August 14, 2023 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
August 14, 2023 7:00 PM
MINUTES
ROLL CALL
City Council Present: Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Staff Present: Gregory Rubens, City Attorney
Al Savay, Community Development Director
Nil Blackburn, Assistant City Manager
Lisa Costa Sanders, Principal Planner Consultant
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
1. CALL TO ORDER
Mayor Rak called the meeting to order at 7:00 PM.
2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
All Councilmembers are participating in this meeting in person.
3. PLEDGE OF ALLEGIANCE
Mayor Rak led the Pledge of Allegiance.
4. CHANGES TO THE ORDER OF THE AGENDA
None.
5. REPORT FROM CLOSED SESSION
City Attorney Greg Rubens stated that there are no reports from the Closed Session items held this evening at the 6:30 PM Special Council Meeting.
6. PRESENTATIONS
a. Administer Oath of Office to Police Chief Mark Myers.
Mayor Rak administered the Oath of Office to the new San Carlos Police Chief, Mark Myers.
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Chief Myers thanked the City for the opportunity to serve as the Police Chief and expressed enthusiasm for working with the community in this new capacity.
b. Present a Proclamation Recognizing Casey Inman for her Service as Scoutmaster of San Carlos Boy Scout Troop 321.
Mayor Rak presented Casey Inman with a proclamation recognizing her service s as Scoutmaster for the San Carlos Boy Scouts Troop 321.
Ms. Inman thanked Council for the recognition.
c. Present a Proclamation Recognizing Sandy and Dan Abrahamson for Their Contributions to the Community.
Mayor Rak presented a proclamation to Sandy and Dan Abrahamson for their contribution to the San Carlos community.
Mr. and M s. Abrahamson thanked Council for the recognition, mentioned the many other volunteers they’ve worked with over the years and encouraged the community to volunteer.
Councilmember Collins expressed his gratitude to Mr. and Ms. Abrahamson.
7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Venkatesh wished the community a happy India Independence Day.
Vice Mayor Dugan commended the Public Works and Parks and Recreation Departments for a great summer with Music in the Park and other summer activities.
Councilmember McDowell announced that the County libraries will soon be launching a series of Mental Health First Aid training. For more details, visit smcl.org.
Mayor Rak commented that he was at the City’s booth this weekend at the farmers market and recently attended the ribbon cutting for the Medical Loan Equipment Program and the Family Campout at Burton Park. He provided accolades to the Parks and Recreation Department for this event.
Vice Mayor Dugan noted Laura Teutschel in tonight’s audience and commended her for her work on the Parks and Recreation Foundation and their support in community events.
8. PUBLIC COMMENT
None.
9. CONSENT CALENDAR
City Manager Jeff Maltbie relayed a message from the South Bayside Waste Management Authority Executive Director, Joe Mariana, regarding item 9i on the Consent Calendar. There was a discrepancy with the savings they had originally reported; it should be $1.4 million and not $2.2 million as shown on the staff report.
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MOTION: Approve the City Council Consent Calendar items ‘a’ through ‘u’; and item ‘v’ adopting Ordinance 1597 Amending San Carlos Municipal Code, Title 18, Zoning, Sections 18.06.020 (Commercial Districts Land Use Regulations),
18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to Prohibit Research and Development Activities Requir ing Biosafety Level (BSL) 3 and 4 Containment.
MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.
RESULT: Motion Passed 5 - 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the May 22, 2023 City Council Special Meeting Minutes.
c. Approve the May 22, 2023 City Council Regular Meeting Minutes.
d. Approve the June 6, 2023 City Council Special Meeting Minutes.
e. Approve the June 12, 2023 City Council Special Meeting Minutes.
f. Approve the June 12, 2023 City Council Regular Meeting Minutes.
g. Accept the Quarterly Reports from City Commissions and Boards.
h. Approve Updates to the City's 2023 Strategic Work Plan Items.
i. Adopt a Resolution Authorizing the South Bayside Waste Management Authority (SBWMA) to Acquire Real Property Located at 1245 San Carlos Avenue, Unit E, San Carlos, CA in Accordance with the Joint Powers Authority (JPA) Agreement.
Resolution 2023-089
j. Adopt a Resolution Awarding the 1232 Cherry Street Demolition Project C2216; Authorizing the City Manager to Execute a Public Projects Agreement with Resource Environmental, Inc. of Cerritos, CA in the Amount of $184,000; and Authorizing the Expenditure of Contingency in the Amount of $55,200. Resolution 2023-090
k. Deny Claim of Ian Campbell.
l. Adopt a Resolution Awarding the 2023 Annual Storm Drain Improvement Project (3017 Brittan Ave, 1000 Drake Ct, 1005 Drake Ct, and 200 Block of El Camino Real) Project #C9531 ; Authorizing the City Manager to Execute a Public Projects Agreement with JMB Construction, Inc. of South San Francisco, CA in the Amount of $2,183,500; and Authorizing an Expenditure of Contingency up to the Project Budget. Resolution 2023-091
m. Adopt a Resolution Accepting the 2023 On -Call Sidewalk Repair Project C9465; and Authorizing the Public Works Director to Issue and Record a Notice of Completion.
Resolution 2023-092
n. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Hyland Software, Inc to Upgrade the Enterprise Content Management System (OnBase)
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and Authorizing the On -Going Annual Maintenance Costs Until the System is Replaced.
Resolution 2023-093
o. Deny Claim of Daniel Ruiz.
p. Deny Claim of Diane Gates.
q. Adopt a Resolution Conditionally Approving the Termination Covenant for 11 El Camino Real (APNs 045-320-170 and 045- 320-220) 21 El Camino Real (APN 045 -320-230) and 81 El Camino Real (APN 045-320-200) and Conditionally Approving the New Covenant for 21 and 81 El Camino Real. Resolution 2023-094
r. Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Lamphier Gregory to prepare an Environmental Impact Report for the Alexandria Life Sciences & Technology Project at 987 Commercial Street in an Additional Amount Not to Exceed $37,670. Resolution 2023-095
s. Adopt a Resolution Authorizing an Increase to the Annual Not-to-Exceed Amounts for the Current On -Call Engineering Consultants for Civil Engineering, Geotechnical and Special Testing, and Traffic and Transportation. Resolution 2023-096
t. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Freyer & Laureta, Inc. for the Pulgas Creek Watershed Study and Management Plan Project #C2208 in the Amount of $428,900 and Authorizing an Expenditure of Contingency up to the Project Budget. Resolution 2023-097
u. Adopt a Resolution Authorizing the Appropriation of $25,000 in Fiscal Year (FY) 2023-24 from Park-in-lieu Fund (Fund 27) to Project C2221; Authorizing the City Manager to Execute an Agreement for Products and Services with Verde Design for the North Crestview Park Master Plan Project C2221 in the Amount of $189,051; and Authorizing a Contingency in the Amount of $35,949, for a total Not to Exceed Contract Amount of $225,000 with Verde Design.
Resolution 2023-098
v. Adopt Ordinance 1597 Amending San Carlos Municipal Code, Title 18, Zoning, Sections
18.06.020 (Commercial Districts Land Use Regulations), 18.07.020 (Industrial Districts Land Use Regulations), and 18.41.020 (Definitions) to Prohibit Research and Development Activities Requiring Biosafety Level (BSL) 3 and 4 Containment.
10. PUBLIC HEARING
a. Consideration of the Below Three Actions (shown as i, ii and iii) for the Life Science/Research & Development Project at 642 Quarry Road (APN 046-041-038).
Principal Planner Lisa Costa Sanders and Fiscal Consultant Brandon Fender presented on the proposed project at 642 Quarry Road and provided an overview on the community benefits.
Ms. Costa Sanders noted an error on the staff report, citing the amount of community benefits:
the Downtown Improvement Funds should be $1,100,000, not $1,000,000; and the onsite Childcare credit should be $1,100,000, not $1,000,000; these edits bring the total community benefits to $4,500,000.
Council provided the following disclosures and noted that it will not impact their vote:
- Councilmember McDowell had an informational meeting with the applicants - Councilmember Collins met with Presidio years ago and confirmed that he has not had any communication with biocom lobbyists
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- Vice Mayor Dugan met with Presidio a while ago
- Mayor Rak did not meet with Presidio, however he did speak with their consultant - Councilmember Venkatesh attended an event with Presidio Ventures
642 Quarry Owner, LLC r epresentative Cyrus Sanandaji presented an overview of the proposed project, including its public amenities and contribution to the community.
Mr. Sanandaji , Bryan Neider – CEO of AbilityPath (Childcare operator) , Will Mast - the applicant’s Environmental Consultant, Ms. Costa Sanders and Public Works Director Steven Machida responded to Council questions.
Public Comment
- Anonymous member of the public commented that all the original tenants at the property are still in place. He inquired when construction would start and noted flooding issues.
- Jay Strauss, resident and Healthy Cities Tutoring Board President, spoke in support of Presidio Bay.
- Georganne Morin, Executive Director of Healthy Cities Tutoring , spoke in support of Presidio Bay and noted their commitment to the community.
- Jeff Maley expressed concerns for the project.
- Michael Campbell, Community Foundation of San Carlos President, spoke in support of Presidio Bay and noted their pledge.
- Solomon Liu spoke in support of the Presidio Bay Project and requested the applicants make their campus more accessible.
- Debbie Baldocchi, resident, request ed the applicants support the tenants that will be displaced, p rovided suggestions to address flooding, and inquired if the h azardous materials on the original site have been removed.
MOTION: Approve to Close the Public Hearing.
MOVER: Sara McDowell
SECONDER: Ronald Collins
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None.
RESULT: Motion Passed 5 - 0
At Council’s request, Mr. Sanandaji , City Attorney Greg Rubens and Ms. Costa Sanders responded to some of the questions raised during public comment.
Council provided the following suggestions to the applicants:
- partner with the City to communicate the events and public space available on the campus
- r eview the list of non-profits you’re supporting to focus on the ones that are actively located in San Carlos
- during construction, if more contaminated soil is found, consider removing it
i. Adopt a Resolution Adopting the Mitigated Negative Declaration and the Associated Mitigation Monitoring and Reporting Program for the 642 Quarry Road Project.
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MOTION: Adopt Resolution 2023 -099 Adopting the Mitigated Negative Declaration and the Associated Mitigation Monitoring and Reporting Program for the 642 Quarry Road Project.
MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Venkatesh, Dugan, Collins, McDowell, Rak
NAYS: None.
RESULT: Motion Passed 5 - 0
ii. Introduce an Ordinance Approving the 642 Quarry Road Project Planned Development Plan and Related Zoning Map Amendment to Rezone the Project Site from Light Industrial (IL) to Planned Development (PD) at 642 Quarry Road (APN 046-041-380).
MOTION: Ordinance 1598 Approving the 642 Quarry Road Project Planned Development Plan and Related Zoning Map Amendment to Rezone the Project Site from Light Industrial (IL) to Planned Development (PD) at 642 Quarry Road (APN 046-041-380.
MOVER: John Dugan
SECONDER: Sara McDowell
AYES: McDowell, Venkatesh, Dugan, Collins, Rak
NAYS: None.
RESULT: Motion Passed 5 - 0
iii. Introduce an Ordinance Approving a Development Agreement with 642 Quarry Owner, LLC for the 642 Quarry Road Project.
MOTION: Introduce Ordinance 1599 Approving a Development Agreement with 642 Quarry Owner, LLC for the 642 Quarry Road Project and amend the community benefits in the Development Agreement to show the Downtown Improvement Funds to be $1,100,000 and the Onsite Childcare (credit) to be $1,100,000.
MOVER: Sara McDowell
SECONDER: John Dugan
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.
RESULT: Motion Passed 5 - 0
Council recessed at 9:14 PM and reconvened at 9:20 PM.
9. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving the Appropriation of $306,000 in Fiscal Year 2023-24 from the Equipment Replacement Fund 0010 (Fund 10) ; and Authorizing the City Manager to Execute an Agreement for the Purchase of Five Ford Lightning Elect ric Vehicle (EV) Trucks from Towne Ford in the amount of $457,010.50 to Include the Requisite Charging Equipment for Installation at the Corporation Yard and Truck Specialty Maintenance Equipment.
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Public Works Director Steven Machida commenced the item by first not ing that the contract amount of $457,010.50 noted on the agenda for this item is incorrect, but the staff report and Resolution show the correct amount of $390,125.15. He then provided the background and analysis on the proposed trucks.
Public Comment
- Debbie Baldocchi, resident, spoke in support of the item.
- Soloman Liu expressed concerns for the purchase of five electric vehicle trucks at one time.
MOTION: Adopt Resolution 2023-100 Approving the Appropriation of $306,000 in Fiscal Year 2023-24 from the Equipment Replacement Fund 0010 (Fund 10); Authorizing the City Manager to Execute an Agreement for the Purchase of Five Ford Lightning Electric Vehicle (EV) Trucks from Towne Ford in the Amount of $390,125.15; and Authorizing a Contingency Budget up to $69,874.85 for the Installation of Truck Specialty Maintenance Equipment and the Requisite Charging Equipment.
MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.
RESULT: Motion Passed 5 - 0
10. AGENDA SETTING
None.
11. ADJOURNMENT
The meeting adjourned at 9:32 PM.
Crystal Mui,
City Clerk