Agenda packet — San Carlos City Council, January 9, 2023 (part 2 of 2)

SECTION 101400 - EXTERIOR SIGNAGE

PART 1 - GENERAL

1.1 SCOPE OF WORK

A. New signage and graphics elements throughout project as shown and located on the Construction Documents.

B. The construction documents to bid, fabricate and install signage and graphic elements for this project consist of:

1. Part 1
Signage Design Drawings, Location Plans, Messaging and
Specifications:

All elements are included in an 11" x 17" bound booklet.

The Design Drawings show design intent, visual details and typical mounting conditions for signage and graphic elements.

The Location Plan(s) locate all signage and graphic elements.

The Messaging lists messages by sign type number, message number and exact sign unit number.

The Specifications state the technical description of minimum quality and performance required of signage and graphic elements.

1.2 SUBMITTALS

Provide the following submittals:

A. Shop Drawings

1. Provide copies (electronic preferred) of shop drawings and all pertinent information for each sign type in the Design Drawings for review and written approval prior to fabrication. Provide one hard copy set of all items reviewed to Owner.

2. Shop Drawings definition: Original shop instruction drawing on vendor's title block showing exactly how the sign will be made: exact materials; techniques; processes; dimensions; internal structure; welds; connections; fasteners; mounting details; trade coordination comments and other construction pertinent information for the manufacture and installation of all signage.

3. These drawings will, once accepted, be signed as reviewed and will become the documents from which the signs are fabricated. Note: All rejected shop drawings must be revised and resubmitted within ten (10) working days to the Owner until approval is obtained.

4. Vendor requests to substitute alternate materials or techniques other than those noted on drawings or in these specifications shall be noted on the shop drawings.

Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 2 of 11 ends

B. Patterns

1. Provide full size digital, paper pattern for all signs with painted, curved, stenciled, cutout, fabricated, routed or sandblasted letters, characters, forms or other as noted on drawings for review and approval. Identify each pattern with the sign number to which the pattern applies.

2. Pattern definition: Full size exact outline on white paper of each letter, word, character, or form. Include outline of sign panel. Make outlines dark enough for long distance viewing.

3. These patterns, once accepted, will become the patterns or templates for shop fabrication. Retain all original annotated patterns reviewed during pattern submittal process. Retain final approved/stamped pattern for use and review at installation.

4. HDA to provide digital files in Adobe illustrator CC 2014 Encapsulated Postscript (.eps) format for sign contractor to use in producing patterns.

C. Colors and Material Samples

1. Submit samples for review and approval. Identify each sample with the sign type number to which the sample applies. One set of these samples will not be returned, but will remain with the designer to be used as a reference to the finished signage colors and finishes for approval.
a. Three (3) paint samples, 6" x 6", on actual specified materials to match color, texture and finish.
b. Three (3) each type exposed metal used for major elements of work with respective finish.
c. Three (3) each type plastic (PVC, and Komacel) used for major elements of work with respective finish.
d. Three (3) each type adhesive plastic film, including die-cut designs. e. Three (3) decorative hardware, including bolt heads, nail heads, screw heads, rivets and similar exposed items.
f. Three (3) of all other items as may be required by Owner or as indicated on Drawings.

2. Three (3) copies of Manufacturer's Certificates of Material Standards to meet all applicable Code and Ordinance Requirements.

D. Compile and maintain a listing of all paint colors with the factory batch number and formulation code for all paints and coatings. For custom semi-opaque and/or “wash” type finishes, provide specific mix ”reduced” formulations. Submit the list to the Owner for future maintenance reference.

1. Three (3) copies of Manufacturer's Certificates of Material Standards to meet all Code and Ordinance Requirements.

E. Artwork:

1. Sign Contractor to provide all sign type artwork, including films and typesetting from provided digital files. Contractor artwork to be generated based on samples of electronic art files provided as guides for actual production art.

6.f
January 09, 2023

Packet Pg. 190

PROJECT CLIENT DATE SHEET TITLE SHEET #

3.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Specifications Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 3 of 11 ends

1.3 PROTOTYPES

A. Mock-Ups: mock-ups shall be prepared by the Contractor as specified in these Specifications to test scale, color, appearance, legibility and/or aesthetic aspects of sign elements and are to be made of materials that simulate final construction materials and finishes.

B. Provide one (1) partial mock-up showing a portion of all graphics elements for each of the following sign types: P10 & P40.04. These will be used as a touchstone for comparing to finished signage and will not be returned.

1.4 QUALITY ASSURANCE

A. Design Criteria

1. Structural design: Details on drawings indicate a design approach for sign structure but do not necessarily include all fabrication details required for the complete structural integrity of the signs, including consideration for static, dynamic and erection loads during handling, erecting, and service at the installed locations, nor do they necessarily consider the preferred shop practices of the individual sign fabricators. Therefore, it shall be the responsibility of the fabricator to perform the complete structural design of the signs and to incorporate all the safety features necessary to adequately support the sign for its intended use and purpose and to protect the Owner. Designs, which meet or exceed industry and code standard engineering practices, will be required. These shall be submitted to Hunt Design for information only.
a. Include support backing and connection to existing support structure or mounting surface.

2. Fabrication and installation vandalism protection:
a. The signs must withstand abuse, theft and vandalism and adult physical force, at minimum the equivalent of no less than resisting simple hand implements and tools (screwdrivers, knives, coins, keys and similar items). All hardware and fasteners must be vandal resistant.

3. Interpretation of Plans and Specifications:
a. The Owner will interpret the meaning of any part of the Plans and Specifications about which any misunderstanding may arise and the Owner’s decision will be final. Should there appear to be any error or discrepancy in or between the Plans and Specifications, the Contractor shall refer the matter to the Owner for adjustment and incorporation into shop drawings submittal before proceeding with the work. Should the Contractor proceed with the work without so referring the matter, the Contractor does so at its own risk and must bear any additional cost incurred as a result of failure to so refer.

B. Comply with all laws, ordinances, rules, regulations and orders of any public authority having jurisdiction over this work.

C. Preparation:

1. Protect exposed finish surfaces of hanging items from damage resulting from fabricated hanging/support assemblies.

2. Prepare hanging items to receive proper attachments in accord with Contract Drawings and approved submittals. Install work in accord with approved shop drawings, patterns and color/material submittals.

Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 4 of 11 ends

1.5 MAINTENANCE - MATERIALS AND DOCUMENTATION

A. Upon completion of work, Contractor is to provide written documentation outlining proper care and maintenance for all graphic materials, colors, finishes and hardware. Touch-up paint: Provide Owner with one 1/2 pint can of touch-up paint (including clear coat finish) of each type and color used in Work.

B. Provide warranty as follows:

1. Warrant all work against failure because of faulty materials, workmanship, and design for a period of one year from date of acceptance by the Owner.

2. Fading, cracking, warping, peeling, delaminating, rusting, corroding and structural failure, including distortion by whatever cause, shall be construed to mean failure because of faulty materials and workmanship.

3. Failures during the warranty period shall be repaired or replaced to the satisfaction of, and without any cost to the Owner.

PART 2 - PRODUCTS

2.1 GENERAL

A. The work as herein identified, requires the manufacture and/or purchase of; and delivery, installation and/or application of: Signage and Environmental Graphics as part of the Wheeler Parking Garage – City of San Carlos Sign Program.

2.2 MATERIALS - METALS

A. Aluminum:

1. Extruded aluminum: Provide alloy and temper consistent with specific fabrication and finishing processes.

2. Pipe and tubing: Seamless, minimum Schedule 40 or equivalent wall thickness a. Non-structural: ASTM B210 and ASTM B241.

2.3 MATERIALS - PLASTICS

A. PVC: High impact acrylic polyvinylchloride thermoplastic sheet. Color shall be integral throughout the material and shall be of thickness and color(s) consistent with the type of item to be represented. Provide flame-retardant formulations for all use conditions and ultraviolet-resistant formulations where exposed to sunlight.
a. Komacel, Kommerling USA Inc.
b. Sintra, Alcan Composites
c. Or equal.

2.4 MATERIALS - ADHESIVE FILM

A. Vinyl die-cut: Precision-cut, pre-spaced, computer-generated, pressure-sensitive type by 3M or equal.

B. Decalcomania (decal): Pressure sensitive adhesive type by 3M, or equal.

C. Sheet reflective materials: Pressure-sensitive or heat-activated adhesive backed, reflective plastic sheet.

6.f
January 09, 2023

Packet Pg. 191

PROJECT CLIENT DATE SHEET TITLE SHEET #

4.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Specifications Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 5 of 11 ends

1. Retroreflective signs: Provide 3M Advanced Engineer Grade Prismatic Sheeting (#7930 AEGP).

2.5 MATERIALS - PRIMERS AND PAINTS

A. Provide and use paint by:

1. Matthews Paint Co., Kenosha, WI

2. PPG Paint Co., Pittsburg, PA

3. Or equal.

B. Paint Schedule:

1. Aluminum:
a. Interior of illuminated sign cans, including internal support/mounting system:
1) Pretreatment: Etching/wash type as recommended by paint manufacturer.
2) 1st coat: Epoxy primer.
3) 2nd and 3rd coats: Flat alkyd or 100% flat acrylic latex. Vinyl acrylics and similar acrylic blends are not acceptable. b. Exterior surfaces of signs:
1) Pretreatment: Etching/wash type as recommended by paint manufacturer.
2) 1st coat: Epoxy primer.
3) 2nd coat: Two-component catalytic, linear, aliphatic polyurethane enamel with ultraviolet inhibitors. Automotive-type enamels are not acceptable.

2. PVC plastic:
a. 1st coat: Plastic lacquer primer or as recommended by paint manufacturer.

2.6 MATERIALS – ANTI-GRAFFITI FINISHES

A. Anti-Graffiti Coatings - General

1. Coatings shall consist of a solvent based, water resistant, highly durable application that can be sprayed, rolled or brushed onto any architectural or sign surface, such as concrete, plaster, brick, wallboard, steel, aluminum or wood. Once applied and cured, all coatings must also be impervious to damage by graffiti removers or cleaners. Coating and cleaner compatibility is paramount. The coating must come in low gloss or glossy and meet the following specifications as manufactured by Tradewinds International Inc, Ameron Coatings or approved substitution.

2. Anti-Graffiti Coatings - Application
a. Protective Coating: Must be applied to clean, dry surface, bare or previously painted, including graffiti paint. No grease, oil, dirt, dust, silicon or any loose foreign material may be on the surface to be coated. 1) Cleaning protocols
(1a) Steel - Sand or bead blast to gray metal. Prime or apply topcoat direct-to-metal (dtm) before flash rust.
(1b) Concrete & brick - High-pressure water wash 1,500 psi or higher. Allow dry time.

Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 6 of 11 ends

(1c) Plaster & Wall Board - Plaster and taping compound must dry completely. Wash down must follow any
sanding.
(1d) Aluminum - Clean with solvent in small, manageable areas. All oil, grease, silicon, etc., must be adequately removed and the solvent completely evaporated before
application.
(1e) Wood - Recently installed dry wood is usually clean. Old wood, any grease or oil spots should be sanded down to
dry clean wood.
(1f) Painted Surfaces - Old paint should be chemically
cleaned and etched with TSP or equivalent to remove
oxidation, dirt, oil, grease, etc., and then properly dried before coating application. Testing for paint and coating compatibility is recommended.

3. Anti-Graffiti Coatings - Removal
a. The graffiti remover must have the following characteristics: be easily sprayable by trigger or pump applicator; be of sufficient thixotropic or gelatinous consistency to hang on vertical or overhead surfaces without running; rinse off easily with water; be completely biodegradable; be non- toxic; be non-flammable; contain no petroleum distillates; and contain no ingredients classified as hazardous by any state or federal agency. b. Spray affected area only. Use natural bristle brush or cloth to agitate compound into graffiti. Remove all material from surface with damp cloth or water spray, depending on surface. Repeat procedure if necessary.

2.7 VINYL GRAPHIC MURALS

A. Product to be High Performance Cast Vinyl Film (Permament Adhesive) designed for durable applications where conformity is necessary for textured or painted cinder block or brick wall substrates as manufactured by 3M, Avery Dennison or Approved Equal.

B. All exposed wall murals are to be covered with an anti-graffiti overlaminate. A 2-mil PVDF film with clear, permanent pressure-sensitive adhesive, outdoor durability rated for 10 years and compatable with graphic film product used on walls.

1. Manufacturers:
a. 3M Products
b. Avery Dennison
c. Arlon Graphics
d. Or approved equal

2.8 MATERIALS - MISCELLANEOUS

A. Cement for acrylic plastic: Weld-On Part No. 4 cement by Industrial Polychemical Co., or equal.

B. Adhesives.

1. Silicone: Single-component silicone rubber by:
a. General Electric
b. Dow Corning
c. Or equal

2. Epoxy: Two-part, catalyzed; provide fast-setting, high-strength, flexible, high- viscosity or other specific types as necessary and approved by Owner.

6.f
January 09, 2023

Packet Pg. 192

PROJECT CLIENT DATE SHEET TITLE SHEET #

5.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Specifications Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 7 of 11 ends

3. Tape: Double-coated, high strength acrylic adhesive foam tape, 3M VHB+ tape or equal.

4. Other: Exterior grade, waterproof, structural types as necessary and compatible with materials in contact with adhesives.

PART 3 - EXECUTION

3.1 STRUCTURAL:

A. It shall be the responsibility of the Contractor to perform the structural design of the signs and to incorporate all the safety features necessary to adequately support the sign for its intended use and purpose and to protect the Owner. Designs that meet or exceed industry and code standard engineering practices will be required. The sign fabricator shall submit engineer stamped calculations for foundations, lifting eyes and other sign components that effect the structural design.

1. When required because of size or weight of sign, provide lifting eyes. Lifting eyes shall be removable or visually inconspicuous in the finished work.

2. Include support backing and connection to existing support structure or mounting surface.

B. Design loads:

1. All forces resulting from dead loads, live loads, rated loads, wind loads, and seismic loads as applicable shall be applied in determining adequacy of all parts of a suspension system and the system as a whole.
a. Wind loads and seismic loads shall be in accord with governing loads. b. Dead loads consist of the weight of the suspended object(s), and, if a separate system, the load of the suspension system.

C. Support:

1. Consideration shall be given to the support structure to which overhead objects may be attached to assure sufficient structural strength and appropriate connection points.

2. Every suspended object shall be connected by means of sufficient and appropriate attachments and hangers to the support structure designed for its application. The only exceptions are loads of 2 lb. or less which may be attached to architectural materials. These objects may be suspended from walls or ceilings made of tile, plaster, or gypsum board without connecting directly to the structure.

3. Loads in excess of 2 lb. suspended from a vertical plane, such as a wall or column, shall be supported and installed in a positive manner that maximizes the structures provided. In addition, when visual design criteria permit, a ledge shall be provided to support the bottom edge of the object. Friction attachments are not acceptable.

4. The primary support of a suspended object may be designed as a concentrated load that is suspended from a single point, or as a distributed load where the weight of a suspended object is suspended by means of more than one primary support sharing the load equally.

Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 8 of 11 ends

5. Whenever possible, objects shall be designed to be supported as a distributed load.

6. When determining the load of an object or system, both the total weight of the object or system and the specific load at each suspension point shall be considered. Basic statics and known material properties and weight distributions shall be used in determination of support loading.

7. Consideration shall be given to the design of the support structure and access to the structure to which overhead objects are intended to be attached. System design shall include adequate access for installation, inspection, and maintenance.

8. Qualified, trained individuals shall perform all rigging installations with prior rigging experience. Individuals who hang items shall be familiar with these Specifications.

9. Attaching to structure: Care shall be taken to minimize loading conditions that induce torque in structural members. Attachments to existing structure shall be as specified in approved shop drawings.

D. Attachment points of suspended items:

1. Every suspended item shall be constructed to withstand the stresses imposed within its structure by the rigging design. Hardware used to form a rigging point on an item shall meet the intent and requirements of this Section.

E. Connections:

1. All sign brackets, members, connections, welds, bolts, screws, etc. shall conform to 2013 California Building Code, ASCE 7-10 and all appropriate material reference documents.

F. Safety factors:

1. The systems used for supporting suspended objects shall be sufficiently secure so as to prevent failure.

2. The safety ratio for a specific installation shall, as a minimum, meet a 5:1 safety ratio over the minimum allowable load for the installation condition.

3. The required minimum safety ratio applies to the total system. Individual components of a system may be rated at higher values, depending upon the component. The lowest value shall determine the safety factor of the system.

Certified "working load" factors that have the basis of laboratory testing are acceptable. As an example, chain manufacturers traditionally use a safety factor of 4:1 over breaking strength as ultimate working load. Wire rope shall use the 5:1 safety factor.

4. Required fail-safe system: Every object suspended overhead shall be designed with a single-point fail-safe system.
a. Every malfunction or failure of a critical component, due to whatever cause, shall not create a life or limb threatening condition or progressive failure of the system.

6.f
January 09, 2023

Packet Pg. 193

PROJECT CLIENT DATE SHEET TITLE SHEET #

6.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Specifications Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 9 of 11 ends

G. Seismic requirements:

1. All suspended items, connections, and systems shall be designed to resist a seismic load of a 1-g vertical force and a 1/2-g horizontal force.

2. If a suspended item is free to rotate and its path is clear through a 45° swing, no seismic bracing is required. If a suspended item is free to rotate and a collision is possible within a 45° envelope with the potential to threaten public safety, then lateral bracing which will prevent the collision is required.

3.2 PAINTING AND FINISHING:

A. Definitions:

1. The term "paint" as used herein includes enamels, polyurethanes, paints, primers, sealers, fillers, stains, and coatings systems whether used as prime, intermediate or finish coats.

2. The term "system" implies that each finish is comprised of materials and quantities appropriate for the surface to be finished, and includes preparation priming/sealing, and intermediate and finish coats as applicable.

B. Sample finishes: Refer to Section 1.2 - "SUBMITTALS".

C. Paint color references: As indicated on Design Drawings.

D. Paint formulation: All paint materials shall be especially formulated to meet all local and state environmental codes and specifications, with anti-mildew agents incorporated into the formulations. This requirement applies to all materials including those for interiors of sign cabinets and cans. In addition, include carefully balanced ultraviolet inhibitors for exterior materials.

E. Application:

1. Properly prepare subsurfaces and apply materials in an environment most favorable for producing best quality work. Where indicated or necessary, etch surfaces prior to applying finish paint materials.
a. Finish surfaces shall be free of streaks, laps, runs, or pile-up of paints, with all surfaces uniformly covered.
b. Surfaces with over spray are not acceptable.

2. Unless specified or directed otherwise, provide semi-gloss (specular gloss value of 50 in accord with ASTM D523) finish for all surfaces.

3. Unless specified or directed otherwise, provide "clear coat" finish over all exposed, finish painted surfaces consisting of a two-component catalytic, clear, acrylic polyurethane enamel with ultraviolet inhibitors. Unless otherwise directed by Owner, provide semi-gloss for metal and plastic surfaces and flat/matte gloss for wood surfaces.

4. Seal all edges of plywood and end grain of solid stock wood even though it may be concealed by other work.

3.3 FABRICATION – GENERAL

A. It is intended that the workmanship be of the highest quality obtainable by the respective trades and crafts experienced in the fabrication of signs

Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 10 of 11 ends

B. Finished work shall be of highest quality to pass eye-level examination and scrutiny.

Scratches, paint drips or sags and other visual defects are not acceptable.

C. Sign construction:

1. Construct work to eliminate burrs, cutting edges, and sharp corners.

2. Finish welds on exposed surfaces to be imperceptible in the finished work.

3. Except as indicated or directed otherwise, finish surfaces smooth.

4. Surfaces that are intended to be flat shall be without bulges, depressions, oil canning, or other physical deformities; use thicker materials or other means of stiffening or reinforcement to achieve intended results.

5. Surfaces that are intended to be curved shall be smoothly free-flowing to required shapes.

6. Except where approved otherwise by Owner, conceal fasteners.

7. Conform with manufacturer's recommended fabricating procedures regarding fastening, restraining, expansion, and contraction of FRP, polyurethane foam, acrylic plastic and other dissimilar materials.

8. Exercise care to assure that finished surfaces are unblemished in completed Work.

9. Isolate dissimilar materials. Exercise particular care to isolate non-ferrous metals from ferrous metals, including fasteners.

10. Vinyl letters: Vinyl letters and numbers shall be computer cut unless an alternate process is approved by Owner prior to fabrication. Copy shall be pre-spaced with 3-M series 2-application tape, prior to installation on sign. No exceptions.

3.4 INSTALLATION – GENERAL

A. Verify and stake the exact sign locations at on site walk-through with Owner at the job site for all sign locations which are not exactly dimensioned on the drawings. Notify Owner of any conditions that may adversely affect satisfactory installation of graphic elements.

B. Except as indicated otherwise on the drawings, install prefabricated work plumb, level, square and true to line.

C. Securely anchor work in proper location using anchors, anchorages, fasteners, or other methods approved on shop drawings. All anchors and fasteners shall be appropriate to the anchorage condition.

D. Provide final electrical power hook-up. After final electrical connections have been made, test all electrical systems to assure that all are in proper working order.

E. Coordinate work and access to site with the Owner.

F. Final adjustment and cleaning:

1. Touch-up all scratched, marred, abraded, or otherwise damaged surfaces to match original surfaces.

6.f
January 09, 2023

Packet Pg. 194

PROJECT CLIENT DATE SHEET TITLE SHEET #

7.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Specifications Wheeler Parking Garage Date: 7/1/2019
City of San Carlos

Page 11 of 11 ends

2. Clean-up work area after installation has been completed.

3.5 MATERIAL HANDLING

A. Pack, wrap, crate, bundle, box, bag, or otherwise package, handle, transport, and store all fabricated work as necessary to provide protection from damage by every cause.

B. Provide clear and legible identifying information on all product packaging to ensure proper on-site review and installation.

3.6 PROJECT CONDITIONS

A. Protection:

1. Warning signs and other methods of protection must be sufficiently substantial to withstand normal, anticipated construction activities and are subject to City's approval.

B. Sequencing/Scheduling: Coordinate fabrication, delivery, installation, field finishing and field-application, where applicable, of the work of this section, with progress of construction and City's schedule.

C. All fabrication shall be done in an approved and registered fabrication shop, per CBC Chapter 17.

D. Maintain all structural integrity of existing structures. Alteration requires a design by California Licensed Civil or Structural Engineer and must be submitted for review and approval by City prior to installation.

3.7 RESTORATION

A. Damage due to negligence of the Contractor to surfaces or building components, shall be repaired and restored to its original condition by the Contractor at no extra cost to the Owner. Patch and paint around all cuts to match adjacent surfaces.

B. Patch and paint around all cuts to match adjacent surfaces. Replace with ceiling, wall or floor tiles affected by the installation with new tiles.

3.8 INSPECTION

A. Owner reserves the right to inspect work in the fabrication shop in progress and before it is shipped to the job site for installation.

B. Fabricator shall inspect installation locations for conditions that will adversely affect execution, performance and quality of work, and shall not proceed with installation until unsatisfactory conditions have been corrected.

END OF SECTION 101400

6.f
January 09, 2023

Packet Pg. 195

PROJECT CLIENT DATE SHEET TITLE SHEET #

8.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Color Schedule, T ypography, Symbols
SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 Color Schedule, Typography, Symbols 1.03044_ Wheeler Parking Garage City of San Carlos May 01, 2019

TYPOGRAPHY

ARROWS & SYMBOLS
Akzidenz Grotesk Light

ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz1234567890
Akzidenz Grotesk Bold

ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz1234567890
Akzidenz Grotesk Black

ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz1234567890

COLOR SCHEDULE
No.Color Name Paint/Vinyl No. Manufacturer Finish
P1 Cornflower DE5864 Dunn Edwards Satin
P2 Corn Harvest DE5348 Dunn Edwards Satin
P3 Wells Fargo Black MP26309 Mathews Paint Satin
V1 White Reflective 3M #7930 AEGP 3M Retroreflective Sheeting V3 Black 3M 180C-12 3M Opaque Vinyl
V2 Matte White 3M 7725-20 3M Opaque Vinyl
V4 Light Blue Color to match 3M Opaque Vinyl
PMS 284
V6 Light Orange Color to match 3M Opaque Vinyl
PMS 123
V7 Dark Orange Color to match 3M Opaque Vinyl
PMS 151
V5 Dark Blue Color to match 3M Opaque Vinyl
PMS 282

6.f
January 09, 2023

Packet Pg. 196

PROJECT CLIENT DATE SHEET TITLE SHEET #

9.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019P10_Overhead SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Typical Overhead3044_Wheeler Parking Garage City of San Carlos May 01, 2019 EXIT
EXIT
EXIT
EXIT
EXIT
EXIT
EXIT
EXIT
EXIT
EXIT LEVEL 2
EXIT
COLORS
SCALE: 1/2"=1'-0"
DETAIL

SECTION
SCALE: NTS

ELEVATION
SCALE: 1"=1'-0"
P3
V1
V1
P1
P3
P2

LOCATION

ELEVATION
SCALE: 1/4" = 1'-0"
SITE

REFERENCE
SCALE: N.T.S.

ALTERNATE

LAYOUTS
SCALE: 1/2"=1'-0"
P10.1.03, P10.1.05
P10.1.07
P10.1.02
P10.1.04
P10.1.01
P10.1.06
P10.2.08
P10.2.09

STRIPE TO BE MASKED AND
PAINTED. STRIPE APPEARS

ON FRONT AND BACK SIDES
OF PANEL; APPLY SATIN CLEARCOAT
(TWO COATS) FOR DURABILITY

APPLIED COMPUTER CUT WHITE
3M RETROREFLECTIVE SHEETING
(#7930 AEGP) COPY/ARROWS/
SYMBOLS; APPLY SATIN CLEARCOAT
(TWO COATS) FOR DURABILITY
3/4” KOMACEL INTEGRAL FOAM

VINYL SHEETING WITH PAINTED
SATIN FINISH ON ALL SURFACES.

APPLY SATIN CLEARCOAT
(TWO COATS) FOR DURABILITY
1” X 5/8” ALUMINUM

CHANNEL GLUED

AND MECHANICALLY

FASTENED TO TOP
OF PANEL. EASE ALL
EDGES. PAINTED TO

MATCH PANEL

TURNBUCKLE WITH

CLOSED-BODY,
IF REQUIRED.

STAINLESS STEEL
COMPRESSION CLAMPS.

CABLE LENGTHS TO BE
FIELD DETERMINED.

MAINTAIN MINIMUM

HEIGHT CLEARANCE

HILTI EXPANSION

ANCHOR SHIELD

EXISTING WALL,

TO BE VERIFIED
BOTTOM
1/8” ALUMINUM

CHANNEL GLUED,
EASE ALL EDGES.

PAINTED TO MATCH

STRIPE COLOR
TOP:
1/8” ALUMINUM

CHANNEL GLUED,
EASE ALL EDGES.

PAINTED TO MATCH

PANEL COLOR
3/4” KOMACEL

INTEGRAL FOAM

VINYL SHEETING

WITH SEALED AND

SANDED SIDES

STEEL FLAT

HEAD EYE BOLT

WELDED THREADED

STUDS TO CHANNEL

WITH SPACERS,

EQUALLY SPACED
TO AVOID BOWING.

INSERTED TO WALL

AND SECURED WITH

EPOXY ADHESIVE,

AS REQUIRED,

STAINLESS STEEL

AIRCRAFT CABLE

REINFORCE HANGER
“EYE” SCREW WITH

TOGGLES
3/4” KOMACEL

INTEGRAL FOAM

VINYL SHEETING

WITH SEALED AND
SANDED SIDES.

DETAIL WALL MOUNTED CONDITION

SECTION
SCALE: HALF SCALE B
A
B
CL
1/2" 1 3/4"5"
4" 4"
3"
9"
6'-6"

FIELD VERIFY
8’-2” MIN 1’-10”
1/2"
1/2" 1"
1 1/2"
9”
LEVEL 1 COLORWAY
LEVEL 2 COLORWAY
LEVEL 1 COLORWAY

FOR REFERENCE ONLY
LEVEL 2 COLORWAY

PARKING

6.f
January 09, 2023

Packet Pg. 197

PROJECT CLIENT DATE SHEET TITLE SHEET #

10.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019P20_Aisle ID SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Typical Aisle ID3044_Wheeler Parking Garage City of San Carlos May 01, 2019 1A

FIELD VERIFY
E
1A 1A 1B 1C 1D 1E2A 2A 2B 2C 2D 2E
1A

LOCATION

ELEVATION
SCALE: 1/4" = 1'-0"
SITE

REFERENCE
SCALE: N.T.S.

ALTERNATE

LAYOUTS
SCALE: 1/2"=1'-0"

ELEVATION
SCALE: 1"=1'-0"
COLORS
SCALE: 1/2"=1'-0"
P20.1.01 P20.1.02 P20.1.03 P20.1.04 P20.1.05 P20.2.06 P20.2.07 P20.2.08 P20.2.09 P20.2.10

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING COLUMN SURFACE.

VINYL WILL WRAP ALL
SIDES OF EXISTING COLUMN.

P20

AISLE ID

SHOWN ON TWO SIDES

OF COLUMN
P25 OR P30

SHOWN FOR

REFERENCE ONLY
V4
V2
V5
V6
V2
V7
LEVEL 1 COLORWAY LEVEL 2 COLORWAY
1'-10"
1'-2 1/4"
7"1 1/4"
5'-0"
3'-0"
7 3/4" 2'-4 1/4"

6.f
January 09, 2023

Packet Pg. 198

PROJECT CLIENT DATE SHEET TITLE SHEET #

11.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019P25_2 Hour Parking SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Typical 2 Hour Parking3044_Wheeler Parking Garage City of San Carlos May 01, 2019 2 HOUR

PARKING
7am–6pm
Except Sundays
and Holidays

FIELD VERIFY
2 HOUR

PARKING
7am–6pm
Except Sundays
and Holidays
2 HOUR

PARKING
7am–6pm
Except Sundays
and Holidays
3'-0"
1'-10"

LOCATION

ELEVATION
SCALE: 1/4" = 1'-0"
SITE

REFERENCE
SCALE: N.T.S.

V4
V5
V6
V7
COLORS
SCALE: 1/2"=1'-0"

ADDITIONAL

LAYOUTS
SCALE: 1/2"=1'-0"

ELEVATION
SCALE: 1"=1'-0"
V2 V2
LEVEL 1 COLORWAY LEVEL 2 COLORWAY
P25.1.01
P25.L1 P25.L2

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING COLUMN SURFACE.

VINYL WILL WRAP ALL
SIDES OF EXISTING COLUMN.
3'-0"
1"
1'-2 1/2"
5'-0"
7 3/4" 2'-4 1/4"
P20

SHOWN FOR

REFERENCE ONLY
P25
2 HOUR PARKING

MESSAGE

6.f
January 09, 2023

Packet Pg. 199

PROJECT CLIENT DATE SHEET TITLE SHEET #

12.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019P30_Pedestrian Directional SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Typical Pedestrian Directional3044_Wheeler Parking Garage City of San Carlos May 01, 2019

FIELD VERIFY

DOWNTOWN

ELEVATOR

DOWNTOWN

ELEVATOR

DOWNTOWN

LOCATION

ELEVATION
SCALE: 1/4" = 1'-0"

ALTERNATE

LAYOUTS
SCALE: 1/2"=1'-0"
SITE

REFERENCE
SCALE: N.T.S.

ELEVATION
SCALE: 1"=1'-0"
COLORS
SCALE: 1/2"=1'-0"
V4
V5
V6
V7
V2 V2
P30.2.03 P30.2.04 P30.2.05P30.1.01 P30.1.02

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING COLUMN SURFACE.

VINYL WILL WRAP ALL
SIDES OF EXISTING COLUMN.

P20

SHOWN FOR

REFERENCE ONLY
P30

PEDESTRIAN

DIRECTIONAL

MESSAGE

FOR REFERENCE ONLY
3'-0"
1'-2 1/2"
5'-0"
7 3/4" 2'-4 1/4"
LEVEL 1 COLORWAY LEVEL 2 COLORWAY

6.f
January 09, 2023

Packet Pg. 200

PROJECT CLIENT DATE SHEET TITLE SHEET #

13.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.01 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.013044_Wheeler Parking Garage City of San Carlos May 01, 2019 2 HOUR

PARKING
7am–6pm
Except Sundays
and Holidays

WELCOME

TO WHEELER PLAZA

WELCOME

TO WHEELER PLAZA
2 HOUR

PARKING
7am–6pm
Except Sundays
and Holidays
Image courtesy of the Museum of San Carlos History
Image courtesy of the Museum of San Carlos History

ELEVATION
SCALE: 1/2"=1'-0"
DETAIL
SCALE: 1 1/2”=1’-0”
COLORS
SCALE: 1/4"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
LEVEL 1

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY
V4
V5
P40.01
V2
V4
V5

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
P25.1.01

DIMENSIONS DIFFER

FROM OTHER LOCATIONS

FIELD VERIFY DIMENSIONS

EXISTING

FOR REFERENCE ONLY

CAPTION APPEARS ON ALL PHOTO MURALS
9'-4"
3'-0"
3/4"
5'-0"
6"
1'-10"
13'-11"

6.f
January 09, 2023

Packet Pg. 201

PROJECT CLIENT DATE SHEET TITLE SHEET #

14.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.02 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.023044_Wheeler Parking Garage City of San Carlos May 01, 2019

EXIT TO

DOWNTOWN

SHOPPING
& DINING
LEVEL1
12'-0"
9'-11"
Image courtesy of the Museum of San Carlos History

EXIT TO

DOWNTOWN

SHOPPING
& DINING
LEVEL1

ELEVATION
SCALE: 3/8 "=1'-0"
P40.02

FIELD VERIFY DIMENSIONS

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.

EXISTING.

FOR REFERENCE ONLY
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
COLORS
SCALE: 3/16"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
V3
V4
V5

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY
LEVEL 1

6.f
January 09, 2023

Packet Pg. 202

PROJECT CLIENT DATE SHEET TITLE SHEET #

15.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.03 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.033044_Wheeler Parking Garage City of San Carlos May 01, 2019

BIKE PARKING

FIELD VERIFY DIMENSIONS

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
Image courtesy of the Museum of San Carlos History
COLORS
SCALE: 3/16"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
V3
V4
V5

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY

ELEVATION
SCALE: 1/2"=1'-0"
P40.03
6"
10'-3"
8'-7"
LEVEL 1

6.f
January 09, 2023

Packet Pg. 203

PROJECT CLIENT DATE SHEET TITLE SHEET #

16.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.04 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.043044_Wheeler Parking Garage City of San Carlos May 01, 2019

EXIT TO DOWNTOWN

THROUGH DOORS
LEVEL1

EXIT TO DOWNTOWN

THROUGH DOORS
LEVEL1
Image courtesy of the Museum of San Carlos History

ELEVATION
SCALE: 1/2"=1'-0"
COLORS
SCALE: 3/16"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
V5
V4
V3

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY

FIELD VERIFY DIMENSIONS

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
8'-4"
10'-4"
6"
P40.04
LEVEL 1

6.f
January 09, 2023

Packet Pg. 204

PROJECT CLIENT DATE SHEET TITLE SHEET #

17.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.05 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.053044_Wheeler Parking Garage City of San Carlos May 01, 2019

ELEVATOR

FIELD VERIFY DIMENSIONS
6"

ELEVATION
SCALE: 1/2"=1'-0"
COLORS
SCALE: 1/4"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY
V2
V5
V4
P40.05

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.

VINYL WILL WRAP AROUND
THREE SIDES OF ELEVATOR.

EXISTING

FOR REFERENCE ONLY
1/8” BLACK

RUBBER WALL BASE
FOR PROTECTION.

WILL WRAP AROUND
THREE SIDES OF ELEVATOR.
6"
10'-2"
9'-4"
LEVEL 1
P40.09

6.f
January 09, 2023

Packet Pg. 205

PROJECT CLIENT DATE SHEET TITLE SHEET #

18.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.06 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.063044_Wheeler Parking Garage City of San Carlos May 01, 2019 LEVEL1
UP TO
LEVEL 2
LEVEL1
UP TO
LEVEL 2
Image courtesy of the Museum of San Carlos History

ELEVATION
SCALE: 1/2"=1'-0"
COLORS
SCALE: 1/4"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
V4
V5
V3

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY

FIELD VERIFY DIMENSIONS

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.

EXISTING

FOR REFERENCE ONLY
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
10'-0"
10'-0"
6"
P40.06
LEVEL 1
P40.05

6.f
January 09, 2023

Packet Pg. 206

PROJECT CLIENT DATE SHEET TITLE SHEET #

19.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.07 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.073044_Wheeler Parking Garage City of San Carlos May 01, 2019

DOWN TO
LEVEL 1
LEVEL 2

DOWN TO
LEVEL 1
LEVEL 2
Image courtesy of the Museum of San Carlos History
COLORS
SCALE: 1/4"=1'-0"

ELEVATION
SCALE: 1/2"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
V6
V7
V3

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY
P40.07 FIELD VERIFY DIMENSIONS

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
9'-8"
9'-6"
6"
LEVEL 2
P40.06

6.f
January 09, 2023

Packet Pg. 207

PROJECT CLIENT DATE SHEET TITLE SHEET #

20.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.08 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.083044_Wheeler Parking Garage City of San Carlos May 01, 2019

DOWN TO
LEVEL 1
LEVEL 2

DOWN TO
LEVEL 1
LEVEL 2
Image courtesy of the Museum of San Carlos History
COLORS
SCALE: 3/8 "=1'-0"
COLORS
SCALE: 3/16"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY
V6
V7
V3

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY

FIELD VERIFY DIMENSIONS
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.
15’-0"
6"
7'-10"
P40.08
LEVEL 2
P40.10

6.f
January 09, 2023

Packet Pg. 208

PROJECT CLIENT DATE SHEET TITLE SHEET #

21.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.09 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.093044_Wheeler Parking Garage City of San Carlos May 01, 2019

ELEVATOR
V2
V7
V6
6"ELEVATOR

ELEVATION
SCALE: 1/2"=1'-0"
COLORS
SCALE: 1/4"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY

FIELD VERIFY DIMENSIONS

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.

VINYL WILL WRAP AROUND
THREE SIDES OF ELEVATOR.
1/8” BLACK

RUBBER WALL BASE
FOR PROTECTION.

WILL WRAP AROUND
THREE SIDES OF ELEVATOR.

LEVEL 2
6"
10'-2"
9'-4"
P40.09

EXISTING

FOR REFERENCE ONLY
P40.08

6.f
January 09, 2023

Packet Pg. 209

PROJECT CLIENT DATE SHEET TITLE SHEET #

22.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Wall Graphic P40.10 SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.103044_Wheeler Parking Garage City of San Carlos May 01, 2019

DOWN TO
LEVEL 1
LEVEL 2
LEVEL 2
Image courtesy of the Museum of San Carlos History

DOWN TO
LEVEL 1
LEVEL 2
COLORS
SCALE: 1/4"=1'-0"
PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY
COLORS
SCALE: 1/2"=1'-0"
V6
V7
V3

DIGITALLY PRINTED VINYL

GRAPHICS APPLIED TO
EXISTING WALL SURFACE.
1/8” BLACK

RUBBER WALL BASE

FOR PROTECTION
9'-4"
10'-0"
6"
P40.10 FIELD VERIFY DIMENSIONSP40.07

6.f
January 09, 2023

Packet Pg. 210

PROJECT CLIENT DATE SHEET TITLE SHEET #

23.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Paint Plan SHEE T TITLE SHEET #PROJECT CLIE NT DATE 1
2 3
4 1.0Wall Graphic P40.073044_Wheeler Parking Garage City of San Carlos May 01, 2019 PLAN
SCALE: N.T.S.

FOR REFERENCE ONLY

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY

FIELD VERIFY DIMENSIONS FIELD VERIFY DIMENSIONS

FIELD VERIFY DIMENSIONS

CONTEXT
PHOTO
SCALE: N.T.S.

FOR REFERENCE ONLY
P1 P2P1
P1 P2
P40.07

6.f
January 09, 2023

Packet Pg. 211

PROJECT CLIENT DATE SHEET TITLE SHEET #

24.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Sign Location Plan Level 1
(6) Overhead Directional (6) Supergraphic (--) Column graphic A: Area ID message
B: 2 hour regulatory message
C: Pedestrian directional message
B
B B
B
BCBB
B
B
C
B
B B
B B
B
BB
A
P10.1.01
P10.1.02
P10.1.03 P10.1.05
P10.1.06P10.1.04
A A
A AA A
A A
A A

A A A A A A

A A A A A A A A
A A
A A
A AA A
A A
EXIT
EXIT
EXIT
EXITLEVEL 2
EXIT
P20.1.01 P20.1.01 P20.1.01
P20.1.02P20.1.02
P20.1.02P20.1.02P20.1.02P20.1.02
P20.1.02P20.1.02
P20.1.03P20.1.03P20.1.03P20.1.03
P20.1.03P20.1.03P20.1.03P20.1.03
P20.1.04 P20.1.04 P20.1.04 P20.1.04
P20.1.04 P20.1.04 P20.1.04 P20.1.04
P20.1.04 P20.1.04 P20.1.05P20.1.05
P20.1.05 P20.1.05P20.1.05
P25.1.01
P40.01
P40.02
P40.06
P40.03
P40.04
P40.05
P25.L1 P25.L1
P25.L1
P25.L1
P25.L1P25.L1
P25.L1
P25.L1
P25.L1 P25.L1
P25.L1
P25.L1
P25.L1
P25.L1
P25.L1
P25.L1
P30.1.01
P30.1.02

PARKING
1 2 3
654
7 11
1918
10 15141312
1716
98 6.f
January 09, 2023

Packet Pg. 212

PROJECT CLIENT DATE SHEET TITLE SHEET #

25.0 3044_Wheeler Parking Garage City of San Carlos Nov 1, 2019Sign Location Plan Level 2
P10.1.07
P10.2.08
P10.2.09
EXIT
EXIT
EXIT
(3) Overhead Directional (5) Supergraphic (--) Column graphic A: Area ID message
B: 2 hour regulatory message
C: Pedestrian directional message
B
A A
B
A A
B
A A
B
A A
B
A A
B
A A
C
A A
B
A A
B
A A
B
A A
C
A A
C
A A
B
A A
B
A A
B
A A
B
A A
B
A A
B
A A
B
A A
B
A A
B
A A
P20.2.06 P20.2.06 P20.2.06 P20.2.06
P20.2.07P20.2.07
P20.2.07 P20.2.07P20.2.07P20.2.07
P20.2.07P20.2.07 P20.2.07P20.2.07 P20.2.07P20.2.07
P20.2.08
P25.L2 P25.L2
P25.L2 P25.L2
P25.L2
P25.L2P25.L2
P25.L2P25.L2P25.L2
P25.L2 P25.L2
P25.L2
P25.L2
P30.2.03 P25.L2 P30.2.04
P25.L2 P25.L2
P25.L2
P20.2.08 P20.2.08 P20.2.08
P20.2.08 P20.2.08 P20.2.08 P20.2.08
P20.2.09P20.2.09 P20.2.09P20.2.09
P20.2.09P20.2.09 P20.2.09P20.2.09
P20.2.09P20.2.09
P20.2.10P20.2.10
P20.2.10P20.2.10 P20.2.10P20.2.10
P20.2.10P20.2.10
P30.2.05
P40.07
P40.08
P40.09
P40.10
20 21
25 31
36 24
30 35343332
2726 28 29
23 22
37 38 39 40

6.f
January 09, 2023

Packet Pg. 213

CITY COUNCIL

STAFF REPORT
MEETING DATE: January 9, 2023
ITEM TITLE: Adopt a Resolution Appropriating $50,000 from the Fiscal Year 2022- 23 General Fund Unassigned Fund Balance to the Community Events Operating Budget for a Volunteer Recognition Reception.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution appropriating $50,000 from the Fiscal Year (“FY”) 2022-23 General Fund Unassigned Fund Balance to the Community Events Operating Budget for a volunteer recognition reception.

FISCAL IMPLICATIONS:

Approval of this resolution will require a budget appropriation in the amount of $50,000 in FY 2022-23. As this will be an annual event, funding will be incorporated into future year budgets.

There are sufficient funds available in the General Fund Unassigned Fund Balance to cover this request.

BACKGROUND:

On April 12, 2021, the City Council approved Resolution 2021-027 re-establishing the Community Events budget to include costs associated with managing the weekly Farmers’ Market and the annual Art & Wine Faire. Additionally, on January 24, 2022, the City Council approved Resolution 2022-012 appropriating funds for the City to assume the management and coordination of the Hometown Days annual weekend festival. It was discussed that in order for the City to take on these additional weekend-long and year-round community events, staff would need to rely on volunteers more so than in previous years to ensure all of these events are safe and successful.

In addition to volunteer support for community events, the City relies on volunteers from the community to serve on the City’s Commissions and Boards. Additionally, the Parks and Recreation Department relies on over 175 volunteers to assist with the youth basketball league, youth flag football league, Youth Center programs, park projects, trail maintenance, and Adult Community Center program and events. Each program’s needs for volunteer support vary.

ANALYSIS:

Volunteering is a way for residents to make a positive impact in the community and creates a sense of social connectedness and purpose. Volunteering is said to have many benefits to both mental and physical health. The City has provided many opportunities for volunteering in the community for decades. Prior to the COVID-19 pandemic, the City hosted a volunteer reception for approximately 75 community volunteers.

In 2022, the Parks and Recreation Department began tracking citywide volunteers in an online database called Better Impact. Community members register themselves as volunteers and can

6.g
January 09, 2023

Packet Pg. 214

sign up for a variety of shifts. The number of hours in which volunteers provide support to programs over the course of a year ranges from 10 hours to over 500 hours, depending on the volunteer position. In 2022, staff calculated over 400 registered volunteers who worked more than 8,000 hours of volunteer service.

Staff anticipates increased attendance at the City-hosted volunteer recognition reception and will need to identify an outside venue to accommodate all participants. Additionally, the Parks and Recreation Department and other City departments will continue to be dependent on volunteers returning year after year in order to successfully host events and recreation programs and to serve on the City Commissions and Boards. Showing appreciation for these volunteers’ time and effort by hosting a recognition dinner is common practice to keep volunteers motivated, enthusiastic, and wanting to do more.

The event budget of $50,000 estimates an attendance of 250 volunteers for a cocktail hour and sit down dinner with entertainment. Staff will make every effort to book a venue within San Carlos, if one can accommodate the number in attendance. This event will be planned each year, inviting and recognizing volunteers of City programs and events.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution appropriating $50,000 from the Fiscal Year 2022-23 General Fund Unassigned Fund Balance to the Community Events operating budget for a volunteer recognition reception; or

2. Do not adopt the Resolution; or

3. Provide staff with direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution – Volunteer Recognition Dinner

6.g
January 09, 2023

Packet Pg. 215

RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $50,000 FROM THE FISCAL YEAR 2022-23 GENERAL FUND

UNASSIGNED FUND BALANCE TO THE COMMUNITY EVENTS OPERATING BUDGET FOR A VOLUNTEER RECOGNITION RECEPTION.

WHEREAS, in April 2021, the City Council approved Resolution 2021-027 re-establishing the Community Events budget to include the coordination and management of the annual Art & Wine Faire; and
WHEREAS, in January 2022, the City Council approved Resolution 2022-012 creating a budget to coordinate and manage Hometown Days annual weekend event; and WHEREAS, in order for the City to manage additional community events, staff would need to rely on volunteers to ensure events are safe and successful; and WHEREAS, in addition to volunteer support for community events, the City relies on volunteers from the community to serve on the City’s Commissions and Boards; and WHEREAS, the Parks and Recreation Department relies on over 175 volunteers to assist with the youth basketball league, youth flag football league, Youth Center programs, park projects, trail maintenance, and Adult Community Center program and events; and WHEREAS, volunteering is a way for residents to make a positive impact in the community and creates a sense of social connectedness and purpose; and WHEREAS, in 2022, staff calculated over 400 registered volunteers worked more than 8,000 hours of volunteer service; and
WHEREAS, the City will continue to be dependent on volunteers returning year after year in order to successfully host events and recreation programs; and WHEREAS, showing appreciation for their time and effort by hosting a recognition dinner is common practice to keep volunteers motivated, enthusiastic, and wanting to do more; and WHEREAS, the General Fund Unassigned Fund Balance has sufficient funds to cover a budget appropriation in the amount of $50,000 in FY 2022-23 and funding in future years for the annual a volunteer recognition dinner reception.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby appropriates $50,000 from the FY 2022-23 General Fund Unassigned Fund Balance to the Community Events operating budget for a volunteer recognition dinner reception. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 9th day of January 2023, by the following vote:

6.g
January 09, 2023

Packet Pg. 216

AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

6.g
January 09, 2023

Packet Pg. 217

CITY COUNCIL

STAFF REPORT
MEETING DATE: January 9, 2023
ITEM TITLE: Adopt a Resolution Making Findings and Authorizing Remote Teleconference Meetings of the City Council and Commissions Pursuant to Assembly Bill 361.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing remote teleconference meetings of the City Council and Commissions pursuant to Assembly Bill (“AB”) 361.

FISCAL IMPLICATIONS:

There is no financial impact associated with adopting the proposed Resolution.

BACKGROUND:

On March 4, 2020, Governor Newsom of California proclaimed a state of emergency in response to the outbreak of the novel coronavirus (COVID-19). Then on March 17, 2020, the Governor issued Executive Order N-29-20 easing Brown Act restrictions to allow local legislative bodies to hold their meetings via teleconference. This enabled the San Carlos City Council and staff to continue to safely conduct public meetings with public participation via teleconference, while still adhering to the County of San Mateo Health Officer’s "shelter-in-place" order.

On September 16, 2021, Governor Newsom approved AB 361 with the goal to “improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options.” The bill contains an urgency clause, which made the bill effective upon signing with a sunset date of January 1, 2024.

AB 361 allows local legislative bodies to continue to meet remotely if they meet three criteria:

1. The local agency holds a meeting during a declared state of emergency proclaimed by the Governor; and

2. State or local officials have imposed or recommended measures to promote social distancing; and

3. Legislative bodies have determined that meeting in person would present imminent risks to the health or safety of attendees.

Pursuant to AB 361, the City Council adopted Resolution 2021-093 on September 27, 2021, declaring the need for the City Council and Commissions to continue conducting remote meetings. Since October 25, 2021, the City Council has adopted a Resolution each month renewing its declaration to continue meeting remotely for the next 30 days.

6.h
January 09, 2023

Packet Pg. 218

Since May 9, 2022, the City Council and Planning and Transportation Commission meetings have been conducted in-person, with an option for the public to participate remotely via Zoom. The Economic Development Advisory Commission, Parks, Recreation and Culture Commission and Youth Advisory Council have since decided to transition to in-person meetings as well. The Residential Design Review Committee continues to conduct its meetings remotely.

With hospitalizations and deaths dramatically reduced due to the state’s vaccination and public health efforts, the Governor announced on October 17, 2022, that the COVID-19 State of Emergency will end on February 28, 2023. Until then, the City may continue making findings and adopting a Resolution every thirty days authorizing remote teleconference meetings pursuant to Assembly Bill 361. After the State of Emergency is lifted, remote access to meetings will only be allowed under the original teleconferencing rules or Assembly Bill 2449 (“AB 2449”) procedures.

AB 2449 was signed into law on September 12, 2022 amending the Brown Act restrictions for legislative bodies to participate in meetings remotely. Attachment 3 is a memo from the City Attorney’s firm detailing this new remote meeting law. Staff have determined that the provisions set forth in AB 2449 are not feasible for the commissions that hold untelevised meetings, thus starting March 1, 2023, all City commissions, aside from the Planning and Transportation Commission, will hold their meetings in-person, and if there’s a need for a commissioner to participate remotely, they will do so under the traditional teleconferencing rules. This information has been communicated with the commissions.

The City Clerk and City Attorney are working together to determine the implementation of AB 2449 for the Council and Planning and Transportation Commission meetings and will provide an update to the respective bodies when ready.

ANALYSIS:

Adopting the proposed Resolution will provide commissions with the option to continue holding remote meetings through February 13, 2023. In addition, members of the City Council and Planning and Transportation Commission will have the flexibility to participate via teleconference in the event of a potential COVID-19 exposure or COVID-19 related concerns, such as an asymptomatic infection or concerns that an infection might occur at a remote location when a councilmember or commissioner has an active infection. If the Council approves the proposed Resolution, staff will present a staff report to Council every thirty days through the end February 2023 (when the State of Emergency is anticipated to end) to verify that the circumstances continue to exist.

If the Council does not adopt a Resolution this evening to authorize remote meetings pursuant to AB 361, beginning January 10, 2023, all commissions will need to transition back to in-person public meetings and any remote participation from members of the City Council and Commissions would need to be done according to the traditional Brown Act’s teleconferencing requirements, which include identifying the teleconference location on the agenda of the meeting and allowing members of the public to attend the meeting at the teleconference location.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a resolution making findings and authorizing remote teleconference meetings of the City Council and Commissions pursuant to AB 361; or

6.h
January 09, 2023

Packet Pg. 219

2. Do not adopt the Resolution and proceed to transition all Commissions to in-person meetings beginning January 10, 2023; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Crystal Mui, City Clerk

Approved for submission by:

______
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

2. AB 361

3. Memo on AB 2449 Remote Meeting Law

6.h
January 09, 2023

Packet Pg. 220

RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

MAKING FINDINGS AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND COMMISSIONS PURSUANT TO ASSEMBLY BILL 361. ____________________________________________________________________________

WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for broader spread of the novel coronavirus (COVID-19); and
WHEREAS, on March 10, 2020, the City Manager, acting as Director of Emergency Services of the City of San Carlos, proclaimed the existence of a local emergency within the city; and
WHEREAS, on March 12, 2020, the City Council adopted Resolution 2020-013 ratifying and extending the Director of Emergency Services’ proclamation of the existence of a local emergency caused by COVID-19; and
WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, as a result of Executive Order N-29-20, City staff set up Zoom meetings for all City Council and Commission meetings; and
WHEREAS, on September 16, 2021, the Governor signed Assembly Bill (“AB”) 361 into law as an urgency measure that went into effect immediately; and WHEREAS, AB 361 authorizes local legislative bodies to continue to conduct meetings using teleconferencing without complying with the Ralph M. Brown Act’s standard teleconferencing requirements if certain conditions are met; and WHEREAS, on September 27, 2021, pursuant to Assembly Bill 361, the City Council adopted Resolution 2021-093 making findings on the need for the City Council and Commissions to continue to teleconference in order to ensure the health and safety of the public; and WHEREAS, each month since the passing of Resolution 2021-093, the City Council has reviewed the situation and adopted a Resolution renewing its declaration for the need for the City Council and Commissions to continue conducting meetings remotely due to health and safety concerns, pursuant to AB 361; and
WHEREAS, since May 9, 2022, the City Council and Planning and Transportation Commission meetings have been conducted in-person, with an option for the public to participate remotely via Zoom; and

6.h
January 09, 2023

Packet Pg. 221

WHEREAS, the Economic Development Advisory Commission, Parks, Recreation and Culture Commission and Youth Advisory Council have since transitioned to in-person meetings; and
WHEREAS, the Residential Design Review Committee continues to conduct its meetings remotely; and
WHEREAS, adopting a Resolution making findings and authorizing the option for the City Council and Commissions to continue conducting meetings remotely due to health and safety concerns, pursuant to AB 361, provides Commissions who aren’t ready to meet in person the option to continue remote meetings; and
WHEREAS, adopting a Resolution making findings and authorizing the option for the City Council and Commissions to continue conducting meetings remotely due to health and safety concerns, pursuant to AB 361 and provides members of the City Council and Commissions who have returned to in-person meetings with the flexibility to participate via teleconference in the event of potential COVID-19 exposure, future orders restricting attendance, a new variant causing the need to return to full remote meetings or other COVID-19 related concerns.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby makes the following findings, in compliance with AB 361, and in order to continue to teleconference under the modified Brown Act requirements:
a.The City Council has reconsidered the circumstances of the State of Emergency; b.The Governor’s proclamation for a State of Emergency issued on March 4, 2020 remains in effect;
c.Requiring the full return to in-person meetings would cause imminent risk to attendees who are vulnerable or where staff or councilmembers may have an asymptomatic, or where they are only able to attend remotely due to an infection, and it would be unsafe for the public to attend at their remote meeting location; and d.State and local officials continue to strongly recommend masks be worn by all individuals in indoor settings.
*****
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 9th day of January 2023, by the following vote:

AYES, COUNCILMEMBERS:______________________________________________ NOES, COUNCILMEMBERS:______________________________________________ ABSENT, COUNCILMEMBERS:______________________________________________

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

6.h
January 09, 2023

Packet Pg. 222

Assembly Bill No. 361
CHAPTER 165
An act to add and repeal Section 89305.6 of the Education Code, and to amend, repeal, and add Section 54953 of, and to add and repeal Section 11133 of, the Government Code, relating to open meetings, and declaring the urgency thereof, to take effect immediately.
[Approved by Governor September 16, 2021. Filed with
Secretary of State September 16, 2021.]
legislative counsel’s digest
AB 361, Robert Rivas. Open meetings: state and local agencies:
teleconferences.
(1) Existing law, the Ralph M. Brown Act requires, with speci ﬁed exceptions, that all meetings of a legislative body of a local agency, as those terms are deﬁned, be open and public and that all persons be permitted to attend and participate. The act contains speci ﬁed provisions regarding the timelines for posting an agenda and providing for the ability of the public to directly address the legislative body on any item of interest to the public.

The act generally requires all regular and special meetings of the legislative body be held within the boundaries of the territory over which the local agency exercises jurisdiction, subject to certain exceptions. The act allows for meetings to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, that members of the public be allowed to address the legislative body at each teleconference location, that the legislative body post an agenda at each teleconference location, and that at least a quorum of the legislative body participate from locations within the boundaries of the local agency’s jurisdiction. The act provides an exemption to the jurisdictional requirement for health authorities, as deﬁned. The act authorizes the district attorney or any interested person, subject to certain provisions, to commence an action by mandamus or injunction for the purpose of obtaining a judicial determination that speciﬁed actions taken by a legislative body are null and void.

Existing law, the California Emergency Services Act, authorizes the Governor, or the Director of Emergency Services when the governor is inaccessible, to proclaim a state of emergency under speciﬁed circumstances.

Executive Order No. N-29-20 suspends the Ralph M. Brown Act’s requirements for teleconferencing during the COVID-19 pandemic provided that notice and accessibility requirements are met, the public members are allowed to observe and address the legislative body at the meeting, and that a legislative body of a local agency has a procedure for receiving and swiftly 92 STATE OF CALIFORNIA

AUTHENTICATED

ELECTRONIC LEGAL MATERIAL

6.h
January 09, 2023

Packet Pg. 223

resolving requests for reasonable accommodation for individuals with disabilities, as speciﬁed.

This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is deﬁned, when state or local health ofﬁcials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees, and during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees, as provided.

This bill would require legislative bodies that hold teleconferenced meetings under these abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body. The bill would require the legislative body to take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored. The bill would specify that actions taken during the disruption are subject to challenge proceedings, as speciﬁed.

This bill would prohibit the legislative body from requiring public comments to be submitted in advance of the meeting and would specify that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time. The bill would prohibit the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as speciﬁed. When there is a continuing state of emergency, or when state or local ofﬁcials have imposed or recommended measures to promote social distancing, the bill would require a legislative body to make speci ﬁed ﬁndings not later than 30 days after the ﬁrst teleconferenced meeting pursuant to these provisions, and to make those ﬁndings every 30 days thereafter, in order to continue to meet under these abbreviated teleconferencing procedures.

Existing law prohibits a legislative body from requiring, as a condition to attend a meeting, a person to register the person’s name, or to provide other information, or to ful ﬁll any condition precedent to the person’s attendance.
92 — 2 — Ch. 165

6.h
January 09, 2023

Packet Pg. 224

This bill would exclude from that prohibition, a registration requirement imposed by a third-party internet website or other online platform not under the control of the legislative body.
(2) Existing law, the Bagley-Keene Open Meeting Act, requires, with speciﬁed exceptions, that all meetings of a state body be open and public and all persons be permitted to attend any meeting of a state body. The act requires at least one member of the state body to be physically present at the location speciﬁed in the notice of the meeting.

The Governor’s Executive Order No. N-29-20 suspends the requirements of the Bagley-Keene Open Meeting Act for teleconferencing during the COVID-19 pandemic, provided that notice and accessibility requirements are met, the public members are allowed to observe and address the state body at the meeting, and that a state body has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, as speciﬁed.

This bill, until January 31, 2022, would authorize, subject to speci ﬁed notice and accessibility requirements, a state body to hold public meetings through teleconferencing and to make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the state body. With respect to a state body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of existing law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the state body at each teleconference location. Under the bill, a state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the state body allow members of the public to attend the meeting and offer public comment. The bill would require that each state body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as provided. The bill would urge state bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided.
(3) Existing law establishes the various campuses of the California State University under the administration of the Trustees of the California State University, and authorizes the establishment of student body organizations in connection with the operations of California State University campuses.

The Gloria Romero Open Meetings Act of 2000 generally requires a legislative body, as deﬁned, of a student body organization to conduct its business in a meeting that is open and public. The act authorizes the legislative body to use teleconferencing, as de ﬁned, for the bene ﬁt of the public and the legislative body in connection with any meeting or proceeding authorized by law.

This bill, until January 31, 2022, would authorize, subject to speci ﬁed notice and accessibility requirements, a legislative body, as de ﬁned for purposes of the act, to hold public meetings through teleconferencing and 92 Ch. 165— 3 —

6.h
January 09, 2023

Packet Pg. 225

to make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the legislative body. With respect to a legislative body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of existing law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the legislative body at each teleconference location.

Under the bill, a legislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the legislative body allow members of the public to attend the meeting and offer public comment. The bill would require that each legislative body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as provided. The bill would urge legislative bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided.
(4) This bill would declare the Legislature’s intent, consistent with the Governor’s Executive Order No. N-29-20, to improve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future emergencies by allowing broader access through teleconferencing options.
(5) This bill would incorporate additional changes to Section 54953 of the Government Code proposed by AB 339 to be operative only if this bill and AB 339 are enacted and this bill is enacted last.
(6) The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public ofﬁcials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains ﬁndings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative ﬁndings to that effect. (7) Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public ofﬁcials and agencies be adopted with ﬁndings demonstrating the interest protected by the limitation and the need for protecting that interest.

This bill would make legislative ﬁndings to that effect. (8) This bill would declare that it is to take effect immediately as an urgency statute.

The people of the State of California do enact as follows:

SECTION 1. Section 89305.6 is added to the Education Code, to read:
89305.6. (a) Notwithstanding any other provision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a legislative body may hold public meetings through teleconferencing 92 — 4 — Ch. 165

6.h
January 09, 2023

Packet Pg. 226

and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the legislative body.
(b) (1) For a legislative body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the legislative body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended.
(2) For a legislative body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended:
(A) Each teleconference location from which a member will be participating in a public meeting or proceeding be identi ﬁed in the notice and agenda of the public meeting or proceeding.
(B) Each teleconference location be accessible to the public. (C) Members of the public may address the legislative body at each teleconference conference location.
(D) Post agendas at all teleconference locations.
(E) At least one member of the legislative body be physically present at the location speciﬁed in the notice of the meeting.
(c) A legislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically, consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satis ﬁed any requirement that the legislative body allow members of the public to attend the meeting and offer public comment. A legislative body need not make available any physical location from which members of the public may observe the meeting and offer public comment.
(d) If a legislative body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the legislative body shall also do both of the following:
(1) Implement a procedure for receiving and swiftly resolving requests for reasonable modi ﬁcation or accommodation from individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving any doubt whatsoever in favor of accessibility.
(2) Advertise that procedure each time notice is given of the means by which members of the public may observe the meeting and offer public comment, pursuant to paragraph (2) of subdivision (e).
(e) Except to the extent this section provides otherwise, each legislative body that holds a meeting through teleconferencing pursuant to this section shall do both of the following:
(1) Give advance notice of the time of, and post the agenda for, each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable.
92 Ch. 165— 5 —

6.h
January 09, 2023

Packet Pg. 227

(2) In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observe the meeting and offer public comment. As to any instance in which there is a change in the means of public observation and comment, or any instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a legislative body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication available at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the legislative body’s internet website.
(f) All legislative bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to legislative body meetings.
(g) This section shall remain in effect only until January 31, 2022, and as of that date is repealed.

SEC. 2. Section 11133 is added to the Government Code, to read:
11133. (a) Notwithstanding any other provision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a state body may hold public meetings through teleconferencing and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the state body.
(b) (1) For a state body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the state body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended.
(2) For a state body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended:
(A) Each teleconference location from which a member will be participating in a public meeting or proceeding be identi ﬁed in the notice and agenda of the public meeting or proceeding.
(B) Each teleconference location be accessible to the public. (C) Members of the public may address the state body at each teleconference conference location.
(D) Post agendas at all teleconference locations.
(E) At least one member of the state body be physically present at the location speciﬁed in the notice of the meeting.
(c) A state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically 92 — 6 — Ch. 165

6.h
January 09, 2023

Packet Pg. 228

or otherwise electronically, consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satisﬁed any requirement that the state body allow members of the public to attend the meeting and offer public comment. A state body need not make available any physical location from which members of the public may observe the meeting and offer public comment.
(d) If a state body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the state body shall also do both of the following:
(1) Implement a procedure for receiving and swiftly resolving requests for reasonable modi ﬁcation or accommodation from individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving any doubt whatsoever in favor of accessibility.
(2) Advertise that procedure each time notice is given of the means by which members of the public may observe the meeting and offer public comment, pursuant to paragraph (2) of subdivision (e).
(e) Except to the extent this section provides otherwise, each state body that holds a meeting through teleconferencing pursuant to this section shall do both of the following:
(1) Give advance notice of the time of, and post the agenda for, each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable.
(2) In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observe the meeting and offer public comment. As to any instance in which there is a change in the means of public observation and comment, or any instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a state body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication available at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the state body’s internet website.
(f) All state bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to state body meetings.
(g) This section shall remain in effect only until January 31, 2022, and as of that date is repealed.

SEC. 3. Section 54953 of the Government Code is amended to read:
92 Ch. 165— 7 —

6.h
January 09, 2023

Packet Pg. 229

54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter.
(b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the beneﬁt of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a speci ﬁc type of meeting or proceeding.
(2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identiﬁed in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4) For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

6.h
January 09, 2023

Packet Pg. 230

(d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identiﬁed in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e) (1) A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances:
(A) The legislative body holds a meeting during a proclaimed state of emergency, and state or local of ﬁcials have imposed or recommended measures to promote social distancing.
(B) The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(C) The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(2) A legislative body that holds a meeting pursuant to this subdivision shall do all of the following:
(A) The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter.
(B) The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3. 92 Ch. 165— 9 —

6.h
January 09, 2023

Packet Pg. 231

In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment.
(C) The legislative body shall conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency. (D) In the event of a disruption which prevents the public agency from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments using the call-in option or internet-based service option, the body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption which prevents the public agency from broadcasting the meeting may be challenged pursuant to Section 54960.1.
(E) The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time.

6.h
January 09, 2023

Packet Pg. 232

(3) If a state of emergency remains active, or state or local ofﬁcials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the ﬁrst time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following ﬁndings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency.
(B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local of ﬁcials continue to impose or recommend measures to promote social distancing.
(4) For the purposes of this subdivision, “state of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2).
(f) This section shall remain in effect only until January 1, 2024, and as of that date is repealed.

SEC. 3.1. Section 54953 of the Government Code is amended to read:
54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency in person, except as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal civil rights laws, including, but not limited to, any applicable language access and other nondiscrimination obligations.
(b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the beneﬁt of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a speci ﬁc type of meeting or proceeding.
(2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identiﬁed in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body 92 Ch. 165— 11 —

6.h
January 09, 2023

Packet Pg. 233

shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4) For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations.
(c) (1) No legislative body shall take action by secret ballot, whether preliminary or ﬁnal.
(2) The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3) Prior to taking ﬁnal action, the legislative body shall orally report a summary of a recommendation for a ﬁnal action on the salaries, salary schedules, or compensation paid in the form of fringe bene ﬁts of a local agency executive, as deﬁned in subdivision (d) of Section 3511.1, during the open meeting in which the ﬁnal action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identiﬁed in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter 92 — 12 — Ch. 165

6.h
January 09, 2023

Packet Pg. 234

6.h
January 09, 2023

Packet Pg. 235

the public to address the legislative body and offer comment in real time.

This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (F) Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. (G) (i) A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to register, pursuant to subparagraph (F), to provide public comment until that timed public comment period has elapsed.
(ii) A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii) A legislative body that provides a timed general public comment period that does not correspond to a speciﬁc agenda item shall not close the public comment period or the opportunity to register, pursuant to subparagraph (F), until the timed general public comment period has elapsed. (3) If a state of emergency remains active, or state or local ofﬁcials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the ﬁrst time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following ﬁndings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency.
(B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local of ﬁcials continue to impose or recommend measures to promote social distancing.
(4) For the purposes of this subdivision, “state of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2).
(f) This section shall remain in effect only until January 1, 2024, and as of that date is repealed.

SEC. 4. Section 54953 is added to the Government Code, to read:
54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting 92 — 14 — Ch. 165

6.h
January 09, 2023

Packet Pg. 236

of the legislative body of a local agency, except as otherwise provided in this chapter.
(b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the beneﬁt of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a speci ﬁc type of meeting or proceeding.
(2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identiﬁed in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivision (d). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4) For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations
(c) (1) No legislative body shall take action by secret ballot, whether preliminary or ﬁnal.
(2) The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3) Prior to taking ﬁnal action, the legislative body shall orally report a summary of a recommendation for a ﬁnal action on the salaries, salary schedules, or compensation paid in the form of fringe bene ﬁts of a local agency executive, as deﬁned in subdivision (d) of Section 3511.1, during the open meeting in which the ﬁnal action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, 92 Ch. 165— 15 —

6.h
January 09, 2023

Packet Pg. 237

members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identiﬁed in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e) This section shall become operative January 1, 2024.

SEC. 4.1. Section 54953 is added to the Government Code, to read:
54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, in person except as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal civil rights laws, including, but not limited to, any applicable language access and other nondiscrimination obligations.
(b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the beneﬁt of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a speci ﬁc type of meeting or proceeding.
(2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the 92 — 16 — Ch. 165

6.h
January 09, 2023

Packet Pg. 238

legislative body of a local agency. Each teleconference location shall be identiﬁed in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivision (d). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4) For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

6.h
January 09, 2023

Packet Pg. 239

powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e) This section shall become operative January 1, 2024.

SEC. 5. Sections 3.1 and 4.1 of this bill incorporate amendments to Section 54953 of the Government Code proposed by both this bill and Assembly Bill 339. Those sections of this bill shall only become operative if (1) both bills are enacted and become effective on or before January 1, 2022, but this bill becomes operative ﬁrst, (2) each bill amends Section 54953 of the Government Code, and (3) this bill is enacted after Assembly Bill 339, in which case Section 54953 of the Government Code, as amended by Sections 3 and 4 of this bill, shall remain operative only until the operative date of Assembly Bill 339, at which time Sections 3.1 and 4.1 of this bill shall become operative.

SEC. 6. It is the intent of the Legislature in enacting this act to improve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options consistent with the Governor’s Executive Order No. N-29-20 dated March 17, 2020, permitting expanded use of teleconferencing during the COVID-19 pandemic.

SEC. 7. The Legislature ﬁnds and declares that Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, further, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public of ﬁcials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following ﬁndings:

This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in teleconference meetings during applicable emergencies.

SEC. 8. (a) The Legislature ﬁnds and declares that during the COVID-19 public health emergency, certain requirements of the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2 of the Government Code) were suspended by Executive Order N-29-20. Audio and video teleconference were widely used to conduct public meetings in lieu of physical location meetings, and public meetings conducted by teleconference during the COVID-19 public health emergency have been productive, have increased public participation by all members of the public regardless of their location in the state and ability to travel to physical meeting locations, have protected the health and safety of civil servants and the public, and have reduced travel costs incurred by members of state bodies and reduced work hours spent traveling to and from meetings.
92 — 18 — Ch. 165

6.h
January 09, 2023

Packet Pg. 240

(b) The Legislature ﬁnds and declares that Section 1 of this act, which adds and repeals Section 89305.6 of the Education Code, Section 2 of this act, which adds and repeals Section 11133 of the Government Code, and Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, all increase and potentially limit the public’s right of access to the meetings of public bodies or the writings of public ofﬁcials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following ﬁndings to demonstrate the interest protected by this limitation and the need for protecting that interest:
(1) By removing the requirement that public meetings be conducted at a primary physical location with a quorum of members present, this act protects the health and safety of civil servants and the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location. (2) By removing the requirement for agendas to be placed at the location of each public ofﬁcial participating in a public meeting remotely, including from the member’s private home or hotel room, this act protects the personal, private information of public of ﬁcials and their families while preserving the public’s right to access information concerning the conduct of the people’s business.

SEC. 9. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect.

The facts constituting the necessity are:

In order to ensure that state and local agencies can continue holding public meetings while providing essential services like water, power, and ﬁre protection to their constituents during public health, wildﬁre, or other states of emergencies, it is necessary that this act take effect immediately.

O
92 Ch. 165— 19 —

6.h
January 09, 2023

Packet Pg. 241

RIV #4884-6284-2933 v2
AB 2449
AB 2449 amends the Brown Act to provide an additional procedure for members of legislative bodies to attend public meetings remotely. It will become effective on January 1, 2023.

Under this new law, members of a legislative body may attend public meetings remotely without identifying their teleconference site on the agency’s agenda or ensuring it is accessible to the public if the procedures below are followed.

As long as a quorum of the legislative body participates in person from a physical location open to the public, the remaining agency members can participate remotely in two situations:

1. Just cause
Just cause is defined as any one of the following:
(a) childcare or caregiving of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires a member to participate remotely; (b) a contagious illness that prevents a member from attending in person; (c) a need related to a physical or mental disability; or (d) travel while on business of the legislative body or another state or local agency.

In order to participate remotely under the just cause provisions, the member must notify the legislative body at the earliest possible opportunity, including at the start of a meeting, of their need to participate remotely and provide a general description of the circumstances related to one of the four items above.

A member may only participate remotely under the just cause provisions up to two meetings per calendar year.

2. Emergency Circumstances
Emergency circumstances means a physical or family medical emergency that prevents a member from attending in person.

In order to participate remotely under the emergency circumstances provisions, the member must request that the legislative body allow them to participate in the meeting remotely because of emergency circumstances and the legislative body must take action to approve the request.

A member must make a request to participate remotely under the emergency circumstances provisions as soon as possible. The legislative body may take action on this request at the earliest opportunity. If the request does not allow sufficient time to place it on the agenda for the meeting for which the request is made, the legislative body may take action on the request at the beginning of the meeting by majority vote.

6.h
January 09, 2023

Packet Pg. 242

RIV #4884-6284-2933 v2
The legislative body must request a general description of the circumstances relating to the member’s need to appear remotely. This description does not have to be more than 20 words and the member does not have to disclose any personal medical information.

Additional Rules if Members Participate Remotely
If agency members participate remotely under this new law for either the just cause or emergency circumstances situations described above then the following rules apply:
x The legislative body must provide a way for the public to remotely hear, visually observe, and remotely address the legislative body, either by a two-way audiovisual platform or a two-way telephonic service and a live webcasting of the meeting. x The legislative body must provide notice of how the public can access the meeting and offer comments.
x The agenda must identify and include an opportunity for the public to attend and directly address the legislative body through a call-in option, an internet-based service option, and in-person at the location of the meeting.
x The body cannot require comments to be submitted before the start of the meeting. The public must be allowed to make “real time” public comment.

x If there is a disruption to the meeting broadcast or in the ability to take call-in or internet- based public comment, no further action can be taken on agenda items until the issue is resolved.
x The legislative body must implement a procedure for receiving and resolving requests for reasonable accommodations for individuals with disabilities, and must give notice of these procedures.
x Members participating remotely must participate through both audio and visual technology.
x Members participating remotely must publicly disclose at the meeting before any action is taken whether any other individuals 18 years of age or older are present in the room at the remote location with the member and the general nature of the member’s relationship with the individual.
x A member may not participate in meetings solely by teleconference under this law for more than three consecutive months or 20% of the regular meetings for the public agency within a calendar year. If the legislative body regularly meets less than 10 times a year, a member may not participate remotely for more than two meetings.

Legislative bodies may still meet via teleconference by following the traditional Brown Act rules of identifying the teleconference site on the agency’s agenda and ensuring it is accessible for the public to attend. Further, legislative bodies may meet by teleconference under AB 361 until January 1, 2024 during the Governor’s proclaimed State of Emergency and as long as other requirements are met.

6.h
January 09, 2023

Packet Pg. 243

Community Development Department
Work Program Overview 2023
City Council Meeting
January 9, 2023
Community Development Department
Advance
Planning
Current
Planning
Economic
Development
and Housing
Building
Development
Services
2 7.b
January 09, 2023

Packet Pg. 244

Community Development Department Advance
Planning
Key Advance Planning Projects
• Focused General Plan Update: Housing & Safety Elements • Downtown Specific Plan
• Northeast Area Specific Plan
• General Plan 2030: Buildout Update & EIR Revision
• East Side Innovation District Vision Plan Implementation 3 Essential Key Development Topics
Traffic/MobilityBio-Safety
Levels
Community
Benefits Environmental
Planning Commission & City Council Public Meetings
Current
Planning
4 7.b
January 09, 2023

Packet Pg. 245

Lisa Costa
Sanders
Key
Development
Projects
5 Address Description
808 Alameda De Las Pulgas 87 Townhouse units (Veev)
308-310 Phelps Road 9 Single-family units
1383 Laurel Street 15 Apartment units
1232 Cherry Street 33 Affordable units
888 Bransten Road Life science/research & development (Alexandria) 642 Quarry Road Life science/research & development (Presidio) 841 Old County Road Life science/research & development (Sobrato) 987 Commercial Street Life science/research & development (Alexandria) 510 Industrial Road Hotel (Indigo Hotel)
789 Old County Road Life science/research & development (Minkoff) Key Development Projects Current
Planning
6 7.b
January 09, 2023

Packet Pg. 246

87 townhouse units with 10
affordable units (low-income)
• Density bonus provisions
• Environmental Impact Report
• Planning Commission: Design
Review, Tentative Parcel Map,
Grading & Dirt Haul and TDM
808 Alameda De Las Pulgas Current
Planning
7 9 single-family units
8 ADU’s
• 1 affordable unit
• General Plan & Zoning Map
Amendment
• Planning Commission: Design
Review, Tentative Parcel Map,
Grading & Dirt Haul; City Council:

General Plan & Zoning Map
Amendment
308-310 Phelps Road Current
Planning
8 7.b
January 09, 2023

Packet Pg. 247

15 apartment units
2 affordable units (very low-
income)
• Density bonus provisions
• Planning Commission: Design
Review, CUP, Tentative Map,
Lot Merger, TDM
1383 Laurel Street Current
Planning
9 105,416 square feet
life science/research and
development building
• Mitigated Negative Declaration
• Planning Commission: Design
Review, CUP, Shared Parking
Agreement, Grading & Dirt Haul
and TDM
888 Bransten Road Current
Planning
10 7.b
January 09, 2023

Packet Pg. 248

410,072 square feet life science/
research and development
buildings
• Mitigated Negative Declaration
• Planning Commission: Design
Review, Grading & Dirt Haul and
TDM
• City Council: Planned Development
Zoning, Planned Development Plan
and Development Agreement
642 Quarry Road Current
Planning
11 325,473 square feet life science/
research and development
buildings
• Mitigated Negative Declaration
• Planning Commission: Design
Review, Grading & Dirt Haul and
TDM
• City Council: Planned Development
Zoning, Planned Development Plan
and Development Agreement
841 Old County Road
Current
Planning
12 7.b
January 09, 2023

Packet Pg. 249

1,614,918 square feet life
science/research campus
• Environmental Impact Report
• Planning Commission & City
Council: Planned Development
Zoning and Panned Development
Plan, Development Agreement,
Design Review, Grading & Dirt
Haul and TDM
987 Commercial Street
Current
Planning
188-Room Hotel
• Environmental Impact Report
• Planning Commission:

Design Review, Grading &
Dirt Haul and TDM
• City Council: Planned
Development Zoning,
Planned Development Plan
and Development Agreement
501 Industrial Road Current
Planning
14 7.b
January 09, 2023

Packet Pg. 250

335,100 square feet
life science/research and
development buildings
• Mitigated Negative Declaration
• Planning Commission: Design
Review, Grading & Dirt Haul and
TDM
• City Council: Planned Development
Zoning, Planned Development Plan
and Development Agreement
789 Old County Road Current
Planning
15 ODS: Quantifiable, user-friendly standards for
all future residential developments.

Project Timeline and Next Steps:

Objective Design Standards (ODS)
Rucha
Dande,
AICP
Citywide
Survey
ODS Admin.

Draft
Community
Meeting #3
Study
Session
Public
Hearings
Jan 2023 Fall 2023
Adoption
Progress
• Background Study and Analysis
• Stakeholder Meetings
• Community Meetings
SB9: Standards for ODS will be
applicable to SB9 projects.

Current
Planning
16 7.b
January 09, 2023

Packet Pg. 251

Existing Conditions Proposed Redevelopment
1232 Cherry Street Project
Adam
Aronson
17 View from Cherry Street
Proposed Unit Mix
Cherry Street Project Update1232 Cherry Street Project
Unit Type
Number of
Units
1‐BR units 15
2‐BR units 9
3‐BR units 9
Total 33
Economic
Development
and Housing
18 7.b
January 09, 2023

Packet Pg. 252

Aerial view along Cherry Street View of podium courtyard 19 1232 Cherry Street Project
Economic
Development
and Housing
Main Entrance on Cherry Street Cherry Street and Alley 1232 Cherry Street Project
Adam
Aronson
Design
Elements

7.b
January 09, 2023

Packet Pg. 253

Ground Floor Second Floor
1232 Cherry Street Project
Economic
Development
and Housing
21 City‐Developer LOI signed Jan 26 2021
Phase 1
First Relocation Information Notice March 2021
Predevelopment Funds Available July 2021
Project Terms Review October 2022
Entitlements Submission
DDLA Approval and Execution – We are here
October 2022
February 2023
Planning/City Entitlement February 2023
9% Tax Credit Funding Application March 2023
Phase 2Building Design Complete May 2023
Tax Credit Funding Award June 2023
CD for Building Permit June 2023
Begin HIP Relocation November 2023
Phase 3Building Permits Approval November 2023
Project Finance Close/Begin Construction November 2023 1232 Cherry Street Project
Economic
Development
and Housing
22 7.b
January 09, 2023

Packet Pg. 254

23 Notice of Funding Availability (NOFA)
Affordable Housing Programs & Projects
Purpose: Maintain or increase the quantity, quality, and variety of affordable housing units or assist affordable housing organizations.

Budget: Fiscal Year 2022‐23, up to $162,300 is available from the City's Below Market Rate Housing Trust Fund.

Selection Process: Distributed among several eligible candidates that best demonstrate the ability to meet the City’s affordable housing needs.

Application Deadline: Responses to this NOFA must be received by Friday, February 3, 2023 at 5:00 p.m.

Economic
Development
and Housing
City Council Informational Session Nov 28, 2022
Focused General Plan Update
Housing & Safety Elements
Lisa Porras,
AICP
Housing Element – Background
• Housing Strategy for the next 8 years (2023‐2031)
• Multi‐year effort (since Nov 2020)
• Plan for at least 2,735 new units (Regional Housing Needs Allocation) • Goals, Policies, Actions
Associated Work –
• Land Use, Circulation, Noise, Environmental Management Elements • Zoning Ordinance Update
• Environmental Impact Report Adoption Schedule
Jan 3, 2023: Planning and Transportation Commission
Jan 23, 2023: City Council
24 7.b
January 09, 2023

Packet Pg. 255

Safety Element – Background
• What is the Safety Element?
• Reviewed when updating the Housing Element
(every 8 years)
Focused General Plan Update:

Housing & Safety Elements Advance
Planning
25 Safety Element – Next Steps
• Staff currently revising based on CAL FIRE review (and approval) • November 28, 2022: Update to City Council – We are here • January 3, 2023: Planning and Transportation Commission recommendation • January 23, 2023: City Council consideration and possible adoption Focused General Plan Update:

Housing & Safety Elements Advance
Planning
26 7.b
January 09, 2023

Packet Pg. 256

General Plan 2030: Buildout Update
General Plan, Land Use Element
• Reaching buildout sooner than expected. Drivers: RHNA, biotechnology/R&D • Quantifies the growth that is likely to occur (2010 ‐2030) EXPECTED START DATE: LATE SPRING 2023
Advance
Planning
27 Downtown Specific Plan
PROJECT TIMELINE: MARCH 2022 –M A R C H 2024 Community Input  Community Workshop
 3 DTAC Meetings
 Community Survey
 Interactive Public Map
Based on community feedback...preliminary concept plans underway! • Shared at next Community Workshop, February 2023
• DTAC, Planning and Transportation Commission, City Council to inform and prepare a Preferred Concept Plan.

Advance
Planning
28 7.b
January 09, 2023

Packet Pg. 257

Current Initiatives
• Streetscape Guidance
• Pulgas Creek
• Revisions to the Transportation
Demand Management Ordinance
• District Parking Strategy
East Side Innovation District Plan:

Implementation
Megan
Wooley-
Ousdahl,
AICP
29 • Consultant Team: Perkins&Will
• Project launch & data gathering stage
• Community engagement: Spring 2023
Northeast Area Specific Plan Advance
Planning

7.b
January 09, 2023

Packet Pg. 258

Questions?
Advance
Planning
Current
Planning
Economic
Development
and Housing
• Key Development Projects
• Objective Design Standards
• Senate Bill (SB) 9
• Focused General Plan Update
• General Plan 2030: Buildout/EIR
Update
• Downtown Specific Plan
• East Side Innovation District
Vision Plan
• Northeast Area Specific Plan
• 1232 Cherry
Street Project
• NOFA 2023
31 7.b
January 09, 2023

Packet Pg. 259

CITY COUNCIL

STAFF REPORT
MEETING DATE: January 9, 2023
ITEM TITLE: Consideration of Making Appointments to the City Council Subcommittees and Ad Hoc Committees for 2023 and, if Needed, Establishing and Appointing Representatives to New
Subcommittees.

RECOMMENDATION:

Staff recommends that the City Council appoint representatives and alternates to selected boards, committees, and authorities as deemed appropriate.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

Appointments to various committees are traditionally made annually following the City Council’s reorganization. The City of San Carlos Code of Conduct & Ethics Policy for Council Members and Appointed Officials indicates that the mayor is the presiding officer of the City Council and in this capacity “... is responsible for . . . appointing Council Members to standing or ad hoc committees.

The mayor is also responsible for appointing Council Members to certain county and regional boards and committees.”
The City Council is asked to discuss and consider the recommended appointments in Attachment 1, “2023 City Council Regional JPAs, Boards, and Committee Assignments,” before voting to approve.

ANALYSIS:

The Mayor may recommend adding or eliminating subcommittees or make changes to the primary and alternate Council appointments. Attachment 1 titled “ Proposed 2023 City Council Regional JPAs, Boards, and Committee Assignments” includes the Mayor’s recommendations for 2023.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Approve the Mayor’s recommended appointments for Councilmember representation on select boards, committees, and authorities; or

8.a
January 09, 2023

Packet Pg. 260

2. Do not approve the Mayor’s recommended appointments for Councilmember representation on select boards, committees, and authorities; or

3. Provide the Mayor with alternative direction.

Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Proposed 2023 City Council Regional JPAs, Boards, and Committee Assignments

8.a
January 09, 2023

Packet Pg. 261

Updated: 1/4/23 Page 1/3
CITY COUNCIL REGIONAL JPAs, BOARDS, AND COMMITTEE ASSIGNMENTS 2023
Primary/Alternate
Advance Life Support (ALS) (3rd Wed of Jan/May/Sept, 6:30 p.m.)Venkatesh/Dugan San Mateo County Pre-Hospital Emergency Medical Services Group. JPA for emergency ambulance services in San Mateo County.

Airport Roundtable (1st Wednesday of Feb/April/June/Aug/Oct/Dec, 7:00 p.m.) Venkatesh/Dugan A voluntary public forum established in 1981 for the discussion and implementation of noise mitigation strategies at San Francisco International Airport (SFO). www.sforoundtable.org/ Association of Bay Area Governments (ABAG) General Assembly (Annual meeting) Dugan/Rak Determine policy matters for the Association, including adopting annual general budget, and review recommendations of the Executive Board. http://abag.ca.gov/overview/ga.html Belmont-San Carlos Fire Department (Meetings as needed) Collins & Dugan/McDowell Former fire protection services provider for San Carlos, Belmont, and the Harbor Industrial Area (HIA).

Caltrain Modernization Local Policy Maker Working Group (4th Thursday, 5:30 p.m.) Collins/Venkatesh Regional committee of Council Members and County Supervisors along the Caltrain corridor in San Francisco, San Mateo, and Santa Clara counties. The group receives updates and provides comments on the Caltrain Modernization program which includes Caltrain Electrification, Blended Operations and Caltrain/California High Speed Rail operations. www.caltrain.com/projectsplans/CaltrainModernization.html City/County Association of Governments (C/CAG) (2nd Thursday, 6:30 p.m.) Rak/Venkatesh Association of cities + County on issues affecting San Mateo County. http://ccag.ca.gov/ Airport Land Use Committee (ALUC) (4th Thursday, 4:00 p.m.) Rak/Collins Subcommittee of the City/County Association of Governments formed to advise and recommend actions regarding the updating of Airport Land Use Plan land use compatibility issues affecting the airports in San Mateo County. http://ccag.ca.gov/committees/airport-land-use-committee/ Emergency Services Council (Quarterly on 3rd Thursday, 5:30 p.m.) Dugan/McDowell Countywide Board that prepares for mutual aid response in the event of a natural disaster or act of terrorism. Staffed through the County Sheriff’s office, this Council is funded by a 21 member-agency JPA, and funds activities including HAZMAT, mutual aid communications, and OES response staffing. https://bnc.smcgov.org/emergency-services-council
Grand Boulevard Initiative (Quarterly) Collins/Rak
A regional collaboration dedicated to the revitalization of the El Camino Real corridor, as it runs through San Mateo and Santa Clara counties in the California Bay Area. www.grandboulevard.net Home for All (Meetings as needed) Venkatesh/Dugan Public, private and nonprofit agencies collaborative to address the job/housing gap and determine solutions that can be implemented County-wide. https://homeforallsmc.org/ League of California Cities, Peninsula Division (Meets Quarterly) All Represents all cities in California on legislative matters in Sacramento. The Peninsula Division runs from San Francisco to Gilroy and meets quarterly on the peninsula plus an annual breakfast to elect officers of the division during the League of California Cities Annual Conference. www.cacities.org/Member-Engagement/Regional-Divisions/Peninsula I. APPOINTMENTS TO OTHER AGENCIES – CITY OF SAN CARLOS REPRESENTATIVE(S)

8.a
January 09, 2023

Packet Pg. 262

Updated: 1/4/23 Page 2/3
II. APPOINTMENTS TO OTHER AGENCIES – AGENCY, NOT CITY APPOINTED (Requires Application by an Interested Council Member, When Positions Are Available) III. APPOINTMENTS TO CITY COUNCIL COMMITTEES & COUNCIL AD-HOC COMMITTEES Library Governing Board JPA (Meets five times a year on Mondays, 8:15 a.m.) McDowell/Dugan JPA for county library services. www.smcl.org
Peninsula Clean Energy JPA Board (4th Thursday, 6:30pm) Dugan/Venkatesh San Mateo County’s official electricity provider. http://www.peninsulacleanenergy.com/ Peninsula Congestion Relief Alliance McDowell/Venkatesh (3rd Thursday in Feb/Apr/June/Sept/Nov, 8:00 a.m.)
Transportation systems management: shuttles/carpooling/Spare the Air information. www.commute.org San Mateo County Council of Cities (Last Friday of Month)All Mayors and Councilmembers from San Mateo County’s 20 cities meet monthly to discuss issues/receive presentations on issues of mutual concerns. www.councilofcities.org City Selection Committee (Meets prior to Council of Cities). Mayor/designee votes on appointments Subcommittee of Council of Cities. Business meeting starts at 6:15 p.m. in order to vote on appointments to regional boards. Location changes monthly.

San Mateo County Convention and Visitors Bureau (Monthly) All Funded by contributions of local hotels, motels, restaurants, museums, and tourist attractions in the County.

Publishes monthly guides of events in the County hosted by member businesses. www.smccvb.com/ San Mateo County Mosquito and Vector Control District Board of Trustee Collins (term ends 12/31/24) Trustees are responsible for the development and approval of policies and for approving financial transactions, expenditures, the operational budget, and yearly audit for the District.

Silicon Valley Clean Water (2nd Monday, 8:00 a.m.)
JPA for sewage/wastewater treatment services. www.svcw.org Collins/Dugan
South Bayside Waste Management Authority (4th Thursday, 2:00 p.m.) Rak/Venkatesh JPA for solid waste and recycling services. www.rethinkwaste.org Housing and Community Development Committee (HCDC) Collins HCDC makes recommendations to the Board of Supervisors related to the expenditure of all housing and community development funds to review and provide a forum for public comment on affordable housing and community development needs. www.housing.smcgov.org/hcdc Housing Endowment and Regional Trust (HEART) Board (4th Wednesday monthly, 3:00 p.m.) McDowell HEART is a Joint Powers Authority nonprofit organization, whose board consists of 10 elected officials and 10 members of the private sector who work to create more affordable housing throughout the County.

Appointed by the City Selection Committee. www.heartofsmc.org 2+2 – City/School District (as needed) McDowell and Rak Informal liaison committee between school district and City on areas of mutual concern.

Age-Friendly Initiative Subcommittee McDowell and Venkatesh Childcare Venkatesh and McDowell
Code of Conduct and Ethics Policy Subcommittee Collins and Venkatesh

8.a
January 09, 2023

Packet Pg. 263

Updated: 1/4/23 Page 3/3
IV. COUNCIL LIAISONS TO OTHER ASSOCIATIONS & NON-PROFIT ORGANIZATIONS Communication Venkatesh and Dugan
Downtown Subcommittee Collins and Venkatesh Economic Development McDowell and Rak Employee Recruitment and Retention Subcommittee McDowell and Dugan Four Corners Working Group (Belmont-San Carlos Cranfield Carlmont Traffic)Collins and McDowell Housing Committee Dugan and Collins
Industrial Arts McDowell and Rak
Parks and Recreation Public Art Task Force Dugan
Transportation & Circulation Collins and Dugan
Harbor Industrial Association (1st Thursday, noon, lunch at Van’s in Belmont)All San Carlos Educational Foundation Dugan
Chamber San Mateo County McDowell

8.a
January 09, 2023

Packet Pg. 264

San Carlos City CouncilJanuary 9, 2023

San Carlos City Council
January 9, 2023