, maintenance history, pruning cycles, removals, service requests, and completed work. Continuing to use Arbor Access is important because it preserves the City’s existing tree records and allows staff to manage the urban forest in a consistent and organized manner. WCA originally prepared the City’s comprehensive tree inventory and owns the Arbor Access software currently used by City staff, which gives them a direct understanding of the City’s tree data, maintenance history, and reporting needs. Maintaining this system avoids the loss of historical tree information, reduces administrative duplication, improves coordination between City staff and field crews, and supports better long-term planning for pruning, removals, risk reduction, and future tree planting.

Although two proposers submitted lower annual pricing, staff does not recommend selection based solely on price. New Image Landscape Company’s proposal was significantly lower but did not provide the same level of demonstrated municipal urban forestry specialization, Arbor Access integration, or comparable depth of tree maintenance program experience as WCA. The Professional Tree Care Company submitted competitive pricing and strong qualifications; however, its proposal was more limited in detail regarding implementation, reporting, and Arbor Access integration. Davey Tree Expert Company submitted a qualified proposal, and their total pricing was higher than WCA. A Plus Tree, LLC submitted a technically strong proposal, but the proposal stated that pricing was valid for 180 days, which is inconsistent with the RFP requirement that proposals remain valid for one year.

Based on the full evaluation, staff determined that WCA provides the strongest combination of qualifications, references, prior San Bruno experience, staffing capacity, technology/reporting familiarity, and overall operational reliability. The cost comparison shows that WCA provides the best overall value when the annual grid pruning work is evaluated together with the other/on-call services that are critical to the City’s tree maintenance program. The annual grid pruning and pollarding work represents the planned, recurring portion of the contract; however, the City also relies heavily on the contractor for as-needed tree removals, stump grinding, sidewalk repair support, park and median tree work, and emergency response.

WCA’s pricing for these other/on-call items is among the most competitive of all proposals received, while also providing the highest level of demonstrated municipal tree maintenance experience, staffing depth, equipment availability, and familiarity with the City’s existing tree program. This balance is important because the lowest annual pruning price alone does not fully reflect the City’s operational needs. WCA has the proven ability to complete the scheduled annual grid work while also responding to unplanned tree-related issues throughout the year, which makes their proposal the best value and most responsible choice for the City.

Staff therefore recommend awarding the four-year Tree Pruning and Removal Services contract to West Coast Arborists, Inc.

157 of 331
Honorable Mayor and Members of the City Council
June 23, 2026

FISCAL IMPACT:

The fiscal impact associated with this item includes the proposed contract with West Coast Arborists, Inc. based on the unit prices submitted in the proposal and the City-authorized quantities of work completed. The annual bid schedule indicates a year one cost of $242,525.

With the three percent annual increases identified in WCA’s proposal, the estimated four-year contract amount is $1,014,635.

CONTRACT ELEMENT FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 Tree Pruning and Removal Services $242,525 $249,801 $257,295 $265,014 TOTAL ANNUAL COST $242,525 $249,801 $257,295 $265,014
Funding for the first year of the contract will be included in the FY 2026-27 Parks Maintenance Operating Budget. Funding for the following three fiscal years will be appropriated as part of the development of future annual operating budgets. Work will be issued only as authorized by the City and subject to available budget appropriations.

ENVIRONMENTAL IMPACT:

The proposed project is exempt under California Environmental Quality Act (CEQA) because it authorizes the repair, maintenance, or minor alteration of existing public or private topographical features involving negligible or no expansion of existing or former use.

RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Execute a Four-Year Contract with West Coast Arborists, Inc. for Tree Pruning, Pollarding, and Removal Services in an Amount Not to Exceed $1,014,635; and Determining the Project is Exempt Under the California Environmental Quality Act
ALTERNATIVES:

1. Direct staff to further evaluate the submitted proposals or negotiate with a different service provider.

2. Direct staff to issue a new Request for Proposals and modify the scope of work as directed by the City Council.

ATTACHMENTS:

1. Resolution

2. Agreement with West Coast Arborists

158 of 331
1 RESOLUTION NO. 2026 – ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUNO AUTHORIZING THE CITY MANAGER TO EXECUTE A FOUR-YEAR CONTRACT WITH WEST COAST ARBORISTS, INC.

FOR TREE PRUNING, POLLARDING, AND REMOVAL SERVICES IN AN AMOUNT NOT TO EXCEED $1,014,635; AND DETERMINING THE PROJECT IS EXEMPT UNDER CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of San Bruno’s urban forest is a significant community asset that requires regular maintenance to preserve public safety, tree health, neighborhood aesthetics, and the long- term value of the City’s street, park, median, and open space trees; and WHEREAS, contracted tree services are necessary to support larger-scale pruning and pollarding, tree removals, stump grinding, emergency response, specialized equipment needs, annual grid pruning, and other urban forestry maintenance activities; and WHEREAS, on April 15, 2026, the City issued a Request for Proposals for Tree Pruning and Removal Services, including annual pollarding, annual street tree structural and safety pruning, parks, medians, open space pruning and removals, sidewalk repair program support, stump grinding, and emergency tree services; and
WHEREAS, the City received five proposals and evaluated the proposals based on cost, qualifications and ability to meet performance requirements, references, and prior tree services provided to the City of San Bruno; and
WHEREAS, following evaluation of the proposals, staff determined that West Coast Arborists, Inc. provides the strongest combination of qualifications, references, prior San Bruno experience, staffing capacity, technology and reporting familiarity, and overall operational reliability; and WHEREAS, the proposed four-year contract amount is based on the unit prices submitted by West Coast Arborists, Inc., with a year-one annual bid schedule total of $242,525 and an estimated total four-year contract amount not to exceed $1,014,635; and WHEREAS, the action is exempt under California Environmental Quality Act (CEQA) because it authorizes the repair, maintenance, or minor alteration of existing public or private topographical features involving negligible or no expansion of existing or former use.

NOW, THEREFORE, BE IT RESOLVED, that the San Bruno City Council Authorizes the City Manager to execute a four-year contract with West Coast Arborists, Inc. for Tree Pruning, Pollarding, and Removal Services in an amount not to exceed $1,014,635; and determining the project is exempt under the California Environmental Quality Act.
---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on June 23, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
159 of 331
ATTACHMENT 1

COMMUNITY SERVICES DEPARTMENT
City’s Tree Maintenance
WEST COAST ARBORIST, INC.

General Services Agreement between City of San Bruno and WEST COAST ARBORIST, INC. for 2 | Page City’s Tree Maintenance

employees or agents of the City. Contractor, its employees and agents shall have no authority, express or implied, to bind the City to any obligation whatsoever.

5. Assignment and Subcontracting. It is recognized by the parties hereto that a substantial inducement to City for entering into this agreement was, and is, the qualifications and competence of Contractor. Therefore, Contractor shall not subcontract, assign or transfer any portion of the performance contemplated and provided for in this Agreement without the approval of the City Manager. Contractor shall not subcontract any portion of the performance contemplated and provided for herein without prior written approval of the City.

6. Indemnification. To the fullest extent permitted by law, Contractor shall defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless City and its Council, officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, suits, actions, losses, costs, damages, injuries (including, without limitation, economic harm, injury to or death of an employee of Contractor or its Subcontractors), expenses and liabi lities of every kind, nature and description, at law or equity (including, without limitation, incidental and consequential damages), and reasonable attorneys’ fees and costs, litigation expenses, court costs, and fees of expert consultants or expert witnesses, and costs of investigation (collectively “Defense Costs”) that arise from, relate to or pertain to, directly or indirectly, in whole or in part, any negligent or reckless act or omission or any willful misconduct of Contractor, any Subcontractor, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the Indemnitees except to the extent that liability is caused by the Indemnitees’ sole negligence, active negligence, or willful misconduct, but shall apply to all other Liabilities.

Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to defend or indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence, or willful misconduct of the Indemnified Parties. This Section 9 shall be interpreted and applied to be consistent with the limitations in Civil Code sections 2782 and 2782.8. Nothing in this indemnity shall be construed as authorizing any award of attorney’s fees in any action on or to enforce the terms of t his Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor.

7. Insurance. Throughout the term of this Agreement, Contractor shall obtain and maintain, at its own expense, the minimum insurance coverage set forth below. The City and its elected officials, officers, and employees shall be named as additional insureds on all policies. This Agreement is expressly contingent upon the insurance requirements being met, and this Agreement shall not be complete and no work may commence until Contractor has provided adequate proof of insurance. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

161 of 331

COMMUNITY SERVICES DEPARTMENT
City’s Tree Maintenance
WEST COAST ARBORIST, INC.

General Services Agreement between City of San Bruno and WEST COAST ARBORIST, INC. for 3 | Page City’s Tree Maintenance

a. Statutory Worker’s Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly for Contractor with limits not less than $2,000,000.
b. Commercial General and Automobile Liability insurance in an amount not less than $2 ,000,000 per occurrence. If applicable, Contractor shall not allow any subcontractors to commence work on any subcontract until all insurance required of the Contractor has also been obtained for the subcontractor in the amounts indicated herein.

8. Nondiscrimination and Equal Opportunity . During the performance of this Agreement, Contractor shall not discriminate against an employee or applicant for employment because of race, religion, creed, color, national origin, sex, sexual orientation or age.

9. Bonds. Contractor shall include a letter from a surety duly licensed to do business in the State of California, having a financial rating from A.M. Best Company of A-, VIII or better that the surety has agreed to provide Contractor with the required performance bond in accordance with the requirements set forth in the Contract Documents. Such performance and payment bonds shall each be in the penal sum of one hundred percent (100%) of the total contract amount. Contractor agrees that surety’s issuance of the letter authorized City to verify with the surety that the surety, based upon the contract price, will issue the required bonds under the conditions stated. Upon satisfactory completion of the services and acceptance by City, Contractor shall provide City with a maintenance and warranty bond valued at ten percent (10%) of the maximum amount of compensation set forth in Section 2.

10. Documents. If applicable, Contractor shall deliver to the City, on request of the City Manager, copies of all original papers, documents and any other materials, in electronic or any other form, prepared by Contractor pursuant to this Agreement.

11. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents or subcontractors by federal or state law, Contractor warrants that such license has been obtained, is valid and in good standing, and Contractor shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

12. Time is of the Essence. Contractor agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with the schedule specified in Exhibit A . In the performance of this agreement, time is of the essence.

13. Termination. This Agreement may be terminated or suspended by the City upon fifteen (15) days written notice. Upon receipt of such notice from the City, Contractor shall immediately stop all work under this Agreement. In the event of termination by the City, Contractor shall be entitled to payment on a pro rata basis for the services performed

162 of 331

COMMUNITY SERVICES DEPARTMENT
City’s Tree Maintenance
WEST COAST ARBORIST, INC.

General Services Agreement between City of San Bruno and WEST COAST ARBORIST, INC. for 4 | Page City’s Tree Maintenance

as of the date of termination, to the extent they were performed in accordance with this Agreement.

14. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

15. Contract Administration and Notice . This Agreement shall be administered on behalf of the City by Community Services Director. Any written notice between the parties shall be sent to:

CITY
Attention: Travis M. Karlen, Director
Community Services Department
567 El Camino Real
San Bruno, CA 94066

CONTRACTOR
West Coast Arborists, Inc.

Attention: Patrick Mahoney, Principal
P.O. Box 1541
Morgan Hill, CA 95038

16. Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A , represents the entire and integrated agreement between City and the Contractor and supersedes all prior negotiations, representations or agreements, either written or oral. Where the terms and conditions set forth in Exhibit A conflict with the terms and conditions of this Agreement, the terms and conditions of this Agreement shall prevail. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties.

17. Miscellaneous. The laws of the State of California shall govern this Agreement and all matters relating to it and venue for state court shall be in Redwood City and for federal court in San Francisco. In the performance of this Agreement, Contractor shall abide by and conform to any and all applicable laws, including, but not limited to the San Bruno Municipal Code.

18. Force Majeure. Each party to this Agreement will be excused from performing its obligations if its performance is prevented by (1) fire, earthquake, act of God, war, strike or other labor dispute, pandemic, epidemic, or other occurrence beyond the party’s reasonable control or; (2) any law, rule, or order stemming from economic controls, riot, hostilities, war, terrorist attacks, pandemic, epidemic, or similar conditions.

If either party is delayed or hindered from performing its obligations, performance w ill be excused for the period of delay.

19. Prevailing Wage. The services required under this Agreement is subject to prevailing wage laws. Contractor shall comply with all California State laws and Department of Industrial Relations relating to employment and wages. The hourly wages to be paid for laborers, workers, or mechanics shall not be less than the prevailing rates for an hour’s work in the same trade or occupation in San Mateo County.

163 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
22 | P a g e

APPENDIX A
Scope of Work (SOW)
A. SCOPE OF WORK
Proposer shall furnish all labor, supervision, methods and processes, implements, tools, machinery, equipment, transportation, and materials to provide tree pruning and removal services, including stump removal/grinding as required by CITY in a thorough and professional manner and complete all work in a timely manner that will meet CITY's requirements.

B. DETAILED SPECIFICATIONS
The primary purpose of the awarded contract is for the Contractor to:

1. Pollard approximately three hundred (300) sycamore and mulberry street trees annually on a grid program (Attachment E) with a goal of pollarding all street trees on average once every four (4) years.

2. Prune approximately three hundred (300) street trees annually, as determined by CITY, on a grid program with a goal of pruning all street trees on average of once every four (4) years. All trees on a block greater than six (6) inches in diameter at DBH (Diameter at Breast Height) are to be structurally pruned according to the most current International Society of Arboriculture (ISA) tree pruning standards [ANSI A300 Part 1].

Young trees with a trunk diameter of six (6) inches or less are excluded unless directed by the Parks Services Manager. The Parks Services Manager will identify work requirements within the funding appropriated annually for the duration of the contract.

3. Prune, remove, and stump grind, as needed, parks and medians trees.

4. Root prune and/or remove and stump grind trees to support CITY’s sidewalk repair program.

5. Emergency services shall be available to respond on an emergency basis to remove or trim trees that present an imminent danger to the public within forty-eight (48) hours of notification by a representative of CITY.

6. The Contractor shall maintain, at no additional cost, the history of all tree work performed in CITY's Arbor Access electronic street tree inventory database. Data entry requirements include, but are not limited to, the following:
• Site Record Update: DBH and Height for each tree site worked • Caller Record-Add: Name, Address, Phone, Email, Reason, Date, Call Receiver, Comment
• Work Record-Add: Project number, Work Type, Priority, Status, Crew ID, Comment

165 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
23 | P a g e

C. TOOLS, EQUIPMENT AND MACHINERY
Equipment & Products:

1. All aerial lift equipment shall comply with American National Standards Institute (ANSI) A92.2 - Vehicle-Mounted Elevating and Rotating Aerial Devices as required by FED OSHA and CAL OSHA. All aerial lift operators shall be certified compliant with FED OSHA 29 CFR 1926.453. Mandatory

2. All aerial equipment shall be OSHA certified and comply with California Highway Patrol Commercial Vehicle requirements. All OSHA certifications shall be current.

The Contractor shall furnish to CITY its most recent California Highway Patrol Commercial Vehicle Inspection reports for equipment to be used throughout the term of the contract.

I. CONTRACTOR STAFFING REQUIREMENTS
Staffing Minimums:
➢ Provide staffing matrix showing number of full-time/part-time personnel, assigned shifts, and percent allocation to contract tasks, including on-site supervisor(s) during operating hours. Mandatory
➢ Furnish a list of all persons and their titles and certifications that will be performing the work outlined in the contract (see Attachment A: Proposal Form - Additional Information). Personnel must be qualified and trained in the tree maintenance industry.

1. Project Supervision
The Contractor shall identify an ISA Certified Arborist who has at least five (5) years' experience in the field of urban forest management that will serve as the project supervisor and be responsible for providing project management throughout the term of the contract. The project supervisor will have the authority to represent the Contractor and liaise with the Parks Services Manager. All staff shall be employed and directly supervised by the Contractor.

2. Compliance with SB 198 - The Contractor shall furnish a copy of its current Safety Manual as well as a written description of the Contractor's safety training program that complies with SB 198 requirements for injury and illness prevention.

Key Personnel:
➢ Identify Project Manager and On-Site Supervisor(s) with resumes. Include two (2) professional references for each. Mandatory
Background Checks & Screening:
➢ All on-site personnel must pass criminal background checks and drug screening (per California law). Provide policy summary and a signed statement committing to submit background check results for proposed staff prior to mobilization. Mandatory
166 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
24 | P a g e

Training:
➢ Provide orientation and recurrent training program (including infection control, chemical handling, PPE, and customer service). Include training frequency and recordkeeping methods. Mandatory
Contract Requirements

1. Examination of Site - The Contractor shall be responsible for examining the job site and comparing it with all specifications and contract documents and for having satisfied himself as to the conditions under which the work is to be performed before entering into the contract. Further, no allowance shall subsequently be made on behalf of the Contractor on account of an error, negligence, or failure to acquaint itself with the conditions of the job site or of the streets or roads approaching each site.

2. Quantities - The tree quantities for the contract will vary. CITY does not guarantee that the actual amount of work will correspond to the services described in these specifications, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit items or portion of the work that may be deemed necessary by the Parks Services Manager. The quantities listed on the Proposal Form are estimated each year of the four (4) year contract term.

3. Solid Waste Management Requirements - The Contractor shall be required to manage all solid waste, wood waste, and green waste generated under the contract work. CITY is required to report to the State of California solid and wood/green waste recycling and diversion from landfill. All wood or green waste SHALL NOT be permitted to be landfilled. All wood/green waste must be recycled or reused consistent with industry best practices.

4. Notification and Relations with Property Owners
a. Notification – The Contractor shall be responsible for all notifications required under CITY’s Municipal Code including all notifications to residents. b. Complaints – The Contractor shall strive to quickly resolve all complaints from residents. If objection to the pruning occurs while work is in progress, the Contractor shall immediately stop work on tree or trees in question and attempt to amicably resolve the dispute with the resident. If the Contractor cannot promptly resolve the complaint, Contractor shall immediately notify the Parks Services Manager. The Parks Services Manager shall determine if the Contractor may resume work on other trees while CITY resolves the complaint or if the Contractor shall delay pruning until the complaint is resolved by CITY. Further, CITY shall not be liable to the Contractor for any additional delay caused by the need to resolve any such dispute. If Contractor is allowed to continue work on other trees while CITY resolves a complaint, the Contractor shall return to complete work on trees that generated the complaint and at no additional cost to CITY.
167 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
25 | P a g e

5. Protection of Property - The Contractor shall maintain the work site in as clean and debris-free condition as is feasible. The Contractor shall not pile debris or equipment, or otherwise trespass on private property, unless he has obtained specific permission from the property owner. The Contractor shall take reasonable precautions to cause the least possible damage to existing improvements and landscaping in the work area on both public and private property. All private property damage caused by the Contractor shall be paid for, or otherwise resolved by, the Contractor and/or its insurance provider.

6. Disposal and Clean-up
a. At the end of each day or any time tree pruning, removal, or stump removal/grinding is suspended at a given location, the Contractor shall remove all equipment, debris, or any other obstructions from the roadway and public right-of-way to assure the roadway is open and clear for use by public traffic.
b. All tree pruning and debris resulting from tree care work shall be promptly removed from the work site and properly disposed of at the Contractor's expense. CITY will inform the Contractor if and when wood waste may be left on site or deposited off-site on public property at no cost to CITY and by mutual agreement.
c. Upon completion of tree pruning or other tree care work, the area shall be cleaned to a condition at least equal to, or better than, that which existed when work was started. All debris generated by the Contractor's work shall be removed from the site. Undergrowth and adjacent shrubbery or trees sustaining broken branches or other injury resulting from this operation shall receive corrective treatment. At the direction of the Parks Services Manager, corrective treatment shall include complete replacement of damaged lawns, shrubbery, irrigation components, hardscape elements as deemed necessary to make whole the adjacent property owner.
d. The Contractor shall include all costs for disposal and cleanup in its proposal pricing. CITY will not allow additional special compensation for disposal and cleanup.

7. Dust and Noise Control - The Contractor shall provide reasonable efforts to minimize the amount of dust generated by their activities. CITY will not make a separate payment for any work performed or material used to control dust caused by the Contractor's performance of the work, either inside or outside the right of way.

The Contractor shall include all costs for dust control in its proposal pricing. CITY will not allow additional special compensation for dust control. The Contractor will not operate equipment before 8:00 a.m. or after 5:00 p.m. except by authorization from the Parks Services Manager. The Contractor shall operate its equipment in a manner that will minimize offensive noise and in accordance with San Bruno Municipal Section 6.16 "Noise Regulations". When the Contractor chips tree 168 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
26 | P a g e

trimmings, the Contractor shall move the brush chipper as close as practical to the next tree or trees to be pruned. The Contractor shall not operate brush chippers in one location for extended periods of time. The Contractor shall operate all leaf blowers in or adjacent to a residential area at or below a noise level of sixty-five (65) dBA at a distance of fifty feet (50’) as determined by a test conducted by ANSI, or an equivalent. The dBA rating shall be prominently displayed on the leaf blower. {San Bruno Ord. 2623-99}

8. Equipment - The Contractor shall maintain all its tools shall be clean, sharp, and proper working order, and shall check all tools for safety before each job. The contractor shall maintain all trucks, brush chippers, and other heavy equipment in good operating condition at all times, and shall operate its equipment in compliance with all applicable laws and regulations.

9. Public Convenience and Safety - The Contractor shall conduct its operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall permit all vehicular and bicycle traffic to pass through the work area.

The Contractor shall furnish, erect, and maintain sufficient warning and directional signs as well as barricades and lights and shall furnish sufficient flagmen to give adequate warning to the public at any time dangerous conditions exist due to tree work. The Contractor shall obtain approval from the City Public Works Department for any detours required in connection with the services. The Contractor shall reroute all pedestrians to sidewalks on the other side of the street at intersections on both ends of any block or section that the Contractor is working.

In general, for minor streets, the Contractor shall maintain at least one traffic lane open in each direction. However, if only one lane is open, a flagman must be present. For major streets, the Contractor’s proposed traffic control shall be approved by the City Public Works Department before the work is started. However, in general, the Contractor shall keep at least one (1) traffic lane in each direction open and shall not close the moving lanes during the morning and evening peak traffic periods. The Contractor is alerted to the high volumes of traffic on some streets, which are part of the contact. The Contractor shall perform all work in compliance with these specifications, OSHA requirements, State of California Code of Regulations. Title 8, Section 1598 Traffic Control for Public Streets and Highways, and the California Manual on Uniform Traffic Control Devices for Streets and Highways as published by the California State Dept. of Transportation.

10. Lane Closures
Except for emergencies or unless otherwise specified and approved by CITY, CITY will not permit lane closures in any part of the major commute streets during commute hours:

The major commute streets are: El Camino Real, Sneath Lane, San Bruno Avenue, Huntington Avenue, Jenevein Avenue, Skyline Boulevard, College Drive, Sharp Park Road, and Cherry Avenue.
169 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
27 | P a g e

Commute hours are defined as:
"Northbound" between 6:00 a.m. and 10:30 a.m.
"Southbound" between 3:30 p.m. and 7:30 p.m.
"Eastbound" between 6:00 a.m. and 9:30 a.m.
"Westbound" between 3:30 p.m. and 7:30 p.m.

Additional lane closure restrictions may be imposed if there is evidence that excessive inconvenience to the public is observed during the Contractor’s operations. The lane closure(s) must be limited in duration and area as practical.

The Contractor must state the times and dates of closure on the traffic control plan approved by CITY’s Public Works Department.

The Contractor shall include all traffic control costs in its proposal pricing. CITY shall not allow additional special compensation for traffic control costs.

11. Existing Utilities - It is the Contractor's responsibility to verify the location of all existing utilities, including PG&E, AT&T, City of San Bruno Water, and San Bruno Cable TV (cable television). The Contractor shall coordinate the work with the respective utility companies. The Contractor is required to call Underground Service Alert (USA Northern California Division Center at (800) 642-2444) forty-eight (48) hours in advance of any excavation activity, so that all existing underground facilities can be located and marked.

12. Coordination of Work - The Contractor shall coordinate all tree care work. The Contractor's project supervisor shall provide the Parks Services Manager a schedule of the assigned work on a weekly and daily basis. The Contractor shall establish a uniform time schedule for the performance of routine tree work and shall ensure compliance with specified hours of work or special tree care requirements included in these specifications. Following contract award, the Parks Services Manager shall schedule a pre-work conference with the Contractor with the following in attendance:
a. City Traffic Engineer, or his designee; and
b. Parks Field Supervisor.

The Contractor shall include all cost of coordinating work with utility companies, other contractors, and City crews in its proposal pricing. CITY shall not allow additional special compensation for costs of such coordinating work.

13. Inspections - CITY reserves the right to inspect the Contractor’s services at any time throughout the term of the contract.

14. Authority - The Parks Services Manager shall decide any and all questions about the quality or acceptability of services performed by the Contractor, including questions about specification interpretation and the Contractor's fulfillment of contract requirements.

170 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
28 | P a g e

15. Deviations - Deviations from these specifications, if required by unforeseen events, will be mutually determined in all cases by the Parks Services Manager and the Contractor.

16. Suspension of Contract - If, in the opinion of the Parks Services Manager, the Contractor has failed to supply an adequate workforce or equipment, or has failed to execute the work with due diligence as required under the terms of the contract, CITY will provide written notice to Contractor of such failure. Should the Contractor neglect or refuse to provide means for satisfactory compliance with the contract, within the time specified, the Parks Service Manager shall have the authority to suspend the Contractor’s operations under the contract and commence termination of the contract.

17. Work Hours - The Contractor shall limit its hours of work to Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m. Work beyond these hours shall require prior written approval by the Parks Services Manager.

18. Quality of Work - Work performed by the Contractor must meet the professional standards as specified in this RFP. The Contractor shall remedy work not performed to these standards at no additional cost to CITY, subject to the Parks Services Manager’s approval. Any work performed outside the requirements of these specifications or any extra work done without written authority from CITY will be considered unauthorized and not eligible for remuneration. Upon the Contractor's failure to comply with specifications or CITY directives, CITY reserves the right to remedy the unsatisfactory work by using City employees or the services of another contractor and to deduct the cost thereof from any monies due, or to become due the Contractor.

19. Weekly Progress Reports - The Contractor shall, at a minimum, log daily and submit an accurate and current record of all tree care work each Monday to the Parks Services Manager. The records shall include date, address, type of tree care performed, species, and any other pertinent information or unusual conditions. This requirement does not supersede the electronic data entry requirements to CITY's street tree inventory management database, Arbor Access.

20. Superintendence - The Contractor must provide for adequate supervision of its employees and inspection of all services performed to ensure that each requirement of these specifications is consistently met. The Contractor’s project supervisor shall be readily available to meet with the Parks Service Manager, as needed, for the purpose of correcting problems, resolving conflicts and complaints, reviewing work schedules, and complying with personnel and equipment requirements. The Contractor shall have an identified crew leader for each crew working in CITY on any given day that shall be present at all times with their crew and be readily available to meet with a Parks Services Manager as needed.

21. Final Acceptance - As an ongoing annual contract tree maintenance work shall be continuous throughout the contract. For purposes of this contract, the work for each 171 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
29 | P a g e

monthly billing period shall be inspected and approved by the Parks Services Manager. This shall constitute final acceptance.

22. Deficiencies and Discrepancies - Where deficiencies or discrepancies are identified, the deficiencies and/or discrepancies must be remedied within thirty (30) days of discovery. CITY shall withhold payment for such deficiencies and/or discrepancies until rectified to the Parks Services Manager’s satisfaction.

G. Progression of Work - The Contractor shall prune the street trees in whole blocks. The locations of street trees to be pruned are broken down into four (4) geographic areas of CITY and are listed by street address. The trees to be pruned are generally in front of the address listed on the primary street although they may be listed on a side street address. A standard municipal street map will specify general boundaries of the areas of work. Trees will be grouped contiguously and each group shall have a minimum of 25 trees. The Parks Services Manager shall direct all pruning and progression of work.

H. Single Pruning - As required, single trees may be required to be structurally pruned out of the grid block pruning sequence. The Contractor shall prune such single tree on a separate singles pricing schedule according to size (i.e. height of the tree). For pricing purposes there shall be three (3) sizes: Medium size trees - trees less than forty (40) feet in height, Large - trees forty (40) to sixty-five (65) feet in height, and Very Large - trees greater than sixty-five (65) feet in height.

I. Tree Removals - The primary purpose for the contract is structural pruning of mature trees, however the contract shall also include a provision for tree removal. For purposes of the contract, removal is complete take down of a whole tree down to the stump within two (2) inches of the root crown of the tree, chipping all brush and removal, disposal of large tree limbs and trunks segments off site to appropriate green waste disposal/management, and complete clean-up of the work site. Removals shall be priced in three (3) categories:

1. Medium Size Tree - Pruning/Removals - Trees between fifteen (15) and forty (40) feet tall with a DBH of six (6) and fifteen (15) inches in diameter or less.

2. Large Size Tree - Pruning/Removals - Trees between forty (40) and sixty-five (65) feet tall with a DBH greater than fifteen (15) and less than thirty (30) inches in diameter.

3. Very Large Size Tree - Pruning/Removals - Trees greater than sixty-five (65) feet with a DBH greater than thirty (30) inches in diameter.

If required, extraordinary trees with massive multiple trunks shall require a change order with a specific price quotation and approval by the Parks Services Manager.

J. Stump Removals - The primary purpose for the contract is structural pruning of mature trees, however the contract shall also include a provision for tree stump removal. For purposes of the contract, removal is complete removal of the stump wood tissue to native soil below with lateral surface roots removed to a point where remaining root

172 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
30 | P a g e

tissue/structures are at least six (6) inches below the curb top grade. Stumps shall be priced in three (3) categories:

1. Medium Size Tree - Stump Removal - Trees between fifteen (15) and forty (40) feet tall with a DBH of six (6) and fifteen (15) inches or less.

2. Large Size Tree - Stump Removal - Trees between forty (40) and sixty-five (65) feet tall with a DBH greater than fifteen (15) and less than thirty (30) inches.

3. Very Large Size Tree - Stump Removal - Trees greater than sixty-five (65) feet with a DBH of thirty (30) inches and greater.

If required, extraordinary stumps with massive stumps and surface roots shall require a change order with a specific price quotation and approval by the Parks Services Manager.

K. The Contractor shall complete stump removals that include the removal of the entire stump as specified above. Typically stump removals are paired with tree removals. Tree and stump removals shall preferably be done at the same time and on the same day. If the stump cannot be completed the same day as the tree removal, the stump shall be removed the next day. If the stump cannot be removed the next day, then CITY shall require special arrangements of the Contractor. Such special arrangements shall require the written approval of the Parks Services Manager.

L. Street Tree Inventory Management - CITY maintains street tree inventory data using Arbor Access. The Contractor shall have access to the database to perform all data entries required to record all work activities associated with all work performed under the contract. Arbor Access is a web-based data record keeping system that is accessible via internet access. The Contractor shall supply computer(s) and ISP to have access to Arbor Access. All data entered into Arbor Access by the Contractor shall be owned by and the property of CITY. The Contractor shall update CITY's tree inventory at no additional cost to CITY. All work performed by the Contractor shall be recorded conforming to the existing tree inventory database and include, but not be limited to, the following data fields:

1. Site Records
• Canopy height;
• Canopy spread;
• Species; and
• DBH.

2. Work Records
• Project number;
• Work Type: prune, remove, plant, stump, etc.;
• Priority: Urgent, Non-routine, Routine;
173 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
31 | P a g e

• Status: Complete, Scheduled, Requested; and
• Date, Crew ID, Comments.

M. Pruning Standards - Pruning standards for trees listed shall be in accordance with the most current ANSI Tree Maintenance Standard [ANSI] A300 (Part 1) (Pruning) and the International Society of Arboriculture [ISA] Best Management Practices Series - Tree Pruning.

The objectives for pruning in this specification include:
• Direct tree growth to improve structural integrity and strength of the tree, improve and enhance central leader, and scaffold development;
• Reduce risk from tree failures (i.e. branch or branches, tree trunks, whole trees, dead branches/trees);
• Improve tree health and vigor (i.e. provide foliage throughout the tree canopy); • Provide required vertical clearance (i.e. fourteen (14) feet over street minimum; eight (8) feet over sidewalks minimum. (exception for young and small statured trees - consult with Parks Services Manager for requirements); • Provide required horizontal clearance for traffic control systems (i.e. stop signs, traffic signals, street lights, site clearance at uncontrolled intersections); and • Direct tree growth to produce maximum foliage canopy for species for optimal environmental benefit.

Pruning shall remove between a minimum of ten percent (10%) and maximum of twenty-five percent (25%) of bulk foliar material from the trees. Such work shall be confirmed by the Parks Services Manager. No pruning shall involve more than thirty percent (30%) of bulk material removed from the trees. Trees requiring more than twenty-five percent (25%) of the canopy shall require written direction from the Parks Services Manager to be pruned and will be treated as a "singles" tree and billed accordingly. Trees recently pruned and not requiring additional pruning when the block that they reside is scheduled for pruning, shall be omitted as directed by the Parks Services Manager.

Crown reduction and thinning will be the requirement for the majority of trees covered by the contract services. Work shall also include the repairs and/or replacement of existing improvements affected by the services to their original condition and the necessary "cleanup" to restore the work site(s) to a condition satisfactory to CITY.

N. Pruning Requirements

1. Safety Standards:
a. “ANSI Z133.1 Arboricultural Operations - Safety Requirements” (2017 edition), hereinafter referred to as "ANSl-Z133.1", and incorporated into these specifications by this reference, shall be made a part of and 174 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
32 | P a g e

included in these specifications as the safety requirements. In addition to meeting qualified tree worker's qualifications, all employees and equipment working within a ten-foot proximity of energized conductors in excess of seven hundred fifty (750) volts shall be qualified line-clearance tree trimmers. The Contractor shall adhere strictly to all FED and CAL OSHA safety requirements.

2. General Tree Maintenance Standards - The Contractor shall follow the general ISA pruning guidelines during all types of pruning assignments. a. References - The following references shall be included as authoritative references and unless explicitly addressed in these specifications, pruning techniques shall be consistent with these references:
i. Arboriculture: Integrated Management of Landscape Trees, Shrubs and Vines, 4rd Edition, R.W. Harris, James R. Clark, Nelda Matheny, 2004.
ii. ANSI A300. Standard Practices for Tree, Shrub and Other Woody Plant Maintenance, (all Parts) American National Standards Institute, Washington D.C., (most current editions)
iii. Best Management Practices Series - Tree Pruning, International Society of Arboriculture, Champaign, IL. (most current editions) iv. An Illustrated Guide to Pruning, 3nd Edition, E. F. Gilman, Delmar, Albany, NY, 2011
b. General Pruning Objectives - The primary objective of street tree pruning in CITY is structural integrity and public safety. Where identifiable, tree hazards are mitigated to reduce risk to the public. The following are the Contractor’s primary objectives of pruning trees:
i. Structural Pruning - The removal of live branches and stems to influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems. Structural pruning is the primary purpose and function of this contract.

Depending on the size and maturity of the specific tree, trees are to be pruned differently. The following are pruning strategies for various ages of trees:
(a) Young Trees
• Establish strong structure by developing and maintaining one dominant trunk;
• Shorten aggressive low branches (do not eliminate
them);

175 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
33 | P a g e

• Space main branches along the trunk by shortening
others (manage competition, i.e. favor permanent
branch(es));
• Eliminate touching branches and.
(b) Medium-Aged Trees
• Cut girdling roots and other roots circling close to the trunk;
• Maintain or establish one dominant trunk by reducing
length of others;
• Shorten branches below lowest permanent limb;
• Shorten aggressive low branches that will be in the way later;
• Prevent stems on low branches from growing up into the permanent canopy;
• Space main branches 18 to 36 inches apart by
shortening others;
• Reduce length of over-extended branches;
• Remove dead branches;
• Thin edge of canopy; and
• Eliminate touching branches.
(c) Mature Trees
• Remove dead branches;
• Minimize potential hazards by reducing length of over- extended limbs;
• Thin branches from the edge of the canopy to reduce
wind resistance; and
• Remove as little live tissue as possible to accomplish objectives .
ii. Crown Cleaning - The removal of dead, dying, diseased, crowded, weakly attached, low-vigor branches from a tree's crown. Crown cleaning shall be performed on all City trees specified. This procedure is specifically intended to remove hazardous or potentially hazardous limbs. It is not intended as thinning or "opening up" a tree's canopy. “Topping” and “Lion Tailing” are unacceptable practices and shall not be allowed.
176 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
34 | P a g e

iii. Crown Raising - The raising of lower branches of a tree to provide clearance for vehicles, pedestrians, signage, or traffic signals. All trees shall be evaluated for crown raising. This is one of the primary functions of CITY’s tree pruning program. CITY’s standard is to allow a minimum street clearance of fourteen (14) feet. This is measured from the street gutter at the curb-line to crown of the tree and sidewalk clearance of eight (8) feet measured from the sidewalk surface. For trees less than thirty (30) feet tall, temporary scaffold branches below the 14-foot or 7-foot height standard shall remain on the tree especially in areas where such removal either puts less than one half (½) the foliage in the lower two thirds (2/3rds) of the tree or removes more than twenty-five percent (25%) of the leaf area or both. Such branches can be headed back to provide vehicular or pedestrian clearance, as necessary. iv. Crown Thinning - Selective removal of branches to increase light penetration and air movement through the tree and reduce the overall weight of scaffold branches. Thinning shall remove entire primary, secondary, or tertiary lateral branches back to their points of origin. Crown thinning shall be limited to weight reduction especially for Pistacia chinensis and Liquidambar styraciflua street trees. City maintained trees shall not be thinned to expose the scaffold branches. "Lion Tailing," or the stripping of interior foliage, is not permitted. Interior foliage shall remain in the tree but may be headed back to reduce total branch weight, as necessary. v. Crown Reduction - Thin out or head back branches of a tree to reduce the tree's size in either height or spread or both. All Liquidambar trees shall be considered for crown reduction pruning - especially very large trees (greater than thirty (30) feet) where co- dominant laterals have not been reduced. Long scaffold branches with little taper and excessive end weight shall be reduced in length. Larger Pistacia chinensis, Magnolia grandiflora, Quercus ilex, Fraxinus velutina, and Fraxinus udhei trees shall be considered for crown reduction if they extend over residential structures. Severe crown reduction that requires removal of very large limbs, i.e. greater than six (6) inches in diameter, shall require written authorization by the Parks Services Manager.
c. General Pruning Requirements
i. Reasons for Pruning - All pruning of all trees shall be done for a specific reason. Pruning shall include crown cleaning for all trees, crown raising for all trees to meet the clearance standards, and crown reduction for those species where thinning will generally be required on most trees as a function of the structural pruning 177 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
35 | P a g e

process. Crown thinning shall not be done just for the sake of removing bulk foliar tissue from the tree. Aesthetic or sculptural pruning shall not be performed on any tree except as specifically directed by the Parks Services Manager.
ii. Precut/Undercut - All limbs one (1) inch in diameter (size of quarter) or larger shall be precut on the underside of the limb to prevent splitting or ripping of bark. The final cut shall be from the top and distal to the undercut.
iii. Rope Lowering of Limbs - All branches that cannot be dropped safely or controlled by hand shall be lowered to the ground by using a proper rope procedure. All limbs that may damage structures, utilities, or landscaping beneath tree shall be safely lowered by rope.
iv. Painting/Wound Dressing - Pruning cuts shall not be coated with paint or wound dressing compound.
v. Final Pruning Cuts - Final pruning cuts shall be made without leaving a stub and in a manner to favor the earliest possible covering of the wound by callus growth. This requires that the wound be as small as practicable, that the cut be just outside the branch-bark ridge, and that the cambial tissue at the edge of the cut is alive and healthy. Extremely flush cuts, which produce large wounds and weaken the tree at the cut, shall be avoided. d. Tree Maintenance Definitions
i. Block/Street - is typically a standard street segment between two (2) cross streets
ii. Branch Bark Ridge - Raised area of bark in the branch crotch that marks where the branch wood and trunk wood meet
iii. Callus - New growth made by the cambium layer around wounds. iv. Cambium Layer - Growing point between the bark and sapwood (xylem).

v. Crown/Canopy - The upper portion of the tree that contains the tree foliage (leaves) - excludes basal suckers or sprouts. vi. Cut - Exposed wood area that remains after the branch or branch part has been removed.
ii. DBH - Diameter at Breast Height - The tree's trunk diameter measured at fifty-four (54) inches above the soil grade for trees on a level grade.
178 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
36 | P a g e

viii. Heading Cut - The cutting of branch or stem back to a stub, small branch, or bud that is too small to take over the terminal role. ix. Lateral Branch - A branch or sub-branch of a tree that arises from the trunk scaffold branches.
x. Raising - The removal of lower branches for clearance between the ground and canopy of the tree.
xi. Parent Stem - The main trunk system of the tree. This includes the single or multiple trunks of a single tree.
xii. Precut or Precutting - The removal of a branch at least six (6) inches beyond the finished cut to prevent splitting into parent stem or branch.
xiii. Sap Flow - The course assumed by sap in its movement through a tree.
xiv. Scaffold Branch(es) - The main (primary) branches that arise for the trunk(s) of the tree that form the basic structure (architecture) of the tree.
xv. Scars - Natural or man-made lesions of the bark in which wood is exposed.
xvi. Suckers - Abnormal growth of small branches usually not following the general pattern of the tree.
xvii. Structural Pruning - The removal of live branches and stems to influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems.
xviii. Terminal Role - A branch or main stem (trunk) that is the growing terminal point or points of the tree. Typically, the terminal branch will direct new growth throughout the end or terminal buds of the branch.
xix. Thinning/Cut - The removal of a branch in its entirety back to its point of origin or to the branch or stem from which it arises.

Typically, thinning cuts allow a tree to redistribute the growth throughout the remaining branch(es) of the tree. This is in contrast to a heading cut that shortens a branch to a point that does not allow the tree to redistribute the growth, consequently forcing vigorous, usually vertical growth at the end of the headed branch. xx. Topping - The indiscriminate removal of a tree's trunk and main branches back to stubs or small branches to primarily reduce the height of a tree. Topping will not be allowed under the contract. e. Pruning Requirements
179 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
37 | P a g e

i. All cuts shall be made sufficiently close to the parent stem so that healing can readily start under normal environmental conditions, but not as close to cut below the branch bark ridge.
ii. All limbs greater than one (1) inch in diameter (size of a quarter) shall be precut to prevent splitting. All branches three and one half (3½) inches in diameter or larger shall be lowered to the ground using the proper ropes.
iii. When working on a diseased tree where there is a danger of transmitting the disease to healthy trees, tools shall be disinfected with alcohol after each cut and between trees.
iv. On scars or wounds where callus growth is not already established, trace the scars or wounds to firm cambium tissue unless other treatment is designated by the Parks Services Manager.
v. All girdling roots visible to the eye shall be reported to the Parks Services Manager.
vi. Any structural weakness, decayed trunk or branches, split crotches, and/or branches or heavy limbs with potential for failure shall be immediately reported to the Parks Services Manager who will determine the course of action.
vii. When making crown reductions, shorten branches or leader to the lateral that is at least one-half (½) the diameter of the branch being removed. Cuts to laterals that are less than one-half (½) the diameter of the branch being removed shall be at the direction and approval of the Parks Services Manager. In reducing a tree's overall size, attention shall be given to symmetrical appearance. The tree's form should conform to the habit and character of the species. viii. On thin bark trees, such as magnolia trees, avoid removing foliage that exposes inner bark to the sun. Where trees have foliage or short shoots along a branch, especially in response to previous exposure to sunlight, leave foliage on the tree.
ix. The Contractor's employees shall not use climbing spurs when climbing any street tree. Pruners/climbers shall always use rope and saddle when entering and working in a tree.
x. Unless heading cuts are required, pruning cuts should be made so that the diameter of any remaining branch at the point of attachment is one-half (½) or less in diameter than the branch from which it arises.
xi. In general, the reduction in the size of a tree should not remove more than one-fourth (¼) of the total foliage area in a single year. 180 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
38 | P a g e

O. Tree and Stump Removal Requirements

1. Protection of Property - Being that large trees present a significant hazard due to their size and weight, their removal shall require specific care in their felling. All trees shall require removal by rigging major scaffold branches, stems, and trunk(s) to the ground. Trees will be allowed to be felled on the public street or adjacent private property. The Contractor shall comply with ANSI Z133.1 standards when removing trees and stumps.

2. Underground Utility Protection - The Contractor shall be required to contact Underground Service Alert (USA) Northern California division at least two (2) working days prior to any soil excavation/stump removal. The Contractor shall notify “Underground Service Alert” Notification Center (USA - North), at 1-800- 642-2444 (http://www.usanorth.org), and obtain a USA Ticket Number. The Contractor shall comply with California Government Code Section 4216 in performing any tree stump removal.

The Contractor shall follow USA North California Excavation Manual to property identify underground utilities and protect such utilities from damage due to excavation activities. The Contractor shall repair damage to any underground utility at the Contractor’s expense with no cost charged back to CITY.

3. Public and Personnel Protection - Large tree removals present a significant hazard due to their size and weight. Therefore, the Contractor shall take specific care in their removal and stump grinding. The Contractor shall pay close attention to protection of the public and workers. The Contractor shall ensure that its workers are fully trained in safe tree removal operations in compliance with ANSI Z133.1 standards. When removing trees and removing stumps, the Contractor shall provide for the protection of the general public by keeping the public a safe distance away from the work area. The Contractor shall only allow its trained and experienced personnel within its work zones.

4. Wood and Green Waste Disposal - The Contractor shall provide for green waste disposal within the cost of the contract. The Contractor is encouraged to recycle green waste products. The Contractor shall provide and furnish to CITY a plan for green waste disposal under the contract. CITY may occasionally inform the Contractor when and where wood and green waste may be disposed of on public property without cost to the Contractor.

5. Tree Removal Operations - The Contractor shall remove large street trees by dismantling the tree using rigging procedures in compliance with ANSI Z133.1 standards. The Contractor shall not fell large trees as whole or partially dismantle trees on the public right-of-way or adjacent private property. The Contractor shall take a tree down by dismantling the tree in pieces and lowering them to the ground in a safe and controlled manner. The Contractor shall not drop large limbs and trunk sections to the ground or drag limbs and sections along the ground as

181 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
39 | P a g e

to cause damage to hard or softscape or public utilities in the right-of-way and adjacent private property.

6. Tree Stump Removal Operations - Stump removal typically requires the use of a stump cutting machine. The Contractor shall contact Underground Service Alert, USA - North to identify underground utilities. The Contractor shall locate and protect such underground utilities during stump removal operations. The Contractor shall provide experienced personnel in stumping equipment operation. Stump cutting machines are inherently dangerous when in operation and will tend to throw wood chips, soil, stones, etc. The Contractor shall take measures to shield the machine operator, other Contractor staff on site, the general public, and property from such debris that maybe thrown from the machine.

The Contractor shall remove stumps completely so that all wood tissue at the core of the tree stump is removed down to native soil (typically there is no tap root below a mature tree and therefore native soil is typical within twenty-four inches thick from the soil surface grade). The Contractor shall remove an entire stump to its full diameter. The Contractor shall ground down lateral roots extending beyond the stump core and out such a distance as to have the remaining root(s) be at least six (6) inches below the curb top grade. Roots deeper than six (6) inches can remain buried and intact. The Contractor shall remove chips generated from the site. If there is a pit remaining after the chips have been removed, the Contractor shall fill such pits with a loam, clay-loam soil to bring the soil level back to surface grade. The Contractor shall furnish fill soil and include in the cost of fill soil in its proposal.

SECTION IV. TERMS AND CONDITIONS
A. Nomenclature

1. As used throughout this RFP and its attachments the following terms are synonymous:
a. "Contractor" and "successful proposer".
b. "Contract", “purchase order”, "General Services Agreement," and “Agreement”. c. "Services", "work", and "project".

2. "CITY" refers to the City of San Bruno, California.

B. Definitions

1. Parks Services Manager - CITY's representative.

2. Job Site - For purposes of this RFP, the “job site” shall reference all the streets and street trees in CITY’s jurisdictional limits.

3. City Tree - Any tree as designated by CITY within CITY’s public right-of-way.

CITY’s public right-of-way varies throughout CITY. The Parks Services Manager 182 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
40 | P a g e

will provide information to the Contractor regarding public right-of-way on each street.

4. Medium Size Tree - Pruning/Removals - Trees between fifteen (15) and forty (40) feet tall with a DBH of six (6) and fifteen (15) inches in diameter or less.

5. Large Size Tree - Pruning/Removals - Trees between forty (40) and sixty-five (65) feet tall with a DBH greater than fifteen (15) and less than thirty (30) inches in diameter.

6. Very Large Size Tree - Pruning/Removals - Trees greater than sixty-five (65) feet with a DBH greater than thirty (30) inches in diameter.

7. Medium Size Tree - Stump Removal - Trees between fifteen (15) and forty (40) feet tall with a DBH of six (6) and fifteen (15) inches or less.

8. Large Size Tree - Stump Removal - Trees between forty (40) and sixty-five (65) feet tall with a DBH greater than fifteen (15) and less than thirty (30) inches.

9. Very Large Size Tree - Stump Removal - Trees greater than sixty-five (65) feet with a DBH of thirty (30) inches and greater.

C. Prices - All proposal pricing is firm for the term of the original contract and is subject to all applicable California sales and use taxes and not subject to escalation. By submitting a proposal, the Contractor represents and warrants that all prices quoted on the Proposal Form are at least as low as those currently being quoted by the Contractor to commercial or government users for the same work of similar scope under similar circumstances.

D. Extra Work - Contractor shall perform no extra work from the services specified in this RFP unless agreed to in writing by City. City shall not compensate Contractor for extra work that City did not agree to in advance in writing.

E. Change Orders - City shall have the right to revoke, amend, or modify the General Services Agreement at any time by issuance of a written amendment in the form of a change order. No verbal revocations, changes, or modifications shall be binding on City, and City is not required to compensate Contractor for services not authorized in advance by written amendment to the General Services Agreement.

SECTION V. INSTRUCTIONS FOR COMPLETION OF PROPOSAL FORM A. Entries on Proposal Form - All entries shall be printed in ink or shall be typewritten.

B. Corrections - Corrections shall be initialed in ink by the person signing the Proposal Form.

C. Proposal Pricing - Proposal pricing shall be complete, including all costs for labor, supervision, methods or processes, implements, tools, machinery, equipment, transportation, and materials required to complete the services described in the Proposal Documents.

183 of 331

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

RFP Tree Pruning and Removal Services
41 | P a g e

D. Additional Information - All requested information must be provided. If necessary, the proposer may attach additional sheets to the Proposal Form. However, unnecessarily lengthy responses are discouraged.

E. Signature – The Proposal Form shall be signed by an authorized representative of the proposer.

F. Business License - The successful proposer must either possess a current, valid City Business License or must have submitted a City Business License Application and fee at the time of contract award.

184 of 331

Honorable Mayor and Members of the City Council
June 23, 2026