February 28, 2022 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Conducted Remotely in Accordance with Assembly Bill 361 February 28, 2022, 7:00 PM
MINUTES
ROLL CALL
City Council Present: Sara McDowell, Mayor
Ronald Collins, Councilmember
John Dugan, Councilmember
Laura Parmer-Lohan, Councilmember
Adam Rak, Vice Mayor
Staff Present: Adam Aronson, Economic Development and Housing Manager Kristina Bell, Police Captain
Nil Blackburn, Assistant City Manager
Rucha Dande, Associate Planner
Will Hoch, IT Manager
Anna Kertel, Recreation Supervisor
Marco Lao, Senior Accountant
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Andrea Mardesich, Principal Planner
Crystal Mui, City Clerk
Amy Newby, Parks & Recreation Director
Lisa Porras, Planning Manager
Greg Rubens, City Attorney
Al Savay, Community Development Director
1. CALL TO ORDER
The meeting was called to order at 7:04 PM by Mayor Sara McDowell.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor McDowell.
3. CHANGES TO THE ORDER OF THE AGENDA
None.
4. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Collins expressed appreciation to staff for their work with Charity Housing on the 817 Walnut Street Affordable Housing Project.
Mayor McDowell reported on attending an event this morning with Councilmember Parmer-Lohan and various other elected officials to recognize and thank healthcare workers for their work throughout the pandemic.
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Mayor McDowell also announced that she will be presenting the State of the City Address via Zoom this Friday at 9am with Vice Mayor Rak.
5. PUBLIC COMMENT
David Tuzman, resident, thanked the Council for the downtown lighting and their work on the Walnut Affordable Housing Project.
Mark Olbert, resident and former Mayor and Councilmember, urged the Council to demand that Silicon Valley Clean Water adopt a policy to approve settlement expenditures in open session and to require that all newly appointed representatives be briefed on outstanding lawsuits.
6. CONSENT CALENDAR
Item J was removed from the Consent Calendar for a separate discussion.
RESULT: Adopted [Unanimous] Consent Calendar Items ‘a’-‘f’, ‘h’-‘i’ and ‘k’-‘l’.
MOVER: John Dugan
SECONDER: Ronald Collins
AYES: Parmer-Lohan, Rak, Dugan, Collins, McDowell
a. Motion to Waive Reading of All Ordinances.
b. Approve Minutes of January 21, 2022 City Council Special Meeting. c. Approve Minutes of January 24, 2022 City Council Regular Meeting. d. Adopt a Resolution Updating the City's Records Retention Schedule. Resolution 2022-018
e. Accept the Investment Report for the Second Quarter of Fiscal Year 2021-22. f. Accept the Financial Report for the Second Quarter of Fiscal Year 2021-22. g. Adopt a Resolution Accepting the New Burton Park Batting Cages Project C2001; and Authorizing the Public Works Director to Issue and Record a Notice of Completion.
RESULT: Adopted [4 – 0 – 1] Resolution 2022-019 Accepting the New Burton Park Batting Cages Project C2001; and Authorizing the Public Works Director to I ssue and Record a Notice of Completion.
MOVER: John Dugan
SECONDER: Ronald Collins
AYES: Parmer-Lohan, Dugan, Collins, McDowell
NAYS: None
RECUSE: Rak
h. Adopt a Resolution Authorizing the City Manager to Execute a One- Year Extension to the Agreement with Secureworks, Inc. for Managed Security Services (Firewall Services) Not to Exceed $20,000. Resolution 2022-020 February 28, 2022 3
i. Adopt a Resolution Authorizing Adjustments to the City of San Carlos Cost of Services Schedule (“User Fees”) for Fiscal Year 2021- 22 Updating Vendor Fees Associated with Community Events. Resolution 2022-021
j. Adopt a Resolution Authorizing the City Manager to Enter into a Professional Services Agreement with RRM Design Group for Consulting Services to Prepare a Downtown Specific Plan Consistent with the City Council’s Downtown Strategic Objective in an Amount Not to Exceed $983,315.
This item removed for a separate discussion.
k. Adopt a Resolution Approving Professional Services Agreements for On- Call Civil Engineering, Geotechnical Engineering and Special Testing and Inspection, and Traffic and Transportation Engineering for One- Year with an Option for Two (2) One -Year Extensions in a Total Annual Not -To-Exceed Amount of $3,800,000; and Authorizing the City Manager to Execute the Associated Agreements. Resolution 2022-022
l. Adopt a Resolution Authorizing the City Manager to Execute an Agreement and Appropriate Funds from the General Capital Projects Fund 0025 ("Fund 25") to Prepare Objective Design and Development Standards for Single- Family, Multi- Family and Mixed- Use Residential Projects at a Cost Not to Exceed $305,095 with MIG. Resolution 2022-023
6j. Adopt a Resolution Authorizing the City Manager to Enter into a Professional Services Agreement with RRM Design Group for Consulting Services to Prepare a Downtown Specific Plan Consistent with the City Council’s Downtown Strategic Objective in an Amount Not to Exceed $983,315.
Item J was removed from the Consent Calendar for a separate discussion.
Advanced Planning Manager Lisa Porras provided a brief background on the Downtown Specific Plan Project, reviewed staff’s process f or selecting a consulting firm, and outlined the Project’s next steps. She and Community Development Director Al Savay responded to Council questions.
Consultant Jam i Williams from the RRM Design Group thanked the Council for the opportunity to work on the Project.
RESULT: Adopted [Unanimous] Resolution 2022- 024 Authorizing the City Manager to Enter into a Professional Services Agreement with RRM Design Group for Consulting Services to Prepare a Downtown Specific Plan Consistent with the City Council’s Downtown Strategic Objective in an Amount Not to Exceed $983,315.
MOVER: Adam Rak
SECONDER: Parmer-Lohan
AYES: Collins, Parmer-Lohan, Rak, Dugan, McDowell
7. REPORTS TO COUNCIL
a. Receive an Update from the Center for Age Friendly Excellence (CAFE) and San Carlos Age -Friendly Task Force on Age -Friendly Community Initiative. (Verbal Only)
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Cynthia Nakayama from the Center for Age- Friendly Excellence (CAFÉ) and Devora Kot hari with Villages of San Mateo County spoke on the accomplishments of the City’s Age-Friendly Initiative and their upcoming projects.
8. STUDY SESSION
a. Discuss Below Market Rate Ordinance and Provide Direction to Staff Regarding Possible Amendments to Municipal Code Chapter 18.16: Affordable Housing Programs.
Adam Aronson, Economic Development and Housing Manager, provided an overview of the current inclusionary requirements and reviewed recommended changes. Mr. Aronson, Community Development Director Al Savay , Consultant Darin Smith and City Attorney Greg Rubens responded to Council questions.
Public Comment
David Crabbe, resident and Sierra Club Sustainable Land Use Committee Member, spoke in favor of unbundled parking in all development projects.
Kalisha Webster, an advocate with Housing Choices - an organization that helps people with developmental and other disabilities, provided suggestions on how to increase financial feasibility for affordable units.
David Tuzman, resident, provided feedback on the Below Market Rate (BMR) Ordinance and posed several questions.
Council provided the following feedback:
- Review options to setting a threshold based on the size of the unit to yield greater affordability
- Find ways to i ncentivize developers to include affordable housing units in their projects
- Further explore State Density Bonus vs the City’s own Density Bonus - Review City’s Density Bonus as part of the General Plan discussion and be thoughtful on how we apply it – consider what it will mean for heights
- Review the Municipal Code to confirm the regulations regarding the number of mandatory BMR units and their locations within the development can't be manipulated and ensure it’s enforced − Consider actions on how to increase extremely low income housing, such as purchasing low income units to convert them
− Proceed with staff’s recommendation on unbundled parking − Proceed with staff’s recommendation to change affordability periods to run in perpetuity
− Proceed with staff’s recommendation to increase incl usionary requirements for owner -occupied developments to 20% at the low income level
Council recessed at 8:56 PM and reconvened at 9:06 PM.
b. Discuss the City's Beekeeping Regulations and Administrative Policy and Provide Direction on Recommended Updates or Changes to Staff.
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Assistant City Manager Nil Blackburn presented on the City's current Beekeeping Regulations and Policy and requested Council provide direction on potential updates. She, Nickie Irvine representative from Bee Legal and City Attorney Greg Rubens responded to Council questions.
Public Comment
Wulfer de Bruijin, resident, spoke against a llowing beekeeping in city limits and shared that his son is allergic to bees.
Marika De Bruijin, resident, spoke against allowing beekeeping in city limits and shared that her son is allergic to bees.
Kathleen Gallagher, resident, spoke in favor of a beekeeping policy and provided her suggestions on how to proceed.
Casey Inman, spoke in support of loosening restrictions for beekeeping.
Pattymm posed questions about beekeeping.
RESULT: At 10:12 PM, approved [Unanimous] extending the meeting to 11:00 PM.
MOVER: Laura Parmer-Lohan
SECONDER: John Dugan
AYES: Dugan, Collins, Parmer-Lohan, Rak, McDowell
At Mayor McDowell's request, Nickie Irvine respond to Patymm’s questions.
Council provided staff with the following feedback:
- P rovide notices to the community on changes to the City’s beekeeping regulations
- Gather additional community feedback on the subject
- Set regulations in place for beehives, water provisions and flyaways - Consider incorporating nuisance language for severely allergi c persons
- Consider the County’s beehive restrictions as unincorporated areas in the City could have different regulations
9. NEW BUSINESS
a. Consideration of Introducing an Ordinance Repealing San Carlos Municipal Code Chapter 8.27 - Disposable Food Service Ware and Adopting a New Chapter 8.27 - Disposable Food Service Ware, Regulating the Use of Disposable Food Service Ware by Food Facilities to Align with New State Laws.
Management Analyst Adam Lokar provided background on the City's disposable food service ware regulations and reviewed proposed changes to the Municipal Code to align with State laws. He and City Manager Jeff Maltbie responded to Council questions.
RESULT: Introduced [Unanimous] Ordinance No. 1579 Repealing San Carlos Municipal Code Chapter 8.27 - Disposable Food
Service Ware and Adopting a New Chapter 8.27 - Disposable February 28, 2022 6
Food Service Ware, Regulating the Use of Disposable Food Service Ware by Food Facilities to Align with New State Laws MOVER: Ronald Collins
SECONDER: Laura Parmer-Lohan
AYES: Rak, Dugan, Collins, Parmer-Lohan, McDowell
10. AGENDA SETTING
None.
11. ADJOURNMENT
The meeting adjourned at 10:39 PM.
Crystal Mui,
City Clerk