1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
January 24, 2022 7:00 P.M.
CONDUCTED REMOTELY
www.cityofsancarlos.org
AGENDA
In accordance with Assembly Bill 361, this meeting will be held by teleconference, and there will not be a physical location from which the public may attend. The public will have access to remotely observe the meeting and address the Council as outlined below.
Observe the Meeting Live:
- Zoom. https://us02web.zoom.us/j/88256140939; or call 1-669-900-9128 and enter the Meeting ID #: 882 5614 0939
- Meeting Webportal. www.sancarlosca.iqm2.com
- Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comments:
If you plan to make a public comment, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining by phone, press *9 to “raise hand”.
MAYOR: Sara McDowell
COUNCIL: Ronald Collins, John Dugan, Laura Parmer-Lohan, Adam Rak
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CHANGES TO THE ORDER OF THE AGENDA
4. PRESENTATIONS
a. Present a Proclamation Proclaiming January 2022 as Human Trafficking Prevention Month.
5. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regardin g upcoming events in the community and correspondence that they
2 have received. They are informational in nature and no action will be taken on these items at this meeting.
6. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.
Each speaker is limited to two minutes. If there are more than five individuals wishing to speak during public comment, the Mayor may choose to allow the first five speakers to speak during this time, and the balance of the Publi c Comment speakers will be called upon at the end of the Council Meeting.
If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the B rown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.
7. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve Minutes of December 13, 2021 City Council Regular Meeting. c. Adopt a Resolution Appropriating $105,000 from the General Capital Fund 0025 ("Fund 0025") to the Citywide Wayfinding and Gateway Signage Project (C1719) for Fiscal Years 2021-2023; Awarding the Citywide Wayfinding and Gateway Signage Project C1719; Authorizing the City Manager to Execute a Public Project Agreement with SC Works of Sand City in the Amount of $395,000; and Authorizing the Expenditure of a Contingency in the Amount of $59,250. d. Adopt a Resolution Approving the Funding Agreement Between the Cities of Belmont and San Carlos and the County of San Mateo to Share the Costs and Responsibilities Related to the California Department of Water Resources Grant for the Belmont Creek Watershed Improvement Project (C9806) in Twin Pines Park and Authorizing the City Manager to Execute and Amend the Agreement as Necessary Within the Project Budget.
e. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Existing Professional Services Agreement with MIG for Additional Services Associated with the Focused General Plan Update: Housing, Land Use, Safety Elements and Accompanying Zoning Ordinance Amendments and Environmental Impact Report and Authorizing an Additional Appropriation from the Housing in Lieu Fund 0029 in the Amount of $21,276.
f. Adopt a Resolution Rejecting All Bids for the Wheeler Plaza Garage Painting Project (C1904).
g. Adopt a Resolution Authorizing the City Manager to Execute On-Call Professional Service Agreements with CSG Consultants, Inc. and Ruggeri Jensen Azar for an Annual Not-To-Exceed Amount of $350,000 Each for a Period of One Year with Four Optional One-Year Extensions. h. Adopt a Resolution Authorizing the City Manager to Sign an Addendum to the Existing Professional Services Agreement with Biomaas to Provide Contract 3 Arborist Services in the Amount of $45,000 and Authorize an Additional Appropriation in the Amount of $45,000 from the General Fund Unassigned Balance in Fiscal Year (“FY”) 2021-22 to the Planning Division Professional Services Account.
8. PUBLIC HEARING
a. Consideration of the Appeal of the Planning Commission's Decision on 2125 Carmelita.
The Appellant has formally cancelled and withdrawn their appeal of the Planning Commission’s decision on the 2125 Carmelita Project. This item will therefore not be held.
b. Consideration of Introducing an Ordinance Amending Ordinance 1363 for the Planned Development (PD) Zoning District for the Property Located at 1129 Old County Road (APN: 046-171-150).
9. STUDY SESSION
a. Discuss and Provide Input on the Design of the New Field Lighting at Flanagan Field (Burton Park) and Stadium Field (Highlands Park).
10. NEW BUSINESS
a. Adopt a Resolution Authorizing an Increase to the General Fund Community Events Program Budget for Fiscal Year 2021-22 in the Amount of $80,000 and Fiscal Year 2022-23 in the Amount of $132,250 to Include the Cost of a Full Time Recreation Coordinator and Other Operational Expenses to Support the Coordination and Management of the San Carlos Art & Wine Faire and Hometown Days Events.
b. Consideration of Appointments to the City Council Subcommittees and Ad Hoc Committees for 2022.
11. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting. a. Consideration of Agendizing an Item Amending San Carlos' Beekeeping Regulations.
12. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.
In compliance with the Americans with Disabilities Ac t and Title VI, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802 -4222 or via email at [email protected]. Notification in advance of the meeting will enab le the City to make reasonable arrangements to ensure accessibility to this meeting.
December 13, 2021 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Conducted Remotely in Accordance with Assembly Bill 361 December 13, 2021, 7:00 PM
MINUTES
ROLL CALL
City Council Present: Laura Parmer-Lohan, Mayor
Ronald Collins, Councilmember
John Dugan, Councilmember
Sara McDowell, Vice Mayor
Adam Rak, Councilmember
Staff Present: Kristina Bell, Police Captain
Nil Blackburn, Assistant City Manager
Jeff Maltbie, City Manager
Rebecca Mendenhall, Administrative Services Director
Steven Machida, Public Works Director
Crystal Mui, City Clerk
Amy Newby, Parks & Recreation Director
Tara Peterson, Assistant City Manager
Dave Pucci, RWCFD Deputy Fire Chief
Greg Rubens, City Attorney
Al Savay, Community Development Director
Carrie Tam, Financial Services Manager
1. CALL TO ORDER
The meeting was called to order at 7:00 PM by Mayor Parmer-Lohan.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Parmer-Lohan.
3. CHANGES TO THE ORDER OF THE AGENDA
None.
4. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
None.
5. PUBLIC COMMENT
None.
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Minutes Acceptance: Minutes of Dec 13, 2021 7:00 PM (CONSENT CALENDAR)
December 13, 2021 2
6. CONSENT CALENDAR
RESULT: Adopt [Unanimous] Consent Calendar items ‘a’ – ‘d’.
MOVER: Sara McDowell
SECONDER: John Dugan
AYES: Collins, Dugan, McDowell, Rak, Parmer-Lohan
a. Motion to Waive Reading of All Ordinances.
b. Approve Minutes of November 8, 2021 City Council Regular Meeting. c. Adopt a Resolution Declaring the Need for City Council and Commissions to Continue Conducting Meetings Remotely Due to Health and Safety Concerns Pursuant to Assembly Bill 361. Resolution 2021-121
d. Adopt a Resolution Supporting the Renewal of the License Between San Francisco Public Utilities Commission and San Mateo County Community College District for Continued Operation of the Crystal Springs Cross Country Course. Resolution 2021-122
7. COUNCIL REORGANIZATION
a. Comments by Outgoing Mayor Parmer-Lohan.
Mayor Parmer-Lohan thanked the Council, staff, her neighbors and her family for their support during her mayoralty and highlighted the City’s achievements this past year.
b. Mayor Parmer-Lohan to Call for Nominations for New Mayor.
RESULT: Appoint [Unanimous] Sara McDowell as Mayor.
MOVER: Adam Rak
SECONDER: John Dugan
AYES: Collins, Dugan, McDowell, Rak, Parmer-Lohan
City Clerk Crystal Mui administered the Oath of Office to Sara McDowell.
Councilmembers Collins, Dugan and Rak congratulated Mayor McDowell and thanked Councilmember Parmer-Lohan for serving as Mayor.
Councilmember Parmer-Lohan congratulated Mayor McDowell.
Mayor McDowell thanked her colleagues, City staff and her family for their work and support. She provided remarks on the City’s goals for the upcoming year and spoke on the Mayors’ Mental Health Initiative – a regional effort to bring awareness and access to mental health.
c. New Mayor to Call for Nominations for Vice Mayor.
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Minutes Acceptance: Minutes of Dec 13, 2021 7:00 PM (CONSENT CALENDAR)
December 13, 2021 3
RESULT: Appoint [Unanimous] Adam Rak as Vice Mayor.
MOVER: Ronald Collins
SECONDER: Laura Parmer-Lohan
AYES: Parmer-Lohan, Collins, Dugan, Rak, McDowell
City Clerk Crystal Mui administered the Oath of Office to Adam Rak.
Councilmembers Parmer-Lohan, Collins and Dugan and Mayor McDowell congratulated Vice Mayor Rak.
Public Comment
Charles Stone, Mayor of the City of Belmont, thanked former Mayor Parmer- Lohan for her leadership, congratulated Mayor McDowell and Vice Mayor Rak upon their new post and thanked the Council for supporting the continued operation of the Crystal Springs Cross Country Course.
Vice Mayor Rak thanked his colleagues for the opportunity to serve as Vice Mayor and thanked his wife and daughters for their support.
8. AGENDA SETTING
None.
9. ADJOURNMENT
Mayor McDowell adjourned the meeting at 7:33 PM.
Crystal Mui,
City Clerk
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Minutes Acceptance: Minutes of Dec 13, 2021 7:00 PM (CONSENT CALENDAR)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Appropriating $105,000 from the General Capital Fund 0025 ("Fund 0025") to the Citywide Wayfinding and Gateway Signage Project (C1719) for Fiscal Years 2021 -2023; Awarding the Citywide Wayfinding and Gateway Signage Project C1719; Authorizing the City Manager to Execute a Public Project Agreement with SC Works of Sand City in the Amount of $395,000; and Authorizing the Expenditure of a Contingency in the Amount of $59,250.
RECOMMENDATIONS:
It is recommended that the City Council adopt a Resolution appropriating $105,000 from the General Capital Fund 0025 (“Fund 0025”) to the Citywide Wayfinding and Gateway Signage Project C1719; awarding the Citywide Wayfinding and Gateway Signage Project to SC Works of Sand City, CA ; authorizing the City Manager to execute a Public Project Agreement with SC Works in the amount of $395,000 ; and authorizing the expenditure of a contingency in the amount of $59,250.
FISCAL IMPLICATIONS:
The Citywide Wayfinding and Gateway Signage Project (“Project”) is funded by C1719 in Fiscal Year 2021-22 with a remaining project budget of $382,499 . However, an additional appropriation of $105,000 from Fund 0025 is needed. There is sufficient funding in Fund 0025 to cover this request.
With the current approved funding and the additional appropriation, the Project can be awarded in the amount of $395,000, with a 15% contingency in the amount of $59,250.
BACKGROUND:
In 2017, the City Council appropriated $100,000 to engage consultant, Hunt Design, to prepare a Citywide Wayfinding Study. In September 2021 , Hunt completed comprehensive bid set construction documents. The final bid set of construction documents were signed by the Economic Development Coordinator on September 10, 2021 and approved for advertising by City Council on October 25, 2021.
The Project consists of 136 total signs, comprised of eight sign types : vehicular directional, parking directional, parking identification, pedestri an directional, bicycle directional,
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2 destination/place-making, gateway identity, and digital informational kiosks. To minimize project costs, signage has been programmed to use existing posts wherever possible.
Once completed, the Project will provide an attractive and unified wayfinding directional signage program throughout San Carlos , which will positively reflect the City’s identity and facilitate a visitor-friendly experience when driving, walking, or biking throughout the city.
ANALYSIS:
The Project was publicly advertised on October 29, 2021 and sealed bids were opened by the City Clerk on November 23, 2021. There were a total of three responsible and responsive bids.
The following table shows the initial Engineer’s Estimate along with the result s of the bid amounts in order of lowest to highest.
Contractor Total Bid Amount
Engineer’s Estimate $312,000
SC Works $395,000
Express Sign and Neon $458,800
Corporate Sign Systems $992,630
During the bid opening, it was noted that SC Works’ Bid Schedule included the minor deficiency of not using the latest Bid Schedule Sheet issued in Addendum No. 2. After further investigation, it was confirmed that despite this minor deficiency , SC Works’ Bid Proposal still captured the scope comprehensively without errors or omissions. Staff believes SC Works satisfies all criteria and recommends awarding the Project to this contractor.
The initial Engineer’s Estimate was completed by Hunt Design prior to the completion of the bicycle and pedestrian plan, which necessitated thirty-two additional bicycle directional signs.
Also, new park destinations were added to the Project’s scope, adding 16 large vehicular signs and two more pedestrian kiosks.
For these reasons, staff recommends authorizing the additional ap propriation of $105,000 from Fund 0025 to the Project budget in order to award the Project.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution appropriating $105,000 from Fund 0025 to the Project for Fiscal Years 2021-23; awarding the Project; authorizing the City Manager to execute a Public Project Agreement with SC Works of Sand City in the amount of $395,000; and authorizing the expenditure of a contingency in the amount of $59,250; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
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3 Respectfully submitted by:
Al Savay, AICP
Community Development Director
Cristian Padilla, Economic Development
Coordinator
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
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RESOLUTION NO. 2022 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $105,000 FROM THE GENERAL CAPITAL FUND 0025 (“FUND 0025”) TO THE CITYWIDE WAYFINDING AND GATEWAY SIGNAGE PROJECT (C1719) FOR FISCAL YEARS 2021-2023; AWARDING THE CITYWIDE WAYFINDING AND GATEWAY SIGNAGE PROJECT C1719; AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC PROJECT AGREEMENT WITH SC WORKS OF SAND CITY IN THE AMONT OF $395,000; AND AUTHORIZING THE EXPENDITURE OF CONTINGENCY IN THE AMOUNT OF $59,250. ____________________________________________________________________________
WHEREAS, the Citywide Wayfinding and Gateway Signage Project is funded out of C1719, which has a remaining project budget of $3825,499 in the Fiscal Years (“FY”) 2021-23; and
WHEREAS, the City Council appropriated $100,000 in funds to engage consultant Hunt Design to prepare a Citywide Wayfinding Study and bid set construction documents; and
WHEREAS, the scope will consist of 136 total signs, comprised of eight ( 8) sign types – vehicular directional, parking directional, parking identification, pedestrian directional, bicycle directional, destination/place-making, gateway identity, and digital informational kiosks; and
WHEREAS, the Project will afford the City an attractive and unified wayfinding directional signage program; and
WHEREAS, the Project will positively reflect the City’s identity and facilitate a visitor - friendly experience when driving, walking, or biking throughout the City; and
WHEREAS, the final bid set construction documents were signed by the Economic Development Coordinator on September 10, 2021; and
WHEREAS, the Project was advertised publicly and sealed bids were opened by the City Clerk on November 23, 2021; and
WHEREAS, there were a total of three (3) responsible and responsive bids; and
WHEREAS, the lowest responsible and responsive bid was submitted by SC Works in the amount of $395,000; and
WHEREAS, after further review of the bid proposals, it was identified that SC Works’ Bid Schedule included the minor deficiency of not using the latest Bid Schedule Sheet issued in Addendum No. 2; and
WHEREAS, after further investigation, it was confirmed that despite this minor deficiency SC Works’ Bid Proposal still captured the scope comprehensively without errors or omissions ; and
WHEREAS, staff believes SC Works satisfies all criteria and recommen ds awarding the Project to them; and
WHEREAS, an additional appropriation of $105,000 is needed for FY 2021-23 in order to award the Project; and
WHEREAS, there is sufficient funding in the General Fund to cover the requested additional appropriation.
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Attachment: Resolution (Award Wayfinding)
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby:
appropriates $105,000 from the General Capital Fund 0025 (“Fund 0025”) to the Citywide Wayfinding and Gateway Signage Project C1719 for Fiscal Years 2021-2023; awards the Citywide Wayfinding and Gateway Signage Project C1719; authorizes the City Manager to execute a Public Project Agreement wi th SC Works of Sand City in the amount of $395,000; and
authorizes the expenditure of a contingency in the amount of $59,250.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting held on the 24th day of January, 2022 by the following vote:
AYES, COUNCILMEMBERS: ___________________________________________________
NOES, COUNCILMEMBERS: ___________________________________________________
ABSENT, COUNCILMEMBERS:__________________________________________________
___________________________________
CITY CLERK of the City of San Carlos
APPROVED:
__________________________________
MAYOR of the City of San Carlos
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Attachment: Resolution (Award Wayfinding)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Approving the Funding Agreement Between the Cities of Belmont and San Carlos and the County of San Mateo to Share the Costs and Responsibilities Related to the Cal ifornia Department of Water Resources Grant for the Belmont Creek Watershed Improvement Project (C9806) in Twin Pines Park and Authorizing the City Manager to Execute and Amend the Agreement as Necessary Within the Project Budget.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution approving the Funding Agreement (“Agreement”) among the cities of San Carlos and Belmont and the County of San Mateo to share the costs and responsibilities related to the California Department of Water R esources (“DWR”) Grant for the Belmont Creek Watershed Improvement Project (“Project”) in Twin Pines Park and authorizing the City Manager to execute and amend the Agreement as necessary within the Project budget.
FISCAL IMPLICATIONS:
There is no fiscal impact and no appropriation is needed at this time. The Project is funded by C9806 in Fiscal Year 2021 -22 which has a remaining Project budget of $ 418,484. There is sufficient budget to meet the City’s contribution per the Agreement and comply with the DW R grant match requirement.
BACKGROUND:
Periodic flooding occurs along Belmont Creek (“Creek”) that impacts adjacent neighborhoods in San Carlos, Belmont , and San Mateo County. In San Carlos, the flooding generally occurs between Old County Road and Industrial Road, affecting the Novartis Pharmaceutical campus and other local properties.
Dredging of the Creek is performed each year with permits obtained annually from the Department of Fish and Wildlife, the U.S. Army Corp of Engineers, and the Regiona l Water Quality Control Board San Francisco Region. The permitting agencies have since required San Carlos, Belmont, and the County to work in collaboration for a long -term solution to address the on-going maintenance of the Creek to reduce the need for annual dredging.
In May 2017, the City Council approved a Memorandum of Understanding (“MOU”) between San Carlos, Belmont , and the County to share the cost to study solutions that would meet the
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2 permitting agencies’ long -term maintenance requirements. The study would evaluate alternatives to provide flood protection, restore the natural function of the watershed, improve the basin’s water quality, and protect the community.
Nine alternatives were evaluated . These included constructing floodwalls, culv erts, and detention basins, adding green infrastructure, and continuing to perform annual debris removal.
The nine alternatives were presented to the public and other stakeholders during the summer and winter of 2018. While all of the alternatives received positive feedback, the most favored alternative was the use of detention basins as this would reduce the peak flooding, provide resiliency to climate change, and improve the water quality that flows to the Bay.
The proposed detention basins will be situated in Twin Pines Park with the City of Belmont taking the lead on the design and operation of the basins. San Carlos and the County benefit from the detention basins since peak channel flows, erosion, and sedimentation will be reduced during flood events.
ANALYSIS:
The preliminary estimated cost to design and construct the detention basin is $7,451,000. The cities and County are searching for grants to help defray the overall Project costs. Belmont received a DWR grant of $1,000,000 with a 32% local minimum match , or $319,960.46.
However, flood improvement grants are competitive among agencies. To ensure that the grant would be secured, a collective match of $600,000 would need to be committed from both cities and the County.
The Agreement among the cities of Belmont and San Carlos and San Mateo County (enclosed as Attachment 2) outlines each agencies share of costs related to the DWR grant. The estimated contribution percentages were negotiated by the cities and the County and are as follows:
AGENCY PERCENT
CONTRIBUTION
ESTIMATED
CONTRIBUTION
City of Belmont 50% $300,000
City of San Carlos 25% $150,000
County of San Mateo 25% $150,000
Total 100% $600,000
The Agreement also identifies a California Natural Resources Agency grant totaling $ 913,334 for design and $5,951,000 for construction of the Project. No matching funds are required for the design, but a $500,000 match per jurisdiction is required at the start of construction. Staff will return to the Council at a later date to request an allocation for this matching fund.
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3 ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution approving the Agreement among the cities of San Carlos and Belmont, and the County of San Mateo to share the costs and responsibilities related to the California Department of Water Resources Grant for the Belmont Creek Watershed Improvement Project in Twin Pines Park and authorizing the City Manager to execute and amend the Agreement as necessary within the Project budget; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Steven Machida,
Public Works Director
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
2. DWR Matching Funds Agreement to Restore Belmont Creek
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RESOLUTION NO. 2022 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
APPROVING THE FUNDING AGREEMENT BETWEEN THE CITIES OF BELMONT AND
SAN CARLOS AND THE COUNTY OF SAN MATEO TO SHARE THE COSTS AND
RESPONSIBILITES RELATED TO THE CALIFORNIA DEPARTMENT OF WATER
RESOURCES GRANT FOR THE BELMONT CREEK WATERSHED IMPROVEMENT PROJECT (C9806) IN TWIN PINES PARK AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AND AMEND THE AGREEMENT AS NECESSARY WITHIN THE PROJECT BUDGET.
WHEREAS, periodic flooding occurs along Belmont Creek (“Creek”) that impacts adjacent neighborhoods in San Carlos, Belmont and in San Mateo County; and
WHEREAS, dredging of the Creek is performed each year with permits obtained annually from the Department of Fish and Wildlife, U.S. Army Corp of Engineers, and the Regional Water Quality Control Board San Francisco Region; and
WHEREAS, the permitting agencies have since required San Carlos, Belmont, and the County to work in collaboration for a long -term solution to address the on-going maintenance of the Creek to reduce the need for annual dredging; and
WHEREAS, in May 2017, the City Council approved a Memorandum of Understanding (“MOU”) between San Carlos, Belmont and the County to share the cost to study solutions that would meet the permitting agencies’ long-term maintenance requirements; and
WHEREAS, the study would evaluate nine alternatives that provide flood protection, restore the natural function of the watershed, improve the basin’s water quality, and protect the community; and
WHEREAS, the most favored alternative by the public was the use of detention basins to reduce the peak flooding, provide resiliency to climate change, and to improve the water quality that flows to the Bay; and
WHEREAS, the proposed detention basins will be sited in Twin Pines Park with the City of Belmont taking the lead on the design and operation of the basins; and
WHEREAS, the preliminary estimated cost to design and construct the detention basin is $7,451,000 and the cities and County are searching for grants to help defray the overall costs of the Belmont Creek Watershed Improvement Project; and
WHEREAS, Belmont received a California Department of Water Resources (“DWR”) Grant of $1,000,000 with a 32% local minimum match or $319,960.46; and
WHEREAS, flood improvement grants are competitive among agencies and to ensure that the grant would be secured, a collective match of $600,000 would need to be committed from both cities and the County; and
WHEREAS, the Funding Agreement between the cities of Belmont and San Carlos , and San Mateo County outlines the share and the costs related to the DWR grant; and
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Attachment: Resolution (CA Dept of Water Resources Grant)
WHEREAS, the estimated contribution percentages were negotiated by the cit ies and County and are as follows:
AGENCY PERCENT
CONTRIBUTION
ESTIMATED
CONTRIBUTION
City of Belmont 50% $300,000
City of San Carlos 25% $150,000
County of San Mateo 25% $150,000
Total 100% $600,000
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby approves the Funding Agreement between the cities of San Carlos and Belmont and the County of San Mateo to share the costs and responsibilities related to the California Department of Water Resources Grant for the Belmont Creek Watershed Improvement Project in Twin Pines Park and authorizes the City Manager to execute and amend the agreement as necessary within the Project budget.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was p assed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 24th day of January, 2022 by the following vote:
AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________
_________________________________
CITY CLERK of the City of San Carlos
APPROVED:
__________________________________
MAYOR of the City of San Carlos
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Attachment: Resolution (CA Dept of Water Resources Grant) 1 FUNDING AGREEMENT BETWEEN THE CITY OF BELMONT, CITY OF
SAN CARLOS, AND COUNTY OF SAN MATEO TO SHARE THE COSTS
AND RESPONSIBILITIES RELATED TO THE CALIFORNIA
DEPARTMENT OF WATER RESOURCES GRANT FUNDED BELMONT
CREEK RESTORATION, WATER QUALITY IMPROVEMENT, AND
FLOOD PROTECTION PROJECT IN TWIN PINES PARK
This Agreement is made and entered into this ___ day of __________, 2022 by and among the the City of Belmont (“Belmont”), the City of San Carlos (“San Carlos”), municipal corporations of the State of California (collectively, “Cities”), and the County of San Mateo, a political subdivision of the State of California (“County”), collectively referred to as the “Parties” and each of the Parties may be referred to singularly as “Party.”
Reticals
Belmont Creek originates in Belmont and runs though the unincorporated Harbor Industrial Area (“HIA”) of the County along the border of San Carlos before reaching San Francisco Bay.
The lower, flatter segment of Belmont Creek that runs through the HIA can experience flooding in rain events as well as siltation from upstream sediments, requiring periodic channel dredging and maintenance.
Improvements to restore Belmont Creek that enhance flood protection, erosion protection , and downstream water qual ity can benefit all Parties and, a ccordingly, the Parties desire to work cooperatively on such projects.
DWR Grant totaling $1,600,000. The California Department of Water Resources (“DWR”) has awarded $1,000,000 to Belmont through their Urban Streams Rest oration Grant Program (“DWR Grant”) for development of a channel restoration project in a portion of Belmont Creek that runs through Twin Pines Park (“Park”) in Belmont (the “Creek Restoration Project”), and the DWR Grant requires a minimum local match of $319,960.46. To ensure project success and to maximize project benefits, Parties are committing $600,000 collectively.
In reliance on the mutual promises and obligations of the Parties set forth in this Agreement, Belmont is accepting the DWR Grant for t he purpose of construction of the Creek Restoration Project prior to completion of the Creek Restoration Project’s California Environmental Quality Act (CEQA) review.
CNRA Grant totaling $913,334 for Design and $5,951,000 for Construction. The California Natural Resources Agency (CNRA) has awarded Belmont an additional $913,334 (“Natural Resources Agency Grant”) to d esign a proposed stormwater capture basin (the “Basin Project”) , which proposes the installation of a stormwater detention system adjacent to the Creek Restoration Project site, and will rely on a diversion structure as part of the Creek Restoration Project to operate. No matching funds are required for the design portion. At the time of the drafting of this Funding Agreement, CNRA is also considering awarding Belmont $5,951,000 in construction funding for the Basin Project, which all three Parties are in the process of securing $500,000 each in matching funds in a future year’s budget in order to deliver all phases, including construction of the Basin Project for a current budget of $7,451,000 (CNRA grant plus local match of $1,500,000, or $500,000 per jurisdiction).
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 2 This Agreement esta blishes the terms and conditions for the Parties to share the costs and responsibilities for the Project , and under California Code of Regulations Title 14, Section 15051(d) designates Belmont as the lead agency under CEQA for both the Creek Restoration Project and the Basin Project.
In consideration of the facts set forth in the foregoing recitals and the mutual promises contained herein, the Parties agree as follows:
1. Purpose. The Parties agree to share the costs and responsibilities for the Creek Restoration Project and the Basin Project, as set forth in this Agreement. The Creek Restoration Project entails completing engineering and design, CEQA documents, securing all necessary permits and property rights, and completing construction of the Creek Restoration Project, as well as completing preliminary engineering, design, and CEQA documents for the Basin Project, all of which is detailed in Exhibit “A” attached to this Agreement and incorporated by this reference (“Scope of Work”).
2. Term of Agreement and Withdrawal by a Party.
A. Term. This Agreement is effective upon the day and date last signed and executed by the duly-authorized representative of each Party and shall remain in full force and effect until two years after the completion of the Project (“Term”).
B. Withdrawal. Any Party may withdraw from this Agreement, with or without cause, at any time during the Term upon 90 days written notice to all other Parties (“Notice of Withdrawal”) subject to the conditions set forth in this Paragraph 2, and the date which is 90 days after the date of the Notice of Withdrawal is referred to herein as the “Effective Date of Withdrawal”.
Following receipt of a Notice of Withdrawal from a Party, the remaining Parties shall meet and confer and, if necessary, negotiate one or more separate agreement(s) setting forth the Parties’ respective responsibilities and payments after the Effective Date of Withdrawal. If the Notice of Withdrawal is delivered prior to Belmont’s award of contracts for the Creek Restoration Project design, CEQA review, and environmental permitting services, then the Party withdrawing from this Agreement shall be responsible for its share of expenses determined in accordance with Paragraph 5 below of all Project expenses incurred prior to the Effective Date of Withdrawal. If the Effective Date of Withdrawal occurs on or after the date that Belmont awards professional service or construction contracts for the Creek Restoration Project design, CEQA review, and environmental permitting services then the withdrawing Party will be responsible for (a) its entire share of all Project expenses incurred prior to the Effective Date of Withdrawal, plus (b) its entire share of the cost of work, including contingencies, under those design, CEQA review, and environmental permitting contracts through its completion. If the Effective Date of Withdrawal occurs on or after the date that Belmont awards contracts for Creek Restoration Project construction and construction management services , then the withdra wing Party will be responsible for (a) its entire share of all Project expenses incurred prior to the Effective Date of Withdrawal, plus (b) its entire share of the cost of work, including contingencies, under those construction and construction management contracts through the completion of the Creek Restoration Project as provided in Paragraphs 4 and 5 below. Belmont, as the primary funder, owner, and contracting agency for construction of the Creek Restoration Project, commits to construct the Creek Restoration Project once environmental clearance is obtained through CEQA review, and may not withdraw from this Agreement before completion and acceptance of construction of the Creek Restoration Project, once awarded.
3. Authorizations. If agreed to by all Parties, the City Managers of the Cities, and County Manager of the County are authorized to extend the Term, modify due dates, resolve conflicts,
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 3 or otherwise grant approvals on behalf of the ir respective agencies, provided such approvals are not vested in the authority of the agency’s governing board , and provided that any approval requiring payment of fund s in excess of appropriated funds shall require governing board approval of the appropriations of such additional funds.
4. Responsibilities of the Parties.
A. Finance. The Parties agree to share costs as provided in Section 5.
B. Contracting. Belmont will be the contracting agency for both all phases of both projects, while San Carlos and County will provide matching funds and expertise on technical advisory committees for both projects.
C. Lead Agency Under CEQA. Belmont will serve as the Lead Agency under CEQA for both projects. Belmont, as the owner and contracting agency, will be the applicant on necessary environmental regulatory permits.
D. Improvements. Belmont will be the owner of any and all Project improvements.
E. Project Management. Belmont will lead the day-to-day management of the work associated with all Pre-Construction Activities for the Creek Restoration Project and communication with the Vendors. San Carlos and the County will serve advisory roles. Belmont, as the owner of the Creek Restoration Project, shall be responsible for securing all necessary temporary and permanent real property easement rights to construct, operate, and maintain the Creek Restoration Project. The out-of-pocket costs of securing such easement rights shall be shared by the Cities and County according to the percentage shares of costs as set forth below in Section 5 (Payment).
Staff from each Party, will participate in and support the management of the both projects through a working group known as the Project Team, which will regularly meet with the Vendors to ensure proper project direction and coordination, particularly between the Vendors designing the adjacent restoration and stormwater capture project features. Project Team members will update their respective jurisdictions as necessary to resolve issues throughout the duration of the both projects.
F. Post-Project Responsibilities. Both before initiation of construction and upon completion of the design of the Creek Restoration Project, the Parties will meet and confer and negotiate one or more separate agreement(s) setting forth the Parties’ respective obligations for performing and funding operation and maintenance, mitigation activities, if required for the purposes of the Project and any other Project-related responsibilities beyond the Term of this Agreement.
5. Payment. $1,000,000 to Belmont through their Urban Streams Restoration Program for the construction of the Channel Restoration of the Creek, requiring a minimum local match of $319,960.46 (“DWR Grant”). Additionally, the California Natural Resources Agency has awarded the City of Belmont $913,334 to support the design, CEQA review, and environmental permitting of the proposed Basin Project (“Natural Resources Agency Grant”) . CNRA also expects to award Belmont $5,951,000 to construct the Basin Project which will necessitate a $1,500,000 in local match funds to be split evenly between the Parties. The DWR Grant match requires estimated cost of approximately $600,000, which is the amount to be shared by the Cities and County (“Shared Obligation”) as follows, with the understanding that percentage shares of costs are fixed throughout the life of the Agreement and while current cost estimates are shown, they may fluctuate up or down.
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 4 Estimated Contribution and
Contributing Percentage of Shared Obligation
Jurisdiction Under this Agreement (Creek Restoration
Project)
City of Belmont 50% ($300,000)
City of San Carlos 25% ($150,000)
County of San Mateo 25% ($150,000)
At least every 12 months, the Parties shall meet and confer to reassess the Project costs and determine whether any adjustment in the Estimated Amount is warranted in light of the actual design, and permitting. In the event that the updated estimated amounts, as determined by the Parties at any point during the Project, are more than the original estimated amount sums set forth above, additional funding from a third party source beyond the above-mentioned contribution by the grants may be sought and secured for the Project during the Term, otherwise, the increased obligations of the Cities and Count y will be met proportionally based on their respective percentages of the Shared Obligation set forth above (i.e., Belmont 50%, San Carlos 25%, and the County 25%) . Likewise, cost savings will be shared proportionally based on those same respective percentages.
Once approved in each jurisdiction’s budget, likely in 2022, it is anticipated that a future amendment to this agreement will include an additional $500,000 from Belmont, San Carlos and the County in order to provide matching funds for the CNRA grant to construct the Basin Project.
In order to ensure that Belmont has sufficient fun ding to pay initial Vendor invoices for the Creek Restoration Project, upon the effective date of this Agreement, Belmont will submit invoices to San Carlos and County for an amount equal to 25% of their then-estimated respective contributions, and each jurisdiction shall pay its initial invoice within thirty (30) days of receipt. Belmont will then invoice the other Parties on a quarterly basis throughout the Term for the Creek Restortation Project according to their respective prorated contributions , less contingencies, including a final invoice once the Scope of Work is complete, and each jurisdiction shall pay all such invoices within 30 days of receipt.
6. General Provisions.
A. Indemnification. Pursuant to Government Code Section 895.4, each Party agrees to fully indemnify, defend, and hold the other Parties (including its appointed and elected officials, officers, employees, and agents) harmless and free from any damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying Party, its appointed or elected officials, officers, employees, or agents, under or in connection with any work, authority, or jurisdiction delegated to such Party under this Agreement. No Party, nor any appointed or elected official, officer, employee, or agent thereof, shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of any other Party, its appointed or elected officials, officers, employees, or agents, under or in connection, with any work, authority, or jurisdiction delegated to such other Party under this Agreement.
B. Amendments. Any Party may request changes to this Agreement. Any changes, modifications, revisions or amendments, including to the contribution limits set forth above in
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 5 Paragraph 5 (Payment) , which are mutually agreed upon by and between the Parties, shall be incorporated by written instrument, and effective when executed and signed by all Parties.
C. Severability. If any provision of this Agreement shall be held to be invalid, void, or unenforceable, the validity, legality, or enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby.
D. Applicable Law. The construction, interpretation, and enforcement of this Agreement shall be governed by the laws of the State of California. The courts of the State of California shall have jurisdiction over any action arising out of this Agreement, with venue in San Mateo County.
E. Notices. Any and all notices required to be given hereunder shall be deemed to have been delivered 2 days following deposit in the United States mail, postage prepaid, addressed to each Party at the following address or such other address as is provided by such Party in writing:
To: City of Belmont
Peter Brown
Public Works Director
1 Twin Pines Lane
Belmont, CA 94002
To: City of San Carlos
Steven Machida
Public Works Director
City Hall, 600 Elm Street
San Carlos, CA 94070
To: County of San
Mateo
Ann Stillman, Interim
Public Works Director
555 County Center, 5th
Floor
Redwood City, CA
94063
F. Entirety of Agreement. This Agreement, including Exhibit A, represents the entire and complete agreement among the Parties with respect to the subject matter hereof and supersedes any prior negotiations, representations and agreements, whether written or oral.
G. Debt Limitation. The Parties are subject to laws or policies which limit their ability to incur debt in future years. Nothing in this Agreement shall constitute an obligation of future legislative bodies of the Cities or County to appropriate funds for the purpose of this Agreement.
H. Conflict of Interest. Each of the Parties shall avoid all conflicts of interest in the performance of this Agreement and shall immediately notify the other Parties should a conflict of interest arise that would prohibit or impair its ability to perform under this Agreement.
I. Disputes. The Parties agree that, with regard to all disputes or disagreements arising under this Agreement that are not resolved informally at the staff level after a good faith attempt, the Parties may, at their sole and mutual discretion, agree to engage in mediation , and the costs of any such mediation shall be divided equally among the Parties.
J. Non-Discrimination. The Parties will not discriminate, in any way, against any person based on sex, pregnancy, childbirth or related medical conditions, race, veteran status, religion, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, gender (including gender identity and gender perception), sexual orientation, use of family medical leave, genetic testing, or any other basis protected by federal or state law. This policy shall apply to all employment practices.
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 6 K. Counterparts. This Agreement may be executed in any number of counterparts, each of which, when executed and delivered, shall be deemed to be an original, and all of which, taken together, shall be deemed to be one and the same instrument.
L. Facsimile and Electronic Signatures. Facsimile or electronic signatures may be used in place of original signatures on this Agreement. Each Party intends to be bound by the signatures on the facsimile or electronic document, is aware that the other Parties will rely on the facsimile or electronic signatures, and hereby waives any defenses to the enforcement of the terms of this Agreement based on the use of a facsimile or electronic signature.
7. Signatures. In witness whereof, the Parties, through their respective duly- authorized representatives, have executed this Agreement on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this Agreement as set forth herein.
The effective date of this Agreement is the date of the signature last affixed to this Agreement.
[SIGNATURES ON FOLLOWING PAGES]
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 7 AGREEMENT AMONG THE CITY OF BELMONT, CITY OF SAN CARLOS, AND
COUNTY OF SAN MATEO TO SHARE THE COSTS AND RESPONSIBILITIES
RELATED TO THE BELMONT CREEK RESTORATION, WATER QUALITY
IMPROVEMENT, AND FLOOD PROTECTION PROJECT IN TWIN PINES PARK
IN WITNESS WHEREOF, the Parties hereto, by their duly authorized representatives, have executed this Memorandum of Understanding.
Each Party has executed a separate signature page.
APPROVED AS TO FORM: City of Belmont, a California
Municipal Corporation
By: By:
Scott Rennie Afshin Oskoui
City Attorney City Manager
Date: Date:
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 8 AGREEMENT AMONG THE CITY OF BELMONT, CITY OF SAN CARLOS, AND
COUNTY OF SAN MATEO TO SHARE THE COSTS AND RESPONSIBILITIES
RELATED TO THE BELMONT CREEK RESTORATION, WATER QUALITY
IMPROVEMENT, AND FLOOD PROTECTION PROJECT IN TWIN PINES PARK
IN WITNESS WHEREOF, the Parties hereto, by their duly authorized representatives, have executed this Memorandum of Understanding.
Each Party has executed a separate signature page.
APPROVED AS TO FORM: City of San Carlos, a California Municipal Corporation
By: By:
Gregory J. Rubens Jeff Maltbie
City Attorney City Manager
Date: Date:
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 9 AGREEMENT AMONG THE CITY OF BELMONT, CITY OF SAN CARLOS, AND
COUNTY OF SAN MATEO TO SHARE THE COSTS AND RESPONSIBILITIES
RELATED TO THE BELMONT CREEK RESTORATION, WATER QUALITY
IMPROVEMENT, AND FLOOD PROTECTION PROJECT IN TWIN PINES PARK
IN WITNESS WHEREOF, the Parties hereto, by their duly authorized representatives, have executed this Memorandum of Understanding.
Each Party has executed a separate signature page.
APPROVED AS TO FORM: County of San Mateo, a California Municipal Corporation
By: By:
Brian Wong Ann M. Stillman
Deputy County Counsel Interim Director of Public Works
Date: Date:
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant) 10 Exhibit A
Belmont Creek Restoration, Water Quality Improvement, and Flood Protection Project In Twin Pines Park, Belmont, California
Scope of Work
The Belmont Creek Restoration, Water Quality Improvement, and Flood Protection Project in Twin Pines Park (Project) consists of a channel restoration project in a portion of Belmont Creek that runs through Twin Pines Park (“Park”) in Belmont (the “Creek Restoration Project”), and a stormwater capture basin project in the Par k (the “Basin Project”). The Project is the continuation of the collaborative effort between the Cities of Belmont (“Belmont”) and San Carlos, and County of San Mateo. This Project Scope includes the completion of design, CEQA review, environmental permitting, and construction of the Belmont Creek Restoration Project.
The objective in the implementation of these improvements is to mitigate the frequency of flooding and accretion of sediment in the downstream portion of the creek between Old County Road and US Highway 101, improving and restoring the natural creek flow, as well as alleviate channel incising and erosion.
The Creek Restoration Project addresses the severe erosion and bank failure along the reach in Twin Pines Park (Park). The Creek Restoration Project will create a more natural stream channel, restore and create natural riparian habitat, remove invasive species of flora, stabilize stream banks through planting and other slope stabilization methods, and expand community connectivity through integration with the recreational facilities of the Park. This work will include the construction of a low-flow sediment capture basin, which further reduces sediment transport downstream . The necessary outreach obligations for Creek Restoration Project construction and grant compliance are to be led by Belmont and the Park and Recreation Boosters.
The Basin Project proposes to locate a stormwater capture facility beneath the parking lots in the Park. It is to be designed to attenuate the peak stormwater flow up to the 10 -year storm event. The Basin Project will include an in-stream diversion structure and pipe, trash capture, and return pipe to the Creek. The basin will also serve as a centralized sediment capture facility, preventing downstream sedimentation and reducing the demand for dredging downstream. This related project is funded through the Design phase, and a future grant is nearly finalized for construction which will necessitate an amendment to this funding agreement to secure additional local matching funds totaling $1,500,000.
SJ - San Jose #4865-9507-0726 v1
DRAFT
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Attachment: DWR Matching Funds Agreement to Restore Belmont Creek (CA Dept of Water Resources Grant)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Existing Professional Services Agreement with MIG for Additional Services Associated with the Focused G eneral Plan Update:
Housing, Land Use, Safety Elements and Accompanying Zoning Ordinance Amendments and Environmental Impact Report and Authorizing an Additional Appropriation from the Housing in Lieu Fund 0029 in the Amount of $21,276.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution a uthorizing the City Manager to execute a n amendment to the existing Professional Services Agreement (“Agreement”) with MIG for additional consulting services associated with the Focused General Pla n Update (Land Use, Housing, and Safety Elements), Corresponding Zoning Ordinance Amendments, and an Environmental Impact Report (“EIR”) and authorizing appropriations from the Housing in Lieu Fund 0029 (“Fund 29”) in the amount of $21,276.
FISCAL IMPLICATIONS:
On May 26, 2020, the City Council adopted a Resolution authorizing the City Manager to enter into a n agreement with MIG in an amount not to exceed $800,000 to prepare a Focused General Plan Update to the Land Use, Housing, and Safety Elements plus Zoning Ordinance Amendments and an associated EIR. The City Council appropriated $ 800,000 for project #C1906 in Fund0029. To date, $329,079 has been spent on th e Agreement, leaving a project budget of $470,921.
This request would amend the existing contract with MIG for additional services related to traffic operations analysis of additional intersections, which would increase the overall budget by $21,276 ($17,730 plus 20% contingencies) , or for a total of $821,276 . If approved, this amendment would requ ire an additional appropriation of $21,276 from the Fund 29 balance.
There are sufficient funds available in this fund to cover this request.
The City was awarded a total of $310,000 in planning grants for th e project, which resulted in a net fiscal impact to Fund 29 in the amount of $490,000. To date, $160,000 in grants have been received.
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2 BACKGROUND:
The Focused General Plan Update will address housing needs per the Council’s Strategic Objective and is being accomplished through updates to the San Carlos General Plan’s Land Use, Housing, and Safety Elements. In addition, amendments to the Zoning Ordinance are underway to ensure that development standards are modified and improved to ensure a diverse supply of housing, at all income levels, can succ essfully be built. Last ly, pursuant to the California Environmental Quality Act (CEQA), an EIR will be prepared.
State law that requires all California cities and counties to address housing as part of their General Plans. The General Plan’s Housing Eleme nt establishes housing objectives, policies, and programs in response to community housing conditions and needs. Under the current contract with MIG, the Housing Element would be updated to cover the period between 2023 and 2031.
In addition to this wor k, the Safety Element is also being updated to address new state laws including SB 379 to address climate adaptation and resiliency strategies and AB 2911 which requires the draft Safety Element be submitted to the Board of Forestry and Fire Protection for review to see how well the City addresses wildland fire risk reduction and mitigation.
At this time, staff and the consultant are preparing to develop the EIR and are working on new goals and policies for the Housing and Safety Elements.
ANALYSIS:
Scope of Work
Additional funds in the amount of $ 21,276 will supplement existing work with technical analysis associated with the EIR to be prepared for the Focused General Plan Update . Under this Addendum, MIG will:
Expand the list of study inte rsections to include 12 additional intersections for a total of 35 intersections. The addition of these intersections would match those evaluated in the 2009 General Plan Update:
1. Club Drive – Dartmouth Avenue/San Carlos Avenue
2. El Camino Real/Harbor Boulevard
3. Old County Road/Harbor Boulevard
4. Industrial Road/Harbor Boulevard
5. El Camino Real/Oak Street
6. Alameda de las Pulgas/San Carlos Avenue
7. Walnut Street/Holly Street
8. Laurel Street/Holly Street
9. Walnut Street/San Carlos Avenue
10. Laurel Street/San Carlos Avenue
11. Laurel Street/Cherry Street
12. Alameda de las Pulgas/Brittan Avenue
The list of 23 study intersections in the current scope of work for the traffic operations analysis includes the following:
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3 1 El Camino Real / Holly Street
2 Old County Road / Holly Street
3 Holly Street / Industrial Road
4 Holly Street / US-101 SB Off-Ramp
5 El Camino Real / San Carlos Avenue
6 Old County Road / East San Carlos Avenue
7 Industrial Road / East San Carlos Avenue
8 Old County Road / Bransten Road
9 Industrial Road / Bransten Road
10 El Camino Real / Arroyo Avenue
11 Old County Road / Commercial Street
12 Industrial Road / Commercial Street
13 Brittan Avenue / Laurel Street
14 El Camino Real / Brittan Avenue
15 Old County Road / Brittan Avenue
16 Industrial Road / Brittan Avenue
17 El Camino Real / Howard Avenue
18 Old County Road / Howard Avenue
19 Industrial Road / Howard Avenue
20 El Camino Real / Whipple Avenue
21 Whipple Avenue / Industrial Way
22 Whipple Avenue / Veterans Boulevard
23 Whipple Avenue / US-101 NB Off-Ramp
Additional Costs
C/CAG model runs - $10,000
Additional transportation analysis - $3,500
Expanded EIR transportation study - $1,920
Project Management - $2,310
Subtotal: $17,730
20% Contingency: $3,546
Total: $21,276
Project Timeline
The project commenced in June 2020, with the first community workshop held that same year in November. 2021 initiatives focused on continued community discussions held during additional public workshops, checking in with the City Council Housing Subcomm ittee, as well a progress report to the Council in the fall. Staff and the consultant are currently developing goals and policies for the Housing, Land Use, and Safety Elements, and recently held a public meeting to hear community comments and recommendations for the scope of the EIR for this project. With
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4 this amendment to the budget, s taff and consultants will be positioned to commence with the traffic operations analysis to supplement the EIR.
CONCLUSION:
The proposed agreement for professional services has a term beginning upon execution and ending upon completion of the project. The addendum would increase the current budget by $21,276.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the City Manager to Execute a n Amendment to the Agreement with MIG for the preparation of a Focused General Plan Update and authorizing appropriations from the Housing in Lieu Fund 0029 in the amount of $21,276; or
2. Do not adopt the Resolution; or
3. Provide staff with alternate direction.
Respectfully submitted by:
Al Savay, AICP
Community Development Director
Lisa Porras, Planning Manager
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
2. Addendum to Agreement for Professional Services
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RESOLUTION NO. 2022-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING THE CITY MANAGER TO EXECTUTE AN AMENDMENT TO THE EXISTING
PROFESSIONAL SERVICES AGREEMENT WITH MIG FOR ADDITIONAL SERVICES ASSOCIATED WITH THE FOCUSED GENERAL PLAN UPDATE: LAND USE, HOUSING,
SAFETY ELEMENTS AND ACCOMPANYING ZONING ORDINANCE AMENDMENTS AND
ENVIRONMENTAL IMPACT REPORT AND AUTHORIZING AN ADDITIONAL APPROPRIATION FROM THE HOUSING IN LIEU FUND 0029 (“FUND 29”)
IN THE AMOUNT OF $21,276.
WHEREAS, on May 26, 2020, the City Council unanimously voted to adopt Resolution No. 2020-025 authorizing the City Manager to enter into a professional services agreement with MIG to prepare a focused update to the San Carlos General Plan’s Land Use, Housing, and Safety Elements plus accompanying Zoning Ordinance amendments and associated Environmental Impact Report; and
WHEREAS, this request would amend the existing contract with MIG for additional services related to traffic operations analysis of additional int ersections, which would increase the overall budget by $21,276 ($17,730 plus 20% contingencies), or for a total of $821,276; and
WHEREAS, this request would require an additional appropriation in the amount of $21,276 from Fund 29 which has sufficient funds to cover this request; and
WHEREAS, additional work associated with this contract amendment would expand the list of study intersections to include 12 additional intersections for a total of 35 intersections, which would match those evaluated in the 2009 General Plan Update.
NOW, THEREFORE BE IT RESOLVED , by the City Council of the City of San Carlos that hereby authorizes the City Manager to execute an amendment to the existing Professional Services Agreement with MIG for additional services associated with the Focused General Plan Update: Land Use, Housing , Safety Elements and a ccompanying Zoning Ordinance Amendments and Environmental Impact Report and authorizes an additional appropriation from the Housing in Lieu Fund 0029 in the amount of $21,276.
* * * * *
I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a regular meeting thereof held on the 24th day of January, 2022 by the following vote:
AYES, COUNCILMEMBERS: _____________________________________________________
NOES, COUNCILMEMBERS: _____________________________________________________
ABSENT, COUNCILMEMBERS: ___________________________________________________
_________________________________
CITY CLERK of the City of San Carlos
APPROVED:
__________________________
MAYOR of the City of San Carlos
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Attachment: Resolution (Amend MIG Agreement)
Addendum to Agreement For Professional Services 1 Revised 01/24/2022
ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS ADDENDUM TO THE AGREEMENT FOR PROFESSIONAL SERVICES is made to the Agreement for Professional Services dated June 8, 2020 by and between the CITY OF SAN CARLOS, hereinafter referred to as “CITY”, and MIG, hereinafter referred to as “CONSULTANT” and shall accept the attached Exhibit A. In all other respects the terms and conditions in the contract dated June 8, 2020 shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized in that behalf.
DATED: , 2022 CITY OF SAN CARLOS
BY:
_______________________
Jeff Maltbie, CITY MANAGER
DATED: , 2022 APPROVED AS TO FORM:
BY:
__________________________
Greg Rubens, CITY ATTORNEY
DATED: , 2022 CONSULTANT, MIG
BY:
___________________________________
(Fill-in Name of Authorized Signer and Title)
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Attachment: Addendum to Agreement for Professional Services (Amend MIG Agreement)
Addendum to Agreement For Professional Services 2 Revised 01/24/2022
Exhibit A – Scope of Work
Pursuant to the Terms and Conditions of the original contract dated June 8, 2022, the following is a description of “Additional Services.”
Additional funds in the amount of $ 21,276 will supplement existing work associated with traffic operations analysis. Specifically, the list of study intersections will increase from 23 to 35 to be consistent with the City’s General Plan and Traffic Impact Fee. The requested EIR additional work is associated with the CEQA and non-CEQA transportation sections.
Under this Addendum, MIG will:
Expand the list of study intersections to include the same 35 intersections evaluated in the 2009 General Plan Update and Transportation Impact Fund by adding an additional 12 intersections:
1. Club Drive – Dartmouth Avenue/San Carlos Avenue
2. El Camino Real/Harbor Boulevard
3. Old County Road/Harbor Boulevard
4. Industrial Road/Harbor Boulevard
5. El Camino Real/Oak Street
6. Alameda de las Pulgas/San Carlos Avenue
7. Walnut Street/Holly Street
8. Laurel Street/Holly Street
9. Walnut Street/San Carlos Avenue
10. Laurel Street/San Carlos Avenue
11. Laurel Street/Cherry Street
12. Alameda de las Pulgas/Brittan Avenue
The list of 23 study intersections in the current scope of work for the traffic operations analysis includes:
1 El Camino Real / Holly Street
2 Old County Road / Holly Street
3 Holly Street / Industrial Road*
4 Holly Street / US-101 SB Off-Ramp*
5 El Camino Real / San Carlos Avenue
6 Old County Road / East San Carlos Avenue
7 Industrial Road / East San Carlos Avenue
8 Old County Road / Bransten Road
9 Industrial Road / Bransten Road
10 El Camino Real / Arroyo Avenue
11 Old County Road / Commercial Street
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Attachment: Addendum to Agreement for Professional Services (Amend MIG Agreement)
Addendum to Agreement For Professional Services 3 Revised 01/24/2022
12 Industrial Road / Commercial Street
13 Brittan Avenue / Laurel Street
14 El Camino Real / Brittan Avenue*
15 Old County Road / Brittan Avenue*
16 Industrial Road / Brittan Avenue*
17 El Camino Real / Howard Avenue
18 Old County Road / Howard Avenue
19 Industrial Road / Howard Avenue
20 El Camino Real / Whipple Avenue
21 Whipple Avenue / Industrial Way*
22 Whipple Avenue / Veterans Boulevard*
23 Whipple Avenue / US-101 NB Off-Ramp*
Costs
C/CAG model runs - $10,000
Additional transportation analysis - $3,500
Expanded EIR transportation study - $1,920
Project Management - $2,310
Subtotal: $17,730
20% Contingency: $3,546
Total: $21,276
This will increase the overall budget from a total of $800,000 to a total of $821,276.
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Attachment: Addendum to Agreement for Professional Services (Amend MIG Agreement)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Rejecting All Bids for the Wheeler Plaza Garage Painting Project (C1904).
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution rejecting a ll bids for the Wheeler Plaza Garage Painting Project C1904 (“Project”).
FISCAL IMPLICATIONS:
There are no fiscal implications for this action.
BACKGROUND:
The Wheeler Plaza Garage (“Garage”) at 675 Walnut Street was constructed two years ago and the City accepted and took over the ongoing maintenance of the public floors in the Garage.
Over the last two years, there has been an incre ase in graffiti vandalism in the G arage. The application of anti -graffiti coating to the walls and columns will redu ce the amount of time it takes staff to clean and remove the graffiti. Additionally, a tinted off-white top coat applied to the walls and columns on the first and second floor s will reflect more light into the G arage and brighten the darker areas of the interior.
ANALYSIS:
The Wheeler Plaza Garage Painting Project (“Project”) was advertised on October 12, 2021 and bids were opened on December 20, 2021. The following table shows the Engineer’s Estimate along with the results of bids in order of lowest to highest:
Contractor Total Bid Amount
Engineer’s Estimate $150,000
Pacific Rim Painting Co. $66,000
Color New Co. $91,000
Yoda Painting, Inc. $117,000
Top Line Engineers, Inc. $273,000
The first three lowest apparent bidders withdrew their bids due to not factoring the total cost of materials. The lowest responsible and responsive bid was submitted by Top Line Engineers,
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2 Inc., in the total amount of $273,000. However, its bid is significantly higher than the Engineer’s Estimate and exceeds the available Project budget.
Therefore, staff recommends rejecting all bids, revising the Project specifications, and re - bidding the Project.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution rejecting all bids for the Project (C1904); or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Steven Machida,
Public Works Director
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution - Wheeler
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RESOLUTION NO. 2022 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS REJECTING ALL BIDS FOR THE WHEELER PLAZA GARAGE PAINTING PROJECT (C1904).
WHEREAS, Wheeler Plaza Garage (“Garage”) was constructed two years ago and the City accepted the on-going maintenance of the public floors in the Garage; and
WHEREAS, over the last two years, there has been an increase in graffiti vandalism in the Garage; and
WHEREAS, the application of a nti-graffiti coating to the walls and columns will reduce the time it takes staff to clean and remove the graffiti; and
WHEREAS, a tinted off-white top coat applied to the walls and columns of the first and second floors will reflect more light into the Garage to brighten the darker areas of the interior; and
WHEREAS, the Wheeler Plaza Garage Painting Project (“Project”) was advertised on October 12, 2021 and bids were opened on December 20, 2021; and
WHEREAS, the first three lowest apparent bidders withdrew their bids due to not factoring the total cost of materials; and
WHEREAS, the lowest responsible and responsive bid was submitted by Top Line Engineers, Inc., in the total amount of $273,000; and
WHEREAS, the bid is significantly higher than the Engineer’s Estimate and exceeds the available Project budget.
NOW, THEREFORE BE IT RESOLVED , that the City Council of the City of San Carlos hereby rejects all bids for the Wheeler Plaza Garage Painting Project (C1904).
* * * * *
I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 24th day of January 2022, by the following vote:
AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: _______________________________________________ ABSENT, COUNCILMEMBERS: _______________________________________________
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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Attachment: Resolution - Wheeler (Reject Wheeler Plaza Painting Bids)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute On -Call Professional Service Agreements with CSG Consultants, Inc. and Ruggeri Jensen Azar for an Annual Not -To-Exceed Amount of $350,000 Each for a Period of One Year with Four Optional One-Year Extensions.
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute On-Call Professional Service Agreements (“Agreements” ) with CSG Consultants, Inc. (“CSG”) and Ruggeri Jensen Azar (“RJA”) for an annual not -to-exceed amount of $ 350,000 each for a period of one year, with four optional one-year extensions.
FISCAL IMPLICATIONS:
There is no fiscal impact and no appropriation is needed. Funding for this contract has been incorporated into the Fiscal Years 2021-23 Adopted Budget.
CSG and RJA provide private development plan review and site inspection services to the City.
The cost of private development plan review and site in spection is fully recovered and paid for by the project applicant. Therefore, the expenditures associated with these Agreements are offset by revenues collected during the plan review process. Revenues are deposited in the Engineering Plan Check revenue account and expenditures are withdrawn from the Plan Check and Support expenditure account.
BACKGROUND:
The Agreements that the City has with CSG and RJA to provide development plan review and site inspection services have expired.
ANALYSIS:
San Carlos continues to experience an increase in development activity, requiring plan review during the entitlement and permit issuance phases. The flexibility of having an on -call agreement with knowledgeable consultants that are familiar with the City’s policies and standards is critical to effectively process the large number of applications in a timely manner.
Currently, there are more than 36 commercial, mixed -use, and multi -family development projects in various phases of permit review. Using plan review and site inspection consultants that are already familiar with these projects will ensure a n efficient and seamless permitting
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2 process. Therefore, staff recommends that the Council approve the Agreements with CSG and RJA.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the City Manager to execute On -Call Professional Service Agreements with CSG Consultants, Inc. and Ruggeri Jensen Azar for an annual not-to-exceed amount of $350,000 each for a period of one year, with four optional one- year extensions; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Steven Machida,
Public Works Director
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
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RESOLUTION NO. 2022 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING THE CITY MANAGER TO EXECUTE ON-CALL PROFESSIONAL SERVICE AGREEMENTS WITH CSG CONSULTANTS, INC. AND RUGGERI JENSEN AZAR FOR AN ANNUAL NOT-TO-EXCEED AMOUNT OF $350,000 EACH FOR A PERIOD OF ONE YEAR WITH FOUR OPTIONAL ONE-YEAR EXTENSIONS.
WHEREAS, the City had On-Call Professional Service Agreements (“Agreements”) that expired with CSG Consultants, Inc. (“CSG”) and Ruggeri Jensen Azar (“RJA”) to provide development plan review and site inspection; and
WHEREAS, no additional appropriation is needed for these Agreements. CSG and RJA mainly provide private development plan review, and site inspection services to the City. The cost of private development plan review and site inspection is fully recovered and paid for by the project applicant; and
WHEREAS, San Carlos continues to experience an increase in development activity requiring plan review during the entitlement and permit issuance phases. The flexibility of having On-Call Agreements with knowledgeable consultants that are familiar with the City’s policies and standards is critical to effectively process the large number of ap plications in a timely manner ; and
WHEREAS, staff recommends an annual not-to-exceed Agreement amount of $350,000 to provide maximum flexibility. Effective ly, with each optional Agreement extension, the not -to- exceed amount would reset with the full Agreement capacity of $350,000.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby authorizes the City Manager to execute On-Call Professional Service Agreements with CSG Consultants, Inc. and Ruggeri Jensen Azar for an annual not-to-exceed amount of $350,000 each for a period of one year with four optional one-year extensions.
* * * * *
I, Crystal Mui , City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 24th day of January, 2022 by the following vote:
AYES, COUNCILMEMBERS: ____________________________________________________ NOES, COUNCILMEMBERS:____________________________________________________ ABSENT, COUNCILMEMBERS:__________________________________________________
___________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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Attachment: Resolution (On-Call Plan Check Services)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Sign an Addendum to the Existing Professional Services Agreement with Biomaas to Provide Contract Arborist Services in the Amount o f $45,000 and Authorize an Additional Appropriation in the Amount of $45,000 from the General Fund Unassigned Balance in Fiscal Year (“FY”) 2021 -22 to the Planning Division Professional Services Account.
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution authorizing the City Manager to sign an addendum to the existing professional services agreement with Biomaas to provide contract arborist services in the amount of $ 45,000 and authorize an additional appropriation in the amount of $45,000 from the General Fund Unassigned Balance in Fiscal Year (“FY”) 2021-22 to the Planning Division Professional Services Account.
FISCAL IMPLICATIONS:
The Professional Services Agreement with Biomaas for contract arborist services has a current not to exceed amount of $74,500 through July 1, 2023. A $45,000 contract increase is proposed to cover the additional work as described in more detail below . The addendum will require an additional appropriation in the same amount for the Planning Division P rofessional Services account in FY 2021-22. There are sufficient funds in the General Fund Unassigned Balance to cover this request.
The FY 2022-23 budget has sufficient funding for on-call arborist services.
BACKGROUND:
This agreement is coming befo re the City Council for approval based on the City of San Carlos Municipal Code requirements. Under Chapter 3.12, Purchasing of City Supplies and Services, any contracts (including amendments) which commit less than $75,000 can be approved by the City Manager under his signing authority, but those with commitment greater than $75,000 must be approved by the City Council.
In early 2020, the City Manager signed an agreement with Biomaas to provide contract arborist services in an amount not to exceed $25,00 0. In early 2021, that agreement was amended and an additional $49,500 was included in the contract for a total not to exceed amount of $74,500.
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2 The total cost of services provided since February 2020 totals $72,006.80. Adding an additional $45,000 to t his contract will exceed the City Manager’s signing authority. Staff is therefore requesting that the Council ratify the new agreement. Staff is also requesting the appropriation of $45,000 to the Professional Services Account, which requires the Council’s approval.
ANALYSIS:
There are traditionally two types of activities undertaken by the contract arborist for the Planning Division. The first is tree removal permits. Each of these per mits, o n average, take approximately four to six hours to complete and involves site inspections, research, and creation of an arborist report. Sometimes, there are also follow up inspections . In addition, when a property owner is present for the inspections, more time is generally spent at the site as the arborist may b e p roviding additional insight upon request of the owner . Some of the more complex applications for removal have taken significantly more time. These include applications where the tree is proposed for removal as part of a new development project and when attendance at a public hearing is required. In these cases , the arborist may work with an applicant’s design team to try to come to a solution that does not involve removing an en tire tree. Howevder, the arborist must also be involved with the execution of tree trimming such as determining which branches and/or roots will be trimmed, identifying existing conditions , and prescribing how construction may occur in a manner th at will not damage the tree . The time spent on these applications could result in several more hours, especially if there are multiple rounds of review.
The second type of activity provided by a contract arborist is plan review and tree protection plan creation and consideration. In these instances, the arborist may be reviewing building permit plans for compliance with tree protection measures, or creating those tree protection measures.
In cases involving removal permits and plan review s, the costs are paid by the applicant or homeowner.
In addition to regular tree removal permits, the re has been a significant increase in emergency removal permits due to the various storms at the end of 2021 and beginning of 2022. In these cases, the contract arborist must visit the site as quickly as possible to determine whether the condition of the tree justifies an “emergency” removal.
On June 14, 2021 , an Urgency Ordinance was passed for Protected Tree R emovals, and was extended for a period of 10 months and 15 days on July 12, 2021. This ordinance increased fines for illegal removal, changed the pruning permit threshold, and restricted the reasons for removal of a protected tree. The new threshold to remove a tree is much higher than previously considered under the Municipal Code. Approval of a protected tree removal requires an expert opinion by the arborist and usually requires a comprehensive analysis of the tree ’s condition, health, structure, et c. The overall time spent by the arborist in the field has increased as a result.
The Urgency Ordinance has allowed staff time to work on a permanen t ordinance since the beginning of this fiscal year. Staff did not originally request the appropriation of additional funds for the ordinance work until a clearer picture emerged of the scope of the ordinance.
As staff is currently working on various asp ects of the ordinance, it has become clear that several portions of the proposed ordinance and accompanying guidance require arborist
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3 expertise. These include tree replanting lists, tree replanting guidelines, best practices, and tree protection zone information. This work is not reimbursable by any property owner and was not forseen as part of the approved budget for FY 2022.
Use of outside arborist services is critical for efficient processing of applications and review of any impacted trees associated w ith development . Certified arborists provide specialized expertise with regard to both tree health and suitability for tree removal. In addition, their expertise is often applied to provide applicants with measures on how to save trees rather than remove t hem. The increased focus on t he importance of trees requires reliance on contract arborists to ensure that those tree removal per mits that are approved are because the tree cannot be restored to fair health or is not a danger.
In the first six months of this fiscal year, approximately $44,000 has been billed by Biomaas.
Staff is requesting another $45,000 to be appropriated to the Planning Division Professional Services fund for the rest of FY 2022. Staff anticipates that approximately 75-80% of any future payments for this fiscal year would be covered by homeowner and applicant fees for tree removal permits and plan reviews.
Staff plans to return to the Council in late March or early April with a permanent ordinance for review.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the City Manager to sign an addendum to the existing professional services agreement with Biomaas to provide contract arborist services in the amount of $45,000 and authorize an additional appropriation of $45,000 from the General Fund Unassigned Balance in FY 2021-22 to the Planning Division Professional Services Account, or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Al Savay, AICP
Community Development Director
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
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4 ATTACHMENT(S):
1. Resolution
2. Proposed Addendum
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RESOLUTION NO. 2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING THE CITY MANAGER TO SIGN AN ADDENDUM TO THE EXISTING
PROFESSIONAL SERVICES AGREEMENT WITH BIOMAAS TO PROVIDE CONTRACT ARBORIST SERVICES IN THE AMOUNT OF $45,000 AND AUTHORIZE AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $45,000 FROM THE GENERAL FUND UNASSIGNED BALANCE IN FISCAL YEAR 2021-22 TO THE PLANNING DIVISION PROFESSIONAL SERVICES ACCOUNT.
____________________________________________________________________________
WHEREAS, the City of San Carlos utilizes the services of contract arborists for review of tree removal permits, tree protection plans, and development of a Protected Tree Ordinance; and
WHEREAS, on February 4, 2020, the City Manager entered into an agreement Biomaas to provide contract arborist services in an amount not to exceed $25,000 for contract arborist services; and
WHEREAS, on March 30, 2021, the City Manager amended that agreement so that the not to exceed amount increased to $74,500; and
WHEREAS, it has been deemed necessary to increase the not to exceed amount from $74,500 to $119,500 to maintain thorough review of tree remo val permits, tree pruning plans, review of tree protection plans and review of development plans; and
WHEREAS, the City is currently preparing a permanent Protected Tree Ordinance and needs expertise to assist with the comprehensive ordinance and associated guidance documents; and
WHEREAS, Biomaas consultants can be utilized to continue providing professional arborist services for the Planning Division , given their familiarity with City processes and procedures, the Protected Tree Urgency Ordinance, and the creation of the permanent Protected Tree Ordinance; and
WHEREAS, a majority of the professional arborist services are funded by tree removal and plan review fees paid by the applicant for various projects; and those services that are not funded by the fees are limited to the permanent ordinance update and therefore temporary in nature; and
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of San Carlos that the authorizes the City Manager to sign an addendum to the existing professional services agreement with Biomaas to provide contract arborist services in the amount of $45,000 and authorizes an additional appropriation in the amount of $45,000 from t he General Fund Unassigned Balance in Fiscal Year 2021 -22 to the Planning Division Professional Services Account.
* * * *
I, City Clerk Crystal Mui , hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a regular meeting thereof held on the 24th day of January, 2022 by the following vote:
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Attachment: Resolution (Amend Arborist Contract and Appropriation of Funds) AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: _______________________________________________ ABSENT, COUNCILMEMBERS: _______________________________________________
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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Attachment: Resolution (Amend Arborist Contract and Appropriation of Funds) Addendum to Agre
ement For Professional Services 1 Revised: June 2020
ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
Dated:
Jeff Maltbie, City Manager
ATTEST:
Dated:
Dated:
I acknowledge that I have full authority to execute this addendum on behalf of the Consultant, and have read, understand, and agree to comply with the provisions of this Addendum, including the Insurance and indemnity requirements set forth herein.
Dated:
Crystal Mui, City Clerk
Greg Rubens, City Attorney
APPROVED AS TO FORM:
CONSULTANT:
THIS ADDENDUM TO THE AGREEMENT FOR PROFESSIONAL SERVICES is made to the Agreement for Professional Services dated by and between the CITY OF SAN CARLOS, hereinafter referred to as “CITY”, and , hereinafter referred to as “CONSULTANT” and shall accept the attached amended Exhibit A.
In all other respects the terms and conditions in the contract dated shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized in that behalf.
CITY OF SAN CARLOS:
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Attachment: Proposed Addendum (Amend Arborist Contract and Appropriation of Funds) Addendum to
Agreement For Professional Services 2 Revised: June 2020 Exhibit A – Compensation; Expenses; Payment
In addition to the compensation pursuant to Section 3 of the Original Agreement dated 2/4/2020, and the Amendment dated 3/20/2021, the combined total compensation shall not exceed the sum of forty-five thousand dollars ($45,000) unless the performance of servic es and/or reimbursement of
costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses authorized by City Council action for contracts $75,000 or more by motion duly made and carried)."
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Attachment: Proposed Addendum (Amend Arborist Contract and Appropriation of Funds)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Consideration of Introducing an Ordinance Amending Ordinance 1363 for the Planned Development (PD) Zoning District for the Property Located at 1129 Old County Road (APN: 046-171-150).
RECOMMENDATION:
It is recommended that the City Council introduce an ordinance amending Ordinance 1363 for the Planned Development (“PD”) Zoning District located at 1129 Old County Road (APN: 046- 171-150).
FISCAL IMPLICATIONS:
All fees associated with the processing of this application have been paid by the applicant.
BACKGROUND:
Past Project Approvals
There are several PD Zoning Ordinance approvals that govern the overall 13.1 acre commercial development complex bound ed by Howard Street, O ld County Road , and Brittan Avenue. The complex, known as Brittan Station Shopping Center , is currently occupied by Home Depot, Lucky, Dollar Tree , and a vacant building that is the site of the proposed PD Zoning District amendment. There is a remaining pa d that has not been developed at the corner of Howard Street and Old County Road. The history of the approvals and associated ordinances is included as Attachment 6.
History
Ordinance 1363, adopted in 2005, amended a previous ordinance and provided a Plan of Development for the construction of one retail building at 1129 Old County Road (subject site).
The Ordinance established development standards for compliance with the Planned Community Zoning Regulations. A conditional use permit and architectural review were required for the new building. The Planning Commission also approved a conditional use permit to permit a single tenant retail building for Pet Food Express. Since then , the building has been occupied by various animal services businesses including a pet food store, a dog washing business, and a pet vaccination site. At the time, the City Council also approved an amendment to the East Side Specific Plan. This amendment was approved in 2005 to support expanding the City’s retail and tax base and b ecause the proposed uses (Pet Food Express and Hollywood Video) would not
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2 conflict with businesses in the downtown core.
The Steele Family 2014 Trust 1997 & Del Sarto Family Limited Partnership , as represented by Northgate Commercial Real Estate (“Applicant”), requests that the City amend the Planned Development-20 (PD-20) Zoning Ordinance 1363 to allow for a limited amount of additional commercial uses as identified in Exhibit A of Attachment 1, to permit internal building division of space in order to al low smaller tenants, and to consider offices as a conditional use. The Applicant indicated that they have experienced difficulty in finding possible lessees given the limited permitted uses and size of the commercial space. The Applicant seeks to attract a wider range of tenants by allowing additional uses and dividing the building to increase the number of commercial spaces, while not expanding the building footprint.
2021 Planning Commission Meeting
The developer requests an amendment to the Planned Dev elopment Ordinance to allow commercial uses beyond pet services and to divide the space to allow multiple smaller lessees.
On December 20, 2021, the Planning Commission conducted a public hearing and held a discussion in which Commissioners supported the d ivision of space and the allowance of additional uses, but did not support the inclusion of offices as a conditional use consistent with staff’s recommendation. Afterwards, the Planning Commission unanimously adopted Resolution PC2021-07 recommending that the City Council adopt ordinance Amending 1363, which would not include office as a use.
PROJECT SUMMARY & AMENDMENTS:
The Plan of Development (building and site plans) approved by the City Council on September 26, 2005 would remain in effect and is not under consideration by the Planning Commission.
Instead, the Applicant seeks to amend PD-20 to add a limited number of allowed commercial uses, including the consideration of offices as a conditional use, and the internal division of the building to allow smaller tenants. The Applicant would maintain the existing 5,300 s quare feet footprint and elevations and construct partitions to include additional commercial tenants .
Attachment 1 (Exhibit A) describes the uses allowed under the General Commercial/Indust rial Zoning District and the uses proposed for inclusion by the Applicant.
Please note that the Applicant is requesting the consideration of offices as a conditional use.
However, staff and the Planning Commission are not supportive of the request because office uses do not serve the retail center and do not contribute to the City’s tax base in the same manner as retail or restaurant use.
ANALYSIS AND FINDINGS FOR APPROVAL:
The Developer has requested an amendment to Ordinance 1363 to remove the language prohibiting the division of space for use by multiple tenants and to add allowed commercial uses. When Ordinance 1363 was originally adopted, the City sought to reduce any negative impacts to downtown businesses and to keep the area on Old County Road betw een Brittan Avenue and Howard Avenue. Based on a review of all documents associated with the overall development of the site, staff has determined that pet related retail/services is the only permitted use at the site.
Since the adoption of the ordinance, the City has grown to add a significant number of residential units and research and development and life sciences office spaces. Of particular
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3 note is the high -density housing constructed in the downtown area and multi -family housing along the El Camino R eal corridor. Additionally, on October 25, 2021 the City Council adopted Resolution 2021 -107 approving the East Side Innovation District Vision Plan which seeks to create a well -connected, multi-modal neighborhood with a mix of uses, including life science s and technology. These developments, in addition to other decisions the City Council has made to grow the economy, have contributed to a revitalized downtown San Carlos which has improved to become a significant attraction on the mid-peninsula.
While the Planning Commission supports the addition of allowed uses and the division of space, the inclusion of office as a conditional use is not supported.
The proposed amendments to the Planned Development are specifically related to allowing additional uses and creating more opportunities to increase the number of businesses located at 1129 Old County Road.
The Development Standards approved within Ordinance 1363 are shown below with the new language in underline and proposed text deletions in strikeout.
1. The structure on 1129 Old County Road shall be situated on the site in accordance with the Site Plan prepared by Vincent + Murphy Incorporated dated July 13, 2004 and submitted to the Planning Department on July 8, 2005.
2. All setbacks shall be in general compliance with the Plan of Development.
3. Height shall be limited to no more than 30 f eet All air conditioning and other roof top structures shall be properly screened to the satisfaction of the Planning Director . No air conditioning or other roof top structures , including any materials used for screening purposes, shall be in excess of the stated height limit.
4. All structures shall receive and be constructed in accordance with architectural approval.
5. A minimum of 14% of the site shall be landscaped to the satisfac tion of staff and the Architectural Review Committee.
6. Compliance shall be maintained with the Planned Community Zoning Regulations specified in the San Carlos Municipal Code. A Conditional Use Permit and Architectural Review shall be obtained for the structure prior to construction.
7. The signage for the business on the site shall not exceed 100 square feet on the north side of the building and 50 square feet on the south, east, and west sides of the building , unless otherwise permitted by the San Carlos Municipal Code.
8. The project shall maintain a minimum of 18 spaces on the parcel.
9. This project shall be subject to all Performance Standards of the Planned Manufacturing Zoning District.
10. Outdoor storage displays and sales shall be prohibited on site.
11. The Adult Entertainment zoning designation of the property shall be deleted.
12. The proposed project shall be completely constructed no later than two years from the effective adoption date of the Plan of Development.
13. The division of space for use by multiple tenants is prohibited.
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4 14. The requirements of the Ordinance shall govern only the 28,929 square foot portion of the site designated on the site plan noted above. The requirements of Ordinance Number 1133 and 1195 and the current Conditional Use Permit shall apply to the remainder of the site.
15. Compliance shall be maintained with all conditions incorporated in the Conditional Use Permit approved by the Planning Commission on August 15, 2005.
16. Exhibit A of Attachment 1 prescribes the land use regulations for the Planned Development- 20 Zoning District . Use classifications are defined in the San Carlos Municipal Code. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially simi lar in character. Use classifications and subclassifications not listed in the table or not found to be substantially similar to the uses described therein are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the Additional Regulations column refer to other sections of the San Carlos Municipal Code.
As noted above, the Planning Commission has determined and recommended that retail, personal service, and instructional uses are the only permitted land uses for the subject site.
The proposed table of land use regulations for the site is modeled after the land uses permitted in the General Commercial Industrial (GCI) zoning district, with the exception of animal services and offices.
The land use regulations for the site, included as Exhibit A to the Ordinance, would expand the permitted uses to include the following:
Banks and financial Institutions
Small scale commercial entertainment and recreation
Eating and drinking establishments (full service, convenience, and food preparation) Retail sales, including convenience market, food and beverage, general retail, price point retail and secondhand store
Lodging, maintenance, and repair services
Animal services and veterinary care (no boarding and grooming)
The following land uses would require a Minor Use Permit form the Zoning Administrator:
Instructional services
Public safety facilities
The following land uses would require a Conditional Use Permit from the Planning Commission:
Offices, including business and professional, medical and dental and walk -in clientele (applicant request)
Colleges and trade schools
Government offices
Any use not listed above would be prohibited.
Required Findings
A. The proposed development is consistent with the General P lan and any applicable specific plan, including the density and intensity limitations that apply.
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5 Basis for finding: The project is supported by the following General Plan goals and policies:
Goal LU -3: promote connectivity and provide retail and services within walking distance of home and employment centers.
Goal LU-5: support and maintain land uses that contribute to a vibrant and resilient local economy and support the fiscal well-being of the City. Goal LU -6: strengthen the economic vitality of the Ea st Side of the city by encouraging a diversity of commercial uses while protecting and preserving existing industrial uses.
B. The subject site is physically suitable for the type and intensity of the land use being proposed.
Basis for finding: There is ade quate parking, circulation, and landscaping for the expanded land uses at the site. The building as designed is suitable for the proposed land uses at the site with minor interior modifications subject to compliance with adopted building codes.
C. Adequate transportation facilities and public services exist or will be provided in accord with the conditions of PD plan approval, to serve the proposed development; and the approval of the proposed development will not result in a reduction of traffic levels of se rvice or public services so as to be a detriment to public health, safety, or welfare.
Basis for finding: The site was designed to accommodate retail uses. The expanded land uses for the site would not expand the need for transportation facilities or publ ic services and the traffic levels would be similar. If office uses are allowed as a Conditional Use, there would be a similar parking demand and similar daily trip as retail uses, but would result in more peak hour trips. Through the Conditional Use Permi t process, the specific land use for office will be evaluated to ensure no impacts.
D. The proposed development will not have a substantial adverse effect on surrounding land uses and will be compatible with the existing and planned land use character of the surrounding area.
Basis for finding: As noted above, the site was designed to accommodate retail uses and the expanded land uses would not have a substantial adverse effect on the surrounding land uses and would be compatible with the existing and planned land use character of the area.
E. The development generally complies with applicable adopted design guidelines.
Basis for finding: the site is governed by the Plan of Development plan. No exterior changes are proposed, only expanded land uses.
F. The proposed development is demonstratively superior to the development that could occur under the standards applicable to the underlying base district, and will achieve superior community design, environmental preservation and/or substantial public benefit. In mak ing this determination, the following factors shall be considered:
1. Appropriateness of the use(s) at the proposed location.
2. The mix of uses, housing types, and housing price levels.
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6 3. Provision of units affordable to persons and families of low and moderate income or to lower income households.
4. Provision of infrastructure improvements.
5. Provision of open space.
6. Compatibility of uses within the development area.
7. Creativity in design and use of land.
8. Quality of design, and adequacy of light and air to the interior spaces of the buildings.
9. Overall contribution to the enhancement of neighborhood character and the environment of San Carlos in the long term.
Basis for finding: The expanded land uses provide greater flexibility to lease the site and enhance the econo mic vitality of the area. The expanded lands uses are compatible with uses in the area. No changes are proposed to the exterior of the building or the site.
Environmental Review
This project is exempt from the provisions of the California Environmental Q uality Act (CEQA) based on Section 15303 which exempts new construction or conversion of small structures.
Specifically, Section 15303 (c) states that “in urbanized areas, the exemption also applies to up to four such commercial buildings not exceeding 10,000 square feet in floor area on sites zoned for such use, if not involving the use of significant amounts of hazardous substances where all necessary public services and facilities are available, and the surrounding area is not environmentally sensitive.”
Public Outreach
Legal notice was published in the newspaper on January 13, 20 22. There have been no comments received as of the writing of this report.
ALTERNATIVES:
The recommendation to the City Council is to introduce an ordinance amending Ordinance 1363 for the Planned Development (“PD”) Zoning District which would not include offices as a Conditional Use. The alternatives to this recommendation that are available to the City Council include:
1. Introduce an ordinance Amending Ordinance 1363 for the Planned Development Zoning District including offices as a Conditional Use; or
2. Do not introduce the Ordinance; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Al Savay, AICP
Community Development Director
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7 Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Ordinance with Exhibit A Proposed Land Use Table
2. Ordinance 1363
3. 2005 Conditional Use Permit
4. Ordinance 1133
5. Letter of Request from Applicant
6. Approval History of the Subject Site
7. Planning Commission Resolution
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ORDINANCE NO ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AMENDING ORDINANCE 1363 FOR THE PLANNED DEVELOPMENT ZONING DISTRICT FOR THE PROPERTY LOCATED AT 1129 OLD COUNTY ROAD (APN 046-171-150).
RECITALS
WHEREAS, by Ordinance 1363, adopted on September 26, 2005, the City Council amended the Zoning Map to designate 1129 Old County Road Planned Development (PD – 20) Zoning District and adopted the associated Plan of Development; and
WHEREAS, Northgate Commercial Re al Estate, on behalf of The Steele Family 2014 Trust 1997 & Del Sarto Family Limited Partnership, filed an application for an amendment to the Planned Development (PD) Zoning District; and
WHEREAS, the associated Plan of Development will be maintained; and
WHEREAS, the amendment to the Planned Development permits the division of space for use by multiple tenants and allows additional commercial uses expanding the City’s retail and tax base; and
WHEREAS, an analysis of the proposed revisions has been co nducted and it has been determined that subsequent analysis is not required under California Environmental Quality Act (CEQA) Guidelines Section 15303(c); and
WHEREAS, the Planning Commission conducted a duly noticed public hearing on December 20, 2021 and recommended approval of the proposed amended by a 4:0 vote; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of San Carlos as follows:
SECTION 1. The Development Standards of Ordinance 1363 is amended by adding text as show in underline (example) and deleting the text shown in strikeout (example) as identified below.
Development Standards
1. The structure on 1129 Old County Road shall be situated on the site in accordance with the Site Plan prepared by Vincent + Murphy Incorporated dated July 13, 2004 and submitted to the Planning Department on July 8, 2005.
2. All setbacks shall be in general compliance with the Plan of Development.
3. Height shall be limited to no more than 30 ft. All air conditioning and other roof top structures shall be properly screened to the satisfaction of the Planning Director No air conditioning or other roof top structures including any materials used for screening purposes shall be in excess of the stated height limit.
4. All structures shall receive and be constructed in accordance with architectural approval.
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Attachment: Ordinance with Exhibit A Proposed Land Use Table (1129 Old County Zoning Amendment)
5. A minimum of 14% of the site shall be landscaped to the satisfaction of Staff and the Architectural Review Committee.
6. Compliance shall be maintained with the Planned Community Zoning Regulations specified in the San Carlos Municipal Code . A Conditional Use Permit and Architectural Review shall be obtained for the structure prior to construction.
7. The signage for the business on the site shall not exceed 100 square feet on the North side of the building and 50 square feet on the South , East, and West sides of the building unless otherwise permitted by the San Carlos Municipal Code.
8. The project shall maintain a minimum of 18 spaces on the parcel.
9. This project shall be subject to all Perfor mance Standards of the Planned Manufacturing Zoning District.
10. Outdoor storage displays and sales shall be prohibited on site.
11. The Adult Entertainment zoning designation of the property shall be deleted.
12. The proposed project shall be completely constructed no later than two (2) years from the effective adoption date of the Plan of Development.
13. The division of space for use by multiple tenants is prohibited
14. The requirements of the Ordinance shall govern only the 28 ,929 square foot portion of the site designat ed on the site plan noted above . The requirements of Ordinance Number 1133 and 1195 and the current Conditional Use Permit shall apply to the remainder of the site.
15. Compliance shall be maintained with all conditions incorporated in the Conditional Use Permit approved by the Planning Commission on August 15, 2005.
16. Land use regulations. Exhibit A prescribes the land use regulations for the Planned Development-20 Zoning District. Use classifications are defined in the San Carlos Municipal Code. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially similar in character. Use classifications and subclassifications not listed in Exhibit A or not found to be substantially similar to the uses described in Exhibit A are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the Additional Regulations column refer to other sections of the San Carlos Municipal Code.
SECTION 2. That the City Council hereby declares that it would have passed this Ordinance sentence by sentence , paragraph by paragraph , and section by section and does hereby declare that any provisions on this Ordinance are severable and if for any reason any sentence paragraph or section of this Ordinance shall be held invalid such decision shall not affect the validity of the remaining parts of this Ordinance.
SECTION 3. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after thirty (30) days after its passage and adoption.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was in troduced on the 24th day of January, 2022 and passed and adopted as an Ordinance of the City Council of the
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Attachment: Ordinance with Exhibit A Proposed Land Use Table (1129 Old County Zoning Amendment) City of San Carlos at a regular meeting thereof held on the ____ day of ____________, 2022 by the following vote:
AYES COUNCILMEMBERS: ______________________________________________
NOES, COMMISSIONERS: ______________________________________________
ABSENT, COUNCILMEMBERS: ______________________________________________
_______________________________
CITY LERK of the City of San Carlos
APPROVED:
________________________________
MAYOR of the City of San Carlos
Exhibit A: Land Use Regulations
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Attachment: Ordinance with Exhibit A Proposed Land Use Table (1129 Old County Zoning Amendment) EXHIBIT A to Ordinance
PD-20 Land Use Regulations
Table 1 prescribes the land use regulations for the Planning Development-20 Zoning District for the site at 1129 Old County Road. The regulations are established by letter designations as follows:
“P” designates permitted uses.
“M” designates use classifications that are permitted after review and approval of a minor use permit by the Zoning Administrator.
“C” designates use classifications that are permitted after review and approval of a conditional use permit by the Planning Commission.
“(#)” numbers in parentheses refer to specific limitations listed at the end of the table.
“-” designates uses that are not permitted.
Use classifications are defined in the San Carlos Municipal Code. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially similar in character. Use classifications and subclassifications not listed Table 1 or not found to be substantially similar to the uses described in Table 1 are prohibited.
The table also notes additional use regulations that apply to various uses. Section numbers in the Additional Regulations column refer to other sections of the San Carlos Municipal Code.
Table 1
Use Classification PD-20 Additional Regulations
Public and Semi-Public Uses
Colleges and Trade Schools, Public or
Private C
Government Offices C
Instructional Services M
Public Safety Facilities M
Commercial Uses
Animal Care, Sales and Services
Veterinary Services P
No grooming allowed per Ordinance 1363
Development Standard 15 (2005 Conditional Use
Permit)
Automobile/Vehicle Sales and Services
Automobile/Vehicle Sales and
Leasing - See Section 18.23.050, Automobile/vehicle sales and services
Automobile/Vehicle Washing -
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Attachment: Ordinance with Exhibit A Proposed Land Use Table (1129 Old County Zoning Amendment) Service Station -
Banks and Financial Institutions P
Business Services P
Commercial Entertainment and Recreation
Cinema/Theaters -
Large-Scale -
Small-Scale P
Eating and Drinking Establishments
Full Service P See Section 18.23.140, Outdoor dining
Convenience P
Food Preparation P
Lodging
Hotels and Motels -
Maintenance and Repair Services P
Nurseries and Garden Centers - See Section 18.23.270, Commercial cannabis businesses
Offices
Business and Professional -
Medical and Dental -
Walk-In Clientele -
Personal Services
General Personal Services P See Section 18.23.170, Personal services Retail Sales
Building Materials and Services -
Cannabis Dispensary -
Convenience Markets P
Food and Beverage Sales P
General Retail P
Large-Format Retail - See Section 18.23.130, Large-format retail Price Point Retail P
Second-Hand Store P
Retail Establishments Selling
Ammunition or Firearms - See Section 18.23.290, Retail establishments selling ammunition or firearms
Industrial Uses
Construction and Material Yards - See Section 18.23.160, Outdoor storage
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Attachment: Ordinance with Exhibit A Proposed Land Use Table (1129 Old County Zoning Amendment) Custom Manufacturing -
Industry, General - See Section 18.23.270, Commercial cannabis businesses
Industry, Limited -
Recycling Facility
Reverse Vending Machine - See Section 18.23.190, Recycling facilities Recycling Collection Facility -
Research and Development - See Section 18.23.270, Commercial cannabis businesses
Salvage and Wrecking - See Section 18.23.160, Outdoor storage Warehousing and Storage
Indoor Warehousing and Storage -
Outdoor Storage - See Section 18.23.160, Outdoor storage Wholesaling and Distribution - See Section 18.23.270, Commercial cannabis businesses
Cannabis Microbusiness - See Section 18.23.270, Commercial cannabis businesses
Transportation, Communication, and Utilities Uses
Communication Facilities
Antenna and Transmission Towers See Chapter 18.24, Wireless Telecommunications Facilities
Facilities within Buildings -
Freight/Truck Terminals and
Warehouses -
Light Fleet-Based Services -
Utilities, Major -
Utilities, Minor -
Other Applicable Types
Accessory Uses and Structures
See Sections 18.23.030, Accessory uses, and
18.15.020, Accessory buildings and structures
Nonconforming Use Chapter 18.19, Nonconforming Uses, Structures, and Lots
Temporary Use Chapter 18.31, Temporary Use Permits
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Attachment: Ordinance with Exhibit A Proposed Land Use Table (1129 Old County Zoning Amendment) ORDINANCE NO 1363
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AMENDING A PLAN OF DEVELOPMENT FOR 28 929 SQUARE FOOT PARCEL OF
LAND BOUNDED BY OLD COUNTY ROAD BRITTAN AVENUE HOWARD AVENUE
AND THE SAN CARLOS INDUSTRIAL PARK COMMONLY KNOWN AS THE
ALBERTSON S MARKET/HOME DEPOT SITE FOR THE PURPOSES OF
CONSTRUCTION OF A 5 300 SQUARE FOOT RETAIL BUILDING AT 1129 OLD
COUNTY ROAD
The City Council of the City of San Carlos does ordain as follows SECTION 1 That Section 18 16 020 of the San Carlos Ordinance Code and being the Zoning Map of said City 1s hereby amended by the adoption of a Plan of Development 1n accordance with the Planned Community Zoning Regulations for 1129 Old County Road Said Plans of Development consist of Vincent + Murphy Incorporated dated July 13 2004 and submitted to the Planning Department on July 8 2005 for the construction of one retail bu1ld1ng at 1129 Old County Road in the City of San Carlos SECTION 2 That the City Council adopts the Ordinance Amendment based on the following f1nd1ngs
1 The planned community rezoning 1s consistent with the General Plan Basis for fmdmg Staff believes that an amendment to Ordmance No 1133 Is consistent with the land use policies out/med m the General Plan The proposal Is compatible and consistent with policies related to both Commercial and lndustnal uses as they are the pnmary uses m the project v,cm1ty by prov1dmg adequate parkmg and landscapmg The project satisfies the goal of the General Plan to mcrease economic expansion and provide a vanety of services m the City of San Carlos The proposal Is also consistent with the Regional Retail desIgnatIon m the General Plan Add1t1onal/y the new bwldmg would not alter the Plan of Development so as to create mconsIstencIes with the ex1stmg bw/dmgs and any General Plan pol1c1es or goals with the proposal the exIstmg uses and structures would contmue to be consistent with the policies and goals of Commercial and lndustnal des1gnat1ons
2 The planned community rezoning 1s consistent with the purpose of the zoning tllle to promote the growth of the City in an orderly manner and to promote and protect the public health safety peace comfort and general welfare
Basis for fmdmg Staff believes that an amendment to Ordmance No 1133 Is consistent with Title 18 of the Mumc1pal Code as ,t meets are the necessary reqwrements for related and adjacent zonmg dIstncts PM-1 and PM-2 as out/med m the Staff Report The proposal follows the Standards of Development m the Ordmance itself and Is therefore consistent with the reqwrements of Ordmance No 1133 Staff believes
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Attachment: Ordinance 1363 (1129 Old County Zoning Amendment) that with the convenience in shopping opportunities provided by the proposal and ,ts compat1b1/tty with surrounding development the pro1ect wt/I not be detnmental to the publtc health safety peace comfort and general welfare
3 The standards of site area and d1mensIons lot coverage yard spaces heights of structures distance between structures fences walls and landscaping signs rights-of-way and off-street parking fac11it1es for the development will produce an environment of stable and desirable character
Basts for fmdmg The proposal ts consistent with the standards for development wtthin surrounding zoning dtstncts and Ordinance No 1133 The development ts also consistent with the Downtown Urban Design Gutdelines and existing but/dings on-site creating a consistent and stable environment as well as desirable character in the area
4 Municipal services can be provided to the development and the costs of providing services can be absorbed by the City or offset by development fees paid by the applicant or improvements included in the development proposal
Basis for fmdmg The Planned Community contains all necessary municipals services which are easily routed to the subJect site Because these services and improvements are already present within the existing development and the developer ts requtred to pay development fees no add1t1onal City costs are associated with the proposal
SECTION 3 That the City Council hereby adopts the Development Standards applicable to said property which consists of
Development Standards
1 The structure on 1129 Old County Road shall be situated on the site in accordance with the Site Plan prepared by Vincent + Murphy Incorporated dated July 13 2004 and submitted to the Planning Department on July 8 2005 2 All setbacks shall be in general compliance with the Plan of Development 3 Height shall be limited to no more than 30 ft All air cond1tIoning and other roof top structures shall be properly screened to the sat1sfact1on of the Planning Director No air cond1lloning or other roof top structures including any materials used for screening purposes shall be in excess of the stated height limit 4 All structures shall receive and be constructed In accordance with architectural approval
5 A minimum of 14% of the site shall be landscaped to the sat1sfact1on of Staff and the Architectural Review Committee
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Attachment: Ordinance 1363 (1129 Old County Zoning Amendment) 6 Compliance shall be maintained with the Planned Community Zoning Regulations spec1f1ed in the San Carlos Municipal Code A Cond1t1onal Use Permit and Architectural Review shall be obtained for the structure prior to construction
7 The sIgnage for the business on the site shall not exceed 100 square feet on the North side of the building and 50 square feet on the South East and West sides of the bu1ld1ng unless otherwise permitted by the San Carlos Municipal Code 8 The project shall maintain a minimum of 18 spaces on the parcel 9 This project shall be subject to all Performance Standards of the Planned Manufacturing Zoning District
1 O Outdoor storage displays and sales shall be proh1b1ted on site 11 The Adult Entertainment zoning des1gnat1on of the property shall be deleted 12 The proposed project shall be completely constructed no later than two (2) years from the effective adoption date of the Plan of Development 13 The d1v1s1on of space for use by multiple tenants Is proh1b1ted 14 The requirements of the Ordinance shall govern only the 28 929 square foot portion of the site designated on the site plan noted above The requirements of Ordinance Number 1133 and 1195 and the current Cond1t1onal Use Permit shall apply to the remainder of the site
15 Compliance shall be maintained with all cond1t1ons incorporated in the Cond1t1onal Use Permit approved by the Planning Comm1ss1on on August 15 2005
SECTION 4 That the City Council hereby declares that 1t would have passed this Ordinance sentence by sentence paragraph by paragraph and section by section and does hereby declare that any provIsIons on this Ordinance are severable and 1f for any reason any sentence paragraph or section of this Ordinance shall be held invalid such dec1s1on shall not effect the validity of the remaining parts of this Ordinance SECTION 5 This Ordinance shall be published and posted according to law and shall take effect and be In force from and after thirty (30) days after its passage and adoption
Introduced this 26th day of September 2005
Passed and adopted as an Ordinance of the City of San Carlos at a regular meeting thereof held on the 10th day of Oc caber 2005 by the following vote
A YES COUNCILMEMBERS
NOES COUNCILMEMBERS
ABSTAIN, COUNCILMEMBERS
~I~G, DAvIDS, TIEGEL DOHERTY
GROCOTT
E;,TON
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Attachment: Ordinance 1363 (1129 Old County Zoning Amendment)
ABSENT COUNCILMEMBERS NONE
<
MAYOR of the City of San Carlos
ATTEST
{!/uu(iJJ ~
CITY CLERK of the City of San Carlos
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Attachment: Ordinance 1363 (1129 Old County Zoning Amendment)
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Attachment: 2005 Conditional Use Permit (1129 Old County Zoning Amendment)
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Attachment: 2005 Conditional Use Permit (1129 Old County Zoning Amendment)
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Attachment: 2005 Conditional Use Permit (1129 Old County Zoning Amendment)
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Attachment: 2005 Conditional Use Permit (1129 Old County Zoning Amendment)
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Attachment: Ordinance 1133 (1129 Old County Zoning Amendment)
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Attachment: Ordinance 1133 (1129 Old County Zoning Amendment)
1 December 16, 2021
Andrea Mardesich
City Planning
City of San Carlos
600 Elm Street
San Carlos, CA 94070
Cc: Thomas Del Sarto
Rob Del Sarto
Rolly Steele
RE: Request to Amend PD-20 / 1129 Old County Road, San Carlos
Dear Andrea:
1129 Old County Road, is a 5300 sq/ft stand alone building located within a Home Depot and Lucky anchored center. Please see the attached brochure containing detailed description of the property and marketplace. This Home Depot/Lucky anchored shopping center has the appearance of a General Commercial (GCI) zoining, however the buildings at this center each have their own specific PD zoning. This specific building in question is zoned PD-20. The ownership over the years has had several logical retail tenants interested in leasing, which have been prohibited by the zoning due to inability to demise the building or due to specifically prohibited uses.
Many of these uses arguably much higher and better uses than the last hich would arguably be higher and Doggy Pool Club who occupied, and failed at the location. (See sample list of tenants Exhibit B). A combination of the PD-20 / Ordinance 1363 restrictions, combine with CC&R restrictions, have greatly limited the pool of potential tenants the ownership can lease to at this building.
Therefore, on behalf of the ownership of 1129 Old County Road, San Carlos, CA; Steele Family 2014 Trust 1997 & Del Sarto Family Limited Partnership, this letter serves a petition to the City of San Carlos to amend the current PD-20 zoning (a zoning description which is specific to this asset alone) to allow for the General Commercial (GCI) uses as specifically called out in the Exhibit A attached. Note, the request to include office uses would be through a conditional use permit (see notes within the Exhibit A).
Furthermore, we would argue that our request is supported by the following City goals:
GOAL: LU-5 - Support and maintain land uses that contribute to a vibrant and resilient local economy and support the fiscal well being
of the City.
GOAL: LU-6 - Strengthen the economic vitality of the East Side of the city by encouraging a diversity of commercial uses while protecting and preserving existing industrial uses.
CHRIS M. SANTANA
President, Managing Director
Northgate Commercial RE, Inc
T 925 203 1106
C 209 609 4190
F 209 476 7344
[email protected]
1611 West March Lane
Stockton, CA 95207
Lic #: 01868378
Broker #: 01910787
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
2 We thank you in advance for your consideration.
Sincerely,
Chris M Santana
Leasing Agent
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
3 Exhibit B
1. Limited list of additional retailers we may now consider due to ability to divide the building:
7-Eleven
Aamco
Adalbertos
AT&T
Baja Fresh
Beach Hut DeliBJ's
Black Bear
Blaze Pizza
Boost Mobile
Burger Lounge
Carlson's Restaurant
Casa Flores
Chicago Fire
Chipotle
Corner Bakery Café
Crepe Escape
Cricket
Dairy Queen
Daphney's Greek Café
Dickey's Barbeque Pit
Dog Haus Bergarten
Domino's Pizza
Einstein Bagels
Farmer Boys
Fatburger
FedEx Office Print & Ship Center
Firehouse Subs
Five Guys
Freeway Insurance
Habit Bar and Grill
HotWorx
It's a Grind
Inspire Brands - Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, Rusty Taco, Jack's Urban Eats
Jamba Juice
Jersey Mike's
Jimmy John's
Jimboy's Tacos
Joe and the Juice
Jollibee
Kung Fu Tea
L & L Hawaiin BBQ
La Prrilla Mexican Restaurant
Lazy Dog Restaurant
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
4 Lex Baux
Little Casars Pizza
Melt
Menchie's Frozen Yogurt
Mountain Mike's
Noahs Bagels
Nothing Bundt Cake
Nutrishop
Pacific Dental Services
Panda Express
Papa Murphy's
Peet's coffee
Philz Coffee
Pizza Hut
Red Mango
Repair All
Rita's
Roebek's
Round Table Pizza
Snap Fitness
Starbucks
Subway
Super Cuts
Surf City Squeeze
T4
T-Mobile
Togo's
UPS store
Verizon
Wing Stop
Yoga Studio
Yogurtland
Vitamin World
Viva Vitamins
Scooters Coffee
Shake Shack
Sweetgreen
2. Limited list of additional office services we may now consider due to ability to divide the building:
Medical Office Services
o Stanton Optometry
o Western Dental
o Kids Kare Dental
o 3D Ultrasound
o Urgent Care
Professional Offices Services
o Tax Prep Services
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
5 H&R Block
o Staffing Agencies
Full Steam Staffing
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment)
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Attachment: Letter of Request from Applicant (1129 Old County Zoning Amendment) Approval History of the Subject Site – 1129 Old County Road
There are several Planned Development Zoning Ordinance (formerly Planned Community Zoning) that govern the overall 13.1 acre commercial development complex bound by Howard Street, Old County Road and Brittan Avenue. The complex, known as Brittan Station Sh opping Center is currently occupied by Home Depot, Luckys, Dollar Tree and a vacant building. There is a remaining pad that has not been developed at the corner of Howard and Old County Road.
The City Council approved Ordinance 991 in 1988 for the develop ment of Lucky Market and Home Depot. The accompanying Plan of Development (site development plans) excluded “Pads A, B and C”. Pads A, B and C represent three smaller development parcels along Old County Road currently occupied by Dollar Tree, vacant building (subject site) and an undeveloped parcel occupied by parking and landscaping. The overall site was subject to the performance standards of the Planned Manufacturing Zoning District, excluding the Adult Entertainment zoning overlay.
Ordinance 1075, ad opted in 1991 amended Ordinance 991 and the Plan of Development to permit minor revisions to the parking and landscape plan and permit outdoor vending of food products with the issuance of a Conditional Use Permit.
Also in 1991 the City adopted the East Side Specific Plan , establishing a Regional Retail designation for this complex. The Regional Retail designation required retail uses with a minimum of 25,000 square feet, required substantial landscape features and shall not conflict with businesses within the downtown core area. This was originally done to limit potential negative impact on businesses downtown. The East Side Specific Plan was later incorporated into the General Plan adopted in 2009. The amendments were approved in 2005 to support expandi ng the City’s retail and tax base and because the proposed uses would not conflict with businesses in the downtown core.
Ordinance 1133, adopted in 1993 amended Ordinance 991 and 1075, amending the Plan of Development to approve minor revisions to the sit e plan, establish requirements for accessory buildings, and further clarify the outdoor storage, displays and sales requirements for the site.
Ordinance 1195, adopted in 1995 , approved the Plan of Development for a 7,500 square foot retail building (1129 Old County Road, currently occupied by Dollar Tree and previously occupied by Hollywood Video). The Plan of Development standards included signage, parking, performance standards of the Planned Manufacturing Zoning district, and subject to the requirements of the Conditional Use Permit.
The City Council, in 2005, adopted an amendment to the East Side Specific Plan to permit the following buildings with a single use tenant (division of the space for use by multiple tenants is prohibited); a 7,500 square foo t building at 1121 Old County Road (Dollar Tree), an 18,560 square foot building at 1087 Old County Road (not developed) and a 5,300 square foot building at 1129 Old County Road (subject site). The amendment was approved in 2005 to support expanding the City’s retail and tax base and because the proposed uses (Pet Food Express and Hollywood Video) would not conflict with businesses in the downtown core.
Ordinance 1363, adopted in 2005, amended Ordinance 1133 and provided Plan of Development for the construction of one retail building at 1129 Old County Road (subject site). The Ordinance established development standards and compliance with the Planned Community Zoning Regulations. A Conditional Use Permit and Architectural Review was required for the new building. The Planning Commission also approved a Conditional Use Permit to permit a single
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Attachment: Approval History of the Subject Site (1129 Old County Zoning Amendment) tenant retail building for Pet Food Express. Since then the building has been occupied by various animal services including the pet food store, a dog washing business, and a pet vaccination site.
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Attachment: Approval History of the Subject Site (1129 Old County Zoning Amendment) RESOLUTION NO. PC2021- 07
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SAN
CARLOS RECOMMENDING THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING ORDINANCE 1363 FOR 1129 OLD COUNTY ROAD
(APN 046-171-150)
WHEREAS, by Ordinance 1363, adopted on September 26 , 20 05, the City Council amended the Zoning Map to designate 1129 Old County Road Planned Development (PD – 20) Zoning District and adopted the associated Plan of Development; and
WHEREAS, Northgate Commercial Real Estate, on behalf of The Steele Family 2014 Trust 1997 & Del Sarto Family Limited Partnership, filed an application for approval of a n amendment to the Planned Development (PD) Zoning District and
WHEREAS, the associated Plan of Development will be maintained; and
WHEREAS, the amendment to the Planned Development permit s the division of space for use by multiple tenants and allows additional commercial uses expanding the City’s retail and tax base; and
WHEREAS, an analysis of the proposed revisions has been conducted and it has been determined that subsequent analysis is not required under California Environmental Quality Act (CEQA) Guidelines Section 15303(c); and
WHEREAS, the Planning Commission conducted a duly noticed public hearing on December 20, 2021 to consider all evidence presented both orally and in writing.
NOW, THEREFORE BE IT RESOLVED that the Planning Commission recommends the City Council adopt an Ordinance amending Ordinance 1363.
Passed and adopted as a Resolution of the Planning Commission of the City of San Carlos at a regular meeting thereof held on the 20th day of December, 2021 by the following vote:
AYES COMMISSIONERS: __Roof, Iacoponi, Garvey, Bradley _
NOES, COMMISSIONERS: ___ None _
ABSENT, COMMISSIONERS: _____ Clements __
__/s/ David Roof ______
CHAIR of the Planning Commission
ATTEST:
/s/ Lisa Porras
Lisa Porras, Principal Planner
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment)
Exhibit A: ORDINANCE
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment) ORDINANCE NO ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AMENDING ORDINANCE AMENDING ORDINANCE 1363 FOR 1129 OLD COUNTY ROAD (APN 046-171-150)
The City Council of the City of San Carlos does ordain as follows:
SECTION 1. The Development Standards of Ordinance 1363 is amended by adding text as show in underline (example) and deleting the text shown in strikeout (example) as identified below.
Development Standards
1. The structure on 1129 Old County Road shall be situated on the site in accordance with the Site Plan prepared by Vincent + Murphy Incorporated dated July 13, 2004 and submitted to the Planning Department on July 8, 2005.
2. All setbacks shall be in general compliance with the Plan of Development.
3. Height shall be limited to no more than 30 ft. All air conditioning and other roof top structures shall be properly screened to the satisfaction of the Planning Director No air conditioning or other roof top structures including any materials used for screening purposes shall be in excess of the stated height limit.
4. All structures shall receive and be constructed in accordance with architectural approval.
5. A minimum of 14% of the site shall be landscaped to the satisfaction of Staff and the Architectural Review Committee.
6. Compliance shall be maintained with the Planned Community Zoning Regulations specified in the San Carlos Municipal Code. A Conditional Use Permit and Architectural Review shall be obtained for the structure prior to construction.
7. The signage for the business on the site shall not exceed 100 square feet on the North side of the building and 50 square feet on the South, East, and West sides of the building unless otherwise permitted by the San Carlos Municipal Code.
8. The project shall maintain a minimum of 18 spaces on the parcel.
9. This project shall be subject to all Performance Standards of the Planned Manufacturing Zoning District.
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment)
10. Outdoor storage displays and sales shall be prohibited on site.
11. The Adult Entertainment zoning designation of the property shall be deleted.
12. The proposed project shall be completely constructed no later than two (2) years from the effective adoption date of the Plan of Development.
13. The division of space for use by multiple tenants is prohibited
14. The requirements of the Ordinance shall govern only the 28,929 square foot portion of the site designated on the site plan noted above. The requirements of Ordinance Number 1133 and 1195 and the current Conditional Use Permit shall apply to the remainder of the site.
15. Compliance shall be maintained with all conditions incorporated in the Conditional Use Permit approved by the Planning Commission on August 15, 2005.
16. Land use regulations. Exhibit A prescribes the land use regulations for the Planned Development-20 Zoning District. Use classifications are defined in the San Carlos Municipal Code. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially similar in character. Use classifications and subclassifications not listed in Exhibit A or not found to be substantially similar to the uses described in Exhibit A are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the Additional Regulations column refer to other sections of the San Carlos Municipal Code.
SECTION 2. That the City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section and does hereby declare that any provisions on this Ordinance are severable and if for any reason any sentence paragraph or section of this Ordinance shall be held invalid such decision shall not effect the validity of the remaining parts of this Ordinance.
SECTION 3. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after thirty (30) days after its passage and adoption.
Introduced this ________ day of ________ 2022.
Passed and adopted as an Ordinance of the City of San Carlos at a regular meeting thereof held on the ________ day of ________ 2022 by the following vote:
AYES COUNCILMEMBERS: ________________________________________
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment)
NOES, COMMISSIONERS: ________________________________________
ABSENT, COUNCILMEMBERS: ________________________________________
MAYOR of the City of San Carlos
ATTEST:
CITY CLERK of the City of San Carlos
Exhibit A: Land Use Regulations
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment)
EXHIBIT A
PD-20 Land Use Regulations
Table 1 prescribes the land use regulations for the Planning Development-20 Zoning District.
The regulations are established by letter designations as follows:
“P” designates permitted uses.
“M” designates use classifications that are permitted after review and approval of a minor use permit by the Zoning Administrator.
“C” designates use classifications that are permitted after review and approval of a conditional use permit by the Planning Commission.
“(#)” numbers in parentheses refer to specific limitations listed at the end of the table.
“-” designates uses that are not permitted.
Use classifications are defined in the San Carlos Municipal Code. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially similar in character. Use classifications and subclassifications not listed Table 1 or not found to be substantially similar to the uses described in Table 1 are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the Additional Regulations column refer to other sections of the San Carlos Municipal Code.
Table 1
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment)
Use Classification PD-20 Additional Regulations
Public and Semi-Public Uses
Colleges and Trade Schools, Public or
Private C
Government Offices C
Instructional Services M
Public Safety Facilities M
Commercial Uses
Animal Care, Sales and Services
Veterinary Services P
No grooming allowed per Ordinance 1363
Development Standard 15 (2005 Conditional Use
Permit)
Automobile/Vehicle Sales and Services
Automobile/Vehicle Sales and
Leasing -
See Section 18.23.050, Automobile/vehicle sales
and services Automobile/Vehicle Washing -
Service Station -
Banks and Financial Institutions P
Business Services P
Commercial Entertainment and Recreation
Cinema/Theaters -
Large-Scale -
Small-Scale P
Eating and Drinking Establishments
Full Service P See Section 18.23.140, Outdoor dining
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment) Convenience P
Food Preparation P
Lodging
Hotels and Motels -
Maintenance and Repair Services P
Nurseries and Garden Centers - See Section 18.23.270, Commercial cannabis businesses
Offices
Business and Professional C
Medical and Dental C
Walk-In Clientele C
Personal Services
General Personal Services P See Section 18.23.170, Personal services
Retail Sales
Building Materials and Services -
Cannabis Dispensary -
Convenience Markets P
Food and Beverage Sales P
General Retail P
Large-Format Retail - See Section 18.23.130, Large-format retail Price Point Retail P
Second-Hand Store P
Retail Establishments Selling
Ammunition or Firearms C See Section 18.23.290, Retail establishments selling ammunition or firearms
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment) Industrial Uses
Construction and Material Yards - See Section 18.23.160, Outdoor storage Custom Manufacturing -
Industry, General - See Section 18.23.270, Commercial cannabis businesses
Industry, Limited -
Recycling Facility
Reverse Vending Machine -
See Section 18.23.190, Recycling facilities
Recycling Collection Facility -
Research and Development - See Section 18.23.270, Commercial cannabis businesses
Salvage and Wrecking - See Section 18.23.160, Outdoor storage Warehousing and Storage
Indoor Warehousing and Storage -
Outdoor Storage - See Section 18.23.160, Outdoor storage Wholesaling and Distribution - See Section 18.23.270, Commercial cannabis businesses
Cannabis Microbusiness - See Section 18.23.270, Commercial cannabis businesses
Transportation, Communication, and Utilities Uses
Communication Facilities
Antenna and Transmission Towers See Chapter 18.24, Wireless Telecommunications Facilities
Facilities within Buildings -
Freight/Truck Terminals and
Warehouses -
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment) Light Fleet-Based Services -
Utilities, Major -
Utilities, Minor -
Other Applicable Types
Accessory Uses and Structures
See Sections 18.23.030, Accessory uses, and
18.15.020, Accessory buildings and structures
Nonconforming Use Chapter 18.19, Nonconforming Uses, Structures, and Lots
Temporary Use Chapter 18.31, Temporary Use Permits
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Attachment: Planning Commission Resolution (1129 Old County Zoning Amendment)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Discuss and Provide Input on the Design of New Field Lighting at Flanagan Field (Burton Park) and Stadium Field (Highlands Park).
RECOMMENDATION:
It is recommended that the City Counc il discuss and provide input on the design of new field lighting at Flanagan Field in Burton Park and Stadium Field in Highlands Park.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with this report. It is for informational purposes only.
BACKGROUND:
Burton Park is centrally located in San Carlos . It is approximately 10 acres in size and contains Madsen and Flanagan Fields. Scheduled activities on both fields include youth soccer, softball, baseball practices and games, adult softbal l and kickball games, summer camp, and special events throughout the year. Madsen Field ’s night lighting was recently updated with newer technology that uses LED lighting to help reduce glare and spillover lighting. Flanagan Field currently does not have lighting.
Highlands Park is located in the hills west of Alameda de las Pulgas and is over 11 acres in size. Scheduled activities on the fields at Highlands Park include youth soccer, softball, baseball and flag football practices and games, adult softbal l and soccer games, senior softball games, and youth sports camps. The two lower fields at Highlands Park, Rotary Field and Kiwanis Field, were recently updated with newer technology that uses LED lighting to help reduce glare and spillover lighting for activities that take place after dusk. Stadium Field , which is located in the upper area of Highlands Park, currently does not have lighting.
Both Burton and Highlands Parks are zoned as Parks on the City’s Zoning Map, designated as Parks in the General P lan, and identified as Community Parks in the Parks, Open Space, and Other Recreation Facilities Master Plan.
On November 14, 2016, the City Council received a report on the background of the Environmental Impact Report (“EIR”) for field lighting at both Burton and Highlands Parks and directed staff to proceed with the Sports Field Lighting Project (“Project”) and hire a consultant.
On November 28, 2016, the City Council approved a contract with LSA Associates, Inc. to conduct the full EIR.
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2 A Notice of P reparation (“NOP”) for the Draft EIR was issued on May 24, 2017, and circulated for a 30 -day public review period. The NOP was provided to responsible agencies and interested parties and was made available for public review. The City held a public scoping meeting on June 13, 2017. LSA Associates used the submitted written and verbal comments to identify the issue areas discussed in the Draft EIR.
The Draft EIR was circulated for a 100 -day public review and comment period beginning on November 20, 2017 and ending on February 28, 2018. On December 6, 2017, the Parks, Recreation and Culture Commission (“Commission”) held a public hearing to consider the current project plan and to take public comment on the Draft EIR. The Final EIR, including the Draft EIR an d all associated appendices, responses to comments , and revisions to the Draft EIR, were released to the public on November 2, 2018.
The report examined both replacement of existing lights at Burton Park’s Madsen Field and Highlands Park’s Rotary and Kiw anis Fields, as well as new lights at Burton Park’s Flanagan Field and Highlands Park’s Stadium Field. The EIR lighting study and analysis for Burton Park concluded that the proposed project scope would include the placement of approximately six new light poles at Flanagan Field with 43 new LED light fixtures including two up -light LED light fixtures, as outlined in the EIR. Poles would be placed along the first base line, third base line , and in the outfield. New lighting at Stadium Field would include the placement of approximately eight new light poles in the field with 35 new LED light fixtures. Poles would be located along the first base line, third base line, in the outfield , and at the northern end of the soccer field. The proposed LED light fixtures and visors for both Flanagan and Stadium fields would reduce light spillover and glare to the surrounding neighborhood to the greatest extend possible , as outlined in the EIR.
On November 13, 2018, the City Council certified the EIR for the Project and ap proved the findings and mitigation measures. Following this action, the City Council approved an Agreement for Professional Services with Salas O’Brien to design the replacement of the existing sports field lighting at Burton Park’s Madsen Field and Highla nds Park’s Rotary and Kiwanis Fields. The replacement of existing field lighting project was completed in the fall of 2019.
On August 23, 2021, the City Council approved a Professional Services Agreement with Salas O’Brien to provide electrical engineeri ng services for the preparation of Construction Documentation for Phase 2 of the Project at Burton and Highlands Park.
ANALYSIS:
On December 8, 2021, Salas O’Brien presented the 65% design drawings to the Commission.
Seven community members provided publ ic comment. Following the presentation and discussion, the Commissioners unanimously recommended the project move forward and for the City Council to consider each of the fields individually. In addition, the Commissioners recommended that the City Council consider adding new lighting in the batting cages at both Flanagan Field and Stadium Field.
Salas O’Brien anticipate s the full design of the new field lighting to be presented to the City Council in March 2022 to approve the design and authorize the adve rtisement of construction bids. Funding for construction is included in the Capital Improvement Program budget in Fiscal Year 2022-23.
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3 ALTERNATIVES:
The alternatives available to the City Council include:
1. Provide input on the design of the new field lighting at Flanagan Field in Burton Park and Stadium Field in Highlands Park; or
2. Provide staff with alternative direction.
Respectfully submitted by:
Amy Newby,
Parks & Recreation Director
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Burton-Highlands Ballfield Lighting 65% Drawings
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CONSTRUCTION PHOTOGRAPHS
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 G-0.0COVER SHEET The City of GoodLiving
CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PHASE 2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070 1 9.a.1
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-0.0ELECTRICAL SCHEDULES, SYMBOLS AND ABBREVIATIONS
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design) ”” ””
”
”
“ ”
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-0.1ELECTRICAL GENERAL NOTES
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 ELECTRICAL BURTON OVERALL SITE PLANE-1.11
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design) E-1.22E-1.23
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 ELECTRICAL HIGHLANDS OVERALL SITE PLANE-1.21
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design) E-1.22E-1.23
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 ELECTRICAL HIGHLANDS PARTIAL SITE PLANE-1.22
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design) E-1.22E-1.23
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 ELECTRICAL HIGHLANDS PARTIAL SITE PLANE-1.23
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 ELECTRICAL BURTON ENLARGED SITE PLANE-4.1
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design) Appropriate PPE Required. Do notoperate controls or open covers withoutappropriate personal protectionequipment; Failure to comply mayresult in injury or death. Refer to NFPA70E for minimum PPE requirements.
ARC FLASH ANDSHOCK HAZARDWARNING
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-5.1ELECTRICAL DETAILS
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-5.2ELECTRICAL DETAILS
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-5.4ELECTRICAL DETAILS
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-7.11ELECTRICAL BURTON WEST SINGLE LINE DIAGRAM
EXISTING
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-7.12ELECTRICAL BURTON EAST SINGLE LINE DIAGRAM
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
DEPARTMENT OF PUBLIC WORKSSAN CARLOS, CALIFORNIA
C1809 - SPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2 PROJ. MGR.: VATSAL PATELCHECKED BY: HUGH KINGDRAWN BY: SALAS O'BRIENPROJECT ID: C1809DATE: 10/11/2021STEVEN J. MACHIDADIRECTOR OF PUBLIC WORKSHz SCALE: AS NOTEDVt SCALE: AS NOTED Drawing No.The City of GoodLiving CITY OF SAN CARLOSCALIFORNIASPORTS FIELD LIGHTING BURTON & HIGHLANDS PARKS - PH2BURTON: 900 CHESTNUT ST, SAN CARLOS, CA 94070HIGHLANDS: 2600 MELENDY DR, SAN CARLOS, CA 94070expect a difference305 South 11th StreetSan Jose, California 95112-2218408.282.1500 | 408.297.2995 (f)salasobrien.comCalifornia | Georgia | LouisianaMontana | Texas | Washington Sheet of 15 E-7.2ELECTRICAL HIGHLANDS SINGLE LINE DIAGRAM
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Attachment: Burton-Highlands Ballfield Lighting 65% Drawings (Field Lighting Design)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Adopt a Resolution Authorizing an Increase to the General Fund Community Events Program Budget for Fiscal Year 2021 -22 in the Amount of $80,000 and Fiscal Year 2022-23 in the Amount of $132,250 to Include the Cost of a Full Time Recreation Coordinator and Other Operational Expenses to Support the Coordination and Management of the San Carlos Art & Wine Faire and Hometown Days Events.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution authorizing an increase to the General Fund Community Events Program Budget for Fiscal Year (“FY”) 2021-22 in the amount of $80,000 and FY 2022-23 in the amount of $132,250 to include the creation of a new full time Recreation Coordinator position and other operational expenses to support the coordination and management of the San Carlos Art & Wine Faire and Hometown Days events.
FISCAL IMPLICATIONS:
The total fiscal impact or net costs to the General Fund would be $80,000 in FY 2021- 22 and $132,250 in FY 2022-23, as shown in the table below. The total operating costs reflect a savings of $20,000 for FY 2021-22 and $60,000 for FY 2022-23 that would have otherwise been allocated toward contract professional services.
Expenses inc lude the cost of a new , full time Recreation Coordinator position , funds for professional services, and event related expenses. Projected revenues from events include event sponsorships and booth fees. Below are the anticipated revenues for the current fis cal year and the upcoming fiscal year budget:
San Carlos Community Events Budget
Line Item Description FY21-22 Amt FY22-23 Amt
Hometown Days Field & Program Supplies 45,000.00 46,250.00 Hometown Days Professional Services 30,000.00 31,000.00 Full Time Position Cost 50,000.00 150,000.00
Reduction in Professional Services
(Art & Wine Faire Contract) (20,000.00) (60,000.00)
Total Operating Costs 105,000.00 167,250.00
Sponsorship Revenue (10,000.00) (15,000.00)
Vendor/Booth Fee Revenue (15,000.00) (20,000.00)
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2 Gross Revenues (25,000.00) (35,000.00)
Net Operating Costs 80,000.00 132,250.00
Revenues received by the Hometown Days organization from alcohol sales will not be reflected in the City’s Community Events operating budget due to Alcohol Beverage Control (ABC) permitting regulations. Funds received from alcohol sales can be redirected to the City through various foundations in San Carlos through donations for capital improvement, programs and other events.
BACKGROUND:
Art & Wine Faire
On April 12, 2021, the City Council approved funds for the City to take on the coordination and management of the annual Art & Wine Faire, previously managed by the San Carlos Chamber of Commerce. Funds approved included full time and part time salaries, f ield and program supplies, as well as professional services for a part -time contract position to assist with the coordination of the Faire.
On November 19, 2021, the City issued a request for proposals (RFP) for assistance with Art & Wine Faire event coor dination. The budget for these contracted services was $20,000 in FY 2021-22 and $60,000 in FY 2022 -23. Four proposals were submitted by the deadline and each firm was ranked based on set criteria for the project by City staff. The proposals ranged from the lowest proposal fee at $82,500, with a 5% increase per year, to the highest proposal of $388,588 for the first year.
Hometown Days
In the fall of 1979, a small group of community members gathered with then Mayor, Pat Bennie, to bring to life her vision of a community event. They dubbed it “Hometown Days”, and gave it a western theme. The original volunteer committee included a cross section of community members. Goals identified for the family-oriented festival were to provide community non-profit organizations an opportunity to participate, earn funds for their organizations, and provide a fun event for the community to enjoy.
For 39 years, Hometown Days took place each May and drew in thousands from the community each year. The weekend -long festival consists of a parade, fun run, pancake breakfast , and a festival that includes rides, games, vendor marketplace, food booths, beer and wine garden , and community booths. Due to the pandemic, Hometown Days was cancelled in 2020 and not planned in 2021.
In December 2021, staff met with the President of the Hometown Days Board to discuss how to continue operating the event in 2022. The President shared concern that the committee has experienced a reduction in the number of community volunteers available to assist with planning and weekend -of support . On January 5, 2022, the City was notified by the President of the Hometown Days Board that board members and committee members voted to turn the management and coordination of the event over to the City.
ANALYSIS:
The 2021 Community Satisfaction Survey administered asked about satisfaction with the City’s efforts to provide services. Ninety -one percent of respondents were most satisfied with special
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3 community events such as summer concerts in the park, Night of Holiday Lights, Goblin Walk, and other events in the community. Additionally, 90% of responders viewed these types of events as somewhat important, very important, and extremely important.
Following event cancellations due to the pandemic, Parks and R ecreation held two fall community events this past year, the annual Goblin Walk and Night of Holiday Lights.
Attendance at both events matched pre -pandemic levels, reiterating the value the community places on community events and opportunities to do more in the coming year.
The San Carlos Art & Wine Faire and Hometown Days are two weekend-long events, previously managed by two outside organizations, each with various levels of staff and volunteer support. In order to successfully manage these large -scale events, the Parks and Recreation Department (“Department”) needs additional full time staff. Hiring a new Recreation Coordinator to support the increase in events , in lieu of a professional services contract for one event, would provide year-round support for all events managed by the Department . It would also provide the opportunity to consolidate contracts with vendors between multiple events, potentially saving money through economies of scale.
ALTERNATIVES:
Options available to the City Council include:
1. Adopt a Resolution increasing the General Fund Community Events Program Budget for FY 2021-22 in the amount of $80,000 and FY 2022-23 in the amount of $132,250 to include the cost of a full -time Recreation Coordinator and other operational expenses t o support the coordination and management of the San Carlos Art & Wine Faire and Hometown Days events; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Amy Newby,
Parks & Recreation Director
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution - Full Time Coordinator
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RESOLUTION NO. 2022 –_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING AN INCREASE TO THE GENERAL FUND COMMUNITY EVENTS PROGRAM BUDGET FOR FISCAL YEAR (“FY”) 2021-22 IN THE AMOUNT OF $80,000 AND FY 2022-23 IN THE AMOUNT OF $132,250 TO INCLUDE THE COST OF A NEW FULL TIME
RECREATION COORDINATOR AND OTHER OPERATIONAL EXPENSES TO SUPPORT
THE COORDINATION AND MANAGEMENT OF THE SAN CARLOS ART & WINE FAIRE AND HOMETOWN DAYS EVENTS.
WHEREAS, in the fall of 1979, a small group of community members gathered with then Mayor, Pat Bennie, to bring to life her vision of a community event; and
WHEREAS, the community event, Hometown Days, was created and held each May, organized solely by community volunteers; and
WHEREAS, the weekend-long festival consists of a parade, fun run, pancake breakfast and a festival that includes rides, games, vendor marketplace, food booths, beer and wine garden and community booths; and
WHEREAS, the event was cancelled in 2020 and not planned in 2021 due to the ongoing COVID-19 pandemic; and
WHEREAS, in December 2021, staff met with the President of the Hometown Days Board to discuss how to continue operating the event in 2022; and
WHEREAS, on January 5, 2022, the City was notified by the President of the Hometown Days Board that board members and committee members voted to turn the management and coordination of the weekend event over to the City of San Carlos; and
WHEREAS, the 2021 Community Satisfaction Survey administered asked about satisfaction with the City’s efforts to provide services; and
WHEREAS, 91% survey respondents were most satisfied with special community events like summer concerts in the park, Night of Holiday Lights, Goblin Walk, and other events in the community; and
WHEREAS, 90% of responders viewed holding special community events like summer concerts in the park, Night of Holiday Lights, Goblin Walk, etc. as somewhat important, very important and extremely important; and
WHEREAS, the creation of a new full time Recreation Coordinator in Special Community Events would provide year-round support to all City-run events; and
WHEREAS, the total fiscal impact or net costs to the General Fund for the creation of a new full time Recreation Coordinator and event expenses to support Hometown Days would be $80,000 in FY 2021-22 and $132,250 in FY 2022-23.
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Attachment: Resolution - Full Time Coordinator (Recreation Coordination) NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby increases the FY 2021-22 and FY 2022-23 Community Events program budget to include the creation of a full time Recreation Coordinator and other operational expenses. * * * * *
I, Crystal Mui, City Clerk, hereby certify that th e foregoing Resolution was passed and adopted by the City Council of the City of San Carlos at a regular meeting thereof held on the 24th day of January 2022 by the following vote:
AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________
_________________________________
CITY CLERK of the City of San Carlos
APPROVED:
__________________________________
MAYOR of the City of San Carlos
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Attachment: Resolution - Full Time Coordinator (Recreation Coordination)
CITY COUNCIL
STAFF REPORT
MEETING DATE: January 24, 2022
ITEM TITLE: Consideration of Appointments to the City Council Subcommittees and Ad Hoc Committees for 2022.
RECOMMENDATION:
Appoint City Council representatives and alternates to selected boa rds, committees, and authorities as deemed appropriate.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND:
Appointments to various committees are traditionally made annually following City Council reorganization. The City of San Carlos Code of Cond uct & Ethics Policy for Council Members and Appointed Officials indicates that the Mayor is the presiding officer of the City Council and in this capacity “... is responsible for . . . appointing Council Members to standing or ad hoc committees. The Mayor is also responsible for appointing Council Members to certain county and regional boards and committees.”
Council is requested to discuss and consider the recommended appointments before voting to approve. Attachment 1 , “ 2022 City Council Regional JPA’s , Boards, and Committee Assignments”, lists the recommended primary and alternate Coucilmember appointments to 35 local and regional agencies.
ANALYSIS:
The Mayor is recommending the following change for the 2022 Councilmember appointments:
Councilmember Laura Parmer -Lohan will replace Councilmember John Dugan as Council Liaison to the Redwood City Chamber of Commerce.
ALTERNATIVES:
The alternatives available to the City Council include:
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2 1. Approve the Mayor’s recommended changes for Councilmember rep resentation on select boards, committees, and authorities; or
2. Do not approve the Mayor’s recommended changes for Councilmember representation on select boards, committees, and authorities; or
3. Provide the Mayor with alternative direction.
Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Proposed 2022 Council Boards Commissions and Committee Assignments
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Updated: 1/19/2022 5:21 PM
CITY COUNCIL REGIONAL JPA’S, BOARDS, AND COMMITTEE ASSIGNMENTS 2022
I. APPOINTMENTS TO OTHER AGENCIES – CITY OF SAN CARLOS REPRESENTATIVE(S)
Primary/Alternate
Advance Life Support (ALS) (3rd Wed of Jan/May/Sept, 6:30 p.m.) McDowell/Dugan San Mateo County Pre-Hospital Emergency Medical Services Group. JPA for emergency ambulance services in San Mateo County.
Airport Roundtable (1st Wednesday of Feb/April/June/Aug/Oct/Dec, 7:00 p.m.) Dugan/Rak A voluntary public forum established in 1981 for the discussion and implementation of noise mitigation strategies at San Francisco International Airport (SFO). www.sforoundtable.org/
Association of Bay Area Governments (ABAG) General Assembly (Annual meeting) Dugan/Rak Determine policy matters for the Association, including adopting annual general budget, and review recommendations of the Executive Board. http://abag.ca.gov/overview/ga.html
Belmont-San Carlos Fire Department (Meetings as needed) Collins & Dugan/McDowell Former fire protection services provider for San Carlos, Belmont, and the Harbor Industrial Area (HIA).
Caltrain Modernization Local Policy Maker Working Group (4th Thursday, 5:30 p.m.) Collins/Parmer-Lohan Regional committee of Council Members and County Supervisors along the Caltrain corridor in San Francisco, San Mateo, and Santa Clara counties. The group receives updates and provides comments on the Caltrain Modernization program which includes Caltrain Electrification, Blended Operations and Caltrain/California High Speed Rail operations. www.caltrain.com/projectsplans/CaltrainModernization.html
City/County Association of Governments (C/CAG) (2nd Thursday, 6:30 p.m.) Rak/Parmer-Lohan Association of cities + County on issues affecting San Mateo County. http://ccag.ca.gov/
Airport Land Use Committee (ALUC) (4th Thursday, 4:00 p.m.) Rak/Collins Subcommittee of the City/County Association of Governments formed to advise and recommend actions regarding the updating of Airport Land Use Plan land use compatibility issues affecting the airports in San Mateo County. http://ccag.ca.gov/committees/airport-land-use-committee/
Emergency Services Council (Quarterly on 3rd Thursday, 5:30 p.m.) Dugan/McDowell Countywide Board that prepares for mutual aid response in the event of a natural disaster or act of terrorism. Staffed through the County Sheriff’s office, this Council is funded by a 21 member -agency JPA, and funds activities including HAZMAT, mutual aid communications, and OES response staffing. https://bnc.smcgov.org/emergency-services-council
Grand Boulevard Initiative (Quarterly) Collins/Rak A regional collaboration dedicated to the revitalization of the El Camino Real corridor, as it runs through San Mateo and Santa Clara counties in the California Bay Area. www.grandboulevard.net
Home for All (Meetings as needed) Parmer-Lohan/Dugan
Public, private and nonprofit agencies collaborative to address the job/housing gap and determine solutions that can be implemented County-wide. https://homeforallsmc.org/
League of California Cities, Peninsula Division (Meets Quarterly) All Represents all cities in California on legislative matters in Sacramento. The Peninsula Division runs from San Francisco to Gilroy and meets quarterly on the peninsula plus an annual breakfast to elect officers of the division during the League of California Cities Annual Conference. www.cacities.org/Member-Engagement/Regional-Divisions/Peninsula
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Attachment: Proposed 2022 Council Boards Commissions and Committee Assignments (Council Subcommittees)
Updated: 1/19/2022 5:21 PM
Library Governing Board JPA (Meets five times a year on Mondays, 8:15 a.m.) McDowell/Dugan JPA for county library services. www.smcl.org
Peninsula Clean Energy JPA Board (4th Thursday, 6:30pm) Parmer-Lohan/Dugan San Mateo County’s official electricity provider. http://www.peninsulacleanenergy.com/
Peninsula Congestion Relief Alliance McDowell/Parmer-Lohan (3rd Thursday in Feb/Apr/June/Sept/Nov, 8:00 a.m.)
Transportation systems management: shuttles/carpooling/Spare the Air information. www.commute.org
San Mateo County Council of Cities (Last Friday of Month) All Mayors and Councilmembers from San Mateo County’s 20 cities meet monthly to discuss issues/receive presentations on issues of mutual concerns. www.councilofcities.org
City Selection Committee (Meets prior to Council of Cities). Mayor/designee votes on appointments Subcommittee of Council of Cities. Business meeting starts at 6:15 p.m. in order to vote on appointments to regional boards. Location changes monthly.
San Mateo County Convention and Visitors Bureau (Monthly) All Funded by contributions of local hotels, motels, restaurants, museums, and tourist attractions in the County.
Publishes monthly guides of events in the County hosted by member businesses. www.smccvb.com/
Silicon Valley Clean Water (3rd Monday, 8:00 a.m.) Collins/Dugan JPA for sewage/wastewater treatment services. www.svcw.org
South Bayside Waste Management Authority (4th Thursday, 2:00 p.m.) Rak/Parmer-Lohan JPA for solid waste and recycling services. www.rethinkwaste.org
II. APPOINTMENTS TO OTHER AGENCIES – AGENCY, NOT CITY APPOINTED (Requires Application by an Interested Council Member, When Positions Are Available)
Housing and Community Development Committee (HCDC) Collin s HCDC makes recommendations to the Board of Supervisors related to the expenditure of all housing and community development funds to review and provide a forum for public comment on affordable housing and community development needs. www.housing.smcgov.org/hcdc
Housing Endowment and Regional Trust (HEART) Board (4th Wednesday monthly, 3:00 p.m.) McDowell HEART is a Joint Powers Authority nonprofit organization, whose board consists of 10 elected officials and 10 members of the private sector who work to create more affordable housing throughout the County.
Appointed by the City Selection Committee. www.heartofsmc.org
III. APPOINTMENTS TO CITY COUNCIL COMMITTEES & COUNCIL AD-HOC COMMITTEES
2+2 – City/School District (as needed) McDowell/Rak
Informal liaison committee between school district and City on areas of mutual concern.
Childcare Parmer-Lohan/McDowell
Code of Conduct and Ethics Policy Subcommittee Collins/Parmer-Lohan
Communication Parmer-Lohan/Dugan
Downtown Subcommittee Collins/Rak
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Attachment: Proposed 2022 Council Boards Commissions and Committee Assignments (Council Subcommittees)
Updated: 1/19/2022 5:21 PM
Economic Development McDowell/Parmer-Lohan
Four Corners Working Group (Belmont-San Carlos Cranfield Carlmont Traffic) Collins/McDowell
Housing Committee Dugan/Collins
Industrial Arts McDowell/Rak
Parks and Recreation Public Art Task Force Dugan
Transportation & Circulation Collins/Dugan
IV. COUNCIL LIAISONS TO OTHER ASSOCIATIONS & NON-PROFIT ORGANIZATIONS
Harbor Industrial Association (1st Thursday, noon, lunch at Van’s in Belmont) All
San Carlos Educational Foundation Dugan
Redwood City Chamber of Commerce Parmer-Lohan
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Attachment: Proposed 2022 Council Boards Commissions and Committee Assignments (Council Subcommittees)