San Carlos City Council
August 14, 2023

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
August 14, 2023  7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both in­person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In­Person Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment. To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation:

Observe via:
­    Zoom. https://us02web.zoom.us/j/88256140939; or call 1­669­900­9128 and enter the Meeting ID #: 882 5614 0939
­    Meeting Webportal.  www.cityofsancarlos.org/agenda ­    Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment. If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR:  Adam Rak
COUNCIL:Ronald Collins, John Dugan, Sara McDowell, Pranita Venkatesh

1. CALL TO ORDER
1 ageda,peaseobseeteeetgaoo(seeaboeaccessoato),addugtepubc comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR:  Adam Rak
COUNCIL:Ronald Collins, John Dugan, Sara McDowell, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. PRESENTATIONS
a. Administer Oath of Office to Police Chief Mark Myers. b. Present a Proclamation Recognizing Casey Inman for her Service as Scoutmaster of San Carlos Boy Scout Troop 321.
c. Present a Proclamation Recognizing Sandy and Dan Abrahamson for Their Contributions to the Community.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

8. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If there are more than five individuals wishing to speak during public comment, the Mayor may choose to allow the first five speakers to speak during this time, and the balance of the Public Comment speakers will be called upon at the end of the Council Meeting.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

9. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the May 22, 2023 City Council Special Meeting Minutes. 2 speak during this time, and the balance of the Public Comment speakers will be called upon at the end of the Council Meeting.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

9. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the May 22, 2023 City Council Special Meeting Minutes. c. Approve the May 22, 2023 City Council Regular Meeting Minutes. d. Approve the June 6, 2023 City Council Special Meeting Minutes. e. Approve the June 12, 2023 City Council Special Meeting Minutes. f. Approve the June 12, 2023 City Council Regular Meeting Minutes. g. Accept the Quarterly Reports from City Commissions and Boards. h. Approve Updates to the City's 2023 Strategic Work Plan Items. i. Adopt a Resolution Authorizing the South Bayside Waste Management Authority (SBWMA) to Acquire Real Property Located at 1245 San Carlos Avenue, Unit E, San Carlos, CA in Accordance with the Joint Powers Authority (JPA) Agreement. j. Adopt a Resolution Awarding the 1232 Cherry Street Demolition Project C2216; Authorizing the City Manager to Execute a Public Projects Agreement with Resource Environmental, Inc. of Cerritos, CA in the Amount of $184,000; and Authorizing the Expenditure of Contingency in the Amount of $55,200. k. Deny Claim of Ian Campbell.
l. Adopt a Resolution Awarding the 2023 Annual Storm Drain Improvement Project (3017 Brittan Ave, 1000 Drake Ct, 1005 Drake Ct, and 200 Block of El Camino Real) Project #C9531; Authorizing the City Manager to Execute a Public Projects Agreement with JMB Construction, Inc. of South San Francisco, CA in the Amount of $2,183,500; and Authorizing an Expenditure of Contingency up to the Project Budget.
m. Adopt a Resolution Accepting the 2023 On­Call Sidewalk Repair Project C9465; and Authorizing the Public Works Director to Issue and Record a Notice of Completion.
n. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Hyland Software, Inc to Upgrade the Enterprise Content Management System (OnBase) and Authorizing the On­Going Annual Maintenance Costs Until the System is Replaced.
o. Deny Claim of Daniel Ruiz.
p. Deny Claim of Diane Gates.
q. Adopt a Resolution Conditionally Approving the Termination Covenant for 11 El Camino Real (APNs 045­320­170 and 045­320­220) 21 El Camino Real (APN 045­ 320­230) and 81 El Camino Real (APN 045­320­200) and Conditionally Approving the New Covenant for 21 and 81 El Camino Real.
rAdoptaResolutionAuthorizingtheCityManagertoAmendtheProfessional 3 Agreement with Hyland Software, Inc to Upgrade the Enterprise Content Management System (OnBase) and Authorizing the On­Going Annual Maintenance Costs Until the System is Replaced.
o. Deny Claim of Daniel Ruiz.
p. Deny Claim of Diane Gates.
q. Adopt a Resolution Conditionally Approving the Termination Covenant for 11 El Camino Real (APNs 045­320­170 and 045­320­220) 21 El Camino Real (APN 045­ 320­230) and 81 El Camino Real (APN 045­320­200) and Conditionally Approving the New Covenant for 21 and 81 El Camino Real.
r. Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Lamphier Gregory to prepare an Environmental Impact Report for the Alexandria Life Sciences & Technology Project at 987 Commercial Street in an Additional Amount Not to Exceed $37,670.
s. Adopt a Resolution Authorizing an Increase to the Annual Not­to­Exceed Amounts for the Current On­Call Engineering Consultants for Civil Engineering, Geotechnical and Special Testing, and Traffic and Transportation.
t. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Freyer & Laureta, Inc. for the Pulgas Creek Watershed Study and Management Plan Project #C2208 in the Amount of $428,900 and Authorizing an Expenditure of Contingency up to the Project Budget. u. Adopt a Resolution Authorizing the Appropriation of $25,000 in Fiscal Year (FY) 2023­24 from Park­in­lieu Fund (Fund 27) to Project C2221; Authorizing the City Manager to Execute an Agreement for Products and Services with Verde Design for the North Crestview Park Master Plan Project C2221 in the Amount of $189,051; and Authorizing a Contingency in the Amount of $35,949, for a total Not to Exceed Contract Amount of $225,000 with Verde Design. v. Adopt Ordinance 1597 Amending San Carlos Municipal Code, Title 18, Zoning, Sections 18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to Prohibit Research and Development Activities Requiring Biosafety Level (BSL) 3 and 4 Containment.

10. PUBLIC HEARING
a. Consideration of the Below Three Actions for the Life Science/Research & Development Project at 642 Quarry Road (APN 046­041­038). NOTE: Technical Appendices for the Mitigated Negative Declaration are available at the City’s website: www.cityofsancarlos.org/642Quarry.
i. Adopt a Resolution Adopting the Mitigated Negative Declaration and the Associated Mitigation Monitoring and Reporting Program for the 642 Quarry Road Project.
ii. Introduce an Ordinance Approving the 642 Quarry Road Project Planned Development Plan and Related Zoning Map Amendment to Rezone the Project Site from Light Industrial (IL) to Planned Development (PD) at 642 Quarry Road (APN 046­041­380).
iii. Introduce an Ordinance Approving a Development Agreement with 642 Quarry Owner, LLC for the 642 Quarry Road Project.

11. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving the Appropriation of $306,000 in FiscalYear2023­24fromtheEquipmentReplacementFund0010(Fund10);and 4 Quarry Road Project.
ii. Introduce an Ordinance Approving the 642 Quarry Road Project Planned Development Plan and Related Zoning Map Amendment to Rezone the Project Site from Light Industrial (IL) to Planned Development (PD) at 642 Quarry Road (APN 046­041­380).
iii. Introduce an Ordinance Approving a Development Agreement with 642 Quarry Owner, LLC for the 642 Quarry Road Project.

11. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving the Appropriation of $306,000 in Fiscal Year 2023­24 from the Equipment Replacement Fund 0010 (Fund 10); and Authorizing the City Manager to Execute an Agreement for the Purchase of Five Ford Lightning Electric Vehicle (EV) Trucks from Towne Ford in the amount of $457,010.50 to Include the Requisite Charging Equipment for Installation at the Corporation Yard and Truck Specialty Maintenance Equipment.

12. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

13. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802­4222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 5 San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
May 22, 2023 6:00 PM

MINUTES

ROLL CALL
City Council Present: Adam Rak, Mayor
John Dugan, Vice Mayor
Ronald Collins, Councilmember
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Staff Present: Adam Aronson, Economic Development and Housing Manager Jeff Maltbie, City Manager
Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Angie Rodriquez, Human Resources Manager
Gregory J. Rubens, City Attorney
Al Savay, Community Development Director

1. CALL TO ORDER
Mayor Rak called the meeting to order at 6:00 PM.

2. PUBLIC COMMENT
None.

3. CLOSED SESSION
a. Conference with Labor Negotiators Cue, Maltbie, Mendenhall, Rodriguez and Rubens- (Closed Session Pursuant to Government Code Section 54957.6) All Units. b. Conference with Real Property Negotiators Aronson, Maltbie, Rubens, Savay and Simon - (Closed Session Held Pursuant to Government Code Section 54956.8) to Discuss Acquisition of Properties Located at 1201 St Francis Way, 1724, 1748, 1752, and 1776 Laurel St, 1800 El Camino Real, and 1131-1133 Eaton Ave, San Carlos (APNs: 051-376-010, 051-376-180, 051- 376-160, 051-376-060, 051-376-170, 051-379-010, 051-379-020, 051-379-030, 051-379-040, 051-379-050, 051-379-060).

Councilmember Dugan recused himself from this item.

4. REPORT FROM CLOSED SESSION
None.

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5. ADJOURNMENT
The meeting adjourned at 6:49 PM.

Crystal Mui
City Clerk

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San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
May 22, 2023 7:00 PM

MINUTES

ROLL CALL
City Council Present:

Staff Present:

Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Adam Aronson, Economic Development and Housing Manager
Nil Blackburn, Assistant City Manager
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Caitlyn Matoso, Recreation Supervisor
Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Linda Scannell, Recreation Coordinator

1. CALL TO ORDER
Mayor Rak called the meeting to order at 7:00 PM.

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
All Councilmembers participated in this meeting in-person.

3. PLEDGE OF ALLEGIANCE
Mayor Rak led the Pledge of Allegiance.

4. CHANGES TO THE ORDER OF THE AGENDA
None.

5. REPORT FROM CLOSED SESSION
City Attorney Greg Rubens stated that there are no reports from the Closed Session item held this evening at the 6:45 PM Special Council Meeting.

6. PRESENTATIONS
a. Present a City Coin to Community Volunteer Sandi Piepmeier.

Mayor Rak recognized Sandi Piepmeier for her services in the community and presented her with a City Coin.

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Ms. Piepmeier spoke on her work in the community, commended staff for their work with Hometown Days, and encouraged the community to volunteer. b. Present a Proclamation Recognizing May 21 – 27, 2023 as Public Works Week.

Mayor Rak presented a proclamation recognizing Public Works Week to Public Works Director Steven Machida.

Mr. Machida thanked Council for the recognition.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council commended staff for a successful Hometown Days.

Vice Mayor Dugan expressed appreciation for the City’s work on affordable housing.

8. PUBLIC COMMENT
None.

9. CONSENT CALENDAR
MOTION: Approve the City Council Consent Calendar items ‘a’ through ‘n’.

MOVER: John Dugan
SECONDER: Ronald Collins
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the April 10, 2023 City Council Special Meeting Minutes. c. Approve the April 10, 2023 City Council Regular Meeting Minutes. d. Accept the Fiscal Year 2022-23 Third Quarter Investment Report for the Period Ending March 31, 2023.
e. Accept the Fiscal Year 2022-23 Third Quarter Financial Report for the Period Ending March 31, 2023.
f. Adopt a Resolution Setting the Tax Rate for Fiscal Year 2023-24 with Respect to the General Obligation Refunding Bonds for the Library Project. Resolution 2023-056 g. Adopt a Resolution Appropriating $8,005 from the General Capital Fund 0025 (Fund 25) Unassigned Fund Balance in Fiscal Year 2022-23 to Project #C1744; Awarding the 7 Winding Way Guardrail Project; Authorizing the City Manager to Execute a Public Projects Agreement with Golden Bay Construction, Inc. of Hayward, CA in the Amount of $99,241; and Authorizing the Expenditure of Contingency up to the Project Budget. Resolution 2023-057

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h. Adopt a Resolution Approving the Changes to the Debt Management Policy and Approving the Debt Disclosure Procedures Policy with no Changes for the City of San Carlos and Its Related Entities Other Than the Successor Agency. Resolution 2023-058 i. Adopt a Resolution Awarding the 2023 On-Call Sewer Replacement Project C1702; Authorizing the City Manager to Execute a Public Projects Agreement with C2R Engineering, Inc. of Los Altos, CA in the Amount of $437,800; and Authorizing the Expenditure of Contingency up to the Project Budget. Resolution 2023-059 j. Deny Claim of Marc Fagel.
k. Adopt a Resolution Authorizing City Manager to Execute an Addendum to the Second Amended and Restated Agreement between the Cities of Redwood City and San Carlos for Fire and Emergency Services Extending the Expiration to December 31, 2023, with one Additional Mutually Agreed City Manager Extension to March 31, 2024. Resolution 2023-060 l. Adopt a Resolution Approving Financial Policies. Resolution 2023-061 m. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Public Projects Agreement with C2R Engineering, Inc. in the Amount of $39,715.52 for the Emergency Storm Drain Repair at 2819 Eaton Avenue. Resolution 2023-062 n. Adopt a Resolution Appropriating $200,000 from the Affordable Housing Fund (Fund 0029) Unassigned Fund Balance in Fiscal Year 2022-23 to Create a Capital Improvement Project for the Installation of Ovens at 817 Walnut. Resolution 2023-063

10. REPORTS TO COUNCIL
a. Receive a Report on the Results of the 2023 Citizen Opinion Survey Conducted by True North Research.

Assistant City Manager Nil Blackburn commenced the item and turned the presentation over to Dr. Timothy McLarney, President of True North Research, to report on the results of the 2023 Citizen Opinion Survey. Ms. Blackburn, Dr. McLarney and City Manager Jeff Maltbie responded to Council questions.

Mayor Rak provided a suggestion on how to better categorize the responses to the “changes to improve San Carlos” question.

Councilmember McDowell highlighted the community’s concern regarding childcare and noted that it is a high priority that the City will address.

11. AGENDA SETTING
None.

12. ADJOURNMENT
Mayor Rak paid tribute to Marisa Malatesta and adjourned the meeting at 8:09 PM in her memory.

Crystal Mui,
City Clerk

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San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
June 6, 2023 5:00 PM

MINUTES

ROLL CALL
City Council Present:

Staff Present:

Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Jeff Maltbie, City Manager
Andrea Mardesich, Assistant Community Development Director Crystal Mui, City Clerk
Amy Newby, Parks, Recreation and Culture Commission
Al Savay, Community Development Director

1. CALL TO ORDER
Adam Rak called the meeting to order at 5:00 PM.

2. PUBLIC COMMENT
None.

3. NEW BUSINESS
a. Interview and Appoint One Applicant to the Economic Development Advisory Commission ("EDAC") to a Term Ending June 30, 2026; and One Applicant to the Museum of San Carlos History Board to a Term Ending June 30, 2026; and Consider Appointing Alternate Members and Adding Applicants to a Commission's Eligibility List.

Council provided disclosures on their relations between applicants and noted that it would not impact their decision this evening.

At 7:47 PM, Councilmember McDowell recused herself from the interview and appointment of the Museum of San Carlos History Board.

MOTION: Appoint Andrew Klein to serve on the Museum of San Carlos History Board for a full-term expiring June 30, 2026; and add Jason “Scott” Odom to the Museum of San Carlos History Board Eligibility List.

MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Collins, Venkatesh, Dugan, Rak
NAYS: None
RECUSE: McDowell
RESULT: Motion Passed 4 – 0 – 1

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At 8:20 pm, Councilmember McDowell returned to the Collaboration Room and participated in the deliberations for the remainder of the meeting.

MOTION: Appoint Karen Molinari to serve on the Economic Development and Advisory Commission for a full-term expiring June 30, 2026; Appoint Laura Kotee to serve as an Alternate Member on the Economic Development and Advisory Commission for a term expiring June 30, 2026; and Add Purnima Renjen to the Economic Development and Advisory Commission Eligibility List.

MOVER: Pranita Venkatesh
SECONDER: Sara McDowell
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None
RESULT: Motion Passed 5 – 0
MOTION: Appoint Julie Lubetkin to serve as an Alternate Member on the Parks, Recreation and Culture Commission for a term expiring June 30, 2026.

MOVER: Sara McDowell
SECONDER: John Dugan
AYES: Venkatesh, Dugan, Collins, McDowell, Rak
NAYS: None
RESULT: Motion Passed 5 – 0

4. ADJOURNMENT
The meeting adjourned at 8:37 PM.

Crystal Mui
City Clerk

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San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
June 12, 2023 6:50 PM

MINUTES

ROLL CALL
City Council Present: Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Staff Present: Jeff Maltbie, City Manager
Crystal Mui, City Clerk
Gregory Rubens, City Attorney
Al Savay, Community Development Director

1. CALL TO ORDER
Mayor Rak called the meeting to order at 6:50 PM.

2. PUBLIC COMMENT
None.

3. CLOSED SESSION
a. Conference with Real Property Negotiators Maltbie, Rubens, and Savay - (Closed Session Held Pursuant to Government Code Section 54956.8) Regarding Assignment of Existing Lease for the Property Located at 1144 El Camino Real (APN 051-344-430). Price and Terms

4. REPORT FROM CLOSED SESSION
None.

5. ADJOURNMENT
The meeting adjourned at 7:02 PM.

Crystal Mui
City Clerk

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San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
June 12, 2023 7:00 PM

MINUTES

ROLL CALL
City Council Present:

Staff Present:

Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Nil Blackburn, Assistant City Manager
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Tyler Muela, Recreation Supervisor
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Dave Pucci, Deputy Fire Chief
Gregory Rubens, City Attorney
Chris Valley, Building Official

1. CALL TO ORDER
Mayor Rak called the meeting to order at 7:03 PM.

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
All Councilmembers participated in this meeting in-person.

3. PLEDGE OF ALLEGIANCE
Mayor Rak led the Pledge of Allegiance.

4. CHANGES TO THE ORDER OF THE AGENDA
None.

5. REPORT FROM CLOSED SESSION
City Attorney Greg Rubens stated that there are no reports from the Closed Session item held this evening at the 6:50 PM Special Council Meeting.

6. PRESENTATIONS
a. Present a Proclamation Recognizing June 2023 as Pride Month.

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Mayor Rak presented San Mateo County Supervisor Ray Mueller with a proclamation recognizing June 2023 as Pride Month in San Carlos.

On behalf of San Mateo County, Supervisor Mueller thanked the City for their events celebrating Pride month and invited the community to the County’s Pride Center.

Vice Mayor Dugan announced the City’s Pride in the Park event at Burton Park this Saturday.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Collins reported on the following:
− participated in conducting interviews for the Youth Advisory Council − attended a lunch event at the Adult Community Center with Mayor Rak − visited the Navigation Center, a new facility in the County to address homelessness − provided an update on Caltrain’s Electrification Project Mayor Rak announced that he’s using his father’s engraved gavel at this meeting in honor of Father’s Day.

City Manager Jeff Maltbie introduced the City’s new Chief of Police, Mark Myers.

Chief Myers thanked the City for the opportunity to serve San Carlos.

8. PUBLIC COMMENT
Debbie Baldochi, resident, congratulated the City for the positive results received on the community survey, requested Council to agendize the 841 Old County Road development for review, and expressed concern regarding Planning and Transportation (P&T) Commissioner Iacoponi’s comment at a recent P&T Commission meeting regarding the 841 Old County Road development.

Nahid Varjavand, resident, inquired on the status of Phase 3 of the Alameda de las Pulas Project and requested continuous, connected and protected class 4 bike lanes along that route.

Sonia Elkes, resident, echoed Ms. Varjavand’s comments.

Mayor Rak requested staff follow-up with the last two commenters.

9. CONSENT CALENDAR
MOTION: Approve the City Council Consent Calendar items ‘a’ through ‘g’.

MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the April 24, 2023 City Council Regular Meeting Minutes. c. Approve the May 5, 2023 City Council Special Meeting Minutes. d. Adopt a Resolution Rejecting All Bids and Rebidding the 1232 Cherry Street Building Demolition Project C2216. Resolution 2023-064

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e. Deny Claim of Elizabeth Iniguez.
f. Deny Claim of Sandy Khalil.
g. Adopt a Resolution Appropriating $180,000 from the General Capital Fund (Fund 25) in Fiscal Year 2022-23 for the Removal of Landslide Preventative Measures; Authorizing the City Manager to Execute a Public Projects Agreement with Brannon Corporation in the amount of $163,811; and Authorizing an Expenditure of Contingency up to the Project Budget.

Resolution 2023-065

10. NEW BUSINESS
a. Consideration of Adopting a Resolution Adopting the Biennial Budget for Fiscal Years 2023- 25, Including the Two-Year Operating and Capital Budgets, for the City of San Carlos.

City Attorney Greg Rubens recused himself from this item as it potentially affects his position with the City.

Administrative Services Director Rebecca Mendenhall presented on the City Manager’s FY 23- 25 proposed budget, highlighting the updates made since it was presented to Council at the May 5, 2023 Study Session. She listed a few oversights that staff identified after the publishing of the packet and noted that they will be corrected in the final published document. Ms.

Mendenhall responded to Council’s question.

Public Comments
None.

Council thanked staff for their work on a budget that reflects the needs of the community, particularly the “Budget in Brief” section, and expressed appreciation to the prior Council for their financial stewardship.

MOTION: Adopt Resolution 2023-066 Adopting the Biennial Budget for Fiscal Years 2023-25, Including the Two-Year Operating and Capital Budgets, for the City of San Carlos.

MOVER: Ronald Collins
SECONDER: John Dugan
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0
City Attorney Rubens returned to the Council Chambers at 7:36 PM. b. Consideration of Adopting a Resolution Electing the Population and Price Adjustment Factors and Establishing the 2023-24 Appropriations Limit of the City of San Carlos, Pursuant to California Constitution Article XIIIB and Section 7900 Et Seq. of the California Government Code.

Administrative Services Director Rebecca Mendenhall presented on the calculated annual appropriations limit.

Public Comments
None.

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MOTION: Adopt Resolution 2023-066 Electing the Population and Price Adjustment Factors and Establishing the 2023-24 Appropriations Limit of the City of San Carlos, Pursuant to California Constitution Article XIIIB and Section 7900 Et Seq. of the California Government Code..

MOVER: John Dugan
SECONDER: Ronald Collins
AYES: Venkatesh, Dugan, Collins, McDowell, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

11. AGENDA SETTING
a. Consideration of Agendizing an Item to Review Construction Time Limits.

Mayor Rak requested a staff presentation with updates on the construction time limits that had been adopted over two years ago. Council expressed support to agendize this presentation at a future meeting.

12. ADJOURNMENT
Mayor Rak adjourned the meeting at 7:39 PM.

Crystal Mui,
City Clerk

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Accept the Quarterly Reports from City Commissions and Boards.

RECOMMENDATION:

Staff recommends that the City Council accept the Quarterly Reports from the City’s Commissions and Boards.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

Since 2020, the City Council receives quarterly reports from each Commission and Board, with updates on activities from the preceding period along with its member attendance report.

ANALYSIS:

Attached are the Fiscal Year 2022-23 fourth quarter reports from the following Commissions and Boards for the period of April 2023 through June 2023:
- Downtown Advisory Committee
- Economic Development Advisory Commission
- Museum of San Carlos History Board
- Parks, Recreation and Culture Commission
- Planning and Transportation Commission
- Residential Design Review Committee
- Youth Advisory Council
ALTERNATIVES:

The alternatives available to the City Council include:

1. Accept the Quarterly Reports from City Commissions and Boards; or

2. Do not accept the Quarterly Reports from City Commissions and Boards; or

3. Provide staff with alternative direction.

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Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Downtown Advisory FY2023 Q4 Report

2. Economic Development Advisory FY2023 Q4 Report

3. Museum FY2023 Q4 Report

4. Parks, Recreation and Culture FY2023 Q4 Report

5. Planning and Transportation FY2023 Q4 Report

6. Residential Design Review FY2023 Q4 Report

7. Youth Advisory FY2023 Q4 Report

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Downtown Advisory Committee (“DTAC”)
Q4 Quarterly Reports
April 1, 2023 – June 30, 2023
Summary of Accomplishments
June 20, 2023 – DTAC Meeting #5
Lisa Porras and Akanksha Chopra presented the following:
• Provided project updates.
• Shared the Business Community’s feedback on how the Downtown Specific Plan could support businesses, its operations, and employees. • Shared work in progress on Traffic and Parking Studies, Policy Framework and Urban Design Ideas for Streets.

DTAC members shared their feedback and were tasked to complete their homework assignment of writing their vision for the downtown over the next 20 years and share their feedback on guiding principles for policy development.

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Meeting Date
James Bertram
(Alternate)
Madison
Blanton
Allie
Board
Amy
Buckmaster
Sreecharan
Chandrasekharan
Allison
Chang
Tom
Davids
Jean
Dehner
Elisa
Espinoza*
Samina
Ginwalla Anthony Kamm
Cecile
Lee
Donna
Lera
Tracy Massaro
(Alternate)
Mark
Maxwell
Monette
Meredith
Elizabeth
Min
Maya
Nayberg
Joaquin
Pedrin
9/13/2022 P P P P P P U P P P P P P P E P P P P
Total Unexcused Absences
1st Quarter 0 0 0 0 0 0 1 - U 0 0 0 0 0 0 0 0 0 0 0 0
No Meeting held in Q2
Total Unexcused Absences
2nd Quarter 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
1/25/2023 P P P P U P P P P P E P P P U P P P P
Total Unexcused Absences
3rd Quarter 0 0 0 0 1 - U 0 0 0 0 0 0 0 0 0 1 - U 0 0 0 0 6/20/2023 P E E P U P P P 0 P E P P E P P P P E
Total Unexcused Absences
4th Quarter 0 0 0 0 1 - U 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Unexcused Absences
This Fiscal Year 0 0 0 0 2 - U 0 1 - U 0 0 0 0 0 0 0 1 - U 0 0 0 0 *As of 3/13/2023 Elisa Espinoza is no longer an eligible DTAC member due to relocating out of San Carlos P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk.

City of San Carlos
Downtown Advisory Committee Attendance Log

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CITY OF SAN CARLOS

ECONOMIC DEVELOPMENT ADVISORY COMMISSION (EDAC)
QUARTERLY REPORT, APR-JUNE 2023
Commissioners
Sailesh Mehra (Chair)
Heather Liu (Vice-Chair)
Kelly Hickey, Anthony Kamm, Rajesh Krishnan, Madhura Kumar, Karen Molinari, Laura Kotee (alternate)
Advisory
Al Savay, Community Development Director
Adam Aronson, Economic Development & Housing Manager
Cristian Padilla, Economic Development Coordinator
Sajuti Haque, Sr. Management Analyst
Meetings Summary
In the last quarter (April - June 2023), the EDAC convened for a meeting on May 23rd. At the meeting, the committee received a presentation from staff member Lisa Porras on the Downtown Specific Plan. The presentation highlighted how the Downtown Specific Plan aims to guide the future development of the downtown area by incorporating specific zoning and development regulations. These measures are designed to ensure that future development aligns with the plan's overarching goals.

Key aspects emphasized in the presentation included the creation of new parks and open spaces, improvements to the transportation infrastructure, encompassing roads, transit, and bikeways. Following the presentation, Cristian Padilla, the Economic Development Coordinator, introduced a survey to the commissioners to capture their input and feedback on the Downtown Specific Plan.

Subsequently, Adam Aronson, the Economic Development and Housing Manager, addressed the need for a Call for Nominees for the Chair and Vice-Chair positions. The committee voted in favor of Sailesh Mehra as Chair and Heather Liu as Vice-Chair.

After the Call for Nominees, Cristian Padilla shared updates related to the Economic Development Plan.

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Meeting Date Don Mancini Sailesh Mehra Pranita Ballback* Anthony Kamm Madhura Kumar Kelly Hickey Heather Liu** Rajesh Krishnan 7/26/2022 - C
8/23/2022 P P P U P P P
9/27/2022 - C
Total Unexcused Absences 1st Quarter 0 0 0 1 - U 0 0 0
10/25/2022 P P P P P P P P
11/22/2022 - C
12/27/2022 - C
Total Unexcused Absences 2nd Quarter 0 0 0 0 0 0 0 0
1/24/2023 P P P U P P P
2/28/2023 - C
3/28/2023 E P P P P P P
Total Unexcused Absences 3rd Quarter 0 0 0 1 - U 0 0 0
4/25/2023 - C
5/23/2023 E P P P E P E
6/27/2023 - C P
Total Unexcused Absences 4th Quarter 0 0 0 0 0 0 0
Total Unexcused Absences
This Fiscal Year 0 0 0 1 - U 1 - U 0 0 0
*Ballback vacated EDAC seat and joined City Council at the end of Q2 **Liu joined as an alternate on 8/16/22, attended first meeting on 10/25/2022, and was appointed as a voting member on 1/9/2023 P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Economic Development Advisory Commission Attendance Log Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk.

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1 Museum of San Carlos History
4th Quarter Report to the San Carlos City Council
This report covers the time period from April 1 – June 30, 2023.

The Museum Board had one scheduled meeting on May 10, 2023. The meeting was held via Zoom.

With the onset of good weather and summer vacation, the number of visitors increased during the 4th quarter. There was very good attendance on the Saturday of Hometown Days.

Attendance
• Two City representatives were present at the May meeting. • The Villagers, the Museum docent group, held a meeting at the Museum on April 6, 2023.

Most Museum Board members attended that meeting as well.

Activities & More
 The Museum was open to the public every Saturday during this quarter from 1:00 - 4:00 p.m.  A history of Eaton Hills 4-H Club exhibit is now available to the public.  The Museum Board is excited to start rotating exhibits on a more regular basis.  An “Old Homes” picture project has begun. Pictures of homes in San Carlos that are 75 – 100 years old have been digitized and letters to current home owners have been sent asking if they would like to purchase a picture of their home from earlier times.  The work to inventory all our exhibit items in the back room and sheds continues.  The Board will be hiring a consultant to bring our web page up to date including providing opportunities to pay online through the website.
 The Museum participated with a booth at Hometown Days in May, we had fun talking up the Museum.
 The Board will welcome new City representative Andy Klein at our July meeting. Andy has served on the Museum Board in the past and we look forward to having his creativity and energy again on the Board.
 The Board will vote in the 2023-24 Officers at the July meeting. o President: Gayle Collins
o VP: John Durkin
o Treasurer: Trudy Somrak
o Secretary: Molly Barton
 The Board has hired a San Carlos resident as a summer intern to aid us in completing our inventory. The intern is a student at University of Utah, a History major and interested in Museum studies.

The next report will be submitted at the end of the 1st quarter, September 2023.

Respectfully Submitted by,
Molly Barton
MoSH Secretary
07/20/2023

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Meeting Date Molly Barton Gordon Burton John Durkin
8/8/2022 P P P
9/20/2022 P U P
Total Unexcused Absences
1st Quarter 0 1- U 0
11/8/2022 P P P
Total Unexcused Absences
2nd Quarter 0 0 0
1/24/2023 P E P
3/21/2023 P P P
Total Unexcused Absences 3rd
Quarter 0 0 0
5/10/2023 P P E
Total Unexcused Absences 4th
Quarter 0 0 0
Total Unexcused Absences
This Fiscal Year 0 1 - U 0
P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Museum of San Carlos History Attendance Report
Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) consecutive Regular Meetings, will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from (2) consecutive Regular Meetings will result in that Commission member’s seat being declared vacant by the City Clerk.

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Parks, Recreation & Culture Commission
Third Quarter for FY 2023
April – June 2023
The Parks, Recreation & Culture Commission met once during the fourth quarter, FY 2023, on April 5, 2023. The meeting was held in-person at the San Carlos Library Community Rooms. • Commissioners received updates on the San Carlos Museum of History Board by Chair John Durkin.
• Commissioners received a presentation on the Parks Maintenance Report and Tree Inventory update from Lou Duran, Public Works Superintendent. • Commissioners also received updates on Parks & Recreation programs and services from Tyler Muela, Recreation Manager.

Attendance: April 5, 2023 – Commissioner Mark Maxwell and Alternate Bob Bollier were excused from this meeting.

Please see attached PR&C Commission Attendance Log.

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Meeting Date John Durkin Cecile Lee Mark Maxwell Stacy Cooper Dent Tony Chao Bob Bollier* 8/10/2022 P E P P P
Total Unexcused Absences
1st Quarter 0 0 0 0 0
10/5/2022 P P P P P P
12/7/2022 P P E E E P
Total Unexcused Absences
2nd Quarter 0 0 0 0 0 0
2/1/2023 P P P P P P
Total Unexcused Absences
3rd Quarter 0 0 0 0 0 0
4/5/2023 P P E P P E
6/7/2023 - C
Total Unexcused Absences
4th Quarter 0 0 0 0 0 0
Total Unexcused Absences
This Fiscal Year 0 0 0 0 0 0
*Bollier (alternate) joined 10/5/22
P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Parks, Recreation and Culture Commission Attendance Log Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk.

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Planning and Transportation Commission
Q4 Quarterly Reports
April 1, 2023 – June 30, 2023
Summary of Accomplishments
The Planning and Transportation Commission held 8 meetings in the 4th quarter of FY 2022/2023 and addressed the following items:

April 3, 2023:

1. Consideration of General Plan Map Corrections for twenty-five (25) parcels on Phelps Road, Highland Court, Highland Ave, and Spring Valley Way (APNs: 049- 280-160,380,040,050,080,100,110,140,150,170,180,260,290,300,310,330,340, 400; 049-292-240,250,260,270,040,050,060) – APPROVED
April 17, 2023:

1. Progress Report on the Status of the Downtown Specific Plan Project.

May 1, 2023:

1. 808 Alameda de las Pulgas Townhouse Development - Public Hearing to Consider Certification Final Environmental Impact Report, Conditional Use Permit, Tentative Subdivision Map, Design Review, Below Market Rate Housing Plan, Transportation Demand Management Plan and Tree Removal Permit for the Development of 87 Townhouse Units in the RS-6 Zone. - APPROVED May 3, 2023 (Special Meeting):

1. Study Session #2 on Preliminary Objective Design Standards for Single-Family Residential Development Types
May 15, 2023

1. Request for Mitigated Negative Declaration, Planned Development Zoning, Planned Development Plan, Development Agreement, Design Review, Tentative Parcel Map, Transportation Demand Management Plan and Grading & Dirt Haul Certificate at 841 Old County Road (APNs 046-133-160, 046-134-050, 046-134- 060, 046-135-010, 046-135-020, 046-135-030, 046-135-040, 046-182-100, 046- 182-110, 046-182-150) - Continue to a date uncertain

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August 14, 2023 Packet Pg. 28

2. 1383 Laurel Street (APN:051-361-050): Consideration of Design Review, Below Market Rate (BMR) Housing Program, Transportation Demand Management Plan, Conditional Use Permit, and Vesting Tentative Map Approval for a 15-unit Condominium Building with a commercial space in the Mixed-Use South Boulevard (MU-SB) Zoning District. - APPROVED

3. Proposed Accessory Dwelling Unit (ADU) Ordinance Amendments June 7, 2023 (Special Meeting):

1. Study Session Senate Bill 9 Unit Regulations

2. 1232-1244 Cherry Street Affordable Housing Development (APNs: 050-132-110, 050-132-100, 050¬680¬040) - Public Hearing to Consider Design Review and Transportation Demand Management Plan to Construct 33 Affordable Rental Units in the MU-DC-100 Zone, and to Find the Disposition of City Property to be in Conformance with the General Plan. – APPROVED

3. 841 Old County Road (APNs 046¬133¬160, 046¬134¬050, 046¬134¬060, 046¬135¬ 010, 046¬135¬020, 046¬135¬030, 046¬135¬040, 046¬182¬100, 046¬182¬110, 046¬ 182¬150) – Public Hearing to Consider Recommending the City Council Certify the Mitigated Negative Declaration and Adopt the Planned Development Zoning, Associated Planned Development Plan, Approve the Development Agreement and to Consider Approving the Design Review, Tentative Parcel Map, Transportation Demand Management Plan and Grading & Dirt Haul Certificate. – APPROVED

4. General Plan Conformity Determination for Capital Improvement Projects Proposed for Fiscal Years 2023-2025
June 19, 2023

1. 1532 School Street (APN: 050-162-020) PLN2022-00177 – Request for Design Review and Creek Setback Determination for a new first-story addition, secondstory addition, and attached Accessory Dwelling Unit – APPROVED

2. 642 Quarry Road (APN 046-041-038) - Public Hearing to Consider Recommending the City Council Certify the Mitigated Negative Declaration and Adopt the Planned Development Zoning, Associated Planned Development Plan, Approve the Development Agreement and to Consider Approving the Design Review, Transportation Management Plan, Grading and Dirt Haul and Signage Program. –

APPROVED

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August 14, 2023 Packet Pg. 29

3. Consider Draft Amendments to Title 18: Zoning Ordinance of the San Carlos Municipal Code for Objective Design Standards for Single-Family Development and Prepare a Recommendation for the City Council. Environmental Determination: Exempt under CEQA Guidelines Sections 15061(b)(3) (“Common Sense Exemption”) and 15060(c)(2) (Preliminary Review) and pursuant to Govt.

Code section 65852.21(j) and 66411.7(n). - APPROVED

4. Determination of Conformity with the General Plan for the Acquisition and Disposition by the City of the properties at 1800 El Camino Real (APN 051-379- 010, 051-379-020, and 051-379-030) and 1131-33 Eaton Avenue (APN 051-379- 040, 051-379-050, and 051-379-060), Pursuant to California Government Code Section 65402. – Continue to a Date Certain to June 26
June 26, 2023 (Special Meeting):

1. Determination of Conformity with the General Plan for the Acquisition and Disposition by the City of the properties at 1800 El Camino Real (APNs 051-379- 010, 051-379-020, and 051-379-030) and 1131-1133 Eaton Avenue (APNs 051- 379-040, 051-379-050, and 051-379-060), Pursuant to California Government Code Section 65402 - APPROVED

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Meeting Date Janet Castaneda* Kristen Clements Ellen Garvey Jim Iacaponi David Roof 7/5/2022 - C
7/18/2022 - C
8/1/2022 P P P P
8/15/2022 - C
9/6/2022 P P P E
9/19/2022 P E P P P
Total Unexcused Absences 1st Quarter 0 0 0 0 0
10/3/2022 P P P P P
10/17/2022 E P P P P
11/7/2022 P P P E P
11/21/2022 P P P P P
12/5/2022 - C
12/19/2022 P P P P P
Total Unexcused Absences 2nd Quarter 0 0 0 0 0
1/3/2023 P P P P P
1/17/2023 P P P P P
2/6/2023 P P P P P
2/20/2023 - C
3/6/2023 P P E P P
3/20/2023 P P P P P
Total Unexcused Absences 3rd Quarter 0 0 0 0 0
4/3/2023 P P P P P
4/17/2023 P P P P P
5/1/2023 P P P P E
5/3/2023 P P P P P
5/15/2023 P P P E P
6/5/2023 - C
6/7/2023 E P P P E
6/19/2023 P P P E E
6/26/2023 P E P P P
Total Unexcused Absences 4th Quarter 0 0 0 0 0
Total Unexcused Absences
This Fiscal Year 0 0 0 0 0
*Castaneda joined 9/19/2022
P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Planning and Transportation Commission Attendance Log
Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk.

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1 Residential Design Review Committee (RDRC)
Q4 Quarterly Report
April 1, 2023 – June 30, 2023
Summary of Accomplishments
The RDRC held five public hearings in the 4th quarter of FY 2022-2023 and took the following actions:

A. Approvals: Six (6) applications: three (3) new residences, one (1) new residence and ADU, and two (2) additions.

Address Description Total square
footage of
residence (s.f.)
329 Elm Street Addition 3,917 s.f.
127 Wildwood Avenue New Residence 3,256 s.f.
119 Brook Street New Residence 3,256 s.f.
2540 Howard Avenue New Residence and ADU 3,410 s.f.
97 Club Drive New Residence 2,538 s.f.
955 Buckland Avenue Addition 3,895 s.f.

B. Other Items:

Consideration of Moving the Permanent Time for Regular RDRC Meetings to 4:00 P.M. on the First and Third Tuesdays of Each Month.

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Meeting Date Ellen Garvey Eugene Sakai* John Stewart* Hae Young Datwani David Roof, Alternate 7/5/2022 P P N/A P N/A
7/18/2022 - C C C N/A C N/A
8/1/2022 P P N/A E N/A
8/15/2022 P P N/A P N/A
9/6/2022 P P N/A P N/A
9/19/2022 P P N/A P N/A
Total Unexcused Absences
1st Quarter 0 0 0 0 0
10/3/2022 - C C C N/A C N/A
10/17/2022 P P N/A P N/A
11/7/2022 - C C C N/A C N/A
11/21/2022 P P N/A E N/A
12/5/2022 P P N/A E N/A
12/19/2022 - C C C N/A C N/A
Total Unexcused Absences
2nd Quarter 0 0 0 0 0
1/3/2023 - C
1/17/2023 P P U N/A
2/6/2023 - C
2/21/2023 E P E N/A
2/28/2023 P P P P
3/62023 E P P P
3/20/2023 E P P P
Total Unexcused Absences
3rd Quarter 0 0 1 - U 0
4/3/2023 P P E N/A
4/18/2023 P P P N/A
5/1/2023 - C P N/A
5/2/2023 P P P N/A
5/16/2023 P P P N/A
6/5/2023 P P P N/A
6/20/2023 - C
Total Unexcused Absences
4th Quarter 0 0 0 0
Total Unexcused Absences
This Fiscal Year 0 0 0 1 - U 0
*John Stewart replaced Eugene Sakai as the Licensed Design Professional for RDRC meetings beginning in Q3 P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Residential Design Review Committee
Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk.

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YOUTH ADVISORY COUNCIL (YAC): QUARTERLY REPORT
April 2023 – June 2023
April:

San Carlos Earth Day Cleanup
To celebrate Earth Day, the Youth Advisory Council teamed up with the Parks and Recreation Department to host an Arguello Park Cleanup on Saturday, April 22. This Earth Day event was a great way for community members to participate in ongoing efforts to increase sustainability while keeping our city clean and beautiful.

Pop-Up Thrift Store
The Youth Advisory Council gathered used clothing items throughout the month of April and had their thrift store on Sunday, April 30th. There was not a very high attendance at the event, however, YAC was still able to raise money for the two organizations of choice: Samaritan House and Habitat for Humanity. YAC made 14 sales through the event, each sale averaging about $31.50 per sale. YAC raised a total of $409, $218 of credit and $191 cash. $11 in cash will be donated to Samaritan House, and $80 in cash will be donated to Habitat for Humanity.

May:

Mental Health Awareness Week at the Youth Center
In celebration of Mental Health Awareness Month, the Youth Advisory Council hosted special after school activities for students to promote mental health and wellness during the week of May 22. Daily activities included a visit from SPCA therapy dogs, Stanford Youth Advisory Group for Mental Wellness, calm corner presented by the San Carlos Library, yoga class by Yoga Health Center, and various other activities for students to relax, unwind and take their minds off daily stresses.

Recruitment
The YAC received 26 applicants for the 2023-2025 term. Interviews were held in May, and the Council selected 5 new members and 2 new alternates. The new members will begin their terms in August when school resumes.

June:

Summer Break
The Youth Advisory Council will resume meetings in late August.

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Meeting Date Calista Savay Hannah Delizo
Alice
Finkelstein
Samina
Ginwalla Annika Gupta
Vikram
Kacholiya Maya Nayberg Eva McLinden Ellora Mehta
Ava
Stathacopoulos Ivy Zhou
Sufiya Kaul
(Alternate)
Diya Patel
(Alternate)
7/14/2022 (Summer Break)
8/24/2022 U P P P P P P P P U P P P
9/14/2022 P U P P P P P P P P P P U
Total Unexcused Absences
1st Quarter 1 - U 1 - U 0 0 0 0 0 0 0 1 - U 0 0 1 - U
10/12/2022 P P P E P P P U P U P P P
11/9/2022 P U P P P P P P U P P P P
12/14/2022 - C
Total Unexcused Absences
2nd Quarter 0 1 - U 0 0 0 0 0 1 - U 1 - U 1 - U 0 0 0
1/11/2023 P P U P P P P U P P P P P
2/8/2023 P E P P P P P P P P P P U
3/8/2023 P P P P P P P P U P U P P
Total Unexcused Absences
3rd Quarter 0 0 1 - U 0 0 0 0 1 - U 1 - U 0 1 - U 0 1 - U 4/12/2023 P P P P P P P P E P U P P
5/10/2023 P P E P P P P P P P E U P
6/14/2023 (Summer Break)
Total Unexcused Absences
4th Quarter 0 0 0 0 0 0 0 0 0 0 1 - U 1 - U 0
Total Unexcused Absences
This Fiscal Year 1 - U 2 - U 1 - U 0 0 0 0 2 - U 2 - U 2 - U 2 - U 1 - U 2 - U P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum Members are expected to attend all regularly scheduled meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion. Unexcused absences from three (3) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) Meetings within a Fiscal Year will result in that Commission member’s seat being declared vacant by the City Clerk.

City of San Carlos
Youth Advisory Council Attendance Log

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Approve Updates to the City's 2023 Strategic Work Plan Items.

RECOMMENDATION:

Staff recommends that the City Council receive and approve updates on objectives and tasks in the City’s 2023 Strategic Work Plan.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with receiving and approving this update.

BACKGROUND:

The City Council adopted the 2023 Strategic Plan at its March 13, 2023 meeting after a series of three strategic planning meetings. The three meetings included a public Council Mini Retreat on August 25, 2022, a public Strategic Planning Retreat on January 27, 2023, and an Executive and Management Team Meeting on March 3, 2023.

ANALYSIS:

A Strategic Plan ensures that the City Council and staff continue to advance the City’s mission, vision, and values, while also addressing the day-to-day tasks, projects, functions, and issues necessary to maintain successful City operations. It identifies priorities and needs that are of importance to the community now and into the future. Development of the Strategic Plan is iterative and continuous. It is updated annually after a series of focused meetings and reviews.

The City’s Strategic Plan includes the City’s mission, vision, core values, goals, and objectives. (Attachment 1). The Work Plan takes the Strategic Plan a step further by listing the action items that will be undertaken to achieve the City’s goals and objectives. The August Strategic Work Plan Update, included as Attachment 2, provides updates on whether tasks are completed, in progress, or pending, as well as any new tasks that have been added to advance the goals and objectives.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Approve the August 2023 Strategic Work Plan update; or

2. Do not approve the updates to the August 2023 Strategic Work Plan update; or

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3. Provide staff with alternative direction.

Respectfully submitted by:

Nil Blackburn, Assistant City Manager
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. 2023 Strategic Plan

2. August 2023 Strategic Work Plan Update

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C I T Y O F S A N C A R L O S
2 0 2 3 S T R A T E G I C P L A N

THE SAN CARLOS STRATEGIC PLAN
The San Carlos Strategic Plan identifies current issues, needs and interests that are of strategic importance to the quality of life of the community. Addressing these issues requires the leadership focus of the City’s elected officials and professional staff for an extended period of time, typically several years. The Strategic Plan is not a summary of all City services. The issues identified in the plan are unique because they have an urgent impact on the community and because they are complex.

Strategic goals are a central feature of the Strategic Plan. These are established to find ways to address the strategic issues now and into the foreseeable future. If a solution is found, and there is an on-going need to address the issue, this will occur through the City’s on-going service delivery system. At that time, the issue will no longer be identified as a strategic goal.

HOW THE STRATEGIC PLAN IS DEVELOPED
The Strategic Plan is developed through an annual process that involves the City Council and City professional staff in facilitated, collaborative working sessions. The process is completed early each year so that the Strategic Plan can be incorporated into the City’s budget.

The plan is a document comprised of the City’s mission, vision and core values statements, the strategic goals and objectives for the next planning period and detailed work plans that will accomplish the goals.

Strategic goals are identified based on the knowledge and understanding that each participant in the process has about what is of strategic importance to the community. City Council members are elected by the residents to govern and represent their needs and interests. They bring the perspective of the residents and business of the community. Professional City staff members are trained in local government management and services. They bring the perspective of how to address the complex issues that are of concern. Through the strategic planning work sessions, these two unique perspectives come together to identify the areas of focus for the next planning period.

THE STRATEGIC PLAN PROCESS
The key steps to the process are listed below.

City Council Mini-Retreat. City Council, City Manager and City Attorney brainstorm the current community issues of strategic importance. This is a public meeting.

City Council and City Management Team Retreat. This is a facilitated, collaborative working session. The participants review accomplishments from last year; review the City’s mission, vision and values to ensure relevance; check the status of current strategic plan issues and progress; and identify new strategic issues to work on for the next year and possibly beyond. Council strategic goals and objectives are established at a high level through this process. The “handoff” is given to City staff to work through the details by refining the goals and objectives and developing work plans to achieve Council’s strategic goals. This is a public meeting.

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City Management Team Retreat. This facilitated, collaborative working session with the City’s management team is designed to refine the strategic goals, develop objectives to achieve each goal and establish work plans that identify specific tasks, set timelines and assign responsibility for accomplishment. This is an internal staff meeting.

Council Adoption of Strategic Plan and Progress Updates. After all work sessions are complete, a final Strategic Plan is agendized for Council adoption at a regularly scheduled Council meeting.

City staff then periodically updates Council on the progress of strategic goals during future Council meetings. All of these Council meetings are public meetings.

MISSION
The City of San Carlos provides high-quality services and facilities to its residents in an equitable, sustainable, transparent, responsive, and friendly manner to foster an inclusive, safe, and healthy community now and in the future.

VISION
The City of San Carlos will continue to lead with confidence into the future as a desirable, vibrant, equitable, inclusive, and business friendly community, admired by all as a great place to live, learn, work, and play.

CORE VALUES
Not in priority order
• Fostering a safe, diverse, welcoming, and engaged community that recognizes the importance of social equity
• Ensuring fiscal responsibility and the sustainability of San Carlos’ resources, infrastructure, and social/cultural environment
• Proactively protecting our physical environment from the threats of climate change and reducing greenhouse gas emissions
• Recognizing the needs and challenges of the community and promoting its well-being. • Demonstrating high ethical and professional standards, including high quality customer service
• Leading and managing effectively by engaging the community, thinking strategically, remaining proactive, and planning for the future
• Supporting the well-being of employees, investing in their development, and aligning staffing and resources with the demand for City services 2023 STRATEGIC GOALS AND OBJECTIVES
In alphabetical order

1. Child Care: The City of San Carlos will encourage and support the creation of child care facilities by reducing barriers to creation and expansion.

Objective #1: Develop a plan on how to apply child care funds that are collected through impact fees.

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Objective #2: Consider zoning/co-location options for child care sites.

Objective #3: Consider reducing or waiving City-controlled permit fees for child care projects.

Objective #4: Create/modify resources and learning opportunities for stakeholders.

2. Climate Change Mitigation, Adaptation, and Resilience: The City of San Carlos will support sustainability initiatives and address climate change. As part of its focus on climate change, the City of San Carlos will continue to address vulnerability and adapt to changing climate conditions such as wildfires, flooding, drought, and sea level rise.

Objective #1: Plan and implement measures approved by the Council in the Climate Mitigation and Adaptation Plan (CMAP).

Objective #2: Perform community engagement and outreach.

Objective #3: Update emergency plans and policies.

3. Downtown: The City of San Carlos will work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan to understand and ensure that the downtown meets the needs of the community and businesses now and into the future.

Objective #1: Implement the community engagement strategy for the Downtown Specific Plan.

Objective #2: Create the Downtown Specific Plan and corresponding implementation strategies.

Objective #3: Ensure that the vision and goals of the Downtown Specific Plan come to fruition.

Objective #4: Explore safe, interim improvements to parklets and surrounding areas while the Downtown Specific Plan is being developed and implemented.

4. Housing: The City of San Carlos will actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable supply by facilitating development of housing for all income levels.

Objective #1: Increase the number of Below Market Rate (BMR) housing units to meet local and regional housing requirements (e.g.: regional collaboration, grant programs, acquisition, and new development).

Objective #2: Facilitate completion of projects currently underway.

Objective #3: Increase housing production.

Objective #4: Consider General Plan amendments and rezoning in the Northeast Specific Plan to include housing.

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5. Mobility, Traffic and Transportation Infrastructure: The City of San Carlos will actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the city.

Objective #1: Implement the Bicycle and Pedestrian Master Plan to encourage alternative modes of transportation and improve mobility.

Objective #2: Identify and implement citywide street and intersection projects and initiatives to improve traffic flow and parking.

Objective #3: Develop community education, reporting, outreach, and information tools using change management principles and practices.

Objective #4: Implement Safe Routes to School improvements to increase bicycle and pedestrian safety.

Objective #5: Structure a partnership among the City, property owners, businesses, and employers and leverage resources to create effective trip reduction strategies through the creation of a Transportation Management Agency (TMA).

6. Northeast Area Specific Plan: The City of San Carlos will work with residents, property owners, stakeholders, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan in response to continued development interest in the life sciences and biotechnology sectors, and develop policies and strategies to incorporate housing as part of this new development.

Objective #1: Create outreach and engagement opportunities that actively involve Northeast Area stakeholders and the San Carlos community in the visioning and development of the Specific Plan.

Objective #2: Develop a “preferred scenario,” or a preferred plan for the future that envisions and describes the appropriate mix of land uses, mobility improvements, flooding and climate change strategies, and other necessary initiatives to plan for and support a thriving Northeast Area.

Objective #3: Initiate the environmental review of the preferred scenario.

7. Recreation Services: The City of San Carlos will explore new recreational opportunities by completing an assessment of parks, open space, and other recreation facilities to support the health and well-being for community members of all ages.

Objective #1: Complete a Parks, Open Space, and other Recreational Opportunities Master Plan Assessment (12-24 month process).

Objective #2: Explore additional recreational opportunities at North Crestview Park that meet the needs of the community.

Objective #3: Assess new opportunities to implement Trails Connection Plan for public trails.

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2023 Work Plan

C I T Y O F S A N C A R L O S
2 0 2 3 S T R A T E G I C W O R K P L A N
A u g u s t 2 0 2 3 U p d a t e
Page Strategic Goal
2 Child Care
3 Climate Change Mitigation, Adaptation, and Resilience 5 Downtown
8 Housing
10 Mobility, Traffic and Transportation Infrastructure
13 Northeast Area Specific Plan
15 Recreation Services

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2023 Work Plan

Child Care: The City of San Carlos will encourage and support the creation of child care facilities by reducing barriers to creation and expansion.

Objective #1: Develop a plan on how to apply child care funds that are collected through impact fees.

Actions/Tasks:

1. Develop and bring to the Council for consideration a strategy on how to distribute child care impact fee funds, including guidance on whether to prioritize certain types of providers and the structure by which such funding should be provided (e.g., grants versus loans). Anticipated completion December 2023.

Objective #2: Consider zoning/co-location options for child care sites.

Actions/Tasks:

1. Consider rezoning to allow child care centers in single-family residential districts on sites that were previously schools, religious facilities, or community centers.

Anticipated completion January 2024.

Objective #3: Consider reducing or waiving City-controlled permit fees for child care projects.

Actions/Tasks:

1. Incorporate waiver of City-controlled permit fees for child care centers into annual update for user fee schedule. Anticipated completion January 2024.

Objective #4: Create/modify resources and learning opportunities for stakeholders.

Actions/Tasks:

1. Conduct a Child Care Roundtable Event with stakeholders, the Child Care Subcommittee, and City staff. Completed April 2023.

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2023 Work Plan

Climate Change Mitigation, Adaptation, and Resilience: The City of San Carlos will support sustainability initiatives and address climate change. As part of its focus on climate change, the City of San Carlos will continue to address vulnerability and adapt to changing climate conditions such as wildfires, flooding, drought, and sea level rise.

Objective #1: Plan and implement measures approved by the Council in the Climate Mitigation and Adaptation Plan (CMAP).

Actions/Tasks:

1. Review and update City standards related to creek setbacks, buffer zones, and minimum floor elevations. Anticipated completion May 2025. a. Update: Pulgas Creek Watershed study is in progress. Anticipated completion May 2024.

2. Continue to coordinate with OneShoreline to integrate its sea level rise mitigation planning into City’s planning initiatives. Ongoing.
a. Update: Staff reviewed and provided input to OneShoreline’s Planning Policy Guide which will be used to develop recommendations and policies for San Carlos. Completed May 2023.

3. Work with Peninsula Clean Energy to administer funds for EV charging incentive program for multifamily buildings. Completed July 2023.

4. Conduct a fee study to develop an in lieu fee to offset greenhouse gas emissions associated with projects exempted from the City’s all electric reach code. Anticipated completion January 2024.
a. Update: Issued a request for proposals and awarded contract to vendor to conduct the fee study. August 2023.

5. Develop a program for use of the in lieu, impact, or other related funds to implement electrification projects, i.e. solar, EV chargers on public property, etc. Anticipated completion March 2024.

6. Coordinate with regional and state agencies, and neighboring jurisdictions (Belmont, Redwood City, and San Mateo County) to study, develop, and implement coordinated approaches to flood protection, sea level rise, and rising groundwater levels due to climate change. Ongoing.
a. Update: Met with: Belmont and Redwood City regarding the process timeline for cleaning Cordilleras Creek; Belmont and San Mateo County on Belmont Creek to discuss the storm detention pond at Twin Pines Park (design is underway); and, OneShoreline to secure regulatory permits for creek cleanups.

Completed February through July 2023.
b. Update: Monitoring Caltran’s Highway Bridge Replacement project at Cordilleras Creek to improve creek capacity and operations underneath the freeway. Ongoing.

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2023 Work Plan

c. Update: Per existing arrangement with Redwood City, Redwood City cleaned Cordilleras Creek at Industrial. Completed February 2023. d. Update: Per existing arrangement with Redwood City, Redwood City will clean Cordilleras Creek at Industrial prior to storm season. Ongoing. Anticipated completion October 2023.

Objective #2: Perform community engagement and outreach.

Actions/Tasks:

1. Host Earth Day event at the Farmers’ Market in collaboration with partners to promote sustainability related resources and programs. Completed April 2023.

2. Plan and host a sustainability block party this summer. Anticipated completion September 2023.

3. Organize annual community creek cleaning event in the fall. Anticipated completion October 2023.

4. Investigate feasibility of an adopt-a-drain program. Anticipated completion August 2023.
a. Update: Hosted best practices sharing session with City of Burlingame to review its Adopt-a-drain program. Completed March 2023.

Objective #3: Update emergency plans and policies.

Actions/Tasks:

1. Adopt updated Emergency Operations Plan (EOP) by July 2023. Completed July 2023.

2. Build Emergency Operations Center roster and communication plan by July 2023.

Anticipated completion November 2023.

3. Deliver EOC training to City staff, including Cal OES courses and exercises.

Anticipated completion March 2024.

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2023 Work Plan

Downtown: The City of San Carlos will work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan to understand and ensure that the downtown meets the needs of the community and businesses now and into the future.

Objective #1: Implement the community engagement strategy for the Downtown Specific Plan.

Actions/Tasks:

1. Continue to work with the Downtown Advisory Committee (DTAC) and obtain their feedback in developing the preferred concepts to inform development of the Specific Plan. In progress.
a. Update: The DTAC met with staff/consultants January 2023 and June 2023. b. Update: Additional meetings planned in 2023 and 2024.

2. Involve the community in the Specific Plan process through Community Workshops to gather their input, shape the future vision for the area, and share information and key findings. In progress.
a. Update: Completed online survey April 2023.
b. Update: Held Downtown business stakeholder meeting May 2023. c. Update: Additional meeting planned in 2023 and 2024.

3. At key stages of the project, invite the public to open houses to learn more about the project and provide feedback. In progress.
a. Update: Held open house March 2023.
b. Update: Additional open houses planned for next phase of the project.

4. Hold study sessions with the Planning and Transportation Commission and the City Council to share public input, alternative concepts, and shared preferences; and receive guidance and feedback to be used to prepare the Specific Plan. In progress. a. Update: Held study session with Planning and Transportation Commission April 2023.
b. Update: Held study session with City Council April 2023. c. Update: Additional study sessions planned for next phase of project.

5. Distribute a Spotlight Newsletter to inform the community about the preferred vision for downtown San Carlos. Anticipated completion March 2024.

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2023 Work Plan

Objective #2: Create the Downtown Specific Plan and corresponding implementation strategies.

Actions/Tasks:

1. Select the preferred concept for Laurel Street and street/roadway design and beautification for all other streets within the Downtown Specific Plan area. a. Update: Selection for Laurel Street completed April 2023. b. Update: Selection for all other streets anticipated completion March 2024.

2. Develop a comparative analysis of multimodal circulation for selected alternatives.

Anticipated completion March 2024.

3. Analyze impacts and tradeoffs of potential street closures and reconfigurations, including sitewide parking demand. Anticipated completion March 2024.

4. Determine the location and design of public spaces (parks, plazas, and street closures), sustainability features, and community facility options. Anticipated completion March 2024.
a. Update: Initial concepts were presented to the community, Commission, and the Council. Completed April 2023.

5. Prepare an infrastructure development services plan and budget as a key chapter of the Specific Plan. Anticipated completion September 2024.

6. Prepare and release Draft Specific Plan. Anticipated completion September 2024.

7. Begin environmental evaluation. Anticipated completion September 2024.

Objective #3: Ensure that the vision and goals of the Downtown Specific Plan come to fruition.

Actions/Tasks:

1. Conduct and complete market demand analyses, economic studies, and develop implementation recommendations. Anticipated completion November 2024.

2. Recommend strategic public improvements, including timing/phasing, and key catalyst projects and programs. In progress.
a. Update: Full closure of 700 block of Laurel Street identified as a key catalyst project. Completed June 2023.
b. Update: Preparation of Streetscape Master Plan, including Laurel Street and other streets. Anticipated completion April 2025.

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2023 Work Plan

3. Develop implementation strategies and financing mechanisms for short- and long-term goals. Discover opportunities to leverage public financing with private investment.

Anticipated completion September 2024.

4. Work with Public Works/Engineering, Parks & Recreation, and Fire to provide regular updates, share key information, receive feedback and determine necessary steps to develop Plans, specifications, and estimates needed to implement first phase streetscape and roadway improvements identified in the Specific Plan. In progress. a. Update: Multi-department team consisting of Public Works/Engineering, Parks & Recreation, Fire, and Community Development/Planning/Economic Development participated in Downtown merchants meeting May 2023. b. Update: Additional meeting planned in 2023 and 2024.

Objective #4: Explore safe, interim improvements to parklets and surrounding areas while the Downtown Specific Plan is being developed and implemented. Completed April 2023.

Actions/Tasks:

1. Research and investigate safe options to beautify parklets and surrounding areas with art, water walls, and planter boxes. Completed April 2023.

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2023 Work Plan

Housing: The City of San Carlos will actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable supply by facilitating development of housing for all income levels.

Objective #1: Increase the number of Below Market Rate (BMR) housing units to meet local and regional housing requirements (e.g.: regional collaboration, grant programs, acquisition, and new development). Ongoing.

Actions/Tasks:

1. Explore strategically acquiring property for future affordable housing projects, maintaining relationships with the local broker community and bringing opportunities to the Council for direction as needed.
a. Update: Close escrow on properties purchased by Housing Authority at 1800 El Camino Real and 1131-1133 Eaton Ave. Anticipated completion late August 2023.

2. Explore the acquisition of market rate units to convert to BMR and complimentary strategies for leveraging BMR Housing Funds to increase BMR housing supply. Staff is reviewing and working with representatives from two programs, one from the California Community Housing Agency (CalCHA) and the other from the California Statewide Communities Development Authority (CSCDA). Anticipated completion March 2023.
a. Update: Staff reviewed two programs and determined that City does not contain developments meeting requirements due to the small number of units.

Completed July 2023.
b. Update: Staff will re-evaluate conversion programs based on recent interest from large multifamily developers. Anticipated completion March 2023.

Objective #2: Facilitate completion of projects currently underway.

Actions/Tasks:

1. Continue development of affordable housing project at 1232 Cherry Street. In progress.
a. Update: City approved loan making $9.6M available to developer. Completed June 2023.
b. Update: Project applied for $2.5M in funding through the Infill Infrastructure Grant (IIG) Program. Completed July 2023.
c. Update: Undergrounding and relocating existing utilities expected to commence January 2024. Anticipated completion October 2024. d. Update: Residential construction expected to commence November 2024.

Anticipated completion mid-2026.

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2023 Work Plan

2. Complete regulatory agreements for market rate multi-family projects building BMR units. Ongoing.
a. Update: 1240 El Camino Real. Completed July 2023.
b. Update: 1257 Magnolia Ave; 11 El Camino Real; 155-160 Vista Del Grande; and. 626 Walnut St. Anticipated completion March 2024.

Objective #3: Increase housing production.

Actions/Tasks:

1. Continue to expedite ADU approvals and provide guidance/resources to homeowners.

Ongoing.
a. Update: Staff is exploring feasibility of participating in a non-profit ADU center (“21 Elements”) that would provide assistance to San Carlos residents.

Anticipated completion February 2024.

2. Adopt Updated ADU Ordinance. Anticipated completion October 2023.

3. Adopt Objective Design Standards for single-family, including SB 9 units, and multifamily residential projects. a. Update: Single-family adoption. Anticipated completion August 2023. b. Update: Multi-family adoption. Anticipated completion November 2023.

4. Implement the 2023-2031 Housing Element and report on its progress as required by the State within the Housing Element Annual Progress Report due every year in April.

Anticipated completion April 2024.

Objective #4: Consider General Plan amendments and rezoning in the Northeast Specific Plan to include housing.

Actions/Tasks:

1. See Goal, Northeast Specific Plan, Objective 2, Task 2 (below).

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2023 Work Plan

Mobility, Traffic and Transportation Infrastructure: The City of San Carlos will actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the city.

Objective #1: Implement the Bicycle and Pedestrian Master Plan to encourage alternative modes of transportation and improve mobility.

Actions/Tasks:

1. San Carlos Avenue pedestrian safety improvements phase III – Wellington to Beverley. Anticipated completion April 2024.
a. Update: Project design. Anticipated completion September 2023.

2. Brittan Avenue Sidewalk Construction – Sunset Drive to Rogers Avenue. Anticipated completion December 2024.
a. Update: Project design. In progress.
b. Update: Planning and Transportation Commission review and public outreach.

Anticipated completion November 2023.
c. Update: City Council review. Anticipated completion February 2024.

3. Alameda de las Pulgas Corridor Improvement (Four Corners). Anticipated completion March 2027.
a. Update: Project design. In progress. Anticipated completion August 2024.

4. Coordinate with C/CAG on a countywide shared micro-mobility policy/program. In progress.
a. Update: Phase 1 micro-mobility pilot program set up in progress in Daly City & Redwood City.
b. Update: Operator selection. Anticipated completion August 2024. c. Update: San Carlos is in Phase 2. Schedule to be determined.

5. Identify funding mechanisms and public/private partnership opportunities to support and enhance transportation, traffic, and mobility. Ongoing. a. Update: Several development agreements have been approved or are under negotiation that include community benefits toward transportation, traffic, and mobility.

Objective #2: Identify and implement citywide street and intersection projects and initiatives to improve traffic flow and parking.

Actions/Tasks:

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2023 Work Plan

1. Perform citywide traffic signal study, which will include, among other things, the timing of signals along upper East San Carlos Avenue. Anticipated completion January 2024.
a. Update: Phase 1 goal setting and citywide signal inventory. Completed June 2023.
b. Update: Phase 2 signal timing analysis and standard development. In progress.
c. Update: Planning and Transportation Commission review and public outreach.

Anticipated completion October 2023.

2. Increase PCI through Annual Pavement Rehabilitation program. Ongoing. a. Update: Project design. Anticipated completion September 2023. b. Update: Project award. Anticipated completion October 2023.

3. Implement Neighborhood Traffic Management Program. Ongoing. a. Update: GESC Slow Street Pilot Project. Completed July 2023. b. Update: Hybrid Pedestrian Beacon (HAWK) at Belmont and El Camino. In progress. Anticipated completion October 2023.

4. Develop a citywide policy for the residential parking permit program. Anticipated completion June 2024.
a. Update: Parking study is underway as part of the Downtown Specific Plan, which will include evaluation of the need for a parking permit program.

Objective #3: Develop community education, reporting, outreach, and information tools using change management principles and practices. Ongoing.

Actions/Tasks:

1. Maintain citywide construction activities webpage. Ongoing. a. Update: The construction activities webpage is updated weekly.

2. Develop additional ways to outreach to the community to ensure they understand changes that will impact them. Ongoing.
a. Update: Outreach is tailored to each project’s scope, size, impact, and type.

Objective #4: Implement Safe Routes to School improvements to increase bicycle and pedestrian safety.

1. Enhance traffic and pedestrian safety through education and enforcement. Ongoing.

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2023 Work Plan

b. Update: Participated in a Bicycle Safety Event at Central Middle School.

Completed January 2023.
c. Update: Conducted a high visibility traffic enforcement detail during Super Bowl Weekend. Completed February 2023.
d. Update: Conducted a Distracted Driving Traffic operation. Completed April 2023.
e. Update: Hosted a Sobriety and Driver’s License Checkpoint. Completed May 2023.
f. Update: Conduct monthly Saturated Traffic Enforcement Program with the Sheriff’s Office Motorcycle Unit for high visibility and enforcement. Ongoing. g. Update: Conduct a Pedestrian Safety Operation for Pedestrian Safety month.

Anticipated completion September 2023.

2. Analyze crosswalk improvements at San Carlos Avenue and Kenton, and San Carlos Avenue, and Prospect. Completed July 2023.
a. Update: Rectangular Rapid Flashing Beacons and associated crosswalk improvements constructed.

3. Crosswalk striping and marking at various locations per SRTS. Anticipated completion end of August 2023.

4. Arroyo Avenue and Chestnut Street SRTS improvements. In progress. a. Update: Project design. In progress. Anticipated completion June 2024. b. Update: Conduct outreach. Anticipated completion May 2024.

Objective #5: Structure a partnership among the City, property owners, businesses, and employers and leverage resources to create effective trip reduction strategies through the creation of a Transportation Management Agency (TMA).

1. Hold a Study Session with the City Council and Planning and Transportation Commission with regard to transportation management agencies. Completed April 2023.

2. Perform outreach and coordinate with developers, property owners, and businesses; set up development participation thresholds; and, create the organizational framework for the TMA. In progress.
a. Update: Staff conducted initial outreach and coordination with developers and property owners. All recent commercial projects in the east side include a condition of approval requiring participation in a TMA if/when formed.

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2023 Work Plan

Northeast Area Specific Plan: The City of San Carlos will work with residents, property owners, stakeholders, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan in response to continued development interest in the life sciences and biotechnology sectors, and develop policies and strategies to incorporate housing as part of this new development.

Objective #1: Create outreach and engagement opportunities that actively involve Northeast Area stakeholders and the San Carlos community in the visioning and development of the Specific Plan.

Actions/Tasks:

1. Involve Northeast Area property owners and business owners through focus group meetings to gather their input and vision for the future of the area. Completed February 2023.

2. Involve the community in the Specific Plan process through community workshops to gather their input, shape the future vision for the area, and share information and key findings.
a. Update: Hosted first Community Workshop. Completed March 2023. b. Update: Host second Community Workshop (virtual). Anticipated completion late August 2023.
c. Update: Host in-person pop-ups. Anticipated completion September 2023. d. Update: Host third Community Workshop. Anticipated completion July 2024.

3. Participate in monthly Harbor Industrial Association meetings to create a feedback loop with stakeholders to gather input and share process updates. Ongoing.

4. Create a Northeast Area Specific Plan website to inform the community about the planning process and update the website at key milestones throughout the planning process. Updates are ongoing.
a. Update: Website created. Completed March 2023.

5. Distribute a Spotlight Newsletter which focuses on the Northeast Area Specific Plan process and how the community can be involved. Completed March 2023.

Objective #2: Develop a “preferred scenario,” or a preferred plan for the future that envisions and describes the appropriate mix of land uses, mobility improvements, flooding and climate change strategies, and other necessary initiatives to plan for and support a thriving Northeast Area.

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2023 Work Plan

Actions/Tasks:

1. Gather the critical information that is needed to make informed decisions about the future vision of the Northeast Area. This includes conducting an existing conditions analysis, including an economic, land use, environmental, transportation, and utilities evaluation. Completed April 2023.

2. Explore the possibility of introducing housing as a new land use and its compatibility with the existing industrial uses through discussions with stakeholders, housing analyses, and economic analyses.
a. Update: This is currently being explored and a preferred scenario will be identified. Anticipated completion September 2023.

3. Conduct case study reviews of areas with similar characteristics to learn what has been successful in similar communities. Completed April 2023.

4. Develop alternative scenarios, or different options, based on community input, existing conditions review and analysis, and case studies. Identify what is best and most desired from the alternatives to create the preferred scenario. Anticipated completion September 2023.

5. Conduct technical analysis of the preferred scenario, to include analyses of transportation, infrastructure, and public utilities and services. This new task was added August 2023. Anticipated completion December 2023.

Objective #3: Initiate the environmental review of the preferred scenario.

Actions/Tasks:

1. Once the preferred scenario is drafted, develop a project description as a first step in the environmental review process. Anticipated completion November 2023.

2. Initiate the environmental review process. This new task was added August 2023.

Anticipated completion February 2024.

Objective #4: Create supportive standards and plans to be incorporated in the Northeast Area Specific Plan. This new objective was added August 2023.

Actions/Tasks:

1. Create draft development and design standards for review and refinement. This new task was added August 2023. Anticipated completion January 2024.

2. Initiate the creation of the implementation and financing plan. This new task was added August 2023. Anticipated completion March 2024.

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2023 Work Plan

Recreation Services: The City of San Carlos will explore new recreational opportunities by completing an assessment of parks, open space, and other recreation facilities to support the health and well-being for community members of all ages.

Objective #1: Complete a Parks, Open Space, and other Recreational Opportunities Master Plan Assessment (12-24 month process).

Actions/Tasks:

1. Request funding as part of the Fiscal Year 2023-25 budget process. Completed June 2023.

2. Post a Request for Proposals to hire a consultant to facilitate the process.

Anticipated completion October 2023.

3. Schedule community input meetings. Ongoing. Anticipated completion December 2025.

4. Initiate a conceptual design of a community center with community engagement.

Anticipated completion December 2025.

Objective #2: Explore additional recreational opportunities at North Crestview Park that meet the needs of the community.

Actions/Tasks:

1. Request funding in Fiscal Year 2022-23. Completed April 2023.

2. Post a Request for Proposals to hire a consultant. Completed June 2023. a. Update: Contract award. Anticipated completion August 2023.

3. Schedule community input meetings. Anticipated completion October 2023.

Objective #3: Assess new opportunities to implement Trails Connection Plan for public trails.

Actions/Tasks:

1. Request funding as part of the Fiscal Year 2023-25 budget process. Completed June 2023.

2. Obtain new and utilize existing public trail easements in the community. In Progress.

3. Work with neighboring agencies on regional trail connections. In Progress. • Update: Coordinated meeting among the City, County, and Midpeninsula Open Space Parks District to discuss Los Vientos Way access into Pulgas Ridge Open Space. Completed April 2023.

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2023 Work Plan

• Update: Obtained quotes for environmental review of potential impacts in the event access is allowed into Pulgas Ridge Open Space from Los Vientos Way. Completed August 2023.
• Update: Sent letter to San Francisco Public Utilities Commission regarding regional trail connections through SFPUC land. Completed May 2023.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Authorizing the South Bayside Waste Management Authority (SBWMA) to Acquire Real Property Located at 1245 San Carlos Avenue, Unit E, San Carlos, CA in Accordance with the Joint Powers Authority (JPA) Agreement.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the South Bayside Waste Management Authority (SBWMA) to acquire real property located at 1245 San Carlos Avenue, Unit E, San Carlos, CA in accordance with the Joint Powers Authority (JPA) Agreement.

FISCAL IMPLICATIONS:

None.

The Adopted Biennial Fiscal Year 2023-25 Budget assumed the lease and subsequent revenue would end at the end of the lease term on June 30, 2024.

BACKGROUND:

SBWMA is a joint powers authority formed pursuant to California Government Code Section 6500 et seq. to provide solid waste and recycling services to its 11 Member Agencies (i.e., County of San Mateo, Belmont, Burlingame, East Palo Alto, Foster City, Hillsborough, Menlo Park, City of San Mateo, Redwood City, San Carlos, and West Bay Sanitation District). SBWMA’s administrative office has been located in the San Carlos Library for over 16 years. Under the terms of the current lease, SBWMA occupies 2,429 square feet at a monthly rent of $5,618 or $2.31/sf. The current lease term ends on June 30, 2024, and the City of San Carlos has indicated that the term will not be extended because the space is needed to accommodate City staff. A purchase of real property by SBWMA must be approved by two thirds of the Member Agencies pursuant to The Second Amended and Restated Joint Powers Agreement Article 7, Powers Upon receiving this notice from San Carlos, SBWMA began working with a commercial real estate broker to find affordable office space that would accommodate its current staff and agency/public guests, provide proper space for SBWMA Board and Technical Advisory Committee (TAC) meetings, provide easy access to parking for Board and TAC members, be located near public transit to accommodate staff members wishing to utilize this mode of transportation, and be in close proximity to the Shoreway facility in San Carlos.

Dozens of rental properties were researched. This research demonstrated that current market lease rates for properties comparable to the San Carlos library space are currently being leased at $4.50 to $6.50 per square foot per month. This means that monthly rent for a comparable space

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would be $10,931 to $15,789. A number of rental properties were toured and found to be unacceptable due to location, inadequate access to public transit, inadequate or lack of parking, unfavorable lease/purchase rates, lack of building amenities, poor functionality of available workspace, inadequate building/workspace finishes (ADA access/compliance/lack of elevator), distance from the Shoreway Environmental Center facility, deferred maintenance on critical base building systems (i.e., HVAC, electric, plumbing, mechanical, lighting), and non-code compliance with Title 24 and ADA requirements.

In addition to a search of the commercial office rental market, SBWMA also contacted staff at all Member Agencies to inquire whether they might have suitable available space for long-term leasing within the required time frame. No sites were identified.

SBWMA also identified one property currently for sale in the Wheeler Plaza development, located at 1245 San Carlos Avenue, Suite E, in San Carlos (the “Property”). This is the last remaining commercial space for sale in the Wheeler Plaza development (Attachment 2).

The Property is a commercial condominium located directly across the street from the SAMTRANS building’s main entrance. It is currently zoned MU-DC (Mixed Use-Downtown Core).

Zoning clearance for use of the space by SBWMA was issued by the City of San Carlos on May 18, 2023. (See Attachment 3)
The unit is approximately 2,841 square feet in size and is currently an empty shell which would provide adequate space for all SBWMA administrative functions and could be improved to include a large conference room to accommodate Board and TAC meetings along with some community environmental education sessions. The Property has two dedicated parking spaces (below ground) and easy access to the attached 252-space public parking at the adjacent Wheeler Plaza parking garage (no charge), the adjacent 30-space Laurel Street parking lot (600 block), and adjacent neighborhood surface streets. The Property is listed for sale at $1,988,000.

The SBWMA Board met in closed session at its April, May, and June 2023 regular meetings to discuss whether to direct staff to pursue further rental options or to offer to purchase the Property.

At the conclusion of its June 2023 discussion, the Board authorized SBWMA’s Executive Director to make an offer to purchase the Property. The seller has agreed to a sale of the Property pursuant to the following summary of terms:

Purchase Price: $1,700,000
Due Diligence Period: Up to 60 days from agreement (this is the period in which SBWMA conducts its due diligence,
architectural studies, finance options, etc., and in
which SBWMA can back out of the sale and get its
deposit refunded)
Agency contingency: Obtain no less than 2/3 of member agency approvals within 105 days
Loan to value: up to 75%
Deposit: $50,000
Close of Escrow: No later than 11/15/2023

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ANALYSIS:

As stated above and noted in the offer’s contingencies, a purchase of real property by SBWMA must be approved by two thirds of the Member Agencies pursuant to The Second Amended and Restated Joint Powers Agreement Article 7, Powers.

After considering the option to rent other available office properties or to purchase the Property, the SBWMA Board recommends to the Member Agencies that the purchase of the Property be approved for two reasons. First, the Property meets all the identified criteria regarding location and space. Second, as demonstrated by the Cost Analysis of Offer to Purchase Versus Lease prepared by Rick Simonson, Senior VP of HF&H Consulting, acquisition of the Property will result in a 39% cost saving (or $2,166,098) when comparing a total purchase and tenant improvement budget of $2.5 million to a long-term lease based on current office market lease rates (Attachment 4).

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution Authorizing the South Bayside Waste Management Authority (SBWMA) to Acquire Real Property Located at 1245 San Carlos Avenue, Unit E, San Carlos, CA in Accordance with the Joint Powers Authority (JPA) Agreement; or

2. Do not adopt a Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Property Brochure

3. Zoning Clearance

4. HF&H Cost Analysis

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY (SBWMA) TO ACQUIRE REAL PROPERTY LOCATED AT 1245 SAN CARLOS AVENUE, UNIT E, SAN

CARLOS, CA IN ACCORDANCE WITH THE JOINT POWERS AUTHORITY (JPA) AGREEMENT.

WHEREAS, the South Bayside Waste Management Authority (SBWMA) is a Joint Powers Authority formed to provide recycling and solid waste collection services to its eleven member agencies; and
WHEREAS, the City of San Carlos is a member agency of the SBWMA; and WHEREAS, SBWMA’s administrative offices are currently located in the San Carlos Library building through a lease that will expire June 30, 2024 and the City of San Carlos has indicated that it does not wish to renew the lease; and WHEREAS, SBWMA staff conducted a broad search for office space to lease for its administrative offices once its current office lease expires but did not find space that suited its needs; and
WHEREAS, a new, unfinished commercial unit located at 1245 San Carlos Avenue, Suite E, San Carlos, California (the Property), which is approximately one block from SBWMA’s existing office, is currently listed for sale; and
WHEREAS, SBWMA had a cost analysis prepared by HF&H Consulting to determine whether purchasing the Property and having the Property improved to meet SBWMA’s needs would be more cost efficient that entering into a lease for office space; and WHEREAS, the cost analysis conducted by HF&H Consulting determined that purchasing the Property and making necessary improvements on an assumed total budget of $2.5 million will result in a 39% cost savings versus entering into a long-term lease for office space at current market rates; and
WHEREAS, the SBWMA Board directed SBWMA staff to submit an offer to purchase the Property, contingent upon approval by no less than two thirds of the member agencies; and WHEREAS, pursuant to the signed Purchase Agreement, the seller of the Property has agreed to sell the property for a purchase price of $1.7 million, which is an amount consistent with the authorization given by the SBWMA Board of Directors; and WHEREAS, Article 7, Section 7.1.1(a) of the Second Amended and Restated Joint Exercise of Powers Agreement for the SBWMA requires that the acquisition of real property be approved by no less than two thirds of the member agencies; and WHEREAS, the Council agrees with the recommendation of the SBWMA Board to purchase the property for use as the SBWMA’s administrative offices.

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NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council approves the acquisition by the SBWMA of the real property located at 1245 San Carlos Avenue, Unit E, San Carlos, CA, pursuant to the terms of the Joint Powers Authority Agreement. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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This information supplied herein is from sources we deem reliable. It is provided without any representation, warranty, or guarantee, expressed or implied as to its accuracy. Prospective Buyer or Tenant should conduct an independent investigation and verification of all matters deemed to be material, including, but not limited to, statements of income and expenses. Consult your attorney, accountant, or other professional advisor.

FOR SALE unit pricing below
SUITE A & B (Sold)
SUITE C: (Sold)
SUITE D: (Sold)
SUITE E: $1,988,000
UNIT E has ±2,841 RSF
MONTHLY ASSOCIATION FEE:
$.14 PSF/month estimated
ON-SITE parking open to the public
OUTSIDE seating possible
RESERVED and secure onsite parking
for employees
18-20 FOOT ceiling height
“WALKER’S PARADISE” walk score of
91 on WalkScore.com
1 BLOCK to the San Carlos
Caltrain station
1245 San Carlos Ave

SAN CARLOS, CA

FOR SALE
Retail/Commercial Condominium
Units in Downtown San Carlos

BRETT WEBER
650.771.3000
[email protected]
LIC N° 00901454
KIDDER.COM

STEVE DIVNEY
650.400.8065
[email protected]
LIC N° 01216239

JOHN MCLELLAN
415.418.9880
[email protected]
LIC N° 01869489
ONLY 1

UNIT LEFT

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August 14, 2023 Packet Pg. 63
This information supplied herein is from sources we deem reliable. It is provided without any representation, warranty, or guarantee, expressed or implied as to its accuracy. Prospective Buyer or Tenant should conduct an independent investigation and verification of all matters deemed to be material, including, but not limited to, statements of income and expenses. Consult your attorney, accountant, or other professional advisor.

KIDDER.COM

SAN CARLOS, CA

FOR SALE
1245 San Carlos Ave
Floorplan

BRETT WEBER
650.771.3000
[email protected]
LIC N° 00901454

STEVE DIVNEY
650.400.8065
[email protected]
LIC N° 01216239

JOHN MCLELLAN
415.418.9880
[email protected]
LIC N° 01869489
± 264 SF
± 830 SF
Possible outdoor dining area
(included in the rentable SF)
FOR SALE | SUITE E
± 2,841 RSF | $1,988,000
SOLD | SUITE D
± 1,796 RSF
SOLD | SUITE C
± 1,414 RSF
SOLD | SUITE B
± 1,816 RSF
SOLD | SUITE A
± 3,262 RSF

UNITS CAN BE COMBINED

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August 14, 2023 Packet Pg. 64
This information supplied herein is from sources we deem reliable. It is provided without any representation, warranty, or guarantee, expressed or implied as to its accuracy. Prospective Buyer or Tenant should conduct an independent investigation and verification of all matters deemed to be material, including, but not limited to, statements of income and expenses. Consult your attorney, accountant, or other professional advisor.

KIDDER.COM

SAN CARLOS, CA

FOR SALE
1245 San Carlos Ave

BRETT WEBER
650.771.3000
[email protected]
LIC N° 00901454

STEVE DIVNEY
650.400.8065
[email protected]
LIC N° 01216239

JOHN MCLELLAN
415.418.9880
[email protected]
LIC N° 01869489

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August 14, 2023 Packet Pg. 65
This information supplied herein is from sources we deem reliable. It is provided without any representation, warranty, or guarantee, expressed or implied as to its accuracy. Prospective Buyer or Tenant should conduct an independent investigation and verification of all matters deemed to be material, including, but not limited to, statements of income and expenses. Consult your attorney, accountant, or other professional advisor.

KIDDER.COM

SAN CARLOS, CA

FOR SALE
1245 San Carlos Ave

BRETT WEBER
650.771.3000
[email protected]
LIC N° 00901454

STEVE DIVNEY
650.400.8065
[email protected]
LIC N° 01216239

JOHN MCLELLAN
415.418.9880
[email protected]
LIC N° 01869489

DOWNTOWN

SAN CARLOS

PASTRAMI - BURGERS
JOHNSTON’S SALTBOX

MEDITERRANEAN
DELITE

CALTRAIN
San Carlos

SUBJECT

PROJECT

EL CAMINO REAL

EL CAMINO REAL

INDUSTRIAL RD

BAYSHORE FWY

BRITTAN AVE

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Managing Tomorrow’s Resources Today
590 Ygnacio Valley Rd, Suite 105
Walnut Creek, California 94596
Telephone: 925/977-6950
Fax: 925/977-6955
Robert D. Hilton, Emeritus
John W. Farnkopf, PE
Laith B. Ezzet, CMC
Richard J. Simonson
Marva M. Sheehan, CPA
Robert C. Hilton
www.hfh-consultants.com

MEMORANDUM
To: Joe La Mariana, Executive Director – South Bayside Waste Management Authority Rick Simonson, Senior Vice President – HF&H Consultant
June 7, 2023
From:

Date:

Subject: Cost Analysis of Office Purchase versus Lease
Background
The South Bayside Waste Management Authority’s (SBWMA’s) administrative office is currently located in the City of San Carlos Library. The office has been located in this space for over 16 years. Under the terms of the current lease, SBWMA occupies 2,429 square feet at a monthly rent of $5,618 or $2.31/sf.

The current lease term ends on June 30, 2024 and the City has indicated that the term will not be extended because the space is needed to accommodate San Carlos staff and will no longer be available to the SBWMA.

Since receiving this notice, Executive Director La Mariana has been working with a commercial real estate broker to identify potential alternative spaces. The goal has been to identify an affordable space that will accommodate the current staff and agency/public guests, provide proper space for Board and TAC meetings, have easy access to parking for Board and Technical Advisory Committee (TAC) members, be located near public transit, and be in close/immediate proximity to the Shoreway Facility. With these factors in mind, the Executive Director La Mariana has researched and toured many local properties that are currently available for rent and one property that is currently for sale.

Executive Director La Mariana has toured a property, currently for sale, at 1245 San Carlos Avenue, Suite E, in San Carlos. In addition, working with a commercial real estate broker, Executive Director La Mariana has identified a number of properties available to lease that meet the some, but not all, of criteria above.

The current lease rates have been estimated to be between $4.50-$6.50 per square foot in the general San Carlos area.

The following analysis compares the projected costs, over a 30-year period, of purchasing the available property versus leasing a property of the same size; the specific property is unknown at this time. An Excel model was developed to calculate the projected costs over time with a number of assumptions. The model has been constructed to allow multiple scenarios regarding costs and funding terms. This memorandum summarizes one such cost scenario. The model will be available to run additional scenarios at any upcoming meetings.

Cost Analysis of 1245 San Carlos Avenue Property
Executive Director La Mariana’s discussions with the real estate broker has identified a commercial suite located at 1245 San Carlos Avenue, Suite E, which is 2,841 square feet with 20-foot ceilings which can

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Managing Tomorrow’s Resources Today

MEMORANDUM

accommodate adding a second floor and increase the usable space to 3,977 square feet. The expanded space will accommodate existing SBWMA staff workspaces, ADA-compliant restrooms, a kitchen, storage, and a large fully-wired video conference room available to host Board and TAC meetings.

The estimated cost to purchase and make the necessary interior improvements is $2.3 million - $2.5 million. For this analysis we have assumed the high of $2.5 million.

Figure 1 summarizes the cost assumptions used to evaluate the cost-per-square foot procuring, improving, and maintaining the San Carlos Avenue property. Figure 2 summarizes the first-year total cost of the property and the projected cost per square foot ($4.11 per square foot), with additional detail describing the assumptions following Figure 2. Attachment 1 includes a 30-year analysis of projected costs, including the calculation of the present value of the total annual costs of occupying the property over the next 30-years.

Figure 1 – Office Purchase Key Assumptions
Size (at purchase) 2,841 square feet
3,977 square feet
$1,700,000 (est. $1.5 - $1.7 million)
$800,000
Estimated Size (at buildout)
Property Purchase Price
Plus: Tenant Improvements
Total Project Cost $2,500,000
Downpayment
Total Loan Amount
30% ($750,000)
$1,750,000
Loan Term for Pymt Calc
Amortization
30 years
25 years
Balloon Payment
Interest Rate
$551,295 due @ Year 25

6.19%
Payments per Year
Bank Fee
Broker Fee
Association Fees
Association/Utilities Fee escalator
Reserves Return-on-Investments
12 0.50% of loan amount

1.00% of purchase price
$0.14 per sq. f t. per month @ size at purchase

5.00% per year

2.00% per year
Figure 2 – Year 1 Cost Summary
FY 2023-24
Office Purchase Financial Analysis
Loan Repyament
Bank Fee
$128,482
$8,750
Broker Fee $17,000
$16,874
$4,773
Balloon Payment Reserve
Association Fees
Utilities (excl. refuse) $6,000
Opportunity Cost1
$14,485
Total $196,364
Build-out Square Footage
$ per sq. ft. per month
3,977.00
$4.11
1Lost investment income from use of reserves for
downpayment and upfront bank/broker fees

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Managing Tomorrow’s Resources Today

MEMORANDUM

Loan Repayment, Fees, and Balloon Payment Reserve. One-time loan and broker fees are included in Year 1 only. The estimated annual loan repayment (at the terms included in Figure 1) is repaid over 25 years with a “balloon” payment due in Year 25. For this analysis, we have assumed the SBWMA would reserve 1/25 of the balloon payment each year so the cash is available when due. The calculated annual reserve contribution assumes earned interest on the funds at 2.0% per year. The loan payment terms include a fixed 6.19% interest rate for the first 10 years and adjusted thereafter based on 10-year Treasury plus 2.5%. Our analysis assumes the 6.19% throughout the 25-year term. Actual interest rates may be higher or lower.

Association Fees. Association fees are paid monthly by all property owners (i.e., City of San Carlos, Commercial Owners, and Residential Owners through a Joint Use Agreement). The fees cover common area maintenance, insurance, window washing, natural gas, water, sewer, and refuse. In addition, a portion of the fees are set aside in reserves for future capital repairs and maintenance (e.g., building exterior repair and paint, roofs). In total, the five commercial suites are allocated 4.84% of Joint Maintenance Costs. The $0.14 per square foot is based on recent budgeted expenses and reserve contributions. The analysis assumes a 5% annual increase, which may vary from the actual annual changes. Unexpected capital needs may arise which shall be assessed to all property owners in excess of the current $0.14 per square foot fee.

Utilities. The Association fees cover common area utilities, and the refuse needs for the commercial suites. The current understanding is the SBWMA will be responsible for their water, sewer, and electricity needs for their suite. These have been estimated at $500 per month with a 5% annual escalator for this analysis.

Opportunity Costs. To purchase a property instead of leasing, requires upfront cash outlay for the downpayment and one-time bank/loan fees ($775,750 in total). The SBWMA has reserves available to make these upfront payments. This analysis includes a “cost” component for the purchase option to recognize the loss of investment income that would otherwise be earned if the cash was continued to be held in reserves. For this analysis, we have assumed the cost of purchasing the property includes the annual loss of investment income at 2.0% per year on the $775,750 withdrawal from reserves, based on recent historical return-on-investments experienced by the SBWMA.

Cost Analysis of Leasing a Property
Executive Director La Mariana, with assistance from a real estate broker researched and toured dozens of rental properties. Currently, for properties that fit the needs of the SBWMA in this targeted geographic area, leases range from $4.50 to $6.50 per square foot per month. Typically, the lease amounts are inclusive of the Common Area Maintenance (CAM) expenses (e.g., water, sewer, refuse, electricity), though the charges are reviewed annually and reconciled for any incremental differences that are passed along (or refunded) to the tenant. For comparison purposes, and to be conservative, we have assumed all CAM-related costs are included in the per square foot lease charge throughout the 30-year period.

Attachment 1 includes a 30-year analysis of projected costs, including the calculation of the present value of the total annual costs of leasing a property over the next 30-years. The analysis assumes the low end

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August 14, 2023 Packet Pg. 70
Managing Tomorrow’s Resources Today

MEMORANDUM

of $4.50 per square foot per month, escalated 2.0% per year, which is equivalent to approximately $0.10 per square foot each year.

Limitations
The analysis has been prepared with readily available projections and information provided by SBWMA staff, Beale Street Lending, Barc Architecture, and discussions with the 1245 San Carlos property builder, KB Homes. The projections contained herein may change. Additional costs not contemplated in this financial analysis to acquire the San Carlos property may be incurred.

Recommendation
Figure 3 summarizes the comparison of total estimated costs, and average cost per square foot per month, of the two options: 1) purchasing the San Carlos Avenue property and 2) continue leasing available commercial properties, based on the assumptions and projections described in this memo. Based on this financial analysis, the net present value (based on a present value discount rate of 3.0% annually) of the cost to purchase the San Carlos Avenue property is considerably less (approximately 39% less) than leasing property at the low-end of current market rates. Assuming all costs of purchasing and maintaining the San Carlos Avenue property have been fairly represented, the purchase of the San Carlos Avenue property is recommended. Results may differ if the cost to purchase, finance the property, or other cost factors increase.

Figure 3 – Comparative Summary (detailed analysis provided in Attachment A) Average Cost
30-year Costs per Sq. Ft. per Month
(in 2023$)
$3,446,716
$5,612,814
(in 2023$)
Office Purchase
Office Lease
$2.41
$3.92

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August 14, 2023 Packet Pg. 71

ATTACHMENT A
Key Assumptions - Office Purchase Key Assumptions - Lease Key Assumptions - General Size (at purchase) 2,841 square feet
3,977 square feet
$1,700,000 (est. $1.5 - $1.7 million)
$800,000
Size (square feet)
Lease Amount
Annual Lease Amount
Common Area Maint (CAM)
Lease Inflation Rate
3,977
$4.50 per sq. ft. per month (est. ($4.50-$6.50)
Present Value Discount Rate 3.0%
Estimated Size (at buildout)
Property Purchase Price
Plus: Tenant Improvements
$214,758
incl. in lease

2.00%
water, sewer, electric, refuse, custodial, landscape, etc. (usually part of 1st yr lease amt (baseline), reconciled annually for incremental difference only) Total Project Cost $2,500,000
Downpayment
Total Loan Amount
30% ($750,000)
$1,750,000
Loan Term for Pymt Calc
Amortization
30 years
25 years
Balloon Payment
Interest Rate
$551,295 due @ Year 25

6.19%
Payments per Year
Bank Fee
Broker Fee
Association Fees
Association/Utilities Fee escalator
Reserves Return-on-Investments
12 0.50% of loan amount

1.00% of purchase price
$0.14 per sq. ft. per month @ size at purchase

5.00% per year

2.00% per year
Office Purchase Financial Analysis FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 FY 2034-35 FY 2035-36 FY 2036-37 FY 2037-38 Loan Repyament
Bank Fee
$128,482
$8,750
$128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 Broker Fee $17,000
$16,874
$4,773
Balloon Payment Reserve
Association Fees
Utilities (excl. refuse)
Opportunity Cost1
$16,874
$5,012
$16,874
$5,262
$16,874
$5,525
$16,874
$5,801
$16,874
$6,092
$16,874
$6,396
$16,874
$6,716
$16,874
$7,052
$16,874
$7,404
$16,874
$7,775
$16,874
$8,163
$16,874
$8,571
$16,874
$9,000
$16,874
$9,450
$6,000 $6,300 $6,615 $6,946 $7,293 $7,658 $8,041 $8,443 $8,865 $9,308 $9,773 $10,262 $19,266
$183,048
$10,775
$19,651
$184,354
$11,314
$20,044
$185,714
$11,880
$20,445
$187,131
$14,485
$196,364
3,977.00
$4.11
$15,805
$172,473
$16,121
$173,354
$16,443
$174,271
$16,772
$175,223
$17,108
$176,213
$17,450
$177,243
$17,799
$178,314
$18,155
$179,428
$18,518
$180,586
$18,888
Total $181,792
Build-out Square Footage
$ per sq. ft. per month $3.61 $3.63 $3.65 $3.67 $3.69 $3.71 $3.74 $3.76 $3.78 $3.81 $3.84 $3.86 $3.89 $3.92 Present Value Discount Factor
Present Value of Future Cost
30-year Costs (2023$)

1.0000
$196,364
$3,446,716
$2.41

1.0300
$167,449

1.0609
$163,403

1.0927
$159,482

1.1255
$155,683

1.1593
$152,003

1.1941
$148,438

1.2299
$144,985

1.2668
$141,642

1.3048
$138,404

1.3439
$135,271

1.3842
$132,237

1.4258
$129,302

1.4685
$126,463

1.5126
$123,716
Monthly NPV cost per square foot
Office Purchase Financial Analysis FY 2038-39 FY 2039-40 FY 2040-41 FY 2041-42 FY 2042-43 FY 2043-44 FY 2044-45 FY 2045-46 FY 2046-47 FY 2047-48 FY 2048-49 FY 2049-50 FY 2050-51 FY 2051-52 FY 2052-53 TOTAL Loan Repyament
Bank Fee
$128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $128,482 $3,212,056 $8,750
Broker Fee $17,000
Balloon Payment Reserve
Association Fees
Utilities (excl. refuse)
Opportunity Cost1
$16,874
$9,922
$12,474
$20,854
$188,606
$16,874
$10,419
$13,097
$20,854
$189,726
$16,874
$10,940
$13,752
$20,854
$190,902
$16,874
$11,487
$14,440
$20,854
$192,137
$16,874
$12,061
$15,162
$20,854
$193,433
$16,874
$12,664
$15,920
$20,854
$194,794
$16,874
$13,297
$16,716
$20,854
$196,223
$16,874
$13,962
$17,552
$20,854
$197,724
$16,874
$14,660
$18,429
$20,854
$199,300
$16,874
$15,393
$19,351
$20,854
$200,954
$421,855
$317,105
$398,633
$579,758
$4,955,157
$16,163
$20,318
$20,854
$57,335
$16,971
$21,334
$20,854
$59,159
$17,819
$22,401
$20,854
$61,074
$18,710
$23,521
$20,854
$63,085
$19,646
$24,697
$20,854
Total $65,197
Build-out Square Footage
$ per sq. ft. per month $3.95 $3.98 $4.00 $4.03 $4.05 $4.08 $4.11 $4.14 $4.18 $4.21 $1.20 $1.24 $1.28 $1.32 $1.37 Present Value Discount Factor
Present Value of Future Cost

1.5580
$121,059

1.6047
$118,231

1.6528
$115,499

1.7024
$112,860

1.7535
$110,312

1.8061
$107,853

1.8603
$105,480

1.9161
$103,191

1.9736
$100,983

2.0328
$98,856

2.0938
$27,383

2.1566
$27,432

2.2213
$27,495

2.2879
$27,573

2.3566
$27,666
1Lost investment income from use of reserves for downpayment and upfront bank/broker fees Office Lease Financial Analysis
Annual Lease
FY 2023-24
$214,758
FY 2024-25
$219,053
FY 2025-26
$223,434
FY 2026-27
$227,903
FY 2027-28
$232,461
FY 2028-29
$237,110
FY 2029-30
$241,852
FY 2030-31
$246,689
FY 2031-32
$251,623
FY 2032-33
$256,656
FY 2033-34
$261,789
FY 2034-35
$267,025
FY 2035-36
$272,365
FY 2036-37
$277,812
FY 2037-38
$283,369
CAM Charges
Other
Total
$ per sq. ft. per month
$ change
$214,758
$4.50
$219,053
$4.59
$0.09
$223,434
$4.68
$0.09
$227,903
$4.78
$0.09
$232,461
$4.87
$0.10
$237,110
$4.97
$0.10
$241,852
$5.07
$0.10
$246,689
$5.17
$0.10
$251,623
$5.27
$0.10
$256,656
$5.38
$0.11
$261,789
$5.49
$0.11
$267,025
$5.60
$0.11
$272,365
$5.71
$0.11
$277,812
$5.82
$0.11
$283,369
$5.94
$0.12
Present Value Discount Factor
Present Value of Future Cost
30-year Costs (2023$)

1.0000
$214,758
$5,612,814
$3.92

1.0300
$212,673

1.0609
$210,608

1.0927
$208,563

1.1255
$206,539

1.1593
$204,533

1.1941
$202,548

1.2299
$200,581

1.2668
$198,634

1.3048
$196,705

1.3439
$194,795

1.3842
$192,904

1.4258
$191,031

1.4685
$189,177

1.5126
$187,340
Monthly NPV cost per square foot
Office Lease Financial Analysis FY 2038-39
$289,036
FY 2039-40
$294,817
FY 2040-41
$300,713
FY 2041-42
$306,727
FY 2042-43
$312,862
FY 2043-44
$319,119
FY 2044-45
$325,501
FY 2045-46
$332,012
FY 2046-47
$338,652
FY 2047-48
$345,425
FY 2048-49
$352,333
FY 2049-50
$359,380
FY 2050-51
$366,568
FY 2051-52
$373,899
FY 2052-53
$381,377
TOTAL
$8,712,320
$0
Annual Lease
CAM Charges
Other $0
Total
$ per sq. ft. per month
$ change
$289,036
$6.06
$0.12
$294,817
$6.18
$0.12
$300,713
$6.30
$0.12
$306,727
$6.43
$0.13
$312,862
$6.56
$0.13
$319,119
$6.69
$0.13
$325,501
$6.82
$0.13
$332,012
$6.96
$0.14
$338,652
$7.10
$0.14
$345,425
$7.24
$0.14
$352,333
$7.38
$0.14
$359,380
$7.53
$0.15
$366,568
$7.68
$0.15
$373,899
$7.83
$0.15
$381,377
$7.99
$0.16
$8,712,320
Present Value Discount Factor
Present Value of Future Cost

1.5580
$185,521

1.6047
$183,720

1.6528
$181,936

1.7024
$180,170

1.7535
$178,421

1.8061
$176,689

1.8603
$174,973

1.9161
$173,274

1.9736
$171,592

2.0328
$169,926

2.0938
$168,276

2.1566
$166,643

2.2213
$165,025

2.2879
$163,423

2.3566
$161,836

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August 14, 2023 Packet Pg. 72

CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Awarding the 1232 Cherry Street Demolition Project C2216; Authorizing the City Manager to Execute a Public Projects Agreement with Resource Environmental, Inc. of Cerritos, CA in the Amount of $184,000; and Authorizing the Expenditure of Contingency in the Amount of $55,200.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution awarding the 1232 Cherry Street Building Demolition Project C2216 (“Project”), authorizing the City Manager to execute a Public Projects Agreement with Resource Environmental, Inc. of Cerritos, CA in the amount of $184,000, and authorizing the expenditure of contingency in the amount of $55,200.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional funding is needed at this time.

Funding comes from Project #C2216, which has approximately $249,653 available that was approved for Fiscal Year (“FY”) 2022-23. There is sufficient budget to award the Project with a 30% contingency, for a total amount not to exceed $239,200.

BACKGROUND:

During the FY 2022-23 budget process, the City Council approved the Project to demolish the existing building at 1232 Cherry Street and relocate the alley to its final location prior to the construction of the City’s affordable housing project.

Demolishing the building prior to the approval of the high-density affordable housing project will create additional workspace for the contractor, relocate the alley to its final location, and allow for the relocation of underground infrastructure and utilities.

The final bid set documents were prepared and signed by the City Engineer on May 1, 2023.

On May 8, 2023, the City advertised for bids for construction of the Project. Four bids were received and opened on May 30, 2023.

The lowest apparent bidder made a clerical error in the tabulation of their bid schedule, which was significantly under the Engineer’s Estimate and did not accurately reflect the cost of the work. The second lowest bidder was determined not to be a “responsible bidder” and is therefore ineligible for contract award since they, and their listed subcontractor, do not have the required licensing to

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perform asbestos abatement for the Project. The third lowest bidder exceeded the Engineer’s Estimate.

After evaluation of the bids, staff recommended that the City Council reject all bids and re-bid the Project to ensure receipt of responsible, responsive, and competitive bids at its meeting on June 12, 2023.

ANALYSIS:

In June 2023, the City re-bid the Project. Bids were opened on July 13, 2023. The Engineer’s Estimate and the results of the bids received are listed below:

Contractor Bid Amount
Engineer’s Estimate $200,000 - $250,000
Resource Environmental, Inc. $184,000
Asbestos Management Group of California, Inc. $230,000
Brannon Corporation $258,400
Penkor General Contractors Inc. DBA Penkor Wrecking $299,400 Inder Design Build LLC. $340,000
Based on the bids received, the lowest responsible and responsive bid was submitted by Resource Environmental, Inc. in the amount of $184,000.

After bid evaluation, staff recommends awarding the contract to Resource Environmental, Inc. in the amount of $184,000, authorizing the City Manager to execute a Public Projects Agreement, and the expenditure of contingency in the amount of $55,200.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution awarding the 1232 Cherry Street Building Demolition Project C2216, authorizing the City Manager to execute a Public Projects Agreement with Resource Environmental, Inc. of Cerritos, CA in the amount of $184,000, and authorizing the expenditure of contingency in the amount of $55,200; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director

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August 14, 2023 Packet Pg. 74
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AWARDING THE 1232 CHERRY STREET DEMOLITION PROJECT C2216; AUTHORIZING

THE CITY MANAGER TO EXECUTE A PUBLIC PROJECTS AGREEMENT WITH RESOURCE ENVIRONMENTAL, INC. OF CERRITOS, CA IN THE AMOUNT OF $184,000;

AND AUTHORIZING THE EXPENDITURE OF CONTINGENCY
IN THE AMOUNT OF $55,200.

WHEREAS, during the Fiscal Year 2022-23 budget process, City Council approved the 1232 Cherry Street Demolition Project C2216 (“Project”) to demolish the existing building at 1232 Cherry Street and relocate the alley to its final location prior to the construction of the City’s affordable housing project; and
WHEREAS, demolishing the building prior to the approval of the high-density affordable housing project will create additional workspace for the contractor, relocate the alley to its final location, and allow for the relocation of underground infrastructure and utilities; and WHEREAS, the final bid set documents were prepared and signed by the City Engineer on May 1, 2023; and
WHEREAS, the City advertised for bids for construction of the Project on May 8, 2023; and
WHEREAS, bids were opened on May 30, 2023 and four bids were received; and WHEREAS, the lowest apparent bidder made a clerical error in the tabulation of their bid schedule, which was significantly under the Engineer’s Estimate and did not accurately reflect the cost of the work; and
WHEREAS, the second lowest bidder was determined not to be a “responsible bidder” and ineligible for contract award since they, and their listed subcontractor, did not have the required licensing to perform asbestos abatement for the Project; and WHEREAS, the third lowest bidder exceeded the Engineer’s Estimate; and WHEREAS, after evaluation of the bids, staff recommended that the City Council reject all bids and re-bid the Project to ensure receipt of responsible, responsive, and competitive bids at its meeting on June 12, 2023; and
WHEREAS, the City re-bid of the Project on June 21, 2023; and WHEREAS, bids were opened on July 13, 2023 and five bids were received; and WHEREAS, the lowest responsible and responsive bid was submitted by Resource Environmental, Inc. in the amount of $184,000; and
WHEREAS, staff recommends that the City Council award the contract to Resource Environmental, Inc.

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August 14, 2023 Packet Pg. 76
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council awards the 1232 Cherry Street Demolition Project C2216, authorizes the City Manager to execute a Public Projects Agreement with Resource Environmental, Inc. of Cerritos, CA in the amount of $184,000, and authorizes the expenditure of contingency in the amount of $55,200. * * * * *
I, Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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August 14, 2023 Packet Pg. 77

CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Deny Claim of Ian Campbell.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Ian Campbell as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Ian Campbell. Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.

About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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August 14, 2023 Packet Pg. 78
ANALYSIS:

Claimant Ian Campbell filed a claim against the City for property damage alleging his vehicle’s left front tire was damaged on April 21, 2023, around 12:30 p.m., when he ran over a pothole on Industrial Road between Howard and Brittan Avenue.

The City is not liable in this case as the City did not have any prior constructive notice of the condition of the road. Government code section 835 provides immunities when there was no known prior notice to the City of a “hazardous condition”. For that reason, Sedgwick recommends formal rejection of Ian Campbell’s claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Ian Campbell; or

2. Do not deny claim of Ian Campbell; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Campbell Claim Form

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August 14, 2023 Packet Pg. 79
City of San Carlos
City Claim Form for all
Persons or Property
MAIL TO: CITY OF SAN CARLOS
ATTN: Crystal Mui, City Clerk
600 Elm Street
San Carlos, CA 94070-1309

1. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (GOV’T. CODE, SEC. 911.2).

2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE (GOV’T. CODE SEC. 911.2).

3. ATTACH SEPARATE SHEETS, IF NECESSARY TO GIVE FULL DETAILS.

NAME OF CLAIMANT: _________________________________________________________________________________ CLAIMANT’S ADDRESS: _______________________________________________________________________________ Street Apt. No City State Zip
EMAIL: _ ___________________________________________________________________ HOME PHONE: _______ CELL PHONE: _______ WORK PHONE: ____________________ ADDRESS WHERE NOTICES SHOULD BE SENT IF DIFFERENT FROM ABOVE:
______________________ ______________________ _______ ____ _____ Name Street Apt. No City State Zip EMAIL IF DIFFERENT FROM ABOVE: _______________________________________________ AMOUNT OF CLAIM $________________________________________ (ATTACH COPIES OF BILLS/ESTIMATES) IF AMOUNT CLAIMED IS MORE THAN $10,000, INDICATE WHERE JURISDICTION RESTS:

LIMITED CIVIL CASE ________________________ UNLIMITED CIVIL CASE _________________________ DATE OF INCIDENT: _______________________________________________TIME: _____________________________ LOCATION OF INCIDENT: _____________________________________________________________________________

DESCRIBE THE INCIDENT OR ACCIDENT INCLUDING YOUR REASON FOR BELIEVING THAT THE CITY IS LIABLE

FOR YOUR DAMAGES

DESCRIBE ALL DAMAGES WHICH YOU BELIEVE YOU HAVE INCURRED AS A RESULT OF THE INCIDENT NAME(S) OF PUBLIC EMPLOYEE(S) CAUSING THE DAMAGES YOU ARE CLAIMING:

WERE POLICE AT SCENE? YES_______ NO_______
DATED: ____________________________ SIGNED: ____ _________________________________

ANY PERSON WHO, WITH INTENT TO DEFRAUD, PRESENTS ANY FALSE OR FRAUDULENT CLAIM MAY BE PUNISHED BY IMPRISONMENT OR FINE OR BOTH.









 






 

northbound Industrial Rd between Howard & Brittan. Right side of Left lane. 94304
$455.34

THE MOORE FOUNDATION
04/21/2023 12:30
As there is insufficient space here, I have attached the particulars of the claim in 'Ian Campbell Tire Claim.pdf', along with other supporting documents.

PALO ALTO








California
Ran over a very large pothole on the right side of the left hand lane before the southbound 101 entrance which destroyed left the front tire on my car.

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August 14, 2023 Packet Pg. 80
To whom it may concern,
The leŌ front Ɵre on my car was destroyed aŌer hiƫng a large pothole on the right hand side of the leŌ lane northbound on Industrial Rd between Howard & BriƩan in San Carlos on 21 Apr 23 at around noon. I Had the choice to buy one of the Michelin Pilot Sport 4S OEM ($$$) Ɵres for the car. Total cost to do this (inc. mounƟng & balancing, tax and state fees) would have been $455.34. I didn't like the idea of having two Ɵres with uneven wear on the same axle however, so instead opted to purchase two new Ɵres for the front, albeit significantly less expensive nonOEM Ɵres. Total cost for this (including all costs) was slightly more - $465.38. I only ask for reimbursement for the less expensive of these two opƟons:
1 Michelin Pilot Sport 4s (OEM):

Tire - $387.99

9.37% Tax - $36.35
State fee - $3.50
Mount & Balance - $27.50
Total = $455.34
2 Falken Azenis FK510
Tires (2) - $372

9.37% Tax - $34.88
State Fee - $3.50
Mount & Balance - $55
Total - $465.38
I aƩach with this claim other documents:
1) Two photos of the destroyed Ɵre, both on the rim and aŌer it was removed 2) Receipt from Tirerack.com from whom the two replacement Ɵres were ordered 3) Receipt from Curbee Co, who performed the mounƟng and balancing 4) Tire comparison from Tire Rack’s web page comparing the two different Ɵre prices.

Looks like they raised the price of the Falkens since I ordered them. 5) One photo of the pot hole which caused the damage on Industrial Rd.

Please let me know if you have further quesƟons or concerns. You can reach me at Thanks for your aƩenƟon in this maƩer!
Ian Campbell









 






 
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1 From: Tire Rack <[email protected]>
Sent: Tuesday, April 25, 2023 2:09 PM
To:

Subject: Tire Rack :: Order Confirmation

Web Version
888-727-8092
Tires Wheels Parts & Accessories Research & Advice Delivery & Installation

Order Number: KR53032 from Shreveport, LA

THANK YOU FOR YOUR ORDER
Your order is currently being reviewed and processed. As soon as it leaves our distribution center you will receive a shipment confirmation via email as well.

Important Delivery Information: All packages shipping from one distribution center leave together. If your order ships in multiple packages, packages may be separated by the carrier and delivered on different days. In most cases, packages not in the first delivery will be delivered the following business day. Due to the impact of COVID-19, you may experience possible shipping delays in some areas. Read more.

Orders that are shipped from more than one distribution center may arrive at different times.

Your Selected Installer Information
Curbee Co

Address: 599 N 4TH Street
San Jose, CA 95112
See on Map

Hours:

Monday 8:00 AM - 5:00 PM
Tuesday 8:00 AM - 5:00 PM
Wednesday 8:00 AM - 5:00 PM
Thursday 8:00 AM - 5:00 PM

Track









 






 
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August 14, 2023 Packet Pg. 82
2 Friday 8:00 AM - 5:00 PM
Saturday 8:00 AM - 5:00 PM
Sunday Closed
All Times in PACIFIC Time
See Important Installation Restrictions

Contact: Ryan Schaefers
(650) 439-0010
If you haven't done so, please call Curbee Co at 650-439-0010 to schedule your installation appointment.

Installation Costs: $60.00*
*Changes to your order may affect installation costs you will pay to the installer. Sales tax not included.

Order Details

Order Number: KR53032
Order Date: 04/25/2023
Customer Number: 3180074-000
Items Shipping from: Shreveport, LA

Cancel Order

PRODUCTS ORDERED
Size & Description Qty Availability Price Each Item Total 235/35ZR-20 FALKEN AZENIS FK510 XL

DOWNLOAD WARRANTY BROCHURE PDF
2 In Stock $186.00 $372.00
Note:

Rim Width Range 8.00 to 9.50
Includes Free Road Hazard Protection ($36.04 value. Two-year coverage.) $0.00 BASIC LIMITED WARRANTY 1 In Stock N/C N/C
RETAIL TIRE REGISTRATION CARD 1 In Stock N/C N/C
Track









 






 
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3 VEHICLES
Some products above selected for the following vehicle(s) Vehicle: 20 Tesla Model 3 AWD Performance
Note:

As a complimentary service to you, the Tire Identification Codes for the tires you purchased have been automatically registered in accordance with Department of Transportation (DOT) requirements. Read More
Payment Summary

Shipping Info
Billing Info
Ian Campbell
Item(s) Total: $372.00
Sales Tax: $34.88
State Fee (Required): $3.50
Order Total: $410.38

Keep an eye on your order.

Please send me order-related text messages per the SMS Terms & Conditions.

Sign Up
QUESTIONS?
Product & Shipping
If you have questions about the products you have ordered, please call Brax (ext.4979) at 888-727-8092 or email [email protected].

If you have questions about order status or other customer service matters, please contact customer service at 888-981-3953 or email [email protected].

Return/Refund Policy
Please read our full return policy and follow the return check list to ensure your return is properly received if a return is necessary.









 






 
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August 14, 2023 Packet Pg. 84
4 Breaking in Your Tires
New tires require a break-in period to ensure they deliver normal ride quality and maximum performance.

If you have a question for our sales team email [email protected] This email was sent to you by Tire Rack and includes important information regarding your recent order.

View our Privacy Policy.

Please add [email protected] to your address book to ensure delivery of emails to your In-Box.

Tire Rack, 7101 Vorden Parkway, South Bend, IN, 46628
© 1995-2023 TR









 






 
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2255՞6483 · $55.00 paid on May 2, 2023 Page 1 of 1
Receipt
Invoice number 6F98DBD2՞0001
Receipt number 2255՞6483
Date paid May 2, 2023
Payment method Visa -
Curbee Co
599 N 4th St
San jose, California 95112
United States
֡1 650՞439՞0010
[email protected]
Bill to
Ian Campbell
$55.00 paid on May 2, 2023
Thanks for your business.

Warranty: From the date of service for a period of 30 days or 1,000 miles, whichever comes first, this firm will repair free of charge any defects in material and workmanship to the repairs stated on the invoice. All work to be done by our shop only. This does not include towing charges or customer supplied parts. Neglect/abuse of vehicle will immediately void any and all warranties.

Description Qty Unit price Amount
Tire Rack Tire Installation Մ2 Tires) 1 $55.00 $55.00
Signature Health Check 1 $0.00 $0.00
Tire Pressure Check 1 $0.00 $0.00
Tax 1 $0.00 $0.00
Subtotal $55.00
Total $55.00
Amount paid $55.00









 






 
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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Awarding the 2023 Annual Storm Drain Improvement Project (3017 Brittan Ave, 1000 Drake Ct, 1005 Drake Ct, and 200 Block of El Camino Real) Project #C9531; Authorizing the City Manager to Execute a Public Projects Agreement with JMB Construction, Inc. of South San Francisco, CA in the Amount of $2,183,500; and Authorizing an Expenditure of Contingency up to the Project Budget.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution awarding the 2023 Annual Storm Drain Improvement Project (3017 Brittan Ave, 1000 Drake Ct, 1005 Drake Ct, and 200 block of El Camino Real) Project #C9531 (“Project”), authorizing the City Manager to execute a public projects agreement with JMB Construction, Inc. of South San Francisco, CA in the amount of $2,183,500, and authorizing an expenditure of contingency up to the Project budget.

FISCAL IMPLICATIONS:

Funding for the Project comes from C9531, which has available funding of $754,187.34 in Fiscal Year (“FY”) 2022-23 and $1,600,000 in FY 2023-24, for a total of $2,354,187.

There is sufficient budget with the rollover of funds from FY 2022-23 into FY 2023-24 and the adopted budget in FY 2023-24 to award the Project in the amount of $2,183,500 with a contingency up to the Project budget.

BACKGROUND:

Staff annually assesses the storm drain system to identify deficiencies in order to prevent and resolve drainage or maintenance issues. These deficiencies include undersized and/or deteriorated storm drain mains and structures; reverse grades or not enough grade along the street to guide storm runoff to an existing storm system; minor flooding issues; and blockages in existing storm pipelines and inlets due to root infiltration or debris.

After the recent winter storms, staff evaluated deficient sites and prioritized each location according to severity, impact to local residents and businesses, cost to benefit ratio, and determined potential repairs.

Four locations are prioritized for repairs under this Project:

1. 1000 Drake Court – demolish existing riprap walls, reconstruct the existing overflow drain inlet, construct a new drain inlet with head and wing walls, install riprap on filter fabric and

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bollards to collect dirt and debris while preventing blockages.

2. 1005 Drake Court – reconstruct the existing drain inlet, replace trash rack, and install bollards to collect dirt and debris.

3. 3017 Brittan Avenue – reconstruct the natural drainage channel with concrete walls, reconstruct the drain inlet with head and wing walls, reconstruct the overflow drain inlet, install weir structures within the channel to reduce blockages, install riprap on filter fabric and bollards to collect dirt and debris.

4. 200 block of El Camino Real – remove and replace an existing 24-inch storm drain main.

Staff retained Bellecci & Associates, Inc. (“Consultant”) to provide engineering services and prepare the construction documents. Staff and the Consultant worked with site-adjacent residents and businesses during the preparation of construction documents to ensure the improvements would not result in any negative impacts.

The final bid set construction documents were prepared and signed by the City Engineer on June 15, 2023, and were approved by City Council at their meeting on June 26, 2023.

ANALYSIS:

On June 28, 2023, the City advertised for bids for construction of the Project and bids were opened on July 18, 2023. The Engineer’s Estimate and the two bids received are listed below:

Contractor Bid Amount
Engineer’s Estimate $2,000,000 - $2,500,000
JMB Construction, Inc. $2,183,500
Cazadoro Construction, Inc. $2,730,810
The apparent lowest bid was submitted by JMB Construction, Inc. with a total bid amount of $2,183,500.

After bid evaluation, staff recommends awarding the 2023 Sewer Rehabilitation Project C9617- 23 to JMB Construction Inc., authorizing the City Manager to execute an agreement with JMB Construction, Inc. in the amount of $2,183,500, and authorizing an expenditure of contingency up to the Project budget.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution awarding the 2023 Annual Storm Drain Improvement Project (3017 Brittan Ave, 1000 Drake Ct, 1005 Drake Ct, and 200 block of El Camino Real) C9531, authorizing the City Manager to execute Public Projects Agreement with JMB Construction, Inc. of South San Francisco, CA in the amount of $2,183,500, and authorizing an expenditure of contingency up to the Project budget; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AWARDING THE 2023 ANNUAL STORM DRAIN IMPROVEMENT PROJECT (3017 BRITTAN AVE, 1000 DRAKE CT, 1005 DRAKE CT & 200 BLOCK OF EL CAMINO REAL) PROJECT #C9531; AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC PROJECTS AGREEMENT WITH JMB CONSTRUCTION, INC. OF SOUTH SAN FRANCISCO, CA IN THE AMOUNT OF $2,183,500; AND AUTHORIZING AN EXPENDITURE OF CONTINGENCY UP TO THE PROJECT BUDGET.

WHEREAS, staff annually assesses the storm drain system to identify deficiencies in order to prevent and resolve drainage or maintenance issues; and WHEREAS, these deficiencies include undersized and/or deteriorated storm drain mains and structures; reverse grades or not enough grade along the street to guide storm runoff to an existing storm system; minor flooding issues; and blockages in existing storm pipelines and inlets due to root infiltration or debris; and
WHEREAS, after the recent winter storms, staff evaluated deficient sites and prioritized each location according to severity, impact to local residents and businesses, cost to benefit ratio, and determined potential repairs; and
WHEREAS, four locations are prioritized for repairs under this 2023 Annual Storm Drain Improvements Project C9531 (“Project”): 1000 Drake Court, 1005 Drake Court, 3017 Brittan Avenue, and the 200 block of El Camino Real; and
WHEREAS, staff retained Bellecci & Associates, Inc. to provide engineering services and prepare the construction documents; and
WHEREAS, the final bid set construction documents were prepared and signed by the City Engineer on June 15, 2023, and were approved by City Council at their meeting on June 26, 2023; and
WHEREAS, on June 28, 2023, the City advertised for bids for construction of the Project and bids were opened on July 18, 2023; and
WHEREAS, two bids were received, and the apparent lowest bid was submitted by JMB Construction, Inc. with a total bid amount of $2,183,500; and WHEREAS, funding for the Project comes from #C9531, which has available funding of $754,187 in Fiscal Year (“FY”) 2022-23 that will be rolled over to FY 2023-24 and $1,600,000 in FY 2023-24 for a total of $2,354,187; and
WHEREAS, after bid evaluation, staff recommends awarding the 2023 Sewer Rehabilitation Project C9617-23 to JMB Construction Inc., authorizing the City Manager to execute an agreement with JMB Construction, Inc. in the amount of $2,183,500, and authorizing an expenditure of contingency up to the Project budget; and NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby awards the 2023 Annual Storm Drain Improvement Project (3017 Brittan Ave, 1000 Drake Ct, 1005 Drake

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Ct, & 200 block of El Camino Real) C9531, authorizes the City Manager to execute a Public Projects Agreement with JMB Construction, Inc. of South San Francisco, CA in the amount of $2,183,500, and authorizes an expenditure of contingency up to the Project budget. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Accepting the 2023 On-Call Sidewalk Repair Project C9465 and Authorizing the Public Works Director to Issue and Record a Notice of Completion.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution accepting the 2023 On-Call Sidewalk Repair Project C9465 (“Project”) and authorizing the Public Works Director to issue and record a Notice of Completion.

FISCAL IMPLICATIONS:

There are no fiscal implications or additional appropriations needed at this time.

The Project is funded by C9465, which had an available budget of $120,000 for Fiscal Year 2022-

23. The City Council appropriated an additional $18,750 and awarded the contract to VNH Builders for a total amount of $138,750 at its meeting on August 8, 2022.

The total cost to complete the Project is $94,821.90. As such, there is sufficient budget to closeout the Project.

BACKGROUND:

The City of San Carlos’ Municipal Code Section 12.04 and Chapter 22 of the California Streets and Highway Code assign responsibility for the maintenance and repair of the sidewalk adjacent to a property’s frontage to the property owner. To defray the financial burden of sidewalk repair, the City implemented the City Sidewalk Repair Program (“Program”) to assist property owners with the financial burden of repairing tripping hazards and vertical offsets in the sidewalk area along a property’s frontage through which the cost of repair is shared evenly between the City and the property owner.

Eligible properties are placed in the City’s database of repairs, which is used to select the locations for the Project based on the approved annual budget.

The City Engineer signed the final bid set construction documents on May 10, 2022, and the City Council approved the plans and specifications and authorized a call for bids at its May 23, 2022 meeting.

Staff advertised on May 24, 2022, held a bid opening June 20, 2022, and received three bids.

The City Council awarded the Project to VNH Builders at its meeting on August 8, 2022.

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ANALYSIS:

The Project began on October 24, 2022, and was completed on May 12, 2023 in accordance with the approved Project specifications.

Therefore, staff recommends accepting the 2023 On-Call Sidewalk Repair Project C9465 and authorizing the Public Works Director to issue and record a Notice of Completion.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution accepting the 2023 On-Call Sidewalk Repair Project C9465 and authorizing the Public Works Director to issue and record a Notice of Completion; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS ACCEPTING THE 2023 ON-CALL SIDEWALK REPAIR PROJECT C9465 AND

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION.

WHEREAS, the City of San Carlos’ Municipal Code Section 12.04 and Chapter 22 of the California Streets and Highway Code assign responsibility for the maintenance and repair of the sidewalk adjacent to a property’s frontage to the property owner; and WHEREAS, to defray the financial burden of sidewalk repair, the City implemented the City Sidewalk Repair Program (“Program”) to assist property owners with the financial burden of repairing tripping hazards and vertical offsets in the sidewalk area along a property’s frontage through which the cost of repair is shared evenly between the City and the property owner; and WHEREAS, eligible properties are placed in the City’s database of repairs, which is used to select the locations for the 2023 On-Call Sidewalk Repair Project (“Project”) based on the approved annual budget; and
WHEREAS, the City Engineer signed the final bid set of the Project specifications on May 10, 2022, and the City Council approved the plans and specifications and authorized a call for bids at its May 23, 2022 meeting; and
WHEREAS, the City advertised for bids for construction of the Project on May 24, 2022, and bids were opened on June 20, 2022; and
WHEREAS, the City Council appropriated $18,750 and awarded the Project to VNH Builders for a total amount of $138,750 at its meeting on August 8, 2022; and WHEREAS, the Project began on October 24, 2022, and was completed on May 12, 2023, in accordance with the approved Project specifications; and WHEREAS, staff recommends accepting the 2023 On-Call Sidewalk Repair Project C9465 and authorizing the Public Works Director to issue and record a Notice of Completion.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby accepts the 2023 On-Call Sidewalk Repair Project C9465; and authorizes the Public Works Director to issue and record a Notice of Completion.
* * * * *
I, Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________

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ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Hyland Software, Inc to Upgrade the Enterprise Content Management System (OnBase) and
Authorizing the On-Going Annual Subscription Costs Until the System is Replaced.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an amendment to the Agreement with Hyland Software, Inc. to upgrade the Enterprise Content Management System (OnBase) and authorizing the on-going annual subscription costs until the system is replaced.

FISCAL IMPLICATIONS:

There is no fiscal impact or additional appropriation needed at this time.

The OnBase upgrade to Software as a Service (SaaS) Project #C2314 was approved by the City Council at its June 12, 2023 meeting. The amount of $180,000 for the upgrade is budgeted in Fiscal Year 2023-24. After the implementation, ongoing annual maintenance and support costs have been included in the Information Technology (IT) budget in the General Fund.

BACKGROUND:

The City’s existing, on-premise Enterprise Content Management System (OnBase) or document management system, is used to easily store and retrieve documents, accelerate workflows and approval processes, enhance collaboration, minimize the number of printed documents, and give departments and the public easier access to documents. OnBase was last upgraded in 2018 and is several versions behind.

ANALYSIS:

Migrating the service from the OnBase on-premise solution to the Hyland cloud hosted solution will be a one-time cost of $76,640. Annual maintenance is estimated to be $95,000 per year. The annual costs are variable and depend on the number of user licenses and amount of data consumed.

Currently, OnBase consumes approximately 900 GB of data storage. This number is expected to change when files are added or removed from OnBase.

Moving the cloud solutions reduces the amount of IT staff time and hardware costs needed to

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support the on-premise application. The SaaS solution provides better security, availability, scalability, and support for OnBase, which provides a better experience and access to files.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an amendment to the Agreement with Hyland Software, Inc to upgrade the Enterprise Content Management System (OnBase) and authorize the on-going annual subscription costs until the system is replaced; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. OnBase Quote

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August 14, 2023 Packet Pg. 101
RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE

AGREEMENT WITH HYLAND SOFTWARE, INC TO UPGRADE THE ENTERPRISE

CONTENT MANAGEMENT SYSTEM (ONBASE) AND AUTHORIZING THE ON-GOING ANNUAL SUBSCRIPTION COSTS UNTIL THE SYSTEM IS REPLACED.

WHEREAS, the City’s current Enterprise Content Management System (OnBase) was last upgraded in 2018; and
WHEREAS, the OnBase upgrade to Software as a Service (SaaS) Project #C2314 was approved by Council at its June 12, 2023 meeting; and
WHEREAS, migrating the Services from the OnBase on-premise solution to the Hyland cloud hosted solution will be a one-time cost of $76,640 will be a one-time cost of $76,640; and WHEREAS, annual maintenance is estimated to be $95,000 per year. The annual costs are variable and depend on the number of user licenses and amount of data consumed.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves and authorizes the City Manager to execute an amendment to the Agreement with Hyland Software, Inc. to upgrade the Enterprise Content Management System (OnBase) and authorizes the on-going annual subscription costs until the system is replaced. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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©2020 Hyland Software, Inc. and its affiliates. All rights reserved. All Hyland product names are registered or unregistered trademarks of Hyland Software, Inc. or its affiliates in the United States and other countries.

PROJECT SUMMARY
The City of San Carlos currently uses Hyland’s enterprise content services platform, OnBase, to drive efficiency in many operational areas. Embracing Hyland’s cloud vision of enterprise content services, the City can further reduce IT administration and infrastructure costs by moving to the Hyland Cloud.

Hyland’s team of seasoned cloud professionals is available 24/7/365 to provide support as well as governance, risk, compliance, security, network and infrastructure, operations, database services, and data services oversight.

HYLAND CLOUD BENEFITS
• Annual upgrades included
• High Availability & Disaster Recovery
• Software is installed and the hardware is managed by OnBase experts • Security – 24/7 monitoring, physical and digital security, penetration testing, and vulnerability scans

PRICING SUMMARY
Price Notes
Reoccurring Annual Costs
SaaS – Average Yearly Cost

ESTIMATE
$95,000 ESTIMATE. OnBase Users: (10) Concurrent
Essential, (4) Named Essential & (5) Standard
DocuSign Integration, Advanced Capture,
Constituency Public Access
One-Time Costs
Services to Migrate OnBase to
Hyland Cloud Hosted Solution
$76,640 FINALIZED. Billed as fixed fee project. See
cloud migration Services Proposal for more
detail.

Project Total (Year 1) ~$171,640 SaaS fees + Services to migrate

ONBASE PRICING SUMMARY
CITY OF SAN CARLOS HSI # 14563, CLOUD MIGRATION
(SUBSCRIPTION & SERVICES ESTIMATE)

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© Hyland Software, Inc. All rights reserved.

LICENSING MODEL:

OnBase is sold under a user licensing model that’s broken out into three separate tiers based on functionality needed by end users and priced as an annual subscription. This model is designed to allow customers the flexibility to deploy OnBase across their organization based on the varying needs between departments. ▪ Essential - provides access to capture, view, and store documents ▪ Standard - enables the creation electronic forms and workflow approval processes ▪ Premier - advanced capabilities to build and deploy custom business applications

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Deny Claim of Daniel Ruiz.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Daniel Ruiz as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Daniel Ruiz. Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.

About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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ANALYSIS:

Claimant Daniel Ruiz filed a claim against the City for property damages alleging that on June 4, 2023, he ran over a pothole on Brittan Avenue which resulted in damages to his vehicle’s left front tire.

The City is not liable in this case as the City did not have any prior constructive notice of the condition of the road. Government code section 835 provides immunities when there was no known prior notice to the City of a ”hazardous condition”. In addition, the alleged pothole was a result of relocation of a water hydrant as a part of a private development project. The City does not have any permit on file from CalWater, who hired a contractor to perform the work of fire hydrant relocation. For all these reasons, Sedgwick recommends formal rejection of Daniel Ruiz’s claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Daniel Ruiz; or

2. Do not deny claim of Daniel Ruiz; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Daniel Ruiz Claim Form

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ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢉꢉꢑꢒꢐꢀꢀꢓꢔꢕꢐꢖꢓꢖꢗꢘꢙꢓꢔꢔꢕꢑꢓꢕꢚꢛꢕꢜꢚꢔꢐꢉꢗꢒꢀ City of San Carlos
City Claim Form for all
Persons or Property
MAIL TO: CITY OF SAN CARLOS
ATTN: Crystal Mui, City Clerk
600 Elm Street
San Carlos, CA 94070-1309

1. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (GOV’T. CODE, SEC. 911.2).

2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE (GOV’T. CODE SEC. 911.2).

3. ATTACH SEPARATE SHEETS, IF NECESSARY TO GIVE FULL DETAILS. ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢃꢉ NAME OF CLAIMANT: _________________________________________________________________________________ CLAIMANT’S ADDRESS: _ ___________________ ___________ ______ _______ Street Apt. No City State Zip
EMAIL: __ ________________________________________________________________________ HOME PHONE: _ _______ CELL PHONE: ____________________ WORK PHONE: ____________________ ADDRESS WHERE NOTICES SHOULD BE SENT IF DIFFERENT FROM ABOVE:
____________________________________________________________________________________________________ Name Street Apt. No City State Zip
EMAIL IF DIFFERENT FROM ABOVE: _____________________________________________________________________ 536.67 AMOUNT OF CLAIM $________________________________________ (ATTACH COPIES OF BILLS/ESTIMATES) IF AMOUNT CLAIMED IS MORE THAN $10,000, INDICATE WHERE JURISDICTION RESTS:

LIMITED CIVIL CASE ________________________ UNLIMITED CIVIL CASE _________________________ 06/04/2023 DATE OF INCIDENT: _______________________________________________TIME: _____________________________ Brttan Ave - west of Industrial.

LOCATION OF INCIDENT: _____________________________________________________________________________

DESCRIBE THE INCIDENT OR ACCIDENT INCLUDING YOUR REASON FOR BELIEVING THAT THE CITY IS LIABLE

FOR YOUR DAMAGES
There was complete negligence with a man made pothole on Brittan Ave north of Industrial. The pothole was massive and did not have any traffic signs to indicate that it was present. (I have the photos of the day it occurred). Ironically, I had to take the same street the next day and signs were up to avoid the lane. 3 days later - the pothole was filled. This situation should have been completed avoided.

DESCRIBE ALL DAMAGES WHICH YOU BELIEVE YOU HAVE INCURRED AS A RESULT OF THE INCIDENT Pothole tore a "run-flat" tire which is VERY difficult to do. So I'm seeking reimbursement of that tire.

NAME(S) OF PUBLIC EMPLOYEE(S) CAUSING THE DAMAGES YOU ARE CLAIMING:
ꢏ WERE POLICE AT SCENE? YES_______ NO_______
ꢊꢈꢂꢄꢆꢋꢋꢌꢆꢋꢍꢋꢎ DATED: ____________________________ SIGNED: ___ _________________________________

ANY PERSON WHO, WITH INTENT TO DEFRAUD, PRESENTS ANY FALSE OR FRAUDULENT CLAIM MAY BE PUNISHED BY IMPRISONMENT OR FINE OR BOTH.

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ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢉꢉꢑꢒꢐꢀꢀꢓꢔꢕꢐꢖꢓꢖꢗꢘꢙꢓꢔꢔꢕꢑꢓꢕꢚꢛꢕꢜꢚꢔꢐꢉꢗꢒꢀ 9.o August 14, 2023 Packet Pg. 110
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢉꢉꢑꢒꢐ

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Deny Claim of Diane Gates.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Diane Gates as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Diane Gates. Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.

About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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ANALYSIS:

Claimant, Diane Gates, filed a claim against the City for bodily injury when she tripped and fell over a large hole on the sidewalk at 1560 San Carlos Avenue, between Cedar Street and Chestnut Street. The claimant alleged that on February 14, 2023, at 9:00 p.m., she returned to her parked car and fell backward into a huge hole when she opened the passenger door.

This does not appear to be a case of liability against the City. According to section 12.04.020 of the San Carlos Municipal Code, property owners are responsible for the maintenance and repair of the sidewalk and responsible for bodily injury or property damage resulting from failing to keep the sidewalk in a non-dangerous condition. In addition, the City did not have any prior complaints of this condition. Staff researched records and did not find a tree permit or encroachment permit that would have allowed the hole to be created. There was a tree permit in 2001; however, that permit was cancelled. For these reasons, Sedgwick recommends formal rejection of Diane Gates’s claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with the claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Diane Gates; or

2. Do not deny claim of Diane Gates; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Gates Claim Form

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Medical records that were provided have
been omitted from the attachment.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Conditionally Approving the Termination Covenant for 11 El Camino Real (APNs 045-320-170 and 045-320-220) 21 El Camino Real (APN 045-320-230) and 81 El Camino Real (APN 045-320-200) and Conditionally Approving the New Covenant for 21 and 81 El Camino Real.

RECOMMENDATION:

Staff recommends that the City Council adopt the Resolution conditionally approving the Termination Covenant for 11, 21, and 81 El Camino Real and the New Covenant for 21 and 81 El Camino Real.

FISCAL IMPLICATIONS:

There is no financial impact associated with this recommendation.

BACKGROUND:

The purpose of this agenda item is to request the City Council’s (i) consideration and conditional approval of the Termination Covenant and (ii) consideration and conditional approval of the New Covenant, whereby if/when SummerHill obtains entitlements, the City would execute and record the Termination Covenant and the New Covenant. Until final approval of the development, or if SummerHill’s project is denied, the Existing Land Covenants will remain in full force and effect.

ANALYSIS:

SummerHill Apartment Communities Investments LLC (“SummerHill”) is pursuing a housing development to redevelop 11 El Camino Real in San Carlos, the location of a CVS pharmacy and retail store (“Property”). The Property and the adjacent parcels are owned by the Yick Kou Fong and Mai Han Fong Revocable Trust, which are commonly known as 21 and 81 El Camino Real, San Carlos (the “Fong Parcel”). The Property and the Fong Parcel are subject to an “Agreement Establishing Easements and Covenants Affecting Land entered into as of January 4, 1980” (the “Existing Land Covenants”), attached as Attachment 2. The Existing Land Covenants provide for cross-parking, access over the two properties, and other landscape maintenance responsibilities.

The traffic signal required under the Existing Land Covenants has been installed.

SummerHill’s purchase of the Property is conditioned upon the obtainment of certain development entitlements. Until they complete the City’s planning process, SummerHill has requested a contingent promise by the City to remove the Existing Land Covenants once final approval of the proposed development is achieved. They advise that their lenders are requesting this action to ensure the title to the Property conveyed after final approval will be free of the covenant. After

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final approval, the Fong Parcel will remain obligated to maintain the landscaping under a new Agreement Establishing Covenant Affecting Land (“New Covenant”) restating the current landscaping requirements.

Summerhill and Fong have already agreed to terminate the Existing Land Covenant, per Exhibit A to the Resolution (“Termination Covenant”) and a New Covenant has been executed by Mai Han Fong, Trustee, on behalf of the Fong Revocable Trust, per Exhibit B to the Resolution.

The Termination Covenant must be signed by the City to be effective.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt the Resolution conditionally approving the Termination Covenant for 11 El Camino Real (APNs 045-320-170 and 045-320-220), 21 El Camino Real (APN 045-320-230) and 81 El Camino Real (APN 045-320-200); and conditionally approving the New Covenant for 81 and 21 El Camino Real; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution
Exhibit A to Resolution – Termination Covenant
Exhibit B to the Resolution – New Replacement Covenant

2. Existing Land Covenants

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RESOLUTION NO. 2023-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS CONDITIONALLY APPROVING THE TERMINATION COVENANT FOR 11 EL CAMINO REAL (APNS 045-320-170 AND 045-320-220), 21 EL CAMINO REAL (APN 045-320-230) AND 81 EL CAMINO REAL (APN 045-320-200); CONDITIONALLY APPROVING THE NEW COVENANT FOR 81 AND 21 EL CAMINO REAL AND AUTHORIZING THEIR EXECUTION

ON FINAL APPROVAL OF THE DEVELOPMENT ENTITLEMENTS AT
11 EL CAMINO REAL.
______________________________________________________________________________ WHEREAS, SummerHill homes has applied for a housing development at 11 El Camino Real, San Carlos, California 94070 (the “Property”); and WHEREAS, a covenant has been recorded against the Property providing for joint use of the shared parking areas and landscaping with the owners of 21 and 81 El Camino Real. The traffic signal required under the 1980 covenant has been built. 21 and 81 El Camino Real are under common ownership. As part of the development, the Property will have its own parking and the development will be built on the location of the existing CVS pharmacy and store, as well as the parking lot located on the Property; and
WHEREAS, the City Council finds that the existing Covenant and shared parking in its current form will no longer be necessary upon final approval of the SummerHill housing project on the Property; and
WHEREAS, the new replacement covenant will maintain the landscaping requirements for 21 and 81 El Camino Real as provided in the original 1980 covenant.

NOW, THEREFORE, BE IT FOUND, DETERMINED AND RESOLVED by the City Council of the City of San Carlos that:
a. The above recitals are incorporated by this reference. b. The City agrees to conditionally approve the Termination Covenant (Exhibit A) and the new Replacement Covenant (Exhibit B) in the form attached hereto upon final approval of the development of 11 El Camino Real.
c. The City Manager is hereby authorized to sign the Termination Covenant and Replacement Covenant upon final approval of the development of the Property. d. In the event the development at the Property is not finally approved, this Resolution will have no force or effect.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

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AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibits:

A. Termination Covenant
B. New Replacement Covenant

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EXHIBIT A

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EXHIBIT B
Recording requested by:

WHEN RECORDED MAIL TO:

AGREEMENT ESTABLISHING COVENANT

AFFECTING LAND
THIS AGREEMENT is made and entered into this I 2. day of JUL'/ , 2023, by the between MAI HAN FONG, TRUSTEE OF THE YICK KOU FONG AND MAI HAN FONG REVOCABLE TRUST (as successor to Y. K. Fong and Mai Han Fong, Husband and Wife, as joint tenants) ("FONG"), and the CITY OF SAN CARLOS ("CITY").

This Agreement is made in contemplation of the following facts, understandings and intentions of the parties:

A. FONG is the owner of that certain real property located at 21 and 81 El Camino Real, San Carlos, San Mateo County, California, with A.P. Nos. 045-320-230 and 045-320-200, as more particularly described in Exhibit A attached hereto and made a part hereof ("FONG Property").

B. The FONG Property is currently improved with a retail shopping center and parking lot (the "Shopping Center"), and when the Shopping Center was originally developed, the CITY OF SAN CARLOS imposed certain covenants that are terminated as of ____ , 2023, pursuant to that certain Termination of Agreement Establishing Easements and Covenant Affecting Land ("Termination Agreement").

C. In consideration of entering into the Termination Agreement the CITY seeks to ensure that the Fong Property continues to be maintained.

NOW THEREFORE, it is agreed:

FONG does hereby covenant and agree with CITY as follows:

Parking Lot and Landscape Maintenance. FONG will at all times keep and maintain the parking lot, driveways and all landscaped areas, as shown on the Site Plan, Exhibit B, hereto, in a clean, neat and orderly condition.

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EXHIBIT A

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Lamphier Gregory to Prepare an Environmental Impact Report for the Alexandria Life Sciences & Technology Project at 987 Commercial Street in an Additional Amount Not to Exceed $37,670.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to amend the Professional Services Agreement with Lamphier Gregory to prepare an Environmental Impact Report for the Alexandria Life Sciences & Technology Project at 987 Commercial Street in an additional amount not to exceed $37,670.

FISCAL IMPLICATIONS:

The cost associated with the processing of the Planning application and preparation of the Environmental Impact Report (EIR) is fully funded by the applicant for the Alexandria Life Sciences & Technology Project.

BACKGROUND:

The City received a formal application from Alexandria Real Estate Equities to develop a life sciences and technology project (the “Project”) at a 24.7 acre site primarily occupied by Kelly Moore (the “Site”). The Site is bounded by Industrial Road, Commercial Street, Old County Road, and Pulgas Creek. The proposed open campus environment would feature six life science/technology buildings, two parking garages, and a network of green space and amenities for the community. The Project entitlements include a request to rezone the site to Planned Development, Design Review for the new buildings, and approval of the Transportation Demand Management Plan and Grading and Dirt Haul. The Project will also include a Development Agreement with community benefits.

The California Environmental Quality Act (CEQA) requires agencies to prepare an analysis of the potential environmental impacts a proposed project may have on the environment in accordance with CEQA guidelines. Given the large scope of the proposed Project, staff has determined that an Environmental Impact Report is the appropriate CEQA analysis to complete.

The City Council, at its June 22, 2021 meeting, authorized the City Manager execute a Professional Services Agreement (“Agreement”) with Lamphier Gregory for the preparation of an EIR for the Project. The Agreement was authorized in an amount not to exceed $294,000. The City Council previously approved three contract amendment requests as outlined below.

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Date Description Amount Authorized Contract amount
06/22/2021 Original contract EIR $294,000 $294,000
09/27/2021 Amendment 1: Expanded scope $86,000 $86,000
02/14/2022 Amendment 2: Revised project $39,205 $39,205 02/27/2023 Amendment 3: Traffic for TMA $58,231* $48,521 Total $477,436 $467,726
* The City Council authorized 20% contingency ($9,710) was inadvertently left out of contract amendment

3. This amount will be included in contract amendment 4. The total authorized amount and total contract amount will then match.

Based on conversations with staff, the applicant has agreed to include additional noise and vibration analysis in the EIR.

ANALYSIS:

Staff and the applicant team have agreed to have a noise and vibration analysis prepared for the Alexandria Life Science & Technology Project at 987 Commercial Street EIR. The additional analysis will: 1) quantify existing ambient noise and vibration levels; 2) calculate project operational noise levels; 3) calculate construction noise levels; 4) calculate construction vibration levels; 5) assess land use compatibility and recommend noise controls; 6) assess noise and vibration impacts; 7) identify mitigation measures; and, 8) prepare a report. Additional time is included for Lamphier Gregory staff to incorporate the noise and vibration report into the EIR and prepare mitigation measures, if required.

The cost of the additional work outlined above is $23,300. In addition, staff recommends a 20% contingency in the amount of $4,660 be included. As noted above, the contingency authorization from contract amendment 3 was inadvertently left out of the executed contract amendment. Staff recommends that the previously authorized $9,710 contingency be added to contract amendment 4 for a total additional contract amount of $37,670. The total authorization with this amendment is $505,396.

Summary of Contract Amendment 4:

Scope of Work $23,300
Contingency $4,660
Amendment 3 contingency $9,710
Total Contract Amendment 4 $37,670
ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to amend the Professional Services Agreement with Lamphier Gregory to prepare an Environmental Impact Report for the Alexandria Life Sciences & Technology Project at 987 Commercial Street in an additional amount not to exceed $37,670; or

2. Do not adopt the Resolution; or

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3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Alexandria Contract Amendment 4

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES

AGREEMENT WITH LAMPHIER GREGORY TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE ALEXANDRIA LIFE SCIENCES & TECHNOLOGY PROJECT AT 987 COMMERCIAL STREET IN AN ADDITIONAL AMOUNT NOT TO EXCEED $37,670.

WHEREAS, the City of San Carlos has traditionally used the expertise of consulting firms to prepare environmental analysis consistent with the California Environmental Quality Act (CEQA) guidelines; and
WHEREAS, Alexandria Real Estate Equities submitted a Planning Division Application to develop a 24.7 acre site with a life science and technology project; and WHEREAS, the City Council, at its June 22, 2021 meeting, authorized the City Manager to execute an agreement for professional services to prepare an Environmental Impact Report (EIR) for the Alexandria Life Sciences & Technology Project in an amount not to exceed $294,000; and
WHEREAS, Lamphier Gregory prepared the CEQA Initial Study and issued the Notice of Preparation to receive comments on the scope of the EIR, including holding a scoping meeting with the Planning Commission on July 19, 2021. Based on the comments received, staff directed Lamphier Gregory to expand the scope of work for the EIR and prepare additional traffic analysis; and
WHEREAS, the City Council, at its September 27, 2021 meeting, authorized the City Manager to execute an amendment to the agreement for professional services to prepare an EIR for the Alexandria Life Sciences & Technology Project in an additional amount not to exceed $86,000 for the expanded scope of work; and
WHEREAS, the City Council, at its February 14, 2022 meeting, authorized the City Manager to execute an amendment to the agreement for professional services to prepare an EIR for the Alexandria Life Sciences & Technology Project in an additional amount not to exceed $39,205 to evaluate the revised project as submitted by the applicant; and WHEREAS, the City Council, at its February 27, 2023 meeting, authorized the City Manager to execute an amendment to the agreement for professional services to prepare an EIR for the Alexandria Life Sciences & Technology Project in an additional amount not to exceed $58,225, including $9,710 contingency, for additional traffic analysis relating to a Transportation Management Association (TMA) as submitted by the applicant; and WHEREAS, the City Council authorized contingency in the amount of $9,710 which was inadvertently left out of contract amendment 3 and will be included in contract amendment 4; and WHEREAS, Alexandria Real Estate Equities has agreed to include a full quantified assessment of noise and vibration analysis in the EIR and Lamphier Gregory has submitted a revised scope of work for the additional analysis; and

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WHEREAS, Alexandria Real Estate Equities has agreed to fully fund the costs related to the preparation of the EIR.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Carlos hereby authorizes the City Manager to amend the agreement for professional services to prepare an EIR for the Alexandria Life Sciences & Technology Project in an additional amount not to exceed $37,670, which includes the revised scope of work in the amount of $23,300, a contingency in the amount of $4,660, and the carry-forward contingency from contract amendment 3 in the amount of $9,710. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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LAMPHIER  GREGORY

URBAN PLANNING

ENVIRONMENTAL ANALYSIS
Lamphier-Gregory 4100 Redwood Road, STE 20A - #601 Oakland, CA 94619 lamphier-gregory.com June 30, 2023, revised
Lisa Costa Sanders, Principal Planner
City of San Carlos
sent via e‐mail at: [email protected]
RE: Contract Amendment 4 Request for Alexandria Center for Life Science Project Principal Planner Costa Sanders,
This letter presents our proposal for additional scope and budget to address discussed out‐of‐scope items, as follows.

Full Chapter and Analysis of Noise and Vibration Analysis:

The Noise and Vibration CEQA category had been screened out in the Initial Study for the project, but the project team now desires to include a full, quantified assessment and full chapter in the EIR.

Lamphier‐Gregory will draft an EIR chapter based on the report from Illingworth and Rodkin (see below) and incorporate into other chapters of the EIR as appropriate. Lamphier‐Gregory requests $4,050 for this effort.

See attached completed proposal for Illingworth and Rodkin completion of a quantified noise and vibration analysis. Inclusion of this scope with the contracted 10% markup would total $19,250.

Additional Contingency:

Additional contingency budget could be allocated with administrative approval to cover out‐of‐scope costs such as revision to incorporate project or analysis changes or to address a greater amount of public comment than originally anticipated.

An additional 20%, $4,660 contingency budget is proposed as a part of this Contract Amendment 4 request, as reflected in the table below.

Note that Contract Amendment 3 had also included a 20% contingency in the amount of $9,710. This was approved by City Council as part of Contract Amendment 3, but not carried through to the Lamphier‐Gregory contract. Therefore, no additional action is being asked of City Council with respect to this prior‐approved contingency amount, but it has been included as a separate line item in the summary budget below so it can be reflected in the contract amendment with Lamphier‐Gregory.

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Lamphier-Gregory 4100 Redwood Road, STE 20A - #601 Oakland, CA 94619 lamphier-gregory.com Summary of Budget Request and History:

In summary, this Contract Amendment 4 request encompasses $19,250 for the subconsultant noise analysis, $4,050 for Lamphier‐Gregory to incorporate this additional analysis into the EIR, and an additional 20% contingency in the amount of $4,660.

The contract amendment 4 additional budget request for the above scope totals $27,960.

Original Contracted Budget  $294,000
Contract Amendment 1  $86,000
Contract Amendment 2  $39,205
Contract Amendment 3 Additional Scope  $48,521
Contract Amendment 3 Contingency  $9,710
Contract Amendment 4 Request  $27,960
Total Budget with Amendment 4 Approval  $505,396
Thank you for your consideration of this request and please do not hesitate to contact me with any questions.

Sincerely,
Rebecca Auld, Vice President
Lamphier‐Gregory, Inc.

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429 East Cotati Avenue
Cotati, CA 94931
Tel: 707-794-0400 Fax: 707-794-0405
www.illingworthrodkin.com [email protected]
June 15, 2023
Rebecca Auld
Vice President
Lamphier-Gregory
4100 Redwood Rd, Ste 20A - #601
Oakland, CA 94619
VIA E-Mail: [email protected]
SUBJECT: Alexandria District for Science and Technology, San Carlos, CA Proposal to Prepare the Noise and Vibration Assessment
Dear Rebecca:

Thank you for inviting Illingworth & Rodkin, Inc. (I&R) to submit this proposal to prepare the noise and vibration assessment for the proposed six life science office buildings, two parking garages, a surface parking lot, and an amenity center, potentially including a daycare located at 960 Industrial Road and 915 Commercial Street in San Carlos, California. Based on our review of information received and our experience with similar projects in the vicinity, we offer the following scope of work and fee estimate.

Scope of Work - Noise
The primary noise and vibration issues would result from temporary project construction activities and permanent project operations. The compatibility of the proposed project with the on-site noise environment will also be addressed to ensure compatibility with General Plan policies related to noise and vibration. Illingworth & Rodkin, Inc. (I&R) would complete the following asks in the noise assessment:

1. Quantify Existing Ambient Noise and Vibration Levels. The existing noise and vibration environment will be quantified. Noise levels would be measured over a continuous 24-hour period at four locations, and short-term noise measurements would be made at four to six locations over periods of 10 to 15-minutes. Available General Plan noise data or other data supplied by the City will be reviewed in combination with I&R file data to establish ambient noise levels in the project vicinity. Vibration measurements would be conducted at a position representative of the building setback during the daytime for a sample of freight and passenger trains.

2. Calculate Project Operational Noise Levels. I&R would calculate project-generated noise that could affect existing noise sensitive uses. This would include calculations of traffic noise increases based on the project’s traffic study, noise from the project’s mechanical system, and other features of the project.

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Rebecca Auld
June 15, 2023

3. Calculate Construction Noise Levels. Noise generated by the construction of the project would be estimated at nearby uses based on data contained in I&R files and project-specific construction equipment and activities. Construction activities can generate substantial noise levels, especially during demolition and foundation work.

4. Calculate Construction Vibration Levels. Vibration may be a concern during demolition and construction depending on the proximity of the project to existing buildings, particularly sensitive historic buildings. Vibration levels expected from demolition and construction activities would be based on published data contained in I&R files.

5. Assess Land Use Compatibility and Recommend Noise Controls. The future noise environment at the project site will be evaluated for planning purposes with respect to the noise standards established by the City of San Carlos and the State Building Code. If noise levels are calculated to exceed City guidelines, the general range of noise control treatments, including noise barriers and a range of Sound Transmission Class (STC) ratings for building elements would be established to reduce exterior and interior noise levels to acceptable levels. Vibration levels will be assessed with respect to standards established by the FTA.

6. Assess Noise and Vibration Impacts. Noise impacts will be assessed pursuant to the requirements of the CEQA Guidelines and recent case law. Noise and vibration levels will be compared to applicable noise and vibration thresholds to identify any potential noise or vibration impacts at sensitive receptors in the area resulting from the proposed project’s construction or operations.

7. Identify Mitigation Measures. We will recommend measures to mitigate any significant noise or vibration impacts that are identified. I&R will verify that recommended mitigation measures would reduce noise and vibration impacts to a less-than-significant level as compared to applicable, quantified thresholds.

8. Deliverable. The results of the analyses will be submitted in standard report format. The report would include appropriate tables, graphics, results, and information regarding any proposed mitigation measures. Responses to administrative comments would be provided.

Budget Estimate and Schedule
I&R’s fee to prepare this work is $17,500. Work not included in this cost estimate, such as our attendance at meetings or hearings or responses to public comments would be billed in addition at our standard rates plus travel expenses. Attachment A lists I&R’s hourly billing rates and insurance coverage. We estimate that we can complete our work within five to six weeks of receiving all necessary data needed to complete the analysis. Thank you for the opportunity to submit this proposal.

We look forward to working with you again.

Sincerely,
Michael S. Thill
Principal Consultant
ILLINGWORTH & RODKIN, INC.

Attachment A: Hourly Billing Rates and Insurance Coverage

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Rebecca Auld
June 15, 2023

429 E Cotati Ave
Cotati, CA 94931
Tel: 707-794-0400 Fax: 707-794-0405
www.Illingworthrodkin.com [email protected]
ATTACHEMTN A: 2023 HOURLY BILLING RATES
Our fees are based on the following schedule of hourly rates:

Principal $240/hour
Senior Consultant $215/hour
Consultant $195/hour
Staff Consultant $175/hour
Technical/Admin Support $125/hour
Rates are subject to change on an annual basis. Document reproduction and shipping at cost. Mileage at IRS allowable rate; currently $0.655.

INSURANCE COVERAGE
GENERAL LIABILITY in the amount of $2,000,000 per occurrence/ $4,000,000 aggregate.

WORKERS COMPENSATION covering our own employees in the amount of $1,000,000 per occurrence.

AUTO (OWNED & NON OWNED) covering personal injury or death and property damage in the amount of $1,000,000 per claim.

PROFESSIONAL LIABILITY in the amount of $2,000,000 per claim and $2,000,000 annual aggregate.

Limitation of Liability. To the maximum extent permitted by law, Illingworth & Rodkin, Inc. requests that the Client agrees to limit Illingworth & Rodkin, Inc.’s liability for Client damages to the sum of $250,000 or our fee, whichever is greater. This limitation shall apply regardless of the cause or legal theory asserted.

UMBRELLA LIABILITY in the amount of $2,000,000 per occurrence and aggregate.

Certificates of insurance will be issued upon request.

INVOICING AND PAYMENTS
I&R submits monthly progress billing invoices by the 15th of each month, for the prior month’s services.

Invoices are submitted directly via email in pdf format, to the email address provided by the client. Special invoicing requirements may result in administrative costs, billed at a rate of $125/hour, in addition to the proposed budget.

I&R accepts payment in the form of cash, paper check, or credit card. I&R does not accept ACH/Electronic payments, or any other form of payment via 3rd party vendors or client portals.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Authorizing an Increase to the Annual Not-toExceed Amounts for the Current On-Call Engineering Consultants for Civil Engineering, Geotechnical and Special Testing, and Traffic and Transportation.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing an increase to the annual not-to-exceed amounts for the current on-call engineering consultants for civil engineering, geotechnical and special testing, and traffic and transportation.

FISCAL IMPLICATIONS:

No funding needs to be encumbered to enter into on-call engineering agreements. Funds will be encumbered, as needed, from Council-approved capital improvement program (“CIP”) projects during the term of the agreements.

The current, two-year CIP budget cycle, fiscal years (“FY”) 2023-24 and 2024-25, has a budget of approximately $40 million. Approximately 20% of that amount is estimated for design, material testing, and construction management.

Funding for these projects will come from the Wastewater, Gas Tax, General Fund Capital, ParkIn-Lieu, and Parking-In-Lieu funds per the approved budget in FY 2023-24 and 2024-25.

BACKGROUND:

This item is being brought to the City Council as the action exceeds the authority of the City Manager.

Staff has identified the need to secure professional services agreements for on-call civil engineering, geotechnical engineering and special testing, and traffic and transportation engineering with consulting firms to address the delivery needs of the CIP.

The CIP includes a number of projects for sanitary and storm sewers, pavement rehabilitation, and traffic, parks, and facilities improvements that will require the services of professional engineering firms.

Pavement Rehabilitation: As part of the latest five-year master plan for pavement rehabilitation, staff anticipates rehabilitating approximately 18-20 miles of street annually. Rehabilitation of streets also includes the reconstruction of existing or construction of new curb ramps, as well as

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traffic striping and pavement marking improvements in conjunction with the approved Bicycle and Pedestrian Master Plan.

Sanitary Sewer Rehabilitation: The Sanitary Sewer Master Plan has identified deficiencies within our sanitary sewer system that need to be addressed through additional capacity assurance projects. In addition, there has been an increase in severe defects identified for repair.

Storm Drain Rehabilitation: In January 2016, the City completed a Citywide Storm Drain System Master Plan that identified storm drainage deficiencies throughout the city. The Master Plan identified $53 million in improvement work to upsize existing storm infrastructure.

Geotechnical Engineering and Special Testing: In conjunction with pavement and utility rehabilitation projects, geotechnical engineering and special testing are often required to perform site observations or special testing completion in accordance with City standards.

Traffic and Transportation Engineering: Staff continues to receive a high volume of requests to reduce speeding, implement traffic calming, improve pedestrian safety, and install all-way stop controls along City streets and intersections.

A request-for-qualifications was issued on December 15, 2021 for the three disciplines and on January 14, 2022, 23 statements of qualifications were received.

Staff reviewed the statements based on set criteria as well as demonstration of thorough knowledge and expertise, and selected the following firms for each discipline:

DISCIPLINES CONSULTANT FIRMS
Bellecci & Associates
Mott MacDonald
Civil Engineering (Sanitary Sewer, Storm,
Pavement Design, Construction Management
and Inspection) HDR Wreco
Geotechnical Engineering and Special ENGEO
Testing Ninyo & Moore
Transportation & Traffic Engineering W-Trans
Advanced Mobility Group
On-call engineering agreements were issued to the consultants listed above at the City Council meeting on February 28, 2022, for a one-year term with two extensions based on an annual notto-exceed amount listed in the table below:

DISCIPLINES CONSULTANT FIRMS AMOUNT
Bellecci & Associates $1,000,000
Mott MacDonald $1,000,000
Civil Engineering (Sanitary sewer, Storm,
Pavement Design, Construction Management &
Inspection) HDR Wreco $1,000,000
Geotechnical Engineering & Special Testing ENGEO $100,000 Ninyo & Moore $100,000
Traffic & Transportation Engineering W-Trans $300,000
Advanced Mobility Group $300,000
TOTAL: $3,800,000
Staff recently executed the first extensions to the consultants during the first quarter of 2023.

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ANALYSIS:

During the budget process for FY 2023-24 and 2024-25, the budgets for the Annual Pavement and Sewer Rehabilitation Projects were increased. There were also additional projects adopted including sewer and storm drain improvement projects, traffic calming, landslide repairs, and Parks and Facilities projects.

These projects require design, bid support, and construction administration from the on-call consultants. Additionally, each consultant has raised their hourly rates resulting in an overall increase in costs for design, bid support, and construction administration.

Therefore, staff is requesting that the annual not-to-exceed amounts are increased for each consultant based on the table below:

DISCIPLINES CONSULTANT FIRMS AMOUNT
Bellecci & Associates $2,000,000
Mott MacDonald $2,000,000
Civil Engineering (Sanitary sewer,
Storm, Pavement Design, Construction
Management & Inspection) HDR Wreco $2,000,000
Geotechnical Engineering & Special ENGEO $500,000
Testing Ninyo & Moore $500,000
Traffic & Transportation Engineering W-Trans $500,000
Advanced Mobility Group $500,000
TOTAL: $8,000,000
ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing an increase to the annual not-to-exceed amounts for the current on-call engineering consultants for civil engineering, geotechnical and special testing, and traffic and transportation; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING AN INCREASE TO THE ANNUAL NOT-TO-EXCEED AMOUNTS FOR THE

CURRENT ON-CALL ENGINEERING CONSULTANTS FOR CIVIL ENGINEERING, GEOTECHNICAL AND SPECIAL TESTING, AND TRAFFIC AND TRANSPORTATION.

WHEREAS, staff has identified the need to secure professional services agreements for on-call civil engineering, geotechnical engineering and special testing, and traffic and transportation engineering with consulting firms to address the delivery needs of the Capital Improvement Program (CIP); and
WHEREAS, the CIP includes a number of projects for sanitary and storm sewers, pavement rehabilitation, and traffic, parks, and facilities improvements that will require the services of professional engineering firms; and
WHEREAS, a request-for-qualifications was issued on December 15, 2021 for the three disciplines and on January 14, 2022, 23 statements of qualifications were received; and WHEREAS, staff reviewed the statements based on set criteria as well as demonstration of thorough knowledge and expertise, and selected the following firms for each discipline:

DISCIPLINES CONSULTANT FIRMS
Bellecci & Associates
Mott MacDonald
Civil Engineering (Sanitary Sewer, Storm,
Pavement Design, Construction Management
and Inspection) HDR Wreco
Geotechnical Engineering and Special ENGEO
Testing Ninyo & Moore
Transportation & Traffic Engineering W-Trans
Advanced Mobility Group
WHEREAS, on-call engineering agreements were issued to the consultants listed above at the City Council meeting on February 28, 2022, for a one-year term with two extensions based on an annual not-to-exceed amount listed in the table below:

DISCIPLINES CONSULTANT FIRMS AMOUNT
Bellecci & Associates $1,000,000
Mott MacDonald $1,000,000
Civil Engineering (Sanitary sewer,
Storm, Pavement Design, Construction
Management & Inspection) HDR Wreco $1,000,000
Geotechnical Engineering & Special ENGEO $100,000
Testing Ninyo & Moore $100,000
Traffic & Transportation Engineering W-Trans $300,000
Advanced Mobility
Group
$300,000
TOTAL: $3,800,000
WHEREAS, staff recently executed the first extensions to the consultants during the first quarter of 2023; and

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WHEREAS, during the budget process for Fiscal Years 2023-24 and 2024-25, the budgets for the Annual Pavement and Sewer Rehabilitation Projects were increased; and WHEREAS, there were also additional projects adopted including sewer and storm drain improvement projects, traffic calming, landslide repairs, and Parks and Facilities projects; and WHEREAS, these projects require design, bid support, and construction administration from the on-call consultants; and
WHEREAS, each consultant has raised their hourly rates resulting in an overall increase in costs for design, bid support, and construction administration; and WHEREAS, staff is requesting that the annual not-to-exceed amounts are increased for each consultant based on the table below:

DISCIPLINES CONSULTANT FIRMS AMOUNT
Bellecci & Associates $2,000,000
Mott MacDonald $2,000,000
Civil Engineering (Sanitary sewer,
Storm, Pavement Design, Construction
Management & Inspection) HDR Wreco $2,000,000
Geotechnical Engineering & Special ENGEO $500,000
Testing Ninyo & Moore $500,000
Traffic & Transportation Engineering W-Trans $500,000
Advanced Mobility
Group
$500,000
TOTAL: $8,000,000
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby increases the annual not-to-exceed amounts for the current on-call engineering consultants for civil engineering, geotechnical and special testing, and traffic and transportation. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14 day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Freyer & Laureta, Inc. for the Pulgas Creek Watershed Study and Management Plan Project #C2208 in the Amount of $428,900 and Authorizing an Expenditure of Contingency up to the Project Budget.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement with Freyer & Laureta, Inc. for the Pulgas Creek Watershed Study and Management Plan Project #C2208 (“Project”) in the amount of $428,900 and authorizing an expenditure of contingency up to the Project budget.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional appropriations are needed at this time.

Funding for the Project comes from C2208, which has an available budget of $500,000 for Fiscal Year 2023-24. There is sufficient budget to award the Project in the amount of $428,900, with a contingency up to the Project budget. Any unused funds would revert back to the City’s General Capital Fund 0025.

BACKGROUND:

The Eastside Innovation District (“District”) Vision Plan, which was adopted by the City Council in October 2022, calls for ten “Big Moves” for the transformation of the District.

One of the goals of the third Big Move is to promote environmental stewardship, which includes establishing Pulgas Creek as a vital and accessible community open space and trail with improved stormwater and flood management strategies.

To implement this vision, preparation of a watershed management plan is necessary in order to study the entire watershed and develop improvement recommendations in the District and along Pulgas Creek.

A request for proposals was prepared and posted on May 23, 2023 to select a consultant to provide professional engineering services and assist in the preparation of the watershed management plan.

To prepare the watershed management plan, the consultant will prepare and/or study, at minimum, the following: hydrology and hydraulic modeling; flow monitoring; model calibration;

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stormwater management strategies including green infrastructure; stormwater capture and detention; flood reduction improvements and strategies; climate change/sea level rise resiliency strategies; creek setback design standard for setback treatment, trails, open space; long-term maintenance; permitting; public outreach; and, stakeholder engagement.

Proposals were due on June 16, 2023, and four submissions were received.

ANALYSIS:

Staff reviewed the four statements of qualifications and cost proposals and selected the top two candidates to be interviewed. The interview process consisted of a presentation by the consultants describing their approach to prepare the study and management plan as well as a discussion.

After interviewing the top two consultants and internal discussion, staff selected Freyer & Laureta, Inc. as they best demonstrated a strong understanding that went beyond the qualifications-based information as well as an approach that suits the City’s overall objectives and goals in conjunction with the Eastside Innovation District Vision Plan.

Therefore, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Freyer & Laureta, Inc. in the amount of $428,900 and authorizing an expenditure of contingency up to the Project budget.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement with Freyer & Laureta, Inc. for the Pulgas Creek Watershed Study and Management Plan Project #C2208 in the amount of $428,900 and authorizing an expenditure of contingency up to the Project budget; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH FREYER & LAURETA, INC. FOR THE PULGAS CREEK WATERSHED STUDY AND MANAGEMENT PLAN PROJECT #C2208 IN THE AMOUNT OF $428,900 AND AUTHORIZING AN EXPENDITURE OF CONTINGENCY UP TO THE PROJECT BUDGET.

WHEREAS, the Eastside Innovation District (“District”) Vision Plan, which was adopted by City Council in October 2022, calls for ten “Big Moves” for the transformation of the District; and WHEREAS, one of the goals of the third Big Move is to promote environmental stewardship, which includes establishing Pulgas Creek as a vital and accessible community open space and trail with improved stormwater and flood management strategies; and WHEREAS, to implement this vision, preparation of a watershed management plan is necessary in order to study the entire watershed and develop improvement recommendations in the District and along Pulgas Creek; and
WHEREAS, a request for proposals was prepared and posted on May 23, 2023 to select a consultant to provide professional engineering services and assist in the preparation of the watershed management plan; and
WHEREAS, to prepare the watershed management plan, the consultant will prepare and/or study, at minimum, the following: hydrology and hydraulic modeling; flow monitoring; model calibration; stormwater management strategies including green infrastructure; stormwater capture and detention; flood reduction improvements and strategies; climate change/sea level rise resiliency strategies; creek setback design standard for setback treatment, trails, open space; long-term maintenance; permitting; public outreach; and stakeholder engagement; and
WHEREAS, proposals were due on June 16, 2023, and four submissions were received; and WHEREAS, staff reviewed the four statements of qualifications and cost proposals and selected the top two candidates to be interviewed and the interview process consisted of a presentation by the consultants describing their approach to prepare the study and management plan as well as a discussion; and
WHEREAS, after interviewing the top two consultants and internal discussion, staff selected Freyer & Laureta, Inc. as they best demonstrated a strong understanding that went beyond the qualifications-based information as well as an approach that suits the City’s overall objectives and goals in conjunction with the Eastside Innovation District Vision Plan; and WHEREAS, funding for the Project comes from C2208, which has an available budget of $500,000 for Fiscal Year 2023-24; and
WHEREAS, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Freyer & Laureta, Inc. in the amount of $428,900 and authorizing an expenditure of contingency up to the Project budget.

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NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council authorizes the City Manager to execute a Professional Services Agreement with Freyer & Laureta, Inc. for the Pulgas Creek Watershed Study and Management Plan Project #C2208 in the amount of $428,900 and authorizes an expenditure of contingency up to the Project budget. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt a Resolution Authorizing the Appropriation of $25,000 in Fiscal Year (FY) 2023-24 from Park-in-lieu Fund (Fund 27) to Project C2221; Authorizing the City Manager to Execute an Agreement for Products and Services with Verde Design for the North Crestview Park Master Plan Project C2221 in the Amount of $189,051; and Authorizing a Contingency in the Amount of $35,949, for a total Not to Exceed Contract Amount of $225,000 with Verde Design.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the appropriation of $25,000 in Fiscal Year (FY) 2023-24 from Park-in-lieu Fund (Fund 27) to Project C2221; authorizing the City Manager to execute an Agreement for Products and Services with Verde Design for the North Crestview Park Master Plan Project C2221 in the amount of $189,051; and authorizing a contingency in the amount of $35,949, for a total not to exceed contract amount of $225,000 with Verde Design.

FISCAL IMPLICATIONS:

Additional funding in the amount of $25,000 is needed to cover the cost of contingency for North Crestview Park Master Plan Project C2221. There are sufficient funds available to cover this request.

Funding for this project was appropriated in the Adopted FY 2022-23 Capital Improvement Budget in the amount of $200,000. Since the formal bid process could not begin until after the funds were appropriated, the budget amount was set based on information known at the time. Following the release of a request for proposals (RFP), an oral interview, and selection process, the cost to develop the plan will be $225,000. This amount includes a contingency of approximately 20%.

Any unused funds would revert back to Fund 27.

Verde Design Contract Amount $189,051
Contingency 35,949
Total Not to Exceed Amount $225,000
Project C2221 Adopted Budget $200,000
Additional funds needed 25,000
Total Revised Project Budget $225,000

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BACKGROUND:

On January 27, 2023, the City Council held the annual Strategic Planning Retreat to discuss the City’s mission, vision, core values, strategic goals and objectives, as well as consider new priority areas for the upcoming year. During discussions, a new goal, “Recreational Services,” was discussed and added for 2023. Under this new goal, three objectives were identified, one of which is to complete a new master plan for North Crestview Park to explore additional recreational opportunities at this site.

At the April 10, 2023 City Council meeting, staff presented the item for consideration of funding.

At that meeting, the City Council appropriated $200,000 from Park-in-lieu Fund 27 for the master plan project.

ANALYSIS:

A request for proposals was posted on the City’s website on May 26, 2023. Eight firms responded with proposals by the deadline, and each firm was ranked based on set criteria for the project.

Four firms, including Gates + Associates, RHAA, SERA and Verde Design, were invited for an interview and further questioning by the selection committee. The selection committee was comprised of staff from both the Community Development and Parks and Recreation departments.

Interviews were conducted with each firm on July 31, 2023. Questions focused on the firms’ previous park planning efforts. The firms also explained their proposed approaches to the project, so that staff could understand each consultant’s vision and planned approach. After the interviews, the selection committee ranked Verde as the top candidate. Their recommendation is based on Verde’s competitive costs, demonstrated expertise, similar project experience, integrated team of experts, approach to the scope of work, and fit for the community. The project team at Verde has demonstrated its thorough knowledge and is therefore recommended to facilitate the master planning process for North Crestview Park. A copy of the proposal submitted by Verde Design is included as Attachment 2.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the appropriation of $25,000 in FY 2023-24 from Park-inlieu Fund (Fund 27) to Project C2221; authorizing the City Manager to execute an Agreement for Products and Services with Verde Design for the North Crestview Park Master Plan Project C2221 in an amount of $189,051; and authorizing a contingency in the amount of $35,949, for a total not to exceed contract amount of $225,000 with Verde Design; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Verde Design Project Proposal

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August 14, 2023 Packet Pg. 171
RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AUTHORIZING THE APPROPRIATION OF $25,000 IN FISCAL YEAR (FY) 2023-24 FROM PARK-IN-LIEU FUND (FUND 27) TO PROJECT C2221; AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT FOR PRODUCTS AND SERVICES WITH VERDE DESIGN FOR THE NORTH CRESTVIEW PARK MASTER PLAN PROJECT C2221 IN AN AMOUNT OF $189,051; AND AUTHORIZING A CONTINGENCY IN THE AMOUNT OF $35,949 FOR A TOTAL NOT TO EXCEED CONTRACT AMOUNT OF $225,000 WITH VERDE DESIGN.

WHEREAS, on January 27, 2023, City Council held the annual Strategic Planning Retreat to discuss the City’s mission, vision, and core values and to consider new priority areas for the upcoming year; and
WHEREAS, a new goal of “Recreation Services” was discussed and added for 2023; and WHEREAS, one objective under this goal is to complete a new North Crestview Park Master Plan to explore additional recreational opportunities at this site; and WHEREAS, at the April 10, 2023 City Council meeting, $200,000 from Park-in-lieu Fund 27 was appropriated to Project C2221 to complete the master plan process; and WHEREAS, a request for proposals (RFP) was posted on the City’s website on May 26, 2023; and
WHEREAS, eight firms responded to the RFP with proposals by the deadline and each vendor was ranked based on set criteria for the services requested; and WHEREAS, the top four firms were invited to an interview with staff from the Community Development and Parks and Recreation departments; and
WHEREAS, the interviews included presentations by each firm and in-depth questions about experience, specifically related to previous park planning efforts; and WHEREAS, following the interviews staff ranked Verde Design as the top candidate based on competitive costs, demonstrated expertise, similar project experience, integrated team of experts, its approach to the scope of work, and its fit for the community; and WHEREAS, the project team at Verde has demonstrated its thorough knowledge and is therefore recommended to facilitate the master planning process for North Crestview Park; and WHEREAS, an additional appropriation of $25,000 from Fund 27 to Project C2221 is necessary for FY 2023-24 to cover the full cost of the Project with contingencies; and WHEREAS, there are sufficient funds available in Fund 27 to accommodate this request.

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NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes that the appropriation of $25,000 in FY 2023-24 from Park-in-lieu Fund (Fund 27) to Project C2221; authorizes the City Manager to execute an Agreement for Products and Services with Verde Design for the North Crestview Park Master Plan Project C2221 in an amount of $189,051; and authorizes a contingency in the amount of $35,949 for a total not to exceed contract amount of $225,000 with Verde Design.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY OF SAN CARLOS

REQUEST FOR PROPOSALS (RFP) NORTH CRESTVIEW PARK MASTER PLAN RFP DUE ON: FRIDAY, JULY 7, 2023, AT 5:00PM
DESIGNING OUTSTANDING RECREATIONAL FACILITIES FOR CALIFORNIA’S COMMUNITIES Derek McKee, RLA (Principal) 408.850.3410 | [email protected] Todd Young, RLA (Project Manager) 925.683.3119 | [email protected] 2455 The Alameda, Santa Clara, CA 95050 | www.VerdeDesignInc.com

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 2

TABLE OF CONTENTS
SECTION B. STATEMENT OF QUALIFICATIONS ........................... P5 SECTION C. SCOPE OF SERVICES MATRIX (APPENDIX B)............. P7 SECTION D. PROJECT IMPLEMENTATION PLAN ........................... P10 SECTION E. PROPOSAL PRICING PAGE........................................ P18 APPENDIX (RESUMES)................................................................... P36 From our initial meeting with Verde Design, they were completely professional and continue to be so. Verde consistently provided us with regular, timely information to effectively guide our decision making process. Also, they regularly made our team aware of upcoming issues that we would have been blind-sided with, drawing from their depth of experience in many other similar projects. Verde was very flexible in adapting to the requirements of the City and working within City systems for communication and billing. They adapted to our needs quickly and without issue.

JIM STARK, SUPERINTENDENT OF PARKS DIRECTOR,

CITY OF SUNNYVALE

FAIR OAKS PARK, SUNNYVALE

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 3

SECTION B - STATEMENT OF

QUALIFICATIONS

OUR SERVICES AND PROJECT TYPES
• Landscape Architecture
• Civil Engineering
• Master Planning
• Facility Assessments
• Management Plans/
Studies
• Feasibility Studies
• Schematic Design
• 3D Modeling
• Community Facilitation
& Outreach
• Construction
Documentation
• Irrigation Design
& Audits
• Cost Estimating
• Maintenance Planning
• Community Parks
• New and Replacement
Athletic & Rec Fields
• Sports Field Lighting
• Tennis Facilities and
Hard Courts
• Pre-Fab Buildings for
Restrooms, Concessions,
Maintenance, and
Storage
• Open Space and Campus
Landscaping
• Plazas & Entry Elements
• Fencing & Gates
• Stormwater Facilities
• SWPPP & SWMQCP Plans
• Infrastructure Upgrades

FIRM PRINCIPALS

DEREK MCKEE, RLA

MARK BAGINSKI, RLA

DEVIN CONWAY, PE

NANCE CRONIN

CORPORATE/CONTACT INFORMATION
Corporation Type: S Type Corporation and Certified
Small Business Enterprise in California
Years in Business: 16 years
Main-Contact: Derek McKee, RLA, Principal
p. 408.850.3410 | f. 408.985.7260 | [email protected] Office Providing Services: Santa Clara office, located
at 2455 The Alameda, Santa Clara, CA 95050

FIRM PROFILE

ABOUT VERDE DESIGN
Verde Design is an integrated landscape architecture
and civil engineering firm specializing in award-winning recreational and athletic-focused spaces. We provide
our clients with comprehensive planning, design, and
construction administration services, and serve cities, counties, and parks and recreations districts, as well
as public and private K-12 schools, colleges, and
universities, local municipal agencies, businesses, non-profit organizations, and community groups.

We have partnered with over 100 public agencies
to date, and have completed more than 750 public
facility projects for clients. Projects have ranged from small neighborhood pocket parks to destination plazas
and corporate campuses. We are passionate about these
spaces and are committed to creating lasting facilities that serve California's recreational communities. Our principals are actively involved in our projects and our clients’
satisfaction is their top priority. We approach each project by developing a thorough understanding of our clients’
challenges and goals.

We staff our projects with a team of creative problem
solvers, and draw upon our in-house site planning, grading and drainage, planting, and irrigation design expertise, to provide solutions that meet or beat project schedules and remain within the established project budgets. Please see to the right for a short list of project types and wide range of our available in-house services.

BRIEF HISTORY
In 2007, Derek McKee and Devin Conway, both veterans of the A/E/C industry, purchased key assets of a former firm and founded Verde Design, a certified Small Business Enterprise.

Our leaders have crafted a culture rooted in
sound practice, focused on sustainability, and
staffed with people who care about enhancing
their communities. Since our founding in Santa
Clara, we expanded operations with offices in
Folsom, Santa Rosa, and Riverside.
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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 4

SECTION B - STATEMENT OF

QUALIFICATIONS
TALENTED 45PROFESSIONALS

PROJECT DESIGN

AWARDS RECEIVED
34 WE ARE PROUD
THAT OVER 96%

OF OUR BUSINESS

COMES FROM

REPEAT CLIENTS
96%
100+ PUBLIC

AGENCIES

PARTNERED

WITH IN

THE LAST
16 YEARS IN

BUSINESS
$750+

MILLION

IN PUBLIC

PROJECTS

COMPLETED
Folsom Office:
1843 Iron Point Road,
STE 140
Folsom, CA 95630
916.415.6554 p.

Santa Clara Office
(HQ):
2455 The Alameda
Santa Clara, CA 95050
408.985.7200 p.

Santa Rosa Office:
3558 Round Barn Blvd,
STE 200
Santa Rosa, CA 95403
707.800.4204 p.

Riverside Office:
3685 Main Street,
STE 350
Riverside, CA 92501
951.221.3142 p.

FOUR BRANCH OFFICES

MASTER PLANS

FOR PUBLIC PROJECTS

PARK AND

PLAYGROUND

PROJECTS
$

ATHLETIC FIELD/
FACILITY PROJECTS 750 COMPLETED

VERDE DESIGN - BY THE NUMBERS
85+
+
+
150

FIELDS DESIGNED FOR

PUBLIC AGENCIES

SYNTHETIC TURF
Verde Design has extensive experience designing athletic and recreational facilities, including over 400 synthetic turf projects, including over 100 synthetic turf field replacement projects. Our knowledge of these turf systems, coupled with our technical expertise, has earned us a reputation as one of the leading synthetic turf specialist throughout the state of California.

Our project staff has a deep understanding of the products, drainage, maintenance, and managed program use that synthetic turf fields require. We will provide you with the information you need to make informed decisions regarding the selection of products for your fields.
400+

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 5

SECTION B - STATEMENT OF

QUALIFICATIONS

THREE DOWNTOWN PARKS,

MORGAN HILL
Project Description: Verde Design was selected to
provide the planning and design for three of the City of Morgan Hill’s newest park sites. Each park is unique in its environmental surroundings, topography, and proposed
uses. The new parks provide the Morgan Hill community with three new recreational areas in which to enjoy, not only creative play experiences, but also two natural parks in the riparian and Oak woodlands.

Program:

RAILROAD PARK - The new entrance features reinforce the Train Depot theme with fun and exciting play structures for all ages and abilities, artwork among a colorful and textural landscape, as well as many observation areas, lighting, security cameras, and a self-cleaning restroom building.

THIRD STREET CREEK PARK - The park design included
revegetation of the natural grassland areas, and the creek riparian corridor. It is a quiet park that provides picnicking, playing on climbing boulders, and strolling, and sitting along Llagas Creek. Along the paths you will find environmental information signs and inviting pictures. Access to the park is made possible by the redevelopment of two streets,
the installation of parking, lighting, security cameras, new vehicular circulation, and a repurposed pedestrian bridge.

NOB HILL TRAIL PARK - This park takes advantage of select views of Morgan Hill, and the valley beyond with vista areas and informational maps and pictures. It offers picnic areas, exercise stations, hiking trails, and two long and steep slides that offer excitement to the brave.

Services: Community outreach, site planning, environmental assessment, design, construction documents, and
construction administrative services
Client: City of Morgan Hill
Chris Ghione, Community Services Director
17575 Peak Avenue, Morgan Hill, CA 95037
408.782.9154 | [email protected]
Size: Railroad Park - 0.67 acres
Third Street Creek Park - 1.5 acres
Nob Hill Trail Park - 1.8 acres
Construction Cost: $4.5 million for all three parks
Schedule: Completed December 2017

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 6

SECTION B - STATEMENT OF

QUALIFICATIONS

BUTTERFIELD PARK, MORGAN HILL
Project Description: The City of Morgan Hill (City) has proposed to develop a sports park that will be known
as Butterfield Park. The property is at the corner of
Monterey Road and Butterfield Boulevard. The property is approximately 27.81 acres. This park will accommodate the City’s sports program on one of the two parcels of land that will be developed as Phase 1 and Phase 2.

Within Phase 1, a 9.65 acre parcel of the park, will be a synthetic turf baseball field with sports lighting, score board and full accessories, two pump tracks, an 8’ walking path, exercise/gym area, and a fitness circuit area. These activities will be supported by a concessions/restroom
building with a large community meeting room and a parking lot with a solar array and two electric car charging stations.

Also a part of the site design will be site furnishings, picnic and barbecue areas, open play turf areas, art, landscaping, and irrigation.

When Phase 2 is designed and built out, the 18.16 acre
parcel will include five baseball fields, one pump track, and a walking path with features that connect to Phase 1.

We coordinated with the City on the field sizes and target users for the fields. Locations and graphic representations of sports field lighting, backstops, paving, parking, and landscaping were included in the design. Other elements like spectator seating arrangements, scoreboards, ticketing, batting cages, and bullpens will be reviewed and included as necessary.

Services: Grant application materials and narratives, site planning, master plans, conceptual design, landscape plans, and construction estimate
Client: Chris Ghione, Community Services Director
17575 Peak Avenue
Morgan Hill, CA 95037
408.782.9154 | [email protected]
Program:
• Parking Lot with Solar Array
• Restroom/concessions/meeting building with solar power • Beginner and intermediate pump tracks
• Exercise/outdoor gym area
• Fitness Circuit on synthetic turf
• Picnic and Barbeque areas
• 8’ walking loop trail
• Synthetic turf Baseball and multipurpose field with
sports lighting
• Open play grass areas
• Underground biofiltration system
• Two Electric Car charging stations
• Art mural on retailing wall
• Site furnishings
• Landscape and irrigation
Size: 9.65 acres
Construction Cost: $13.3 million
Schedule: Grant Application, August 2019

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 7

SECTION B - STATEMENT OF

QUALIFICATIONS

RAMSAY PARK RENAISSANCE,

WATSONVILLE
Project Description: The City's Ramsay Park is a hub of activity used by people of all ages throughout the day
providing a variety of activities for families, sports teams, and naturalists alike. The park is also located in a prime location adjacent to the Watsonville Slough.

Verde Design partnered with the City of Watsonville to
engage the community and stakeholders to develop a
strategic park and recreation plan. This Master Plan is the starting point to develop construction documents and CEQA document for recreational opportunities and supporting
infrastructure that responsibly address accessibility,
water quality, cultural resources and the environment.

Improvements include new parking lots that incorporate
stormwater controls, new and improved play fields, and all accessible children’s play zone, dog play area and siting for a new exploration center.

Verde Design was selected for a grant project at Ramsay Park providing pedestrian and bicycle circulation in line with the City’s vision. The project construction is underway with completion estimated by June. More recently, the City retained Verde Design to move forward on implementing
the master plan at Ramsay Park. Currently, we are working with the City on construction documents that preserve
what residents’ love about the park, like seeing the
frogs and experiencing nature, with what needs to be
addressed, such as additional sports fields, accessible playgrounds, educational opportunities, enhanced
pedestrian accessibility, and flood control and stormwater management. We are targeting bidding the project in
August 2023.

Program:
• Redevelop existing parking lot at Family Center
• Reconstruct natural grass soccer fields
• Addition of dog park area, pathways and picnic areas, exercise equipment along trails, outdoor basketball court, and outdoor classroom with shade structures and
picnic benches
• Upgrade outdoor amphitheater
• Replace existing natural turf baseball field with expanded multipurpose synthetic turf field
• Replace small play areas with expanded all accessible play area
• New Exploration Center Building
Services: Site design, environmental and cultural
documentation, planting and irrigation design, stormwater management, construction documents, and construction
administration services
Client: City of Watsonville
Nick Calubaquib, Parks & Community Director
231 Union Street
Watsonville, CA 95076
831.768.3246
[email protected]
Size: 26 acres
Construction Cost: $25 million estimate
Schedule: In design (bidding in August 2023)

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 8

SECTION B - STATEMENT OF

QUALIFICATIONS

HANCHETT PARK, SAN JOSE
Project Description: The City of San José partnered
with Verde Design to engage with the community and
stakeholders and develop concepts and master plan to
redevelop approximately 7,296 square feet (or 0.17-acre) into a pocket park. The site is located at the northwest corner of The Alameda and Hanchett Avenue. The project
site is at the commercial interface of The Alameda and, Hanchett Avenue which is an entrance to the historic
Hanchett residential neighborhood to the west. Current site is developed as a public parking lot with 18 vehicle parking spaces and minimal landscaping.

The project site is within The Alameda Urban Village and also the Hanchett and Hester Park Conservation Area, a
local conservation area. The project site is designated as Neighborhood/Community Commercial in the Envision San
José 2040 General Plan and is zoned Agriculture (Planned Development). The proposed park would include seating,
landscaping, and amenities such as game tables, gathering space, passive play areas, a pollinator garden, sitting areas, shade structures, safety lighting and other site furnishings. An ornamental metal screening fence would be installed along the western property line to buffer the park use from the residential and service access for the adjacent building.

Conduct public outreach, prepare a master plan,
environmental clearance documents, a new 0.16 acre public park located at 1343 The Alameda. The park may consist
of the following improvements: pathways, site furnishings, shade structures, security lighting; passive and active recreation, park signage, small gathering space, irrigation systems, landscaping and any other items associated with the Master Plan. Final improvements are determined through the public outreach process.

Program:
• Personal spots to sit and rest
• Shade tree grove
• Shade structure and dining spaces
• Screen fencing and safety Lighting
• Group gathering space
• Active recreation
• Children and adult activities
• Environmental learning
Services: Site Programming, Concept Development and
Refinement, Preferred Plan, Draft and Final Master Plan, Environmental Review and Report
Client: City of San Jose
Hayde Pacheco, Parks Manager - Capital Projects
200 E. Santa Clara St., 6th Floor
San Jose, CA 95113
408.793.4197 | [email protected]
Size: 1 acre
Construction Cost: $1.75 million construction estimate
provided by Verde Design
Schedule: Council Approval of Master Plan and IS/NOE
September 2022

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 9

SECTION B - STATEMENT OF

QUALIFICATIONS

SELMA OLINDER PARK, SAN JOSE
Project Description: Selma Olinder Park is a 14-acre park located within an existing 30-acre park bordering both sides of the Coyote Creek. To create a design program to turn the parcel into a dynamic, multi-use park, our designers and engineers facilitated the exchange of information between the community members and the City that led to the project master plan. The process began with design charrettes
where we worked with Public Works and Parks Department
staff to explore and develop possible designs for the park.

We refined the designs for presentation to the community in public workshops. To separate the active park amenities from the creek, we created a passive and natural setting along the creek’s edge and riparian setback. The design for this area incorporates bioswales, native grasses, and plant material propagated from acorns and seeds collected within the adjacent creek and riparian corridor.

Program:
• Drought tolerant landscape and water conserving
irrigation system
• Class I bike trail and meandering pedestrian trails with creek overlooks and educational signage
• Open turf area planned for mixed use including a softball field and two tennis courts
• Picnic and BBQ areas, a large shelter for rainy days and as an outdoor classroom used by children at the adjacent Olinder Elementary School
• Parking lot, restroom/storage facility
• Junior Giants little league baseball field designed as a design-build project with the Good-Tidings Foundation
• A new play structure area and a redwood grove
amphitheater
Services: Master Plan, construction documents, and
construction administration services
Client: City of San Jose
Jan Palajac, Associate Landscape Architect
200 East Santa Clara Street, San José, CA 95113
408.535.8300 | [email protected]
Size: 14 acres
Construction Cost: $1.5 million
Schedule: Construction completed October 2005

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 10

SECTION B - STATEMENT OF

QUALIFICATIONS

REDWOOD GROVE NATURE

PLAYGROUND, LOS ALTOS
Project Description: Verde Design provided a nature theme exploration circuit nestled within the natural redwood grove setting and featuring local materials upcycled from the site and other city projects. The City self-performed installation with concept and precedent images and design details
provided by Verde Design.

An accessible trail segment was designed to provide a loop experience with introductory sign boards, eight exploration nodes, seat stumps and an insect house. Project materials include natural redwood logs and sticks, felled eucalyptus timbers, cobbles and boulders, tree stumps and wood chips.

The circuit is designed to meet the needs of a variety of ages and abilities and encourage exploration, engagement, and awareness of the natural surroundings. The movable
parts of the playshelter require problem solving and social and solitary learning. Movable parts in this feature allow users the chance to create their own space and independent thinking opportunities. Users can exercise their motor skills, coordination, and balance by exploring the Stump Walk,
Log Walk or Boulder Berm. Imagination can be piqued with engagement in the Timber Tee-Pee, Stump Table and Seats, and the Playshelter. Being within the natural environment brings moments of observation, sensory experiences and the insect house is an enhancement to the existing habitat.

Program:
• Accessible trail with introductory sign boards, eight exploration nodes, seat stumps and an insect house
• Stump Walk
• Log Walk
• Boulder Berm
• Timber Tee-Pee
• Stump Table and Seats
• Playshelter
Services: Program Development, Site Analysis and User
Observation, Conceptual Design, Budget Level Construction Cost Analysis, Design/Build Construction Documents.

Client: City of Los Altos
Manuel Hernandez, S
707 Fremont Ave
Los Altos, CA 94024
650.947.2971 | [email protected]
Size: 0.5 acres
Construction Cost: TBD
Schedule: TBD
36" F
8" Evergreen
60" Redwood
30" Oak
26" Redwood
30" Redwood
24" Redwood
16" Redwood
36" Redwood
30" Redwood
30" Redwood
30" Redwood
10" Evergreen
60" Redwood
48" Redwood
12" Redwood
6" Redwood
6" Redwood
30" Redwood
6" Redwood
6" Redwood
12" Oak
16" Oak
6" Redwood
16" Oak
10" Oak
28" Oak
36" Oak
18" Oak
18" Oak
12" Oak
20" Oak
6" Redwood
10" Oak
8" Oak
18" Oak
10" Oak
C
Concrete Path
53" Redwood
41" Redwood
29" Evergreen
15" Oak
15" Redwood
15" Redwood
36" Stump
Water Pipe
5" Post
36" Madrone
24" Evergreen
24" Juniper
Water Fountain
Concrete Steps
Chainlink Fence
Brick
Concrete Path
Concrete
Wood Chip
Gravel Driveway
Ben
Bank
Bank
Rope Fence
Rope Fence
Split Rail Fence
Pavement
Split Rail Fence
Split Rail Fence
Concrete Path
Wood Edging
Wood Edging
98 97
98 99
97 96
95 96
94 93
96 97
97 95
100
101
99 101
1 98
99 99
98 99
100

95.34 94.19

94.36 94.51 95.23

98.25 96.82

96.94 97.09

97.15 101.12

98.99 4'-0"
4'-0"
6'-0"
6'-0"
4'-0"
(E) MULCH WITH

WALL BORDER
(E) BRICK
PAVING
(E) PAVED ROAD
(E) CONCRETE
PATH
6 1
2 3b
3a
4 5
8 7
NODE #7:

EXISTING VINE

AND STICK HUT
NODE #8: THREE LOCATIONS ALONG

THE EXISTING LOOP TO HEAR, SEE, SMELL

AND FEEL NATURAL SURROUNDINGS

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LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 11

SECTION B - STATEMENT OF

QUALIFICATIONS

LOS VAQUEROS RESERVOIR, EAST

CONTRA COSTA COUNTY
Project Description: Verde Design and NV5 worked
together with the Contra Costa Water Department on
renovations to the Los Vaqueros Reservoir. The project
was necessitated by the CCWD’s decision to add to the
height of the dam in order increase storage capacity,
which required moving the buildings, parking, and other site amenities to an elevation above the new mean high water level. The improvements included new trails, picnic areas, parking, boat launches, fishing, fish cleaning stations, and a marina pro shop with plaza areas, low water use irrigation, planting, and solar voltaic power.

Our work at the reservoir was a collaborative effort with a design-build team to relocate, improve, and design additional recreation elements in this new location. Services included site planning work with NV5, site detailing and calculations for the new design and its impact on the native surroundings to ensure that the plant palette, layout, and irrigation design was in compliance with the State of California’s Water
Efficient Landscape Ordinance (AB 1881).

Program:
• Assessing existing irrigation system and planting
• Layout and designation of materials and site features • Planting design for marina, recreation area, picnic area • Irrigation design for new landscaping, with ET based
technology and monitoring
Services: Site and system assessment, construction
documents, and construction administration services
Client: Teichert Construction
Ly Phan, Estimator
B265 Val Dervin Parkway, Stockton, CA 95206
[email protected]
Size: 0.75 acres
Construction Cost: $331,000
Schedule: Construction completed 2012

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SECTION B - STATEMENT OF

QUALIFICATIONS

BAYWINDS WINDSURFING PARK,

FOSTER CITY
Project Description: The City of Foster City has upgraded Baywinds Park (formerly the East Third Avenue Park) to
a high-level windsurfing park. BayWnds Park is popular
with windsurfers, and kiteboarders for its wind and water conditions.

The City selected Verde Design to redesign the site with the addition of a restroom building, concessions and picnic area, new fencing and staging area, and the replacement of the existing wind surfing carpeted “gear-up” areas with an all-fiber synthetic turf system. The renovated park provides connections to the San Francisco Bay Trail.

The new design also required plans and detailing for C.3 stormwater management of all paving and the existing
parking lot, and an ADA-compliant design of ramps, walls, and paving for the restroom building, picnic, and concession areas.

Program:
• Synthetic turf gear-up areas with informational kiosks • Picnic and concession areas
• Trail connections
• C.3 and stormwater management
• ADA compliance
Services: Professional civil engineering, conceptual design, site plan, and construction documentation
Client: City of Foster City
Kevin Miller, City Manager
650 Shell Boulevard
Foster City, CA 94404
650.286.3388
Size: 1.5 acres
Construction Cost: $300,000
Schedule: Construction completed 2014

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SECTION B - STATEMENT OF

QUALIFICATIONS

RENGSTORFF PARK, MOUNTAIN VIEW
Project Description: Verde Design is working with the City of Mountain View and the Magical Bridge Foundation to the design and develop construction documents for the Magical Bridge playground at Rengstorff Park.

The Magical Bridge playground will be all-inclusive,
designed to meet the varied needs of people of all ages and abilities. This includes those challenged with all levels of cognitive, physical, and mental abilities and disabilities.

The entire playground and surrounding open areas will be accessible and enjoyable for everyone.

These playgrounds are a wonderful addition to the local community and act as destination playgrounds that offer a unique play and social experience. The Mountain View
playground setting includes an existing play area, shade structure, and many existing trees within a large swath of open space. The design for the new playground includes
colored concrete paved pathways curving and winding
through the playground entry/donor wall, over Ava’s Bridge, and to the entrances of a fun and accessible swing zone, spin zone, tot lot, nature play area, and up a sloped walk to an exciting synthetic turf slide and climbing mound. An elevated sway bridge and bridge walk leads to a whimsical two-story playhouse that includes a stage area and terrace seating below. Integrated into these play areas are large shade trees, planted areas, and a bio planter area. New shade trees and colorful landscaping will be integrated into the spacious open spaces.

Services: 2D graphics, 3D modeling and video fly-throughs, design, and construction documents
Program:
• Vibrant playground and gathering space
• Universally accessible, active and passive play areas • Sound and sensory areas to stimulate and educate
• A custom playhouse, Magical Bridge and sway bridge
• Stage and seating area for small drama and music events • Group areas for family gatherings or for those taking a break from play
• Views and overlooks for observing
• Shade structures and trees
Client: City of Mountain View &
Magical Bridge Foundation
Carlos Hernandez
552 Waverly St. #200
Palo Alto, CA 94301
408.968.1076 | [email protected]
Size: 1.4 acres
Construction Cost: $4.3 million
Schedule:Currently in design phase

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SECTION B - STATEMENT OF

QUALIFICATIONS

PROJECT REFERENCES
Please see the below four (4) client references where
we have completed multiple projects or are currently in the design phase of stated projects. We have completed
multiple projects for these clients, which helps demonstrate our reliability and outstanding service to our clients.

1. CITY OF BURLINGAME
Margaret Glomstad, Parks and Recreation Director
850 Burlingame Avenue, Burlingame, CA 94010
650.558.7307 | [email protected]
Project Completed:
• Ray Park (2021)
• Driving Range (2016)
• Murray Soccer Field (2016)
• Bayside Park (2016)

2. CITY OF WATSONVILLE
Nick Calubaquib, Parks & Community Director
231 Union Street, Watsonville, CA 95076
831.768.3246 | [email protected]
Projects Completed:
• City Plaza Restroom (2021)
• City Plaza Master Plan (2020)
• Ramsay Park Master Plan (2020)
• Ramsay Park Connector Trails (2020)
• City-Wide Parks Strategic Plan (2019)

3. CITY OF MORGAN HILL
Chris Ghione, Community Services Director
17575 Peak Avenue, Morgan Hill, CA 95037
408.782.9154 | [email protected]
Projects Completed:
• Outdoor Sports Center Master Plan (2022)
• Magical Bridge Playground (2022)
• West Little Llagas Creek Trails (2020)
• Tennant Avenue Sports Complex (2020)
• Third Street Creek Park (2017)
• Railroad Park (2017)
• Nob Hill Park (2017)
Verde Design provided planning, assessment, design, and construction documentation/support to the City for our three new park projects. The staff was knowledgeable, and their workshops and planning approach helped us facilitate informed decision making, resulting in three parks that are sure to be destination parks for the City, and ones that will serve residents for many years.

CHRIS GHIONE, COMMUNITY SERVICES DIRECTOR

CITY OF MORGAN HILL

CLIENT TESTIMONIAL

RAILROAD PARK

THIRD STREET CREEK PARK

4. CITY OF REDWOOD CITY
Chris Beth, Director of Parks, Rec, and Comm Services
1400 Roosevelt Avenue, Redwood City, CA 94061
650.780.7253 | [email protected]
Projects Completed:
• Dolphin Park (2016)
• Hoover Park (2016)
• Marlin Park (2016)
• Red Morton Community Park (2016)
• Redwood City Bay Trail (2012)
• Sandpiper Park (2007)
• Shorebird Park (2016)

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SECTION C - SCOPE OF SERVICES MATRIX
Appendix B – Functionality Matrix
Response
Yes, No, Future,
Partial
A-1
Meet with City staff on project intent and planning process (prefer in person meetings) M Yes
A-2 Review and analyze existing site conditions M Yes
A-3 Review and evaluate options for site elements M Yes A-4
Review current Parks, Recreation and Other Recreation
Facilities Master Plan M Yes
A-5 Site Analysis M Yes
A-6 Park Site Tour with City staff M Yes
B-1 Prepare the appropriate CEQA analysis and document M Yes B-2 Prepare Final CEQA document M Yes
B-3
Prepare any necessary findings and resolution for
certification of environmental document M Yes
B-4
Prepare environmental documents for public noticing and filing M Yes
C-1 Refine conceptual design for the site elements M Yes C-2
Prepare dimensioned site plans, elevations and colored
renderings to be used for final approvals and as a basis for preparation of construction documents
M
Yes
D-1 Attend a minimum of four (4) meetings with staff to review and discuss designs throughout project duration
M
Yes
D-2 Attend and facilitate two community meetings to discuss design proposal and receive public input
M
Yes
D-3 Prepare and present a PowerPoint presentation at a Parks, Recreation and Culture Commission meeting
M
Yes
D-4 Prepare and present a PowerPoint presentation to two City Council meetings
M
Yes
D-5 Provide one follow-up presentation to one or more of the above, if required
M
Yes
D-6 Create outreach plan with ideas for outreach (online workshop tools, real time graphics, etc.) D Yes
Item # Description Mandatory, Desired,
Optional
Vendor Comment/Solution - Response Codes “F” and “P”
require a written response describing how and when the
specification will be met.

D. PUBLIC MEETINGS AND PRESENTATIONS
C. CONCEPTUAL DESIGN IDEAS AND REVISIONS
B. ENVIRONMENTAL REVIEW/STUDY
A. PROJECT INITIATION
page 1 of 1

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SECTION D - PROJECT

IMPLEMENTATION PLAN

PROJECT APPROACH
The following Approach and detailed Scope of Services
is an approach to completing the community engagement,
conceptual design, and master plan for the North Crestview Park Master Plan project for the community of San Carlos.

Past experience has taught us that the key to envisioning and developing public parks begins with a simple, clear approach - Investigate, Listen, Understand, and
Recommend. Beginning with our initial kick-off meeting
with City staff, we will establish project parameters, such as program, schedule, and budget.

STAKEHOLDER INVOLVEMENT
Verde Design works closely and collaboratively with
City staff in a community process. This is a key element to obtaining input and validating the community’s vision and priorities for the project. We propose the following series of meetings during the design process:
• Kick-off Meeting with City Staff - One
• Site walk and review with staff - One
• Community Meetings – Two
• Parks, Recreation and Culture Commission meetings - One • City Council meetings - Two
• City Staff review meetings – Seven during master plan process with additional virtual as needed.

The process will have substantial input, as the assessment and design evolve and the process moves forward. At each presentation, there will be a recap of the process including a synopsis of prior input received. A summary report of all meetings will be included in the final report.

All graphics and presentation materials will be shared with staff prior to each meeting. Typical presentations may
include a PowerPoint presentation with relevant graphics, graphic boards, and handouts. All materials are available electronically and so that staff can provide the design updates and meeting reports on the City’s website if desired.

In support of these efforts, we could develop an online survey to gather additional community input about the
needs, opportunities, and programming of the space. A
draft survey will be developed and shared with the staff for review. We have not included this service but could add to the scope. We typically publish the survey prior to the project milestones or community meetings. It will need to be live for two to three weeks. The information received will be analyzed and a summary of the findings will be provided and utilized. We are proposing the community survey as an optional service.

For the City of Marina, we are working on a bike pump
track for a park there. We set up a community survey for the programming input for the bike park: https://forms.gle/ UYAeKunoHkJ36Y8S6. We also have a current project for
an inclusive playground in Capitola and have examples of the two surveys we set up for that project.

They have consistently shown an outstanding level of
responsiveness. From conceptual design to construction
management, the team at Verde are easy to contact and quick to respond. This is something that is critical to keeping projects on time and within budget.

DAN MAUER, PROJECT MANAGER, RECREATION AND PARKS

DEPARTMENT, CITY AND COUNTY OF SAN FRANCISCO

BEACH CHALET FIELDS, SAN FRANCISCO

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SECTION D - PROJECT

IMPLEMENTATION PLAN
We also included an optional service for a pop-up meeting at the site or community event to attain more input and interest in the park master plan. These types of meetings are valuable and help reach out to more of the community.

COMMUNITY ENGAGEMENT
With a community process, there are several steps needed to convey the design and gain valuable input. We like
to start a process with programming input from the
community. This helps gain their insight prior to putting pen to paper and developing designs. During the programming community workshop, we develop a preliminary list of
potential program elements based on input from City staff and our site analysis. The community can help us prioritize the improvement needs which correlates to the program
elements.

Another tool we utilize is during the workshops we engage the community members with breakout sessions. This works well at the use-relationship and schematic alternatives levels. During the workshop, we will present the design and basis for these considerations. Following the initial questions and input from the community, we will break up into groups. Each group will have a table with graphics and green, red, and blue pens. The group will comment on the plans with green being positive elements, red highlighting items they don’t like, and blue representing items missing that they would like to incorporate. Each group presents their review to the entire community.

This process works well because they can be engaged and review in detail the proposed plans. Our team will also rotate around the room and ask questions and help the
groups. Their input is assembled and we typically scan the plan comments. We usually have them provide input on their favorite design if options are presented.

Investigate – Beginning with our initial kick-off meeting with City staff, we will establish project parameters, such as program, schedule, and budget. We will review the draft schedule and update it. At the meeting we will recap the site information and other City standards available for use and guidance related to the project. Review the previous master plan and preferences from staff.

Establishing a solid foundation for success begins with project investigation. We will review existing utility
documents, acquire the City site information, and conduct a site visit with City staff to confirm our understanding of the existing conditions and better evaluate the opportunities and constraints for developing the park amenities. A
topographical survey will be prepared and utilized for our base or backgrounds.

We will contact the appropriate utility companies to
verify the location of all known existing utility lines, meters, and easements, as necessary, to fully understand the
requirements for the project. Our team is fully capable of providing all engineering services, including water, sewer, electrical, and structural, as may be required by the appropriate utility companies and permitting agencies.

The previous master plan will be reviewed in detail to
understand the input and final outcome of that process.

The City’s current Parks, Recreation, and Other Recreation Facilities Master Plan will be reviewed, and related input and desired programs will be noted. Based on the input
received from staff and other stakeholders, in addition to reviewing the previously mentioned documents, we will start to craft an initial list of potential park programs based on this input.

Through this investigation, we will gain a thorough
understanding of the existing site conditions and
infrastructure. A graphic will be set up with the site analysis showing opportunities and constraints. This site analysis effort will be utilized throughout the duration of the project, enabling educated and effective decisions to be made.

Listening – We will listen to stakeholders' concerns and desires, acknowledge the guidance provided by City staff, and communicate what we are hearing back to these parties so we can collectively move forward together with a shared goal. We will meet with staff to attain input on the desired program, layout, materials, and design.

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SECTION D - PROJECT

IMPLEMENTATION PLAN
Preliminary program options will be generated, and userelationship diagrams created to help garner input at the first community meeting. Our intent is to hear what the community would like to include for the park’s program
and development. The preliminary program options / userelationship diagrams are used to stimulate the input to attain priorities and comments at the first community meeting.

To further support our client’s goals, the Verde team
develops a detailed “Basis of Design” document to track the programmatic input and infrastructural requirements for each project. This document is a summary of all the project information assembled to date and represents the direction we, as a team, have agreed upon for the development of
our conceptual designs.

Understand – Using the tools mentioned above, we expect to have nearly all the information needed to develop design solutions that respond to site constraints, stakeholder input, and budget. These initial concepts will reflect the input we received in a graphic form, which everyone can understand and respond to.

We can obtain authentic, focused input and direction by developing up to three schematic design plans for the park’s development. The options will convey different layouts
and configurations to enable the staff and community to provide input.

Demonstrating that we understand what is important,
needed, required, and affordable is often the most
challenging aspect of a project. We will prepare cost
estimates for construction, as well as provide the City with identified issues relating to the schematic options we have developed. We will meet with City staff first to review the schematic designs. The designs will be updated and
presented at the second community meeting.

Recommend – Based on their input, we will update the
design to a draft master plan. An updated estimate and
material imagery will be provided. We will review with
staff, then update the presentation materials and assist staff with the commission and council report. We will prepare presentation material and present the draft master plan to the Parks, Recreation, and Culture Commission and City Council. Final master plan design will be prepared with updated materials and estimate and presented again to the City Council for final approval.

We will coordinate with our teams’ CEQA consultant during this phase and receive their input. Following site approval and design approval, they will move forward with the CEQA analysis.

As issues or items arise, we will investigate why. We will listen to potential solutions, asking questions along the way, to ensure that we understand the full breadth of the issue so that we may make recommendations, which will consider your budget, schedule, and the overall impacts on the
success of the project.

BOWERS PARK, SANTA CLARA

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SECTION D - PROJECT

IMPLEMENTATION PLAN

DETAILED SCOPE OF WORK
PHASE 1: COMMUNITY OUTREACH AND

CONCEPTUAL DESIGN
A. Project start-up.

1. Establish files and in-house documentation.

2. Receive all available data, maps, reports, etc.

3. Obtain City documents relating to the site and
other requirements, standards, and regulations for
development of the facilities.

4. Coordinate the topographic survey with the City.

B. Kick-off meeting.

1. Meet with City staff to determine the project intent, scope, project budget and timetable.

2. Identification of roles and responsibilities of consultant team, and City staff.

3. Review the existing site plan, proposed park improvements and steps toward input, consensus and development of the design process.

4. Review or develop the project’s goals and objectives with staff.

5. Review proposed new park amenities.

6. Review previous park master plan.

7. Review the draft schedule submitted with the proposal and coordinate updates and adjustments for each phase of the design process and any other
public hearings, or Council involvement with City
calendar.

C. Site and data review.

1. Review assembled project data, as-builts and historical information.

2. Review City codes, ordinances, standards and policies pertaining to project design.

3. Review and record utility information related to
electrical, sewer, communications, irrigation and
storm drainage.

4. Provide a site topographic survey.

5. Review management and maintenance practices
and concerns with City staff.

6. Site visit to review prepared survey, perform visual analysis and become familiar with existing conditions and constraints. We recommend walking the site with City staff to review conditions and known
issues or constraints.

7. Prepare a site analysis graphic.

D. Design objectives & program input.

1. Develop and refine the project goals and objectives.

2. Provide recommendations for code compliance, utility service, sustainability, safety and facility condition.

3. Develop a preliminary program list of potential
park development elements.

4. Develop preliminary use-relationship diagrams
showing program areas, connections and layout.

5. Setup a community survey and review with staff
then publish. We will review outcome and results
with staff and this process will occur simultaneous to the programming phase. This task is an optional service.

OUR SITE VISIT - These photos, taken by Derek of our
proposed team from our visit to the project site, will help inform our investigation and understanding of the project.

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SECTION D - PROJECT

IMPLEMENTATION PLAN

6. Meet with City staff to review the preliminary
program, use-relationship diagrams and existing
conditions items.

7. Revise the presentation graphics and information
to reflect City comments and prepare for the first
community meeting.

8. Attend and present at the community meeting and
pop-up meetings (optional service). Prepare a summary of input collected from each meeting.

E. Schematic alternatives.

1. Based on input at the community meetings and City
staff, prepare a minimum of three (3) schematic
alternative plans and other materials.

2. Provide construction cost estimates based on the
conceptual alternative designs.

3. Meet with City staff to review the
presentation materials.

4. Setup an updated community survey with the schematic alternative designs for input. Publish and analyze survey input. This task is an optional service.

5. Prepare and refine community meeting materials,
presentation materials displaying the schematic
alternative designs, and any other material needed
to garner input from the public.

6. Assist the City with presentation materials
for the presentations.

7. Materials may include providing the concept design
electronically and on presentation boards, etc.

8. Attend and assist City staff at the second
community meeting.

F. Master plan.

1. Prepare draft master plan, incorporating the input
received at the community meetings and from
City staff.

2. Update the construction cost estimate.

3. Develop a summary memorandum of the process
and input attained.

4. Meet with staff to review the final draft master
plan, updated estimate and prepare for the PRCC
and CC presentations.

5. Assist the City with presentation materials
for the presentations.

6. Materials may include providing the concept design
electronically and on presentation boards, etc.

7. Attend and assist City staff at the PRCC
and CC presentation.

8. Based on input from PRCC, CC and staff, we will
prepare a final master plan. Cost estimate, image
boards and master plan narrative will be updated.

9. Assist with the presentation setup and attend the
second CC presentation.

G. CEQA process.

1. Following City Council of the master plan, we will
prepare the CEQA analysis and documentation.

2. Confirmation of Biological and Cultural Resources
Constraints: confirm if project may qualify for a
Categorical Exemption (CE) or Mitigated Negative Declaration (MND) under CEQA.

3. If public comments are received pertaining to the
adequacy of the Initial Study, DJP&A will prepare a
memorandum with responses to the comments.

4. DJP&A review of existing documents leads the team
to assume the project would qualify for a CE or IS/
MND. For this reason, preparation of findings is not
required, and this scope does not include such work.

5. DJP&A will prepare the MND, NOI, and MMRP and
that the City will file the notices as appropriate.

6. Including two staff meetings with DJP&A for review.

OPTIONAL SERVICES
A. Community survey and summary.

B. Community pop-up and summary.

SPECIAL PROVISIONS
A. Services or information required from the City.

1. Improvement plans for utilities servicing the site.

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SECTION D - PROJECT

IMPLEMENTATION PLAN

2. Previous park’s master plan and any community
meeting notes.

3. City’s Parks, Recreation, and Other Recreation
Facilities Master Plan.

4. Any new development plans that may be related to
the project site.

5. Applicable City standards and guidelines.

B. Without attempting to be all-inclusive, and for purposes of clarity, the following items are specifically not included in the Scope of Services.

1. Meetings other than those listed.

2. Off-site improvements – streets, traffic lights and
utility runs.

3. Boundary disputes, Recording Record of Survey,
Easements or legal descriptions.

4. Additional renderings or presentations beyond
what is included in the scope of work.

5. Geotechnical report.

6. Arborist report.

7. Prepare CEQA findings and resolution or certification of environmental document.

PROPOSED DELIVERABLES
PHASE 1: COMMUNITY OUTREACH AND

CONCEPTUAL DESIGN
A. Project schedule.

B. Topographic survey.

C. Preliminary program & use-relationship diagrams - PDF format files.

D. Summary of collected input from community meetings.

E. Draft schematic alternatives - PDF format files.

F. Draft master plan - PDF format files.

G. Final master plan.

H. Presentation materials for PRCC and CC meeting.

I. Cost estimates for the schematic alternatives and master plan submittals.

J. Material boards for potential park or program elements.

K. CEQA analysis and final ADIS document.

L. CEQA environmental document for public notice and filing.

JOHN D. MORGAN PARK, CAMPBELL

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SECTION D - PROJECT

IMPLEMENTATION PLAN

SUBCONSULTANT TEAM

COORDINATION AND PROPOSED TEAM
At the beginning of a project, we review the project scope for consultant needs, including verifying with the City if there are any particular consultants that may have recent experience and knowledge of their particular project site we should consider. We establish a scope of work with the team, and coordinate it with the City. Part of that scope is the timeline and attaining buy-in from our proposed
list of subconsultant team members on the schedule and
deliverable dates.

As the design process evolves and documentation
progresses, the Verde Design staff works with
subconsultants to ensure that our team is using the proper AutoCAD (CAD) background files and specification
templates. We will work to get submittals from
subconsultants five (5) days before they are due so that we can review and redline for content and clarity prior to the official submittal to the City.

This process also continues during the City review of the submittal. After receiving any City (or public agency)
comments from the submittal, the Verde Design project
team will have a design team meeting to coordinate
the project design, including client comments, with the subconsultants, and coordinate the work required toward the next submittal. We regularly have project and team
meetings to coordinate and adjust items to avoid any
conflicts later during construction. Additionally, we
review each subconsultants' deliverables to ensure the
programmatic needs of the project are captured.

In addition to our proposed project team, we have selected a team of qualified and knowledgable subconsultants
to provide specialized services for the City on your an proposed project. Together, we will draw upon our team's collective experience working together on previous
projects, and understanding of the City's needs to meet your goals and deliver an enduring facility to your community.

Please see below for each subconsultants' team overview and the specialized services they will be providing for your project.

DAVID J. POWERS & ASSOCIATES, INC.

CEQA Services
David J. Powers & Associates, Inc. (DJP&A) provides
professional consulting services to public agencies in
all areas of environmental planning. Our focus is the
preparation of environmental review documents, meeting
the requirements of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act
(NEPA). The company consists of a group of environmental professionals with extensive experience in the planning and overall research, coordination, and written preparation of environmental documents, ranging from Categorical
Exemptions to full Environmental Impact Reports (EIRs).

Main Contact: Matthew Moore, MUP, Project Manager
Contact Info: 510.902.5857 | [email protected]
Address: 1736 Franklin Street, Suite 400, Oakland, CA 94612

UNDERWOOD & ROSENBLUM
Topographic and Boundary Survey Services
Founded in 1978 by Mr. Clifford Underwood, U&R began
as a provider of civil engineering services for local
municipalities. Mr. Frank Rosenblum joined the company in 1984, later becoming President in 1992. The firm expanded by adding land surveying services and making strategic
hires in key leadership positions. Through our dedication to customer service, U&R has grown to be a market leader and trusted engineering and surveying resource in Northern California. This growth has been achieved through the
talented personnel at U&R including civil engineers, design engineers, land surveyors, project managers, technicians, computer drafters, field survey crews, and support staff.

U&R plays a critical role in the land development and
construction process, with multiple services specific to site development planning, design and construction.

U&R develops solutions for meeting the civil engineering requirements associated with urban planners, architects, cities, school districts, the community, and clients.

Main Contact: Frank M. Rosenblum, Principal Engineer, Land Surveyor and President
Contact Info: 408.453.1222 | [email protected]
Address: 1630 Oakland Road, Ste. A114, San Jose, CA 95131

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SECTION E - PROPOSAL PRICING PAGE

PROFESSIONAL COMPENSATION
Based on the City of San Carlos's (City) proposed RFP for the North Crestview Park Master Plan project, Verde Design respectfully requests the below fees, including all reasonable reimbursable expenses that are outlined to be included in the project. Our fee is based upon our understanding of the scope based upon the RFP. If the project scope changes or our understanding is incorrect, we will discuss the changes with the City and modify our scope and fee if necessary. Please see the following page for our fee/rate schedule.

We look forward to meeting with you to review our proposed scope, fees and services and how Verde Design can work with the City of San Carlos community on the master plan for North Crestview Park.

Sincerely,
VERDE DESIGN, INC.

Task 1: Project Initiation $ 35,440
Task 2: Environmental Review/Study $ 91,376
Task 3: Conceptual Design Ideas & Revisions $ 18,775
Task 4: Public Meetings/Presentations $ 34,630
Task 5: Final Master Plan & Report Documents $ 15,295
TOTAL WITH REIMBURSABLES $ 195,516
Optional Services
Pop-Up Meeting - One $ 2,180
Community Survey - One $ 3,165
OPTIONAL SERVICES TOTAL $ 5,345

VERDE DESIGN - INDIVIDUAL TASKS TOTAL
Derek McKee, RLA, Principal (Authorized Signature)
408.850.3410 | [email protected]
2455 The Alameda, Santa Clara, CA 95050

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SECTION E - PROPOSAL PRICING PAGE
Verde Design, Inc.

Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.

Project Rates
Principal $265.00 per hour
Project Manager/Construction Manager
Level Four $250.00 per hour
Level Three $230.00 per hour
Level Two $185.00 per hour
Level One $170.00 per hour
Project Engineer
Level II $190.00 per hour
Level I $175.00 per hour
IT Manager $185.00 per hour
CAD Manager $180.00 per hour
Project Designer $165.00 per hour
Job Captain/Staff Engineer/Construction Administrator $155.00 per hour Draftsperson Level II $150.00 per hour
Draftsperson Level I $145.00 per hour
Project Administrator $90.00 per hour
Intern $80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service Charge Rate Schedule is subject to revisions.

Verde Design, Inc.

Charge Rate Schedule
Effective until December 31, 2022
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.

Project Rates
Principal $255.00 per hour
Project Manager/Construction Manager
Level Four $240.00 per hour
Level Three $220.00 per hour
Level Two $180.00 per hour
Level One $165.00 per hour
IT Manager $180.00 per hour
CAD Manager $175.00 per hour
Project Designer $160.00 per hour
Job Captain/Staff Engineer/Construction Administrator $150.00 per hour Draftsperson Level II $145.00 per hour
Draftsperson Level I $140.00 per hour
Project Administrator $85.00 per hour
Intern $75.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service Verde Design, Inc.

Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.

Project Rates
Principal $265.00 per hour
Project Manager/Construction Manager
Level Four $250.00 per hour
Level Three $230.00 per hour
Level Two $185.00 per hour
Level One $170.00 per hour
Project Engineer
Level II $190.00 per hour
Level I $175.00 per hour
IT Manager $185.00 per hour
CAD Manager $180.00 per hour
Project Designer $165.00 per hour
Job Captain/Staff Engineer/Construction Administrator $155.00 per hour Draftsperson Level II $150.00 per hour
Draftsperson Level I $145.00 per hour
Project Administrator $90.00 per hour
Intern $80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service

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PROJECT : North Crestview Park Master Plan Verde Design CLIENT: City of San Carlos Date: 8/3/23
Project No.: 23109001489M Prepared By: DM
Andres -
JC $155.00
Dan -
PD $165.00
Bill -
PD IV $250.00
Todd - PM
IV 250.0
Derek -
Principal $265.00
Verde Scope
Fees
Underwood &
Rosenblum -
Survey
David J Powers -
CEQA Total
Task 1: Project Initiation
Kick off Mtg / Site Walk with Staff 6.0 $930.00 $0.00 $0.00 7.0 1,750.0 5.0 $1,325.00 $4,005.00 $4,005.00 Document Research and Review 6.0 $930.00 4.0 $660.00 $0.00 3.0 750.0 $0.00 $2,340.00 $2,340.00 Schedule updates, progress reports, and design team coord 4.0 $620.00 $0.00 $0.00 4.0 1,000.0 $0.00 $1,620.00 $1,620.00 Site Topographical Survey & Base Setup 4.0 $620.00 $0.00 $0.00 2.0 500.0 $0.00 $1,120.00 $8,250.00 $9,370.00 Record Boundary 2.0 $310.00 $0.00 $0.00 0.5 125.0 $0.00 $435.00 $3,245.00 $3,680.00 Underground Utility Locating Service 2.0 $310.00 $0.00 $0.00 0.5 125.0 $0.00 $435.00 $1,815.00 $2,250.00 Site Analysis & Utility Review 6.0 $930.00 4.0 $660.00 6.0 $1,500.00 6.0 1,500.0 $0.00 $4,590.00 $4,590.00 Programming Setup 8.0 $1,240.00 4.0 $660.00 4.0 $1,000.00 4.0 1,000.0 1.0 $265.00 $4,165.00 $4,165.00 Staff Review Meeting 5.0 $775.00 $0.00 $0.00 5.0 1,250.0 3.0 $795.00 $2,820.00 $2,820.00 Reimbursables $600.00 $600.00
SUBTOTAL: 43.0 $6,665.00 12.0 $1,980.00 10.0 $2,500.00 32.0 $8,000.00 9.0 $2,385.00 $22,130.00 $13,310.00 $0.00 $35,440.00 Task 2: Environmental Review/Study
Prepare the CEQA Analysis and Document 10.0 $1,550.00 2.0 $330.00 $0.00 10.0 2,500.0 2.0 $530.00 $4,910.00 $61,315.98 $66,225.98 Prepare Final CEQA Document 8.0 $1,240.00 2.0 $330.00 $0.00 8.0 2,000.0 1.0 $265.00 $3,835.00 $7,726.40 $11,561.40 Assist the City with Preparation of Draft Findings $2,061.40 $2,061.40 Prepare Environmental Docs. for Noticing & Filing 4.0 $620.00 2.0 $330.00 $0.00 4.0 1,000.0 1.0 $265.00 $2,215.00 $1,597.20 $3,812.20 Reimbursables $1,250.00 $1,250.00
SUBTOTAL: 22.0 $3,410.00 6.0 $990.00 0.0 $0.00 22.0 $5,500.00 4.0 $1,060.00 $12,210.00 $0.00 $72,700.98 $84,910.98 Task 3: Conceptual Design Ideas & Revisions
Use-Relationship Diagrams 10.0 $1,550.00 8.0 $1,320.00 6.0 $1,500.00 4.0 1,000.0 1.0 $265.00 $5,635.00 $5,635.00 Refine Use-Relationship Diagrams 6.0 $930.00 4.0 $660.00 2.0 $500.00 2.0 500.0 $0.00 $2,590.00 $2,590.00 Schematic Design Alternatives 12.0 $1,860.00 8.0 $1,320.00 8.0 $2,000.00 4.0 1,000.0 1.0 $265.00 $6,445.00 $6,445.00 Refine Schematic Designs 6.0 $930.00 4.0 $660.00 2.0 $500.00 2.0 500.0 1.0 $265.00 $2,855.00 $2,855.00 Reimbursables $1,250.00 $1,250.00
SUBTOTAL: 34.0 $5,270.00 24.0 $3,960.00 18.0 $4,500.00 12.0 $3,000.00 3.0 $795.00 $18,775.00 $0.00 $0.00 $18,775.00 Task 4: Public Meetings/Presentations
Staff Review Meetings - Four 20.0 $3,100.00 8.0 $1,320.00 8.0 $2,000.00 20.0 5,000.0 15.0 $3,975.00 $15,395.00 $15,395.00 Community Meetings - Two 12.0 $1,860.00 $0.00 $0.00 12.0 3,000.0 9.0 $2,385.00 $7,245.00 $7,245.00 Parks, Recreation & Culture Commission 4.0 $620.00 $0.00 $0.00 6.0 1,500.0 $0.00 $2,120.00 $2,120.00 Additional Presentation 6.0 $930.00 $0.00 $0.00 6.0 1,500.0 5.0 $1,325.00 $3,755.00 $3,755.00 City Council - Two Presentations 3.0 $465.00 $0.00 $0.00 10.0 2,500.0 1.0 $265.00 $3,230.00 $3,230.00 Develop Community Outreach Plan 4.0 $620.00 $0.00 $0.00 4.0 1,000.0 1.0 $265.00 $1,885.00 $1,885.00 Reimbursables $1,000.00 $1,000.00
SUBTOTAL: 49.0 $7,595.00 8.0 $1,320.00 8.0 $2,000.00 58.0 $14,500.00 31.0 $8,215.00 $34,630.00 $0.00 $0.00 $34,630.00 Task 5: Final Master Plan & Report Documents
Draft Master Plan 12.0 $1,860.00 6.0 $990.00 6.0 $1,500.00 5.0 1,250.0 1.0 $265.00 $5,865.00 $5,865.00 Final Master Plan 12.0 $1,860.00 6.0 $990.00 6.0 $1,500.00 3.0 750.0 1.0 $265.00 $5,365.00 $5,365.00 Final Master Plan Report 8.0 $1,240.00 4.0 $660.00 1.0 $250.00 5.0 1,250.0 1.0 $265.00 $3,665.00 $3,665.00 Reimbursables $400.00 $400.00
SUBTOTAL: 32.0 $4,960.00 16.0 $2,640.00 13.0 $3,250.00 13.0 $3,250.00 3.0 $795.00 $15,295.00 $0.00 $0.00 $15,295.00 TOTAL 180.0 $27,900 66.0 $10,890 49.0 $12,250 137.0 $34,250 50.0 $13,250 $103,040 $13,310 $72,701 $189,051 Optional Services
Pop-Up Meeting - One 6.0 $930.00 $0.00 $0.00 5.0 1250.0 $0.00 $2,180.00 $2,180.00 Community Survey - One 8.0 $1,240.00 4.0 $660.00 $0.00 4.0 1000.0 1.0 $265.00 $3,165.00 $3,165.00 SUBTOTAL: 14.0 $2,170.00 4.0 $660.00 0.0 $0.00 9.0 2250.0 1.0 $265.00 $5,345.00 $0.00 $0.00 $5,345.00

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APPENDIX
Title: Associate, Civil Engineer
p. 408.850.3425
e. [email protected]
Years with Firm: 8.5
Office Location: Santa Clara
Jamie Wallis, PE, QSD/QSP
Title: Principal-in-Charge
p. 408.850.3410
e. [email protected]
Years with Firm: 16 (co-founder)
Office Location: Santa Clara
Title: Sr. Project Manager
p. 925.683.3119
e. [email protected]
Years with Firm: 2.5
Office Location: Santa Clara
Title: Associate, Director of Design
p. 408.850.3402
e. [email protected]
Years with Firm: 16
Office Location: Santa Clara
Derek McKee, RLA
Todd Young, RLA
Bill Drulias, RLA

PROPOSED PROJECT PERSONNEL

STAFFING CAPABILITY AND AVAILABILITY
To help the City of San Carlos (City) accomplish their future goals and projects, we have hand-selected a team with specialized public recreational facility knowledge, problem-solving experience, and a history of successfully working together on an extensive list of projects for numerous agencies with similar scope to City's anticipated projects. We recognize the importance of continuing to build and develop new and ongoing relationships throughout your projects, and are committed to maintaining a consistent project team. The main office that will be providing services to the City is our Santa Clara office, located at 2455 The Alameda Santa Clara, CA 95050. Please see the below organizational chart with Verde Design's key team member's contact and office location information, and the following pages for each individual's resume with project license information, credentials, and project relevant experience. Additionally, please see the end of this section for our proposed subconsultant team with firm overviews and as-need, specialized services they will provide for your projects, as well our approach to managing our subconsultant team, and key subconsultant contact resumes.

KEY VERDE DESIGN PROJECT

TEAM ORGANIZATIONAL CHART

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APPENDIX

QUALIFICATIONS & RELEVANT EXPERIENCE
B.S., Landscape Architecture, California
Polytechnic State University, San Luis
Obispo, 1993
CA 4148, Landscape Architect, 1995
American Society of Landscape Architects
American Sports Builders Association
California Parks and Recreation Society
District 4 Board, Current
Coalition for Adequate School Housing
Green Roofs for Healthy Cities
Sports Turf Managers Association NorCal
Board, Current
City of Santa Cruz, Public Works Commission
2005-2013
City of Santa Cruz - Clean River, Beaches
and Ocean Tax Oversight Committee
Guadalupe River Park Board of Directors,
2004-2009
City of Watsonville
• City Plaza Restroom (2021)
x Restroom building
x ADA access path
x Parking
x Site improvements
• City Plaza Master Plan (2020)
x Refurbished historical fountain
x Picnic and game table areas
x ADA-compliance and paving upgrades
x Site furnishing, landscaping, and
irrigation
• Ramsay Park Master Plan (2020)
x Natural grass soccer fields
x Multi-use synthetic turf field
x Expanded family center
x Play area and dog park
x BMX pump track
x ADA-compliance
x Expanded parking lots
• Ramsay Park Connector Trails (2020)
x Pedestrian ADA and vehicular trails
x Slough overlook
x Site improvements
• City-Wide Parks Strategic Plan (2019)
City of Morgan Hill
• Magical Bridge Playground (2022)
x Magical Bridge all-inclusive play
area and custom structures
x Donor features and outdoor
classroom
x Site landscaping
x Pedestrian, vehicular circulation,
and parking lot
• Nob Hill Park (2017)
x Picnic areas and exercise stations
x Hiking trails and two slides
x Park wi-fi
• Railroad Park (2017)
x Train depot-themed all-inclusive
playground and structures
x Observation areas
x Lighting, wi-fi, and security cameras
x Restroom building
• Third Street Creek Park (2017)
x Revegetation of natural oak
grassland area and creek riparian
corridor
x Redevelopment of surrounding
streets for neighborhood and park
access
x Parking lot
x Pathway and park lighting
x Park wi-fi and security cameras
x Vehicular and pedestrian bridge

DEREK MCKEE RLA
PRINCIPAL-IN-CHARGE | VERDE DESIGN, INC.

Derek McKee is a principal and co-founder of Verde Design, responsible for client relationships and production coordination. Practicing landscape architecture for more than 27 years, he has worked on public parks, habitat restoration/preservation, athletic facilities, school facilities, and mass transit design. For public park and community projects, his role has included overall management throughout project duration, community facilitation, design of facilities, quality control, and cost preparation/ budget coordination. Public works projects are his focus providing programming, design, and construction documentation expertise. He has worked on large regional parks over 100 acres to mini-parks for smaller communities. His projects have earned several notable awards and distinctions. Most recently, the American Public Works Association (APWA) recognized the City's of Campbell's John D Morgan Park with its 2022 Environmental Project of the Year, >$5M category. Additionally, volunteering and providing community support, Derek has been a public works commissioner, board member for a community park conservancy, and is active with CPRS on several committees.

Role: Derek will be your advocate to keep your project on target to meet your goals. He will be responsible for contract administration oversee design development, and staff coordination. As the design development proceeds, he will review all aspects of the project with the City to confirm that all goals are met.

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APPENDIX
• West Little Llagas Creek Trails (2020)
x Trails, native landscape, and lake
overlook
x Parling lot
x HAWK and RRFB intersections
• Outdoor Sports Center Master Plan
(2022)
x Aquatics Center expansion to
include a playground, shade
structures, and a wave simulator
x New park plaza with outdoor
dining structures, play area, shade
elements, and seating
x New buildings to support the new
sport fields improvements
x Beach volleyball complex
x Renovated athletic fields
x New parking lots
x Lighted paths along with parking
City of Marina
• Glorya-Jean Tate Bike Park (2023)
x Asphalt bicycle pump track
(including separate beginner
and intermediate routes, berm/
jump elements, rhythm ections, and
curved wall-rides)
x Picnic areas
x ADA parking improvements
x ADA access to existing building
x Native and adapted landscaping
• Glorya-Jean Tate Park (current)
x Design development for a 4.2-
acre community park with bicycle
pump track, community buildings,
picnicking, turf area, and creative
playgrounds
• City Park at the Dunes (current)
x Design development for 17-acre
historic park with chapel, aquatics,
passive turf for sports and
playgrounds
• Sea Haven Park (2019)
x Design development for 28-acre
community park with turf for sports,
playgrounds, and dog park
• Marina Equestrian Center (2019)
x Design development for 35-acre
park that serves as the hub of
Marina with future equestrian
center, trails, and public use venue
City of Campbell
• John D Morgan Park (2021)
x New play structure with
wheelchair accessibility
x Engagement berm with slides
x Swing and sway zone
x Tot play zone and spinner zone
x Accessible drinking fountain,
pathways, and picnic areas
City of Palo Alto
• Mitchell Park Magical Bridge
Playground (2014)
x Magical bridge - all-inclusive play
areas with custom playhouse
x Pathways, elevated walks, seat
walls, and donor walls
x Specialty fencing, custom site
furnishings, and lighting
x Landscaping and irrigation
City of South San Francisco
• Orange Memorial Park (current)
x Four baseball/softball fields
x Multi-use soccer fields
x Sports field lighting
x Entry elements
City of San Jose
• Arcadia Softball Complex (2017)
x Wagon wheel four field complex
x Natural turf
x Restroom/concession bldg
x Maintenance yard
• Hanchett Park (2021)
x Master plan
x Personal spots to sit and rest
x Shade tree grove and shade structure
x Screen fencing and safety lighting
x Group gathering space and dining
spaces
x Active recreation areas
x Children and adult activities
x Environmental learning features
• Tamien Park (2021)
x Natural grass multi-use field
x All-weather walking track/path
x Playground with custom features
x Synthetic turf volleyball court
x Basketball court
x Pathways and raised planters with
seat walls
x Restrooms and picnic areas
x Stage and exercise/fitness area
x Solar lighting
x Parking lot and landscaping
City of East Palo Alto
• Martin Luther King, Jr. Park Master
Plan (2022)
x All-inclusive play area
x Athletic and recreational fields
x Hardcourts and bocce courts
x Dog park
x Exercise and senior equipment
x Amphitheater/performance area
x New restroom building
x Nature walks and birding platform
x Parking lot and ADA compliance
upgrades
x Spaces for picnicking/spectating/
general recreation

DEREK MCKEE RLA (CONTINUED)
PRINCIPAL-IN-CHARGE | VERDE DESIGN, INC.

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APPENDIX

QUALIFICATIONS & RELEVANT EXPERIENCE
B.A., Landscape Architecture, University
of Arizona, 1990
CA 4050, Landscape Architect, 1994
Bay Friendly Qualified Landscape
Design and Maintenance Professional
City of Watsonville
• City Plaza Master Plan (2020)
x Refurbished historical fountain
x Picnic and game table areas
x ADA-compliance
x Paving upgrades
x Site furnishing
x Landscaping, and irrigation
• Ramsay Park Master Plan (2020)
x Play area and dog park
x Natural grass soccer fields
x Multi-use synthetic turf field
x Expanded family center
x BMX pump track
x ADA-compliance
• City-Wide Parks Strategic Plan (2019)
City of San Jose
• Hanchett Park (2021)
x Master plan
x Personal spots to sit and rest
x Shade tree grove and shade
structure
x Screen fencing and safety lighting
x Group gathering space and dining
spaces
x Active recreation areas
x Children and adult activities
x Environmental learning features
• Tamien Park (2021)
x Playground with custom features
x Natural grass multi-use field
x All-weather walking track/path
x Synthetic turf volleyball court
x Basketball court
x Pathways and raised planters with
seat walls
x Restrooms and picnic areas
City of Campbell
• John D Morgan Park (2021)
x New play structure with
wheelchair accessibility
x Engagement berm with slides
x Swing and sway zone
x Tot play zone and spinner zone
x Accessible drinking fountain,
pathways, and picnic areas
City of Mountain View
• Magical Bridge Playground (current)
x All-inclusive play area and
structures
x Donor features and outdoor
classroom
x Site landscaping
x Pedestrian, vehicular circulation,
and parking lot
Role: Todd will lead preparation of graphics, meeting preparation, and conceptual design and construction documents/packages. His responsibilities include overall daily management of the project, project scoping, and establishing the project schedule. During the startup phase, he will work with the team to attain input from your staff, and develop project programs, and respond to development issues, as well as direct supervision of drafting personnel.

TODD YOUNG RLA
SR. PROJECT MANAGER | VERDE DESIGN, INC.

Todd joined Verde Design in 2020. As a licensed landscape architect for your projects, he will assist Derek in all production efforts, which includes graphics, conceptual and construction drawing efforts as well as meeting preparation and project updates. Since joining our team, he has provided management for a variety of public agency projects, working with team to attain input from staff members and various agencies involved, develop project programs, as well as direct supervision of drafting personnel, to ensure his clients' are satisfied and that the project's goals are met with he facility. His project have included numerous community parks with award winning all-inlcusive playgrounds. His projects have earned several notable awards and distinctions. Most recently, the American Public Works Association (APWA) recognized the City's of Campbell's John D Morgan Park with its 2022 Environmental Project of the Year, >$5M category. Todd is committed to bringing to Verde Design’s clients the most current industry information for every aspect of design, construction, and long-term maintenance.

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APPENDIX

QUALIFICATIONS & RELEVANT EXPERIENCE
B.S., Landscape Architecture, California
Polytechnic State University, San Luis Obispo,
1975
Rio Hondo College, Whittier, Associate of Arts,
Architecture, 1972
CA 2069, Landscape Architect, 1982
Past Executive Committee and current umpire
of the Santa Cruz County Baseball Umpire
Association
California Parks and Recreation Society
City of Watsonville
• City Plaza Restroom (2021)
x Restroom building
x ADA access path
x Parking
x Site improvements
• City Plaza Master Plan (2020)
x Refurbished historical fountain
x Picnic and game table areas
x ADA-compliance and paving upgrades
x Site furnishing, landscaping, and
irrigation
• Ramsay Park Master Plan (2020)
x Natural grass soccer fields
x Multi-use synthetic turf field
x Expanded family center
x Play area and dog park
x BMX pump track
x ADA-compliance
x Expanded parking lots
• Ramsay Park Connector Trails (2020)
x Pedestrian ADA and vehicular trails
x Slough overlook
x Site improvements
• City-Wide Parks Strategic Plan (2019)
City of Sunnyvale
• Fair Oaks Park (2022)
x Magical Bridge all-inclusive
playground
x Synthetic turf baseball, soccer, and
multi-use fields
x Picnic and park amenities upgrade
x Hardcourts reconstruction
x Lighting and ADA upgrades
City of Campbell
• John D Morgan Park (2021)
x New play structure with
wheelchair accessibility
x Engagement berm with slides
x Swing and sway zone
x Tot play zone and spinner zone
x Accessible drinking fountain,
pathways, and picnic areas
City of Seaside
• David Cutino Park (2019)
x Synthetic turf multi-use field
x Playground and picnic area
x Skate park and parking lot
x ADA-compliance
City of Campbell
• John D Morgan Park (2021)
x New play structure with
wheelchair accessibility
x Engagement berm with slides
x Swing and sway zone
x Tot play zone and spinner zone
x Accessible drinking fountain,
pathways, and picnic areas
City of San Jose
• Hanchett Park Master Plan (2021)
x Master plan
x Personal spots to sit and rest
x Shade tree grove and shade structure
x Screen fencing and safety lighting
x Group gathering space and dining
spaces
x Active recreation areas
x Children and adult activities
x Environmental learning features
Role: Bill will work with Derek and Todd, and will oversee the design process and graphics development. He will review options for all of the project components for sustainability. He has developed a sustainable checklist that can be compared to all elements in the park to present sustainable decisions. Sustainable elements include paving, grading, drainage, native plant selection, irrigation, building components, as well as material selection.

BILL DRULIAS RLA
ASSOCIATE, DIRECTOR OF DESIGN | VERDE DESIGN, INC.

Bill joined Verde Design at its inception in 2007 and contributes his passion for design excellence, and creative energy to our projects. As director of design, he supports the project team through establishing project design goals, the preparation of spatial hierarchies, functional uses, and recommendations for the integration of a wide palette of materials. He reviews all design efforts to ensure that they are executed in a comprehensive, creative, and positive manner. Taking the project’s planning and design concepts, Bill develops them into solid design plans. He is also responsible for visual communication. He coordinates the plan graphics using color, sketches, and models to aid in providing clear communication to the client and community.

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APPENDIX

JAMIE WALLIS PE, QSD/QSP
ASSOCIATE, CIVIL ENGINEER | VERDE DESIGN, INC.

Jamie joined Verde Design in 2014. As a civil engineer, and recent associate, she is responsible for managing current design projects, maintaining and building client relationships, and overseeing the rest of the production team in many aspects of each project she is involved in. During Jamie’s time with Verde Design, she has assisted or managed a variety of projects, including public parks, athletic fields, and school facilities. Jamie also provides stormwater calculations, stormwater pollution prevention plans, and QSD service to ensure that the new facilities are designed in compliance with stormwater and C.3 requirements, if needed. Jamie utilizes her experience as a former NCAA D1 athlete, and her technical design skills, to produce innovative solutions to unique project issues.

QUALIFICATIONS & RELEVANT EXPERIENCE
B.S., Civil Engineering, Santa Clara
University, Santa Clara, 2013
CA C86612, Professional Engineer, obtained
in 2016 (expires 3/31/2023)
CA QSD/QSP certification #26164, obtained
in 2016 (expires 12/16/2022)
City of South San Francisco
• Orange Memorial Park (current)
x Four baseball/softball fields
x Multi-use soccer fields
x Sports field lighting
x Entry elements
City of San Jose
• Tamien Park (2021)
x Natural grass multi-use field
x Synthetic turf volleyball court
x All-weather walking track/path
x Playground with custom features
x Basketball court
x Pathways and raised planters with
seat walls
x Restrooms and picnic areas
x Stage and exercise/fitness area
x Solar lighting
x Parking lot and landscaping
City of Burlingame
• Murray Soccer Field (2016)
x Renovation of synthetic turf field
x Feasibility Study
City of Foster City
• Catamaran Park (2016)
x ADA-compliant playground &
synthetic turf beach
City of Milpitas
• Milpitas Sports Center (2016)
x Synthetic turf multi-use fields
City of Redwood City
• Red Morton Community Park (2016)
x Renovation of three fields and four
tennis courts
San Lorenzo Unified School DistrictKIPP Public Charter Schools, San Lorenzo
• KIPP King Collegiate High School
x Synthetic turf multi-use field (2019)
Los Gatos-Saratoga Union High
School District, Los Gatos
• Los Gatos High School
x Multi-use field (2017)
x Baseball stadium (2015)
x Eight-lane track and
synthetic turf field (2015)
x Natural grass practice field and
discus area (2015)
• Saratoga High School
x Synthetic turf baseball field
replacement (current)
x Multi-use field improvements
(2015)
x Synthetic turf softball and multi-use
field (2015)
South San Francisco Unified School
District, South San Francisco
• El Camino High School (2019)
x Synthetic turf softball field
• South San Francisco High School
(2019)
x Softball and baseball fields
Santa Clara Unified School District,
Santa Clara
• Santa Clara High School (2020)
x Synthetic turf multi-use field
x Track & field improvements
• Wilcox High School (2020)
x Synthetic turf multi-use field
x Track & field improvements
Role: Jamie will support the civil engineering and documentation aspects of the project. She will work with Derek and Todd to coordinate the engineering and production of construction documents and provide stormwater calculations for the project to ensure compliance with stormwater regulations and C.3 requirement.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Adopt Ordinance 1597 Amending San Carlos Municipal Code, Title 18, Zoning, Sections 18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to Prohibit Research and Development Activities Requiring Biosafety Level (BSL) 3 and 4 Containment.

RECOMMENDATION:

Adopt Ordinance 1597 amending San Carlos Municipal Code, Title 18, Zoning, sections

18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to prohibit research and development activities requiring biosafety level (BSL) 3 and 4 containment.

FISCAL IMPLICATIONS:

There are no direct fiscal implications to the City’s General Fund associated with adopting an Ordinance to regulate research and development activities with assigned biosafety level containment requirements.

BACKGROUND:

The City of San Carlos has seen recent growth in the life science and biotechnology business sectors with new building development and businesses located in the east San Carlos industrial area. Many life science and biotechnology businesses operate with laboratories. The Centers for Disease Control and Prevention (CDC) and the National Institutes of Health (NIH) use biosafety levels to identify the special building design, safety equipment, and specific practices needed in a laboratory setting to protect workers, the environment, and the public. The four biosafety levels are BSL-1, BSL-2, BSL-3, and BSL-4, with BSL-4 requiring the highest (maximum) level of containment.

The Planning and Transportation Commission, at its February 6, 2023 meeting, considered an ordinance to prohibit BSL-3 and BSL-4 activities. At that meeting, the Commission requested additional information and an ordinance to allow BSL-3 activities with a Conditional Use Permit and prohibit BSL-4 activities.

The Planning and Transportation Commission, at its March 6, 2023 meeting, recommended that the City Council adopt an ordinance to permit BSL-1 and BSL-2 activities, require a conditional use permit for BSL-3 activities, and prohibit BSL-4 activities. The City Council considered the Planning and Transportation Commission’s recommendation at its March 27, 2023 meeting and continued the item to a date uncertain.

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In response to comments at the City Council meeting, staff presented an additional ordinance for City Council consideration that requires a Health and Safety Permit for City Council approval to permit BSL-3 labs and prohibit BSL-4 labs.

At the June 26, 2023 City Council meeting, the Council considered three Ordinances: 1) an ordinance to allow BSL-3 activities with a conditional use permit and prohibit BSL-4 activities; 2) an ordinance to require a health and safety permit by the City Council for BSL-3 activities and prohibit BSL-4 activities, and; 3) and ordinance to prohibit BSL-3 and 4 activities. The City Council voted 3-2 to introduce Ordinance 1597 to permit BSL-1 and BSL-2 activities and prohibit BSL-3 and 4 activities.

ANALYSIS:

Ordinance 1597 amends San Carlos Municipal Code sections 18.06.020 and 18.07.020 to permit BSL-1 and BSL-2 activities and prohibit BSL-3 and BSL-4 activities in the Commercial and Industrial land use regulations. The Ordinance also adds section 18.41.020 to add definitions for ”Biological Agent” and ”Biosafety Level (BSL)”.

If adopted by the City Council, the new regulations will go into effect on September 13, 2023. The regulations will apply to all existing and proposed life science businesses. There are no existing BSL-3 or BSL-4 labs that would be considered legally non-conforming. The Ordinance permits BSL-1 and BSL-2 activities by right within a permitted life science or biotechnology business.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Ordinance 1597 amending San Carlos Municipal Code, Title 18, Zoning, sections

18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to prohibit research and development activities requiring biosafety level (BSL) 3 and 4 containment; or

2. Do not adopt Ordinance 1597; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Ordinance 1597 with Exhibit A

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ORDINANCE NO. 1597

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AMENDING SAN CARLOS MUNICIPAL CODE, TITLE 18, ZONING, SECTIONS 18.06.020 (COMMERCIAL DISTRICTS LAND USE REGULATIONS), 18.07.020 (INDUSTRIAL DISTRICTS LAND USE REGULATIONS), AND 18.41.020 (DEFINITIONS) TO PROHIBIT

RESEARCH AND DEVELOPMENT ACTIVITIES REQUIRING BIOSAFETY LEVEL (BSL) 3 AND 4 CONTAINMENT.
____________________________________________________________________________ SECTION 1: The City Council of the City of San Carlos does hereby ordain as follows:

WHEREAS, the San Carlos 2030 General Plan’s Environmental Safety and Public Services Element sets forth Action ESPS-5.6 that directs the City of San Carlos to: “Prepare regulations that address biosafety levels (BSL) for new life science, biotechnology, or other scientific developments to ensure a healthy and safe San Carlos community”; and WHEREAS, the City of San Carlos is addressing Biosafety Levels (BSL) by adopting an Ordinance to amend San Carlos Municipal Code, Title 18, Zoning, Sections 18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions); and
WHEREAS, the Ordinance amends the San Carlos Municipal Code to amend the Land Use Regulations for Commercial and Industrial Districts to permit BSL-1 and -2 activities and prohibit BSL-3 and -4 activities associated with Research and Development uses; add a definition for Biological Agent and Biosafety Level (BSL); and
WHEREAS, pursuant to Government Code Section 65853 and 65850 and San Carlos Municipal Code Chapter 18.136, when a change in the Zoning Ordinance (Title 18 of the San Carlos Municipal Code) is found necessary, the Planning and Transportation Commission shall hold a public hearing to consider such change and render its decision to the City Council; and WHEREAS, pursuant to San Carlos Municipal Code Chapter 18.136.030 and California Government Code Section 65090 and 650901, a Public Hearing Notice was published on January 25, 2023 for the item titled, “Consider a Resolution Recommending the City Council Adopt an Ordinance Amendment to the City of San Carlos' Zoning Code Section 18 to Regulate Laboratories with Biosafety Levels (BSL)” in the newspaper; and WHEREAS, the Planning and Transportation Commission conducted a public hearing on amendments to the San Carlos Municipal Code to hear and consider all comments of all persons interested in or concerned with proposed amendments to the City of San Carlos Municipal Code on February 6, 2023 in consideration of a recommendation to the City Council regarding adoption of an Ordinance. During the meeting, the Planning and Transportation Commission voted to continue the item to the March 6, 2023 Planning and Transportation Commission meeting; and WHEREAS, pursuant to San Carlos Municipal Code Chapter 18.136.030 and California Government Code Section 65090 and 650901, a Public Hearing Notice was published on February 22, 2023 for the item titled, “Continuation of Consideration of a Resolution Recommending the City Council Adopt an Ordinance Amendment to the City of San Carlos'

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Zoning Code Section 18 to Regulate Laboratories with Biosafety Levels (BSL)” in the newspaper; and
WHEREAS, the Planning and Transportation Commission conducted a public hearing on amendments to the San Carlos Municipal Code to hear and consider all comments of all persons interested in or concerned with proposed amendments to the City of San Carlos Municipal Code on March 6, and adopted Resolution PC2023-0005, recommending the City Council regarding adopt an Ordinance to permit BSL 1 and 2 activities by right, prohibit BSL-4 activities and require a Conditional Use Permit for BSL-3 activities; and
WHEREAS, pursuant to San Carlos Municipal Code Chapter 18.136.030 and the California Government Code Sections 65090 and 65091, a Public Hearing Notice for the City Council consideration of the Planning and Transportation Commission recommendation on the item titled, “Considering Introducing an Ordinance Amending the City of San Carlos Municipal Code Title 18 to Regulate Laboratories with Biosafety Levels (BSL)” was published on March 16, 2023 in the newspaper; and
WHEREAS, the proposed amendments to the Zoning Ordinance text were released for public review on March 23, 2023 and incorporate the recommendations of the Planning and Transportation Commission as recommended in Resolution of the Planning and Transportation Commission No. PC2023-0005; and
WHEREAS, the City Council conducted a public hearing on amendments to the San Carlos Zoning Ordinance to hear and consider all comments of all persons interested in or concerned with a proposed amendments to the City of San Carlos Municipal Code on March 27, 2023 in consideration of adoption of this Ordinance. During the meeting, the City Council voted to continue the items to a date uncertain; and
WHEREAS, pursuant to San Carlos Municipal Code Chapter 18.136.030 and the California Government Code Sections 65090 and 65091, a Public Hearing Notice for the City Council consideration of Ordinances to Regulate Laboratories with Biosafety Levels (BSL) was published on June 15, 2023 in the newspaper; and
WHEREAS, the City Council conducted a public hearing on amendments to the San Carlos Zoning Ordinance to hear and consider all comments of all persons interested in or concerned with proposed amendments to the City of San Carlos Municipal Code on June 26, 2023; and
WHEREAS, the City Council desires to make findings for the proposed amendments to the San Carlos Municipal Code Title 18 Zoning Ordinance relative to implementation of the 2030 General Plan.

SECTION 2: The City Council makes the following findings:

1. The ordinance amendment is consistent with the General Plan.

Basis for finding: The Environmental Safety and Public Services Element of the San Carlos General Plan includes Goal ESPS-5, which states, “Protect the community from the harmful effects of hazardous materials,” and Action ESPS-5.6, which states “Prepare

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regulations that address biosafety levels (BSL) for new life science, biotechnology, or other scientific developments to ensure a healthy and safe San Carlos community.” The primary goal of this proposed amendment to Title 18 of the San Carlos Municipal Code is to implement Action ESPS-5.6 by including a definition for Biosafety Levels (BSL), and prohibiting facilities with biosafety levels (BSL) 3 and 4.

2. The ordinance amendment is consistent with the purpose of this Ordinance to promote the growth of the city in an orderly manner and to promote and protect the public health, safety, peace, comfort, and general welfare.

Basis for finding: The amendments are consistent with the goals, policies, and actions of the San Carlos General Plan and as such continue to allow life science and research and development uses while continuing to protect the public health, safety, peace, comfort, and general welfare.

SECTION 3: Modification of Code. Sections 18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) of Title 18 – Zoning is hereby modified with the language in Exhibit A, and incorporated into Title 18 of the Municipal Code by this reference.

SECTION 4: California Environmental Quality Act Determination. The City Council hereby finds that amendments to the San Carlos Municipal Code are within the scope of the activities and impacts identified in the Focused General Plan Update Final Environmental Impact Report (EIR), and no new environmental effects have been found and no new mitigation is necessary. Therefore, no additional environmental review is required pursuant to Public Resources Code Section 21166 and California Environmental Quality Act (CEQA) Guidelines Section 15162 and 15168.

SECTION 5: Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of San Carlos hereby declares that it would have adopted this Ordinance and such section, subsection, clause, phrase, or portion may be declared invalid or unconstitutional.

SECTION 6: That the City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and, if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 7: This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on 26th day of June, 2023 and adopted at a regular meeting of the City Council of the City of San Carlos held on the 14th of August, 2023 by the following vote:

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______________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A: Changes to Sections 18.06.020 (Commercial Districts Land Use Regulations),

18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to Prohibit Research and Development Activities Requiring Biosafety Level (BSL) 3 and 4 Containment.

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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EXHIBIT A
AMENDMENTS TO TITLE 18, ZONING, SECTIONS 18.06.020 (COMMERCIAL DISTRICTS LAND USE REGULATIONS), 18.07.020 (INDUSTRIAL DISTRICTS LAND USE REGULATIONS), AND 18.41.020 (DEFINITIONS) TO PROHIBIT RESEARCH AND DEVELOPMENT ACTIVITIES REQUIRING BIOSAFETY LEVEL (BSL) 3 AND 4 CONTAINMENT.

18.06.020 Land use regulations.

Table 18.06.020 prescribes the land use regulations for commercial districts. The regulations for each district are established by letter designations as follows:
“P” designates permitted uses.
“M” designates use classifications that are permitted after review and approval of a minor use permit by the Zoning Administrator.
“C” designates use classifications that are permitted after review and approval of a conditional use permit by the Planning Commission.
“(#)” numbers in parentheses refer to specific limitations listed at the end of the table. “-” designates uses that are not permitted.

Use classifications are defined in Chapter 18.40, Use Classifications. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially similar in character. Use classifications and subclassifications not listed in the table or not found to be substantially similar to the uses below are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the right-hand column refer to other sections of this title.

TABLE 18.06.020: LAND USE REGULATIONS—COMMERCIAL DISTRICTS Use Classification NR GCI LC Additional Regulations
Public and Semi-Public Uses
Colleges and Trade Schools, Public or Private - C(3) -
Government Offices - C(3) -
Instructional Services P M(3) -
Public Safety Facilities - M(3) -

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Use Classification NR GCI LC Additional Regulations
Commercial Uses
Automobile/Vehicle Sales and Services See subclassifications below Automobile/Vehicle Sales and Leasing - P C
Automobile/Vehicle Washing - C -
Service Station (1) P -
See Section 18.23.050, Automobile/vehicle
sales and services
Banks and Financial Institutions - P C
Business Services P P P(4)
Commercial Entertainment and Recreation See subclassifications below Cinema/Theaters - P C
Large-Scale - C C
Small-Scale - P P(4)
Eating and Drinking Establishments See subclassifications below Full Service M P P(4)
Convenience P P C
See Section 18.23.140, Outdoor dining
Food Preparation P P P(4)
Lodging See subclassifications below
Hotels and Motels C C M
Maintenance and Repair Services - P P(4)
Nurseries and Garden Centers - P M(6) See Section 18.23.270, Commercial cannabis businesses
Offices See subclassifications below
Business and Professional P P P(4)
Medical and Dental - P M
Walk-In Clientele P P P(4)
Personal Services See subclassifications below
General Personal Services P P P(4) See Section 18.23.170, Personal services Retail Sales See subclassifications below
Building Materials and Services - P M
Cannabis Dispensary - - -
Convenience Markets P P M
Food and Beverage Sales P P M
General Retail P P P(4)
Large-Format Retail - C C See Section 18.23.130, Large-format retail

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Use Classification NR GCI LC Additional Regulations
Price Point Retail - P M
Second-Hand Store - P M
Retail Establishments Selling Ammunition or
Firearms
C C C See Section 18.23.290, Retail
establishments selling ammunition or
firearms
Industrial Uses
Construction and Material Yards - C C See Section 18.23.160, Outdoor storage Custom Manufacturing - P M
Industry, General - M M(6) See Section 18.23.270, Commercial cannabis businesses
Industry, Limited - P M
Recycling Facility See subclassifications below
Reverse Vending Machine - C(3) -
Recycling Collection Facility - C(3) -
See Section 18.23.190, Recycling facilities
Research and Development - P M(6) See Section 18.23.270, Commercial cannabis businesses
Research and Development Activities
requiring BSL-1 and BSL-2 containment
P P P
Research and Development Activities
requiring BSL-3 containment
- - -
Research and Development Activities
requiring BSL-4 containment
- - -
Salvage and Wrecking - C(2) - See Section 18.23.160, Outdoor storage Warehousing and Storage See subclassifications below
Indoor Warehousing and Storage - C(5) P(4)(5)
Outdoor Storage - C - See Section 18.23.160, Outdoor storage Wholesaling and Distribution - P M(6) See Section 18.23.270, Commercial cannabis businesses
Cannabis Microbusiness - P - See Section 18.23.270, Commercial cannabis businesses
Transportation, Communication, and Utilities Uses
Communication Facilities See subclassifications below
Antenna and Transmission Towers See Chapter 18.24, Wireless Telecommunications Facilities Facilities within Buildings P P M
Freight/Truck Terminals and Warehouses - P(3) -
Light Fleet-Based Services - P(3) C
Utilities, Major - C(3) -
Utilities, Minor P P(3) -

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Use Classification NR GCI LC Additional Regulations
Other Applicable Types
Accessory Uses and Structures See Sections 18.23.030, Accessory uses, and 18.15.020, Accessory buildings and structures
Nonconforming Use Chapter 18.19, Nonconforming Uses, Structures, and Lots Temporary Use Chapter 18.31, Temporary Use Permits
Specific Limitations:

1. Permitted if existing. New service stations are not allowed.

2. Shall be conducted entirely within an enclosed building.

3. Not allowed between Industrial Road and Highway 101 and Skyway Road fronting Highway 101.

4. Permitted by right in existing buildings only; additions or enlargements, tear downs and rebuilds may be considered subject to conditional use permit approval by the Planning Commission.

5. Storage in small individual spaces exclusively and directly accessible to a specific tenant is permitted by right on the condition that such uses occupy no more than five percent of the total square footage of any single building.

6. Uses that require a commercial cannabis business permit are not permitted. ***

18.07.020 Land use regulations.

Table 18.07.020 prescribes the land use regulations for industrial districts. The regulations for each district are established by letter designations as follows:
“P” designates permitted uses.
“M” designates use classifications that are permitted after review and approval of a minor use permit by the Zoning Administrator.
“C” designates use classifications that are permitted after review and approval of a conditional use permit by the Planning Commission.
“(#)” numbers in parentheses refer to specific limitations listed at the end of the table. “-” designates uses that are not permitted.

Use classifications are defined in Chapter 18.40, Use Classifications. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is

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substantially similar in character. Use classifications and subclassifications not listed in the table or not found to be substantially similar to the uses below are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the right-hand column refer to other sections of this title.

TABLE 18.07.020: LAND USE REGULATIONS—INDUSTRIAL DISTRICTS Use Classification IA IL IH IP Additional Regulations
Public and Semi-Public Uses
Colleges and Trade Schools, Public or Private C C C(8) - Government Offices - C C C
Hospitals and Clinics See subclassification below
Hospitals - - - C
Public Safety Facilities - M M -
Commercial Uses
Adult-Oriented Business C(1) C(1) C(1) - See Section 18.23.040, Adultoriented businesses Animal Care, Sales and Services See subclassifications below Kennels - M - -
Veterinary Services - M - -
Artist’s Studio P P - -
Automobile/Vehicle Sales and Services See subclassifications below Automobile/Vehicle Sales and Leasing - C(3) C(5) C(5)
Automobile/Vehicle Repair, Major P P P C
Automobile/Vehicle Service and Repair, Minor P P P -
Automobile/Vehicle Washing - P - -
Large Vehicle and Equipment Sales, Service
and Rental
- P P -
Service Station - P(6) - -
See Section 18.23.050,
Automobile/vehicle sales and
services
Towing and Impound - M M -
Vehicle Storage - M M -
See Section 18.23.160, Outdoor
storage
Business Services P P P P
Commercial Entertainment and Recreation See subclassifications below Large-Scale - C C -
Small-Scale - C C -

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Use Classification IA IL IH IP Additional Regulations
Eating and Drinking Establishments See subclassifications below Full Service - - - M(2)
Convenience M(2) M(2) M(2) M(2)
See Section 18.23.140, Outdoor
dining
Food Preparation P P - -
Funeral Parlors and Interment Services P - - -
Maintenance and Repair Services P P P -
Nurseries and Garden Centers - M M - See Section 18.23.270, Commercial cannabis businesses
Offices See subclassifications below
Business and Professional - C C M
Medical and Dental - C - M
Parking, Public or Private - P P - See Chapter 18.20, Parking and Loading
Personal Services See subclassification below
Tattoo or Body Modification Parlor M - - -
Retail Sales See subclassifications below
Building Materials and Services M M M -
Cannabis Dispensary - - - -
Convenience Markets M(2) M(2) M(2) M(2)
Food and Beverage Sales M(2) M(2) M(2) M(2)
General Retail M(4) M(4) M(4) M(4)
Retail Establishments Selling Ammunition or
Firearms
C C C C See Section 18.23.290, Retail
establishments selling ammunition
or firearms
Industrial Uses
Construction and Material Yards P P P - See Section 18.23.160, Outdoor storage
Custom Manufacturing P P P -
Industry, General P P P - See Section 18.23.270,
Commercial cannabis businesses
Industry, Limited P P P P
Recycling Facility See subclassifications below
Reverse Vending Machine P P - -
Recycling Collection Facility - C C -
Recycling Processing Facility - C C -
See Section 18.23.190, Recycling
facilities
Research and Development P P P P See Section 18.23.270, Commercial cannabis businesses

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Use Classification IA IL IH IP Additional Regulations
Research and Development Activities
requiring BSL-1 and BSL-2 containment

P P P P
Research and Development Activities
requiring BSL-3 containment
- - - -
Research and Development Activities
requiring BSL-4 containment
- - - -
Salvage and Wrecking M(3) M M - See Section 18.23.160, Outdoor storage
Warehousing and Storage See subclassifications below
Chemical, Mineral, and Explosives Storage - C(7) C(7) - Indoor Warehousing and Storage P P P -
Outdoor Storage P(9) P P - See Section 18.23.160, Outdoor storage
Wholesaling and Distribution P P P - See Section 18.23.270, Commercial cannabis businesses
Cannabis Microbusiness P P P - See Section 18.23.270,
Commercial cannabis businesses
Transportation, Communication, and Utilities Uses
Communication Facilities See subclassifications below
Antenna and Transmission Towers See Chapter 18.24, Wireless Telecommunications Facilities Facilities within Buildings M M M M
Freight/Truck Terminals and Warehouses - C P(10) -
Light Fleet-Based Services P P P -
Utilities, Major C C C C
Utilities, Minor P P P P
Waste Transfer Facility - P P -
Other Applicable Types
Accessory Uses and Structures See Sections 18.23.030, Accessory uses, and 18.15.020, Accessory buildings and structures
Nonconforming Use Chapter 18.19, Nonconforming Uses, Structures, and Lots Temporary Use Chapter 18.31, Temporary Use Permits
Specific Limitations:

1. Permitted only in the area shown on Figure 18.23.040-B: Adult-Oriented Business Area.

2. Permitted only as an ancillary use. The combined floor area of all eating and drinking uses on a site shall not exceed two thousand five hundred square feet unless a conditional use permit is approved.

3. Shall be conducted entirely within an enclosed building.

4. Permitted only as an ancillary use, not to occupy more than one thousand square feet, unless a conditional use permit is approved.

5. Limited to properties between Industrial Road and Highway 101 and adjacent to Shoreway Road.

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6. Limited to alternative fueling stations such as for electric or hybrid vehicles, hydrogen-powered vehicles, and similar vehicles using alternative fuels.

7. Prohibited within five hundred feet of a residential district.

8. Except between Industrial and Highway 101 and Shoreway and Highway 101.

9. Permitted as an accessory use only.

10. Conditional use permit required if adjacent to an R district. ***

18.41.020 Definitions.
***
“Bedroom” means any room having the potential of being a bedroom and meeting the standards of the California Building Code as a sleeping room.
“Biological Agent” means any microorganism (including, but not limited to, bacteria, viruses, fungi, rickettsia or protozoa), or infectious substance, or any naturally occurring, bioengineered or synthesized component of any such microorganism or infectious substance up to and including Risk Group 3 or Biosafety Level 3 classifications as defined by the National Institute of Health (NIH) or the Center for Disease Control (CDC).
“Biosafety Level (BSL)” means the four ascending levels of containment precautions, referred to as Biosafety Levels 1 through 4, required to isolate dangerous biological agents in an enclosed laboratory facility as set forth in the most current edition of Biosafety in Microbiological and Biomedical Laboratories (BMBL) published by the U.S. Department of Health and Human Services Centers for Disease Control and Prevention (CDC) and National Institutes of Health (NIH), based on the primary risk criteria of infectivity, severity of disease, transmissibility, and the nature of the work being conducted. Each level of containment describes the microbiological practices, safety equipment, and facility safeguards for the corresponding level of risk associated with handling an agent. “Block” means property bounded on all sides by a public right-of-way. ***

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 14, 2023
ITEM TITLE: Consideration of Actions for the Life Science/Research & Development Project at 642 Quarry Road (APN 046-041-038): Adopt a Resolution Adopting the Mitigated Negative Declaration and the Associated Mitigation Monitoring and Reporting Program; Introduce an Ordinance Approving the 642 Quarry Road Project Planned Development and Related Zoning Map Amendment to Rezone the Project Site Light Industrial (IL) to Planned Development (PD); and Introduce an Ordinance Approving a Development Agreement with 642 Quarry Owner, LLC.

RECOMMENDATION:

The Planning and Transportation Commission and staff recommend that the City Council:
i. Adopt a Resolution adopting the Mitigated Negative Declaration and the associated Mitigation Monitoring and Reporting Program; and
ii. Introduce an Ordinance Amending the Zoning Map to change the site from IL – Light Industrial Zoning District to PD - Planned Development Zoning District and Approving the associated Planned Development Plan; and
iii. Introduce an Ordinance approving a Development Agreement with 642 Quarry Owner, LLC.

FISCAL IMPLICATIONS:

The applicant has paid the appropriate application fees and provided deposit funds to pay for expenses related to the environmental review and other reports and analyses associated with the project. The project will be required to pay building permit fees and City impact fees. City impact fees total over $11.9 million and include: commercial linkage (affordable housing), sewer, and traffic fees. The proposed Development Agreement includes community benefits, which are outlined in the analysis section and are valued at $4.3 million.

The proposed development will also benefit the City with increased property taxes, sales tax revenue, and new job creation. The estimated increased revenue to the City is $10.6 million over the next 20 years.

BACKGROUND:

The Property and Applicant:

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The property is located at 642 Quarry Road and identified as Assessor Parcel Number 046-041- 038. 642 Quarry Owner, LLC (the “applicant” or “developer”) owns the property and is a special purpose entity controlled by Presidio Bay Ventures.

Process:

At its June 19, 2023 meeting, the Planning and Transportation Commission conducted a public hearing and adopted Resolution PTC2023-14, recommending that the City Council adopt the Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program. It also adopted Resolution PTC2023-15, recommending that the City Council adopt the Ordinance to zone the site Planned Development (PD) Zoning, approve the associated Planned Development Plan, and adopt the Ordinance approving the Development Agreement. The Planning and Transportation Commission also approved the Design Review, Transportation Demand Management Plan, Signage Program, and Grading and Dirt Haul Certificate subject to the approval of the Planned Development zoning.

The items for consideration by the City Council are the Mitigated Negative Declaration, Planned Development Zoning, Planned Development Plan, and Development Agreement.

Existing Conditions:

The 4.7-acre project site is located at the northeast corner of Quarry and Old County Roads and is currently developed with warehouse/ retail/ manufacturing buildings and paved parking surfaces. The property has access from multiple curb-cuts on both Quarry and Old County Roads.

The project site is surrounded by similar commercial developments. A channelized section of Belmont Creek provides the northern boundary of the site, as well as the boundary between San Carlos and unincorporated Belmont.

The site is zoned Light Industrial (IL) and a General Plan designation of General Planned Industrial. The site is located within the Northeast Area Specific Plan study area. This project is not subject to the development moratorium as the application was deemed complete prior to the adoption of the moratorium.

PROJECT DESCRIPTION
Building:

The applicant proposes to demolish the existing buildings and construct a research and development (R&D) campus featuring two, six-story office/laboratory buildings and one, nine-level above grade parking structure, which includes one below grade level. The three structures combined equal 410,072 square feet of occupied building area. Given that the prospective tenants are unknown at this time, the project is being designed to allow for the broadest potential demand, ranging from 75% lab and 25% accessory office to 25% lab and 75% accessory office use.

The two R&D buildings, north building and south building, would have heights of 99’ to the roofline and 117’ to the top of the mechanical screen shielding rooftop equipment. The north building is proposed to be 225,022 square feet. The first floor of the north building would include: a main entrance and lobby; approximately 10,000 square feet of tenant amenity space (exercise areas, lounge); truck loading bays; mechanical equipment areas; and R&D space. Floors two through six would be exclusively R&D. A roof top terrace is proposed at each building.

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The south building is proposed to be 196,650 square feet. The first floor of the south building would include: a main entrance and lobby; a 5,500 square feet child care center open to the public; a tenant amenity space (lounge); truck loading bays; mechanical equipment areas; and R&D space. Floors two through six would be exclusively R&D.

The parking structure would be 89’ to the top of garage structure and 104’ to the top of the elevator tower. The parking structure would extend approximately 10 feet below grade to provide one level of below grade parking. The parking structure would provide 923 vehicle spaces, as well as 48 bicycle parking spaces and a bike repair area. It would also include a small “pet spa” for tenants and a restroom that is accessible from the center courtyard. Bridges at the fourth level would connect the parking structure to the north and south buildings.

Site Plan and Landscaping:

The three buildings are laid out in a rectilinear manner which allows for a central courtyard, as well as access through the site and along Belmont Creek. The north building has its primary frontage along Old County Road, with the primary entrance located along the south facade. There is a loading dock area at the northwest corner of the building, and screened electrical transformers are sited near that corner as well. The south building has its primary frontage along Quarry Road, with the primary entrance located along the southwest façade, across from the entrance to the north building. Both entrances face the internal landscaped courtyard and are visible from the street. There is a loading dock area near the east corner of the building, and electrical transformers are sited east of the building. The parking garage is less visible from the public rights of way, located at the north corner of the site. Access to the garage is provided from an internal roadway that runs between Old County and Quarry Roads, between the north and south buildings.

The landscape plan includes street trees and stormwater treatment planters along the Old County and Quarry Roads frontages.

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Architecture/Design and Signage:

The building’s architecture was inspired by the industrial context and existing life science buildings. The facades are glass with blue tint glazing and spandrel glazing. Horizontal and vertical trim fins break up the façade and provide visual interest. The ground level includes large storefront windows and columns to break up the façade and provide detail at the pedestrian level.

The upper-level steps back up along Old County Road. The parking garage stair/elevator tower includes a decorative element that is visible from the central plaza and Old County Road.

The applicant proposes a sign program that includes seven building signs and two monument signs totaling up to 893 square feet of signage for the site. In addition, the applicant proposes building identification signs, building address signs, and parking entry signs. The sign program provides flexibility if there is a single tenant user or multi-tenant signage. The future tenant signs will require staff level review for consistency with the approved Sign Program.

Parking Vehicles and Bicycles:

The San Carlos Municipal Code requires one parking space for 800 square feet of lab space, one parking space for 300 square feet of office area, and parking for child care to be based on project specific analysis. With a conservative parking scenario of 75% office and 25% lab, along with the child care facility, 1,160 parking spaces are required. In accordance with San Carlos Municipal Code Section 18.20.050, the number of parking spaces shall be reduced by 20% with a Transportation Demand Management plan and may be reduced by 5% with the provision of motorcycle parking. With these two reductions, 928 parking spaces are required.

The applicant proposes a parking structure with one below grade level and nine above grade levels, that would accommodate 923 parking spaces, including motorcycle spaces. Five surface parking spaces would be provided off the interior access roadway for a total of 928 on-site parking spaces.

The project would provide 93 short-term bicycle parking spaces (racks) at sidewalks along Old County and Quarry Roads, as well as near the building entrances. 47 long-term bicycle parking spaces (enclosed lockers) would be provided on the first level of the parking structure. The provided bicycle parking meets the code required 93 short term and 47 long term spaces (total of 140 required spaces).

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Community Benefits:

The community benefits offered by the developer include improvements to Belmont Creek and a new, publicly accessible creek path. The developer has agreed to memorialize the creek path with a public access easement. In addition, the developer has agreed to a public access covenant for the central open space and corner plaza. The developer also proposes to provide an on-site child care facility that could serve up to 100 children. The developer has agreed that if there is an open space and less than half of the children attending the child care at that time have at least one parent or legal guardian who lives or works within the City limits, a child who has at least one parent or legal guardian who lives or works within the City limits must be offered the space before a child whose parents do not live or work within the City limits. In addition, the developer proposes to contribute $2,600,000 combined to the City’s Downtown Improvement Fund, Community Improvement & Recreation Fund, and Green Energy Efficiency & Sustainability Fund. The total community benefits are valued at $4,300,000 as outlined below.

Community Benefits:

Downtown Improvement Fund $1,000,000
Community Improvement & Recreation Fund $1,400,000
Green Energy Efficiency & Sustainability Fund $200,000
Belmont Creek Restoration& Creek Path (credit) $500,000 On-Site Child Care (credit) $1,000,000
Contribution to Community Organizations $200,000
Total Community Benefit $4,300,000
Instead of paying a child care development impact fee (estimated to be $2,049,050), the developer has agreed to build child care space on site in accordance with Chapter 8.52 of the San Carlos Municipal Code. As discussed below under the Development Agreement section of this staff report, the Developer will not be required to pay the child care impact fee if the Developer delivers the day care space in accordance with the provisions of the Development Agreement.

The community benefits are included in the Development Agreement. The developer is requesting a 10-year term on the Development Agreement. The City laws in effect on the date the Development Agreement ordinance becomes effective (“DA Effective Date“) will be vested for ten years (the “DA Term“). However, the Development Agreement recognizes that the Council introduced an ordinance on June 26, 2023 that prohibits BSL-3 and BSL-4 labs in San Carlos.

The Development Agreement would only allow such uses if the zoning ordinance is changed in the future as a ”New City Law” and the City Council amends this Planned Development Ordinance.

For the first five years of the DA Term, developer must only pay the impact fees that were in effect on the DA Effective Date, at the rates in effect on the DA Effective Date. The rates can only be increased pursuant to escalators in the existing impact fee provisions. For the last five years of the DA Term, the developer must pay new impact fees and any increases to existing impact fees.

Below is an estimate of the impact fees the developer will be required to pay based on the proposed plans. The final fee amount will be determined at Building Permit submittal:

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Development Fees:

Commercial Linkage fee (for affordable housing) $6,601,080.00 Sewer fees (connection and capacity) $3,538,574.00
Traffic impact fee $1,839,544.00
Total City Impact Fees $11,979,198.00
Other Reviewing Agencies:

The C/CAG Airport Land Use Committee reviewed the project at its April 27, 2023 meeting with a favorable recommendation to the C/CAG Board. In addition to height review, the ALUCP designates child care as a conditional use. The C/CAG Board, at its May 11, 2023 meeting, determined that the project is consistent with the Airport Land Use Compatibility Plan (ALUCP) for the San Carlos Airport. The applicant received clearance from the Federal Aviation Administration (FAA). The FAA determined that the project would not exceed obstruction standards and would not be a hazard to air navigation. The applicant is required to file additional information with the FAA within five days of the construction reaching its greatest height.

The applicant has also submitted the Transportation Demand Management (TDM) materials as required by C/CAG. Staff will transmit the information to C/CAG upon project approval for C/CAG tracking.

ENVIRONMENTAL REVIEW
The City has undertaken an environmental review of the project as required by the California Environmental Quality Act (CEQA). The potential for the project to result in environmental impacts was assessed in an Initial Study addressing all environmental topics under CEQA per section 15063 of the CEQA Guidelines. Technical analyses were prepared to inform the conclusions in the Initial Study. Based on the analyses, the Initial Study concluded that, with implementation of standard conditions of approval and mitigation measures identified in the Initial Study, the project would not result in any significant environmental impacts.

Potentially Significant Impacts Requiring Mitigation
The analysis found some impacts that could potentially be significant without mitigation. They are included in full in the MND and summarized below with the proposed mitigation measures:

The applicant is to prepare a Soil Management Plan for handling and disposal of soil. The Plan shall be submitted to San Mateo County Department of Environmental Health for review. In addition, the applicant is required to prepare a hazardous material and debris management plan prior to building demolition and grading.

With implementation of the mitigation measures, the project will not result in a significant impact to the environment.

Transportation Impact Analysis:

A complete Transportation Impact Analysis (TIA) has been completed to determine if there are any safety issues under CEQA or any non-CEQA impacts that should be addressed. The study

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found that there is adequate sight distance and queuing to permit left turn movements into and out of the site. The analysis concludes that there will not be any new significant impacts as a result of the project. The applicant will be required to pay the City’s Traffic Impact Fee.

Circulation and Comment Period:

The MND was available for a 30-day public review and comment from November 17, 2022, through December 19, 2022. Notice of the availability of the MND was circulated to state and local agencies as required by CEQA Guidelines and property owners and occupants within 300 feet of the site. Comment letters on the MND were received from the Department of Toxic Substance Control, Carpenters Local 217, Patty Marsters, Paul Magginetti, and Debbie and Garry Baldocchi.

Commenters expressed concern with the following topics: soil contamination, local hire policy, potential for BSL-3 lab activities, impacts to the creek, concern with child care use, demand on utilities, traffic impacts, a potential new source of light and glare, bird strikes, air emissions, operational risks, flooding and sea level rise, geology impacts, emergency response, noise, and jobs to housing ratio imbalance. The comment letters and a Response to Comments memo, which provides a detailed response to each comment, are included as Exhibit C to the Resolution. The Response to Comments memo includes text revisions to the Initial Study/MND and additional conditions of approval to: install automatic shades to minimize light trespass during nighttime hours (condition 93); require anti-glare glazing to reduce daytime building glare (condition 94); minimize exterior lighting along Belmont Creek (condition 98); and limit life science operations to Biosafety Level 2 (condition 100). None of the revisions constitute significant new information regarding the project description, environmental and regulatory setting, conclusions of the environmental analysis, or the mitigation measures or requirements incorporated into the project to mitigate impacts, or otherwise provide significant new information or disclose a new impact requiring additional mitigation that would require recirculation of the Initial Study pursuant to CEQA Guidelines section 15073.5. In addition, in response to a comment at the Planning and Transportation Commission meeting, the Response to Comments memo clarifies the project description that lab space may be located on the ground floor of the buildings.

In response to public feedback, the applicant revised the project request to limit future tenants to allow BSL-1 and 2 activities and require an amendment to the Planned Development Zoning before BSL-3 activities could be allowed. (Attachment 1). This land use limitation is included in the Planned Development Zoning for the site and as a condition of approval.

ANALYSIS:

Consistency with the General Plan:

The subject site has a General Plan land use designation of Planned Industrial which permits research and development (R&D), biotechnology, light industrial, flex space, warehousing and related uses. The project is consistent with General Plan policies to encourage new commercial development to expand the City’s tax base and to support the expansion of key growth industrials (Exhibit C to the Zoning Map Ordinance).

Planned Development Zoning District and Planned Development Plan The Developer has requested rezoning the subject site from Light Industrial (IL) to Planned Development (PD) Zoning District in accordance with San Carlos Municipal Code Chapters 18.10, Planned Development District, and 18.36, Planned Development. The rezoning requires City

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Council approval, and the Planning and Transportation Commission is the recommending body for the action.

The proposed project complies with all development standards and supplemental regulations of the IL Zoning District except for height, floor area, and child care use. The project complies with setbacks, landscaping, and parking requirements. The applicant is requesting the following Planned Development zoning standard adjustments:

1. Height. Exceed the maximum height of 75’ allowed the IL District. The zoning code also allows for 10’ projections above height limits roof equipment with setback and roof coverage requirements and 16’ projection for elevator and stair towers. The applicant proposed a maximum height 99’ to the roof line and 117’ for the mechanical screen.

2. Floor Area. Exceed the maximum site floor area ratio of 1.0. The applicant proposes total building square footage, including the above grade parking, to be 641,494 square feet on a lot of 205,036 square feet, resulting in an FAR of 3.13. The commercial usable building square footage is 407,672, resulting in a 1.98 FAR.

3. Child Care Use. Day Care Centers are not a permitted use in the industrial districts. The applicant proposes a 5,500 square foot child care facility, open to the public, on the ground floor of the south building. The PD Zoning would permit child care use by right as ancillary to the primary use.

4. Biohazard Safety Levels. Tenants of the proposed buildings are not currently known. The applicant requests that future tenants requiring the use of biohazard safety level (BSL) BSL1 and BSL-2 activities be allowed by right, and that use of BSL-3 activities require a Planned Development Amendment by the City Council. The City Council recently introduced an ordinance to prohibit BSL-3 and 4 activities.

5. Sign Area. A total of 893 square feet of tenant signage is requested on the property. The sign program includes two monument signs and a maximum of seven tenant wall signs.

In considering whether to approve the Planned Development Zoning designation and Planned Development Plan, the City Council must consider the findings as outlined in Exhibit C to the Zoning Map Ordinance.

Development Agreement
A Development Agreement is proposed with the project as provided for in California Government Code Sections 65864 through 65869.5 and Municipal Code Chapter 18.37. The Development Agreement (included as Exhibit A to the Development Agreement Ordinance) documents the Developer’s decision to provide an on-site child care space, its obligations with respect to the timing of providing the on-site child care space, its obligations if the day care is not operated as anticipated, and its obligations to lease the space. The Development Agreement also documents the other community benefits the developer is providing and other developer obligations with respect to the project. The monetary contributions and value of on and off-site improvements that the developer is providing as community benefits collectively total $4.3 million.

An on-site child care space is one of the on-site improvements the developer is providing as a community benefit. The nexus study contemplated that a project of this type would create a need

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for 38 child care spaces. The developer hopes that the child care operator will be able to provide 100 child care spaces, but has expressed that the child care operator may offer fewer spaces because the child care operator’s license will determine how many spaces the child care operator can offer. Staff believes that a day care offering 75 spaces would reasonably reflect the community benefit credit of $1,000,000 being granted to the developer. To ensure that the City receives the impact fee and community benefit credit it bargained for, the Development Agreement requires the developer to make the following payments in the following circumstances:
 If the developer cannot proceed with building the child care space within two years from the DA Effective Date because the developer is unable to obtain all permits and approvals required from the county, state, and other government agencies, the developer must pay the impact fee at the rate in effect on the DA Effective Date and the $1,000,000 community benefit credit.
 If the developer has not completed the core and shell of the indoor part of the child care space and the outdoor part of the child care space within six months of the first tenant improvement certificate of occupancy for the project, the developer must pay the impact fee at the rate in effect on the DA Effective Date and the $1,000,000 community benefit credit.  If the child care space is built timely and only offers 37-74 spaces, the Development Agreement requires the developer to pay back a portion of the $1,000,000 community benefit credit. The payment is $27,027 per space below 75 that the City does not receive. For example, if the day care offers 74 spaces, the developer must pay $27,027. Or, if the day care offers 50 spaces, the developer must pay $675,675.
 If the child care space is built timely and offers less than 37 spaces, the developer would not be fully addressing the child care impact created by the project and would need to pay the full community benefit credit of $1,000,000, plus a penalty of $43,000 for each space below 37 that the developer does not provide. For example, if the developer provides thirty-five spaces, the developer shall pay one million eighty-six thousand dollars ($1,086,000).

In addition, the Development Agreement requires the City and the developer to enter into a recorded covenant restricting the day care space to a childcare facility use, and requires the developer to provide the City with quarterly leasing reports. If the developer tries and fails to lease the space within twelve months of the issuance of the certificate of occupancy for the tenant improvements for the Childcare Facility or within a twelve month period after any subsequent vacancies, the City has six months to decide if it wants to continue trying to lease the facility by hiring its own broker for six months or leasing the space itself for a year. During the City’s lease it could run the child care itself or find a subtenant to run it. If those efforts fail, then the developer can lease the space for a community serving use (Instructional Services, Eating and Drinking Establishments (excluding night clubs), Animal Care, Sales and Services (excluding veterinary services), Personal Services (excluding Tattoo or Body Modification Parlor), Retail Sales (excluding Retail Establishments Selling Ammunition or Firearms), Government Offices, and Cultural Institutions as defined in Chapter 18.40 of the San Carlos Municipal Code. If the Developer tries for twelve months to lease the space for one of the community serving uses and is unable to do so, the developer can pay $500,000 to remove the use restriction from the space.

Additionally, if a tenant providing a community serving use vacates and the developer tries for twelve months to lease the space for one of the community serving uses and is unable to do so, the developer can pay $500,000 to remove the use restriction from the space and lease it for any use allowed under the zoning laws.

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The Development Agreement requires the developer to grant the City a public access easement for the creek path and enter into a public access covenant with the City for the central open space and corner plaza. The easement and the covenant will be recorded before the issuance of the first building permit for vertical construction for the project. The public access covenant will terminate if there is a substantial change in the project and the parties are unable to modify the boundaries of the easement or public access area, or if the project buildings are demolished. The public access easement for the creek path will terminate in that case as well if the Belmont Creek no longer exists at that time and the path does not connect to a trail system on a neighboring property.

It is recommended that the community benefit funds be designated to the Downtown Specific Plan Fund, Community Improvement and Recreation Fund, and Green Energy Sustainability Fund, in the amounts shown in the table under the Community Benefits summary above. The developer will also contribute a total of $200,000 to community organizations of the developer’s choice.

To approve a Development Agreement, the City Council is required to find that the Development Agreement is consistent with the General Plan. As outlined in Exhibit A to the Development Agreement Ordinance, the project and the contributions of community benefits are consistent with the General Plan.

PUBLIC OUTREACH
The applicant conducted public outreach to the following organizations and neighborhood groups:
 Greater East San Carlos (GESC)
 Harbor Industrial Area Association
 SV Bike Coalition
 Sierra Club
 San Carlos Youth Center Board
 San Carlos Week of the Family
 San Carlos Parks & Recreation Foundation
 San Carlos Education Foundation
 Chamber San Mateo County
The applicant met with the leads of the Greater East San Carlos residents to review the proposed project. The Planning and Transportation Commission received written public comments from Debbie and Gary Baldocchi expressing concern with the project and from Karen Molinari, the San Carlos Educational Foundation, and the Parks and Recreation Foundation of San Carlos expressing support with the project (Attachment 3). At the June 19, 2023 meeting, Brian Shield, Local Carpenter 217 requested Labor Standards and Labor Provisions are adhered to, Debbie and Gary Baldocchi and David Crabbe expressed concern with the project and the following expressed their support for the project: Jay Strauss, Georgianne Morin, Debbie Denton, Bryan Nader, and Michael Campbell.

Staff mailed the required public hearing notice of this City Council meeting (Attachment 4) to all property owners within 300 feet of the site on August 3, 2023 and the notice was published in the San Mateo Daily Journal on August 3, 2023.

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ALTERNATIVES:

The alternatives available to the City Council include:

1. Take the following actions for the Life Science/Research & Development Project at 642 Quarry Road:
i. Adopt a Resolution adopting the Mitigated Negative Declaration and the associated Mitigation Monitoring and Reporting Program; and ii. Introduce an Ordinance Amending the Zoning Map to change the site from LI – Light Industrial Zoning District to PD - Planned Development Zoning District, approve the associated Planned Development Plan; and
iii. Introduce an Ordinance approving a Development Agreement with 642 Quarry Owner, LLC; or

2. Do not adopt the proposed Resolution nor introduce the proposed two Ordinances; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Code Compliance Certificate for the Design Review, Transportation Demand Management and Transportation Demand Management Plan

2. Applicant letters

3. Public Comments submitted to the Planning and Transportation Commission

4. Public Hearing Notice

5. Public Comments Received Since August 3, 2023 Public Hearing Notice

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CITY HALL
600 ELM STREET
SAN CARLOS CA 94070-3085

PLANNING DIVISION
TELEPHONE (650) 802-4263
FAX (650) 595-6763
WEB: http://www.cityofsancarlos.org

CODE COMPLIANCE CERTIFICATE

DESIGN REVIEW, GRADING AND DIRT HALL CERTIFICATE AND TRANSPORTATION DEMAND

MANAGEMENT PLAN
This is to certify that the San Carlos Planning and Transportation Commission on June 19, 2023, granted approval of Design Review, Grading and Dirt Haul Certificate and Transportation Demand Management Plan to the applicant and owner of 642 Quarry Road, 642 Quarry Owner, LLC (Presidio Bay Ventures), (hereafter "Applicant") to allow for the construction of two new research & development life science buildings with a total of 405,672 square feet at 642 Quarry Road (APN:
046-041-380). The application was approved subject to the following conditions:

1. All structures, parking areas, and landscaping shall be in substantial compliance with the plans prepared by DES Architects Engineers, dated March 24, 2023, and consisting of sixty-one (61) sheets, as presented to and approved by the Planning and Transportation Commission at the June 19, 2023 hearing.

2. Construction of this project shall be in strict conformance with the plans approved by the Planning and Transportation Commission on June 19, 2023. If the Building Division's set of drawings, or other subsequent plans, differ substantially as determined by Planning Staff from the approved drawings, the set of drawings shall require re-review by the Planning and Transportation Commission.

3. Pursuant to San Carlos Municipal Code Chapter 18.29, the colors and materials of the structure and improvements shall be in substantial compliance with those presented and described within the application materials. Any changes determined to be significant as determined by the Community Development Director shall be reviewed and approved by the Planning and Transportation Commission.

4. New signs are subject to compliance with San Carlos Municipal Code Chapter 18.22. No signs have yet been approved as part of this project.

5. Prior to the issuance of a Final Certificate of Occupancy, a Landscape Architect shall certify in writing that the landscaping and irrigation systems are installed in accordance with the approved landscape and irrigation plan.

6. Pursuant to San Carlos Municipal Code Sections 18.18.070 and 18.41.020, the project proponent shall obtain a permit to remove any tree(s) protected under the City’s Interim Protected Tree Ordinance, as determined by an arborist, and shall also prepare a tree protection plan that includes a map of the tree protection zone and is included in the construction drawings and bid package. Removed trees will be replaced in accordance with the ordinance at the discretion of the Community Development Director. If any removed trees are within the jurisdiction of California Department of Fish and Wildlife (CDFW), and CDFW issues a Lake and Streambed Agreement for the project, the tree replacement ratios shall comply with CDFW requirements.

7. Pursuant to San Carlos Municipal Code Chapter 18.29, a final exterior lighting plan with specifications in conformance with the approved plans is subject to review and approval by the

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Planning Division prior to Building Permit issuance.

8. The developer shall be responsible for the maintenance of all the on-site landscaping within the project and shall maintain the landscape in proper growing condition for the life of the project to the satisfaction of the Community Development Director.

9. If human remains are unearthed during ground-disturbing activities, Section 7050.5(b) and (c) of the California Health and Safety code will be implemented. Section 7050.5(b) and (c) states:
(b) In the event of discovery or recognition of any human remains in any location other than a dedicated cemetery, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent remains until the coroner of the county in which the human remains are discovered has determined, in accordance with Chapter 10 (commencing with Section 27460) of Part 3 of Division 2 of Title 3 of the Government Code, that the remains are not subject to the provisions of Section 27492 of the Government Code or any other related provisions of law concerning investigation of the circumstances, manner and cause of death, and the recommendations concerning treatment and disposition of the human remains have been made to the person responsible for the excavation, or to his or her authorized representative, in the manner provided in Section 5097.98 of the Public Resources Code. The coroner shall make his or her determination within two working days from the time the person responsible for the excavation, or his or her authorized representative, notifies the coroner of the discovery or recognition of the human remains.
(c) If the coroner determines that the remains are not subject to his or her authority and if the coroner recognizes the human remains to be those of a Native American, or has reason to believe that they are those of a Native American, he or she shall contact, by telephone within 24 hours, the Native American Heritage Commission. [In which case, section 5097.98 of the California Public Resources Code would apply.]

10. To the extent consistent with the Fire Code, all new Fire Department Connections and backflow devices proposed shall be as unobtrusive as possible. All fire water plumbing shall be aesthetically placed behind a design element to screened to the extent feasible. Final design and placement shall be subject to Planning Division review and approval prior to Building Permit issuance.

11. Efficient irrigation systems shall be used throughout all landscaped areas in accordance with the Model Water Efficient Landscape Ordinance, Zoning Ordinance Section 18.18.080.

12. Whenever feasible, and consistent with the landscaping plans approved for the project as referenced in Condition #1 above, the project shall incorporate landscaping that minimizes irrigation and runoff, promotes surface infiltration, minimizes the use of pesticides and fertilizers, and incorporates other appropriate sustainable landscaping practices suchasBayFriendly Landscaping.

13. The project proponent shall obtain a permit to remove any tree(s) protected under the City’s Interim Protected Tree Ordinance, as determined by an arborist, and shall also prepare a tree protection plan that includes a map of the tree protection zone and is included in the construction drawings and bid package. Removed trees will be replaced in accordance with the ordinance at the discretion of the Community Development Director. If any removed trees are within the jurisdiction of California Department of Fish and Wildlife (CDFW), and CDFW issues a Lake and Streambed Alteration Agreement for the project, the tree replacement ratios shall comply with CDFW requirements.

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14. To ensure that project activities comply with the Migratory Bird Treaty Act and California Fish and Game Code, the following measures shall be implemented:
a. To the extent feasible, construction activities should be scheduled to avoid the nesting season. If construction activities are scheduled to take place outside the nesting season, all impacts to nesting birds protected under the MBTA and California Fish and Game Code will be avoided. The nesting season for most birds in San Carlos extends from February 1 through August 31.
b. If it is not possible to schedule construction activities between September 1 and January 31, then pre-construction surveys for nesting birds should be conducted by a qualified biologist to ensure that no nests will be disturbed during project implementation. These surveys shall be conducted no more than seven days prior to the initiation of construction activities. During this survey, the biologist will inspect all trees and other potential nesting habitats (e.g., shrubs, ruderal grasslands, and buildings) in and immediately adjacent to the impact areas for nests. If an active nest is found sufficiently close to work areas to be disturbed by these activities, the biologist will determine the extent of a construction-free buffer zone to be established around the nest (typically 300 ft for raptors and 100 ft for other species, as recommended by the California Department of Fish and Wildlife), to ensure that no nests of species protected by the Migratory Bird Treaty Act and California Fish and Game Code will be disturbed during project implementation.
c. If construction activities will not be initiated until after the start of the nesting season, all potential nesting substrates (e.g., bushes, trees, grasses, and other vegetation) that are scheduled to be removed by the Project be removed prior to the start of the nesting season (e.g., prior to February 1). This will preclude the initiation of nests in this vegetation and prevent the potential delay of the Project due to the presence of active nests in these substrates.

15. Prior to issuance of a building permit, a preconstruction meeting shall be held with Community Development Department staff, the architect, Applicant, and contractor to review the plans and conditions of approval.

16. The project shall comply with all conditions and requirements of the Airport Land Use Commission (ALUC) and Federal Aviation Administration (FAA). The structure heights shall not exceed the heights approved by the ALUC or FAA at any time for the life of the project.

At the time of Building Permit submittal, the Applicant shall demonstrate compliance with Airspace Protection Policy 6 of the Airport Land Use Compatibility Plan for the Environs of San Carlos Airport (SQL ALUCP).

17. Hazardous Materials: If required based on the use of future tenants, a list of hazardous materials and their quantities shall be submitted on a room-by-room basis with a comparison to the materials and quantities allowed by CBC Tables 307.1(1) and 307.1(2).

18. All Electric Building: In accordance with the San Carlos Municipal Code Section 15.04.080 and

15.04.125, new buildings shall comply with the City’s all electric building requirement.

19. All mechanical and electrical equipment shall be incorporated into the design of buildings or screened to the satisfaction of the Community Development Director (SCMC Section 18.15.090) and shall comply with the approved screening as shown in the Plan Set as approved and referenced in Condition #1 above.

20. The Applicant shall comply with all requirements of the Fire Department.

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21. The Applicant shall pay the commercial linkage fee prior to the issuance of a building permit as calculated by the Community Development Director based on the applicable fee schedule. The Applicant shall satisfy the requirements of Chapter 8.52 of the San Carlos Municipal Code by complying with the terms of Section 5.1 and Section 6.2.5 of the Development Agreement by and between the Applicant and City.

22. Consistent with plan check procedures for Building Permit consideration, proper foundation engineering and construction shall be performed in accordance with the recommendations of a Registered Geotechnical Engineer and a Licensed Professional Engineer. The structural engineering design, with supporting Geotechnical Investigation, shall incorporate seismic parameters compliant with the California Building Code.

23. Project plans shall include a note regarding the elevation and floodproofing of non-residential construction per City Ordinance 15.56.150.C.

24. All project plans and reports shall be stamped and signed by Engineer or Architect of record.

25. Construction Activities shall comply with the City’s noise ordinance (Chapter 9.30 of the San Carlo Municipal Code).

26. A report, documenting the TDM activities undertaken and their results, shall be submitted to the Director annually at the responsibility of the Applicant and/or its tenant(s). A three and five-year review shall evaluate the overall effectiveness of all of the TDM activities and may suggest new or modified activities or substitute activities to meet the program's objectives, per the Director's review and approval. The Director may impose reasonable changes to assure the program's objectives will be met. The Applicant and/or its tenant(s) shall be required to pay for the costs associated with the City review of the annual and five-year review reports.

27. The developer and/or operators shall be responsible for supplying Planning Staff with the contact information for the Designated TDM Contact person.

28. Pursuant to Chapter 18.25 of the City of San Carlos Municipal Code and San Mateo County Congestion Management Program Land Use Implementation Policy (C/CAG TDM Policy), a Transportation Demand Management Plan shall be implemented for the life of the project as presented to and approved by the Planning and Transporation Commission. The owner and/or future tenants shall be responsible for supplying Planning Staff with the contact information for the Designated TDM Contact person.

29. The property owner shall ensure compliance with the San Mateo County Congestion Management Program Land Use Implementation Policy (C/CAG TDM Policy). Specifically, the property owner shall ensure that the measures identified in the approved C/CAG TDM Checklist appended to this application are implemented over the life of the project, and that the property owner and tenants acknowledge the requirement to participate in the periodic monitoring and reporting requirements identified in the C/CAG TDM Policy. Accordingly, it is recommended that the property owner and/or developer clearly identify these TDM provisions and responsibilities in any sales and/or lease or sublease transactions.

30. A report documenting the TDM activities undertaken and their results shall be submitted to the Community Development Director annually at the responsibility of the Applicant. The Director may impose reasonable changes to assure the program’s objectives will be met. The owner and/or future tenants shall be responsible for ensuring that C/CAG TDM Policy requirements and monitoring and reporting are met.

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31. As new more efficient and effective TDM measures become available to reduce vehicle trips, these measures may be included or substituted to maintain the trip reduction levels described in the Plan. Any such substitutions shall be to the satisfaction of the Community Development Director. Any changes determined to be substantive or inconsistent with the TDM Plan by the Community Development Director shall require review and approval by the Planning Commission.

32. If a Transportation Management Association (TMA) is established in San Carlos that can serve the project site, the property owner shall participate in the TMA. The level of financial contribution of the participants in the TMA shall be based on an equitable measure such as square footage (or similar metric) as agreed upon by the participants and the City.

33. All electrical, telephone, cable television, and similar distribution lines providing direct service to the project shall be installed underground (SCMC Section 18.15.120). Compliance shall be demonstrated in both architectural and civil plans.

34. Prior to Building Permit issuance, the Applicant shall provide documentation that Recology has reviewed and deemed adequate the proposed on-site trash and recycling accommodations. The Applicant shall provide a final Trash Management Plan confirming review and approval by Recology, including the final dumpster enclosure design.

35. A grading/hauling permit shall be obtained from the Public Works Department prior to start of construction. Grading shall only be permitted between the hours of 8:00 a.m. and 5:00 p.m.

Monday through Friday and 9:00am to 5:00pm on Saturdays. No grading activities on Sundays and holidays as specified in San Carlos Municipal Code Section 9.30.070 (B). Dirt haul activities shall be limited to the hours of 9:00 a.m. and 4:00 p.m. Monday through Friday. No dirt haul work shall be permitted on Saturday, Sundays and holidays, as specified in San Carlos Municipal Code Section 15.36. The City Engineer has the discretion to grant exceptions to the grading and hauling times.

36. In anticipation of discovery of unknown archaeological resources during construction, Archaeological Sensitivity Training shall be carried out by a qualified archaeologist for all personnel who will engage in ground disturbing activities on the site. The training shall be conducted at the start of construction and prior to ground disturbance. The training shall include suitable photographic materials showing the kinds of artifacts and evidence of prehistoric archaeological sites likely to be found in the area, as well as written and verbal descriptions for archaeological resources and signs of potential archaeological discovery. The training will also include written materials describing what to do in the event of a discovery, or suspected discovery of archaeological resource.

37. In the event archaeological resources are unearthed during ground-disturbing activities, all ground-disturbing activities within 100 feet of the find shall be halted so that the find can be evaluated. Ground moving activities shall not be allowed to continue until a qualified archaeologist has examined the newly discovered artifact(s) and has evaluated the area of the find. All archaeological resources unearthed by project construction activities shall be evaluated by a qualified professional archaeologist, who meets the U.S. Secretary of the Interior’s Professional Qualifications and Standards. All Native American artifacts (tribal finds) shall be considered as a significant Tribal Cultural Resource, pursuant to PRC 21074 until the lead agency has enough evidence to make a determination of significance. The City shall coordinate with the archaeologist to develop an appropriate treatment plan for the resources. The plan may include implementation of archaeological data recovery excavations to address treatment of the resource along with subsequent laboratory processing and analysis. If appropriate, the archaeologist may introduce archaeological monitoring on all or part of the site. An

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archaeological report will be written detailing all archaeological finds and submitted to the City and the Northwest Information Center.

38. If human remains are unearthed during ground-disturbing activities, Section 7050.5(b) of the California Health and Safety code will be implemented. Section 7050.5(b) states:

In the event of discovery or recognition of any human remains in any location other than a dedicated cemetery, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent remains until the coroner of the county in which the human remains are discovered has determined, in accordance with Chapter 10 (commencing with Section 27460) of Part 3 of Division 2 of Title 3 of the Government Code, that the remains are not subject to the provisions of Section 27492 of the Government Code or any other related provisions of law concerning investigation of the circumstances, manner and cause of death, and the recommendations concerning treatment and disposition of the human remains have been made to the person responsible for the excavation, or to his or her authorized representative, in the manner provided in Section 5097.98 of the Public Resources Code.

The County Coroner, upon recognizing the remains as being of Native American origin, is responsible to contact the Native American Heritage Commission (NAHC) within 24 hours.

The Commission has various powers and duties, including the appointment of a Most Likely Descendant (MLD) to the Project. The MLD, or in lieu of the MLD, the NAHC, has the responsibility to provide guidance as to the ultimate disposition of any Native American remains.

39. If paleontological resources are discovered during construction, ground-disturbing activities shall halt immediately until a qualified paleontologist can assess the significance of the discovery. Depending on determinations made by the paleontologist, work may either be allowed to continue once the discovery has been recorded, or if recommended by the paleontologist, recovery of the resource may be required, in which ground-disturbing activity within the area of the find will be temporarily halted until the resource is recovered. If treatment and salvage is required, recommendations shall be consistent with Society of Vertebrate Paleontology guidelines and current professional standards.

40. An encroachment permit must be obtained from the Public Works Department prior to the start of any work within the public right-of-way or a public utilities easement including, but not limited to, the installation of sewers and other utilities, sidewalk, curb and gutter, driveway, wall fence, or other construction. An encroachment permit is also required for the placement of debris boxes, storage containers, or construction materials within the public right-of-way.

41. Prior to demolition and/or permit issuance, Developer shall obtain approval from the City of the solid waste handling plan and demonstrate conformance with the City debris recycling regulation in accordance with the City Municipal Code Regulations, Title 8. Chapters 8.04 and 8.05.

42. The project shall implement BAAQMD’s Construction Fugitive Dust Best Management Practices and shall provide notes on the plans submitted to the Building Division for permits. a) All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day. b) All haul trucks transporting soil, sand, or other loose material off-site shall be covered. c) All visible mud or dirt track-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.
d) All vehicle speeds on unpaved roads shall be limited to 15 mph. e) All roadways, driveways, and sidewalks to be paved shall be completed as soon as

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possible. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.
f) Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]).

Clear signage shall be provided for construction workers at all access points. g) All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specification. All equipment shall be checked by a certified visible emissions evaluator.
f) Post a publicly visible sign with the telephone number and person to contact at the County Department of Public Works regarding dust complaints. The Department of Public Works or its contractor shall respond and take corrective action within 48 hours.

The publicly visible sign shall also include the contact phone number for the Bay Area Air Quality Management District to ensure compliance with applicable regulations.

43. A grading permit will be required from Public Works and the following condition shall apply:
a. The Developer’s civil engineer shall submit a drainage report, hydrologic study, hydraulic calculations, and drainage improvement plans. Storm water shall, under no circumstances, be introduced into the sanitary sewage system, but shall be confined to surface and subsurface drainage facilities provided. Applicant must provide preimprovement runoff and post-improvement runoff calculations. Post-improvement runoff totals cannot exceed pre-improvement runoff totals. b. The Developer shall submit detailed earthwork quantity calculations that include total cut, fill and import or export quantities. Provide an earthwork quantities table on Grading plan sheet with the following:
i. Total displaced quantities, including cut and fill amounts ii. Total hauling quantities, including import and off-haul c. Based on the extent of the grading plan, a Grading Bond, in an amount to be determined by the City Engineer, shall be posted and remain in place until all grading is complete and approved.
d. Prior to issuance of a Grading Permit, the Applicant shall submit a proposed haul route plan and obtain approval from Public Works Department.

44. Improvements shall conform to the Preliminary Geotechnical Investigation 642 Quarry Road San Carlo, CA by Rollo and Ridley (dated June 23, 2021. A design-level report shall be provided with the grading and building permit applications. The geotechnical engineer shall confirm that the construction drawings conform to the recommendations of the final geotechnical report.

The geotechnical investigation shall address, at a minimum, the following issues:
a. compressible soils,
b. liquefaction,
c. expansive soils,
d. loose surficial soils,
e. shallow groundwater

45. All plans shall be prepared using a benchmark based on City standards and datum provided on the City website.

46. Developer shall submit with the building permit application an existing condition plan showing the following information:
a. Topographic information, existing contours, elevations, trees, structures and aboveground features b. Resolved boundary

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c. Existing public and private easements
d. Existing curb lines, sidewalk, signal pole, street light utility boxes, driveways, underground utilities or frontage streets
e. Existing lot line and lot areas

47. Developer shall submit a Storm Water Management Plan in accordance with the following timeline:
a) At the time of building permit plan check submittal or grading plan submittal, Developer shall submit a “final” Stormwater Management Plan and Report. Site grading, drainage, landscaping and building plans shall be consistent with the approved Stormwater Management Plan. The Plan and Report shall be prepared by a licensed Civil Engineer and certify that measures specified in the report meet the C.3 requirements of the Regional Water Quality Control Board (RWQCB) Order, and shall be implemented as part of the site improvements.
b) Prior to building permit issuance, Developer shall submit an Operation and Maintenance (O&M) Plan for the long-term operation and maintenance of C.3 treatment facilities. c) Prior to Final occupancy, Developer shall execute and record an O&M Agreement with the City for the operation, maintenance and annual inspection of the C.3 treatment facilities.

The Stormwater Management Plan shall be prepared and implemented in compliance with the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP), Provision C.3 of the County’s Municipal Regional Stormwater NPDES Permit and any other required provisions of the City of San Carlos Municipal Code. The plan shall specify best management practices for the control and prevention of stormwater pollution. The plan shall address both construction-phase and post-construction pollutant impacts from development. Construction-phase measures shall include: erosion control measures such as installing fiber rolls, silt fences, gravel bags, or other erosion control devices around and/or downslope of work areas and around storm drains prior to earthwork and before the onset of any anticipated storm events; monitoring and maintaining all erosion and sediment control devices; designating a location away from storm drains when refueling or maintaining equipment; scheduling grading and excavation during dry weather; and removing vegetation only when absolutely necessary. Post-construction drainage controls shall be specified to capture and treat stormwater onsite.

48. Prior to Building Permit issuance, the Applicant shall provide an updated storm drain report. The report shall include hydraulics and hydrology, drainage area maps, sizing of on-site system and show post development run-off does not exceed pre-development runoff.

49. Onsite improvements shall include installation of detention measures to detain the volume of overland runoff from the 100-year storm by the project, in general conformance with the 642 Quarry Road – Belmont Creek Flood Evaluation by BKF (October 7, 2022). The required detention volume is estimated at 40,416 cubic feet.

50. Prior to Building or Grading Permit issuance, the WDID # shall be shown on the building plan set as the total land disturbed proposed during construction is greater than one (1) acre. All sites that disturb in excess of one (1) acre of land shall demonstrate coverage under the State Construction Activity Stormwater General Permit, which includes a Notice of Intent, WDID #, and a SWPPP.

51. If at any time the stormwater treatment design is changed to in-ground treatment system, a supplemental geotechnical investigation may be required. In-situ percolation testing to be

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performed at representative locations throughout the site to determine characteristic infiltration rates and/or soil conditions are stable for the proposed bioretention areas may be required.

52. Prior to the issuance of any building, demolition, or grading permit, Developer shall submit an Erosion and Sediment Control Plan as a part of the improvement plan submittal. The erosion and sediment control plan shall show all construction best management practices (BMPs) and shall comply with the requirements of the NPDES, the Municipal Regional Permit Order R2-2009- 0074 (MRP), and the City's stormwater and urban runoff pollution control standards and guidelines (City's Clean Water Program). Developer shall ensure that all contractors and subcontractors install and regularly maintain all construction BMPs as required by the approved erosion and sediment control plan.

53. Best Management Practices (BMPs) shall be implemented to minimize impacts to Belmont Creek.
a. Construction equipment will be washed before entering the property (including wheels, undercarriages, and bumpers).
b. The location and boundaries of sensitive habitats (e.g., Belmont Creek and the top of bank line), and the limits of the 25-ft riparian setback within and directly adjacent to the project site will be shown on detailed construction plans. Printed copies will be distributed to personnel prior to implementing the project.
c. Staging, access, and parking areas will be located outside of sensitive habitats and the riparian setback.
d. No grading will occur during days when there is a 30 percent or greater chance of precipitation.
e. All erosion controls (e.g., silt fences), if determined to be necessary, will be shown by the project designer on the project plans.
f. The project site, adjacent areas, and staging areas will be maintained in an orderly condition, free and clear from debris and discarded materials. Personnel will not sweep, grade, or flush surplus materials, rubbish, debris, or dust onto sensitive habitats. Upon completion of work, all debris, unused materials, imported fill, and other construction-related materials will be removed from the project site.
g. Stockpiled materials will be stored outside the riparian setback, and will be covered by plastic sheeting, tarps, or similar material that can be secured during wind and rain. These materials will be taken to a disposal site approved by the City immediately following grading activities.
h. Fueling of equipment will be performed at least 25 ft outside of the riparian setback. i. No washing of vehicles will occur at the project site. j. Water conservation methods will ensure that water used on the project site does not create surface flows capable of carrying pollutants to the nearby creek channel. All personnel, including sub-contractors will be instructed on the practical methods of preventing leaks or over-use of watering.

54. Prior to issuance of any demolition or building permits, the Applicant shall demonstrate that any proposed permeable pavement system will drain at a rate, not to exceed the pre-development flow.

55. All garage floor drains shall be connected to the sanitary sewer, not the storm drain.

56. All storm water inlets shall be marked with appropriate stormwater pollution prevention message such as “no dumping – flows to bay.” Developer is responsible to add these markings upon construction.

57. Developer shall submit with the building permit application a landscape plan showing proposed landscape treatment within the C.3 storm water treatment areas for review.

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58. Prior to Building Permit issuance, the Applicant shall provide a roof slope and roof leader plans showing the location of downspouts and direction of flow associated with the drainage area for each leader with the civil drawings.

59. All existing utilities shall be properly disconnected before the existing building can be demolished.

Developer shall demonstrate to City Engineer how the existing water service(s), sewer service(s) and storm service(s) will be disconnected prior to doing so. All existing utilities shall be disconnected and/or abandoned as directed and to the satisfaction of the City Engineer.

60. A sewer permit shall be obtained from the Public Works Department prior to starting of any sewer construction work.

61. Developer shall submit with the building permit application projected sewer flow calculations and a sanitary sewer capacity study analyzing potential impact to the existing sanitary sewers as directed by the City Engineer. Any costs associated with the analysis shall be paid by the Developer.

62. Per the 642 Quarry Road – Sanitary Sewer Capacity Analysis by BKF (April 25, 2022), the existing 6” sanitary sewer main in Quarry Road does not have capacity to serve the project. The line will need to be upsized downstream to the trunk line connection in Industrial Road. A final sizing study shall be provided for review and approval prior to the issuance of permits. Required improvements shall be incorporated into the project improvement plans and completed prior to occupancy.

63. Per City standard details, approved materials for sewer laterals are HDPE DR21 or better, and PVC SDR-26 or better; and a 2% minimum slope is required. VCP is not a City approved material and noting 1% minimum slope for new sewer laterals is not consistent with the City standard details. Revise and include inverts necessary to verify slopes with the building permit submit.

64. Project plans shall show a backflow prevention device for the sewer lateral which shall be onsite and owned and maintained by owner.

65. Prior to issuance of any grading and/or building permit, Developer shall obtain approval from the City Engineer of the water, sewer, and storm drain studies for this development. These studies shall provide detailed calculations to confirm adequate design of these utilities.

66. Prior to Building permit issuance, the Applicant shall submit a water system analysis showing required demand for project including fire flow calculations and existing water systems ability to handle domestic and fire demand for project.

67. Prior to Building Permit issuance, the Applicant shall show the on-site fire system layout including size, connection points, FDC, PIV and on-site hydrants. Fire flow calculations and proposed fire protection system including but not limited to looping of fire line, number and location of fire hydrants shall be reviewed and approved by fire marshal.

68. Developer shall own, operate and maintain all on-site (private) utilities, except where located in public easements or approved by the appropriate water service agency for the water system.

The separation between public and private shall be indicated by water meters & backflows (potable water), cleanouts (sewer), and manholes as directed by the City Engineer.

69. Developer shall submit plans showing proposed water, sanitary sewer, and fire services for the proposed building connected to a public main in the public right-of-way to the satisfaction of the City Engineer. Different types of water use (domestic, irrigation, or fire) should be served by

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separate water services each separately tapped at the water main.

70. Developer shall replace the existing curb, gutter, and sidewalk within the public right-of-way (to the nearest score mark) in a manner acceptable to the City Engineer or his designee. The extent of said replacement shall be at the discretion of the City Engineer or his designee.

71. The driveway approaches shall be constructed per City Standards.

72. The Applicant shall pay the sewer connection, storm water fee and Transportation Impact Mitigation Fee prior to the issuance of a building permit as calculated by the Public Works Department.

73. A Construction Operations and Staging Plan, including traffic control, shall be submitted, reviewed, and approved by the Building Division, Planning Division, and City Engineer prior to building permit issuance and any work in the public right-of-way.

74. Prior to Demolition Permit issuance, a completed PCB screening form is required.

75. Prior to Building Permit Issuance, the Applicant shall provide a current (less than 6 month old) preliminary title report and all supporting documents.

76. Project plans shall indicate and show all existing and/or proposed private and public easements, including public easements for sidewalks.

77. Applicant shall submit for a dewater plan during construction for review during Building permit application.

78. Temporary shoring shall not encroachment in the public right-of-way. Submit temporary shoring plan for review.

79. Prior to Building Permit issuance, the Applicant shall submit a current, signed and stamped topographic and boundary survey prepared by a registered land surveyor showing existing conditions and boundary information.

80. A separate off-site improvement plans for all work in public right-of-way along the project frontage shall be provided at time of Building Permit Application. Provide complete set of offsite improvement plans which shall include, but not limited to the following:
a. Existing conditions and demolition plans
b. Horizontal control plan
c. Grading, drainage, and utility plans
d. Cross section of the street showing existing and proposed utilities e. Erosion control
f. Signing and striping
g. All appropriate details for off-site construction
h. Grind and overlay, at City’s discretion.

81. Prior to Building Permit issuance, the Applicant shall demonstrate with appropriate sections and grade elevations at all property lines adjoining adjacent properties that project site does not drain towards neighboring properties. Cross lot drainage including overflow drainage is prohibited.

82. Prior to Building Permit issuance, the Applicant shall provide composite joint trench plans, onsite and off-site signing and striping plans. The joint trench plans shall show any new dry utilities to be place underground. In addition, any existing overhead utilities with the site or along the project street frontages shall be placed underground.

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83. Project plans shall include, but not limited to all applicable City Standard details and cross reference all City details for the driveways, sidewalks, storm drain, water service, sewer lateral connection, sewer cleanout, and junction box connection.

84. Project plans shall label and delineate all existing and proposed easements throughout the plan set.

85. Prior to the issuance of the first building permit for vertical construction for the Project, Developer shall record and execute a Covenants, Agreements, And Deed Restrictions for Privately Owned Publicly Accessible (POPA) Open Space, in substantially the form attached to the Development Agreement as Exhibit F, requiring Developer to provide public access to and maintain the central outdoor plaza located in the middle of the two buildings and the plaza at the corner of Old County Road and Quarry Road as shown in the project plans prepared by DES Architects Engineers, dated March 24, 2023.

86. STREET IMPROVEMENTS: Street Improvements shall include reconstruction of all frontage improvements along the Quarry Road and Old County Road frontages, in general conformance with the plans prepared by BKF, dated October 15, 2021.

87. Pavement along the Old County Road and Quarry Road frontages shall receive a 2” grind and overlay prior to occupancy. Any failed pavement shall be removed and replaced prior to placing the overlay.

88. OVERHEAD UTILITIES: Existing overhead utilities along the development street frontages shall be removed or placed underground.

89. GROUNDWATER/ STORMWATER TREATMENT : The geotechnical report shows groundwater to be as shallow as 5’’ below the existing ground surface. The treatment swales will need to be located above this depth.

90. BELMONT CREEK RESTORATION: Maintenance clearing and restoration of Belmont Creek along the project frontage shall be completed prior to occupancy. The applicant shall obtain all required resource agency permits prior to start of work. Plans showing the restoration work shall be submitted to the City prior to start of work. An open space/ drainage release easement shall be recorded over the creek and creek setback area, by separate deed or parcel map. The Applicant shall execute a post-construction maintenance agreement with the City, agreeing to maintain the creek and landscaping and to keep the creek clear of debris.

91. PHASE I ENVIRONMENTAL ASSESSMENT: The Phase 1 Environmental Site Assessment 642 Quarry Road, San Carlos, California, August 4, 2021 by PES Environmental, Inc., notes the presence of various REC’s in the groundwater and soil vapor,, and notes the further work to mitigate these conditions will be needed as required by the San Mateo County Environmental Health Division and the San Francisco Bay Regional Water Quality Control Board. The recommended actions shall be in place prior to issuance of grading or building permits, except as needed to implement the recommendations of the Phase 1 Assessment.

92. Interior Building Lighting. The project shall install occupancy sensors for the building’s interior electric lights to minimize electric light trespass during nighttime hours. The project shall install interior automated roller shades for building facades that face the exterior of the site, including building facades facing Belmont Creek to the northwest, Old County Road to the southwest, and Quarry Road to the southeast to block nighttime illumination. Roller shades or comparable light controlling features shall have automated functionality that is responsive to sky conditions and solar positions to maximize daylight harvesting, maintain views, and limit

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electric light emanating from the building at night.

93. Daytime Building Glare. The project shall be constructed with exterior building glass that has anti-glare glazing or coatings to reduce the potential for sunlight glare from the buildings to adversely impact motorists on surrounding roadways or adjacent land uses. The project site plans show the north and south buildings will be constructed with glass that would have an antireflective coating to reduce the amount of glare reflected off the building windows to a reflectivity rate of 15 percent or less which would prevent glare impacts. Prior to building permit issuance by the City, a qualified professional shall review the final site plans to confirm no changes to the project have occurred and the proposed glass and anti-glare glazing is sufficient to prevent sunlight glare to adjacent land uses and motorists on surrounding road.

94. Belmont Creek Protection Measures. The Applicant shall implement creek protection measures during project activities to prevent demolition and construction debris from entering the Belmont Creek channel. Project Applicant shall consult with CDFW to ensure potential impacts to wetland and riparian habitat values from project demolition and construction activities are addressed through compliance with Fish and Game Code.

95. Belmont Creek Maintenance. The Applicant is responsible for maintaining the Belmont Creek reach within the project property boundary in accordance with San Carlos Municipal Code section

15.24.060 (Maintaining Public Nuisances Prohibited). In light of the deferred creek maintenance existing at the project property, the Applicant shall prepare a Creek Maintenance Plan to be approved by the City of San Carlos and seek all necessary permits from regulatory agencies to implement the plan. The plan will (1) address trash and debris removal; non-native/invasive plant removal and re-vegetation of disturbed areas with native plant species; and implementation of erosion control measures as needed along creek banks; (2) identify maintenance actions, methods, management objectives and indicators of success in achieving such objectives following the initial creek maintenance activities; (3) include a map showing jurisdictional habitats (i.e., top of bank and outer limits of the edge of riparian habitat), best management practices (BMPs) to protect creek and riparian habitat; and (4) specify a maintenance and monitoring period for a minimum of 5 years or as required by the permits and require annual reporting to the City and permitting agencies that discusses monitoring methods and results, progress in meeting success criteria, and recommended maintenance actions. The Applicant shall demonstrate to the City that appropriate permit applications and associated fees have been submitted to the permitting agencies prior to City issuance of building permits for the 642 Quarry Road project.

Creek maintenance activities as described in the Creek Maintenance Plan and/or permits shall be implemented in the first dry season following issuance of permits from the RWQCB and CDFW, except for annual monitoring and as-needed maintenance required after implementation of initial creek maintenance activities. Removal of trash and debris using hand tools that does not disturb the creek banks or vegetation may be implemented earlier, as these activities do not require permits.

96. Bird-Safe Glazing. The 642 Quarry Road project shall implement bird-safe glazing as shown in Initial Study Appendix B.
• The project design shall incorporate bird-safe glazing on a portion of the first 60 feet of Building 1 (North Building) and 2 (South Building). The bird safe glazing will be incorporated on the Belmont Creek side, and northeast and southeast sides of Building 1 (North Building); and on the northwest and southwest sides of Building 2 (South Building). • Bird-safe glazing shall be incorporated on the glass railings on the two walkways that connect the Buildings 1 and 2 to the parking structure.
• Balcony glass railings on buildings shall incorporate glass that has a reflectance of 15 percent or less to ensure that birds are able to see large planters on the balconies.

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• The double-glazed glass curtain wall of the elevator shaft shall have a reflectance of 15 percent or less to allow divider screens and elevator guiderails to be visible to birds. This treatment would occur on the first 60 feet from the ground.

97. Nighttime Lighting Wildlife Protection. Exterior lighting along Belmont Creek shall be minimized to the amount that is needed for pedestrian safety. Minimization of lighting shall include:
• Avoid the use of lighting that produces uplighting, unshielded lighting, and upwards light spillage.
• Shield lighting to cast light down.
• Install automated window shades coverings (e.g., window blinds) on the northwest side of Building 1 facing Belmont Creek that blocks light in rooms that must be illuminated at night.

The shades will be programmed to descend within one hour after sunset and remain closed until the following morning after sunrise.
• Lighting fixtures along the walking path adjacent to Belmont Creek, the railings adjacent to the creek walking path, and on the creek-side of Building 1 shall incorporate the lowest level of illumination necessary for safety and shall be timed to turn off at 11:00 p.m. when pedestrian use is expected to be minimal.
• Avoid lighting that produces red wavelengths (i.e., red and white light). • These measures shall be reflected on the final lighting plan and relevant construction documents.

98. Additional TDM Plan Requirements. The TDM Plan shall implement the following elements:
a. The project Applicant will designate an on-site Transportation Coordinator that will be responsible for implementation of the TDM Plan, including providing relevant TDM trip reduction and program information to all employees on site, and arranging for annual monitoring and employee surveys.
b. The project Applicant and the Project’s Transportation Coordinator will be responsible for ensuring that the TDM Plan is implemented each year and an annual monitoring report is submitted to the City of San Carlos.
c. The TDM Plan annual monitoring will be prepared by an independent consultant per City of San Carlos Municipal Code Section 18.25.080. Regular monitoring will be necessary to ensure that the implemented TDM measures are effective and achieve the 20 percent trip reduction requirement. An independent consultant may include an outsourced Transportation Coordinator.
d. Consistent with common traffic engineering data collection practices, vehicle trip counts will be monitored annually. The counts will include daily, and peak hour traffic counts conducted between 7:00 a.m. and 9:00 a.m. and between 4:00 p.m. and 6:00 p.m. on three consecutive days per year on typical weekdays (Tuesday, Wednesday, or Thursday) during the fall when school is in session. Mechanical tube counts or video counts may be used.

The peak 60-minute period will be calculated for both the a.m. and p.m. peak period. e. An annual employee survey will be conducted by an independent consultant, or an outsourced Transportation Coordinator to determine employee transportation mode choice (e.g., drive alone, carpool, bus, train, bike, telework, etc.). The summarized results from the employee survey will provide quantitative data (e.g., mode split) and qualitative data (e.g., employee perception of alternative transportation programs). f. The site Transportation Coordinator will obtain traffic count data, implement the annual employee commuter surveys, and document all findings in a TDM monitoring report. The Transportation Coordinator shall submit the annual monitoring report of TDM implementation to the City of San Carlos.
g. The City of San Carlos will review the TDM Plan monitoring data to assess whether the goal of a 20 percent trip reduction is being met. This will be assessed by comparing the driveway

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counts to the trip targets of this TDM plan report. If the City of San Carlos determines that the 20 percent trip reduction goal is not being achieved, additional TDM measures may be implemented. Modifications to the TDM Plan may include additional programs or substitute activities for achieving vehicle trip reductions. The annual TDM monitoring report will describe any planned modifications to the TDM program such that the 20 percent trip reduction is maintained or achieved by the following monitoring cycle. h. If the 20-perent trip reduction goal is not met based on a five-year review of TDM monitoring reports, the City may impose reasonable changes to assure the program’s objectives will be met.

99. Life Science operations shall not exceed Biosafety Level 2 as defined by the Centers for Disease Control and Prevention (CDC) and shall not exceed Risk Group 2 as defined by the National Institutes of Health (NIH) Guidelines and the World Health Organization (WHO). Life Science uses shall follow current standard practices and procedures for microbiological and biomedical laboratories consistent with CDC guidance and requirements by regulatory agencies including, but not limited to, the United States Environmental Protection Agency, Department of Toxic Substances Control, CDC, NIH, and Occupational Safety and Health Administration (OSHA). Request for Biosafety Level 3 acitivies requires City Council amendment of the Planned Development Zoning.
100. Biosafety Operations. Life Science operations shall comply with City regulations pertaining to laboratories with biosafety levels that are in effect at the time the tenant applies for a building permit or other city approval required for the laboratory space.

The Applicant shall implement the Mitigation Measures identified in the Initial Study Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the 642 Quarry Road Project and as listed below.
101. HAZ-1: Soil Management Plan (SMP). A SMP shall be prepared to address potential data gaps in subsurface characterization, procedures for handling and disposal of excess soil resulting from redevelopment construction, contingency measures for unanticipated environmental conditions that may be encountered during site redevelopment, and vapor intrusion concerns. The SMP shall also include recommendations for management of groundwater if contaminants are encountered. The SMP shall be submitted to the City Public Works Department and San Mateo County Department of Environmental Health for review.

As a component of the SMP a vapor intrusion site conceptual model (VICSM) shall be prepared by the responsible Environmental Professional (Environmental Consultant) and incorporate the results of site investigations (including those conducted in June 2021 and September 2022)., Based on the VICSM evaluation results and San Mateo County Environmental Health Services’ review, a Vapor Intrusion Mitigation System (VIMS) shall be designed and installed if needed to mitigate potential unacceptable human health risks associated with vapor intrusion concerns for future site users (including sensitive receptor populations associated with childcare uses).
102. HAZ-2: Hazardous Material and Debris Management. The Applicant or its Contractor shall develop and implement a hazardous material and debris management and disposal plan for the hazardous materials that are to be removed from the project site. The plan shall be designed to prevent releases of hazardous materials in quantities that could pose a risk to human health and the environment, as determined using appropriate BAAQMD, RWQCB, DTSC, and/or other appropriate agency screening thresholds.

The plan shall identify the receiving qualified landfill and present proof of waste acceptance.

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The plan shall specify measures to minimize airborne dust during building deconstruction and soil movement to protect construction workers and neighboring residents from exposure to hazardous material emissions. The plan shall address protection of worker exposure to airborne lead paint particulates through use of personal protective gear, clear identification of the location of hazardous materials, and removal by properly trained/certified workers, and proper cover and transport of hazardous materials, etc.

Lisa Porras, Planning Manager
Effective Date: _____, 2023

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160 Pacific Avenue, Suite 204
San Francisco, CA 94111
TO: Al Savay: Community & Economic Director for the City of San Carlos [email protected]
Lisa Costa Sanders: Principal Planner for the City of San Carlos [email protected]
FROM: 642 Quarry Owner, LLC (Project Applicant)
c/o Presidio Bay Ventures, Inc.

DATE: December 12, 2022
PROJECT: 642 Quarry Road, San Carlos
REFERENCE: 642 Quarry Road – Biosafety Levels
Dear Mr. Savay and Ms. Costa Sanders,
Thank you for sharing the recent public feedback that the City received regarding the biosafety (BSL) levels that are being considered for the proposed life science development at our 642 Quarry Road project. As we expressed during the CEQA analysis, it was our desire to allow for the project to serve prospective tenants with biosafety level usage including BSL-1, BSL-2 and BSL-3, all of which are designed to carefully control hazards while allowing for broader options for potential tenants.

However, in light of the public feedback that has been received and our desire to continue our partnership with the City of San Carlos, its residents and businesses, please consider this letter our request to modify the draft condition of approval to allow only up to BSL-2 and require an amendment to the PD Plan for the Project before BSL-3 could be allowed. We understand the community’s concerns and while BSL levels all take into consideration strict standards, we want to be responsive to these concerns.
642 Quarry Owner, LLC supports the City’s efforts to determine what limitations on research would provide the greatest level of protection for the community, while still ensuring San Carlos remains a viable location for cutting edge companies to conduct research. Restricting certain Risk Group levels of hazardous disease research as opposed to defining the type of lab containment design needed for the research would ensure greater levels of safety while allowing the widest array of companies to operate within San Carlos. Prohibiting labs at BSL-3 could prevent tenants such as Gilead and Vir BIO (who each have small BSL-3 labs in nearby Foster City and San Francisco) from operating in San Carlos, which in turn could limit the City’s opportunity to attract these companies and meaningfully limit the growth of the San Carlos life science innovation cluster.

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160 Pacific Avenue, Suite 204
San Francisco, CA 94111
We understand the City’s need to balance quality projects with the safety of the public and this is a priority we share.

Please let us know if anything further is necessary to document this matter.

Sincerely,
K. Cyrus Sanandaji
Authorized Representative
642 Quarry Owner, LLC
[email protected]
y,
K. Cyrus Sanandaji

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June 14, 2023
San Carlos Planning Commission
600 Elm Street
San Carlos, CA 94070
Dear Planning Commissioners,
I am writing on behalf of the San Carlos Educational Foundation. Our organization is celebrating its 40th year of helping to provide a well-rounded public education for all students in San Carlos. Our work is done through partnerships with parents, the broader community and the business community. We fund programs such as music, technology, libraries and literacy as well as emotional wellness, physical education and innovation.

In conjunction with their proposed project before you at 642 Quarry, Presidio Bay Ventures has generously and proactively made a 3-year financial commitment to our Foundation of which will help us meet funding goals and continue to provide San Carlos students what State funding cannot.

We are grateful to have Presidio Bay Ventures in our community and appreciate their support for public schools.

Thank you.

Executive Director
cc: Karla Donohoe, SCEF President
San Carlos Education Foundation
[email protected]
PO Box 1214, San Carlos, CA 94070
(650) 590-5983
TAX ID#94-2842712

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June 18, 2023
Dear Planning Commissioners,
My name is Richard Armanino, and I serve as President of the Parks and Recreation Foundation of San Carlos. As most of you know, our foundation works to ensure quality parks, trails, and open spaces in San Carlos. We have raised nearly $2M dollars which have subsidized the City funding of capital projects including Burton Park Phases 1 and 2, the addition of Bocce and corn hole courts, the new playground at Highlands park, Chilton Park improvements and more. We also provide much-needed scholarship dollars to families in our community who may not otherwise be able to afford summer camps and classes due to tightening household budgets or other economic challenges.

Presidio Bay Ventures first approached us in 2020 when they were seeking approvals for their property at 777 Industrial Road. They met with us, listened to our goals, and together we have created a longstanding financial partnership. Their support has made a big impact on our mission.

Their proposed project at 642 Quarry Road will allow us to partner again. They have met with us on their site and we came up with a collaborative plan to be participate in the improvements to the Belmont Creek through the addition of trees, benches, and other amenities by which we can fundraise through naming rights. You may have seen dedication plaques on various park amenities; they will be made available along the creek front once the project is complete.

In addition, Presidio Bay Ventures will be providing over $1Million in infrastructure improvements and ongoing maintenance to the creek front along the project property. To make this area safe, inviting and publicly accessible while simultaneously creating a fundraising mechanism for our City’s parks through the Foundation is the definition of community commitment and partnership.

Their thought and consideration of community priorities is both impressive and appreciated. I hope you’ll enthusiastically support the approval of their proposed project tonight.

Sincerely,
Richard Armanino
650-218-5014
[email protected]

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Nicole Rios
From:

Sent:

To:

Karen Molinari <[email protected]>
Monday, June 19, 2023 4:50 PM
*City Clerk's Office
Cc: Lisa Costa Sanders
Subject: 642 Quarry Road Project
[NOTICE: This message originated outside of City of San Carlos -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Dear San Carlos Planning Commission,
I am unable to attend tonight’s Planning Commission meeting and would like to share my support of the proposed project at 642 Quarry Road in San Carlos.

As a San Carlos native who returned 20 years ago to raise my family here, I want to see our community grow in a sustainable and positive manner through developments and businesses with proven track records of being responsible, supportive, and committed corporate citizens. Presidio Bay, the applicant, engages with and invests in the communities where they do business, understanding the symbiotic relationship between both and their mutual success.

They have shown a true concern for community priorities in their project proposal. The improvements to the Belmont Creek, proximity to transit, environmentally conscious design, improved streetscape and walkability as well as publicly accessible and programmable outdoor community spaces. One of the most striking aspects of the project is the inclusion of an onsite childcare facility open to the public. As you know, childcare is an important City and regional priority.

I know the applicant to be a proactive, engaged member of our community, one which will remain committed to our values here in San Carlos by continuing to support our local non-profits, supporting students through mentoring opportunities and scholarships and acting as stewards to the environment, and ensuring a vital economy both on the east side and downtown.

I hope you'll recommend approval of this project with no delay.

Sincerely,
Karen Molinari
[email protected]
(408) 375-9979
Sent from my iPhone
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Nicole Rios
From:

Sent:

To:

Gary Baldocchi <[email protected]>
Monday, June 19, 2023 5:55 PM
*Planning Commission; Lisa Costa Sanders; David Roof; Jim Iacoponi; Kristen Clements; Janet Castaneda Gladwyn D'Souza; Dimitri Vandellos; Paul Magginetti; Patty Marsters; BioSafety Sierra Club Working Group; Jennifer Rosse; Ben Fuller; Ben Fuller; Sam Herzberg; *City Council; Ellen Garvey
Cc:

Subject: Planning and Transportation Commission Meeting, June 19th--public comment regarding MND 642 Quarry Road [NOTICE: This message originated outside of City of San Carlos -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] June 19, 2023
Dear Members of the Planning and Transportation Commission, We regret that our public comment letter regarding the final Mitigated Negative Declaration is late. We had signed up for automatic notifications of public hearings, but did not receive it because of the city's new website. We thank Lisa Costa Sanders for emailing us and letting us know.

We appreciate that the MND was revised to increase bird safe design on all sides of the buildings and added automatic roller shades to reduce light trespass at night. In addition, thank you for responding to public comments even though you are not required to do so for MNDs.

We are very disappointed that the MND seems to minimize other much more serious public health and environmental safety concerns as "sufficiently mitigated". We make the following observations:
(1) It was disconcerting to read that cities are not required to hold public hearings for Mitigated Negative Declarations or EIRs.

We are in the process of consulting legal experts to clarify whether this is factual. It is unimaginable that the CEQA consultant would claim that no public hearings are required for a development of this size and scale that will house Biosafety level 1, 2 labs. If we learn that this is factual, we will contact local and state legislative representatives and ask that legislation be enacted to require public hearings for MNDs and EIRs for Biosafety Labs as a matter of critical public health and environmental safety.

Moreover, we perceive that the drafter of the MND report criticized and dismissed our comments and questions in a condescending manner. We are members of the public, not CEQA experts. We did the best we could and spent many hours writing and researching our 54-page letter. Many others San Carlos residents share our concerns, but don't always have time to write public comments or attend the hearings.
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We value Lisa Costa Sanders, San Carlos city staff members, Planning Commissioners and members of the City Council. We have never observed any of you respond to members of the public in this manner.

The MND reads in part: Further, text revisions have been made to the Initial Study as presented in Section 4 Text Revisions to amplify or clarify discussion where needed to respond to comment. All impacts remain less than significant. As shown in the responses to all comments presented in this document, all potentially significant impacts have been adequately addressed and will be appropriately mitigated to insignificant levels. The commenter does not assert any express claims or present any substantial evidence to the contrary, but rather, simply notes various perceptions and raises myriad questions. Because the Initial Study identifies and adequately mitigates all potential impacts to insignificant levels, and because there is no evidence in the record that the project may result in a significant adverse impact, an IS/MND is an appropriate CEQA document in which to document the proposed projects potential environmental impacts.

The CEQA process for adoption of the Mitigated Negative Declaration (MND) does not require responding to public comments. The City has provided a written response to public comment received in a good faith effort for transparency and responsiveness CEQA Guidelines do not require a Lead Agency to hold a public hearing for the adoption of a CEQA document irrespective of whether that is a MND or an Environmental Impact Report (EIR). The decision to hold a public hearing to receive public comment is a matter of individual agency practice. (Agenda packet, page 94-95.) (2) Flooding--It was puzzling to read that the MND preparer said there is no history of flooding near the site of the underground parking structure. This is well documented. We will send supplemental information and photos to the City Council when they review this project. The MND reads: The proposed parking garage includes one parking level partially below ground at the eastern side of the project site. Flooding from Belmont Creek has mostly occurred along the Old County Road frontage and has not historically impacted the portion of the project site where the parking garage is located. (3) OSHA, BAAQMD and San Mateo DEHS inspections
The MND claims that OSHA, BAAQMD and San Mateo Department of Environmental Health Services routinely inspect biosafety labs. We were told by developers who operate BSL 1, 2 labs that they are not routinely inspected and certainly not on an annual basis as indicated in the MND. In addition, San Mateo county DEHS employees told us (and others) in a meeting with Supervisor Dave Pine that they do not routinely inspect these labs either. Inspections after lab commissioning are primarily complaint based. They told us that they do not have the staff to conduct annual inspections of all businesses that have hazardous materials on site.
(4) Member of the public's comments to MNDs or EIRs are routinely dismissed as irrelevant or lacking in expert opinion. All potential impacts are deemed "less than significant with mitigation." Members of the public do not have the resources to hire experts to rebut erroneous representations made in MNDs or EIRs. We were shocked to see that comments by Isabella Roman of the Department Of Toxic Substances Control, an Environmental Scientist for the State Mitigation and Restoration Program were dismissed as well. If the CEQA consultant won't accept her expert opinion and request for clarification, what chance do members of the public have in challenging the findings? (See her letter in agenda packet, pages 149-151.) We sincerely hope the City Council will adopt the Biosafety Ordinance that will ban BSL 3, 4 labs. We have lost faith in the "environmental review" process. The Planning and Transportation Commission has granted every exception requested by this developer despite the fact it is located on a site whose surrounding streets are well-known for regular flooding. Have we learned nothing from the recent widespread flooding from Belmont Creek and throughout San Carlos? Why even hold public hearings?
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Please deny certification of the MND.

Sincerely,
Debbie and Gary Baldocchi
San Carlos residents
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If you require translation for this notice, please contact the City Clerk’s Office at 650-802-4222.

CITY OF SAN CARLOS

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT the San Carlos City Council will hold a Public Hearing on Monday, August 14, 2023 at 7:00 p.m., for the purpose of hearing and considering all comments of all persons interested in or concerned with the application submitted by Presidio Bay Ventures for approval of an Initial Study/Mitigated Negative Declaration, Planned Development Zoning and Planned Development Permit and Development Agreement to develop two new life science research and development buildings at 642 Quarry Road (APN 046- 041-380). The request is pursuant to San Carlos Municipal Code Chapters 18.29, 18.25, 18.14.

Project Description: The applicant proposes two new life science/research and development buildings at 410,072 square feet and a new parking structure. The six-story buildings are proposed at a height of 99’ to the roofline, and 117’ to the top of the mechanical screen/elevator tower. Parking would be provided within a ninelevel parking structure at a height of 89’ to the top of the structure and 104’ to top of elevator tower. The project includes on-site childcare facility, creek improvements and central landscaped amenity space.

The Planning and Transportation Commission, at its June 19, 2023 meeting, voted 3-0 to adopt Resolution PTC2023-14, recommending the City Council approve the Initial Study/Mitigated Negative Declaration (MND) and Mitigation Monitoring Program and voted 3-0 to adopt Resolution PTC2023-15, recommending the City Council rezone the site to Planned Development, approve the Planned Development Permit, and approve the Development Agreement. The Planning and Transportation Commission voted 3-0 to approve the Transportation Demand Management Plan, Design Review and Grading and Dirt Haul Certificate. The Initial Study//Mitigated Negative Declaration (MND) has been prepared pursuant to the requirements of the California Environmental Quality Act (CEQA) and was available for public review and comment from November 17, 2022, through December 19, 2022.

Agenda: City Council agenda materials may be viewed online beginning Thursday, August 10, 2023 at www.cityofsancarlos.org/agenda at the City Clerk’s Department in City Hall – 600 Elm Street; and at the San Carlos Library – 610 Elm Street.

Ways to Observe the Meeting: The public will have the options to observe the meeting and address the City Council in–person in City Hall’s Council Chambers or remotely via Zoom. Details and instructions will be available on the meeting agenda.

Questions regarding the project may be directed to Lisa Costa Sanders, Principal Planner at [email protected]. Comments may be sent via email to the City Clerk – [email protected] and the City Council – [email protected]; or mailed to the City Clerk at 600 Elm Street, San Carlos, CA 94070, or made in-person at the public hearing.

All persons interested in the above are hereby invited to attend this public hearing and be heard. If you challenge this proposal in court, you may be limited to raising only those issues you or someone else raised at the public meeting and hearing described in this notice, or in written correspondence delivered to the Planning Department at, or prior to, the public hearing.

Crystal Mui,
City Clerk
Mailing Date: August 3, 2023
Publication Date: August 3, 2023

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Atachment 5 - Public Comments Received Since August 3, 2023 Public Hearing No�ce

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RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

ADOPTING THE MITIGATED NEGATIVE DECLARATION AND THE ASSOCIATED

MITIGATION MONITORING AND REPORTING PROGRAM FOR THE
642 QUARRY ROAD PROJECT.

WHEREAS, 642 Quarry Owner, LLC. proposes to develop two, new, six-story life science/research and development buildings, one 215,022 square feet and one 192,650 square feet ("Project"), on an approximately 4.7 acre site at 642 Quarry Road (Assessor’s Parcel Number:
046-041-038); and
WHEREAS, the City of San Carlos (“City”) determined that the Project requires review pursuant the California Environmental Quality Act (“CEQA”); and WHEREAS, pursuant to CEQA Section 15070, the City as the lead agency under CEQA, hired MIG, Inc, (“Consultant”) to prepare an Initial Study to determine if the Project may have a significant effect on the environment; and
WHEREAS, the Consultant concluded that there is no substantial evidence that the Project may cause a significant effect on the environment and prepared a Mitigated Negative Declaration ("MND"); and
WHEREAS, the City requested that Mid Peninsula Water District prepare a water supply assessment pursuant to California Water Code Section 10910 and the governing body of Mid Peninsula Water District approved the water supply assessment at its regular meeting on October 27, 2022, and the water supply assessment was included in the MND; and WHEREAS, the City prepared an MND that included an assessment of potential environmental effects and a description of mitigation measures to reduce potentially significant environmental effects to a less than significant level; and WHEREAS, the City issued a Notice of Intent regarding the MND seeking public comment and agency review and comment for the period of November 17, 2022 through December 19, 2022 on the prepared MND pursuant to CEQA Guidelines Section 15072 and 15073; and WHEREAS, the City mailed a public hearing notice for the project on June 7, 2023 to property owners and occupants within a 300-foot radius of the Project site, published the public hearing notice on June 8, 2023, and made reference to the fact that an MND was available for public review per Section 15073 of the CEQA Guidelines; and WHEREAS, the Planning and Transportation Commission conducted a public hearing on June 19, 2023, reviewed all evidence presented both orally and in writing, and considered public comments, testimony, and information in the MND for adequacy, completeness, and compliance with CEQA and State CEQA Guidelines, and adopted Resolution PTC2023-14 recommending that the City Council adopt the MND and Mitigation Monitoring and Reporting Program; and WHEREAS, the City mailed a public hearing notice for the project on August 3, 2023 to property owners and occupants within a 300-foot radius of the Project site, published the public

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hearing notice on August 3, 2023, and made reference to the fact that an MND was available for public review per Section 15073 of the CEQA Guidelines; and WHEREAS, the City Council conducted a public hearing on August 14, 2023, reviewed all evidence presented both orally and in writing, and considered public comments, testimony, and information in the MND for adequacy, completeness, and compliance with CEQA and State CEQA Guidelines; and
WHEREAS, CEQA requires that the lead agency approving a project adopt a Mitigation Monitoring and Reporting Program for changes to the Project to ensure compliance during Project implementation.

NOW THEREFORE BE IT RESOLVED that the City Council makes the following findings:

1. The City Council finds that projected water supplies will be sufficient to satisfy the demands of the Project, in addition to existing and planned future uses;

2. The City Council has independently reviewed and analyzed the 642 Quarry Road Project MND and other information in the record, and determined that the mitigation measures incorporated into the Project would avoid or substantially lessen all of the significant environmental effects as identified in the MND to a less than significant level; and

3. The Mitigation Monitoring and Reporting Program accurately reflects the mitigation measures contained in the MND.

IT IS FURTHER RESOLVED that the City Council:

1. Adopts the Mitigated Negative Declaration (Exhibit A); and

2. Adopts, and imposes as conditions of the Project’s approval, the mitigation measures set forth in the Mitigation Monitoring and Reporting Program (Exhibit B).

The Community Development Director is designated as the custodian of the documents and records of proceedings on which this decision is based. The Community Development Director's office is located at City Hall, 600 Elm Street, San Carlos, California. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of August 2023, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibits:

A. 642 Quarry Road Mitigated Negative Declaration
B. 642 Quarry Road Project Mitigation Monitoring and Reporting Program C. Response to Comments

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Mitigated Negative Declaration Page 1
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Mitigated Negative Declaration Page 2
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 273
Mitigated Negative Declaration Page 3
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August 14, 2023 Packet Pg. 274
Mitigated Negative Declaration Page 4
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August 14, 2023 Packet Pg. 275
Table of Contents Page i
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 276
Table of Contents Page ii
642 Quarry Road Project City of San Carlos
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Table of Contents Page iii
642 Quarry Road Project City of San Carlos
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Table of Contents Page iv
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 279
Introduction Page 1
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 280
Introduction Page 2
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 281
Project Description Page 3
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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August 14, 2023 Packet Pg. 282
Project Description Page 4
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 283
Project Description Page 5
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 284
Project Description Page 6
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 285
Project Description Page 7
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 286
Project Description Page 8
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 287
Project Description Page 9
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 288
Project Description Page 10
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 289
Project Description Page 11
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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Project Description Page 12
642 Quarry Road Project City of San Carlos
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Project Description Page 13
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 292
Project Description Page 14
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 293
Project Description Page 15
642 Quarry Road Project City of San Carlos
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August 14, 2023 Packet Pg. 294
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Environmental Analysis and Findings Page 22
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Initial Study November 2022
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Environmental Analysis and Findings Page 23
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Environmental Analysis and Findings Page 25
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August 14, 2023 Packet Pg. 304
Environmental Analysis and Findings Page 26
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August 14, 2023 Packet Pg. 305
Environmental Analysis and Findings Page 27
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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August 14, 2023 Packet Pg. 306
Environmental Analysis and Findings Page 28
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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August 14, 2023 Packet Pg. 307
Environmental Analysis and Findings Page 29
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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August 14, 2023 Packet Pg. 308
Environmental Analysis and Findings Page 30
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 309
Environmental Analysis and Findings Page 31
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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10.i
August 14, 2023 Packet Pg. 310
Environmental Analysis and Findings Page 32
642 Quarry Road Project City of San Carlos
Initial Study November 2022
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Environmental Analysis and Findings Page 33
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