March 25, 2024 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
March 25, 2024 7:00 PM
MINUTES
ROLL CALL
City Council Present: John Dugan, Mayor
Sara McDowell, Vice Mayor
Ronald Collins, Councilmember
Adam Rak, Councilmember
Pranita Venkatesh, Councilmember
Staff Present: Adam Aronson, Economic Development and Housing Manager Nil Blackburn, Assistant City Manager
Brian Cary, Communications Manager
Hanieh Houshmandi, Senior Traffic Engineer
Steven Machida, Public Works Director
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Lisa Porras, Planning Manager
Gregory Rubens, City Attorney
Al Savay, Community Development Director
1. CALL TO ORDER
Mayor Dugan called the meeting to order at 7:00 PM.
2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
None.
3. PLEDGE OF ALLEGIANCE
Mayor Dugan led the Pledge of Allegiance.
4. CHANGES TO THE ORDER OF THE AGENDA
None.
5. PRESENTATIONS
a. Present a Proclamation Recognizing the San Carlos 10U Boys Soccer Team Upon Winning the President’s Cup Soccer Tournament.
Mayor Dugan presented a proclamation to the San Carlos 10U Boys Soccer Team recognizing them for winning the President’s Cup Soccer Tournament.
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Coach Kyle Parrish thanked the Council for the recognition. He introduced the team and spoke on their accomplishments.
b. Present City Coins to Ellen Garvey, Hae Young Datwani, and David Roof for their Service on the Former Residential Design Review Committee.
Mayor Dugan recognized former Residential Design Review Committee Members Ellen Garvey, David Roof and Hae Young Datwani for their service to the City.
Ms. Garvey, Mr. Roof and Ms Datwani thanked staff and the architects who had assisted on the committee and the community for their feedback and involvement.
Mayor Dugan encouraged the community to consider applying to serve on a commission.
c. Receive a Presentation from Sequoia Healthcare District on the Services they Provide to the Community.
San Carlos Elected District Board Membe r Aaron Nayfack presented on the Sequoia Healthcare District’s services and their 2022-2025 Strategic Plan.
6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Rak announced that he represented the Council at a recent Troop 321 Eagle Scouts Court of Honor and that he has been elected to Chair the City/County Association of Governments (C/CAG) beginning April 1st.
Councilmember Collins noted that the City Council received an email from a community member regarding poison rat traps and that he has forwarded it to the San Mateo County Mosquito and Vector Control District Manager for their attention.
7. PUBLIC COMMENT
Susan Rose, resident, expressed concerns regarding a billboard in San Carlos and requested the suicide hotline and emergency mental health hotline be posted on the billboard.
David Ron, resident, expressed concerns with the billboard and requested Council remove it and replace it with a public apology and the suicide hotline number.
Alan Fisher expressed concerns with the billboard and requested Council to remove it.
Jon Rose, resident, expressed concerns with the billboard and requested Council to take action against it.
Barbara R. Sommer expressed concerns with the billboard.
Sarah Adut, resident, expressed concerns with the billboard and requested Council to take action against it.
Josh Saffren, resident, spoke on the need for additional traffic calming measures on Carmelita Dr.
Mayor Dugan directed staff to follow-up with Mr. Saffren on his comment.
Ester Adut, resident, expressed concerns with the billboard and requested Council to take action against it.
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Mayor Dugan briefly responded to the billboard concerns and, at his request, City Attorney Greg Rubens spoke on the City’s ability to regulate the content on the billboard.
8. CONSENT CALENDAR
Item j was pulled from the Consent Calendar for a separate discussion.
Public Comment
Tom Morse, resident, spoke on item 8k. He stated his concerns and provided suggestions on how to mitigate landslides.
MOTION: Approve City Council Consent Calendar Items ‘a’ through ‘i” and “k”; and Item l – Adopting Ordinance No. 1613 an Ordinance of the City of San Carlos Rezoning the 308- 310 Phelps Road Project Site to RS -6 Single-Family Zone within a Hillside Overlay District for Construction of Nine Single Family Homes (APNs: 049-292-050; 049-292-040; 049-292-060).
MOVER: Adam Rak
SECONDER: Ronald Collins
AYES: McDowell, Collins, Venkatesh, Rak, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the February 12, 2024 City Council Regular Meeting Minutes.
c. Adopt a Resolution Accepting the 2024 Sewer System Root Foaming Project C1752 and Authorizing the Public Works Director to Issue and Record a Notice of Completion. Resolution 2024-025
d. Adopt a Resolution Approving the Specifications for the 2024 Sewer Lateral Replacement Project C1737 and Authorizing a Call for Bids. Resolution 2024-026
e. Deny Claim of Maria Pisani.
f. Deny Claim of Mirella Eiras.
g. Adopt a Resolution Accepting the Grant of a Ten -Feet-Wide Storm Drain Easement from Zachary Turner and Hailey Turner at 227 Edgehill Road. Resolution 2024-027
h. Adopt a Resolution Accepting Grants of a Public Access Easement and a Street Easement from Brittan West Owner, LLC on Portions of the Property at 1091 Industrial Road. Resolution 2024-028
i. Adopt a Resolution Authorizing the City Manager to Execute a Three -Year Agreement for Product and/or Services with Thor Audio for Sound Services for Community Events in an Amount Not to Exceed $322,038, with an Option to Renew for Two Additional Years.
Resolution 2024-029
j. Adopt a Resolution Appropriating $200,000 from the General Capital Fund (Fund 25) Unassigned Fund Balance in Fiscal Year 2023 -24 to Create a New Capital Improvement Project for the Kadence Adaptive Traffic Signal Project, Authorizing the City Manager to
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Execute a Professional Services Agreement with Kimley-Horn & Associates, Inc. for a Three- Year Contract in the Amount of $164,000, and Authorizing the Expenditure of Contingency up to the Project Budget.
This item was removed from the Consent Calendar for separate discussion.
k. Adopt the following Four Resolutions Awarding the Landslide Repair Projects:
i. Adopt a Resolution Awarding the Landslide Repair Project at 995 Crestview Drive; Authorizing the City Manager to Execute an Agreement with Beals Martin and Associates, Inc. in the Amount of $52,010; and Authorizing the Expenditure of a 20% Contingency. Resolution 2024-030
ii. Adopt a Resolution Awarding the Landslide Repair Project at 3144 Brittan Avenue; Authorizing the City Manager to Execute an Agreement with Central Pacific Engineering, Inc. in the Amount of $250,999; and Authorizing the Expenditure of a 20% Contingency. Resolution 2024-031
iii. Adopt a Resolution Awarding the Landslide Repair Project at 3141 -61 Melendy Drive; Authorizing the City Manager to Execute an Agreement with Beals Martin and Associates, Inc. in the Amount of $65,840; and Authorizing the Expenditure of a 20% Contingency. Resolution 2024-032
iv. Adopt a Resolution Awarding the Landslide Repair Project at 270 Dartmouth Avenue; Authorizing the City Manager to Execute an Agreement with Ground Control, Inc. in the Amount of $93,585; and Authorizing the Expenditure of a 20% Contingency. Resolution 2024-033
l. Adopt Ordinance 1613 Rezoning the 308-310 Phelps Road Project Site to RS-6 Single-Family Zone within a Hillside Overlay District for Construction of Nine Single Family Homes (APNs:
049-292-050; 049-292-040; 049-292-060).
8j. Adopt a Resolution Appropriating $200,000 from the General Capital Fund (Fund 25) Unassigned Fund Balance in Fiscal Year 2023 -24 to Create a New Capital Improvement Project for the Kadence Adaptive Traffic Signal Project, Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn & Associates, Inc. for a Three-Year Contract in the Amount of $164,000, and Authorizing the Expenditure of Contingency up to the Project Budget.
Public Works Director Steven Machida provided an overview of the Adaptive Traffic Control System and the proposed locations and, along with Senior Traffic Engineer Hanieh Housmandi , responded to Council questions.
MOTION: Adopt Resolution 2024-034 Appropriating $200,000 from the General Capital Fund (Fund 25) Unassigned Fund Balance in Fiscal Year 2023-24 to Create a New Capital Improvement Project for the Kadence Adaptive Traffic Signal Project, Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn & Associates, Inc. for a Three- Year Contract in the Amount of $164,000, and Authorizing the Expenditure of Contingency up to the Project Budget.
MOVER: Sara McDowell
SECONDER: Ronald Collins
AYES: Rak, McDowell, Collins, Venkatesh, Dugan
NAYS: None.
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RESULT: Motion Passed 5 – 0
9. REPORTS TO COUNCIL
a. Receive a Presentation on the Housing Element Annual Progress Report for 2023.
Planning Manager Lisa Porras provided the City Council with a progress report on the City’s Housing Element and, along with Economic Development and Housing Manager Adam Aronson, responded to Council questions.
b. Receive a Report on the Results of the 2024 Community Characteristics Survey Conducted by True North Research.
Communications Manager Brian Cary commenced the item and turned the presentation over to Dr. Timothy McLarney, President of True North Research, who reported on the results of the 2024 Community Characteristics Survey and responded to Council questions.
Council requested that future surveys include questions to capture data on:
- number of ADUs occupied by a full-time resident (versus rented out or used as office space)
- number of cars owned per household
- type of daycare providers used for households with a child under 4 years old (e.g. family member, nanny, daycare, home-based daycare program).
Mayor Dugan called a recess at 9:14 PM and reconvened the meeting at 9:20 PM.
10. NEW BUSINESS
a. Consideration of Adopting a Resolution Adopting the 2024 Beekeeping Practices Administrative Policy in Accordance with Section 6.04.430 of the Animal Control Chapter of the San Carlos Municipal Code.
Assistant City Manager Nil Blackburn provided background on the City’s beekeeping regulations and spoke on the recommended updates. She responded to Council questions along with City Attorney Greg Rubens.
Public Comment
- Sam Herzberg, resident, provided feedback on the proposed updates to the beekeeping policy.
- Marika de Bruijn, resident, shared about her son’s allergy to bees and requested changes to the proposed beekeeping policy.
- Wulfer de Bruijn, resident, shared concerns about the proposed beekeeping policy.
- Ariana de Bruijn, resident, shared concerns on the potential for her neighbors to have a beehive.
- Ayrton de Bruijn, resident, shared concerns on the potential for his neighbors to have a beehive.
Council provided the following feedback:
- i nclude a City issued notification to adjacent neighbors at least 14 days in advance of the permit decision
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- consider a fee reduction incentive for taking a bee guild class - include a link to the state’s beekeeper registry mapping system on the City’s website
MOTION: Adopt Resolution 2024 -035 adopting the 2024 Beekeeping Practices Administrative Policy in Accordance with Section 6.04.430 of the Animal Control Chapter of the San Carlos Municipal Code with amendments for the City to issue a notification to adjacent neighbors at least 14 days in advance of permit decision and to consider a fee reduction.
MOVER: Pranita Venkatesh
SECONDER: Sara McDowell
AYES: Venkatesh, Rak, McDowell, Collins, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
MOTION: Extend Meeting to 11:00 PM.
MOVER: Adam Rak
SECONDER: Pranita Venkatesh
AYES: Collins, Venkatesh, Rak, McDowell, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
b. Consideration of Adopting a Resolution Appropriating $100,000 from the General Capital Fund (Fund 25) Unassigned Fund Balance in Fiscal Year 2023 -24 to Create a New Capital Improvement Project for the Purchase and Installation of Eight Automated External Defibrillators (AEDs) in Parks and the Wheeler Plaza Parking Garage.
Parks and Recreation Director Amy Newby provided recommended options on the purchase and installation of Automated External Defibrillators (AEDs) and, along with Public Works Director Steven Machida, responded to Council questions.
Public Comment
Deon Teeple, resident, provided suggestions on how to spread p ublic awareness of the availability of these devices and shared her location preferences.
Jim “Reggie” Regino spoke on the importance of having AEDs available at pubic parks.
Council provided the following feedback and direction:
- install signage for new and current AEDs
- research if adding a panic button on the AED tower is an option - update locations to have two devices at Burton Park and remove the one from the 2nd story Wheeler Plaza Parking Garage
- explore a placement in the downtown, perhaps at Harrington Park - t ask the Parks, Recreation and Culture Commission to review and approve the locations
- post a notice warning the public that if the box is opened, a photo will be taken and 911 will be automatically dispatched
- explore if outside funding is available
MOTION: Adopt Resolution 2024 -036 Appropriating $100,000 from the General Capital Fund (Fund 25) Unassigned Fund Balance in Fiscal Year 2023- 24 to Create a New Capital Improvement Project for the Purchase and
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Installation of Eight Automated External Defibrillators (AEDs) in Parks and the Wheeler Plaza Parking Garage.
MOVER: Adam Rak
SECONDER: Ronald Collins
AYES: McDowell, Collins, Venkatesh, Rak, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
11. AGENDA SETTING
None.
12. ADJOURNMENT
Meeting Dugan adjourned the meeting at 10:49 PM.
Crystal Mui,
City Clerk