Agenda packet — San Carlos City Council, October 15, 2024

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
Tuesday, October 15, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment. To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
Zoom. https://us02web.zoom.us/j/88256140939; or call 16699009128 and enter the Meeting ID #: 882 5614 0939
Meeting Webportal . www.cityofsancarlos.org/agenda Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment. If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. PRESENTATIONS
a. Present a Proclamation Recognizing Ms. Martin’s 3 Grade Class for Winning 1 Place in Rethink Waste’s 2024 ‘Trash to Art’ Contest. b. Present a Proclamation Recognizing October 2024 as Domestic Violence Awareness Month.
c. Present a Proclamation Recognizing October 6 – 12, 2024 as Fire Prevention Week.
d. Receive a Presentation from CalWater on Their Rate Setting Process.

6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

8. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the September 9, 2024 City Council Regular Meeting Minutes. c. Accept the Quarterly Reports from City Commissions and Boards. d. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Existing Professional Services Agreement with Perkins & Will for Additional Consulting Services Associated with the Northeast Area Specific Plan in the Amount of $50,000.
e. Adopt a Resolution Forgiving a Promissory Note and Authorizing the City Manager to Execute a Deed of Reconveyance Associated with the 1995 Purchase of 1244 Cherry Street.
f. Authorize Cancellation of the December 23, 2024 City Council Regular Meeting.

9. REPORTS TO COUNCIL
Reports to the Council are updates on key City Projects by City Staff and City Council Subcommittees. They are informational in nature, and no action will be taken on these items at this meeting.
a. Receive a Report on the Status of the City of San Carlos Traffic Signal Master Plan Projects.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting. a. Consideration of Agendizing a Study Session Item to Discuss Downtown Parking Enforcement and Potential.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 8024222 or via email at cityclerk @cityofsancarlos.org. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
rd
st
1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
Tuesday, October 15, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 8024222 or via email at cityclerk @cityofsancarlos.org. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
rd
st
2 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
Tuesday, October 15, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

8.b
October 15, 2024

Packet Pg. 5

8.b
October 15, 2024

Packet Pg. 6

8.b
October 15, 2024

Packet Pg. 7

8.b
October 15, 2024

Packet Pg. 8

CITY COUNCIL

STAFF REPORT
MEETING DATE: October 15, 2024
ITEM TITLE: Accept the Quarterly Reports from City Commissions and Boards.

RECOMMENDATION:

Staff recommends that the City Council accept the Quarterly Reports from the City’s Commissions and Boards.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

Since 2020, the City Council receives quarterly reports from each Commission and Board, with updates on activities from the preceding period, along with its member attendance report.

ANALYSIS:

Attached are the fiscal year 2024-25 first quarter reports from the following Commissions and Boards for the period of July through September 2024:
 Downtown Advisory Committee
 Economic Development Advisory Commission
 Museum of San Carlos History
 Parks, Recreation and Culture Commission
 Planning and Transportation Commission
 Youth Advisory Council
ALTERNATIVES:

The alternatives available to the City Council include:

1. Accept the Quarterly Reports from City Commissions and Boards; or

2. Do not accept the Quarterly Reports from City Commissions and Boards; or

3. Provide staff with alternative direction.

8.c
October 15, 2024 Packet Pg. 9
Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Downtown Advisory FY2025 Q1 Report

2. Economic Development Advisory FY2025 Q1 Report

3. Museum FY2025 Q1 Report

4. Parks, Recreation and Culture FY2025 Q1 Report

5. Planning and Transportation FY2025 Q1 Report

6. Youth Advisory FY2025 Q1 Report

8.c
October 15, 2024 Packet Pg. 10

8.c
October 15, 2024 Packet Pg. 11

8.c
Packet Pg. 12

8.c
October 15, 2024 Packet Pg. 13

8.c
Packet Pg. 14

8.c
October 15, 2024 Packet Pg. 15

8.c
October 15, 2024 Packet Pg. 16

8.c
Packet Pg. 17

8.c
October 15, 2024 Packet Pg. 18

8.c
Packet Pg. 19

8.c
October 15, 2024 Packet Pg. 20

8.c
Packet Pg. 21

8.c
October 15, 2024 Packet Pg. 22

8.c
Packet Pg. 23

CITY COUNCIL

STAFF REPORT
MEETING DATE: October 15, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Existing Professional Services Agreement with Perkins & Will for Additional Consulting Services Associated with the Northeast Area Specific Plan in the Amount of $50,000.

RECOMMENDATION:

Staff recommends that the Council adopt a Resolution authorizing the City Manager to execute an amendment to the existing Professional Services Agreement with Perkins & Will for additional consulting services associated with the Northeast Area Specific Plan in the amount of $50,000.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is needed at this time.

On September 12, 2022, the City Council adopted Resolution 2022-099 authorizing the City Manager to enter into a professional services agreement with Perkins & Will in an amount not to exceed $1,500,000 to prepare the Northeast Area Specific Plan (NEASP). The City Council appropriated $1,500,000 to Project C2211 Northeast Area Specific Plan in fiscal year (FY) 2022- 23, and an additional $50,000 in FY 2024-25, for a total project budget of $1,550,000.

This request would amend the existing contract with Perkins & Will to add $50,000 for additional services related to the analysis of an extra land use scenario and added stakeholder engagement meetings. This would increase the overall not to exceed contract amount with Perkins & Will to a total of $1,550,000. Any unused funds would go back to the General Capital Fund 0025.

BACKGROUND:

The Northeast Area Specific Plan is a City Council strategic objective and will create a vision, policies, and standards to guide new development in the northeast area of San Carlos. In addition, pursuant to the California Environmental Quality Act (CEQA), an Environmental Impact Report (EIR) will be prepared. The NEASP consists of approximately 145 acres, roughly bound by Belmont Creek, U.S. Highway 101 (“U.S. 101”), the western property lines of the residential parcels along Northwood Drive, the northeastern property lines of the residential parcels along Fairfield Drive, and the southeast property line of the Palo Alto Medical Facilities (PAMF) and Old County Road. Currently, staff and the consultant team are preparing the EIR, continuing the technical analyses, and developing the draft of the Specific Plan.

8.d
October 15, 2024 Packet Pg. 24
ANALYSIS:

Scope of Work and Additional Costs
The additional $50,000 will replenish the project budget that was used for extra project coordination and management related to the project schedule extension. This extension was due to the addition of an extra land use scenario, additional community engagement, and robust coordination with the General Plan Reset project team for the buildout analyses. There were also additional engagement touchpoints with City leadership to refine the preferred land use scenario in late 2023 and early 2024. The contingency budget was able to cover tasks 2-7 listed below.

Now, the additional $50,000 would help replenish the contingency budget and cover task 1.

1. Project Schedule Extension for Project Coordination - $28,440

2. Two Housing Sub-Committee Meetings - $7,020

3. Economic Development Sub-Committee Meetings - $7,020

4. Stakeholder Meeting with Property Owners - $6,360

5. Stakeholder Meeting with Greater East San Carlos (GESC) - $6,360

6. Planning and Transportation Commission Study Session - $8,480

7. City Council Study Session - $8,480
Of the additional $50,000, $28,440 will be allocated to project management to account for the project schedule extension. The remaining amount of $21,560 would be allocated to the contingency to ensure there is a proper balance to cover any further unanticipated tasks to take the project to completion.

Project Timeline
The project commenced in November 2022, with the first community workshop held in March 2023 and the second workshop in August 2023. In early 2024, the Planning and Transportation Commission and the City Council endorsed the Preferred Land Use Scenario for the NEASP, which allowed the start of the technical analyses and preparation of the EIR. Staff and the consultant team are currently working on reviewing the admin draft Specific Plan. This amendment to the contract will ensure the project has a proper balance for project management (task 1) and a reasonable contingency balance so it can be well positioned for completion. The Specific Plan and the EIR are anticipated for adoption in the fall of 2025.

CONCLUSION:

The proposed agreement addendum for professional services has a term beginning upon execution and ending upon completion of the project. The addendum would increase the current contract not-to-exceed amount by $50,000.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an amendment to an existing agreement with Perkins & Will for the preparation the of the Northeast Area Specific Plan in the amount of $50,000; or

8.d
October 15, 2024 Packet Pg. 25

2. Do not adopt the Resolution; or

3. Provide staff with alternate direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Proposed Addendum to Agreement for Professional Services

8.d
October 15, 2024 Packet Pg. 26
RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING

PROFESSIONAL SERVICES AGREEMENT WITH PERKINS & WILL FOR ADDITIONAL

CONSULTING SERVICES ASSOCIATED WITH THE NORTHEAST AREA SPECIFIC PLAN IN THE AMOUNT OF $50,000.

WHEREAS, on September 12, 2022, the City Council unanimously voted to adopt Resolution No. 2022-099 authorizing the City Manager to enter into a professional services agreement with Perkins & Will to prepare the Northeast Area Specific Plan (NEASP); and WHEREAS, the City Council appropriated $1,500,000 to Project C2211 Northeast Area Specific Plan in fiscal year (FY) 2022-23 and an additional $50,000 in FY 2024-35 for a total project budget of $1,550,000; and
WHEREAS, this request would amend the existing contract with Perkins & Will for additional services related to the selection of a Preferred Land Use Scenario for the NEASP and associated stakeholder engagement, which would increase the overall contract not-to-exceed amount by $50,000, or for a total of $1,550,000; and
NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby authorizes the City Manager to execute an amendment to the existing Professional Services Agreement with Perkins & Will for additional consulting services associated with the Northeast Area Specific Plan in an amount of $50,000.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 15th day of October 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

8.d
October 15, 2024 Packet Pg. 27
Addendum to Agreement For Professional Services 1 Revised 01/24/2022

ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS ADDENDUM TO THE AGREEMENT FOR PROFESSIONAL SERVICES is made to the Agreement for Professional Services dated October 20, 2022 by and between the CITY OF SAN CARLOS, hereinafter referred to as “CITY”, and Perkins & Will, hereinafter referred to as “CONSULTANT” and shall accept the attached Exhibit A. In all other respects the terms and conditions in the contract dated October 20, 2022 shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized in that behalf.

DATED: , 2024 CITY OF SAN CARLOS
BY:
_______________________
Jeff Maltbie, CITY MANAGER
DATED: , 2024 APPROVED AS TO FORM:

BY:
__________________________
Greg Rubens, CITY ATTORNEY
DATED: , 2024 CONSULTANT, PERKINS & WILL
BY:
___________________________________
Geeti Salwal, Principal

8.d
October 15, 2024 Packet Pg. 28
Addendum to Agreement For Professional Services 2 Revised 01/24/2022 Exhibit A – Scope of Work
Pursuant to the Terms and Conditions of the original contract dated October 20, 2024, the following is a description of “Additional Services.”
Additional funds in the amount of $50,000 will replenish the budget with the amount that was used towards extra project coordination and management related to the project schedule extension.

This extension was due to the addition of an extra land use scenario, additional community engagement, and robust coordination with the General Plan Reset project team for the buildout analyses. There were also additional engagement touchpoints with City leadership to refine the preferred land use alternative in late 2023 and early 2024. The contingency budget was able to cover tasks 2-7 listed below. Now, the additional $50,000 would help replenish the contingency budget and cover task 1.

1. Project Schedule Extension for Project Coordination: $28,440.00

2. Two Housing Sub-Committee Meetings: $7,020.00

3. Economic Development Sub-Committee Meetings: $7,020.00

4. Stakeholder Meeting with Property Owners: $6,360.00

5. Stakeholder Meeting with Greater East San Carlos (GESC): $6,360.00

6. Planning and Transportation Commission Study Session: $8,480.00

7. City Council Study Session: $8,480.00
Costs
 Task 1- Project Schedule Extension for Project Coordination: $28,440.00  Contingency: $21,560
 Total: $50,000
This will increase the overall contract not to exceed amount from a total of $1,500,000 to a total of $1,550,000.

8.d
October 15, 2024 Packet Pg. 29

SUCCESSOR AGENCY TO RDA

STAFF REPORT
MEETING DATE: October 15, 2024
ITEM TITLE: Adopt a Resolution Forgiving a Promissory Note and Authorizing the City Manager to Execute a Deed of Reconveyance Associated with the 1995 Purchase of 1244 Cherry Street.

RECOMMENDATION:

Staff recommends that the City Council in its role as the Successor Agency to the San Carlos Redevelopment Agency (RDA), adopt a resolution forgiving the $100,000 promissory note given to the Housing Association for the Needy and Dispossessed, Inc. (“HAND”) for the purchase of 1244 Cherry Street in 1995 and authorizing the City Manager to execute a Deed of Reconveyance.

FISCAL IMPLICATIONS:

Adoption of the Resolution would result in forgiveness of the $100,000 loan given by the San Carlos RDA to HAND and now held by HIP Housing, Inc. The forgiveness of the loan would reduce the cost for the new housing project currently underway.

BACKGROUND:

In 1995, HAND approached the RDA for assistance in purchasing a six-unit property located at 1244 Cherry Street for the purposes of operating the property as affordable rental housing. The RDA agreed to provide HAND a zero-interest loan in the amount of $100,000. The term of the loan was for forty (40) years with no payments required during the first 30 years, and monthly payments of $833.33 beginning on June 1, 2025. To date, no payments have been made on the loan and HAND now operates as HIP Housing.

In 2023, the City and HIP Housing entered into a disposition, development, and loan agreement to redevelop the property at 1244 Cherry Street, along with neighboring City-owned property, into a larger, 33-unit affordable housing development. Under the terms of the agreement the City will make both financial and property contributions towards the development of the new project, known as Cherry Street Commons.

The City, as Successor Agency, has the authority to forgive the loan as it is listed as an asset in the City’s Housing Successor (SB 341) Annual Report, which is consistent with the public purpose of housing and the purpose under which the loan was given for the acquisition of the property by HAND in 1995. Forgiveness of the loan must be reported in the City’s next Housing Successor (SB 341) Annual Report.

8.e
October 15, 2024 Packet Pg. 30
ANALYSIS:

As part of the project, City land will be transferred to the newly formed Cherry Street Commons, LLC, through a lot line adjustment (LLA) process. Forgiveness of the loan and removal of the encumbrance on the property associated with the 1995 City loan will support the purpose of the DDLA and the project. Furthermore, the cost to pay off the $100,000 loan is currently included in the overall project costs for the larger Cherry Street Commons project. Given the tighter financing market than originally anticipated, the project is actively seeking ways to reduce project costs in order to finalize the overall project financing and begin construction. Forgiveness of the $100,000 loan will assist with this goal.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution forgiving the 1995 promissory note and authorizing the City Manager to execute a deed of reconveyance for the loan associated with the purchase of 1244 Cherry Street in 1995; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Proposed Deed of Reconveyance

3. Loan Forgiveness Request

4. Promissory Note

5. Deed of Trust

8.e
October 15, 2024 Packet Pg. 31
RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

FORGIVING A PROMISSORY NOTE AND AUTHORIZING THE CITY MANAGER TO EXECUTE A DEED OF RECONVEYANCE ASSOCIATED WITH THE 1995 PURCHASE OF 1244 CHERRY STREET.

RECITALS
WHEREAS, in 1995, the Housing Association for the Needy and Dispossessed (“HAND”) approached the San Carlos Redevelopment Agency (RDA) for assistance in purchasing a six-unit property located at 1244 Cherry Street for the purposes of operating the property as affordable rental housing; and
WHEREAS, the RDA agreed to provide HAND a zero-interest loan in the amount of $100,000. The term of the loan was for forty (40) years, with no payments required during the first 30 years, and monthly payments of $833.33 to begin on June 1, 2025. To date, no payments have been made on the loan and the principal balance remains $100,000; and WHEREAS, HAND now operates as HIP Housing; and
WHEREAS, in 2023, the City and HIP Housing entered into a disposition, development, and loan agreement (DDA) to redevelop the property at 1244 Cherry Street along with neighboring City-owned property into a larger, 33-unit affordable housing development. Under the terms of the Agreement, the City will make both financial and property contributions towards the development of the new project, known as Cherry Street Commons; and WHEREAS, the cost to pay off the $100,000 loan is currently included in the overall project costs for the larger Cherry Street Commons project. Given the tighter financing market than originally anticipated the project is actively seeking ways to reduce project costs in order to finalize the overall project financing and begin construction; and WHEREAS, the City as Successor Agency has the authority to forgive the loan as it is listed as an asset in the City’s Housing Successor (SB 341) Annual Report, which is consistent with the public purpose of housing and the purpose under which the loan was given for the acquisition of the property by HAND in 1995; and
WHEREAS, as part of the project, City land will be transferred to the newly formed Cherry Street Commons, LLC, through a lot line adjustment (LLA) process. Forgiveness of the loan and removal of the encumbrance on the property associated with the 1995 City loan will support the purpose of the DDLA and the project.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby:

1. Incorporates the findings outlined above;

2. Forgives the $100,000 loan to HAND made in 1995; and

3. Authorizes the City Manager to execute a deed of reconveyance removing the deed of trust from title to the property.
* * * * *

8.e
October 15, 2024 Packet Pg. 32
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 15th day of October 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

8.e
October 15, 2024 Packet Pg. 33

8.e
October 15, 2024 Packet Pg. 34

8.e
October 15, 2024 Packet Pg. 35

8.e
October 15, 2024 Packet Pg. 36

8.e
October 15, 2024 Packet Pg. 37

8.e
October 15, 2024 Packet Pg. 38

8.e
October 15, 2024 Packet Pg. 39

8.e
October 15, 2024 Packet Pg. 40

8.e
October 15, 2024 Packet Pg. 41

8.e
October 15, 2024 Packet Pg. 42

8.e
October 15, 2024

Packet Pg. 43

8.e
October 15, 2024 Packet Pg. 44

CITY COUNCIL

STAFF REPORT
MEETING DATE: October 15, 2024
ITEM TITLE: Authorize Cancellation of the December 23, 2024 City Council Regular Meeting.

RECOMMENDATION:

Staff recommends that the City Council authorize the cancellation of its regular City Council meeting scheduled for December 23, 2024.

FISCAL IMPLICATIONS:

There are no fiscal implications. The City is billed at a flat monthly rate for broadcasting City Council meetings, so canceling the December 23,2024 meeting would not yield any cost savings.

BACKGROUND:

Traditionally, the City Council cancels its second meeting in December due to high vacation use and inability to interact with other public agencies. In addition, City facilities, including City Hall, the Adult Community Center, and the Youth Center, will be closed, and most City services and activities will be suspended from December 24, 2024 through January 1, 2025. Emergency services (police, fire, storm, sewer, and road repair) will continue during this furlough period.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Authorize the cancellation of the December 23, 2024 City Council regular meeting; or

2. Do not authorize the cancellation of the December 23, 2024 City Council regular meeting.

Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
_______________________
Jeff Maltbie, City Manager

8.f
October 15, 2024 Packet Pg. 45

CITY COUNCIL

STAFF REPORT
MEETING DATE: October 15, 2024
ITEM TITLE: Receive a Report on the Status of the City of San Carlos Traffic Signal Master Plan Projects.

RECOMMENDATION:

Staff recommends that the City Council receive a report on the status of the City of San Carlos Traffic Signal Master Plan Projects.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional funding is needed at this time.

Funding for the implementation of Traffic Signal Master Plan Projects is adopted in the City’s Capital Improvement Program (CIP).

BACKGROUND:

There are 33 traffic signals in the City of San Carlos, nine of which are owned by the California Department of Transportation (“Caltrans”). The remaining 24 traffic signals, including signals on poles and/or mast arms, controller cabinets, safety lighting, pedestrian heads, push buttons and crosswalks, vehicle and bicycle detection, interconnect communication and other traffic signal accessories, are owned and operated by the City of San Carlos. An efficient traffic signal network will support and advance many of the transportation goals and policies identified in the City’s General Plan.

In January 2022, staff selected Kimley-Horn through a request for proposals process to provide professional services for the Traffic Signal Master Plan.

In March 2024, the Planning and Transportation Commission recommended that the City Council approve the City of San Carlos Traffic Signal Master Plan.

In April 2024, the City Council approved the City of San Carlos Traffic Signal Master Plan. The plan included:
• Inventory of existing infrastructure and conditions
• Needs and gap assessment that identifies projects
• Prioritized projects based on cost and effectiveness
• Implementation plan
 Standard specifications for all traffic signals across the city

9.a
October 15, 2024 Packet Pg. 46
ANALYSIS:

The projects identified in the Traffic Signal Master Plan were divided into three phases for implementation:
- Phase One (2024-2026) at a cost of $1.19 million
- Phase Two (2027-2032) at a cost of $5.05 million
- Phase Three (2033+) at a cost of $2.3 million.

However, under the guidance from the Mayor and support from the City Council, staff was able to fast track and rearrange some of the projects to expedite project delivery since adoption of the Traffic Signal Master Plan in April 2024.

A. Projects completed or due to be completed in calendar year 2024:
o Projects from Traffic Signal Master Plan:

1. Kadence Adaptive Signal Project (C2340) for 14 intersections at a cost of $200,000 (from Master Plan Phase One). Kadence is a software solution that optimizes traffic signal timing to balance performance benefits for safety and efficiency.

Benefits of the project include leveraging Caltrans’ existing investment in Kadence, leveraging City/County Association of Governments of San Mateo County’s (“C/CAG’s) existing investment in the Smart Corridor System, and supporting existing controller hardware and firmware with no hardware required in cabinet.

2. Update Signal Timing Coordination at all Traffic Signals and Development of Traffic Signal Specifications (C2007) at a cost of $74,560 (from Master Plan Phase One). New optimized signal timing plans have been developed for all traffic signals throughout the city in coordination with Caltrans and will be implemented in the field by the end of 2024. Traffic signal specifications have been developed to ensure uniformity for all future traffic signals in San Carlos.

3. Upgrade Pedestrian Signal Heads to Countdown Times (C1725) at 15 intersections at a cost of $209,700 (from Master Plan Phase One). All pedestrian heads in the city will be converted to countdown times to improve safety and efficiency for pedestrians crossing at signalized intersections.

4. Pilot Video Detection and Bike Detection Signal Indicator (C2405) at one intersection at an estimated cost of $89,200 (from Master Plan Phase Two).

Project scope includes: installation of video/radar vehicle detection at the intersection of Industrial Road and Commercial Street, performance of several manual counts to check for accuracy of video/radar detection counts throughout the one-year pilot, and installation of a bike detection indication signal on Industrial Road at the approach to Commercial Street.
o Projects in support of the Traffic Signal Master Plan

5. Global Positioning System (GPS) Clocks for signal timing coordination at two intersections along San Carlos Avenue at a cost of $4,260 installed in February 2024. The project procured and installed necessary hardware to synchronize the two signals along San Carlos Avenue at Alameda De Las Pulgas and Phelps Road. The implementation of updated timing plans and installation of GPS clocks

9.a
October 15, 2024 Packet Pg. 47
at both signals allows for coordinated signal timing to facilitate smoother flow of traffic through the corridor and reduces congestion.

6. Midblock Crossing at 1650 Industrial Road (C1807) with mast arm mounted rectangular rapid flashing beacon (RRFB) at a cost of $413,752. The project is will install a high visibility crosswalk along with ADA accessible curb ramps, as well as install RRFBs on mast arms due to the width of Industrial Road and its high speeds and vehicular volumes.

7. Safe Routes to School (SRTS) Crosswalk with RRFB at Chestnut Street and Arroyo Avenue (C2201) with pavement improvements, sidewalk reconstruction along Burton Park, and high visibility crosswalks and accessible curb ramps at a cost of $867,000. The project will install high visibility crosswalks with bulb-outs on three legs, provide ADA compliant curb ramps, and install RRFBs on Arroyo Avenue. The exposed aggregate concrete sidewalk along Arroyo Avenue will be replaced and street trees will be removed and replaced in Burton Park. The project will also include pavement rehabilitation and valley gutter repair to improve drainage.

B. Projects started in 2024 due for completion in 2025 and beyond:
o Projects from Traffic Signal Master Plan:

1. Kimley-Horn Integrated Transportation System (KITS) (C2405) at 12 intersections at an estimated cost of $136,000 (from Master Plan Phase One). The project will procure and install necessary controllers, firmware, and communication network devices at 12 intersections to connect the traffic signals to the C/CAG KITS system which will allow for the City to remotely monitor and operate traffic signals. Remote management functionality includes CCTV traffic camera viewing and control, traffic signal equipment monitoring, failure alerts, diagnostic displays, and dynamic geographic information system (GIS) maps. Locations for this project include: San Carlos Avenue at Laurel Street; San Carlos Avenue at Walnut Street; San Carlos Avenue at Elm Street; San Carlos Avenue at Cedar Street; and San Carlos Avenue at Chestnut Street; Industrial Road at Bransten Avenue; Brittan Avenue at Laurel Street; San Carlos Avenue at Club Drive; Brittan Avenue at Alameda de las Pulgas; Industrial Road at PAMF; Old County Road at San Carlos Avenue; and, Holly Street at Laurel Street.

2. Vantage Live web-based data analytics service for the Video Detection Pilot Project (C2405) at a cost of $5,000 (from Master Plan Phase Two). o Projects in support of the Traffic Signal Master Plan

3. KITS workstation hardware update and connection to C/CAG Smart Corridor, associated costs are to be covered by C/CAG.

4. Development of Master Plan implementation strategies (C2405) at a cost of $70,000.

5. High visibility crosswalk with mast arm mounted RRFB with accessible curb ramp improvements at Industrial Road and Tanklage Road (C1807) at a cost of $380,400.

9.a
October 15, 2024 Packet Pg. 48

6. Illuminated street name signs replacement project at 15 intersections (C1712) at a cost of $205,000.
o Projects in coordination with other entities

7. Howard Avenue and Old County Road travel lane striping modification and simulation modeling coordination with Caltrans at a cost of $50,000.

8. Crestview Drive and Edmonds Road pilot roundabout project in coordination with the County of San Mateo (C2402) at a cost of $316,000.

9. SRTS intersection and sidewalk improvements at four intersections in coordination with the San Carlos School District and San Mateo County Office of Education (C2214) at a cost of $4,500,000.

10. Intersection pedestrian improvements at two intersections in coordination with the San Carlos School District (C2213) at a cost of 1,500,000.

11. Brittan Avenue Sidewalk and Bike Lane project (C2106) at a cost of $2,000,000.

12. San Carlos Avenue Pedestrian Safety Improvements Phase 3 (C1806) at a cost of $2,067,617.50.

13. Greater East San Carlos Neighborhood Slow Streets Pilot Project (C2219) at a cost of $115,000.

14. Downtown Specific Plan-Traffic and Parking studies in coordination with Community Development and Planning.

15. Citywide Parking and Transportation Demand Management Program development in coordination with Community Development and Planning.

16. Local Roadway Safety Plan (LRSP) in coordination with C/CAG.

17. Temporary Traffic Control Plan review for all construction projects throughout the city in coordination with utility companies and developers.

18. Safety and operation analysis at various intersections to improve right of way assignment and sight distance.

19. Neighborhood Traffic Management Program and its application at various roadway segments throughout the city.

Many of the above-mentioned projects were highlighted in the most recent San Carlos Spotlight focusing on traffic and transportation issues and was sent to all residents and businesses in San Carlos and is posted on the City’s website.

Respectfully submitted by:

Steven Machida, Public Works Director

9.a
October 15, 2024 Packet Pg. 49
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Traffic Signal Master Plan

2. Spotlight – Traffic and Transportation, September 2024 Edition

9.a
October 15, 2024 Packet Pg. 50

9.a
October 15, 2024 Packet Pg. 51

9.a
October 15, 2024 Packet Pg. 52

9.a
October 15, 2024 Packet Pg. 53

9.a
October 15, 2024 Packet Pg. 54

9.a
October 15, 2024 Packet Pg. 55

9.a
October 15, 2024 Packet Pg. 56

9.a
October 15, 2024 Packet Pg. 57

9.a
October 15, 2024 Packet Pg. 58

9.a
October 15, 2024 Packet Pg. 59

9.a
October 15, 2024 Packet Pg. 60

9.a
October 15, 2024 Packet Pg. 61

9.a
October 15, 2024

Packet Pg. 62

9.a
October 15, 2024 Packet Pg. 63

9.a
October 15, 2024 Packet Pg. 64

9.a
October 15, 2024

Packet Pg. 65

9.a
October 15, 2024 Packet Pg. 66

9.a
October 15, 2024 Packet Pg. 67

9.a
October 15, 2024 Packet Pg. 68

9.a
October 15, 2024 Packet Pg. 69

9.a
October 15, 2024 Packet Pg. 70

9.a
October 15, 2024 Packet Pg. 71

9.a
October 15, 2024 Packet Pg. 72

9.a
October 15, 2024 Packet Pg. 73

9.a
October 15, 2024 Packet Pg. 74

9.a
October 15, 2024 Packet Pg. 75

9.a
October 15, 2024

Packet Pg. 76

9.a
October 15, 2024 Packet Pg. 77

9.a
October 15, 2024 Packet Pg. 78

9.a
Packet Pg. 79

9.a
Packet Pg. 80

9.a
Packet Pg. 81

9.a
Packet Pg. 82

9.a
October 15, 2024 Packet Pg. 83

9.a
October 15, 2024 Packet Pg. 84

9.a
October 15, 2024 Packet Pg. 85

9.a
October 15, 2024

Packet Pg. 86

9.a
October 15, 2024

Packet Pg. 87

9.a
October 15, 2024 Packet Pg. 88

9.a
October 15, 2024 Packet Pg. 89

9.a
October 15, 2024

Packet Pg. 90

9.a
October 15, 2024 Packet Pg. 91

9.a
October 15, 2024 Packet Pg. 92

9.a
October 15, 2024 Packet Pg. 93

9.a
October 15, 2024 Packet Pg. 94

9.a
October 15, 2024 Packet Pg. 95

9.a
October 15, 2024 Packet Pg. 96

9.a
October 15, 2024 Packet Pg. 97

9.a
October 15, 2024 Packet Pg. 98

9.a
October 15, 2024 Packet Pg. 99

9.a
October 15, 2024 Packet Pg. 100

9.a
October 15, 2024 Packet Pg. 101

9.a
Packet Pg. 102

9.a
Packet Pg. 103

9.a
Packet Pg. 104

9.a
October 15, 2024 Packet Pg. 105

9.a
October 15, 2024 Packet Pg. 106

9.a
October 15, 2024 Packet Pg. 107

9.a
October 15, 2024 Packet Pg. 108

9.a
October 15, 2024 Packet Pg. 109

9.a
October 15, 2024

Packet Pg. 110

9.a
October 15, 2024 Packet Pg. 111

9.a
October 15, 2024 Packet Pg. 112

San Carlos City CouncilOctober 15, 2024

San Carlos City Council
October 15, 2024