April 22, 2024 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
April 22, 2024 7:00 PM
MINUTES
ROLL CALL
City Council Present: John Dugan, Mayor
Sara McDowell, Vice Mayor
Ronald Collins, Councilmember
Adam Rak, Councilmember
Pranita Venkatesh, Councilmember
Staff Present: Adam Aronson, Economic Development and Housing Manager Nil Blackburn, Assistant City Manager
Lauren Burd, Recreation Coordinator
Paul Harris, Financial Services Manager
Hanieh Houshmandi, Senior Traffic Engineer
Steven Machida, Public Works Director
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Jeff Maltbie, City Manager
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Lisa Porras, Planning Manager
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Wendy Schettino, Recreation Supervisor
1. CALL TO ORDER
Mayor Dugan called the meeting to order at 7:00 PM.
2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS
None.
3. PLEDGE OF ALLEGIANCE
Mayor Dugan led the Pledge of Allegiance.
4. CHANGES TO THE ORDER OF THE AGENDA
None.
5. PRESENTATIONS
a. Receive a Presentation on Project Elevate, an Initiative Focused on Promoting Financial Literacy.
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Linda Molnar, a student at Carlmont High School, spoke on Project Elevate – an initiative she and Ritika Rawat created to promote financial literacy.
Mayor Dugan and Councilmember Collins thanked Ms. Molnar for their work.
b. Present a Proclamation Recognizing April 2024 as Parkinson’s Awareness Month.
Mayor Dugan recognized April 2024 as Parkinson’s Awareness Month. Vikas Chinnan, Parkinson’s Foundation Board Member, received the proclamation and spoke on the disease and available resources for those with Parkinsons.
c. Present a Proclamation Recognizing April 26, 2024 as Arbor Day.
Mayor Dugan recognized Arbor Day and presented a proclamation to Parks and Recreation Director Amy Newby. Ms Newby spoke on San Carlos’ designation as Tree City USA and the City’s Day of Service activities.
6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Venkatesh wished everyone a happy Earth Day and Passover and invited the community to participate in the upcoming childcare subcommittee open house.
Vice Mayor McDowell spoke about the City’s Teen Wellness Retreat and the San Carlos Day of Service and commended staff for their work.
Mayor Dugan reported on attending the Chamber of Commerce Progress Seminar.
7. PUBLIC COMMENT
Debbie Chang, resident, expressed concern s with the misu se of sports field reservations and requested assistance with field access.
Mayor Dugan directed staff to follow-up with Ms. Chang.
Chris Ken, resident, expressed concerns with the misuse of sports field reservations.
Vidya Mariharan, resident, echoed Ms. Chang’s concerns with the misuse of sports field reservations.
Resident echoed Ms. Chang’s concerns with the misuse of sports field reservations.
Josh Saffren, resident, shared safety concerns for pedestrians in the Carmelita neighborhood and requested Council to reconsider adding traffic calming measures.
George Plosker, resident, shared safety concerns with speeding vehicles in the Carmelita neighborhood and requested Council consider implementing traffic calming measures.
8. CONSENT CALENDAR
MOTION: Approve City Council Consent Calendar Items ‘a’ through ‘h” and Item ‘i’ Ordinance 1614 Amending San Carlos Municipal Code Chapter 2.24 - Commissions, to Update the Meeting Frequency for the Economic Development Advisory Commission.
MOVER: Adam Rak
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SECONDER: Ronald Collins
AYES: Collins, Venkatesh, Rak, McDowell, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the March 11, 2024 City Council Regular Meeting Minutes.
c. Declare a City Council Summer Recess and Authorize Cancellation of the two July 2024 City Council Meetings.
d. Adopt a Resolution Approving Plans and Specifications for the Arroyo Avenue and Chestnut Street Safe Routes to School Improvements Project C2201 and Authorizing a Call for Bids.
Resolution 2024-042
e. Adopt a Resolution Appropriating $1,401,149.13 in Fiscal Year 2023 -24 from the Traffic Impact Fee (TIF) Reserve; Awarding the San Carlos Avenue Pedestrian Safety Improvement Project Phase III C1806; Authorizing the City Manager to Execute an Agreement with Kerex Engineering, Inc. in the Amount of $2,067,617.50; and Authorizing the Expenditure of a Contingency in an Amount Not to Exceed $413,523.50. Resolution 2024-043
f. Accept and Authorize the Filing of the Housing Successor Agency Annual Report for Fiscal Year 2022-23.
g. Adopt a Resolution Authorizing the City Manager to Take Action Necessary to Participate in the Employment Risk Management Authority Joint Powers Authority (ERMA JPA). Resolution 2024- 044
h. Deny Claim of John Hickey.
i. Adopt Ordinance 1614 Amending San Carlos Municipal Code Chapter 2.24 - Commissions, to Update the Meeting Frequency for the Economic Development Advisory Commission.
9. REPORTS TO COUNCIL
a. Receive the Annual Update on Police Services 2023.
Police Chief Mark Myers presented the annual update on police services and responded to Council questions.
Mayor Dugan requested a heat mat of where accidents occur and citations are issued and also suggested the City highlight the three-foot bike reporting tool in an upcoming City newsletter.
10. PUBLIC HEARING
a. Consideration of Adopting a Resolution Authorizing Adjustments to the Cost of Services Schedule (User Fees), Park Facility Development Fee, Sewer Capacity Charge, Childcare Development Impact Fee, and Traffic Impact Fee for Fiscal Year 2024-25.
Administrative Services Director Rebecca Mendenhall introduced the item and turned the presentation over to Financial Services Manager Paul Harris to review the recommended fee changes. Mr. Harris, Ms. Mendenhall , Parks and Recreation Director Amy Newby , Assistant
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Community Development Director Andrea Mardesich and City Manager Jeff Maltbie responded to Council questions.
Public Comment
Nathan Conte, resident and owner of Groovy Goose, inquired about parking for small businesses.
MOTION: Close the Public Hearing.
MOVER: Ronald Collins
SECONDER: Sara McDowell
AYES: McDowell, Collins, Venkatesh, Rak, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
MOTION: Adopt Resolution 2024-045 Authorizing Adjustments to the Cost of Services Schedule (User Fees), Park Facility Development Fee, Sewer Capacity Charge, Childcare Development Impact Fee, and Traffic Impact Fee for Fiscal Year 2024-25.
MOVER: Adam Rak
SECONDER: Pranita Venkatesh
AYES: Rak, McDowell, Collins, Venkatesh, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
Council recessed at 8:58 PM and reconvened at 9:05 PM.
11. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving the Recommendations of the City Centennial Advisory Committee.
Parks and Recreation Director Amy Newby spoke on the work o f the City Centennial Advisory Committee. She reviewed their recommendations and responded to Council questions.
Councilmember Rak suggested using brass historical markers/disks for the history walk activity.
MOTION: Adopt Resolution 2024 -046 Approving the Recommendations of the City Centennial Advisory Committee.
MOVER: Pranita Venkatesh
SECONDER: Ronald Collins
AYES: Venkatesh, Rak, McDowell, Collins, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
b. Consideration of Adopting a Resolution Approving the Traffic Signal Master Plan and Authorizing the Public Works Director to Update and Approve Amendments to the Master Plan as Needed.
Senior Traffic Engineer Hanieh Housmandi introduced the item and turned the presentation over to Consultant Ryan Dole to provide an overview of the development of the Traffic Signal Master Plan and the recommended strategies and project phasing. He, Public Works Director Steven Machida and Ms. Housmandi responded to Council questions.
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Public Comment
Nathan Conte, resident, inquired about the process of adding traffic signals to increase security.
MOTION: Adopt Resolution 2024 -047 Approving the Traffic Signal Master Plan and Authorizing the Public Works Director to Update and Approve Amendments to the Master Plan as Needed.
MOVER: Adam Rak
SECONDER: Ronald Collins
AYES: Collins, Venkatesh, Rak, McDowell, Dugan
NAYS: None.
RESULT: Motion Passed 5 – 0
12. AGENDA SETTING
None.
13. ADJOURNMENT
Meeting adjourned at 10:06 PM.
Crystal Mui,
City Clerk