1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Special Meeting
January 21, 2022 8:30 AM
CONDUCTED REMOTELY
www.cityofsancarlos.org
AGENDA
In accordance with Assembly Bill 361, this meeting will be held by teleconference, and there will not be a physical location from which the public may attend. The public will have access to remotely observe the meeting and address the Council as outlined below.
Observe the Meeting Live:
Join the meeting online at https://us02web.zoom.us/j/84758083138; or call 1-669-900-9128 and enter the Meeting ID #: 847 5808 3138.
Provide Public Comments:
If you plan to make a public comment, please observe the meeting via Zoom ( see above access information), and during the public comment period, use the “raise hand” feature. If joining by phone, press *9 to “raise hand”.
MAYOR: Sara McDowell
COUNCIL: Ronald Collins, John Dugan, Laura Parmer-Lohan, Adam Rak
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.
Each speaker is limited to two minutes. If there are more than five individuals wishing to speak during public comment, the M ayor may choose to allow the first five speakers to speak during this time, and the balance of the Public Comment speakers will be called upon at the end of the Council Meeting.
If the item you are speaking on is not listed on the agenda, please be advise d that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a fut ure City
2 Council agenda for a more comprehensive action or report and formal public discussion and input at that time.
4. STUDY SESSION
Set Retreat Context
Welcome – Mayor and City Manager
Preview agenda and format – Facilitators
Connect to previous strategic planning retreats
Agreements for effective retreat communication:
- Speak candidly
- Listen openly
- Maximize participation
Zoom meeting protocols:
- Council, City Manager and City Attorney leave videos on; mute until ready to speak.
- Staff leaves videos off; mute until ready to speak or called on to speak.
Use raise hand feature when wanting to speak.
Warm Up Exercise – Accomplishments and Difficulties
Council members and staff respond to these prompts:
Using the List of Accomplishments, what do you see as the top City Accomplishment in 2021?
What is the one thing about your work and the work of the City that is most concerning to you? Put differently, what is keeping you up at night?
Mission, Vision and Values
Check in: Highlight updates from 2021 Retreat, and ask if these are still relevant and meaningful?
How do these help inform and guide the goals and objectives, especially in the current environment?
2021 Strategic Plan – Review and Update
Staff will provide a brief review of the current goals and objectives, using the 2021 Strategic Plan Work Summaries
What questions do you have about the goals, objectives and progress made so far?
o What worked well last year? What enabled success?
o What was challenging? What accounts for the challenges? What do you envision for each of the goals this year? o What goals are urgent and important? Why?
o What goals are less urgent but still important?
o What changes or modifications, if any, does Council recommend?
Select and Prioritize 2022 Goals
Begin segment by summarizing the potential changes that emerged from the morning discussion.
3 What are the urgent and important goals and objectives for 2022? These are determined to be critical in the near-term, needing immediate focus and attention?
o What changes or modifications does Council want to these urgent goals and objectives?
What are the less urgent but still important goals and objectives? These will continue on but at a lower priority.
o What changes or modifications does Council want to these less urgent goals and objectives?
Are there any Goals that can be dropped from the Strategic Plan and moved “below the water line”?
Are there any future goals or objectives that Council wants to consider for 2023 (i.e. this is the parking lot for next year)
Wrap Up, Next Steps and Retreat Evaluation
Summarize and affirm key points and agreements.
Prepare hand-off to Staff Retreat on February 17 (identifying tasks and developing objectives and work plans for the strategic goals). What did you find most valuable about today’s Retreat?
5. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.
In compliance with the Americans with Disabilities Act and Title VI, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802 -4222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.