San Carlos City Council
January 22, 2024

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
January 22, 2024  7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both in­person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In­Person Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment.  To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
­    Zoom. https://us02web.zoom.us/j/88256140939; or call 1­669­900­9128 and enter the Meeting ID #: 882 5614 0939
­    Meeting Webportal .  www.cityofsancarlos.org/agenda ­    Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment.  If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR:   John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the November 27, 2023 City Council Regular Meeting Minutes. c. Approve the December 5, 2023 City Council Special Meeting Minutes. d. Adopt a Resolution Authorizing the City Manager to Execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2023­24 Payment of $12,030,880, Offset by the CalPERS UAAL Credit in the Amount of $1,451,701, and the Approval of the Use of Prior Year Savings in the Amount of $500,000 for Police Services.
e. Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the County of San Mateo and the City of San Carlos Regarding Credits in the Amounts of $258,865 for Fiscal Year (FY) 2023­24 and $168,978 for FY 2024­25 to Offset Costs Associated with Amendment 5 to the Law Enforcement Services Agreement Between the San Mateo County Sheriff’s Office and the City of San Carlos.
f. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Teri Black and Company, LLC for On­Call Professional Recruiting Services for One­Year, with an Option for a One­Year Extension in an Annual Amount Not­to­Exceed $100,000.
g. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Comfort International, Inc. in the Amount of $50,000 for Fiscal Year 2023­24 and Authorizing the Ratification of Amendments from Prior Fiscal Years in the Amount of $400,000 for Emergency Services and Unplanned Maintenance Related to the Heating Ventilation and Air Conditioning (HVAC) System.
h. Adopt a Resolution Approving and Adopting an Updated Comprehensive Master Salary Schedule for Fiscal Year 2023­24 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS").
i. Adopt Ordinance 1609 Amending and Replacing San Carlos Municipal Code Chapter 6.04 ­ Animal Control, to Align with Chapter 6.04 ­ Animal Control of Title 6 of the San Mateo County Ordinance Code to Clarify Existing Definitions, Enact Additional Requirements for Animal Control, and Revise the Fees for Animal Control Services.
j. Adopt Ordinance 1610 Amending San Carlos Municipal Code Chapter 2.08.020 to Increase the City Council Salary under Government Code Section 36516.

8. NEW BUSINESS
a. Consideration of Adopting a Resolution Appropriating $10,000 from General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for Fiscal Year 2023­24 for the Fee Assistance Program.

9. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

10. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2).

The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802­4222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
January 22, 2024  7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both in­person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In­Person Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment.  To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
­    Zoom. https://us02web.zoom.us/j/88256140939; or call 1­669­900­9128 and enter the Meeting ID #: 882 5614 0939
­    Meeting Webportal .  www.cityofsancarlos.org/agenda ­    Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment.  If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR:   John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the November 27, 2023 City Council Regular Meeting Minutes. c. Approve the December 5, 2023 City Council Special Meeting Minutes. d. Adopt a Resolution Authorizing the City Manager to Execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2023­24 Payment of $12,030,880, Offset by the CalPERS UAAL Credit in the Amount of $1,451,701, and the Approval of the Use of Prior Year Savings in the Amount of $500,000 for Police Services.
e. Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the County of San Mateo and the City of San Carlos Regarding Credits in the Amounts of $258,865 for Fiscal Year (FY) 2023­24 and $168,978 for FY 2024­25 to Offset Costs Associated with Amendment 5 to the Law Enforcement Services Agreement Between the San Mateo County Sheriff’s Office and the City of San Carlos.
f. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Teri Black and Company, LLC for On­Call Professional Recruiting Services for One­Year, with an Option for a One­Year Extension in an Annual Amount Not­to­Exceed $100,000.
g. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Comfort International, Inc. in the Amount of $50,000 for Fiscal Year 2023­24 and Authorizing the Ratification of Amendments from Prior Fiscal Years in the Amount of $400,000 for Emergency Services and Unplanned Maintenance Related to the Heating Ventilation and Air Conditioning (HVAC) System.
h. Adopt a Resolution Approving and Adopting an Updated Comprehensive Master Salary Schedule for Fiscal Year 2023­24 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS").
i. Adopt Ordinance 1609 Amending and Replacing San Carlos Municipal Code Chapter 6.04 ­ Animal Control, to Align with Chapter 6.04 ­ Animal Control of Title 6 of the San Mateo County Ordinance Code to Clarify Existing Definitions, Enact Additional Requirements for Animal Control, and Revise the Fees for Animal Control Services.
j. Adopt Ordinance 1610 Amending San Carlos Municipal Code Chapter 2.08.020 to Increase the City Council Salary under Government Code Section 36516.

8. NEW BUSINESS
a. Consideration of Adopting a Resolution Appropriating $10,000 from General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for Fiscal Year 2023­24 for the Fee Assistance Program.

9. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

10. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2).

The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802­4222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

2 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
January 22, 2024  7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both in­person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In­Person Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment.  To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
­    Zoom. https://us02web.zoom.us/j/88256140939; or call 1­669­900­9128 and enter the Meeting ID #: 882 5614 0939
­    Meeting Webportal .  www.cityofsancarlos.org/agenda ­    Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment.  If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR:   John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the November 27, 2023 City Council Regular Meeting Minutes. c. Approve the December 5, 2023 City Council Special Meeting Minutes. d. Adopt a Resolution Authorizing the City Manager to Execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2023­24 Payment of $12,030,880, Offset by the CalPERS UAAL Credit in the Amount of $1,451,701, and the Approval of the Use of Prior Year Savings in the Amount of $500,000 for Police Services.
e. Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the County of San Mateo and the City of San Carlos Regarding Credits in the Amounts of $258,865 for Fiscal Year (FY) 2023­24 and $168,978 for FY 2024­25 to Offset Costs Associated with Amendment 5 to the Law Enforcement Services Agreement Between the San Mateo County Sheriff’s Office and the City of San Carlos.
f. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Teri Black and Company, LLC for On­Call Professional Recruiting Services for One­Year, with an Option for a One­Year Extension in an Annual Amount Not­to­Exceed $100,000.
g. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Comfort International, Inc. in the Amount of $50,000 for Fiscal Year 2023­24 and Authorizing the Ratification of Amendments from Prior Fiscal Years in the Amount of $400,000 for Emergency Services and Unplanned Maintenance Related to the Heating Ventilation and Air Conditioning (HVAC) System.
h. Adopt a Resolution Approving and Adopting an Updated Comprehensive Master Salary Schedule for Fiscal Year 2023­24 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS").
i. Adopt Ordinance 1609 Amending and Replacing San Carlos Municipal Code Chapter 6.04 ­ Animal Control, to Align with Chapter 6.04 ­ Animal Control of Title 6 of the San Mateo County Ordinance Code to Clarify Existing Definitions, Enact Additional Requirements for Animal Control, and Revise the Fees for Animal Control Services.
j. Adopt Ordinance 1610 Amending San Carlos Municipal Code Chapter 2.08.020 to Increase the City Council Salary under Government Code Section 36516.

8. NEW BUSINESS
a. Consideration of Adopting a Resolution Appropriating $10,000 from General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for Fiscal Year 2023­24 for the Fee Assistance Program.

9. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

10. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2).

The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802­4222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

3 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
January 22, 2024  7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both in­person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In­Person Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment.  To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
­    Zoom. https://us02web.zoom.us/j/88256140939; or call 1­669­900­9128 and enter the Meeting ID #: 882 5614 0939
­    Meeting Webportal .  www.cityofsancarlos.org/agenda ­    Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment.  If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR:   John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the November 27, 2023 City Council Regular Meeting Minutes. c. Approve the December 5, 2023 City Council Special Meeting Minutes. d. Adopt a Resolution Authorizing the City Manager to Execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2023­24 Payment of $12,030,880, Offset by the CalPERS UAAL Credit in the Amount of $1,451,701, and the Approval of the Use of Prior Year Savings in the Amount of $500,000 for Police Services.
e. Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the County of San Mateo and the City of San Carlos Regarding Credits in the Amounts of $258,865 for Fiscal Year (FY) 2023­24 and $168,978 for FY 2024­25 to Offset Costs Associated with Amendment 5 to the Law Enforcement Services Agreement Between the San Mateo County Sheriff’s Office and the City of San Carlos.
f. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Teri Black and Company, LLC for On­Call Professional Recruiting Services for One­Year, with an Option for a One­Year Extension in an Annual Amount Not­to­Exceed $100,000.
g. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Comfort International, Inc. in the Amount of $50,000 for Fiscal Year 2023­24 and Authorizing the Ratification of Amendments from Prior Fiscal Years in the Amount of $400,000 for Emergency Services and Unplanned Maintenance Related to the Heating Ventilation and Air Conditioning (HVAC) System.
h. Adopt a Resolution Approving and Adopting an Updated Comprehensive Master Salary Schedule for Fiscal Year 2023­24 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS").
i. Adopt Ordinance 1609 Amending and Replacing San Carlos Municipal Code Chapter 6.04 ­ Animal Control, to Align with Chapter 6.04 ­ Animal Control of Title 6 of the San Mateo County Ordinance Code to Clarify Existing Definitions, Enact Additional Requirements for Animal Control, and Revise the Fees for Animal Control Services.
j. Adopt Ordinance 1610 Amending San Carlos Municipal Code Chapter 2.08.020 to Increase the City Council Salary under Government Code Section 36516.

8. NEW BUSINESS
a. Consideration of Adopting a Resolution Appropriating $10,000 from General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for Fiscal Year 2023­24 for the Fee Assistance Program.

9. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

10. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2).

The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 802­4222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

4 San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
November 27, 2023 7:00 PM

MINUTES

ROLL CALL

City Council Present: Adam Rak, Mayor
Ronald Collins, Councilmember
John Dugan, Vice Mayor
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember

Staff Present: Nil Blackburn, Assistant City Manager
Akanksha Chopra, Associate Planner
Lisa Costa Sanders, Principal Planner Consultant
Paul Harris, Financial Services Manager
Steven Machida, Public Works Director
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Gregory Rubens, City Attorney
Al Savay, Community Development Director

1. CALL TO ORDER

Mayor Rak called the meeting to order at 7:08 PM.

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

None.

3. PLEDGE OF ALLEGIANCE

a. Led by Scout BSA Troop 4301.

The Pledge of Allegiance was led by Lydia Rak.

Mayor Rak provided a reminder to the public regarding the decorum for providing public comments.

4. CHANGES TO THE ORDER OF THE AGENDA

Assistant City Manager Nil Blackburn stated that there are no changes to the order of the agenda.

5. REPORT FROM CLOSED SESSION

City Attorney Greg Rubens stated that there are no reports from the Closed Session held earlier this evening.

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6. PRESENTATIONS

a. Present a City Coin to Community Volunteer Tim King.

Mayor Rak highlighted Tim King’s contributions to the community and presented him with a City Coin as a token of appreciation.

Mr. King thanked his family for their support and highlighted upcoming Lions Club events.

b. Present a Proclamation to Lydia Rak with Scout BSA Troop 4301 Upon Receiving Her Eagle Scout Award.

Mayor Rak presented his daughter, Lydia Rak, with a proclamation recognizing her for achieving the Eagle Scout rank.

Ms. Rak shared about her Eagle Scout project and the lessons she learned from it.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS

Councilmember McDowell provided an update from a recent commute.org meeting she attended and expressed interest in having the Holly 101 interchange project reconsidered. She also thanked staff and the Economic Development Advisory Commission members for working with Art Bias on promotions for Small Business Saturday.

Mayor Rak invited the community to attend the upcoming Night of Holiday Lights and also shared the schedule for trash and recycling collection on Christmas and New Year days.

8. CONSENT CALENDAR

MOTION: Approve City Council Consent Calendar Items ‘a’ through ‘k’.

MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

a. Motion to Waive Reading of All Ordinances.

b. Approve the October 9, 2023 City Council Regular Meeting Minutes.

c. Approve the October 16, 2023 City Council Special Meeting Minutes.

d. Adopt a Resolution Accepting the Annual Report for the Year Ended June 30, 2023 on Development Impact Fees, Reaffirming the Necessity for Development Impact Fees, and Making Findings Related to Impact Fee Balances and In-Lieu Fees. Resolution 2023-137

e. Adopt a Resolution Accepting the City of San Carlos’ Annual Comprehensive Financial Report for the Fiscal Year Ending June 30, 2023. Resolution 2023-138

f. Accept the Fiscal Year 2023-24 First Quarter Financial Report for the Period Ending September 30, 2023.

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g. Accept the Fiscal Year 2023-24 First Quarter Investment Report for the Period Ending September 30, 2023.

h. Deny Claim of Gary Hunt.

i. Adopt a Resolution Approving the Winterization of the Landslides at Big Canyon Park behind 995 Crestview Drive and 3144 Brittan Avenue and Authorizing the City Manager to Execute a Public Projects Agreement with Brannon Corporation in the Amount of $110,220. Resolution 2023-139

j. Adopt a Resolution Approving the Winterization of the Landslides at Big Canyon Park behind 3141-61 Melendy Drive, across from 270 Dartmouth Avenue, and at the Oakley Avenue Access Road; and Authorizing the City Manager to Execute a Public Projects Agreement with Redwood Engineering and Construction in the Amount of $105,406; and Authorizing a Contingency Budget in the Amount of $21,081. Resolution 2023-140

k. Adopt a Resolution Authorizing the Submittal of Individual Grant Applications for all Grant Programs Administered by CalRecycle for which the City of San Carlos is Eligible and Authorizing the City Manager to Execute all Documents Necessary to Implement and Secure Payment. Resolution 2023-141

9. REPORTS TO COUNCIL

a. Receive a Report on Current Trail Projects.

Parks and Recreation Director Amy Newby and Assistant Community Development Director Andrea Mardesich provided updates on the City’s current trail projects and responded to Council questions.

Council thanked staff for their work on trails this year and thanked Mayor Rak for his leadership in this area.

Public Comment
- Tom Morse, resident, spoke on his work on trail building throughout San Carlos and requested the City budget for trail maintenance.

Vice Mayor Dugan thanked Mr. Morse for his efforts and expressed support in funding trail maintenance.

10. PUBLIC HEARING

a. Consideration of the Following Actions (shown as i,ii, iii and iv) for the Proposed Pedestrian Mall:

City Attorney Greg Rubens provided background on the item and reviewed the process for Council to establish a Pedestrian Mall.

Public Comment
- Sue Horn, downtown property owner, expressed concern for their retail tenant’s business and inquired if the City has considered re-opening the street on designated days.

- Brian Morearty, resident, expressed support for a Pedestrian Mall.

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- Henry Eng, resident and business owner on the 600 block of Laurel Street, spoke in opposition to the proposal and requested Council to consider closing the 600, 700 and 800 blocks of Laurel Street. He requested data to support staff recommendations.

City Attorney Greg Rubens reported that a claim was submitted at the start of the meeting this evening, however, it does not meet the State’s requirements for a claim for damages.

MOTION: Approve to close the Public Hearing.

MOVER: Sara McDowell
SECONDER: Ronald Collins
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

Councilmember McDowell listed the upcoming downtown community engagement workshops and encouraged the community to attend and get involved.

i. Consider all Written Objections to the Establishment of the Proposed Pedestrian Mall on the 700 Block of Laurel Street Between Cherry and Olive Streets from Owners of Lands Abutting the Proposed Pedestrian Mall;

ii. Adopt a Resolution Establishing a Pedestrian Mall on the 700 Block of Laurel Street Between Cherry and Olive Streets to Vehicular Traffic Under the Pedestrian Mall Law of 1960 or Alternatively if a Sufficient Number of Protests are Received, a Resolution Abandoning the Pedestrian Mall;

Mr. Rubens proposed the following amendments to the Resolution based on the written claim received:
- on the 5th whereas statement, add “sufficient” before “written objections” - on the 6th whereas statement, add “valid” between “no” and “claims” - on the 2nd page, under paragraph 4, add “valid” between “no” and “claims”

MOTION: Adopt Resolution 2023-142 establishing a Pedestrian Mall on the 700 Block of Laurel Street Between Cherry and Olive Streets to vehicular traffic under the Pedestrian Mall Law of 1960 and include the City Attorney’s three proposed amendments.

MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Venkatesh, Dugan, Collins, McDowell, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

iii. Consider All Claims of Legal Damage by Persons Owning, or Having a Legal or Equitable Interest in, Any Real Property Which Might Suffer Legal Damage by Reason of the Establishment of the Proposed Pedestrian Mall and in the Event of Such Claims, Consider a Resolution Directing the City Attorney or other Attorney Designated by the City Attorney to Bring an Action or Actions in the Superior Court for a Determination of Legal Damages; and

iv. Introduce an Ordinance Establishing a New Chapter 12.40 – Pedestrian Malls, in the San Carlos Municipal Code.

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MOTION: Introduce Ordinance No. 1605 establishing Chapter 12.40 – Pedestrian Malls, to Title 12 - Streets, Sidewalks and Public Places, in the San Carlos Municipal Code.

MOVER: John Dugan
SECONDER: Pranita Venkatesh
AYES: McDowell, Venkatesh, Dugan, Collins, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

b. Consideration of Introducing an Ordinance Amending San Carlos Municipal Code Title 18 – Zoning: Sections 18.15 – General Site Regulations, 18.21 – Performance Standards, and

18.28 – Zoning Clearance, for Consistency with the County of San Mateo’s Comprehensive Airport Land Use Compatibility Plan for the Environs of San Carlos Airport.

Principal Planner Akanksha Chopra presented on the item and, along with Principal Planner Lisa Costa Sanders, responded to Council questions.

Public Comment
None.

MOTION: Approve to close the Public Hearing.

MOVER: Ronald Collins
SECONDER: John Dugan
AYES: Collins, McDowell, Venkatesh, Dugan, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

MOTION: Introduce Ordinance No. 1606 amending San Carlos Municipal Code Title 18 – Zoning: Sections 18.15 – General Site Regulations, 18.21 – Performance Standards, and 18.28 – Zoning Clearance, for consistency with the County of San Mateo’s Comprehensive Airport Land Use Compatibility Plan for the environs of San Carlos Airport.

MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

Council recessed at 8:17 PM and reconvened at 8:22 PM.

c. Consideration of the Following Actions for the Indigo Hotel Project at 501 Industrial Road:

Principal Planner Lisa Costa Sanders provided an overview of the 501 Industrial Road Development project. Jim Simon, Steve Noack and Mark Spencer presented on the development’s community benefits, California Environmental Quality Act process and traffic analysis.

On the applicant side, Applicant E.C. Liu shared his vision for the project, Architect Bob Sauvageau presented the design of the building and Landscape Architect Tom Holloway presented the landscape plans.

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Transportation Consultant Kai-Ling Luo, Ms. Costa Sanders, Mr. Spencer, Mr. Sauvageau, City Attorney Greg Rubens, Mr. Simon and Mr. Holloway responded to Council questions.

Council shared concerns regarding the event spaces’ booking criteria and noted a need for the landscape to be purple pipe ready. They also expressed a preference for the planting of the largest trees possible and asked for staff to think through the bike lane and left turn lanes when they get to that stage.

Public Comment
- Jeff Maley, resident, expressed concern with the proposed traffic plan.

MOTION: Approve to Close the Public Hearing.

MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Venkatesh, Dugan, Collins, McDowell, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

The developer agreed to amend the bookings criteria so that the second-floor ballroom space could be reserved up to 12 months in advance and up to four months in advance for the boardroom.

Council expressed concerns regarding the cumulative traffic impact from new developments and noted the need to discuss a holistic traffic study at the next Council strategic retreat.

i. Adopt a Resolution Certifying the Final Environmental Impact Report, Adopting the California Environmental Quality Act Findings of Fact, and Approving the Associated Mitigation Monitoring and Reporting Program;

MOTION: Adopt Resolution 2023-143 certifying the Final Environmental Impact Report, adopting the California Environmental Quality Act Findings of Fact, and approving the Associated Mitigation Monitoring and Reporting Program for the 501 Industrial Road Hotel Project.

MOVER: Sara McDowell
SECONDER: Ronald Collins
AYES: McDowell, Venkatesh, Dugan, Collins, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

ii. Introduce an Ordinance Amending the Zoning Map to Change the Zoning of the Site from LC-Landmark Commercial Zoning District to PD-Planned Development Zoning District and Approving the Associated Planned Development Plan; and

MOTION: Introduce Ordinance No. 1607 approving the 501 Industrial Road Project Planned Development Plan and Related Zoning Map Amendment to rezone the project site from Landmark Commercial to Planned Development at 501 Industrial Road (APN 046-090- 410).

MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Collins, McDowell, Venkatesh Dugan, Rak

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NAYS: None.

RESULT: Motion Passed 5 – 0

iii. Introduce an Ordinance Approving a Development Agreement with Holly Hotel Group, LLC.

MOTION: Introduce Ordinance No. 1608 approving a Development Agreement with Holly Hotel Group, LLC for the 501 Industrial Road Hotel Project with the following amendments:
- second floor event room may be reserved by non-profits up to 12 months in advance; and the boardroom may be reserved by non- profits up to 4 months in advance, both obligations to run for 18 years
- the landscaping will be purple pipe ready
- fix typos and make clarifications in the following sections:
- Item G of the recitals - use of the boardroom and event space for a maximum of 12 hours per month
- Section 6.3 - ‘event space’ is defined
- Section 6.3.1 – ‘reservation request’ is defined
- Section 6.3 and 6.3.1 – add the word ‘County’ to “San Mateo Nonprofit” to state “San Mateo County Nonprofit”
- Exhibit C – remove the ‘Building/Planning/Fire/PW permit fees’ and the impact fee schedule, as they are not required MOVER: John Dugan
SECONDER: Sara McDowell
AYES: Dugan, Collins, McDowell, Venkatesh, Rak
NAYS: None.

RESULT: Motion Passed 5 – 0

11. AGENDA SETTING

12. PUBLIC COMMENT

None.

13. ADJOURNMENT

Mayor Rak adjourned the meeting at 10:07 PM in memory and honor of former San Mateo County Board Supervisor Don Horsley.

Crystal Mui,
City Clerk

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San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
December 5, 2023 5:30 PM

MINUTES

ROLL CALL

City Council Present:

Council Absent:

John Dugan, Vice Mayor
Ronald Collins, Councilmember
Sara McDowell, Councilmember
Pranita Venkatesh, Councilmember

Adam Rak, Mayor

Staff Present: Lauren Burd, Recreation Coordinator
Jeff Maltbie, City Manager
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Wendy Schettino, Recreation Supervisor

1. CALL TO ORDER

Vice Mayor John Dugan called the meeting to order at 5:30 PM.

He announced that he will be chairing the meeting as Mayor Rak has recused himself from the City Centennial Advisory Committee appointment process.

2. PUBLIC COMMENT

None.

3. NEW BUSINESS

a. Consideration of Conducting Interviews of Select Candidates for the City Centennial Advisory Committee and Make Appointments to Serve on the Committee.

MOTION: Appoint Allison Rak to fill the primary business owner/operator seat on the City Centennial Advisory Committee.

MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Collins, McDowell, Venkatesh, Dugan
NAYS: None.

RECUSED: Rak
RESULT: Motion Passed 4 – 0 – 1

MOTION: Appoint Lesley Hoelper to fill the alternate business owner/operator seat on the City Centennial Advisory Committee.

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MOVER: Sara McDowell
SECONDER: Ronald Collins
AYES: Collins, McDowell, Venkatesh, Dugan
NAYS: None.

RECUSED: Rak
RESULT: Motion Passed 4 – 0 – 1

MOTION: Appoint Cris Adair, Twisha Anand, Cori Carpenter, Joe Fimiani, and Linda Garvey, to fill the primary community member/resident seats on the City Centennial Advisory Committee; and appoint Marci Lyzun and Susan Rose to fill the alternate community member/resident seats on the City Centennial Advisory Committee.

MOVER: Ronald Collins
SECONDER: Pranita Venkatesh
AYES: Collins, McDowell, Venkatesh, Dugan
NAYS: None.

RECUSED: Rak
RESULT: Motion Passed 4 – 0 – 1

MOTION: Appoint all the non-profit and commissions' primary and alternate nominees, as shown in attachment 3 of the staff report, to the City Centennial Advisory Committee.

MOVER: Pranita Venkatesh
SECONDER: Sara McDowell
AYES: Collins, McDowell, Venkatesh, Dugan
NAYS: None.

RECUSED: Rak
RESULT: Motion Passed 4 – 0 – 1

4. ADJOURNMENT

The meeting adjourned at 9:02 PM.

Crystal Mui
City Clerk

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2023-24 Payment of $12,030,880, Offset by the CalPERS UAAL Credit in the Amount of $1,451,701, and the Approval of the Use of Prior Year Savings in the Amount of $500,000 for Police Services.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office (“Sheriff’s Office”), including the Fiscal Year 2023-24 payment of $12,030,880, offset by the CalPERS UAAL Credit in the amount of $1,451,701, and the approval of the use of prior year savings in the amount of $500,000 for police services.

FISCAL IMPLICATIONS:

Each year, the City Council considers for approval an amendment to Exhibit B (Cost of Services) of the San Mateo County Sheriff’s Agreement (“Agreement”). The total charges for fiscal year (FY) 2023-24 are $12,030,880. This is an increase of $944,241, or 8.5%, from last fiscal year.

The total Adopted FY 2023-24 Budget for these services is $11,532,900. Therefore, it is recommended that the City utilize prior year savings to cover the additional amount of $500,000.

As per Section 3.1.2 of the Agreement, if the actual costs of services are less than the calculated totals in Exhibit B-1 for FY 2023-34, the excess will be set aside to be used at the City’s discretion.

In FY 2022-23, the City utilized $228,540 of this account to offset the total contracted amount for that fiscal year. As of June 30, 2023, the balance in this account is $1,817,589.63.

Per Section 3.5 of the Agreement, the total contract value will be credited by the amount paid to CalPERS for retirement obligations from the former police department, which is $1,451,701.

In summary, the contract amount will be funded from the following sources in the FY 2023-24 Operating Budget:

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Fund Account Number Total Amount
General Fund (1) 01413000-520320-PDOSR 9,681,179$
General Fund (2) 01413000-512004-PDOSR 1,451,701
General Fund (3) 01413000-520320-SCDSU 250,000
Police Grants Fund (4) 17000000-520320-PDOSR 150,000
San Carlos Trust Fund Prior Year Savings 500,000
Total Contract Amount 12,032,880$
Funding Sources:

1.General Fund Account 01413000 520320 PDOSR is the primary account used to pay for police services. It is budgeted based on the contractual obligations that the Council approves on an annual basis.

2.General Fund Account 01413000 512004 PDOSR is the primary account used to pay for the unfunded liabilities of the former police department. The amount budgeted is based on CalPERS actuarial reports.

3.General Fund Account 01413000 520320 SCDSU is the account that was created to track the charges associated with the Downtown Services Unit, or Laurel Street Policing Program.

4.Police Grant Fund 17000000 520320 PDOSR is a restricted account that can only be used for front line municipal police services and must supplement, not supplant, existing funding. In FY 1996-97, the California State Legislature enacted Chapter 134 (Assembly Bill 3229 (Brutle)), creating the Citizen’s Option for Public Safety (COPS) Program. Under the COPS Program, cities and counties receive state funds to augment public safety expenditures. In prior years, this funding has been used to cover the costs of an additional motorcycle deputy, automated license plate readers, and equipment for the Emergency Operations Center.

The balance in the Grant Fund as of June 30, 2023 is approximately $308,435. It is recommended that for this fiscal year, the funding be used to pay for the motorcycle deputy in the amount of $100,000 and Driving Under the Influence (“DUI”) enforcement totaling $50,000.

BACKGROUND:

On June 22, 2020, the City Council approved a five-year renewal of the Agreement with the San Mateo County Sheriff’s Office to provide law enforcement services to the City of San Carlos. Each year, the City Council considers for approval an amendment including Exhibit B-1 (Rates/Payments) of the Agreement.

The City’s Agreement with the Sheriff’s Office includes police management, patrol, investigation, traffic enforcement, community and school services, and support service components. The Agreement maintains minimum staffing levels for patrol, provides for quick response times, and restores many of the key community programs that San Carlos Police had provided. The Agreement originally went into effect on October 31, 2010, and the current contract will end June 30, 2025.

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The Agreement includes the following assignment of personnel:

Position # of FTE
Captain 1
Sergeants 5
Deputies/Detectives 16
Community Service Officers 6
Management Analyst 1
Records Technician 1
Total full-time equivalent personnel assigned 30
Although the Agreement includes funding for one full-time Captain position, a separate Memorandum of Understanding (MOU) has been entered into with the County of San Mateo (“County”), where they will credit the City in an amount total to 0.2 full time equivalent (FTE) for the work the Captain does for the County.

ANALYSIS:

Each year, the Sheriff’s Office prepares a budget outlining the anticipated cost for services. The three major categories of expenses include:

1.Personnel Costs. Salaries and benefits associated with staff providing investigative services, patrol, traffic enforcement, and direct and administrative services;

2.Direct Operating Expenses. Costs associated with operational activities such as vehicle and equipment expenses, training, software, and general supplies; and

3.Support Services. Costs associated with technical services, records and evidence management, fiscal services, and personnel and human resources.

The retirement rates reflected in the current Agreement with the Sheriff’s Office are calculated using the San Mateo County's employer contribution rate. This rate is comprised of a normal cost component and amortization of the County’s Unfunded Actuarial Accrued Liability (“UAAL”) component. The UAAL is the difference between the actuarial accrued liability for current and future retirees and the value of assets accumulated to finance the County’s pension obligations.

In brief, UAAL is the shortfall between pension promises and the value of assets.

Although the San Carlos Police Department was disbanded, CalPERS retains Pension Trust responsibilities and the administration of accrued liabilities for the City’s safety members up to the time the Agreement took effect. For this reason, the City is also required to continue funding its existing CalPERS UAAL and side fund. Since the original Agreement with San Mateo County required the City to compensate the Sheriff’s Office for the fully loaded retirement costs, the City was in effect making double UAAL payments. City staff worked with San Mateo County representatives and requested relief from the UAAL component of the County’s retirement rates, resulting in a credit that is applied to the Agreement on an annual basis. For FY 2023-24, this amount is $1,451,701.

The Agreement also reflects the following:
•Funding in the amount of $100,000 for additional resources to help fund traffic

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enforcement and address traffic complaints; and
•Funding in the amount of $250,000 for the Downtown Services Unit, or Laurel Street Policing Program; and
•Services in the amount of $50,000 for additional DUI enforcement.

The increase in the Agreement of $944,241, or 8.5%, from last year is based on the following factors:

1.Compensation Changes. Personnel costs account for 84% of the total agreement. The increase in the budget is attributed to increases associated with health and retirement benefits, experience and specialty pay, POST pay, workers compensation, overtime, and cost of living adjustments.

In addition to negotiated compensation agreements, the increase includes the conversion of the Captain position from 0.8 FTE to 1.0 FTE and the conversion of part-time Community Service Officer positions from 2.0 to 1.0 and increasing the full-time CSO positions from 3.0 to 4.0.

2.Operating Costs. Operating costs include various supplies, equipment, and training.

There is an increase in equipment maintenance due to the increasing reliance on specialized equipment and associated reporting and investigative software used in the field. Support services represent technical, records and evidence management, fiscal services, and human resources support provided by the Sheriff’s Office.

This Agreement includes significant increases for information services charges and support services. As a result, the County and the City have agreed to a separate MOU to amortize those cost increases over two years. The MOU with the County will be brought forward as a separate action item for the Council to approve.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, including the Fiscal Year 2023-24 Payment of $12,030,880, offset by the CalPERS UAAL Credit in the amount of $1,451,701 and the approval of the use of prior year savings in the amount of $500,000 for police services; or

2. Do not adopt a Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director; and Gregory Rubens, City Attorney

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Amendment 5 to the Agreement for Law Enforcement Services

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 5 TO THE

LAW ENFORCEMENT SERVICES AGREEMENT WITH THE SAN MATEO COUNTY SHERIFF’S OFFICE, INCLUDING THE FISCAL YEAR 2023-24 PAYMENT OF $12,030,880, OFFSET BY THE CALPERS UAAL CREDIT IN THE AMOUNT OF $1,451,701, AND THE

APPROVAL OF THE USE OF PRIOR YEAR SAVINGS IN THE AMOUNT OF $500,000 FOR POLICE SERVICES.

WHEREAS, the City of San Carlos provides police services to citizens and properties within its jurisdiction; and
WHEREAS, on June 22, 2020, the City Council of the City of San Carlos approved an Agreement with the San Mateo County Sheriff’s Office to provide law enforcement services within the city of San Carlos through June 30, 2025; and
WHEREAS, the attached Law Enforcement Services Agreement (“Agreement”) includes provisions related to Retirement and Unfunded Actuarial Accrued Liabilities and credit for those payments made to CalPERS; and
WHEREAS, Exhibit A to the Agreement lists the assignment of personnel as agreed to by the City of San Carlos; and
WHEREAS, the San Mateo County Sheriff’s Office will adjust the rates set forth in Exhibit B and Exhibit B-1 to the Agreement on an annual basis; and WHEREAS, the Agreement contemplates that future fiscal year fees for services will be determined in accordance with the revised calculated rate schedule effective July 1 of each year of the Agreement; and
WHEREAS, the Adopted Fiscal Year (FY) 2023-24 Budget for these services totals $11,532,900, and
WHEREAS, under Section 3.1.2 of the Agreement, the City has accumulated prior year savings in the amount of $1,817,589.63 as of June 30, 2023, and $500,000 of those funds can be used to offset the total amount due; and
WHEREAS, the County of San Mateo and the City of San Carlos have entered into a Memorandum of Understanding (MOU) regarding credits in the amount of $258,865 for FY 2023- 24 and $168,978 for FY 2023-24, to offset the costs of the Agreement; and WHEREAS, the County of San Mateo has permitted the City of San Carlos to underpay the invoices due for Agreement by the amounts of the credits in the MOU.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council authorizes the City Manager to execute Amendment 5 to the Law Enforcement Services Agreement with the San Mateo County Sheriff’s Office, including the FY 2023-24 payment of $12,030,880, offset by the CalPERS UAAL credit in the amount of $1,451,701, and the approval of the use of prior year savings in the amount of $500,000 for police services.

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* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 22nd day of January 2024, by the following vote:

AYES, COUNCILMEMBERS:______________________________________________ NOES, COUNCILMEMBERS:______________________________________________ ABSENT, COUNCILMEMBERS:______________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos
AMENDMENT NO. 5

TO THE AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE

COUNTY OF SAN MATEO AND CITY OF SAN CARLOS
THIS AMENDMENT FIVE, entered into on the entered into on the 22 nd day of December, 2023, by and between the CITY OF SAN CARLOS, a general law city in the County of San Mateo, State of California, hereinafter referred to as "City" and the COUNTY OF SAN MATEO, a political subdivision of the State of California, hereinafter referred to as "County.”

W I T N E S S E T H
WHEREAS, on July 1, 2020, the City and County entered into an Agreement (Resolution No. 077595) for the performance of the agreed upon law enforcement services within its boundaries by the County through the Sheriff; and
WHEREAS, Resolution No. 077595 authorizes the Sheriff or Sheriff’s designee to accept or execute notices, documents, and amendments associated with this Agreement; and WHEREAS, in November 2020, Amendment One was approved which provided additional foot patrols to support the Laurel Street Policing Program; included the purchase of an interview management system; and authorized use of the City’s trust fund to support a portion of the cost of law enforcement services in FY 2020-21; and
WHEREAS, in May 2021, Amendment Two was approved which incorporated the FY 2021-22 Selection of Personnel set forth in Exhibit A-1 and the FY 2021-22 Rates and Payments set forth in Exhibit B; and
WHEREAS, in August 2021, Amendment Three was approved which increased Downtown Services Unit (DSU) appropriations by $100,000 for a total DSU program cost of $250,000 to fund an additional DSU Community Services Officer position and cover overtime costs associated with the DSU program; and
WHEREAS, in May 2022, Amendment Four was approved which incorporated the FY 2022-23 Selection of Personnel set forth in Exhibit A-1 and the FY 2022-23 Rates and Payments set forth in Exhibit B; and
WHEREAS, the parties now wish to further amend the Agreement to incorporate the FY 2023-24 Selection of Personnel set forth in Exhibit A-1 and the FY 2023-24 Rates and Payments set forth in Exhibit B.

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos
NOW, THEREFORE, IT IS HEREBY AGREED as follows:

1. “Exhibit A-1 FY 2022-2023 Assignment/Selection of Personnel”, is hereby deleted in its entirety and replaced with “Exhibit A-1, FY 2023-2024 Assignment/Selection of Personnel” and is attached hereto and incorporated herein.

2. “Exhibit B, FY 2022-23 Rates / Payments” is hereby deleted in its entirety and replaced with “Exhibit B, FY 2023-24 Rates / Payments” and is attached hereto and incorporated herein.

3. This Amendment Five is hereby incorporated and made a part of the original Agreement and subject to all provisions therein. All other terms of the original Agreement not in conflict with Amendment Five remain in effect and are incorporated by reference.

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos
IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.

COUNTY OF SAN MATEO
A Political Sub-division of the
State of California
BY:

SHERIFF CHRISTINA CORPUS
DATE:

CITY OF SAN CARLOS
BY:

CITY MANAGER
DATE:

APPROVED AS TO FORM

CITY ATTORNEY
ATTEST:

BY:

CITY CLERK

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos
EXHIBIT A – 1
FY 2023-24 ASSIGNMENT / SELECTION OF PERSONNEL
Agreement for Law Enforcement Services between the County of San Mateo and City of San Carlos

1. ASSIGNMENT OF PERSONNEL.

1.1 FY 2023-24 Assigned Personnel.

POSITION # of FTE
Captain 1.0
Sergeant – Day 2
Sergeant – Night 2
Sergeant – Administrative 1
Deputy – Day 6
Deputy – Night 4
Deputy – Motorcycle 2
Deputy – Canine 2
Deputy – Detective Services 2
Community Service Officers 6
Management Analyst 1
Records Technician 1
TOTAL # (FTE) 30.00

2.ASSIGNMENT OF SPECIFIC PERSONNEL.

2.1 In the event that the position of Captain assigned to the City (via this Agreement) needs to be filled, the Sheriff will provide City with three (3) candidates for consideration. City Manager shall select one of the three candidates.

2.2 The City Manager may request reassignment of personnel assigned to the City at any time. The Sheriff and City Manager shall meet and confer regarding the request within ten (10) days.

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos

EXHIBIT B
FY 2023-24 RATES / PAYMENTS
Agreement for Law Enforcement Services between the County of San Mateo and City of San Carlos In consideration of the services described in Exhibit A and Exhibit A-1, City shall pay County based on the following fee schedule:

1. CHARGES FOR SERVICES.

1.1 City shall pay County for services described in this Agreement as calculated based on the formulas set forth in Section 6, Calculated Rates, attached hereto and incorporated by reference herein.

1.2 Section 6, Calculated Rates, shall be readjusted by the County annually effective July 1 of each year and attached hereto as an updated / revised Section 6.

2. INVOICING / BILLING.

2.1 On a semi-annual basis in accordance with Section 3 below, Sheriff’s Office Fiscal Services Bureau shall submit an invoice to the City.

2.2 Payments and questions regarding invoicing shall be directed to the Sheriff’s Office Financial Manager Deniz Tunc at [email protected] or be mailed to:

San Mateo County Sheriff’s Office
Fiscal Services Bureau
400 County Center, 3rd Floor
Redwood City, CA 94063

3. PAYMENTS.

3.1 Total charges for the period of July 1, 2023 through June 30, 2024 are $12,030,880 for police services. Invoices for police services will be issued according to the following schedule:

Invoice
Issued
Amount
July 1,
2023
$3,007,720.00
October 1,
2023
$3,007,720.00
January 1,
2024
$3,007,720.00
April 1,
2024
$3,007,720.00
NOTE: UAAL credits are not reflected in the above amounts.

3.2 Future Fiscal Year payments will be in accordance with the revised Calculated Rates effective July 1 of each year. Payments will be due quarterly on July 1st, October 1st, and January 1st, and April 1st for each subsequent year of this Agreement.

3.3 The July 1, 2023 invoice will be paid in part from the San Carlos City Trust Fund, which is held by the Sheriff’s Office. A transfer of $500,000 will be made from the San Carlos Trust Fund and reflected on the invoice issued July 1, 2023.

4.BOOKING / MESSAGE SWITCH / FORENSIC LABORATORY FEES.

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos

4.1 City shall not be responsible for paying Jail Access Fees, Booking Fees, Message Switch Fees or forensic laboratory fees to the County.

5. JOINT POWERS AGREEMENTS.

5.1 City shall continue to be responsible for fees set forth in the Joint Powers Agreements pertaining to the Narcotics Task Force (NTF) and Department of Emergency Management (DEM).

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AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos

6. CALCULATED RATES

6.1 Rates for FY 2023-24 are outlined below.

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6.2 Overtime Rates - the estimated overtime hourly rates for supplemental services described in Exhibit A (Section 1.1.3) are as follows:

San Mateo County Sheriff’s Office FY 2023-24 Hourly
Rates
Position Overtime Rate
Admin Sergeant (Day) $222.05
Sergeant (84 Plan Day) $222.13
Sergeant (84 Plan Night) $233.15
Detective Sergeant (Day) $232.54
Deputy Sheriff (84 Plan Day) $179.16
Deputy Sheriff (84 Plan Night) $188.29
K-9 Deputy Sheriff (84 Plan Day) $188.29
K-9 Deputy Sheriff (84 Plan Night) $197.42
Motorcycle Deputy $188.29
Detective Deputy Sheriff $188.02
Community Services Officer II $64.06
Community Services Officer II (Extra-Help) $62.19
Administrative Assistant $84.54
Criminal Records Tech II (Day) $61.72
AMENDMENT NO. 5 I AGREEMENT FOR LAW ENFORCEMENT SERVICES County of San Mateo I City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the County of San Mateo and the City of San Carlos Regarding Credits in the Amounts of $258,865 for Fiscal Year (FY) 2023-24 and $168,978 for FY 2024-25 to Offset Costs Associated with Amendment 5 to the Law Enforcement Services Agreement Between the San Mateo County Sheriff’s Office and the City of San Carlos.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a Memorandum of Understanding (MOU) between the County of San Mateo (“County”) and the City of San Carlos (“City”) regarding credits in the amounts of $258,865 for fiscal year (FY) 2023-24 and $168,978 for FY 2024-25 to offset costs associated with Amendment 5 to the Law Enforcement Services Agreement between the San Mateo County Sheriff’s Office (“Sheriff’s Office”) and the City of San Carlos.

FISCAL IMPLICATIONS:

The County has agreed to provide a credit to the City and thereby permits the City to underpay the invoices received from the Sheriff’s Office for Amendment 5 in the amounts of $258,865 in FY 2023-24 and $168,978 in FY 2024-25. These credits will be provided to the extent that they do not result in any additional increase in the balance of the San Carlos City Trust Fund, which is held by the Sheriff’s Office.

As per Section 3.1.2 of Amendment 5, if the actual costs of services are less than the calculated totals in Exhibit B-1, the excess will be set aside and placed into the San Carlos City Trust Fund to be used at the City’s discretion.

BACKGROUND:

Each year, the Sheriff’s Office submits an Amendment to the Law Enforcement Services Agreement that includes a budget outlining the anticipated cost for services. The three major categories of expenses include:

1.Personnel Costs. Salaries and benefits associated with staff providing investigative services, patrol, traffic enforcement, and direct and administrative services; and

2.Direct Operating Expenses. Costs associated with operational activities such as vehicle and equipment expenses, training, software, and general supplies; and

3.Support Services. Costs associated with technical services, records and evidence management, fiscal services, and personnel and human resources.

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The proposed budget for Support Services in Amendment 5 included $187,473 for information services charges and $951,539 for support services. These amounts represented a $506,934, or 80%, increase over the FY 2022-23 budget. Amendment 5 also included a full-time Captain position although the position is shared with the County for services in the amount of 0.2 of the full-time position.

ANALYSIS:

The City met with the County Manager’s Office to discuss the significant increases in the support services costs. During those meetings, the role of the Captain position and its continued responsibilities to support the Sheriff’s Office were also discussed.

As a result of those discussions, it was agreed that the County will provide the following credits:
1) Support services credits in the amount of $168,978 in FY 2023-24 and $168,978 in FY 2024-25. These credits are intended to smooth out the increases in the information services and support services costs from the County that are passed through to the Sheriff’s Office.
2) Capitan credit in the amount of $89,887 in FY 2023-24 which represents 0.2 of the full- time position charged in Amendment 5. This credit acknowledges that while the position has been charged as full-time to San Carlos, there is still work that is done directly for the County.

The County has agreed to these credits and thereby permits the City to underpay invoices from the Sheriff’s Office for Amendment 5 in the amount of these credits.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an MOU between the County of San Mateo and the City of San Carlos regarding credits in the amounts of $258,865 for FY 2023-24 and $168,978 for FY 2024-25 to offset costs associated with Amendment 5 to the Law Enforcement Services Agreement between the San Mateo County Sheriff’s Office and the City of San Carlos; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director; and Gregory Rubens, City Attorney

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Memorandum of Understanding between County of San Mateo and San Carlos

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF

UNDERSTANDING BETWEEN THE COUNTY OF SAN MATEO AND THE CITY OF SAN CARLOS REGARDING CREDITS IN THE AMOUNTS OF $258,865 IN FISCAL YEAR (FY) 2023-24 AND $168,978 IN FY 2024-25 TO OFFSET COSTS ASSOCIATED WITH AMENDMENT 5 TO THE LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN THE SAN MATEO COUNTY SHERIFF’S OFFICE AND THE CITY OF SAN CARLOS.

WHEREAS, the City of San Carlos provides police services to citizens and properties within its jurisdiction under the Law Enforcement Services Agreement between the Sheriff’s Office of the County of San Mateo and the City of San Carlos; and WHEREAS, the Law Enforcement Services Agreement includes provisions related to support services, including information technology, fiscal management, and personnel and human resources; and
WHEREAS, Amendment 5 to the Law Enforcement Services Agreement included the following provisions: an 80% increase in support services costs over the FY 2022-23 budget and a full-time Captain position, although the position is shared with the County; WHEREAS, the City met with the County Manager’s Office to discuss these provisions and it was determined that the County will provide credits in the amount of $258,865 in FY 2022- 23 and $168,978 in FY 2024-25 to offset the costs associated with Amendment 5 to the Law Enforcement Services Agreement; and
WHEREAS, the County has also permitted the City to underpay invoices received by the Sheriff’s Office for Amendment 5 in the amount of these credits to the extent that they do not result in any additional increases in the balance of the San Carlos City Trust Fund, which is held by the Sheriff’s Office; and
WHEREAS, as per Section 3.1.2 of Amendment 5, if the actual costs of services are less than the calculated total in Exhibit B-1, the excess will be set aside and placed into the San Carlos City Trust Fund to be used at the City’s discretion.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute a Memorandum of Understanding between the County of San Mateo and the City of San Carlos regarding credits in the amounts of $258,865 in FY 2023- 24 and $168,978 in FY 2024-25 to offset costs associated with Amendment 5 to the Law Enforcement Services Agreement between the San Mateo County Sheriff’s Office and the City of San Carlos.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 22nd day of January 2024, by the following vote:

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AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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[CCO-470523]
Memorandum of Understanding
Between the County of San Mateo and the City of San Carlos Regarding Credits Under Law Enforcement Services Agreement
This Memorandum of Understanding Regarding Credits Under Law Enforcement Services Agreement (“MOU”) is made and entered into as of the Effective Date (defined herein) by and between the County of San Mateo (the “County”) and the City of San Carlos (the “City”). The County and City may be collectively referred to herein as “Parties” and individually as “Party”.

Recitals
WHEREAS, on July 1, 2020, the County and the City entered into that certain Law Enforcement Services Agreement between the County of San Mateo and the City of San Carlos for the provision by the San Mateo County Sheriff’s Office of law enforcement services to the City in exchange for payments and subject to the terms and conditions set forth therein (the “Agreement”); and
WHEREAS, the Agreement will expire at the end of Fiscal Year (FY) 2024-25 on June 30, 2025; and
WHEREAS, under section 3 of the Agreement, the City is required to make quarterly payments to the San Mateo County Sheriff’s in the amounts and at the times specified therein based on annually budgeted amounts for the services and rates set forth in Exhibit B of the Agreement, which payments are reconciled each September based on actual expenditures under the Agreement, resulting in either a credit or debit for the City in quarterly billing; and
WHEREAS, the San Mateo County Sheriff’s Office’s proposed FY 2023-24 Budget includes $187,473 for information services charges and $951,539 for support services, which charges represent a $506,934, or 80 percent, increase over the FY 2022-23 budget; and
WHEREAS, the County of San Mateo has agreed to credit the City for 0.2 of the total full time costs of the Captain position for the 2023-2024 fiscal year as well as a credit to smooth the increase in operating costs as described below for the 2023-2024 and 2024- 2025 fiscal years; and
WHEREAS, the Parties wish to permit the City to be credited for $258,865 in payments under the Agreement for the next year and $168,978 for the following year (FY

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2 2023-24 and FY 2024-25 respectively), for a total credit of $427,843, under the terms and conditions set forth herein; and
NOW THEREFORE, the Parties wish to set forth the terms and understanding between them with respect to the City’s responsibility for certain payments under the Agreement.

Terms

1. Purpose. The purpose of this MOU is to establish the Parties’ mutual understanding as specified and subject to the terms and conditions stated herein, with respect to certain payments for services under the Agreement.

2. Term. This MOU is effective upon the Effective Date and shall remain in effect until June 30, 2025, unless modified by written amendment executed by the Parties.

3. Responsibilities. The County agrees to provide a credit for the City under the Agreement (and thereby permits the City to underpay in total) the amount of $427,843 to smooth over the increases in operating costs associated with Information Support Services and Support Services and 0.2 of the full-time Captain position ($89,887). This credit shall be applied in fiscal year (FY 2023-24) in the amount of $258,865 and $168,978 for fiscal year (FY 2024-25) against the quarterly payments due under the Agreement in each respective fiscal year; provided that in no event shall the credit provided under this MOU be directed to or result in any additional increase in the balance of the San Carlos City Trust Fund, which is held by the Sheriff’s Office.

4. Amendments. Either Party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all Parties to this MOU.

5. Complete Agreement. This MOU, together with the Agreement represents the entire, integrated agreements between the Parties regarding the subject matter hereof and supersedes all prior negotiations, representations and agreements, whether written or oral; provided that nothing in this MOU shall and is not intended to amend, limit or modify the Agreement or any terms and conditions or responsibilities of the Parties therein except as expressly set forth in Section 3 of this MOU.

6. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either Party may renegotiate the terms affected by the severance.

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3 7. Disputes. The Parties agree that, with regard to all disputes or disagreements arising under this MOU that are not resolved informally at the staff level after a good faith attempt, the Parties may, at their sole and mutual discretion, agree to engage in mediation, and the costs of any such mediation shall be divided equally among the Parties involved in the mediation.

8. Governing Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The courts of the State of California, County of San Mateo shall have jurisdiction over any action arising out of this MOU and over the Parties, and the venue for any such actions shall be the Superior Court for the County of San Mateo or the United States District Court for the Northern District of California.

9. Notice. Any notice, demand or request required or permitted to be given or made under this MOU (“Notice”) shall be in writing and will be deemed given or made when delivered in person, when sent by United States registered or certified mail, or postage prepaid, to a Party at its address specified below, with email copy as follows: If to the County: Robert Manchia, Chief Financial Officer, County of San Mateo, 400 County Center Drive, First Floor, Redwood City, CA 94063, with email copy to [email protected]. If to City: Nil Blackburn, Assistant City Manager, City of San Carlos, 600 Elm St., San Carlos, CA 94070 with email copy to: [email protected]. The Parties may change their addresses for notice by notifying the other Party in the manner provided in this section.

10. Signatures. In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein. This MOU may be executed by a Party's signature transmitted by facsimile or electronically, and copies of this MOU executed and delivered by such means shall have the same force and effect as copies hereof executed and delivered with original signatures. This MOU may be executed in counterparts, all of which will constitute one MOU. A copy or original of this document with all signature pages appended together will be deemed a fully executed, original MOU.

11. Effective Date. This MOU shall be effective upon execution of the Parties (the “Effective Date”).

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4 COUNTY OF SAN MATEO,
By________________ Date:_____________
Robert Manchia, Chief Financial Officer
Approved as to Form:

By________________ Date:_____________
David Silberman, Assistant County Attorney

CITY OF SAN CARLOS,

By______________ Date:_____________
Jeff Maltbie, City Manager
Approved as to Form:

By________________ Date:_____________
Greg Rubens, City Attorney

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Teri Black and Company, LLC for On-Call Professional Recruiting Services for One-Year, with an Option for a One-Year Extension in an Annual Amount Not-to-Exceed $100,000.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a professional services agreement with Teri Black and Company, LLC (“TBC“) for on-call professional recruiting services for one-year, with an option for a one-year extension in an annual amount not-to-exceed $100,000.

FISCAL IMPLICATIONS:

There is no fiscal impact associated with this recommendation and no additional appropriation is needed at this time.

The proposed agreement for professional services would not commit the City of San Carlos to any fiscal obligations. The purpose of this action is to pre-qualify TBC for services to be provided on an as-needed basis. The agreements include no retainer and no guarantee of work. There are sufficient funds available in the Fiscal Year 2023-24 Adopted Budget to cover services as performed.

BACKGROUND:

On November 29, 2023, staff opened a request for proposals for on-call professional recruitment services to expedite the hiring process for executive and professional level full-time position vacancies. The intent of the proposal is to partner with one recruiting firm to provide high quality service, sourcing, and recruitment of highly qualified candidates for the City to consider at a competitive cost per recruitment. Certain executive and professional level positions require more outreach than can be performed using our existing resources.

ANALYSIS:

Ten fully responsive proposals were received. Staff reviewed all proposals, and through a structured evaluation process, selected the top firm that is best match for San Carlos. In addition to providing a responsive and comprehensive proposal, TBC had positive references and, key to the consideration process, successful recent, relevant recruitments throughout the Peninsula area and a demonstrated knowledge of public sector and smaller agency dynamics.

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ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Teri Black and Company, LLC for On-Call Professional Recruiting Services for One-Year with an Option for a One-Year Extension in an Annual Amount Not-to-Exceed $100,000; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. TBC Proposal

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH TERI BLACK AND COMPANY, LLC FOR ON-CALL PROFESSIONAL

RECRUITING SERVICES FOR ONE-YEAR, WITH AN OPTION FOR A ONE-YEAR EXTENSION IN AN ANNUAL AMOUNT NOT-TO-EXCEED $100,000.

WHEREAS, on November 29, 2023 staff issued a request for proposals for on-call recruitment services; and
WHEREAS, it is prudent and appropriate to contract with an executive search firm that specializes in local government searches to attract the most well-qualified candidates and assist the City as it identifies the most suitable candidates for harder to fill recruitments; and WHEREAS, Teri Black and Company has a successful track record, and is available to conduct recruitments on an as needed basis; and
WHEREAS, the City desires to contract with Teri Black and Company for executive and professional level searches; and
WHEREAS, adequate funding exists in the Adopted Fiscal Year 2023-24 operating budget for these executive and professional level search services.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to enter into a professional services agreement with Teri Black and Company for on-call professional recruiting services for one-year with an option for a one-year extension in an annual amount not-to-exceed $100,000.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 22nd day of January 2024, by the following vote:

AYES, COUNCILMEMBERS:_____________________________________________ NOES, COUNCILMEMBERS:_____________________________________________ ABSENT, COUNCILMEMBERS:_____________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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'113&C0.

SEALED PROPOSAL
-

RECRUITMENT SERVICES

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Stellar Talent
Premier Service
Powerful Results
TERI BLACK & co., LLC

LETTER OF TRANSMITTAL
December 13, 2023
Ms. Rebecca Mendenhall
Administrative Services Director
City of San Carlos
600 Elm Street
San Carl CA 94070
Dear enhall:

Teri & Company (TBC) is pleased to respond to the Request for Proposal for On-Call Professional Recruitment Services for the City of San Carlos. We are the recruiter of choice for many påblicsector entities and would be honored to add San Carlos to our distinguished client base.

Founde as a Limited Liability Company (LLC) in California in 2006, the firm is known for delivering the mos personalized executive search services to clients and candidates in our industry. The firm's business goals are to produce quality results and establish long-term relationships with our customers. Personalized service and inclusivity have never been more important in our industry as the com etition for outstanding talent intensifies.

The attention we devote to ensuring an exceptional candidate experience is also reflected in our consistent success with diverse placements. For the last four years, more than 40 percent of our placements were from underrepresented populations. In 2022 alone, 59 percent of our successful candidates were of minority representation and nearly 60 percent of our total placements were females. Our results for 2023 promise to be similar. With our extensive network and incomparable approach to client and candidate care, our consultants consistently produce outstanding results. As a result, nearly all of our business is a result of repeat customers.

TBC is ot driven by volume, which sets us apart from our competitors. We are committed to providin customized and flexible service to our clients and will only take on a select number of recruitments at any given time. Headquartered in Los Angeles, TBC is the most established female founded and owned executive search firm serving local government in the United States.

If retained, you have my commitment that the San Carlos recruitments will receive the highest level of attention. Detailed information about the firm and our clients is available on our website www.tbcrecruiting.com. Please do not hesitate to call if you have any questions or need additional informatio egarding our services or qualifications.

Sincer t re
eri Black
PresideÅt
[email protected]
424.285 1548 direct
tel 424.296.3111 www.tbcrecruiting.com

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PROPOSAL

EXECUTIVE RECRUITMENT SERVICES
for the

CITY OF SAN CARLOS
to recruit for

ON-CALL PROFESSIONAL

RECRUITMENT SERVICES
December 2023

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lv.

VI.

VII.

VIII.

TABLE OF CONTENTS

SECTION

CREDENTIALS, QUALIFICATIONS & COMMITMENT

RECRUITMENT STRATEGY

PROJECT TIMELINE

PROFESSIONAL FEES & GUARANTEE

PROFESSIONAL REFERENCES

RECRUITERS & STAFF PROFILES

COMPANY CONTACT INFORMATION

COMPREHENSIVE LIST OF CLIENTS
PAGE
1 3
7 8
10 11
15 16
ATTACHMENT:

RFP Checklist

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CREDENTIALS, QUALIFICATIONS & COMMITMENT
Teri Black & Company (TBC), a woman-owned California Limited Liability Company (LLC), established in 2006, has a solid reputation for providing exemplary service to its clients and has enjoyed great success in recruiting impressive professionals for our clients throughout the western United States. Our reputation for managing successful and inclusive recruitment is unparalleled.

Our Northern California/Bay Area municipal client base is extensive and includes the Cities of Redwood City, San Mateo, Burlingame, Pacifica, Mountain View, Palo Alto, Menlo Park, Santa Clara, San Bruno, South San Francisco, Daly City, Sunnyvale, Cupertino, San Jose, Milpitas, Fremont, San Leandro, Alameda, Pleasanton, Fairfield, Walnut Creek, Emeryville, Dublin, Novato, Vallejo, Antioch, and Tracy, as well as the Towns of Woodside, Los Gatos and Hillsborough, among others.

As evidence of our clients' high satisfaction levels, nearly 90% of our projects are generated through repeat business and client referrals. Because we are driven by a concern for quality results rather than volume, we limit the number of recruitments the firm handles at any given time. In addition, we are careful to only partner with clients that appreciate the value of highly personalized services and the importance of finding qualified candidates who would be a good fit rather than simply attracting individuals who meet minimum qualification criteria. This has been an important corporate value since the firm's inception.

To be successful in this highly competitive labor market, it's imperative that our clients have a recruiting partner that is well known and trusted in the industry. The strength of the TBC brand is critical to our success. With the firm's owner personally having more than two decades of experience focused exclusively on recruiting talent for local government entities on the west coast, the roots of our organization run deep in the profession and our brand has never been stronger.

San Carlos will also find that our commitment to candidate care is incomparable. From initial conversations during the active recruiting period, personalized coaching as they prepare for final interviews, all the way to professional development debriefings at the end of a process
—
no other firm invests the amount of time and level of attention in candidates than we do. Our treatment of applicants is a direct reflection of our customers' values, and we consistently receive feedback that our service is simply unmatched.

The attention we devote to ensuring an exceptional candidate experience is another key factor that sets us apart from our competitors. It is also reflected in our consistent success with diverse placements. For the last four years, more than 40 percent of our placements were from underrepresented populations. In 2022 alone, 59 percent of our successful candidates were of minority representation and nearly 60 percent of our total placements were females. Our results for 2023 promise to be similar. 1 7.f
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Our success in placing outstanding candidates is also attributable to our ability to be nimble and move fast in the best interests of our clients. Breaking from traditional structured selection processes, we work closely with each one of our clients to design final processes that we believe will produce the best outcome. To achieve admirable results in recruiting today, flexibility and ingenuity are imperative.

A Senior Recruiter will lead all of the City's projects and will be actively supported by Teri Black. Other members from the TBC support team will also be intimately engaged in the successful completion of each assignment. Our recruiters maintain strong state and nationwide networks throughout various local government disciplines through their involvement and membership with numerous professional associations. 2 7.f
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RECRUITMENT STRATEGY
The talent acquisition strategy that follows describes four complete phases of a comprehensive recruitment for executive management and senior level positions.

PHASE I
Client Feedback & Involvement
The lead recruiter will work closely with the Client to design customized candidate profiles, and recruitment strategies in accordance with the Client's desires and expectations. It is our goal to gain a complete understanding of the experience, knowledge, expertise, and strengths the organization is seeking in new professionals, as well as learn about each department's priorities, current and upcoming challenges, organizational culture, and composition of the overall management team.

At the hiring authority's discretion, the recruiter can meet with various stakeholders including department heads, and other internal stakeholders as deemed appropriate. These supplemental meetings sometimes allow us to obtain additional feedback and gain a broader understanding of the community along with the organization's culture and inner workings.

This additional knowledge can often be helpful to the recruiters as they assess the critical factors relating to candidate "fit" later in the process. Because our clients know their organizations best, we rely on their guidance to determine the best sources of information upon launching each assignment.

For TBC to represent the opportunity with conviction and credibility, we prefer to get as much information and feedback as possible before each recruitment is officially launched. Because our clients know their organizations best, we rely on their guidance to determine the best sources of information upon launching each assignment.

Strategy Refinement
Following the gathering of feedback, TBC will develop a detailed timeline for the project, along with a proposed methodology for attracting the best possible candidates. The timeline and overall strategy will be reviewed and approved by the Client prior to execution.

Material Development & Production
Immediately following the client feedback activities, the lead recruiter will draft advertising and recruitment brochure text for the Client's review. This information (description of community, culture, organizations, departments, ideal candidate profiles, and compensation/benefits, etc.) should accurately summarize what was learned from the feedback sources. The "kick- off' activities and preparation of materials can be completed in less than 21 business days of the initial meeting.

PHASE II
Advertising & Marketing
Once the lead recruiter develops a clear understanding of what the Client is seeking, TBC will create customized advertising, marketing, and social media campaigns specifically for this search. Both the traditional and electronic campaigns will be interrelated to ensure the positions have a powerful presence in the marketplace.
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Once the advertising is executed, TBC will distribute the recruitment brochures with personalized cover letters to the national network of professional contacts in our database for the respective searches. Both e-mail and traditional mail are utilized in our marketing efforts.

The jobs will also be promoted through the firm's social media presence via LinkedIn, Facebook, and X (formerly Twitter).

Linked x
Personalized Outreach
As an intensive follow-up to the direct mail campaign, the recruiter will personally contact the individuals targeted and generate new contacts through referrals made by respected sources.

The most impressive candidates are usually found this way and it frequently requires several persuasive conversations to attract them into a recruitment if they are content and successful in their current position. Most highly qualified candidates will not necessarily respond to an advertisement; therefore, extensive proactive outreach is required.

Our clients pay for results and that's exactly what we deliver. TBC dedicates an extraordinary amount of time to discovering new talent. With the number of retirements and movement in the industry, there has been a tremendous loss of executive/ management talent in the profession. In response, we invest more time and resources in finding undiscovered superstars across the country as well as within the state. While most of our competitors charge additional consulting fees beyond a specific threshold, we do not limit the number of consulting hours, travel or meetings dedicated to any given project.

PHASE Ill
Resume Assessment
While the lead recruiter will review resumes as they are received, a final detailed review of each submission will be conducted immediately following the closing date of the respective recruitment. Those candidates determined to be the most highly qualified will be selected for screening interviews.

The TBC online application system was introduced to the market 15 years ago and was the first in the public sector executive search industry. Leveraging the power, reach, and accessibility of the internet, TBC pioneered a modern digital experience for both candidates and clients. Since then, some of our competitors have followed suit, but TBC continues to set the bar with enhanced website and online application security features to keep candidate information safe and confidential.

Screening Interviews
TBC does not restrict the number of candidates to be screened. Rather, we interview every candidate who meets our Client's criteria. As a rule, this group frequently amounts to 6-12 candidates per recruitment. The number of candidates screened ranges from just a handful of professionals for highly specialized positions to more than 20 for highly coveted opportunities.
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Recruitment Report
Following the completion of the screening interviews, the recruiters will develop a written report that includes: a master list of all the applicants, resumes and cover letters for each candidate interviewed, a one-page profile summarizing each candidate's professional history, plus an overview of the recruiter's initial assessment of each individual based on their experience and the results of their screening interview.

TBC will send the electronic report to the Client's designated recipients in advance of a scheduled meeting that will be dedicated to reviewing the results of the recruitments, discussing each candidate screened, and planning for the final stages of the selection process.

Candidate Communications & Care
Throughout the entire recruitment, TBC will take responsibility for communicating with the candidates during each stage of the search. In addition, the Client should feel free to refer any inquiries from potential or existing candidates directly to the lead recruiter at any time during the engagement. We handle all administrative aspects of the assignment.

Our recruiters ensure that candidates advancing in a selection process, including internal candidates, understand the various steps and are kept informed at every juncture. We strive to exceed the expectations of all candidates throughout our engagements as it is critical that all the participants, regardless of whether-or-not they are selected, have a positive experience, and leave the process with a favorable impression of our client.

PHASE
Selection Process
TBC will design and administer an appropriate final selection process in partnership with the Client. Most traditional selection processes entail at least one or two rounds of initial interviews followed by the appointing authority interviewing and spending quality time with the top candidates. In today's competitive environment, we often encourage clients to break from a standardized process and re-think their selection process to be more personalized and efficient. To that end, we work closely with each of our clients to design processes that provide the greatest chances for success.

Our team will prepare the materials for all the interviews, arrange for follow-up interviews with the Client, and coordinate all logistics with the candidates. If additional selection activities are desired, TBC will assist with designing and facilitating written exercises, presentations, problem-solving scenarios, etc. If the process entails interview panels, the client is responsible for securing panelists. In addition, if on-site interviews are planned, the client is responsible for arranging the location and managing the logistics and hospitality arrangements on the day of the interviews.

We tailor each process to best meet the Client's needs and will assist the decision makers with deliberations. Lastly, it is critical that candidates' confidentiality be respected and maintained to the greatest degree possible to maintain the integrity of the process. 5 7.f
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Background & References
Following the final process and the Client's selection of its top candidate, TBC will conduct thorough background and in-depth reference checks. Our background checks are performed by a licensed private investigator and entail credit, driving record, civil, criminal, and academic credential records checks. Court records checks include county, state, and federal systems. Media, internet, and social networking checks are also included.

The reference checks are conducted by a TBC representative and are typically supplemented by comments generated from contacts that do not appear on the candidate's reference list.

Extensive written reports are provided to the Client for review and recordkeeping.

Negotiations
Once the Client reviews and is comfortable with the findings in the report, TBC is available to assist with negotiations on compensation, benefits, start date and other transition details to bring the assignment to successful completion.

Police Background & References
Following the final process activities and the Client's selection of its top candidate, TBC will assist the client with facilitating a California POST compliant background check. When an external candidate is selected, a background/reference check of this nature entails a review of criminal, civil and driving records, credit report, employment history as well as academic verifications. In addition, the investigator will also conduct an on-site visit to the candidate's current or most recent places of employment to personally review personnel records and interview individuals associated with the selected candidate. The investigator also speaks with a number of references (including those supplied by the candidate as well as those independently sought out by the investigator). The client is provided with an extensive written report at the conclusion of the process.

The professional fees for such an in-depth background investigation average plus expenses and are not included in the TBC recruitment expenses, but we would be happy to assist the Client in securing an experienced public safety investigator who we work with on a regular basis, if needed.
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PROJECT TIMELINE
An executive or senior level recruitment can typically be completed within 100-120 days of the initial meeting with the Client depending on time of year and necessary launch preparation work. A visual of a sample timeline is included below and assumes a recruitment will be launched in January. The actual recruitment schedule can be adjusted in accordance with the organization's goals.

City of San Carlos
On-Call Professional Recruitment Services
-
Sample Timeline
Phase
Phcse
_ APR _
JAUGe
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lv. PROFESSIONAL FEES & GUARANTEE
Professional Fees for comprehensive recruitments for complete scope of work outlined in Phases I — IV of this proposal include conference calls/Zoom meetings/on-site visits for the purposes of gathering stakeholder feedback on candidate profiles, briefing client on results of each recruitment, facilitating the equivalent of one day of panel interviews, assisting the client with selection deliberations and conducting background and reference checks on the top candidate for each search.

Reimbursable Expensesl (NOT TO EXCEED) include advertising, brochure design and reproduction, administrative support, report supplies, printing/copying, postage and delivery charges, background investigation (top candidate per search)2, as well as recruiter's travel related to client meetings and interviews as needed. Marketing and advertising costs typically encompass about 65-75 percent of the expense budget. The following sample of reimbursable expenses is reflected below.

SAMPLE EXPENSE BUDGET
Advertising
Recruitment Brochure design & mailing
Administrative & project support
Printing & FedEx
Background & records checks
Consultant Travel (mileage/toll fees)
Project expenses (NTE)
$3,500
$1 ,500
$4,000
$ 300
$ 600
$ 300
$10,200
The table below reflects an overview of our pricing for all position levels.

Pricing
Executive/Senior-level management
Mid-management
Additional Placements (within an active recruitment)
Targeted recruitment/placement
Hourly Rates for Additional Work (more than 1-
ay of onsite panel interviews)
Advisory fees (not related to a TBC recruitment)
Professional Fees*
$22,000
-
$36,000
$22,000
-
$26,000
$4,500
-
$6,000
per placement
$5,000
-
$10,000
$75
-
$500 per hr.
$200
-
$500 per hr.

Expenses
$10,000
-
$16,000
Included in professional fee
Included in professional fee
N/A
*The pricing detailed above allows for up to 5% annual increases in professional fees and expenses on January ISt of each year the contract is active beginning in 2025. The pricing quoted above is guaranteed through December 31, 2027.
'Reimbursable Expenses by Category are an estimation. Invoices may reflect actual expense amounts in any given category that are above or below the estimated amount, however, total expenses billed during the project shall not exceed the totalprojected amount. Professional fee determined at time of assignment and will be dependent on degree of internal and external stakeholder outreach and engagement required.
2 TBC does not conduct POST compliant background investigations for sworn law enforcement candidates; however, we would be happy to assist the Client in securing an experienced public safety investigator who we work with on a regular basis. 8 7.f
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Professional fees and expenses are billed in phases as work progresses and expenses are incurred. Expenses are billed at their actual level. The amount of professional fees or expenses billed to the client will never exceed the amount quoted for a project.

Placement Guarantee
If a candidate selected and appointed by the Client terminates employment for any reason before the completion of the first year of service as a result of a comprehensive TBC recruitment, the firm will provide San Carlos with the necessary consulting services required to secure a replacement. Professional consulting services will be provided at a discounted rate of 25%
-
50% of the original fee.3 Expenses will be covered by the Client.

Professional Services Agreement
TBC finds the City's Professional Services Agreement template to be acceptable. The firm acknowledges the City's stated insurance requirements and is in compliance with the coverage thresholds.
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PROFESSIONAL REFERENCES
Client:

Contact:

Email:

Searches:

Servicing
Client:

Client:

Contact:

Email:

Searches:

Servicing
Client:

Client:

Contact:

Email:

Searches:

Servicing
Client:

City of Redwood City Tel: 650.780.7288
Michelle Katsuyoshi, Human Resources Director
[email protected]
City Manager, Assistant City Manager (upcoming), Deputy City Manager, Police Chief, Fire Chief, Finance Director (current), Human Resources Director, Human Resources Manager, Library Director, Parks, Recreation & Community Services Director (upcoming), Information Technology Manager, Public Works Director, Assistant Public Works Director, Assistant Public Works Director — Chief
Sustainability & Resiliency Officer, Director of Community Development & Transportation, Planning Manager, Housing Leadership Manager (partial), Director of Engineering & Transportation (upcoming), Assistant Director of Engineering & Transportation (upcoming)
since 2012
City of Mountain View Tel: 650.903.6304
Sue Rush, Human Resources Director
[email protected]
City Manager, Assistant City Manager, City Attorney, Fire Chief, Deputy Fire Chief, Fire Marshal, Fire Protection Engineer, Police Captain
- Internal Process, Finance
& Administrative Services Director, Chief Sustainability & Resiliency Officer, Economic Development Strategists, Risk Manager (upcoming), Economic Vitality Manager, Assistant Community Development Director, Current Planning Manager, Housing & Neighborhood Services Manager, Chief Building Official, Deputy Building Officials, Zoning Administrator, Deputy Zoning Administrator, Assistant Public Works Director
-
Transportation & Business Services, Assistant Public
Works Director
—
Public Services
since 2010
City of Palo Alto Tel: 650.329.2294
Sandra Blanch, Human Resources Director
[email protected]
Assistant City Managers, Deputy City Manager, Assistants to the City Manager, Assistant City Attorney, Police Chief, Fire Chief, Library Services Division Heads, Chief Procurement Officer, Chief Financial Officer (current), Assistant Director of Administrative Services, Director of Planning & Community Environment, Assistant Director of Planning & Development Services, Senior Management Analyst — Planning Development Services, Public Works Director/City Engineer, Chief Transportation Official, Utilities Director, Community Services Director, Assistant Director Community Services (current), Equity & Inclusion Program Manager since 2012
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VI. RECRUITERS & STAFF PROFILES
Teri Black, President/Managing Member
Following a distinguished career in local and federal government, Teri has been dedicated to executive search since 1999. Serving communities with populations in the millions to as small as 1,500 for over 20 years, she has built a substantial base of clients across the Western United States that continually rely on her personalized service and recruitment expertise. In addition to cities and counties, Teri's clients also include special districts and utility agencies.

She has managed hundreds of high profile and sensitive recruitments over the years. Prior to starting her own firm in 2006, Teri was affiliated with Shannon Executive Search/CPS Human Resource Services and The Oldani Group.

Before entering the executive search profession, Teri served as the first Chief of Staff in the U.S. Department of Justice/Office of Community Oriented Policing Services (COPS) in the Clinton Administration where she helped to oversee an annual budget of $1.8 billion and more than 300 employees. Her local government experience includes management positions in the Cities of Santa Ana, Lakewood, and Oakland, California. As a consultant, clients find her prior government experience to be of tremendous value as they often comment, "She has walked in our shoes and understands our business."
Teri earned her Master's degree in Public Administration from the University of Southern California and holds a bachelor's degree in Criminal Justice from California State University, Fullerton. She is a graduate of the UCLA Anderson School of Management's invitational certificate program for entrepreneurs.

Tina White, Chief Operating Officer/Senior Recruiter
Tina White retired as City Manager of Poway, California in May 2019 and joined the firm in early 2020. She has a long-term passion for recruiting the best talent possible and has been a powerful addition to the TBC team assisting our clients in both Southern and Northern California. Tina attributes her success in recruitments to ensuring that she understands the needs of the position and the organization, looking beyond the job description. Consistent with our recipe for success, she ensures the selected candidates not only have the necessary skills and abilities, but that they are the right "match" for our clients.

Under Tina's leadership, the City of Poway consistently ranked as one of California's safest cities and among the best California cities in which to raise a family. As City Manager, she oversaw an operating budget of $90 million, a workforce of more than 200 full-time employees, and capital improvement projects totaling $34 million in fiscal year 2017-18. Prior to being appointed City Manager, she served as Poway's Assistant City Manager for more than six years.

Tina's career in local government spans nearly 30 years, working for the cities of El Cajon and Poway and for Helix Water District. Moving up through the ranks, she was responsible for human resources, finance, information technology, customer services and a water conservation team. She also worked for five years as a municipal law paralegal and legal administrator for a law firm that represented several cities and special districts. Tina holds a Bachelor's degree in Public Administration from San Diego State University. 11 7.f
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Suzanne Mason, Senior Recruiter
Following a distinguished career in local government spanning more than 30 years, Suzanne Mason has been a Senior Recruiter with TBC since 2018. Along with her dedication to executive search, she has deep expertise in human resources. Suzanne's experience working with cities and counties in California as a local government administrator and human resources professional largely focused on business process improvement, change management and improved human resource practices.

While in government, Suzanne worked to modernize and improve public sector recruitment and hiring practices throughout her career in serving the Cities of Long Beach and Palo Alto, Napa County, and the City and County of San Francisco. With these jurisdictions she has served as Deputy City Manager, Assistant City Manager, Director of Human Resources and Director of Employee Relations, in addition to various departmental assignments. Suzanne has extensive experience with organizational change management, community and employee engagement, budgeting, as well as all areas of human resources management.

Suzanne earned a Master's degree in Public Administration from the University of Southern California, and her bachelor's degree in History from the University of California at Santa Barbara. She also holds a certificate from the Senior Executives in State and Local Government Program at the Kennedy School of Government at Harvard University.

Karen A. Herrera, Senior Recruiter
For more than 35 years, Ms. Herrera has worked in the local government arena focusing on innovation and managing "out of the box" projects. Her forward thinking, "can do" attitude enabled her to hold a variety of executive positions including Assistant City Manager and Deputy City Manager for the cities of Orange, Downey, Hawaiian Gardens, Bell Gardens with the bulk of her career spent at the City of Duarte.

Since her retirement during the pandemic, Karen has served as a local government consultant to several firms and organizations who support local government in the areas of project management, public outreach, executive recruiting, and lobbying for affordable housing and property rights.

Karen's in depth knowledge of government facilitated the completion of a wide array of projects during her career including: generated over $1 in community grants, implemented eco-friendly brush clearance programs to minimize exposure to wildfires, managed capital projects for an array of ventures including two City Hall remodels, the first "bioswale" project in the San Gabriel Valley designed to clean storm water run-off, a custom concrete freeway sound wall mural, a permanent home for local day laborers seeking employment with support services, and establishing a centralized location for a homeless daily feeding initiative.

Karen attained a Bachelor's degree in Mass Communications from Cal State Fullerton and a Master's degree in Public Policy and Administration from Cal State Long Beach. She also serves on several boards that focus on furthering the Public Administration profession, in addition to helping families and adults in crisis.
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Specifically serving as Vice Chair for both the USC City/County Management Fellowship Board serving the Sol Price School of Public Policy and the Foothill Unity Center Board of Directors. Her volunteerism led to her receiving the "2018 Woman of the Year Award" for outstanding community service from Assemblymember Blanca Rubio. Karen is also a past President of MMASC.

Bill Weisgerber, Senior Recruiter
Bill is an experienced Fire Chief and serves as TBC's technical guru and chief networker on fire service-related recruitments. He advanced through the ranks in the Milpitas Fire Department and served as Fire Chief during his 30-year career with the agency helping to manage the city's transformation from a bedroom community to a legitimate part of the Silicon Valley tech industry. This scale of growth created a platform during his senior command staff and fire chief tenure to develop Milpitas into an integral part of the Sana Clara County All- Risk Automatic-Aid system serving an aggregate population of nearly 1.7M people.

Prior to appointment as Fire Chief, he promoted up the ranks from firefighter to Battalion Chief before serving as Operations Chief, Fire Marshal, and Assistant Chief. Well-versed in managing those divisions, he oversaw development of engine-based paramedics; hazardous materials response; FEMA USAR membership, and EOC response planning. As Fire Marshal, he co-wrote language adopted into the California Fire Code (nee Uniform Fire Code) as part the California Fire Prevention Officer's Code Development Committee.

Following his service in Milpitas, Bill has served in interim executive positions in Stockton, Davis, Oakland, and West Sacramento, among others. Having served on both sides of the labor-management table, his 360-degree perspective paid dividends in his ability to cultivate a collaborative spirit of problem-solving in managing labor relations; and has been instrumental in resolving difficult labor issues.

Monica Irons, Hiring & Special Projects Manager
With over 36 years of private and public sector experience in human resources, Monica serves as technical and strategic support to the Senior Recruiters and conducts reference checks and additional due diligence on candidates. She served as the Director of Human Resources for the City of San Luis Obispo for nearly two decades and offers incredible experience in recruiting, hiring and retaining talent as well as training and organizational development.

Monica has a Bachelor's degree in Business Administration from Cal Poly San Luis Obispo and is a graduate of the Senior Executive Institute at the University of Virginia.

Tracey Carlson, Director of Client & Candidate Care
Tracey is responsible for managing the numerous administrative activities and logistical coordination associated with TBC recruitments and special projects. Her 15 years of project management experience benefits the company in many ways. From overseeing our massive database, ensuring contractual requirements are met and interacting with candidates to coordinating background checks, she is involved with all aspects of the search process. 13 7.f
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Tracey is also charged with the most difficult responsibility in the practice — managing Teri's
calendar! In addition, she serves as an outstanding resource for candidates and sets a high bar for the firm's commitment to five-star quality service. In a nutshell, she serves as Teri's invaluable "right hand" in ensuring that all client and candidate needs are met.

Prior to joining the firm nearly 15 years ago, Tracey held a variety of finance, IT and project management related positions with Northrop Grumman and Toyota Motor Sales, USA.

Lucia Vo, Recruiting Assistant
Lucia interfaces extensively with our candidates and works alongside Tracey to help ensure our clients and candidates receive the proper care and support. A great deal of her time is spent handling incoming calls, researching candidates and new clients, monitoring our online application system, responding to e-mails, and assisting candidates with their submissions.

Lucia has worked in various administrative capacities in the private sector throughout Europe and the United States. She graduated from Technic University Kosice in Slovakia majoring in Business Administration.

Cindi Maudlin, Special Projects Manager
Serving as Special Projects Manager & Assistant to the President and CEO, Cindi is charged with overseeing special projects for the firm such as implementing new software, designing our approach to social media, keeping our operations as green as possible -
all things related
to keeping us on our toes when it comes to efficiency and accountability. She also manages the firm's community philanthropic efforts.

Cindi holds a Bachelor's degree in English from Loyola Marymount University and has been with the firm since 2007.
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VII. COMPANY CONTACT INFORMATION
Business address:

Telephone:

Web site:

Federal Tax ID:

Primary Contact:

Company Officers:
25500 Hawthorne Blvd., Suite 1158
Torrance, CA 90505
424.296.3111
www.tbcrecruiting.com
13-4346458
Teri Black
[email protected]
Office: 424.296.3111 Mobile: 310.781.0878
Teri Black, President
Joseph E. Bram, CEO
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VIII.

Cities

COMPREHENSIVE LIST OF CLIENTS
Agoura Hills
Alameda
Alhambra
Aliso Viejo
Antioch
Anaheim
Arlington, TX
Arroyo Grande
Ashland, OR
Belmont
Berkeley
Beverly Hills
Brisbane
Buena Park
Burbank
Burlingame
Campbell
Cannon Beach, OR
Carlsbad
Carmel-by-the-Sea
Carpinteria
Chandler, AZ
Colorado Springs, CO
Concord
Costa Mesa
Cupertino
Cypress
Daly City
Davis
Del Mar
Denver, CO
Dublin
East Palo Alto
El cajon
Emeryville
Escondido
Eugene, OR
Fairfield
Fort Worth, -rx
Fremont
Fresno
Fullerton
Glendale
Goleta
Half Moon Bay
Hayward
Healdsburg
Hermiston, OR
Hermosa Beach
Hillsborough
Huntington Beach
Imperial Beach
Indian Wells
Indio
Irvine
Laguna Niguel
La Habra
La Mesa
La Palma
La Quinta
Lakewood, CO
Livermore
Lomita
Lompoc
Long Beach
Los Alamitos
Los Altos
Los Banos
Los Gatos
Lynwood
Manhattan Beach
Marina
Manteca
Menlo Park
Milpitas
Modesto
Moreno Valley
Morgan Hill
Mountain View
Murrieta
Napa
National City
Newport Beach
Novato
Oakland
Oxnard
Pacifica
Palo Alto
Pasadena
Petaluma
Piedmont
Pismo Beach
Pittsburg
Pleasanton
Prescott Valley, AZ
Pomona
Poway
Provo City, UT
Rancho Cordova
Redlands
Redwood City
Rohnert Park
Riverside
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Roseville
San Bruno
San Diego
San José
San Leandro
San Luis Obispo
San Mateo
Santa Ana
Santa Barbara
Santa Clara
Santa Clarita
Santa Cruz
Santa Monica
Santa Paula
Santa Rosa
Seaside
Sierra Vista, AZ
Signal Hill
Counties
: Alameda
Contra Costa
Denver, CO (City/County)
Lane, OR
Los Angeles
Merced
Monterey
Napa
San Diego
Santa Barbara
Special Districts/Authorities/Non-profits
•
Ashland, OR Parks Commission
Beach Cities Health District
Calleguas Municipal Water District
Castaic Lake Water Agency
Central County Fire Department
Goleta Water District
Hi-Desert Water District
Indio Water Authority
Menlo Park Fire Protection District
Mesa Consolidated Water District
Metropolitan Water District of Southern California
Municipal Water District of Orange County
Sacramento Metropolitan Fire District
San Ramon Valley Fire Protection District
South Bay Regional Public Communications Authority
Southern California Association of Governments
Southern California Library Cooperative
The Annenberg Foundation Trust at Sunnylands
West Basin Municipal Water District
South Pasadena
South San Francisco
Sunnyvale
Surprise, AZ
Torrance
Tracy
Truckee, Town of
Turlock
Tustin
Vallejo
Ventura
Vista
Walnut Creek
West Hollywood
Westminster
West Sacramento
Woodside, Town of
Yucca Valley, Town of
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City of San Carlos RFP: On-Call Professional Recruitment Services Attachment 1 — RFP Checklist
Company Name
Company Address
Primary RFP Contact Name
Primary RFP Contact Number
Primary RFP Contact Email Address
Person Authorized to Execute the
Contract (if different from primary
RFP contact)
Teri Black and Company, LLC
25500 Hawthorne Blvd., Ste. 1158
Torrance, CA 90505
Teri Black/President
(424) 296-3111
[email protected]
The following proposal submission requirements are included in this proposal:

X
X
X
X
X
RFP Checklist
Vendor Qualifications
Proposed Methodology and Related Information Including Completion of the Minimum Requirements List
Proposed Cost of Project
Service Agreement and Insurance Requirement Acknowledgement

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Comfort International, Inc. in the Amount of $50,000 for Fiscal Year 2023-24 and Authorize the Ratification of Amendments from Prior Fiscal Years in the Amount of $400,000 for Emergency Services and Unplanned Maintenance Related to the Heating Ventilation and Air Conditioning (HVAC) System.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute an Amendment to the professional services agreement with Comfort International, Inc. (CII) in the amount of $50,000 for fiscal year (“FY”) 2023-24 and authorize the ratification of amendments from prior fiscal years in the amount of $400,000 for emergency services and unplanned maintenance related to the heating, ventilation, and air conditioning (HVAC) system.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is needed at this time. The Building Maintenance operating budgets for City facilities contained sufficient funds during prior fiscal years to cover the completed emergency work totaling $400,000. The additional $50,000 requested for FY 2023-24 will also be fully covered by the adopted operating budgets.

BACKGROUND:

The City has entered into several annual agreements with CII over the years for HVAC maintenance services for City facilities including City Hall, Library, Corporation Yard, Adult Community Center, Youth Center, Laureola, Arbor Bay School, Museum, Fire Station 13, and Fire Station 16.

ANALYSIS:

The HVAC maintenance contracts with CII since 2016 included annual limits of approximately $74,000 and were based on CII’s preventative maintenance monthly rates. The contract contained language allowing CII to perform supplementary emergency and extra work in addition to routine preventative maintenance. However, the annual amounts of the original contracts covered maintenance and occasional emergency work, and did not fully encompass the cost of many unforeseen services and repairs during the terms of each contract. During the past several years, additional emergency HVAC repairs have been necessary to address the air quality in the facilities during wildfires, extreme weather events, and the COVID pandemic.

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The requested ratification of $400,000 will allow a proper accounting of emergency work performed in prior fiscal years, and the amendment in the amount of $50,000 will provide funding for upcoming emergency and extra maintenance services needed to successfully maintain the HVAC systems at all City facilities through FY 2023-24.

Staff is currently preparing a request for proposals for an on-call contract that will account for the full breadth of HVAC maintenance and emergency services at all City facilities, which will also include the new Fire Station 16 once it is complete.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an Amendment to the Professional Services Agreement with Comfort International, Inc. (CII) in the amount of $50,000 for FY 2023-24 and authorize the ratification of amendments from prior fiscal years in the amount of $400,000 for emergency services and unplanned maintenance related to the heating, ventilation and air conditioning (HVAC) system; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH COMFORT INTERNATIONAL, INC. IN THE AMOUNT OF $50,000 FOR FISCAL YEAR 2023-24 AND AUTHORIZE THE

RATIFICATION OF AMENDMENTS FROM PRIOR FISCAL YEARS IN THE AMOUNT OF $400,000 FOR EMERGENCY SERVICES AND UNPLANNED MAINTENANCE RELATED TO THE HEATING VENTILATION AND AIR CONDITIONING (HVAC) SYSTEM.

WHEREAS, the City has entered into several annual agreements over the years with Comfort International, Inc. (“CII”) to provide HVAC maintenance services for City facilities including City Hall, Library, Adult Community Center, Youth Center, Laureola, Arbor Bay School, Museum, Fire Station 13, and Fire Station 16; and
WHEREAS, the most recent agreements’ authorized spending limits were based on CII’s preventative maintenance hourly rates and occasional emergency work, but did not fully encompass the cost of many unforeseen services and repairs during the terms of each contract; and
WHEREAS, in the last several years, additional emergency HVAC repairs have been necessary to address the air quality in the facilities during wildfires, extreme weather events, and the COVID pandemic; and
WHEREAS, the Building Maintenance operating budgets for City facilities have contained sufficient funds during prior fiscal years to cover the completed work in the amount of $400,000; and
WHEREAS, the additional $50,000 requested for fiscal year (FY) 2023-24 will also be fully covered by the adopted operating budgets; and
WHEREAS, the requested ratification of $400,000 will allow a proper accounting of emergency work performed in prior fiscal years, and the amendment in the amount of $50,000 will provide funding for various upcoming emergency and extra maintenance services needed to successfully maintain the HVAC systems at all City facilities through FY 2023-24; and WHEREAS, staff is currently preparing a request for proposals for an on-call contract that will account for a full breadth of HVAC maintenance and emergency services at all City facilities, which will also include the new Fire Station 16 once it is complete.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute an Amendment to the Professional Services Agreement with Comfort International, Inc. in the amount of $50,000 for FY 2023-24 and authorizes the ratification of amendments from prior fiscal years in the amount of $400,000 for emergency services and unplanned maintenance related to the HVAC system. * * * * *

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I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 22nd day of January 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt a Resolution Approving and Adopting an Updated Comprehensive Master Salary Schedule for Fiscal Year 2023-24 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS").

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution approving and adopting an updated Comprehensive Master Salary Schedule for fiscal year (“FY”) 2023-24 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System.

FISCAL IMPLICATIONS:

There is no fiscal impact. All changes have been previously approved and incorporated into the Adopted Fiscal Year 2023-25 Operating Budget.

BACKGROUND:

The attached Resolution is being brought to the City Council for approval to meet the California Public Employees’ Retirement System (“CalPERS”) financial reporting requirements. The City of San Carlos belongs to CalPERS, an agency that manages pension and health benefits for more than two million California public employees, retirees, and their families. Overseen by a 13- member Board of Administration whose members are elected, appointed, or ex officio, CalPERS has provided retirement security for California's public employees for more than eight decades.

In April 2016, CalPERS conducted a standard agency audit of the City’s practices related to financial reporting for pension plans (Governmental Accounting Standards Board (“GASB”) Statement No. 67). As a result of that audit, CalPERS now requires that the City adopt a Resolution re-approving any previously approved individual employee groups’ salary schedules into a single Citywide schedule, in a format approved by CalPERS. Therefore, when there is a change to any of our employee groups’ salary schedules, the City Council must adopt a Resolution approving the Citywide schedule.

ANALYSIS:

The Government Code and California Code of Regulations (“CCR”) requirement 570.5 states that the City of San Carlos must maintain a single, duly approved and adopted pay schedule that identifies the positions for every employee classification. Previously, the City Council approved and adopted salary schedules by individual employee groups. Based on this new interpretation,

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each time there is a modification, the Council must approve and adopt one new salary schedule in its entirety.

The most current salary schedule was approved by the City Council on October 9, 2023. Since that time, an update to the pay schedule for FY 2023-24 was approved by the City Council. The attached pay schedule now reflects the pay increases effective January 1, 2024 for the Part-Time Group, as approved by the City Council on January 8, 2024, when Resolution 2024-002 was adopted.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving and adopting a Comprehensive Master Salary Schedule for FY 2023-24 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System (“CalPERS”); or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution
Exhibit A to Resolution - Master Salary Schedule FY 2023-2024

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING AND ADOPTING AN UPDATED COMPREHENSIVE MASTER SALARY SCHEDULE FOR FISCAL YEAR 2023-24 IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA EMPLOYEES RETIREMENT SYSTEM ("CALPERS").

WHEREAS, on January 8, 2024, the City Council adopted Resolution 2024-002 adopting an updated Salary and Benefit Resolution for the Part-Time employee group; and WHEREAS, the salary schedule proposed for adoption was previously approved by the City Council using its practice of adopting a salary schedule for each employee group; and WHEREAS, based on CalPERS interpretation, each time there is a modification to the salary schedule for one employee group, the Council must approve and adopt a new salary schedule in its entirety.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby approves the salary schedules attached hereto as Exhibit A for Fiscal Year 2023-24. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 22nd day of January 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A: Updated FY 23-24 Comprehensive Master Salary Schedule AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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City of San Carlos
Salary Schedule Fiscal
Year 2023-2024
(Updated 1/8/2024)

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City of San Carlos – Pay Rates and Ranges
Elected Officials
Effective 12/10/2018
Classification Title Monthly Annually
City Council Members $560.00 $6,720.00
Classification Title Monthly Annually
City Treasurer $560.00 $6,720.00

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City of San Carlos – Pay Rates and Ranges
City Manager
Effective 3/13/2023
Classification Title Hourly Bi-Weekly Monthly Annually
City Manager $191.8269 $15,346.15 $33,250.00 $399,000
(By Employment Agreement)

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City of San Carlos – Pay Rates and Ranges
City Attorney
Effective 7/31/2023
Classification Title Step Hourly Bi-Weekly Monthly Annually City Attorney $151.4423 $12,115.38 $26,250.00 $315,000
(By Employment Agreement)

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City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Administrative Services Director Step 1 $101.3978 $8,111.83 $17,576 $210,907 Step 2 $106.4770 $8,518.16 $18,456 $221,472
Step 3 $111.8095 $8,944.76 $19,380 $232,564
Step 4 $117.3950 $9,391.60 $20,348 $244,182
Step 5 $123.2751 $9,862.01 $21,368 $256,412
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant City Manager Step 1 $108.1150 $8,649.20 $18,740 $224,879 Step 2 $113.5285 $9,082.28 $19,678 $236,139
Step 3 $119.2094 $9,536.76 $20,663 $247,956
Step 4 $125.1575 $10,012.60 $21,694 $260,328
Step 5 $131.4209 $10,513.67 $22,780 $273,355
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Community Development Director Step 1 $86.3647 $6,909.17 $14,970 $179,638 Step 2 $90.6807 $7,254.45 $15,718 $188,616
Step 3 $95.2181 $7,617.45 $16,504 $198,054
Step 4 $99.9772 $7,998.17 $17,329 $207,953
Step 5 $104.9767 $8,398.13 $18,196 $218,351
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Building Official Step 1 $67.5493 $5,403.95 $11,709 $140,503 Step 2 $70.9295 $5,674.36 $12,294 $147,533
Step 3 $74.4732 $5,957.86 $12,909 $154,904
Step 4 $78.1988 $6,255.90 $13,554 $162,653
Step 5 $82.1060 $6,568.48 $14,232 $170,781
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Building Official Step 1 $76.1969 $6,095.76 $13,207 $158,490 Step 2 $80.0065 $6,400.52 $13,868 $166,414
Step 3 $83.9993 $6,719.94 $14,560 $174,718
Step 4 $88.2095 $7,056.76 $15,290 $183,476
Step 5 $92.6165 $7,409.32 $16,054 $192,642
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt City Clerk/Director of Community Relations Step 1 $69.3921 $5,551.37 $12,028 $144,336 Step 2 $72.8623 $5,828.99 $12,629 $151,554
Step 3 $76.5170 $6,121.36 $13,263 $159,155
Step 4 $80.3289 $6,426.31 $13,924 $167,084
Step 5 $84.3457 $6,747.66 $14,620 $175,439
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt City Engineer Step 1 $87.7863 $7,022.90 $15,216 $182,595 Step 2 $92.1766 $7,374.13 $15,977 $191,727
Step 3 $96.7917 $7,743.33 $16,777 $201,327
Step 4 $101.6250 $8,130.00 $17,615 $211,380
Step 5 $106.7096 $8,536.77 $18,496 $221,956

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City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Communications Manager Step 1 $63.6671 $5,093.37 $11,036 $132,428 Step 2 $66.8524 $5,348.19 $11,588 $139,053
Step 3 $70.1950 $5,615.60 $12,167 $146,006
Step 4 $73.7013 $5,896.11 $12,775 $153,299
Step 5 $77.3901 $6,191.21 $13,414 $160,971
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Community Development Director Step 1 $102.5297 $8,202.37 $17,772 $213,262 Step 2 $107.6604 $8,612.83 $18,661 $223,934
Step 3 $113.0456 $9,043.64 $19,595 $235,135
Step 4 $118.6852 $9,494.82 $20,572 $246,865
Step 5 $124.6286 $9,970.28 $21,602 $259,227
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Economic Development & Housing Manager Step 1 $73.7106 $5,896.85 $12,777 $153,318 Step 2 $77.3962 $6,191.70 $13,415 $160,984
Step 3 $81.2557 $6,500.46 $14,084 $169,012
Step 4 $85.3292 $6,826.33 $14,790 $177,485
Step 5 $89.5833 $7,166.66 $15,528 $186,333
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Economic Development Coordinator Step 1 $57.9025 $4,632.20 $10,036 $120,437 Step 2 $60.7893 $4,863.14 $10,537 $126,442
Step 3 $63.8248 $5,105.98 $11,063 $132,756
Step 4 $67.0158 $5,361.26 $11,616 $139,393
Step 5 $70.3749 $5,629.99 $12,198 $146,380
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Financial Services Manager Step 1 $77.6784 $6,214.28 $13,464 $161,571 Step 2 $81.5637 $6,525.10 $14,138 $169,653
Step 3 $85.6412 $6,851.30 $14,844 $178,134
Step 4 $89.9177 $7,193.41 $15,586 $187,029
Step 5 $94.4260 $7,554.08 $16,367 $196,406
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Human Resources Manager Step 1 $77.1292 $6,170.34 $13,369 $160,429 Step 2 $80.9837 $6,478.69 $14,037 $168,446
Step 3 $85.0247 $6,801.97 $14,738 $176,851
Step 4 $89.2718 $7,141.74 $15,474 $185,685
Step 5 $93.7454 $7,499.63 $16,249 $194,990
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Information Technology Manager Step 1 $75.5023 $6,040.18 $13,087 $157,045 Step 2 $79.2755 $6,342.04 $13,741 $164,893
Step 3 $83.2282 $6,658.26 $14,426 $173,115
Step 4 $87.4007 $6,992.06 $15,149 $181,794
Step 5 $91.7660 $7,341.28 $15,906 $190,873

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City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Parks & Recreation Director Step 1 $98.7366 $7,898.93 $17,114 $205,372 Step 2 $103.6704 $8,293.64 $17,970 $215,635
Step 3 $108.8559 $8,708.47 $18,868 $226,420
Step 4 $114.2865 $9,142.92 $19,810 $237,716
Step 5 $120.0085 $9,600.68 $20,801 $249,618
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Planning Manager Step 1 $77.7526 $6,220.21 $13,477 $161,725 Step 2 $81.5933 $6,527.47 $14,143 $169,714
Step 3 $85.6254 $6,850.03 $14,842 $178,101
Step 4 $89.8556 $7,188.45 $15,575 $186,900
Step 5 $94.3036 $7,544.29 $16,346 $196,151
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Principal Engineer Step 1 $75.0263 $6,002.11 $13,005 $156,055 Step 2 $78.7732 $6,301.85 $13,654 $163,848
Step 3 $82.7134 $6,617.07 $14,337 $172,044
Step 4 $86.8535 $6,948.28 $15,055 $180,655
Step 5 $91.2001 $7,296.01 $15,808 $189,696
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Principal Planner Step 1 $70.4708 $5,637.66 $12,215 $146,579 Step 2 $73.9887 $5,919.09 $12,825 $153,896
Step 3 $77.6984 $6,215.87 $13,468 $161,613
Step 4 $81.5857 $6,526.86 $14,142 $169,698
Step 5 $85.6722 $6,853.78 $14,850 $178,198
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Director Step 1 $106.3576 $8,508.60 $18,435 $221,224 Step 2 $111.6837 $8,934.69 $19,359 $232,302
Step 3 $117.2672 $9,381.38 $20,326 $243,916
Step 4 $123.1279 $9,850.23 $21,342 $256,106
Step 5 $129.2857 $10,342.85 $22,410 $268,914
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Superintendent Step 1 $73.8984 $5,911.87 $12,809 $153,709 Step 2 $77.5914 $6,207.31 $13,449 $161,390
Step 3 $81.4681 $6,517.44 $14,121 $169,454
Step 4 $85.5414 $6,843.31 $14,827 $177,926
Step 5 $89.8181 $7,185.45 $15,568 $186,822
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Manager Step 1 $67.5939 $5,407.51 $11,716 $140,595 Step 2 $70.9711 $5,677.69 $12,302 $147,620
Step 3 $74.5188 $5,961.50 $12,917 $154,999
Step 4 $78.2490 $6,259.92 $13,563 $162,758
Step 5 $82.1618 $6,572.94 $14,241 $170,897

7.h
January 22, 2024

Packet Pg. 76

City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Accountant Step 1 $58.6205 $4,689.64 $10,161 $121,931 Step 2 $61.5550 $4,924.40 $10,670 $128,034
Step 3 $64.6327 $5,170.62 $11,203 $134,436
Step 4 $67.8539 $5,428.32 $11,761 $141,136
Step 5 $71.2511 $5,700.09 $12,350 $148,202
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Building Inspector Step 1 $57.2846 $4,582.77 $9,929 $119,152 Step 2 $60.1488 $4,811.90 $10,426 $125,109
Step 3 $63.1562 $5,052.49 $10,947 $131,365
Step 4 $66.3140 $5,305.12 $11,494 $137,933
Step 5 $69.6298 $5,570.38 $12,069 $144,830
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Engineer Step 1 $75.0263 $6,002.11 $13,005 $156,055 Step 2 $78.7732 $6,301.85 $13,654 $163,848
Step 3 $82.7134 $6,617.07 $14,337 $172,044
Step 4 $86.8535 $6,948.28 $15,055 $180,655
Step 5 $91.2001 $7,296.01 $15,808 $189,696
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Management Analyst Step 1 $58.7529 $4,700.23 $10,184 $122,206 Step 2 $61.6878 $4,935.02 $10,693 $128,311
Step 3 $64.7719 $5,181.75 $11,227 $134,726
Step 4 $68.0187 $5,441.49 $11,790 $141,479
Step 5 $71.4077 $5,712.62 $12,377 $148,528
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Planner Step 1 $59.9651 $4,797.21 $10,394 $124,728 Step 2 $62.9561 $5,036.49 $10,912 $130,949
Step 3 $66.1119 $5,288.95 $11,459 $137,513
Step 4 $69.4125 $5,553.00 $12,032 $144,378
Step 5 $72.8845 $5,830.76 $12,633 $151,600
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Sustainability Analyst Step 1 $57.5330 $4,602.64 $9,972 $119,669 Step 2 $60.4070 $4,832.56 $10,471 $125,647
Step 3 $63.4269 $5,074.16 $10,994 $131,928
Step 4 $66.6063 $5,328.50 $11,545 $138,541
Step 5 $69.9250 $5,594.00 $12,120 $145,444
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Traffic Engineer Step 1 $75.0263 $6,002.11 $13,005 $156,055 Step 2 $78.7731 $6,301.85 $13,654 $163,848
Step 3 $82.7134 $6,617.07 $14,337 $172,044
Step 4 $86.8535 $6,948.28 $15,055 $180,655
Step 5 $91.2001 $7,296.01 $15,808 $189,696

7.h
January 22, 2024

Packet Pg. 77

City of San Carlos – Pay Rates and Ranges
Confidential Unit
Effective 7/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accountant Step 1 $47.1240 $3,769.92 $8,168 $98,018 Step 2 $49.4802 $3,958.41 $8,577 $102,919
Step 3 $51.9542 $4,156.34 $9,005 $108,065
Step 4 $54.5519 $4,364.15 $9,456 $113,468
Step 5 $57.2795 $4,582.36 $9,928 $119,141
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Administrative Assistant Step 1 $38.4492 $3,075.93 $6,665 $79,974 Step 2 $40.3727 $3,229.82 $6,998 $83,975
Step 3 $42.3964 $3,391.71 $7,349 $88,184
Step 4 $44.5090 $3,560.72 $7,715 $92,579
Step 5 $46.7439 $3,739.51 $8,102 $97,227
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Deputy City Clerk Step 1 $44.5174 $3,561.40 $7,716 $92,596 Step 2 $46.7434 $3,739.47 $8,102 $97,226
Step 3 $49.0805 $3,926.44 $8,507 $102,087
Step 4 $51.5345 $4,122.76 $8,933 $107,192
Step 5 $54.1112 $4,328.90 $9,379 $112,551
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Executive Assistant Step 1 $45.2253 $3,618.02 $7,839 $94,069 Step 2 $47.4904 $3,799.23 $8,232 $98,780
Step 3 $49.8675 $3,989.40 $8,644 $103,724
Step 4 $52.3566 $4,188.53 $9,075 $108,902
Step 5 $54.9872 $4,398.98 $9,531 $114,373
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Human Resources Management Analyst Step 1 $51.5881 $4,127.05 $8,942 $107,303 Step 2 $54.1854 $4,334.83 $9,392 $112,706
Step 3 $56.8865 $4,550.92 $9,860 $118,324
Step 4 $59.7370 $4,778.96 $10,354 $124,253
Step 5 $62.7175 $5,017.40 $10,871 $130,452
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Legal Secretary Step 1 $42.9216 $3,433.73 $7,440 $89,277 Step 2 $45.0678 $3,605.42 $7,812 $93,741
Step 3 $47.3211 $3,785.69 $8,202 $98,428
Step 4 $49.6871 $3,974.97 $8,612 $103,349
Step 5 $52.1715 $4,173.72 $9,043 $108,517

7.h
January 22, 2024

Packet Pg. 78

City of San Carlos – Pay Rates and Ranges
Confidential Unit
Effective 7/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Management Analyst Step 1 $49.7885 $3,983.08 $8,630 $103,560 Step 2 $52.2869 $4,182.95 $9,063 $108,757
Step 3 $54.8871 $4,390.97 $9,514 $114,165
Step 4 $57.6456 $4,611.65 $9,992 $119,903
Step 5 $60.5172 $4,841.37 $10,490 $125,876

7.h
January 22, 2024

Packet Pg. 79

City of San Carlos – Pay Rates and Ranges
Teamsters
Effective 9/11/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Maintenance Worker Step 1 $36.0520 $2,884.16 $6,249.01 $74,988 Step 2 $37.8545 $3,028.36 $6,561.45 $78,737
Step 3 $39.7472 $3,179.78 $6,889.52 $82,674
Step 4 $41.7344 $3,338.76 $7,233.97 $86,808
Step 5 $43.8215 $3,505.72 $7,595.72 $91,149
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Maintenance Worker Step 1 $43.1600 $3,452.80 $7,481.06 $89,773 Step 2 $45.3178 $3,625.42 $7,855.08 $94,261
Step 3 $47.5837 $3,806.70 $8,247.85 $98,974
Step 4 $49.9629 $3,997.03 $8,660.24 $103,923
Step 5 $52.4614 $4,196.91 $9,093.31 $109,120
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Mechanic Step 1 $43.7448 $3,499.58 $7,582.43 $90,989 Step 2 $45.9320 $3,674.56 $7,961.55 $95,539
Step 3 $48.2286 $3,858.29 $8,359.63 $100,316
Step 4 $50.6400 $4,051.20 $8,777.61 $105,331
Step 5 $53.1720 $4,253.76 $9,216.49 $110,598

7.h
January 22, 2024

Packet Pg. 80

City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accounting Technician I Step 1 30.4973 $2,439.78 $5,286.19 $63,434 Step 2 32.0232 $2,561.86 $5,550.69 $66,608
Step 3 33.6437 $2,691.50 $5,831.58 $69,979
Step 4 35.3047 $2,824.37 $6,119.48 $73,434
Step 5 37.0680 $2,965.44 $6,425.12 $77,101
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accounting Technician II Step 1 35.0654 $2,805.23 $6,077.99 $72,936 Step 2 36.8159 $2,945.28 $6,381.43 $76,577
Step 3 38.6603 $3,092.82 $6,701.12 $80,413
Step 4 40.5906 $3,247.25 $7,035.71 $84,429
Step 5 42.6225 $3,409.80 $7,387.89 $88,655
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Administrative Clerk Step 1 28.2353 $2,258.83 $4,894.13 $58,730 Step 2 29.6427 $2,371.41 $5,138.06 $61,657
Step 3 31.1252 $2,490.01 $5,395.03 $64,740
Step 4 32.6829 $2,614.63 $5,665.04 $67,980
Step 5 34.3159 $2,745.27 $5,948.09 $71,377
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Assistant Planner Step 1 48.1788 $3,854.31 $8,351.00 $100,212 Step 2 50.5880 $4,047.04 $8,768.58 $105,223
Step 3 53.1185 $4,249.48 $9,207.20 $110,486
Step 4 55.7705 $4,461.64 $9,666.89 $116,003
Step 5 58.5596 $4,684.76 $10,150.32 $121,804
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Associate Engineer Step 1 61.5949 $4,927.59 $10,676.45 $128,117 Step 2 64.6702 $5,173.62 $11,209.51 $134,514
Step 3 67.9101 $5,432.81 $11,771.08 $141,253
Step 4 71.2995 $5,703.96 $12,358.58 $148,303
Step 5 74.8686 $5,989.49 $12,977.23 $155,727
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Associate Planner Step 1 53.7556 $4,300.45 $9,317.63 $111,812 Step 2 56.4390 $4,515.12 $9,782.76 $117,393
Step 3 59.2621 $4,740.97 $10,272.10 $123,265
Step 4 62.2249 $4,977.99 $10,785.65 $129,428
Step 5 65.3349 $5,226.79 $11,324.72 $135,897

7.h
January 22, 2024

Packet Pg. 81

City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Building Inspector I Step 1 45.4714 $3,637.71 $7,881.71 $94,580 Step 2 47.7447 $3,819.58 $8,275.75 $99,309
Step 3 50.1294 $4,010.35 $8,689.09 $104,269
Step 4 52.6339 $4,210.72 $9,123.22 $109,479
Step 5 55.2660 $4,421.28 $9,579.44 $114,953
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Building Inspector II Step 1 50.4815 $4,038.52 $8,750.13 $105,002 Step 2 53.0068 $4,240.55 $9,187.85 $110,254
Step 3 55.6588 $4,452.70 $9,647.52 $115,770
Step 4 58.4373 $4,674.99 $10,129.14 $121,550
Step 5 61.3585 $4,908.68 $10,635.47 $127,626
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Civil Engineering Assistant Step 1 50.8187 $4,065.49 $8,808.57 $105,703 Step 2 53.3595 $4,268.76 $9,248.99 $110,988
Step 3 56.0279 $4,482.24 $9,711.51 $116,538
Step 4 58.8239 $4,705.91 $10,196.14 $122,354
Step 5 61.7711 $4,941.69 $10,706.98 $128,484
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Civil Engineering Technician Step 1 42.8829 $3,430.63 $7,433.04 $89,196 Step 2 45.0168 $3,601.34 $7,802.91 $93,635
Step 3 47.2733 $3,781.86 $8,194.03 $98,328
Step 4 49.6328 $3,970.62 $8,603.02 $103,236
Step 5 52.1161 $4,169.28 $9,033.45 $108,401
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Communications Coordinator Step 1 35.8131 $2,865.05 $6,207.60 $74,491 Step 2 37.6012 $3,008.10 $6,517.55 $78,211
Step 3 39.4861 $3,158.89 $6,844.26 $82,131
Step 4 41.4603 $3,316.82 $7,186.45 $86,237
Step 5 43.5314 $3,482.51 $7,545.45 $90,545
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Cook Step 1 32.8546 $2,628.37 $5,694.80 $68,338 Step 2 34.4985 $2,759.88 $5,979.73 $71,757
Step 3 36.2300 $2,898.40 $6,279.86 $75,358
Step 4 38.0382 $3,043.05 $6,593.28 $79,119
Step 5 39.9340 $3,194.72 $6,921.90 $83,063

7.h
January 22, 2024

Packet Pg. 82

City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Facility Attendant Step 1 19.9221 $1,593.77 $3,453.16 $41,438 Step 2 20.9181 $1,673.45 $3,625.80 $43,510
Step 3 21.9640 $1,757.12 $3,807.09 $45,685
Step 4 23.0623 $1,844.98 $3,997.47 $47,970
Step 5 24.2154 $1,937.23 $4,197.34 $50,368
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Fire Prevention Officer Step 1 63.9412 $5,115.30 $11,083.14 $132,998 Step 2 67.1406 $5,371.25 $11,637.70 $139,652
Step 3 70.5094 $5,640.75 $12,221.63 $146,660
Step 4 74.0288 $5,922.30 $12,831.66 $153,980
Step 5 77.7270 $6,218.16 $13,472.68 $161,672
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Permit Technician Step 1 36.8329 $2,946.63 $6,384.36 $76,612 Step 2 38.6744 $3,093.95 $6,703.57 $80,443
Step 3 40.6081 $3,248.65 $7,038.74 $84,465
Step 4 42.6386 $3,411.09 $7,390.70 $88,688
Step 5 44.7705 $3,581.64 $7,760.23 $93,123
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Assistant Superintendent Step 1 54.8276 $4,386.21 $9,503.45 $114,041 Step 2 57.5691 $4,605.53 $9,978.64 $119,744
Step 3 60.4475 $4,835.80 $10,477.56 $125,731
Step 4 63.4699 $5,077.59 $11,001.45 $132,017
Step 5 66.6433 $5,331.46 $11,551.51 $138,618
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Public Works Inspector Step 1 50.6460 $4,051.68 $8,778.64 $105,344 Step 2 53.1807 $4,254.45 $9,217.98 $110,616
Step 3 55.8381 $4,467.05 $9,678.60 $116,143
Step 4 58.6261 $4,690.09 $10,161.86 $121,942
Step 5 61.5600 $4,924.80 $10,670.41 $128,045
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Coordinator Step 1 38.1748 $3,053.99 $6,616.97 $79,404 Step 2 40.0809 $3,206.47 $6,947.36 $83,368
Step 3 42.0901 $3,367.21 $7,295.62 $87,547
Step 4 44.1945 $3,535.56 $7,660.38 $91,925
Step 5 46.4022 $3,712.18 $8,043.06 $96,517

7.h
January 22, 2024

Packet Pg. 83

City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/3/2023
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Supervisor Step 1 50.7262 $4,058.09 $8,792.54 $105,510 Step 2 53.2581 $4,260.65 $9,231.40 $110,777
Step 3 55.9244 $4,473.95 $9,693.57 $116,323
Step 4 58.7177 $4,697.41 $10,177.73 $122,133
Step 5 61.6530 $4,932.24 $10,686.52 $128,238
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Administrative Clerk Step 1 33.9868 $2,718.95 $5,891.05 $70,693 Step 2 35.6828 $2,854.62 $6,185.02 $74,220
Step 3 37.4707 $2,997.66 $6,494.92 $77,939
Step 4 39.3431 $3,147.45 $6,819.47 $81,834
Step 5 41.3075 $3,304.60 $7,159.97 $85,920
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Facility Attendant Step 1 28.8261 $2,306.09 $4,996.53 $59,958 Step 2 30.2674 $2,421.39 $5,246.35 $62,956
Step 3 31.7808 $2,542.47 $5,508.68 $66,104
Step 4 33.3698 $2,669.59 $5,784.10 $69,409
Step 5 35.0384 $2,803.07 $6,073.32 $72,880
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Systems Analyst Step 1 60.8222 $4,865.77 $10,542.51 $126,510 Step 2 63.8636 $5,109.09 $11,069.69 $132,836
Step 3 67.0567 $5,364.53 $11,623.16 $139,478
Step 4 70.4098 $5,632.78 $12,204.36 $146,452
Step 5 73.9302 $5,914.41 $12,814.56 $153,775
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Systems Analyst Step 1 53.0074 $4,240.59 $9,187.94 $110,255 Step 2 55.6597 $4,452.78 $9,647.68 $115,772
Step 3 58.4455 $4,675.64 $10,130.55 $121,567
Step 4 61.3645 $4,909.16 $10,636.52 $127,638
Step 5 64.4328 $5,154.63 $11,168.36 $134,020

7.h
January 22, 2024

Packet Pg. 84

City of San Carlos – Pay Rates and Ranges
Part-Time Employee Group
Effective 01/03/2024
FLSA Classification Title Step Hourly
Non-Exempt Facility Attendant Step 1 $18.77
Step 2 $19.72
Step 3 $20.71
Step 4 $21.74
Step 5 $22.83
FLSA Classification Title Step Hourly
Non-Exempt Intern Step 1 $21.00
Step 2 $22.05
Step 3 $23.15
Step 4 $24.31
Step 5 $25.53
FLSA Classification Title Step Hourly
Non-Exempt Program Coordinator Step 1 $25.64
Step 2 $26.92
Step 3 $28.28
Step 4 $29.68
Step 5 $31.17
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader I Step 1 $18.23
Step 2 $19.13
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader II Step 1 $20.10
Step 2 $21.09
Step 3 $22.16
Step 4 $23.26
Step 5 $24.42

7.h
January 22, 2024

Packet Pg. 85

CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt Ordinance 1609 Amending and Replacing San Carlos Municipal Code Chapter 6.04 - Animal Control, to Align with Chapter

6.04 - Animal Control of Title 6 of the San Mateo County Ordinance Code to Clarify Existing Definitions, Enact Additional Requirements for Animal Control, and Revise the Fees for Animal Control Services.

RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance No. 1609, amending and replacing San Carlos Municipal Code Chapter 6.04 - Animal Control, to align with Chapter 6.04 - Animal Control of Title 6 of the San Mateo County Ordinance Code to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with this recommendation.

BACKGROUND:

The County of San Mateo’s (“County”) animal control Ordinance was originally adopted on October 23, 1951. Chapter 6.04 of the San Mateo County Ordinance Code contains regulations regarding animal control in unincorporated San Mateo County. The animal control regulations are in place to protect the health and safety of County residents.

At the January 8, 2024 meeting, City Council introduced Ordinance No. 1609 (Attachment 1 and Exhibit A) amending the Municipal Code to coincide with The County of San Mateo (“County”) Ordinance, as required by the animal control services agreement between the cities and the County, which provides for services through a contract with the Peninsula Humane Society.

There is some minor cleanup to the Ordinance to address permits and regulation to prevent attraction of unwanted rodents, insects, or other vectors, and to add bee hives for permits, consistent with our existing policies.

ANALYSIS:

Summarized below are key changes and provisions of the proposed Ordinance updating Chapter

6.04:
•Updates existing definitions to improve enforcement capabilities and remove potential areas of confusion, particularly as relates to “Dangerous” and “Vicious” animal designations within the County.
•Lowers the rabies vaccination age requirement as consistent with current state law.

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January 22, 2024

Packet Pg. 86

•Updates language and enforcement regarding “Vicious” animals. An animal designated as “Vicious” is, in many circumstances, to be humanely euthanized. The proposed code raises the threshold for when an animal may be declared “Vicious” (and thus is to be euthanized) as is consistent with current standards and practical enforcement. For offending animals deemed a significant danger to the public, a “Vicious” animal designation is still applicable.
•Updates language and enforcement regarding “Dangerous” animals. An animal designated as “Dangerous” is one which has exhibited behavior which indicates that heightened safety requirements for the keeping of such animal are required to ensure public protection. The proposed revised Chapter 6.04 revises and clarifies the threshold for when an animal may be designated as “Dangerous.” Currently, a “Dangerous” animal designation remains for the life of the animal; under the proposed revisions, an owner may apply for the designation to be lifted after a period of three (3) years if it has been safely maintained under the permit, removing the need for County oversight and enforcement.

The Program Manager has found that most animals deemed “Dangerous” (about 90%) do not re-offend, and that the lifting of designations for animals deemed no longer a danger to the public is consistent with other jurisdictions, as well as state recommendations under the California Food and Agriculture Code.
•Removes language indicating that an animal owner may not maintain a “Dangerous” animal in a home with a juvenile person under the age of eighteen (18). The committee could not find any other jurisdiction that had this restriction in an Ordinance and is not aware of any instance in which it had improved public safety or in which it was enforceable. •Revises and updates the fee schedule and further clarifies the offenses for which administrative citations may be issued for violations of the Chapter. •Retains portions of the existing Ordinance with minor changes related to animals in the City of San Carlos beginning with Section 6.04.360.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Ordinance No. 1609 amending and replacing San Carlos Municipal Code Chapter

6.04 - Animal Control, to align with Chapter 6.04 - Animal Control of Title 6 of the San Mateo County Ordinance Code to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services; or

2. Do not adopt Ordinance No. 1609; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney

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January 22, 2024

Packet Pg. 87

Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Ordinance 1609
Exhibit A to Ordinance – Amended Chapter 6.04 - Animal Control

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January 22, 2024

Packet Pg. 88

2 1
2 9
ORDINANCE NO. 1609

AN ORDINANCE OF THE CITY OF SAN CARLOS AMENDING AND REPLACING SAN CARLOS MUNICIPAL CODE CHAPTER 6.04 - ANIMAL CONTROL, TO ALIGN WITH CHAPTER 6.04 - ANIMAL CONTROL OF TITLE 6 OF THE SAN MATEO COUNTY

ORDINANCE CODE TO CLARIFY EXISTING DEFINITIONS, ENACT ADDITIONAL

REQUIREMENTS FOR ANIMAL CONTROL, AND REVISE THE FEES FOR ANIMAL CONTROL SERVICES.

SECTION 1. Findings. The City Council of the City of San Carlos does hereby finds and declares as follows:

WHEREAS, the County of San Mateo’s (“County”) animal control Ordinance was originally adopted on October 23, 1951. Chapter 6.04 of the San Mateo County Ordinance Code contains regulations regarding animal control in unincorporated San Mateo County. The animal control regulations are in place to protect the health and safety of County residents; and WHEREAS, twenty cities within the County, including the City of San Carlos, have adopted animal control Ordinances that are the same or substantially the same as the County’s Ordinances, as required by the animal control services agreement between the cities and the County which provides for services through a contract with the Peninsula Humane Society, which will enable county enforcement of portions of Chapter 6.04 as set forth below; and WHEREAS, the City of San Carlos last amended language and additions to Chapter 6.04 of the San Carlos Municipal Code - Animal Control, in 2015, with several prior updates throughout the years; and
WHEREAS, there is some minor cleanup to the Ordinance to address permits and regulation to prevent attraction of unwanted rodents, insects, or other vectors, and to add bee hives for permits, consistent with our existing policies; and WHEREAS, the Ordinance will update existing definitions to improve enforcement capabilities and remove potential areas of confusion, particularly as relates to “Dangerous” and “Vicious” animal designations within the County; lowers the rabies vaccination age requirement as consistent with current state law; and updates language and enforcement regarding “Dangerous” and “Vicious” animals. Revises and updates the fee schedule and further clarifies the offenses for which administrative citations may be issued for violations of the Chapter. Retains portions of the existing Ordinance with minor changes related to animals in the City of San Carlos beginning with Section 6.04.360.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of San Carlos as follows:

SECTION 2: Chapter 6.04 of the San Carlos Municipal Code is hereby repealed, and a new Chapter 6.04 to be entitled and numbered as shown in Exhibit A to this Ordinance.

SECTION 3: CEQA. This Ordinance is exempt from additional environmental review pursuant to California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3); under the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the

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activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 5: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 8th day of January, 2024 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the 22 nd day of January, 2024 by the following vote:

AYES, COUNCILMEMBERS: ____________________________________________________ NOES, COUNCILMEMBERS: ___________________________________________________ ABSENT, COUNCILMEMBERS: _________________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos
Exhibit A: Amendments to San Carlos Municipal Code Chapter 6.04 – Animal Control

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Exhibit A to Ordinance
CHAPTER 6.04 ANIMAL CONTROL

6.04.010 – Definitions
The following words and phrases, when used in this Chapter shall have the meaning set forth below:
"Animal Control Officer" – any Person designated as the Animal Control Program Manager for the County, as well as the head of the County’s animal control contractor and their duly authorized officers or deputies. In the event the County has no animal control contractor to provide animal control officers, or in cases of emergency in which additional animal control officers are needed, “animal control officer(s)” may include Persons so designated by the Animal Control Program Manager.
"Animal Control Program" – that program established by the County and participating cities, and the Program’s animal control contractor(s), if any, which contractor is specifically charged with regulating and enforcing laws dealing with animal control within the participating jurisdictions. Animal Control Program includes the Licensing Program. "Animal Control Program Manager" - that Person employed by the County to oversee the Animal Control Program or designee.
"Animal Control Shelter" - A San Mateo County facility operated by the County, or by another public entity, an accredited, tax-exempt humane non-profit organization contracted with the County, or a for-profit business contracted with the County for the purpose of impounding, sheltering, adopting, or euthanizing seized, stray, distressed, homeless, abandoned, or unwanted animals.
“Caretaker” - any Person 18 years of age, or older, who has assumed responsibility for the care, custody, or control of an animal(s).
"Dangerous Animal" - any animal, except a trained animal assisting a peace officer engaged in law enforcement duties, that constitutes a danger to Persons or animals, and/or demonstrates any of the following behavior(s):
(a) behavior that results in bodily harm that is less serious than a “Severe Injury”, or constitutes a substantial threat of bodily harm to a Person; or (b) an attack on another animal which results in an injury that is sufficient to require veterinary care even if not received.

An animal which has been declared by an out of county jurisdiction as "potentially dangerous," "dangerous," "vicious," or any other similar designation, may be deemed a Dangerous or Vicious animal for the purposes of this Chapter, as determined by an Animal Control Officer. “Health Officer” - that Person so designated by the County of San Mateo. “Humane Officer” - any Person who is qualified and appointed pursuant to California Corporations Code Section 14502, and who is an employee of the County and designated as

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such by the County or an employee of a society for prevention of cruelty to animals or humane society that has contracted with the County to provide animal control services. "Licensing Program” - that program within San Mateo County Health, including but not limited to, any County contractor specifically charged with regulating and selling animal licenses in the County of San Mateo.
“Owner" - any Person 18 years of age or older who:
(a) holds the license to the animal; or
(b) if the animal is not licensed, is legally entitled to possession of the animal; or (c) has exercised primary responsibility for the care of the animal for thirty (30) or more consecutive calendar days.
“Person” – means any individual, partnership, corporation, organization, trade or professional association, firm, limited liability company, joint venture, association, trust, estate, or any other legal entity, and any officer, member, shareholder, director, employee, agent, or representative thereof.
“Severe injury" - Any physical injury to a human caused by an animal attack that involves tooth derived muscle tears, disfiguring wounds or laceration(s), multiple bites requiring sutures, broken bones and/or requires corrective surgery. “Service Animal” - any animal defined as such by federal or state law. "Vicious Animal" - any animal, except a trained animal assisting a peace officer engaged in law enforcement duties, which meets any or all of the following criteria:
(a) Any animal that, at the time of the attack, is already designated as a Dangerous Animal and/or is the subject of a Dangerous Animal Permit, and which is found to have engaged in any of the following:
(1) behavior that results in bodily harm, or constitutes a substantial threat of bodily harm, to a Person; or
(2) an attack on another animal which results in an injury that is sufficient to require veterinary care, whether or not received.
(b) Any animal that inflicts Severe Injury to or kills a Person. (c) Any animal which cannot be safely maintained with a Dangerous Animal permit. (d) Any animal designated by another governmental jurisdiction as, “dangerous”, "vicious", or any other similar designation, if that prior designation is based on behavior which would meet the definition of Vicious under this Chapter, as determined by an Animal Control Officer.

6.04.020 - Animal Control Program.
(a) The Animal Control Program is responsible for the enforcement of this Chapter.

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The duties of the Animal Control Program shall include, but not be limited to, the following:
(1) Provide animal control, sheltering services, and a rabies control program to carry out and enforce all provisions of this Chapter and California Health & Safety Code section 121690, and keep such records as may be required by law or contract.
(2) Enforce the provisions of this Chapter and all applicable state and local laws relating to the care, treatment, and impounding of animals, and specifically to issue citations and to make arrests for violations of the provisions of this Chapter and related state laws, to the extent authorized by law.
(3) Impound animals found to be in violation of this Chapter in the interest of protecting public health and safety.
(4) Investigate animals pursuant to this Chapter or applicable state law and, if deemed appropriate, designate any such animals as Dangerous or Vicious pursuant to this Chapter. Impound animals which are in imminent or ongoing danger, or which are in need of safekeeping in order to protect the health and safety of the animal.
(5) Impound animals that are causing a threat to public safety. (6) Where authorized under the law, to enter upon any premises upon which any animal is kept in order to seize or impound of any animal if reasonable cause exists to believe that such animal is being kept or has behaved in violation of the provisions of this Chapter.
(7) To remove and dispose of the carcass of any animal(s) found on any public right of way, except freeways or other areas maintained by Caltrans.
(8) Quarantine animals under the direction of the County Health Officer to ensure public health and safety.
(9) Euthanize and/or dispose of animal(s) humanely and in accordance with the law.
(10) Place for adoption, when appropriate, properly impounded animals if such animals are not redeemed after due notice to known Owners in accordance with the law.
(11) Provide and hold vaccination clinics in strategic locations throughout the County pursuant to Health and Safety Code 121690.
(12) Provide or make available at low cost, spay/neuter surgeries to dogs, cats, and rabbits.
(13) Provide for issuance of an animal license for a period not to exceed the term of the anti-rabies vaccination, as provided by state law.

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(14) To collect any fees or charges provided for in this Chapter for the licensing, impounding and/or keeping of any animal, or for the enforcement of this Chapter.
(b) Animal Control Officers qualified under Penal Code section 830.9, who are either employees of the County designated as such by the County, or employee(s) of and designated as such by a society for prevention of cruelty to animals or humane society which has contracted with the County to provide animal control services, shall have the authority to issue citations and/or notices to appear in court, and obtain and execute search warrants to the maximum extent allowed by law, for violations of state and local animal control laws. Animal Control Officers shall have the authority provided by state law including, but not limited to, that described by Penal Code section 830.9. Animal Control Officers must complete Penal Code section 832 training.
(c) Those employees of a society for prevention of cruelty to animals or humane society under contract with the County to provide animal control services, who have been appointed and qualify as humane officers under California Corporations Code section 14502, or its successor statute, shall have the authority to issue citations and/or notices to appear in court, and obtain and execute search warrants, to the maximum extent allowed by law, for violations of state and local animal control laws.
(d)The County may contract for animal control services to be performed countywide, including within cities, provided agreement is made with the participating jurisdictions.

6.04.030 - Rabies Vaccinations.
(a) Every dog or cat Owner shall ensure their animal is vaccinated for rabies by a licensed veterinarian in the manner prescribed or approved by state law and the State of California Department of Public Health, after the dog or cat attains the age of three (3) months of age and/or within ten (10) calendar days of acquiring an unvaccinated animal. This vaccination shall be obtained prior to issuing a license for the dog or cat. In addition, proof of vaccination shall be provided by the Owner or Veterinarian to the Licensing Program or the County’s animal control contractor.
(b) Every veterinarian who vaccinates or causes or directs to be vaccinated in the County any dog, or cat with rabies vaccine shall certify that such animal has been vaccinated. Every veterinarian shall submit to the licensing authority a copy of the County-approved rabies vaccination form, within ten (10) calendar days of the beginning of each month, for any dog or cat which they vaccinate or direct to be vaccinated with anti-rabies during the previous month. An Animal Control Officer or Animal Licensing staff shall have the right to inspect records of rabies vaccinations during normal business hours.
(c) Upon receipt of a written request from a licensed veterinarian to exempt a microchipped pet from receiving a one or three-year vaccination, for medical reasons, the County Health Officer and/or designee shall review the basis for the request for exemption and approve or/deny said request.

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6.04.040 - Dog and Cat Licenses.
(a) Licensing requirements for dogs and cats shall be as follows:
(1) An annual license shall be obtained, and an annual license fee shall be paid by the Owner for every dog or cat over the age of three (3) months owned or kept in unincorporated San Mateo County, and all cities within the County which adopt this Chapter. Said annual license fee shall be first due when the animal reaches three (3) months of age or within sixty (60) calendar days after the dog or cat is acquired, and due on the expiration date of the rabies vaccination and each year thereafter.
(2) New residents shall have sixty (60) calendar days in which to acquire such license.
(3) Persons renewing their license shall have thirty (30) calendar days following their due date before being found delinquent and assessed a late penalty. (4) The fee for such license shall be as set forth in section 6.04.350 of this Chapter. The fee paid for the licensing of altered dogs and cats shall be less than said license fee for unaltered cats or dogs upon presentation of the proper certification. The license fee paid by Persons over the age of 60 shall be at a discount.
(5) An Owner may obtain a three-year license for a cat or dog by submitting to the Licensing Program adequate proof of a three-year rabies vaccination of the animal to be licensed and payment of the applicable fees, as set forth in section 6.04.350 of this code.
(6) Any Person who fails to pay such license fee after said fee is due or said dog or cat is required to be licensed, in addition to paying any past due license fee(s), may also be required to pay a late fee in accordance with Section 6.04.350 of this Chapter or may receive an administrative citation. (7) A license shall be obtained, but no license fee shall be payable, by the Owner of any dog being raised, trained or used as a service animal, or for dogs that have served as a member of the armed forces of the United States of America, or any dog used by a local law enforcement agency for the purposes of law enforcement.
(8) Animals with microchip implants or other permanent identification acceptable to the Animal Control Program are not exempt from the mandatory licensing requirements.
(b) The licensing provisions in this Chapter are not applicable to the following:
(9) Dogs or cats used for diagnostic purposes or research, the use having been approved by the California State Department of Health Services pursuant to section 1666 of the Health and Safety Code.
(10) Dogs or cats used for teaching purposes in recognized educational institutions.

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(11) Dogs or cats owned by veterinarians licensed by the State and kept on the premises used by said veterinarians in their practice.
(c) Tags for dogs and cats shall be issued as follows:
(1) The Licensing Program shall procure and, when licensing fee is paid, issue a lifetime tag which shall bear the number of the license. A record shall be kept with the name of the Owner together with a description of the dog or cat for which the license is issued and the number of the license, and a tag shall be provided to such Person upon payment for such license as provided by this Chapter.
(2) Whenever a tag has been lost or stolen, the Owner of the animal may request a duplicate tag upon payment of the required fee. (3) The Owner of a licensed dog or cat shall affix such tag to a suitable collar, which collar shall remain on the dog or cat at all times. (4) When an animal has been designated as a service animal, the Owner may obtain a lifetime service tag and shall be required to follow the requirements in Section 6.04.030 (a). Said tag will replace a regular dog license. (5) The owner or operator of any kennel, animal breeding facility, pet shop, or any place or establishment where animals are sold, adopted, or given away shall keep a permanent record of the name, address, and phone number of the purchaser of any dog or cat, along with the breed, color, sex, and age of each animal sold, adopted, or given away and shall forward such information to Animal Control Services within thirty (30) calendar days thereafter. An Animal Control Officer, County representative, or employee of the County’s animal control contractor shall have the right to inspect such records during normal business hours, with forty-eight (48) hours prior notice to the Owner or operator.

6.04.050 - Public Protection from Dogs.
(a) No Owner or possessor of a dog shall cause or allow such dog to bite, or physically threaten or harass any Person unless necessary to protect the physical safety of a Person.
(b) Every Owner or possessor of a dog shall prevent such dog from causing injury to another animal while such animal is lawfully upon public or private property.

The failure of the owner of a victim animal to have the animal on a leash shall not, in itself, constitute a mitigating factor in any attack. (c) No Owner or possessor of a dog shall command or provoke such dog to attack, sic or threaten a Person unless such action is necessary to protect the physical safety of a Person.
(d) No Owner or possessor of a dog that resides in another county and is found to have violated this section shall thereafter allow such dog to be brought into San Mateo County unless the dog is fully enclosed in a vehicle and passing through

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to another location without stopping at any public or private premises within the County.

6.04.060 - Prohibited Conduct.

No Owner or other Person having care, custody or control of any animal shall cause or permit it to do any of following:
(a) To be upon any public street, sidewalk, park, school ground, any public property, or upon any unenclosed premises in this jurisdiction unless:
(1) the animal is properly licensed, if such licensing is necessary hereunder, and
(2) the animal is controlled by a chain, lead rope, or leash, which is connected to the animal’s collar, saddle, harness, or halter. This requirement is not applicable to cats, or to service animals under the complete control of the Owner or Caretaker.

An electric or invisible fence does not constitute an enclosure for the purposes of this requirement.
(b) To trespass upon any private property without the consent of the owner thereof, and to knowingly permit the animal to remain upon the property, or to habitually continue to trespass thereon.
(c) To suffer or permit such animal to habitually bark or meow or otherwise act to disturb the peace of any citizen or to be a public nuisance. (d) To be without proper and adequate food, water, shelter, care, and attention. (e) No Person shall possess within San Mateo County any animal designated by another jurisdiction as “potentially dangerous”, “dangerous”, or “vicious,” or other designation based on the animal’s potential danger to humans and/or animals, without previously notifying Animal Control and receiving express written permission from the Animal Control Program Manager for the animal’s presence or residence in San Mateo County. A failure to receive prior permission is in itself a sufficient basis for an Animal Control Officer or peace officer to seize and impound such animal.

6.04.070 - Protection of Animals in Motor Vehicles.
(a) No Person shall leave or confine an animal in any unattended motor vehicle under conditions that endanger the health or well-being of said animal due to heat, cold, lack of adequate ventilation, lack of water, or other circumstances that could reasonably be expected to cause suffering, disability, or death of said animal. (b) An Animal Control Officer, Humane Officer or peace officer may remove an animal from a motor vehicle if the animal’s safety reasonably appears to be in immediate danger from heat, cold, lack of adequate ventilation, lack of water, or

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other circumstances that could reasonably be expected to cause suffering, disability, or death to the animal. An Animal Control Officer, Humane Officer or peace officer is authorized to take all steps that are necessary for the removal of such animal from the motor vehicle, including, but not limited to, breaking into the motor vehicle, after a reasonable effort has been made to locate the Owner or other Person responsible.
(c) If an animal is removed from a motor vehicle as set forth herein, the removing officer shall, if deemed necessary by the officer, take it to an animal shelter, veterinary hospital, or other place of safekeeping.
(d) An Animal Control Officer or peace officer who removes an animal from a motor vehicle shall, in a conspicuous location on or within the motor vehicle, leave written notice bearing their name and office, and the address of the location where the animal can be claimed. The animal may be released to the Owner only after payment of all fees that have accrued for the maintenance, care, medical treatment, or impoundment of the animal.
(e) Nothing in this section shall preclude prosecution under both this section and California Penal Code Section 597 or any other provision of state or local law.

6.04.080 - Release from Confinement.

No Person other than the Owner, or Person authorized by the Owner of the animal shall release any animal from any confinement, vehicle, or restraint unless such release is necessary for the immediate health and safety of the animal. This section shall not apply to Animal Control Officers, Humane Officers, and/or peace officers.

6.04.090 - Declaration of Dangerous Animal.
(a) No Person shall knowingly keep, have, maintain, sell, trade, or let for hire an animal designated as Dangerous under this Chapter without obtaining a Dangerous Animal Permit from the Animal Control Officer. The animal Owner shall comply with all conditions of the Dangerous Animal Permit including, but not limited to, all requirements of section 6.04.100 of this Chapter. Any animal which is determined to be Dangerous under this Chapter and for which a permit has not been obtained shall be surrendered to an Animal Control Officer, Peace Officer, or a County animal control contractor agency for appropriate disposition, which may include humane euthanasia.
(b) In determining whether or not an animal shall be designated as Dangerous, the Animal Control Officer, peace officer, or hearing officer may consider any relevant facts and circumstances, including but not limited to:
(1) the alleged attacking animal’s prior history.
(2) the alleged attacking animal’s Owner(s) ability to comply with this Chapter, and/or compliance with any prior Dangerous Animal Permits held by the alleged attacking animal’s Owner(s).
(3) whether any of the animals involved were previously deemed by a governmental jurisdiction as “potentially dangerous, “dangerous”, “vicious” or any other similar designation.

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(c) In determining whether or not an animal shall be designated as Dangerous, the Animal Control Officer, peace officer, or hearing officer, may consider the following mitigating factors:
(1) Whether at the time of the injury, attack or molestation, the Person or animal suffering the injury, attack or molestation:
(i) provoked, tormented, teased, abused or assaulted the animal, thereby causing or contributing to the alleged behavior; (ii) committed a willful trespass or other tort upon the private property of the Owner or Caretaker of the animal in the presence of the animal;
(iii) threatened or committed an unjustified attack or assault against the Owner, Caretaker or other Person in control of the animal in the presence of the animal
(2) Any other mitigating factor relevant to whether the animal poses a threat to public health or safety. The failure of the Owner or Person in control of a victim animal to have the victim animal on a leash shall not, in itself, constitute a mitigating factor in any attack.
(d) The unwillingness of a victim or a particular witness to testify at a hearing shall not prevent designation of an animal as a Dangerous Animal, as long as sufficient evidence exists to support the designation.
(e) In the event that an Animal Control Officer or peace officer determines it necessary to protect the health or safety of the public, or of any animal, they may immediately impound any animal according to the procedures set forth in this Chapter.
(f) If an Animal Control Officer or peace officer has investigated and determined that an animal is Dangerous, the Animal Control Officer or peace officer shall deliver written notice of such determination to the Owner of the animal pursuant to section 6.04.260.
(g) Should the Owner of the animal wish to contest the Dangerous Animal designation, the Owner may request a hearing, which hearing shall be conducted according to the procedures set forth in section 6.04.150 of this Chapter. The Owner shall submit a written request for a Dangerous Animal hearing to the Animal Control Officer within seven (7) calendar days of the written notification by the Animal Control Officer and/or peace officer that the animal has been declared dangerous.
(1) Should the animal Owner not submit a request for an administrative hearing within the required timeframe, the administrative hearing process shall be deemed waived, the Dangerous Animal designation will be final, and the animal Owner shall obtain a Dangerous Animal permit within seven (7) calendar days of the written notification that the animal has been declared Dangerous.

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(2) If the animal Owner requested a hearing and the hearing officer confirms the determination that the animal is Dangerous, the Owner must obtain the Dangerous Animal permit and meet the conditions required by such permit, within seven (7) calendar days of notice of such decision, unless the time is extended by an Animal Control Officer.
(3) If an animal is designated as Dangerous, but the Owner fails to obtain a Dangerous Animal Permit within the required timeframe, the animal will be deemed abandoned, and will be subject to disposition as deemed appropriate, including potential euthanasia by the County’s animal control contractor, at the discretion of the Animal Control Officer, peace officer or City or County representative. If not already impounded, the animal will be promptly impounded. The Owner of the animal shall be responsible for all costs of impoundment of the animal incurred prior to such abandonment. (h) If after investigation by an Animal Control Officer or peace officer, that officer determines that the animal is not Dangerous, the victim or an Owner of a victim animal may appeal that determination, within seven (7) calendar days of notice of the decision given pursuant to section 6.04.260, by submitting to the Animal Control Officer or peace officer a written request for a hearing and paying the required fee. The Animal Control Officer or peace officer shall prepare a written report documenting its reasons for determining the animal not Dangerous and shall include evidence it has considered for and against the designation in its report. The hearing shall be conducted according to the procedures set forth in section 6.04.150 of this Chapter.
(i) No animal designated by the County as a Dangerous Animal may be transferred to a new place of residence or to a new Owner or Caretaker without prior written approval of the Animal Control Program Manager. Prior to the relocation, a written request for the relocation must be delivered to the Animal Control Program Manager and the County’s animal control contractor, if any, at least 30 calendar days prior to the relocation.
(j) If an Animal Control Officer declares an animal as Dangerous which has already been declared Potentially Dangerous or Dangerous by another jurisdiction located outside of the County of San Mateo, the Owner of such animal must obtain and comply with a Dangerous Animal Permit at least seven (7) calendar days prior to moving the animal into the County. The animal shall not reside in the County of San Mateo until the Dangerous Animal Permit has been issued by the Animal Control Program and the Owner meets the conditions of said permit. (k) A permit issued under this section is subject to renewal annually. An annual inspection of the location where the animal resides will be performed by an Animal Control Officer. Inspections may occur at any reasonable hour and will occur at least annually. The fee for such permit and inspection shall be as set forth in section 6.04.350 of this Chapter. Fees shall not be refundable. If the registered Owner fails to pay the permit fee and/or comply with the requirements of the permit within ten (10) calendar days of the annual inspection date, the permit may be revoked and the animal may be impounded for appropriate disposition, as determined by an Animal Control Officer, peace officer, County contracted agency or City designee, including humane euthanasia.

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(l) A Dangerous Animal designation is a designation that remains with that animal for its lifetime, unless terminated as provided by this subsection. A Dangerous Animal designation may be terminated if all of the following criteria have been met, as determined by an Animal Control Officer or peace officer and the Animal Control Program Manager and/or City designee:
(1) The Owner has complied with all Dangerous Animal Permit requirements for a period of three (3) years and the animal has not been found to have committed any violations of the requirements of the permit, or of this Chapter, or any other applicable animal control laws, for the duration of that period.
(2) The animal has remained current on all rabies or similar required vaccinations and has remained current on its licensing and paid all fees for the duration of the three (3) year period.

If an animal Owner disputes a finding that the Dangerous Animal designation will not be terminated, the animal Owner may request an administrative hearing to be held according to the procedures set forth in section 6.04.150 of this Chapter.

6.04.100 - Dangerous Animal Permit Requirements.
(a) Any Owner of a Dangerous Animal shall ensure compliance with the following rules and regulations which shall be mandatory requirements for any Dangerous Animal Permit:
(1) When the animal is off the property of its Owner, ensure that the animal is not kept upon any unenclosed premise unless said animal is leashed and muzzled with a cage or basket muzzle, or any other muzzle approved by the Animal Control Officer. The leash shall not exceed four (4) feet in length and having a minimum tensile strength of 300 pounds and shall be under the direct control and supervision of the Owner or a Person of such age, size, and strength as can easily control such animal. Extraordinary care shall be taken by the Owner and/or Caretaker to ensure that such restraint is sufficient to control the animal in a manner which it will not endanger other Persons or animals.
(2) Ensure said animal is never kept on any unenclosed premises even if tethered, tied or staked.
(3) Ensure said animal is kept in a fenced yard, kennel, dog run or other enclosure, sufficient to prevent the escape of the animal or entry of young children, as approved by the Animal Control Officer or peace officer. An electric or invisible fence is not an acceptable means of enclosure for the purpose of this requirement.
(4) Maintain the animal so that it is not a threat to any mail carrier, sanitation worker, meter Person, or other Person who has the lawful right to enter the property.
(5) Ensure that all structures used to confine the animals are locked with a key

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or combination lock when such animals are within the fenced yard, kennel, run or enclosure.
(6) Regularly inspect the fenced yard, kennel, dog run or enclosure to ensure that it is secure to maintain the animal and keep young children out. (7) Allow inspections by any Animal Control Officer or peace officer at any reasonable hour of the premises or premises upon which the animal is maintained.
(8) Pay permit and property inspection fees as set forth in section 6.04.350 of this Chapter within (10) ten calendar days of the permit issuance or renewal.
(9) Obtain and post approved sign(s) from the Animal Control Program after payment of a non-refundable fee as set forth in Section 6.04.350 of this Chapter. Sign(s) shall be conspicuously posted in a manner visible to the public at all entrances to the property where the animal is kept, warning Persons of the presence of a Dangerous Animal as directed by the Animal Control Officer or peace officer. Such sign(s) must be surrendered in the event of the revocation of the permit, death of animal, or approved relocation of the animal.
(10) Advise all members who reside in the same household and on the same premises of the conditions established by the permit for keeping or maintaining said Dangerous Animal.
(11) Ensure said animal wears, at all times, a separate Dangerous Animal tag issued by the Animal Control Program in addition to complying with license requirements as defined in Section 6.04.040 of this Chapter. (12) Ensure said animal be microchipped and inform the Animal Control Officer with the microchip number within thirty (30) calendar days from the date the Dangerous Animal Permit was issued.
(13) Within forty-five (45) calendar days from the date the Dangerous Animal Permit was issued, unless this period is extended by the Animal Control Program Manager or city representative at their sole discretion, said animal shall be spayed or neutered by a California licensed veterinarian, at Owner expense, and within those forty-five (45) days, the Owner shall also present written proof to the Animal Control Officer that the surgery was performed.

In the event an animal cannot be safely altered, due to a medical reason, the Owner shall present the Animal Control Program Manager and Animal Control Officer with a written request from a California licensed Veterinarian stating the medical reason(s) that the animal should not be altered. The County Health Officer or designee will approve or deny the request. If said request is denied, the animal shall be altered by a California licensed Veterinarian within fifteen (15) calendar days from the date of notification that the request was not approved, and within those fifteen (15) calendars days provide such written proof to the Animal Control Officer that the surgery was performed.

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(14) Notify an Animal Control Officer and the Animal Control Program Manager of the animal's death within twenty-four (24) hours and produce the animal's body for verification upon request.
(15) Notify an Animal Control Officer and the Animal Control Program Manager immediately in the event the animal becomes lost, stolen, or escapes from its fenced yard, kennel run, or enclosure.
(16) Pay all reoccurring of additional fees within ten (10) calendar days of service of the invoice or annual permit. Non-payment of fee may result in the permit being revoked unless a payment plan has been approved by the County or City.
(17) Comply with all other permit conditions or requirements imposed by an Animal Control Officer, peace officer, or hearing officer pursuant to this Chapter.
(18) Comply with all local and state laws regarding the care, use, control, and maintenance of animals.
(b) Any Owner of a Dangerous Animal shall ensure compliance with the following additional requirements, if directed to do so by an Animal Control Officer, peace officer and/or hearing officer:
(1) Prove financial responsibility by posting a bond or certificate of insurance for an amount of three hundred thousand dollars ($300,000) per animal within thirty (30) calendar days from the date of the Dangerous designation. Bond or certificate of insurance will be provided to the Animal Control Program Manager annually prior to expiration of said bond or certificate. (2) Provide private behavioral and obedience training to the animal, at the Owner’s expense and within the time set forth by the hearing officer or an Animal Control Officer following the issuance of a Dangerous Animal Permit. Proof of participation, a report of behavioral assessment, and/or a certificate of satisfactory completion from an animal behaviorist or organization approved by an Animal Control Officer shall be provided to the Animal Control Officer and Program Manager of Animal Control within seven (7) calendar days following the completion of the mandatory training, but not more than ninety (90) calendar days from the date of the Dangerous designation.
(3) Comply with any other permit requirements determined to be reasonably necessary to protect the public’s health or safety and/or the health or safety of other animals.
(c) No more than two Dangerous Animals may be kept by any Person(s) at any one household, residence, business, or other location, without prior written approval of the designee of the appropriate jurisdiction.

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6.04.110 - Revocation or Modification of Dangerous Animal Permit. (a) Any Dangerous Animal permit issued pursuant to this Chapter may be revoked or modified by the inclusion of additional requirements or otherwise, if the Animal Control Officer or peace officer has reasonable cause to believe any of the following to be true:
(1) The dangerous animal Owner or any Person to whom the Owner has given care, custody, or control of the animal has violated any local or state laws relating to the keeping, care or use of any animals.
(2) The Owner or any Person to whom the Owner has given care, custody, or control of the animal has violated any dangerous animal permit conditions, or any requirement imposed by the Animal Control Officer, peace officer, or hearing officer.
(3) The Owner or any Person to whom the Owner has given care, custody, or control changed the location of his/her residence or his/her place of business or sells, assigns, transfers, donates, leases, or otherwise disposes of the animal for which the permit was issued without first notifying an Animal Control Officer as outlined in Section 6.04.090 (4) The Owner or any Person to whom the Owner has given care, custody or control of the animal has changed the residence or premises where the animal is maintained without first complying with the guidelines set forth in Section 6.04.090
(5) The Owner or any Person to whom the Owner has given care, custody, or control of the animal is unable or unwilling to comply with the conditions of the dangerous animal permit.
(b)In the event that it is reasonably necessary to protect the public or an animal’s health and safety, the Animal Control Officer or peace officer may impound or cause to be impounded the animal while an investigation is taking place. (c) If, after investigation, the Animal Control Officer or peace officer concludes that there is probable cause to believe that one or more of the above conditions for revocation or modification of the permit has occurred, the officer shall deliver written notice of revocation or modification to the Owner. Said notice shall specify the grounds of revocation or modification of the permit. Should the Owner of the animal wish to contest the revocation or modification of the permit, the Owner may request an administrative hearing to be held before a hearing officer, as designated by the Animal Control Program Manager, within seven (7) calendar days of receiving the notice of revocation. Said administrative hearing date shall be not less than seven (7) calendar days or no more than (20) twenty calendar days after the date the request for hearing is received by the Animal Control Program Manager. The administrative hearing shall be conducted as set forth in section 6.04.150 of this chapter. The hearing officer conducting the hearing may either modify the terms of the permit or revoke the permit.

Any party to the hearing has the right to appeal the administrative hearing

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decision to the County of San Mateo Superior Court by filing a Petition for a Writ of Administrative Mandate pursuant to California Code of Civil Procedure, Section 1094.5 and 1094.6.
(d) Upon written notice by the Animal Control Officer, peace officer, or hearing officer, if a hearing was held, if any modifications to a dangerous animal permit are made, the Owner shall immediately comply with such modified permit requirements.
(e) Upon written notice from an Animal Control Officer, peace officer or hearing officer of the revocation of a Dangerous Animal permit, the Owner of such animal shall within two (2) calendar days of such notification, surrender said animal to an Animal Control Officer. The Dangerous Animal shall be impounded and humanely euthanized unless the County designee or City designee has approved a different disposition. At the sole discretion of the appropriate City or County representative, such animal may be permanently removed from the County of San Mateo to another jurisdiction with written approval from that jurisdiction.

6.04.120 - Possession of Animals After Revocation of Dangerous Animal Permit.

No Person who has been determined to be in possession of or had Ownership of a Dangerous Animal for which a permit has been revoked under this chapter shall be granted any Dangerous Animal permit for a period of three years following such determination or revocation.

6.04.130 - Declaration of Vicious Animals.
(a) No Person shall keep, have, maintain, sell, trade, or let for hire an animal which has been designated as Vicious under the provisions of this Chapter. (b) If an Animal Control Officer and/or peace officer has investigated and determined that an animal is Vicious, the Animal Control Officer or peace officer shall deliver written notice of such determination to the Owner of the animal. Service of notice shall be made in accordance with section 6.40.260 subdivision (a) of this Chapter. An Animal Control Officer and/or Peace Officer shall immediately impound the animal, or cause to be impounded, the animal according to the procedures set forth in Section 6.04.160 of this Chapter. The animal shall be deemed abandoned and shall be humanely euthanized unless the County designee or City designee has approved a different disposition or unless the Owner timely requests an administrative hearing.
(c) In determining whether an animal shall be designated Vicious, in addition to any other facts and circumstances of the incident(s), the applicable decision-maker may consider the following potentially mitigating factors. (1) Whether at the time of the injury, attack or molestation, the Person or animal suffering the injury, attack, or molestation:
(i) provoked, tormented, teased, abused, or assaulted the animal, thereby causing or contributing to the alleged behavior (ii) committed a willful trespass or other tort upon the private property of

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the Owner or Caretaker of the animal; and/or
(iii) threatened or committed an unjustified attack or assault against the Owner, Caretaker, or other Person in control of the charged animal.

The failure of the Owner or other Person in control of a victim animal to have the animal on a leash shall not, in itself, constitute a mitigating factor in any attack.
(2) Whether the Owner is willing and able to comply with the conditions of a Dangerous Animal permit, and whether the animal can be safely maintained on a Dangerous Animal permit considering the nature of the attack and cooperativeness and abilities of the Owner.
(d) The decision-maker may also consider, among any other relevant facts and circumstances, the following factors:
(1) whether any of the animals involved were previously deemed by any governmental jurisdiction as, "dangerous", "vicious", or any other similar designation, and/or the animal Owner’s prior compliance or lack thereof with any applicable dangerous animal permit requirements or this Chapter; (2) the attacking animal’s history of attacks, bites or threatening behavior; (3) whether the animal demonstrated such aggressive behavior that it is reasonable to conclude that the animal cannot be safely maintained with a Dangerous Animal permit; and
(4) whether the Owner is unable or unwilling to comply with the conditions of a Dangerous Animal permit.
(e) Should the Owner of the animal wish to contest the Vicious Animal designation, the Owner may request an administrative hearing to be conducted according to the procedures set forth in section 6.04.150 of this Chapter. The Owner shall submit a written request for a Vicious Animal hearing to the Animal Control Officer within seven (7) calendar days of the written notification by the Animal Control Officer and/or peace officer that the animal has been declared Vicious. (f) Should the Owner not submit a request for an administrative hearing within the required timeframe, the administrative hearing process shall be deemed waived, the Vicious Animal designation will be considered final for purposes of exhaustion of administrative remedies, and the animal will be subject to disposition by the Animal Control Officer, peace officer, or City or County designee. The Owner shall lose all rights of Ownership and control of the animal, and the animal will be subject to humane euthanasia, unless another disposition is deemed appropriate by a City and/or County designee, without further notice to the Owner. (g) The unwillingness of a victim or a particular witness to testify at a hearing shall not prevent designation of an animal as Vicious as long as sufficient evidence exists to support the designation.

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(h) If after investigation, an Animal Control Officer and/or peace officer determines that the animal is not Vicious, the Officer will prepare a written decision upon request by any victim suffering physical injury or an Owner of a victim animal, either of whom may appeal that determination. Any victim suffering physical injury as a result of the attack, or Owner of a victim animal, may appeal the determination that an animal is not Vicious by submitting, within seven (7) calendar days of the service of the decision pursuant to section 6.04.260, a written request to the Animal Control Officer for an administrative hearing and paying the required fee as set forth in Section 6.04.350 of this Chapter. The administrative hearing shall be conducted according to the procedures set forth in section 6.04.150 of this Chapter.

6.04.140 - Providing False Information.

It shall be unlawful for a Person to willfully and knowingly provide false or misleading information to Animal Control Program staff, including but not limited to an Animal Control Officer, Peace Officer, Animal Control Program Manager, and/or Hearing Officer regarding animal Ownership, licensing, rabies vaccination, medical treatment and condition, and/or any other matter pertaining to the enforcement of state or local law.

6.04.150 - Administrative Hearing Procedures.
(a) Administrative hearings held under this Chapter shall be conducted by a hearing officer or designated representative appointed by the Director or designee of the San Mateo County Health. Any city contracting with the County for animal control services may elect to utilize the services of any San Mateo County designated hearing officer to conduct hearings on behalf of the city pursuant to that city's animal control ordinances. The hearings shall be scheduled no less than seven (7) calendar days and no more than fifteen (15) calendar days from the receipt of the request for the hearing unless the hearing officer finds good cause for continuance.
(b) The Animal Control Officer or peace officer conducting the investigation shall provide their investigation report and any evidence gathered by the officer to the Animal Control Program Manager or designee no less than 72 hours prior to said administrative hearing. The Animal Control Program Manager or designee will promptly provide the report to the parties to the case, including the Owner of the subject dog and the Owner of the victim dog.
(c) The administrative hearing shall be conducted in an informal manner consistent with due process of law. Any party may be represented by counsel. The parties may present relevant evidence including witnesses. The strict rules of evidence shall not be applicable. Any relevant evidence, including but not limited to hearsay evidence, may be admitted if it is the sort of evidence on which reasonable Persons are accustomed to rely on in the conduct of serious affairs.

The hearing officer shall decide the matter based on preponderance of the evidence presented at the hearing. The administrative hearing shall be recorded, and all documentary evidence submitted at the administrative hearing shall be preserved by the Animal Control Program Manager for a period of no less than two years. Any party may arrange for a court reporter to be present. Any party

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desiring the presence of a court reporter shall make all necessary arrangements and shall be responsible for payment of all costs.
(d) The hearing officer may exclude disorderly or disruptive Persons from the hearing or make other orders as necessary to ensure the fair and orderly conduct of the administrative hearing.
(e) The hearing officer may decide all issues for or against the Owner(s) of the involved animal(s) even if the Owner(s) fail to appear at the hearing. (f) Within seven (7) calendar days of the administrative hearing, the hearing officer shall render a written decision, which shall be final for the purposes of exhaustion of administrative remedies upon the date of mailing. The Animal Control Program Manager or designee shall mail the written decision and affidavit/certificate of mailing showing the date of mailing, on behalf of the hearing officer, by first class mail, postage prepaid. The decision will be mailed to the Owner of the alleged Dangerous or Vicious Animal, the victim or Owner of the victim animal, and the investigating Animal Control Officer or peace officer.
(g) If the animal is designated Dangerous, the Owner must apply for and obtain a Dangerous Animal permit as provided by this Chapter within seven (7) calendar days of the decision letter in order to maintain the animal and the Owner must comply with all mandatory Dangerous Animal permit rules and regulations as defined in section 6.04.120 of this Chapter. A hearing officer may impose additional permit requirements as set forth in this Chapter. (h) If the animal is designated Vicious, the Owner of such animal shall lose all rights of Ownership and control of the animal, and the animal will be subject to humane euthanasia, unless another disposition is deemed appropriate by a City and/or County designee, without further notice to the Owner. An animal designated as Vicious will be held at the animal shelter for a minimum of seven (7) calendar days from the date of the hearing officer's decision, prior to any proposed euthanasia.
(i) Unless the hearing officer for good cause otherwise determines, the party requesting the administrative hearing is liable for all costs related to such hearing.

A determination by the hearing officer that the animal is not dangerous or vicious shall constitute good cause.
(j) Hearing officer decisions are appealable to the San Mateo County Superior Court by filing a Petition for Writ of Administrative Mandate pursuant to California Code of Civil Procedure, Section 1094.5 and 1094.6.
(k) The procedures and/or definitions pertaining to potentially dangerous and vicious dogs set forth in the California Food and Agricultural Code Chapter 9, beginning with section 31601, are not adopted and do not apply within San Mateo County.

As authorized by Food and Agricultural Code section 31683, the County has adopted its own program for regulation of dangerous and vicious dogs as contained in this Chapter.

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6.04.160 - Animals to Be Impounded.
(a) The Animal Control Program may impound any animal kept or found under conditions that constitute a violation of this Chapter or other state or local law.

The animal's Owner shall be responsible for all costs incurred or fees applicable with respect to such impoundment and maintenance in the shelter. (b) An Animal Control Officer or peace officer may impound or cause to be impounded an animal when there is reasonable cause to believe that such animal posed, or poses, a threat to the public’s health and safety, or the health and safety of another animal. The animal may remain impounded for a period not to exceed fifteen (15) calendar days in order to investigate, and to determine whether or not said animal is Dangerous or Vicious as defined by this Chapter. In calculating the fifteen (15) calendar days, the first day of impoundment is not included. If an animal is not impounded within fifteen (15) calendar days after an investigation began, the Animal Control Officer or peace officer shall make a determination whether or not the animal is Vicious or Dangerous and shall notify the Owner of said animal as soon as reasonably practical thereafter. (c) Within twenty-four (24) hours of the impoundment of any animal, the impounding Animal Control Officer shall serve the Owner of the animal with notice of the impoundment.
(d) No impounded animal may be redeemed unless and until any required license fee and/or other applicable charges and fees have been paid. In the event such animal is not redeemed within the time set forth by State law, it shall be deemed abandoned and may be adopted, transferred to a rescue, or disposed of in the manner determined by the Animal Control Program. The Animal Control Program shall issue to the Owner or Person responsible of the care, custody, and control of said animal a receipt showing an itemized description and the amount of the fee(s) paid.
(e) The Animal Control Program shall keep a record of all animals impounded, which record shall include a description of the animal, the date of its receipt, the date and manner of disposal, the name of the Person redeeming, adopting, or purchasing, the fees, and/or charges related to the animal. Said records shall be kept for a period of seven (7) years.

6.04.170 - Stray Animals.

Any Person who finds or picks up a stray or lost animal shall report the same to the Animal Control Shelter within twenty-four hours thereafter and shall release such animal to the Animal Control Shelter upon demand.

6.04.180 - Epidemics.

The San Mateo County Health Officer may determine and declare that rabies or other contagious diseases are epidemic or that other health and safety hazards exist among dogs or other animals within the County. Upon the making of such a declaration, the Health Officer shall prepare and promulgate such orders, rules, and regulations as are necessary for appropriate

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control of all the animals concerned within the County. Said rules and regulations of the Health Officer may include, but are not limited to, impoundment, quarantine, vaccination, or destruction.

It shall be the duty of the Animal Control Officers to assist the Health Officer in carrying out such rules and regulations

6.04.190 - Bite Reporting Requirements.
(a) Any Owner or other Person who is responsible for the care, custody, or control of an animal that bites a human or other animal shall provide their name and current residence address and telephone number and shall present their driver's license or other form of identification and any information regarding any rabies vaccination for the biting animal to the Person bitten or the Owner of the animal bitten. If the Person bitten is a minor, the Owner or Person in control of the biting animal shall provide the required information to the parent or guardian of the minor.
(b) In addition to the above requirements, it shall be the duty of any Person having knowledge of any animal which has bitten a human being or other animal within the County to immediately, in no case later than the end of the next calendar day, report the bite to an Animal Control Officer or peace officer and to furnish as much information as possible, including date, time and location of bite, description of animal or Person bitten, name and license number of the biting animal, and rabies vaccination history of the biting animal.

6.04.200 - Administrative Citations.
(a) Should an Animal Control Officer, Humane Officer or peace officer determine that a Person has violated any provision this Chapter, that enforcement officer shall have authority to issue and serve notice of an administrative citation as set forth in section 6.04.260, to the Person violating the Chapter. (b) Each administrative citation shall contain the following information:
(1) The name and address of the Owner or other Person to be cited. (2) The date(s) of the violation.
(3) The address or a specific description of the location where the violation occurred.
(4) The section, subsection, and/or provision of this Chapter violated by the Person cited and a description of that violation.
(5) A prohibition of the continuation or repetition of the violation described in the administrative citation.
(6) If applicable a description of the potential consequence(s) should the violation continue or be repeated.
(7) Either:

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(i) The amount of the administrative fine charged and to be paid by the Person cited as a result of the violation; or
(ii) A notice to correct a certain violation within a reasonable time, and the amount of an administrative fine that may occur if the violation is not corrected or remedied by the date specified.
(8) A description of the procedure to pay the fine, to include the time period for and place of payment, and the process by which the County may collect any unpaid amount owed.
(9) A description of the administrative citation review process, including the time within which the administrative citation may be appealed and how to appeal the administrative citation, including any form to do so. (10) The name and signature of the citing Animal Control Officer, Humane Officer or peace officer or County designee.
(c) An administrative citation may be any format, including letter, which conveys the information set forth above.

6.04.210 - Appeal of Administrative Citation.
(a) A recipient of an administrative citation may contest the citation including, but not limited to, on the basis that the underlying violation did not occur, or that recipient is not the party responsible for the violation and thus was the improper recipient of the administrative citation. The recipient must contest the citation on the form provided by the Animal Program Manager or Animal Control Officer and file the appeal with the Animal Control Program Manager within twelve (12) calendar days from the date of service of the administrative citation. Any appeal not timely filed will be rejected.
(b) The appeal shall contain the following provided by the Person appealing the citation:
(1) The name, mailing address, and telephone number of the party requesting the appeal;
(2) A copy of the administrative citation or a reference number thereto; (3) A statement of the grounds for the contest, including a description of the evidence to be presented in support of the contest and copies of any statements or documents to be submitted at the hearing in support of the appeal.
(4) The signature of the appealing party;
(5) A deposit of the fine assessed as set forth in the citation(s), to be refunded if the appeal is successful.
(c) Should an appeal be properly and timely requested, the requesting party shall be

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provided a hearing before a hearing officer to be held pursuant to the procedures set forth in section 6.04.150 as applicable. The Animal Control Program shall notify the Person requesting the appeal hearing of the time and place set for the hearing pursuant to section 6.04.260.

6.04.220 - Payment of Administrative Fines.
(a) In the absence of an appeal by the recipient of the administrative citation, the Person cited shall pay the administrative fine in full within thirty (30) calendar days from the date of service of the notice of citation. In the event of an appeal, after which the violation is upheld, if not already paid, the fine shall be paid in full within ten (10) calendar days after the date that the decision of the hearing officer was served on the recipient.
(b) Payment of any fine shall not excuse the failure to correct the violation, nor shall it bar further enforcement of the same or any similar violation or any other violation by any applicable means.
(c) Failure to pay any fines assessed within the guidelines set forth in this Chapter will result in a late charge pursuant to section 6.04.230, which will be collected by the Animal Control Program Manager.

6.04.230 - Amount of Administrative Fines.
(a) Any Person issued an administrative citation for a violation of, and pursuant to, this Chapter shall be assessed and pay a fine as follows:
(1) One hundred dollars ($100) for a first citation.
(2) Two hundred dollars ($200) for a second citation for the same violation within a one-year period.
(3) Five hundred ($500) for each additional citation for the same violation within a one-year period.

6.04.240 - Misdemeanor Violations.
(a) A Person violating any provision of this Chapter shall be guilty of an infraction except as otherwise specifically provided.
(b) A Person violating any provision of section 6.04.050, subsection (a) of section

6.04.090 or subsection (a) of section 6.04.130 of this Chapter shall be guilty of a misdemeanor.
(c) This section shall not limit any other available criminal, civil or administrative remedies. Any or all applicable remedies shall remain available for violation of the provisions of this Chapter.

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6.40.250 - Violation of Chapter a Public Nuisance; Remedies Cumulative. (a) Violation of this Chapter is a public nuisance subject to any and all applicable civil, administrative, and criminal remedies, according to the provisions and procedures set forth in this Chapter and other applicable state and local law. (b) This section is not intended to limit any other available criminal, civil or administrative remedies. Any or all applicable administrative, civil and /or criminal remedies shall be available for violation of the provisions of this Chapter. (c) Each day a violation continues shall constitute a separate violation.

6.40.260 - Service of Documents and Notices.
(a) Unless otherwise specified herein, the appropriate representative of the Animal Control Program shall provide any required notice or service of documents in the one of the following manners: (1) by Personal delivery to the Person to be notified or served; or (2) by posting on the property at the address where the subject animal is licensed or the Owner of such animal resides; or (3) by depositing in the United States Mail, in a sealed envelope, first class postage prepaid, and addressed to such Person to be notified or served at their last-known business or residence address or as the same appears in the last equalized County assessment roll. Service by mail shall be deemed complete at the time of deposit in the United States Mail receptacle and shall include a declaration or affidavit of service which shall include notice of the date mailed. If agreed in writing by the Person to be served, notices or documents may be served electronically at the address provided by the Person to be served, to be effective upon being sent. (b) Failure to receive any notice specified herein does not affect the validity of proceedings conducted hereunder.

6.04.270 - Field Return Fee.

A fee shall be charged for any animal impounded by a representative of the Animal Control Program and returned by an Animal Control Officer in the field to the Owner or Person who is responsible for the care, custody, or control of the animal. The fee charged shall be paid by the Owner or Person who is responsible for the care, custody, or control of said animal. Such fee shall be set forth in Section 6.04.350.

6.04.280 - Redemption and Spay/Neuter Fee.
(a) Upon redemption of any impounded unaltered animal, the Person responsible for the care, custody or control of any animal will be required to pay a spay or neuter fee in the amount of $100.00 in addition to the impound fees imposed under Section 6.04.350 of this Chapter. Such fee shall be refundable upon proof of spay and neuter of the animal within thirty (30) calendar days following the date of redemption.
(b) Any unaltered animal impounded twice or more within a three-year period shall be altered at a cost to be paid by the Owner/Caretaker or Person responsible for

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the care, custody, or control of said animal prior to redemption. At the option of the Owner/Caretaker or Person responsible for the care, custody or control of said animal, required spaying or neutering may be performed by a private veterinarian within thirty (30) calendar days
(c) Any Owner or Caretaker of an impounded animal subject to mandatory spay/neuter under Subsection (b) of this Section may appeal this requirement by submitting a written request for an administrative hearing to the Animal Control Program Manager. The administrative hearing will be conducted according to the provisions of Section 6.04.150 of this Chapter.
(d) The Animal Control Program Manager may waive any County or City fee for County or City spay/neuter, vaccination or impoundment of an animal, if the animal is a feral or stray cat and the Person bringing the animal to the shelter agrees that the Person shall have no rights in the animal or any right to direct or control treatment or disposition of the animal by the Animal Control Program which will retain sole discretion in determining the disposition of the animal, which may include but not be limited to treatment and/or adoption, or euthanasia.

6.04.290 - Quarantine Fee.

A quarantine fee, as set forth in Section 6.04.350, shall be paid by the Owner or Caretaker of any animal involved, or potentially involved, in a bite. Such quarantine fee is in addition to any other fees charged set forth in Section 6.04.350 of this Chapter to recover costs incurred by the Animal Control Program for the sheltering and caring for the quarantined animal.

6.04.350 - Schedule of Fees and Charges.

This Section 6.04.350 sets forth the fees for the Animal Control Program and Licensing Program. No animal shall be released to its Owner, or other Person responsible for the care, custody, or control of the animal, unless applicable fees have been paid.

Animal Control and Licensing fees and charges established by this code are as follows:
(a) License Fees.

Dogs
Unaltered dog
1-year license $55.00
3-year license $160.00
Unaltered dog Senior Pet Owner (over 60 yrs.)
1-year license
3-year license
$23.00
$64.00
Altered dog

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1-year license $25.00
3-year license $70.00
Altered dog Senior Pet Owner (over 60 yrs.)
1-year license $10.00
3-year license $25.00
Misc. dog fees
Late fee $20.00
Duplicate tag $10.00
Cats
Unaltered cat
1-year license $20.00
3-year license $55.00
Unaltered cat Senior Pet Owner (over 60 yrs.)
1-year license
3-year license
$12.00
$31.00
Altered cat
1-year license $8.00
3-year license $19.00
Altered cat/ Senior Pet Owner (over 60 yrs.)
1-year license $5.00
3-year license $12.00
Misc. cat fees
Late fee $7.00
Duplicate tag $5.00
(b) Redemption Charges
Type A & B (large or medium size animals — horses, cows, hogs, sheep, etc.) Impound cost $100.00
Board cost per day $30.00
Trailering cost (per use) $100.00
Type C (dogs, and cats)

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Impound Costs — First Impound
Altered — licensed, wearing tag $40.00
Unaltered — licensed, wearing tag $65.00
Altered — unlicensed, no tag $55.00
Unaltered — unlicensed, no tag $85.00
Impound Costs — Second Impound
Altered — licensed, wearing tag $90.00
Unaltered — licensed, wearing tag $125.00
Altered — unlicensed, no tag $105.00
Unaltered — unlicensed, no tag $140.00
Impound Costs — Third Impound
Altered — licensed, wearing tag $135.00
Unaltered — licensed, wearing tag $155.00
Altered — unlicensed, no tag $155.00
Unaltered — unlicensed, no tag $180.00
Impound Costs — Fourth Impound
Altered — licensed, wearing tag $180.00
Unaltered — licensed, wearing tag $215.00
Altered — unlicensed, no tag $200.00
Unaltered — unlicensed, no tag $240.00
Impound Costs — Fifth Impound and up
Altered — licensed, wearing tag $225.00
Unaltered — licensed, wearing tag $260.00
Altered — unlicensed, no tag $245.00
Unaltered — unlicensed, no tag $285.00
Board charges (per day)
Altered — dogs/ $25.00
Unaltered — dogs/ $35.00
Altered — cats $16.00

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Unaltered — cats $22.00
Type D (small size animals, e.g., birds, hamsters, or other) Impound cost $20.00
Board cost $10.00
Unaltered — licensed, wearing tag $260.00
Altered — unlicensed, no tag $245.00
Unaltered — unlicensed, no tag $285.00
Board charges (per day)
Altered — dogs/ $25.00
Unaltered — dogs/ $35.00
Altered — cats $16.00
Unaltered — cats $22.00
Type D (small size animals, e.g., birds, hamsters, or other) Impound cost $20.00
Board cost $10.00
(c) Surrender, Euthanasia and DOA (Dead on Arrival) Disposal Fees Dog — Licensed or unlicensed
Surrender $60.00
Euthanasia $50.00
DOA Disposal $30.00
Cat — Licensed or unlicensed
Surrender $60.00
Euthanasia $50.00
DOA Disposal $30.00
Rabbit/Small Animal
Surrender $40.00
Euthanasia $30.00
DOA Disposal $15.00
Litter of Three or more
Surrender $50.00

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Euthanasia $40.00
DOA Disposal $20.00
Bird/Fowl
Surrender $20.00
Euthanasia $15.00
DOA Disposal $20.00
All Other Companion Animals (Reptiles, Amphibians, etc.) Surrender $25.00
Euthanasia $25.00
DOA Disposal $20.00
Farm Animals
Surrender $60.00
Euthanasia: Under 100 pounds
Over 100 pounds
$60.00
$125.00
DOA Disposal: Under 100 Pounds
Over 100 pounds
$30.00
$100.00
(d) Other Animal Control Fees
Quarantine Fee $60.00
Dangerous Animal Permit (DAP) Fee $300.00
DAP Inspection Fee $100.00
DAP Signage $15.00
Field Retrieval/Return Fee $40.00
Breeding Permit Fee $150.00
Fancier Permit and/or Exotic Pet Fee $100.00
Return Check Fee $25.00
Service Dog Application Processing Fee $50.00
(e) Miscellaneous Fee Provisions
(1) The Animal Control Program, and/or Licensing Program, may establish license discounts for recognized animal rescue organizations. (2) License fees include a one dollar ($1) annual surcharge on all licenses for the animal population trust fund.

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(3) At the discretion of the Animal Control Program Manager, a payment plan for all fees outstanding may be permitted upon a showing of good cause.

If a Person is in compliance with an agreed upon payment plan, their outstanding balance shall never be considered “nonpayment” as that term is used in this Chapter.
(4) The animal control fees for any animal related service not specified in this section shall be reviewed by the Chief of Health or their designee for reimbursement of costs. The Chief of Health or their designee shall have the authority to determine the fee charged for said services. The fee charged shall be paid by the Owner or Caretaker of the animal(s) for which said service(s) have been provided.
(5) Each calendar year, the Animal Control Program Manager shall designate one month as an amnesty period for payment of cat and dog license late fees and for compliance with section 6.04.020 of this Chapter, as provided herein. During the amnesty period, applicants for cat and dog licenses shall not be assessed any late penalty fee or any other penalty for failure to obtain such license or pay any applicable license fee, notwithstanding sections 6.04.040 and 6.04.350 of this Chapter.
(6) All revenue derived from the fees, fines, forfeitures, and penalties related to the enforcement of this ordinance shall be used to offset the cost of enforcement and administration of this Chapter.
(7) If the Animal Control Program Manager determines that payment of any fees by the Owner or Caretaker for an impounded animal would cause extreme financial difficulty to the Owner or Caretaker, and that it is in the best interests of the County to allow release of the animal upon these terms, the Animal Control Program Manager may, at their discretion, set up a payment plan or waive all or part of the fees incurred for the animal.

6.04.360 - Keeping of Other Animals Prohibited.

It is unlawful to keep any of the following:

Any fowl, reptile, or animal which normally lives in a wild habitat and is a curiosity to the local community, whether wild or domesticated at the time of its keeping.

6.04.360A - Keeping of Domestic Fowl and Rabbits.

It is unlawful to keep or maintain or cause to be kept or maintained within the City any live domestic fowl (defined as chickens, ducks, geese, turkeys, pigeons, doves, or squabs), or any rabbits, except under the following conditions, namely:
(a) Cannot Run at Large. Such domestic fowl or rabbits shall under no circumstances be permitted to run or be at large, upon any premises other than those of the Person in the immediate possession or control of such domestic fowl or rabbits. (b) Location of Enclosures. Such domestic fowl or rabbits must at all times be kept

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within the confines of a cage or coop on a property. The enclosure shall not be within thirty-five feet of any adjacent dwelling or within thirty-five feet of any street lines.
(c) Enclosure to Be Kept Clean. All yards, cages, coops, cotes, warrens, or similar structures or enclosures for such domestic fowl or rabbits shall be cleaned once a week and otherwise kept in a sanitary condition and free from offensive odors. (d) Roosters. No rooster shall be kept, enclosed, maintained, or allowed within the City.
(e) Limitation upon Number of Domestic Fowl or Rabbits. It is unlawful for any Person in any event to keep or maintain more than a total number of four poultry or rabbits upon any single lot, parcel, or piece of land within the City. (f) It shall be unlawful and a public nuisance to keep within the City any domestic fowl which by any sound or cry shall disturb the peace and quiet of any neighborhood so as to interfere with the reasonable and comfortable enjoyment of life and property.

6.04.370 - Keeping of Other Animals Permitted.

The following animals may be kept:
(a) Not more than two dogs and two cats of more than four months of age are subject to the licensing requirements of this Chapter unless a permit is obtained under Section 6.04.380.
(b) The offspring of dogs and cats of the household up to the age of six months. (c) Other household pets which are not kept outside.

Duly licensed veterinarians and dog kennel operators are exempt from this requirement.

6.04.380 - Sanitary Keeping of Animals.
(a) It is unlawful for any Person in the City to keep any animal in any animal quarters, kennel, animal hospital, house, apartment, or yard which is not at all times kept reasonably clean and sanitary to the satisfaction of the County Health Officer. (b) It is unlawful and shall constitute a public nuisance for any Person to keep within the limits of the City any animal which unreasonably disturbs the peace and comfort of the inhabitants of the neighborhood in which such animal is kept, or interferes with any Person in the reasonable and comfortable enjoyment of life or property, creates a condition likely to lead to infestation of rodents, insects or other vectors for disease, or creates a significant risk of injury to life or property.

The Person who in any instance under the authorization of this Chapter is engaged in enforcing the provisions of this Chapter shall utilize the citation method of enforcement provided in this Chapter if that procedure is reasonably and practicably available to abate the nuisance in preference to the summary abatement procedure of enforcement provided in this Chapter.

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6.04.390 - Permit Required.

It is unlawful for any Person to keep, maintain or cause to be kept or maintained any household pets, bees, or other animals not otherwise permitted herein without having first obtained a permit as provided herein.

6.04.400 - Permit—Application—Issuance.
(a) Each application for a permit required under Section 6.04.380 shall be accompanied by an accurate plot plan showing the location of the proposed facilities, building drawings showing the type of any kind of enclosure proposed, and the location of surrounding buildings. Each application shall state the number, species, and the kind of household pets, other animals or bees to be contained and such other and further information as the Department shall require. (b) The Animal Control Officer, Building Official, Police Chief or his/her/their designee shall inspect the premises upon which the household pet, animal or bees are to be located and determine that the premises meet the conditions of this title, and that the issuance of a permit hereunder will not be detrimental to the public health, safety, and welfare.
(c) If, in the opinion of the Animal Control Officer, Building Official, Police Chief or his/her/their designee, it appears that the applicant will be in full conformance with this Chapter and any other applicable Ordinances upon payment of the required feeand a permit expiring on June 30th next succeeding the date of application shall be issued.

6.04.410 - Permit—Fee.

The permit fee shall be established and adopted by resolution of the City Council.

6.04.420 - Permit—Revocation.

Any permit granted under this Chapter may be revoked or suspended in the following manner:

A notice of intention to revoke shall be mailed to the permittee specifying wherein he has failed to comply with this Chapter or any other law, or with any terms or conditions specified in the permit, and requiring him to appear before the City Manager at a date and hour specified not less than five days after the mailing of such notice to the permittee, and showing cause why the permit should not be revoked or suspended. At such time and place, the permittee shall have the right to appear in Person or by counsel and introduce such evidence as he may desire. A permittee dissatisfied with the decision may appeal to the City Council, which shall hold a public hearing on the matter. The City Council may continue the hearing from time to time. The decision of the City Council shall be final.

6.04.430 - Housing and Keeping of Pets—Regulations.
(a) Any outside structure for the housing of household pets shall not exceed eight feet in height.

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(b) The housing shall be located so that its nearest point is twenty feet or more distant from any dwelling, excluding that of the permittee, except as the permit may otherwise provide, for good cause shown.
(c) The housing shall not be located within ten feet of any property line, except as the permit may otherwise provide for good cause shown.
(d) The housing shall be constructed of material and in a manner satisfactory to the Health Officer so that the housing is free from infestation of rats and other harmful and/or disease-carrying rodents and insects.
(e) All such housing shall be sprayed with a standard disinfectant approved by the Health Officer or the Animal Control Officer at least three times a year; once in March, July, and October, and such other times as they may require. (f) All housing shall be kept in a clean and sanitary condition and all droppings or other debris shall be removed at least twice a week, or more frequently, if found necessary.
(g) Feed bins and trays shall be provided in a manner not to attract insects, rodents, or wild animals.
(h) For bees and bee hives, regulations adopted by resolution of the City Council shall apply to the keeping of bees and bee hives on private property in the City.

6.04.440 - Inspection.

The Animal Control Officer, Building Official, or his/her/their designee shall inspect the premises of each “dangerous” animal permittee, at least once each year and at such additional times as they deem necessary. The refusal of a permittee hereunder to permit the Animal Control Officer a reasonable right of inspection of the permittee’s premises and the structure for the housing of such household pet shall be just cause for the revocation of the permit.

6.04.450 - Kennels and Shops—Sales Records.

The owner or operator of any kennel, animal breeding facility, pet shop, or any place or establishment where animals are sold shall keep a permanent record of the name, address, and phone number of the purchaser of any dog, along with the breed, color, sex, and age of each dog sold or given away, and shall forward such information to the Animal Control Program within thirty days thereafter. An Animal Control Officer shall have the right to inspect such records during normal business hours.

6.04.460 - Pet Shops, Aviaries, Hatcheries.

This Chapter shall not be construed to prohibit the display or sale of animals, birds, fish, or reptiles legally for sale in licensed pet shops, kennels, aviaries, or fish hatcheries.

6.04.470 - Pet Shops—Notice of Person to Contact.

Every Person maintaining a pet shop shall cause a notice, framed and enclosed under glass, containing the names, addresses, and telephone numbers of Persons to be notified during

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any hour of the day or night who will proceed immediately to the location so as to permit entry to the premises by representatives of the Poundmaster, to be posted on the premises near the entrance, such notice to be in such a position as to be legible from the sidewalk or ground level adjacent to the building.

6.04.480 - Selling Animals on Streets.

It is unlawful for any Person to display, sell, offer for sale, barter, or give away, upon any street or sidewalk of the City, as pets or novelties:
(a) Any fish, turtle, snake, lizard, chameleon, or other reptile; (b) Any bird, cat, dog, fowl, guinea pig, rodent, or other animal.

6.04.490 - Aid to Animals or Persons in Distress.

Police Officers may go to the aid of all Persons or animals in distress or danger and render them such help and assistance that lie within their power. Police Officers of the City are empowered to enforce all provisions of this Chapter in the absence of or in assistance to the Animal Control Officer.

6.04.500 - Herding and Grazing Animals.

No Person shall stake out, herd, or graze any animal, except cats or licensed dogs, upon any unenclosed lot or land in any manner so that the animal may be or go beyond the boundary line of such lot or land without a permit from the Police Department to do so, which permit shall be revocable at any time it shall be made to appear to the Police Department that the keeping thereof is or may become detrimental to the public health, safety, or general welfare. An appeal may be made to the Police Chief of the granting or denial of any permit. The decision of the Police Chief upon an appeal shall be final and conclusive.

6.04.510 - Livestock—On Inhabited Lots.

No Person shall stake or tie or leave staked or tied, within one hundred feet of an inhabited residence, any horse, cattle, sheep, or goat in an open lot without the written consent of the occupant of such residence.

6.04.520 - Tying Animals to Trees.

No Person shall tie any animal to any shrub or tree growing upon or along any sidewalks or streets of the City.

6.04.530 - Livestock—Herding and Corral Restrictions.

No sheep, cattle, horses, or other stock shall be herded or corralled within the City within five hundred feet of any residence without a permit from the Police Department to do so, which permit shall be revocable at any time it shall be made to appear to the Police Department that the keeping thereof is or may become detrimental to the public health, safety, or general welfare. An appeal may be made to the Police Chief of the granting or denial of any permit. The decision of the Police Chief upon an appeal shall be final and conclusive.

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6.04.540 - Livestock—Enclosure at Night.

All horses, cattle, sheep, and goats within the City, when not in use, shall be kept inside of enclosures at night.

6.04.550 - Authorized Dog Runs.

The City Council may, by resolution, authorize identified public facilities as dog runs within the City. Upon the designation of an authorized dog run, the following shall apply:
(a) The use of the identified public facility as a dog run is for the recreation and/or exercise of dogs only, which may or may not be restrained by a leash, rope, or other physical restraint while the dog is within the designated dog run. (b) During the transportation of a dog or dogs to and from designated dog runs, the dog or dogs must be restrained by leash, rope, or other physical restraint which shall be continuously held by a competent Person.
(c) All dogs within a designated dog run must be licensed and vaccinated pursuant to this title.
(d) Unrestrained dogs within a designated dog run must be under the supervision and control of a competent Person. Dogs may not be left unattended within any designated dog run.
(e) The days and hours of operation of the public facility as a dog run, and other such limiting conditions, shall be established by resolution of the City Council and posted upon a conspicuous place within the designated dog run. (f) In permitting a designated area to be operated as a dog run within the public facility, neither the City nor the facility owner, nor any employee, officer or agent of the City, or the facility owner assumes responsibility or liability for any personal injury, injury to other animals, or property damage occasioned by a leashed or unleashed dog within the designated dog run area. The dog owner and/or custodian of the dog assumes actual liability for any such injury so occasioned. (g) It is the responsibility of each dog owner or controller to remove, contain, and properly dispose of his or her animal’s excreta, trash, and litter prior to leaving the designated area.
(h) The City Council finds and declares that the creation of a dog run area may potentially cause disruption to the users of the facility by the occasional animal owner who is unwilling or unable to keep their dog from disrupting other facility users. The City Council further finds that appropriate officials need the ability to preserve the health, safety, and welfare of the community in general and of the dog run facility users in particular by empowering such officials to remove those animal owners who are unable or unwilling to control their animals. (1) When any Animal Control Officer, Police Officer, or other employee designated by either the City Manager or Chief of Police declares that an animal within a designated dog run is either unsupervised, or such animal

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owner either is unable or unwilling to control their animal, the Officer or employee may direct the animal owner to leash their animal and leave the designated dog run.
(2) No Person shall remain in a designated dog run after having been directed to leave beyond an amount of time reasonably necessary to depart from the area.

6.04.560 - Dogs in Outdoor Dining Areas.
(a) A retail food facility may permit pet dogs in outdoor dining or patio areas if it meets the following conditions:
(1) A separate outdoor entrance is present where pet dogs enter without going through the food establishment to reach the outdoor dining area. (2) No food preparation or storage shall be allowed in the pet area, including the dispensing or mixing of drinks and ice. Water may be poured from a vessel brought from inside the establishment.
(3) Reusable dishes and utensils shall not be stored, displayed, or pre-set in the outdoor dining area.
(4) Dogs may only eat or drink from single-use disposable containers provided by the establishment. No dishes brought by customers are allowed.
(5) Food employees are prohibited from having direct contact with pet dogs while on duty. A food employee who does have prohibited direct contact shall wash their hands as required by California Health and Safety Code Section 113953.3.
(6) The outdoor dining area is maintained clean. Surfaces that have been contaminated by dog excrement or other bodily fluids shall be cleaned and sanitized.
(7) The pet dog is on a leash or confined in a pet carrier and is under the control of the pet dog owner. Dogs are not allowed on chairs, benches, seats, or other fixtures.
(8) The food facility owner ensures compliance with local Ordinances related to sidewalks, public nuisance, and sanitation issues, as well as all previously applicable health code requirements.
(b) Under no circumstances shall dogs that have been designated as dangerous be allowed in any outdoor dining areas.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Adopt Ordinance 1610 Amending San Carlos Municipal Code Chapter

2.08.020 to Increase the City Council Salary Under Government Code Section 36516.

RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance 1610, amending San Carlos Municipal Code Chapter 2.08.020 to increase the City Council salary under Government Code Section 36516.

FISCAL IMPLICATIONS:

The impact to the General Fund to increase the City Council and City Treasurer salaries and benefits is approximately $17,000 in fiscal year (FY) 2024-25 and then approximately $34,000 thereafter, depending on whether further increases are proposed.

BACKGROUND:

The City Council last increased their salary on October 22, 2018. At that time, their individual salaries had been the minimum amount of $300 per month. Because the Council had not increased their salary in 29 years, it would have been allowed an increase up to $735 per month.

Instead, in 2018, the Council adopted Ordinance 1534, which increased the salary for Councilmembers to $560 per month. Furthermore, the Council could have approved 5% increases per year since October 2018, but only effective after the following municipal election. Had this occurred, the Council salary could have been as high as $938 per month.

At its January 8, 2024 meeting, the City Council introduced Ordinance No. 1610 (Attachment 1) amending the Municipal Code to increase the City Council salary under Government Code Section 36516.

ANALYSIS:

Government Code 36516 was modified by Assembly Bill (AB) 329 in 2023 and provided for a reset for councilmember salaries, ranging from a low of $950 per month for cities with a population under 35,000, and up to $3,200 per month for cities with populations over 250,000. The 5% annual increase effective after the next municipal election was retained. Should San Carlos’ population increase beyond 35,000 and up to 50,000, the salary level would increase to $1,275 per month.

A survey of other similar sized agencies in the County found the following pay rates:

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Burlingame $590.04
East Palo Alto $600.00
Foster City $496.00
Menlo Park $640.00
San Carlos $560.00
The City of Belmont introduced an ordinance on November 28, 2023, which was adopted at a regular meeting held on December 12, 2023, to increase their Council salaries to $950.00 per month, operative on the first full pay period after the council declares the results of the next regulation council election.

The City Council must set its salary by ordinance under Government Code 36516. The salary increase cannot take effect until after the next city council election result is certified. Government Code Section 36516(f) allows councilmembers to waive any or all their salary and benefits.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Ordinance 1610 Amending San Carlos Municipal Code Chapter 2.08.020 to Increase the City Council Salary Under Government Code Section 36516; or

2. Do not adopt Ordinance 1610; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Ordinance 1610

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ORDINANCE NO. 1610

AN ORDINANCE OF THE CITY OF SAN CARLOS AMENDING SAN CARLOS MUNICIPAL CODE CHAPTER 2.08.020 TO INCREASE THE CITY COUNCIL SALARY UNDER GOVERNMENT CODE SECTION 36516.

SECTION 1: Findings. The City Council of the City of San Carlos does hereby finds and declares as follows:

WHEREAS, Section 2.08.020 was last amended in 2018 when the City Council Salary was increased from $300 per month to $560 per month in accordance with Government Code Section 36516; and
WHEREAS, Senate Bill (SB) 329 which amended Government Code Section 36516 et seq. and increased the amount of City Councilmember salary allowed for general law cities and became effective on January 1, 2024; and
WHEREAS, the maximum amount now allowed for City Councilmember salary for a general law city with a population under 35,000 is now $950 per month; and WHEREAS, Government Code Section 36516.5 continues to authorized 5% increases in compensation by ordinance; and
WHEREAS, in 2018, the City Council could have increased its salary to $735 per month since it had not increased its salary for 29 years. If the Council in 2018 had increased its salary to $735, with regular 5% increases under section 36516.5 the 2024 salary would be $938 per month; and
WHEREAS, SB 329 provides an opportunity to recognize and reset City Council compensation levels in conformance with the new law to $950 per month; and WHEREAS, the City Council finds that the City Council salary has not kept pace with inflation and adjusting its salary to that provided by state law may help the city council to become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families; and
WHEREAS, the City Council further finds that the time spent by councilmembers has increased, and those who are employed potentially have their earnings adversely affected; and WHEREAS, the City would benefit from a diverse candidate pool in future elections from differing demographic backgrounds and geographic areas of the City.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of San Carlos as follows:

SECTION 2. The City Council hereby approves the following edits to Chapter 2.08.020 of the San Carlos Municipal Code as follows (track changes shown):

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2.08.020 Compensation.

Effective December 11, 2018 9, 2024, City Councilmembers shall receive a monthly salary of five hundred and sixty dollars nine hundred and fifty dollars ($950) per month in accordance with Government Code Section 36516.

SECTION 3: CEQA. This Ordinance is exempt from additional environmental review pursuant to California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3); under the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 5: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 8th day of January, 2024 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the 22 nd day of January, 2024 by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________________ NOES,COUNCILMEMBERS: ___________________________________________________ ABSENT, COUNCILMEMBERS: _________________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: January 22, 2024
ITEM TITLE: Consideration of Adopting a Resolution Appropriating $10,000 from the General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for Fiscal Year 2023-24 for the Fee Assistance Program.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution appropriating $10,000 from the General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for Fiscal Year 2023-24 for the Fee Assistance Program.

FISCAL IMPLICATIONS:

Approval of this resolution will require an additional budget appropriation in the amount of $10,000 for fiscal year (FY) 2023-24. There are sufficient funds available in the General Fund Unassigned Fund Balance to cover this request.

BACKGROUND:

The Parks & Recreation Department offers a Fee Assistance Program (“Program”) to qualifying San Carlos residents or students enrolled in a San Carlos-based school. The Program allows participants to enroll in classes and programs offered through the Parks and Recreation Department at a reduced cost to families. The Program was originally solely funded by the Parks & Recreation Foundation of San Carlos (“Foundation”). There is an application process which requires proof of residency, as well as verification of unemployment or enrollment in a subsidized program, including the School District Free and Reduced Lunch Program, PG&E California Alternate Rates for Energy (CARE), Family Electric Rate Assistance (FERA), a state, federal or county assistance program, or verification from San Mateo County, if applying for a foster child.

Between the years 2010 and 2019, the total amount of funds provided to families enrolled in recreation programs through the Program ranged from $3,000 to $6,000, annually. Since that time, staff observed that updates to the policy and increases to the subsidy amounts were necessary in order to accommodate families that rely on the program. Additionally, staff believed there were members of our community that were unaware of the Program and that additional marketing was necessary. In the FY 2019-20 mid-year budget adjustments, staff proposed additional funding of $10,000 by the City to match funds committed by the Foundation in order to expand the Program to reach more of the community.

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ANALYSIS:

In 2021, the Parks and Recreation Department updated the Program policy, to increase the percentage allocations for individual participants. The current amounts are as follows:
Adults (18 years and older): 75% of program fees are covered Youth (under 18 years old): 85% of program fees are covered Additionally, the maximum annual allowance per calendar year was increased from $750 to $1,200 per individual, which eliminated the maximum annual allowance of $1,500 per household.

This has allowed families that utilize the program to enroll multiple children for programs and camps throughout the year.

In 2022 and 2023, the Program funded $14,150 and $26,230, respectively, in class and camp registration fees for five adults and 42 youth in our community. Already, as of January 1, 2024, the City has committed $9,988 of the $10,000 approved by Council for FY 2023-24.

At its January 10, 2024 meeting, the Parks and Recreation Foundation of San Carlos allocated an additional $10,000 of funding for the Program. Therefore, staff is requesting that the City Council appropriate an additional $10,000 to the Program to continue to provide assistance for individuals who wish to participate in the City’s recreation classes and camps.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution appropriating $10,000 from the General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for FY 2023-24 for the Fee Assistance Program; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $10,000 FROM THE GENERAL FUND UNASSIGNED FUND BALANCE TO THE PARKS AND RECREATION OPERATING BUDGET FOR FISCAL YEAR 2023-24 FOR THE FEE ASSISTANCE PROGRAM.

WHEREAS, the Parks and Recreation Department offers a Fee Assistance Program (“Program”) to qualifying San Carlos residents or students attending a San Carlos-based school; and
WHEREAS, the Program was originally solely funded by the Parks and Recreation Foundation of San Carlos; and
WHEREAS, in fiscal year (“FY”) 2019-20, the City Council appropriated $10,000 so that the City would be a funding partner of the Program; and WHEREAS, between 2010-2019, the total amount of funds provided to individuals through the Program ranged from $3,000-$6,000 annually; and
WHEREAS, in 2021, staff updated the Fee Assistance Policy and increased the maximum allocations for individuals as well as the percentage of fees covered; and WHEREAS, in 2023, the Program provided class and camp registration fee assistance totaling $26,230 to 47 individuals; and
WHEREAS, as of January 1, 2024, the City has committed $9,988 of the $10,000 approved by the City Council for FY 2023-24; and
WHEREAS, there are sufficient funds available in the General Fund Unassigned Fund balance to cover this request.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council adopt a Resolution appropriating $10,000 from the General Fund Unassigned Fund Balance to the Parks and Recreation Operating Budget for the Fee Assistance Program. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 22nd day of January 2024, by the following vote:

AYES, COUNCILMEMBERS:______________________________________________ NOES, COUNCILMEMBERS:______________________________________________ ABSENT, COUNCILMEMBERS:_____________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

8.a
January 22, 2024

Packet Pg. 132