"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 13, 2026
7:00 PM
IN PERSON* MEETING LOCATION
San Bruno Recreation and Aquatic Center, Community Room 251 City Park Way
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
TELECONFERENCE MEETING CONNECTION
Zoom Link
https://sanbrunocagov.zoom.us/j/88318274784?
pwd=sYWquwGPGU9bhDN5B6HPwkpbXUm2B1.1
Phone Line: 16465588656
Webinar ID: 883 1827 4784
Webinar Password: 962105
PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected]. Comments received via email will not be read aloud during the meeting. Under the Brown Act, the City is only obligated to allow public comment on topics that are within the subject matter jurisdiction of the City Council. If a speaker is commenting on a topic that is not within the City Council’s subject matter jurisdiction, the City reserves the right to pause the timer and ask the speaker to comport his or her comments consistent with the Brown Act’s requirements. If a speaker is unable to do so, the City reserves the right to consider the speaker disruptive and remove them from the meeting.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected].
PUBLIC RECORDS: Any public writings related to an open session item on a special meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to this meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals will be allowed, subject to the Mayor’s discretion based on the anticipated length in the meeting, up to three minutes to speak on items that are not on the agenda but are within the subject matter jurisdiction of the City Council. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not on the agenda.
5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. Proclamation Recognizing October 2331, 2026 as Red Ribbon Week in San Bruno b. Receive Narita Sister City Program Update for 2026
c. Receive San Mateo Countywide Transportation Plan Update
6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; unless requested by a Councilmember. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special and Regular Meeting Minutes for the Meetings of September 22, 1 of 126
5. ANNOUNCEMENTS/PRESENTATIONS
There is a single public comment period for all items in this section a. Proclamation Recognizing October 2331, 2026 as Red Ribbon Week in San Bruno b. Receive Narita Sister City Program Update for 2026
c. Receive San Mateo Countywide Transportation Plan Update
6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; unless requested by a Councilmember. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special and Regular Meeting Minutes for the Meetings of September 22, 2026
b. Approve Accounts Payable for September 21, 2026 and September 29, 2026 c. Accept Payroll for September 20, 2026
d. Consider Adoption of a Resolution Accepting the Sweeney Ridge Emergency Water Main Rehabilitation Project as Complete; Authorizing Filing of Notice of Completion with the San Mateo County Recorder’s Office; and Authorizing the Release of the Construction Contract Retention in the Amount of $88,733.18
e. Consider Adoption of Resolution Authorizing the Community Services Department to Continue Primary Coordination and Administration of the 2027 Posy Parade, in Partnership with the San Bruno Lions Club and the San Bruno Police Department, and Approving the Temporary Closure of Various Streets for the Event, Subject to the Conditions of Approval f. Consider Adoption of a Resolution Authorizing the Receipt and Expenditure of $34,300 in California Office of Traffic Safety (OTS) Grant Funds to Facilitate the Traffic Records Improvement Project #TR27023
g. Consider Adoption of a Resolution Approving the San Bruno Community Foundation’s Restated Bylaws Including a Three Consecutive Term Limit for Directors
7. CONDUCT OF BUSINESS
Public comment will be requested after each item in this section a. Consider Adoption of a Resolution Approving Fees for the Senior Nutrition and Transportation Programs Under an Independent CityOperated Model, Effective December 1, 2026, and Determining the Action is Not a Project Under the California Environmental Quality Act b. Consider Introducing, Reading by Title Only, and Waiving Further Reading of an Ordinance Entitled “An Ordinance of the City Council of the City of San Bruno Amending Chapter 2.08 of the San Bruno Municipal Code Regarding the Planning Commission Size”
8. COUNCIL COMMITTEE REPORT OUT
9. COMMENTS FROM COUNCIL MEMBERS
10. ADJOURNMENT – The next Regular City Council Meeting will be held on October 27, 2026 at 7:00 pm
POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 8, 2026, by 8:00 pm. 2 of 126
"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4
MINUTES
SAN BRUNO CITY COUNCIL SPECIAL MEETING
September 22, 2026
6:30 PM
1. CALL TO ORDER
The meeting was called to order at 6:30 pm.
2. ROLL CALL
Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Alvarez and Mayor R.
Medina were all present.
3. STUDY SESSION
a. Conduct a City Council Study Session to Discuss Downtown Zoning Adjustments to Improve Activity and Aesthetics
Community Development Director Peter Gilli presented the item to the City Council and answered questions.
No members of the public wished to speak under this item.
No reportable action was taken.
4. ADJOURNMENT
This meeting adjourned at 6:46 pm to the next Regular City Council Meeting on September 22, 2026 at 7:00 pm.
These meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 13, 2026. ______________________________ ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor
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Item 6a.
"The City With a Heart"
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Councilmember, District 2
Michael Salazar, Councilmember, District 3
Marty Medina, Councilmember, District 4
MINUTES
SAN BRUNO CITY COUNCIL REGULAR MEETING
September 22, 2026
7:00 PM
1. CALL TO ORDER
The meeting was called to order at 7:00 pm.
2. ROLL CALL
Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Alvarez and Mayor R.
Medina were all present.
3. PLEDGE OF ALLEGIANCE
Mayor M. Medina led the pledge.
4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
The following member(s) of public provided comment(s):
• Joan Skinner
• Isin al-Otat
• Marc Hershman
5. ANNOUNCEMENTS/PRESENTATIONS
a. The Fall Community Clean-up Event with Recology is happening on Saturday, October 10th from 8:00 am to11:00 am at Skyline College Parking Lot N. San Bruno residents are invited to bring unwanted bulk items to this self-service dropoff event. Each household may dispose of up to 3 cubic yards of materials
b. The Fall Compost Giveaway with Recology is happening on Saturday, October 10th and Sunday, October 11th from 8:00 am to 11:00am at Lions Field. Residents are welcome to take home a free bucket of compost to help enrich their gardens c. Proclamation Recognizing October 4-10, 2026 as Fire Prevention Week Fire Chief Mike Ku and Fire Marshal Jessica Power accepted the proclamation. d. Proclamation Recognizing October 2026 as Breast Cancer Awareness Month e. Proclamation Recognizing October 2026 as Community Planning Month Community Development Director Peter Gilli accepted the proclamation. f. Proclamation Recognizing October 2026 as Domestic Violence Awareness Month g. Proclamation Recognizing October 2026 as National Filipino American Heritage Month No members of the public wished to speak under Announcements/Presentations 4 of 126
City Council – Minutes
September 22, 2026
6. CONSENT CALENDAR
a. Approve the Draft Special and Regular Meeting Minutes for September 8, 2026 b. Approve Accounts Payable for September 8, 2026 and September 13, 2026 c. Accept Payroll for September 6, 2026
d. Approve Reconciliation of General Ledger to Bank Report Dated July 31, 2026 e. Approve Investment Report Dated August 31, 2026
f. Consider Adoption of a Resolution Accepting the Crestmoor Canyon Storm Repair Project as Complete; Authorizing the Filling of Notice of Completion with the San Mateo County Recorder’s Office; and Authorizing the Release of the Construction Contract Retention in the Amount of $8,490.47
g. Consider Adoption of a Resolution Authorizing the City Manager to Execute a Memorandum of Agreement with the San Francisco Public Utilities Commission (SFPUC) Setting Operational Rules for San Bruno’s New Acappella Water Well No. 21 as a Shared Facility for the Regional Groundwater Storage and Recovery Project h. Consider Adoption of a Resolution Accepting the 2025-26 Slurry Seal Project as Complete; Authorizing the Filling of Notice of Completion with the San Mateo County Recorder’s Office; Authorizing Release of the Construction Contract Retention in the Amount of $40,643.35
i. Approve the City of San Bruno Response Letter to the 2025-2026 San Mateo County Civil Grand Jury Report, "Is Our Flock of ALPR Cameras Properly Tended?" j. Consider Adoption of a Resolution Authorizing the Acceptance of $77,000 Grant Funds from the California Office of Traffic Safety Pursuant to the Federal Fiscal Year 2026-27 Selective Traffic Enforcement Program Grant (STEP) #PT27199 and Appropriating $77,000 from the Federal/ State Grant Fund k. Consider Adoption of a Resolution Approving the Amended and Restated Employment Agreement Between the City of San Bruno and Alex D. McIntyre l. Consider Adoption of a Resolution Accepting the Legal Description of, Declaring the Public Purpose for, and Authorizing the City Manager to Execute a Purchase and Sale Agreement with the California Department of Transportation for Acquisition of Excess Right-of-Way Property on San Bruno Avenue West and Authorizing an Expenditure Budget Amendment of $4,779,384.00 in the City’s One-time Revenue Reserve
m. Consider Adoption of a Resolution Authorizing Staff to Proceed with a Joint Master Planning Process with the San Bruno Park School District for Lions Field and Belle Air Field; Authorizing the City Manager, in Conjunction with the City Attorney, to Execute a Cost Share Agreement with the School District; Authorizing Submittal of a Grant Application to the Statewide Park Development and Community Revitalization Program (SPP), Round 5; and Determining the Project is Exempt Under the California Environmental Quality Act
n. Consider Adoption of a Resolution Approving Buckeye Park and Catalpa Tot Lot as the Fiscal Year 2026-27 Playground Replacement Priorities, Consistent with the Recommendation of the Parks and Recreation Commission, Authorizing Staff to Proceed with Project Development and Pursuing the GameTime National Demonstration Site Grant, and Determining the Project is Exempt Under the California Environmental Quality Act
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City Council – Minutes
September 22, 2026
No items were pulled for a separate vote.
Item k - City Attorney Trisha Ortiz provided an oral report of the item to the City Council.
The following member(s) of the public provided comment(s):
• Joan Skinner
Item g – Councilmember Hamilton pulled item for comments.
Item n – Councilmember M. Medina pulled item for comments/questions.
Community Services Director Travis Karlen answered questions.
The following member(s) of the public provided comment(s):
• Isin al-Otat
Community Development Director Gilli answered questions relating to Item l.
M/S Salazar/Alvarez to approve consent. Motion passed unanimously.
7. STUDY SESSION
a. Receive Study Session on the Downtown Paid Parking Program and Provide Direction on Financial Stabilization
Assistant City Manager Joe Toney; Police Chief Matt Lethin; Management Analyst Ana Morales and Director of Administrative Services & CFO Nick Pegueros presented the item to the City Council.
The following member(s) of the public provided comment(s):
• Nany Foreman
CFO Nick Pegueros answered questions.
Public Works Director Matt Lee answered questions.
Police Chief Matt Lethin answered questions.
City Council recessed at 8:45 pm and reconvened at 8:55 pm City Manager Alex McIntyre provided comments.
No reportable action was taken.
8. COUNCIL COMMITTEE REPORT OUT
The following members of the City Council provided comments:
• Councilmember Hamilton
• Mayor R. Medina
9. COMMENTS FROM COUNCIL MEMBERS
The following members of the City Council provided comments:
• Councilmember Hamilton
• Councilmember M. Medina
• Mayor R. Medina
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City Council – Minutes
September 22, 2026
10. ADJOURNMENT
This meeting adjourned at 9:53 pm to the next Regular City Council Meeting on October 13, 2026 at 7:00 pm.
These meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 13, 2026. ______________________________ ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor
7 of 126
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative SUBJECT: Accounts Payable Warrant Register
This is to certify that the claims listed on page 1 to 2 inclusive for checks dated September 21, 2026, and/or claims numbered from 225446 through 225534 inclusive, totaling $2,980,081.21 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.
Fund Fund Name Amount
001 General Fund $455,044.72
005 Measure G District Sales Tax $835.20
121 Federal/State Grants $22,167.60
122 Solid Waste/Recycle $104.40
132 Agency On Aging $64,683.61
133 Restricted Revenues $194.49
137 Developer Project Contributions $15,776.10
141 Community Development $4,383.44
142 Recreation & Aquatics Center (RAC) $7,241.76
201 Parks and Facilities Capital $89,614.35
203 Street Improvement Projects $7,664.62
611 Water Fund $80,725.10
621 Stormwater Fund $12,421.05
631 Wastewater Fund $2,129,862.47
651 Parking Fund $7,488.97
701 Central Garage $3,047.27
702 Facility Maintenance Fund $25,661.85
707 Technology Development $53,164.21
TOTAL FOR APPROVAL $2,980,081.21
Respectfully submitted,
_________________________
Chief Financial Officer Date
Docusign Envelope ID: D1C67867-D6C1-825F-803A-37EBBE0A3AF7 9/22/2026
8 of 126 Item 6b.
9/21/2026 11:57:03AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Document group: komalley Bank: apbank 432000438
Vendor Code & Name Check # Check Date Amount
0001170 AIRGAS USA, LLC 225447 9/21/2026 358.38
0018976 ALPHA ANALYTICAL LAB. INC. 225448 9/21/2026 4,090.00 0000274 ALPINE AWARDS INC 225449 9/21/2026 51.09
0110697 AMAZON CAPITAL SERVICES 225450 9/21/2026 2,657.70 0109246 AQUA METRIC SALES, CO. 225451 9/21/2026 2,028.75 0013738 ASSOCIATION OF BAY AREA GOVERNMENTS 225458 9/21/2026 15,757.00 0016123 AT&T 225452 9/21/2026 2,976.78
0015110 AT&T MOBILITY 225453 9/21/2026 246.71
0018465 AT&T MOBILITY 225454 9/21/2026 184.79
0107032 AXON ENTERPRISE, INC. 225455 9/21/2026 31,854.18 0110334 BADAWI & ASSOCIATES 225456 9/21/2026 25,492.05
0018020 BARKER BLUE DIGITAL IMAGING 225457 9/21/2026 25.00 0102745 BAY AREA NEWS GROUP 225459 9/21/2026 3,882.27
0001849 BAY AREA WATER SUPPLY & CONSERVATION AGENCY 225526 9/21/2026 203.27 0105737 BAY CITIES PYROTECTOR, INC. 225460 9/21/2026 8,379.93 0109646 BIO CAR CARE 225461 9/21/2026 1,200.00
0000378 BROADMOOR LANDSCAPE SUPPLY 225462 9/21/2026 373.58 0090082 C/CAG 225463 9/21/2026 161,158.00
0109223 CAN DO FLOORING LLC 225464 9/21/2026 4,900.00
0110323 CAPF 225465 9/21/2026 885.00
0105785 CELLEBRITE, INC. 225466 9/21/2026 24,051.08
0116527 CHARLES CELANO&ASSOCIATES,LLC 225467 9/21/2026 6,000.00 0016324 CINTAS CORPORATION 225468 9/21/2026 1,244.22
0016324 CINTAS CORPORATION 225469 9/21/2026 168.33
0000227 CITY OF SAN BRUNO-UTILITY 225470 9/21/2026 121.20 0000386 CITY OF SOUTH SAN FRANCISCO 225471 9/21/2026 2,127,295.29 0000386 CITY OF SOUTH SAN FRANCISCO 225472 9/21/2026 18,967.60 0113671 COMCAST 225475 9/21/2026 19,748.91
0109788 CORE & MAIN LP 225478 9/21/2026 1,656.36
0110941 CORODATA RECORDS MANAGEMENT, INC. 225521 9/21/2026 1,244.42 0110800 CORPORATE CUISINE DBA CREEKSIDE GRILL 225480 9/21/2026 64,683.61 0105811 CSAC EXCESS INSURANCE AUTHORITY 225484 9/21/2026 15,351.38 0116422 DIESEL DIRECT WEST LLC 225481 9/21/2026 17,603.61 0103088 DUNN-EDWARDS CORP. 225482 9/21/2026 568.14
0106214 ERIK PARTIDA 225518 9/21/2026 86.75
0000046 EWING IRRIGATION PRODUCTS INC 225483 9/21/2026 126.69 0109510 FIRST ALARM 225485 9/21/2026 988.89
0018807 GALLS, LLC 225486 9/21/2026 308.48
0105998 GHD, INC. 225487 9/21/2026 12,262.05
0102989 GOT POWER INC. 225488 9/21/2026 689.94
0000162 GRAINGER 225489 9/21/2026 2,683.39
0095966 GREAT AMERICA FINANCIAL SVC. 225490 9/21/2026 1,553.24 0095792 HARRISON & BONINI 225491 9/21/2026 1,120.73
0096946 HDR ENGINEERING, INC. 225492 9/21/2026 3,112.45 0017004 HERITAGE POOL SUPPLY GROUP,INC 225493 9/21/2026 2,423.42 0110056 HH ASSOCIATES US, INC. 225494 9/21/2026 638.85
0017323 HOWARD ROME MARTIN&RIDLEY LLP 225495 9/21/2026 440.00 0107476 IDAX DATA SOLUTIONS 225496 9/21/2026 410.00
0108404 IMAGETREND, INC. 225497 9/21/2026 10,945.87
0018557 INTERSTATE SALES 225498 9/21/2026 16,835.08
0116535 JAIME M. MENDOZA 225507 9/21/2026 4,000.00
0112387 JANELLA MARGARITA PECSON JUAN 225500 9/21/2026 3,200.00 0110238 JERICHO PROJECT 225499 9/21/2026 61,376.00
Page: 1
Docusign Envelope ID: D1C67867-D6C1-825F-803A-37EBBE0A3AF7 9 of 126
9/21/2026 11:57:03AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Document group: komalley Bank: apbank 432000438
Vendor Code & Name Check # Check Date Amount
0104335 LEXIPOL LLC 225502 9/21/2026 6,735.12
0017924 LORAL LANDSCAPING INC. 225504 9/21/2026 2,100.00 0109759 LUHDORFF&SCALMANINI CONSULTING ENGINEERS, INC. 225477 9/21/2026 10,464.50 0111799 MALLORY SAFETY AND SUPPLY LLC 225505 9/21/2026 1,717.19 0116187 MICHAEL KLINGLER 225501 9/21/2026 1,388.28
0116343 MONICA LIU 225503 9/21/2026 299.00
0111685 NAVISEC, LLC 225508 9/21/2026 30,600.00
0109974 NOAH AGIUS 225446 9/21/2026 500.00
0111055 O'REILLY AUTO PARTS 225513 9/21/2026 628.67
0110243 ODP BUSINESS SOLUTIONS, LLC 225509 9/21/2026 97.59 0097567 ONE HOUR DRY CLEANING 225511 9/21/2026 843.70
0116372 OPTONY INC. 225512 9/21/2026 385.00
0018701 ORKIN PEST CONTROL 225514 9/21/2026 1,070.15
0109702 OUTDOOR SUPPLY HARDWARE 225515 9/21/2026 260.59 0000012 PACIFIC GAS & ELECTRIC 225516 9/21/2026 65,338.52 0106829 PACIFIC OFFICE AUTOMATION INC. 225517 9/21/2026 264.85 0111229 PINPOINT TALENT, LLC 225519 9/21/2026 1,574.76
0112304 POINT ONE ELECTRICAL SYSTEMS, INC. 225510 9/21/2026 2,304.16 0013981 QUILL CORPORATION 225520 9/21/2026 17.73
0110332 RICHARDS,WATSON & GERSHON 225522 9/21/2026 88,340.10 0113581 RICO MEDINA 225506 9/21/2026 40.13
0106293 ROBERT HALF 225523 9/21/2026 2,372.10
0098474 SAN MATEO COUNTY COMMUNITY COLLEGE DISTRICT 225476 9/21/2026 910.00 0099047 SAN MATEO COUNTY SHERIFF'S OFFICE 225479 9/21/2026 29,917.95 0110453 SCHOLARSHARE COLLEGE SAVINGS PLAN 225473 9/21/2026 1,000.00 0110453 SCHOLARSHARE COLLEGE SAVINGS PLAN 225474 9/21/2026 1,000.00 0017508 SOUTH CITY LUMBER AND SUPPLY 225524 9/21/2026 985.22 0017857 STERICYCLE, INC. 225525 9/21/2026 240.48
0018073 TEAMSTERS LOCAL 350 225527 9/21/2026 3,960.00
0000241 THE ADAM-HILL COMPANY 225528 9/21/2026 1,058.18 0000036 THOMSON REUTERS 225529 9/21/2026 573.54
0017133 TURBO DATA SYSTEMS INC 225530 9/21/2026 7,374.97 0018944 ULINE, INC. 225531 9/21/2026 143.92
0111362 WATERWORKS INDUSTRIES, INC. 225532 9/21/2026 25,492.45 0104660 WEST YOST ASSOCIATES, INC. 225533 9/21/2026 1,153.75 0112343 ZONAR SYSTEMS 225534 9/21/2026 318.15
Total count: 89
GrandTotal: 2,980,081.21
Page: 2
Docusign Envelope ID: D1C67867-D6C1-825F-803A-37EBBE0A3AF7 10 of 126
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative SUBJECT: Accounts Payable Warrant Register
This is to certify that the claims listed on page 1 to 3 inclusive for checks dated September 29, 2026, and/or claims numbered from 225535 through 225661 inclusive, totaling $723,775.63 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.
Fund Fund Name Amount
001 General Fund $143,275.58
005 Measure G District Sales Tax $43,419.10
132 Agency On Aging $420.00
133 Restricted Revenues $11,157.16
137 Developer Project Contributions $26,665.99
141 Community Development $100.00
142 Recreation & Aquatics Center (RAC) $21,632.14
201 Parks and Facilities Capital $9,996.00
203 Street Improvement Projects $5,031.71
207 Technology Capital $25,050.96
611 Water Fund $161,681.04
621 Stormwater Fund $22,246.41
631 Wastewater Fund $179,916.65
701 Central Garage $16,157.66
702 Facility Maintenance Fund $56,657.73
707 Technology Development $367.50
TOTAL FOR APPROVAL $723,775.63
Respectfully submitted,
_________________________
Chief Financial Officer Date
Docusign Envelope ID: D65FAA3F-7EDD-8023-81A2-05CA7EF22A5F 10/7/2026
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Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Document group: dliu Bank: apbank 432000438
Vendor Code & Name Check # Check Date Amount
0104680 ACCESS 24 COMMUNICATIONS INC. 225535 9/29/2026 759.95 0106435 ACTION TOWING & ROAD SVC. INC. 225536 9/29/2026 166.75 0018976 ALPHA ANALYTICAL LAB. INC. 225537 9/29/2026 4,140.00 0104542 ALTA LANGUAGE SERVICES, INC. 225538 9/29/2026 345.00 0096700 ANDY'S WHEELS & TIRES 225539 9/29/2026 3,216.54 0096113 AR AUTO GLASS 225540 9/29/2026 550.00
0106225 ARIES INDUSTRIES, INC. 225541 9/29/2026 1,695.00 0095122 ASCAP 225542 9/29/2026 465.58
0109778 ASSOCIATED RIGHT OF WAY SERVICES, INC. 225628 9/29/2026 107.50 0016123 AT&T 225543 9/29/2026 309.50
0017191 AT&T 225544 9/29/2026 976.36
0098916 AT&T 225545 9/29/2026 90.26
0015110 AT&T MOBILITY 225546 9/29/2026 2,261.58
0116367 BADGER METER, INC. 225547 9/29/2026 242.00
0110591 BAVCO 225548 9/29/2026 156.04
0100526 BAY ALARM COMPANY 225549 9/29/2026 891.75
0001849 BAY AREA WATER SUPPLY & CONSERVATION AGENCY 225643 9/29/2026 2,031.27 0105737 BAY CITIES PYROTECTOR, INC. 225550 9/29/2026 3,840.00 0109646 BIO CAR CARE 225551 9/29/2026 1,225.00
0110279 BOUCHER LAW, PC 225553 9/29/2026 204.00
0114014 BRIGHTVIEW LANDSCAPE SERVICES, INC. 225602 9/29/2026 33,814.00 0103428 C&J ROOFING CO. INC. 225555 9/29/2026 2,000.00
0112880 CASUBA GLOBAL RECRUITMENT ENTERPISES 225585 9/29/2026 5,150.00 0017206 CENTRAL CONCRETE SUPPLY CO.INC 225556 9/29/2026 240.20 0017284 CHEMSEARCHFE 225557 9/29/2026 1,412.44
0116539 CHLOE WYNN SHIAU 225634 9/29/2026 4,000.00
0016324 CINTAS CORPORATION 225558 9/29/2026 690.64
0108798 CONSOLIDATED CM, INC. 225560 9/29/2026 2,715.00 0116256 CONSOR NORTH AMERICA, INC 225561 9/29/2026 26,665.99 0015857 COUNTY OF SAN MATEO 225564 9/29/2026 82.25
0111120 COZ GIANNOULIS 225584 9/29/2026 1,000.00
0112351 CREATIVE COLLECTIVE SF 225565 9/29/2026 2,640.00 0106011 CWEA-SFBS 225567 9/29/2026 382.00
0116508 DANIEL DEFENSE LLC 225568 9/29/2026 3,627.67
0111921 DEVIL MOUNTAIN WHOLESALE NURSERY, LLC 225657 9/29/2026 188.96 0116422 DIESEL DIRECT WEST LLC 225570 9/29/2026 89,089.48 0101178 DISCOUNT PLUMBING, INC 225571 9/29/2026 622.58
0000430 DKS ASSOCIATES 225572 9/29/2026 3,900.00
0103088 DUNN-EDWARDS CORP. 225573 9/29/2026 195.46
0104327 EATON DRILLING CO., LLC 225574 9/29/2026 62,828.88 0109263 ENCOMPASS SUPPLY CO. 225575 9/29/2026 919.04
0106214 ERIK PARTIDA 225619 9/29/2026 355.00
0000046 EWING IRRIGATION PRODUCTS INC 225576 9/29/2026 110.91 0107401 FERGUSON ENTERPRISES,LLC#686 225578 9/29/2026 50.04 0109510 FIRST ALARM 225579 9/29/2026 1,217.84
0109400 FLEETROCK, LLC 225580 9/29/2026 500.00
0001782 FLOWERS ELECTRIC & SVC.CO.INC. 225581 9/29/2026 4,200.00 0017258 FOUR STAR AUTOMOTIVE, INC. 225583 9/29/2026 249.50 0102989 GOT POWER INC. 225586 9/29/2026 51,011.54
0000162 GRAINGER 225587 9/29/2026 295.79
0000541 GRANITE ROCK COMPANY 225588 9/29/2026 3,261.21
0116536 HANDY PLUMBING MAN LLC 225590 9/29/2026 4,276.00 0095351 HAVE A PARTY PROS 225592 9/29/2026 2,850.00
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Vendor Code & Name Check # Check Date Amount
0111486 HD SUPPLY FACILITIES MAINTENANCE, LTD. 225577 9/29/2026 2,027.29 0017004 HERITAGE POOL SUPPLY GROUP,INC 225593 9/29/2026 24,056.99 0107861 INDOORMEDIA INC. 225594 9/29/2026 9,024.00
0109121 INFORMATION PROFESSIONALS,INC. 225595 9/29/2026 480.00 0116419 INTEGRATED SOLUTIONS CONSULTING CORP. 225638 9/29/2026 4,800.00 0103045 INTERACTIVE RESOURCES, INC. 225596 9/29/2026 2,667.00 0018557 INTERSTATE SALES 225597 9/29/2026 454.43
0018970 JAM SERVICES INC. 225598 9/29/2026 1,131.71
0016347 JEFFREY MADONICH 225606 9/29/2026 887.25
0112017 JERRY CURIANO 225566 9/29/2026 525.00
0115012 JOSEPH TONEY 225647 9/29/2026 1,097.60
0108486 K.J. WOODS CONSTRUCTION 225599 9/29/2026 149,018.58 0114678 KONE INC 225600 9/29/2026 13,444.32
0109500 LAMPO INVESTIGATIONS-POLYGRAPH 225601 9/29/2026 1,500.00 0111829 LANGAN CA, INC. 225603 9/29/2026 5,500.00
0116541 LAURA BURGOS 225554 9/29/2026 35.71
0116546 LEADERSHIP COUNCIL SAN MATEO COUNTY 225563 9/29/2026 500.00 0018177 LOWE'S 225605 9/29/2026 6,702.53
0109532 MATRIX HG, INC. 225609 9/29/2026 944.00
0016041 METROMOBILE COMMUNICATIONS 225610 9/29/2026 780.00 0001709 MILLBRAE LOCK 225611 9/29/2026 33.60
0116262 MONTGOMERY AUTO INC. 225612 9/29/2026 8,045.65
0000762 MUNICIPAL MAINTENANCE EQUIPMENT INC. 225607 9/29/2026 105.02 0111055 O'REILLY AUTO PARTS 225616 9/29/2026 580.10
0110243 ODP BUSINESS SOLUTIONS, LLC 225613 9/29/2026 61.52 0097567 ONE HOUR DRY CLEANING 225615 9/29/2026 1,473.35 0109702 OUTDOOR SUPPLY HARDWARE 225617 9/29/2026 102.42 0000012 PACIFIC GAS & ELECTRIC 225618 9/29/2026 22,093.63 0116519 PAT WALKER CONSULTING LLC 225620 9/29/2026 1,225.00 0014961 PENINSULA UNIFORMS & EQUIPMENT 225621 9/29/2026 1,169.71 0111229 PINPOINT TALENT, LLC 225622 9/29/2026 2,147.40
0112304 POINT ONE ELECTRICAL SYSTEMS, INC. 225614 9/29/2026 638.00 0013981 QUILL CORPORATION 225623 9/29/2026 140.63
0014348 R&S ERECTION NORTH PENINSULA 225624 9/29/2026 581.15 0000175 RECOLOGY SAN BRUNO 225625 9/29/2026 1,570.10
0107432 RED WING BRANDS OF AMERICA,INC 225626 9/29/2026 889.94 0111968 ROBERT GUTIERREZ 225589 9/29/2026 5,140.00
0106293 ROBERT HALF 225629 9/29/2026 6,021.53
0111969 ROBERT L. MATEO 225608 9/29/2026 500.00
0111990 RONALD A. BORELLI 225552 9/29/2026 1,800.00
0106657 RYAN HARTMAN 225591 9/29/2026 700.02
0018597 SAN MATEO DAILY JOURNAL 225630 9/29/2026 864.00 0111549 SCP DISTRIBUTORS LLC 225631 9/29/2026 4,840.89
0116537 SERGIO FONSECA 225582 9/29/2026 600.00
0018461 SERRAMONTE FORD, INC. 225632 9/29/2026 1,021.55 0101667 SHELL DOOR SERVICE 225633 9/29/2026 2,222.64
0018962 SHOE DEPOT INC. 225635 9/29/2026 296.66
0109953 SHRED CITY 225636 9/29/2026 63.72
0016458 SIADAT ENTERPRISES INC. 225637 9/29/2026 261.47 0111327 SOUTH CENTRAL PLANNING& DEVELOPMENT COMMISSION(SCPDC) 225569 9/29/2026 100.00 0017508 SOUTH CITY LUMBER AND SUPPLY 225639 9/29/2026 716.41 0116261 SPRYPOINT SERVICES, INC. 225640 9/29/2026 25,050.96 0109977 STEVE BLANC INVESTIGATIONS 225641 9/29/2026 3,800.00 0116542 SUE LIAO 225604 9/29/2026 13.76
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apPosPay Page: 3
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Vendor Code & Name Check # Check Date Amount
0105796 SUNRISE FOOD DISTRIBUTOR INC. 225642 9/29/2026 420.00 0107640 TANNER PACIFIC, INC. 225644 9/29/2026 11,923.00 0096932 TASC 225645 9/29/2026 250.61
0015671 TECHNOLOGY, ENGINEERING & CONSTRUCTION, INC. 225562 9/29/2026 2,850.00 0000036 THOMSON REUTERS 225646 9/29/2026 457.08
0018944 ULINE, INC. 225648 9/29/2026 6,238.51
0110714 UNDERGROUND REPUBLIC WATER WORKS, INC. 225627 9/29/2026 1,077.65 0105876 UNITED STATES TREASURY 225649 9/29/2026 52.85
0102744 UNIVERSAL BUILDING SERVICES 225650 9/29/2026 13,078.00 0096844 USA BLUE BOOK 225651 9/29/2026 2,439.06
0109658 WATER ONE INDUSTRIES, INC. 225652 9/29/2026 825.00 0108652 WATER WORKS ENGINEERS, LLC 225653 9/29/2026 715.86 0111362 WATERWORKS INDUSTRIES, INC. 225654 9/29/2026 1,013.00 0105955 WEST COAST CODE CONSULTANTS, INC. 225559 9/29/2026 1,829.00 0104660 WEST YOST ASSOCIATES, INC. 225655 9/29/2026 8,033.75 0110001 WHITE BRENNER LLP 225656 9/29/2026 903.64
0096893 WILSEY HAM 225658 9/29/2026 6,237.00
0109476 WORLDPAC INC 225659 9/29/2026 127.37
0018242 ZAP MANUFACTURING INC. 225660 9/29/2026 1,277.51 0109122 ZERO TURN POWER WASHING 225661 9/29/2026 9,363.00 Total count: 127
GrandTotal: 723,775.63
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Dan Zuniga, Administrative Technician
SUBJECT: Payroll Acceptance
City Council acceptance of the City payroll distributed on September 25, 2026 is recommended. The Labor Summary report reflecting the total payroll amount of $2,232,760.40 for bi-weekly pay period ending September 20, 2026, by funds are shown below:
Fund Amount
Fund: 001 - GENERAL FUND 1,553,467.33
Fund: 005 - MEASURE G 12,267.69
Fund: 121 - FEDERAL/ STATE GRANTS 5,941.05
Fund: 122 - SOLID WASTE/RECYCLE 1,491.41
Fund: 131 - IN-LIEU FEES 739.29
Fund: 132 - AGENCY ON AGING 10,364.18
Fund: 133 - RESTRICTED REVENUES 9,301.10
Fund: 137 - DEVELOPER PROJECT CONTRIBUTIONS 5,929.34
Fund: 138 - AFFORDABLE HOUSING IMPACT FEES 689.18
Fund: 141 - COMMUNITY DEVELOPMENT 78,360.41
Fund: 142 - RECREATION AND AQUATICS CENTER 101,491.91
Fund: 201 - PARKS AND FACILITIES CAPITAL 2,200.70
Fund: 203 - STREET IMPROVE. PROJECTS 15,720.41
Fund: 207 - TECHNOLOGY CAPITAL 9,159.15
Fund: 611 - WATER FUND 151,177.48
Fund: 621 - STORMWATER FUND 43,116.89
Fund: 631 - WASTEWATER FUND 108,688.00
Fund: 651 - PARKING FUND 5,159.81
Fund: 701 - CENTRAL GARAGE 18,786.88
Fund: 702 - FACILITY MAINT.FUND 61,113.42
Fund: 707 - TECHNOLOGY DEVELOPMENT 29,407.24
Fund: 711 - SELF INSURANCE 8,187.53
Total: 2,232,760.40
________________________________________________ ____________ Nick Pegueros, CFO / Administrative Services Director Date Docusign Envelope ID: 306F9C1A-EE7C-8388-8174-433EB37AC95C 10/2/2026
15 of 126 Item 6c.
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Camila Arcayena, P.E., Interim Senior Engineer
SUBJECT: Consider Adoption of a Resolution Accepting the Sweeney Ridge Emergency Water Main Rehabilitation Project as Complete; Authorizing Filing of Notice of Completion with the San Mateo County Recorder’s Office; and Authorizing the Release of the Construction Contract Retention in the Amount of $88,733.18
BACKGROUND:
The Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project includes the replacement of a 400,000-gallon steel tank with a reinforced concrete tank and the rehabilitation and replacement of approximately 5,600 linear feet of the dedicated transmission main within remote and undeveloped areas of Golden Gate National Recreation (GGNRA) and San Francisco Public Utilities Commission (SFPUC) land.
During the design phase of the Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project, the transmission main experienced multiple breaks creating an emergency situation.
The project construction was split into two phases. The Sweeney Ridge Emergency Water Main Rehabilitation Project (“Project”) is Phase 1 of the Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project, which allowed for an accelerated, emergency rehabilitation of the aging water transmission main pipeline experiencing ongoing breaks. Phase 2 is the Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project which is currently in the design phase and includes the tank and additional pipe replacement.
The Project scope of work included the removal and replacement of approximately 350 linear feet of 14-inch diameter pipe, the in-place lining of approximately 3,300 linear feet of existing 14-inch diameter pipe, and the installation of associated pipeline components.
DISCUSSION:
On March 11, 2025, the City Council approved a construction contract with Golden Bay Construction Inc. in the amount of $1,445,200. The project has an approved contingency of $376,000. The construction contract was executed in April 2025, and construction activities commenced in August 2025 and were completed in January 2026.
Contract change orders totaled $329,463.62. As indicated in the March 11, 2025 Staff Report, due to the emergency nature of this project, the project design was completed, and the construction contract was awarded prior to concluding coordination with outside agencies and 16 of 126 Item 6d.
Honorable Mayor and Members of the City Council
October 13, 2026
obtaining all required permits. Significant additional scope resulted from agency coordination with permitting bodies such as the installation of additional fencing and gates, and the need for the contractor to excavate large volumes of soil by hand due to restrictions on use of excavators as originally planned. These agencies include SFPUC, GGNRA, U.S. Army Corps of Engineers (USACE), California Department of Fish and Wildlife (CDFW), and the California State Water Resources Control Board. In addition, multiple unforeseen site conditions and associated remedial actions contributed to the increased costs. The costs were associated with required redesign, coordination, and modification of construction methods due to the proximity of a thirdparty utility, additional biological surveying, site preparation, excavation, and restoration work.
These changes added additional costs that were approved within the construction contingency and remained within the overall project budget.
All construction work as part of this contract has been completed to the satisfaction of the City’s project team. MIG, the Environmental and Biological Monitoring Services Consultant will provide annual post-project monitoring for the disturbed areas on SFPUC property for 3 years.
The construction contract included a five percent (5%) retention, totaling $88,733.18. Staff recommends that the City Council accept the Project as complete, authorize the filing of a Notice of Completion with the San Mateo County Recorder’s Office, and approve the release of the contract retention.
The completion of the Project provides the community with more reliable water infrastructure and reduces the risk of future water main breaks.
FISCAL IMPACT:
The total approved budget for the tank design and emergency water main rehabilitation work is $3,543,810 from the Water Capital Fund. Of this amount, approximately $740,000 has been used on the design of the Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project. The Project budget associated with the emergency project was $2,486,332, including contingency authorized after award of the construction contract. The total expenditure for the emergency water main rehabilitation work was approximately $2,402,890. The remaining budget of approximately $190,000 will be used for the design of Phase 2 and Phase 1 post project monitoring and any associated remedial action.
Estimated costs are as follows:
Description Expenditure
Design Contract (West Yost) $ 115,841.60
Project Management (West Yost) 26,346.00
Construction Contract (Golden Bay Construction) 1,774,663.62 Staff Management 172,849.09
Construction Management and Inspection (Consolidated CM) 189,084.00 Biological Monitoring (MIG) 109,040.76
Material Testing (Twining, Inc.) 4,127.13
Permits 9,897.00
Advertising and Legals Fees 1,036.81
Total Project Expenditure (Rounded) $ 2,402,890
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October 13, 2026
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Consider Adopting a Resolution:
• Accepting the Sweeney Ridge Emergency Water Main Rehabilitation Project as Complete;
• Authorizing Filing of Notice of Completion with the San Mateo County Recorder’s Office; • Authorizing the Release of the Construction Contract Retention in the Amount of $88,733.18
ALTERNATIVES:
1. Do not accept the construction contract as complete and do not authorize filing of a Notice of Completion.
ATTACHMENTS:
1. Resolution
2. Project Acceptance Form
3. Project Map
18 of 126
1 RESOLUTION NO. 2026 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO ACCEPTING THE
SWEENEY RIDGE EMERGENCY WATER MAIN REHABILITATION PROJECT AS COMPLETE; AUTHORIZING FILING OF NOTICE OF COMPLETION WITH THE SAN MATEO COUNTY RECORDER’S OFFICE; AND AUTHORIZING THE RELEASE OF THE CONSTRUCTION CONTRACT RETENTION IN THE AMOUNT OF $88,733.18; WHEREAS, the Sweeney Ridge Emergency Water Main Rehabilitation Project (“Project”) is Phase 1 of the Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project, which was split into two phases to allow for an accelerated, emergency rehabilitation of the aging water transmission main pipeline experiencing ongoing breaks; and WHEREAS, Phase 2 is the Sweeney Ridge Water Tank (Water Tank No. 7) Replacement Project which is currently in the design phase and includes the tank replacement and additional pipe replacement.; and
WHEREAS, the Project includes the removal and replacement of approximately 350 linear feet of 14-inch diameter pipe, the in-place lining of approximately 3,300 linear feet of existing 14-inch diameter pipe, and the replacement of existing blow-off, and installation of a combination air valve; and
WHEREAS, Golden Bay Construction, Inc was awarded the construction contract in the amount of $1,445,200 in March 11, 2025; and
WHEREAS, the Project has an approved construction contingency of $376,000; and WHEREAS, Golden Bay Construction, Inc, began construction in August 2025 and completed construction in January 2026; and
WHEREAS, changes due to unforeseen site conditions and outside agency permit conditions led to additional construction costs; and
WHEREAS, the change orders including quantity adjustments totaled $329,463.62; and WHEREAS, the construction contract included a five percent (5%) retention, totaling $88,733.18 in accordance with the terms of the executed construction contract; and WHEREAS, MIG, the Environmental and Biological Monitoring Services Consultant will provide annual post-project monitoring for the disturbed areas on SFPUC property for 3 years; and
WHEREAS, the remaining budget of approximately $190,000 will be used for the design of Phase 2 and Phase 1 post project monitoring and any associated remedial action; and WHEREAS, the construction contract requires the filing of a Notice of Completion of this project with the San Mateo County Recorder’s Office and release of the construction contract retention in the amount of $88,733.18 in accordance with the contract documents upon the acceptance of the project as complete.
19 of 126 ATTACHMENT 1
2 NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
• Accepts the Sweeney Ridge Emergency Water Main Rehabilitation Project as Complete;
• Authorizes Filing of Notice of Completion with the San Mateo County Recorder’s Office;
• Authorizes the Release of the Construction Contract Retention in the Amount of $88,733.18
---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on October 13, 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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1 PUBLIC WORKS DEPARTMENT
Capital Improvement Program
Project Acceptance Information Form
As of October 13, 2026
Contract Name: Sweeney Ridge Emergency
Pipeline Rehabilitation Project Contract No.: 11022
Construction Contractor: Golden Bay Construction, Inc.
Construction
Management and
Inspection Services
Consolidated CM, Inc.
21 of 126 ATTACHMENT 2
2 Project Information:
Construction Project Costs:
Description Budget
Project
Expenditure
AVAILABLE PROJECT BUDGET $ 3,543,810
Design Contract (West Yost) $ 842,150 $ 115,841.60
Project Management (West Yost) $ 110,000 $ 26,346.00
Construction Contract (Golden Bay Construction) $ 1,445,200 $ 1,774,663.62 Staff Management $ 376,000 $ 172,849.09
Construction Management and Inspection (Consolidated CM) $ 355,000 $ 189,084.00 Biological Monitoring (MIG) $ 189,262 $ 109,040.76
Material Testing (Twining, Inc.) $ 119,990 $ 4,127.13
Permits $ 50,000 $ 9,897.00
Advertising and Legals Fees $ 1,036.81
Total Project Expenditure (Rounded) $ 2,402,890*
*Total expenditure for this phase of the Project. Phase 2 is currently in design and has expended about $740,000.
Project Description:
The Project scope of work included the removal and replacement of approximately 360 linear feet of 14-inch diameter pipe, the in-place lining of approximately 3,260 linear feet of existing 14-inch diameter pipe, and the replacement of existing blow-off, and installation of a combination air valve.
Construction Contract
Award: March 11, 2025
Start of Construction: August 2025
Contract Change
Orders (CCO):
Change orders were issued to Golden Bay Construction, Inc during construction due to unforeseen conditions and additional work required after concluding coordination with outside agencies. Significant additional scope resulted from agency coordination such as the installation of additional fencing and gates, and the need for the contractor to hand excavate large volumes of soil due to restricted use of excavators as originally planned. In addition, multiple unforeseen site conditions and associated remedial action contributed to the increased costs. The costs were associated with required redesign, coordination, and modification of construction methods due to the proximity of a third-party utility, additional biological surveying, clearing and grubbing, trenching, and backfilling. Project change orders totaled $329,463.62.
Substantial
Completion: January 2026
Final Completion: September 2026
Notice of Completion: Scheduled for filing on October 15, 2026 22 of 126
1 PUBLIC WORKS DEPARTMENT
Attachment 3 – Project Map
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ATTACHMENT 3
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Collette Murphy-Stefanko, Deputy Community Services Director Matt Lethin, Chief of Police
SUBJECT: Consider Adoption of Resolution Authorizing the Community Services Department to Continue Primary Coordination and Administration of the 2027 Posy Parade, in Partnership with the San Bruno Lions Club and the San Bruno Police Department, and Approving the Temporary Closure of Various Streets for the Event, Subject to the Conditions of Approval BACKGROUND:
The Posy Parade has been a San Bruno community tradition since 1941, and in 2027 it will celebrate its 85th year. Held annually on the first Sunday in June, the parade highlights the creativity, talent, and spirit of youth throughout the San Bruno community. For more than eight decades, local schools, youth organizations, and community groups have participated in the event, presenting colorful floats, marching bands, and performances that celebrate the community's history and pride.
The Posy Parade has historically been produced and led by the San Bruno Lions Club, whose longstanding commitment has sustained the event for generations. Throughout this time, the City of San Bruno has played a significant supporting role, partnering closely with the Lions Club to ensure the parade is well coordinated, safe, and accessible for participants and spectators. In particular, the City has consistently provided operational and public safety support necessary to host a large-scale community event.
In recent years, the Lions Club has expressed that it does not have the technical capacity or financial resources to independently develop the increasingly complex Traffic Control and Event Safety Plans required for events of this scale. Recognizing the importance of maintaining this long-standing community tradition, the City has stepped in to assist with these planning elements and has provided staff expertise to help ensure the parade can continue to operate safely and in compliance with current requirements.
City support has included a range of essential municipal services necessary for a safe and successful event, including traffic control planning, parking enforcement, intersection management, street closure notifications, event safety coordination, Fire Department standby for fire and emergency medical services, community outreach, and post-event clean-up. This collaborative partnership between the Lions Club and the City has been instrumental in sustaining the Posy Parade as a signature community event that continues to celebrate San Bruno's youth and community spirit.
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In March 2026, City staff met with representatives of the San Bruno Lions Club to discuss planning for the 2026 Posy Parade. Through these discussions, the City and the Lions Club reached consensus to utilize the same parade route used in 2025, which preserves the spirit of the event while ensuring it can be delivered safely and efficiently. Both parties also agreed to hold the parade on Sunday, June 7, 2026, in coordination with the City’s annual Community Day event.
On March 24, 2026 Council approved authorizing the Community Services Department to assume primary coordination and administration of the Posy Parade, including responsibility for event planning, permitting, safety coordination, and operational logistics; recognize the continued partnership of the San Bruno Lions Club, which will serve in an advisory capacity and assist with volunteer coordination to support parade-day activities; approve the temporary road closures of various streets, including portions of Linden Avenue and Crystal Springs Road, in conjunction with the Annual Posy Parade, subject to conditions established by the Chief of Police to ensure public safety; and to hold the event on June 7, 2026.
The 2026 Posy Parade was a resounding success. Clear, sunny weather greeted approximately 1,000 youth and community members who marched in the parade, representing local schools, youth organizations, service clubs, and community groups, along with an estimated 150 spectators who gathered along the route to cheer them on. The parade transitioned directly into Community Day, which drew more than 3,000 attendees to City Park for an afternoon of entertainment, food, and family activities. Feedback from attendees was overwhelmingly positive, with many describing it as one of the best Community Days they had attended in years.
To confirm community preference for the 2027 event date, the City fielded a resident survey that received over 180 responses. The results showed a clear preference for Sunday, June 6, 2027, supporting the continuation of the parade on the first Sunday in June.
DISCUSSION:
City staff met with representatives of the San Bruno Lions Club on September 22, 2026, to discuss planning for the 2027 Posy Parade. Through these discussions, the City and the Lions Club reached consensus to utilize the same parade route used in 2026, which preserves the spirit of the event while ensuring it can be delivered safely and efficiently. Both parties also agreed to hold the parade on Sunday, June 6, 2027, in coordination with the City’s annual Community Day event.
The parade will stage on Linden Avenue or, contingent upon approval, in the former Walgreens parking lot. The route will proceed along Crystal Springs Road and conclude at the Parks Yard within City Park. Following the parade, the Lions Club will serve hot dogs and beverages to parade participants. City staff will coordinate a seamless transition into the Community Day festivities taking place in the park. Residents and businesses along the parade route will receive advance notification of street closures and event timing.
As stipulated in Municipal Code Chapter 4.08, the Chief of Police is authorized to impose conditions and requirements upon the issuance of a special event permit as necessary to protect the safety of participants and attendees and to preserve the peace and quiet of surrounding neighborhoods. Section 4.08.050 further provides that the Chief of Police shall determine the appropriate number of off-duty police officers, security personnel, or both required to be present during the event. With the City assuming responsibility for the event moving forward, City permit and personnel fees are not applicable. 25 of 126
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The San Bruno Police Department in cooperation with the Public Works Department has prepared a Traffic Control and Event Safety Plan that meets the requirements necessary for approval by the Chief of Police and ensures the event can be conducted safely. Road closures and event setup are anticipated to begin at approximately 8:00 a.m., with the parade scheduled to begin at 11:00 a.m. and conclude at approximately 1:00 p.m. Staff will rely on the established traffic control and safety plan developed for the 2026 parade.
FISCAL IMPACT:
The City Council’s community promotions budget for FY 2026-27 includes funding in the amount of $48,000 to offset City costs incurred for the Posy Parade special event. Staff estimates that costs for road closure and parade support will not exceed the allocated budget for this event.
There may also be opportunities to enhance elements of the Posy Parade through the use of available savings within the Community Services Special Events budget. The Community Services Director is authorized to allocate such savings toward parade enhancements that support the overall quality and community experience of the event. Any enhancements will be approved at the discretion of the Community Services Director and will not exceed the Special Events budget allocation approved by the City Council.
ENVIRONMENTAL IMPACT:
The Project is exempt from the California Environmental Quality Act (CEQA).
RECOMMENDATION:
Adopt a Resolution:
1. Authorizing the Community Services Department to assume primary coordination and administration of the 2027 Posy Parade, with continued support and partnership from the San Bruno Lions Club and the San Bruno Police Department; and
2. Approving the temporary road closure of various streets, in conjunction with the Annual Posy Parade, subject to the Conditions of Approval.
ALTERNATIVES:
1. City Council may choose to decline support for the 2027 Posy Parade and direct staff not to allocate City resources toward the planning, coordination, or implementation of the event.
Under this option, the parade would not be produced nor supported by the City in 2027 unless an external organization assumes full responsibility for organizing the event, including securing all required permits, developing and funding the necessary Traffic Control and Event Safety Plans, and covering all associated costs required to comply with Municipal Code and public safety requirements.
ATTACHMENTS:
1. Resolution
2. Proposed Parade Route
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1 RESOLUTION NO. 2026 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO
AUTHORIZING THE COMMUNITY SERVICES DEPARTMENT TO CONTINUE PRIMARY COORDINATION AND ADMINISTRATION OF THE 2027 POSY PARADE, IN PARTNERSHIP
WITH THE SAN BRUNO LIONS CLUB AND THE SAN BRUNO POLICE DEPARTMENT,
AND APPROVING THE TEMPORARY CLOSURE OF VARIOUS STREETS FOR THE EVENT,
SUBJECT TO THE CONDITIONS OF APPROVAL
WHEREAS, the Posy Parade has been one of San Bruno’s most cherished community traditions since 1941, is held annually on the first Sunday in June to celebrate the creativity, talent, and spirit of youth throughout the San Bruno community, and will celebrate its 85th year in 2027; and
WHEREAS, the Posy Parade has historically been produced and led by the San Bruno Lions Club, with the City of San Bruno providing essential operational and public safety support, including traffic control planning, parking enforcement, intersection management, street closure notifications, event safety coordination, Fire Department standby for fire and emergency medical services, community outreach, and post-event clean-up; and WHEREAS, the San Bruno Lions Club has expressed that it does not have the technical capacity or financial resources to independently develop the increasingly complex Traffic Control and Event Safety Plans required for an event of this scale; and WHEREAS, on March 24, 2026, the City Council authorized the Community Services Department to assume primary coordination and administration of the Posy Parade, including responsibility for event planning, permitting, safety coordination, and operational logistics, with the San Bruno Lions Club continuing in an advisory capacity and assisting with volunteer coordination; and
WHEREAS, the 2026 Posy Parade, held on Sunday, June 7, 2026, in coordination with the City’s annual Community Day, included approximately 1,000 youth and community members marching in the parade, and Community Day drew more than 3,000 attendees to City Park; and
WHEREAS, a City resident survey regarding the 2027 event date received more than 180 responses and showed a clear preference for Sunday, June 6, 2027, continuing the tradition of holding the parade on the first Sunday in June; and WHEREAS, on September 22, 2026, City staff and representatives of the San Bruno Lions Club reached consensus to utilize the same parade route used in 2026 and to hold the 2027 Posy Parade on Sunday, June 6, 2027, in coordination with the City’s annual Community Day; and
WHEREAS, the parade will stage on Linden Avenue or, contingent upon approval, in the former Walgreens parking lot, proceed along Crystal Springs Road, and conclude at the Parks Yard within City Park, and residents and businesses along the parade route will receive advance notification of street closures and event timing; and 27 of 126 ATTACHMENT 1
2 WHEREAS, San Bruno Municipal Code Chapter 4.08 authorizes the Chief of Police to impose conditions and requirements upon the issuance of a special event permit as necessary to protect the safety of participants and attendees and to preserve the peace and quiet of surrounding neighborhoods, and Section 4.08.050 provides that the Chief of Police shall determine the appropriate number of off-duty police officers, security personnel, or both required to be present during the event; and
WHEREAS, the San Bruno Police Department, in cooperation with the Public Works Department, has prepared a Traffic Control and Event Safety Plan that meets the requirements for approval by the Chief of Police, with road closures and event setup anticipated to begin at approximately 8:00 a.m., the parade scheduled to begin at 11:00 a.m., and the parade concluding at approximately 1:00 p.m.; and
WHEREAS, the City Council’s community promotions budget includes $48,000 to offset City costs incurred for the Posy Parade, and staff estimates that costs for road closure and parade support will not exceed the allocated budget; and WHEREAS, the 2027 Posy Parade is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15304(e) (Minor Temporary Use of Land).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Bruno hereby authorizes the Community Services Department to continue primary coordination and administration of the 2027 Posy Parade, to be held on Sunday, June 6, 2027, including responsibility for event planning, permitting, safety coordination, and operational logistics, with continued support and partnership from the San Bruno Lions Club and the San Bruno Police Department; and
BE IT FURTHER RESOLVED, that the City Council hereby approves the temporary closure of various streets, including portions of Linden Avenue and Crystal Springs Road, in conjunction with the 2027 Posy Parade, subject to the Conditions of Approval established by the Chief of Police pursuant to San Bruno Municipal Code Chapter 4.08. ---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on October 13, 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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Posy Parade Route
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Scott Smithmatungol, Police Sergeant
SUBJECT: Consider Adoption of a Resolution Authorizing the Receipt and Expenditure of $34,300 in California Office of Traffic Safety (OTS) Grant Funds to Facilitate the Traffic Records Improvement Project #TR27023 BACKGROUND:
The San Bruno Police Department applied for and has been awarded grant funds in a not to exceed amount of $34,300 from the Office of Traffic Safety (OTS) through its Traffic Records Improvement Project Grant. Traffic records improvement grants provide traffic safety stakeholders with the ability to improve the quality of the State's crash and citation data through various efforts such as: purchasing equipment or software for electronic reporting of crash data, citation data reporting and collection, improving the compatibility of crash and/or citation data with the state and national data systems, enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors, etc.
DISCUSSION:
Grant funds will be used to upgrade an existing electronic citation reporting system and obtain associated software and subscription services that support traffic data collection, management, analysis, and reporting. The electronic citation solution will include the capability of exporting citation data to both the Department’s records management system (RMS) and the local court system.
The following will be purchased and implemented as part of this project:
• Complete Electronic Citation Data Collection System
• Electronic citation hardware, software, licensing, and related implementation costs • UrbanSDK software subscription for traffic data management, analysis, visualization, and reporting
This project is aimed at streamlining the issuance, submission, processing, management, and analysis of traffic-related data. Currently, the Police Department issues handwritten citations, which can result in errors, inaccuracies, and delays in data entry and processing. The implementation of electronic citation devices will reduce these errors and streamline the submission and processing of citations directly to the appropriate court system.
Additionally, the purchase of an UrbanSDK subscription will enhance the Department’s ability to collect, organize, analyze, and visualize traffic-related information. The platform will support 30 of 126 Item 6f.
Honorable Mayor and Members of the City Council
October 13, 2026
data-driven traffic safety efforts by allowing the Department to more effectively identify traffic trends, high-risk locations, enforcement needs, and other transportation safety concerns. This capability will complement the electronic citation system by improving the Department’s ability to use citation and other traffic data for enforcement planning, evaluation, reporting, and overall traffic safety initiatives.
The award period runs from October 1, 2026, through September 30, 2027.
FISCAL IMPACT:
The total grant-funded cost for this item is projected to be $34,219, under the authorized not to exceed amount of the grant, which is $34,300. This cost will cover all grant items outlined above. These expenditures will be reimbursed by the grantee once the expenditures are made.
This item requires a budget appropriation in the amount of $34,300. Grant reimbursements will offset this amount in FY 2026-27, resulting in no net fiscal impact from the grant-funded items.
The City will also incur an ongoing annual cost of approximately $5,192.40 for support, maintenance, data plan, and citation processing fees related to the three additional handheld citation devices. Each handheld citation device has an annual fee of $960.00 for support, maintenance, and a data plan, for a total of $2,880.00. Including sales tax of $284.40, the annual fixed cost for the three handheld citation devices is $3,164.40.
In addition, the citation processing company charges a $1.50 fee for each electronically processed citation. As the Department transitions from handwritten to electronic citations, more citations will incur this fee. With the three additional devices, based on historical citation data, we estimate transitioning 1,352 handwritten citations to electronic format. This change is expected to result in annual processing fees of $2,028.00, bringing the total ongoing annual cost to $5,192.40. Actual costs may vary depending on citation volume and the percentage processed electronically.
Note that the City currently pays the citation processing company a $300.00 monthly Traffic Processing System access and hosting fee for its existing electronic citation system. However, this is an existing budgeted City expense and is not anticipated to increase with the addition of the three handheld devices; therefore, it does not represent a new ongoing cost associated with this grant.
While the three additional handheld citation devices add an ongoing annual cost, these expenses are expected to be offset by staff time savings and a reduction or even elimination of the hard-copy citation cost of $1,000.00 annually. Under the handwritten citation process, officers complete citations by hand, and then dispatch staff must scan, attach, and manually enter citation data into the RMS database. Electronic citations capture information at the stop and transfer it directly to the RMS, significantly reducing manual work. Officer time per citation will decrease from 10 minutes to 3 minutes, and dispatcher time from 10 minutes to 0.5 minutes, resulting in a total savings of 16.5 minutes and approximately $17.00 per citation. Corrections to handwritten citations, which currently require 20 minutes of combined officer and records staff time, will be nearly eliminated due to error-reducing features in the electronic citation devices.
Electronic citation corrections are typically completed online and require less time. With an estimated 1,352 citations transitioning to electronic format each year, and not including 31 of 126
Honorable Mayor and Members of the City Council
October 13, 2026
additional savings from reduced correction time, the three additional handheld citation devices are projected to save approximately 370 staff hours annually, valued at approximately $23,000.
Ongoing Cost Estimated Annual Cost
Handheld citation device support, maintenance & data plan ($960.00/device x 3 devices)
$2,880.00
9.875% sales tax for above $284.40
Citation processing fees
($1.50/citation x 1,352 citations)
$2,028.00
Estimated Total Annual Cost: $5,192.40
The City will incur a one-time cost of $1,307.51 for a docking base for the handheld citation devices, which includes $1,190.00 plus $117.51 in sales tax. Although this item was requested in the grant application, it was not funded. The Department appropriated the funding for the docking base in its FY 2026-27 budget under the one-time equipment account.
The grant will also fund a $21,825.00 UrbanSDK software subscription during the grant period.
The Department will evaluate the continued use and value of the UrbanSDK platform before the grant concludes. Any costs to continue the subscription after the grant period will require future budget approval and are not included in the estimated annual costs above.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.
RECOMMENDATION:
Staff recommends that City Council adopt a resolution authorizing the receipt and expenditure of $34,300.00 in Office of Traffic Safety Traffic Records Improvement Project Funds.
ALTERNATIVES:
City Council could choose to decline to adopt the Resolution and forego acceptance of the grant funds.
ATTACHMENTS:
1. Resolution
2. Grant Agreement TR27023
3. UrbanSDK Contract – City of San Bruno
4. TurboData Quote #3580
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1 RESOLUTION NO. 2026 - _ _ _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AUTHORIZING THE RECEIPT AND EXPENDITURE OF $34,300 IN CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) GRANT FUNDS TO FACILITATE THE TRAFFIC RECORDS IMPROVEMENT PROJECT #TR27023
WHEREAS, The San Bruno Police Department is charged with providing for the safety and security of the people within City limits and beyond; and WHERAS, accurate, timely, and efficient traffic records are essential for identifying traffic safety issues, prioritizing resources, and evaluating the effectiveness of countermeasures; and WHEREAS, handwritten traffic citations and crash reporting present inefficiencies, data entry errors, and delays in processing, which burden both officers and administrative staff; and WHEREAS, the integration of an electronic citation and crash reporting system will streamline reporting, improve accuracy, reduce officer exposure to roadside hazards, enhance data analysis, and improve coordination with courts and statewide traffic safety systems; and WHEREAS, the San Bruno Police Department applied for and has been awarded the California Office of Traffic Safety Grant #TR27023, titled the Traffic Records Improvement Project, in the amount of $34,300 for the purchase and implementation of a complete electronic citation data collection system; and
WHEREAS, the San Bruno Police Department has applied for and received an offer of an OTS Traffic Records Improvement Grant #TR27023, providing funding in furtherance of these goals and objectives.
NOW THEREFORE, BE IT RESOLVED that the Chief of Police for the San Bruno Police Department or his/her designee is authorized to execute on behalf of the City of San Bruno the attached agreement, including any extensions or amendments thereof and any subsequent contract with the state in relation thereto.
IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California, and OTS disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.
IT IS ALSO AGREED that this award is not subject to local hiring freezes. ---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on October 13, 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
TR27023
1. GRANT TITLE
Traffic Analytics Implementation for Data-Driven Safety Planning and Enforcement
2. NAME OF AGENCY 3. Grant Period
San Bruno From:
To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
San Bruno Police Department
5. GRANT DESCRIPTION
This project aims to deploy advanced traffic analytics software to improve data collection, analysis, and reporting capabilities for roadway safety initiatives. By leveraging real-time and historical traffic data, the software will enable more effective identification of hazardous locations, support targeted enforcement, and inform policy decisions to reduce traffic-related injuries and fatalities.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed:
Allocation is contingent upon availability of federal funds. $34,300.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.
Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed. 34 of 126 ATTACHMENT 2
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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Scott Smithmatungol
Sergeant
[email protected]
(650) 616-7100
1177 Huntington Avenue
San Bruno, CA 94066
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Matt Lethin
Chief of Police
[email protected]
(650) 616-7110
1177 Huntington Avenue
San Bruno, CA 94066
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Joanne dela Cruz
Management Analyst
[email protected]
(650) 745-4771
1177 Huntington Avenue
San Bruno, CA 94066
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
EJVCEFSC4FM6
567 El Camino Real
San Bruno
94066-4247
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
405c TR-27 20.616 0521-0890-101 2026 19/26 BA/26 $34,300.00
AGREEMENT
TOTAL $34,300.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$34,300.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $34,300.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
TR27023
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
The City of San Bruno is a mid-Peninsula community located approximately 12 miles south of San Francisco, serving a population of roughly 43,000 residents. The city is comprised of established residential neighborhoods, active commercial districts, and public spaces that support a diverse and engaged community. San Bruno’s local infrastructure includes seven elementary schools, two middle schools, one high school, and a community college campus, all of which contribute to consistent daily traffic activity involving students, staff, families, and visitors.
San Bruno plays a vital role in regional transportation due to its proximity to major transit and travel corridors. The city borders San Francisco International Airport (SFO) and contains both BART and Caltrain stations, making it a key connection point for commuters, commercial vehicles, and travelers moving throughout the Bay Area and beyond. Several major roadways traverse or border the city, including Interstate 280, U.S. Highway 101, Interstate 380, and El Camino Real (State Route 82). These routes experience sustained volumes of commuter, commercial, and pedestrian traffic, presenting ongoing traffic safety concerns related to speed, congestion, and vulnerable road users.
The San Bruno Police Department is staffed by approximately 50 sworn officers and is supported by five fulltime dispatchers and four full-time records personnel. In 2025, department personnel issued 2,234 traffic citations, in addition to thousands of criminal and parking citations processed annually. The current reliance on manual citation entry places a significant administrative burden on records staff and increases the potential for data entry errors.
During the previous grant period, the San Bruno Police Department implemented an electronic citation system which modernized the department’s traffic records process by improving accuracy, reducing redundant data entry, and enabling direct integration with the department’s Records Management System (RMS) and the court. This transition allowed officers to complete citations more efficiently in the field while improving data consistency and timeliness. Enhancing traffic records integration supporting more reliable real-time data analysis, strengthening the department’s ability to identify traffic safety trends, allocate resources effectively, and better serve the San Bruno community.
The integration of additional devices will result in improved efficiency throughout the department, benefiting patrol officers, records personnel, and court processing. Electronic citations have reduced handwritten errors, decreased administrative workload, and accelerated the transfer of citation data into the Records Management System.
Based on the positive outcomes realized from the initial implementation, the department intends to procure additional electronic citation devices to expand usage among patrol staff. Increasing the availability of electronic citation technology will further streamline citation processing, improve data integrity, and support timely, accurate traffic records necessary for effective traffic safety planning and analysis.
While improvements in citation efficiency have enhanced the quality and timeliness of traffic records, the department currently has limited capability to analyze traffic speed and volume data in a comprehensive and systematic manner. Without dedicated analytical software, the department’s ability to identify high-risk corridors, prioritize traffic safety concerns, and evaluate the effectiveness of enforcement efforts is constrained. Responses to traffic issues may rely on isolated complaints rather than objective, citywide data trends.
The addition of traffic data analytics software capable of evaluating vehicle speed and volume will address this gap by allowing the department to integrate citation, crash, and roadway data into a unified traffic records framework. This capability will support evidence-based decision-making, enable prioritization of traffic safety issues based on measurable risk, and improve the department’s ability to deploy resources strategically. When combined with expanded electronic citation deployment, the software will strengthen the department’s traffic records system and enhance its ability to proactively address traffic safety concerns throughout the City of San Bruno.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).
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The San Bruno Police Department continues to face significant traffic safety challenges driven by high vehicle volumes, regional commuter traffic, and the city’s location adjacent to major transportation corridors.
San Bruno is traversed by Interstate 280, U.S. Highway 101, Interstate 380, and El Camino Real (State Route 82), all of which experience sustained commuter, commercial, and pedestrian activity. In 2025, the City of San Bruno experienced two traffic-related fatalities, underscoring the ongoing need for targeted, data-driven traffic enforcement strategies supported by accurate and timely traffic records.
Effective traffic safety enforcement relies not only on officer presence, but also on the ability to analyze reliable traffic volume, speed, and crash data to identify high-risk locations and behaviors. Currently, the department has limited capacity to efficiently analyze speed and volume data across corridors and neighborhoods. This limitation reduces the department’s ability to proactively deploy resources, evaluate enforcement effectiveness, and respond to community traffic safety concerns in a timely manner.
During the previous grant cycle, the department procured and deployed four electronic handheld citation devices. Since implementation, the department has observed increased efficiency across patrol operations, records, and communications functions. Officers utilizing electronic citations are able to complete traffic stops more efficiently, allowing them to remain focused on targeted traffic enforcement rather than administrative tasks. The streamlined workflow has also contributed to increased officer engagement in traffic enforcement activities.
Prior to electronic citation implementation, handwritten citations frequently resulted in errors, illegible entries, and delayed processing. Officers typically spend an average of approximately seven minutes issuing a handwritten citation, while neighboring agencies utilizing electronic citation systems report issuance times of one to two minutes. Manual citation processing also places a significant burden on dispatch and records personnel, who must enter, scan, file, and transmit citations to the court while simultaneously managing emergency and non-emergency communications. This process diverts critical resources away from core public safety responsibilities and delays access to actionable traffic data.
The department seeks to expand its electronic citation program and implement traffic analysis software capable of evaluating speed and volume data. The integration of this software will allow the department to better identify crash patterns, high-speed corridors, and peak traffic volumes, supporting more precise deployment of enforcement resources. When combined with electronic citation data integrated through the Records Management System, the department will be able to generate more accurate, timely, and comprehensive traffic safety data.
The expansion of electronic citation technology and the implementation of traffic analysis software will improve data accuracy, reduce administrative inefficiencies, and enhance the department’s ability to conduct evidence-based traffic enforcement. These improvements are critical to addressing ongoing traffic safety risks and supporting informed decision-making aimed at reducing crashes, serious injuries, and fatalities within the City of San Bruno.
Define the target population the grant intends to serve and how they are affected by the problem(s).
The target population for this grant includes residents, commuters, pedestrians, bicyclists, and motorists who travel within the City of San Bruno. This population encompasses local residents accessing neighborhood streets, students and families traveling to and from schools, employees and visitors to commercial districts, and regional commuters utilizing San Bruno’s major transportation corridors. Due to the city’s proximity to San Francisco International Airport (SFO) and the presence of major roadways such as Interstate 280, U.S. Highway 101, Interstate 380, and El Camino Real (State Route 82), the daily traffic population extends beyond city residents and includes a substantial number of non-resident drivers.
Members of the target population are directly affected by traffic safety issues related to high vehicle volumes, speeding, and congestion, particularly along arterial roadways and in areas with significant pedestrian activity. In 2025, the City of San Bruno experienced two traffic-related fatalities, highlighting the elevated risk faced by all roadway users, especially vulnerable populations such as pedestrians and bicyclists. Without timely and accurate traffic data, the ability to identify high-risk locations and behaviors is limited, reducing the effectiveness of targeted enforcement and preventive measures.
The problem also impacts the department’s ability to respond efficiently to community traffic safety concerns.
When officers and support staff are burdened by manual citation processing and limited data analysis capabilities, fewer resources are available for proactive traffic enforcement, crash prevention efforts, and timely response to service calls. This can result in prolonged exposure to unsafe driving behaviors and delayed implementation of corrective actions.
By improving traffic records efficiency through expanded electronic citation deployment and implementing software to analyze speed and volume data, the grant will directly benefit the target population by enabling data-driven enforcement, faster response to emerging traffic safety issues, and more effective deployment of 38 of 126 9/1/2026 12:42:30 PM Page 6 of 17
resources. These improvements support safer roadways, reduce the risk of crashes and fatalities, and enhance overall quality of life for those who live in, work in, and travel through the City of San Bruno.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. To improve the timeliness, accuracy, completeness, uniformity, accessibility, and integration of the California Traffic Records System.
B. Objectives: Target Number
1. Conduct community engagement events to ensure public input in safety planning. 2
2. Purchase and implement a traffic analytics software subscription with capabilities for vehicle speed, volume, and travel behavior analysis across multiple corridors. 1 3. Share findings from traffic analytics with relevant stakeholders, including public works and community groups, to plan infrastructure improvements and countermeasures.
1 4. Use analytics to inform and evaluate the effectiveness of enforcement interventions through before-and-after studies and trend monitoring. 1 5. Utilize the software to conduct comprehensive analyses of roadway conditions, identifying high-risk locations and corridors based on objective data 4 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) Phase 1: Program Preparation
• Define System Requirements:
• Identify required software features (vehicle speed, volume, travel behavior analytics, integration with crash/citation data, GIS mapping, reporting tools). • Determine spatial and temporal boundaries for analysis (corridors, timeframes, data sources).
• Procurement and Contracting:
• Solicit vendor proposals, evaluate options, and select software based on technical and operational needs.
• Complete purchase, licensing, and contracting in accordance with agency and grant requirements.
• Items with a unit cost of $5,000 or more (including tax and shipping) must comply with the Buy America Act.
• Operational Planning:
• Develop an implementation plan outlining roles, responsibilities, timelines, and milestones.
• Schedule and conduct staff training on software use, data management, and reporting.
B. Phase 2 – Program Operations (Throughout Grant Year) • Software Installation and Integration:
• Install software and configure for agency-specific needs. • Integrate with existing crash data and electronic citation records. • Validate data flows and ensure secure access for authorized personnel. • Data Collection and Quality Assurance:
• Begin collecting real-time and historical traffic data (speed, volume, travel behavior). • Establish data validation, cleaning, and integration protocols to ensure accuracy and completeness.
• Monitor data quality metrics and address any issues promptly. • Analytics and Reporting:
• Use software to analyze roadway conditions, identify high-risk locations, and prioritize safety concerns.
• Generate regular (monthly/quarterly) reports for internal review and external stakeholders. • Conduct before-and-after studies to assess enforcement effectiveness and monitor trends. 39 of 126
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• Community Engagement:
• Share findings with relevant departments, community groups, and stakeholders. • Host engagement events to gather input and inform safety planning. • Continuous Improvement:
• Review analytics outputs and stakeholder feedback to refine strategies. • Adjust enforcement deployment and safety interventions based on data-driven insights. • Update operational procedures as needed to optimize software use and impact.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) • Prepare and submit grant claims invoice (due January 30, April 30, July 30, and October 30). • Successful project completion and confirmation of successful electronic transmission of crash reports by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS.
• Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30).
• Collect and report quarterly appropriate data that supports the progress of goals and objectives.
• Provide a summary of quarterly accomplishments and explanations for objectives not completed.
• Collect, analyze, and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
TR27023
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
405c TR-27 20.616 State Traffic Safety Information
System Improvements
$34,300.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Traffic Crash Analysis Software 405c TR27$21,825.00 1 $21,825.00 Category Sub-Total $21,825.00
E. OTHER DIRECT COSTS
Handheld Citation Data Collection Devices 405c TR27$4,158.42 3 $12,475.00 Category Sub-Total $12,475.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $34,300.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
TR27023
BUDGET NARRATIVE
PERSONNEL COSTS
-
TRAVEL EXPENSES
-
CONTRACTUAL SERVICES
-
EQUIPMENT
Traffic Crash Analysis Software - Cloud-based software leveraging machine learning, natural language processing to provide advanced crash data analytics. It has been fine-tuned to understand raw traffic crash report data and improve their quality and reliability using automated Artificial Intelligence/Machine Learning (AI/ML) algorithms.
OTHER DIRECT COSTS
Handheld Citation Data Collection Devices - Handheld devices for traffic officer use to collect citation data, print the citation in the field, and transfer the information electronically to the agency RMS system and to the courts. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic citations. Costs include the purchase of electronic citation device, with integral mag-strip reader, thermal printer, audio recorder, camera, docking/charging station, software, licenses, accessories, training, and associated shipping and taxes. Costs may not include cell phones.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.
Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.
Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 42 of 126
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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
TR27023
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 44 of 126
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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 45 of 126
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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 46 of 126
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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER
COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 47 of 126
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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of 48 of 126 9/1/2026 12:42:30 PM Page 16 of 17
records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER
COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient.
If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 50 of 126
Urban SDK
&
City of San Bruno, California
Prepared For:
Scott Smithmatungol
City of San Bruno, California
Prepared By:
Elijah Klepac
Urban SDK
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ATTACHMENT 3
Table of Contents
About Us 3
Popular Use Cases 4
Statement of Work ( SOW) 7
Responsibilities 9
Pricing & Fees 10
Client Signature 11
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Document Created On: 2026-01-06
About Us
Urban SDK is a leading provider of geospatial AI solutions, equipping public leaders with actionable insights and automation for mission-critical decisions. Established in 2018 and headquartered in Jacksonville, Florida, Urban SDK is the only platform on the market that provides a comprehensive System of Action to state and local governments. Our team of military veterans, engineers, scientists, policymakers, and entrepreneurs are all committed to the same unified vision: easing the burdens of community leaders through innovation.
Our System of Action unifies data, workflows, and AI so local governments can break free from technical debt and respond to changing conditions at scale. In doing so, Urban SDK’s approach delivers measurable ROI to each of our customers, enabling agencies to recapture time, budget and precision in order to accelerate projects, refine resource allocations and respond more quickly to their constituents.
Our partners throughout North America leverage Urban SDK to help:
• Replace manual data collection and empower decision making • Orchestrate regulated processes and operating procedures • Align staff with decision support systems to increase efficiency • Connect disparate departments to achieve common goals • Enable officials to adjust actions based on changing conditions
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Popular Use Cases
Including Traffic Enforcement, Urban SDK aids clients with daily mission critical objectives such as:
• Traffic Calming - Reducing speeds and improving pedestrian/bike safety • Traffic Enforcement - Proactively reducing risky driving behaviors and ensuring compliance with traffic codes
• School Zone Safety - Reducing speeds and improving safety near schools • Work Zone Monitoring - Monitoring traffic, safety, and compliance around road construction zones
• Traffic Safety Analysis - Prioritizing resources where crime and traffic risks overlap • Event Impact Monitoring - Tracking congestion, blocked emergency lanes, and road closures before, during, and after major events
• Cut-Through Traffic - Identifying local residential streets or unintended routes used to bypass congestion, accidents, or delays on main thoroughfares • Sidewalk Inventory - Performing ADA audits and safety workflows without field visits
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Traffic Enforcement
Definition
Traffic enforcement is the practice of proactively reducing risky driving behaviors and ensuring compliance with traffic codes using real-time data.
Challenges of the
Current Process
Departments are swamped with
speeding and traffic complaints, despite
80% of them being perception issues.
With no ground truth, departments
respond to every complaint.
How Urban SDK
Solves These Issues
With Urban SDK, resources are directed
to areas that have systematic issues
rather than chasing perceptions.
Key Objectives Improved by Urban SDK
Reduction of crashes and fatalities
Deter speeding, DUI,
distracted driving
Ensure compliance in
school/work zones
Support patrol coverage
& public safety ops
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Required Urban SDK Data Add-On Options
Platform Features
Departments that Benefit
01 Speed Module 01 Volumes Module
02 Crash Integration
Real-time hot spot dashboards
Rules Engine alerts
Automated workflows for
patrol supervisors
City Police Department
More efficient
enforcement efforts
County Sheriff
Department
Upholding elected duties
regarding road safety
Traffic Unit
Champions deploying
assets
Crime Analyst
Targeted enforcement
to high-risk corridors
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Document Created On: 2026-01-06
Statement of Work ( SOW)
Goals
The purpose of this Statement of Work (SOW) is to define the scope, deliverables, and responsibilities associated with Urban SDK's provision of roadway data for City of San Bruno, California.
This engagement will deliver comprehensive datasets that support the organization's safety, planning, and operational analysis initiatives.
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Document Created On: 2026-01-06
Scope of Services
1. Traffic Speed Data
Urban SDK will provide the client with traffic speed datasets for all jurisdictional roadways. Deliverables include:
Minimum, Maximum,
and Average Speed
Speed Limits for
Jurisdictional Roadways
50th, 85th, and 95th Percentile
Speed
Functional Road
Classes 1-5 data
Speed Differences of: Average
Speed, 85th and 95th Percentile
Minimum of 3 User Seats to
Urban SDK platform
2. Traffic Volume Data
Urban SDK will provide the client with traffic volume datasets for all jurisdictional roadways. Deliverables include:
Annual Average Daily Traffic
(AADT) counts
Vehicle Miles Traveled
(VMT) per location
Annual Average Hourly
Traffic (AAHT) counts
Functional Road
Classes 1-5 data
Speed data is refreshed daily; volume data is refreshed annually and includes a 1-year historical archive
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Document Created On: 2026-01-06
Responsibilities
Urban SDK
Provide data access and updates as defined in this SOW.
Conduct onboarding and training sessions for staff.
Conduct a full Q&A of all data to ensure locations and results meet the client's needs.
Maintain application uptime and ensure timely delivery of data.
Provide customer support throughout the engagement.
City of San Bruno, California
Provide designated points of
contact for project oversight
and user access assignments.
Ensure timely attendance
at training and onboarding
sessions.
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Document Created On: 2026-01-06
Pricing & Fees
Pricing Overview
Contract Start Date September 30, 2026
Contract End Date September 30, 2027
Proposal Expires September 30, 2026
Products & Services
Modules
Insights Plan $19,500.00
per year
1 year $19,500.00
per year
Traffic Volumes $2,325.00
per year
1 year $2,325.00
per year
Section total $21,825.00
Product Price Contract term Total
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Document Created On: 2026-01-06
Our agreement is effective as of the Effective Date set forth below, is entered into by and between the Buyer identified as Customer below (“Customer”) and Urban SDK, Inc., a Delaware corporation, with its principal place of business located at 10151 Deerwood Park Boulevard, Building 100 Ste 100 Jacksonville, Florida 32256 (“Urban SDK”). The parties acknowledge and agree that they have read and understand this Agreement and, upon execution, are legally bound by it. This Agreement includes this “Signature” or any other ordering document referencing this Agreement, the Terms and Conditions available below, all statements of work entered into in connection with this Agreement (“Statement(s) of Work”).
Client Signature
_________________________________ _______________________ Signature Date
_________________________________
Printed name
Urban SDK Signature
_________________________________ _______________________ Countersignature Date
_________________________________
Printed name
09-30-2026
Micah Dickman
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Terms and Conditions
1. General
GENERAL. The following terms and conditions ("Terms and Conditions") provide for terms that are common to this Agreement, including all Ordering Documents and Schedules. In the event of a conflict between these Terms and Conditions and any Ordering Document or Schedule, these Terms and Conditions will control, unless expressly stated to the contrary in the Ordering Document or Schedule. The Signature Page, any Statement of Work, and any other ordering document incorporating these Terms and Conditions by reference are individually and collectively referred to as "Ordering Document(s)."
2. Services
2.1 General. All services provided by Urban SDK under this Agreement ("Services"), including the Software Services, will be provided to Customer according to these Terms and Conditions, the Ordering Documents, and all schedules, exhibits, or other attachments made a part of this Agreement.
2.2 Third-Party Services. As set forth in an Ordering Document, the Services may include Customer's utilization of certain third-party software and data developed and owned by Urban SDK's third party licensors. This software and data is neither sold nor distributed to Customer, and Customer may use it solely as part of the Services and for no other purpose. Customer may not transfer such third-party software outside the Services or to any other person or entity. Except as otherwise provided for in an Ordering Document, Urban SDK and Urban SDK's third-party software and data licensors are not responsible for providing any support in connection with the Services or the third-party software. Customer's use of any such third-party software and data is governed by the third-party software or data licensor's terms as may be referenced and incorporated into an applicable Ordering Document. Customer covenants to comply with the terms of such third-party licensor's terms as if Customer were the licensee.
2.3 Change Orders. If either party wishes to change the scope or performance of the Services, it shall submit details of the requested change to the other in writing. Urban SDK shall, within a reasonable time after such request, provide a written estimate to Customer of:
(a) the likely time required to implement the change; (b) any necessary variations to the fees and other charges for the Services arising from
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the change; (c) the likely effect of the change on the Services; and (d) any other impact the change might have on the performance of this Agreement. Promptly after receipt of the written estimate, the parties shall negotiate in good faith the terms of such change (if and when mutually agreed in writing, a "Change Order"). Neither party shall be bound by any Change Order unless mutually agreed upon in writing.
3. Software Services
3.1 Software Services. Urban SDK will provide Customer, and its authorized employees, contractors and other personnel authorized by Customer ("End Users") with access to the software products and related services provided by Urban SDK via a web browser (or mobile application) and identified on the applicable Ordering Document ("Software Services"). During the Term and subject to Customer's compliance with this Agreement, Urban SDK grants Customer the non-exclusive, nontransferable, non-assignable, and limited right to allow End Users to remotely access the Software Services for Customer's internal business purposes in accordance with the terms of this Agreement.
3.2 Restrictions. Customer shall not lease, license, sell, sublicense or otherwise transfer its access to or use of the Software Services. The Software Services may only be used by Customer and End Users. In addition, Customer shall not modify, create derivative works of, or attempt to decipher, decompile, disassemble or reverse engineer the Software Services. Nothing in this Agreement confers upon either party any right to use the other party's Marks, except in Urban SDK's performance of the Services. All use of such Marks by either party will inure to the benefit of the owner of such Marks, use of which will be subject to specifications controlled by the owner.
4. Professional Services
4.1 Professional Services. Urban SDK may provide integration, implementation, or other professional services (each to the extent identified as professional services on a Statement of Work, "Professional Services") and Deliverables to Customer as set forth in a Statement of Work. "Deliverables" means all Creations that are delivered to Customer by or on behalf of Urban SDK as a part of the Professional Services, together with any items identified as such in a Statement of Work. "Creations" means any tangible or intangible thing or information, in any language, format or medium now existing or hereafter developed, and all tangible embodiments thereof, whether or not such creation is or may in the future be protected under any intellectual property right or considered Confidential Information, including ideas, creations, inventions, discoveries, innovations, industrial models, improvements, designs, methods, processes, formulae, works of authorship, products, compositions, displays, models, prototypes, samples, findings, documentation, specifications, abstracts, research and development information, know-how, procedural knowledge, industrial property, utility models, data, databases, metadata, industrial designs, mask works, Confidential Information, content, lists, electronic data files, training 63 of 126
materials and manuals, user guides, drawings, techniques, computer software (in object, source, interpreted or other code forms), modifications to software or documentation, business information, business plans, technical knowledge, technical information, maintenance information, brochures, labels, papers, records, text, sound recordings, videos, pictures, photographs, audiovisual works, pictorial reproductions, drawings, or other graphical representations, and all other items with similar characteristics.
4.2 Acceptance. Any software constituting a Deliverable (each a "Software Deliverable") shall be subject to acceptance by Customer to ensure that it meets the specifications of this Agreement and the applicable Statement of Work. If Customer does not reject any final Software Deliverable within 10 days of delivery, such Software Deliverable shall be deemed accepted. If any final Software Deliverable does not materially meet the applicable specifications, Customer shall notify Urban SDK of such nonconformities in reasonable detail, and Urban SDK will, at no additional cost, use commercially reasonable efforts to promptly correct such Software Deliverable so that it conforms to the applicable specifications. If within 30 days of such Customer notification, any final Software Deliverable still does not meet the specifications, Customer may at any time thereafter, as its sole remedy, terminate the applicable Statement of Work, return the Software Deliverable and all copies thereof to Urban SDK, and receive a refund of any fees or expenses paid in connection with such Software Deliverable.
4.3 Urban SDK Personnel. Urban SDK shall appoint an Urban SDK employee to serve as a primary contact with respect to any Professional Services (the "Urban SDK Contract Manager").
Urban SDK shall also appoint Urban SDK Personnel, who shall be suitably skilled, experienced, and qualified to perform the Professional Services. Additionally, Urban SDK may subcontract parts of the Professional Services to affiliated companies or third parties, provided that Urban SDK shall remain responsible for the performance of the Professional Services. In the event that any Urban SDK's Personnel does not perform to Customer's reasonable satisfaction, Urban SDK shall remove such Urban SDK's Personnel and replace him or her with a similarly qualified Urban SDK Personnel. Urban SDK is responsible for all Urban SDK Personnel and for the payment of their compensation, including, if applicable, withholding of income taxes, and the payment and withholding of social security and other payroll taxes, unemployment insurance, workers' compensation insurance payments, disability benefits, pensions, retirement benefits, insurance, and other benefits.
4.4 License and Consents. Urban SDK shall maintain all necessary licenses and consents and comply with all laws applicable to the provision of the Professional Services.
4.5 Tools, Labor, Materials and Supplies. Unless otherwise provided in a Statement of Work, Urban SDK shall provide, at its expense, all tools, materials, supplies, labor, and equipment necessary to perform the Professional Services. 64 of 126
5. Rights Reserved
Customer and its licensors are, and shall remain, the sole and exclusive owner of all right, title and interest in and to the "Customer Materials" (as defined in an applicable Statement of Work, if applicable), including all intellectual property rights therein. Urban SDK shall have no right or license to use any Customer Materials except during the Term to the extent necessary to provide the Professional Services to Customer. All other rights in and to the Customer Materials are expressly reserved by Customer. All right, title and interest, including all intellectual and proprietary rights, in and to the Software Services, Deliverables, and all Urban SDK service marks, trademarks, trade names, logos, and any modifications to the foregoing ("Marks") (and all suggestions, feedback, contributions, enhancements, improvements, additions, modifications, or derivative works thereto and copies thereof) will remain in possession of Urban SDK. Customer acknowledges that the Software Services in source code form is the Confidential Information of Urban SDK and that the source code is not licensed to Customer by this Agreement or any Schedule and will not be provided by Urban SDK. No right or implied license or right of any kind is granted to Customer regarding the Services, including any right to use, reproduce, market, sell, translate, distribute, transfer, adopt, disassemble, decompile, reverse engineer the Software Services or the documentation thereof, or any portions thereof, or obtain possession of any source code or other technical material relating to the Software Services.
6. Fees and Payment Terms
6.1 Services Fees. For the Services provided under this Agreement, Customer will pay Urban SDK the fees in the amounts set forth on the applicable Ordering Document. Unless otherwise set forth on the applicable Ordering Document, applicable fees will be invoiced to Customer annually in advance and payable (i) immediately upon invoice if Customer's payment method is on file with Urban SDK, or (ii) if no payment method has been provided to Urban SDK, within thirty (30) days of invoice. Fees are non-cancelable and non-refundable. In the event of early termination of this Agreement other than due to Urban SDK's breach, all amounts outstanding that would have otherwise been due through the end of the then-current Term shall automatically be due and payable by Customer upon termination.
6.2 Fee Changes. After the Initial Term, and at the beginning of each Renewal Term thereafter, Urban SDK may adjust the fees applicable during the upcoming Renewal Term upon written notice provided at least sixty (60) days prior to the end of the Initial Term or applicable Renewal Term, as the case may be. All fees paid and expenses reimbursed under this Agreement will be in United States currency. Urban SDK may increase pricing and fees on an annual basis by the greater of:
(a) six percent (6%) per annum, or (b) the percentage by which the then most-recently published Consumer Price Index in the United States for all Urban Consumers (Index base: 1982/1984 = 100; Index Components: All Items) ("CPI") exceeds the CPI as of the Effective Date or, if later, the 65 of 126
immediately preceding change in pricing. Additionally, upon written notice to Customer at least thirty (30) days prior to effectiveness, Urban SDK may increase the amount of the fees in an Ordering Document relating to, if applicable: (a) data storage and/or relational databases if the applicable cloud data provider has increased the prices paid by Urban SDK for such data storage and/or relational databases, and any such increase shall be proportionate to the increase imposed upon Urban SDK by the applicable utility provider; and (b) the cost of third party Services or services (including software and datasets) performed or provided by a third party that comprise all or some part of the Services including any increases to such costs.
6.3 Late Fees. Customer will pay a late fee of 1.5% per month (not to exceed the maximum allowed under state law) on all balances not paid when due. Urban SDK, at its option, may suspend the Services, in whole or in part, if Urban SDK does not receive all undisputed amounts due and owing under this Agreement within thirty (30) days after delivery of notice to Customer of the failure to pay such overdue balances.
6.4 Taxes. The fees and expenses due to Urban SDK as set forth in this Agreement are net amounts to be received by Urban SDK, exclusive of all sales, use, withholding, excise, value added, ad valorem taxes or duties incurred by Customer or imposed on Urban SDK in the performance of this Agreement or otherwise due as a result of this Agreement. This section will not apply to taxes based solely on Urban SDK's income.
6.5 Offset. Fees and expenses due from Customer under this Agreement may not be withheld or offset by Customer against other amounts for any reason.
7. Customer Acknowledgements
7.1 Customer Requirements. Customer must have required equipment, software, and Internet access to be able to use the Software Services. Acquiring, installing, maintaining and operating equipment and Internet access is solely Customer's responsibility. Urban SDK neither represents nor warrants that the Software Services will be accessible through all web browser releases.
Customer shall take all steps necessary for Urban SDK to perform the Services effectively, including with respect to (a) providing access to Customer's resources or staff as needed to perform the Services; (b) maintaining, testing, configuring, operating, and upgrading Customer's data, applications, server hardware, operating system, environment, and facilities, as applicable, related to the Services.
7.2 Use of Software Services. Customer shall not and shall not permit others in using the Software Services to: (i) defame, abuse, harass, stalk, threaten or otherwise violate or infringe the legal rights (such as rights of privacy, publicity and intellectual property) of others or Urban SDK; (ii) publish, ship, distribute or disseminate any harmful, inappropriate, profane, vulgar, infringing, obscene, false, fraudulent, tortuous, indecent, unlawful, immoral or otherwise objectionable 66 of 126
material or information (including any unsolicited commercial communications); (iii) publish, ship, distribute or disseminate material or information that encourages conduct that could constitute a criminal offense or give rise to civil liability; (iv) engage in any conduct that could constitute a criminal offense or give rise to civil liability for Urban SDK; (v) misrepresent or in any other way falsely identify Customer's identity or affiliation, including through impersonation or altering any technical information in communications using the Software Services; (vi) transmit or upload any material through the Software Services that contains viruses, trojan horses, worms, time bombs, cancelbots, or any other programs with the intent or effect of damaging, destroying, disrupting or otherwise impairing Urban SDK's, or any other person's or entity's, network, computer system, or other equipment; (vii) interfere with or disrupt the Software Services, networks or servers connected to the Urban SDK systems or violate the regulations, policies or procedures of such networks or servers, including unlawful or unauthorized altering any of the information submitted through the Software Services; (viii) attempt to gain unauthorized access to the Software Services, other Urban SDK customers' computer systems or networks using the Software Services through any means; or (ix) interfere with another party's use of the Software Services, including any parties Customer has done business with or chosen not to do business with through the Software Services. Urban SDK has no obligation to monitor Customer's use of the Software Services.
However, Urban SDK may at any time monitor, review, retain and disclose any information as necessary to satisfy or cooperate with any applicable law, regulation, legal process or governmental request. Customer shall use commercially reasonable efforts, including reasonable security measures relating to administrator account access details, to ensure that no unauthorized person may gain access to the Services.
7.3 Compliance with Law. Customer agrees not to use (and will use its best efforts not to allow its End Users to use) the Software Services for illegal purposes or for the transmission of material that is unlawful, harassing, libelous (untrue and damaging to others), invasive of another's privacy, abusive, threatening, or obscene, or that infringes the rights of others. Customer is solely responsible for any and all improper use of the Software Services that occurs as a direct or indirect result of any act or omission of Customer. Customer will notify Urban SDK immediately of any unauthorized use of the Software Services or any other breach of security that is known or suspected by Customer.
7.4 Professional Services. With respect to any Professional Services, Customer shall have the following obligations set forth in this Section 7.4. a. Customer Contract Manager. Customer shall cooperate with Urban SDK in all matters relating to the Professional Services and appoint a Customer employee to serve as the primary contact with respect to this Agreement (the "Customer Contract Manager"). b. Access and Assistance; Customer Materials. Customer shall provide such access to Customer's premises, facilities, and computer systems and networks as may reasonably be 67 of 126
requested by Urban SDK for the purposes of performing the Professional Services. Customer shall respond promptly to any Urban SDK request to provide direction, information, approvals, authorizations or decisions that are reasonably necessary for Urban SDK to perform the Professional Services. Customer shall provide such Customer Materials as set forth in the applicable Statement of Work or as Urban SDK may reasonably request in order to carry out the Professional Services, in a timely manner, and ensure that it is complete and accurate in all material respects.
c. Delay in Performance. If Urban SDK's performance of its obligations under this Agreement is prevented or delayed by any act or omission of Customer or its agents, subcontractors, consultants or employees, Urban SDK shall not be deemed in breach of its obligations under this Agreement or otherwise liable for any costs, charges or losses sustained or incurred by Customer, in each case, to the extent arising directly or indirectly from such prevention or delay, and Urban SDK's obligation to perform will be extended based on Urban SDK's reasonable ability to reallocate resources to performing and such delay may result in reasonable additional fees to the extent Urban SDK incurs additional costs due to the delay.
8. Non-disclosure and Confidentiality
8.1 Disclosure. Each party may disclose to the other party certain Confidential Information of such party or of such party's associated companies, distributors, licensors, suppliers, or customers. "Confidential Information" means any information that is of value to its owner and is treated as confidential, including trade secrets, technology, information pertaining to business operations and strategies, and information pertaining to customers, pricing, and marketing; "Disclosing Party" refers to the party disclosing Confidential Information hereunder, whether such disclosure is directly from Disclosing Party or through Disclosing Party's employees or agents; and "Recipient" refers to the party receiving any Confidential Information hereunder, whether such disclosure is received directly or through Recipient's employees or agents.
8.2 Requirement of Confidentiality. The Recipient agrees: (a) not to disclose or otherwise make available Confidential Information of the Disclosing Party to any third party without the prior written consent of the Disclosing Party, provided that the Recipient may disclose the Confidential Information of the Disclosing Party to its, and its affiliates, officers, employees, consultants and legal advisors who have a "need to know", who have been apprised of this restriction and who are themselves bound by nondisclosure obligations at least as restrictive as those set forth in this Section 8; (b) to use the Confidential Information of the Disclosing Party only for the purposes of performing its obligations or as otherwise authorized under the Agreement; and (c) to promptly notify the Disclosing Party in the event it becomes aware of any loss or disclosure of any of the Confidential Information of Disclosing Party. Customer acknowledges that the Software Services and documentation are the Confidential Information of Urban SDK. The obligations in this Section 68 of 126
8 shall survive termination and continue for so long as the applicable information constitutes Confidential Information. Confidential Information shall not include information that: (a) is already known to the Recipient without restriction on use or disclosure prior to receipt of such information from the Disclosing Party; (b) is or becomes generally known by the public other than by breach of this Agreement by, or other wrongful act of, the Recipient; (c) is developed by the Recipient independently of, and without reference to, any Confidential Information of the Disclosing Party; or (d) is received by the Recipient from a third party who is not under any obligation to the Disclosing Party to maintain the confidentiality of such information.
8.3 Compelled and Public Records Disclosure. If the Recipient becomes legally compelled to disclose any Confidential Information, including pursuant to applicable public records law, the Recipient shall provide prompt written notice to the Disclosing Party to the extent permitted by law.
Notwithstanding anything to the contrary in this Agreement, Customer, as a public entity, shall retain final authority to determine whether any requested record must be disclosed under applicable public records law. If Urban SDK objects to disclosure of any information it contends is confidential, Urban SDK shall, at its sole cost and expense, promptly seek and obtain a court order or judgment establishing that the information is exempt from disclosure or otherwise confidential before the applicable disclosure deadline. Customer may disclose records when required by applicable law, and shall not be required to seek a protective order or other remedy on Urban SDK's behalf. To the extent disclosure is legally required, Customer shall disclose only the portion required by law, subject to Customer's final determination under applicable public records law.
8.4 Customer Data; Data Use. "Customer Data" means information, data and other content, in any form or medium, that is collected, downloaded or otherwise received, directly or indirectly from Customer or an End User by or through the Services, but does not include any data collected, downloaded or otherwise received, directly or indirectly from any other user of the Services.
Customer hereby grants to Urban SDK a non-exclusive license to copy, reproduce, store, distribute, publish, export, adapt, edit and translate Customer Data to the extent reasonably required for the performance of Urban SDK's obligations and the exercise of Urban SDK's rights under this Agreement. Customer warrants to Urban SDK that Customer has the right to provide such Customer Data to Urban SDK in accordance with this Agreement. Additionally, Customer agrees that data derived by Urban SDK from Urban SDK's performance of the Services or input by or feedback from Customer may be used for the purposes of analysis, including statistical analysis, trend analysis, creation of data models, and creation of statistical rules. The results of such analysis ("De-identified Data") may be used by Urban SDK for any lawful purpose both during and following the Term. De-identified Data shall not contain any information that identifies or can be reasonably used to identify an individual person or Customer. 69 of 126
9. Limited Warranty; Disclaimers
Urban SDK represents and warrants that it will provide the Services in a manner consistent with general industry standards reasonably applicable to the provision thereof and that the Software Services will perform substantially in accordance with the documentation under normal use and circumstances. Each party represents and warrants that it has the legal power and authority to enter into this Agreement. Other than as expressly set forth in this Section 9, each party disclaims all warranties, conditions, or representations to the other party regarding this Agreement, whether oral or written, express, implied, or statutory. Without limiting the foregoing, any implied warranty or condition of merchantability, the implied warranty against infringement, the implied warranty or condition of fitness for a particular purpose, and those arising from a course of dealing or usage of trade are expressly excluded and disclaimed by Urban SDK. No warranty is made that use of the Services will be error free or uninterrupted, that any errors or defects in the Services will be corrected, or that the Services functionality will meet Customer's requirements. Notwithstanding anything to the contrary in this Agreement, Customer acknowledges and agrees that Urban SDK makes no representation or warranty, express or implied, as to any third-party hardware, software, product or service included with any of the Services.
10. Limitation of Liability
10.1 Exclusion of Damages. Except as otherwise provided in Section 10.3, in no event will either party be liable to the other or to any third party for any consequential, incidental, indirect, exemplary, special or punitive damages, including loss of use, revenue, profit, or data, whether arising out of breach of contract, tort (including negligence) or otherwise, regardless of whether such damage was foreseeable and whether or not such party has been advised of the possibility of such damages.
10.2 Liability Cap. Except as otherwise provided in Section 10.3, in no event will either party's liability arising out of or related to this Agreement, whether arising out of or related to breach of contract, tort (including negligence) or otherwise, exceed the aggregate amounts paid or payable to Urban SDK pursuant to this Agreement during the twelve (12) month period preceding the event giving rise to the claim.
10.3 Exceptions. The exclusions and limitations in Section 10.1 and Section 10.2 shall not apply to: (a) damages or other liabilities arising out of or relating to a party's failure to comply with its obligations under Section 8 (Non-Disclosure and Confidentiality); or (b) a party's obligations under Section 11 (Indemnification).
11. Indemnification
11.1 Urban SDK Indemnification. Urban SDK shall defend Customer and its officers, directors, 70 of 126
employees, agents, successors and permitted assigns against any third party claim, suit, action or proceeding (each, an "Action") based on a claim that Customer's receipt or use of the Services in accordance with this Agreement infringes any intellectual property right or misappropriates any trade secret of a third party, and shall pay all settlements entered into and damages awarded against Customer to the extent based on such an Action; provided, however, that Urban SDK shall have no obligations under this Section 11.1 with respect to claims to the extent arising out of: (a) any instruction, information, designs, specifications or other materials provided by Customer to Urban SDK; (b) use of the Services in combination with any materials or equipment not supplied to Customer or specified by Urban SDK in writing; or (c) any modifications or changes made to the Services by or on behalf of any person or entity other than Urban SDK. If the Services, or any part thereof, become, or in the opinion of Urban SDK may become, the subject of a claim of infringement or misappropriation, Urban SDK may, at its option: (i) procure for Customer the right to use such Services free of any liability; (ii) replace or modify the Services to make them non-infringing; or (iii) terminate this Agreement and refund to Customer any portion of the fees prepaid by Customer for the infringing Services.
11.2 Indemnification Procedures. The party seeking indemnification hereunder shall promptly notify the indemnifying party in writing of any Action and cooperate with the indemnifying party at the indemnifying party's sole cost and expense. The indemnifying party shall immediately take control of the defense and investigation of such Action and shall employ counsel of its choice to handle and defend the same, at the indemnifying party's sole cost and expense. The indemnifying party shall not settle any Action in a manner that adversely affects the rights of the indemnified party without the indemnified party's prior written consent, which shall not be unreasonably withheld or delayed. The indemnified party's failure to perform any obligations under this Section 11.2 shall not relieve the indemnifying party of its obligations under this Section 11.2, except to the extent that the indemnifying party can demonstrate that it has been materially prejudiced as a result of such failure. The indemnified party may participate in and observe the proceedings at its own cost and expense.
12. Term and Termination
12.1 Initial Term. This Agreement shall commence on the Effective Date and shall continue in full force and effect for the initial term set forth on the applicable Ordering Document ("Initial Term"), unless earlier terminated as provided for below. Thereafter, except with respect to any Statements of Work (which shall expire in accordance with their terms), the Initial Term shall automatically renew for successive periods of one (1) year each (each a "Renewal Term" and together with the Initial Term, the "Term"), unless either party provides written notice to the other party at least 30 days prior to the end of the then-current Initial Term or Renewal Term of its intent to not renew the Agreement.
12.2 Termination. Without prejudice to any other remedies and in addition to any other 71 of 126
termination rights herein, the parties shall have the right to terminate this Agreement as provided below:
a. By either party if the other party commits a material breach of this Agreement and such breach remains uncured 30 days after written notice of such breach is delivered to such other party including the failure to pay any fees due to Urban SDK; or b. By either party if the other party makes an assignment for the benefit of creditors, or commences or has commenced against it any proceeding in bankruptcy, insolvency, or reorganization pursuant to bankruptcy laws, laws of debtor's moratorium or similar laws.
12.3 Termination of Statement of Work. Either party may terminate any outstanding Statement of Work without terminating the entire Agreement if the other party commits a material breach of such Statement of Work and such breach remains uncured 30 days after written notice thereof is delivered to the other party.
12.4 Effect. Upon termination of this Agreement for any reason, all rights and licenses granted by Urban SDK hereunder to Customer will immediately cease. Customer must retrieve all of its data from the Software Services within thirty (30) days of the termination or expiration of this Agreement, at which time Urban SDK reserves the right to delete all data, except to the extent retention or disclosure is required by applicable public records law.
12.5 Survival. Termination of this Agreement or any Schedule will not affect the provisions regarding Urban SDK's or Customer's treatment of Confidential Information, provisions relating to the payments of amounts due, indemnification provisions, provisions limiting or disclaiming Urban SDK's liability, or any other terms which by their nature should survive, which provisions will survive such termination.
13. General
13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the internal laws of the State of California without giving effect to any choice or conflict of law provision or rule. Jurisdiction and venue for purposes of any litigation in connection with this Agreement will be in the relevant federal or state court located in San Mateo County, California.
13.2 Conflicting Terms. Notwithstanding the content of any Customer purchase order or any other document or record, whether in writing or electronic, relating to the subject matter of this Agreement, the terms of this Agreement shall govern and any conflicting, inconsistent, or additional terms contained in such documents shall be null and void.
13.3 Notice. All communications required or otherwise provided under this Agreement shall be in writing and shall be deemed given when delivered (i) by hand, (ii) by registered or certified mail, postage prepaid, return receipt requested; or (iii) by a nationally recognized overnight courier service; to the address set forth on the applicable Ordering Document, as may be amended by 72 of 126
the parties by written notice to the other party in accordance with this Section 13.3.
13.4 Assignment. Neither party may assign, transfer or delegate any or all of its rights or obligations under this Agreement, without the prior written consent of the other party, which consent shall not be unreasonably withheld or delayed; provided that upon prior written notice to the other party, either party may assign the Agreement to an affiliate of such party or to a successor of all or substantially all of the assets of such party through merger, reorganization, consolidation or acquisition. No assignment shall relieve the assigning party of any of its obligations hereunder. Any attempted assignment, transfer or other conveyance in violation of the foregoing shall be null and void. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and permitted assigns.
13.5 Interpretation. For purposes of this Agreement, (a) the words "include," "includes" and "including" shall be deemed to be followed by the words "without limitation"; (b) the word "or" is not exclusive; and (c) the words "herein," "hereof," "hereby," "hereto" and "hereunder" refer to this Agreement as a whole. Should any provision of this Agreement require judicial interpretation, the parties agree that the court interpreting or construing the same shall not apply a presumption that the terms of this Agreement shall be more strictly construed against one party than against another.
13.6 Severability. In case any one or more of the provisions of this Agreement should be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein shall not in any way be affected or impaired thereby.
13.7 Attorneys' Fees. In the event that any action, suit, or other legal or administrative proceeding is instituted or commenced by either party hereto against the other party arising out of or related to this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees and court costs from the non prevailing party.
13.8 Entire Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all written or oral prior agreements or understandings with respect thereto.
13.9 Amendment; Waiver. This Agreement may only be amended, modified or supplemented by an agreement in writing signed by each party hereto. No waiver by any party of any of the provisions hereof shall be effective unless explicitly set forth in writing and signed by the party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any rights, remedy, power or privilege arising from this Agreement shall operate or be construed as a waiver thereof; nor shall any single or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege.
13.10 Force Majeure. Neither party shall be liable for delay or failure in performing any of its 73 of 126
obligations hereunder due to causes beyond its reasonable control, including an act of nature, war, natural disaster, governmental regulations, terrorism, communication or utility failures or casualties or the failures or acts of third parties.
13.11 Equitable Relief. Each party acknowledges that a breach by a party of Section 3.2 (Restrictions) or Section 8 (Non-Disclosure and Confidentiality) may cause the non-breaching party irreparable damages, for which an award of damages would not be adequate compensation and agrees that, in the event of such breach or threatened breach, the non-breaching party will be entitled to seek equitable relief, including a restraining order, injunctive relief, specific performance and any other relief that may be available from any court, in addition to any other remedy to which the non-breaching party may be entitled at law or in equity. Such remedies shall not be deemed to be exclusive but shall be in addition to all other remedies available at law or in equity, subject to any express exclusions or limitations in this Agreement to the contrary.
13.12 No Third-Party Beneficiaries. This Agreement is for the sole benefit of the parties hereto and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer upon any other person or entity any legal or equitable right, benefit or remedy of any nature whatsoever, under or by reason of this Agreement.
13.13 Relationship of Parties. Nothing in this Agreement shall constitute or be deemed to constitute a partnership between the parties hereto or constitute or be deemed to constitute one party as agent of the other, for any purpose whatsoever, and neither party shall have the authority or power to bind the other, or to contract in the name of or create a liability against the other, in any way or for any purpose.
13.14 Publicity. While this Agreement is in effect, Customer grants Urban SDK the right to use Customer's logo and name on Urban SDK's website and promotional materials. Customer shall have the right to require Urban SDK to terminate any such uses at any time by written notice to Urban SDK.
13.15 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile, e-mail or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
Support Services Schedule
Support Service Responsibilities
Urban SDK shall provide support services (collectively, "Support Services") for the Software Services in accordance with the provisions of this Schedule. The Support Services are included 74 of 126
in the Software Services, and Urban SDK shall not assess any additional fees, costs or charges for such Support Services.
Urban SDK shall use commercially reasonable efforts to:
1. correct all failures of any Software Services to be available or otherwise perform in accordance with this Agreement ("Service Errors") in accordance with the Support Service Level Requirements, including by providing defect repair, programming corrections and remedial programming;
2. provide unlimited telephone support during the hours of 8 a.m. to 6 p.m. Eastern Time on business days;
3. provide unlimited online ticket support outside business hours and on weekends; 4. provide online access to technical support bulletins and other user support information and forums, to the full extent Urban SDK makes such resources available to its other customers; and
5. respond to and resolve Support Requests.
Service Monitoring and Management
Urban SDK shall use commercially reasonable efforts to continuously monitor and manage the Software Services to enable Availability that meets or exceeds the Availability Requirement.
Service Maintenance
Urban SDK shall use commercially reasonable efforts to maintain the Software Services in order to enable Availability that meets or exceeds the Availability Requirement. Such maintenance services shall include using commercially reasonable efforts to provide to Customer:
1. all updates, bug fixes, enhancements, new releases, new versions and other improvements to the Software Services, that Urban SDK provides at no additional charge to its other similarly situated customers; and
2. all such services and repairs as are required to maintain the Software Services or are ancillary, necessary or otherwise related to Customer's or its End Users' access to or use of the Software Services, so that the Software Services operate properly in accordance with this Agreement.
Support Requests
Customer shall submit its requests for Service Error corrections and they will be classified in accordance with the descriptions set forth in the chart below (each a "Support Request").
Customer shall notify Urban SDK of Support Requests by email, telephone or such other means as the parties may hereafter agree to in writing. 75 of 126
Support Request Classification
Description: Any Service Error comprising or causing any of the following events or effects.
Critical Service Error
Issue affecting entire system or single critical production function; System down or operating in materially degraded state; or
Widespread access interruptions.
High Service Error
Primary component failure that materially impairs its performance; or Data entry or access is materially impaired on a limited basis.
Medium Service Error
Software Services are operating with minor issues that can be addressed with a work around.
Low Service Error
Request for assistance, information, services that are routine in nature, or updates that are desired but do not impair system operation or functionality.
Escalation
With respect to any Critical Service Error Support Request, until such Support Request is resolved, Urban SDK shall escalate that Support Request within sixty (60) minutes of the receipt of such Support Request by the appropriate Urban SDK support personnel.
Corrective Action Plan
If two (2) or more Critical Service Errors occur in any thirty (30) day period during (a) the Term or (b) any additional periods during which Urban SDK does or is required to perform any Software Services, Urban SDK shall promptly investigate the root causes of these Service Errors and provide to Customer within five (5) business days of its receipt of notice of the second such Support Request an analysis of such root causes and a proposed written corrective action plan for Customer's review, comment and approval, which, subject to and upon Customer's written approval, shall be a part of, and by this reference is incorporated in, this Agreement as the parties' corrective action plan (the "Corrective Action Plan"). The Corrective Action Plan shall include, at a minimum: (x) Urban SDK's commitment to Customer to devote the appropriate time, skilled personnel, systems support and equipment and other resources necessary to resolve and prevent any further occurrences of the Service Errors giving rise to such Support Requests; (y) a strategy for developing any 76 of 126
programming, software updates, fixes, patches, etc. necessary to remedy, and prevent any further occurrences of, such Service Errors; and (z) time frames for implementing the Corrective Action Plan. There will be no additional charge for Urban SDK's preparation or implementation of the Corrective Action Plan in the time frames and manner set forth therein.
Termination Rights
If (i) four (4) or more Critical Service Errors occur during a single thirty (30) day period, (ii) eight (8) or more High Service Errors or Critical Service Hours (combined in any combination) occur during a single thirty (30) day period, (iii) eight (8) or more Critical Service Errors occur during a six (6) month period, or sixteen (16) or more High Service Errors or Critical Service Hours (combined in any combination) occur during a six (6) month period, in addition to all other remedies available to Customer, Customer may terminate this Agreement on written notice to Urban SDK with no liability, obligation or penalty to Customer by reason of such termination.
Changelog
Revision published September 6, 2026.
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Quotation
Date
10/6/2026
Quote #
3582
CITY OF SAN BRUNO
SCOTT SMITHMATUNGOL
1177 HUNTINGTON AVENUE
SAN BRUNO CA 94066
1551 N Tustin Ave Suite 950
Santa Ana CA 92705
Expiration Date
11/6/2026
Please contact Jason Sleiman at [email protected] with any questions. (714) 573-5757
Fax # (714) 573-0101
Total
Subtotal
Sales Tax (9.875%)
Phone #
Please sign below to indicate your authorization to purchase this product, and return to us as soon as possible. Sales tax is subject to change based on the delivery address and the date of the actual sale.
Name:_____________________________________Date:__________ Description Qty Rate Total
Purchase
nFORCER-II PRINT - includes ticketPRO mobile software 3 2,700.00 8,100.00T Configuration and Setup of Units (One-Time Charge) 3 100.00 300.00T Support / Maintenance / Data Plan (paid annually)
$80 x 12 months = $960 x 4 devices = $3840
Includes ticketPRO app license, 4/5G data plan, remote support, and software maintenance.
3 960.00 2,880.00T
$12,393.90
$11,280.00
$1,113.90
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ATTACHMENT 4
City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Brian Adam, Assistant to the City Manager
SUBJECT: Consider Adoption of a Resolution Approving the San Bruno Community Foundation’s Restated Bylaws Including a Three Consecutive Term Limit for Directors
BACKGROUND:
The San Bruno Community Foundation (Foundation) revised its programs and investment strategy on May 7, 2025, to spend all its assets in the near to mid-term. Among those selected, the City Council agreed to have the Foundation serve as a funding partner for a new Fire Station No. 52. The Foundation discontinued its Community Grants Fund and Crestmoor Scholarship program and has no plans to restart them. Since then, the Foundation has allocated or planned final allocations for a range of grants and legacy projects.
During their September 2 meeting, the Foundation approved a resolution to restate their Bylaws, permitting Directors to serve three consecutive terms, for the City Council to consider and approve (included as Attachments 1 and 2).
DISCUSSION:
Currently, Article V, Section 6 of the Foundation Bylaws limit Board members to two consecutive terms. Because the Foundation plans to cease operations and disburse remaining funds in the next several years, the Foundation is proposing the City Council to consider and approve their restated Bylaws to allow Directors to serve three consecutive terms. This change would permit the existing Board of Directors to continue serving and contributing their years of experience and organizational knowledge while the Foundation winds down.
FISCAL IMPACT:
There is no fiscal impact.
ENVIRONMENTAL IMPACT:
The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required. 79 of 126
Item 6g.
Honorable Mayor and Members of the City Council
October 13, 2026
RECOMMENDATION:
Consider Adoption of a Resolution Approving the Restated Bylaws of the San Bruno Community Foundation
ALTERNATIVES:
1. Reject the resolution and let the Foundation train newly appointed directors as applicable.
ATTACHMENTS:
1. Restated San Bruno Community Foundation Bylaws, approved by Foundation Board (Redline)
2. Restated San Bruno Community Foundation Bylaws, approved by Foundation Board (Clean Copy)
3. Resolution
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1 RESTATED BYLAWS OF
THE SAN BRUNO COMMUNITY FOUNDATION
A California Nonprofit Public Benefit Corporation
Amended and Restated by the SBCF Board of Directors, April 13September 2, 20216 Approved by the San Bruno City Council, April 26______, 20216 ARTICLE I.
NAME
Section 1. Corporate Name
The name of this corporation is: The San Bruno Community Foundation (the “Corporation”).
ARTICLE II.
OFFICES OF THE CORPORATION
Section 1. Principal Office.
The principal office for the transaction of the activities and affairs of the Corporation (principal office) shall be fixed and located in the City of San Bruno, California. The Board of Directors of this Corporation (the “Board”; each member of the Board, a “Director”) may change the location of the principal office to any place within the City of San Bruno, California.
Section 2. Other Offices.
The Board may at any time establish branch or subordinate offices at any place or places where the Corporation is qualified to conduct its activities. Any change shall be noted in these Bylaws, or this Section may be amended to state the new location.
ARTICLE III.
PURPOSE
The primary purpose of the Corporation is to benefit the San Bruno community through enduring and significant contributions to, and investments in, charitable and community programs, and publicly-owned community facilities, over the long term. In furtherance of that purpose, this Corporation is organized and shall be operated exclusively for charitable purposes (within the meaning of Internal Revenue Code Section 501(c)(3)) by conducting or supporting activities for the benefit, or to carry out the purposes, of organizations, including but not limited to, the City of San Bruno, that: (i) benefit the San Bruno community, and (ii) are described in either (x) Internal Revenue Code Sections 501(c)(4), 501(c)(5), or 501(c)(6) but only if they would be described in Internal Revenue Code Section 509(a)(2) were they organizations described in Internal Revenue Code Section 501(c)(3), or (y) Internal Revenue Code Sections 509(a)(1) or (a)(2). 81 of 126
ATTACHMENT 1
2 ARTICLE IV.
MEMBERS
Section 1. Member.
The Corporation shall have no voting members within the meaning of the Nonprofit Corporation Law.
ARTICLE V.
BOARD OF DIRECTORS
Section 1. General Corporate Powers.
Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and any other applicable laws, all powers and activities of the Corporation shall be exercised directly by or under the ultimate direction of the Board.
Section 2. Specific Powers.
Without prejudice to the general powers set forth in Section 1 of this Article, but subject to the same limitations and to the approval rights of the City Council of the City of San Bruno (the “City” or “City Council”) provided in Article XVI, the Board of Directors shall have the power to:
(a) Appoint and remove, at the pleasure of the Board, all the Corporation’s officers and agents, prescribe powers and duties for them that are consistent with law, with the Articles of Incorporation, and with these Bylaws, and require from them security for faithful performance of their duties.
(b) Adopt and use a corporate seal and alter the forms of the seal and certificates. (c) Borrow money and incur indebtedness on behalf of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, and other evidences of debt and securities, subject to the reserved powers set forth in Section 3, below.
Section 3. Authorized Number and Qualifications.
(a) The authorized number of Directors shall be an odd number not fewer than five (5) and no more than eleven (11), as determined by action of the City Council. (b) No Director shall serve concurrently as a member of the San Bruno City Council. (c) A majority of the authorized number of Directors shall be residents of the City of San Bruno; provided, however, that a non-resident Director need not be removed 82 of 126
3 solely to comply with such requirement. Among non-residents, preference may be given to representatives of a business or other entity located in or with a substantial interest in the City. Directors should include individuals with particular expertise in areas applicable to the operation of a nonprofit entity, such as financial, investment, legal, philanthropic, or community-based programs. (d) Directors shall serve without compensation.
Section 4. Restriction of Interested Persons as Directors.
No person serving on the Board may be an interested person. An interested person is:
(a) Any person compensated by the Corporation for services rendered to it within the previous twelve (12) months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any expense reimbursement paid to a Director as Director; and
(b) Any brother, sister, ancestor, descendant, spouse, domestic partner, brother-inlaw, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of such person.
However, any violation of the provisions of this Section shall not affect the validity or enforceability of any transaction entered into by the Corporation.
Section 5. Designation and Removal of Directors.
All Directors shall be designated and may be removed by the City Council.
Section 6. Term.
Terms for Directors shall be for four years, starting on January 1 of each year, staggered so that a roughly equal number of terms ends every two years, with designated Directors having initial two-year terms where necessary to accomplish this staggering. No Director shall hold office for longer than threetwo consecutive terms; an initial two-year term followed by twoa four-year terms shall constitute threetwo consecutive terms. However, an unexpired term of less than onehalf of a full term shall not count as a term for the purpose of the term limits in this Section. A Director may be reappointed two years after serving threetwo consecutive terms.
Section 7. Events Causing Vacancy.
A vacancy or vacancies on the Board shall exist on the occurrence of the following:
(a) The death or resignation of any Director;
(b) The declaration of a vacancy by majority vote of all Directors then in office, excluding the vote of the Director at issue, when a Director has been declared of unsound mind by an order of court, been convicted of a felony, been found by final order or judgment of any court to have breached a duty under Article 3 of 83 of 126
4 Chapter 2 of the California Nonprofit Public Benefit Corporation Law, or failed or ceased to meet any required qualification of a Director that was in effect at the beginning of that Director’s current term of office;
(c) The action of the City Council to remove any Director upon a finding of cause by a two-thirds (2/3) vote of the total number of authorized Directors; (d) The increase of the authorized number of Directors; (e) Expiration of a Director’s term of office; or
(f) Action by the City Council to remove a Director.
Vacancies shall be filled by the City Council as provided in Section 5.
Section 8. Resignations.
Except as provided below, any Director may resign by giving written notice to the President or Secretary of the Board. The resignation shall be effective when the notice is given unless it specifies a later time for the resignation to become effective. If a Director’s resignation is effective at a later time, the City Council shall appoint a successor to take office as of the date when the resignation becomes effective. Except on notice to the Attorney General of California, no Director may resign if the Corporation would be left without a duly selected Director or Directors. A Director’s resignation may not be rescinded, revoked, or withdrawn.
Section 9. Compensation and Reimbursement.
The Directors shall serve without compensation, though they may be reimbursed for their reasonable expenditures on behalf of the Corporation if approved by the Board.
Section 10. Approval of Executive Compensation.
The Board (or an authorized committee of the Board) shall review and approve the compensation, including benefits, of the Executive Director to assure that such compensation is just and reasonable and given in return for services actually rendered to this Corporation. This review and approval shall occur upon the hiring of the officer, whenever the officer’s term of employment (if any) is renewed or extended, and whenever the officer’s compensation is modified (unless the modification extends to substantially all employees).
ARTICLE VI.
DIRECTORS’ MEETINGS
Section 1. Place of Meetings.
Regular meetings of the Board shall be held at any place in the City of San Bruno. At least four (4) meetings of the Board shall be held each year, including the annual meeting required by Section 3, below.
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5 Section 2. Method of Meetings.
All meetings of the Board of Directors, or any committee thereof, shall be called, noticed, held, and conducted in accordance with the applicable provisions of the Ralph M. Brown Act (the “Brown Act”) (commencing with Section 54950 of the California Government Code). The Board of Directors shall take no action other than at a meeting called, noticed, and held pursuant to these Bylaws.
Section 3. Annual Meeting.
The Board shall hold a regular meeting for purposes of organization, election of officers, and transaction of other business. Notwithstanding any other provision of these Bylaws, the annual meeting shall be held in the City of San Bruno, California.
Section 4. Other Regular Meetings.
Other regular meetings of the Board may be held at such time and place as the Board may fix from time to time.
Section 5. Authority to Call Special Meetings.
Special meetings of the Board for any purpose may be called at any time pursuant to the Brown Act.
Section 6. Quorum.
A majority of the authorized number of Directors shall constitute a quorum for the transaction of business, except to adjourn. Every action taken or decision made by a majority of the Directors present at a duly held meeting at which a quorum is present shall be the act of the Board, including, without limitation, those provisions relating to:
(a) Approval of certain transactions between corporations having common directorships;
(b) Creation of and appointments to committees of the Board; and (c) Indemnification of Directors.
A meeting at which a quorum is initially present may continue to transact business, despite the withdrawal of Directors, if any action taken or decision made is approved by at least a majority of the required quorum for that meeting.
Section 7. Adjournment.
A majority of the Directors present, whether or not a quorum is present, may adjourn any meeting to another time and place pursuant to the Brown Act.
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6 ARTICLE VII.
COMMITTEES
Section 1. Committees of the Board.
The Board, by resolution adopted by a majority of the Directors then in office provided a quorum is present, may create one or more committees, each consisting of two or more Directors and no one who is not a Director, to serve at the pleasure of the Board. Members of Committees shall serve without compensation. Committees are authorized to create subcommittees in their discretion to assist in the work of the committee. Appointments to committees of the Board shall be by majority vote of the Directors then in office. No committee, regardless of Board resolution, may:
(a) Fill vacancies on the Board or on any committee that has the authority of the Board;
(b) Fix compensation of the Directors for serving on the Board or on any committee; (c) Amend or repeal Bylaws or adopt new Bylaws;
(d) Amend or repeal any resolution of the Board that by its express terms is not so amendable or repealable;
(e) Create any other committees of the Board or appoint the members of committees of the Board;
(f) Expend corporate funds to support a nominee for Director after more people have been nominated for Director than can be appointed;
(g) Approve any contract or transaction to which the Corporation is a party and in which one or more of its Directors has a material financial interest, except as special approval is provided for in Section 5233(d)(3) of the California Corporations Code; or
(h) Approve the merger, reorganization, voluntary dissolution, or disposition of substantially all of the assets of the Corporation.
Section 2. Meetings and Action of Committees of the Board.
Meetings and actions of committees of the Board shall be governed by, held, and taken in accordance with the provisions of these Bylaws and conducted in accordance with the applicable provisions of the Brown Act concerning meetings and other Board actions, except that the time for regular meetings of such committees and the calling of special meetings of such committees may be determined either by Board resolution or, if there is none, by resolution of the committee of the Board. Minutes of each meeting of any committee of the Board shall be kept and shall be filed with the corporate records. The Board may adopt rules for the governance of any committee, provided they are consistent with these Bylaws, or, in the absence of rules adopted by 86 of 126
7 the Board, the committee may adopt such rules. The below enumerated committees may be created by the Board, but are not limited to:
Section 3. Advisory Committees.
The Board may also create one or more advisory committees which may contain any number of Director and non-Director committee members. None of the powers of the Board can be delegated to any advisory committee, except that management of the Corporation’s activities may be delegated to such a committee to the same extent that those powers may be delegated to anyone pursuant to California Corporations Code §5210 and other provisions of these Bylaws.
Section 4. Audit Committee.
The Corporation shall have an Audit Committee consisting of at least two (2) Directors appointed by the Board. Directors who are employees or officers of the Corporation or who receive, directly or indirectly, any consulting, advisory, or other compensatory fees from the Corporation (other than for service as Director) may not serve on the Audit Committee. The Audit Committee shall perform the duties, but are not limited to:
(a) Assisting the Board in choosing an independent auditor and recommending termination of the auditor, if necessary;
(b) Negotiating the auditor’s compensation;
(c) Conferring with the auditor regarding the Corporation’s financial affairs; and (d) Reviewing and accepting or rejecting the audit.
Members of the Audit Committee shall not receive compensation for their service on the Audit Committee. If the Corporation has a Finance Committee, a majority of the members of the Audit Committee may not concurrently serve as members of the Finance Committee, and the chair of the Audit Committee may not serve on the Finance Committee. Members of the Audit Committee shall not include the President and the Treasurer.
ARTICLE VIII.
OFFICERS
Section 1. Officers of the Corporation.
The officers of the Corporation shall be a President, a Vice President, a Secretary, a Treasurer, and an Executive Director. The Corporation may also have, at the Board’s discretion, one or more Assistant Secretaries, one or more Assistant Treasurers, and such other officers as may be appointed in accordance with Section 3 of this Article. Any number of offices may be held by the same person, except that neither the Secretary nor the Treasurer may serve concurrently as the President and the Executive Director may not hold any other office.
Section 2. Election of Officers.
The officers of the Corporation, except the Executive Director and those appointed under Section 3 of this Article, shall be chosen annually by the Board for one-year terms starting on January 1 87 of 126
8 and shall serve at the pleasure of the Board, subject to the rights, if any, of any officer under any contract of employment, and subject to the approval of the City Council.
Section 3. Other Officers.
The Board may appoint and may authorize the President or other officer to appoint any other officers that the Corporation may require. Each officer so appointed shall have the title, hold office, have the authority, and perform the duties specified in the Bylaws or determined by the Board.
Section 4. Removal of Officers.
Without prejudice to any rights of an officer, any officer may be removed with or without cause by the Board and also by any officer on whom the Board may confer that power of removal.
Section 5. Resignation of Officers.
Any officer may resign at any time by giving written notice to the Corporation. The resignation shall take effect as of the date the notice is received or at any later time specified in the notice and, unless otherwise specified in the notice, the resignation need not be accepted to be effective.
Any resignation shall be without prejudice to the rights, if any, of the Corporation. An officer may not rescind, revoke, or withdraw a resignation.
Section 6. Vacancies in Office.
A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled in the manner prescribed in these Bylaws for regular appointments to that office.
ARTICLE IX.
RESPONSIBILITIES OF OFFICERS
Section 1. President.
The President shall preside at all Board meetings and shall have such other powers and duties as the Board or the Bylaws may prescribe.
Section 2. Vice President.
If the President is absent or disabled, the Vice President shall perform all duties of the President.
When so acting, the Vice President shall have all powers of and be subject to all restrictions on the President. The Vice President shall have such other powers and perform such other duties as the Board or the Bylaws may prescribe.
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9 Section 3. Secretary.
The Secretary shall keep or cause to be kept, at the Corporation’s principal office or such other place as the Board may direct, a book of minutes of all meetings, proceedings, and actions of the Board and of committees of the Board. The minutes of meetings shall include the time and place that the meeting was held, whether the meeting was annual, regular, or special, and, if special, how authorized, the notice given, and the names of those present at Board and committee meetings. The Secretary shall keep or cause to be kept, at the principal office in California, a copy of the Articles of Incorporation and Bylaws, as amended to date.
The Secretary shall give, or cause to be given, notice of all meetings of the Board and of committees of the Board required by these Bylaws to be given. The Secretary shall keep the corporate seal in safe custody and shall have such other powers and perform such other duties as the Board or the Bylaws may prescribe.
Section 4. Treasurer.
The Treasurer shall be the chief financial officer of the Corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct books and accounts of the Corporation’s properties and transactions. The Treasurer shall send or cause to be given to the Directors such financial statements and reports as are required to be given by law, by these Bylaws, or by the Board.
The books of account shall be open to inspection by any Director at all reasonable times. The Treasurer shall deposit, or cause to be deposited, all money and other valuables in the name and to the credit of the Corporation with such depositories as the Board may designate, shall disburse the Corporation’s funds as the Board may order, shall render to the President and the Board, when requested, an account of all transactions as Treasurer and of the financial condition of the Corporation, and shall have such other powers and perform such other duties as the Board or the Bylaws may prescribe.
If required by the Board, the Treasurer shall give the Corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of the office and for restoration to the Corporation of all of its books, papers, vouchers, money, and other property of every kind in the possession or under the control of the Treasurer on his or her death, resignation, retirement, or removal from office.
Section 5. Executive Director.
The Board shall appoint an Executive Director, who shall serve as the Corporation’s chief executive officer at the pleasure of the Board and whose terms and conditions of employment shall be specified by the Board. The Executive Director shall be responsible for the day-to-day administration of the Corporation and shall have other such powers and duties as are prescribed by the Board. The Executive Director shall hire, direct, and discharge all other agents and employees, who shall have such authority and perform such duties as may be required to carry out the operations of the Corporation in accordance with the policies established by the Board. 89 of 126
10 Unless excused by the Board’s presiding officer or committee chair, the Executive Director shall attend all meetings of the Board and committees, except the Audit Committee; provided, however, that the Board or any committee of the Board may enter into a closed session without the presence of the Executive Director at the President’s discretion in compliance with the Brown Act.
ARTICLE X.
STANDARD OF CARE
Section 1. General.
A Director shall perform the duties of a Director, including duties as a member of any committee of the Board on which the Director may serve, in good faith, in a manner such director believes to be in the best interest of this Corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like situation would use under similar circumstances.
In performing the duties of a Director, a Director shall be entitled to rely on information, opinions, reports, or statements, including financial statements and other financial data, in each case prepared or presented by:
(a) One (1) or more officers or employees of the Corporation whom the Director believes to be reliable and competent in the matters presented; (b) Counsel, independent accountants, or other persons as to matters which the Director believes to be within such person’s professional or expert competence; or (c) A committee of the Board upon which the Director does not serve that is composed exclusively of any or any combination of Directors and persons described in subsection (a) and (b) of this Section 1, as to matters within its designated authority, which committee the Director believes to merit confidence, so long as in any such case, the Director acts in good faith, after reasonable inquiry when the need thereof is indicated by the circumstances and without knowledge that could cause such reliance to be unwarranted.
A person who performs the duties of a Director in accordance with the above shall have no liability based upon any failure or alleged failure to discharge that person’s obligations as Director, including, without limiting the generality of the foregoing, any actions or omissions which exceed or defect a public or charitable purpose to which the Corporation, or assets held by it, are dedicated.
Section 2. Standard of Care - Investments.
Except with respect to assets held for use or used directly in carrying out this Corporation’s charitable activities, in investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing this Corporation’s investments, the Board shall avoid speculation, looking instead to the permanent disposition of the funds, considering the probable incomes, as well as the probable safety of this Corporation’s capital.
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11 Section 3. Standard of Care – Self-Dealing Transactions.
The Board shall not approve a contract in which one of its Directors has a financial interest, pursuant to California Government Code Section 1090, or a self-dealing transaction, pursuant to Corporations Code Section 5233.
Section 4. Inspection.
Every Director shall have the right at any reasonable time during the business hours of the Corporation to inspect and copy all books, records, and documents pursuant to the California Nonprofit Public Benefit Corporation Law and the California Public Records Act, and to inspect the physical properties of this Corporation.
ARTICLE XI.
INDEMNIFICATION; LIABILITY OF THE CORPORATION
Section 1. Right of Indemnity.
To the fullest extent permitted by law, this Corporation shall indemnify its Directors, officers, employees, and other persons described as “agents” in Section 5238(a) of the California Corporations Code, including persons formerly occupying such position, against all expenses, judgments, fines, settlements and other amounts actually and reasonably incurred by them in connection with any “proceeding,” as that term is used in that Section, and including an action by or in the right of the Corporation, by reason of the fact that the person is or was a person described in that Section. “Expenses,” as used in these Bylaws, shall have the same meaning as in Section 5238(a) of the California Corporations Code.
Section 2. Approval of Indemnity.
On written request to the Board by any person seeking indemnification under Section 5238(b) or Section 5238(c) of the California Corporations Code, the Board shall promptly determine under Section 5238(e) of the California Corporations Code whether the applicable standard of conduct set forth in Section 5238(b) or Section 5238(c) has been met and, if so, the Board shall authorize indemnification.
Section 3. Advancement of Expenses.
To the fullest extent permitted by law and except as otherwise determined by the Board in a specific instance, expenses incurred by a person seeking indemnification under Sections 1 and 2 of this Article in defending any proceeding covered by those Sections shall be advanced by the Corporation before final disposition of the proceeding, on receipt by the Corporation of an undertaking by or on behalf of that person that the advance will be repaid unless it is ultimately determined that the person is entitled to be indemnified by the Corporation for those expenses.
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12 Section 4. Insurance.
The Corporation shall have the right to purchase and maintain insurance to the full extent permitted by law on behalf of its officers, Directors, employees, and other agents, against any liability asserted against or incurred by any officer, Director, employee, or agent in such capacity or arising out of the officer’s, Director’s employee’s, or agent’s status as such.
Section 5. Liability of the Corporation.
The Corporation itself shall be responsible for the management and fiscal affairs of the Corporation and for the payment of any debts and liabilities incurred by the Corporation.
ARTICLE XII.
RECORDS AND REPORTS
Section 1. Maintenance of Corporate Records.
The Corporation shall keep:
(a) Adequate and correct books and records of account; and (b) Written minutes of the proceedings of its Board and committees of the Board.
The Corporation shall abide by the provisions of the California Public Records Act.
Section 2. Maintenance and Inspection of Articles and Bylaws.
The Corporation shall keep at its principal office, or if its principal office is not in California, at its principal business office in this state, the original or a copy of the Articles of Incorporation and its Bylaws, as amended to date, which shall be open to inspection by the Directors at all reasonable times during office hours.
Section 3. Annual Report.
The Board shall cause an annual report to be sent to the Directors within one hundred fifty (150) days after the end of the Corporation’s fiscal year. That report shall contain the following information, in appropriate detail, for the fiscal year:
(a) The assets and liabilities, including the trust funds, of the Corporation as of the end of the fiscal year;
(b) The principal changes in assets and liabilities, including trust funds; (c) The revenue or receipts of the Corporation, both unrestricted and restricted to particular purposes;
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13 (d) The expenses or disbursements of the Corporation for both general and restricted purposes; and
(e) Any information required by Section 4 of this Article.
The annual report shall be accompanied by a report on this Corporation prepared by independent accountants, or, if there is no such report, by the certificate of an authorized officer of the Corporation that the financial statements included in the annual report were prepared without audit from the Corporation’s books and records.
This requirement of an annual report shall not apply if the Corporation receives less than $25,000 in gross receipts during the fiscal year, provided, however, that the information specified above for inclusion in an annual report must be furnished annually to all Directors.
Section 4. Annual Statement of Certain Transactions and Indemnifications.
The Corporation shall annually prepare and furnish to each Director a statement of any transaction or indemnification of the following kind within one hundred twenty (120) days after the end of the Corporation’s fiscal year:
(a) Any transaction in which the Corporation, its parent, or its subsidiary was a party; (b) Any transaction in which an “interested person” had a direct or indirect material financial interest; and
(c) Any transaction which involved more than $50,000, or was one of a number of transactions with the same interested person involving, in the aggregate, more than $50,000. For the purposes of this subparagraph, and subparagraph (b) above, an “interested person” is either of the following:
i) Any Director or officer of the Corporation, its parent, or subsidiary (but mere common directorship shall not be considered such an interest); or ii) Any holder of more than ten (10) percent of the voting power of the Corporation, its parent, or its subsidiary. The statement shall include a brief description of the transaction, the names of interested persons involved, their relationship to the Corporation, the nature of their interest in the transaction, and, if practicable, the amount of that interest, provided that if the transaction was with a partnership in which the interested person is a partner, only the interest of the partnership need be stated. (d) Any indemnifications or advances aggregating more than $10,000 paid during the fiscal year to any officer or Director of the Corporation under Article X, Sections 1, 2 and 3 of these Bylaws.
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14 ARTICLE XIII.
MISCELLANEOUS
Section 1. Fiscal Year.
The fiscal year of this Corporation shall end each year on June 30.
Section 2. Contracts.
All contracts entered into on behalf of this Corporation must be authorized by the Board, or, where the contract is for less than twenty-five thousand dollars ($25,000), by the President, Treasurer, or Executive Director.
Section 3. Execution of Checks.
Except as otherwise provided by law, every check, draft, promissory note, money order, or other evidence of indebtedness of the Corporation shall be signed by such individuals as are authorized by the Board.
Section 4. Independent Audit.
The Corporation shall retain an independent auditor and conduct annual independent audits in accordance with the applicable provisions of the Supervision of Trustees and Fundraisers for Charitable Purposes Act (commencing with Section 12586 of the California Government Code).
Section 5. Amendment of Bylaws.
The Bylaws may be amended or repealed and new Bylaws adopted by the vote of a majority of all the Directors then in office and the approval of the City Council. Such amended or newly adopted Bylaws shall take effect immediately upon approval of the City Council.
Section 6. Applicable Law.
This Corporation shall be subject to any and all applicable state, federal, and local laws, including, but not limited to, such laws as may be applicable as a result of the Corporation’s affiliation with the City.
Section 7. Ralph M. Brown Act.
All meetings of the Board of Directors, or any committee thereof, shall be called, noticed, held and conducted in accordance with the applicable provisions of the Ralph M. Brown Act (commencing with Section 54950 of the California Government Code).
Section 8. Conflict of Interest.
The Board shall develop, establish, and implement a conflict of interest policy. The policy shall provide that the Board and the Corporation’s agents and employees shall not be financially 94 of 126
15 interested in a contract made by them in their official capacity, or by anybody or board of which they are members pursuant to Government Code Section 1090. In addition, the Corporation shall not authorize any contract in which an officer of the City of San Bruno has a financial interest, either directly or through a body or board of which they are members. Nor shall the Board, its agents, or its employees be purchasers at any sale or vendors at any purchase made by them in their official capacity pursuant to Government Code Section 1090.
ARTICLE XIV.
DISSOLUTION OF THE CORPORATION
Subject to the provisions governing distribution upon dissolution set forth in the Articles of Incorporation of the Corporation, in the event of a dissolution of the Corporation the residual assets shall be distributed as provided in the Articles of Incorporation.
ARTICLE XV.
CONSTRUCTION AND DEFINITIONS
Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the General Provisions of the California Nonprofit Corporation Law and the California Nonprofit Public Benefit Corporation Law shall govern the construction of the Bylaws. Without limiting the generality of the preceding sentence, the masculine gender includes the feminine and neuter, the singular includes the plural, the plural includes the singular, and the term “person” includes both a legal entity and a natural person.
ARTICLE XVI.
APPROVAL OF THE CITY COUNCIL
In addition to the City Council having the authority to designate and remove Directors pursuant to Article V, the following actions shall require approval by the City Council:
(a) Any change in the Articles of Incorporation or Bylaws of the Corporation; (b) Adoption, amendment, or repeal of the Corporation’s investment policy and its spending policy;
(c) The Corporation’s annual budget;
(d) Adoption, amendment, or repeal of the Corporation’s grant policies; (e) Election of officers of the Corporation;
(f) Any agreement for the management of the affairs of the Corporation; (g) Acquisition of real estate or of any project that would require the use of City property or resources;
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16 (h) Incurrence of indebtedness by the Corporation in excess of twenty-five thousand dollars ($25,000); and/or
(i) Affiliation of the Corporation with any other entity (“Affiliation” meaning any arrangement whereby the Corporation controls, is controlled by, or is under common control with any other entity or any other similar arrangement). _____________________________________________________________
CERTIFICATE OF SECRETARY
I certify that I am the duly designated and acting Secretary of the San Bruno Community Foundation, a California nonprofit public benefit corporation; that the above Bylaws consisting of 16 pages, are the Bylaws of the Foundation as amended and restated by the Board of Directors at its meeting on September 2_________, 2026, and that these Bylaws have not been amended or modified since that date. These amended and restated Bylaws were also approved by the San Bruno City Council at a meeting held in San Bruno, California, on ________, 2026.
Executed on __________, 2026, at San Bruno, California. ________________________________
Raul Gomez, Secretary
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1 RESTATED BYLAWS OF
THE SAN BRUNO COMMUNITY FOUNDATION
A California Nonprofit Public Benefit Corporation
Amended and Restated by the SBCF Board of Directors, September 2, 2026 Approved by the San Bruno City Council, ______, 2026
ARTICLE I.
NAME
Section 1. Corporate Name
The name of this corporation is: The San Bruno Community Foundation (the “Corporation”).
ARTICLE II.
OFFICES OF THE CORPORATION
Section 1. Principal Office.
The principal office for the transaction of the activities and affairs of the Corporation (principal office) shall be fixed and located in the City of San Bruno, California. The Board of Directors of this Corporation (the “Board”; each member of the Board, a “Director”) may change the location of the principal office to any place within the City of San Bruno, California.
Section 2. Other Offices.
The Board may at any time establish branch or subordinate offices at any place or places where the Corporation is qualified to conduct its activities. Any change shall be noted in these Bylaws, or this Section may be amended to state the new location.
ARTICLE III.
PURPOSE
The primary purpose of the Corporation is to benefit the San Bruno community through enduring and significant contributions to, and investments in, charitable and community programs, and publicly-owned community facilities, over the long term. In furtherance of that purpose, this Corporation is organized and shall be operated exclusively for charitable purposes (within the meaning of Internal Revenue Code Section 501(c)(3)) by conducting or supporting activities for the benefit, or to carry out the purposes, of organizations, including but not limited to, the City of San Bruno, that: (i) benefit the San Bruno community, and (ii) are described in either (x) Internal Revenue Code Sections 501(c)(4), 501(c)(5), or 501(c)(6) but only if they would be described in Internal Revenue Code Section 509(a)(2) were they organizations described in Internal Revenue Code Section 501(c)(3), or (y) Internal Revenue Code Sections 509(a)(1) or (a)(2). 97 of 126 ATTACHMENT 2
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2 ARTICLE IV.
MEMBERS
Section 1. Member.
The Corporation shall have no voting members within the meaning of the Nonprofit Corporation Law.
ARTICLE V.
BOARD OF DIRECTORS
Section 1. General Corporate Powers.
Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and any other applicable laws, all powers and activities of the Corporation shall be exercised directly by or under the ultimate direction of the Board.
Section 2. Specific Powers.
Without prejudice to the general powers set forth in Section 1 of this Article, but subject to the same limitations and to the approval rights of the City Council of the City of San Bruno (the “City” or “City Council”) provided in Article XVI, the Board of Directors shall have the power to:
(a) Appoint and remove, at the pleasure of the Board, all the Corporation’s officers and agents, prescribe powers and duties for them that are consistent with law, with the Articles of Incorporation, and with these Bylaws, and require from them security for faithful performance of their duties.
(b) Adopt and use a corporate seal and alter the forms of the seal and certificates. (c) Borrow money and incur indebtedness on behalf of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, and other evidences of debt and securities, subject to the reserved powers set forth in Section 3, below.
Section 3. Authorized Number and Qualifications.
(a) The authorized number of Directors shall be an odd number not fewer than five (5) and no more than eleven (11), as determined by action of the City Council. (b) No Director shall serve concurrently as a member of the San Bruno City Council. (c) A majority of the authorized number of Directors shall be residents of the City of San Bruno; provided, however, that a non-resident Director need not be removed 98 of 126
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3 solely to comply with such requirement. Among non-residents, preference may be given to representatives of a business or other entity located in or with a substantial interest in the City. Directors should include individuals with particular expertise in areas applicable to the operation of a nonprofit entity, such as financial, investment, legal, philanthropic, or community-based programs. (d) Directors shall serve without compensation.
Section 4. Restriction of Interested Persons as Directors.
No person serving on the Board may be an interested person. An interested person is:
(a) Any person compensated by the Corporation for services rendered to it within the previous twelve (12) months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any expense reimbursement paid to a Director as Director; and
(b) Any brother, sister, ancestor, descendant, spouse, domestic partner, brother-inlaw, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of such person.
However, any violation of the provisions of this Section shall not affect the validity or enforceability of any transaction entered into by the Corporation.
Section 5. Designation and Removal of Directors.
All Directors shall be designated and may be removed by the City Council.
Section 6. Term.
Terms for Directors shall be for four years, starting on January 1 of each year, staggered so that a roughly equal number of terms ends every two years, with designated Directors having initial two-year terms where necessary to accomplish this staggering. No Director shall hold office for longer than three consecutive terms; an initial two-year term followed by two four-year terms shall constitute three consecutive terms. However, an unexpired term of less than one-half of a full term shall not count as a term for the purpose of the term limits in this Section. A Director may be reappointed two years after serving three consecutive terms.
Section 7. Events Causing Vacancy.
A vacancy or vacancies on the Board shall exist on the occurrence of the following:
(a) The death or resignation of any Director;
(b) The declaration of a vacancy by majority vote of all Directors then in office, excluding the vote of the Director at issue, when a Director has been declared of unsound mind by an order of court, been convicted of a felony, been found by final order or judgment of any court to have breached a duty under Article 3 of 99 of 126
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4 Chapter 2 of the California Nonprofit Public Benefit Corporation Law, or failed or ceased to meet any required qualification of a Director that was in effect at the beginning of that Director’s current term of office;
(c) The action of the City Council to remove any Director upon a finding of cause by a two-thirds (2/3) vote of the total number of authorized Directors; (d) The increase of the authorized number of Directors; (e) Expiration of a Director’s term of office; or
(f) Action by the City Council to remove a Director.
Vacancies shall be filled by the City Council as provided in Section 5.
Section 8. Resignations.
Except as provided below, any Director may resign by giving written notice to the President or Secretary of the Board. The resignation shall be effective when the notice is given unless it specifies a later time for the resignation to become effective. If a Director’s resignation is effective at a later time, the City Council shall appoint a successor to take office as of the date when the resignation becomes effective. Except on notice to the Attorney General of California, no Director may resign if the Corporation would be left without a duly selected Director or Directors. A Director’s resignation may not be rescinded, revoked, or withdrawn.
Section 9. Compensation and Reimbursement.
The Directors shall serve without compensation, though they may be reimbursed for their reasonable expenditures on behalf of the Corporation if approved by the Board.
Section 10. Approval of Executive Compensation.
The Board (or an authorized committee of the Board) shall review and approve the compensation, including benefits, of the Executive Director to assure that such compensation is just and reasonable and given in return for services actually rendered to this Corporation. This review and approval shall occur upon the hiring of the officer, whenever the officer’s term of employment (if any) is renewed or extended, and whenever the officer’s compensation is modified (unless the modification extends to substantially all employees).
ARTICLE VI.
DIRECTORS’ MEETINGS
Section 1. Place of Meetings.
Regular meetings of the Board shall be held at any place in the City of San Bruno. At least four (4) meetings of the Board shall be held each year, including the annual meeting required by Section 3, below.
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5 Section 2. Method of Meetings.
All meetings of the Board of Directors, or any committee thereof, shall be called, noticed, held, and conducted in accordance with the applicable provisions of the Ralph M. Brown Act (the “Brown Act”) (commencing with Section 54950 of the California Government Code). The Board of Directors shall take no action other than at a meeting called, noticed, and held pursuant to these Bylaws.
Section 3. Annual Meeting.
The Board shall hold a regular meeting for purposes of organization, election of officers, and transaction of other business. Notwithstanding any other provision of these Bylaws, the annual meeting shall be held in the City of San Bruno, California.
Section 4. Other Regular Meetings.
Other regular meetings of the Board may be held at such time and place as the Board may fix from time to time.
Section 5. Authority to Call Special Meetings.
Special meetings of the Board for any purpose may be called at any time pursuant to the Brown Act.
Section 6. Quorum.
A majority of the authorized number of Directors shall constitute a quorum for the transaction of business, except to adjourn. Every action taken or decision made by a majority of the Directors present at a duly held meeting at which a quorum is present shall be the act of the Board, including, without limitation, those provisions relating to:
(a) Approval of certain transactions between corporations having common directorships;
(b) Creation of and appointments to committees of the Board; and (c) Indemnification of Directors.
A meeting at which a quorum is initially present may continue to transact business, despite the withdrawal of Directors, if any action taken or decision made is approved by at least a majority of the required quorum for that meeting.
Section 7. Adjournment.
A majority of the Directors present, whether or not a quorum is present, may adjourn any meeting to another time and place pursuant to the Brown Act. 101 of 126
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6 ARTICLE VII.
COMMITTEES
Section 1. Committees of the Board.
The Board, by resolution adopted by a majority of the Directors then in office provided a quorum is present, may create one or more committees, each consisting of two or more Directors and no one who is not a Director, to serve at the pleasure of the Board. Members of Committees shall serve without compensation. Committees are authorized to create subcommittees in their discretion to assist in the work of the committee. Appointments to committees of the Board shall be by majority vote of the Directors then in office. No committee, regardless of Board resolution, may:
(a) Fill vacancies on the Board or on any committee that has the authority of the Board;
(b) Fix compensation of the Directors for serving on the Board or on any committee; (c) Amend or repeal Bylaws or adopt new Bylaws;
(d) Amend or repeal any resolution of the Board that by its express terms is not so amendable or repealable;
(e) Create any other committees of the Board or appoint the members of committees of the Board;
(f) Expend corporate funds to support a nominee for Director after more people have been nominated for Director than can be appointed;
(g) Approve any contract or transaction to which the Corporation is a party and in which one or more of its Directors has a material financial interest, except as special approval is provided for in Section 5233(d)(3) of the California Corporations Code; or
(h) Approve the merger, reorganization, voluntary dissolution, or disposition of substantially all of the assets of the Corporation.
Section 2. Meetings and Action of Committees of the Board.
Meetings and actions of committees of the Board shall be governed by, held, and taken in accordance with the provisions of these Bylaws and conducted in accordance with the applicable provisions of the Brown Act concerning meetings and other Board actions, except that the time for regular meetings of such committees and the calling of special meetings of such committees may be determined either by Board resolution or, if there is none, by resolution of the committee of the Board. Minutes of each meeting of any committee of the Board shall be kept and shall be filed with the corporate records. The Board may adopt rules for the governance of any committee, provided they are consistent with these Bylaws, or, in the absence of rules adopted by 102 of 126
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7 the Board, the committee may adopt such rules. The below enumerated committees may be created by the Board, but are not limited to:
Section 3. Advisory Committees.
The Board may also create one or more advisory committees which may contain any number of Director and non-Director committee members. None of the powers of the Board can be delegated to any advisory committee, except that management of the Corporation’s activities may be delegated to such a committee to the same extent that those powers may be delegated to anyone pursuant to California Corporations Code §5210 and other provisions of these Bylaws.
Section 4. Audit Committee.
The Corporation shall have an Audit Committee consisting of at least two (2) Directors appointed by the Board. Directors who are employees or officers of the Corporation or who receive, directly or indirectly, any consulting, advisory, or other compensatory fees from the Corporation (other than for service as Director) may not serve on the Audit Committee. The Audit Committee shall perform the duties, but are not limited to:
(a) Assisting the Board in choosing an independent auditor and recommending termination of the auditor, if necessary;
(b) Negotiating the auditor’s compensation;
(c) Conferring with the auditor regarding the Corporation’s financial affairs; and (d) Reviewing and accepting or rejecting the audit.
Members of the Audit Committee shall not receive compensation for their service on the Audit Committee. If the Corporation has a Finance Committee, a majority of the members of the Audit Committee may not concurrently serve as members of the Finance Committee, and the chair of the Audit Committee may not serve on the Finance Committee. Members of the Audit Committee shall not include the President and the Treasurer.
ARTICLE VIII.
OFFICERS
Section 1. Officers of the Corporation.
The officers of the Corporation shall be a President, a Vice President, a Secretary, a Treasurer, and an Executive Director. The Corporation may also have, at the Board’s discretion, one or more Assistant Secretaries, one or more Assistant Treasurers, and such other officers as may be appointed in accordance with Section 3 of this Article. Any number of offices may be held by the same person, except that neither the Secretary nor the Treasurer may serve concurrently as the President and the Executive Director may not hold any other office.
Section 2. Election of Officers.
The officers of the Corporation, except the Executive Director and those appointed under Section 3 of this Article, shall be chosen annually by the Board for one-year terms starting on January 1 103 of 126
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8 and shall serve at the pleasure of the Board, subject to the rights, if any, of any officer under any contract of employment, and subject to the approval of the City Council.
Section 3. Other Officers.
The Board may appoint and may authorize the President or other officer to appoint any other officers that the Corporation may require. Each officer so appointed shall have the title, hold office, have the authority, and perform the duties specified in the Bylaws or determined by the Board.
Section 4. Removal of Officers.
Without prejudice to any rights of an officer, any officer may be removed with or without cause by the Board and also by any officer on whom the Board may confer that power of removal.
Section 5. Resignation of Officers.
Any officer may resign at any time by giving written notice to the Corporation. The resignation shall take effect as of the date the notice is received or at any later time specified in the notice and, unless otherwise specified in the notice, the resignation need not be accepted to be effective.
Any resignation shall be without prejudice to the rights, if any, of the Corporation. An officer may not rescind, revoke, or withdraw a resignation.
Section 6. Vacancies in Office.
A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled in the manner prescribed in these Bylaws for regular appointments to that office.
ARTICLE IX.
RESPONSIBILITIES OF OFFICERS
Section 1. President.
The President shall preside at all Board meetings and shall have such other powers and duties as the Board or the Bylaws may prescribe.
Section 2. Vice President.
If the President is absent or disabled, the Vice President shall perform all duties of the President.
When so acting, the Vice President shall have all powers of and be subject to all restrictions on the President. The Vice President shall have such other powers and perform such other duties as the Board or the Bylaws may prescribe.
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9 Section 3. Secretary.
The Secretary shall keep or cause to be kept, at the Corporation’s principal office or such other place as the Board may direct, a book of minutes of all meetings, proceedings, and actions of the Board and of committees of the Board. The minutes of meetings shall include the time and place that the meeting was held, whether the meeting was annual, regular, or special, and, if special, how authorized, the notice given, and the names of those present at Board and committee meetings. The Secretary shall keep or cause to be kept, at the principal office in California, a copy of the Articles of Incorporation and Bylaws, as amended to date.
The Secretary shall give, or cause to be given, notice of all meetings of the Board and of committees of the Board required by these Bylaws to be given. The Secretary shall keep the corporate seal in safe custody and shall have such other powers and perform such other duties as the Board or the Bylaws may prescribe.
Section 4. Treasurer.
The Treasurer shall be the chief financial officer of the Corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct books and accounts of the Corporation’s properties and transactions. The Treasurer shall send or cause to be given to the Directors such financial statements and reports as are required to be given by law, by these Bylaws, or by the Board.
The books of account shall be open to inspection by any Director at all reasonable times. The Treasurer shall deposit, or cause to be deposited, all money and other valuables in the name and to the credit of the Corporation with such depositories as the Board may designate, shall disburse the Corporation’s funds as the Board may order, shall render to the President and the Board, when requested, an account of all transactions as Treasurer and of the financial condition of the Corporation, and shall have such other powers and perform such other duties as the Board or the Bylaws may prescribe.
If required by the Board, the Treasurer shall give the Corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of the office and for restoration to the Corporation of all of its books, papers, vouchers, money, and other property of every kind in the possession or under the control of the Treasurer on his or her death, resignation, retirement, or removal from office.
Section 5. Executive Director.
The Board shall appoint an Executive Director, who shall serve as the Corporation’s chief executive officer at the pleasure of the Board and whose terms and conditions of employment shall be specified by the Board. The Executive Director shall be responsible for the day-to-day administration of the Corporation and shall have other such powers and duties as are prescribed by the Board. The Executive Director shall hire, direct, and discharge all other agents and employees, who shall have such authority and perform such duties as may be required to carry out the operations of the Corporation in accordance with the policies established by the Board. 105 of 126
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10 Unless excused by the Board’s presiding officer or committee chair, the Executive Director shall attend all meetings of the Board and committees, except the Audit Committee; provided, however, that the Board or any committee of the Board may enter into a closed session without the presence of the Executive Director at the President’s discretion in compliance with the Brown Act.
ARTICLE X.
STANDARD OF CARE
Section 1. General.
A Director shall perform the duties of a Director, including duties as a member of any committee of the Board on which the Director may serve, in good faith, in a manner such director believes to be in the best interest of this Corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like situation would use under similar circumstances.
In performing the duties of a Director, a Director shall be entitled to rely on information, opinions, reports, or statements, including financial statements and other financial data, in each case prepared or presented by:
(a) One (1) or more officers or employees of the Corporation whom the Director believes to be reliable and competent in the matters presented; (b) Counsel, independent accountants, or other persons as to matters which the Director believes to be within such person’s professional or expert competence; or (c) A committee of the Board upon which the Director does not serve that is composed exclusively of any or any combination of Directors and persons described in subsection (a) and (b) of this Section 1, as to matters within its designated authority, which committee the Director believes to merit confidence, so long as in any such case, the Director acts in good faith, after reasonable inquiry when the need thereof is indicated by the circumstances and without knowledge that could cause such reliance to be unwarranted.
A person who performs the duties of a Director in accordance with the above shall have no liability based upon any failure or alleged failure to discharge that person’s obligations as Director, including, without limiting the generality of the foregoing, any actions or omissions which exceed or defect a public or charitable purpose to which the Corporation, or assets held by it, are dedicated.
Section 2. Standard of Care - Investments.
Except with respect to assets held for use or used directly in carrying out this Corporation’s charitable activities, in investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing this Corporation’s investments, the Board shall avoid speculation, looking instead to the permanent disposition of the funds, considering the probable incomes, as well as the probable safety of this Corporation’s capital.
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11 Section 3. Standard of Care – Self-Dealing Transactions.
The Board shall not approve a contract in which one of its Directors has a financial interest, pursuant to California Government Code Section 1090, or a self-dealing transaction, pursuant to Corporations Code Section 5233.
Section 4. Inspection.
Every Director shall have the right at any reasonable time during the business hours of the Corporation to inspect and copy all books, records, and documents pursuant to the California Nonprofit Public Benefit Corporation Law and the California Public Records Act, and to inspect the physical properties of this Corporation.
ARTICLE XI.
INDEMNIFICATION; LIABILITY OF THE CORPORATION
Section 1. Right of Indemnity.
To the fullest extent permitted by law, this Corporation shall indemnify its Directors, officers, employees, and other persons described as “agents” in Section 5238(a) of the California Corporations Code, including persons formerly occupying such position, against all expenses, judgments, fines, settlements and other amounts actually and reasonably incurred by them in connection with any “proceeding,” as that term is used in that Section, and including an action by or in the right of the Corporation, by reason of the fact that the person is or was a person described in that Section. “Expenses,” as used in these Bylaws, shall have the same meaning as in Section 5238(a) of the California Corporations Code.
Section 2. Approval of Indemnity.
On written request to the Board by any person seeking indemnification under Section 5238(b) or Section 5238(c) of the California Corporations Code, the Board shall promptly determine under Section 5238(e) of the California Corporations Code whether the applicable standard of conduct set forth in Section 5238(b) or Section 5238(c) has been met and, if so, the Board shall authorize indemnification.
Section 3. Advancement of Expenses.
To the fullest extent permitted by law and except as otherwise determined by the Board in a specific instance, expenses incurred by a person seeking indemnification under Sections 1 and 2 of this Article in defending any proceeding covered by those Sections shall be advanced by the Corporation before final disposition of the proceeding, on receipt by the Corporation of an undertaking by or on behalf of that person that the advance will be repaid unless it is ultimately determined that the person is entitled to be indemnified by the Corporation for those expenses. 107 of 126
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12 Section 4. Insurance.
The Corporation shall have the right to purchase and maintain insurance to the full extent permitted by law on behalf of its officers, Directors, employees, and other agents, against any liability asserted against or incurred by any officer, Director, employee, or agent in such capacity or arising out of the officer’s, Director’s employee’s, or agent’s status as such.
Section 5. Liability of the Corporation.
The Corporation itself shall be responsible for the management and fiscal affairs of the Corporation and for the payment of any debts and liabilities incurred by the Corporation.
ARTICLE XII.
RECORDS AND REPORTS
Section 1. Maintenance of Corporate Records.
The Corporation shall keep:
(a) Adequate and correct books and records of account; and (b) Written minutes of the proceedings of its Board and committees of the Board.
The Corporation shall abide by the provisions of the California Public Records Act.
Section 2. Maintenance and Inspection of Articles and Bylaws.
The Corporation shall keep at its principal office, or if its principal office is not in California, at its principal business office in this state, the original or a copy of the Articles of Incorporation and its Bylaws, as amended to date, which shall be open to inspection by the Directors at all reasonable times during office hours.
Section 3. Annual Report.
The Board shall cause an annual report to be sent to the Directors within one hundred fifty (150) days after the end of the Corporation’s fiscal year. That report shall contain the following information, in appropriate detail, for the fiscal year:
(a) The assets and liabilities, including the trust funds, of the Corporation as of the end of the fiscal year;
(b) The principal changes in assets and liabilities, including trust funds; (c) The revenue or receipts of the Corporation, both unrestricted and restricted to particular purposes;
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13 (d) The expenses or disbursements of the Corporation for both general and restricted purposes; and
(e) Any information required by Section 4 of this Article.
The annual report shall be accompanied by a report on this Corporation prepared by independent accountants, or, if there is no such report, by the certificate of an authorized officer of the Corporation that the financial statements included in the annual report were prepared without audit from the Corporation’s books and records.
This requirement of an annual report shall not apply if the Corporation receives less than $25,000 in gross receipts during the fiscal year, provided, however, that the information specified above for inclusion in an annual report must be furnished annually to all Directors.
Section 4. Annual Statement of Certain Transactions and Indemnifications.
The Corporation shall annually prepare and furnish to each Director a statement of any transaction or indemnification of the following kind within one hundred twenty (120) days after the end of the Corporation’s fiscal year:
(a) Any transaction in which the Corporation, its parent, or its subsidiary was a party; (b) Any transaction in which an “interested person” had a direct or indirect material financial interest; and
(c) Any transaction which involved more than $50,000, or was one of a number of transactions with the same interested person involving, in the aggregate, more than $50,000. For the purposes of this subparagraph, and subparagraph (b) above, an “interested person” is either of the following:
i) Any Director or officer of the Corporation, its parent, or subsidiary (but mere common directorship shall not be considered such an interest); or ii) Any holder of more than ten (10) percent of the voting power of the Corporation, its parent, or its subsidiary. The statement shall include a brief description of the transaction, the names of interested persons involved, their relationship to the Corporation, the nature of their interest in the transaction, and, if practicable, the amount of that interest, provided that if the transaction was with a partnership in which the interested person is a partner, only the interest of the partnership need be stated. (d) Any indemnifications or advances aggregating more than $10,000 paid during the fiscal year to any officer or Director of the Corporation under Article X, Sections 1, 2 and 3 of these Bylaws.
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14 ARTICLE XIII.
MISCELLANEOUS
Section 1. Fiscal Year.
The fiscal year of this Corporation shall end each year on June 30.
Section 2. Contracts.
All contracts entered into on behalf of this Corporation must be authorized by the Board, or, where the contract is for less than twenty-five thousand dollars ($25,000), by the President, Treasurer, or Executive Director.
Section 3. Execution of Checks.
Except as otherwise provided by law, every check, draft, promissory note, money order, or other evidence of indebtedness of the Corporation shall be signed by such individuals as are authorized by the Board.
Section 4. Independent Audit.
The Corporation shall retain an independent auditor and conduct annual independent audits in accordance with the applicable provisions of the Supervision of Trustees and Fundraisers for Charitable Purposes Act (commencing with Section 12586 of the California Government Code).
Section 5. Amendment of Bylaws.
The Bylaws may be amended or repealed and new Bylaws adopted by the vote of a majority of all the Directors then in office and the approval of the City Council. Such amended or newly adopted Bylaws shall take effect immediately upon approval of the City Council.
Section 6. Applicable Law.
This Corporation shall be subject to any and all applicable state, federal, and local laws, including, but not limited to, such laws as may be applicable as a result of the Corporation’s affiliation with the City.
Section 7. Ralph M. Brown Act.
All meetings of the Board of Directors, or any committee thereof, shall be called, noticed, held and conducted in accordance with the applicable provisions of the Ralph M. Brown Act (commencing with Section 54950 of the California Government Code).
Section 8. Conflict of Interest.
The Board shall develop, establish, and implement a conflict of interest policy. The policy shall provide that the Board and the Corporation’s agents and employees shall not be financially 110 of 126
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15 interested in a contract made by them in their official capacity, or by anybody or board of which they are members pursuant to Government Code Section 1090. In addition, the Corporation shall not authorize any contract in which an officer of the City of San Bruno has a financial interest, either directly or through a body or board of which they are members. Nor shall the Board, its agents, or its employees be purchasers at any sale or vendors at any purchase made by them in their official capacity pursuant to Government Code Section 1090.
ARTICLE XIV.
DISSOLUTION OF THE CORPORATION
Subject to the provisions governing distribution upon dissolution set forth in the Articles of Incorporation of the Corporation, in the event of a dissolution of the Corporation the residual assets shall be distributed as provided in the Articles of Incorporation.
ARTICLE XV.
CONSTRUCTION AND DEFINITIONS
Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the General Provisions of the California Nonprofit Corporation Law and the California Nonprofit Public Benefit Corporation Law shall govern the construction of the Bylaws. Without limiting the generality of the preceding sentence, the masculine gender includes the feminine and neuter, the singular includes the plural, the plural includes the singular, and the term “person” includes both a legal entity and a natural person.
ARTICLE XVI.
APPROVAL OF THE CITY COUNCIL
In addition to the City Council having the authority to designate and remove Directors pursuant to Article V, the following actions shall require approval by the City Council:
(a) Any change in the Articles of Incorporation or Bylaws of the Corporation; (b) Adoption, amendment, or repeal of the Corporation’s investment policy and its spending policy;
(c) The Corporation’s annual budget;
(d) Adoption, amendment, or repeal of the Corporation’s grant policies; (e) Election of officers of the Corporation;
(f) Any agreement for the management of the affairs of the Corporation; (g) Acquisition of real estate or of any project that would require the use of City property or resources;
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16 (h) Incurrence of indebtedness by the Corporation in excess of twenty-five thousand dollars ($25,000); and/or
(i) Affiliation of the Corporation with any other entity (“Affiliation” meaning any arrangement whereby the Corporation controls, is controlled by, or is under common control with any other entity or any other similar arrangement). _____________________________________________________________
CERTIFICATE OF SECRETARY
I certify that I am the duly designated and acting Secretary of the San Bruno Community Foundation, a California nonprofit public benefit corporation; that the above Bylaws consisting of 16 pages, are the Bylaws of the Foundation as amended and restated by the Board of Directors at its meeting on September 2, 2026, and that these Bylaws have not been amended or modified since that date. These amended and restated Bylaws were also approved by the San Bruno City Council at a meeting held in San Bruno, California, on ________, 2026.
Executed on __________, 2026, at San Bruno, California. ________________________________
Raul Gomez, Secretary
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1 RESOLUTION NO. 2026 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING THE SAN BRUNO COMMUNITY FOUNDATION’S RESTATED BYLAWS INCLUDING A THREE
CONSECUTIVE TERM LIMIT FOR DIRECTORS
WHEREAS, the San Bruno City Council approved the San Bruno Community Foundation’s (Foundation) original Bylaws on October 21, 2013, and approved the Bylaws amended and restated by the Foundation’s Board of Directors on April 26, 2016; and WHEREAS, on May 7, 2025, the Foundation’s Board of Directors revised the Foundation’s program and investment strategies to spend down the bulk of its remaining total net assets in the near to mid term on at least one large legacy project, wind down its other programs, and identify a new Fire Station No. 52 as its top choice for the legacy project to receive most of the net assets earmarked for legacy projects; and WHEREAS, on May 27, 2025, the City Council agreed to have the Foundation serve as a funding partner for a new Fire Station No. 52; and
WHEREAS, Article V, Section 6 of the previously approved Bylaws limits Directors to two consecutive terms, and the second terms of three current Directors expire on December 31, 2027; and
WHEREAS, the Foundation seeks continuity and the benefit of its current Directors’ experience during its anticipated multiyear wind-down period as construction of a new Fire Station No. 52 and completion of its other final legacy projects take place; and WHEREAS, on September 2, 2026, the Foundation’s Board of Directors adopted Resolution No. 2026-346 adopting Restated Bylaws, including an amendment to Article V, Section 6 increasing the limit from two to three consecutive terms, and directed the Executive Director to submit the Restated Bylaws to the City Council for approval; and WHEREAS, Article XIII, Section 5 and Article XVI, subsection (a) of the Foundation’s Bylaws require City Council approval of amendments to the Bylaws, and Article XIII, Section 5 provides that amended or newly adopted Bylaws take effect immediately upon that approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Bruno hereby resolves as follows:
1. The Restated Bylaws of the San Bruno Community Foundation adopted by its Board of Directors on September 2, 2026, through Resolution No. 2026-346, incorporated herein by reference, are hereby approved in their entirety.
2. The Restated Bylaws, including the three-consecutive-term limit for Directors set forth in Article V, Section 6, shall take effect immediately upon adoption of this resolution, in accordance with Article XIII, Section 5 of the Bylaws.
3. Approval of the Restated Bylaws does not appoint or reappoint any Director or extend any Director’s current term. Designation and removal of Directors remain subject to City Council action under Article V of the Bylaws.
4. The City Clerk shall transmit a certified copy of this resolution to the Foundation’s Executive Director and retain the approved Restated Bylaws with the City’s official records.
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2 ---oOo---
I hereby certify that foregoing Resolution No. 2026 - __ was introduced and adopted by the San Bruno City Council at a regular meeting on October 13, 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_____________________________
Lupita Huerta, City Clerk
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Meghan Rosin, Senior Center Manager
SUBJECT: Consider Adoption of a Resolution Approving Fees for the Senior Nutrition and Transportation Programs Under an Independent CityOperated Model, Effective December 1, 2026, and Determining the Action is Not a Project Under the California Environmental Quality Act BACKGROUND:
The San Bruno Senior Center has operated the Senior Nutrition and Transportation Programs since at least 2004, delivered through the San Mateo County Area Agency on Aging under a County grant-funded model. This funding is tied to the Older Americans Act and provides partial reimbursement for congregate nutrition and transportation services for adults aged 60 and older.
Since the programs’ inception, service delivery models have varied, including an in-house chef model and a catered meals model for Nutrition.
In Fiscal Year 2025-26, the programs served an average of 2,084 meals per month; just over 25,000 meals and approximately 3,086 one-way rides for the year. Because of the Center's regional draw, 51% of annual meal recipients were non-residents.
Eligible participants are asked to provide a suggested voluntary contribution of $6 per meal and $2 per one-way ride (effective October 1, 2026). Participants are not denied service due to inability to contribute, and all contributions must remain anonymous under grant requirements.
Even with grant funding, subsidies for these programs have continued to grow, and staff project the General Fund subsidy will exceed $750,000 by the end of the grant cycle in 2030 due to the rising costs of food, gas, and staffing.
On August 25, 2026, the City Council held a Study Session to review the current County grant model and three service alternatives. The Council expressed support for development of an independent program and directed staff to move forward with a hybrid model that would continue serving both residents and non-residents. The Council also expressed support for continuation of the Transportation Program serving residents only, which is in line with current practice. The Study Session provided direction for further development and did not constitute final action on the program model or fees.
DISCUSSION:
At its August 25 Study Session, the City Council reviewed four service models ranging from continued participation in the County grant program to discontinuation of both programs. The 115 of 126 Item 7a.
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October 13, 2026
Council expressed support for further development of an independent, City-operated model that would continue serving residents and non-residents and preserve the Transportation Program.
Following the study session, staff worked with the Senior Advisory Board’s Senior Nutrition Program Education and Funding Ad Hoc Subcommittee to develop the independent service model for council consideration. While Council members indicated a preference for a hybrid model that allowed residents to pay a suggested donation rather than a required fee, the Senior Advisory Board reviewed both a hybrid and required fee-based option and recommend a model that establishes required fees for both residents and non-residents while offering reduced fees for qualifying low-income San Bruno residents.
The Board concluded that most participating residents can pay the nominal fees and that a reduced-fee option will preserve access for residents with limited means. The recommendation balances affordability with fiscal responsibility and the long-term continuation of the Nutrition and Transportation Programs. This model would transition the Nutrition and Transportation Programs from the four year County grant cycle to an independent, City-operated structure. The City would retain local control over fees, eligibility, resident priority, menus, staffing, branding, and service delivery. This flexibility will also support alternate service models during the anticipated Senior Center renovation closure.
City staff met with San Mateo County regarding the proposed transition. The County has agreed to work with the City and continue grant funding through November 30, 2026, with the independent model beginning December 1, 2026. This arrangement provides additional time for participant communication, registration updates, staff and volunteer training, and implementation of new payment and check-in procedures while minimizing interruption to meals and transportation services.
Program Elements
Program elements include:
• The City will retain the current catered meal model and maintain stringent food safety, sanitation, meal handling, and nutrition standards. The caterer confirmed that the meal price will remain $11.75 for FY 2026-27.
• Staff will use existing City residency documentation standards at intake and establish a regular schedule for residency re-verification.
• Suggested fees fall in line with the current fee schedule. Fees will be reviewed annually through the City's Master Fee Schedule process.
Required Fee-Based Model
The Fee Comparison Table below outlines the fee structure, with three distinct groupings:
• Resident Seniors aged 60+
• Qualifying Low-Income Resident Seniors aged 60+
• Non residents and non-seniors.
This model creates more predictable program revenue and asks participants who are able to pay to share in the cost of preserving the service. Required resident fees would reduce the City's General Fund subsidy. The final fiscal impact will depend on participation, fee collection, and the number of residents who qualify for reduced fees. 116 of 126
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October 13, 2026
* Note: Special Events are select dates within the Senior Nutrition Program that go beyond the standard congregate meal, featuring enhanced entertainment, themed décor, party favors, and a separate event pricing structure.
County and Regional Coordination
Staff contacted Daly City, South San Francisco, and Millbrae regarding the proposed change so neighboring jurisdictions can prepare for questions or changes in participant demand. Staff also discussed whether those cities could help subsidize meals for their residents who participate in San Bruno. These cities indicated that the approach was not feasible because each jurisdiction participates in the broader countywide network and supports non-residents from multiple communities who utilize their programs.
San Mateo County has committed to working with the City through the transition and continuing grant funding through the December 1, 2026 implementation date. Staff will coordinate the required notice, participant communication, reporting closeout, and service transition with the County to minimize disruption.
Implementation and Spring Evaluation
A December 1 implementation date provides time for participant education, registration update events, residency and fee assistance verification, staff and volunteer training, and development of payment, registration, and check-in procedures. Staff will communicate the final fee structure and transition steps to participants, the Nutrition Site Council, volunteers, and community partners as soon as Council provides direction.
Staff anticipate an initial participation decrease of approximately 10 to 20 percent as participants adjust to required fees and updated procedures. The preliminary fiscal model uses a 20 percent decrease in participation. Staff expect participation to stabilize after the initial transition period.
Staff will evaluate the programs again in Spring 2027, near the anticipated Senior Center closure. The review will consider participation, revenue, use of the low-income rate, staffing and administrative workload, regional and programmatic impacts, and whether the fee structure or service plan should change during the closure.
FISCAL IMPACT:
The table below compares the current County Grant Model and the Required Fee-Based Model.
Staff estimate a 20 percent decrease in overall program participation for the proposed feebased model due to the program changes and the upcoming Center improvements.
Program Participant/Service Current Grant
Model
Fee-Based
Model
Resident age 60+ $6 suggested $6 required
Qualifying low-income resident N/A $4 required
Nutrition
Non-resident or age 59 & Under $8 required $12 required Resident age 60+ $10 suggested $12 required
Special Event* – Meal Prices Qualifying low-income resident N/A $8 required Non-resident or age 59 & Under $10 required $15 required Transportation Resident age 60+ per one-way ride $2 suggested $2 required 117 of 126
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October 13, 2026
Annual Program:
Current Grant Model
25,008 Meals
Annual Program:
Recommended FeeBased Model
20,006 Meals
Expenditures
Annual Catered Meals $293,844 $235,071
Produce & Misc. $200,064 $160,048
Personnel $291,750 $171,160
Total Expenditures $785,658 $566,279
Revenues
Participant fees/Contributions $156,891 $251,681
OAA Grant $198,491 $0
Total Revenues $355,382 $251,681
General Fund Subsidy $430,276 $314,598
* Two additional revenue sources for FY 2026-27 are not reflected in the table above. First, the grantor will provide a partial-year reimbursement covering services through the December 1, 2026 transition date, not to exceed $82,677. Second, the City expects to receive $75,000 under the current MOU with the Nutrition Site Council; this amount is negotiated annually and is not guaranteed in future years. Together, these sources are estimated to reduce the FY 2026-27 subsidy by approximately $157,677. Because both are limited to the current fiscal year, the table reflects the program's ongoing annual cost without them. Staff will also continue recruiting volunteers to reduce part-time staffing needs and further lower the subsidy.
Staff estimate that the fee-based model will reduce the General Fund subsidy for the Senior Nutrition Program by at least $116,000 per year once a full year is realized compared to the current grant-funded model. The fee-based approach is also expected to generate more predictable revenue and may reduce the subsidy further, depending on participation levels, fee collection rates, and use of the low-income assistance program.
A portion of the projected savings comes from reduced personnel costs tied to grant reporting requirements. Rather than being eliminated, those staff resources will be redirected to other Senior Center needs to better serve participants and will be reassessed as part of the transition associated with the Senior Center's closure and renovation.
ENVIRONMENTAL IMPACT:
Approval of the proposed program direction does not constitute a project under the California Environmental Quality Act because it does not involve a direct or reasonably foreseeable physical change to the environment. No further environmental review is required.
RECOMMENDATION:
Adopt a Resolution Approving the Senior Advisory Board's Recommended Required Fee-Based Service Model for the Senior Nutrition and Transportation Program — Independent CityOperated Model, Effective December 1, 2026, and Determining the Project is Exempt Under the California Environmental Quality Act.
ALTERNATIVES:
1. The City Council may reject the Senior Advisory Board recommendation and instead select a Hybrid Service Model, retaining voluntary contributions for resident regular meals and 118 of 126
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October 13, 2026
transportation while requiring all non-resident and party meal fees. It is estimated that this alternative would carry nearly a $400,000 subsidy in comparison to the fee-based model of $314,500.
2. The City Council may modify the proposed fee amounts, low-income criteria, implementation schedule, or spring evaluation measures.
ATTACHMENTS:
1. Resolution
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1 RESOLUTION NO. 2026 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO APPROVING
FEES FOR THE SENIOR NUTRITION AND TRANSPORTATION PROGRAMS UNDER AN INDEPENDENT CITY-OPERATED MODEL, EFFECTIVE DECEMBER 1, 2026, AND
DETERMINING THE ACTION IS NOT A PROJECT UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of San Bruno has operated the Senior Nutrition and Transportation Programs since at least 2004 through a grant-funded service model administered by the San Mateo County Area Agency on Aging and supported in part by the Older Americans Act; and WHEREAS, the County grant provides partial reimbursement for congregate nutrition and transportation services for adults age 60 and older, while the City provides a substantial General Fund subsidy to operate the programs; and
WHEREAS, in Fiscal Year 2025/26, the programs served approximately 25,000 meals and provided approximately 3,086 one-way rides, and approximately 51 percent of meal recipients were non-residents; and
WHEREAS, on August 25, 2026, the City Council conducted a study session to review the current County grant model and alternative service models and directed staff to further develop an independent, City-operated model that would continue Nutrition services for residents and non-residents and preserve the Transportation Program; and WHEREAS, following the study session, City staff worked with the Senior Advisory Board's Senior Nutrition Program Education and Funding Ad Hoc Subcommittee to evaluate a required fee-based model and a hybrid model; and
WHEREAS, the Senior Advisory Board recommends a required fee-based model for both residents and non-residents, with reduced fees for qualifying low-income San Bruno residents, based on its conclusion that most participating residents can pay the nominal fees and that a reduced-fee option will preserve access for residents with limited means; and WHEREAS, the recommended model is intended to balance affordability and access with fiscal responsibility and the long-term continuation of the Nutrition and Transportation Programs; and
WHEREAS, San Mateo County has agreed to work with the City through the transition and continue grant funding through November 30, 2026, with the independent City-operated model beginning December 1, 2026; and
WHEREAS, transitioning from the County grant cycle will allow the City to establish local policies for fees, eligibility, resident priority, menus, staffing, branding, and service delivery, including alternate service approaches during the anticipated Senior Center renovation closure.
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the following fees for services for the Senior Nutrition and Transportation Programs, effective December 1, 2026, as follows:
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2 Program Participant / Service Fee
Resident age 60 and older $6 per meal
Nutrition (regular Qualifying low-income resident $4 per meal congregate meal) Non-resident, or any participant age 59 and younger
$12 per meal
Resident age 60 and older $12 per meal
Qualifying low-income resident $8 per meal Special Event Meal Non-resident, or any participant age 59 and
younger
$15 per meal
Transportation Resident age 60 and older $2 per one-way ride For purposes of this Resolution, a “Special Event Meal” is a meal served on select dates within the Senior Nutrition Program that goes beyond the standard congregate meal and features enhanced entertainment, themed décor, and party favors.
BE IT FURTHER RESOLVED that the City Council finds that approval of these fees is not a project under the California Environmental Quality Act because it does not involve a direct or reasonably foreseeable indirect physical change to the environment, and no further environmental review is required.
---oOo---
I hereby certify that foregoing Resolution No. 2026 – ___ was introduced and adopted by the San Bruno City Council at a regular meeting on October 13, 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
_________________________________
Lupita Huerta, City Clerk
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City Council Agenda Item
Staff Report
CITY OF SAN BRUNO
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Brian Pedrotti, Interim Assistant Community Development Director SUBJECT: Consider Introducing, Reading by Title Only, and Waiving Further Reading of an Ordinance Entitled “An Ordinance of the City Council of the City of San Bruno Amending Chapter 2.08 of the San Bruno Municipal Code Regarding the Planning Commission Size”
BACKGROUND
The San Bruno Planning Commission (“Commission”) plays a vital role in the development of the community in San Bruno, including a central role in the creation and implementation of the City’s General Plan and zoning ordinance, and approving entitlements. The Commission currently consists of seven members appointed by the City Council. At this time, one Planning Commission seat is vacant, and one commissioner is not seeking another term. The proposed Ordinance seeks to update the Municipal Code to reduce the number of commissioners from seven to five and reduce the required quorum from four to three commissioners.
DISCUSSION
Historically, larger planning commissions were intended to provide broad community representation and accommodate a wide range of discretionary land use decisions. However, over the past several years, the State Legislature has enacted numerous laws that have significantly reduced local discretion over many types of development applications, particularly housing projects. State housing laws now limit or eliminate local decision-making authority in several areas that have traditionally generated the greatest amount of public comment, including residential density, parking standards, and traffic-related concerns. As a result, Planning Commissions throughout California, while still performing a critical role, are increasingly serving in a more limited discretionary role than in previous decades.
In addition to changes in State law, staff reviewed Planning Commission membership both locally and regionally. A majority of jurisdictions in San Mateo County maintain five-member Planning Commissions. Approximately two-thirds of the cities with Planning Commissions currently utilize five-member bodies rather than seven-member commissions. A five-member commission appears to represent the prevailing governance model within the county.
The Commission reduction is consistent with previous Council action to reduce and/or combine Commission Boards and Committees as a means of creating greater efficiencies. The Council has undertaken several of these actions over the past years as opportunity presented itself. 122 of 126 Item 7b.
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October 13, 2026
In April 2026, the City of Burlingame amended its Municipal Code to reduce the size of its Planning Commission from seven members to five. In considering that action, Burlingame cited several factors, including:
• The increasing reduction of local discretion resulting from State housing legislation; • Persistent commissioner vacancies and recruitment challenges; and • The ability of a smaller commission to continue effectively carrying out its responsibilities.
Planning Commission Attendance
Staff also evaluated attendance at Planning Commission meetings over the past two years.
During that period, nearly three quarters of the Planning Commission meetings were conducted with five or fewer commissioners present. Despite these attendance levels, the Commission has continued to provide quality recommendations to the City Council and render decisions on matters within its authority. These attendance trends suggest that, in practice, the Planning Commission has already been functioning with approximately five active members during much of the past two years without adversely affecting its ability to conduct business. Further, one Planning Commission seat is currently vacant, and one commissioner is not seeking another term. This situation provides a timely opportunity to reduce the Planning Commission size through attrition without removing any standing commissioners.
For recent meetings, obtaining attendance levels necessary to meet quorum requirements of 4 members has proved difficult. In recent years, this has occurred more than once. Most recently at the June 22, 2026 special meeting to confirm conformance of the 2026-27 Capital Improvement Program to the General Plan, an unexpected absence left the Commission with only three members and less than the required quorum. If the Commission were reduced in size from 7 to 5 members, staff would also recommend that the quorum threshold be reduced to 3 members to represent a majority of the total membership.
Planning Commission Study Session
On July 21, 2026, the Planning Commission held a study session to discuss the reduction of the Planning Commission size. Following dialogue about quorum, timing of meetings, and alternate members, the Commission asked that the action to reduce to five members not force the 6th member off of the Planning Commission. Since that time, one commissioner chose not to reapply; therefore, no active commissioners would be forced off with the action to reduce the size of the Planning Commission.
Next Steps
Upon introducing the proposed ordinance, read by title only, and waiving further reading of the ordinance, staff will agendize the ordinance for approval on the next regularly scheduled City Council meeting.
FISCAL IMPACT
There is nominal fiscal impact associated with the proposed ordinance to reduce the size of the Planning Commission. A modest reduction in administrative support would be expected with a 123 of 126
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October 13, 2026
reduction in the Commission’s size, and expenditures associated with rescheduling Planning Commission meetings when a quorum cannot be reached would be reduced or eliminated.
ENVIRONMENTAL IMPACT
The proposed action is not a project subject to the California Environmental Quality Act (CEQA) because it does not have the potential to result in a direct or reasonably foreseeable physical change in the environment.
RECOMMENDATION
Staff recommends that the City Council introduce, read by title only, and waive further reading of an Ordinance amending Chapter 2.08 of the San Bruno Municipal Code regarding the Planning Commission size.
ALTERNATIVES
1. Decline to introduce the ordinance. The City would continue to have seven members of the Planning Commission and a required quorum of four members.
ATTACHMENTS
1. Ordinance Amending Chapter 2.08 of the San Bruno Municipal Code Regarding the Planning Commission Size
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1 ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN BRUNO AMENDING CHAPTER 2.08 OF THE SAN BRUNO MUNICIPAL CODE REGARDING
PLANNING COMMISSION SIZE
The City Council of the City of San Bruno ORDAINS as follows:
SECTION 1. Paragraph B of Section 2.08.010 (Establishment) of Chapter 2.08 (Planning Commission) of the San Bruno Municipal Code is amended to read as follows (deleted language shown with strike through and added language shown with underline):
B. The commission shall consist of seven five members, who at the time of their appointment and at all times thereafter shall be residents of the city but not employees of the city. The members of the commission shall be appointed by and serve at the pleasure of the mayor with the approval of a majority of the city council, subject to removal at any time, pursuant to city council procedures. The terms of office of the members shall be four years. If a vacancy shall occur in such appointment other than by expiration of term, it shall be filled by appointment for the unexpired term.
SECTION 2. Paragraph B of Section 2.08.050 (By-laws – Rules of procedure – Quorum) of Chapter 2.08 (Planning Commission) of the San Bruno Municipal Code is amended to read as follows (deleted language shown with strike through and added language shown with underline):
B. Quorum. Four Three general members of the commission shall constitute a quorum for the transaction of business.
SECTION 3. Severability. If any provision, clause, sentence or paragraph of this chapter or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this chapter which can be given effect without the invalid provision or application, and to this end the provisions of this chapter are declared to be severable.
SECTION 4. Effective Date. This ordinance shall take effect at 12:01 am on the thirtyfirst day after its adoption.
SECTION 5. Publication. The City Clerk shall certify to the adoption of this ordinance and shall cause this ordinance to be published according to law. ______________________________
Rico E. Medina, Mayor
ATTEST:
______________________________
Lupita Huerta, City Clerk
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2 APPROVED AS TO FORM:
______________________________
Trisha A. Ortiz, City Attorney
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I hereby certify that foregoing Ordinance No. ____
was introduced at a regular meeting of the San Bruno City Council on October 13, 2026 and adopted by the San Bruno City Council at a regular meeting on ___________, 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
______________________________
Lupita Huerta, City Clerk
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