Agenda packet — San Carlos City Council, October 16, 2023

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Special Meeting
October 16, 2023 1:00 PM
Enterprise Room, City Hall 2 Floor
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AMENDED AGENDA
(Amended to update Attachment 1 – Topics List, and
add Attachment 4 – Meeting Decorum Policy)
Agenda materials may be viewed online at www.cityofsancarlos.org/agenda, at City Hall – 600 Elm Street, and in the San Carlos Library – 610 Elm Street, at least 24 hours prior to a special meeting, and at least 72 hours prior to a regular meeting. Members of the public are welcome to attend this meeting inperson.There will not be an option to participate remotely.

MAYOR: Adam Rak
COUNCIL: Ronald Collins, John Dugan, Sara McDowell, Pranita Venkatesh

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If there are more than five individuals wishing to speak during public comment, the Mayor may choose to allow the first five speakers to speak during this time, and the balance of the Public Comment speakers will be called upon at the end of the Council Meeting.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

4. STUDY SESSION
a. Discussion of Issues and Topics Affecting the City of San Carlos, Including, But Not Limited To, the Items Listed in the Attachment. No Action Will be Taken on Any Items at This Meeting.

5. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 8024222 or via email at cityclerk @cityofsancarlos.org. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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MAYOR: Adam Rak
COUNCIL: Ronald Collins, John Dugan, Sara McDowell, Pranita Venkatesh

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

5. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: October 16, 2023
ITEM TITLE: Discussion of Issues and Topics Affecting the City of San Carlos, Including, But Not Limited To, the Items Listed in the Attachment. No Action Will be Taken on Any Items at This Meeting.

RECOMMENDATION:

Staff recommends that the City Council discuss topics of interest identified by the City Council as listed in Attachment 1, as well as any other issues that may be raised, including, but not limited to: the Strategic Plan; the City budget; economic development; zoning; planning; City services; parks and recreation; public safety; and contracting.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with this study session. Additional costs based on direction provided to staff will be requested as part of upcoming budgets or individually as necessary.

BACKGROUND AND ANALYSIS:

This Mini Retreat study session is an opportunity for the City Council to discuss and review topics of interest prior to the annual Strategic Planning Session. The discussions will be limited to conferring with and providing general direction to staff for future review or agendizing. No action will be taken on any items at this meeting.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Provide staff with general direction and authority to agendize for further discussion or action on each issue; or

2. Do not provide staff with further general direction or agendizing on each issue.

Respectfully submitted by:

Nil Blackburn, Assistant City Manager

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Mini Retreat Agenda Topics

2. Draft Agenda Forecast for October – December 2023

3. Council Requested Topics (from Agenda Settings)

4. Meeting Decorum Policy Draft

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Mini Retreat Topics
•Consider that Council and Commissions not meet on federal holidays, including Columbus Day and Juneteenth. Suggest that meetings be pushed to the day following a federal holiday. •Regularity of commission and advisory body meetings.
•Hybrid meetings: Zoom and remote participation and comments; meeting decorum policy •Next Steps on the Elected Treasurer position
•Leaf blower laws status
•Potential budget impacts of a construction slowdown. Update on Alexandria and other big projects. Impacts on operating budget. Impact on capital budgets like downtown, etc. •Future potential targets for city acquisition for affordable housing •Addressing non-utilization of employee parking in Wheeler Plaza Garage by downtown employees.
•SamTrans HQ building update
•Downtown Parking and mobility
•Downtown look and feel
•South Laurel
•Community Benefits from Developers: how do we negotiate benefits for the community •Update on consideration of installing AED’s in public parks •Trails and Open Space access update
•New recreation center advanced planning. I believe we’ve budgeted $250k to that effort next year. How should we go about kicking off that effort and how should we involve our community?
•North Crestview Park. What do we need there as a community? General appetite for a Veteran’s Memorial that also commemorates our War Dog history? Potential to name this Veteran’s Memorial Park instead of North Crestview Park.
•Air BNB’s
•Update on flood mitigation measures approved in recent budget: pump station repairs, storm channel sediment removal at Industrial Road, creek clean up, storm drain improvements, purchase of the in-house mini excavator to clean storm drain inlets, adopt-a-drain program. •Increase NPDES fees
•Traffic studies and updates
•Update on Safe Routes to School progress.
•Repaving of key streets (e.g. South Laurel, Industrial Rd., some residential streets) •Update on traffic study at 405 Industrial to prohibit left-hand turns upon exiting the property.

When this project was approved it was agreed that a right-hand turn plus a U-turn at the PAMF light would be studied.
•Addressing cumulative impact of traffic flow from new development projects on the East Side.

Potential to study a roundabout at Industrial and Holly to keep traffic moving. Are there other solutions that could be studied?
•Consideration of pushing forward with bike and pedestrian bridge over 101 •Smart city infrastructure. What does that mean and when should we start investing in that? I was surprised to learn we have no smart street signals in town and I believe we budgeted for

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better street signal timing on San Carlos Ave and Holly. What other ‘smart city’ initiatives have good ROI’s. Best practices, etc.
•Consideration of hiring an outside consultant for grant writing •Cultural events: Offering more cultural events in our community. Ex Diwali, Lunar New Year, Hanukkah. Many festivities incorporate lights.
•Community Center: pool, childcare
•Event space: Devils Canyon (not child friendly), Dominico’s (too expensive) Adult Community Center (too small)

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Agenda Forecast
Printed on: 10/11/2023
10/23/2023
City Council Regular Meeting
Item Title Department Task Owners

PLEDGE OF ALLEGIANCE
Led by Boy Scout Troop 321.

PRESENTATIONS
- Present a City Coin to Community Volunteer.

CONSENT CALENDAR
- Motion to Waive Reading of All Ordinances.
- Approve the September 11, 2023 City Council Regular Meeting Minutes. - Adopt a Resolution Awarding the 2024 Sewer System Root Foaming Project C1752. - Adopt Ordinance 1601 Approving the 841 Old County Road Project Planned Development Plan and Related Zoning Map Amendment to Rezone the Project Site from Heavy Industrial (IH) to Planned Development (PD) at 841 Old County Road (APNs 046-133-160, 046-134-050, 046-134-060, 046-135-010, 046-135-020, 046-135-030, 046-135-040, 046-182-100, 046-182-110, 046-182-150). - Adopt Ordinance 1602 Approving a Development Agreement with the Sobrato Family Foundation, for the 841 Old County Road Project.

Public Works Anna Denham
Community Development Crystal Mui
Community Development Crystal Mui
- Present a Proclamation Recognizing the 30th Anniversary of Art Bias. - Present Proclamations to Jack Alger and Christos Daskarolis with Boy Scout Troop 321 Upon Receiving Their Eagle Scout Award.
- Receive an Annual Report from the San Carlos Library.

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Item Title Department Task Owners

PUBLIC HEARING
Community Development Rucha Dande- Consideration of Introducing an Ordinance to Amending San Carlos Municipal Code Title 18 - Zoning, of the San Carlos Municipal Code to Create Objective Design Standards for Single-Family Development. - Consideration of Introducing an Ordinance Amending Accessory Dwelling Units (ADU). Community Development Sajuti Haque

NEW BUSINESS
- Consideration of Adopting a Resolution Authorizing the City Clerk to Issue a Formal Request for Proposals (RFP) for the Delivery of Fire and Emergency Services in San Carlos.

Administrative Services Nil Blackburn

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11/13/2023
City Council Regular Meeting
Item Title Department Task Owners

PRESENTATIONS
- Present Certificates Recognizing Civics Academy Graduates. - Present Proclamation to Boy Scout Upon Receiving Their Eagle Scout Award.

CONSENT CALENDAR
Administrative Services William Hoch
Fire Crystal Mui
- Motion to Waive Reading of All Ordinances.
- Approve the City Council Meeting Minutes.
- Adopt a Resolution Authorizing the City Manager to Execute an Agreement with ____ to a Provide Cloud Hosted Voice Over Internet Protocol (VoIP) Phone System in the Amount of $X for a Three Year Contract with the Option to Renew the Annual Subscription Services Until the System Needs to be Replaced. - Adopt a Resolution Acknowledging Receipt of the Fiscal Year 2022-2023 Fire Inspection Report in Compliance with California Health and Safety Code Section 13146.4. - Adopt a Resolution Accepting the HAWK Signal at Belmont Ave-El Camino Real. Public Works Anna Denham Community Development Adam Aronson
Public Works Anna Denham
Community Development Andrea Mardesich

REPORTS TO COUNCIL
- Receive a Report on the Summerhill Housing Project.

PUBLIC HEARING
- Consideration of Adopting a Resolution Setting the Fiscal Year 2024-2027 Rate Plan for Residential and Commercial Solid Waste Rates, Including Unscheduled Services, Pursuant to Proposition 218.

STUDY SESSION
- Discuss and Provide Direction on the Preparation of a Historical Resource Inventory of the City.

NEW BUSINESS
- Consideration of Introducing an Ordinance Rezoning Land Use Designation of San Carlos Owned Public Open Space that's Contiguous to San Carlos City Parks as Park Land.

Community Development Gregory Rubens

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11/27/2023
City Council Regular Meeting
Item Title Department Task Owners

PRESENTATIONS
- Present a City Coin to Community Volunteer.

CONSENT CALENDAR
Administrative Services Marco Lao
Administrative Services Tammy Mak
Administrative Services Marco Lao
Administrative Services Marco Lao
Public Works Anna Denham
- Motion to Waive Reading of All Ordinances.
- Approve the City Council Meeting Minutes.
- Adopt a Resolution Accepting the Annual Report for the Year Ended June 30, 2023 on Development Impact Fees, Reaffirming the Necessity for Development Impact Fees, and Making Findings Related to Impact Fee Balances and In-Lieu Fees.
- Adopt a Resolution Accepting the City of San Carlos’ Annual Comprehensive Financial Report for the Fiscal Year Ending June 30, 2023.
- Accept the Fiscal Year 2023-24 First Quarter Investment Report for the Period Ending September 30, 2023.
- Accept the Fiscal Year 2023-24 First Quarter Financial Report for the Period Ending September 30,
2023.
- Adopt a Resolution Approving the Plans and Specs for the San Carlos Ave Pedestrian Safety Improvements Project - Phase III C1806.
- Authorize the City Manager to Enter into a Professional Services Agreement with [insert] to Update the City of San Carlos' Transportation Demand Management Ordinance (SCMC Section 18.25) and to Develop Shared Parking Strategies.
- Adopt a Resolution Accepting the 2022 2nd Floor Library Tenant Improvement Project C2202-22 and Authorizing the Building Official to Issue and Record a Notice of Completion.

Community Development Chris Valley
Parks & Recreation Hilda Pacheco

REPORTS TO COUNCIL
Receive a Report on Trails and Open Space.

Community Development Lisa Porras

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Item Title Department Task Owners
- Consideration of Amending the Zoning Ordinance for Compliance with San Carlos Airport Land Use Compatibility Plan.
i. Consideration of All Written Claims of Damages by Persons Owning, or Having any Legal or Equitable Interest in, any Real Property which Might Suffer Legal Damage by Reason of the Establishment of the Proposed Pedestrian Mall.
ii. Consideration of Introducing an Ordinance Establishing a Pedestrian Mall and Related Provisions.
i. Consideration of All Written Objections to the Establishment of the Proposed Pedestrian Mall from Owners of Lands Abutting on the Proposed Pedestrian Mall Representing a Majority of the Frontage on the Proposed Pedestrian Mall.
ii. Consideration of All Written Claims of Damages by Persons Owning, or Having any Legal or Equitable Interest in, any Real Property which Might Suffer Legal Damage by Reason of the Establishment of the Proposed Pedestrian Mall.
iii. Consideration of Introducing an Ordinance Establishing a Pedestrian Mall and Related Provisions.

Community Development Akanksha Chopra
- Consideration of the Following Actions for the Proposed Pedestrian Mall:

PUBLIC HEARING
Public Works Anna Denham

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12/5/2023
City Council Special Meeting
Item Title Department Task Owners

NEW BUSINESS
- Consideration of Conducting Interviews of Select Candidates for the City Centennial Advisory Committee and Make Appointments to Serve on the Committee.

Parks & Recreation Amy Newby

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12/11/2023
City Council Regular Meeting
Item Title Department Task Owners

CONSENT CALENDAR
- Motion to Waive Reading of All Ordinances.
- Approve the City Council Meeting Minutes.

REORGANIZATION
- Call for Nominations for New Mayor and Vice Mayor.

PRESENTATIONS
- Present a City Coin to Community Volunteer

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Council Requested Topics Last Updated: 9/13/2023
Date
Requested Subject Initiator Date Scheduled Comments

8.28.23 Historical Resource Inventory Rak 11.13.23

8.28.23 Memorialize and Communicate Public Access
Rights on Developments/Private Properties Dugan

9.11.23 Rezone and Change the Land Use Designation
of San Carlos Owned Public Open Space that’s
Contiguous to San Carlos City Parks as Park
Land Rak 11.13.23

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DRAFT

RULES OF DECORUM AND CIVILITY AT PUBLIC MEETINGS

The City of San Carlos is determined to provide safe, open, and fair access to all persons wishing to participate in its local public meetings (“Public Meetings”) while ensuring that Public Meetings are not disrupted or impeded by behavior that violates City policies.

The City Council hereby establishes the following reasonable and lawful regulations:

The Council rules of procedure shall be [Roberts Rules or Rosenberg’s Rules].

Time Limitations on addressing the Council, Commissions, or Brown Act Committees The time limit for individual public comment shall be two minutes per agenda item, which may be reduced at the discretion of the Mayor or the Chair of the City body (hereinafter "Presiding Officer") when more than ten persons are requesting to speak to an item on the agenda to allow more participants time to speak to an item.

The Presiding Officer, in order to provide for efficient use of public comment time at the meeting, may grant additional time for groups of persons who agree to pool their time to allow one speaker to present on their behalf on an agenda item up to a maximum of ten minutes.

For general public comment, on matters not on the posted agenda, the first five speakers will be allowed to speak. After the first five speakers the balance of public comment will occur at the end of the meeting, unless the P residing Officer determines that the remaining public comment can be completed in a reasonable time.

The total time for public comment on any item may be set at the beginning of an agenda item by a vote of the council, board, or commission or as stated on the Agenda. Where a time limit for public comment is not set, the Presiding Officer may also conclude public comment on an item by announcing a last opportunity for members to indicate their intention to speak to an agenda item.

RULES OF DECORUM AND CIVILITY POLICY
Consistent with Government Code Sections 54957.3 and 54957.95 persons attending a Public Meeting covered under the Brown Act shall not engage in behavior during such a meeting that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of a meeting.

All persons attending a Public Meeting are expected to adhere to the following standards of conduct:
• Treat everyone courteously.
• Listen to City Officials and other members of the public respectfully. • Exercise self-control and avoid threats of violence and loud, insulting, demeaning, or offensive communications.
• Give open-minded consideration to all viewpoints.
• Focus on the issues and avoid personalizing debate.
• Allow all members of the public to speak without intimidation or interruption; and

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• Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions.

In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:
• No person attending a Public Meeting shall engage in disorderly or boisterous conduct, including, but not limited to, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance, that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. • No person attending a Public Meeting shall speak for longer that their allotted time, in accordance with the time limits set forth above, without permission of the Presiding Officer. • All remarks by members of the public shall be addressed to the Presiding Officer and not to any other member of the public or to any individual member of the City body unless in response to a question from that member.
• No person attending a Public Meeting shall engage in behavior that may interfere with the rights of other speakers.
• All persons attending a Public Meeting shall listen courteously and attentively to all public discussions at the meeting and avoid interrupting members of the public addressing the City body or City Officials.
• Signs, placards, banners, or other similar items shall not be permitted in the audience during a public meeting if the Presiding Officer determines that the presence of such items disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting or the ability of members of the public to view presentations.
• Members of the public while attending a Public Meeting shall refrain from abusive conduct, or verbal attacks upon the character of City Officials. • All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules of Decorum.
• It is the responsibility of the Presiding Officer to keep comments on topic during Public Meetings. Individuals should honor efforts by the Presiding Officer to focus discussion pertinent to the agenda item at hand and within the jurisdiction of the Council or Commission.
• All persons attending a Public Meeting shall not engage in behavior that constitutes a true threat of force as defined in Government Code 54957.95(b)(2).

Enforcement of Rules and Decorum and Civility Policy
The Presiding Officer shall be responsible for maintaining the decorum and civility at Public Meetings and enforcing the Rules of Decorum in a uniform and even-handed manner, as follows:
• In the event that an attendee of the Public Meeting breaches the Rules of Decorum and Civility in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting, the Presiding Officer shall provide an oral warning ordering that person to cease the offending conduct.
• If a member of the public does not improve his or her behavior in response to the verbal warning, the Presiding Officer may order the abusive individual or individuals to leave the premises for a short period of time (e.g., the remainder of the day). • If a member of the Public makes a true threat of force as defined in Government Code 54957.95(b)(2), he or she may be removed from the meeting without a warning.

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• The Presiding Officer may, but is not required to, call a recess at any time for a cooling off period or to adjourn the meeting before taking any specific action to remove individuals whose behavior is disrupting, disturbing, impeding or otherwise rendering the orderly conduct of a meeting infeasible.
• In the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the legislative body conducting the meeting may order the meeting room cleared and continue in session. If such a room clearing is ordered, only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, are allowed to attend the cleared session. If after the room clearing, the Pres iding Officer in consultation with City Staff or law enforcement believes the orderly conduct of the meeting can resume without the attendees who willfully disrupted the meeting, the legislative body by motion may vote to readmit those who did not willfully disrupt the meeting. • The Presiding Officer may engage the efforts of law enforcement as necessary to carry out lawful removal orders.
• The Presiding Officer may intervene to ensure that the Code of Conduct and Ethics Policy for Elected and Appointed Officials rules for conduct at meetings is followed. • The above-described remedies for compliance with the Rules of Decorum and Civility are not exclusive and shall not preclude the application or use of other remedies provided by State law or the Municipal Code.
• A breach of the Rules of Decorum and Civility Policy shall in no event be a basis for the invalidation of any action taken by the City Council or any City board, commission, or committee.

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San Carlos City CouncilOctober 16, 2023

San Carlos City Council
October 16, 2023