Agenda packet — San Carlos City Council, September 9, 2024

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 09, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment. To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
Zoom. https://us02web.zoom.us/j/88256140939; or call 16699009128 and enter the Meeting ID #: 882 5614 0939
Meeting Webportal . www.cityofsancarlos.org/agenda Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment. If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. PRESENTATIONS
a. Present a Proclamation Recognizing September 2024 as Suicide Prevention Month.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

8. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

9. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the August 12, 2024 City Council Regular Meeting Minutes. c. Adopt a Resolution Acknowledging Receipt of the Fiscal Year 20232024 Fire Inspection Report in Compliance with California Health and Safety Code Section 13146.4.
d. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Comfort International, Inc. for OnCall Heating, Ventilation, and Air Conditioning Maintenance and Repair at City Facilities Beginning Fiscal Year 202425 for Three Years, with an Option for Three OneYear Extensions in an Annual Amount of $200,000, which Includes Ratifying a Payment of Approximately $11,000 for Work Already Completed in Fiscal Year 202425 for Year One. e. Adopt a Resolution Authorizing the City Manager to Execute an Agreement for Products and/or Services with Northern Landscape Management, Inc. for the Burton Park Infield Renovation Project (C2416) in an Amount Not to Exceed $150,000.
f. Deny Claim of Rebecca Huerta.
g. Approve Updates to the City's 2024 Strategic Work Plan Items. h. Adopt a Resolution Approving the Use of the Library Excess Funds in Fiscal Year 202425 in Accordance with the Library Joint Powers Authority Agreement, Creating and Appropriating Funding in the General Capital Fund (Fund 0025) in the Amount of $1,250,000 for New Capital Projects for Bathroom/Kitchen Upgrades ($500,000), Roof Upgrade for Solar Panels ($250,000), and Library Parking Garage Cameras ($500,000).
i. Accept the Fiscal Year 202324 Fourth Quarter Investment Report for the Period Ending June 30, 2024.
j. Deny Claim of Shakuntala Agarwal.
k. Appoint Summer Bundy to Serve on the Planning and Transportation Commission for a FullTerm Ending June 30, 2027.
l. Adopt Ordinance 1619 Amending San Carlos Municipal Code Title 18 – Zoning, Section 18.04.020 (Land Use Regulations) to Allow Childcare Facilities within Certain Existing Buildings within the RS3 (Singlefamily, Low Density), RS6 (Singlefamily), and RM20 (Multifamily 20 units/acre) Zoning Districts.

10. STUDY SESSION
a. Receive a Report on the City’s Street Rehabilitation Process.

11. NEW BUSINESS
a. Consideration of Introducing an Ordinance Amending Municipal Code Section

9.24.010 – Definitions, to Expand the Definition of Firearm to Include Air Rifles, BB Guns, and Other Specified Weapons; and Amending Section 9.24.030 Discharge of Firearms Prohibited –Exceptions.

12. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting. a. Consideration of Agendizing an Item to Discuss a Plan to Designate Locations in the Downtown for Short Term Food Pickup/Delivery and Ride Share Pickup/Drop off Services.
b. Consideration of Agendizing an Item to Receive an Annual Report from Chamber San Mateo County on Events, Programs, and Initiatives in Support of the San Carlos Community.

13. ADJOURNMENT
Adjourn the Meeting in Memory of Former San Carlos Mayor Kevin Kelly.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 8024222 or via email at cityclerk @cityofsancarlos.org. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 09, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. PRESENTATIONS
a. Present a Proclamation Recognizing September 2024 as Suicide Prevention Month.

8. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

10. STUDY SESSION
a. Receive a Report on the City’s Street Rehabilitation Process.

11. NEW BUSINESS
a. Consideration of Introducing an Ordinance Amending Municipal Code Section

13. ADJOURNMENT
Adjourn the Meeting in Memory of Former San Carlos Mayor Kevin Kelly.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

2 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 09, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. PRESENTATIONS
a. Present a Proclamation Recognizing September 2024 as Suicide Prevention Month.

8. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

10. STUDY SESSION
a. Receive a Report on the City’s Street Rehabilitation Process.

11. NEW BUSINESS
a. Consideration of Introducing an Ordinance Amending Municipal Code Section

13. ADJOURNMENT
Adjourn the Meeting in Memory of Former San Carlos Mayor Kevin Kelly.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

3 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 09, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. PRESENTATIONS
a. Present a Proclamation Recognizing September 2024 as Suicide Prevention Month.

8. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

10. STUDY SESSION
a. Receive a Report on the City’s Street Rehabilitation Process.

11. NEW BUSINESS
a. Consideration of Introducing an Ordinance Amending Municipal Code Section

13. ADJOURNMENT
Adjourn the Meeting in Memory of Former San Carlos Mayor Kevin Kelly.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

4 San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
August 12, 2024 7:00 PM

MINUTES

ROLL CALL

City Council Present: John Dugan, Mayor
Sara McDowell, Vice Mayor
Ronald Collins, Councilmember
Adam Rak, Councilmember
Pranita Venkatesh, Councilmember

Staff Present: Greg DaCunha, Deputy Fire Chief
Brandon DeLucas, Senior Planner Consultant
Sajuti Haque, Senior Management Analyst
Steven Machida, Public Works Director
Jeff Maltbie, City Manager
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Mark Myers, Police Chief
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Chris Valley, Building Official

1. CALL TO ORDER

Mayor for a Day Cal Underwood called the meeting to order at 7:00 PM.

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

None.

3. PLEDGE OF ALLEGIANCE

Mayor for a Day Cal Underwood led the Pledge of Allegiance.

4. CHANGES TO THE ORDER OF THE AGENDA

None.

5. PRESENTATIONS

a. Receive a Presentation from Peninsula Clean Energy on their Services to the Community.

Peninsula Clean Energy (PCE) Chief Elections Officer Shawn Marshall spoke on the services that PCE offers to the community and responded to Council questions.

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6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS

Councilmember Collins provided an update from the San Mateo County Mosquito Vector Control Board and reported that he attended the Caltrain Ribbon cutting for their new electric trains.

Vice Mayor McDowell expressed her gratitude to Deputy Fire Chief Greg DaCunha and his team for battling various fires this summer.

7. PUBLIC COMMENT

Ken Castle, resident, requested Council investigate the recent increased water rates with CalWater and the California Public Utilities Commission.

Shang Wan Tsao, resident, expressed concern with the recent transformer project in front of her property at Bayview Drive.

Max Wintermark, resident, also expressed concerns with the transformer project at Bayview Drive and provided suggestions on updates to the City’s permit process.

Mayor Dugan directed staff to continue to follow-up with residents on this issue.

Justin Grant, resident, expressed concern with the recent increased water rates in San Carlos.

Stephen Wexler, resident, expressed concern with the recent increased water rates in San Carlos.

Navin Chugh, resident, request ed the City expand the 2 way stop on 1633 Laurel Street to be a 4 way stop. He also spoke on the sewer drainage clog incidents at his property.

Mayor Dugan requested staff to follow-up with Mr. Chugh on his comments.

Joann Truster, resident, expressed concern with the recent increased water rates in San Carlos.

Councilmember Collins requested City Manager Maltbie to have a conversation with PG&E to discuss the quality of their work at Bayview Drive.

8. CONSENT CALENDAR

MOTION: Adopt Consent Calendar items ‘a’ through ‘k’ and Item ‘l’ Ordinance 1618 Adopting a Zoning District Boundary Map Amendment to Allow Pre -zoning of the Property to RS3: Single Family, Low Density for the Property Located at 244 Club Drive (APN: 049-050-070).

MOVER: Adam Rak
SECONDER: Pranita Venkatesh
AYES: Collins, Venkatesh, Rak, McDowell, Dugan
NAYS: None
RESULT: Motion Passed 5 – 0

a. Motion to Waive Reading of All Ordinances.

b. Approve the City Council June 10, 2024 Regular Meeting Minutes.

c. Approve the City Council June 24, 2024 Regular Meeting Minutes.

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d. Adopt a Resolution Awarding the Second Floor Library Remodel (Suite 202) Phase II Project #C2316; Authorizing the City Manager to Execute a Public Projects Agreement with Dynasel USA of Santa Clara, CA in the Amount of $467,222; and Authorizing an Expenditure of Contingency up to $163,528 for a Total Not-to-Exceed Project Amount of $630,750. Resolution 2024-088

e. Accept the Quarterly Reports from City Commissions and Boards.

f. Adopt a Resolution Authorizing the City Manager to Execute an Addendum to the Professional Services Agreement with Best Best and Krieger LLP (BBK) for Public Records Act Services in the Amount of $125,000 and Authorizing an Additional Budget Appropriation in the Amount of $125,000 from the General Fund Unassigned Fund Balance. Resolution 2024-089

g. Deny Claim of Matthew Viegas.

h. Deny Claim of Elizabeth Musco.

i. Adopt a Resolution Ratifying the City Manager’s Decision to Execute Change Orders in the Amount of $71,263 for Repair Work Necessary to Complete the 2023 Pavement Crack Seal Project #C9416; Accepting the 2023 Pavement Crack Seal Project #C9416; and Authorizing the Public Works Director to Issue and Record a Notice of Completion. Resolution 2024-090

j. Adopt a Resolution Accepting the Dartmouth Avenue Landslide Repair Project #C2321 and Authorizing the Public Works Director to Issue and Record a Notice of Completion. Resolution 2024-091

k. Adopt a Resolution Approving the Plans and Specifications for the Highlands Park Path Project #C1811 and Authorizing a Call for Bids. Resolution 2024-092

l. Adopt Ordinance 1618 Adopting a Zoning District Boundary Map Amendment to Allow Pre-zoning of the Property to RS3: Single Family, Low Density for the Property Located at 244 Club Drive (APN: 049-050-070).

9. PUBLIC HEARING

a. Consideration of Introducing an Ordinance Amending San Carlos Municipal Code Title 18 – Zoning, Section 18.04.020 (Land Use Regulations) to Allow Childcare Facilities within Certain Existing Buildings within the RS-3 (Single-family, Low Density), RS-6 (Single-family), and RM-20 (Multi-family 20 Units/Acre) Zoning Districts.

Councilmember Venkatesh recused herself from this item due to her childcare business.

Senior Planner Consultant Brandon DeLucas provided an overview of the proposed amendment to childcare and responded to Council questions and requests for clarification.

Public Comment
- Michell Myhre, representing Children’s Place, requested Council to consider the motivation on making zoning changes.

- Navin Chugh, resident and owner of a childcare business in San Carlos , questioned the proposed amendment s and requested clarification on the childcare requirements at new construction sites.

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MOTION: Approve to Close the Public Hearing.

MOVER: Ronald Collins
SECONDER: Adam Rak
AYES: McDowell, Collins, Rak, Dugan
NAYS: None
RECUSE: Venkatesh
RESULT: Motion Passed 4 – 0 – 1

Mr. DeLucas and Community Development Director Al Savay responded to additional Council questions.

MOTION: Introduce Ordinance 1619 Amending San Carlos Municipal Code Title 18 – Zoning, Section 18.04.020 (Land Use Regulations) to Allow Childcare Facilities within Certain Existing Buildings within the RS -3 (Single-family, Low Density), RS-6 (Single-family), and RM-20 (Multi-family 20 Units/Acre) Zoning Districts.

MOVER: Ronald Collins
SECONDER: Sara McDowell
AYES: Rak, McDowell, Collins, Dugan
NAYS: None
RECUSE: Venkatesh
RESULT: Motion Passed 4 – 0 – 1

Council recessed at 8:10 PM and reconvened at 8:15 PM.

10. NEW BUSINESS

a. Consideration of Adopting a Resolution Establishing a Childcare Grant Program Utilizing Funds Collected through the Childcare Development Impact Fees to Increase Childcare Spaces within the City of San Carlos.

Councilmember Venkatesh recused herself from this item due to her childcare business.

Senior Management Analyst Sajuti Haque presented on the proposed Grant Program and, along with Administrative Services Director Rebecca Mendenhall and City Attorney Greg Rubens, responded to Council questions.

Public Comment
- Michelle Myhre, representing Children’s Place, provided suggest ed amendments to the proposed Childcare Grant Program.

- Nathan Conte, resident, provided suggested amendments to the reimbursement of funds.

- Liz Scully, childcare provider and Director of the San Mateo County Family Childcare Organization, provided suggested amendments to the proposed Childcare Grant Program.

- Audra Tsivikas, representing Happy Campers , provided suggested amendments to the Childcare Grant Program.

Council proposed the following amendments to the Childcare Grant Program:
- clearly note that a business registration with the City is not required to apply for the grant - exclude the School District from the Program
- require applicants to demonstrate a long-term commitment

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- change the applications model from a rolling basis to have set quarterly deadlines - provide 100% reimbursement up to $50,000 ; over $50,000 would receive 50% reimbursement, up to a total reimbursement of $100,000
- structure the program so that staff has discretion with providing funds upfront

Council provided the following directions to staff:
- in addition to emailing outreach materials to all childcare providers, consider also providing them with hardcopies to ensure they’re received
- return to Council if funds are depleted sooner than expected - provide Council with an annual update on the Program; provide more frequent updates to the subcommittee, especially after the first 6 months

MOTION: Adopt Resolution 2024-093 Establishing a Childcare Grant Program Utilizing Funds Collected through the Childcare Development Impact Fees to Increase Childcare Spaces within the City of San Carlos with Council’s proposed amendments.

MOVER: Sara McDowell
SECONDER: Adam Rak
AYES: Collins, Rak, McDowell, Dugan
NAYS: None
RECUSE: Venkatesh
RESULT: Motion Passed 4 – 0 – 1

Councilmember Venkatesh returned to the meeting.

11. AGENDA SETTING

a. Consideration of Agendizing an Item to Receive a Presentation from California Water Service (Cal Water) on their Rates.

Vice Mayor McDowell proposed staff invite CalWater and the California Public Utilities Commission to attend a Council meeting to present on their increased water rate tiers in San Carlos. This item received Council support and will be brought back at a future meeting.

Councilmember Rak proposed staff invite PG&E to attend a Council meeting to provide an update on their project on Bayview Drive. This item received Council support and will be brought back at a future meeting.

12. ADJOURNMENT

Mayor Dugan adjourned the meeting at 9:38 PM.

Crystal Mui,
City Clerk

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Adopt a Resolution Acknowledging Receipt of the Fiscal Year 2023- 2024 Fire Inspection Report in Compliance with California Health and Safety Code Section 13146.4.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution acknowledging receipt of the Fiscal Year (FY) 2023-24 Fire Inspection Report in compliance with California Health and Safety Code Section 13146.4.

FISCAL IMPLICATIONS:

There is no fiscal impact associated with this action.

BACKGROUND:

Under California Health and Safety Code Section 13146, a fire chief or a chief building official of a city or county, or their representative, is responsible for enforcement of building standards adopted by the State Fire Marshal and published in the California Building Standards Code relating to fire, panic safety, and other regulations of the State Fire Marshal. California Health and Safety Code Section 13146.3 requires the chief of any city or county fire department or district providing fire protection services and his or her authorized representatives to inspect every building used as a public or private school within his or her jurisdiction for the purpose of enforcing specified building standards, not less than once each year, as provided. California Health and Safety Code Section 13146.2 requires every city or county fire department or district providing fire protection services that are required to enforce specified building standards to annually inspect certain structures, including hotels, motels, lodging houses, and apartment houses, for compliance with building standards, as provided.

Senate Bill (SB) 1205 added Health and Safety Code Section 13146.4, which requires every city or county fire department, or district required to perform the above-described inspections to report annually to its administering authority, as defined, on the department’s or district’s compliance with the above-described inspection requirements, as provided. Section 13146.4 requires the administering authority, in this case the San Carlos City Council, to acknowledge receipt of the report in a resolution or a similar formal document.

ANALYSIS:

The Redwood City Fire Department uses the fiscal year calendar for the annual cycle of inspections in order to align with the annual budget and fees, as approved by the City’s Fee

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Schedule, that are collected during the Fire and Life Safety Inspection process. In compliance with the California Health and Safety Code Sections 13146.2 and 13146.3, 100% of all assigned property types required by state mandate to be inspected annually were inspected in FY 2023-

24. The state mandates that the listed occupancy types receive an initial annual inspection. It does not mandate that any violations noted are corrected within the annual cycle.

Mandated inspections include:
•R2: Multi-Family Residential
•E: Educational Facilities
•R1: Hotel/Motel
•I-3: Institutional Jails
•High Rise Buildings
•Camps
The properties that did not achieve complete correction of all violations within FY 2023-24 are continuously followed up on until violations are corrected.

The Fire Department annually conducts Wildland Urban Interface (WUI) defensible space inspections of properties in the hills primarily West of Alameda De Las Pulgas, including properties located in the designated Fire Hazard Severity Zones located in the City of San Carlos.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution acknowledging receipt of the FY 2023-24 report in compliance with California Health and Safety Code Section 13146.4 relating to mandatory fire inspections; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Greg DaCunha, RWCFD Deputy Fire Chief

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT:

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS ACKNOWLEDGING RECEIPT OF THE FISCAL YEAR 2023-2024 FIRE INSPECTION

REPORT IN COMPLIANCE WITH THE CALIFORNIA HEALTH AND SAFETY CODE SECTION 13146.4.

WHEREAS, in 2018 the California State Legislature adopted Senate Bill 1205, pertaining to compliance reporting of mandatory inspections pursuant to California Health and Safety Code Sections 13146.2 and 13146.3; and
WHEREAS, Health and Safety Code Section 13146.2 requires the Redwood City/San Carlos Fire Department to perform annual inspections of all hotels, motels, apartment houses, buildings and structures accessory thereto within its jurisdiction; and WHEREAS, Health and Safety Code Section 13146.3 requires the Fire Department to perform annual inspections on every building used as a public or private school within its jurisdiction; and
WHEREAS, pursuant to Health and Safety Code Section 13146.4, the Fire Department is now required to annually report compliance with Health and Safety Code Sections 13146.2 and 13146.3 to its administering authority; and WHEREAS, Health and Safety Code Section 13146.4 defines an administering authority as a city council, county board of supervisors, or district board, as the case may be; and
WHEREAS, the Fire Department reported its Fiscal Year 2023-24 compliance with Health and Safety Code Sections 13146.2 and 13146.3 to the City Council of the City of San Carlos.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby:

1. Approves the above recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety; and

2.Acknowledges receipt of the mandatory reporting in compliance with Health and Safety Code Sections 13146.2 and 13146.3 for Fiscal Year 2023-24, and incorporated by reference, as is required by Health and Safety Code Section 13146.4.

BE IT FURTHER RESOLVED, that this Resolution shall be effective upon its adoption. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 9th day of September 2024, by the following vote:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Comfort International, Inc. for On-Call Heating, Ventilation, and Air Conditioning Maintenance and Repair at City Facilities Beginning Fiscal Year 2024-25 for Three Years, with an Option for Three One-Year Extensions in an Annual Amount of $200,000, which Includes Ratifying a Payment of Approximately $11,000 for Work Already Completed in Fiscal Year 2024-25 for Year One.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement with Comfort International, Inc. (“Comfort”) for on- call heating, ventilation, and air conditioning (“HVAC”) maintenance and repair at City facilities beginning Fiscal Year (FY) 2024-25 for three years, with an option for three one-year extensions in an annual amount of $200,000, which includes ratifying a payment of approximately $11,000 for work already completed in FY 2024-25 for year one.

FISCAL IMPLICATIONS:

There is no fiscal impact or additional appropriation needed at this time. The Building Maintenance operating budgets for City facilities contain sufficient funds to cover the total contract value.

The proposed agreement is for an initial three-year term, with three additional one-year extensions for a maximum of six years, with a maximum increase of five percent annually in accordance with Engineering News Record’s Construction Cost Index for the San Francisco Bay Area.

BACKGROUND:

The City has ten separate facilities including City Hall, Library, Corporation Yard, Adult Community Center, Youth Center, Laureola, Arbor Bay School, Museum, Fire Station 13, and Fire Station 16 that require HVAC maintenance and repair. In addition to preventative maintenance, during the past several years, additional emergency HVAC repairs have been necessary to address the air quality in the facilities during wildfires, extreme weather events, and the COVID pandemic.

ANALYSIS:

A request for proposals (RFP) was issued on July 16, 2024. Comfort was the only company to

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submit a proposal. The City has entered into agreements with Comfort over the years and they have extensive knowledge and experience with the HVAC systems at each facility. Comfort has provided a high quality of service and rapid response times for the City during ever- changing conditions.

On January 22, 2024, the City Council adopted Resolution 2024-006 authorizing the City Manager to execute an amendment to the professional services agreement with Comfort International, Inc. in the amount of $50,000 and the City Manager signed an amendment with Comfort in March 2024. Due to the timing of the work, approximately $11,000 was completed and invoiced in FY 2024-25 instead of FY 2023-24. Therefore, the annual amount of $200,000 for year one includes the $11,000 for work that was already completed.

The annual amount of the agreement accounts for the full scope of HVAC preventative maintenance at each facility in the amount of approximately $40,000 annually, in addition to emergency work which averages approximately $100,000 annually. Staff’s recommendation also accounts for the cost of unforeseen services and repairs.

Therefore, staff recommends awarding the agreement to Comfort International for on-call HVAC maintenance and repair at City facilities beginning FY 2024-25 for three years for $200,000 each year, with an option for three one-year extensions also in an annual amount of $200,000.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement with Comfort International, Inc. for on-call HVAC maintenance and repair at City facilities beginning FY 2024-25 for three years, with an option for three one-year extensions in an annual amount of $200,000, which includes ratifying a payment of approximately $11,000 for work already completed in FY 2024-25; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager

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ATTACHMENT(S):

1. Resolution

2. Comfort International, Inc. Proposal

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH COMFORT INTERNATIONAL, INC. FOR ON-CALL HEATING,

VENTILATION, AND AIR CONDITIONING MAINTENANCE AND REPAIR AT CITY FACILITIES BEGINNING FISCAL YEAR 2024-25 FOR THREE YEARS, WITH AN OPTION FOR THREE ONE-YEAR EXTENSIONS IN AN ANNUAL AMOUNT OF $200,000, WHICH INCLUDES RATIFYING A PAYMENT OF APPROXIMATELY $11,000 FOR WORK ALREADY COMPLETED IN FISCAL YEAR 2024-25 FOR YEAR ONE.

WHEREAS, the City has ten separate facilities including City Hall, Library, Corporation Yard, Adult Community Center, Youth Center, Laureola, Arbor Bay School, Museum, Fire Station 13, and Fire Station 16 that require HVAC maintenance and repair; and WHEREAS, in addition to preventative maintenance, during the past several years, additional emergency HVAC repairs have been necessary to address the air quality in the facilities during wildfires, extreme weather events, and the COVID pandemic; and WHEREAS, a request for proposals (RFP) was issued on July 16, 2024 and one proposal was received from Comfort International, Inc. (“Comfort”); and WHEREAS, the City has entered into agreements with Comfort over the years and they have extensive knowledge and experience with the HVAC systems at each facility; and WHEREAS, Comfort has provided a high quality of service and rapid response times for the City during ever-changing conditions; and
WHEREAS, the Building Maintenance operating budgets for City facilities contain sufficient funds to accommodate this agreement; and
WHEREAS, the agreement accounts for the full breadth of HVAC preventative maintenance at each facility in the amount of approximately $40,000 annually in addition to emergency work and unforeseen services and repairs which averages approximately $100,000 annually; and
WHEREAS, the proposed agreement is established for an initial three-year term, with three additional one-year extensions, for a maximum of six years with a maximum increase of five percent annually in accordance with Engineering News Record’s Construction Cost Index for the San Francisco Bay Area; and
WHEREAS, staff recommends awarding the agreement to Comfort for on-call HVAC maintenance and repair at City facilities beginning Fiscal Year (“FY”) 2024-25 for three years, with an option for three one-year extensions in an annual amount of $200,000 which includes ratifying a payment of approximately $11,000 for work already completed in FY 2024-25.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute a Professional Services Agreement with Comfort International, Inc. for on-call HVAC maintenance and repair at City facilities beginning FY 2024- 25 for three years, with an option for three one-year extensions in an annual amount of $200,000

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which includes ratifying a payment of approximately $11,000 for work already completed in FY 2024-25.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 9th day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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2570 North First Street, 2nd Floor
San Jose, CA 95131
(888) 518-1118 Tel
(888) 600-3880 Fax
www.comfortintl.com
© 2024 Comfort International, Inc. All rights reserved. CA license # 759534 (C20 C38 C -4 C10 B) A Minority Owned Company

City of San Carlos
600 Elm Street
San Carlos, CA 94070-4019

HVAC Maintenance Proposal Cover Letter

Attention: Anna Denham and Louis Duran

Dear Anna and Louis,

We have been doing business with the City of San Carlos since 2015 and we value being selected to service your buildings. We have dramatically lowered your energy usage for all the City of San Carlos buildings by designing and upgrading those facilities with LED lighting, and HVAC optimization and building automation controls. Those improvements are saving the City of San Carlos over $230,0000 annually.

In addition to discovering the energy waste in your facilities and providing our turnkey solutions that have exceeded our energy goals, we helped the City of San Carlos implement a quality HVAC maintenance program. Our detailed approach to HVAC service has proven to prolong the life of your HVAC equipment, reduce your repair costs, and improve the comfort levels in all your buildings.

Much of the HVAC industry is focused on replacing equipment, we are one of the few unique commercial HVAC firms focused on providing quality maintenance service to maximize the longevity of your equipment and with the expertise to achieve the lowest energy efficiency levels in commercial buildings.

Prior to our preventative HVAC maintenance program, the city had many HVAC units replaced prematurely and the buildings experienced comfort problems that were never resolved.

Comfort International Inc. brings over 20 years of experience in commercial HVAC and energy management expertise to engineer and maintain our customer’s buildings to be comfortable at the lowest energy levels in the industry. We have the skilled technicians and Professional Engineers that are at your service 24 hours a day seven days a week with a response time of less than two hours to ensure your buildings are always comfort at the lowest possible cost.

Comfort International is very proud of our accomplishments for the City of San Carlos and we want to continue to be your HVAC service/maintenance firm. I am confident that once you have reviewed our services that will continue to us as your HVAC and energy service company. We are looking forward to continuing to demonstrate our performance and assure that the energy savings we have implemented continue to be sustained for all the City of San Carlos facilities

Sincerely yours,

Alan Pong
President/ CEO

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2570 North First Street, 2nd Floor
San Jose, CA 95131
(888) 518-1118 Tel
(888) 600-3880 Fax
www.comfortintl.com
Comfort International, Inc. Staffing, Team Experience, and Understanding of Project & Objectives
We know that both comfort and keeping all your costs (HVAC maintenance, repairs, controls, upgrades, and energy costs) are very important. We were the company that performed the energy benchmark review with PG & E that found over $230,000 hidden energy waste at your facilities. After designing and upgrading your lighting and HVAC systems so that they are now very energy efficient, we also helped create an HVAC maintenance program that has reduced your maintenance/repair costs while improving your comfort. Our goal is to ensure that all the City of San Carlos buildings continue to operate at the most energy efficient level, are comfortable, and well maintained so that your HVAC equipment can last for the maximum possible lifespan all at the lowest cost.

We will be able to accomplish those goals because our staff has been currently servicing all your facilities since 2016 and is already trained on all the advance scheduling, procedures such as bypass fire systems for every facility, and are know all your facility staff and onsite people at the various buildings. We have been providing high quality HVAC maintenance, service, repairs, and replacement work for your city facilities that has provided comfort at the lowest cost possible. All our technicians are very familiar with the brands and types of HVAC equipment in all your buildings as we have been servicing them for approximately 8 years, and all are EPA certified. We also as a company policy perform and make sure all employees go through background, drug, & driver’s license testing.

We are planning on assigning the HVAC maintenance of your buildings to Adrian Narvaez, Arturo Vega, Yasu Fujiyama, Omar Otero who are all very familiar with your buildings and Daikin & Mitsubishi Ctiy-Multi certified and the KMC building automation controls used throughout the City of San Carlos buildings.

Arturo Vega is our Area Manager, and he will split the HVAC maintenance duties between Yasu, Adrian, Omar Otero and himself. This will provide more than enough resources to complete the maintenance as outlined in the quarterly RFP. Art, Adrian, Omar, and Yasu have already been trained and are very familiar with all the HVAC systems throughout all the City of San Carlos buildings including your Mitsubishi Citi- Multi, Daikin, and KMC Control systems. We will also train additional technicians to be back up in the event there is a need such as vacations, employees being out due to an illness, etc. Their resumes are in the Appendix section.
© 2024 Comfort International, Inc. All rights reserved. CA license # 759534 (C20 C38 C-4 C10 B) A Minority Owned Company

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Operations
Engineering Building
Automation
HVAC Service
Comfort International, Inc. is organized into three departments, Engineering, Building Automation, and HVAC Services. Our company works collaboratively so that we work as a team to help each other provide our customers with the highest quality solutions.

Arturo Vega will be your area manager for HVAC Service. He will have Yasu Fujiyama, Omar Otero, Adrian Narvaez who are all Mitsubishi Citi-Multi & Daikin certified and himself as the main people servicing your facility with additional technicians as needed as a backup. All our technicians are skilled HVAC service technicians who are very familiar with the same equipment you have at your City of San Carlos facilities and work on those very same systems daily. This ensures that your HVAC systems are always serviced by highly skilled journeyman technicians whom will perform all aspects including preventative maintenance which ensures that we identify items proactively to reduce your repair costs.

Bill Christian is our head of Engineering and is there to provide any support needed to assist Art and his team for any engineering requirements they encounter. He and his team are all KMC certified and have the expertise to identify and solve your energy efficiency needs for any of your facilities.

Sonny Kwok is our head of Building Automation and is there to both provide any assistance to Art & his team as well as provide service for any building automation needs. He manages a staff that perform service and new installations of building control systems. He has both decades of experience as a project manager and is a licensed Professional Engineer and KMC certified.

They all have worked together as a team for similar projects such as the City of Belmont and the City of San Mateo.

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Trained on
KMC Controls
Mitsubishi City-
Multi
Certification
Daikin
Certification
City of Belmont which
as the same
types/brands of HVAC
systems where they
have worked
performing HVAC
maintenance/service
City of San Mateo which
has the same
types/brands of HVAC
systems where they
have worked performing
HVAC
maintenance/service
Adrian Narvaez ✓ ✓ ✓ ✓ ✓
Yasu Fujiyama ✓ ✓ ✓ ✓ ✓
Omar Otero ✓ ✓ ✓ ✓ ✓
Arturo Vega ✓ ✓ ✓ ✓ ✓

Comfort International, Inc. is ideally qualified to service your facilities as we have been providing very high- quality HVAC, maintenance, repairs, and emergency service for you City of San Carlos facilities since 2016.

All our technicians are very familiar with all the various HVAC equipment that you have throughout your various buildings. We are also familiar with your building facility staff as well as city employees in the various buildings.

Our company’s focus is to provide exceptional HVAC maintenance to keep your buildings comfortable at the lowest possible cost and to extend the life of all your HVAC systems.

Workplan Approach and Schedule

All our staff are in clearly identified company uniforms, with badges, and clearly decaled company vans so that you and your employees know when we are onsite. Our technicians (Yasu, Omar, Adrian, and Art) already know how to give your staff advance notice to schedule our maintenance services. We are also already familiar with the specific check-in requirement at each location in order to bypass fire alarms prior to accessing the roof, etc. This information is also now integrated into our new phone work order system to ensure every person knows the requirements of each of our buildings. All of the HVAC checklists have been incorporated into our work order system so that for each maintenance our technicians know what equipment is to be serviced and the individual checklists to be performed by piece of equipment. This work order system will capture your approval signature when we arrive and when we complete our maintenance, /and or any repair request. The system also provides our technicians with instant access to know about

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any pending issues or proposals by building and by HVAC piece of equipment as all of the historical and current information is stored into the work order system.

Hours per Person
for HVAC
Maintenance/year
Hours per
person for
Water
Treatment
Maintenance
Energy
Efficiency
check of
KMC
Controls
per year
Youth Center 14 1
Corporation Yard 21 1
Arbor Bay School 11 1
Adult Community Center 23 1
City Hall 80 36 4
Library 32 3
Museum 8 1
Laureola Park 12 1
Fire Station 13 19 2

220 36 15

Total estimated hours per year 271

Our work order system is deployed to all technician’s mobile smart phones and laptops. This enables our company to be very efficient and provide higher quality service. All of the HVAC maintenance services are scheduled with this system and sent to your Comfort International technician’s mobile device, so they know exactly what is due that given month for your buildings. It captures your electronic signatures when we are onsite & before we leave, so that you know when and who is performing services for your buildings.

This data is included with our invoices so you can see each maintenance service’s back-up information. All of the data is stored in our computer system so we can easily provide any historical reports, etc.

Besides being a great tool for the technicians performing the maintenance and responding to any emergency services, it also provides data for our service manager to easily monitor the progress of our services to ensure that everything is performed timely. When a technician finds a predictive repair, that data can be sent immediately to his area manager who will generate the proposal for the repair. From our same mobile work order system our area manager can send the completed proposal to your facility department. The system also enables your facility department to approve the proposal electronically and our service manager and office will be notified that the proposal has been approved so that we can quickly schedule the services. Thus all of our workflow is performed in an easy to use mobile platform that

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enables us to provide consistent quality of services and in a very prompt manner to keep your buildings comfortable at the lowest costs possible.

We have already performed detailed equipment condition inspections when we started services with the City of San Carlos. This was done so that we can quickly identify the condition of all the systems and provide a more predictive plan to keep the systems in good operating condition and thereby eliminate the likelihood of unplanned emergency service needs. We find that by taking this approach we can identify repairs into several categories, (urgent issues needing immediate attention, issues that should be done within 6 months, and issues that should be done within 12 months).

Our Area Manager will keep the City of San Carlos facility staff appraised as to the predictive repair proposals using this type of planning so that it will be easy to plan for all the maintenance and repair needs. This will enable us to work with the facility department to develop a plan of action to deal with any differed maintenance & repair issues and do so within the facility department’s budget and schedule.

This approach has worked well in the City of Belmont, which prior to our start of HVAC services the city operated without a formalized maintenance program for years. We were able to quickly evaluate all the systems and prioritize repair needs and get the many buildings into a good maintenance operation. After our first year of services the equipment is in very good condition and easily serviced without unplanned service calls or numerous simultaneous repairs needs.

As we have outlined in our general qualifications, Comfort International, Inc. has a unique focus on providing quality maintenance, service, repairs, and system optimization instead of relying on construction and replacements as a business. While we are very well known for providing quality HVAC maintenance and service, we also can handle any complex design build, installation, or replacement project as we have already demonstrated at your Fire Station facility where we upgraded the systems to incorporate a new system with improved HVAC capabilities and improve their comfort.

The biggest importance of having this company philosophy and structure is that we always have the right number of highly skilled technicians to give you ideal service. We provide all our technicians with ample hours of work, so their focus is to take care of your equipment as if it was their own. We are in an economic time much like the Dotcom bust or the 2008/2009 downturn where most of the HVAC market is not providing the attention to doing quality maintenance but instead pushing to replace equipment prematurely. We provide full family medical and dental care to all employees including their families and this along with our unique company structure is another reason that our approach will keep your buildings comfortable and your costs low.

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Quality Control

To ensure that we are providing quality service and meeting the needs of the City of San Carlos, Arturo Vega will be working closely with Yasu, Omar, & Adrian to ensure that we stay on schedule in completing the maintenance services on time as well as being in the field to critique their work ensuring quality of services. Additionally, the maintenance work orders are distributed to their assigned technicians electronically and require a signature from the City of San Carlos both when they start their maintenance and upon completion to be allowed to turn the work order into our office. This enables our office and Area Manager Art to be continually aware of the progress of how the maintenance services are being completed. Art meets with the technicians formally every week and is in continual contact with them daily.

Our office staff sends out status of maintenance work orders at least weekly to ensure we complete our services in a timely manner.

Our Area Manager also manages the repair proposals approved so he can ensure that we are providing enough manpower to do the repairs promptly but also not affecting the schedule of the maintenance services. That is another reason for cross training additional technicians on the City of San Carlos so that not only in the need for vacation or sickness, but these technicians can also help support repairs if there are any instances of spikes in labor needs.

In addition to ensuring that we are always matching our labor to the needs of your facilities, we also track repair costs and energy costs for our clients’ facilities. This provides us with good quality control as the repair costs per square foot are a good indicator if the maintenance is being done thoroughly. Additionally, energy usage is another predictor that can identify issues even earlier before they result in a repair issue.

When a building is operating at a low kilowatt hours and therms per square feet per year then the HVAC equipment is not working unnecessarily hard or fighting each other, which can happen often in commercial buildings. As an example, if the kilowatt hours per square feet go up noticeably in one month, that can often be due to mechanical issues like economizers out of calibration or stuck in one position, and even due to systems over cooling. These conditions can be issues that will result in increased service calls or other HVAC repair or reliability issues if left unnoticed.

Our goal at Comfort International, Inc. is to ensure that we are providing quality HVAC maintenance that is very thorough & detailed where we identify predictive repair issues early to lower your overall HVAC repair/service costs. Additionally, we strive to identify if your buildings are wasting energy, and we have the expertise and track record in achieving the lowest energy levels in the commercial sector.

Comfort International Inc. General Qualifications

Comfort International, Inc. has been a commercial only HVAC & Energy Efficiency company since 2009 located in San Jose. We service millions of square feet of facilities throughout the entire Bay Area with

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local technicians and managers to provide you with prompt service 24/7/365 days a year. Our Mission Statement Engineering & maintaining commercial buildings to be comfortable Zero Net Carbon.

Comfort International Inc. Company Philosophy

Most HVAC contractors in the industry are generally in the business of installing new units with very little attention and skill in quality HVAC maintenance services. Comfort International Inc. is a very innovative performance company with our core competence being servicing and maintaining commercial buildings to be comfortable and with zero net carbon. Having that as our mission in life has enabled us to create a company with the expertise and motivation that you can trust to maintain and be a company you can count on to keep your buildings comfortable and energy efficient.

Additionally, we have our own in-house licensed Professional Engineers to assist our technicians as a team to ensure we fix the problem correctly the first time. Having our own engineers working in our team environment enables us to ensure there is no problem we cannot solve quickly and efficiently. This engineering group is also here to help monitor your energy consumption and look for cost effective ways to lower your energy usage so that your building can provide a carbon neutral environment. We can typically reduce your energy consumption anywhere from 20% to over 50% and do so on a turnkey guaranteed basis with paybacks usually between 1-5 years and fully funded with energy savings. We even have the expertise to turnkey your facilities to be Zero Net Carbon.

Highly Skilled Technicians with personal service

This company philosophy is why our team of over twenty is comprised of some of the highest quality skilled technicians in the industry. We hire the best and continually provide ongoing training to our staff to ensure that they are the most qualified to service your buildings. Your buildings will be managed by an area manager Arturo Vega works in the field managing a locally based group of technicians already familiar with your buildings. Our area manager and account manager will always be at your service to explain proposals and provide superior customer service.

As a company we not only have a fully computerized work order system, provide our staff with smart phones, tablet PC’s, we also use those tools to provide our Area Managers and technicians with the ability to act independently and do whatever is needed to keep our clients happy. We want everyone to have the easy & immediate ability to collaborate as a team so we can have the confidence to make decisions to service our clients immediately. When a technician finds an issue during maintenance, he can immediately send all the pertinent data to the Area Manager who can then generate a proposal immediately. Our computer tools enable us to provide proposals and feedback to our clients much faster and efficiently. It is easy for us to find an issue onsite and have a proposal back to our client that same day in a matter of minutes not days. We also provide company credit cards and have established open accounts at all our vendors so that a technician can purchase any materials needed immediately to better serve our clients.

We make sure that the area manager and several technicians are familiar with your building so that you can always trust that an experienced technician who knows the specifics of your building will be the one

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both maintaining and responding to any emergency service. All these technicians are provided with a fully stocked commercial van which they take home so that they can respond immediately after hours to any emergency. We guarantee a two our response for any emergency repair request 24/7 every day of the year.

Comfort International Inc. has the resources to be your sole source HVAC and Energy Service Company.

Since we only focus on companies that we are typically servicing and maintaining them equipment we can always make sure that we have the right resources and the same knowledgeable technicians you can trust 24/7. We can provide competitive cost in those rare instances when equipment is beyond its useful life yet unlike a typical HVAC contractor who replaces equipment as their core focus you will not see the turnover of technicians familiar with your building. Our staff takes great pride in maintaining your equipment as if it was their own. Being a service-focused company, our technicians are always assured of full-time hours so that they can focus on looking for more preventative ways to keep your equipment at peak performance.

Efficient CI Network with a Benchmark Focus

Comfort International Inc. is an incredibly efficient company with a computer management system that provides us with low overhead yet also enables us to create a benchmark focus in our performance. All our technicians are equipped with a mobile computer with wireless communications to our Comfort International Inc. network. This enables us to send service requests and information to our technicians efficiently. This also enables a much more effective way to store and deliver documentation to you to eliminate the need for paper. We track all our clients’ repair costs by building by unit along with your energy consumption. This enables us to have our management focused on the areas they need to be to keep your building comfortable at low repair and utility costs.

This information is not only used to better manage your building but also is used to reward and advance our technicians. This provides an environment where everyone knows that they will be advanced and rewarded by the same metrics that you are hiring us to reduce, namely HVAC repair costs and energy costs. The technicians who do a better job at those metrics are the ones advanced in both pay and position. That creates a completely difference focus when they are performing maintenance on your HVAC equipment. This eliminates people from being lazy or careless on maintenance as they know that each of the many detailed check list items on our preventative maintenance program is important as they will affect their personal employee reviews and advancement.

Having technicians make sure that they perform each maintenance function correctly and looking attentively for ways to reduce your repairs is one of the reasons why we have consistently provided comfort at the lowest cost in the industry. We use this computer system to provide valuable reports on repair costs, energy consumption, etc. These are then loaded on our secure Intranet system that has a tailored password protected forum just for your company. You can login and see important reports, status of repairs/projects, and receive your invoices all electronically.

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 408-888-518-1118 P . 408-600-3880 F . www.comfort.intl.com Omar Otero Lead
HVAC Technician
Omar is a skilled HVAC service technician with
more than 25 years of experience in the
commercial HVAC service technician. Omar’s
specialized training includes rooftop package
units 3 to over 100 tons, VFD’s, chillers, Trane
Intellipak, Boiler training on steam and gas
systems, BACnet KMC controls, pneumatic
controls training HVAC controls, Mitsubishi
City Multi and Daikin certified.

Omar has worked in office, industrial, data
centers and wide variety of commercial
buildings, Omar has expertise on many
different HVAC package units including
Mammoth, McQuay, York, Mitsubishi, Daikin,
Carrier, Fujitsu, Trane and Liebert as well as
many
other brands in the industry. Additionally, he
is very familiar with most of the City of San
Carlos’s facilities.

Omar takes great pride in his work and
providing exceptional service to all of the
facilities he services. He is dedicated to bring
added value and quality workmanship to his
clients. He he has maintained & serviced
many HVAC units, boilers, compressors, fans,
bearing, controls, process piping, ductwork,
coils, motors and enjoys sharing is
knowledge with his fellow technicians so that
Comfort International can continue to
improve our service to our clients.

A Green-Focused Energy Management and
HVAC Maintenance Firm

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 408-888-518-1118 P . 408-600-3880 F . www.comfort.intl.com Yasu Fujiyama
Lead HVAC Technician
Yasu is a lead HVAC service technician with
more than a decade of experience in the
industry as both a certified electrician and
commercial HVAC service technician. Yasu’s
specialized training includes electrical
conduit, wiring, VFD’s, pneumatic controls,
fire & halon testing, Trane Intellipak, Boiler
training on steam and gas systems, BACnet
DDC training, pneumatic controls training
HVAC controls and compressor rebuilding
training, Mitsubishi and Daikin certified. He
also is scissor lift certified, Hilti certified,
confined space certified and clean room
certified.

Working on a variety of commercial buildings,
Yasu has expertise on many different HVAC
package units including McQuay, York,
Mitsubishi, Daikin, Carrier, Trane and Liebert
as well as many
other brands in the industry. Additionally, he
is very familiar with all of the City of San
Carlos’s facilities.

With a goal to bring added value and quality
workmanship to his clients, he has installed
many HVAC units, boilers, compressors, fans,
bearing, controls, process piping, ductwork,
coils, motors and related repairs. Yasu has
worked on office buildings, data centers ,
clean rooms, manufacturing, and mission
critical buildings.

A Green-Focused Energy Management and
HVAC Maintenance Firm

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 408-888-518-1118 P . 408-600-3880 F . www.comfort.intl.com Adrian Narvaez
Lead HVAC Technician
Area Manager
Adrian is a journeyman HVAC service
technician with more than a decade of
experience in the industry. Adrian’s
specialized training includes Trane Intellipak
factory training, Boiler training on steam and
gas systems, cooling towers, chillers, BACnet
DDC training, trained on KMC Controls,
pneumatic controls training HVAC controls
and compressor rebuilding training. He also is
scissor lift certified, Hilti certified, confined
space certified, Mitsubishi City-Multi certified,
Daikin certified, and clean room certified.

Working on a variety of commercial buildings,
Adrian has expertise on many different HVAC
systems from complex central plants with
chillers, cooling towers, boilers, air handlers,
as well as all types of package units including
McQuay, York, Carrier, Trane and Liebert as
well as many other brands in the industry.

With a goal to bring added value and quality
workmanship to his clients, he has installed
many HVAC units, boilers, compressors, fans,
bearing, controls, process piping, ductwork,
coils, motors and related repairs. Adrian has
worked on office buildings, data centers,
clean rooms, manufacturing, and mission
critical buildings.

Adrian has worked with Yasu on all of your
buildings and is very familiar with all of your
HVAC systems.

A Green-Focused Energy Management and
HVAC Maintenance Firm

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 408-888-518-1118 P . 408-600-3880 F . www.comfort.intl.com

Arturo Vega
Service Manager

Arturo is the Service Manager with Comfort International and senior journeyman HVAC service technician with more than two decades of experience in the industry. He has extensive experience maintaining, servicing, and installing all types of HVAC units and consistently delivering exceptional service.

Arturo’s experience includes servicing HVAC split systems, package units, servicing VFD’s and motors, cooling towers, Trane Intellipak and Boxcar units, Boiler gas systems, KMC Controls & BACnet DDC training, pneumatic controls training, Mitsubishi City-Multi certified, Daikin certified, and different compressor, pumps, and motor bearing rebuilding training.

He also has experience with full HVAC installations of package units, standard split systems, mini- split systems, VRF systems, installation of round and rectangular ductwork, experience with installing different electrical voltage circuits, gas piping, Lab process piping, and condensation drain lines.

Working on a variety of commercial buildings, Arturo has expertise on many different HVAC systems including Aaon, McQuay, Laars Pennant, York, Carrier, Trane, Daikin, and Liebert as well as many other brands in the industry. He has worked on all sizes of commercial systems from 3 to 150-ton package units and split systems to large multiple chiller systems over 500 tons+ for many different applications and building sites. Additionally, he is very familiar with all the City of San Carlos’s facilities.

In addition, he is a graduate of Sequioa Institute’s HVAC and refrigeration educational training certificate program and EPA certified.

A Green-Focused Energy Management and
HVAC Maintenance Firm

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 408-888-518-1118 P . 408-600-3880 F . www.comfort.intl.com Bill Christian
Engineering Manager
Throughout his 35+ year career
in commercial HVAC, Bill
Christian’s focus has been
finding innovative building
energy savings. An early
proponent of sustainability, he
has developed and performed
energy studies and has
engineered and implemented
retrofit projects from concept
through systems start-up and
then to ongoing operation, that
have greatly reduced the
energy consumed by
commercial and industrial
facilities. His expertise includes
modification to mechanical and
lighting equipment and
upgrading and repair of control
systems.

In his role at Comfort
International, Bill serves as
Engineering Manager where he
is responsible for energy
studies, project design, project
engineering support and final
system performance. Because
of his experience in all aspects
of a project, he fully
understands building
operations and is sensitive to
the concerns of facility and
property managers who want
to save energy but also want
comfort and reliability.

He has worked with the electric
and gas utilities in various
capacities. He has trained
commercial auditors for PG&E
and the Los Angeles
Department of Water and
Power and has obtained
millions of dollars in utility
rebates for innovative
qualifying projects. In addition,
he has testified at rate
structure hearings for measures
that encourage fairness in
energy reduction. Locally, he
chairs a municipal energy
committee which advises on
issues about municipal
buildings, schools, and local
public policy.

Bill is a licensed professional
engineer in California. He
received a B.S. degree in
engineering from Worcester
Polytechnic Institute in
Massachusetts and a M.S.
in
mechanical engineering from
Rensselaer Polytechnic Institute
in New York. His academic work
in physics and energy systems
has allowed him to develop
innovative modifications to the
layout and operation of existing
HVAC and lighting systems. He
has developed specific
techniques for a wide variety of
commercial buildings, data
centers, and clean room
facilities with great success
without affecting strict
operations protocols. He is also
a pioneer in the use of
economizer cooling for data
centers, and his revisions to
clean room facilities have
yielded large savings while
improving performance and
reliability.

One of the projects Bill
is most
proud of is his restoration of
one of the oldest large
geothermal systems in the
country, built in 1962. His re -
design reduced energy use by

2.3 million kWh a year and
solved its chronic lack of
heating capacity.

Bill also spent two years in the
Peace Corps in Kenya
designing village water
systems.

A Green-Focused Energy Management and
HVAC Maintenance Firm

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 408-888-518-1118 P . 408-600-3880 F . www.comfort.intl.com

Sonny Kwok
Engineering Project Manager

Sonny Kwok graduated from
Cal Ploy San Luis Obispo with a
B.S. in Mechanical Engineering
in 1992. He is a registered
professional mechanical
engineer. He has over 20 years
of experience in the HVAC
industry working for various
different companies at
different levels of key positions.

His experience include control
system design, estimating,
construction, engineering
management, project
management, energy efficiency
projects for commercial office
buildings, medical facilities,
manufacturing plants, high-rise
buildings, cleanrooms,
computer rooms, and biotech
laboratories. He delivered
many successful design/build
projects with value engineering
ideas to clients with budgets
and project schedules in main
focus.

Sonny currently serves as a
Senior Project Manager at
Comfort International. He
manages the construction
group to build all Efficient
Energy Management Study
projects. He puts all the
concepts in each Efficient
Energy Management Study into
an actual design on drawings.

He then instructs the
construction group to build and
delivery the project to the
client with a guaranteed energy
saving from start to project
closeout. He focuses attention
to details on all projects to
ensure to deliver quality
projects to all clients.

A Green-Focused Energy Management and
HVAC Maintenance Firm

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2570 North First Street, 2nd Floor, San Jose, CA 95131 . 888-518-1118 P . 888-600-3880 F . www.comfortintl.com Alan Pong – President & Owner
Alan Pong is President and
Owner of Comfort
International, a green-focused
energy management and
HVAC maintenance firm,
specializing in engineering
utility cost savings for existing
commercial buildings and
maintaining them to be
comfortable carbon neutral
environments.

Alan has been in the HVAC
and Energy Management
industry since 1989. Alan’s
company brings the
experience of professional
engineers, energy
management experts, and
journeyman HVAC service
technicians. He has helped his
clients achieve the lowest
metrics in energy
consumption for many types
of medium to large
commercial facilities without
having to replace expensive
systems, typically reducing
energy consumption 20% to
over 50% on existing HVAC
systems. The majority of his
clients realize a payback in
two years or less without
disrupting operations.

Virtually every type of facility
can realize cost savings --
Alan’s extensive experience
in energy management and
maintenance range from
corporate headquarter
/office facilities to highly
critical manufacturing / FAB /
clean room / data center
facilities.

He has performed many
benchmark studies and
investment grade energy
audits for hi-tech facilities
internationally and has
managed complex re-
engineering projects which
have resulted in some of the
lowest benchmarks in energy
& maintenance costs per
square foot as well as
building Zero Net status.

A graduate from Hayward
State University, Alan is a
Board Director Emeritus of
the Silicon Valley Chapter of
the International Facilities
Management Association
(IFMA) and co-chairs their
Professional Development
Committee where he
created their benchmark
initiatives.

In 2000 and 2001 he was
awarded the “Tom Jones
Award”, IFMA Silicon Valley’s
most prestigious award for
excellence in facilities
management, and in 2006 he
was awarded the President’s
Award. He is also on the
Board of Directors of Asian
Commercial Professionals, a
professional association
supporting the growth and
development of Asian
Americans in facilities,
commercial and corporate
real estate.

Alan has also shared his
expertise by providing
educational seminars and
presentations for many other
organizations including
BOMA, PG&E, Bay Area Air
Quality, ACP, and IFMA
Utility Councils.

Alan holds the following
licenses:
- CA license C- 38 -
Refrigeration
- CA license C-10 - Electrical
- CA license C-4 - Boiler, Hot
Water, Steam Systems
- CA license C-20 - HVAC
A Green-Focused Energy Management and
HVAC Maintenance Firm

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References

We are servicing the cities of Belmont and San Mateo facilities in the Bay Area. They are also very happy with our services as we have lowered their operating costs both in HVAC maintenance & repairs as well as their energy consumption. Below is their contact information:

City of Belmont
We have been providing them with HVAC maintenance, service, repairs, and support for all their city buildings for well over five years. Additionally, we have optimized their energy efficiency by improving their HVAC systems with advanced building automation systems, LED lighting upgrades and have guaranteed savings proven at the utility meter level. _ Contract Alain Urruty, Senior Building Maintenance, (650) 595-7441, [email protected]

City of San Mateo
We have performed energy audits on all of their buildings and upgraded their lights to LED and optimized their HVAC systems. We are also providing them with HVAC maintenance, service, repairs, and support for all their city buildings. We have also dramatically lowered their energy usage by optimizing the HVAC systems with advanced building automation controls, VFD’s, LED lighting with the energy savings documented and guaranteed at the utility meter level. - Contact Derek Bahamondes, Facilities Supervisor, (650) 740-1520, [email protected]

Dunhill Partners West
We have been providing them with HVAC maintenance, service, repairs, new system design & modifications, and energy efficiency projects for many of their commercial buildings in the Bay Area.

They have seen the difference that Comfort International has in our philosophy and approach that has provided them comfortable buildings with the equipment maintained with pride and quality that has resulted in reduced HVAC repair costs.
- Douglas B. Twillman, CFO, (650) 606-1676, [email protected]

Comfort International, Inc. has the team already familiar with all your buildings and we look forward to continuing to provide quality HVAC maintenance, prompt service, and quality repairs to keep your systems’ longevity assured for years to come.

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Proposed Cost Schedule

Routine Services
Location Quarterly Monthly Total Annual Cost
Youth Center $294.00

1,176.00
Corporation Yard $574.00

2,296.00
Arbor Bay School $219.00 876.00
Adult Community Center $687.00 2,748.00

City Hall $2,552.00 484.00 water
treatment
16,016.00
Library $1.102.00 4,408.00
Museum $106.00 424.00
Laureola Park $207.00 828.00
Fire Station 13 $413.00 1,652.00
Fire Station 16 n/a n/a
TOTAL COST: $6,154.00 $484.00 $30,424.00
Additional Unit Pricing
Unit Pricing Unit Cost Unit Type
Normal Operating Hours (Repair) $168 /hour
After Hours/Weekend (Repair) $252 /hour
Holiday (Repair) $336 /hour
Minimum Number of Hours Charged Per Call for
Service (if applicable)
.5/hours
Truck Charge per technician per day $60

Optional Additional Pricing MERV 13 extra cost
per filter change
fobuilding
Annual Condenser
Coil Washing
Youth Center $196.98

$241.00
Corporation Yard $106.00 $244.00
Arbor Bay School $23.81 $138.00
Adult Community Center $321.00 $138.00

City Hall $649.89

$240.00
Library $395.85 $240.00
Museum $10.93 $138.00

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Laureola Park $10.87 $138.00
Fire Station 13 n/a $240.00

220 36 15

Total estimated hours per year 271

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Agreement for Products and/or Services with Northern Landscape Management, Inc. for the Burton Park Infield Renovation Project (C2416) in an Amount Not to Exceed $150,000.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute an agreement for products and/or services with Northern Landscape Management, Inc. for the Burton Park Infield Renovation Project in an amount not to exceed $150,000.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is necessary for Fiscal Year (FY) 2024-

25. This project is an approved Capital Improvement Project (C2416) in the amount of $150,000.

BACKGROUND:

The City of San Carlos has a large demand for youth sports field space in the community. Over the years, the primary age group of field users on Flanagan and Madsen Fields at Burton Park has shifted. For example, Flanagan Field historically accommodated high school-aged baseball, requiring 90-foot base paths. However, the field’s current primary use is for youth softball, which requires 60-foot base paths and a shorter distance from home plate to the backstop. Currently, Madsen Field has a grass infield to support baseball play, while Flanagan Field has a dirt infield to support softball play.

Reducing the infield at Flanagan Field to accommodate 60-foot base paths will require a change in Madsen Field, which has now become a more suitable field for 90-foot base paths due to the inclusion of a grass infield. Modifications to both infields at Burton Park will result in a more appropriately sized field and appropriate layout of infields for each of the groups that utilize the ball fields.

ANALYSIS:

A request for proposals (RFP) was released on July 10, 2024 to secure proposals for the project.

Two vendors responded to the RFP with proposals by the deadline, and each vendor was ranked based on set criteria for the services requested.

Both proposals were reviewed by staff and evaluated to determine which vendor met all

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requirements, as well as consideration of proposal pricing. Of the two proposals received, Northern Landscape Management, Inc. (Northern) met all the requirements for the services and proposed a lower cost. Northern has completed other park maintenance projects with the City and is also the current maintenance contractor for open space and medians in San Carlos.

Therefore, staff recommends that Northern Landscape Management, Inc. be selected to complete the Burton Park infield renovations.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an agreement for products and/or services with Northern Landscape Management, Inc. for the Burton Park Infield Renovation Project in an amount not to exceed $150,000; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Northern Landscape Management, Inc. Proposal

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PRODUCTS AND/OR SERVICES WITH NORTHERN LANDSCAPE MANAGEMENT, INC. FOR THE BURTON PARK INFIELD RENOVATION PROJECT (C2416) IN AN AMOUNT NOT TO EXCEED $150,000.

WHEREAS, the City has a large demand for youth sport field space on a limited number of fields; and

WHEREAS, Flanagan Field is mainly used by youth softball, and as it currently stands, has a large infield more suitable for high school baseball play; and

WHEREAS, Madsen Field has now become a more suitable field for 90-foot base paths, but an extension of the infield area is needed to accommodate those dimensions; and request for proposals (RFP) was released on July 10, 2024, to secure proposals for the infield renovation project; and

WHEREAS, proposals were reviewed by staff and evaluated to determine which vendor met all requirements; and

WHEREAS, staff recommends that Northern Landscape Management Inc. be selected to complete the Burton Park Infield Renovation Project.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute an agreement for products and/or services with Northern Landscape Management, Inc. for the Burton Park Infield Renovation Project in an amount not to exceed $150,000.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 9th day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Deny Claim of Rebecca Huerta.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Rebecca Huerta as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Rebecca Huerta (“Claimant”). Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.

About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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ANALYSIS:

The Claimant filed a claim against the City for property damages. The Claimant noticed that when she had her car parked on Hull Drive and Elm Street on June, 9, 2024, there was paint sprayed onto her vehicle. Claimant alleged that there was a painting crew near her car prior to the incident; therefore, she is seeking over $4,000 from the City.

The City is not liable for the Claimant’s damages as there were no City crew nor City contractors working in the loss area on the date of loss. For this reason, Sedgwick recommends formal rejection of Rebecca Huerta’s claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Rebecca Huerta; or

2. Do not deny claim of Rebecca Huerta; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Huerta, R. Claim

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Approve Updates to the City's 2024 Strategic Work Plan Items.

RECOMMENDATION:

Staff recommends that the City Council receive and approve updates on objectives and tasks in the City’s September 2024 Strategic Work Plan Update.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with receiving and approving this update.

BACKGROUND:

The City Council adopted the 2024 Strategic Plan at its March 11, 2024 meeting after a series of three strategic planning meetings. The three meetings included a public Council Mini Retreat on October 16, 2023, a public Strategic Planning Retreat on January 18, 2024, and an Executive and Management Team Meeting on February 14, 2024.

ANALYSIS:

A Strategic Plan ensures that the City Council and staff continue to advance the City’s mission, vision, and values, while also addressing the day-to-day tasks, projects, functions, and issues necessary to maintain successful City operations. It identifies priorities and needs that are of importance to the community now and into the future. Development of the Strategic Plan is iterative and continuous. It is updated annually after a series of focused meetings and reviews.

The City’s Strategic Plan includes the City’s mission, vision, core values, goals, and objectives. (Attachment 1). The Work Plan takes the Strategic Plan a step further by listing the action items that will be undertaken to achieve the City’s goals and objectives. The September 2024 Strategic Work Plan Update (Attachment 2) includes “red-lined” updates to show the status of each task, as well as any new tasks that have been added to advance the goals and objectives.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Approve the September 2024 Strategic Work Plan Update; or

2. Do not approve the updates to the September 2024 Strategic Work Plan Update; or

3. Provide staff with alternative direction.

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Respectfully submitted by:

Nil Blackburn, Assistant City Manager
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. 2024 Strategic Plan

2. September 2024 Strategic Work Plan Update - Redlined

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CITY OF SAN CARLOS
2024 STRATEGIC PLAN

THE SAN CARLOS STRATEGIC PLAN
The San Carlos Strategic Plan identifies current issues, needs, and interests that are of strategic importance to the quality of life of the community. Addressing these issues requires the leadership focus of the City’s elected officials and professional staff for an extended period of time, typically several years. The Strategic Plan is not a summary of all City services. The issues identified in the plan are unique because they have an urgent impact on the community and because they are complex.

Strategic goals are a central feature of the Strategic Plan. These are established to find ways to address the strategic issues now and into the foreseeable future. If a solution is found, and there is an on-going need to address the issue, this will occur through the City’s on-going service delivery system. At that time, the issue will no longer be identified as a strategic goal.

HOW THE STRATEGIC PLAN IS DEVELOPED
The Strategic Plan is developed through an annual process that involves the City Council and City professional staff in facilitated, collaborative working sessions. The process is completed early each year so that the Strategic Plan can be incorporated into the City’s budget.

The plan is a document comprised of the City’s mission, vision and core values statements, the strategic goals and objectives for the next planning period and detailed work plans that will accomplish the goals.

Strategic goals are identified based on the knowledge and understanding that each participant in the process has about what is of strategic importance to the community.

City Council members are elected by the residents to govern and represent their needs and interests. They bring the perspective of the residents and business of the community. Professional City staff members are trained in local government management and services. They bring the perspective of how to address the complex issues that are of concern. Through the strategic planning work sessions, these two unique perspectives come together to identify the areas of focus for the next planning period.

THE STRATEGIC PLAN PROCESS
The key steps to the process are listed below.

City Council Mini-Retreat. City Council, City Manager and City Attorney brainstorm the current community issues of strategic importance. This is a public meeting.

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City Council and City Management Team Retreat. This is a facilitated, collaborative working session. The participants review accomplishments from last year; review the City’s mission, vision and values to ensure relevance; check the status of current strategic plan issues and progress; and identify new strategic issues to work on for the next year and possibly beyond. Council strategic goals and objectives are established at a high level through this process. The “handoff” is given to City staff to work through the details by refining the goals and objectives and developing work plans to achieve Council’s strategic goals. This is a public meeting.

City Management Team Retreat. This facilitated, collaborative working session with the City’s management team is designed to refine the strategic goals, develop objectives to achieve each goal and establish work plans that identify specific tasks, set timelines and assign responsibility for accomplishment. This is an internal staff meeting.

Council Adoption of Strategic Plan and Progress Updates. After all work sessions are complete, a final Strategic Plan is agendized for Council adoption at a regularly scheduled Council meeting. City staff then periodically updates Council on the progress of strategic goals during future Council meetings. All of these Council meetings are public meetings.

MISSION
The City of San Carlos provides high-quality services, facilities, and events to its residents in an equitable, sustainable, transparent, responsive, and friendly manner to foster an inclusive, safe, and healthy community now and in the future.

VISION
The City of San Carlos will continue to lead with confidence into the future as a desirable, vibrant, equitable, inclusive, and business friendly community, admired by all as a great place to live, learn, work, and play.

CORE VALUES
Not in priority order
• Fostering a safe, diverse, welcoming, and engaged community that recognizes the importance of social equity
• Ensuring fiscal responsibility and the sustainability of San Carlos’ resources, infrastructure, and social/cultural environment
• Proactively protecting our physical environment from the threats of climate change and reducing greenhouse gas emissions
• Recognizing the needs and challenges of the community and promoting its well-being. • Demonstrating high ethical and professional standards, including high quality customer service

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• Leading and managing effectively by engaging the community, thinking strategically, remaining proactive, and planning for the future
• Supporting the well-being of employees, investing in their development, and aligning staffing and resources with the demand for City services 2024 STRATEGIC GOALS AND OBJECTIVES
In alphabetical order

1. Child Care: The City of San Carlos will encourage and support the creation, operation, and access to childcare facilities and reduce barriers to creation and expansion.

Objective #1: Develop a plan on how to apply childcare funds that are collected through impact fees.

Objective #2: Consider zoning/co-location options for childcare sites.

Objective #3: Consider reducing or waiving City-controlled planning and/or permit fees for childcare projects.

Objective #4: Create/modify resources and learning opportunities for stakeholders and foster connections between providers and the community.

2. Climate Change Mitigation, Adaptation, and Resilience: The City of San Carlos will support sustainability initiatives and address climate change. As part of its focus on climate change, the City of San Carlos will continue to address vulnerability and adapt to changing climate conditions such as wildfires, flooding, drought, and sea level rise.

Objective #1: Continue to plan and implement the 33 Council-approved greenhouse gas reduction strategies and 12 adaptation/resilience strategies in the Climate Mitigation and Adaptation Plan (CMAP).

Objective #2: Refine policies and develop standards to integrate flood and sea level rise resiliency initiatives into existing processes, policies, and plans to prepare for the future.

Objective #3: Perform community engagement and outreach to promote sustainability initiatives citywide.

Objective #4: Update emergency plans and policies.

3. Downtown: The City of San Carlos will work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan to understand and ensure that the downtown meets the needs of the community and businesses now and into the future.

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Objective #1: Implement the community engagement strategy for the Downtown Specific Plan.

Objective #2: Create the Downtown Specific Plan and corresponding implementation strategies.

Objective #3: Ensure that the vision and goals of the Downtown Specific Plan come to fruition.

Objective #4: Design and implement a demonstration project along the 600 and/or 700 blocks of Laurel Street to demonstrate and celebrate the community’s shared vision for streetscape, outdoor dining, and public plaza improvements in downtown San Carlos.

4. Housing: The City of San Carlos will actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable supply by facilitating development of housing for all income levels.

Objective #1: Increase the number of Below Market Rate (BMR) housing units to meet local and regional housing requirements (e.g.: regional collaboration, grant programs, acquisition, and new development).

Objective #2: Facilitate completion of projects currently underway.

Objective #3: Increase housing production.

5. Mobility, Traffic and Transportation Infrastructure: The City of San Carlos will actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the city.

Objective #1: Implement the Bicycle and Pedestrian Master Plan to encourage alternative modes of transportation which includes micro-mobility, improved mobility, and safety for people of all ages and abilities.

Objective #2: Identify and implement citywide street and intersection projects and initiatives to improve traffic flow and parking utilizing smart technologies.

Objective #3: Develop community education, reporting, outreach, and information tools using change management principles and practices.

Objective #4: Implement Safe Routes to School improvements to increase bicycle and pedestrian safety.

Objective #5: Structure a partnership among the City, property owners, businesses, and employers and leverage resources to create effective trip reduction strategies through the creation of a Transportation Management Agency (TMA).

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6. Northeast Area Specific Plan: The City of San Carlos will work with residents, property owners, stakeholders, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan in response to continued development interest in the life sciences and biotechnology sectors, and develop policies and strategies to incorporate housing as part of this new development.

Objective #1: Create outreach and engagement opportunities that actively involve Northeast Area stakeholders and the San Carlos community in the visioning and development of the Specific Plan.

Objective #2: Initiate the environmental review of the preferred scenario.

Objective #3: Create goal, policies, and standards to be incorporated in the Northeast Area Specific Plan.

7. Recreation Services: The City of San Carlos will explore new recreational opportunities by completing an assessment of parks, open space, and other recreation facilities to support the health and well-being for community members of all ages.

Objective #1: Complete a Parks, Open Space, and other Recreational Opportunities Master Plan Assessment (12 to 24 month process).

Objective #2: Explore additional recreational opportunities at North Crestview Park that meet the needs of the community.

Objective #3: Assess new opportunities to implement Trails Connection Plan for public trails.

Objective #4: Work with the Centennial Advisory Committee and engage with the community to plan for the City’s centennial celebrations.

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2024 Work Plan

Page 1 of 18 ends

C I T Y O F S A N C A R L O S
2 0 2 4 S T R A T E G I C W O R K P L A N
F e b r u a r y S e p t e m b e r 2 0 2 4 U p d a t e Page Strategic Goal
2 Childcare
3 Climate Change Mitigation, Adaptation, and Resilience 5 Downtown
7 Housing
9 Mobility, Traffic and Transportation Infrastructure
12 Northeast Area Specific Plan
13 Recreation Services

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2024 Work Plan

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Childcare: The City of San Carlos will encourage and support the creation, operation, and access to childcare facilities and reduce barriers to creation and expansion.

Objective #1: Develop a plan on how to apply childcare funds that are collected through impact fees.

Actions/Tasks:

1. Develop and bring to the Council for consideration a strategy on how to distribute childcare impact fee funds, including guidance on whether to prioritize certain types of providers and the structure by which such funding should be provided (e.g., grants versus loans). April Completed August 2024*.

2. Determine legal use of impact fees. and prepare a memo to brief the Council.

Completed MayAugust 2024.

3. Release a Notice of Funding Availability and begin accepting applications. September 2024.

Objective #2: Consider zoning/co-location options for childcare sites.

Actions/Tasks:

1. Consider rezoning to allow childcare centers in single-family residential districts on sites that were previously schools, religious facilities, or community centers. May Completed August 2024.

Objective #3: Consider reducing or waiving City-controlled planning and/or permit fees for childcare projects.

Actions/Tasks:

1. Incorporate waiver of City-controlled permit fees for childcare centers into annual update for user fee schedule. April 2024 (with Citywide fee schedule).Completed June 2024.

2. Present a resolution to the Council. April Completed June 2024.

Objective #4: Create/modify resources and learning opportunities for stakeholders and foster connections between providers and the community.

Actions/Tasks:

1. Facilitate open house for community to meet childcare providers. Completed May 2024.

2. Conduct a survey to gauge the needs of all stakeholdersoutreach with providers.

Completed May January 2024.

3. Increase awareness of existing childcare tools and resources to the community via an annual report, social media outreach, or website updates. Ongoing.

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*Anticipated completion dates are listed in bold following each Action/Task.

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Climate Change Mitigation, Adaptation, and Resilience: The City of San Carlos will support sustainability initiatives and address climate change. As part of its focus on climate change, the City of San Carlos will continue to address vulnerability and adapt to changing climate conditions such as wildfires, flooding, drought, and sea level rise.

Objective #1: Continue to plan and implement the 33 Council-approved greenhouse gas reduction strategies and 12 adaptation/resilience strategies in the Climate Mitigation and Adaptation Plan (CMAP).

Actions/Tasks:

1. Work with Peninsula Clean Energy to administer funds for EV charging incentive program for multifamily buildings. Ongoing.

2. Work with Peninsula Clean Energy to investigate feasibility of installing solar on City facilities. April 2024.Ongoing.
a. Solar installation on Youth Center. Completed 2023.
b.Secured $457,000 PCE grant for installation of solar on Corporation Yard.

Completed June 2024.
c.Solar installation on Library. 2025.

2.d.Solar installation on Adult Community Center. 2027.

3. Conduct a fee study to develop an in-lieu fee to offset greenhouse gas emissions associated with projects exempted from the City’s all electric reach code. On hold pending changes in legal climate related to electrification. a. Update the Council and community on the implications of the Berkeley ruling.

April 2024Completed July 2024.

4. Develop and implement citywide EV charging plan to install 15 EV charging stations by 2030 and 25 by 2050.
a. Work with the Peninsula Clean Energy EV Ready program to do site assessments of 3-5 public locations. March 2025.

Objective #2: Refine policies and develop standards to integrate flood and sea level rise resiliency initiatives into existing processes, policies, and plans to prepare for the future.

Actions/Tasks:
a.1. Review and update City standards related to creek setbacks, buffer zones, and minimum floor elevations. May 2025.
b.2. Pulgas Creek Watershed study is in progress. May 2024. a. Conduct public outreach. September 2024.
b.Update Parks and Cultural Commission. October 2024.

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c. Update Planning and Transportation Commission. October 2024. c.3.Watershed study in with recommendations will be brought to the Council. November 2024.
d.4. Coordinate with regional and state agencies, and neighboring jurisdictions (Belmont, Redwood City, and San Mateo County) to study, develop, and implement coordinated approaches to flood protection, sea level rise, and rising groundwater levels due to climate change. Ongoing.
e.5.Participate in the sea level rise adaptation project inventory developed by MTC/ABAG and BCDC in order to estimate regional sea level rise adaptation needs. Ongoing. f.6. Continue to coordinate with OneShoreline to integrate its sea level rise mitigation planning into City’s planning initiatives. Ongoing.

Objective #3: Perform community engagement and outreach to promote sustainability initiatives citywide.

Actions/Tasks:

1. Organize annual community creek cleaning event in the fall. Ongoing.

2. Publish and distribute a Flood and Storm Safety Spotlight to every address in the city.

Completed November 2023.

3. Launch Adopt a Drain Program. April 2024.Temporarily suspended due to vacant sustainability coordinator position vacancy.

Objective #4: Update emergency plans and policies.

Actions/Tasks:

1. Build an Emergency Operations Center staff roster and communication plan to prepare for emergencies or disasters. November 2024.

2. Deliver EOC training to City staff, including Cal OES courses and exercises. August 2024.Ongoing.
a. EOC section training. Completed June 2024.

2.b.EOC tabletop emergency exercise. November 2024.

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Downtown: The City of San Carlos will work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan to understand and ensure that the downtown meets the needs of the community and businesses now and into the future.

Objective #1: Implement the community engagement strategy for the Downtown Specific Plan.

Actions/Tasks:

1. Continue to work with the Downtown Advisory Committee (DTAC) and obtain their feedback in developing the preferred concepts to inform development of the Specific Plan. Ongoing.

2. Involve the community in the Specific Plan process through Community Workshops to gather their input, shape the future vision for the area, and share information and key findings. Ongoing.

3. At key stages of the project, invite the public to open houses to learn more about the project and provide feedback. Ongoing.

4. Hold study sessions with the Planning and Transportation Commission and the City Council to share public input, alternative concepts, and shared preferences; and receive guidance and feedback to be used to prepare the Specific Plan. Ongoing. a. Study sessions planned for May/JuneAugust/September 2024.

5. Distribute a Spotlight Newsletter to inform the community about the preferred vision for downtown San Carlos. October November/December 2024.

Objective #2: Create the Downtown Specific Plan and corresponding implementation strategies.

Actions/Tasks:

1. Analyze impacts and tradeoffs of potential street closures and reconfigurations, including sitewide parking demand. May 2024Completed July 2024

1.a. Present findings to the Council and the community. August/September 2024.

2. Present streetscape designs for Laurel Street and all other streets in the Downtown Plan at a study session for the Council’s endorsement. Completed June 2024.

2.a. Present refinements to the Council for final endorsement. September 2024.

3. Determine the preferred design of public spaces (parks, plazas, and street closures), sustainability features, and community facility options. Completed June 2024.

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a. Conduct a community survey on streetscape materials palette in July and August. Completed August 2024.

3.b. Present refinements to the Council and the community. September 2024.

4. Prepare an infrastructure development services plan, budget, and phasing as a key chapter of the Specific Plan. November 2024.

5. Prepare and release Draft Specific Plan. November 2024.

6. Begin environmental evaluation. November 2024.

Objective #3: Ensure that the vision and goals of the Downtown Specific Plan come to fruition.

Actions/Tasks:

1. Conduct and complete market demand analyses, economic studies, and develop implementation recommendations. November 2024.

2. Recommend strategic public improvements, including timing/phasing, and key catalyst projects and programs. In progress.
a. Preparation of Streetscape Master Plan, including Laurel Street and other streets. May 2025.

3. Develop implementation strategies and financing mechanisms for short- and long-term goals. Discover opportunities to leverage public financing with private investment.

November 2024.

4. Work with Public Works/Engineering, Parks & Recreation, and Fire to provide regular updates, share key information, receive feedback and determine necessary steps to develop Plans, specifications, and estimates needed to implement first phase streetscape and roadway improvements identified in the Specific Plan. In progress and ongoing.
a. Hold interdepartmental meeting. Completed February 2024.

Actions/Tasks:

1. Develop an interdepartmental City team and coordinate with external stakeholders.

July November 2024.

2. Develop a work program to develop scope, schedule, budget, themes, community engagement, and project logistics. September 2024January 2025..

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3. Implement demonstration project (i.e. exhibits, displays, project renderings) to coincide with centennial celebrations and share vision for the downtown with the community. March 2025.

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Housing: The City of San Carlos will actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable supply by facilitating development of housing for all income levels.

Actions/Tasks:

1. Explore strategically acquiring property for future affordable housing projects, maintaining relationships with the local broker community and bringing opportunities to the Council for direction as needed.

Objective #2: Facilitate completion of projects currently underway.

Actions/Tasks:

1. Continue development of affordable housing project at 1232 Cherry Street. In progress.
a. Demolition of existing building at 1232 Cherry Street. Completed May 2024. a. Undergrounding and relocating existing utilities. 2025. expected to commence January 2024. October 2024.
b.
b.c.Residential construction expected to commence November 2024April 2025.

Estimated Completion Mid-20262027.

2. Complete regulatory agreements for market rate multi-family projects building BMR units. Ongoing.
a. 1240 El Camino Real. Completed July 2023.
b. 1257 Magnolia Ave; 11 El Camino Real; and 155-160 Vista Del Grande. March 2024.Ongoing.

Objective #3: Increase housing production.

Actions/Tasks:

1. Continue to expedite ADU approvals and provide guidance/resources to homeowners.

Ongoing.
a. Staff is exploring feasibility of participating in a non-profit ADU center (“21 Elements”) that would provide assistance to San Carlos residents. Completed February 2024.

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b. Request funding for San Carlos’ portion of an ADU resource center for FY25.

Completed April 2024.

2. Adopt Updated ADU Ordinance. Completed November 2023.

3. Adopt Objective Design Standards for single-family, including SB 9 units, and multi- family residential projects.
a. Single-family adoption. Completed November 2023.
b. Multi-family adoption. November 2024.

4. Implement the 2023-2031 Housing Element and report on its progress as required by the State within the Housing Element Annual Progress Report due every year in April.

April 2024.

5. Consider working with Monitor the County’s on a workforce housing initiative to identify housing opportunities for San Carlos. Timing TBDOngoing.

Objective #4: Consider General Plan amendments and rezoning in the Northeast Specific Plan to include housing. Completed February 2024.

Actions/Tasks:

1. See Goal, Northeast Specific Plan, Objective 2 (below). Completed February 2024.

All the proposed scenarios for the Northeast Specific Plan include housing. Staff and consultants presented these scenarios to the Council in February 2024. As such, Objective #4, Action/Task 1 will be marked completed as of February 2024 even though the final scenario is still being developed under the Northeast Specific Plan goal.

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Mobility, Traffic and Transportation Infrastructure: The City of San Carlos will actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the city.

Actions/Tasks:

1. San Carlos Avenue pedestrian safety improvements phase III – Wellington to Beverley. September 2024.

2. Brittan Avenue Sidewalk Construction – Sunset Drive to Rogers Avenue. December 2025.
a. Project design. In progress at 30% design..
b. Planning and Transportation Commission review and public outreach.

Completed November 2023.
c. Reviewed at Infrastructure, Innovation, and Improvement Subcommittee meeting. Completed June 2024.
d. Staff submitted one million dollar grant application to C/CAG. Completed August 2024.
b.e. Project design review by the Council. February 2025. c. City Council review. February 2024.

3. Alameda de las Pulgas Corridor Improvement (Four Corners). March 2027. a. Project design (led by the City of Belmont). August 20245.

4. Coordinate with C/CAG on a countywide shared micro-mobility policy/program. In progress.
a. Operator selection. August 2024.
b. San Carlos is in Phase 2. Schedule to be determined.

5. Identify funding mechanisms and public/private partnership opportunities to support and enhance transportation, traffic, and mobility. Ongoing. a.Update: Several development agreements have been approved or are under negotiation that include community benefits toward transportation, traffic, and mobility.

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Objective #2: Identify and implement citywide street and intersection projects and initiatives to improve traffic flow and parking utilizing smart technologies.

Actions/Tasks:

1. Perform citywide traffic signal study, which will include, among other things, the timing of signals along upper East San Carlos Avenue. Completed January 2024. a. Planning and Transportation Commission review and public outreach.

Completed March 2024.
b. City Council review and adoption of final Traffic Signal Master Plan.

Completed May April 2024.

2. Perform a downtown traffic operations study as part of the Downtown Specific Plan.

July 20242025. (This timeline may change due to the Community Development Department’s CDD’s expedited schedule for the Downtown Specific Plan.)

3. Identify strategies to improve San Carlos’ Transportation Demand Management (TDM) Ordinance and on-street/off-street parking regulations. a. Present strategies and proposed changes for the City Council’s consideration.

April 20264.

4. Increase pavement condition index (PCI) through Annual Pavement Rehabilitation program. Ongoing.

5. Implement Neighborhood Traffic Management Program. Ongoing. a. Install High visibility crosswalk and RRFB at 1650 Industrial Road. September 2024.
b. Install High visibility crosswalk and RRFB at Industrial Road and Tanklage.

May 2025.
c. Construct pilot traffic circle at Crestview and Edmunds. November 2024.

6. Develop a citywide policy for the residential parking permit program. June 2024. a.Update: Parking study is underway as part of the Downtown Specific Plan, which will include evaluation of the need for a parking permit program.

Objective #3: Develop community education, reporting, outreach, and information tools using change management principles and practices. Ongoing.

Actions/Tasks:

1.Maintain citywide construction activities webpage. Ongoing. The construction activities webpage is updated weekly.

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2. Develop additional ways to outreach to the community to ensure they understand changes that will impact them. Ongoing.
a. Outreach is tailored to each project’s scope, size, impact, and type. Ongoing. b. Produce a Transportation Spotlight. July 2024.

Objective #4: Implement Safe Routes to School (SRTS) improvements to increase bicycle and pedestrian safety.

1. Enhance traffic and pedestrian safety through education and enforcement. Ongoing. a. Conduct annual Distracted Driving Traffic operation. Ongoing. b. Host annual a Sobriety and Driver’s License Checkpoint. Ongoing. c. Conduct monthly Saturated Traffic Enforcement Program with the Sheriff’s Office Motorcycle Unit for high visibility and enforcement. Ongoing. d. Conduct a Pedestrian Safety Operation for Pedestrian Safety month.

Ongoing.

2. Crosswalk striping and marking at various locations per SRTS. Ongoing.

3. Arroyo Avenue and Chestnut Street SRTS improvements. In progress. a. Project design. June 2024.
b. Conduct outreach. Completed May 2024.
b.c.Project design. Completed June 2024.
c.d.Construction. October 2024.

4. Tamarack/Belle, Elm/Arroyo, Belmont/Cedar, St. Francis/Cedar SRTS Intersection and Sidewalk Improvements. November 2025.

5. Arroyo/Woodland and Olive/Elm SRTS Intersection and Sidewalk Improvements.

November 2025.

1. Perform outreach and coordinate with developers, property owners, and businesses; set up development participation thresholds; and, create the organizational framework for the TMA. In progress.

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a.Update: Staff conducted initial outreach and coordination with developers and property owners. All recent commercial projects in the east side include a condition of approval requiring participation in a TMA if/when formed.

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Northeast Area Specific Plan: The City of San Carlos will work with residents, property owners, stakeholders, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan in response to continued development interest in the life sciences and biotechnology sectors, and develop policies and strategies to incorporate housing as part of this new development.

Objective #1: Create outreach and engagement opportunities that actively involve Northeast Area stakeholders and the San Carlos community in the visioning and development of the Specific Plan.

Actions/Tasks:

1. Involve Northeast Area property owners and business owners through focus group meetings to gather their input and vision for the future of the area. Ongoing.

2. Involve the community in the Specific Plan process through community workshops to gather their input, shape the future vision for the area, and share information and key findings. Ongoing.

3. Participate in monthly Harbor Industrial Association meetings to create a feedback loop with stakeholders to gather input and share process updates. Ongoing.

4. Create a Northeast Area Specific Plan website to inform the community about the planning process and update the website at key milestones throughout the planning process. Updates are ongoing.

Objective #2: Develop a “preferred scenario,” or a preferred plan for the future that envisions and describes the appropriate mix of land uses, mobility improvements, flooding and climate change strategies, and other necessary initiatives to plan for and support a thriving Northeast Area. Completed February 2024.

Objective #3: Initiate the environmental review of the preferred scenario. Initiated March 2024. Ongoing.

Actions/Tasks:

1. Once the preferred scenario is drafted, develop a project description as a first step in the environmental review process. May August 2024.

2. Perform the environmental review process. NOP released July 2024. December 2024Ongoing.

Objective #4: Create goal, policies, and standards to be incorporated in the Northeast Area Specific Plan.

Actions/Tasks:

1. Create development and design standards. December November 2024.

2. Develop an implementation and financing plan. December 2024.February 2025.

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Recreation Services: The City of San Carlos will explore new recreational opportunities by completing an assessment of parks, open space, and other recreation facilities to support the health and well-being for community members of all ages.

Objective #1: Complete a Parks, Open Space, and other Recreational Opportunities Master Plan Assessment (12-24 month process).

Actions/Tasks:

1. Post a request for proposals to hire a consultant to facilitate the process. Completed April 2024.

2. Conduct community outreach and needs assessmentpublic outreach. October 2024.

3. Hold study session with Commissions and the City Council. January 2025.

4. Present action plan recommendations. June 2025.

5. Draft the Parks Master Plan for adoption. September 2025.

2.6. Present the final Parks Master Plan. November 2025.

Objective #2: Explore additional recreational opportunities at North Crestview Park that meet the needs of the community.

Actions/Tasks:

1. Conduct public outreach to seek input on design options and amenities. Completed June 2024.

2.Initiate CEQA. Completed July 2024.

2. City Council selects the preferred concept. Completed June 2024.

3. Complete CEQA and

3.4.Aadopt the North Crestview Park Master Plan. November 2024.April 2025.

Objective #3: Assess new opportunities to implement Trails Connection Plan for public trails.

Actions/Tasks:

1. Obtain new and utilize existing public trail easements in the community. In Progress. a. Trillium Way CEQA documents. March September 2024.
b. Design and construct the Trillium Way trail. June October 2024.

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c. Complete the sensitive plant study in Devonshire Canyon. Completed July 2024.
d. Complete mitigated negative declaration addendum for Devonshire Canyon.

July 2024.
e.d. Design and construction Devonshire Canyon Trail. November 2024. f.e. Discuss acquisition of trail easement at Top of the World with stakeholders.

December 2024Completed July 2024.

2. Work with neighboring agencies on regional trail connections. In Progress. a. Midpeninsula Regional Open Space District Board will consider opening gate in March 2024.
b. Continue conversations with the County, SFPUC, City of Belmont, and Mid- Pen to initiate CEQA on the eastern boundary trail in the San Mateo County trail system. December 2024June 2025.

Objective #4: Work with the Centennial Advisory Committee and engage with the community to plan for the City’s centennial celebrations. Ongoing. a. Hold monthly meetings with the Centennial Advisory Committee.

OngoingCompleted.
b. Provide update and present recommendations to the Council. Completed April 2024.
c. Seek City Council approval of Centennial recommendations. Completed April 2024.
b.
d. Share planned centennial celebrations with the community. November 2024.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Adopt a Resolution Approving the Use of the Library Excess Funds in Fiscal Year 2024-25 in Accordance with the Library Joint Powers Authority Agreement, Creating and Appropriating Funding in the General Capital Fund (Fund 0025) in the Amount of $1,250,000 for New Capital Projects for Bathroom/Kitchen Upgrades ($500,000), Roof Upgrade for Solar Panels ($250,000), and Library Parking Garage Cameras ($500,000).

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution:
•Approving the use of library excess funds in Fiscal Year (FY) 2024-25, in accordance with the San Mateo County Library Joint Powers Authority (JPA) Agreement; and •Creating and appropriating funds in the General Capital Fund (Fund 0025) for the following new library building projects:
oBathroom/Kitchen Upgrades $500,000
oRoof Upgrade in Preparation for Solar Panels $250,000
oLibrary Parking Garage Cameras $500,000
FISCAL IMPLICATIONS:

In accordance with Section VI.D. of the JPA Agreement, and as approved by the JPA Governing Board, at the end of each fiscal year, funds in excess of the amount required to operate a community library are distributed and held by the JPA in separate trust funds. The funds are segregated from the Library’s general operating budget where they accrue interest. Excess funds remaining in accounts currently held by a member city are depleted first before accessing any funds held by the JPA. Library trust funds represent County Free Library revenue set aside and restricted per the terms of the JPA Agreement and state law.

The total amount reported by the Library as being held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2024 is $2,629,220.76 (Attachment 2). A portion of these funds in the amount of $1,043,882 would be subject to a 50%-50% split between the Library JPA and the member city, if not spent.

If not already part of an existing project budget or budget line item, the use of these funds must be appropriated. The requested appropriations this year and use of Trust Fund against previously approved projects will bring the Trust Fund balance to $1,251,921, as noted in the table below.

Additional projects will be considered as part of the FY 2025-27 Biennial Budget.

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BACKGROUND:

Per the JPA Agreement, the Library Trust Fund balance can be used for library related activities within that member city including, but not limited to, facility maintenance, facility remodeling or expansion, increased service hours, or increased material and equipment purchases, as mutually agreed by the Library JPA and the governing board of that member city.

In the fiscal year following the completion and opening of the new Atherton Library, excess funds, after deduction of any activities approved by the Governing Board for library related expenditures within a member city, shall be split 50%-50% between the Library JPA and the member city to which those excess funds are attributable. The 50%-50% split begins with FY 2023-24 and as such, the FY 2023-24 excess funds in the amount of $1,043,882 would be subject to the split, if not used. A subcommittee of the JPA Operations Committee is currently reviewing recommendations for implementation of the 50%-50% split. Additional guidance will be provided once those recommendations are approved.

ANALYSIS:

The City’s projects and the general maintenance requests are allowable uses of these Trust Fund dollars. Following a review of the Facility Master Plan and general facility maintenance and repair needs, staff has identified additional projects that will need to be funded over the next few years.

Based on a meeting with the Library Staff, staff recommends that the City Council request $1,043,882 of the FY 2023-24 funds to cover the costs of the following projects expected to start in the next 12 months. In addition, it is recommended that $333,418 of the prior Trust Fund balance (not part of the 50%/50% split) be used to cover the expected costs of a portion of the library camera project. The remaining balance of $1,251,921 will be held in a trust fund by the Library JPA to be applied to future projects identified below.

FY 2023-24
Excess Funds
Prior Years
Trust Fund
Balance
Beginning Balance 1,043,882$ 1,585,339$
Requested Use of Funds:

Project #C2316 - Second Floor Library Remodel (252,300)$ -$ New: Bathroom/Kitchen Upgrades * (500,000)$ -$
New: Roof Upgrade for Solar Panels * (250,000)$ -$
New: Library Parking Garage Cameras * (41,582)$ (333,418)$ Ending Balance -$ 1,251,921$
* New Budget Appropriation
It is recommended that $252,300 of the Trust Fund be allocated to the following currently budgeted project:
•Project #C2316 Second Floor Suite 202 Library Remodel was previously budgeted in FY 2024-25 for $1.5 million and the construction contract was awarded on August 12, 2024 in the amount of $630,750. The project area is 2,750 square feet on the second floor and includes cabling, HVAC, electrical, lighting, mechanical, and other updates. Of the project area, 1,000 square feet is attributable to the Library Makerspace Project and the

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remaining 1,750 square feet will be City office space. This project also includes updated lighting, paint, and signage along the main corridor accessing the area. The goal of this project is to maximize the space for future growth and use. It is recommended that we use $252,300 of the Trust Fund against the total contract amount of $630,750.

It is also recommended that allocations of the Trust Fund in the amount of $1,125,000 be allocated to the following new project appropriations:
•New: Bathroom/Kitchen Upgrades: There is a need to update and remodel the four public bathrooms, two staff bathrooms, and the staff kitchen on the first floor. These areas have not been updated since the library was built in 1999 and need repair and upgrades.

It is estimated this project will cost $500,000. The restroom remodel would consist of new partitions, new changing tables, new low-flow water closets, faucets and sinks, new paint, a new water heater, and tile restoration and/or replacement. The kitchen remodel would include new cabinets, new appliances, new water heater new paint, and tile restoration and/or replacement. The kitchen and restrooms would also be transitioned from tiled countertops and flooring to smooth, solid surfaces to support cleanliness standards. •New: Roof Upgrade for Solar Panels: The library roof is the original roof from 1999. It was assessed in 2016 and determined to be in good condition and maintainable for up to five years. However, due to the COVID pandemic, a full roof replacement was postponed and only a repair was completed at that time. Solar panels are scheduled to be installed, but a full roof replacement is necessary beforehand, as it would be too costly and disruptive to replace the roof after panel installation. A new roof is expected to last 20 to 25 years to match the life expectancy of the new solar panels. This project is estimated to cost $250,000.
•Library Parking Garage Cameras: Strategically placing security cameras throughout the garage can help deter and reduce theft, vandalism, encampments, and other criminal activities. This would also allow the City to remain consistent with security measures at other City parking garages. Since 2018, the City has installed surveillance cameras at the Youth Center, Burton Park, Highlands Park, and Wheeler Plaza Garage to enhance safety and security in City parks and facilities. The cameras help foster a sense of safety for staff and the public, and can provide video evidence for San Mateo County Sheriff’s Office investigations. Estimated cost for this project is $500,000. Since the library occupies approximately 70% of the building, it is recommended that $375,000 of excess funds be applied to this project.

Finally, additional projects in the amount of $350,000 have been identified and would be included in the next Capital Improvement Program Budget. Funding from the Prior Years Trust Fund would be requested in the fiscal year when the work is anticipated to begin. These funds were accumulated before the 50%/50% split and would be held by the Library JPA until such time as requested. This would leave a Prior Years Trust Fund Balance of $901,921 that could be used for additional future projects or emergency repairs as needed. •Lighting Control Panel Upgrade: The lighting control panel manages the main library, all suites, common areas, the outside parking lot and the underground garage. The whole system needs to be upgraded to provide a more user-friendly switchboard and to be compatible with the new LED lights that have been installed throughout the building and parking lots. An upgraded system will be more energy efficient by allowing lights to be

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programmed to go on and off at specific times. This project is estimated to cost $200,000. •EV Charging Stations in Garage: In accordance with the CMAP, the City fleet is transitioning to zero emission vehicles or low carbon fuels where feasible. Three EV chargers are currently installed in the library garage for public use and this project would install three more chargers for library and City pool vehicles. This project is estimated to cost $150,000.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving the use of the Library Excess Funds in Fiscal Year (FY) 2024-25 in accordance with the Library Joint Powers Authority (JPA) Agreement, creating and appropriating funding in the General Capital Fund (Fund 0025) the amount of $1,250,000 for new capital projects for Bathroom/Kitchen Upgrades ($500,000), Roof Upgrade for Solar Panels ($250,000) and Library Parking Garage Cameras ($500,000); or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. FY 23-24 San Carlos Trust Fund Summary

3. Proposed Use Memo to SMC Libraries Director - Draft

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RESOLUTION NO. 2024 – ____

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE USE OF THE LIBRARY EXCESS FUNDS IN FISCAL YEAR (FY) 2024-25

IN ACCORDANCE WITH THE LIBRARY JOIN POWERS AUTHORITY (JPA) AGREEMENT,

CREATING AND APPROPRIATING FUNDING IN THE GENERAL CAPITAL FUND (FUND 0025) IN THE AMOUNT OF $1,250,000 FOR NEW CAPITAL PROJECTS FOR BATHROOM/KITCHEN UPGRADES ($500,000), ROOF UPGRADE FOR SOLAR PANELS ($250,000) AND THE LIBRARY PARKING GARAGE CAMERAS ($500,000).

WHEREAS, the Library Trust Fund was created to account for the funds in excess of the amount required to operate library related activities; and WHEREAS, the excess funds are to be used, but not limited to, facility maintenance, facility remodeling or expansion, increased service hours, or increased material and equipment purchases, as mutually agreed to by the Library Joint Powers Authority (JPA) and the City Council; and
WHEREAS, beginning in Fiscal Year (FY) 2023-24 excess funds after deduction of any activities approved by the Governing Board for library related expenditures within a member city, shall be split 50%-50% between the Library JPA and the member city to which those excess funds are attributable; and
WHEREAS, a subcommittee of the JPA Operations Committee is currently reviewing recommendations for implementation of the 50%-50% split; and WHEREAS, the total amount reported by the Library as being held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2024 is $2,629,220.76. A portion of these funds in the amount of $1,043,882 would be subject to a 50%-50% split between the Library JPA and the member city if not spent; and
WHEREAS, staff identified the following projects totaling $$1,377,300, that would qualify for the use of the FY 2023-24 Trust Fund and Prior Year Trust Fund dollars:
•Project #C2316 Second Floor Suite 202 Library Remodel - $252,300 •New Project – Bathroom/Kitchen Upgrades - $500,000
•New Project – Roof Upgrade for Solar Panels - $250,000 •New Project – Library Parking Garage Cameras - $375,000 WHEREAS, in accordance with Generally Accepted Accounting Principles (GAAP), funds will need to be appropriated for any new projects not already budgeted. Therefore, an appropriation in the amount of $500,000 for the Bathroom/Kitchen Upgrades, $250,000 for the Roof Upgrade for the solar panels and $500,000 for the library parking garage cameras is needed at this time.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves
•Use of the Library Excess Funds in accordance with the Library Joint Powers Authority Agreement;

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•Creation and Appropriation of a New Capital Project for the Bathroom/Kitchen upgrade in the amount of $500,000;
•Creation and Appropriation of a New Capital Project for the Roof Upgrade for the Solar Panels in the amount of $250,000; and
•Creation and Appropriation of a New Capital Project for the Library Parking Garage Cameras in the amount of $500,000.
*****
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 9th day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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xcess

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To: Anne-Marie Despain, Director
San Mateo County Libraries
From: Jeff Maltbie, City Manager
City of San Carlos
RE: Proposed Use of Excess Dedicated Library Tax Revenue Balance of Excess Dedicated Library Tax Revenue held by the City of San Carlos on June 30, 2024: $1,575,939 broken down as follows:
•C1734 - Library maintenance and repair. This project is on-going. Balance remaining $185,565 •C2008 - Library Emergency back-up power. This project is under design and scheduled to commence construction this fiscal year. Balance remaining $585,014 •C2337 - Library Rooftop AC - Preliminary estimates completed and project needed to be delayed until the roof upgrade could be complete for the solar panels. Balance remaining $800,000 •C2114 - Cherry Street staircase, project mostly complete pending any outstanding Invoices. Balance remaining $5,360.

Balance of Excess Dedicated Library Tax Revenue available to the City of San Carlos and held by the Library JPA on June 30, 2024: $2,629,220.76. Of this amount, $1,043,882 relates to the FY 2023-24 excess funds and is subject to the 50%/50% split. It is our request that the FY 2023-24 funds be applied to the projects requested first.

Projected Excess Dedicated Library Tax Expenditures in FY 2024-25: See attached for additional Information Type/Category Description FY 2024-25
Appropriation
Construction C2316 - Second Floor Library Remodel/Makerspace Area $252,300 Construction Bathroom/Kitchen upgrades $500,000
Construction Roof Upgrade for Solar Panels $250,000
Construction Library Parking Garage Cameras $375,000
Total FY 24-25 Projected Excess Dedicated Library Tax Expenditures $1,377,300

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Accept the Fiscal Year 2023-24 Fourth Quarter Investment Report for the Period Ending June 30, 2024.

RECOMMENDATION:

Staff recommends that the City Council review and accept the Quarterly Investment Report (“Report”) for the fourth quarter of Fiscal Year (FY) 2023-24 ending June 30,2024.

FISCAL IMPLICATIONS:

There is no fiscal impact associated with accepting the Report.

BACKGROUND:

On June 26, 2023, the City Council approved the Annual Investment Policy (“Policy”) per Resolution No. 2023-081. In accordance with the Policy, the City Administrative Services Director is responsible for investing the unexpended cash used for funding operations of the City of San Carlos (“City”).

The investment of funds for the City is directed by the goals of safety, liquidity, and yield. The authority governing investments for municipal governments is set forth in the California Government Code, sections 53601 through 53686 (“Code”). Effective January 1, 2023, per section 53646 (b)(1) of the Code, the Investment Committee serving as the legislative body will have the quarterly reports for its review within forty-five (45) days following the end of the quarter.

Thus, this Report and its attachments are furnished for review and information.

Beginning in FY 2016-17, the City included the checking account balance as part of this Report.

Although a checking account is not a typical investment account, this balance is included to show the total cash on hand for the quarter. The City typically maintains $1 million to $3 million, and a larger balance at the end of the calendar year, in the checking account to meet cash disbursement needs. Transfers are usually made into the investment accounts during the quarter to account for receipts that exceed disbursements.

Investment Strategy
The City’s investment priorities, in order, are “Safety, Liquidity, and Yield,” while meeting the cash flow needs of the City through prudent investment of unexpended cash.

Compliance with Policy
Historical cash flow trends are compared to current cash flow requirements on an ongoing basis to ensure the City’s investment portfolio will remain sufficiently liquid to enable the City to meet

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all reasonably anticipated operating requirements. As of June 30, 2024, the portfolio contains sufficient liquidity to meet the next six months of expected expenditures by the City.

As of June 30, 2024, the City has no investment instruments with a maturity date longer than one year. All investments are in highly liquid accounts, using the State of California and County of San Mateo investment pools, and are in compliance with the Policy.

The primary objective of the Policy of the City of San Carlos is “safety of principal”. The permitted investments section of the Policy also states:

Local Agency Investment Fund (LAIF), which is a State of California managed investment pool, and San Mateo County Investment pool, may be used up to the maximum permitted by California State Law. A review of the pool/fund is required when they are part of the list of authorized investments, with the knowledge that the pool/fund may include some investments allowed by statute but not explicitly identified in this investment policy.

The City’s Investment Committee, consisting of Jeff Maltbie, City Manager; Inge Tiegel, City Treasurer; and Rebecca Mendenhall, Administrative Services Director, has reviewed and approved this Report.

ANALYSIS:

The Investment Portfolio (Attachment 1) indicates that on June 30, 2024, City funds in the amount of $182,364,900 were invested, producing a weighted average yield of 4.11% for this quarter. The amount in the checking account was $1,888,533. The Local Agency Investment Fund (LAIF), the City’s benchmark for comparison of investment yield, was 4.36% for the quarter. The investment yield, net of administrative fees, for the County Pool was 3.94%. The preliminary allocation of the investment portfolio balance to various City funds is included on page 3 of the attachment. Once the audit is completed, there may be changes to the allocations in accordance with Government Accounting Standards Board Statement No. 54 (“GASB 54”) classifying the various components of fund balance. The final allocations will be included in the Annual Comprehensive Financial Statement (ACFR) which will be published at the end of November 2024.

Below is a summary of the changes from the last quarter.

Quarter Ended 06/30/24 % of Total Quarter Ended 03/31/24 % of Total Increase(Decrease)City-Checking 1,888,533$ 1% 2,521,232$ 1% (632,699)$ City-SM County Pool 109,670,755 60% 111,771,738 60% (2,100,983)City-LAIF 72,694,145 39% 73,221,839 39% (527,694)Total 184,253,433$ 100% 187,514,809$ 100% (3,261,376)$ The portfolio balance at the end of the 4th quarter is $184,253,433, a decrease of approximately $3.3M. The decrease in the portfolio balance was due to the timing of the cash receipts and cash payments. The City draws on the investment portfolio throughout the year for normal operating activity typically with the more significant levels of draw occurring in the first quarter (July through September) and fourth quarter (April through June). The City’s cash position typically improves in late December and April due to the receipt of property tax collections from San Mateo County.

The decrease in the fourth quarter was driven by several major distributions: (1) $9.4 million paid

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to San Mateo County Sheriff’s Office for police services; (2) $4.9 million payment to Redwood City Fire Department for fire services; (3) $2.9 million spent on the Fire Station 16 Renovation project for the fourth quarter; and (4) $1.1 million operating expenditure contributions to Silicon Valley Clean Water. These drawdowns were mostly offset by $7.1 million in Property tax revenues, $4.2 million in Sales taxes, $1.9 million in Franchise fees, and $1.6 million in Transient Occupancy tax.

Below is a comparison of quarterly cash position for the past three years.

Below is a summary of the changes in the total investment interest earnings from the prior quarter.

Qtr Ended
06/30/24
Qtr Ended
03/31/24
Increase
(Decrease)
Investment Portfolio 182,364,900$ 184,993,577$ (2,628,677)$ Weighted Avg Yield 4.11% 3.90% 0.21%
Accrued Interest Earnings 1,913,431$ 1,831,411$ 82,020$ The increase in interest earnings this quarter occurred due to higher interest rates compared to the prior quarter. Interest for the investment accounts was $1,913,431 and $15,020 for the checking account.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Accept the Quarterly Investment Report for the fourth quarter of Fiscal Year 2023-24 as of June 30, 2024; or

2. Do not accept the Report; or

3. Provide staff with alternative direction.
$100
$120
$140
$160
$180
$200
Sept 30 Dec 31 March 31 June 30
FY 24
FY 23
FY 22
Cash Position of Investments
($ in millions)

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Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Q4 Investment Report FY 2023-24

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CITY OF SAN CARLOS Historical GASB 31
Date Purchase Book % of Market Quarterly
Investment TypeAccount/CUSIP #Purchased Price ($) Qtr. Year-to-date Value ($) Portfolio Value ($)* Income

LIQUID ACCOUNTS
Checking Account 1,888,533$ 1.80% 2.52% 1,888,533$ 1% 1,888,533$ 15,020$ Investment Accounts
San Mateo County Pool-City of San Carlos109,670,755$ 3.94% 3.59% 109,670,755 60% 108,716,619 1,082,005 State of California LAIF-City of San Carlos72,694,145$ 4.36% 3.93% 72,694,145 39% 72,426,343 831,426 Total Liquid Accounts 182,364,900$ 4.11% 3.72% 182,364,900$ 99% 181,142,962$ 1,913,431$ Total for City of San Carlos 184,253,433$ 4.08% 3.71% 184,253,433 $ 100% 183,031,495$ 1,928,452$

*Note: Difference in value between Historical Value and Market Value may be due to timing of purchase. Investments in the investment pools may have been purchased when interest rates were lower or higher than the end date of this report. As interest rates increase or decrease, the value of the investment pools will decrease or increase accordingly. However, the interest rate fluctuations does not have impact to the City's balance in the investment pools. The market values are presented as a reference only.

Yield
%

INVESTMENT PORTFOLIO

CITY OF SAN CARLOS
June 30, 2024

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Investment Portfolio Diversification
City of San Carlos Checking Account 1,888,533$ 1% City of San Carlos SM County Pool 109,670,755 60% City of San Carlos LAIF-General 72,694,145 39%
Total 184,253,433$ 100%
City - Checking1%City - SMC Pool60%City - LAIF39%City - CheckingCity - SMC PoolCity - LAIFCity of San CarlosInvestment Portfolioas of June 30, 2024

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Funds Cash Balance
% of Total
Balance
Capital Projects Funds (Fund 10, 14, 16, 18, 25, 26, 27, and 28) 61,831,213$ 33%
Sewer Fund (Fund 6) 49,698,993 27%
Housing Funds (Funds 29 and 31) 4,215,930 2% Facility/Infrastructure Improvements 23,441,500 13% General Fund Operations (includes checking account) 7,612,078 4% Unfunded Liabilities 4,000,000 2%
Economic Uncertainties Reserve 9,124,607 5% Strategic Property Acquisition 10,191,795 6% Restricted by contract or outside party 6,893,555 4% Special Revenue Funds and Library Debt Service (Funds 15, 17, 93 and 95) 4,476,694 2%
Internal Service Funds (Funds 32, 33, and 35) 2,767,068 2% Total 184,253,433$ 100%
Note: Final allocation of unassigned fund balances, in accordance with GASB 54, will follow completion of the annual audit City of San Carlos
Investment Allocations
as of June 30, 2024
33%27%2%13%4%2%5%6%4%2%2%Capital Projects Funds (Fund 10, 14, 16, 18, 25, 26, 27, and 28)Sewer Fund (Fund 6)Housing Funds (Funds 29 and 31)Facility/Infrastructure ImprovementsGeneral Fund Operations (includes checking account)Unfunded LiabilitiesEconomic Uncertainties ReserveStrategic Property AcquisitionRestricted by contract or outside partySpecial Revenue Funds and Library Debt Service (Funds 15, 17, 93 and 95)Internal Service Funds (Funds 32, 33, and 35)

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City of San Carlos Investment Portfolio
Jun-22 Sep-22 Dec-22 Mar-23 Jun-23 Sep-23 Dec-23 Mar-24 Jun-24 City - Checking 2,166,789 2,115,336 3,257,964 2,755,075 3,112,159 2,259,219 2,521,232 2,521,232 1,888,533 City - SM County Pool 96,365,828 92,597,140 106,000,261 105,745,654 114,209,600 112,625,276 110,321,073 111,771,738 109,670,755 City - LAIF 66,551,266 69,161,866 70,891,695 74,441,588 73,628,612 74,882,268 73,048,078 73,221,839 72,694,145 Total 165,083,883$ 163,874,342$ 180,149,920$ 182,942,316$ 190,950,371$ 189,766,763$ 185,890,383$ 187,514,809$ 184,253,433$ 0%10%20%30%40%50%60%70%80%90%100%Jun-22 Sep-22 Dec-22 Mar-23 Jun-23 Sep-23 Dec-23 Mar-24 Jun-24City of San Carlos Historical Summary of Investment Portfolio City - Checking
City - LAIF
City - SM CountyPool

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Investment Accounts Jun-22 Sep-22 Dec-22 Mar-23 Jun-23 Sep-23 Dec-23 Mar-24 Jun-24 San Mateo County Pool-City of San Carlos0.91% 1.31% 1.45% 1.78% 2.12% 3.13% 3.19% 3.39% 3.53% State of California LAIF-City of San Carlos0.38% 1.33% 1.66% 1.99% 2.28% 3.56% 3.62% 3.82% 4.01% Annualized Rate of Return

CITY OF SAN CARLOS

INVESTMENT ANNUALIZED RATE OF RETURN
June 30, 2024

0.00%0.50%1.00%1.50%2.00%2.50%3.00%3.50%4.00%4.50%Jun-22 Sep-22 Dec-22 Mar-23 Jun-23 Sep-23 Dec-23 Mar-24 Jun-24Investment Annualized Rate of ReturnSan Mateo County Pool-City of San CarlosState of California LAIF-City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Deny Claim of Shakuntala Agarwal.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Shakuntala Agarwal as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Shakuntala Agarwal (“Claimant”). Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.

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ANALYSIS:

On behalf of the Claimant, Babak Bobby Taghavi from Sweet James Accident Attorneys filed a claim against the City for bodily injury. The Claimant was a passenger in a SamTrans vehicle in which Arvin Dennise Basquinez Sanjuan was the driver. On February 10, 2024, the SamTrans driver was driving west on San Carlos Avenue and approached the intersection with Walnut Street. The driver allegedly failed to stop for a red light and entered the intersection without having the right of way, causing a collision with another vehicle. The Claimant was injured as a result of the collision.

This does not appear to be a case of liability against the City. The SamTrans driver, Arvin Dennis Basquinez Sanjuan, who allegedly caused the collision and injury to the Claimant is not a City of San Carlos employee. In addition, SamTrans belongs to the San Mateo County Transit District.

For these reasons, Sedgwick recommends formal rejection of Shakuntala Agarwal’s claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Shakuntala Agarwal; or

2. Do not deny claim of Shakuntala Agarwal; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Agarwal Claim

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Police Report Removed for Confidentiality Reasons

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Appoint Summer Bundy to Serve on the Planning and Transportation Commission for a Full-Term Ending June 30, 2027.

RECOMMENDATION:

Staff recommends that the City Council consider appointing Summer Bundy to serve on the Planning and Transportation Commission (PTC) for a full-term ending on June 30, 2027.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with commission appointments.

BACKGROUND AND ANALYSIS:

After conducting interviews on August 28, 2024, the City Council appointed Twisha Anand and David Talgo to serve on the PTC for a full-term ending June 30, 2027, and added Summer Bundy to the PTC’s eligibility list.

The following day, Mr. Talgo declined the appointment, stating that his service on the PTC would be a conflict of interest with his new employment.

Ms. Summer has been notified of the situation and is interested in serving as a voting member of the PTC.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Appoint Summer Bundy to serve on the PTC for a full-term ending June 30, 2027; or

2. Do not appoint Summer Bundy to the PTC and direct staff to begin recruitment to fill the seat; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Crystal Mui, City Clerk

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Adopt Ordinance 1619 Amending San Carlos Municipal Code Title 18 – Zoning, Section 18.04.020 (Land Use Regulations) to Allow Childcare Facilities within Certain Existing Buildings within the RS-3 (Single-family, Low Density), RS-6 (Single-family), and RM-20 (Multi- family 20 units/acre) Zoning Districts.

RECOMMENDATION:

Staff recommends the City Council adopt Ordinance 1619 to allow childcare facilities within certain existing buildings within the RS-3 (Single-family, Low Density), RS-6 (Single-family), and RM-20 (Multi-family 20 units/acre) zoning districts.

FISCAL IMPLICATIONS:

There is no fiscal impact associated with this action and no additional appropriation is needed at this time.

BACKGROUND:

The Planning and Transportation Commission (PTC), at its June 3, 2024 meeting, approved Resolution PTC2024-12 (3 in favor, 2 absent) recommending that the City Council adopt the proposed Zoning Code amendments.

The City Council, at its August 12, 2024 meeting, introduced Ordinance 1619 (4 in favor, 1 recused) to allow childcare facilities within certain existing buildings within the RS-3 (Single-family, Low Density), RS-6 (Single-family), and RM-20 (Multi-family 20 units/acre) zoning districts.

ANALYSIS:

Ordinance 1619 amends San Carlos Municipal Code Title 18 – Zoning: Section 18.04.020 (Land Use Regulations) allowing day care centers to be a permitted use in the RS-3, RS-6, and RM-20 zoning districts if they are to be established in an existing building that was built for and/or previously operated as a legally established Public or Semi-public use. This allows for the re-use of existing buildings within these zoning districts while increasing the available locations for day care centers in San Carlos. This action meets the strategic goal of “encouraging and supporting the creation, operation, and access to childcare facilities and reduce barriers to creation and expansion.”

Environmental Determination. This project has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3),

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the general exemption for projects with no potential for a significant effect in the environment. As a text amendment, it can be seen with certainty that there is no possibility that the amendments will have a significant effect on the environment.

Next Steps. Should the City Council adopt Ordinance 1619 at its September 9, 2024, regular meeting, the proposed amendments would become effective on October 9, 2024.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Ordinance 1619 to amend San Carlos Municipal Code Title 18 – Zoning: Section

18.04.020 (Land Use Regulations); or

2. Do not adopt Ordinance 1619; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Ordinance 1619
Exhibit A to Ordinance - Amendments to Title 18 - Childcare

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ORDINANCE NO. 1619

AN ORDINANCE OF THE CITY OF SAN CARLOS AMENDING SAN CARLOS MUNICIPAL CODE TITLE 18 - ZONING, SECTION 18.04.020 (LAND USE REGULATIONS)

TO ALLOW CHILDCARE FACILITIES WITHIN CERTAIN EXISTING BUILDINGS WITHIN THE RS-3 (SINGLE-FAMILY, LOW DENSITY), RS-6 (SINGLE-FAMILY), AND RM-20 (MULTI-FAMILY 20 UNITS/ACRE) ZONING DISTRICTS.

SECTION 1: The City Council of the City of San Carlos does hereby ordain as follows:

WHEREAS, through the strategic plan process, the City Council identified the creation, operation and access to childcare as a top priority for the City; and WHEREAS, on March 11, 2024, the City Council formally adopted its 2024 Strategic Plan and memorialized childcare as a top priority with the inclusion of the strategic goal that “The City of San Carlos will encourage and support the creation, operation, and access to childcare facilities and reduce barriers to creation and expansion”; and
WHEREAS, as part of this goal, the strategic plan incorporates an objective to consider zoning/co-location options for childcare sites which included the consideration of a zoning update to allow childcare centers in single-family residential districts on sites that were previously schools, religious facilities, or community centers; and WHEREAS, the City currently does not allow day care centers within the RS-3 (Single- family, Low Density), RS-6 (Single-family), and RM-20 (Multi-family 20 units/acre) zoning districts; and
WHEREAS, the proposed amendment would allow day care centers within the RS-3, RS- 6, and RM-20 by right if they are to be established in an existing building that was built for and/or previously operated as a legally established Public or Semi-public use; and WHEREAS, pursuant to Government Code Section 65853 and 65850 and San Carlos Municipal Code Chapter 18.35, when a change in the Zoning Ordinance (Title 18 of the San Carlos Municipal Code) is found necessary, the Planning and Transportation Commission shall hold a public hearing to consider such change and render its recommendation to the City Council; and WHEREAS, pursuant to San Carlos Municipal Code Chapter 18.35.050 and California Government Code Section 65090 and 650901, a Public Hearing Notice was Published on May 23, 2024, for the draft San Carlos Municipal Code Zoning Amendments in the newspaper, and distributed to interested parties; and
WHEREAS, the proposed amendments to the San Carlos Municipal Code as mentioned above are exempt from the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the general exemption for projects with no potential for a significant effect in the environment. As a text amendment, it can be seen with certainty that there is no possibility that the amendments will have a significant effect on the environment; and

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WHEREAS, the Planning and Transportation Commission conducted a public hearing to hear and consider all comments of all persons interested in or concerned with the proposed amendments of the City of San Carlos Municipal Code on June 3, 2024 in consideration of a recommendation to the City Council regarding adoption of an Ordinance; and WHEREAS, at this meeting, the Planning and Transportation Commission recommended that the City Council introduce this ordinance (Resolution PTC2024-12), based on the required findings; and
WHEREAS, the City Council finds the desired outcome of the Ordinance update is to increase access to day care centers throughout the City by reducing the regulatory and financial barriers to the creation and expansion of childcare facilities in San Carlos.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of San Carlos as follows:

SECTION 2: The City Council makes the following findings:

A. The proposed ordinance amendments are consistent with the General Plan.

The recently updated 2023-2031 Housing Element includes the following goal:
oGoal HOU-7 which states: “Increase Access to Child Care” Policy HOU-7.1 States “Access to Childcare. Increase access to childcare by including childcare facility siting opportunities and reducing regulatory and financial barriers to the creation an expansion of childcare facilities in San Carlos.”
Basis for Finding: The proposed ordinance amendments would increase access to day care centers throughout the city by allowing them in additional zoning districts. This would also allow providers more options in where to locate their centers. Further, allowing day care centers by- right, when located in an existing building that was built for and/or previously operated as a legally established Public or Semi-public use, would reduce the regulatory and financial barriers to the creation and expansion of childcare facilities in San Carlos.

B. The ordinance amendment is consistent with the purpose of the zoning title to promote the growth of the City in an orderly manner and to promote and protect the public health, safety, peace, comfort and general welfare.

Basis for Finding: The proposed ordinance amendment would promote further growth of childcare facilities in the city and would reduce the regulatory and financial barriers to the creation and expansion of childcare facilities in San Carlos by making additional properties available for this use.

SECTION 3: The City Council hereby approves the Municipal Code Ordinance amendment attached as Exhibit A.

SECTION 4: Replacement of Code. San Carlos Municipal Code Section 18.04.020 (Land Use Regulations) is hereby replaced with the language in Exhibit A.

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SECTION 5: California Environmental Quality Act Determination. The City Council hereby finds that this Ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the general exemption for projects with no potential for a significant effect in the environment. As a text amendment, it can be seen with certainty that there is no possibility that the amendments will have a significant effect on the environment.

SECTION 6: Severability. That the City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and, if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 7: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 12th day of August, 2024 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the 9 th day of September, 2024 by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos
Exhibit A: Changes to San Carlos Municipal Code 18.04.020 - Land Use Regulations AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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EXHIBIT A

18.04.020 Land use regulations.

Table 18.04.020 prescribes the land use regulations for residential districts. The regulations for each district are established by letter designations as follows:
“P” designates permitted uses.
“M” designates use classifications that are permitted after review and approval of a minor use permit by the Zoning Administrator.
“C” designates use classifications that are permitted after review and approval of a conditional use permit by the Planning and Transportation Commission.
“(#)” numbers in parentheses refer to specific limitations listed at the end of the table. “-” designates uses that are not permitted.

Use classifications are defined in Chapter 18.40, Use Classifications. In cases where a specific land use or activity is not defined, the Director shall assign the land use or activity to a classification that is substantially similar in character. Use classifications and subclassifications not listed in the table or not found to be substantially similar to the uses below are prohibited. The table also notes additional use regulations that apply to various uses. Section numbers in the right-hand column refer to other sections of this title.

TABLE 18.04.020: LAND USE REGULATIONS—RESIDENTIAL DISTRICTS Use Classification
RS-
3 RS-6
RM-
20 RM-
59 RM-
100
Additional Regulations
Residential Uses
Residential Housing
Types
See subclassifications below
Single-Unit Dwelling P P - - - See Section 18.04.100, Small lot

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TABLE 18.04.020: LAND USE REGULATIONS—RESIDENTIAL DISTRICTS Use Classification
RS-
3 RS-6
RM-
20 RM-
59 RM-
100
Additional Regulations
Small Lot Single-Unit
Subdivision
Development
C
(1)
C
(1)
P C
(2)
C
(2)
Accessory Dwelling
Unit

P P P P P
Junior Accessory
Dwelling Unit

P P - - -
Duplex P P P - -
Urban Infill Units P P - - -
Townhouse
Development
- C P* P* P*
subdivision standards
See Section 18.04.070, Residential
development types
See Section 18.04.080, Duplex standards
See Section 18.04.090, Townhouse
standards
*For townhouse development in RM
districts, Development Standards of RM
District shall apply
Multi-Unit Residential - - P P P
Elderly and Long-
Term Care
- - - C C
Family Day Care See subclassifications below
Small P P P P P
Large P P P P P
Group Residential - - - P P
Residential Care
Facilities
See subclassifications below
General - - M M M See Section 18.23.200, Residential care facilities
Limited P P P P P
Senior - - M M M See Section 18.23.200, Residential care facilities

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TABLE 18.04.020: LAND USE REGULATIONS—RESIDENTIAL DISTRICTS Use Classification
RS-
3 RS-6
RM-
20 RM-
59 RM-
100
Additional Regulations
Single Room
Occupancy
- - C C C See Section 18.23.220, Single room
occupancy hotels
Transitional Housing P P P P P See Section 18.23.250, Transitional and supportive housing
Supportive Housing P P P P P See Section 18.23.250, Transitional and supportive housing
Public and Semi-Public Uses
Community Assembly - C - C C See Section 18.23.080, Community assembly facilities
Community Garden P P P P P
Cultural Institution - C - C C
Day Care Centers P* P* P* P P See Section 18.23.090, Day care * Permitted only when in an existing
building built for and/or previously
operated as a legally established Public
or Semi-public use.

Park and Recreation
Facilities, Public

P P P P P
Public Safety Facilities - C C C C
Schools, Public or
Private
- C C C C
Social Service
Facilities
- - - M M
Commercial Uses

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TABLE 18.04.020: LAND USE REGULATIONS—RESIDENTIAL DISTRICTS Use Classification
RS-
3 RS-6
RM-
20 RM-
59 RM-
100
Additional Regulations
Eating and Drinking
Establishments,
Convenience
- C(3) - - - See Section 18.23.140, Outdoor dining
Retail Sales,
Convenience Markets
- C(3) - - -
Transportation, Communication, and Utilities Uses
Communication
Facilities
See Chapter 18.24, Wireless Telecommunications Facilities Utilities, Minor P P P P P
Other Applicable Types
Accessory Uses and
Structures
See Sections 18.15.020, Accessory buildings and structures, and 18.23.030, Accessory uses
Home Occupations P P P P P See Section 18.23.120, Home
occupations
Nonconforming Use Chapter 18.19, Nonconforming Uses, Structures, and Lots Temporary Use See Section 18.23.240, Temporary uses
Specific Limitations:

1. In addition to standard use permit findings, the Planning and Transportation Commission must find that the development is designed with massing and height that is sensitive to the building pattern of the area and adjacent properties.

2. In addition to standard use permit findings, the Planning and Transportation Commission must find that specific site conditions exist such that the proposed development type is equal to or better than multi-unit residential or townhouse development types with regard to design and achievable density and the project is designed with massing and height that is sensitive to the building pattern of the area and adjacent properties.

3. Subject to the following limitations:

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a. Limited to cafes, coffee shops, delis, and neighborhood markets. Full service restaurants are not allowed. b. Limited to one thousand five hundred (1,500) square feet of sales area. c. Hours of operation are limited to between seven (7) a.m. and nine (9) p.m. d. Must be located within a two (2) story building.
e. Must be located on a corner lot with frontage on an arterial a minimum of one-half (1/2) mile from the MU-DC-100, MU-D-100 and MU-D-120 districts and other existing neighborhood-serving retail. f. In addition to the findings required for all use permits, the Planning and Transportation Commission must find that the proposed use promotes community health, interaction, and socialization of the neighborhood; complements the residential character of the surrounding neighborhood; and will not adversely impact adjacent properties.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Receive a Report on the City’s Street Rehabilitation Process.

RECOMMENDATION:

Receive a presentation on the City’s street rehabilitation process.

FISCAL IMPLICATIONS:

None at this time.

BACKGROUND:

At the May 13, 2024 meeting, the City Council directed staff to present a report detailing the City’s street rehabilitation process, including how specific City streets are selected for rehabilitation and the types of treatment solutions that are used.

City of San Carlos Public Works Director Steven Machida, and Nasser Fakih, the City’s pavement expert and Principal Engineer at CSG Consultants, Inc., will present the report.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 9, 2024
ITEM TITLE: Consideration of Introducing an Ordinance Amending Municipal Code Section 9.24.010 – Definitions, to Expand the Definition of Firearm to Include Air Rifles, BB Guns, and Other Specified Weapons; and Amending Section 9.24.030 - Discharge of Firearms Prohibited – Exceptions.

RECOMMENDATION:

Staff recommends the introduction of the proposed amendment to Chapter 9.24.010 to expand the definition of Firearm to include air rifles, BB guns, and other specified weapons and to amend Section 9.24.030 to clarify exceptions.

FISCAL IMPLICATIONS:

There are no fiscal implications related to the proposed Ordinance.

BACKGROUND:

Chapter 9.24 of the Municipal Code – Weapons was last updated in 2019. The definition of Firearm currently excludes BB, pellet guns, and other similar weapons from regulation. We have received concerns regarding backyard use of BB and pellet guns, raising safety concerns, especially in more densely populated neighborhoods.

ANALYSIS:

Weapons such as BB and pellet guns can be dangerous to persons and wildlife, as well as cause potential property damage to windows and structures. They are typically quiet. As such, potential victims would likely have no warning that a neighbor was firing such weapons. Moreover, the range of a typical pellet gun is 50 yards, while an air rifle could have an effective range of 100 yards. This means that a pellet could travel over several lots in typical neighborhoods.

Other weapons that would be included in the proposed regulation include bows and arrows.

Modern bows shoot an arrow with an effective range of up to 400 yards and could be deadly given their force and speed exceeding 200 miles per hour.

Section 9.24.030 – Discharge is amended to be clear that the intention of the Chapter is to be consistent with state and federal law.

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Given the urban/suburban nature of San Carlos and its neighborhoods, these weapons are not suitable to fire or use in the city and discharge should be prohibited, except as specified for legitimate law enforcement use, or at bonafide shooting and target ranges, and consistent with state and federal laws.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Introduce the proposed Ordinance amending the definition of a firearm and prohibition of discharge in the City; or

2. Do not introduce the proposed Ordinance; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Proposed Ordinance
Exhibit A to Ordinance – Updates to Chapter 9.24

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ORDINANCE NO. ____

AN ORDINANCE OF THE CITY OF SAN CARLOS AMENDING MUNICIPAL CODE SECTION 9.24.010 – DEFINITIONS, TO EXPAND THE DEFINITION OF FIREARM TO INCLUDE AIR RIFLES, BB GUNS AND OTHER SPECIFIED WEAPONS; AND AMENDING SECTION 9.24.030 – DISCHARGE OF FIREARMS PROHIBITED – EXCEPTIONS.

SECTION 1. Findings. The City Council of the City of San Carlos hereby finds and declares as follows:

WHEREAS, there is a continuing need to address use of weapons as defined in San Carlos; and
WHEREAS, the City Council incorporates the findings made in adopting Ordinance 1542; and
WHEREAS, San Carlos neighborhoods are of a suburban and urban nature where homes and yards are in close proximity to each other; and
WHEREAS, the range of BB guns, pellet guns, and modern bows and arrow greatly exceeds the distances between homes and yards and could enter onto other properties without warning; and
WHEREAS, there is a need to regulate the use of these weapons and limit their use to law enforcement and at bonafide shooting and archery ranges; and WHEREAS, the intention of the City in adopting this Ordinance is not to regulate uses of firearms preempted under state or federal law; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of San Carlos as follows:

SECTION 2: The City Council hereby approves the Municipal Code Ordinance amendment attached as Exhibit A.

SECTION 3: CEQA. This Ordinance is exempt from additional environmental review pursuant to California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3); under the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

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SECTION 5: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 9th day of September, 2024 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the ____ day of ____, 2024 by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos
Exhibit A: Firearm Definition Updates (redlined)
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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EXHIBIT A
Redlined Version

9.24.010 Definitions.

For the purpose of this chapter, unless the context clearly requires a different meaning, the following words, terms and phrases have the following meanings:
“Firearm” means any gun, pistol, revolver, rifle, shotgun, air gun, BB gun, pellet gun, bow and arrow, crossbow, blow gun, slingshot or any other weapon of a similar nature designed to discharge a projectile propelled by the expansion of a gas, explosion or other combustion, or through a spring or any other device designed to throw or sling or otherwise project any solid object, or any other device designed or modified to be used as a weapon, from which is expelled through a barrel a projectile by the force of an explosion or other form of combustion.

The term “firearm” does not include imitation firearm as defined by California Penal Code Section16700, or BB devices or air rifles as defined in California Penal Code Section 16250.

9.24.030 Discharge of firearms prohibited—Exceptions.

Section 9.24.020 shall not apply to the following:

A. Sheriffs, constables, marshals, police officers, or other duly appointed peace officers in the performance of their official duties, or any person summoned by such officer to assist in making arrests or preserving the peace while said person so summoned is actually engaged in assisting such officer; or
B. Persons in lawful possession of a handgun who discharge said handgun in necessary and lawful defense of self or others while on private property; or C. Persons in lawful possession of a firearm who are expressly and specifically authorized by Federal or State law to discharge said firearm under the circumstances present at the time of discharge; or
D. Persons in lawful possession of a firearm who are discharging said firearm at a legally permitted shooting range.

E. It is not the intention of this Chapter to regulate any conduct if the regulation of such conduct has been preempted by State or Federal law.

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Clean Version

9.24.010 Definitions.

9.24.030 Discharge of firearms prohibited—Exceptions.

Section 9.24.020 shall not apply to the following:

E. It is not the intention of this section to regulate any conduct if the regulation of such conduct has been preempted by State or Federal law.

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San Carlos City CouncilSeptember 9, 2024

San Carlos City Council
September 9, 2024