May 5, 2023 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
May 5, 2023 1:00 PM
MINUTES
ROLL CALL
City Council Present: Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember (arrived 2:14 PM)
Staff Present: Adam Aronson, Economic Development & Housing Manager Louis Duran, Public Works Superintendent
William Hoch, IT Manager
Marco Lao, Senior Accountant
Grace Le, City Engineer
Jenny Liu, Senior Management Analyst
Jeff Maltbie, City Manager
Andrea Mardesich, Assistant Community Development Director Caitlyn Matoso, Recreation Supervisor
Tyler Muela, Recreation Manager
Crystal Mui, City Clerk
Lisa Porras, Advance Planning Manager
Angie Rodriguez, Human Resources Manager
Gregory Rubens, City Attorney
Wendy Schettino, Recreation Supervisor
Carrie Tam, Financial Services Manager
Chris Valley, Building Official
Megan Wooley-Ousdahl, Principal Planner
1. CALL TO ORDER
Mayor Rak called the meeting to order at 1:00 PM.
2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
All Councilmembers are participating in this meeting in-person.
3. PLEDGE OF ALLEGIANCE
Mayor Rak led the Pledge of Allegiance.
4. PUBLIC COMMENT
None.
May 5, 2023 2
5. STUDY SESSION
a. Discuss the Budget Process and General Overview.
City Manager Jeff Maltbie commenced the item by thanking finance and staff for their work on the budget. He provided background and an overview of the proposed budget.
Administrative Services Director Rebecca Mendenhall presented on the budget process, reviewed projections and responded to C ouncil questions. She then turned the presentation over to the following Department Heads to share about their dept and highlight their accomplishments and goals:
− Nil Blackburn, City Manager Department
− Crystal Mui, City Clerk Department
− Rebecca Mendenhall, Administrative Services Department − Al Savay, Community Development Department
− Amy Newby, Parks and Recreation Department
− Steven Machida, Public Works Department
− Kristina Bell, Police
− Dave Pucci, Fire
Fire Chief Pucci and Ms. Blackburn responded to Council questions.
Public Comment
None.
Councilmember McDowell requested staff consider adding adult Mental Health training as part of CERT Training.
Council recessed at 2:29 PM and reconvened at 2:39 PM.
b. Discussion of Recommended Two-Year Operating Budget for the Fiscal Years 2023-25.
City Manager Jeff Maltbie provided opening comments and noted a change from the staff report – he is no longer recommending any changes to the fire budget aside from the Cost of Living adjustment.
City Attorney Greg Rubens recused himself from this item as one of the recommended budget items would directly affect his status with the City.
Rebecca Mendenhall Administrative Services Director reviewed the recommended program changes and noted staff's additional budget recommendation to add $150,000 for tree replacement . Ms. Mendenhall, along with City Clerk Crystal Mui , Public Works Director Steven Machida, Building Official Chris Valley and City Manager Jeff Maltbie responded to Council questions.
Public Comment
None.
Council spoke in support of the recommended budget adjustments.
May 5, 2023 3
Councilmember McDowell suggested the City c ontinue the Chamber of Commerce’s previous tradition of presenting annual awards to the community and to consider a social media push notifying the community of the break from sewer rate increases this year.
c. Discussion of Recommended Capital Improvement Program for the Fiscal Years 2023-28.
Rebecca Mendenhall Administrative Services Director reviewed the five- year Capital Improvement Program (CIP) and outlined the new projects and projects with proposed changes.
Ms. Mendenhall, Public Works Director Steven Machida , City Manager Jeff Maltbie, Economic Development and Housing Manager Adam Aronson, Public Works Superintendent Lou Duran, Planning Manager Lisa Porras, I T Manager Will Hoch, and Parks and Recreation Director Amy Newby responded to Council questions.
Council provided the following suggestions and comments to consider:
− Proactively access landslides
− Continue encouraging consultants to transfer to the use of electric lawn equipment − Add additional electric vehicle charging stations in various city parking lots − Schedule a report from Silicon Valley Clean Water for an update their project to transfer treated water back into the reservoir
− Keep in mind that street slurry doesn’t work well on quiet streets where kids play − Staff from Community Development and Public Works should coordinate timing of projects to minimize the impact on streets
Public Comment
None.
Council provided the following direction to:
− Remove the Harrington Park turf project from the proposed CIP Budget − Increase $30,000 for banners in the Industrial Arts District − Receive periodic updates in three and six months for the installation of ovens in the 817 Walnut condo project
− As a l ong-term goal , consider adding electric vehicle charging stations for employees and in parks
− Schedule an update report from the Community Foundation and consider removing the Community Foundation grant from the Fiscal Year 2024-25 operating budget
− Schedule an update report from CalWater
5. ADJOURNMENT
Mayor Rak adjourned the meeting at 4:50 PM.
Crystal Mui
City Clerk