November 13, 2023 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
November 13, 2023 7:00 PM
MINUTES
ROLL CALL
City Council Present: Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember
Staff Present: Nil Blackburn, Assistant City Manager
Rucha Dande, Senior Planner
William Hoch, IT Manager
Hanieh Houshmandi, Senior Traffic Engineer
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Andrea Mardesich, Assistant Community Development Director Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Dave Pucci, Deputy Fire Chief
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Megan Wooley-Ousdahl, Principal Planner
Quinne Woolley, Management Analyst
1. CALL TO ORDER
Mayor Rak called the meeting to order at 7:01 PM.
2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
None.
3. PLEDGE OF ALLEGIANCE
Mayor Rak led the Pledge of Allegiance and, in honor of Veterans Day, thanked all veterans, including Vice Mayor Dugan, for their service to our country.
4. CHANGES TO THE ORDER OF THE AGENDA
None.
5. PRESENTATIONS
a. Present Certificates Recognizing 2023 Civics Academy Graduates: Linda Bao, William Cheney, Suzanne Daly, James Esqueda, Lynn Esqueda, Susan Faris, Joe Fimiani, Eduardo
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Flores, Chris Frangos, Arianna Gianola, Karen Latina, Heather Liu, Michael Lohr, Robert Martinengo, Karen Molinari, Swathi Nallapa, Kevin O’Connor, Michelle Peng, Stephanie Roberts, Lena Schibye, Katherine Sherman, Marcus Sitzman, Robert Stein and Nelly Stein.
Mayor Rak thanked the Civic Academy graduates for their commitment to civic engagement and presented them each with a graduation certificate.
Public Comment
A member of the public provided comments that were off-topic.
6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Venkatesh wished the community a happy Diwali.
Councilmember Collins provided updates from the Caltrain Electrification Task Force.
7. CONSENT CALENDAR
MOTION: Approve City Council Consent Calendar Items ‘a’ through ‘j’; and Item ‘k’ Adopt Ordinance 1603 to Create Objective Design Standards for Single- Family Development by Amending San Carlos Municipal Code Title 18 - Zoning:
Chapter 18:03 - Rules of Measurement; 18.04 - Residential Districts; 18.12 - Hillside Overlay District; 18.15 - General Site Regulations; 18.20 - Parking and Loading; 18.26 - Planning Authorities; 18.27 - Common Procedures; 18.29 - Design Review; 18.40 -Use Classification; and 18.41 - Terms and Definitions; and Adding a New Subsection 18.23.310 - Urban Infill Units, Under 18.23 - Standards for Specifics Uses and Activities; and
Item ‘l’ Adopt Ordinance 1604 Amending the San Carlos Municipal Code Section
18.23.210 - Accessory Dwelling Units/Junior Accessory Dwelling Units and Sections 18.03 - Rules of Measurement, 18.12 - Hillside Overlay District, 18.29 - Design Review, and 18.40 - Use Classifications.
MOVER: Sara McDowell
SECONDER: John Dugan
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.
RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the September 25, 2023 City Council Regular Meeting Minutes.
c. Approve the October 9, 2023 City Council Special Meeting Minutes.
d. Adopt a Resolution Accepting the 2022 2nd Floor Library Tenant Improvement Project C2202 and Authorizing the Building Official to Issue and Record a Notice of Completion. Resolution 2023-128
e. Adopt a Resolution Rejecting All Bids for the 2024 Citywide Sidewalk Repair Project C9465.
Resolution 2023-129
f. Establish and Appoint Representatives to the Ad Hoc Fire Subcommittee.
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g. Adopt a Resolution Accepting the HAWK Signal at Belmont Avenue and El Camino Real C1807 and Authorizing the Public Works Director to Issue and Record a Notice of Completion.
Resolution 2023-130
h. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley -Horn and Associates, Inc. for On -Call Traffic and Transportation Engineering Services for One-Year with an Option for Four, One-Year Extensions in an Annual Amount Not-to-Exceed $850,000. Resolution 2023-131
i. Adopt a Resolution Authorizing the City Manager to Execute a Five -Year Contract, with the Option to Renew Subscription Services Annually, with RingCentral for a Cloud Hosted Phone System in the Amount of $152,631.57; Authorizing the City Manager to Execute Amendments to Add, Change, or Remove Licenses as Needed; and Authorizing a Contingency Budget Not to Exceed $5,000 for Installation of the New System. Resolution 2023-132
j. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Annual On- Call Agreement with CSG Consultants, Inc. for Public Works Engineering Staff Augmentation in the Amount of $156,000 for Fiscal Year 2023-2024. Resolution 2023-133
k. Adopt Ordinance 1603 to Create Objective Design Standards for Single -Family Development by Amending San Carlos Municipal Code Title 18 - Zoning: Chapter 18:03 - Rules of Measurement; 18.04 - Residential Districts; 18.12 - Hillside Overlay District; 18.15 - General Site Regulations; 18.20 - Parking and Loading; 18.26 - Planning Authorities; 18.27 - Common Procedures; 18.29 - Design Review; 18.40 -Use Classification; and 18.41 - Terms and Definitions; and Adding a New Subsection 18.23.310 - Urban Infill Units , Under 18.23 - Standards for Specific Uses and Activities.
l. Adopt Ordinance 1604 Amending the San Carlos Municipal Code Section 18.23.210 - Accessory Dwelling Units/Junior Accessory Dwelling Units and Sections 18.03 - Rules of Measurement, 18.12 - Hillside Overlay District, 18.29 - Design Review, and 18.40 - Use Classifications.
8. REPORTS TO COUNCIL
a. Receive a Report on the SummerHill Housing Project at 11 El Camino Real, a 242 -unit Residential Development in the MU-NB-120 District (APNs: 045-320-170; 045-320-220).
Senior Planner Rucha Dande pr ovided an update on the SummerHill Housing Project and Elaine Breeze, Senior Vice President of Development for SummerHill Communities, thanked Council and staff for their partnership.
Ms. Dande, City Attorney Greg Rubens, Community Development Director Al Savay and Ms.
Breeze responded to Council questions.
9. PUBLIC HEARING
a. Consideration of Adopting a Resolution Approving the 2024, 2025, 2026, and 2027 Residential and Commercial Solid Waste Collection Services Rates, Including Unscheduled Services, Pursuant to Proposition 218.
Public Works Director Steven Machida introduced the item and provided background on the City’s residential and commercial solid waste collection services rates and spoke on the need for an increase. Mr. Machida and Joe La Mariana, CEO of SBWMA (South Bayside Waste Management Authority), responded to Council questions.
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Public Comment:
None.
MOTION: Approve to Close the Public Hearing.
MOVER: Ronald Collins
SECONDER: John Dugan
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None.
RESULT: Motion Passed 5 – 0
MOTION: Adopt Resolution 2023-134 Approving the 2024, 2025, 2026, and 2027 Residential and Commercial Solid Waste Collection Services Rates, Including Unscheduled Services, Pursuant to Proposition 218.
MOVER: Ronald Collins
SECONDER: Sara McDowell
AYES: Venkatesh, Dugan, Collins, McDowell, Rak
NAYS: None.
RESULT: Motion Passed 5 – 0
10. STUDY SESSION
a. Discuss and Provide Direction on the Preparation of a Historical Resource Inventory for the City.
Principal Planner Megan Wooley -Ousdahl provided background on the City’s Historical Resource Inventory and outlined the possible options for Council consideration. She, along with City Attorney Greg Rubens and Assistant Community Development Director Andrea Mardesich, responded to Council questions.
Council opted to not make any changes at this time to the current process of using the 1991 historical inventory report and the California Environmental Quality Act when reviewing applications for changes to historic structures, but directed staff to:
- conduct community outreach to promote the Mills Act Program as a means to preserve historical structures
- determine if historic homes are exempt from Senate Bill 9
Council recessed at 9:10 PM and reconvened at 9:16 PM.
11. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving the 2023 Midblock Crossing Project C1807 Plans and Specifications and Authorizing a Call for Bids.
Public Works Director Steven Machida outlined the scope of the 2023 Midblock Crossing Project and, along with Senior Traffic Engineer Hanieh Houshmandi and City Attorney Greg Rubens, responded to Council questions.
Public Comment
- Mara Violanti, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
- Christopher Violanti, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
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- Connie Chow, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
- Deborah Chow, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
- Stephanie Hendricksen, resident, spoke in opposition to a crosswalk at Alameda de l as Pulgas.
- Roy Hendricksen, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
- Bill Euchner, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
- Alistair Jeffs, Board Member of Arts Bias and Industrial Arts Association, spoke in support of a crosswalk at Industrial Road.
- Kevin Meilinger, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
- Steve Robbinson, resident, spoke in opposition to a crosswalk at Alameda de las Pulgas.
MOTION: At 10:25 PM, Extend the Meeting to 11:00 PM.
MOVER: Sara McDowell
SECONDER: Pranita Venkatesh
AYES: McDowell, Venkatesh, Dugan, Collins, Rak
NAYS: None.
RESULT: Motion Passed 5 – 0
Council expressed interest in a comprehensive traffic study on Alameda de las Pulgas beginning from San Carlos Avenue.
MOTION: Adopt Resolution 2023-135 Approving the 2023 Midblock Crossing Project C1807 Plans and Specifications and Authorizing a Call for Bids with an amendment to remove the Alameda aspect of the project.
MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.
RESULT: Motion Passed 5 – 0
b. Consideration of Adopting a Resolution Designating City -Owned Parcel APN 051 -061-200 Consisting of Approximately 6.93 Acres as Lands Added to the Area of Eaton Park and Designating City-Owned Parcel APN 050-561-030 Consisting of Approximately 37.9 Acres as Lands Added to the Area of Big Canyon Park.
Councilmember Venkatesh recused herself from this item.
Parks and Recreation Director Amy Newby presented on the item and, along with City Attorney Greg Rubens, responded to Council questions.
MOTION: Adopt Resolution 2023-136 Designating City-Owned Parcel APN 051-061-200 Consisting of Approximately 6.93 Acres as Lands Added to the Area of Eaton Park and Designating City -Owned Parcel APN 050- 561-030 Consisting of Approximately 37.9 Acres as Lands Added to the Area of Big Canyon Park.
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MOVER: Ronald Collins
SECONDER: John Dugan
AYES: Dugan, Collins, McDowell, Rak
NAYS: None.
RECUSED: Venkatesh
RESULT: Motion Passed 4 – 0 – 1
12. AGENDA SETTING
None.
13. PUBLIC COMMENT
None.
14. ADJOURNMENT
Mayor Rak adjourned the meeting at 10:45 PM.
Crystal Mui,
City Clerk