June 27, 2022 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall – 600 Elm Street, San Carlos June 27, 2022, 7:00 PM
MINUTES
ROLL CALL
City Council Present: Sara McDowell, Mayor
Ronald Collins, Councilmember
John Dugan, Councilmember
Laura Parmer-Lohan, Councilmember (participated remotely) Adam Rak, Vice Mayor
Staff Present: Adam Aronson, Economic Development and Housing Manager Kristina Bell, Police Captain
Nil Blackburn, Assistant City Manager
Sajuti Haque, Senior Management Analyst
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Andrea Mardesich, Principal Planner
Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Amy Newby, Parks & Recreation Director
Gregory Rubens, City Attorney
Chris Valley, Building Official
1. CALL TO ORDER
The meeting was called to order at 7:00 PM by Mayor for the Day Eason Tsang.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor for the Day Eason Tsang.
3. CHANGES TO THE ORDER OF THE AGENDA
None.
4. PRESENTATIONS
a. Present a Proclamation Recognizing July 2022 as Parks and Recreation Month.
Mayor McDowell presented a proclamation to Parks and Recreation Director Amy Newby recognizing Parks and Recreation Month.
Ms. Newby thanked the Council for the recognition and invited the community to partake in their many events this summer.
June 27, 2022 2
b. Present Proclamations to Outgoing Economic Development and Advisory Commissioner Mark Berger; Planning Commis sioner Donald W. Bradley; and Transportation and Circulation Commissioners Nishant Garg and Sandra Nierenberg in Recognition of Their Years of Service.
Mayor McDowell noted that Mark Berger, Nishant Garg and Sandra Nierenberg were unable to attend the Council meeting this evening, but she recognized them for their years of Commission service. Planning Commissioner Don Bradley was present in the Council Chambers and received a proclamation presented by Mayor McDowell.
Mr. Bradley thanked Council and staf f for t he recognition and spoke on the importance of citizen engagement.
5. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Collins provided an update from a recent L ocal Policy Makers Group meeting he had attended and announced the passing of his Mother-in-law and long-time San Carlos resident – Velma Harding Kuhlman.
Councilmember Dugan commented that he attended Friday’s Concert in the P ark and encouraged the community to partake in the City’s festivities. He also provided a report from a recent Association of Bay Area Governments’ General Assembly and thanked Don Bradley for his service on the Planning Commission and for his services to the Country in the U.S. Air Force.
Vice Mayor Rak thanked all the commissioners for their service and repo rted on attending the June Council of Cities meeting and the recent 2+2 meeting.
Mayor McDowell reported that she had the opportunity to take Mayor for the Day Eason on a tour of City Hall. She also reported on a presentation she gave at a recent 2+2 meeting and, as part of the Safe Routes to School Program, encouraged the public to visit the City’s interactive webpage to provide feedback on suggested safety improvements.
a. Announce Appointed Downtown Advisory Committee Members.
Mayor McDowell announced the 17 newly appointed Downtown Advisory Committee Members.
6. PUBLIC COMMENT
Laura Deck, resident, expressed concern with Sheriff s carrying assault rifles at the Hometown Days Parade and requested Council ban rifles at next year's parade.
Mayor McDowell directed staff to follow-up with this public comment.
Daniel Villasenor, resident, announced that he’ll be hosting a music festival at Burton Park and invited the community to attend.
7. CONSENT CALENDAR
Councilmember Rak recused himself from the second Resolution in Item K a pproving installation of new sports field lighting at Flanagan Field.
June 27, 2022 3
RESULT: Adopted [Unanimous] Consent Calendar Items ‘a’ – ‘u’; and Item v – Ordinance 1583 Amending Municipal Code Chapter 18 to Adjust the City Density Bonus, Inclusionary Housing Requirements, Affordability Periods, Parking for Affordable Units, and Making Other Conforming Amendments; and
Item w - Ordinance 1584 Amending San Carlos Municipal Code Title 18 - Zoning, Consisting of Modifications to Chapter 18.23 .210 - Accessory Dwelling Units/Junior Accessory Dwelling Units.
MOVER: John Dugan
SECONDER: Ronald Collins
AYES: Collins, Dugan, Parmer-Lohan, Rak, McDowell
a. Motion to Waive Reading of All Ordinances.
b. Approve Minutes of May 9, 2022 City Council Regular Meeting. c. Adopt a Resolution Appropriating/Transferring $1,850,000 from the General Capital Fund (Fund 25) to the Gas Tax Fund (Fund 16) to Supplement Project C9416 in Fiscal Year 2021- 22; Awarding the 2022 Pavement Rehabilitation Project C9416- 22; Authorizing the City Manager to Execute a Public Projects Agreement with G. Bortolotto & Co., Inc. of San Carlos, CA in the Amount of $5,444,743.90; and Authorizing the Expenditure of Contingency Up to the Project Budget. Resolution 2022-060
d. Adopt a Resolution Appropriating $100,000 from the General Capital Fund (Fund 25) to C1904 in Fiscal Year 2022- 23; Awarding the Wheeler Plaza Garage Painting Project C1904; Authorizing the City Manager to Execute a Public Projects Agreement with JPB Designs, Inc. of Orangevale, CA in the Amount of $211,380; and Authorizing the Expenditure of a Contingency in the Amount of $42,276. Resolution 2022-061
e. Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be Held on Tuesday, November 8, 2022 for the Election of Certain Officers (As Required by the Provisions of the Laws of the State of California Relating to General Law Cities) and Authorizing the Execution of a Services Agreement with the County of San Mateo for Specified Services Relating to the Conducting of a General Municipal Election. Resolution 2022-062
f. Receive an Update on the Status of Objectives and Tasks in the City's 2022 Strategic Plan and Approve the June 2022 Strategic Work Plan Update. g. Adopt a Resolution Approving the Plans and Specifications and Authorizing a Call for Bids for the Installation of Rectangular Rapid Flashing Beacons (RRFB) System at Kenton Avenue and Prospect Street on San Carlos Avenue as Part of the 2022 Traffic Calming Improvement Project C1807. Resolution 2022-063 h. Adopt a Resolution Approving the Plans and Specifications and Authorizing a Call for Bids for the 447 Hillcrest Wall Replacement Project C2203. Resolution 2022-064
i. Adopt a Resolution Approving and Adopting a Comprehensive Master Salary Schedule for Fiscal Year 2022 -23 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS"). Resolution 2022-065
June 27, 2022 4
j. Adopt a Resolution Approving the Plans and Specifications and Authorizing a Call for Bids from Qualified Bidders for the Second Floor Library Tenant Improvement Project C2202. Resolution 2022-066
k. Adopt Resolutions Appropriating $137,565 from the General Capital Fund (Fund 25) to C1818 in Fiscal Year 2022 -23; Awarding the Installation of New Sports Field Lighting at Flanagan and Stadium Fields Project C1818; Authorizing the City Manager to Execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento, CA in the Amount of $1,769,888; and Authorizing an Expenditure of Contingency in the Amount of $353,977. Resolution 2022- 067 for Stadium Field
RESULT: Adopted [ 4 – 0 – 1 ] Resolution 2022 -068 Appropriating $137,565 from the General Capital Fund (Fund 25) to C1818 in Fiscal Year 2022- 23; Awarding the Installation of New Sports Field Lighting at Flanagan and Stadium Fields Project C1818; Authorizing the City Manager to Execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento, CA in the Amount of $1,769,888; and
Authorizing an Expenditure of Contingency in the Amount of $353,977 for Flanagan Field.
MOVER: John Dugan
SECONDER: Ronald Collins
AYES: Collins, Dugan, Parmer-Lohan, McDowell
NAYS: None
RECUSE: Rak
l. Adopt a Resolution Appropriating $100,000 from the General Capital Fund (Fund 25) to Create a Website and Intranet Refresh Project in Fiscal Year 2022- 23.
Resolution 2022-069
m. Deny Claim of Mosgrove.
n. Adopt a Resolution Approving the Submittal of Annual Property Assessments to San Mateo County for National Pollutant Discharge Elimination System Stormwater Fees; Pulgas Creek Levee Assessment Fees; and Sewer Service Charges for Fiscal Year 2022-2023. Resolution 2022-070
o. Adopt a Resolution Approving and Authorizing the City Manager to Execute the Third Amendment to th e Lease Agreement with San Carlos Properties, LLC, Pertaining to the Property at 505 Skyway Road (APN 046- 250-020). Resolution 2022-071
p. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with California CAD Solutions, Inc. for Additional On- Call Geographic Information System Services During the Three- Year Term in an Amount Not -To-Exceed $96,000 Per Contract Calendar Year.
Resolution 2022-072
q. Adopt a Resolution Appropriating $13,100 from the General Fund Unassigned Fund Balance and Agreeing to Fully Fund the San Carlos School District Crossing Guard Program for a Total Cost of $252,500 for Fiscal Year 2022- 23.
Resolution 2022-073
June 27, 2022 5
r. Adopt a Resolution Approving the Final Map for the 560 El Camino Real Development, Assessor’s Parcel Numbers (APN) 050- 074-080, 090 and 100.
Resolution 2022-074
s. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Robert Half International, Inc. for Temporary Accounting Services in an Amount Not to Exceed $70,000. Resolution 2022-075 t. Authorize the Mayor to Sign a Letter on Behalf of the City Council to PG&E to Address Illegal Dumping and Blight at the PG&E Substation at 1500 Industrial Road.
u. Adopt a Resolution Approving a 5% Increase in the Community Development Director’s Monthly Salary. Resolution 2022-076
v. Adopt Ordinance 1583 Amending Municipal Code Chapter 18 to Adjust the City Density Bonus, Inclusionary Housing Requirements, Affordability Periods, Parking for Affordable Units, and Making Other Conforming Amendments. w. Adopt Ordinance 1584 Amending San Carlos Municipal Code Title 18 - Zoning, Consisting of Modifications to Chapter 18.23.210 - Accessory Dwelling Units/Junior Accessory Dwelling Units.
8. REPORTS TO COUNCIL
a. Receive a Presentation from Cal Water on Drought Updates.
Public Works Director Steven Machida introduced CalWater Baysho re District Manager Ross Molian. Mr. Molian provided an update on the statewide drought emergency and then turned the presentation over to Anthony Meyer, CalWater Conservation Coordinator, to speak on water -use restrictions and conservation programs. Mr. Molian, Mr. Meyer, and CalWater Regional Community Affairs Specialist Robert Seeley responded to Council questions.
Councilmember Dugan directed staff to include the Smart Landscape T une-Up Program and Irrigation Day restriction in the city newsletter.
9. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving and Adopting the Child Care Impact Fee Nexus Study Prepared by Economic & Planning Systems Inc. for the City of San Carlos Dated July 14, 2021.
Sajuti Haque, Senior Management Analyst, presented on the Nexus Study for Child Care and, along with Consultant Ashleigh Kanat, responded to Council questions.
June 27, 2022 6
RESULT: Adopted [Unanimous] Resolution 2022- 077 Approving and Adopting the Child Care Impact Fee Nexus Study Prepared by Economic & Planning Systems Inc. for the City of San Carlos Dated July 14, 2021.
MOVER: Adam Rak
SECONDER: Ronald Collins
AYES: Rak, Dugan, Collins, Parmer-Lohan, McDowell
10. PUBLIC HEARING
a. Consideration of Introducing an Ordinance Adding Chapter 8.52 to the San Carlos Municipal Code Establishing a Child Care Development Impact Fee for New Nonresidential Developments in the City of San Carlos.
Sajuti Haque, Senior Management Analyst, outlined regulatory achievements and Ordinance goals and recommendations. Consultant Ashleigh Kanat presented on Development Impact Fee Program ’s parameters and potential use of revenues. Ms. Haque, Ms. Kanat, Al Savay Community Development Director and City Attorney Greg Rubens responded to Council questions.
Public Comment
Sarah Kinahan, resident and Coordinator for the San Mateo County Child Care Partnership Council, expressed support of the proposed Or dinance, provided preliminary data on the need for childcare in the city and addressed some of Council’s questions.
RESULT: Approved [Unanimous] to Close the Public Hearing.
MOVER: Ronald Collins
SECONDER: John Dugan
AYES: Parmer-Lohan, Rak, Dugan, Collins, McDowell
Council provided the following feedback:
- engage and encourage the direct built option
- be creative with ways to quickly put to use received fees , such as offering loans or grants to childcare operators in town - provide Council with an update/check-in
RESULT: Introduced as Amended [Unanimous] Ordinance 1585 Adding Chapter 8.52 to the San Carlos Municipal Code Establishing a Child Care Development Impact Fee for New Nonresidential Developments in the City of San Carlos that articulates the City Council’s interest to have child care built out and that the dimensions provided for minimum sized day cares being built onsite only be used as an example to inform the Memorandum of Understanding.
MOVER: Laura Parmer-Lohan
SECONDER: Ronald Collins
AYES: Collins, Parmer-Lohan, Rak, Dugan, McDowell
Council recessed at 9:19 PM and reconvened at 9:31 PM.
June 27, 2022 7
b. Consideration of Adopting a Resolution Authorizing Adjustments to the Park Facility Development Fee, Sewer Capacity Charge and Traffic Impact Fee for Fiscal Year 2022-23.
Administrative Services Director Rebecca Mendenhall presented on the recommended changes to the impact fee and responded to Council questions.
Public Comment
None.
RESULT: Approved [Unanimous] to Close the Public Hearing.
MOVER: Adam Rak
SECONDER: Ronald Collins
AYES: Dugan, Collins, Parmer-Lohan, Rak, McDowell
RESULT: Adopted [Unanimous] Resolution 2022 -078 Authorizing Adjustments to the Park Facility Development Fee, Sewer Capacity Charge and Traffic Impact Fee for FY 2022-23.
MOVER: Adam Rak
SECONDER: John Dugan
AYES: Rak, Dugan, Collins, Parmer-Lohan, McDowell
c. Consideration of Adopting a Resolution Authorizing Adjustments to the Cost of Services Schedule (User Fees) and the Approval of an Additional Budget Appropriation in the Amount of $10,000 from the General Fund Unassigned Balance to Establish a Field Use Fee Scholarship Program for Fiscal Year 2022- 23 and to Adopt Guidelines for Future Fee Increases.
Administrative Services Director Rebecca Mendenhall presented on the recommended changes to the Cost of Services Schedule and, along with Parks and Recreation Director Amy Newby and Principal Planner Andrea Mardesich responded to Council questions.
Public Comment
None.
RESULT: Approved [Unanimous] to Close the Public Hearing.
MOVER: Ronald Collins
SECONDER: Adam Rak
AYES: Parmer-Lohan, Rak, Dugan, Collins, McDowell
Council requested that staff stay ahead of fees to avoid steep increases in the future and invited staff to make a request if additional funds for the sports scholarship program is needed.
June 27, 2022 8
RESULT: Adopted [ 4 to 1] Resolution 2022 -079 Authorizing Adjustments to the Cost of Services Schedule (User Fees) and the Approval of an Additional Budget Appropriation in the Amount of $10,000 from the General Fund Unassigned Fund Balance to Establish a Field Use Fee Scholarship Program for Fiscal Year 2022- 23 and to Adopt Guidelines for Future Fee Increases.
MOVER: Ronald Collins
SECONDER: Laura Parmer-Lohan
AYES: Collins, Dugan, Parmer-Lohan, McDowell
NAYS: Rak
11. AGENDA SETTING
a. Consideration of Agendizing an Item to Consider Calling on Sutter Health to Reopen the Mack E. Mickelson Arthritis and Rehabilitation Center Therapy Pool in San Mateo.
Mayor McDowell suggested Council support the measure to reopen the Mack E.
Mickelson Arthritis and Rehabilitation Center Therapy Pool in San Mateo. Council approved this for a future meeting.
Mayor McDowell announced that Council will recess for the month of July.
12. ADJOURNMENT
The meeting adjourned at 9:59 PM.
Crystal Mui,
City Clerk