San Carlos City Council
August 11, 2025

Contractor shall preserve carefully bench marks, reference points, and stakes; in case of willful or careless destruction, will be charged with the resulting expense of replacement and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.

Any survey monuments that are damaged or removed as part of the construction shall be replaced by the Contractor and a Record of Survey, as required by S tate law, shall be filed by a licensed Land Surveyo r at the Contractor's expense.

The fact that any such improvement or facility is not shown upon the plans shall not relieve the Contractor of responsibility under this Section. It shall be the Contractor’s responsibility to ascertain the existence of any underground improvements or facilities indicated on the plans, indicated by locating services, or as evidenced by facilities visible in the field.

Contractor shall protect the work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever which is under Contractor’s control, until the completion and acceptance of the work. Neither the City nor any of the City's agents assume any responsibility for collecting indemnity from any person(s) causing damage to the work of the contractor.

9.14 Protection of Buried Utilities – When the Contractor's attention is directed to the existence of pipes, cables, culverts, and other underground structures and improvements which may or may not be shown on the plans, it is the responsibility of the contractor to ascertain the exact location of such underground utilities in advance of any digging operations so that they shall not be disturbed or damaged by the Contractor during the progress of the work. All expenses of whatever nature arising from such disturbance or replacement or repair thereof shall be borne by the contractor.

If the location of pipelines being installed by the contractor under this contract conflicts with the location of existing pipelines, contractor shall so notify the Engineer in writing. The Engineer will ascertain the location of the existing utility in question and may reuire relocatation of the pipeline being installed for the convenience of the Contractor. It shall not be construed that the City or the Engineer is in any way required or obligated to locate or relocate pipelines to locations other than shown on the contract plans. If the Engineer relocates pipelines at the request of the contractor, the contractor shall bear all the expenses incurred in connection therewith.

9.15 Protection of Bridges - Contractor shall be responsible for any damage they may cause to bridges, culverts and road structures. The Contractor shall determine in advance the allowable safe load for each structure and, if necessary, provide special shoring and support at Contractor’s expense.

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9.16 Protection of Traffic Signal Facilities - The Contractor shall give at least seventy-two (72) hours advance notice to the Engineer before commencing any street work (such as pavement grinding or trenching) that may potentially damage any traffic signal detection loop wires or any other signal facility. This requirement is in addition to any Underground Services Alert notifications. The City will then mark the underground traffic signal facilities.

The Contractor shall not proceed with any grinding, trenching or other underground work until it has been verified with the Inspector that signal facilities have been marked.

In the event that the Contractor's construction activities cause any failure of a traffic facility, it shall be repaired and be made fully operable within 24-hours of the damage occurring. In the event that such repair is not undertaken within this time limit, the City may repair the facility at the Contractor’s expense.

9.17 Restoration of Adjacent and Existing Improvements - Contractor shall do all cutting, fitting, or patching of the work required to make all parts of the work come together properly with existing and adjacent conditions.

Unless otherwise provided, the Contractor shall repair or replace all existing improvements (e.g., curbs, sidewalks, driveways, fences, signs, utilities, street surfaces, structures, etc.) damaged or removed as a result of the Contract operations. Repairs and replacements shall be at least equal to existing improvements, and shall match in terms of condition, finish and dimension to the satisfaction of the Engineer.

All Underground Services Alert (USA) markings, including the initial markings made by the Contractor and those markings placed by others in responseshall be removed at the Contractor’s expense when they are no longer required. Acceptable means of removal include sand blasting, high pressure washing, or other means approved by the Engineer.

All traffic signs and street signs within the limit of work necessarily removed during the various phases of operations shall be temporarily reset by the Contractor at or near the original location upon completion of each phase of construction operations. Prior to removal of all traffic control signs, the Contractor shall submit photographs of the site which show the existing location of these signs so that upon completion the photographs will aid in resetting the signs at or near their original location. Traffic control signs and street signs will be replaced upon completion of the work and the cost of removal and replacement shall be considere d as part of the contract bid items, and no separate payment will be made thereof.

Rural type mail boxes shall be maintained by the Contractor in a manner satisfactory to the property owner and postal service, and the Contractor shall relocate the same as soon as possible to a permanent location in accordance with postal regulations and in a location acceptable to the property owner.

Any object to be removed and reused at other locations shall be removed with due care and delivered or stored at the project’s construction storage area, or if approved by the Engineer, at any other site designated by the Engineer within the City. Such objects may consist of street light poles, signal mast arms and other objects directed by the Engineer. Items not approved by the Engineer for reuse purposes, and without salvage value, shall become the property of the Contractor, to be disposed of at Contractor expense, in an acceptable manner.

9.18 Archeological Remains - If human and/or archeological remains are uncovered during excavation. All earthwork within one-hundred (100) feet of these materials will be stopped until a Coroner and/or professional archeologist (SCA) and/or the Society of Professional Archeology (SOPA) has had an opportunity to evaluate the significance of the find and suggest appropriate mitigation measures.

9.19 Access to Private Property - The Contractor shall schedule and perform operations so as to minimize disruption of access to private property. Prior to blocking access to any private driveway or

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parking lot entrance, the Contractor shall notify the residents, business owners or tenants of pending closure and allow residents to remove vehicles. During non-working hours no driveway, house or parking lot shall be denied access to a public roadway.

The Contractor shall coordinate with the adjacent property owners and businesses and maintain vehicle and pedestrian access to their properties at all times. Temporary access ramps, fencing, or other measures shall be provided as needed.

9.20 Traffic Control and Public Convenience – The Contractor shall provide for safe movement of all vehicular, bicycle and pedestrian traffic through and around the construction operations with as little inconvenience and delay as possible. The Contractor shall have no amount of work under construction other than what he can properly prosecute with due regard to the rights and convenience of the public.

Proper conveyance of vehicular traffic and pedestrians through the work area depends upon navigating under unexpected situations. The means of clarifying such conditions to the public include the Contractor’s use of signs, flagmen, pavement markings, barricades, lights, cones and delineators. No one standard sequence of signs or control devices will suit all conditions which may result from construction operations. Even for the same work, the conditions may vary from hour to hour, requiring adjustment and revisions of the traffic control in effect. The traffic control requirements specified herein are therefore intended to establish general principles to be observed in the control and regulation of traffic through and around the construction operations anticipated for this project. The requirements set forth in this Section represent the minimum traffic control requirements imposed and the Contractor shall be solely responsible for providing the full extent of traffic control measures that are necessary. Only individuals trained in the principles of implementing traffic control and/or traffic control flagging shall be assigned that responsibility at the work site. (a) Traffic Control Plan – The Contractor shall submit a Traffic Control Plan to clearly describe proposed traffic control measures. The plan shall be generally in accordance with the illustrations included in the “California Manual of Uniform Traffic Control Devices” and the “Work Area Traffic Control Handbook”, (Building News Incorporated P.O. Box 3031, Terminal Annex, Los Angeles, CA 90051). The submittal shall consist of scaled drawings for each situation anticipated to be encountered, i.e., intersections, mid-block (each during working and non-working hours), etc. The drawings shall show signs, traffic control devices and flagmen as required.

The Traffic Control Plan shall be directed equally to the regulation and protection of non- vehicular traffic including pedestrians, bicyclists, joggers, skaters, skateboarders, etc. The Contractor shall provide for the protection and separation of non-vehicular traffic from construction operations at all times. No work involving the implementation of traffic control shall begin until the Engineer has reviewed and has no exception to the traffic control plans.

The Contractor may implement a revised Traffic Control Plan only with subsequent review with no exceptions by the Engineer.
(b) Traffic Control Devices - Traffic control devices shall be provided in sufficient quantities and types as required to provide safe and adequate traffic control. During hours of darkness, approved lights and/or flares shall be included, in proper working order, to illuminate signs and hazards and alert approaching traffic. Barricades shall be furnished and maintained along all open trenches in contact with traffic. No work may begin on any day or at any time before traffic control devices have been placed, test driven and, if required, adjusted and revised. All traffic control devices shall be placed in accordance with the Manual of Uniform Traffic Control Devices and the Contractor’s favorably reviewed traffic control plans. Locations of devices shall be adjusted to suit the conditions and circumstances of each detour situation. In all cases, signs shall be placed to most effectively convey their messages to approaching traffic.

The Contractor shall maintain all traffic control devices, at proper locations and in proper working order, at all times during construction operations and whenever a hazard resulting from Contractor’s operations exists. The Contractor shall adjust and revise traffic control devices, placement, etc., to suit changing conditions around construction

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operations. Traffic control devices shall remain in place at all times, as required to alert approaching traffic of upcoming hazards. After hazards have been removed, all traffic control devices shall be removed. Temporary signs shall be removed or their messages covered.

Daily traffic control measures shall continue until cleanup activities have been satisfactorily completed and all of the Contractor’s equipment has been removed from the traveled way. (c) Traffic Control Detours - The Contractor shall direct, divert and detour traffic through, around and adjacent to construction operations in accordance with the traffic control plans specified in the Contract Documents or in accordance with the Contractor’s favorably reviewed traffic control plans.

1. Field Review of Detours - Immediately after traffic control devices have been placed, the detour shall be test driven by the Engineer or Inspector and the Contractor’s Superintendent. The test drive shall include approaches to the detour from each possible direction, and traverse the full length of each detour route. The Contractor shall adjust and revise all traffic control devices as determined to be required by the test drive and the test drive shall be repeated, if determined necessary by the Engineer or Inspector. The Contractor shall provide additional traffic control devices as required to maintain the flow of traffic throughout construction operation.

2. Diverting Bicycle and Pedestrian Traffic – Whenever construction operations obstruct the flow of bicycle and pedestrian traffic or present a hazard to bicycles and pedestrians, the Contractor shall take appropriate action to protect and separate bicycles and pedestrians from the work area. Such action may include placement of barricades between bicycles and pedestrians and the work areas, placement of warning signs, and provisions utilizing personnel as required to protect and maintain access for bicycles and pedestrians as conditions warrant.

3. Diverting Vehicular Traffic - Whenever construction operations obstruct the flow of vehicular traffic or present a hazard to vehicles operating in the vicinity of construction operations, the Contractor shall take appropriate action to warn, detour and otherwise protect approaching drivers and vehicles.

4. Flagmen - The Contractor shall employ flagmen as required for each specific detour and at all locations where barricades and warning signs cannot control the movement of traffic. A warning sign shall be placed ahead of the flagman reading: “Flagman Ahead.” The distance between the sign and the flagman should be based on the average traffic speed, allowing approximately fifty (50) feet for each ten (10) miles per hour. During hours of darkness, flagman stations shall be illuminated such that the flagman will be clearly visible to approaching traffic. Lights for illuminating the flagman station shall receive favorable review by the Engineer. The flagman shall wear a red or orange warning garment when flagging. Flagmen shall be provided with approved red flags or STOP/SLOW hand paddles, and two-way radios for communication. When flagging during hours of darkness, the flagman shall signal with a red light or flare and shall have a belt and suspender harness outside any garments fitted with reflectors or made from reflectorized cloth, unless the garment is well reflectorized in one of these ways.

5. Notice to Agencies - The Contractor shall notify the Engineer and all agencies having jurisdiction over the work, in writing, at least ninety-six (96) hours, excluding holidays and weekends, prior to instituting any lane closure or detour. At the end of each workday, the Contractor shall inform the Engineer, Police Department and Fire Departments of the status of all detours, lane restrictions, or road closures. The Contractor shall cooperate and coordinate with the various parties involved in the collection and removal of trash and garbage, the transit

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providers, the U.S. Postal Service, and others, as necessary, in order to maintain existing schedules and services.

6. Emergency Vehicle Access Through Detours - During all detours and/or street closures the Contractor shall provide for the movement of emergency vehicles through the work area. It is essential that the Contractor’s work and equipment does not impede emergency access.

7. Night Detours - The Contractor shall not be permitted to maintain any lane closure or road closure during non-working hours without first obtaining written approval from the Engineer. During non-working hours the Contractor shall restore travel lanes to their original alignment and configuration by means of placing temporary asphalt pavement or bridging with steel plates. The Contractor shall place “ROUGH ROAD” signs conforming to the Manual of Uniform Traffic Control Devices at uneven temporary pavement or bridging locations. See General Provisions, Section 9.18 (b), “Trench Safety Requirements”.

8. Temporary Traffic Lanes – Temporary traffic lanes shall be at least ten (10) feet wide, or eleven (11) feet wide around curves. Provide an additional two (2) feet of clearance from curbs. The length of temporary lanes should be limited to the area under construction and the distance necessary to divert traffic. (d) Parking Restrictions - The Contractor shall post approved “No Parking” signs at all locations necessary to establish work areas and detour traffic. Signs shall read: “NO PARKING - CONSTRUCTION TOW-AWAY ZONE,” show the actual day and hours of parking restriction and indicate the telephone number of the City’s Police Department or agency having jurisdiction. Signs shall be placed at least forty-eight (48) hours in advance of the restriction.

The Engineer shall approve the location and duration of no parking limits and verify their placement. The duration of no parking limits should not exceed two (2) weeks, unless otherwise approved. “No Parking” signs shall be removed when no work is under construction and must be reposted forty-eight (48) hours before the resumption of construction activities.

For any violation of “No Parking” signs by motorists, the Contractor shall contact and coordinate directly with the City’s Police Department for removal of vehicles in accordance with the California Vehicle Code. The Contractor shall also coordinate with the Police Department directly for enforcement and towing of parked vehicles.

9.21 Safety - The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the work. The Contractor’s responsibilities shall specifically provide for the safety of persons involved in the project, other persons who are affected by the performance of the work, the work in place, materials and equipment to be incorporated in the work, the project site, and adjoining property.

The services of the City in conducting inspection or construction review of the Contractor's performance is not intended to include review of the adequacy of the Contractor's work methods, equipment, bracing, shoring or scaffolding, or safety measures, in, on, or near the construction site.

Safety vests and personal protection equipment shall be worn by the Contractor, all subcontractors and other personnel when working or present on the site. Hard hats shall be worn when working around earthmoving or any heavy construction equipment or during any overhead construction work.

Payment for performing all work necessary to provide safety measures shall be included in the bid items for which safety measures are required and no additional compensation will be made. (a) Safety Orders – The Contractor shall have at the work site, copies or suitable extracts of:

Construction Safety Orders, Tunnel Safety Orders, and General Industry Safety Orders

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issued by the State Division of Industrial Safety. The Contractor shall comply with provisions of these and all other applicable laws, ordinances, and regulations. (b) Trench Safety Requirement - As required by California Labor Code, Section 6705 and in addition thereto, for any excavation of any trench or trenches five (5’) feet or more in depth, the Contractor shall submit to the Engineer for review, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. Structural calculations prepared, stamped and signed by a Registered Engineer licensed to practice in the State of California shall accompany the plan to verify the structural safety and adequacy of the sheeting, shoring and bracing to be used on the project. No such plan shall allow any shoring, sloping or a protection system less effective than that required by the Construction Safety Orders of the State Division of Occupational Safety and Health.

The maximum length of open trench shall be three-hundred (300) feet or the distance that pipe can be installed in a single day as determined by the Engineer. Trenches shall be backfilled and covered with two (2) inches of cutback (in paved areas) or bridged with tack- welded steel plates at the end of each workday. Cutback shall be placed around plate edges to provide a smooth transition and to secure against displacement.

As soon as possible under the provisions of these specifications, the Contractor shall backfill all excavations and restore to usefulness all improvements that existed prior to the start of construction.
(c) Confined Space Entry Program (CSEP) - Entry into permit-required confined spaces as defined in Section 5157, Title 8, California Code of Regulations (CCR) may be required as a part of the work. All manholes, tanks, vaults, pipelines, excavations, or other enclosed or partially enclosed spaces shall be considered permit-required confined spaces until the pre- entry procedures demonstrate otherwise. The Contractor shall be responsible for implementing, administering, and maintaining a confined space entry program (CSEP) in accordance with Sections 5156, 5157, 5158, Title 8, CCR and shall implement such a program prior to performing any work in a permit-required confined space. A copy of the permit shall be available at all times for review by the Contractor and City personnel at the work site.

Prior to starting work, the Contractor shall prepare and submit its comprehensive CSEP to the Engineer. The CSEP shall address all potential physical and environmental hazards and contain procedures for safe entry into confined spaces, including, but not limited to the following:

1. Training of personnel

2. Purging and cleaning the space of materials and residue

3. Potential isolation and control of energy and material inflow

4. Controlled access to the space

5. Atmospheric testing of the space

6. Ventilation of the space

7. Special hazards consideration

8. Personal protective equipment

9. Rescue plan provisions
The Contractor’s CSEP submittal shall also include the names of the Contractor’s and Subcontractor’s personnel assigned to the project who will have CSEP responsibilities, their CSEP training, their specific assignment and their responsibilities in carrying out the CSEP.

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Payment for implementing, administering, and providing all equipment and personnel associated with the CSEP shall be included in the bid items for which the CSEP is required and no additional compensation will be made.
(d) Hazardous Conditions: Contractor’s Responsibility for Precautions - Contractor agrees that if, during the progress of the work, a hazardous condition is identified which involves a risk of bodily harm to any person or a risk of damage to any property, the Contractor will take such special precautions as shall be necessary to make the progress of the work safe under such condition. Conditions may result from, but are not limited to, the use of specified materials or equipment, the location of the work, the condition of the site, the kind or method of construction, or the manner in which any of the work is required to be done. The Contractor agrees to assume the sole responsibility for determining whether any such hazardous condition exists or will be created during the course of the work. (e) Use of Explosives – Explosives may be used only when authorized in writing by the Engineer, or as otherwise stated in the Specifications. Explosives shall be handled, used, and stored in accordance with all applicable regulations. No explosive material shall be transported to, stored or utilized on the site without written permission of Engineer. All blasting work and handling of explosives on the site shall be done only by qualified persons who possess a valid permit. The Engineer’s approval of the use of explosives shall not relieve the Contractor from liability for claims caused by blasting operations.
(f) Special Hazardous Substances and Process – Materials that contain hazardous substances or mixtures may be required on the work. A Material Safety Data Sheet as described in California Code of Regulations, Section 5194 shall be requested by the Contractor from the manufacturer of any hazardous products used and submitted to the Engineer.

Hazardous material usage shall be accomplished with strict adherence to California Division of Industrial Safety requirements and all manufacturer warnings and application instructions listed on the Material Safety Data Sheet and on the product container label. The Contractor shall notify the Engineer if a specified product cannot be used under safe conditions.

9.22 Patent Fees or Royalties -
All fees, royalties or claims for any patented invention, article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the contractor and the Contractor’s sureties shall protect and hold the City, together with all the City's officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made by the holder of any invention or patent and, before the final payment is made on account of this contract, contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or claims.

Should the contractor, his agents, servants or employees, or any of them, be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the contractor shall promptly substitute other articles, materials or appliances, in lieu thereof, of equal efficiency, quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the Engineers elects in lieu of such substitution to have supplies and to retain and use any such invention, article, material or appliance as may be required by the contract to be supplied – in that event, the contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, the City's officers, agents, servants and employees, or any of them to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary, then, in that event, the Engineer shall have the right to make such substitution or the City may pay such royalties and secure such licenses and charge the cost thereof against any monies due the contractor from the City or recover the amount thereof from the Contractor and any sureties notwithstanding final payment under this contract may have been made.

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9.23 Advertising - The names of the Contractor or Subcontractors, with their addresses and the designation of their particular specialties, may be displayed at the job site on removable signs only if written approval is received from the Engineer. Commercial advertising material shall not be attached to, or painted on the surfaces of, any buildings, fences, canopies, or barricades.

9.24 Antitrust Claims – Attention is directed to Public Contract Code, Section 7103.5 which provides: “In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Contractor or Subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Sec 15) or the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or subcontract. The assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgement by the parties.”

9.25 Audit and Examination of Records – The City and entities and agencies designated by the City, shall have access to, and the right to audit and examine at no additional cost, all of the Contractor’s project related data including but not limited to, books, estimates, records, contracts, bid cost data, Subcontractor and supplier job cost data, change orders, correspondence, instructions, drawings, receipts, vouchers, purchase orders, notes, computations, daily logs, and memoranda relating to the work. Pursuant to Government Code, Section 8546.7, the Contractor shall preserve all such records and will be subject to examination and audit by the State Auditor, at the request of the City, for a period of three (3) years after final payment under the Agreement.

9.26 Notice of Entrance - Before entering any private property the contractor shall give the owner, tenant and inspector a minimum of forty-eight (48) hours written notice.

9.27 Additional and Emergency Protection - Wherever, in the opinion of the Engineer, the contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of adjacent structures or property which may be injured by processes of construction on account of such neglect, and whenever, in the opinion of the Engineer, an emergency shall arise and immediate actions shall be considered necessary in order to protect personal and property interest, whether public or private, then and in that event, the Engineer, with or without notice to the contractor, may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate.

The cost and expense of such work and material so furnished shall be borne by the contractor and if the same shall not be paid on presentation of the bills therefore, then such costs shall be deducted from any amounts due or to become due the contractor. The performance of such emergency work under the direction of the Engineer shall in no way relieve the contractor from any damages which may occur during or after precaution has been taken by the Engineer.

9.28 Placing Portions of Work in Service - Portions of the work may be placed in service as completed if desired by the City. Contractor shall give proper access to the work for this purpose. Such use and operation shall not constitute an acceptance of the work and the work, and the contractor shall be liable for
defects due to faulty construction until the entire work under the contract is finally accepted.

9.29 Rights-of-Way - The City will provide all rights-of-way and easements in or beneath which pipes and other structures will be constructed by the Contractor under this contract. If through the failure of the City to acquire or clear title to rights-of-way, the Contractor sustains loss which could not have been avoided by the judicious handling of forces and plant, there shall be paid to the contractor such amount as the Engineer may find to be a fair and reasonable compensation for such part of the Contractor's actual loss as the Engineer deems unavoidable. Actual loss shall be understood to include no items other than necessary payments, idle time of men, idle time of equipment, cost of extra moving of equipment, and cost of longer hauls, with no allowance in any case for overhead or profit. If performance

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of the Contractor's work is delayed as a result of the failure of the City to acquire or clear title to rights-of-way, a commensurate extension of time will be granted.

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SECTION 10 - MEASUREMENT AND PAYMENT

10.01 Measurement of Quantities for Unit Price Work - Materials and items of work which are to be paid for on the basis of measurement shall be measured in accordance with the methods stipulated in the particular sections of the Contract Documents involved. Unless specifically stated otherwise in this contract, no extra measurement(s) according to local custom of any kind shall be allowed in measuring the work under this contract; only the length, area, solid contents, number, weight, or time in standard units, as the case may be, shall be considered as specified.

Unless otherwise specified, quantities of work shall be determined from measurements or dimensions in the horizontal planes. Stationing shall be along the street centerline, lengths of sanitary sewers, storm drains and water lines shall be measured as the horizontal distances from center to center of structures, rounded to the nearest foot, and lengths of all return radii and curb data shall be measured along the face of curb. Volumetric quantities shall be the product of the mean area of vertical or horizontal sections and the intervening horizontal or vertical dimensions. Measurements shall be in accordance with U.S. Standard Measures. A pound is an avoirdupois pound. A ton is two-thousand (2,000) pounds avoirdupois. The unit of liquid measure is the U.S. gallon.

When payment is to be made on the basis of weight, the weighing shall be done on certified platform scales or, when approved by the Engineer, on a completely automated weighing and recording system. The Contractor shall submit to the Engineer with duplicate licensed Weighmaster’s certificates showing the actual net weights. The City will accept the certificates as evidence of the weights delivered.

10.02 Bid Items - Should any bid item be eliminated in its entirety, payment will be made to the Contractor for actual costs incurred, in connection with such eliminated contract work, and for costs incurred prior to the date of the Engineer’s written notification eliminating such work. The actual costs to be paid to the Contractor shall be computed in the same manner as if the work were to be paid on a force account basis. No compensation will be made to the Contractor, in any case, for loss of anticipated profits. Increased or decreased scope involving a change order will be paid as stipulated in the change order.

The estimated value of work performed, for lump sum bids or lump sum bid items will be determined from the schedule of values, to be prepared by the Contractor and presented at the preconstruction meeting.

Elements of work on the schedule of values shall be separated into groupings appropriate for the project. The Technical Specifications may be used as a guide for establishing these groupings. Move-in costs, bond and insurance costs, and submittal preparation costs can be included in the schedule of values under a separate mobilization line item. This line item shall not exceed five-percent (5%) of the contract’s value. Overhead and profit shall not be allowed as a line item, but shall be prorated over other items of work.

10.03 Bid Quantities - The quantities listed in the Bid Schedule for each bid item do not govern final payment. Payments to the Contractor will be made only for the actual quantities of contract items constructed in accordance with the plans and specifications. If upon completion of the construction, the actual quantities show either an increase or decrease from the quantities given in the bid schedule, the contract unit prices will still prevail.

Payment will not be made for materials wasted or disposed of in a manner not called for under the contract. This includes rejected material not unloaded from vehicles, material rejected after it has been placed and material placed outside of the plan lines. Unless otherwise provided, no payment will be made for materials delivered to the site but not incorporated in the work. Such quantities will not be included in the final pay quantities. No compensation will be allowed for the disposal of rejected or excess material.

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When the estimated quantity for a specific portion of work is designated on the Bid Schedule as a “Final Pay Quantity”, the estimated quantity specified shall be the final quantity for which payment for such specified portion of the work will be made, regardless of the actual quantity constructed, unless the dimensions of said portions of the work shown on the plans are revised by the Engineer. If such dimensions are revised and such revisions result in an increase or decrease in the quantity of such work, the final quantity for payment will be revised by the amount represented by the change. The estimated quantity for any portion of the work designated as a Final Pay Quantity shall be considered as approximate only and no guarantee is made that the quantity, which can be determined by computations, based upon the details and dimensions shown on the plans, will equal the estimated quantity. No allowance will be made in the event that the quantities based upon computations do not equal the estimated quantities. Final pay quantities will be designated on the Bid Schedule with the letter (F) and shall only apply to the corresponding portions of work specifically designated on the plans. Any portion of work not designated as a final pay quantity will be measured and paid for as specified under other provisions of the Contract Documents.

10.04 Progress Payments – On or about the 25 th day of each month may be designated as the date which would terminate each working month for the purpose of making progress payments.

The Contractor's request for a progress payment shall be submitted under cover of the Request for Progress Payment form approved by the Engineer. The Request for Progress Payment form shall be complete and properly executed by the contractor, and have, as attachments, the items listed on the form.

The Contractor shall, on the date established, prepare and submit a progress estimate to the City for work accomplished during the previous working month, based on the various contract bid items and the unit bid prices. Invoices shall include amounts previously paid, itemized retention and any deductions or additions authorized by change order. Consultation with the Engineer may be necessary to determine the amount of work accomplished.

The first progress payment will not be made until the following submittals have been provided and accepted: list and schedule of submittals, Baseline Construction Schedule, schedule of values (if applicable), SWPPP. Subsequent progress payment requests will not be accepted unless accompanied by the progress payment cover letter, an updated baseline or revised schedule, a certification that the record drawings have been updated as of the date of the invoice.

Upon receipt of a progress payment request, the City shall, within ten (10) working days, determine if the request is proper, and if disputed the City will return the progress payment to the Contractor along with a written document setting forth the progress payment request’s shortcomings. Following receipt of an undisputed and properly submitted progress payment request, the City shall authorize payment within thirty (30) calendar days.

Contractor may request partial payment for materials delivered to the site but not yet incorporated into the work (materials on hand). To receive consideration for payment of materials on hand, the Contractor shall provide the Engineer with a list of such materials at least five (5) working days prior to submitting the monthly estimate of amount earned for work completed. At the Engineer’s sole discretion, up to seventy-five-percent (75%) of the estimated value of materials on hand may be considered for payment, subject to the following:
(a) Only materials which have received favorable review of shop drawings will qualify. (b) Eligible materials must be delivered and properly stored, protected, and maintained in a manner favorably reviewed by the Engineer, at the job site or at a bonded warehouse. (c) The Contractor's actual net cost for the materials must be supported by paid invoices to suppliers or other documentation requested by the Engineer.

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(d) Materials delivered to the site less than thirty (30) days prior to their scheduled incorporation in the work shall not qualify.
(e) Partial payments for materials on hand shall not be deemed to be final payment for the material nor relieve the Contractor of any obligations under the Contract. (f) Partial payments for materials on hand shall be subject to retention.

From each progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder of the amount due, less the amount of all previous payment will be paid to the Contractor provided all work invoiced has been completed and approved by the Engineer.

The Engineer may withhold or nullify, the whole or any part of any payment to such extent as may be necessary to protect the City from loss on account of any of the following:
(a) Defective or vandalized work not remedied,
(b) Damage to the City or another Contractor,
(c) Claims filed, or reasonable evidence indicating probable filing of claims, (d) Stop notices, or failure of the Contractor to make payments properly to subcontractors or laborers or suppliers, in which case 125% of the stop notice amount shall be withheld until a release form is received,
(e) A reasonable doubt that the contract can be completed for the balance unpaid, (f) Reasonable evidence that the work will not be completed within the contract time and that the unpaid balance of the contract sum would not be adequate to cover the City’s liquidated damages assessed in accordance with the Agreement for the anticipated delay, (g) Failure of Contractor to maintain, update and submit record documents, schedules or other submittals as required by the Contract Documents,
(h) Performance of work by Contractor without properly processed shop drawings; (i) Any other failure of Contractor to perform its obligations under the Contract Documents.

The Contractor may elect to receive one hundred percent (100%) of payments due under the contract from time to time, without retention of any portion of the payment by the City, by depositing and maintaining securities of a value equivalent to the retention amount with the City in accordance with the provisions of Public Contract Code, Section 22300. Such securities, if deposited by the Contractor, shall be valued by the City’s Administrative Services Director, whose decision on valuation of the securities shall be final.

Contractor warrants that, upon submittal of an application for payment, all work for which payment has been previously issued by the City and received by the Contractor, shall be free and clear of all claims, stop notices, security interests, and encumbrances in favor of Contractor, Subcontractors, or other persons or firms entitled to make claims by reason of having provided labor, materials, or equipment relating to work.

The payment of progress payments by the City shall not be construed as an absolute acceptance of the work done up to the time of such payments and shall not constitute acceptance of defective work.

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10.05 Retentions - The City shall retain five percent (5%) of the amount of each progress estimate, and the accumulation of said amounts so retained from the progressive payments to the extent unencumbered will be paid to the contractor in no less than thirty-five (35) days after the completion and acceptance by the Engineer and the City of the work done.

Upon contractor's request, City will make payment of funds withheld from progress payments pursuant to the requirements of Code Section 14402 if contractor deposits in escrow with the City, or with a bank acceptable to the City, securities eligible for the investment of State funds under Government Code Section 16430 or bank or savings and loan certificates of deposit, upon the following conditions:
(a) Contractor shall bear the expense of the City and the escrow agent in connection with the escrow deposit made.
(b) Securities or certificates of deposit to be placed in escrow shall be of a value at least equivalent to the amounts of retention to be paid to the contractor pursuant to this section. (c) Contractor shall enter into an escrow agreement satisfactory to the City, which agreement shall include provisions governing inter alia:

1. Amount of securities to be deposited.

1. Providing of powers of attorney or other documents necessary for the transfer of the securities to be deposited.

2. Conversion to cash to provide funds to meet defaults to termination of the contractor's control over the work, stop notices filed pursuant to the law, assessment of liquidated damages or other amounts to be kept or retained under the provisions of the contract.

3. Decrease in value of securities or deposit.

4. Termination of the escrow upon completion of the contract. (d) Contractor shall obtain the written consent of the surety to such agreement.

10.06 Final Payment - The City shall, prior to final acceptance, provide the Contractor with a copy of the final quantities for the various contract bid items and a summary of contract change orders for review. All prior payments shall be subject to correction in determining the total contract sum. The Contractor shall reply promptly in writing, to indicate either concurrence or an explanation of possible discrepancies in the total contract sum.

The project will not be submitted to the City Council for acceptance until the Engineer and the Contractor concur with the totals of all quantities, costs, contract change orders and the total contract sum.

Following concurrence, a semi-final payment will be made to the Contractor after deducting all previous payments and all amounts to be retained under the provisions of the contract. The retention payment shall be due and payable as a final payment after the expiration of thirty-five (35) days following the date of final acceptance of the work by the City Council.

If within the time fixed by law, a properly executed notice to stop payment is filed with the City, due to Contractor’s failure to pay for labor or materials used in the work, all money due for such labor or materials will be withheld from payment to the Contractor in accordance with applicable laws.

If releases are required, the Contractor shall pay or cause to be paid to Subcontractors the amount stated in the conditional releases within five (5) days after receipt of the semi-final payment, and shall promptly thereafter furnish evidence of such payment to the City.

The securities deposited by the Contractor will be released, providing that the following requirements of the contract have been fulfilled:

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(a) Satisfactory completion of all construction work and written acceptance of said work by the City;
(b) The submission by the Contractor to the Engineer of all required stop notice releases, submittals, written guarantees, warranties, operating manuals, and other project related documentation;
(c) The return to the Engineer of all drawings and written specifications loaned to the Contractor during the construction period.
(d) The submission by the Contractor to the Engineer of record documents and a set of red-lined drawings showing the revisions to the original set of drawings which reflect the actual construction of the project for preparation of “Record Drawings”.

The Contractor agrees that the payment of the final amount due under the contract shall release the City of San Carlos from any and all claims or liability on account of all work performed under the contract, except those items previously made in writing and identified by the Contractor as unsettled. Release of the final payment by the City shall not be construed as an acceptance of any defective work or acceptance of improper materials.

10.07 Acceptance - Contractor shall notify Engineer in writing of the completion of the work, whereupon the Engineer shall promptly satisfy them self by personal inspection as to the actual completion of the work in accordance with the terms of the contract. After receiving a written recommendation from the Engineer for acceptance of the work, City shall accept or reject the work; stating, if the work is rejected, the requisite conditions for acceptance. When the City accepts the work, they shall file a Notice of Completion with the County Recorder in the county where the work is located and shall promptly notify the contractor in writing of the recordation. Contractor warrants and guarantees that title to all work, materials and equipment accepted by the City will pass to the City free and clear of all liens, claims, security interests or encumbrances, and that no work, materials or equipment accepted will have been acquired by the contractor, or by any other person performing the work at the site or furnishing materials or equipment for the project, subject to an agreement under which an interest therein or encumbrances thereon is retained by the seller or otherwise imposed by contractor of such other person.

10.08 Compensation for Extra or Omitted Work – Compensation for extra or omitted work shall be in accordance with Section 5.08, Change Orders.

10.09 Compensation to City for Extension of Time - In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right, as provided hereinabove, to extend the time of completion thereof. If the time limit so be extended, the City shall have the right to charge to the contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, administration, legal and other overhead expenses which are directly chargeable to the extension of time. The cost of final surveys and preparation of the final estimate shall not be included in such charges.

10.10 Claims - The term “Claim” shall mean a written demand or assertion by the Contractor seeking, as a matter of asserted right, adjustment in the terms of the Contract Documents, payment of money, extension of time, or other relief with respect to the Contract Documents, or determination of other disputes or matters in question between the City and Contractor arising out of or related to the Contract Documents or the performance of the work, including claims alleging an error or omission.

A claim must be stated with specificity, including identification of the event giving rise to claim, the date of the event, and the asserted effect on contract sum and contract time. The claim shall include adequate supporting data. Adequate supporting data for a claim for an adjustment of the contract time shall include scheduling data demonstrating the impact of the event on the completion of the work. Adequate supporting data for a claim for an adjustment of the contract sum shall include a detailed cost breakdown of the items allowed, isolating labor, material, and equipment costs, and providing detailed quantities and unit prices for changed work. If the exact amount of a claim is not ascertainable at the time

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such claim is made, the supporting data currently available shall be submitted. Supplemental data supporting the exact amount of the claim shall be submitted as soon as available.

Notwithstanding the making of any claim or the existence of any dispute regarding any claim, unless otherwise directed by the Engineer, the Contractor shall not cause any delay, cessation, or termination in the performance of the work, including portions of the work pertaining to a claim.

10.11 Time Limit on Claims - Contractor shall submit any and all claims, together with adequate supporting data to the Engineer as soon as possible but not later than ten (10) working days after occurrence of the event giving rise to the claim, or the date the Contractor first recognized, or reasonably should have recognized, the condition giving rise to the claim, whichever is earlier. Contractor hereby expressly waives all claims not made within this time limit.

Contractor is expressly barred from asserting any claims of which the Contractor was aware, whether or not the exact amount of such claims was ascertainable, that is not submitted to the Engineer prior to the Contractor proceeding with the work.

10.12 City Response to Claims - The Engineer shall promptly review claims. If additional supporting data is deemed necessary, the Engineer shall request such additional data within ten (10) working days after receipt of the claim. The Contractor shall furnish such additional data no later than ten (10) working days after receipt of the City’s request. The Engineer shall render a decision promptly, but in any event, within thirty (30) working days after the receipt of the claim or the receipt of additional supporting data. If the amount of the claim is in excess of $50,000, the aforesaid thirty (30) working day period shall be sixty (60) working days.

Failure of the Engineer to render a decision within the aforesaid thirty (30) or sixty (60) working day period shall be deemed a decision denying the claim and the last day of such period shall be the date of such decision.

The decision of the Engineer shall be final and binding unless appealed in accordance with the General Provisions, Section 10.15, “Appeal of the Engineer’s Decision”.

10.13 Appeal of Engineer’s Decision - If Contractor disputes the Engineer’s decision of a claim, the Contractor shall, within thirty (30) calendar days of the decision, make a written appeal of the decision to the Engineer. The written appeal shall include all supporting data upon which the Contractor requests the City to modify its decision, including all documentation transmitted between the Contractor and the Engineer on the underlying claim. The Engineer shall make a good faith effort to resolve the claim prior to final completion of the Project. In the event the claim is not resolved prior to final completion, the Contractor’s claim shall be heard by the Director of Public Works prior to recommending final acceptance to the City Council. The Contractor’s administrative remedies under the Contract Documents shall be exhausted after the decision of the Director of Public Works is rendered. In case of disagreement with the decision of the Director of Public Works, the Contractor may pursue the resolution of the dispute by presenting a formal claim to the City.

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SECTION 11 - GUARANTY

11.01 Contractor’s Guaranty - Prior to final acceptance, the Contractor shall warrant and guaranty to the City that all work is in accordance with the Contract Documents and is not defective.

The guaranty shall be accompanied by a warranty bond for ten percent (10%) of the final contract sum, which shall warrant the quality of the work for a period of two (2) years after acceptance. The guaranty and warranty bond shall be in accordance with the Agreement Forms furnished in the Contract Documents.

11.02 Correction of Defective Work During the Guaranty Period - If within two (2) years after the date of City Council acceptance, or such longer period of time as may be prescribed by laws or regulations or by the terms of any applicable special guaranty required by the Contract Documents, any work is found to be defective, the Contractor shall promptly without cost to the City and in accordance with the City’s written instructions, either correct such defective work or if it has been rejected by the City, remove it from the site and replace it with non-defective work.

If the Contractor does not promptly comply with the terms of such instructions within ten (10) working days after written demand by the City, the City may have the defective work corrected. The City may also correct defective work immediately in cases of emergency where delay would cause serious risk of loss or damage. All direct, indirect and consequential costs of correcting defective work (including but not limited to fees and charges of engineers, architects, attorneys and other professionals) shall be absorbed by the Contractor.

The Contractor shall remove from the Project site portions of the work and materials which are not in accordance with the Contract Documents and which are neither corrected by the Contractor nor accepted by the City. If Contractor fails to pay the costs of such removal within ten (10) working days after written demand, the City may, without prejudice to other remedies, sell such materials at auction or at private sale, or otherwise dispose of such material. The Contractor shall be entitled to the proceeds of such sale, if any, in excess of the costs and damages for which the Contractor is liable to the City, including reasonable attorneys’ fees and expenses and compensation for the City’s services and expenses.

The City shall have the option, at its sole discretion and by notice to the Contractor, to accept defective work as defined in Section 4.18 – “Acceptance of Defective Work. “

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SPECIAL PROVISIONS

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-3 Project No. C9465

TABLE OF CONTENTS

1. DESCRIPTION OF WORK ...............................................................................................................5

2. LOCATION........................................................................................................................................5

3. QUALIFICATION OF BIDDERS........................................................................................................5

4. DAYS & HOURS OF OPERATION...................................................................................................5

5. CONTROL OF WORK ......................................................................................................................5

6. STAGING AREA ...............................................................................................................................6

7. FURNISHED MATERIALS................................................................................................................6

8. NOISE CONTROL ............................................................................................................................6

9. PROTECTION OF TREES ...............................................................................................................6

10. TIME OF COMPLETION AND LIQUIDATED DAMAGES ................................................................6

11. LICENSES AND PERMITS...............................................................................................................7

12. “NO PARKING” SIGNS.....................................................................................................................7

13. SAFETY AND HEALTH REGULATIONS .........................................................................................7

14. SAFETY OF PERSONS AND PROPERTY ......................................................................................8

15. PROTECTION OF EXISTING INSTALLATIONS..............................................................................8

16. CONTRACTOR’S PLANT AND EQUIPMENT..................................................................................9

17. WATER .............................................................................................................................................9

18. POWER ............................................................................................................................................9

19. DUST CONTROL..............................................................................................................................9

20. CLEANUP .........................................................................................................................................9

21. CONSTRUCTION AND DEMOLITION DEBRIS.............................................................................10

22. CLEARING AND GRUBBING.........................................................................................................10

23. HAUL ROUTES – HOLLY STREET EAST OF EL CAMINO REAL PROHIBITED.........................11

24. ARRANGEMENTS FOR TEMPORARY CONSTRUCTION FACILITIES .......................................11

25. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS.......................................11

26. EXISTING UTILITIES .....................................................................................................................12

27. UTILITY COORDINATION..............................................................................................................12

28. OBSTRUCTIONS ...........................................................................................................................13

29. OWNER / CONTRACTOR MEETINGS ..........................................................................................13

30. NOTIFICATION OF RESIDENTS AND MERCHANTS:..................................................................14

31. STORM WATER POLLUTION PREVENTION ...............................................................................14

32. TRAFFIC CONTROL ......................................................................................................................15

33. CONSTRUCTION SCHEDULE ......................................................................................................17

34. STREET SWEEPING .....................................................................................................................17

35. PROTECTION OF PUBLIC SAFETY .............................................................................................17

36. DAILY WORK REPORTS ...............................................................................................................17

37. SUBMITTALS .................................................................................................................................18

38. RECORD DRAWINGS....................................................................................................................18

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SPECIAL PROVISIONS
These Special Provisions contain project specific requirements pertaining to the work, and as such, shall take precedence over the General Conditions portions of these Specifications. All costs associated with satisfying the requirements in these Special Provisions shall be included in the Contractor’s bid price and no additional compensation shall be made.

1. DESCRIPTION OF WORK
In general, the Contractor shall furnish all labor, materials, equipment and services necessary to complete the project as further described in the “Instructions to Bidders” of these Specifications.

2. LOCATION
Work to be done under this contract is at various locations in the City of San Carlos.

3. QUALIFICATION OF BIDDERS
The Contractor must have successfully completed three (3) sidewalk repair projects totaling a minimum of Two Hundred Thousand Dollars ($200,000) for each project within the last four (4) years.

4. DAYS & HOURS OF OPERATION
The hours of operation shall be limited to the hours between 8:00 a.m. and 4:00 p.m. With the exception for work on San Carlos Avenue, Brittan Avenue, Holly Avenue, Alameda de las Pulgas, and Industrial Road, which shall be between 9:00 a.m. and 3:00 p.m.

Activities outside of those hours shall not generat e objectionable noise, dust, or inconvenience to the public. Regular working days are from Monday through Friday except City legal holidays unless exception is granted by the City Engineer.

Exceptions may be made, at the Engineer’s discretion, to allow work at other times and on other days if required for the Contractor’s operations. In such cases, the Contractor shall have an alternate work schedule reviewed and authorized by the Engineer prior to commencement of work.

5. CONTROL OF WORK
The Contractor shall as the first order of work is to prepare and submit a construction schedule for City review.

Additionally, prepare a notification letter for two (2) week and seventy-two (72) hour notification to all residents and businesses.

The Contractor shall use only chalk-based marking paint for all construction information painted on the street, sidewalks, or any other visible surface.

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6. STAGING AREA
The City has not designated a staging area for this project. Should a staging area be desired, the Contractor shall be responsible for securing such an area along with any and all permits and permissions that may be necessary from the City and/or private property owners. Proof of concurrence shall be provided to the City upon request. Any fencing or other protective means (if required or employed by the Contractor) shall be at the contractor’s expense.

7. FURNISHED MATERIALS
No materials will be provided by the City for installation by the Contractor.

8. NOISE CONTROL
The Contractor shall submit documentation showing that the construction equipment is equipped with the manufacturer’s standard noise control equipment, or with an equally effective replacement that meets the manufacturer’s specifications.

Construction equipment and vehicles that require back-up alarms will be equipped with ambient-sensitive backup alarms. The use of jake brakes is prohibited and gasoline- powered construction equipment must be equipped with an operating muffler of baffle system.

9. PROTECTION OF TREES
The Contractor shall protect all existing trees at their drip lines, as shown on the Contract Documents. Temporary chain-link fencing or plastic construction fence are acceptable as protective barriers for tree protection purposes. Fencing shall be a minimum of five (5) feet high. Tree protection shall remain in place until all construction is complete. The City reserves the right to issue a stop-work notice if the tree protection devices are not installed or if the devices are not maintained.

No excavations within the tree protection area are allowed unless approved by the City and under the supervision of a licensed arborist. Any filling within the tree protection area shall be done in accordance with a detailed improvement plan approved by the City. No trimming, cutting or pruning of designated trees or roots can occur without approval by the City and supervision of a licensed arborist.

No storage of materials, disposal of paints, solvents or other noxious materials, operation of equipment, parked cars, unnecessary trenching, grading or compaction shall be allowed within the drip line of any trees.

10. TIME OF COMPLETION AND LIQUIDATED DAMAGES
The Time of Completion and Liquidated Damages shall be as described in the Instructions to Bidders.

11. LICENSES AND PERMITS

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-7 Project No. C9465 The Contractor and all subcontractors shall obtain a business license from the City of San Carlos and shall hold current licenses for the craft that the business is contracting for as required by Federal, State and Local laws.

The Contractor shall apply for any required permits, including encroachment and tree removal permits from the applicable agencies (with copies of the form and application submitted to the Engineer) within thirty (30) calendar days after the issuance of the Award of Contract Notification Letter and prior to beginning work in the affected areas.

The Contractor shall submit copies of the permits, once issued, to the Engineer. No additional time schedule will be granted to the Contractor for any delays resulting from the processing of these permits.

If the construction work will require any street trees to be removed, Contractor shall obtain a “Street Tree Permit” from the City of San Carlos Department of Planning. Applications for Street Tree Permits are available by calling the Department of Planning at (650) 802- 4263. It is the Contractor’s responsibility to obtain fee information updates by calling the City Department of Planning.

A City of San Carlos “Hazardous Materials Storage System Permit” may be required for various construction activities. The Contractor is responsible for verifying to the requirements and fee schedule for storage of diesel fuel and/or hazardous materials by contacting the San Carlos Fire Department at (650) 802-4300 . It is the Contractor’s responsibility to follow any additional requirements as required by the 2016 California Fire Code.

12. “NO PARKING” SIGNS
The City will provide “NO PARKING” signs and the Contractor shall arrange for the pick- up of these signs a minimum seven (7) days prior to posting.

13. SAFETY AND HEALTH REGULATIONS
The Contractor shall comply with all applicable occupational safety and health standards, rules, regulations and orders established by Federal and State Agencies.

Specific attention is directed also to OSHA safety rules, regulations and precautions to be taken by the Contractor before entering sanitary se wer manholes, and other sanitation structures with respect to physical and chemical hazards that may be present.

The area of work shall at all times be protected by means of an adequate number of cones, barricades, flags or whatever means is necessary to properly and safely protect both vehicular and pedestrian traffic.

Any condition deemed to be an unsafe condition shal l be immediately corrected by the Contractor. The failure of the City or its represe ntatives to bring a potentially dangerous situation to the Contractor's attention shall not relieve the Contractor from his responsibility for providing a safe work area.

Prior to opening a manhole cover, a gas monitor will be used check the atmosphere of that structure for oxygen level and presence of explosive, flammable, or toxic gases. Gas levels

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-8 Project No. C9465 (O2, H2S, CO, LEL) will be recorded on a log sheet. If unsafe levels are recorded, Contractor shall attempt to ventilate the manhole for a period of up to about 15 minutes and then recheck gas levels. If unsafe levels still re main, Contractor shall notify the City.

Contractor will not perform any field work in a man hole in which unsafe gas levels are recorded.

Should a confined space entry be required to retrieve equipment or for any other reason, the Contractor shall follow OSHA Confined Space Entry Requirements.

14. SAFETY OF PERSONS AND PROPERTY
The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damages, injury or loss to:All employees, City personnel, residents on the project, and all others who may be affected thereby;

1. All the work and all materials and equipment to be incorporated therein, whether in storage on or off the site, under the care, custody or control of the Contractor or any of the Contractor’s subcontractors; and

2. The work of the City or other contractors.

The Contractor shall give all notices and comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss.

The Contractor shall erect and maintain, as required by existing conditions and the progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations, and notifying owners and users of adjacent utilities.

The Contractor shall designate a Site Safety and Health Officer who is a responsible member of the Contractor’s organization and whose duty shall be the prevention of accidents. The Contractor shall submit the name of the Site Safety and Health Officer to the Engineer in writing. The Site Safety and Health Officer shall be responsible for preparation of a Health and Safety Plan.

The Health and Safety Plan shall detail the Contractors safety committee(s), safety rules, safety training, enforcement procedures, incentives , accident procedures and investigations, inspections, safety equipment and maintenance, hazardous materials (i.e. asbestos pipe) handling procedures, emergency action plan(s), alcohol and drug policies, confined space entry procedures, certification program and emergency retr ieval procedures, 911 and emergency rescue services within jurisdiction of the work area, health providers and hospital emergency near the work site.

15. PROTECTION OF EXISTING INSTALLATIONS
The Contractor is advised that when a portion of work will occur within a public easement located on privately owned property, where applicable, all work shall be confined to areas within easements. The Contractor will be required to correct or replace without delay any and all damage to existing landscaping structures a nd equipment resulting from his operation at no extra cost to the City.

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16. CONTRACTOR’S PLANT AND EQUIPMENT
The Contractor shall at all times be responsible for the security of his plant and equipment.

The City will not take any responsibility for missing or damaged equipment, tools or personal belongings.

17. WATER
Water for use during construction shall be furnished by the Contractor and all costs incurred including the water use, meter charges, meter/backflow preventer deposit, vehicles and containers needed in transporting water to the job site shall be paid by the Contractor. The Contractor’s attention is directed to Section 9.11 of the General Provisions for additional information.

18. POWER
All power for and in connection with work to be done under this contract shall be furnished and maintained by Contractor. The Contractor’s attention is directed to Section 9.12(h) of the General Provisions for additional information.

19. DUST CONTROL
The Contractor shall furnish all labor, equipment and means required and shall carry out effective measures wherever and as often as necessary to prevent its operation from producing dust in amounts damaging to property or causing nuisance as defined by the Engineer.

The Contractor shall be responsible for any damage resulting from any dust originating from its operations.

The dust abatement measures shall be continued until the Contractor is relieved of further responsibility by the Engineer.

The use of water shall not be permitted as a substitute for sweeping or other methods of dust control. Only dry sweeping is allowed.

Contractor shall sweep daily. The work area shall be left in a neat and presentable condition at the end of each workday.

20. CLEANUP
Through all phases of construction, including suspension of work and until final acceptance of the project, the Contractor shall keep the worksite and other areas used by it in a neat and clean condition, and free from any accumulation of rubbish and debris.

Contractor shall properly dispose of all excess earth, concrete, AC and debris off job site and clean up the work area at the end of each workday. The work area shall be left in a neat and presentable condition.

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-10 Project No. C9465 The Contractor shall keep its haul roads free from dirt, rubbish, and unnecessary obstructions resulting from its operations. Care shall be taken to prevent spillage on haul routes. Contractor shall obtain all required truck route permits. Any such spillage shall be removed immediately and the area cleaned by the Contractor.

Disposal of all rubbish and surplus materials shall be off the site of construction, at the Contractor’s expense, all in accordance with local codes and ordinances governing locations and methods of disposal, and in conformance with all applicable safety laws, and the requirements of the OSHA Safety and Health Standards for Construction.

The Contractor is advised that the disposal of solid waste, sewage, industrial waste, or other polluted waters into the public storm drain system is prohibited. Any fines or penalties levied against the City or Contractor for illicit discharges to the storm drain system as a result of the Contractor’s operation are the sole responsibility of the Contractor.

If the Contractor exceeds the number of days assigned to this contract, the Contractor shall continue to clean the area. When street cleaning is not performed to the satisfaction of the Engineer, the Engineer may have the area cleaned by City crews, and any incurred costs shall be deducted from the Contractor’s progress payments.

21. CONSTRUCTION AND DEMOLITION DEBRIS
The City has an ordinance requiring that debris from construction and demolition activities be reused, recycled and/or salvaged so that it doesn’t end up in a landfill. The Contractor shall provide sufficient evidence (weight tickets or other documents) to verify that some of debris is being recycled, reused and/or salvaged to the satisfaction of the Engineer.

22. CLEARING AND GRUBBING
The work shall include, but is not limited to, removal of the following: PCC sidewalk and all other existing obstructions so designated on the plans, or as required by the Engineer or the Standard Specifications. The Contractor shall remove PCC sidewalk to the limits as shown on the plans, or as directed by the Engineer, by sawcutting. Any and all pavement damaged by the Contractor shall also be saw-cut and removed as directed by the Engineer. Slurry from sawcutting shall be cleaned up by wet/dry shop vacuum.

All cleared and grubbed materials shall be hauled off and disposed outside of the right- of-way at a suitable location and in a lawful manner by the Contractor.

Unless shown on the plans, no trees shall be removed. Trees, limbs, and roots within the project area which interfere with the Contractor's operations may be trimmed, with authorization from the Engineer. Tree trimming shall only be performed by a qualified arborist or tree surgeon. Prior to any trimming being performed, the Contractor shall submit to the Engineer, for review, the qualifications of the proposed arborist or tree surgeon. Any tree roots one inch or greater in diameter which have to be removed or are damaged during construction operations shall be sawcut evenly and shall be treated with a heavy coat of commercially available water base asphalt emulsion sealing compound.

If roots are to be left exposed for an extended period of time, all roots shall be covered immediately with two (2) layers of burlap or equivalent material and soaked regularly with water to ensure that all roots are kept moist for the duration of exposure. No tree shall be trimmed or removed without a permit from the Planning Department.

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-11 Project No. C9465

23. HAUL ROUTES – HOLLY STREET EAST OF EL CAMINO REAL PROHIBITED The section of Holly Street between Old County Road and Industrial Road is politically sensitive as a residential area and is NOT TO BE USED as a Haul Route. Contractor shall therefore direct trucks not to use the Holly 101 Interchange when heading to and from the site. Trucks shall use Ralston Avenue or Brittan Avenue for freeway access.

24. ARRANGEMENTS FOR TEMPORARY CONSTRUCTION FACILITIES
The Contractor shall be responsible for the allocation of space for temporary field offices and structures (if necessary) furnished by itself or its subcontractors; monitoring the use of temporary utilities; verification that adequate services are available to comply with requirements for work and climatic conditions; and the administration of traffic and parking controls.

The Contractor is advised that there may be insufficient area within the construction zone to provide parking, staging for material and storage of equipment. Coordinate locations for any off-site parking, staging and storage locations with the City during the pre-construction conference.

25. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall submit video DVDs of the job site to the Engineer, for review, prior to the start of construction, for the purpose of providing a record of existing conditions. Only DVD format and new DVDs shall be used. Each DVD shall be labeled and dated appropriately. The DVD shall provide a view encompassing the entire project area, for all construction activities including at a minimum, the proposed excavation areas and contractor’s staging area, with sufficient clarity and scope to the satisfaction of the Engineer. The Contractor shall submit these DVD with a written log noting any existing defects or irregularities in the existing pavement. The log shall also state the location (by station), date, and time the DVDs were made. Upon receipt by the Engineer, the DVDs shall become the property of the City.

If the Contractor plans to drive sheeting, the Contractor shall video inspect nearby structures prior to driving the sheeting. This video inspection shall be included in the site DVDs above, and shall be accompanied by a similar log which notes street address and existing defects or irregularities.

The Contractor shall be responsible for the protection of public and private property adjacent to the Work and shall exercise due caution to avoid damage to such property.

The Contractor shall repair or replace all existing improvements which are not designated for removal (e.g., street sections, curbs, gutters, driveways, fences, wa lls, structures, landscaping, etc.) which are damaged or removed as a result of its operations. Repairs and replacements shall be at least equal to existing improvements, and shall match them in finish and dimensions.

Any damages to the private properties will be restored to the satisfaction of the property owners/Engineer within seven (7) days of the damage(s).

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-12 Project No. C9465 Damages within the public right of way will be restored to the satisfaction of the Engineer after work on that particular block is completed.

26. EXISTING UTILITIES
The Contractor shall notify Underground Service Alert (U.S.A) at 1-800-642-2444 for field location of all utilities 48 hours prior to any excavation. In addition, the Contractor shall contact the Railroad Call Before You Dig (CBUD) at 1-800-336-9193 for field location of utilities when work is within the railroad tracks a minimum of forty-eight (48) hours prior to any work.

The Contractor shall be responsible for verifying the presence of utilities within the limits of work, as well as any changes in the limits that are made to accommodate the project, protecting all utilities including but not limited to traffic signal conductors, signal interconnect communication, and fiber optic cables that may be affected by construction activities (e.g., clearing and grubbing, excavation, trenching, etc.), and notifying the Engineer in writing of any conflicts prior to beginning any excavation.

The Contractor shall pothole to verify the location and/or elevation of existing utilities as marked by Underground Service Alert (U.S.A.) within the limits of work. The Contractor shall work with utility companies and inspectors to protect existing utility lines. The Contractor shall notify the Engineer three (3) working days in advance of the potholing operation. Once the utilities are exposed, the excavation shall not be backfilled until the Engineer has inspected and taken measurements of the utilities.

Unless otherwise indicated on the plans, a pothole shall have a maximum length of six (6) feet, maximum depth as indicated on the plans or as directed by the Engineer, and the width dimension shall be as required by the Contractor with authorization of the Engineer.

The Contractor will protect and assume liability for all existing or newly installed structures and lines from damage by his forces during the construction period from the date of Notice to Proceed and the date of Final Acceptance.

All repairs of apparent or discovered utility facilities will be accomplished by the respective utility owners. The Contractor must coordinate with the utility companies to rewrap and/or repair their utility. All exposed existing telephone, gas, water, electrical and other public utility facilities will receive an envelope of twelve-inches (12”) of sand.

All painted markings including USA and CBUD markings, marks placed by the Contractor, and marks placed by the City’s survey crew on street pavement, curbs, gutters and sidewalks shall be completely removed by the Contractor prior to completion of the project.

All cost incurred to complete this work shall be deemed included in other items of work and no additional payment will be made thereof.

27. UTILITY COORDINATION
All relocations of apparent or discovered utility lines (e.g., AT&T, PG&E, SJWC, etc.) shall be accomplished by the forces of the appropriate utilities. The Contractor shall notify the appropriate utility at least forty-eight (48) hours in advance of working in the vicinity of any utilities in the project area.

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-13 Project No. C9465 Existing utilities shown on the plans are for information only and their locations are approximate. The Contractor shall assume full responsibility for the location of all existing utilities, whether or not shown on the plans, prior to the commencement of any construction activity (e.g., excavation, clearing & grubbing, etc.) which may damage any existing utilities. Furthermore, the Contractor shall protect and assume liability for all existing utilities, whether or not shown on the plans, and any newly installed structures and lines from damage by contractor’s forces for the duration of the construction period (from the date of Notice to Proceed until the date of Final Acceptance).

The Contractor must allow utility companies to rewrap their utilities. All exposed existing or new telephone, gas, water electricity or other public utility facilities shall receive an envelope in all directions of twelve-inches (12”) of sand surrounding said utility(s) within the backfill area. This envelope shall be placed by the Contractor. All utilities must be supported by the Contractor when trench is opened.

28. OBSTRUCTIONS
The City shall not be responsible for any impact to the Contractor of any restrictions that may be caused by the work of other agencies, or the requirements thereof.

In the event that gas, electricity, telephone, water or other utility facilities are encountered, the Contractor shall immediately notify the Engineer and make the necessary coordination to have these structures (vaults, manholes, risers, valves, etc.) removed, relocated, and/or adjusted as necessary by the respective utility company unless specified in these Technical Specifications.

The Contractor is required to cooperate with forces engaged in utility work and shall schedule and conduct his own work in such a manner as to avoid any unnecessary delay or hindrance to the work of the utility companies.

If the Contractor causes damage to Traffic Signal Communication Cable(s), the Contractor shall replace at no cost to the City the complete run of Traffic Signal Communication Cable(s) to the next controller. No splicing of Traffic Signal Communication Cable(s) shall be allowed at pull box. No time extension shall be granted to re-pull/replace Traffic Signal Communication Cable(s).

29. OWNER / CONTRACTOR MEETINGS
A. PRE-CONSTRUCTION CONFERENCE: A Pre-construction Conference will be held at the San Carlos City Hall, 600 Elm Street, San Carlos, CA 94070 within ten (10) working days after the date the Notice to Proceed is issued at the time and date described in the Notice to Proceed.

The conference will address the scope of work and t he Contractor's proposed construction schedule, traffic control and detour p lan. At the Pre-construction conference the Contractor shall provide the followi ng, in addition to the items specified in Section 8.09 of the General Provisions:
• The proposed construction schedule (for overall project), • Two-week look-ahead construction schedule,
• Draft of the notification letter to residents and merchants, • The proposed traffic control plan,

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-14 Project No. C9465 • Project submittals.

The meeting shall be attended by:
• Contractor's representative, superintendent and major subcontractors, • City's representative project manager and inspector,
• Design consultant team,
• Others as Appropriate.

B. WEEKLY CONSTRUCTION MEETINGS: : A weekly construction will be held at the construction site or at San Carlos City Hall, 6 00 Elm Street, San Carlos, CA 94070 as determined by the City Project Manager/Inspector. The weekly meetings will be held on a day and time mutually satisfactor y to the City and Contractor’s representative and/or superintendent.

30. NOTIFICATION OF RESIDENTS AND MERCHANTS:

The Contractor shall perform the following tasks prior to commencement of the work:

A. Prepare and submit to the City, a notification letter, prior to time of construction, stating the nature of work and expected duration of construction activity affecting their property. The City will have one week from the submittal date, to review and make suggested changes within one week of submittal. The Contractor shall distribute the City approved letters via U.S. mail to provide a two week and seventy-two (72) hours advance notification to all residents and businesses impacted by the construction.

B. Include Contractor's telephone number for the purpose of taking inquiries and complaints.

C. Submit a draft copy of the notification letter to City at Pre-Construction conference. The final format and wording of this letter shall be subject to approval of City.

D. Final format and wording of this letter shall be subject to approval of Engineer.

If Contractor encounters any difficulty in obtaining resident’s or business manager’s permission to access the easement in order to perform the inspection, then Contractor shall contact the City for assistance. In such cases, Contractor shall provide a minimum of two weeks’ notice to the City prior to the need to access private property. Contractor is responsible for scheduling work such that this two-week notification period does not interfere with the overall work schedule.

31. STORM WATER POLLUTION PREVENTION
Consistent with the requirements of the federal Clean Water Act, the Project is subject to storm water pollution prevention requirements, which include the implementation of a water pollution prevention plan and/or implementation of local storm water requirements, which prohibit the discharge of pollutants from the Project site.

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-15 Project No. C9465 All work shall conform to the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (Order No. 2009-0009-DWQ, NPDES No. CAS000002) ("General Permit"), and the NPDES Municipal Regional Stormwater Permit (MRP) (Order No. R2- 2015-0049, NPDES No. CAS612008). The Contractor shall implement all applicable San Mateo Countywide Water Pollution Prevention Program (SMCWPPP) measures and Best Management Practices (BMPs). Failure to comply with the approved construction BMPs will result in the issuance of correction notices, citations and/or a stop work order.

The Contractor shall include in the SWPPP any applicable California Department of Transportation Construction Site BMP Fact Sheets, or an approved equivalent. The Contractor is responsible for furnishing, installing, constructing, inspecting, maintaining, removing, and disposing of the BMPs as necessary throughout the entirety of the project.

The Contractor shall inspect BMPs regularly, and correct improperly installed, damaged, or ineffective BMPs immediately. Site BMP inspections shall be performed in accordance with the approved SWPPP/WPCP, and at a minimum of two week intervals. Reports of each BMP inspection shall be provided to the City on a monthly basis.

Prior to the start of any field work, the Contractor shall prepare a Water Pollution Control Plan (WPCP), in accordance with the latest version of the California Department of Transportation "Water Pollution Control Program (WPCP) Preparation Manual" and template, or other approved template, for review and approval by the Engineer. The WPCP shall include, at a minimum, the selection of BMPs applicable to the project, and an erosion control plan detailing the locations on the project site where applicable BMPs will be implemented.

The Contractor shall include in the WPCP any applicable California Department of Transportation Construction Site BMP Fact Sheets, or an approved equivalent. The Contractor is responsible for furnishing, installing, constructing, inspecting, maintaining, removing, and disposing of the BMPs as necessary throughout the entirety of the project.

The Contractor shall inspect BMPs regularly, and correct improperly installed, damaged, or ineffective BMPs immediately. Site BMP inspections shall be performed in accordance with the approved SWPPP/WPCP, and at a minimum of two week intervals. Reports of each BMP inspection shall be provided to the City on a monthly basis.

32. TRAFFIC CONTROL
Construction shall be organized so as to cause the least possible inconvenience to traffic.

Traffic control shall comply with the latest Caltrans Standard Plans and traffic control devices shall be furnished, placed, and maintained in accordance with the latest version of Part 6, Temporary Traffic Control, of the California Manual on Uniform Traffic Control Devices (CA- MUTCD).

The Contractor shall provide all required signs, barricades, lights, high-level flag trees, arrow boards, and other devices.

Schedule of Working Hours within Public Right of Way
Construction
Location
Working Days Working Hours

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-16 Project No. C9465 Residential/Local and
Collector
Monday through Friday 8:00 a.m. to 4:00 p.m.

Downtown San Carlos Monday through Friday 8:00 a.m. to 11:30 a.m. and 1:30 p.m. to 4:00 p.m.

Arterial Monday through Friday 9:00 a.m. to 3:00 p.m.

No work shall be performed on Saturdays, Sundays, or designated legal holidays unless otherwise designated below.

No work shall be performed on Saturdays, Sundays, o r designated legal holidays.

Exceptions may be made, at the Engineer’s discretion, to allow work at other times and on other days if required for the Contractor’s operations. In such cases, the Contractor shall have an alternate work schedule reviewed and author ized by the Engineer prior to commencement of work.

General Requirements:

1. The Contractor’s attention is directed to Section 9.20 of the General Provisions for additional requirements.

2. The Contractor shall submit a traffic control plan to the Engineer for review, including any requests for alternate work schedules or work hours.

3. No work may begin under contract until the Traffi c Control Plan has been approved by the Engineer. Time required for review and approval of the Traffic Control Plan shall not constitute a basis for time extension.

4. The Contractor shall maintain temporary AC surface to provide safe and comfortable passage for pedestrian and vehicular traffic.

5. At the end of each day, all trench or access pit excavations shall be either backfilled in accordance with Section 1301-4, “Bedding and Backfill,” of these Technical Specifications, or covered with traffic rated non-skid steel plates. The steel plates shall be countersunk flush with the adjacent grade to provide a smooth surface if the plates are located within the traveled way of the road. Cutbacks shall be applied in gaps and/or at edges. Adjoining plates shall be tack-welded where the plates meet. Plates located outside of the traveled way shall be held in place by placing temporary asphalt around all edges.

6. The Contractor shall provide electric arrow board(s) for any lane closures and reductions, except for on residential streets.

Special Requirements:

1. The Contractor shall be responsible for providing and maintaining all temporary traffic control and safety devices, including all personnel necessary for effectively directing vehicular, pedestrian and bicycle traffic through the construction zone. The Contractor assumes sole and complete responsibility for the job and site conditions, including safety of all persons and property, from start until final acceptance of the project. This requirement shall apply continuously twenty-four (24) hours per day and shall not be limited to normal working hours.

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-17 Project No. C9465

2. Streets shall not be closed unless authorized by the Engineer in writing at least seventy-two (72) hours prior to the requested date. If street closure is approved, Contractor shall notify the following forty-eight (48) hours prior to the street closure:
a. City’s project manager and inspector
b. City of San Carlos Police Department, (650) 802-4277 c. City of San Carlos Fire Department, (650) 780-7400
d. City of San Carlos Garbage, Recycling, and Tree Trimming Haulers e. Recology San Mateo County (650) 595-3900
f. SamTrans
g. Nearby schools
h. Impacted residents and businesses

3. If emergency or urgent street closures are required, the Contractor shall notify:
a. City’s project manager and inspector
b. City of San Carlos Police Department, (650) 802-4277 c. City of San Carlos Fire Department, (650) 780-7400

4. If construction will obstruct a bus stop, the Contractor shall notify the SamTrans Operations Control Center seventy-two (72) hours in advance at (650) 508-6200.

5. Access for local residents and businesses and all private property shall be maintained at all times. Signs shall be placed in front of commercial and industrial driveways to allow continual access. At the end of each working day these streets shall be reopened to through traffic with proper barricades, warning devices and temporary striping. If these streets are closed, the Contractor shall proceed expeditiously and with consideration for public convenience from the start of work to its completion.

33. CONSTRUCTION SCHEDULE
The Contractor shall submit to the Engineer, for review, a construction schedule in Critical Path Method (CPM) format with accompanying bar chart setting forth the sequence in which construction will proceed. In addition, the Contractor shall submit an updated CPM schedule for review along with the monthly request for partial payment. The City may, at its sole discretion, withhold partial payment until an updated CPM schedule is submitted
.

34. STREET SWEEPING
Street sweeping using a mechanical sweeper with vacuum capabilities shall occur, at a minimum, every Wednesday and Friday at the end of the working day. The Contractor shall clean and sweep roadways and on-site paved areas of all materials attributed to or involved in the work. In addition, the Contractor shall clean and sweep roadways as necessary to ensure that vehicle and pedestrian travel is not endangered by the presence of loose materials. Construction site entrances shall be kept free of these materials.

35. PROTECTION OF PUBLIC SAFETY
If the Contractor encounters a condition where public safety is threatened (such as, but not limited to, a pipe hole, pipe collapse, stoppage, blockage and/or eminent sewer spill) the City’s representative shall be notified immediately. Furthermore,

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-18 Project No. C9465 the Contractor shall provide a visual record of the section of line containing the condition within eight (8) hours to City. If the CCTV camera becomes lodged inside the sewer and cannot be retrieved, the Contractor shall inform the City immediately. It is the Contractor's responsibility to remove the camera and ensure that the sewer is not damaged and Sanitary Sewer Overflows (SSOs) do not occur.

36. DAILY WORK REPORTS
The Contractor shall provide the City Inspector with daily work reports at the beginning of each working day for a report of the previous working day. Contractor to coordinate with City to obtain form standard to conform to.

37. SUBMITTALS
The Contractor shall provide one electronic copy in PDF format of the construction submittals. Each submittal shall be numbered. Re-submittals shall include the original submittal number followed by a letter indicating the revision (i.e. “A” for the first revision, “B” for the second revision). Submittals shall be provided as required by the Contract Documents. The Contractor shall be responsible for conforming to the requirements of the specifications. The Contractor shall provide, at a minimum, the following submittals to the City within twenty (20) calendar days after the issuance of the Award of Contract Notification Letter and prior to beginning work.

Each submittal item shall include a signed cover sheet, of which a template will be provided by the City. The cover sheet shall be filled out completely and legibly.

38. RECORD DRAWINGS
Upon completion of the project, the Contractor shall provide an electronic and hard copy of the project plans provided to the Contractor at the start of the project wit h any red line changes to the system configuration that were identified in the field.

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Special Provisions 2025 Annual Sidewalk Replacement Project Page SP-19 Project No. C9465 This Page Intentionally Left Blank

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Bid Item Descriptions 2025 Annual Sidewalk Replacement Project Page BD-1 Project No. C9465

BID ITEM DESCRIPTIONS

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Bid Item Descriptions 2025 Annual Sidewalk Replacement Project Page BD-2 Project No. C9465

BID ITEM DESCRIPTIONS
General – Bid items listed below are not intended to be exclusive and comprehensive descriptions of all the work categories and scope necessary to complete the project. As such, the Contractor shall determine, segregate and include in his pricing for each bid item the cost for furnishing and installing all labor, materials, tools, equipment and other incidentals necessary to complete all of the contract work involved in the project, as described by the Contract Documents, complete in place.

Bid Item 1: Remove and Replace Concrete Sidewalk – Per Square-Foot Under this item, payment shall be made at unit price bid per square foot to mobilize, saw- cut, remove and replace the existing sidewalk as delineated herein and/or as directed in the field by the Project Manager. Work includes, but limited to: mobilization, saw-cut and removal of existing sidewalk, grading and compaction of 6” aggregate base-rock, rebar or slip-dowels, root removal or installation of root barrier if necessary, setting of forms, 4” thick concrete, curing compound, transition joints, repair or replacement of through-curb drains and underground utility boxes if damaged during removal of concrete, disposal of material removed, demobilization, and traffic and pedestrian control. Payment shall include all labor, materials, equipment and all other related items.

Bid Item 2: Remove and Replace Concrete Driveway Approach – Per Square-Foot Under this item, payment shall be made at unit price bid per square foot to mobilize, saw- cut, remove and replace the existing driveway as delineated herein and/or as directed in the field by the Project Manager. Work includes, but not limited to: mobilization, saw-cut and removal of existing driveway and a minimum 12” of adjacent asphalt-concrete at 6” depth, grading and compaction of 6” aggregate base-rock, rebar or slip-dowels, root removal if necessary, expansion joints, setting of forms, 6” thick concrete, curing compound, repair or replacement of through-curb drains and underground utility boxes if damaged during removal of concrete, disposal of material removed, demobilization, and traffic and pedestrian control. Payment shall include all labor, materials, equipment and all other related items.

Bid Item 3: Remove and Replace Concrete Curb and Gutter – Per Linear-Foot Under this item, payment shall be made at unit price bid per linear foot to remove and replace the existing curb and gutter as delineated herein and/or as directed in the field by the Project Manager. Work includes, but not limited to: mobilization, saw-cut and removal of existing curb and gutter and a minimum 12” of adjacent asphalt-concrete at 6” depth, root removal if necessary, grading and compaction of 6” aggregate base-rock, rebar or slip-dowels, setting of forms, concrete, curing compound, repair of through-curb drains if damaged during removal of concrete, disposal of material removed, demobilization, and traffic and pedestrian control. Payment shall include all labor, materials, equipment, traffic control, and all other related items.

Bid Item 4: Remove and Replace Concrete Curb Only – Per Linear-Foot Under this item, payment shall be made at unit price bid per linear foot to remove and replace the existing curb as delineated herein and/or as directed in the field by the Project Manager. Work includes, but not limited to: mobilization, saw-cut and removal of existing

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Bid Item Descriptions 2025 Annual Sidewalk Replacement Project Page BD-3 Project No. C9465

curb at 6” depth and a minimum 12” of adjacent asphalt-concrete at 6” depth, root removal if necessary, grading and compaction of 6” aggregate base-rock, rebar or slip-dowels, setting of forms, concrete, curing compound, repair of through-curb drains if damaged during concrete removal, disposal of material removed, demobilization, and traffic and pedestrian control. Payment shall include all labor, materials, equipment, traffic control, and all other related item.

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TECHNICAL SPECIFICATIONS

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FOREWORD
Except as noted otherwise, the latest edition of the American Public Works Association (APWA) Standard Specifications for Public Works Construction (Greenbook) shall supersede the previous edition of the Greenbook as an incorporated reference for Sections 1207 through 1503 of these Technical Specifications. References thereto shall be to the “Greenbook”.

All work shall be done in accordance with the City Standard Specifications, City Standard Details, Project General Provisions, and these Technical Specifications.

TECHNICIAL SPECIFICATIONS
These Technical Specifications contain project specific requirements pertaining to the work, and as such, shall take precedence over the General Conditions portions of these Specifications. All costs associated with satisfying the requirements in these Technical Specifications shall be included in the Contractor’s bid price and no additional compensation shall be made.

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Technical Provisions 2025 Annual Sidewalk Replacement Project Page TP-1 Project No. C9465
SECTION 1

SUMMARY OF WORK

1.01 QUALIFICATION OF BIDDERS
All prospective bidders must complete the Statement of Bidder’s Experience.

1.02 TASK ORDERS
Task orders may also include curb, gutter and driveway approach in addition to the sidewalk. Task orders shall commence within ten (10) working days upon execution.

Work shall be completed within twenty (20) working days.

1.03 WORK COVERED BY CONTRACT DOCUMENTS
Work includes, but is not limited to, furnishing all labor, materials, equipment, and services necessary or required to perform and construct, complete in place and in satisfactory condition, remove and replace sidewalk, remove and replace driveway, root pruning, curb & gutter and all related items as shown on the plans and specified herein and as directed by Project Manager in the field. Removal and replacement of concrete sidewalk, driveways, curb and gutter shall be in accordance with Appendix A, the City’s Standard Plans.

1.04 LOCATION AND SCOPE OF WORK
Removal and replacement locations will be specified in task orders accordingly.

1.05 DRAWINGS
There are no construction drawings on file in the Office of the Public Works Inspector for review.

All work or materials shown thereon but not mentioned herein, or vice versa, shall be fully executed the same as if mentioned or shown on both. Work shall be installed as indicated on provided exhibits; however, minor changes to construction to accommodate installation of work shall be made without additional cost to the City.

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Technical Provisions 2025 Annual Sidewalk Replacement Project Page TP-2 Project No. C9465
SECTION 2

MISCELLANEOUS

2.01 PRE-CONSTRUCTION MEETING.

Mandatory Pre-Construction Meeting:

A Mandatory Pre-construction Conference will be held online via Microsoft Teams within ten (10) working days after the date the Notice to Proceed is issued at the time and date described in the Notice to Proceed.

ATTENDANCE:

1. Contractor

2. Contractor’s Superintendent and/or Foreman

3. Project Manager

4. Any Subcontractors

5. Others as appropriate
SUBMITTALS:

1. Construction schedule (2 copies or electronically)

2. Traffic control plan (2 copies or electronically)

3. Resident notification letter (2 copies or electronically)

4. Driveway closure notification (2 copies or electronically)

5. Concrete mix design (2 copies or electronically)

6. Asphalt mix design (2 copies or electronically)

7. Class II aggregate base (2 copies or electronically)

8. Stormwater Pollution Prevention Plan - SWPPP (2 copies or electronically)

2.02 HOURS OF OPERATION.

The Contractor is informed the project is located within residential and commercial areas. Accordingly, the hours of operation shall be limited to the hours between 8:00 a.m. and 4:00 p.m. unless otherwise noted in the Special Provisions. Activities outside of those hours shall not generate objectionable noise, dust, or inconvenience to the public.

2.03 TIME OF COMPLETION AND LIQUIDATED DAMAGES.

The Time of Completion and Liquidated Damages shall be as described in the Instructions to Bidders.

2.04 STANDARD SPECIFICATIONS.

Work to be done under this contract shall be done in accordance with the most current City Standard Specifications, and City Standard Details insofar as same apply and in accordance with the Specific Requirements. References to State Standard Specifications shall mean the State of California, Department of Transportation Standard Specifications dated May 2010 and current revisions thereto. In case of conflict between the City Standard Specifications and the Specific Requirements in this Project Manual, the Specific Requirements shall take precedence over, and be used in lieu of, such conflicting portions of the Standard Specifications.

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Technical Provisions 2025 Annual Sidewalk Replacement Project Page TP-3 Project No. C9465

2.05 CONTRACTS
All work described herein is based on estimated quantities. Actual quantities may vary greater or lesser. All work shall be done under the unit price contract bid.

2.06 CONTRACTOR'S USE OF PREMISES:

Contractor shall limit his use of the premises for work and for storage to allow for:

Work by other Contractors or utilities that may require access or use of the existing sidewalks or driveways.

Assume full responsibility for the protection and safekeeping of Products under this Contract stored on the site.

Contractor shall at all times conduct his operation as to insure the least inconvenience to the general public and homeowners.

Contractor shall make provisions for driveway access for residents. If access is to be impaired at any time, the Contractor shall coordinate with property owner(s) and provide a minimum seventy-two (72) hour notification for access.

2.07 NOTIFICATION OF RESIDENTS AND BUSINESSES
The Contractor shall distribute City approved notification letters via U.S. mail to provide a two week and seventy-two (72) hours advance notification to all residents and businesses impacted by the construction stating the nature of the work and expected duration of construction activity. The notice shall include the Contractor’s telephone number for the purpose of taking inquiries and complaints. A draft of the notice shall be provided prior to distribution for City review and approval.

The Contractor shall provide notice seventy-two (72) hours prior to driveway closure for removal and replacement and cure time. The notice shall include the Contractor’s telephone number for the purpose of taking inquiries and complaints. A draft of the notice shall be provided prior to distribution for City review and approval.

Following the repairs at each location, the contractor shall post a door-hanger verifying the repairs have been made. The door hanger will be furnished by the City.

Failure to distribute notices shall be sufficient cause for the Project Manager to suspend work until such notification has taken place.

2.08 OWNER FURNISHED MATERIALS
There are no materials to be provided by the City for installation by the Contractor.

2.09 LICENSES
Contractor and all subcontractors shall obtain a business license from the City of San Carlos and shall hold current licenses for the craft that the business is contracting for as required by Federal, State and Local laws.

2.10 CONTRACTORS RESPONSIBILITIES

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Contractor will be held responsible for any damage to public or private properties as a result of its work.

2.11 PROTECTION OF WORK
The contractor shall be responsible for the care of all work until its completion and final acceptance; and shall at its own expense, replace damaged or lost materials and repair damaged parts of the work. The Contractor shall remove from the vicinity of the completed work all plant materials, building materials, rubbish, forms, concrete, asphalt, and equipment. Contractor shall be responsible for any damage to new concrete or asphalt as a result of vandalism and shall repair such damages at no extra cost to the City.

2.12 EXISTING UTILITIES
Contractor shall exercise care in avoiding damage to existing utilities. All damage to existing utilities shall be the responsibility of the contractor. It is essential that all the utilities be maintained in service.

Contractor shall call Underground Service Alert prior to performing work involving excavations or stump removals.

2.13 NO PARKING SIGNS
All areas that require parking restrictions shall be posted and verified by the Contractor forty-eight (48) hours in advance of the time the Contractor needs clearance. The signs shall state the period of time necessary for clearance and shall be approved in advance by the Project Manager. All temporary signs shall be removed within twenty-four (24) hours after construction.

2.14 WATER
Water for use during construction shall be furnished by the Contractor and all costs incurred including the water use, meter charges, meter/backflow preventer deposit, vehicles and containers needed in transporting water to the job site shall be paid by the Contractor.

2.15 POWER
All power for and in connection with work to be done under this contract shall be furnished and maintained by the Contractor.

2.16 STORM WATER POLLUTION PREVENTION
Consistent with the requirements of the federal Clean Water Act, the Project is subject to storm water pollution prevention requirements, which include the implementation of a Storm Water Pollution Prevention Plan (SWPPP) and/or implementation of local storm water requirements, which prohibit the discharge of pollutants from the Project site.

Contractor shall use a dust and/or slurry abatement system, which limits the dust and/or slurry emitted from the equipment.

2.17 DAILY WORK REPORT

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The contractor shall provide a daily report of work completed. At the minimum the report shall include the following information:
• The address of each repair completed.
• The total square-feet of sidewalk and driveway completed. • The total linear-feet of curb and/or gutter completed.

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Technical Provisions 2025 Annual Sidewalk Replacement Project Page TP-6 Project No. C9465
SECTION 3

TRAFFIC AND PEDESTRIAN CONTROL AND SAFETY

3.01 BARRICADES AND FLAGMEN
Contractor shall be responsible to provide all barricades, cones, traffic control devices and labor. Adequate barricading and signing shall be provided at all times.

Contractor's attention is directed to Part 6 of the California Manual of Uniform Traffic Control Devices, for proper placement and usage of traffic controls. Contractor is forewarned that proper traffic control devices and equipment must be provided and that all flagmen must be trained in proper usage of hand signals and equipment.

City reserves right to require additional barricades, signing and traffic control any time when, in the opinion of the Project Manager, Contractor is not adequately providing these items. During paving operations, the Contractor shall furnish and place sufficient barricades at all cross streets to protect new surfaces from traffic until new pavement is sufficiently cooled or concrete has had first cure. If Contractor fails to comply immediately with Project Manager's request or direction of additional barricades, signing or traffic control, Project Manager shall have authority to direct work be stopped until adequate provisions are made and Contractor shall have no claim to City for delays or loss of time or material.

3.02 STREET CLOSURE
Street shall be open for local traffic at all times. No street closures will be permitted.

3.03 SAFETY
All work shall be performed in accordance with generally accepted construction practices and State OSHA requirements. Contractor shall be responsible for the job site, personnel and general public safety during the performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

3.04 REMOVAL
Remove all barricades and signs from work area when construction has progressed to the point that they are no longer necessary and when approved by the Project Manager.

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SECTION 4

SITE MAINTENANCE AND CLEANING

4.01 DURING CONSTRUCTION
Execute periodic cleaning to keep the work, the site and adjacent properties free from accumulations of waste materials, rubbish and windblown debris, resulting from construction operations. Remove waste materials, debris and rubbish from the site periodically and dispose of at legal disposal areas away from the site.

4.02 FINAL CLEANING
Broom clean paved surfaces. Remove all construction materials and debris from contractor’s operations from sidewalk, gutters and adjoining property. Clean all construction debris from storm drain system if necessary.

4.03 MATERIALS
Use only those cleaning materials which will not create hazards to health or property and which will not damage surfaces. Use only those cleaning materials and methods recommended by manufacturer of the surface material to be cleaned. Use cleaning materials only on surfaces recommended by cleaning material manufacturer.

4.04 DISPOSAL REQUIREMENTS
The City has an ordinance requiring that debris from construction and demolition activities be reused, recycled and/or salvaged so that it doesn’t end up in a landfill. The Contractor shall provide sufficient evidence (weight tickets or other documents) to verify that debris is being recycled, reused and/or salvaged to the satisfaction of the Project Manager.

The Contractor shall completely clean up all debris after each hazard is repaired. All costs incurred for disposal of waste material shall be included in unit cost of the bid item.

No stockpiling with the public right-of-way or private property will be allowed.

4.05 DUST CONTROL
Attention is directed to the provisions of Section 10, ‘Dust Control’’ of the State Standard Specifications. This work shall consist of applying either water or dust palliative, or both, for the alleviation or prevention of dust nuisance.

Dust resulting from the Contractor's performance of the work, either inside or outside the right of way shall be controlled by the Contractor.

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SECTION 5

CONCRETE RECONSTRUCTION AND MATERIALS

5.01 WORK INCLUDED.

Saw-cut and remove existing concrete curb and gutter, driveways and sidewalk sections as designated herein and/or as directed in the field by the Project Manager. Prune and remove roots as necessary to re-grade the work area, grade and prepare sub-base to receive base-rock, compact base-rock, disposal of materials and debris, construct new curb and gutter, driveways, and sidewalk, and provide asphalt street conforms to the new lip of concrete gutter.

5.02 INSPECTION AND TESTING
Inspection will be performed by the Public Works Inspector. No concrete shall be poured prior to inspection by the Public Works Inspector. Concrete test cylinders and slump tests may be taken by the Public Works Inspector at his/her option.

5.03 REMOVAL OF MATERIALS IN LANDSCAPE STRIP
Contractor shall saw-cut, remove and dispose of materials within the landscape strip area as specified herein and as directed in the field by the Project Manager. Remove and replace any brickwork in sand. Otherwise, dispose of the materials removed and replace with topsoil to within one (1) inch of the adjoining concrete surfaces. Compact topsoil to ninety (90) percent relative dry density. Materials to be removed may include, but are not limited to: asphalt, concrete brickwork, and exposed aggregate.

5.04 BACKFILL MATERIAL IN LANDSCAPE STRIP
Imported topsoil, fertile, agricultural soil typical of the locality and capable of sustaining vigorous plant growth; free from admixture of subsoil, slag or clay, stones, lumps, line plants and their roots, sticks and other extraneous materials.

5.05 CONCRETE
Concrete used for sidewalk, driveways, curbs and gutters shall be Class "A", six-sack concrete, 1-inch maximum aggregate, 5-inch maximum slump, 2,500 PSI minimum.

Concrete shall contain one (1) LB. of lampblack per cubic-yard.

5.06 EXPANSION JOINTS
Conform to the requirements of Section 51-1.12C of the State Standard Specifications.

Expansion Joints will be installed at twenty foot intervals of new construction. Dowels are to be placed at all expansion joint locations. Deep score joints shall be constructed every ten feet. Fit joints with filler of required profiles, set perpendicular to the longitudinal axis of the curbs and gutters. Recess the expansion joint material 1/4-inch below finish surface of the concrete.

5.07 DOWELS
Dowels shall be placed per Appendix A – City Standard Details. Dowels shall be 12-inch in length, #4 rebar or 1/2-inch steel dowels with a slip on one end shall be inserted through each expansion joint and at each construction joint. Dowels shall be epoxied in to existing concrete.

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5.08 REMOVAL OF EXISTING CURB AND GUTTER.

Saw-cut existing concrete reconstruction areas to a depth that will insure clean breakage of the concrete and no resultant spalling. Remove and dispose of the existing concrete offsite at an appropriate dump or fill site. Driveways and sidewalk areas to be reconstructed must be saw-cut at score lines only. A minimum of 4-ft of concrete curb and gutter must be removed when repairs are required.

5.09 PREPARATION OF SUBGRADE
Ensure that rough grading has brought sub-grade to required elevations. Fill soft spots, hollows and depressions from tree root removals with additional base-rock. Level and compact subgrade shall receive base-rock to ninety-five (95) percent relative density.

5.10 BASE-ROCK
Aggregate base shall be Class 2 and shall conform to the provisions in State Standard Specifications. Place and level the base-rock cushion 6-inch deep under the area of new curb and gutter sections. Grade and compact true to line and level with a relative dry density of ninety-five (95) percent. During concrete placement, keep base-rock sufficiently moist to prevent excessive absorption of water from freshly placed concrete.

Full compensation for conforming to the above requirements for Aggregate Base will be considered as included in the prices paid for the various items of work involved, and no additional compensation will be allowed therefor.

5.11 FORMS
Form vertical surfaces to full depth and securely position to required line and levels.

Arrange and assemble formwork to permit easy dismantling and stripping, and to prevent damages to concrete during formwork removal. Forming for the toe board of the curb and gutter repair shall be placed after removal of adjacent asphalt. Adjust existing utility boxes to match new finish grade as necessary. Form boards shall be of new, unwarped wood suitable for forming concrete.

5.12 CONCRETE PLACEMENT
Place concrete, screed or wood float surfaces to a smooth and uniform finish, free of open texturing and exposed aggregate. Avoid working mortar to the surface. Match scoring to patterns of existing sidewalks or aprons as needed. Round all edges of score and expansion joints to match existing joints or with 1/2-inch radius edging tool, whichever is less. Provide exposed concrete surfaces with a medium broom finish.

Ensure finished surfaces do not vary from true lines, levels or grade by more than 1/8-inch in 10-feet when measured with a straight edge. Ensure that concrete finish is protected from damage by vandalism or premature use. Make repairs as necessary to any damaged surfaces. Clean and repair areas damaged caused by installation of the forms. Backfill and grade the areas to required elevations.

Contractor shall have readily available sufficient protective covering, such as waterproof paper or plastic membrane, to cover the pour of an entire day in event of rain or other

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unsuitable weather. Sidewalk shall be protected against damage or defacement of any kind until it has been accepted by the Owner. Sidewalk, which is not acceptable to the Project Manager because of damage or defacement, shall be removed and replaced at the expense of the Contractor.

5.13 ASPHALT STREET REPAIRS AND STRIPING REPAIR
Saw-cut and remove existing asphalt street sections along curb and gutter repair sections as shown herein and as directed in the field by the Project Manager. Saw-cuts shall be parallel and perpendicular to the centerline of the street. Remove tree roots to a depth of 10-inches below pavement. Fill any soft spot or voids made by tree root removals with base-rock and compact to ninety-five (95) percent relative density. Keep water from entering the area to be paved. Immediately before Asphalt concrete is placed, tack coat of Grade SS-1h emulsified asphalt shall be applied to all vertical edges of repair area. Repave with Type A, 1/2-inch HMA asphalt concrete in lifts not to exceed 3-inches per lift. Asphalt shall be rolled or compacted to a finish grade approximately 1/8-inch higher than lip of concrete pan.

Damages to striping and markings during construction shall be repaired by contractor as directed by the Project Manager.

Full compensation for conforming to the requirements of asphalt street repair and striping and marking repair shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed.

5.14 IRRIGATION SYSTEMS
Where sprinkler and irrigation systems are encountered in the work area, all attempts should be made to leave the systems intact. In some cases, however, these lines may require removal. The removed lines shall be capped off and the remaining useful parts left with the property owner. All unusable parts shall be disposed of by the Contractor.

5.15 CONSTRUCTION AND DEMOLITION DEBRIS
The City has an ordinance requiring that debris from construction and demolition activities be reused, recycled and/or salvaged so that it doesn’t end up in a landfill. The Contractor shall provide sufficient evidence (weight tickets or other documents) to verify that debris is being recycled, reused and/or salvaged to the satisfaction of the Project Manager.

The Contractor shall completely clean up all debris after each hazard is repaired. All costs incurred for disposal of waste material shall be included in unit cost of the bid item.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 11, 2025
ITEM TITLE: Adopt a Resolution Approving the Reassignment of the Equipment Replacement Fund (Fund 10) Building Vehicle Replacement Budget in the Amount of $257,500 from Fiscal Year 2026-27 to Fiscal Year 2025-26 to Accommodate the Purchase of New Electric Vehicles before the Commercial Clean Vehicle Credit of $7,500 per Vehicle is Eliminated on September 30, 2025.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution reassigning the Equipment Replacement Fund (“Fund 10”) Building Vehicle Replacement Budget in the amount of $257,500 from fiscal year (FY) 2026-27 to FY 2025-26 to accommodate the purchase of new electric vehicles before the Commercial Clean Vehicle Credit of $7,500 per vehicle is eliminated on September 30, 2025.

FISCAL IMPLICATIONS:

There are sufficient funds available in the Fund 10 Building Vehicle Replacement Budget for this transfer from FY 2026-27 to FY 2025-26.

BACKGROUND:

In September 2021, the City Council adopted the Climate Mitigation and Adaptation Plan (“CMAP”) that includes the goal to reduce San Carlos’ greenhouse gas emissions 40% by 2030 and 80% by 2050, relative to 1990 levels. Strategy 20 of the CMAP proposes adoption of an “electric vehicles first” policy to ensure electric vehicles are purchased when non-electric City fleet vehicles, including light-, medium-, and heavy-duty trucks, need to be replaced, to the extent replacement vehicles are feasible.

The Building Division currently has four gas-powered vehicles that were originally scheduled to be replaced with electric vehicles in FY 2026-27. The recent passage of federal bill House of Representatives (H.R.) 1 will repeal the Commercial Clean Vehicle Credit of $7,500 per vehicle on September 30, 2025. Reassigning these vehicle replacement funds from FY 2026-27 to FY 2025-26 will allow the City to take advantage of the credit and save at least $30,000.

In addition, the funds from the Building Vehicle Replacement Budget will also be used to install the requisite charging stations in the library parking garage for the new electric vehicles.

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ANALYSIS:

Several other agencies are trying to rush purchases of electric vehicles before the September deadline, so current stock is limited, but staff have identified purchase opportunities at two dealerships should the Council approve the reassignment of these funds.

Due to the City Council’s goal of converting the City’s fleet to electric vehicles and the impending rollback of the Commercial Clean Vehicle Credit on September 30, 2025, staff request the reassignment of the Fund 10 Building Vehicle Replacement Budget in the amount of $257,500 from FY 26-27 to FY 25-26 to take advantage of the electric vehicle rebates before they are eliminated.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution reassigning the Equipment Replacement Fund (Fund 10) Building Vehicle Replacement Budget in the amount of $257,500 from fiscal year 2026-27 to fiscal year 2025-26 to accommodate the purchase of new electric vehicles before the Commercial Clean Vehicle Credit of $7,500 per vehicle is eliminated on September 30, 2025; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
____________________________
Nil Blackburn, Acting City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE REASSIGNMENT OF THE EQUIPMENT REPLACEMENT FUND (“FUND 10”) BUILDING VEHICLE REPLACEMENT BUDGET IN THE AMOUNT OF $257,500 FROM FISCAL YEAR 2026-27 TO FISCAL YEAR 2025-26 TO ACCOMMODATE THE PURCHASE

OF NEW ELECTRIC VEHICLES BEFORE THE COMMERCIAL CLEAN VEHICLE CREDIT OF $7,500 PER VEHICLE IS ELIMINATED ON SEPTEMBER 30, 2025.

WHEREAS, in September 2021 the City Council adopted the Climate Mitigation and Adaptation Plan that includes the goal to reduce San Carlos’ greenhouse gas emissions 40% by 2030 and 80% by 2050 relative to 1990 levels; and
WHEREAS, Strategy 20 of the Climate Mitigation and Adaptation Plan proposes adoption of an “electric vehicles first” policy to ensure electric vehicles are purchased when non-electric City fleet vehicles, including light-, medium-, and heavy-duty trucks, need to be replaced; and WHEREAS, the Building Division currently has four gas-powered vehicles that were originally scheduled to be replaced with electric vehicles in FY 2026-27; and WHEREAS, the recent passage of federal bill House of Representatives (H.R.) 1 will repeal the Commercial Clean Vehicle Credit of $7,500 per vehicle on September 30, 2025; and WHEREAS, reassigning these vehicle replacement funds from FY 2026-27 to FY 2025-26 will allow the City to take advantage of the credit and save at least $30,000; and WHEREAS, the funds from the Building Vehicle Replacement Budget will also be used to install the requisite charging stations in the library parking garage for the new electric vehicles; and WHEREAS, several other agencies are trying to rush purchases of electric vehicles before the September deadline, so current stock is limited, but staff have identified leads with at least two dealerships should the Council approve the reassignment of these funds.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby reassigns the Fund 10 Building Vehicle Replacement Budget in the amount of $257,500 from FY 2026-27 to FY 2025-26 to accommodate the purchase of new electric vehicles before the Commercial Clean Vehicle Credit of $7,500 per vehicle is eliminated on September 30, 2025. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 11th day of August 2025, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 11, 2025
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Addendum to the City Facilities Cameras Project Agreement with Edgeworth Integration, LLC in the Amount of $186,016.64 and Authorizing an Expenditure of Contingency in the Amount of $32,403 for the Library Parking Garage Security Camera Installation for a Total Contract Amount Not to Exceed $735,182.64.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution authorizing the City Manager to execute an addendum to the City Facilities Cameras Project Agreement with Edgeworth Integration, LLC in the amount of $186,016.64 and authorizing a contingency in the amount of $32,403 for the Library Parking Garage Security Camera Installation for a total contract amount not to exceed $735,182.64.

FISCAL IMPLICATIONS:

There are no fiscal implications or additional appropriations needed.

Funding for the Library Parking Garage Security Camera Installation comes from C2420 which is funded by the Library Trust Fund balance in fiscal year 2024-25 in accordance with the Library Joint Powers Authority Agreement. The City Council approved the use of these funds on September 9, 2024, with Resolution 2024-097. The total project cost is $218,419.64, which includes $186,016.64 for installation and maintenance, plus $32,403 for contingency. The amount allocated from C2420 for security camera installation is $375,000, which provides sufficient funding to execute the addendum.

BACKGROUND:

In 2018, the City contracted with Edgeworth Security, LLC (“Edgeworth”) to install surveillance cameras at the Youth Center and Burton Park.

In 2022, Edgeworth was awarded a contract in the amount of $516,763 to install security cameras at Highlands Park, Wheeler Plaza Garage, and the Corporation Yard due to its thorough knowledge and expertise working with municipalities on security projects, as well as prior work in San Carlos. The installation of security cameras in the Library parking garage will constitute an addendum to the 2022 agreement as it entails the same scope of work for a total contract amount not to exceed $735,182.64.

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ANALYSIS:

Consistent with security measures at other City parking garages, strategic placement of security cameras throughout the Library parking garage will help deter and reduce theft, vandalism, other criminal activities, and encampments. The cameras will also help foster a sense of safety for staff and the public, and if needed, may provide video evidence for San Mateo County Sheriff’s Office investigations.

Due to Edgeworth’s extensive experience with the City’s existing security infrastructure, the camera installation at the Library parking garage is expected to integrate seamlessly with the current system.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an addendum to the City Facilities Cameras Project Agreement with Edgeworth Integration, LLC in the amount of $186,016.64 and authorizing an expenditure of contingency in the amount of $32,403 for the Library Parking Garage Security Camera Installation for a total contract amount not to exceed $735,182.64; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Nil Blackburn, Acting City Manager
ATTACHMENT(S):

1. Resolution

2. Edgeworth Integration Proposal

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN ADDENDUM TO THE

CITY FACILITIES CAMERAS PROJECT AGREEMENT WITH EDGEWORTH INTEGRATION, LLC IN THE AMOUNT OF $186,016.64 AND AUTHORIZING AN EXPENDITURE OF CONTINGENCY IN THE AMOUNT OF $32,403 FOR THE

LIBRARY PARKING GARAGE SECURITY CAMERA INSTALLATION FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $735,182.64.

WHEREAS, in 2018, the City contracted with Edgeworth Integration, LLC (“Edgeworth”) to install surveillance cameras at the Youth Center and Burton Park; and WHEREAS, in 2022, Edgeworth was awarded a contract in the amount of $516,763 to install security cameras at Highlands Park, Wheeler Plaza Garage, and the Corporation Yard due to its thorough knowledge and expertise working with municipalities on security projects, as well as prior work in San Carlos; and

WHEREAS, the installation of security cameras in the Library parking garage will require an addendum to the 2022 agreement for a total contract amount not to exceed $735,182.64; and
WHEREAS, strategic placement security cameras throughout the Library parking garage can help deter and reduce theft, vandalism, other criminal activities, and encampments; and
WHEREAS, this project will ensure consistency with security measures at other City parking garages; and
WHEREAS, the cameras help foster a sense of safety for staff and the public, and may provide video evidence for San Mateo County Sheriff’s Office investigations; and WHEREAS, given Edgeworth’s extensive experience with the City’s existing security infrastructure, the camera installation at the Library parking garage is expected to integrate seamlessly with the current system.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute an addendum to the City Facilities Cameras Project Agreement with Edgeworth Integration, LLC in the amount of $186,016.64 and authorizes an expenditure of contingency in the amount of $32,403 for the Library Parking Garage Security Camera Installation for a total contract amount not to exceed $735,182.64. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 11th day of August 2025, by the following vote:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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PREPARED FOR:

City of San Carlos

9.25.24 Garage updated
Rob Aryen
Project Manager
[email protected]
1000 Commerce Dr.

Suite 200
Pittsburgh, PA 15275
US
The information contained within this report is proprietary and confidential. This report should be distributed to only those individuals with a need-to-know. Paper copies should be properly secured, and electronic copies stored offline and protected appropriately.

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Edgeworth Security
City of San Carlos

CONFIDENTIAL
This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC.

System Design Description
Proposed Ava cloud-based solution Security system design and integration plan detailed below for Client.

Proposal Assumptions
Clarifications & Exclusions:

1. EW is a fully bonded and insured, (non-union) specialty contractor licensed with the California State Licensing Board

2. It is assumed that the work stated herein, can be achieved during normal business hours (Mon-Fri 7am-5pm), unless otherwise noted.

3. This proposal has been bid at standard CA Prevailing Wage Rates.

4. Our security designs may include various countermeasures to offset currently known security (hacking) vulnerabilities, with security levels predicated upon discussed needs, customer priorities, and customer budget.

5. All new electrical conduit & 120VAC circuit power needs are excluded. Assuming the proposed MDF locations housing network material have useable power in place terminated in a wall outlet with local accessibility.

6. EW has excluded project drawings (i.e. AutoCAD or MS Visio) for this project.

7. Static IP Address / VLANs / Network Connections shall be provided by others, including network router/ managed switch/ firewall / modem configurations.

8. Connections between electronic security system into fire/life safety systems are not included.

9. EW assumes that there are no hazardous materials or asbestos at worksite. Cost of removal or abatement is excluded.

10. Building/Electrical permits, Umbrella Insurance, Bid or Performance/Payment Bonds or such (if required), is excluded from this proposal.

11. Work Areas over 15 feet may require a suitable lift (e.g. Scissor Lift, Boom Lift, etc.) for safety purposes. These lifts are excluded from this proposal.

12. Costs associated with Riser Management Companies, (if necessary or applicable), are excluded from this proposal.

13. EW reserves the right to replace any proposed equipment with equivalent/equal products, due to manufacturer supply shortages, product expiration (end of life), or any other such reasons. EW will notify client of such occurrences & events when applicable.

14. EW will warranty our workmanship (and any new parts proposed & installed under this proposal), for a period of 1 year after substantial completion date.

15. Our EW warranty does not apply to any existing cabling, existing devices or and existing equipment that may have been re-utilized if applicable.

16. All electrical work to be completed by others.

17. Included is 30 day on camera storage with 90 days cloud back up.

18. SLA maintenance included with proposal
**Due to supply chain price increases from our manufacturers and our effort to minimize those effects on Edgeworth clients our quotes are only valid for 30 business days. Impacts to schedule and delivery of equipment may also be affected due to manufacture delays. Please discuss with your sales representative if you have any questions or concerns about pricing**
Scope of Work
Edgeworth Security will provide the quoted equipment, installation and/or services.

Including EMT conduit ran to 13 locations.

Install the following cameras, 4 single Lens bullet cameras, 3 multi-lens (4 view) cameras, 4 fish-eye cameras, and 1 fixed vandal dome camera to be connected via standard Cat6 cabling, home run to the closest IDF (Electrical closet).

For the fish-eye camera located in the elevator lobby, there will be scanning required prior to penetration for install.

Programming of devices troubleshooting are included.

Positions of devices are subject to change pending client approval, once approved views are to be confirmed by an Edgeworth qualified analyst.

Proposal included quarterly SLA maintenance on the system for the first 5 years to match the existing contract.

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Edgeworth Security
City of San Carlos

CONFIDENTIAL
This
document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC.

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Quote #: Q-00312
Quote Prepared On: 7/7/2025

01. Licensing
Product Details
Qty Product Name Description
12 AWA-CLD-STR-90-5Y Alta Cloud Storage License 90 Day - 5 year 12 AWA-CLD-5Y Ava Aware License 5 years

02. Video Equipment
Product Details
Qty Product Name Description
4 360-W-30
Ava Aware Cloud camera - 360 White. 9MP resolution. 30 days retention. AI-powered, IR and advanced microphone array, indoor and outdoor, up to 10 year warranty with an active Aware license.
1 5.0C-H6SL-DO1-IR-30 5MP; 30 Day; Alta; WDR; Day/Night Outdoor Dome; 3.4-10.5mm f/1.6 Integrated IR; up to 10 year warranty with an active Aware license
1 H6SL-MT-NPTA1 NPT Adapter for H6SL Dome Cameras
1 WLMT-1021 Mount, Pendant Arm, 20cm Long, 1.5 NPT
4 5.0C-H6SL-B01-IR-30 5MP, 30 Day, Alta, WDR, Day/Night Outdoor Bullet, 3.4-10.5mm f/1.6 Integrated IR, 5 year warranty with an active Aware license
3 20C-H5A-4MH-30 5MP, 30 Day, Alta, 4 Head H5A Multisensor Camera; up to 10 year warranty with an active Aware License
3 H5AMH-AD-DOME1 Outdoor surface mount adapter. For use with the Avigilon H5A Multisensor 3 H5AMH-AD-PEND1 Outdoor pendant mount adapter. For use with the Avigilon H5A Multisensor 3 H5AMH-DO-COVR1 Dome bubble and cover, for outdoor surface mount or pendant mount, clear. For use with the Avigilon H5A Multisensor
3 NPTA-1001 1.5 inch NPT Adapter for Large Pendant Mount Camera 3 POE60U-1BTE Gigabit 802.3bt 60 W PoE Injector, Indoor, single port

03. Network
Product Details
Qty Product Name Description
1 UACC-Rack-12U-Wall Fully assembled, wall-mount rack cabinet with glass front, hinged lockable rear door, dual fans, and removable side panels.
1 KIT-UPS-IPVM12-1500 WattBox® IP UPS Kit - 12 Controllable Outlets 1500VA 1 USW-Pro-Max-24-PoE Pro Max 24 PoE - A 24-port, Layer 3 Etherlighting™ switch capable of high-power PoE++ output.

04. Lot Hardware
Product Details
Qty Product Name Description
Quote Prepared For Quote Prepared By
Contact: Louis Duran Contact: Rob Aryen
Company: City of San Carlos Company: Edgeworth Security Address: 1001 Chestnut St
San Carlos, CA 94070 Address:
1000 Commerce Dr.

Suite 200
Pittsburgh, PA 15275
Phone: (650) 802-4144 Phone:

Email: [email protected] Email: [email protected]

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Quote #: Q-00312
Quote Prepared On: 7/7/2025
1 Lot Hardware - Video Lot Hardware: Cable, Connectors, & Miscellaneous Mounting Hardware for cctv devices 1 Lot Hardware - Conduit EMT
1" Per foot cost: 3/4" to be used and up to 1" EMT, coupling and strap 1 Lot Hardware - IT/Network Network material

05. Labor
Product Details
Qty Product Name Description
1 Labor - Video
Scope of Work - The below SOW represents Edgeworth Security's proposal based on customer provided requirements and site walk.
1) Run cable infrastructure
2) Install video equipment
3) Focus, adjust and test equipment

06. Services
Product Details
Qty Product Name Description
1 Professional Services On & Off site support for: 1. System Ugrades/updates 2. User Setup 3. Programming 4.

Testing 5. Documentation
1 Project Management On & Off site support for planning, scheduling, resource allocation, risk management, communication strategies, tools, and collaborative practices. 1 Processing & Procurement Order processing, tracking and staging management. 1 General Administration Compliance, certified payrol, DIR, etc. 7 Shipping Shipping & Handling Costs. This does not include expedited shipping.

07. Monthly Services
Product Details
Qty Product Name Description
20 Preventative Maintenance
This is a 5 year charge for Edgeworth to perform Quarterly Preventive Maintenance on the system(s) quoted above. Also, Edgeworth will dispatch a certified technician to diagnose any warranty or workmanship issue during the year, following the completion of the above project for the term of the camera licenses.
60 SLA - Quarterly Standard Maintenance Provides routine maintenance and access to our call-out services, Call-out, labor and materials charges will apply unless otherwise stated.

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Quote #: Q-00312
Quote Prepared On: 7/7/2025
Special Instructions
Please use instructions below to wire deposit. Final bill will be invoiced upon completion of job.

ACH/Wire Transfer Instructions:
1000 Commerce Dr., Ste. 200
Pittsburgh, PA, 15275
Comerica Bank
2000 Avenue of the Stars St. 210
Los Angeles, CA, 90067
Routing: 121137522
For Credit to:

Edgeworth Integration, LLC
Account: 1895235263

Subtotal: $155,504.18
Tax: $6,512.46
Integration
Grand Total: $162,016.64
Terms & Conditions
A 50% deposit is required to proceed with installation once the quote has been accepted. ONE YEAR PARTS WARRANTY, 90 DAYS ON LABOR. Court costs & attorney fees will be added in case of collections. All sales are final & all deposits are non-refundable. All service calls not related to system failure, will be charged the normal service rate. Edgeworth Integration, LLC lists the above client as an additional insured on if required by written contract or agreement. . Late Payment. Any Edgeworth invoice not paid within the due date of such billing is subject to interest due and payable by Customer at the rate of one and one-half percent (1.5%) per month or the highest rate allowed by law, whichever is less, on any portion of Edgeworth's invoice which has not been paid. In addition, Customer will pay Edgeworth's costs of collection of any unpaid invoice. Due to supply chain price increases from our manufacturers and our effort to minimize those effects on Edgeworth clients our quotes are only valid for 5 business days
Recurring
Monthly Cost: $400.00

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Quote #: Q-00312
Quote Prepared On: 7/7/2025
EDGEWORTH SECURITY, LLC City of San Carlos
Name: Rob Aryen Name: Louis Duran
Title: Project Manager Title: \customtext1 {“label:”Title”}\ Signature: \signature2\ Signature: \signature1\
Date: \date2\ Date: \date1\

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 11, 2025
ITEM TITLE: Adopt a Resolution Authorizing the Continuation of Lease Payments, Maintenance Costs, and Property Tax Payments for the Active Lease at 1144 El Camino Real in the Amount of $105,000 in Fiscal Year (FY) 2025-26 and $60,000 in FY 2026-27.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution authorizing the continuation of lease payments, maintenance costs, and property tax payments for the active lease at 1144 El Camino Real in the amount of $105,000 in FY 2025-26 and $60,000 in FY 2026-27.

FISCAL IMPLICATIONS:

There is no fiscal impact. The funds were already appropriated as part of the City’s Fiscal Years 2025-27 Operating Budget, which was adopted on June 9, 2025.

BACKGROUND:

Imbert & Smithers, Inc. (”Imbert“) operated a firearms and sporting goods store at 1144 El Camino Real (the ”Property”) in San Carlos since 1969 but ceased all firearms and ammunition sales after its federal firearms license was revoked on December 31, 2022. The City previously enacted zoning and permitting regulations that now prohibit firearms retail at this location. In June 2023, the City Council made a policy decision that the commercial space at 1144 El Camino Real was not a safe and proper location for a firearms and ammunition retail location, given its proximity to other retail uses, residential neighborhoods, daycare and preschool uses, and other sensitive uses. Consistent with its zoning policy that restricts firearms dealers near sensitive uses, the City approved a Settlement Agreement with the tenant under which they agreed to abandon the non- conforming gun store use, vacating the space and assigning the lease to the City and providing that the non-conforming use was abandoned. The City Council also approved the Assignment of Lease (”Lease”) formalizing the City of San Carlos as the Assignee of the Lease. See attachment three Resolution 2023-087 for more details on the approvals.

ANALYSIS:

The active Lease for the commercial space at 1144 El Camino Real commenced on January 1, 2023 and ends on February 1, 2027. The base rent is $7,300.00 per month and increases to $7,519.00 the first year, $7,744.00 for the second year; $7,976 the third year; and $8,215 the fourth year. In addition to the rent, the City is also responsible for property taxes and maintenance costs. Authorizing the continuation of Lease payments, maintenance costs, and property tax payments until the end of the Lease term will reaffirm the City‘s goal to prohibit firearms dealers in this zoning district. The City will continue to consider any future interested tenants for

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assignment of this leasable space or a new lease with the landlord with uses consistent with the zoning district.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the continuation of Lease payments, maintenance costs, and property tax payments for the active lease at 1144 El Camino Real in the amount of $105,000 in FY 2025-26 and $60,000 in FY 2026-27; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
____________________________
Nil Blackburn, Acting City Manager
ATTACHMENT(S):

1. Resolution

2. Assignment of Lease and Consent

3. Council Resolution 2023-087 Approving Lease

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CONTINUATION LEASE PAYMENTS, MAINTENANCE COSTS, AND PROPERTY TAX PAYMENTS FOR THE ACTIVE LEASE AT 1144 EL CAMINO REAL IN THE AMOUNT OF $105,000 IN FISCAL YEAR (FY) 2025-26 AND $60,000 IN FY 2026-27.

WHEREAS, Imbert & Smithers, Inc. (”Imbert“) operated a firearms and sporting goods store at 1144 El Camino Real (the ”Property”) in San Carlos since 1969 but ceased all firearms and ammunition sales after its federal firearms license was revoked on December 31, 2022; and WHEREAS, in June 2023, the City Council made a policy decision that the commercial space at 1144 El Camino Real was not a safe and proper location for a firearms and ammunition retail location, given its proximity to other retail uses, residential neighborhoods, daycare and preschool uses, and other sensitive uses; and
WHEREAS, in June 2023, consistent with its zoning policy that restricts firearms dealers near sensitive uses, the City approved a Settlement Agreement with the tenant under which they agreed to abandon the non-conforming gun store use, vacating the space and assigning the lease to the City and providing that the non-conforming use was abandoned; and WHEREAS, in June 2023, the City Council also approved the Assignment of Lease (”Lease”), formalizing the City of San Carlos as the Assignee of the Lease which has a term until February 1, 2027; and
WHEREAS, authorizing the continuation of Lease payments, maintenance costs, and property tax payments until the end of the lease term will reaffirm the City‘s goal to prohibit firearms dealers in this zoning district and the City will continue to consider a future assignment to a new sub-tenant or tenant for this leasable space with uses consistent with the zoning district.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the continuation of Lease payments, maintenance costs, and property tax payments for the active lease at 1144 El Camino Real in the amount of $105,000 in FY 2025-26 and $60,000 in FY 2026-27.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 11th day of August 2025, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: August 11, 2025
ITEM TITLE: Consideration of Introducing an Ordinance Approving San Carlos Municipal Code Amendment to Conform Chapter 3.14 - Public Projects, with Updated Bidding Threshold Amounts Under State Law.

RECOMMENDATION:

Staff recommend that the City Council introduce an Ordinance approving San Carlos Municipal Code Amendment to Conform Chapter 3.14 – Public Projects, with updated bidding threshold amounts under state law.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with this recommendation.

BACKGROUND:

On September 29, 2024, Governor Gavin Newsom approved Assembly Bill (AB) 2192, which amends portions of the California’s Uniform Public Construction Cost Accounting Act (CUPCCAA or “Act”). (Pub. Contract Code § 22000 et seq.) This amendment authorizes a public agency, which has, by resolution, elected to become subject to uniform construction cost accounting procedures to utilize alternative bidding procedures when contracting for public projects.

AB 2192 expands the definition of “Public Project” to include installations involving any publicly owned, leased, or operated facility.

AB 2192 increases the monetary limits of Public Projects subject to CUPCCA are as follows:
For Public Projects of $75,000 or less, the public agency may perform the project by the employees of a public agency by force account, by negotiated contract, or by purchase order (this is an increase for the former limit of $60,000 or less). For Public Projects of $220,000 or less, the public agency may award the project by informal bidding procedures (this is an increase from the former limits of $200,000 or less). For Public Projects of $220,000 or more, the public agency may award the project by formal bidding procedures.
In the event all the bids are in excess of $220,000, the governing body of a public agency may award the contract at $235,000 or less to the lowest bidder if it determines the cost estimate of the public agency was reasonable.

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ANALYSIS:

Staff recommend that the City Council introduce this ordinance amendment to increase the thresholds as allowed under the CUPCCA. With the increasing cost of construction, raising these thresholds will result in a more efficient process for contracts under the updated amounts.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Introduce the proposed Ordinance approving the San Carlos Municipal Code amendment to conform Chapter 3.14 – Public Projects, with updated informal bidding threshold amounts under state law; or

2. Do not introduce the proposed Ordinance; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
____________________________
Nil Blackburn, Acting City Manager
ATTACHMENT(S):

1. Proposed Ordinance
Exhibit A to Ordinance – Amended Chapter 3.14 – Public Projects

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ORDINANCE NO. ____

AN ORDINANCE OF THE CITY OF SAN CARLOS

APPROVING THE SAN CARLOS MUNICIPAL CODE AMENDMENT TO CONFORM CHAPTER 3.14 - PUBLIC PROJECTS, WITH UPDATED BIDDING THRESHOLD AMOUNTS UNDER STATE LAW.

SECTION 1. Findings. The City Council of the City of San Carlos does hereby finds and declares as follows:

WHEREAS, on September 29, 2024, Governor Gavin Newsom approved Assembly Bill (“AB”) 2192, which amends portion of the California’s Uniform Public Construction Cost Accounting Act (“CUPCCAA” or “Act”). (Pub. Contract Code § 22000 et seq.); and WHEREAS, this amendment authorizes a public agency, which has, by resolution, elected to become subject to uniform construction cost accounting procedures to utilize alternative bidding procedures when contracting for public projects; and
WHEREAS, AB 2192 expands the definition of “Public Project” to include installations involving any publicly owned, leased, or operated facility; and WHEREAS, AB 2192 increases the monetary limits of Public Projects subject to CUPCCA are as follows:
For Public Projects of $75,000 or less, the public agency may perform the project by the employees of a public agency by force account, by negotiated contract, or by purchase order (this is an increase for the former limit of $60,000 or less). For Public Projects of $220,000 or less, the public agency may award the project by informal bidding procedures (this is an increase from the former limits of $200,000 or less).
For Public Projects of $220,000 or more, the public agency may award the project by formal bidding procedures.
In the event all the bids are in excess of $220,000, the governing body of a public agency may award the contract at $235,000 or less to the lowest bidder if it determines the cost estimate of the public agency was reasonable.

NOW, THEREFORE BE IT RESOLVED that City Council of the City of San Carlos hereby approves the Municipal Code Ordinance amendment attached as Exhibit A.

SECTION 2: CEQA. This Ordinance is exempt from additional environmental review pursuant to California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3); under the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 3: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

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SECTION 4: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 11th day of August, 2025 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the ____ day of ____, 2025 by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos
Exhibit A: Amendments to Chapter 3.14 – Public Projects (Redlined) AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Chapter 3.14

PUBLIC PROJECTS
Sections:

3.14.010 Definitions.

3.14.020 Formal bid—Public projects more than two hundred twenty thousand dollars ($200,000$220,000).

3.14.030 Informal bid—Public projects of more than sixty seventy-five thousand dollars ($60,000$75,000) to two hundred twenty thousand dollars ($200,000$220,000).

3.14.040 Public projects—Sixty Seventy-five thousand dollars ($60,000$75,000) or less.

3.14.010 Definitions.

A. “Public facility” means any plant, building, structure, ground facility, utility system, real property, streets and highways or other public work improvement, owned, leased, or operated by the City of San Carlos, a municipal corporation.

B. “Public project” means any of the following:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any publicly owned, leased or operated facility.

2. Painting or repainting any publicly owned, leased or operated facility.

3. “Public project” does not include maintenance work such as routine, recurring work for the preservation of a publicly owned facility; minor repainting; landscape maintenance; or resurfacing streets at less than one inch. (Ord. 1452 § 2 (part), 2012)

3.14.020 Formal bid—Public projects more than two hundred twenty thousand dollars ($200,000$220,000).

Public projects with an estimated value exceeding two hundred twenty thousand dollars ($200,000$220,000 or more) shall be by written contract with the lowest responsible bidder, except as otherwise provided herein. (Ord. 1612 § 1 (Exh. A), 2024; Ord. 1452 § 2 (part), 2012)

3.14.030 Informal bid—Public projects of more than sixty seventy-five thousand dollars ($60,000$75,000) to two hundred twenty thousand dollars ($220,000$200,000).

Public projects with a value in the amount of more than sixty seventy-five thousand dollars ($60,000$75,000) to two hundred twenty thousand dollars ($200,000$220,000) shall be governed by the informal bid procedures as follows:

A. A list of qualified contractors, identified according to categories of work, shall be developed and maintained by the Director of Public Works in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.

B. Where a public project is to be performed, a notice inviting informal bids shall be mailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection A of this section, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code; provided, however:

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1. If there is no list of qualified contractors maintained by the City for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the California Uniform Construction Cost Accounting Commission.

2. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

3. Notices shall be mailed at least ten (10) calendar days before bids are due.

4. The notice shall describe the project in general terms; how to obtain more information; and state the time and place for submission of bids.

5. The City Manager, Administrative Services Director and Director of Public Works or their designees shall have the authority to award informal bids.

C. If all bids received are in excess of two hundred twenty thousand dollars ($200,000$220,000), the City Council may by four-fifths (4/5) vote pass a resolution awarding the informal contract to the lowest responsible bidder, provided:

1. The Council determines that the original cost estimate by the City was reasonable.

2. The contract is for two hundred thirty-five twelve thousand five hundred dollars ($212,500$235,000) or less. (Ord. 1612 § 1 (Exh. A), 2024; Ord. 1452 § 2 (part), 2012)

3.14.040 Public projects—Sixty Seventy-five thousand dollars ($60,000$75,000) or less.

Public projects of sixty seventy-five thousand dollars ($60,000$75,000) or less may be performed by the employees of the City by force account, by negotiated contract, or by purchase order without formal or informal bid procedures. (Ord. 1612 § 1 (Exh. A), 2024; Ord. 1452 § 2 (part), 2012)

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