Agenda packet — San Carlos City Council, September 8, 2025 (part 1 of 3)

CITY OF SAN CARLOS

City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting

September 08, 2025 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org

AGENDA
This meeting will be conducted both in person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In- Person Participation:
 Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required but are still recomme nded by the California Department of Health.

To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

 Provide Public Comment. To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation:

 Observe Via:
- Zoom. https://us02web.zoom.us/j/88256140939; or call 1-669-900-9128 and enter the Meeting ID #: 882 5614 0939
- Meeting Webportal. www.cityofsancarlos.org/agenda
- Local TV. Comcast Channel 27 and AT&T Uverse Channel 99

 Provide Public Comment . If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely pursuant to Assembly Bill 2449.

MAYOR: Sara McDowell
COUNCIL: John Dugan, Neil Layton, Adam Rak, Pranita Venkatesh Council Member Adam Rak will Teleconference from
12140 SE 15th St., Bellevue, WA 98005
Pursuant to Govt. Code Section 54953(b).

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. REPORT FROM CLOSED SESSION

6. PRESENTATIONS
a. Present Proclamations Recognizing RethinkWaste’s 2025 Trash to Art Contest Winners – Natalie O. and Ms. Martin’s Third Grade Class.
b. Present a Proclamation
Recognizing September 2025 as Suicide Prevention Month.

c. Present a Proclamation Recognizing September 2025 as National Ovarian and Gynecologic Cancer Awareness Month.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Co mmunications and Ann
ouncements are br ief items from members of the City
Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

8. PUBLIC COMMENT
Persons wishing to addr ess the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to
statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

9. CONSENT CALENDAR

a. Motion to Waive Reading of All Ordinances.

b. Approve the City Council August 11, 2025 Regular Meeting Minutes.

c. Adopt a Resolution Approving the 2025 Sewer System Management Plan.

d. Adopt a Resolution Approving the Use of the Library Excess Funds in Fiscal Year 2025- 26 in Accordance with the Library Joint Powers Authority Agreement in the Amount of $962,000, and Appropriating Funding in the General Capital Fund (Fund 0025) in the Amount of $762,000 for New Capital Projects for Elevator Upgrades ($300,000), Library Building Painting ($300,000), Library Parking Lot Striping ($72,000), Library Parking Lot Trellis Replacement ($54,000) and Library Fr ont Entrance Sliding Door Replacement ($36,000).

e. Adopt a Resolution Extending the Temporary Downtown Parklet Program and the Corresponding Encroachment Permits to Septembe
r 15, 2026.

f. Adopt a Resolution Approving the Parcel Map for the 1524 Cherry Street Development, Assessor’s Parcel Number (APN) 050-123-090.

g. Deny Claim of David Adebowale Morris.

h. Deny Claim of Annie To.

i. Deny Claim of Brock Burke.

j. Adopt a Resolution Approving a Settlement Agreement with California Riverwatch.

10. NEW BUSINESS

a. Consideration of Adopting a Resolution Approving the Permanence of the Greater East San Carlos Slow Streets Project and Authorizing the Public Works Director or his Designee to Issue and Record a Notice of Completion.

11. STUDY SESSION

a. Receive a Presentation and Provide Direction on the Draft Northeast Area Specific Plan.

12. PUBLIC HEARING

a. Consideration of Introducing an Ordinance Amending San Carlos Municipal Code Title 18 – Zoning, to Create Objective Design Standards (ODS) for Development within the Multi-family (RM) Housing and Mixed-use (M U) Zoning Districts: Chapter 18.03 (Rules

of Measurement), 18.04 (Residential Districts), 18.05 (Mixed-Use Districts), 18.06 (Commercial Districts), 18.15 (General Site Regulations), 18.18 (Landscaping), 18.26 (Planning Authorities), 18.27 (Common Procedures), 18.29 (Design Review and Objective Design Standards Compliance Review), 18.30 (Use Permits), and 18.41 (Terms and Definitions) of the San Carlos Municipal Code.

13. AGENDA SETTING

Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

14. ADJOURNMENT

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilitie s Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Cler k’s Office at (650) 802-4222 or via email at [email protected]. Notification in adva nce of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
August 11, 2025 7:00 PM

MINUTES

ROLL CALL

City Council Present: Sara McDowell, Mayor
Pranita Venkatesh, Vice Mayor
John Dugan, Councilmember
Neil Layton, Councilmember
Adam Rak, Councilmember - Remote Participation from 310 D Street N.E., Washington D.C., 20002-5722, Pursuant to Govt. Code Section 54953 (b)

Staff Present: Nil Blackburn, Acting City Manager
Akanksha Chopra, Senior Management Analyst
Greg DaCunha, Deputy Fire Chief
Steven Machida, Public Works Director
Crystal Mui, City Clerk
Lisa Porras, Planning Manager
Gregory Rubens, City Attorney
Paul Harris, Financial Services Manage
r

1. CALL TO ORDER

Mayor McDowell called the meeting to order at 7:01 p.m. and noted for the record that Council Member Rak was participating remotely pursuant to California Government Code Section 54953(b).

Council Member Rak confirmed he could hear clearly, the agenda was posted at his location, and no members o
f the public were present wishing to participate.

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

None.

3. PLEDGE OF ALLEGIANCE

Mayo
r McDowell led the Pledge of Allegiance.

4. CHANGES TO THE ORDER OF THE AGENDA

None.

5. REPORT FROM CLOSED SESSION

None.

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6. PRESENTATIONS

a. Receive a Presentation from Silicon Valley Clean Water (SVCW) on the Financial Plan for thei r Capital Improvement Program.

Matt Zucca, Authority Manager at SVCW, presented an overview of the agency's capital investment needs for their treatment plant and Council Member Layton, who sits on the SVCW Board, provided additional background. Mr. Zu cca, Council Member Layton, and City Attorney Greg Rubens responded to Council questions.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS

Mayor McDowell reported on postcards sent to residents regarding proposed Cal Water rate increases in 2026 and encouraged residents to review their water bills, visit cityofsancarlos.org/wate r
for more information, and provide input on the California Public Utilities Commission (CPUC) site.

Mayor McDowell reminded Council members to repor t important updates from their regional boards and commissions at future Council meetings.

Council Member Rak reported on the well-attended family campout over the weekend. He also shared that the City/County Association of Governments (C/CAG) Board voted to recommend that SamTrans opt into Senate Bill 63, which would levy a hal
f-cent sales tax for public transportation.

8. PUBLIC COMMENT

Rocio Cornejo Panameno, Director of Education at National Alliance on Mental Illness (NAMI) San Mateo County, provided an overview of the organization and requested city sponsorship of the organization’s October 4 NAMI Walks event.

9. CONSENT CALENDAR

Council Member Dugan commented on Item 9e - commission quarterly reports, commending commissioners for their work and expressing appreciation to the retiring members.

Council Member Dugan also expressed pride in San Carlos' commitment to sustainability as shown in Items 9h - Electric Vehicle Charging Incentive Program, and 9m - purchase of electric vehicles.

MOTION: Adopt City Council Consent Calendar items ‘a’ through ‘o’.

MOVER: Venkatesh
SECONDER: Layton
AYES: Dugan, Layton, Rak, Venkatesh, McDowell
NAYS: None
RESULT: Motion Passed 5 – 0

a. Motion to Waive Reading of All Ordinances.

b. Approve the City Council May 27, 2025 Special and Regular Meetings Minutes.

c. Approve the City Council June 9, 2025 Special and Regular Meetings Minutes.

d. Approve the City Council June 10, 2025 Special Meeting Minutes.

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e. Accept the Quarterly Reports from City Commissions and Boards.

f. Adopt a Resolution Acknowledging Receipt of the Fiscal Year 2024-2025 Fire Inspection Report in Compliance with California Health and Safety Code Section 13146.4. Resolution 2025-071

g. Adopt Three Resolutions Supporting Transportation Improvement Projects and Submitting Applications to the Cycle 3 San Mateo County Transportation Authority for Measure A Alternative Congestion Relief and Measure W Transportation Demand Management Program Funding. Resolution 2025-072 – Intelligent Transportation System Signal; Resolution 2025-073 - Crossing Improvements; Resolution 2025-074 – Develop Standards and Guidelines

h. Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement for Professional Services between the City of San Carlos and Peninsula Clean Energy Authority to Administer the City’s Electric Vehicle Charging Incentive Program for Existing Multi-Family Buildings in San Carlos. Resolution 2025-075

i. Adopt a Resolution Accepting the 2023 Sewer Rehabilitation Project (C9617) and Authorizing the Public Works Director to Issue and Record a Notice of Completion. Resolution 2025-076

j. Adopt a Resolution Accepting the 2023 Pavement Rehabilitation Project (C9416) and Authorizing the Public Works Director to Issue and Record a Notice of Completion. Resolution 2025-077

k. Adopt a Resolution Approving the Specifications for the 2025 On-Call Sewer Replacement Project (C1702) and Authorizing a Call for Bids. Resolution 2025-078

l. Adopt a Resolution Approving the Specificat ions for the 2025 Annual Sidewalk Replacement Project (C9465) and Authorizing a Call for Bids. Resolution 2025-079

m. Adopt a Resolution Approving the Reassignment of the Equipment Replacement Fund (Fund 10) Building Vehicle Replacement Budget in the Amount of $257,500 from Fiscal Year 2026- 27 to Fiscal Year 2025-26 to Accommodate the Purchase of New Electric Vehicles before the Commercial Clean Vehicle Credit of $7,500 per Vehicle is Eliminated on September 30, 2025.

Resolution 2025-080

Adopt a Resolution Authorizing the City Manager to Execute an Addendum to the City Facilities Cameras Project Agreement with Edgeworth Integration, LLC in the Amount of $186,016.64 and Authorizing an Expenditure of Contingency in the Amount of $32,403 for the Library Parking Garage Security Camera Installation for a Total Contract Amount Not to Exceed $735,182.64. Resolution 2025-081

Adopt a Resolution Authorizing the Continuation of Lease Payments, Maintenance Costs, and Property Tax Payments for the Active Lease at 1144 El Camino Real in the Amount of $105,000 in Fiscal Year (FY) 2025-26 and $60,000 in FY 2026-27. Resolution 2025-082

10. NEW BUSINESS

a. Consideration of Introducing an Ordinance Approving San Carlos Municipal Code Amendment to Conform Chapter 3.14 - Public Projects, with Updated Bidding Threshold Amounts Under State Law.

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City Attorney Greg Rubens presented the proposed amendment to update the City’s Municipal Code thresholds for public project bidding in accordance with state law changes and, along with Public Works Director Steven Machida, responded to Council questions.

MOTION: Introduce Ordinance 1625 Approving San Carlos Municipal Code Amendment to Conform Chapter 3.14 - Public Projects, with Updated Bidding Threshold Amounts Under State Law.

MOVER: Layton
SECONDER: Dugan
AYES: Rak, Dugan, Layton, Venkatesh, McDowell
NAYS: None
RESULT: Motion Passed 5 – 0

11. AGENDA SETTING

Mayor McDowell proposed that the NAMI sponsorship request from public comment be brought forward by staff for Council consideration at a future meeting. Council members expressed support.

Council Member Rak suggested developing a process for handling sponsorship requests, noting that the Community Foundation typically manages nonprofit funding. It was suggested that this broade r
discussion occur at the next strategic retreat, while the NAMI Walk request be treated as an exception given the event’s timing.

12. ADJOURNMENT

The meeting adjourned at 7:45 p.m.

Crystal Mui,
City Clerk

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Adopt a Resolution Approving the 2025 Sewer System Management Plan.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution approving the 2025 Sewer System Management Plan.

FISCAL IMPLICATIONS:

None for the recommended action.

BACKGROUND:

The Sewer System Management Plan (SSMP) was prepared in compliance with the requirements of the statewide General Waste Discharge Requirements for Sanitary Sewer Systems – WQO No. 2022-0103-DWQ (“SSS WDR”). The SSS WDR requires that all public agencies that own or operate a sanitary sewer system of more than one mile of sanitary sewer pipes that convey wastewater to a publicly owned treatment facility, such as Silicon Valley Clean Water, complete a SSMP and report sanitary sewer overflows to the State Water Resources Control Board.

ANALYSIS:

The draft 2025 SSMP posted on the City’s website and logged on the state’s website was prepared in compliance with requirements of the San Francisco Bay Regional Water Quality Control Board (RWQCB) pursuant to Section 13267 of the California Water Code. The SSMP was also prepared in accordance with the State Water Resources Control Board’s (SWRCB) requirements. Requirements from both boards are similar in that the SSMP must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, as well as a spill response plan that establishes standard operating procedures for an immediate response to sanitary sewer overflows. The plan must be designed to minimize water quality impacts and potential nuisance conditions. In addition, the SSMP must be updated and certified every five years and must include any significant program changes.

The SSMP was last updated and certified in 2021, and is warranted for review and re-certification this year. The SSMP was recently reviewed and updated to include various improvements that were made to the overall management of the sanitary sewer system. Outdated information in the SSMP was deleted or replaced with the most current data, as shown below. Re-certification of the SSMP has been done through the SWRCB’s website, namely California Integrated Water Quality System (CIWQS), where the Director of Public Works has certified the SSMP for accuracy.

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The 2025 SSMP has been completely revised to harmonize with industry standard guidelines and incorporates the City’s latest SSMP Audit findings. Significant changes to the SSMP include the following:

1. The organization and roles of sewer staff were updated and the authorized representative to the SWRCB and key staff responsible for implementing and maintaining the SSMP were identified.

2. Measures and activities for operations and maintenance of sanitary sewer maps, pipelines, maintenance equipment and staff trainings were provided.

3. Design, construction, inspection, and performance standards for the sanitary sewer system were updated.

4. The sanitary sewer overflow emergency and system failure response plan was updated.

5. The fats, oils and grease (FOG) program to regulate grease producing facilities and educate the community on proper disposal of FOG was updated.

6. The sewer system master plan was completed, including a system evaluation and capacity assurance plan.

7. The upsizing, replacement, and/or rehabilitation projects that have and will improve the sanitary sewer system have been budgeted for and some construction has started.

The draft 2025 Sewer System Management Plan can be viewed by visiting the City’s website at:
https://www.cityofsancarlos.org/city_hall/departments_and_divisions/public_works/view_docum ents.php#outer-73 and is enclosed as attachment 2.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving the Sewer System Management Plan; or

2. Do not adopt the resolution; or

3. Provide different direction to staff.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Draft 2025 Sewer System Management Plan

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE 2025 SEWER SYSTEM MANAGEMENT PLAN.

WHEREAS, the current Sewer System Management Plan (SSMP), posted on the City’s website and logged on the state’s website, was prepared in compliance with requirements of the San Francisco Bay Regional and State Water Resources Control Board (SWRCB); and WHEREAS, the SSMP has been reviewed and updated to include the various improvements that were done to the overall management of the sanitary sewer system; and WHEREAS, the current SSMP was updated and re-certified; and WHEREAS, re-certification of the SSMP was done through the SWRCB’s website, namely the California Integrated Water Quality System (CIWQS), where the Director of Public Works certified the SSMP for accuracy.

NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby approves the 2025 Sewer System Management Plan.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 8th day of September 2025, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Page Intentionally Left Blank
Sewer System Management Plan (SSMP)
2025 Update
Sanitary Sewer Collection System for
Waste Discharge ID (WDID): # 2SSO10177
City of San Carlos
DRAFT – SCHEDULED FOR SEPTEMBER 8 CITY COUNCIL MEETING
REVIEWED AND APPROVED BY:

Steven Machida, Public Works Director
Legally Responsible Oﬃcial
City of San Carlos
Sanitary Sewer Collection System
(includes Element Development Plans & Schedules)
Date Signed

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THIS PAGE INTENTIONALLY LEFT BLANK

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SSMP CHANGE LOG
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. COPY LOG PAGE AS NEEDED Revision
Date
SSMP
Section
Approval
Date Description of Change/Revision Made Initials

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LETTER OF COMPLIANCE

City of San Carlos
Steven Machida
Legally Responsible Oﬃcial (LRO)
Public Works Director
600 Elm Street
San Carlos, CA 94070

Dear Mr. Machida,

We are pleased to present the new 2025 Sewer System Management Plan (SSMP) Update developed in partnership with the management of the City of San Carlos. The 2025 Update meets and exceeds compliance with the WDR (State Water Board, Water Quality Order No. 2022 -0103-DWQ, Attachment D-10 and Speciﬁcations 5.4). The 2025 SSMP has been completely revised to harmonize with industry standard guidelines and incorporates the City’s latest SSMP Audit ﬁndings.

The 2025 SSMP is a declaration of what the City is doing to demonstrate full compliance with the WDR. Attachment A of the WDR (page A-4), states “A sewer system management plan is a living document an Enrollee develops and implements to eﬀectively manage its sanitary sewer system(s) in accordance with this General Order.” We suggest that the City review s the SSMP on a regular basis, and as required by the WDR, continuously document changes to the SSMP in a change log attached to the Plan.

We look forward to assisting the City wherever necessary to fully implement the 2025 SSMP Update.

Sincerely,

James Fischer, P.E.

Principal, Fischer Compliance LLC
Credentialed U.S. EPA NPDES Compliance Inspector

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OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page ii

TABLE OF CONTENTS
INTRODUCTION ........................................................................................................................................................ 1 SSMP Organization ............................................................................................................................................... 2 Abbreviations and Acronyms ................................................................................................................................ 3

1. GOAL AND INTRODUCTION ............................................................................................................................. 4

1.1. Regulatory Context ....................................................................................................................................... 4

1.2. SSMP Update Schedule ................................................................................................................................ 5

1.3. Sewer System Asset Overview ..................................................................................................................... 7 Speciﬁcations 5.2 – SSMP Development and Implementation .......................................................................... 10 Speciﬁcations 5.7 – Allocation of Resources ...................................................................................................... 11 Provisions 6.1 – Enforcement Provisions ........................................................................................................... 12 Provisions 6.3 – Sewer System Management Plan Availability .......................................................................... 13

2. ORGANIZATION .............................................................................................................................................. 14

2.1. Organizational Chart ................................................................................................................................... 16

2.2. Organizational Staﬃng Responsibilities ..................................................................................................... 17

2.3. Chain of Communication for Reporting Spills ............................................................................................ 19

3. LEGAL AUTHORITY ......................................................................................................................................... 21

4. OPERATION AND MAINTENANCE PROGRAM ................................................................................................ 24

4.1. Updated Map of Sewer System .................................................................................................................. 24

4.2. Preventive Operation and Maintenance Activities .................................................................................... 25

4.3. Training ....................................................................................................................................................... 27

4.4. Equipment Inventory .................................................................................................................................. 29 Speciﬁcations 5.19 – Operations and Maintenance ........................................................................................... 31

5. DESIGN AND PERFORMANCE PROVISIONS .................................................................................................... 33

5.1. Updated Design Criteria/Construction Standards/Speciﬁcations .............................................................. 33

5.2. Procedures and Standards.......................................................................................................................... 35

6. SPILL EMERGENCY RESPONSE PLAN .............................................................................................................. 37

7. SEWER PIPE BLOCKAGE PROGRAM ............................................................................................................... 39

8. SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS ................................................... 43

8.1. System Evaluation and Condition Assessment ........................................................................................... 43

8.2. Capacity Assessment and Design Criteria................................................................................................... 46

8.3. Prioritization of Corrective Action .............................................................................................................. 48

8.4. Capital Improvement Plan .......................................................................................................................... 49

9. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS .............................................................. 53

10. INTERNAL AUDITS .......................................................................................................................................... 55

11. COMMUNICATION PROGRAM ....................................................................................................................... 57 LIST OF APPENDICES .............................................................................................................................................. 59

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OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page iii

LIST OF FIGURES
Figure 1 – Collection Spill Summary: Operational Indices for City with State and Regional Data ....................... 1 Figure 2 – Sewer System Management Plan, Subsequent Update and Audit Due Dates .................................... 5 Figure 3 – City Service Area .................................................................................................................................. 8 Figure 4 – Organization Chart ............................................................................................................................. 16 Figure 5 – Chain of Communications for Spill Reporting .................................................................................... 19

LIST OF TABLES
Table 1 – Abbreviations and Acronyms ................................................................................................................ 3 Table 2 – City Sewer Connection Flow Classiﬁcations and Connections Data ..................................................... 9 Table 3 – Implementation Responsibilities ........................................................................................................ 15 Table 4 – Critical Inventory Replacements and Spare Parts ............................................................................... 29 Table 5 – City CIP, FY 2025-2023 ........................................................................................................................ 49

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OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 1 of 59 Introduction
This Sewer System Management Plan (SSMP) or “Plan” has been prepared for the City of San Carlos (referred to as “City”) with technical assistance from Fischer Compliance LLC with the goal of meeting and exceeding compliance with the State Water Resources Control Board 2022 General Waste Discharge Requirements, Order No. WQ 2022-0103-DWQ for Sanitary Sewer Systems ( referred to throughout this document as the WDR). The City provided all details, information and institutional insights for preparation of the SSMP. The document has been developed to meet the size, scale, and complexity of the City, serving as a “living document” used as a tool for managing and operating the City’s sanitary sewer collection system.

Additionally, the latest 2024 Sewer System Management Plan Guidance Manual published by the Bay Area Clean Water Agencies (BACWA) was utilized as a model for development of the document to harmonize formatting/content and incorporate recommended suggested guidance wherever possible.

The City’s commitment to meeting or exceeding regulatory requirements, along with its proactive approach to operation and management of the collection system, has served it well, as evidenced by the system’s performance relative to other agencies in the region and the state.

Figure 1 provides key spill metrics, including data comparing the City’s spill record with state and regional system data for the ﬁve-year period of May 2020 through June 2025. The City consistently performs better than both statewide and regional spill rate indices and net spill volumes for all categories of s pills except for Category 3 main system spills.

Figure 1 – Collection Spill Summary: Operational Indices for City with State and Regional Data

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OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 2 of 59 SSMP Organization
This SSMP is organized into 11 core elements following Attachment D of the WDR, with inclusion of applicable Speciﬁcations requirements.

Each individual element in the SSMP includes the following technical contents.

1. Requirements – Provides the actual description of applicable requirements in the WDR.

2. Compliance – Describes the City’s approach to complying with the WDR requirements.

3. Eﬀectiveness – As measured by Key Performance Indicators (KPIs.)

4. Implementation – Demonstrates how the City will ensure the SSMP will be carried out as described.

5. Resilience – Demonstrates the resilience that is addressed in the SSMP and built- in to the City’s collection system and procedures.

6. Appendix Inclusions – List the items included in the Appendix for each SSMP Element, if any.

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OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 3 of 59 Abbreviations and Acronyms
BMP Best Management Practices
CCTV Closed Circuit Television
CIP Capital Improvement Program
CIPP Cured in Place Pipe
CIWQS California Integrated Water Quality System (State Water Board Online Spill Database) CMMS Computerized Maintenance Management System
EPA US Environmental Protection Agency
FOG Fats, Oils and Grease
FSE Food Service Establishment
GCD Grease Control Device
GIS Geographic Information System
I & I Inﬂow and Inﬁltration
LRO Legally Responsible Oﬃcial
RWQCB Regional Water Quality Control Board
SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SOP Standard Operating Procedure
SSMP Sewer System Management Plan
Spill Sanitary Sewer Spill
WDR Sanitary Sewer Systems General Wastewater Discharge Requirements Order issued by the State Water Board (Order No. 2022-0103-DWQ)
SWRCB State Water Resources Control Board
WDID Waste Discharge ID Number (CIWQS)

Table 1 – Abbreviations and Acronyms

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 4 of 59

1. Goal and Introduction

WDR REQUIREMENTS
Att. D-1 (pg. D-2)
“The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:”

1.1. Regulatory Context

WDR REQUIREMENTS
Att. D-1.1 (pg. D-2)
“The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates”.

COMPLIANCE
The City is committed to fully implementing the WDR which includes addressing all requirements by integrating a wide range of programs speciﬁcally designed for ensuring the integrity and eﬃciency of the District’s sanitary sewer collection system. Moreover, the City is dedicated to maintaining its collection system in a systematic manner by implementing various work programs , with a focus on critical areas , to prevent spills, allowing for a comprehensive approach to maintenance. Work programs include pip e cleaning, manhole inspections, and lift station maintenance, just to name a few. Work programs are described in more detail in Speciﬁcations 5.19 – Operation and Maintenance of this SSMP.

By prioritizing proactive measures and taking a comprehensive approach, the City is well-equipped with a proven track record of eﬀectively operating its sanitary sewer collection system with the highest levels of service, complying with the WDR, and reducing/eliminating sewage spills.

EFFECTIVENESS
N/A

IMPLEMENTATION PLAN/SCHEDULE
N/A

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 5 of 59

1.2. SSMP Update Schedule

WDR REQUIREMENTS
Att. D-1.2 (pg. D-3)
“The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.”

COMPLIANCE
The City utilizes the State Water Board’s online lookup tool to ensure compliance with all required due dates for updating its SSMP and completing its required SSMP Audits (see chart below) . The City’s most recent SSMP audit was completed for the period August 2021 through August 2024.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are SSMP Audits and SSMP Updates being performed as scheduled? • Has the SSMP been approved by the governing board on the required schedule ( i.e., every six years)?
• Are speciﬁc internally established sewer program milestones being monitored?

Figure 2 – Sewer System Management Plan, Subsequent Update and Audit Due Dates

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 6 of 59

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

1.2.1 Prepare for next SSMP Audit Begin 8/2/2027 X X X

1.2.2 Complete and Upload next SSMP Audit By 2/2/2028 X X x

1.2.3 Incorporate Audit Findings, update Change
Log and Update SSMP
Begin after
completion of SSMP
Audit
X x

1.2.4 Prepare for next SSMP Audit Begin 8/2/2030 X X X

1.2.5 Complete and Upload next SSMP Audit By 2/2/2031 X X x

1.2.6 Incorporate Audit Findings, update Change
Log and Update SSMP
Begin after
completion of SSMP
Audit
X x

1.2.7 Prepare for next SSMP Update Begin 2/2/2031 X X x

1.2.8 City Council deadline for next SSMP Update* By 7/2/2031 X X x * The City’s timeline must incorporate adequate review time and Council approval prior to the required submittal deadlines.

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 7 of 59

1.3. Sewer System Asset Overview

WDR REQUIREMENTS
Att. D-1.3 (pg. D-3)
“The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percentage of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).

Additionally, the Plan Introduction section must provide reference to the Enrollee’s up- to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.”

COMPLIANCE
The City of San Carlos is in San Mateo County. The City’s wastewater collection system serves a population of approximately 30,000 people.

The City’s sewer system consists of approximately 10 5 miles of gravity pipe, 1 mile of force main, about 3,200 manholes, f our lift stations owned by the City ( Lower Crestview, Upper Crestview, Terra Linda, Associated), one building sump, and many privately owned lift stations. Pipe diameters range in size from 6” to 36”, with 68% of pipes less than 6” in diameter. Pipes were installed between 1920 and 2020, with 68% of the pipes installed from 1940 to 1959. Wastewater is conveyed to the Silicon Valley Cle an Water (SVCW) wastewater treatment plant in Redwood City.

Figure 3, below, shows the area served by the wastewater collection system.

According to the 202 4 Annual Report, there are 11,184 upper and lower laterals connected to the City’s sewer collection system. Property owners are responsible for the upper sewer lateral, while the City maintains the 9,307 lower laterals within the public right of way. If a property does not have a property line cleanout, the property owner is responsible for maintaining the entire sewer line down to the City main sewer line.

The City does not have any siphons or structures that divert stormwater to the sewer system.

The City uses Lucity software as its data management system, with GIS to maintain its maps. The City is considering updating its data management program to one that integrates with GIS.

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 8 of 59 The percentage of residential, commercial, and industrial service connections is shown in Table 2, below.

There are ﬁve satellite sewer systems that connect to the City ’s collection system: a small portion of the City of Belmont, Scenic Heights County Sanitation District, Emerald Heights County Sanitation District, Harbor Industrial Sewer Maintenance District, and Devonshire County Sanitation District.

In 2010, the City was sued by the San Francisco Baykeeper over the number of spills from the City’s wastewater collection system. Information about the settlement and the City’s subsequent actions are found at San Carlos Wastewater System History . The City does not currently have any unique challenges but has similar challenges to the neighboring cities in the Peninsula, such as many older segments of the collection system and excessive inﬂow and inﬁltration during heavy rain events.

The City keeps its maps up to date.

Figure 3 – City Service Area

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 9 of 59 Use Type Number of Connections
Residential 10,176
Commercial and Industrial 808
Total: 10,984

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are asset statistics periodically reviewed and updated as necessary? • Are omissions or errors addressed in a timely manner? • Are system maps up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

1.3.1 Review City-owned asset statistics
and element description; update as
necessary.

At the beginning of the audit cycle and
when signiﬁcant changes have been
made.

X X

1.3.2 Update maps. Within 30 days of submittal of
Completion of Development Project
X

RESILIENCE
Resilience is addressed in Element 1 by:
• Adhering to an SOP for collecting and managing asset data. • Redundancy: More than one member of staﬀ is trained and able to retrieve and manage the data. • Implementing a QA/QC process to help ensure information is accurate. • Using Calendar Reminders to ensure compliance deadlines are met.

APPENDIX 1 INCLUSIONS
• None

Table 2 – City Sewer Connection Flow Classiﬁcations and Connections Data

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 10 of 59 Speciﬁcations 5.2 – SSMP Development and Implementation

WDR REQUIREMENTS
Speciﬁcation. 5.2 (pg. 18)
“To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan. The scale and complexity of the Sewer System Management Plan, and speciﬁc elements of the Plan, must match the size, scale, and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be eﬀective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s).

The procedures must: (1) incorporate the prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.”

COMPLIANCE
The City’s current Sewer System Management Plan (SSMP) has been updated to meet the requirements of Order WQ 2022 -0103-DWQ and addresses the required Elements. The SSMP addresses management, operations and maintenance procedures speciﬁc to the City’s collection system. The City maintains a proactive O&M program to operate its system and identify defects, which are then prioritized for repair, replacement, rehabilitation, or placed on modiﬁed maintenance schedules. (See Elements 4 and 8 and Speciﬁcations 5.19 of this SSMP for more detail.)
The City keeps up with current industry standards, technology and best practices by reviewing industry periodicals, networking , attending training classes, attending CWEA conferences and workshops , and talking to v endors about new products . The City continuously evaluates emerging practices, equipment and technologies for possible implementation to enhance sewer operations.

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 11 of 59 Speciﬁcations 5.7 – Allocation of Resources

WDR REQUIREMENTS
Speciﬁcation. 5.7 (pg. 22)
“The Enrollee shall comply with the following requirements:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.”

COMPLIANCE
The City completed a FY 2024-25 Sewer Rate Study which recommended annual rate increases over a ﬁve year period, beginning in FY 2024-25. These rate increases should allow the City to:
• Fund inﬂationary increases in existing staﬀ and sewer collection system operating and maintenance costs;
• Fund an average of $8.8 million annually sewer collection system O&M costs; • Fully fund the City’s share of the Silicon Valley Clean Water’s (SVCW’s) projected operating and capital costs to threat the City’s wastewater;
• Maintain suﬃcient reserves to fully fund operating and capital reserve targets while minimizing rate increases to customers; and
• Adapt to large, expected increases in SVCW dept service without requiring sharp rate increases.

There City has two main sources of revenue:
• The Wastewater Enterprise Fund is funded by wastewater rates charged to the City’s customers .

Fees are charged to customers annually through property taxes. This money can be used on operation and maintenance, capital improvement, professional services, and the City’s share of the cost to operate and maintain the SVCW wastewater treatment plant. • Connection fees are charged to developers of new projects that will tie into the collection system.

This money can be used to upgrade the system to allow for additional capacity.

The City’s Sewer Rates webpage describes how annual sewer rates are calculated for residential, commercial, and industrial customers.

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 12 of 59 Provisions 6.1 – Enforcement Provisions

WDR REQUIREMENTS
Provisions 6.1 (pg. 27)
“The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.”

COMPLIANCE
The City is aware of the consequences for noncompliance including associated penalties for violations. The City maintains a proactive stance with full implementation of its SSMP.

Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board.

Failure to comply with the notiﬁcation, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the City to administrative civil liabilities of up to $10,000 a day per v iolation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the City to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the ﬁrst 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

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GOAL AND INTRODUCTION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 13 of 59 Provisions 6.3 – Sewer System Management Plan Availability

WDR REQUIREMENTS
Provisions 6.3 (pg. 31)
“The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s oﬃces and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notiﬁcation, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.”

COMPLIANCE
The City publishes its SSMP, available for public review, on its website on the Sewer Documents page. The City also maintains a paper copy of the SSMP in its oﬃces which can be made available for inspection during regular business hours.

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 14 of 59

2. Organization

WDR REQUIREMENTS
Att. D-2 (pg. D-3)
“The Plan must identify organizational staﬃng responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Oﬃcial as required in section 5.1 (Designation of a Legally Responsible Oﬃcial) of this General Order;
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing speciﬁc Sewer System Management Plan Element;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health oﬃcer, county environmental health agency, and State Oﬃce of emergency Services.)

COMPLIANCE
The above items are addressed in order below:

The City’s Legally Responsible Oﬃcial is Steven Machida, the Public Works Director. The City intends to add Tracy Scramaglia, the Assistant Public Works Director, as a second LRO. Both people meet the requirements set forth in Speciﬁcations 5.1 of the WDR.

The following two tables list the positions/people within the City that are responsible for implementing and updating each section of the SSMP.

RESPONSIBLE POSITION CONTACT INFORMATION
Responsible Position Name Phone Email
Public Works Director Steven Machida 650-802-4203 [email protected] Assistant Public Works Director Tracy Scramaglia 650-802-4223 [email protected] Superintendent Lou Duran 650-802-4144 [email protected] Assistant Superintendent Matt Quinn 650-802-4145 [email protected] City Engineer Grace Lee 650-802-4215 [email protected] City Attorney Greg Rubens 650-802-4148 [email protected]

Table 3 – Responsible Position Contact Information

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 15 of 59

IMPLEMENTATION RESPONSIBILITIES
Sewer System Management Plan Elements Responsible Position

1. SSMP Plan, Goal and Introduction Public Works Director - Steven Machida

1.1. Regulatory Context City Attorney – Greg Rubens

1.2. SSMP Update Schedule Assistant Superintendent – Matt Quinn

1.3. Sewer System Asset Overview City Engineer – Grace Lee

2. Organization Public Works Director - Steven Machida

3. Legal Authority City Attorney – Greg Rubens

4. Operations and Maintenance Program Assistant Superintendent – Matt Quinn

4.1. Updated maps of Sanitary Sewer System City Engineer – Grace Lee

4.2. Preventive Operation & Maintenance Assistant Superintendent – Matt Quinn

4.3. Training Assistant Superintendent – Matt Quinn

4.4. Equipment Inventory Assistant Superintendent – Matt Quinn

5. Design/Performance City Engineer – Grace Lee

5.1. Updated Design Criteria & Construction Standards City Engineer – Grace Lee

5.2. Procedures and Standards City Engineer – Grace Lee

6. Spill Emergency Response Plan Assistant Superintendent – Matt Quinn

7. Sewer Pipe Blockage Program Assistant Superintendent – Matt Quinn

8. System Eval, Capacity Assurance, Capital Imp. City Engineer – Grace Lee

8.1. System Evaluation and Condition Assessment City Engineer – Grace Lee

8.2. Capacity Assessment and Design Criteria City Engineer – Grace Lee

8.3. Prioritization of Corrective Action City Engineer – Grace Lee

8.4. Capital Improvement Plan City Engineer – Grace Lee

9. Monitoring, Measurement & Program Modiﬁcations Assistant Superintendent – Matt Quinn

10. Internal Audits Assistant Superintendent – Matt Quinn

11. Communication Program Public Works Director - Steven Machida

Table 3 – Implementation Responsibilities

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 16 of 59

2.1. Organizational Chart

Figure 4 – Organization Chart

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 17 of 59

2.2. Organizational Staﬃng Responsibilities
The City’s organizational lines of authority and staﬃng with respect to the wastewater collection system are as follows:

Public Works Director
This executive level classiﬁcation is responsible for managing the department that ensures the eﬀective maintenance and repair of the City's public facilities and infrastructure; planning, cost estimating, design and contract administration of the City's capital improvement program; and the review of private development plans to ensure conformance with established engineering standards.

Management Analyst
Among other duties, compile and analyze data; prepare report; route contracts for CIP work.

Assistant Public Works Director
Oversee the engineering and ﬁeld operations of the City, including facilities, ﬂeet, parks, wastewater, stormwater, and street maintenance. The Assistant Public Works Director will oversee the development, planning, control and evaluation of the programs of the engineering division, including planning, cost estimating, design, inspection, and contract administration of capital improvement plan projects. In addition, the position will oversee the eﬃciency of maintenance and operations policies, programs, quality of service, technology, safety and training programs, contracts and vendors.

Public Works Superintendent
Plans and organizes the operations and maintenance activities for the Public Works Maintenance Division including the City’s streets, storm drains, wastewater collection facilities, ﬂeet, facilities, parks, and open space. This position also directs facility maintenance activities for City Hall, Library, Adult Community Center, Youth Center, Corporation Yard, Kiwanis building, and Laureola Park building. This position works cooperatively with the City Engineer to ensure maintenance needs are included in Capital Improvement Projects.

Senior Administrative Clerk
Among other duties, enters data and information into the preparation of reports, correspondence, forms and other documents; w orks to solve customer complaints ; and p rovides information and assistance regarding department programs, policies and procedures to the general public, City personnel, vendors and contractors.

Public Works Assistant Superintendent
Responsible for leading and directing the work of Senior Maintenance Workers and Maintenance Worker crews. This classiﬁcation may also direct the more complex and diﬃcult tasks in the maintenance and repair of the City’s streets, storm drains, wastewater collection facilities, facilities, parks, and open space.

Senior Maintenance Worker/Maintenance Worker
Among other duties, Clean sanitary sewer lines using hand tools, a hydraulic jet rodder/vacuum and mechanical rodder. Excavate, remove, and install sanitary sewer pipes utilizing hand tools, power tools such as pneumatic pavement breakers, compaction equipment and loader backhoe . Operate maintenance equipment and tools such as trucks, power tools, sewer rodder, hydraulic jet rodder/vacuum truck, loader backhoe, compressor, boom truck, CCTV truck, pneumatic and electromechanical controls, and related equipment and tools for a variety of construction and maintenance operations.

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 18 of 59 Senior Mechanic
Performs complex duties required to ensure that City vehicles and equipment are maintained in safe and eﬀective working conditions and provide the highest level of safety for City use.

City Engineer
Responsible for ensuring the eﬀective maintenance, construction and repair of the City's public facilities and infrastructure, planning, cost estimating, design and contract administration of the City's capital improvement program, and the review of private development plans to ensure conformance with established engineering standards.

Principal Engineer/Associate Engineer
Supervise and coordinate the Engineering Section of the Public Works Services Department, to perform highly complex and professional engineering administration duties; to plan, direct, and supervise a variety of engineering projects and programs; and to conceptualize, develop, design, and implement all phases of diﬃcult design and engineering research projects. Coordinate assigned activities with other City departments and outside agencies.

Public Works Inspector
Responsible for inspecting public works construction and capital improvement projects to ensure conformance with plans, speciﬁcations, standards, laws and regulations.

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 19 of 59

2.3. Chain of Communication for Reporting Spills
The City’s Report an Issue webpage states that sewer backups should be reported to the Public Works Department (650-802-4140) during business hours and to police dispatch (650-802-4321) after hours.

During regular business hours, the S enior Administrative Clerk forwards the call to the Maintenance Crew. The Public Works Supervisor will assess the spill and then call the appropriate agency or staﬀ for response, cleanup, and containment if necessary.

After hours, the Police Department D ispatcher determines the appropriate agency or on -call staﬀ to call for response. City spills are typically small volume (less than 1,000 gallons, with most less than 100 gallons) with little potential for human health impacts or impact waters of the State. If a spill were to occur after hours, the Dispatcher would contact the City’s on -call staﬀ, who serve as the after-hours on-call sewer maintenance personnel for all sewer related issues. The on-call staﬀ would then contact the appropriate response staﬀ as well as the Public Works Superintendent who would make the appropriate notiﬁcations.

The Spill Response Flowchart, below, summarizes the spill reporting procedure.

Figure 5 – Chain of Communications for Spill Reporting

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ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 20 of 59

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have there been any changes requiring updates to the Organizational Chart? • Have there been instances when a service call for a spill was not properly routed to response personnel?
• Were all spill response activities documented and forwarded to the LRO? • Have there been any changes in assigned responsibilities for implementing the SSMP? • Is there a process in place to ensure all contact information remains up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

2.1 Review names, contact information and position
responsibilities. Update as necessary. Semi-Annually X X

2.2 Review Chain of Communication outcomes for all spill responses. Each Spill Event X X

2.3 Review Organizational Chart for any changes. Update as necessary. Semi-Annually X X

2.4 Update CIWQS to add a second LRO. By December 31, 2025 x x x

RESILIENCE
Resilience is addressed in Element 2 by:
• Ensuring that more than one person is capable and responsible for speciﬁc duties for SSMP implementation, e.g., back-up personnel.
• Designation of more than one LRO to help ensure full and continuous coverage of duties. • Testing the phone notiﬁcation system to ensure calls are received and routed to appropriate personnel.

APPENDIX 2 INCLUSIONS
• None

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LEGAL AUTHORITY
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 21 of 59

3. Legal Authority

WDR REQUIREMENTS
Att. D-3 (pg. D-4)
“The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inﬂow and inﬁltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; • Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed; • Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

COMPLIANCE
The above items are addressed in order below.

Authority to prevent illicit discharges into the wastewater collection system.

Title 13, Chapter 13.04.0 70 of the City’s Municipal Code titled “Prohibited discharges into sewers” is a general prohibition against discharges that could impact the sewer system, including high temperature liquids, explosives, solvents, FOG, sand, grit, debris, garbage, toxic waste, odorous substances, high pH, low pH, and septic tank drainage (unless permitted). Title 13, Chapters 13.08.040, 13.08.050. and 13.08.070 also contain prohibitions of certain types of discharges, including groundwater and stormwater, into the sewer system.

Pre-planned collaboration and coordination with storm drain agencies.

In addition to owning and operating the sanitary sewer system, City also owns and operates all storm drains within the City limits . Therefore, City staﬀ can coordinate internally to respond to spills, ensure access to storm drains, and prevent cross connections. San Mateo County also owns and operates storm drains within the City limits. The City has historically had good communications with the County. If a spill were to occur within a County storm drain, the City would contact the County who would either respond on their own or would direct the City on the appropriate response. The City will contact the County to prepare more formal mutual aid agreement relating to responding to wastewater spills.

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LEGAL AUTHORITY
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 22 of 59 Require that sewer system components and connections be properly designed and constructed.

Title 13, Chapter 13.05.040 of the City’s Municipal Code states that the Director is authorized to prepare and publish procedures that includes standards for sewer lateral replacement. Sections 5.1 and 5.2 of this SSMP provide more details about the City’s requirements for proper design and construction.

Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee.

The City owns and operates the lower laterals within the collection system . Title 13, Chapter 13.05.040 of the City’s Municipal Code states that the Director is authorized to prepare and publish procedures that includes standards for sewer lateral inspections. This section applies to “property located within the City or connected to the City’s sewer collection system through an outside sewer service agreement.” Section 5.2 of this SSMP provides more information regarding the City’s inspection process. Title 13, Chapter 13.05.060 states that the City may inspect an upper or lower lateral after repair or replacement of a sewer main. Title 13, Chapter 13.05.080 states that the City may inspect sewer laterals after a spill or backup.

Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures.

Title 13, Chapter 13.04.080 of the City’s Municipal Code describes escalating monetary penalties for failure to comply with any of the mandatory requirements in the City’s Code . Title 13, Section 13.05.090 states that the failure of a property owner to repair and/or replace a sewer lateral within the required time limits shall be deemed a public nuisance.

Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

Title 13, Chapter 13.08.170 of the City’s Municipal Code describes the City’s policies concerning easements.

In summary, (a) whenever feasible, City-owned sewage facilities shall be located on lands to which the City has unrestricted access, and (b) City-owned sewage facilities shall not be located on private property unless the City has acquired an easement . The Chapter also describes how easements shall be created and conveyed to the City.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are the City ordinances and standards adequate for fulﬁlling the SSMP legal requirements? • Does the City have a process in place for periodic review and evaluation of ordinances? • Have there been instances when the code or ordinance did not address a need or circumstance?

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LEGAL AUTHORITY
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 23 of 59

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

3.1 Review Ordinance(s) to conﬁrm all documents provide necessary required legal authority.

Once per 6-year SSMP
Update Cycle X X

3.2 Confer with storm drain owners to ensure current
practices and contact information are up to date. Annually X

3.3 Monitor and document occasions when Ordinance(s)
failed to address issues as intended. Continuously X X X

3.4 Coordinate with San Mateo County to prepare an
agreement to allow the City to respond to spills within the County’s storm drains.

Beginning ﬁrst half 2026 X X X

RESILIENCE
Resilience is addressed in Element 3 by:
• Keeping abreast of industry trends and local ordinances that may aﬀect operations.

APPENDIX 3 INCLUSIONS
• None

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OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 24 of 59

4. Operation and Maintenance Program

WDR REQUIREMENTS
Att. D-4 (pg. D-4)
“The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.”

4.1. Updated Map of Sewer System

WDR REQUIREMENTS
Att. D-4.1 (pg. D-4)
“An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staﬀ access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valve s, and applicable stormwater conveyance facilities within the sewer system service area boundaries.”

COMPLIANCE
The City’s maps depict gravity line segments , force mains, manholes, lift stations, and storm drains . The maps are kept up to date using GIS. Field staﬀ have access to the GIS database maps through tablets. Staﬀ also carry paper maps for when they can’t access the internet. If ﬁeld staﬀ ﬁnd an error, they submit a form to Engineering, who then f orward the information to the City’s GIS contractor. The contractor typically takes two weeks to make the update. If a map needs to be changed due to devel opment, the Engineering Department will provide the information to the GIS contractor.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Were all map updates completed in a timely manner?
• Are all staﬀ trained in the procedure for providing map update information? • Are newly installed sewer assets incorporated into the system maps? • Are there terrain features or assets that should be incorporated in future map updates (e.g. exposed pipe, siphons, ARVs, surface water, etc.)

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

4.1.1 Review map update procedures with all aﬀected staﬀ. Annually X X

4.1.2 Review/ensure all newly installed facilities have been updated and included in the system maps. Annually X X

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4.2. Preventive Operation and Maintenance Activities

WDR REQUIREMENTS
Att. D-4.2 (pgs. D-4/D-5)
“A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staﬀ and contractors. The scheduling system must include:
• Inspection and maintenance activities;
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root -intrusion potentially resulting in system backup and/or failure.”

COMPLIANCE
The City currently utilizes Lucity software as the database for the wastewater collection system but is investigating upgrading to a more user-friendly software.

The primary functions of the Lucity software are: (a) maintain service request and maintenance history information for each individual collection system asset, (b) produce regular update the maintenance schedule based on feedback information from the clean ing operations, (c) generate reports that support data analysis and decision-making in the implementation of the sewer Capital Improvement Program, and (d) provide documentation for use in regulatory compliance reporting.

The database includes the following information: (a) manhole identiﬁcations, (b) locations (street or easement), (c) sewer main size and type (VCP, PVC, HDPE, etc.), (d) sewer main length, (e) rim and invert elevations of the manholes, (f) sewer mains slopes, (g) number of sewer laterals on each segment, (h) dates the sewer mains were replaced and/or rehabilitated, (i) date of sewer mains CCTV inspection, (k) date of sewer mains smoke tested, and (l) sewer mains, lateral and manholes with higher maintenanc e requirements.

In general, Lucity is used for scheduling recurring work. However, the Lucity tablet app is not very functional.

City ﬁeld staﬀ have morning tailgate meetings at which they go over assignments and receive paperwork orders. These work orders are turned in at the end of the day and the results input into Lucity . Follow up work is scheduled with paperwork orders.

Lucity is used for scheduling recurring work such as sewer main cleaning, lateral cleaning, and hot spot cleaning. Sewer main cleaning is on a monthly schedule, while hot spots are on a 3 -month and 6-month schedule.

The Engineering Department is responsible for contracts for CCTV inspections and root foaming and provides the contractors with a list of basins or areas to work on . Collection staﬀ coordinate with Engineering to ensure they’re not cleaning an area that was just foamed.

The City’s manhole inspection list is on a spreadshee t; a percentage of manholes are inspected quarterly.

Once the Collections department is fully staﬀed, the City would like to formalize its manhole inspection program, including buying a drop-down camera that prepares the full MACP report with AI.

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© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 26 of 59 Lucity generates the work orders for the quarterly l ift stations clean ing. Lift station p umps are inspected checked weekly; this is regular work, so work orders are not generated for this task.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are the City’s maintenance, operations, and engineering work orders periodically audited for accuracy and completeness?
• Does the City monitor “open,” “overdue,” or “not yet completed” work orders to ensure completion of tasks?
• Are inspection and maintenance activities reducing the number and volume of spills? • Is maintenance work being completed as scheduled?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.2.1 Review work completed to date to ensure critical work is being completed. Quarterly X X

4.2.2 Review scheduled Preventative Maintenance to ensure the prescribed schedule remains appropriate. Annually X X

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4.3. Training

WDR REQUIREMENTS
Att. D-4.3 (pg. D-5)
“In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staﬀ and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for ﬁeld operators; and • Electronic CIWQS reporting procedures for staﬀ submitting data.”

COMPLIANCE
The City currently uses a combination of in-house classes, on-the-job training, conferences, CWEA seminars, and other opportunities to train its collection system staﬀ . The City has a tailgate training once every two weeks. The City has not formally documented these types of training in the past but will begin to do so utilizing a document such as the one found in Appendix 4.1.

Staﬀ who respond to sewage spills receive annual training to review implementation of the SERP and the requirements of the WDR and this SSMP . The training includes an on -site practice drill with training on emergency response procedures with ﬂow estimati on, as well as determining spill start times, volume estimation, recovery estimation, emergency operating procedures training for lift stations, and manhole to manhole bypass. SERP training has been formally documented.

The City will soon designate a second LRO and will train this individual on the City’s procedures for reporting spills from receipt of call to report submittals and certiﬁcation.

Contractors who work on the sewer collection system are instructed by City staﬀ on the process to follow in the event of a spill and are provided with a spill response form such as the one found in Appendix 4.2.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has all training been completed as scheduled?
• Have records of training and attendance been documented and maintained? • Have all staﬀ demonstrated ability and knowledge after each training event? • Have contractors received, at a minimum, direction for reporting and responding to spills?

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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.3.1 Review training documentation to ensure all staﬀ have received required training. Quarterly X X

4.3.2 Review agreements with contractors and/or pre-job meeting minutes to ensure contract personnel have
received instruction for responding to sewage spills.

Each Contract X X

4.3.3 Train the second LRO on CIWQS data entry procedures. Second half 2025 X

4.3.4 Complete a training record after each training event. Immediately X

4.3.5 Provide each contractor with a spill response form. Immediately X

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4.4. Equipment Inventory

WDR REQUIREMENTS
Att. D-4.4 (pg. D-5)
“An inventory of sewer system equipment, including the identiﬁcation of critical replacement and spare parts.”

COMPLIANCE
The City keeps an inventory of critical replacement and spare pares, as shown in the table below.

Wye
4x4 SDR 26 PVC Gasket joint wye - 10 8x4 SDR 26 PVC Gasket joint wye - 5 6x4 SDR 26 PVC Gasket joint wye - 10 VCP 6x4 Wye-4
Fittings
4” SDR 26 PVC GxG 45-10 4” PVC Bushing for ARC Band - 20 4” SDR 26 PVC SxG 45- 8 6” PVC Bushing for ARC Band - 15 4” SDR 26 PVC GxG 22½- 8 Various size x 4” ﬂexible saddle tee (emergency use) - 6 4” SDR 26 PVC GxG coupling - 10 Various size x 4” ﬂexible saddle wye (emergency use) - 6 PVC sewer relief valve - 20
Bands
4” CI/PL to CI/PL ARC band - 20 6” clay to CI/PL ARC band - 10 4” clay to CI/PL ARC band - 15 8” clay to CI/PL ARC band - 6 6” clay to clay ARC band - 20
Pipe
6” ductile pipe for pump station -15’ 6” SDR 26 PVC pipe – 40’ 4” SDR 26 PVC pipe – 50’ 8” SDR 26 PVC pipe – 30’
4” cast iron pipe – 40’ 8” PE pipe – 20’
Pumps for pump station
Flygt 3127 size 6, 10HP submersible pump
Hose
300 feet of ¾” jetter hose ¾” leader hoses - 3
Manhole Rim
Manhole lids - 10 Assorted size rings for raising manhole - 12 Bolt down manhole rim and lids - 2
Table 4 – Critical Inventory Replacements and Spare Parts

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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have inventory lists been audited as scheduled?
• Have any inventory deﬁciencies or omissions been discovered and rectiﬁed? • Has the City experienced any equipment failure that inhibited a spill response?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.4.1 Audit inventory lists to ensure stock is adequate. Annually X X

4.4.2 Check with vendors to ensure lead times for
critical parts are as expected. Annually X X

4.2.3 Ensure contracts with emergency support
services are current. Annually X

RESILIENCE
Resilience is addressed in Element 4 by:
• Developing an SOP for updating maps when errors are discovered. • Developing and using forms (paper or electronic) for data collection to help ensure all pertinent information is consistently collected.
• Periodically evaluating inspection cycle intervals to help ensure they are optimized. • Requiring staﬀ to demonstrate ability and/or knowledge for all training activities. • Monitoring equipment and critical spare parts usage for and trends. • Performing periodic audits of the vehicle and equipment inventory list.

APPENDIX 4 INCLUSIONS
• 4.1 Example Training Record
• 4.2 Example Spill Response Requirements for Contractors • 4.3 Hot Spot List

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© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 31 of 59 Speciﬁcations 5.19 – Operations and Maintenance

WDR REQUIREMENTS
Speciﬁcation. 5.19 (pg. 27)
“To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.”

COMPLIANCE
Line Cleaning
The City uses its combination truck (hydro jet and vac) to clean main lines and laterals . The City is responsible for 106 miles of main line and 48 miles of lower laterals for a total of 154 miles of pipeline. From 2022 through 2024, an average of 52 miles were cleaned each year.

Approximately 72,000 linear feet of sewers are included in a hot spot cleaning program with cleaning on a 3 month or 6 month recurring schedule based on severity (see list in Appendix 4.3). Cleaning frequency depends on the history of stoppages or spills o n a line, as well as areas expected to be prone to grease buildup. The City's Maintenance Division maintains tables of each manhole -to-manhole reach scheduled for focused cleaning. These tables are also used as cleaning logs, on which maintenance workers n ote the date and time of ﬂushing, as well as the debris type and severity.

CCTV
City Engineering staﬀ are responsible for executing contracts every other year for CCTV cleaning and for overseeing contractor’s work. Collections staﬀ use in-house equipment to CCTV a main line or lateral after a spill or blockage. In 2024, two miles of line were CCTV’ed by City staﬀ for follow ups.

The City plans to conduct sewer cleaning and CCTV inspections projects on 3-5 basins per year, resulting in the City inspecting the entire collection system approximately every 5 years. The City will coordinate the schedule of inspection with anticipated future sewer rehabilitation projects.

Staﬀ use CCTV footage and defect data from previous CCTV eﬀorts to prioritize lines for repair, rehabilitation, or replacement in upcoming sewer rehabilitation projects . Video recordings and inspection data are archived on the City’s server and CMMS and are used jointly by Engineering and Maintenance staﬀ to monitor the system.

Root Control
The City has developed a cyclic root foaming program and covers approximately one -third of the system per year. The Engineering Department hires a contractor to conduct annual sewer root foaming to chemically control root growth within sewer lines . Sewer lines are prioritized by sewer basin and number of root defects as identiﬁed by CCTV inspections, and by maintenance history, such as the number of blockages caused by roots. Six months after root foaming, when the roots have decayed, the City will use a separate contractor to clean the sewer lines to knock oﬀ any decayed roots . The herbicide treatment will prevent root re-growth for two to three years, reducing or preventing sewer line blockages caused by roots.

Manholes
The City has recently installed SmartCovers on several manholes. These SmartCovers have already alerted the City to multiple high-level readings to which the City has responded to prevent spills.

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© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 32 of 59 Lift Stations
Lift station pumps are inspected monthly. Lift stations are cleaned quarterly. The City is in the process of designing permanent generators at three lift stations (Associated, Upper Crestview, and Lower Crestview).

Installing permanent generators will reduce the risk of sanitary sewer overﬂows during an emergency and free up staﬀ time to address other emergencies . The Tierra Linda lift station already has a permanent generator. The City has recently approved f unding to replace the current SCADA hardware, which is outdated and no longer supported by manufacturers, leaving it vulnerable to security risks. An updated system will ensure continuous communication with pump stations, reducing the risk of spills.

Standard Operating Procedures
The City has a written SOPs for the following sewer- related maintenance operations: lift station preventative maintenance, CCTV lateral and main inspection, lateral cleaning and repair, lateral spill emergency response and cleanup, main spill emergency response and cleanup, manhole insert installation, power rodding, sewer lateral replacement, sewer main repair, and SRV installation.

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DESIGN AND PERFORMANCE PROVISIONS
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5. Design and Performance Provisions

5.1. Updated Design Criteria/Construction Standards/Speciﬁcations

WDR REQUIREMENTS
Attachment D-5.1 (pg. D-5)
“Updated design criteria, and construction standards and speciﬁcations, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deﬁcient to address the necessary component-speciﬁc hydraulic capacity as speciﬁed in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-speciﬁc evaluation of the design criteria.”

COMPLIANCE
The 2014 edition of the City’s Standards, Speciﬁcations, and Details issued b y the Public Works Department, identiﬁes minimum construction standards and speciﬁcations for the installation of new sanitary sewer systems and for the rehabilitation and repair of existing sewer systems.

The Public Works Department publishes Design Guidelines which include guidelines for construction including earthwork and grading, streets and roadways, concrete, underground utilities, storm and sanitary sewers, street lighting and traﬃc signals, irrigation systems and improvement plans. This design guideline establishes minimum standards for construction of public sanitary sewers and sets forth the minimum cover from ﬁnished surface to top of pipe; design ﬂow depth and minimum slope; pipe material, minimum spacing/clearance and sizing for laterals mains and manholes; sewer connection; site planning; and sewer cleanout. These guidelines are intended to aid consulting engineers, developers and others working in the City on sanitary sewer projects.

The City’s comprehensive
General Provisions describe, among other items, the type of materials that shall be used, utility constructions, and a contractor’s responsibilities. With respect to the sewer system, standard details are provided for manholes, connection to manhole walls, manhole cover an d frames, ﬂushing inlets, sewer laterals, sand ewer lateral cleanouts.

The City also requires that design and construction of sanitary sewer adhere to Standard Speciﬁcations for Public Works Construction, also called the “Greenbook”, American Society for Testing and Materials (ASTM) and appropriate industry standards. Each capital project has its own special provisions that include sections on material, installation of pipes and their appurtenances, inspection, testing and acceptance of work.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are plan checking QA/QC processes helping to ensure adherence to the standards?

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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

5.1.1 Ensure all project plans are approved in accordance with the City’s Standard Speciﬁcations and Details. Each project X

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5.2. Procedures and Standards

WDR REQUIREMENTS
Attachment D-5.2 (pg. D-5)
“Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.”

COMPLIANCE
Title 13, Chapter 13.05.040 of the City’s Municipal Code states that “ Inspection of sewer laterals shall be conducted according to standards adopted by the Director. Inspection shall be conducted by closed circuit television or three -dimensional photography. Inspection shall be performed by a licensed plumber, contractor, or other person who possesses any license required by law, if any, to perform the inspection. The inspection record shall contain a photo or a video of the exterior of the property being inspected. Inspection shall not commence without a valid permit issued by the City, which provides the opportunity for the inspection to be witnessed by the Director. Upon completion of visual inspection, the person conducting the inspection shall provide a copy of the inspection results to the Director. A video inspection shall be valid for a period of six months from the date of video.”
The City’s Public Works Department has published a Sanitary Sewer Video Inspection Requirements document that provides more detail on the video inspection required by the Municipal Code.

The City’s inspection team has created an inspection checklist to ensure that sanitary sewer construction projects are completed according to City’s Standard Speciﬁcation, and Details; the Greenbook; ASTM standards and project plans and speciﬁcations. The checklist includes inspection processes for the following areas:
• Before construction: plan check, speciﬁcations review, pre-job, material submittals; • Clearing and grubbing checklist;
• Pre-construction meeting;
• General and preliminary dealing with permits, safety, traﬃc control, etc.; • Trenching;
• Pipe laying;
• Trench backﬁll and jetting (or compaction);
• Manholes and structures;
• Street and surface restoration; and
• Miscellaneous and testing.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Were any design or installation deﬁciencies found during warranty inspections? • Are deviations from standard procedures and/or specs, testing, etc., justiﬁed and documented? • Does the City stay abreast of industry design standards and technical advances in the industry?

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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

5.2.1 Verify inspection procedures are adequate and
consistent with current standards of practice Each project X

5.2.2 Verify design standards and hydraulic model
previously completed are adequate and
consistent with current standards of practice.

Each project X

RESILIENCE
Resilience is addressed in Element 5 by:
• Staying abreast of industry trends and standards.
• Performing warranty inspections of newly installed or repaired assets to evaluate design and installation practices.
• Evaluating as-built changes for trends and areas for design and performance improvements.

APPENDIX 5 INCLUSIONS
• None

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SPILL EMERGENCY RESPONSE PLAN
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6. Spill Emergency Response Plan

WDR REQUIREMENTS
Attachment D-6 (pg. D-6)
“The Plan must include an up- to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local oﬃcials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially aﬀected entities (for example, health agencies, water suppliers, etc.) of spills that potentially aﬀect public health or reach waters of the State; • Comply with the notiﬁcation, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staﬀ and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traﬃc control and other necessary response activities; • Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneﬁcial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneﬁcial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess eﬀectiveness of the Spill Emergency Response Plan, and update the Plan as needed.”

COMPLIANCE
The City’s S pill Emergency Response Plan (SERP) is a stand -alone document that contains all the key elements necessary for an appropriate spill response: notiﬁcation, emergency incident response, reporting, and impact mitigation. The current plan, prepared by DKF Solutions Group, LLC, meets the requirements of the WDR. The plan was fully updated in 2023. Initial training has been provided to aﬀected staﬀ and refresher training is conducted annually. The Spill Emergency Response Plan is available on the City ’s website on the Sewer documents page and is available for viewing at the City oﬃce upon request.

The City has also prepared a Pump Station Emergency Response Plan which is available on request.

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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have staﬀ’s spill response eﬀorts helped to prevent the discharge of sewage to surface waters? • Do post-spill assessments indicate staﬀ are following the procedures outlined in the SERP? • Is SERP training eﬀective and are trainees demonstrating adequate knowledge and abilities?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

6.1 Perform SERP training including practice drills. Annually X X

6.2 Review Post Spill Assessments to ensure
adherence with the SERP and to identify any
trends that should be addressed.

Annually X X

RESILIENCE
Resilience is addressed in Element 6 by:
• Multiple staﬀ are trained to respond to spill events. • Post-spill assessments are conducted to evaluate staﬀ’s adherence to the SERP and to identify areas for improvement.
• Data collection forms are used to direct staﬀ to collect all the required data to be submitted to CIWQS and are designed as a guide to a proper spill event response. • The City uses several diﬀerent spill volume estimation methods to account for diﬀerent circumstances.

APPENDIX 6 INCLUSIONS
• None

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SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 39 of 59

7. Sewer Pipe Blockage Program

WDR REQUIREMENTS
Attachment D-7 (pg. D-7)
“The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justiﬁcation in its Plan for why a program is not needed.

The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances gene rated within a sanitary sewer system service area;
• The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages.
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements;
• Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has suﬃcient staﬀ to inspect and enforce the fats, oils, and grease ordinance; • An identiﬁcation of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identiﬁed above.”

COMPLIANCE
The City contracts a portion of its FOG control program to Silicon Valley Clean Water (SV CW). The City focuses on cleaning, maintenance, and source control, while SVCW inspects the food service establishments (FSEs) within the City to ensure that they have installed and are properly maintaining grease removal devices.

The recent Audit found that the City needs to better coordinate with SVCW; however, as shown in Appendix

7.1, SVCW provides quarterly updates to the City regarding FSE inspections and results. The City’s cleaning schedule, SVCW’s enhanced inspection and enforcement of grease generating facilities, and the coordination between the two entities appear suﬃcient to prevent FOG spills.

The WDR’s requirements above are addressed below:

Public Outreach
The City’s website includes a brochure titled Sewer Maintenance: What You Need to Know. The brochure includes a section describing the problems of FOG and methods to prevent sewer backups. The SVCW

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SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 40 of 59 website includes a Fats, Oil, and Grease (FOG) Program page which has multiple posters available for download. The posters are in both English and Spanish.

The City participates in prominent local events such as Hot Harvest Nights Farmers Market where the Public Works Director, Superintendent, Supervisor and operation staﬀ talk to residents and business owners about keeping sewers clog -free. Grease trappers are given away, along with brochures on preventing sewer backups and what to do in case of a sewer spill.

SVCW has made visits to the Senior Citizen and Community Centers in San Carlos that served food and distributed BMP handouts and discussed the FOG program.

The SVCW Sewer Science Program was presented to City of San Carlos high school students at Carlmont High School. The FOG program was discussed, and high school students and faculty learned how to prevent sewer blockages and properly dispose of FOG. The presentation also explained why sewer spills can cause public health problems and that proper disposal of cooking grease in our homes is something each of us can do.

During public tours of SVCW, staﬀ emphasize the FOG program that member agencies implement and that grease blockages are the main cause for spills . SVCW also emphasizes that a sanitary sewer spill could present health problems.

The Bay Area Pollution Prevention Group, BAPPG, produces a Spanish holiday FOG m essage. This is produced entirely in Spanish, the focus being the proper disposal of FOG during the holiday season which hopefully carries on to the rest of the year. Time slots are paid for on Spanish radio and repeat through the Thanksgiving and Christmas seasons. The radio message is heard on Spanish radio in San Mateo County.

SVCW is a member of BAPPG and SVCW staﬀ has worked on this project. A formal report produced for BAPPG states that several thousand in the Spanish Speaking Community hear this message.

Appendix 7.2 contains an example of FOG handouts utilized by the City.

Disposal
FOG which is generated by FSEs is collected in grease interceptors or grease traps which are maintained by the FSEs. The accumulated FOG is pumped out by licensed haulers hired by the FSEs and taken to the haulers’ own facilities. The City’s sewer maintenance crew also removes FOG in the collection system during their routine maintenance activities and take it to SVCW on an as-needed basis.

Legal Authority To Prohibit Discharges
Title 13, Chapter 13.04.070 of the City’s Municipal Code titled “Prohibited discharges into sewers” prohibits numerous types of discharges that could impact the sewer system, including FOG and items which could cause a blockage. Title 13, Chapter 13.08.080 , section B of the City’s Municipal Code contains a speciﬁc prohibition against the disposal of FOG or food waste containing FOG.

Requirement to Install Grease Interceptors, Design Standards, etc.

Title 13, Chapter 13.08.080, Section D of the City’s Municipal Code states that grease interceptors are required on any newly constructed or remodeled facility with one or more FOG -generating activities, and on any establishment which has a history of FOG blockages. The Chapter states that the size of the grease removal device shall be consistent with the Uniform Plumbing Code . Section D also describes the requirements for operation, maintenance, disposal, and record keeping.

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SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 41 of 59 Authority To Inspect and Enforce
The City contracted with SVCW to implement an improved inspection program of FSEs. In addition, the City has the legal authority to conduct inspections and take enforcement.

Title 13, Chapter 13.08.080, Section L of the City’s Municipal Code states that “ Owners or occupants of premises where wastewater is created, held or discharged shall allow the Authority and the Director ready access at all such reasonable times to all parts of the premises for the purposes of inspecting the facilities…” Title 13, Chapter 13.08.180 of the City’s Municipal Code describes enforcement options for violations of Chapter 13, including levying of ﬁnes, termination of service, revocation of permits, and civil and criminal court actions.

FOG-Related Problem Areas
Over 100 FSEs are located within City limits and discharge to City sewers. The City identiﬁes potential grease problem areas by tracking locations and causes of dry weather blockages and spills. For instance, in reporting year 2022, three of the City's twelve spills were attributed to grease. Additionally, debris type and severity are noted by maintenance crews during routine focused cleaning. Areas with several restaurants or grease-producing facilities are also considered likely potential grease problem areas.

Approximately 72,000 linear feet of sewers are included in the focused cleaning program speciﬁcally for FOG control, with cleaning on a 3 month or 6 month recurring schedule based on severity (see Appendix 4).

Cleaning frequency depends on the history of stoppages or spills on a line, as well as areas expected to be prone to grease buildup. The City's Maintenance Division maintains tables of each manhole -to-manhole reach scheduled for focused cleaning. These tables are also used as cleaning logs, on which maintenance workers note the date and time of ﬂushing, as well as the debris type and severity.

The City has developed a cyclic root foaming program and covers approximately one -third of the system per year. Since grease tends to accumulate on roots, this program helps prevent grease-related stoppages in areas that are not included in the focused cleaning program.

The City inspects each sewer by CCTV following a blockage. If the source of the grease in a lateral can be identiﬁed, the City asks SVCW to contact that restaurant or source of grease.

Source Control Measures.

The City has contracted with SVCW to inspect FSEs and grease removal device cleaning logs . Inspections include approximately 80% of the City’s restaurants and cafeterias, and nearly all the Priority 1 facilities.

Following the inspections, non-compliant restaurants are sent a notice of noncompliance for not having a grease trap or a warning letter for not having a cleaning log. Reminders are also sent to restaurants that need to increase their grease trap cleaning frequency.

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SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 42 of 59

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have there been any blockages/spills from any identiﬁed problem area? • Is the City receiving feedback on public outreach eﬀorts? • Are the debris and other sewage solids collected during cleaning activities being disposed of appropriately?
• Have there been spills due to excessive fats, oil, grease, roots, or non-dispersible wipes discovered in the sewer system during the audit period?
• Are there repeat oﬀenders among FSEs?
• Are enforcement trends decreasing?
• Are Source Control and Collection staﬀ included in the plan check process?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

7.1 Review/evaluate enforcement and inspection ﬁndings
and implement changes as necessary. Annually X X

7.2 Review spill rates and causes and make changes to
maintenance programs, as necessary. Annually X X

7.3 Review SVCW’s quarterly FOG reports and if necessary, follow up. Quarterly X

RESILIENCE
Resilience is addressed in Element 7 by:
• Inspection of select assets directly downstream of grease producing businesses to ensure source control is eﬀective.
• Residential FOG outreach and education program.
• Performance of regular assessments of system assets to monitor performance. • QA/QA process for evaluating pipe cleaning eﬀectiveness. • Daily disposal of pipe blocking materials retrieved during maintenance activities.

APPENDIX 7 INCLUSIONS
• 7.1 Second Quarter 2023 FOG Report
• 7.2 Example FOG handouts

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8. System Evaluation, Capacity Assurance, Capital Improvements

WDR REQUIREMENTS
Attachment D-8 (pg. D-)
“The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.”

8.1. System Evaluation and Condition Assessment

WDR REQUIREMENTS
Attachment D-8.1 (pgs. D-7/D-8)
“The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deﬁciencies;
o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;
o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List.
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection method;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; • Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; ﬂooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildﬁres; and increased power disruptions.”

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COMPLIANCE
The above requirements are addressed below:

System Evaluation
The City assesses its system as it cleans the pipelines and inspects manholes and lift stations. The City uses push camera equipment to CCTV a line as a follow up for a spill, although the Engineering Department does bid out CCTV work for a larger portion of the system. When the City is fully staﬀed, the plan is to use the push camera to inspect laterals daily.

Justify Amount of System Assessed Each Year
The City has been on a set schedule to clean lines . In 2024, 45% of the system was cleaned and 2% of the system was CCTV’ed. If blockages or grease are found, the City will increase the cleaning frequency of that area. The City has reported between 6 and 17 spills per year for the last ﬁve years. The City will re-evaluate its cleaning and CCTV inspection frequency to determine an optimal interval to reduce the number of spills.

Prioritize Condition Assessment Areas
The City has prioritized replacing a main line that ﬂow s to a pump station next to the Bay and prioritizes inspecting manholes that are close to drop inlets that discharge directly to creeks.

Assess System Using Visual Observations, etc.

The City assesses system conditions using visual observation of manholes and lift stations , and a camera after a spill.

Evidence of Flow Exiting from System
The City is not aware of any exﬁltration from its system.

Maintain Documents
The City currently maintains paper records and uses Lucity software to maintain some electronic records.

Climate Change
The City has considered the potential eﬀects of climate change on its collection system . The City does not expect to have issues with erosion or wildﬁre. However, atmospheric rivers, in conjunction with high tides, have caused excessive inﬂow/inﬁltration into the collection system. This has resulted in sewer backups and treatment issues at SVCW’s wastewater plant.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City maintained its schedule for inspecting the sewer assets listed below and is data being reviewed in a timely manner?
o CCTV Gravity Mains
o Laterals
o Manholes
o Pump Stations
• Are inspection eﬀorts discovering deﬁciencies in a timely manner? • Are maintenance and inspection activities being properly documented?

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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

8.1.1 Review/evaluate enforcement and inspection ﬁndings and implement changes as necessary. Annually X X

8.1.2 Review spill rates and causes and make changes to maintenance programs, as necessary. Annually X X

8.1.3 Hold meetings to discuss any issues that may result from climate changes. Annually X X X

8.1.4 Re-evaluate the cleaning and CCTV inspections frequency to determine an optimal interval to reduce the number
of spills.

Annually x x x

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8.2. Capacity Assessment and Design Criteria

WDR REQUIREMENTS
Attachment D-8.2 (pgs. D-8/D-9)
“The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deﬁciency and/or limited capacity , including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak ﬂow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events. • The capacity of key system components; and
• Identify the major sources that contribute to the peak ﬂows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information;
• Capacity of ﬂood-prone systems subject to increased inﬁltration and inﬂow, under normal local and regional storm conditions;
• Capacity of systems subject to increased inﬁltration and inﬂow due to larger and/or higher - intensity storm events as a result of climate change;
• Increases of erosive forces in canyons and streams near underground and above-ground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak ﬂow conditions, and updated design storm and wet weather events; and
• Necessary redundancy in pumping and storage capacities.”

COMPLIANCE
The City completed a Revised Capacity Assurance Plan in 2012 and a Sewer Collection System Master Plan in 2013. The Master Plan incorporated a hydraulic model with a 10 -year design storm to identify areas of the collection system that would not have adequate capacity to convey the peak wet weather ﬂows generated by that event. The modeling indicated gravity pipelin e capacity deﬁciencies in several areas of the collection system, including locations along Brittan Avenue, Belmont Avenue, Arroyo Avenue, Industrial Road, and Cedar Street. Several of the deﬁciencies are locations of historical wet weather overﬂows. Eleven capacity improvement projects were identiﬁed for the near-term capacity improvement program, including about 14,000 feet of new or replacement (upsized) gravity sewers, as well as construction of a new wet weather pump station on Industrial Road with a force main extending to the San Carlos Pump Station. Five additional projects were identiﬁed as lower priority but were still needed to alleviate potentially risky surcharge conditions under the Design Storm.

Since then, t he City completed an updated Sewer Collection System Master Plan which is scheduled for adoption by the City Council in August 2025. The updated Sewer Master Plan includes the evaluation of system capacity as required by Attachment D, Section 8.2 of the WDR. The information in the updated Sewer Master Plan will be the foundation of new CIP projects to make the system more reliable and resilient, while also identifying where capacity enhancements are needed.

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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Number of capacity-related spills or surcharge condition during the audit period. • Has the system responded to rain events as indicated by the hydraulic model? • Has there been any changes to zoning designations (residential, commercial, industrial)?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

8.2.1 Monitor/evaluate signiﬁcant rain
events to see if they exceed the
design storm in the hydraulic model.

Each signiﬁcant rain evet X X

8.2.2 Identify and monitor ﬂood-prone
areas susceptible to erosion from rain
events
After each signiﬁcant rain event X X

8.2.3 Monitor ﬂows in each basin and
update the hydraulic model
Per Engineering Department
schedule X X

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8.3. Prioritization of Corrective Action

WDR REQUIREMENTS
Attachment D-8.3 (pg. D-9)
“The ﬁndings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.”

COMPLIANCE
The City’s previous corrective actions were based on the 2013 Maste Plan, which is outdated. The City is in the process of preparing an updated Sewer Master Plan which is expected to be adopted by August 2025.

The City will use the information in the updated Sewer Master Plan to develop a prioritization matrix for the City’s sewer management and capital improvement program. This matrix could incorporate priorities such as reliability, responsiveness, and environmental protection. Reliability would consider sy stem capacity and condition concerns. Responsiveness would consider the City’s plan of action to address system problems such as spills, while response actions would include repairs or spill containment and c lean-up.

Environmental protection would consider the City’s plan for prevention of spills. The matrix will be used to help develop a plan based on the ranking of the priorities.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City adhered to its system evaluation/condition assessment schedule? • Has the City adhered to its prioritization/corrective procedures for sewer repair and capacity improvement projects?
• Have projects been completed before deﬁciencies caused failures?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

8.3.1 Utilize all available data for prioritizing corrective actions considering severity and consequences of
potential spills.

Each CIP Update X X

8.3.2 Maintain documents and recordkeeping of system
evaluation and condition assessment inspections
and activities.

Continuously X X

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8.4. Capital Improvement Plan

WDR REQUIREMENTS
Attachment D-8.4 (pg. D-9)
“The capital improvement plan must include the following items:
• Project schedules include completion dates for all portions of the capital improvement program; • Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staﬀ, and engineering staﬀ/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.”

COMPLIANCE
The City’s FY 2025-27 Adopted Budget includes a Capital Improvement Program Budget for FYs 2025-2030.

The overall CIP is shown in the table below, with $60 million allocated to Sewage Improvements and Replacements.

Additional details regarding the Sewer Improvements category are included in the City’s Budget (beginning on page 386), as shown below. While not all the speciﬁc projects described below are considered “Capital Improvement”, all sewer-related project are shown for clarity. The Budget states:
“The Wastewater Fund is the City’s only Enterprise Fund. An Enterprise Fund is used to account for operations that are ﬁnanced and operated like a private business enterprise. The Wastewater Fund, therefore, has the rates and fees necessary to fund the sewage treatment, transmission, major capital replacements, and improvements to the sewer system. Over the next ﬁve years, staﬀ proposes an investment of $60.0 million in the City’s wastewater system.

Staﬀ requests continued and additional funding, where applicable, for the following previously approved projects:

Table 5 – City CIP, FY 2025-2023

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SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPTIAL IMPROVEMENTS © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 50 of 59 • Wastewater Financial Plan and Rate Study (C9609). $120,000 was previously appropriated for FY 2022-23. The rate study started in early 2023 and is currently in process. No additional funding is requested.
• Annual Sewer System Rehabilitation Program (C9617). $7 million was appropriated in FY 2024-25.

Staﬀ proposes funding of $35 million over ﬁve years, or $7 million per year, for FY 2025-26 through FY 2029-30 to continue the rehabilitation work. The additional appropriation will be used to repair, rehabilitate, and replace signiﬁcant structural deﬁciencies. The annual rehabilitation project has steadily addressed grade 4 and 5 defects, as well as replaced additional lower laterals. • Annual On-call Sewer Contracts (C1702). $900,000 was previously approved for FY 2024-25. Staﬀ proposes $900,000 per year for FYs 2025 -26 through 2029-30 to retain sewer contractors and to replace failed sewer infrastructure on an as-needed basis. • Sewer System CCTV Inspection (C1736). $400,000 was previously approved in FY 2023-24 and $47,338 was rolled over from the previous year. Since this was not spent, the full $447,338 was rolled over into FY 2024 -25 to cover the cost of contracted work. Staﬀ proposes an additional $400,000 in FY 2025-26 and requests an additional $400,000 per year in FYs 2027-28 and 2029-30 to continue the schedule of cleaning and inspection of the City’s sewer system. • Annual Sewer Lateral Replacement (C1737). $300,000 was previously appropriated in FY 2024-25.

Staﬀ proposes $300,000 per year for FYs 2025- 26 through 2029-30 to continue to conduct annual sewer lateral replacements.
• Annual Sewer System Root Foaming (C1752). $175,000 was previously approved by Council for FY 2024-25 to hire a contractor to remove roots from sewer lines using a nontoxic chemical root control method. Staﬀ proposes $175,000 each year for FYs 2025 -26 through 2029-30 to continue with this work, thereby reducing and preventing root defects until each sewer pipe is scheduled for complete repair or replacement.
• Generator Installation at Sewer Pump Stations (C2101). $250,000 of funding was previously appropriated by the Council for FY 2021-22 to design transfer switches and permanent generators at three sewer pumps located throughout the city. Installing permanent generators will reduce the risk of sanitary sewer overﬂows during an emergency and free up staﬀ time to address other emergencies. No additional funding was requested.
• Sewer and Storm Pump Station Assessment (C2301). Funding of $150,000 in FY 2023-24 was previously appropriated to perform a sewer and storm pump station assessment. The assessment will assist in evaluating the storage of waste and stormwater, the condition of the pumps, and necessary improvements to the electrical panels and services to improve eﬃciency. The pump stations are crucial in order to collect, store, and lift waste and stormwater, as failures can cause sewer overﬂows or ﬂooding in the streets.
• Sewer Model Update (C2302). $374,560 was previously appropriated for a sewer model update.

The model update will allow staﬀ to plan for future infrastructure improvements and maintenance strategies. Staﬀ will also identify any capacity issues for improving the overall safety of the sanitary sewer system and reducing the potential for sanitary sewer overﬂows. No additional funding was requested.
• Shoreway Road Sewer Main Relocation Project (C2303). $605,000 was previously appropriated in FY 2023-24 for this project for planning and design for the relocation of the sewer main. The existing main is sagging and is at risk of overﬂows and backups, and continued repair and rehabilitation is no longer an option. Staﬀ proposes funding of $3 million in FY 2025-26 for the construction phase of the sewer main relocation.

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24. Relocating and replacing the sewer main will reduce the potential for overﬂows and backups.

The existing pump station poses diﬃculty and challenges to staﬀ because it cannot be fully utilized to lift, transport, and clear wastewater. The two pumps cannot be used simultaneously out of concern for safety and sewer overﬂows and backups within the force main along San Carlos Avenue. • Capacity Improvements Project (C2305). $9.5 million in funding for FYs 2025 -28 was previously requested for improvements needed to address capacity deﬁciencies through upsizing or adding sewer mains, and to accommodate and convey peak wet weather ﬂows without causing sanitary sewer overﬂows during a storm. Staﬀ proposes reducing funding in FY 2025-26 from $4.5 million to $2 million, mainly due to a delay in the receipt of connection fees from development projects and to open up funding opportunities for other needed new projects in FY2025 -26. This request also adds $2 million to $1.5 million that was previously requested for FY 2027 -28, $2.5 million to FY 2028-29, and $1 million to FY 2029-30.
• Manhole Monitoring System Upgrade (C2401). $150,000 was previously appropriated for this project to install telemetry monitoring technology at various sewer manholes to improve operational reliability, eﬃciency, and environmental sustainability, concurrently fostering cost reduction and advancing public health and safety initiatives. No additional funding is requested.

The following new Wastewater Fund capital projects are proposed. Detailed descriptions can be found in the attachments to the Budget:
• Replacement of Combination Sewer Truck (C2501). The current Vactor 2100 Plus truck is over 13 years old with nearly 9,000 hours of operation (equivalent to approximately 360,000 miles) and has become increasingly prone to breakdowns. Funding of $900,000 for FY 2025 -26 is proposed to purchase a new combination sewer truck that will provide more reliable and consistent performance, minimize service interruptions, lower operational costs, reduce downtime, and improve overall service eﬃciency.
• Upgrade Existing SCADA Hardware at all Sewer and Storm Pump Stations (C2502). Funding of $450,000 for FY 2025- 26 is proposed to replace the current Supervisory Control and Data Acquisition (SCADA) hardware, which is outdated and no longer supported by manufacturers, leaving it vulnerable to security risks. An updated system will ensure continuous communication with pump stations, reducing the risk of costly sewer spills and ﬂooding. • Wastewater Rate and Capacity Charge Study (C2503). $100,000 of funding is proposed for FY 2025- 26 for a wastewater rate study to evaluate the current operating costs, evaluate the upcoming capital cost impacts, and develop sewer rate recommendations to ensure long- term ﬁnancial sustainability of the City’s sewer fund and system. The last rate study completed in 2024 set rates for FY 2024-25, FY 2025-26, and FY 2026-27.”

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City’s capital improvement plan schedule been adhered to?

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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

8.4.1 Hold regular coordination meetings, with all
parties, to help keep the projects on track and
resolve issues that may arise in a timely manner.

Annually X X

8.4.2 For schedules that are not followed, justify and
document the reason.

Each Delayed
Project X

RESILIENCE
Resilience is addressed in Element 8 by:
• Is there an annual review of the Capital Improvement Plan by all appropriate individuals including both Engineering and Operations?
APPENDIX 8 INCLUSIONS
• None

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MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 53 of 59

9. Monitoring, Measurement, and Program Modiﬁcations

WDR REQUIREMENTS
Attachment D-9 (pg. D-9)
“The Plan must include an Adaptive Management section that addresses Plan- implementation eﬀectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit ﬁndings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the eﬀectiveness of each Plan element; • Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes.”

COMPLIANCE
The above requirements are addressed below:

Maintaining Information
The City uses Lucity software as its data management system, with GIS to maintain its maps . The City is considering updating its data management program to one that integrates with GIS . Use of the software allows the City to maintain accurate and relevant inspection and maintenance records for the collection system, including ﬁeld data such as pipe cleaning and inspection frequencies.

Monitoring SSMP Elements and Measuring Eﬀectiveness.

Monitoring of the City’s SSMP focuses on each element in terms of its implementation and eﬀectiveness .

The SSMP has been designed to include key performance indicators for each element, which are used to measure eﬀectiveness. In addition, implementation responsibilities are included for each element to help ensure the SSMP is being implemented as intended . The City speciﬁcally monitors the number of spills in the past year (distinguishing between dry weather and wet weather), the volume of the spills, the volume of spills contained versus released, and the cause of the spills.

Assessing Preventative Operations.

The City assesses the success of maintenance and operation activities by ensuing activities are being performed as expected, by monitoring actual outcomes compared to intended outcomes, as well as monitoring spill trends.

Updating SSMP
The City is committed to continuous improvement and monitors and evaluates performance of work programs and SSMP elements to ensure intended outcomes are achieved while looking for areas for improvement. Although the SWRCB requires that the SSMP be updated every six years, the SSMP is considered as a dynamic document and may require updating on a more frequent basis. The City has assigned the Public Works Superintendent to periodically review the SSMP for eﬀectiveness and timeliness,

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MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 54 of 59 update program elements as appropriate , and check with collection system staﬀ to review eﬀectiveness and identify areas in need of improvement.

Identifying Spill Trends
The City monitors spill trends, at a minimum every three years during required audits, utilizing inspection records and CIWQS data. These resources are helpful in planning and programing work , and adjusting as needed, enabling the City to be adaptive and to capitalize on lessons learned.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are SSMP Elements being periodically evaluated for eﬀectiveness? • Are work activities and spill events being documented? • Has a plan and schedule been established to address audit ﬁndings/deﬁciencies from the last audit? • Is a Trend Analysis being performed on spill causes?
• Have work programs been assessed and updated as necessary?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

9.1 Assess work programs to ensure
outcomes are as intended. Annually X X

9.2 Ensure work programs and the SSMP
are updated based on assessments. As Needed X X

9.3 Monitor and evaluate spill trends;
document eﬀorts. Annually X X

RESILIENCE
Resilience is addressed in Element 9 by:
• Development of key performance indicators to measure eﬀectiveness of the SSMP. • Performing periodic reviews of the SSMP to help ensure it is being properly implemented. • Developing and adhering to a timeline to correct deﬁciencies found during the audit process. • Periodically evaluating work programs to help ensure eﬀectiveness.

APPENDIX 9 INCLUSIONS
• None

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INTERNAL AUDITS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 55 of 59

10. Internal Audits

WDR REQUIREMENTS
Attachment D-10 (pg. D-10)
“The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.”

COMPLIANCE
The City completed its most recent audit for the period ending August 2024 and will complete audits every three years moving forward. The objective of the audit is to evaluate compliance, implementation and eﬀectiveness of the SSMP . Additionally, the SSMP includes a description of how the City will comply with the requirements of each Element. The audit review includes an evaluation to determine if compliance has been met. A list of priority improvement opportunities will be prepared and updated as part of the audit program. Improvement opportunities will be used to prioritize and develop program modiﬁcations and will be initiated based on the priority and the available funding. An overview of SSMP related work completed between audits will be included in the program audits.

Implementation is evaluated by determining if the City is executing the SSMP as stated.

Eﬀectiveness is evaluated by using key performance indicators, which have been developed speciﬁcally for each element. An additional evaluation is performed to comply with Speciﬁcations 5.6 addressing resilience.

Resilience indicators have been developed for each element . These indicators serve to demonstrate how resilience is built into the SSMP and inspection, maintenance and spill response activities.

The City’s 2021-2024 Audit is found on the Sewer Documents webpage. Issues discovered through the audit process are noted in Appendix 10.1, which includes a schedule to implement corrective measures.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have audits been performed as required?
• Have the audits assessed compliance, implementation, and eﬀectiveness? • Have deﬁciencies been identiﬁed?
• Has a plan and schedule to rectify the deﬁciencies been established?

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INTERNAL AUDITS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 56 of 59

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

10.1 Schedule audits in advance of due dates to ensure
adequate time to complete. District has 6 months to
complete the audit from the end of the audit period.

Beginning at
end of audit
period
X X

10.2 Ensure a plan and schedule is developed to address deﬁciencies.

Once the Audit
is completed X X

10.3 Address issues noted in 2021-2024 Audit See Appendix

10.1 X

RESILIENCE
Resilience is addressed in Element 10 by:
• Periodically evaluating key performance indicators during the audit period to assess eﬀectiveness and make corrections, if necessary, prior to the audit. • Evaluating previous audits to ensure deﬁciencies have been rectiﬁed. • Scheduling the audit due dates and completing the audit on time.

APPENDIX 10 INCLUSIONS:
• 10.1 Issues Noted in 2021-2024 Audit and Timeline for Correction

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COMMUNICATION PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 57 of 59

11. Communication Program

WDR REQUIREMENTS
Attachment D-11 (pg. D-10)
“The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water; and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.”

COMPLIANCE
Spills
When the City experiences a spill, it implements its SERP which includes taking measures to prevent the public from accessing the spill location. Staﬀ will put out barricades and signs and remain on site to provide an additional safety factor until appropriate authorities respond and direct otherwise.

Public Participation
There are several opportunities for stakeholders and the public to participate and provide input into the development and update of the City’s SSMP. During its initial development stage, as with each SSMP Audit and update of the SSMP, the SSMP and related documents are presented to the City Council for review and acceptance. Prior to each City Council Meeting, these documents are included in Agenda packet which are readily available for review on the City’s website.

The City publishes its SSMP, available for public review, on its website at the Public Works Documents page.

The City also maintains a paper copy of the SSMP in its oﬃces which can be made available for inspection during regular business hours.

Satellite Systems
The City has agreements with ﬁve satellite sewer systems to allow wastewater from those agencies to ﬂow through the San Carlos collection system to the SVCW wastewater treatment plant. The ﬁve systems are a small portion of the City of Belmont, Scenic Heights County Sanitation District, Emerald Heights County Sanitation District, Harbor Industrial Sewer Maintenance District, and Devonshire County Sanitation District.

The City has contacts at each satellite system to communicate with on an as-needed basis regarding spill emergency response, FOG, and other coordination topics.

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COMMUNICATION PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 58 of 59

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Does the City place all SSMP action items on the agenda for regular counsel/board meetings? • Does the City have signage, or other means, readily available to notify the public of environmental or public risk factors related to a sewage spill?
• Does the City perform outreach to residential customers?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

11.1 Ensure the City Council approves the
SSMP per schedule. Every 6 years X X

11.2 Ensure the SSMP is posted on the
City website and the link functions
properly.

Upon adoption X X

11.3 Ensure Sewage Spill Warning signs
are readily available to communicate
with the public when necessary.

Annually X

11.4 Review and update the contact list
for each satellite agency. Annually X

RESILIENCE
Resilience is addressed in Element 11 by:
• Use the SSMP as a tool to communicate to the public how the City is managing the system. • Maintain a consistent presence in the service area by attending community events or issuing periodic newsletters or other communications to the public. • Make it clear and easy for the public to contact the City.

APPENDIX 11 INCLUSIONS
• None

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APPENDICES
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 59 of 59

LIST OF APPENDICES
APPENDIX 1 • None
APPENDIX 2 • None
APPENDIX 3 • None
APPENDIX 4
• 4.1 Example Training Record
• 4.2 Example Spill Response Requirements for Contractors • 4.3 Hot Spot List
APPENDIX 5 • None
APPENDIX 6 • None
APPENDIX 7 • 7.1 Second Quarter 2023 FOG Report
• 7.2 Example FOG handouts
APPENDIX 8 • None
APPENDIX 9 • None
APPENDIX 10 • 10.1 Issues Noted in 2021-2024 Audit and Timeline for Correction APPENDIX 11 • None

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Appendix 4.1: Example Training Record

Topic: __________________________________________ Training Date: ______/______/______ 1 of 2

Trainer: _____________________________ Trainer Position/Company: ________________________ Training Location/Environment: __________________________________________________________ Basis for Training & Materials Used:

1. __________________________________

2. ___________________________________

3. __________________________________

4. ___________________________________

5. __________________________________

6. ___________________________________
Comments: ____________________________________________________________________ ______________________________________________________________________________ (Basis Examples: SOP, Power Point, Manufacturer’s Recommendations, on-the-job-training. Reference Title when applicable)

Attachments ☐
Training Description: ____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

______________________________________________________________________________ (Describe in detail what training entailed)

Training Method: (Check all that apply)
☐ Classroom/Instructor ☐ Breakout Sessions ☐ Tabletop Exercise ☐ Drill ☐ Hands-on ☐ Coaching/Mentoring ☐ Role Playing ☐ Computerized/on-line Training ☐ Other: ____________________________________________________________________ Attachments ☐
Method to Qualify Trainees: (Check all that apply)
☐ Exam/Quiz ☐ Assessment of Ability ☐ Attendance/Participation ☐ Other: ______________________________________________________________________ (Maintain Qualifying Records with Training Records)

Trainer Signature: ___________________________________ Date: ______/______/______ Length of Training (Time) _____________ hours

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Appendix 4.1: Example Training Record

Topic: __________________________________________ Training Date: ______/______/______ 2 of 2

Signature Sheet

Trainee Name
(Print)
Signature Qualified Qualified
By
(initials)
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No

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This document shall be always maintained on site while work is being performed on City facilities Appendix 4.2: Spill Response Requirements for Contracted Services Contracted services personnel performing work on the City sewer system who cause or otherwise discover a sewage blockage or spill are required, at a minimum, to respond as detailed below.

1. Immediately notify the City of any sewer problem encountered. Call (650) 802-4140 during business hours or (650) 802-4321 after hours.
 Spill
 Surcharging pipe
 Obstruction

2. Make attempts to contain the spill or prevent sewage from reaching surface water or drainage system.
 Absorbent
 Dirt
 Sandbags

3. Cordon off the area to keep the public safe
 Traﬃc cones
 Barricades
 Caution Tape

4. Provide photo/video documentation
 Take Photo(s) of the spill appearance point
 Take 10 second video of the active spill (from approximately 10 feet away)  Take photo of the affected area

5. Remain onsite until Agency staff arrives and provide:
 The time problem was discovered
 The time the spill was discovered (if different from discovered time)

This was discussed/Reviewed with Date: _______/_______/_______

Contractor Representative: ___________________________________, ________________________________ Print Name Signature

Contractor Representative: ___________________________________, ________________________________

Print Name Signature

City Representative: ___________________________________, ________________________________ Print Name Signature

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Work Order Number:
6/26/2025
1:35 PM
25-001412
Main Task:

Cause:

Problem:

FOG

HYDRAULIC FLUSHING
Priority:

Sr Maint Worker:

Scheduled Date:

To be scheduled
Check box if billable work order.

RAMIREZ, RUBEN
City of San Carlos-General Services
Work Order Report with Asset Listing
Category: Status: New Work OrderSewer Pipe
Comments for Crew
3 month hotspot cleaning
Task Code: Task Description:1001 HYDRAULIC FLUSHING Task Unit:

Work Qty:

Hours
Start Date/Time: End Date/Time: 0.00
Employee NameDate OvertimeReg Hours HoursEquipment DescriptionEquip ID 196 Vactor 2100 plus 0.00
UnitsMaterial Code Material Description Cost
Asset List (Sewer Pipes)
US Structure US Address
DS Structure
Length
Diameter Completion DateMaterial
US Map Page
DS Map Page DS Address
Debris Type/Rating
AB/39
751 BAYPORT AVE AB/40 423.3
6 VCP
D8
957 HALL ST D8
AD/03
344 EL CAMINO REAL AD/05 252.1
6 PE
D7
300 EL CAMINO REAL D7
AD/18
100 EL CAMINO REAL AD/19 412.3
6 VCP
C6
240 EL CAMINO REAL D7
AD/19
58 EL CAMINO REAL AD/20 287.6
8 PVC
C6
100 EL CAMINO REAL C6
AE/36
561 ELM ST AE/37 227.7
6 VCP
E7
527 ELM ST E7
AF/01
1414 SAN CARLOS AVE AF/14 98.7
8 VCP
E7
600 ELM ST E7
AF/15
565 CHESTNUT ST AF/17 271.4
6 PE
E7
1456 SAN CARLOS AVE E7
Page: 1

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AG/08
552 EL CAMINO REAL AG/09 207.3
6 PVC
D7
580 EL CAMINO REAL E7
AG/19
770 EL CAMINO REAL AG/18 377.4
12 VCP
E8
796 EL CAMINO REAL E8
AG/38
796 EL CAMINO REAL AG/19 318.3
12 VCP
E8
850 EL CAMINO REAL E8
AG/19
796 EL CAMINO REAL AG/20 158.1
10 VCP
E8
796 EL CAMINO REAL E8
AG/34
790 LAUREL ST AG/21 296.4
6 VCP
E8
845 LAUREL ST F8
AG/25
700 ELM ST AG/28 200.2
6 PE
E7
745 ELM ST E7
AH/03
950 EL CAMINO REAL AH/04 307.3
15 VCP
F8
1000 EL CAMINO REAL F8
AH/04
888 EL CAMINO REAL AH/05 300.0
12 VCP
F8
950 EL CAMINO REAL F8
AC/15
1100 EL CAMINO REAL AI/01 35.1
21 VCP
F8
1100 EL CAMINO REAL F8
AI/53
2024 BRITTAN AVE AI/54 352.1
6 PVC
H7
1969 BRITTAN AVE H7
AI/56
1109 DAYTON AVE AI/57 169.5
8 PVC
H7
2201 BRITTAN AVE H7
AI/57
1125 DAYTON AVE AI/58 175.4
6 PE
H7
1109 DAYTON AVE H7
AI/56
2340 BRITTAN AVE AI/59 320.7
6 PE
H7
2201 BRITTAN AVE H7
AI/75A
1239 ELM ST AI/75 23.3
6 PVC
G8
1195 ELM ST G8
AI/77
1310 GREENWOOD AVE AI/76 295.4
6 PVC
G8
1198 LAUREL ST G8
AO/43
1921 BIRCH AVE AO/44 135.4
6 VCP
G7
1020 ORANGE AVE G7
AP2/47
1435 CORDILLERAS AVE AP2/58 297.9
6 VCP
I8
1423 CORDILLERAS AVE H8
AQ/02
1322 WHITE OAK WY AQ/04 285.8
6 VCP
H9
25 BELVEDERE AVE G8
AF/41
710 ORANGE AVE AU/01 152.1
6 VCP
F7
1561 CHERRY ST F7
AU/01
710 ORANGE AVE AU/02 98.8
6 VCP
F7
710 ORANGE AVE F7
AU/05
1852 CARMELITA DR AU/06 193.3
6 PE
F6
1834 CARMELITA DR F7
AW/15
289 CLIFTON AVE AW/16 141.4
6 PE
E5
249 CLIFTON AVE E5
AX/52
261 HIGHLAND AVE AX/51 285.0
6 VCP
D5
249 HIGHLAND AVE E5
AZ/51
928 TAMARACK AVE AZ/52 312.3
6 VCP
H7
1010 TAMARACK AVE H7
AZ/60
1040 LUPIN WY AZ/59 209.1
6 PE
H7
982 LUPIN WY H7
AZ/61
982 LUPIN WY AZ/60 268.7
6 PE
H7
942 LUPIN WY H7
BF/16
40 FAY AVE BF/17 199.0
6 VCP
F5
245 MANOR DR F5
BF/42
135 MANOR DR BF/43 130.3
6 VCP
F5
126 MANOR DR F5
BF/58
36 CORONADO AVE BF/59 39.7
6 VCP
G6
36 CORONADO AVE G5
BF/63
57 CORONADO AVE BF/64 239.9
6 VCP
F5
43 CORONADO AVE G5
Page: 2

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BF/64
76 CORONADO AVE BF/65 234.3
8 HDPE
G5
57 CORONADO AVE F5
BG/06
928 BAUER DR BG/07 94.5
6 VCP
H6
174 ROCKRIDGE RD H6
BG/34
836 BAUER CT BG/35 149.4
6 PE
H6
2408 MELENDY DR H6
BG/35
828 BAUER CT BG/36 111.1
6 PE
H6
836 BAUER CT H6
AI/59
112 BROOK ST BH/01 288.3
8 PVC
H7
2340 BRITTAN AVE H7
BH/01
133 BROOK ST BH/02 281.9
6 PVC
I7
112 BROOK ST H7
BH/15
2527 GRACELAND AVE BH/16 206.4
6 VCP
I6
2516 GRACELAND AVE I6
BH/16
7 GRACELAND LN BH/17 219.5
6 PE
I6
2527 GRACELAND AVE I6
BI/05
511 DE ANZA AVE BI/06 233.0
8 PVC
J7
402 DE ANZA AVE J7
BJ/7
228 BEVERLY DR BJ/15 130.0
6 PE
F4
BM/27
315 PORTOFINO DR BM/31 92.1
6 VCP
H5
315 PORTOFINO DR H5
BM/37
3141 MELENDY DR BM/38 293.2
6 VCP
I5
3024 MELENDY DR I5
BO/37
5 CYPRESS CT BO/42 141.6
8 VCP
J6
2911 EATON AVE J6
BO/42
6 CYPRESS CT BO/43 176.9
6 VCP
J6
5 CYPRESS CT J6
BP/32
3 VIOLET LN BP/33 173.3
6 VCP
G3
5 VIOLET LN G3
BP/33
401 CRESTVIEW AVE BP/34 128.2
6 VCP
G3
3 VIOLET LN G3
BQ/05
1015 DRAKE CT BQ/06 88.1
6 VCP
I5
1005 DRAKE CT I5
BQ/06
890 SOMERSET CT BQ/07 204.0
6 VCP
I5
1015 DRAKE CT I5
BQ/22
3111 BRITTAN AVE BQ/23 109.9
6 VCP
J5
3111 BRITTAN AVE J5
BQ/30
104 LOMA RD BQ/31 179.9
6 VCP
J5
1496 GREENBRIER RD J5
BQ/31
94 LOMA RD BQ/31A 128.6
6 VCP
K5
104 LOMA RD J5
BQ/39
22 DICKENS CT BQ/40 147.4
6 VCP
J5
19 DICKENS CT J5
BS/32
318 DE ANZA AVE BS/33 231.6
8 PE
J7
305 HILL WY I7
BS/47
2541 HOWARD AVE BS/48 158.7
6 VCP
I7
2515 HOWARD AVE I7
BW/10
1000 CRESTVIEW AVE BW/10A 141.9
6 VCP
J4
1000 CRESTVIEW DR J4
BW/36
21 QUAIL LN BW/36A 144.5
6 VCP
I3
731 CRESTVIEW DR I3
BW/42
1100 ROYAL LN BW/42A 200.1
8 VCP
K4
1115 CRESTVIEW DR K4
BY/02
601 SKYWAY RD BY/03 316.9
8 PE
C8
601 SKYWAY RD C8
BP/31
6 BELL FLOWER LN BP/30 192.4
6 VCP
G3
11 BELLFLOWER LN G3
BP/30
5 VIOLET LN BP/32 82.7
6 VCP
G3
6 BELL FLOWER LN G3
Page: 3

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AM/09
7 CHESTNUT ST AM/09A 130.7
6 VCP
C6
18 ELM ST C6
AK3/15
1788 WALNUT AVE AK3/34 158.8
0 N/A
H9
25 SUNNYDALE AVE H9
BS/59
300 DE ANZA AVE BS/35 65.0
6 N/A
J7
321 DE ANZA AVE J7
AK2/02
213 FAIRMONT AVE AK2/14 134.7
6 PE
I8
410 PARK AVE I8
AB/58
525 OLD COUNTY RD AB/64 281.9
4 N/A
D7
1038 HOLLY ST D7
AG/48
761 WALNUT ST AG/30 313.8
6 VCP
E7
799 WALNUT ST F7
BS/33
321 DE ANZA AVE BS/59 135.0
6 N/A
J7
318 DE ANZA AVE J7
AF/31
AF/55 70.9
0 N/A
F6
583 VISTA DR F6
AK3/34
1322 EATON AVE AK3/14 17.6
0 N/A
H9
1788 WALNUT AVE H9
AX/27A
163 HIGHLAND AVE AX/29 151.3
0 N/A
E6
201 HIGHLAND AVE E6
AX/11
164 ARUNDEL RD AX/22 150.4
0 N/A
E6
153 ARUNDEL RD E6
BI/12
2693 EATON AVE BI/15 124.3
0 N/A
J7
33 MAPLE WY J7
AE/17A
527 ELM ST AE/36 80.0
8 PVC
E7
510 ELM ST E7
AF/17
515 CHESTNUT ST AE/70 150.0
0 N/A
E7
565 CHESTNUT ST E7
AV/13
316 CLIFTON AVE AV/60 182.1
6 VCP
E5
346 CLIFTON AVE E5
AG/39
901 LAUREL ST AG/40 160.0
12 VCP
F8
888 EL CAMINO REAL F8
B-1/76B
115 WYCOMBE AVE B-1/76A 58.2
6 VCP
D4
608 DARTMOUTH AVE D4
B-1/76
608 DARTMOUTH AVE B-1/76B 60.6
6 VCP
D4
608 DARTMOUTH AVE D4
Pipes 85 16,204.4 Total Length
Page: 4

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Work Order Number:
6/26/2025
1:39 PM
25-001413
Main
Task:

Cause:

Problem:

FOG

HYDRAULIC FLUSHING
Priority:

Sr Maint Worker:

Scheduled Date:

To be scheduled
Check box if billable work order.

RAMIREZ, RUBEN
City of San Carlos-General Services
Work Order Report with Asset Listing
Category: Status: New Work OrderSewer Pipe
Comments for Crew
6 month main hotspots
Task Code: T ask Description:1001 HYDRAULIC FLUSHING Task Unit:

Work Qty:

Hours
Start Date/Time: End Date/Time: 0.00
Employee NameDate OvertimeReg Hours HoursEquipment DescriptionEquip ID 196 V actor 2100 plus 0.00
UnitsMaterial Code Material Description Cost
Asset List (Sewer Pipes)
US Structure US Address
DS Structure
Length
Diameter Completion DateMaterial
US Map Page
DS Map Page DS Address
Debris Type/Rating
AA/02
343
FAIRFIELD DR AA/03 228.8
15 PVC
C7
367 FAIRFIELD DR C7
AA/03
987 INVERNESS DR AA/04 280.5
15 PVC
C7
343 FAIRFIELD DR C7
AA/05
1019 RIVERTON DR AA/09 258.6
6 PE
C7
989 RIVERTON DR C7
AB/44A
914 MC CUE AVE AB/17 18.7
6 VCP
D8
914 MC CUE AVE D8
AB/18
984 MC CUE AVE AB/19 296.4
6 VCP
D8
954 MC CUE AVE D8
AB/19
997 MC CUE AVE AB/19A 112.0
6 VCP
D7
984 MC CUE AVE D8
AB/48A
713 INDUSTRIAL RD AB/34 18.7
8 VCP
D8
903 CHERRY ST D8
Page: 1

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AB/43A
914 MC CUE AVE AB/44A 321.8
24 PVC
D8
96 BAYPORT CT D8
AB/44A
907 SAN CARLOS AVE AB/45A 176.7
24 PVC
D8
914 MC CUE AVE D8
AB/45
695 INDUSTRIAL RD AB/47 443.2
33 RCP
D8
883 SAN CARLOS AVE D8
AB/45A
906 MONTGOMERY ST AB/47A 270.7
24 PVC
D8
907 SAN CARLOS AVE D8
AB/47A
903 CHERRY ST AB/48A 274.0
24 PVC
D8
906 MONTGOMERY ST D8
AB/55b
750 INDUSTRIAL RD AB/55A 236.8
21 PVC
D8
904 HALL ST D8
AB/48A
904 HALL ST AB/55b 234.5
21 PVC
D8
903 CHERRY ST D8
AC/26
1061 HOWARD AVE AC/27 260.3
8 VCP
F9
1300 INDUSTRIAL RD F9
AC/27
1061 HOWARD AVE AC/28 226.3
8 VCP
F9
1061 HOWARD AVE F9
AC/24
1300 INDUSTRIAL RD AC/35A 179.5
24 PVC
F9
1300 INDUSTRIAL RD F9
AC/46
1411 INDUSTRIAL RD AC/53 252.9
15 PVC
F9
1403 INDUSTRIAL RD F9
AD/18
222 LAUREL ST AD/17 163.7
6 PE
D7
240 EL CAMINO REAL D7
AD/20
26 EL CAMINO REAL AD/21 228.5
6 VCP
C6
58 EL CAMINO REAL C6
AE/39
431 CHESTNUT ST AE/38 149.4
6 PVC
E6
1416 MAGNOLIA AVE E7
AE/19
1416 MAGNOLIA AVE AE/39 166.0
6 PVC
E7
1413 MAGNOLIA AVE E7
AE/42
393 CEDAR ST AE/41 153.9
6 VCP
E6
446 CHESTNUT ST E6
AF/32
1700 SAN CARLOS AVE AF/08 98.5
6 VCP
E6
1700 SAN CARLOS AVE E6
AF/34
636 PROSPECT ST AF/35 271.5
6 PE
F7
1667 SAN CARLOS AVE F6
AF/45
600 ELM ST AF/46 207.1
6 VCP
E7
1360 CHERRY ST E7
AF/46
649 ELM ST AF/47 208.8
6 VCP
E7
600 ELM ST E7
AF2/10
2121 SAN CARLOS AVE AF2/10A 20.7
10 VCP & CIP
F5
2061 SAN CARLOS AVE F5
AG/18
676 EL CAMINO REAL AG/05 375.0
12 VCP
E7
770 EL CAMINO REAL E8
AG/05
630 EL CAMINO REAL AG/06 350.3
10 PVC
E7
676 EL CAMINO REAL E7
AG/44
1101 SAN CARLOS AVE AG/07 136.0
10 VCP
E7
620 EL CAMINO REAL E7
AG/07
1201 SAN CARLOS AVE AG/11 345.3
6 VCP & CIP
E7
1101 SAN CARLOS AVE E7
AG/12
1301 SAN CARLOS AVE AG/13 97.7
6 VCP
E7
1301 SAN CARLOS AVE E7
AG/44
1147 SAN CARLOS AVE AG/15 168.1
6 PE
E7
620 EL CAMINO REAL E7
AG/15
616 LAUREL ST AG/16 190.4
6 PE
E7
1147 SAN CARLOS AVE E7
AG/16
660 LAUREL ST AG/17 300.5
8 VCP
E7
616 LAUREL ST E7
AG/23
757 ELM ST AG/24 350.9
8 PE
F7
793 ELM ST F7
Page: 2

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AG/24
745 ELM ST AG/25 121.5
6 PE
E7
757 ELM ST F7
AG/25
734 CHESTNUT ST AG/26 374.5
6 VCP
F7
745 ELM ST E7
AG/26
775 CHESTNUT ST AG/27 253.2
6 VCP
F7
734 CHESTNUT ST F7
AG/33
701 LAUREL ST AG/32 303.3
6 VCP
E7
753 LAUREL ST E7
AG/21
753 LAUREL ST AG/33 373.7
6 VCP
E7
790 LAUREL ST E8
AG/41
845 LAUREL ST AG/34 284.1
6 VCP
F8
865 LAUREL ST F8
AG/20
750 EL CAMINO REAL AG/35 375.7
6 VCP
E7
796 EL CAMINO REAL E8
AG/37
825 LAUREL ST AG/36 247.0
6 VCP
E8
850 EL CAMINO REAL E8
AG/40
850 EL CAMINO REAL AG/37 228.0
6 VCP
E8
901 LAUREL ST F8
AG/39
850 EL CAMINO REAL AG/38 307.2
12 VCP
E8
888 EL CAMINO REAL F8
AG/39b
888 EL CAMINO REAL AG/39 90.6
15 PVC
F8
900 EL CAMINO REAL F8
AH/13
1000 LAUREL ST AH/14 299.4
8 PE
F8
1045 LAUREL ST F8
AH/15
901 LAUREL ST AH/16 334.4
8 PE
F8
956 LAUREL ST F8
AH/14
1305 MORSE BLVD AH/17 266.2
6 VCP
F8
1000 LAUREL ST F8
AH/18
1226 ARROYO AVE AH/19 357.8
6 PE
F8
925 WALNUT ST F8
AH/19
1226 ARROYO AVE AH/20 108.5
6 VCP
F8
1226 ARROYO AVE F8
AH/20
900 ELM ST AH/21 244.4
8 VCP
F7
1226 ARROYO AVE F8
AH/21
1416 ARROYO AVE AH/22 81.8
6 VCP
F7
900 ELM ST F7
AH/22
1520 SCHOOL ST AH/23 287.9
6 VCP
F7
1416 ARROYO AVE F7
AH/23
1568 SCHOOL ST AH/24 296.2
6 VCP
F7
1520 SCHOOL ST F7
AH/21
1501 ARROYO AVE AH/25 297.0
8 VCP
F7
900 ELM ST F7
AI/18
947 ALAMEDA DE LAS
PULGAS
AI/20 287.6
6 VCP
H6
1083 LUPIN WY H6
AI/35
1100 LAUREL ST AI/36 177.9
8 RCP
F8
1100 EL CAMINO REAL F8
AJ/08
2009 HOWARD AVE AJ/09 302.7
6 CIP
H7
1909 HOWARD AVE H8
AJ/09
2028 HOWARD AVE AJ/10 229.7
6 VCP
H7
2009 HOWARD AVE H7
AJ/26
1363 LAUREL ST AJ/27 205.3
6 CIP
G8
1321 LAUREL ST G8
AK/26
23 MICHAEL CT AK/24 149.3
6 VCP
J7
220 TIMOTHY DR J7
AK/26
205 TIMOTHY DR AK/25 235.3
6 VCP
J7
220 TIMOTHY DR J7
AK/27
220 TIMOTHY DR AK/26 222.9
6 VCP
J7
11 RAYMOND CT J7
AK2/01
410 PARK AVE AK2/02 138.5
6 PE
I8
212 ALBERTA AVE I8
Page: 3

9.c
September 08, 2025

Packet Pg. 88

AK2/02
237 FAIRMONT AVE AK2/13 252.2
6 VCP
I8
410 PARK AVE I8
AK3/09
1130 EATON AVE AK3/10 52.3
6 VCP
H9
1120 EATON AVE H9
AK3/21
1323 CENTRAL AVE AK3/20 137.4
15 VCP
H9
1251 CENTRAL AVE H9
AK3/22
1251 CENTRAL AVE AK3/21 319.0
15 VCP
H9
1275 WHITE OAK WY G9
AK3/23
1275 WHITE OAK WY AK3/22 281.2
15 VCP
G9
1477 WALNUT ST G9
AP/09
1477 WALNUT ST AK3/23 346.3
15 VCP
G9
1320 BELMONT AVE G8
AL/16
1680 HULL DR AL/20 217.2
6 VCP & CIP
D6
1630 HULL DR D6
AM/07
34 ELM ST AM/08 330.7
6 VCP & CIP
C6
76 ELM ST C6
AN/04
343 MANZANITA AVE AN/21 154.8
6 PE
E6
320 CEDAR ST E6
AO/07
801 CHESTNUT ST AO/08 222.5
6 VCP
F7
826 CHESTNUT ST F7
AO/27
979 ORANGE AVE AO/39 152.5
6 VCP
G7
1915 ARROYO AVE G7
AK3/01
1383 LAUREL ST AP/07 148.5
12 VCP
G9
1352 EL CAMINO REAL G9
AP/07
1320 BELMONT AVE AP/09 323.2
15 VCP
G8
1383 LAUREL ST G9
AP2/02
1713 CEDAR ST AP2/03 293.0
6 PVC
H8
1800 WHITE OAK WY H8
AP2/03
1737 CEDAR ST AP2/04 249.9
6 PVC
H8
1713 CEDAR ST H8
AP2/04
1820 ST FRANCIS WY AP2/05 58.8
6 PVC
H8
1737 CEDAR ST H8
AQ/57
1825 AP2/06 373.7
15 VCP
I8
1681 CHESTNUT ST H8
AP2/06
1729 CEDAR ST AP2/07 240.4
15 VCP
H8
1825 I8
AP2/16
1750 CEDAR ST AP2/17 123.8
8 PE
H8
1901 WHITE OAK WY H8
AP2/17
113 ALBERTA AVE AP2/18 132.9
8 PE
I8
1750 CEDAR ST H8
AP2/17
119 FAIRMONT AVE AP2/28 72.8
6 PE
H8
1750 CEDAR ST H8
AP2/28
149 FAIRMONT AVE AP2/29 278.8
6 PE
I8
119 FAIRMONT AVE H8
AP2/29
415 PARK AVE AP2/30 295.5
6 PE
I8
149 FAIRMONT AVE I8
AP2/31A
1985 WHITE OAK WY AP2/31 197.4
6 VCP
I8
325 PARK AVE I8
AP2/30
325 PARK AVE AP2/31A 127.8
6 PE
I8
415 PARK AVE I8
AP2/37
2060 WHITE OAK WY AP2/36 329.4
6 VCP
I8
1435 OAKHURST AVE I8
AP2/38
1435 OAKHURST AVE AP2/37 333.0
6 VCP
I8
1409 OAKHURST AVE H8
AP2/49
328 OAKVIEW DR AP2/51 79.8
6 VCP
I7
325 OAKVIEW DR I7
AP2/51
337 OAKVIEW DR AP2/52 131.8
6 VCP
I7
328 OAKVIEW DR I7
AQ/06
100 BELVEDERE AVE AQ/07 234.0
10 PVC
G8
1399 BELMONT AVE G8
Page: 4

9.c
September 08, 2025

Packet Pg. 89

AQ/07
1475 ELM ST AQ/08 190.0
10 PVC
H8
100 BELVEDERE AVE G8
AQ/09
1500 WHITE OAK WY AQ/14 158.9
8 PVC
H8
1420 WHITE OAK WY H8
AQ/08
1523 ELM ST AQ/38 279.1
8 PE
H9
1475 ELM ST H8
AQ/38
1574 ELM ST AQ/39 213.0
8 PVC
H9
1523 ELM ST H9
AK3/20
1580 ELM ST AQ/40 262.3
15 VCP
H9
1323 CENTRAL AVE H9
AQ/39
1632 ELM ST AQ/41 221.1
8 VCP
H9
1574 ELM ST H9
AQ/41
1730 ELM ST AQ/42 324.3
8 VCP
H9
1632 ELM ST H9
AQ/42
1820 ELM ST AQ/43 266.0
8 VCP
H9
1730 ELM ST H9
AQ/47
21 STANFORD LN AQ/48 123.2
0 N/A
I9
147 SUNNYDALE AVE H9
AQ/52
1733 ST FRANCIS WY AQ/51 266.7
6 PVC
H8
1627 ST FRANCIS WY H9
AQ/55
1635 ST FRANCIS WY AQ/56 271.6
15 VCP
H9
1528 ST FRANCIS WY H9
AQ/56
1681 CHESTNUT ST AQ/57 280.1
15 VCP
H8
1635 ST FRANCIS WY H9
AR/04
490 SHELFORD AVE AR/05 208.5
6 VCP
D6
11 HILLCREST RD D6
AR/14
410 ERLIN DR AR/15 88.5
6 VCP
D5
410 ERLIN DR D5
AR/23
30 MIRAMONTE CT AR/24 143.0
6 VCP
D5
16 MIRAMONTE CT D5
AR/28
2 ENSENADA RD AR/27 193.8
6 PE
D5
40 ENSENADA RD D6
AS/03
508 HILLCREST RD AS/04 71.2
6 VCP
F6
585 VISTA DR F6
AS/05
407 HILLCREST RD AS/06 203.1
6 VCP
E6
431 HILLCREST RD E6
AS/06
325 HILLCREST RD AS/07 260.4
6 PE
E6
407 HILLCREST RD E6
AS/07
300 HILLCREST RD AS/08 151.7
8 HDPE
E6
325 HILLCREST RD E6
AS/15
55 MADRONA ST AS/14 163.4
6 VCP
E6
67 MADRONA ST E6
AS/16
67 MADRONA ST AS/15 60.0
6 VCP & CIP
E6
25 HIGHLAND AVE E6
AV/13
346 CLIFTON AVE AV/14 103.1
6 PE
E5
346 CLIFTON AVE E5
AV/48
5 COTTAGE LN AV/42 137.4
6 VCP
D5
357 DARTMOUTH AVE D5
AV/44
357 DARTMOUTH AVE AV/48 163.1
6 VCP
D5
484 DARTMOUTH AVE D5
AX/72
310 PHELPS RD AX/61 345.1
6 VCP
E5
201 ARUNDEL RD E5
AY/01
1892 CARMELITA DR AY/01A 152.6
8 VCP
F6
1820 SAN CARLOS AVE F6
AY/01A
1892 CARMELITA DR AY/02 128.7
10 VCP
F6
1892 CARMELITA DR F6
AY/02
685 CORDILLERAS AVE AY/03 247.0
8 PVC
F6
1892 CARMELITA DR F6
AY/03
701 CORDILLERAS AVE AY/04 153.7
6 VCP
F6
685 CORDILLERAS AVE F6
Page: 5

9.c
September 08, 2025

Packet Pg. 90

AY/09
2048 ALMA ST AY/14 329.9
6 PE
F6
1931 CARMELITA DR F6
AY/26
893 BAUER DR AY/27 214.8
6 PE
G6
885 BAUER DR G6
AY/34
103 VISTA DEL GRANDE AY/33 92.4
6 VCP
G6
103 VISTA DEL GRANDE G6
AY/49
31 MADERA AVE AY/50 295.0
6 PE
F6
12 MADERA AVE
AY/11
564 ALAMEDA DE LAS
PULGAS
AY/61 248.8
6 PE
F6
1996 CARMELITA DR F6
AI/26
2001 BIRCH AVE AZ/01 244.6
6 VCP
G7
1082 CORDILLERAS AVE H7
AZ/01
1981 BIRCH AVE AZ/02 131.0
6 VCP
G7
2001 BIRCH AVE G7
AZ/24
843 CORDILLERAS AVE AZ/23 328.5
6 VCP
G7
862 CORDILLERAS AVE G7
AZ/09
2047 BELLE AVE AZ/44 274.2
6 VCP
G7
922 CORDILLERAS AVE G7
AZ/55
953 LUPIN WY AZ/53 269.3
6 VCP
H7
1010 TAMARACK AVE H7
AZ/55
995 LUPIN WY AZ/56 165.4
6 VCP
H7
1010 TAMARACK AVE H7
AZ/62
942 LUPIN WY AZ/61 340.9
6 PE
H7
902 LUPIN WY H6
AZ/40
902 LUPIN WY AZ/62 144.7
6 VCP
H6
2123 BELLE AVE H6
B-1/01A
772 DARTMOUTH AVE B-1/01 270.8
6 VCP
D4
750 DARTMOUTH AVE D4
B-1/01
2814 SAN CARLOS AVE B-1/02 265.0
6 VCP
D4
772 DARTMOUTH AVE D4
B-1/03
4 CRANFIELD AVE B-1/04 196.6
6 VCP
E4
2 CRANFIELD AVE E4
B-1/04
7 CRANFIELD AVE B-1/05 176.3
6 VCP
E4
4 CRANFIELD AVE E4
B-1/05
22 CLUB DR B-1/06 140.3
6 VCP
E4
7 CRANFIELD AVE E4
B-1/103
148 LYNDHURST AVE B-1/102 180.1
6 VCP
D5
241 SHELFORD AVE D5
B-1/11
84 CLUB DR B-1/11a 75.0
6 VCP80 CLUB DR F4
B-1/01
772 DARTMOUTH AVE B-1/12 163.1
6 VCP
D4
772 DARTMOUTH AVE D4
B-1/19
63 EXETER AVE B-1/20 117.6
6 VCP
D4
51 EXETER AVE D4
B-1/75
608 DARTMOUTH AVE B-1/76 371.5
6 VCP
D4
656 DARTMOUTH AVE D4
B-1/79
164 EXBOURNE AVE B-1/80 205.0
6 VCP
D4
B-1/79A
164 EXBOURNE AVE B-1/80 182.6
6 PE
D4
116 WYCOMBE AVE D4
B-1/80
150 EXBOURNE AVE B-1/80A 235.6
6 PE
D5
164 EXBOURNE AVE D4
B-180a
142 EXBOURNE AVE B-1/81 202.0
6 PE
D5
BA/10
1832 BELMONT AVE BA/11 340.1
8 VCP
H8
1671 BELMONT AVE H8
BA/16
1369 OAKHURST AVE BA/17 321.0
6 PE
H8
1377 ORANGE AVE H8
BB/01
2044 ST FRANCIS WY BB/02 283.6
6 PE
I8
2018 ST FRANCIS WY I8
Page: 6

9.c
September 08, 2025

Packet Pg. 91

BB/02
2072 ST FRANCIS WY BB/03 276.6
6 PE
I8
2044 ST FRANCIS WY I8
BB/03
330 PEARL AVE BB/05 152.5
6 PE
I8
2072 ST FRANCIS WY I8
BB/29
1623 CORDILLERAS AVE BB/30 207.5
6 VCP
I7
423 EMERALD AVE I7
BB/32
1528 CORDILLERAS AVE BB/33 209.1
6 VCP
I7
122 RUBY AVE I7
BB/41
367 OAKVIEW DR BB/39 126.0
6 VCP
I7
1528 CORDILLERAS AVE I7
BB/41
1512 CORDILLERAS AVE BB/42 130.7
6 VCP
I7
1528 CORDILLERAS AVE I7
BC/01
710 PARK AVE BC/02 146.4
6 PE
I8
2005 EATON AVE I8
BC/45
2007 ST FRANCIS WY BC/03 143.8
6 PE
I8
207 KELTON AVE I8
BC/05
421 PEARL AVE BC/06 380.4
6 PE
I8
2055 ST FRANCIS WY I8
BC/06
405 PEARL AVE BC/07 53.4
6 VCP
I8
421 PEARL AVE I8
BC/07
2125 ST FRANCIS WY BC/09 127.8
6 VCP
J8
405 PEARL AVE I8
BC/09
245 RUBY AVE BC/10 232.7
6 VCP
J8
2125 ST FRANCIS WY J8
BC/10
269 RUBY AVE BC/11 270.2
6 VCP
J8
245 RUBY AVE J8
BC/09
221 RUBY AVE BC/12 131.4
6 VCP
J8
2125 ST FRANCIS WY J8
BC/35
2245 EATON AVE BC/33 347.5
6 VCP
J8
2120 EATON AVE J8
BC/02
207 KELTON AVE BC/45 142.4
6 PE
I8
710 PARK AVE I8
BD/02
2409 SAN CARLOS AVE BD/09 158.7
6 VCP
E5
2 BEVERLY DR F5
BD/37
120 BAYVIEW DR BD/38 161.3
6 VCP
F4
120 BAYVIEW DR F4
AF2/10A
1 DEVONSHIRE BLVD BE/02 229.5
10 VCP & CIP
F5
2121 SAN CARLOS AVE F5
BE/02
9 DEVONSHIRE BLVD BE/02A 117.9
10 VCP & CIP
F5
1 DEVONSHIRE BLVD F5
BE/01
9 DEVONSHIRE BLVD BE/04 197.7
15 VCP
F5
1 DEVONSHIRE BLVD F5
BF/11
11 WILLOW GLEN WY BF/12 121.8
6 PVC
F5
16 FAY AVE F5
BF/14
43 WILLOW GLEN WY BF/13 257.8
6 PVC
G5
27 WILLOW GLEN WY F5
BF/26
105 MANOR DR BF/25 212.2
6 PE
F5
2177 CARMELITA DR F6
BF/01
2101 CARMELITA DR BF/28 57.4
6 VCP
F6
2058 CARMELITA DR F6
BF/28
67 PINE AVE BF/29 90.2
6 VCP
F6
2101 CARMELITA DR F6
BF/29
56 PINE AVE BF/30 243.5
8 PVC
F6
67 PINE AVE F6
BF/39
153 DALE AVE BF/40 197.0
6 VCP & CIP
F6
130 DALE AVE F6
BF/43
171 MADERA AVE BF/49 212.7
6 VCP
F5
135 MANOR DR F5
BF/49
221 MANOR DR BF/50 153.8
6 VCP
F5
171 MADERA AVE F5
Page: 7

9.c
September 08, 2025

Packet Pg. 92

BF/50
221 MANOR DR BF/51 112.6
6 VCP
F5
221 MANOR DR F5
BF/81
201 GLASGOW LN BF/80 100.6
6 PVC
G5
201 GLASGOW LN G5
BF2/02
176 GLASGOW LN BF2/01 372.1
6 PVC
G5
173 GLASGOW LN G6
BF2/03
173 GLASGOW LN BF2/02 222.4
6 PVC
G6
144 GLASGOW LN G6
BF2/04
144 GLASGOW LN BF2/03 53.9
6 PVC
G6
145 GLASGOW LN G6
BF2/05
145 GLASGOW LN BF2/04 199.3
8 PVC
G6
131 GLASGOW LN H6
BF2/06
131 GLASGOW LN BF2/05 61.0
8 PVC
H6
124 GLASGOW LN H6
BF2/07
124 GLASGOW LN BF2/06 214.2
8 PVC
H6
108 GLASGOW LN H6
BF2/08
108 GLASGOW LN BF2/07 293.2
8 PVC
H6
109 ABERDEEN DR H5
BG/25A
109 ABERDEEN DR BF2/08 214.1
8 PVC
H5
101 ABERDEEN DR H5
BF2/08
209 ABERDEEN DR BF2/09 114.3
6 PVC
H5
109 ABERDEEN DR H5
BF2/09
209 ABERDEEN DR BF2/10 100.5
6 PVC
G5
209 ABERDEEN DR H5
BF2/10
221 ABERDEEN DR BF2/11 142.8
6 PVC
G5
209 ABERDEEN DR G5
BF2/11
229 ABERDEEN DR BF2/12 215.6
6 PVC
G5
221 ABERDEEN DR G5
BF/81
109 DUNDEE LN BF2/13 172.3
6 PVC
G5
201 GLASGOW LN G5
BG/08
916 BAUER DR BG/09 219.4
6 VCP
H6
921 BAUER DR H6
BG/18
824 BAUER DR BG/19 192.5
6 VCP
H6
860 BAUER DR H6
BG/22
917 HEATHER DR BG/21 299.8
6 VCP
H6
895 HEATHER DR H6
BG/21
924 HEATHER DR BG/21A 179.3
6 VCP
H6
917 HEATHER DR H6
BG/22
895 HEATHER DR BG/30 202.2
6 VCP
H6
895 HEATHER DR H6
BG/32
791 SUNSET DR BG/31 277.9
6 VCP
H6
701 SUNSET DR H6
BG/42
109 ROCKRIDGE RD BG/41 154.7
8 N/A
H6
128 ROCKRIDGE RD H6
BH/10
2430 GRACELAND AVE BH/09 299.8
6 VCP
I7
1190 ALAMEDA DE LAS
PULGAS
I7
BH/19
9 VAL MAR PL BH/20 251.7
6 VCP
I6
2604 GRACELAND AVE I6
BI/11
33 MAPLE WY BI/12 160.3
6 VCP
J7
33 MAPLE WY J7
BI/15
2701 EATON AVE BI/16 114.7
6 VCP
J7
2693 EATON AVE J7
BI/16
2701 EATON AVE BI/17 192.2
6 VCP
J7
2701 EATON AVE J7
BI/17
2748 CLIFFORD AVE BI/17A 78.7
8 VCP
J7
2701 EATON AVE J7
BI/17A
2772 CLIFFORD AVE BI/18 90.9
8 VCP
J7
2748 CLIFFORD AVE J7
BI/21
2765 EATON AVE BI/22 63.8
6 VCP
J7
2751 EATON AVE J7
Page: 8

9.c
September 08, 2025

Packet Pg. 93

BJ/15
232 BEVERLY DR BJ/16 119.4
6 PE
F4
228 BEVERLY DR F4
BJ/22
112 CLUB DR BJ/23 267.1
6 VCP
F4
12 CAMBORNE AVE F4
BJ/18
208 BAYVIEW DR BJ/29 328.0
6 VCP
F4
260 BEVERLY DR F4
BL/70
47 ROSLYN AVE BL/70A 146.0
6 VCP
G5
46 ROSLYN AVE G5
BM/24
7 PORTOFINO CT BM/25 304.5
6 VCP
H5
6 PORTOFINO CT H5
BM/38
3180 MELENDY DR BM/39 262.4
6 VCP
I5
3141 MELENDY DR I5
BM/39
3210 MELENDY DR BM/40 297.0
6 VCP
I4
3180 MELENDY DR I5
BM/40
3260 MELENDY DR BM/41 282.1
6 VCP
I4
3210 MELENDY DR I4
BM/42
3320 MELENDY DR BM/43 251.3
6 VCP
I4
3301 MELENDY DR I4
BM/43
3328 MELENDY DR BM/44 255.8
6 VCP
I4
3320 MELENDY DR I4
BM/44
3355 MELENDY DR BM/45 275.0
6 VCP
I4
3328 MELENDY DR I4
BM/52
149 COVENTRY CT BM/51 149.3
6 VCP
I4
165 COVENTRY CT I4
BM/53
165 COVENTRY CT BM/52 106.9
6 VCP
I4
181 COVENTRY CT I4
BM/51
133 COVENTRY CT BM/54 121.0
6 VCP
I4
149 COVENTRY CT I4
BN/04
910 SUNSET DR BN/05 191.1
8 PVC
H6
159 ROGERS AVE H6
BN/05
870 SUNSET DR BN/06 258.3
6 VCP
H6
910 SUNSET DR H6
BN/06
848 SUNSET DR BN/07 250.4
6 VCP
H6
870 SUNSET DR H6
BN/07
836 SUNSET DR BN/08 280.0
6 VCP
H6
848 SUNSET DR H6
BN/08
810 SUNSET DR BN/09 230.7
6 VCP
H6
836 SUNSET DR H6
BN/19
961 SUNSET DR BN/18 263.3
6 VCP
H6
1000 SUNSET DR H6
BN/21
1030 SUNSET DR BN/20 321.2
6 VCP
I6
1052 SUNSET DR I6
BN/39
118 FAIRBANKS AVE BN/38 165.7
6 PE
H6
153 FAIRBANKS AVE I6
BN/40
153 FAIRBANKS AVE BN/39 237.4
6 VCP
I6
191 FAIRBANKS AVE I6
BN/52
2740 MILANO WY BN/53 137.2
6 VCP
I6
2800 BRITTAN AVE I6
BO/53
2753 BROMLEY DR BO/54 235.3
6 VCP
K6
2761 BROMLEY DR K6
BO/54
2740 BROMLEY DR BO/55 299.2
6 VCP
K7
2753 BROMLEY DR K6
BO/57
2726 DEBBIE CT BO/58 197.6
6 VCP
J6
2710 DEBBIE CT J6
BO/58
2740 DEBBIE CT BO/59 110.7
6 VCP
J6
2726 DEBBIE CT J6
BQ/26
298 LOMA RD BQ/27 112.3
6 VCP
J5
298 LOMA RD J5
BQ/28
1497 GREENBRIER RD BQ/29 285.4
6 VCP
J5
262 LOMA RD J5
Page: 9

9.c
September 08, 2025

Packet Pg. 94

BQ/37
1201 GREENBRIER RD BQ/37A 138.0
6 VCP
J5
1262 GREENBRIER RD J5
BQ/43
19 DICKENS CT BQ/39 119.5
6 VCP
J5
23 DICKENS CT J5
BR/29
323 HOSMER CT BR/30 156.6
6 VCP
K4
3376 LA MESA DR K4
BS/07
250 OAKVIEW DR BS/06 97.2
6 VCP
I7
236 OAKVIEW DR I7
BS/08
236 OAKVIEW DR BS/07 94.3
6 PVC
I7
213 OAKVIEW DR I7
BS/09
213 OAKVIEW DR BS/08 106.0
6 VCP
I7
213 OAKVIEW DR I7
BS/10
213 OAKVIEW DR BS/09 116.9
6 VCP
I7
208 OAKVIEW DR I7
BS/11
208 OAKVIEW DR BS/10 209.3
6 VCP
I7
209 EMERALD AVE I7
BS/25
1447 ALAMEDA DE LAS
PULGAS
BS/27 267.7
8 PVC
I7
1400 ALAMEDA DE LAS
PULGAS
I7
AB/55
760 INDUSTRIAL RD BU/01 427.4
33 VCP
D8
903 HALL ST D8
AB/55A
760 INDUSTRIAL RD BU/01A 258.3
21 PVC
D8
750 INDUSTRIAL RD D8
BU/14
937 BRANSTEN RD BU/15 308.6
8 VCP
E8
800 INDUSTRIAL RD E8
BU/15
977 BRANSTEN RD BU/16 300.9
8 VCP
E8
937 BRANSTEN RD E8
BU/16
1007 BRANSTEN RD BU/17 304.3
8 VCP
E8
977 BRANSTEN RD E8
BU/17
1026 BRANSTEN RD BU/18 308.2
8 VCP
E8
1007 BRANSTEN RD E8
BU/18
803 OLD COUNTY RD BU/19 280.2
8 VCP
E8
1026 BRANSTEN RD E8
BU/19
833 OLD COUNTY RD BU/20 204.6
8 VCP
E8
803 OLD COUNTY RD E8
BU/20
841 OLD COUNTY RD BU/21 202.7
8 VCP
E8
833 OLD COUNTY RD E8
BU/19
779 OLD COUNTY RD BU/22 150.5
8 VCP
E8
803 OLD COUNTY RD E8
BU/27
755 OLD COUNTY RD BU/26 207.2
8 VCP
E8
749 OLD COUNTY RD E8
BU/28
749 OLD COUNTY RD BU/27 313.1
8 VCP
E8
1042 TERMINAL WY E8
BU/29
1042 TERMINAL WY BU/28 314.5
8 VCP
E8
1015 TERMINAL WY E8
BU/30
1015 TERMINAL WY BU/29 314.1
8 VCP
E8
972 TERMINAL WY D8
BU/31
972 TERMINAL WY BU/30 311.9
8 VCP
D8
935 TERMINAL WY D8
AB/55A
747 INDUSTRIAL RD BU/32 24.4
8 VCP
D8
750 INDUSTRIAL RD D8
BU/33
747 INDUSTRIAL RD BU/32 246.0
10 VCP
D8
760 INDUSTRIAL RD D8
BU/36
971 TERMINAL WY BU/37 336.5
6 VCP
E8
945 TANKLAGE RD E8
BN/52
2812 BRITTAN AVE BV/01 288.9
10 VCP
I6
2800 BRITTAN AVE I6
BV/05
2800 TRAMANTO DR BV/06 147.3
6 VCP
I6
1080 HEWITT DR I6
BV/39
2915 APPIAN WY BV/40 129.3
6 VCP
I5
2909 BRITTAN AVE I5
Page: 10

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Packet Pg. 95

BV/40
2915 APPIAN WY BV/41 79.6
6 VCP
I5
2915 APPIAN WY I5
BV/41
2915 APPIAN WY BV/42 136.7
6 VCP
I6
2915 APPIAN WY I5
BW/03A
1123 GREENBRIER RD BW/03b 251.1
6 VCP
J4
3261 BRITTAN AVE J4
BW/03b
1149 GREENBRIER RD BW/03c 125.4
6 VCP
J4
1123 GREENBRIER RD J4
BW/07
1081 CRESTVIEW DR BW/08 256.3
6 VCP
J4
1100 ROYAL LN J4
BW/36b
715 CRESTVIEW DR BW/36c 49.7
6 VCP
I3
715 CRESTVIEW DR I3
BW/06
1115 CRESTVIEW DR BW/42 96.9
8 VCP
K4
1110 HUDSON CT J4
BW/43
3284 LA MESA DR BW/44 242.8
8 VCP
K4
1115 CRESTVIEW DR K4
BW/44
3299 LA MESA DR BW/56 161.4
8 VCP
K4
3284 LA MESA DR K4
BW/56
1231 CRESTVIEW DR BW/57 155.4
8 VCP
K4
3299 LA MESA DR K4
BW/57
3251 LA MESA DR BW/58 156.7
8 VCP
K4
1231 CRESTVIEW DR K4
BW/58
3227 LA MESA DR BW/59 317.3
8 VCP
K5
3251 LA MESA DR K4
BW/59
1318 PEBBLE DR BW/60 321.0
8 VCP
K5
3227 LA MESA DR K5
BW/61
3197 LA MESA DR BW/62 136.4
6 VCP
K5
1318 PEBBLE DR K5
BW/62
3197 LA MESA DR BW/64 34.1
6 VCP
K5
3197 LA MESA DR K5
BW/62
3197 LA MESA DR BW/65 139.1
6 VCP
K5
3197 LA MESA DR K5
BW/67
3166 LA MESA DR BW/68 301.1
6 VCP
K5
3189 LA MESA DR K5
AQ/43
1375 EATON AVE BX/01 159.4
8 VCP
H9
1820 ELM ST H9
BX/02
1624 EATON AVE BX/03 267.0
8 PVC
I9
1451 EATON AVE H9
BX/03
1725 EATON AVE BX/04 250.0
8 VCP
I9
1624 EATON AVE I9
BX/04
1800 EATON AVE BX/04A 335.7
8 VCP
I9
1725 EATON AVE I9
BX/13
125 COLTON AVE BX/12 253.4
6 PVC
I8
2130 CEDAR ST I8
BX/28
2030 CEDAR ST BX/14 148.3
8 PVC
I8
105 COLTON AVE I8
BX/14
143 KELTON AVE BX/15 299.3
6 PVC
I8
2030 CEDAR ST I8
BX/15
711 PARK AVE BX/16 318.0
6 PVC
I8
143 KELTON AVE I8
BY/04
795 SKYWAY RD BY/05 360.5
8 PVC
D8
655 SKYWAY RD D8
BY/05
795 SKYWAY RD BY/06 358.8
8 PVC
D8
795 SKYWAY RD D8
BY/06
795 SKYWAY RD BY/07 352.3
8 PVC
D9
795 SKYWAY RD D8
BY/09
999 SKYWAY RD BY/08 206.6
8 PVC
E9
959 SKYWAY RD D9
BZ/03
375 SHOREWAY RD BZ/04 418.4
10 ACP
B8
375 SHOREWAY RD B8
Page: 11

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Packet Pg. 96

BZ/04
345 SHOREWAY RD BZ/05 338.1
10 ACP
B8
375 SHOREWAY RD B8
BZ/05
333 SHOREWAY RD BZ/06 349.7
10 ACP
B7
345 SHOREWAY RD B8
BZ/12
225 SHOREWAY RD BZ/08 314.9
10 PVC
B7
333 SHOREWAY RD B7
BZ/08
125 SHOREWAY RD BZ/09 361.0
10 ACP
B7
225 SHOREWAY RD B7
BZ/09
75 SHOREWAY RD BZ/10 168.4
10 ACP
B7
125 SHOREWAY RD B7
BZ/10
75 SHOREWAY RD BZ/11 278.1
10 ACP
B7
75 SHOREWAY RD B7
DA/06
270 INDUSTRIAL RD DA/07 264.4
27 VCP
B7
300 INDUSTRIAL RD C7
DA/07
270 INDUSTRIAL RD DA/08 368.8
27 VCP
B7
270 INDUSTRIAL RD B7
DA/08
275 INDUSTRIAL RD DA/09 126.4
27 VCP
B7
270 INDUSTRIAL RD B7
DA/09
266 INDUSTRIAL RD DA/10 208.9
27 VCP
B7
275 INDUSTRIAL RD B7
DB/03
301 OLD COUNTY RD DB/01 235.5
6 VCP
C7
601 TAYLOR BL C7
DB/04
601 TAYLOR BL DB/03 318.9
6 VCP
C7
595 TAYLOR BL C7
DB/05
595 TAYLOR BL DB/04 255.3
6 VCP
C7
585 TAYLOR BL C7
DB/06
585 TAYLOR BL DB/05 251.2
6 VCP
C7
270 INDUSTRIAL RD C7
DA/06
270 INDUSTRIAL RD DB/06 298.4
6 VCP
C7
300 INDUSTRIAL RD C7
DB/04
161 GLENN WY DB/07 238.3
6 VCP
C7
595 TAYLOR BL C7
DB/07
100 GLENN WY DB/08 238.2
6 VCP
C7
161 GLENN WY C7
DB/08
71 GLENN WY DB/09 249.0
6 VCP
C7
100 GLENN WY C7
DC/08
535 BRAGATO RD DC/07 44.9
8 PE
B7
495 BRAGATO RD B7
DC/09
495 BRAGATO RD DC/08 233.6
8 PE
B7
266 INDUSTRIAL RD B7
DD/05
640 QUARRY RD DD/04 316.1
6 VCP
B6
610 QUARRY RD B6
DD/05A
610 QUARRY RD DD/05 92.0
6 VCP
B6
550 QUARRY RD B6
DD/06
550 QUARRY RD DD/05A 222.4
6 VCP
B6
550 QUARRY RD B6
DD/07
550 QUARRY RD DD/06 344.1
6 VCP
B6
550 QUARRY RD B7
DD/06
550 QUARRY RD DD/06A 32.4
6 VCP
B6
550 QUARRY RD B6
DA/13
550 QUARRY RD DD/07 342.5
6 VCP
B7
191 INDUSTRIAL RD B7
PS/02
375 SHOREWAY RD BZ/03 4.8
10 ACP
B8
372 SHOREWAY RD B8
BR/23
1346 PEBBLE DR BR/23A 8.5
0 N/A
K5
1338 PEBBLE DR K5
BF2/08
2600 MELENDY DR BF2/08A 38.9
6 PVC
H5
109 ABERDEEN DR H5
BH/02
1223 ALAMEDA DE LAS
PULGAS
BH/04A 201.6
8 PVC
I7
133 BROOK ST I7
Page: 12

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September 08, 2025

Packet Pg. 97

BI/17A
2713 CLIFFORD AVE BI/17B 117.9
6 PVC
J7
2748 CLIFFORD AVE J7
DC/05
585 BRAGATO RD DC/03 222.5
8 PE
C6
565 BRAGATO RD C6
BJ/03
241 EXETER AVE BJ/03B 43.8
0 N/A
F5
239 EXETER AVE F5
AQ/04
1310 CENTRAL AVE AQ/62 246.2
6 VCP
H9
1322 WHITE OAK WY H9
AP2/68
2018 ST FRANCIS WY BB/01 136.7
6 PE
I8
515 PARK AVE I8
BF/10
32 FAY AVE BF/83 183.8
6 VCP
F5
16 FAY AVE F5
AD/21
10 EL CAMINO REAL AD/27 148.4
0 N/A
C6
26 EL CAMINO REAL C6
AG/50
1341 OLIVE ST AG/51 138.9
0 N/A
F7
832 WALNUT AVE F7
AE/01
378 EL CAMINO REAL AE/49 113.3
0 N/A
D7
336 EL CAMINO REAL D7
BR/32
3335 LA MESA DR BR/32A 43.0
6 N/A
K4
3335 LA MESA DR K4
BS/28
305 HILL WY BS/32 134.1
8 PVC
I7
1447 ALAMEDA DE LAS
PULGAS
I7
AI/90
1150 GREENWOOD AVE AI/33 491.9
10 VCP
G8
1100 COWGILL ALLEY F8
AG/08
1188 SAN CARLOS AVE AG/10 345.9
0 N/A
E7
580 EL CAMINO REAL E7
AC/10
900 EL CAMINO REAL AG/39b 160.0
15 VCP
F8
851 OLD COUNTY RD E8
AY/14
2036 ALMA ST AY/62 123.9
6 PE
F6
2048 ALMA ST F6
AG/15
671 COWGILL ALLEY AG/46 369.5
8 PE
E7
1147 SAN CARLOS AVE E7
AK/01
2501 EATON AVE AK/02 85.2
10 N/A
J8
2435 EATON AVE J8
BF/12
27 WILLOW GLEN WY BF/14 121.6
0 N/A
F5
11 WILLOW GLEN WY F5
B-1/80A
142 EXBOURNE AVE B-1/81 102.6
0 N/A
D5
150 EXBOURNE AVE D5
AF/30
583 VISTA DR AF/31 165.6
0 N/A
F6
1866 SAN CARLOS AVE F6
BX/01
1451 EATON AVE BX/02 301.2H9
1375 EATON AVE H9
BY/03
655 SKYWAY RD BY/04 319.9
8 PVC
D8
601 SKYWAY RD C8
AG/05
1161 CHERRY LN AG/45 311.2
0 N/A
E7
676 EL CAMINO REAL E7
AG/36
796 EL CAMINO REAL AG/20 133.6
6 VCP
E8
825 LAUREL ST E8
AG/40
865 LAUREL ST AG/41 173.9
12 VCP
F8
901 LAUREL ST F8
AG/35
705 LAUREL ST AG/35A 297.9
6 PVC
E7
750 EL CAMINO REAL E7
AN/22
327 SYCAMORE ST AN/68 94.1
0 N/A
E6
311 SYCAMORE ST E6
AQ/25
1634 ST FRANCIS WY AQ/26 86.9
0 N/A
H8
1653 GOVER LN H8
BA/01
1386 WOODLAND AVE BA/03 180.5
6 N/A
H8
1579 BELMONT AVE H8
AQ/27
1681 CHESTNUT ST AQ/28 66.3
0 N/A
H8
1724 ST FRANCIS WY H8
Page: 13

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Packet Pg. 98

AP2/05
1825 CEDAR ST AP2/74 73.5
0 N/A
H8
1820 ST FRANCIS WY H8
BB/33
1528 CORDILLERAS AVE BB/41 31.9
6 VCP
I7
1528 CORDILLERAS AVE I7
AP2/35
1990 WHITE OAK WY AP2/70 91.1
0 N/A
I8
243 PARK AVE I8
BX/25
1905 CEDAR ST BX/30 54.4
0 N/A
I8
1825 ST FRANCIS WY I8
BX/25
1700 CHESTNUT ST BX/31 63.5
0 N/A
I8
1825 ST FRANCIS WY I8
BT/01
98 ALAMEDA DE LAS
PULGAS
BT/02 373.4
12 VCP
J8
83 ALAMEDA DE LAS
PULGAS
J8
AK/01
83 ALAMEDA DE LAS
PULGAS
BT/01 219.0
12 VCP
J8
2435 EATON AVE J8
AE/39
1472 MAGNOLIA AVE AE/40 151.4
6 VCP
E7
1416 MAGNOLIA AVE E7
AC/35A
1380 INDUSTRIAL RD AC/33A 188.2
24 PVC
F9
1300 INDUSTRIAL RD F9
AY/13
2084 ALMA ST AY/12 188.6
6 PE
F6
2066 ALMA ST F6
BD/38
138 BAYVIEW DR BD/58 61.2
6 VCP
F4
120 BAYVIEW DR F4
AO/25
999 ORANGE AVE AI/31 326.7
0 N/A
G7
1839 ARROYO AVE G7
B-1/03
6 CRANFIELD AVE B-1/03A 278.1
0 N/A
E4
2 CRANFIELD AVE E4
B-1/02
2 CRANFIELD AVE B-1/03 301.9
0 N/A
E4
2814 SAN CARLOS AVE D4
B-1/03A
18 CRANFIELD AVE B-1/03b 256.0
0 N/A
E4
6 CRANFIELD AVE E4
AD/02
336 EL CAMINO REAL AE/01 304.6
0 N/A
D7
300 EL CAMINO REAL D7
AE/02
406 EL CAMINO REAL AE/11 277.6
6 VCP
D7
380 EL CAMINO REAL D7
AY/14
2066 ALMA ST AY/13 130.9
6 PE
F6
2048 ALMA ST F6
BM/10
2757 MELENDY DR BM/11 92.5
6 VCP
H5
2640 MELENDY DR H5
BF2/07
112 GLASGOW LN BF2/14 142.2
6 PVC
G6
108 GLASGOW LN H6
AX/23
10 SPRING VALLEY WY AX/24 156.4
0 N/A
E5
2 SPRING VALLEY WY E5
BA/39
245 EDGEHILL DR BA/41 243.9
6 VCP
I7
227 EDGEHILL DR I7
BN/19
1030 SUNSET DR BN/20 222.3
6 VCP
I6
1000 SUNSET DR H6
AI/12
2212 BRITTAN AVE AI/13 62.4
6 VCP & CIP
H7
2212 BRITTAN AVE H7
BN/09
810 SUNSET DR BN/10 73.0
6 VCP
H6
810 SUNSET DR H6
AX/80
1191 BUCKLAND AVE AX/78 50.4
0 N/A
D5
66 NORTHAM AVE D5
BR/14
1364 CRESTVIEW AVE BR/65 102.5
6 VCP
L4
1404 CRESTVIEW DR L4
BY/10
959 SKYWAY RD BY/09 344.2
8 PVC
D9
795 SKYWAY RD D9
BY/07
795 SKYWAY RD BY/10 349.1
8 PE
D9
795 SKYWAY RD D9
BX/02A
1451 EATON AVE BX/02 150.1
8 PVC
H9
H9
Page: 14

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Packet Pg. 99

BZ/13
333 SHOREWAY RD BZ/12 17.3
10 ACP
B7
225 SHOREWAY RD B7
BZ/14
225 SHOREWAY RD BZ/13 344.0
10 ACP
B7
345 SHOREWAY RD B7
BZ/06
345 SHOREWAY RD BZ/14 23.5
10 PVC
B7
333 SHOREWAY RD B7
AI/32
1100 COWGILL ALLEY AI/90 132.3
10 CIP
F8
1161 BRITTAN AVE F8
AF2/04
2052 SAN CARLOS AVE AF2/14 277.7
6 PE
F6
2000 SAN CARLOS AVE F6
AI/95
1047 ORANGE AVE AI/29 42.3
0 N/A
G7
1047 ORANGE AVE G7
AI/31
1047 ORANGE AVE AI/95 329.7
6 VCP
G7
999 ORANGE AVE G7
BC/47
2055 ST FRANCIS WY BC/05 227.5
6 PE
I8
2031 ST FRANCIS WY I8
BC/03
2031 ST FRANCIS WY BC/47 161.8
6 PE
I8
2007 ST FRANCIS WY I8
AY/01A
1892 CARMELITA DR AY/02 130.6
10 VCP
F6
1892 CARMELITA DR F6
BD/63
125 BAY VIEW DR BD/32 164.6
6 N/A
F4
F5
BD/30
BD/63 29.0
6 N/A
F5
208 EXETER AVE F5
AB/47
AB/55 393.2
33 VCP
B-1/06
B-1/125 206.3
6 VCP
AG/70
AG/69 208.5
6 DIP
AG/71
AG/70 16.3
6 DIP
AG/11
AG/71 140.3
6 VCP
AS/38
AS/05 123.5
8 HDPE
AS/04
AS/38 109.8
6 VCP
Pipes 416 86,298.3 Total Length
Page: 15

9.c
September 08, 2025

Packet Pg. 100

https://svcw.sharepoint.com/sites/InternalEnvironmental/Fats Oils Grease/_ Reports/FOG-SC Quarterly Reports/2023 SC Quarterly Reports/SC 2023 2nd Quarter draft - Copy.docx
August 1, 2023
Louis Duran
City of San Carlos Maintenance Supervisor
600 Elm St
San Carlos, CA 94070
Subject: 2023 Second Quarter Fats, Oils and Grease (FOG) Report Attached are the summary and detail reports for the second quarter 2023 FOG inspections and site visits conducted by Silicon Valley Clean Water (SVCW) on behalf of the City of San Carlos.

The summary report shows all inspection activities and site visits to Food Service Establishments (FSEs) conducted by SVCW staff. The detail report lists each FOG inspection related event during the reporting period.

During the reporting period, SVCW staff documented all site visits, record reviews, grease removal device inspections, priority changes, and verified openings/closures, each noted in the detail report. All new FSEs are assigned a priority level based upon FSE prioritization criteria. Pri ority levels may change based on subsequent inspection findings. The FSE Priority Summary Tables display overall changes of priority levels compared to the previous quarter. SVCW staff work with high priority FSEs to manage FOG adequately, thereby reducing their priority level as well as with lower priority FSEs to maintain their current priority level.

An important element of the work conducted by SVCW staff is communication with the City of San Carlos sanitary sewer maintenance crew. If they identify an area of the sanitary sewer being impacted by excessive grease discharges, contact Ben Padua Jr at (650) 832-6243 or email at [email protected]. If unavailable and you have immediate or urgent needs please contact Mark Swenson, SVCW Environmental Compliance Inspector at (628) 254-4787 or email at [email protected]. SVCW will focus efforts on identifying and controlling the source. Thank you and please do not hesitate to contact us If you have any questions or comments.

Sincerely,
Ben Padua Jr Mark Swenson
Environmental Services Supervisor Environmental Compliance Inspector Appendix 7.1

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Packet Pg. 101

https://svcw.sharepoint.com/sites/InternalEnvironmental/Fats Oils Grease/_ Reports/FOG-SC Quarterly Reports/2023 SC Quarterly Reports/SC 2023 2nd Quarter draft - Copy.docx
Summary:

Total Number of Food Service Establishments (FSEs): By the end of the second quarter of 2023, the number of San Carlos FSEs increased to a total of 102. This total includes existing FSEs, newly opened FSEs, noted FSE closures, and in some cases, designations of “exempt” status to FSEs upon completion of an initial inspection where no FOG was generated and no GRD is located onsite. 2 new FSEs were identified during the reporting period and have been added to the FSE inventory. Introductory FOG program information has been or will be provided to each. The total number of FSEs for each category as of the reporting period's end are: 82 Priority 1 FSEs, 14 Priority 2 FSEs, 6 Priority 3 FSEs.

Inspections: During the reporting period, SVCW staff conducted in-person inspection of FSEs. Inspections included evaluation of grease removal devices, evaluation of FOG control Best Management Practices (BMPs) including maintenance frequency and adequacy, maintenance record review, and dispersal of outreach materials as needed or upon request. SVCW staff expect in-person inspection to continue.

Additional details for each FOG program event during the reporting period are included in the table below:

City of San Carlos: Second Quarter 2023 Detail Report
Business Name Address Event Type Date
Shiki Japanese Restaurant 825 Laurel Street INSPECTION 4/7/2023 Shiki Japanese Restaurant 825 Laurel Street Email/Letter 4/7/2023 King Chuan Restaurant 1188 San Carlos Avenue PHONE 4/13/2023 King Chuan Restaurant 1188 San Carlos Avenue INSPECTION 4/17/2023 Taco Bell 259 El Camino Real INTERCPT INSP 4/17/2023
In-N-Out Burger 445 Industrial Road INTERCPT INSP 4/17/2023 Saffron Indian Bistro 1143 San Carlos Ave Visit/Meeting 4/17/2023 Carl's Jr. Restaurant 1800 El Camino Real INSPECTION 4/20/2023 Delizie 1107 San Carlos Avenue Email/Letter 4/28/2023
Nursel 601 Old County Rd INITIAL INSPC 5/1/2023
Susie Cakes 647 Laurel Street Visit/Cancellation 5/1/2023 Sushi Kazoku 1201 Laurel St Follow Up Inspection 5/1/2023 Sakura Teppanyaki & Sushi 744 Laurel St INSPECTION 5/1/2023 Yan's Garden Chinese Restaurant 885 Laurel Street Follow Up Inspection 5/4/2023 Susie Cakes 647 Laurel Street Visit/Meeting 5/4/2023
Starbucks 505 Skyway Rd New Business 5/4/2023
Spasso's 769 Laurel Street INSPECTION 5/5/2023
Spasso's 769 Laurel Street Classification Change 5/5/2023 Nob Hill Catering Co. & The Lunch
Master
601 Taylor Way Email/Letter 5/11/2023
Creola New Orleans Bistro 344 El Camino Real Email/Letter 5/16/2023 Patxi's Pizza 677 Laurel St INTERCPT INSP 5/16/2023
Starbucks 505 Skyway Rd INITIAL INSPC 5/16/2023
Mama Coco 753 Laurel St INSPECTION 5/16/2023
Sirayvah Organic Thai Cuisine 366 El Camino Real Email/Letter 5/17/2023 Seiya 741 Laurel Street Email/Letter 5/17/2023
San Carlos Bar & Grill 648 El Camino Real Email/Letter 5/17/2023

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Packet Pg. 102

https://svcw.sharepoint.com/sites/InternalEnvironmental/Fats Oils Grease/_ Reports/FOG-SC Quarterly Reports/2023 SC Quarterly Reports/SC 2023 2nd Quarter draft - Copy.docx
Nob Hill Catering Co. & The Lunch
Master
601 Taylor Way INSPECTION 5/17/2023
Kabul Afghan Restaurant 135 El Camino Real INSPECTION 5/17/2023 Sirayvah Organic Thai Cuisine 366 El Camino Real INSPECTION 5/23/2023 Peets Coffee & Tea 677 Laurel St, Suite B INSPECTION 5/23/2023 Broiler Express Restaurant 895 Laurel Street INSPECTION 5/23/2023 Mountain Mike's Pizza 774 El Camino Real INSPECTION 5/23/2023 Bayview Villa 777 Bay View Drive INITIAL INSPC 5/30/2023 San Carlos Elms 707 Elm St INITIAL INSPC 5/30/2023
El Charrito 1100 Holly Street INSPECTION 5/30/2023
The Refuge 963 Laurel Street Visit/Cancellation 5/30/2023 La Corneta Taqueria 1147 San Carlos Ave. INSPECTION 5/30/2023 Hot Wok Bistro Too 1541 Laurel St. INSPECTION 5/30/2023 Cuisinett French Comfort Food 1105 San Carlos Avenue Visit/Cancellation 5/30/2023 Delizie 1107 San Carlos Avenue Email/Letter 5/31/2023
Lou's Café 902 Laurel St Visit/Meeting 6/2/2023
Molly O's 1163 San Carlos Ave New Business 6/2/2023
Molly O's 1163 San Carlos Ave Email/Letter 6/5/2023
Town 716 Laurel Street Email/Letter 6/6/2023
Owada 894 Laurel St Follow Up Inspection 6/6/2023
The Refuge 963 Laurel Street Visit/Meeting 6/6/2023
Isarn Garden Thai Cuisine 1050 El Camino Real Visit/Cancellation 6/6/2023 Lou's Café 902 Laurel St INSPECTION 6/7/2023
Kelly's Deli at Home Depot 1125 Old County Road Visit/Cancellation 6/7/2023 The Refuge 963 Laurel Street INSPECTION 6/9/2023
Town 716 Laurel Street INSPECTION 6/14/2023
Total: 51
Priority totals: As inspections take place, priority levels may increase or decrease for an FSE according to inspection findings. For those FSEs where priority status is uncertain, Priority 1 is assigned until SVCW inspectors can either confirm that level of priority, or assign the appropriate priority based upon inspection findings. The total number of each priority type may vary depending on openings/closures, as well as the FSEs maintaining, or being designated with “exempt” status.

As of the end of this reporting period, the total number of FSEs increased to 102 FSEs. The reporting period total number of FSEs include active FSEs, noted closures and newly opened FSEs. The number of Priority 3 FSEs decreased due to consecutive satisfactory inspections at a previously high priority FSE. Overall FSE priority totals in the service area as compared to the previous quarterly totals are as follows:

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https://svcw.sharepoint.com/sites/InternalEnvironmental/Fats Oils Grease/_ Reports/FOG-SC Quarterly Reports/2023 SC Quarterly Reports/SC 2023 2nd Quarter draft - Copy.docx
Previous and updated reporting period priority totals
COVID-19 Protocol: SVCW staff continue in-person inspections for all operating FSEs. Additionally, inspectors will continue coordinating grease removal device record submittal/review and conducting no - contact inspections when in -person inspection is not feasible (e.g., location only open durin g evening hours). SVCW inspectors will continue restaurant BMP evaluations, provide outreach materials, and solicit maintenance and facility information for all FSEs in the service area.

Hotspot Identification and Inspection: SVCW staff have been in contact with the City of San Carlos staff regarding any known locations of FOG accumulation and/or detrimental impacts to the collections system (FOG hotspots). Such areas often require additional sewer main jetting/cleaning to avoid Sanitary Sewer Spills. During the reporting period, no new FOG hotspots were reported. Should any additional areas of concern become known, please do not hesitate to contact SVCW for the purpose of prioritizing inspection of those establishments that may be contributors to the FOG hotspots.

Previous: Quarter 1 2023
Priority 1 80
Priority 2 13
Priority 3 7
Total 100
Updated: Quarter 2 2023
Priority 1 82
Priority 2 14
Priority 3 6
Total 102

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Appendix 7.2

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Appendix 10.1 Issues Noted in 2021-2024 Audit and Timeline for Correction

© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for City of San Carlos use only. Page 1 of 1 Element Requirement Issue Proposed Schedule
to Address
Date Completed Implementation Notes LRO Initials
All elements Improve narrative language and harmonize
with the Reissued WDR for the 2025 SSMP
update
July 2025 completed 2025 SSMP update conforms with
Reissued WDR.

2: Communication Improve notification system (calls, online notifications) for spill complaints and
reporting.

4: Operation and
Maintenance
Improve sewer system maintenance
equipment

4: Operation and
Maintenance
Improve hands-on training classes, including
CCTV certifications

6: Spill Emergency Response
Plan
Improve emergency response hands-on
pump station training and spill field data
collection.

6: Spill Emergency Response
Plan
Improve emergency spill implementation
including documentation and coordination
with Silicon Valley Clean Water.

6: Spill Emergency Response
Plan
Improve emergency notification signage at
pump stations.

7: Pipe Blockage Control
Program
Improve FOG program
oversight/implementation.

8: System Evaluation,
Capacity Assurance, Capital
Improvements
Limited/low CCTV inspections. Improve
annual planned CCTV production schedules.

8: System Evaluation,
Capacity Assurance, Capital
Improvements
Limited/low programmed capital
improvements.

8: System Evaluation,
Capacity Assurance, Capital
Improvements
Lack of formalized manhole condition
assessment inspection program and
documentation.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Adopt a Resolution Approving the Use of the Library Excess Funds in Fiscal Year 2025-26 in Accordance with the Library Joint Powers Authority Agreement in the Amount of $962,000, and Appropriating Funding in the General Capital Fund (Fund 0025) in the Amount of $762,000 for New Capital Projects for Elevator Upgrades ($300,000), Library Building Painting ($300,000), Library Parking Lot Striping ($72,000), Library Parking Lot Trellis Replacement ($54,000) and Library Front Entrance Sliding Door Replacement ($36,000).

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution:

1. Approving the use of library excess funds in fiscal year (FY) 2025-26, in accordance with the San Mateo County Library Joint Powers Authority (JPA) Agreement in the amount of $962,000 for new library-related Capital Improvement Program (CIP) projects and reimbursement of already appropriated General Fund maintenance and utility expenditures relating to the library building; and

2. Appropriating funds in the General Capital Fund (Fund 0025) for the following library building capital projects:
oElevator Upgrades - $300,000
oLibrary Building Painting - $300,000
oLibrary Parking Lot Striping - $72,000
oLibrary Parking Lot Trellis Replacement - $54,000
oLibrary Front Entrance Sliding Door Replacement - $36,000 FISCAL IMPLICATIONS:

In accordance with Section VI.D. of the JPA Agreement, and as approved by the JPA Governing Board, at the end of each fiscal year, funds in excess of the amount required to operate a community library are distributed and held by the JPA in separate trust funds. The funds are segregated from the Library’s general operating budget where they accrue interest. Excess funds remaining in accounts currently held by a member city are depleted first before accessing any funds held by the JPA. Library trust funds represent County Free Library revenue set aside and restricted per the terms of the JPA Agreement and state law.

The total amount reported by the Library as being held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2025, is $2,899,459 (Attachment 2). A portion of these funds in the amount of $878,175, which relates to excess trust funds added to the balance in FY 2024-25, would be subject to a 50%-50% split between the Library JPA and the member city, if not spent or obligated by contract during FY 2025-26. $378,999 of the June 30, 2025 balance relates to the FY 2023-

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24 excess trust fund amount and will be billed in the coming months when the related project is obligated by contract.

The requested use of trust funds for FY 2025-26 will bring the Trust Fund balance to $1,558,460, as noted in the table below. Additional projects will be considered as part of the FY 2027-29 Biennial Budget.

BACKGROUND:

Per the JPA Agreement, the Library Trust Fund balance can be used for library related activities and projects within that member city including, but not limited to, facility maintenance, facility remodeling or expansion, increased service hours, or increased material and equipment purchases, as mutually agreed by the Library JPA and the governing board of that member city.

In the fiscal year following the completion and opening of the new Atherton Library, excess funds, after deduction of any activities approved by the Governing Board for library related expenditures within a member city, shall be split 50%-50% between the Library JPA and the member city to which those excess funds are attributable. The 50%-50% split begins with FY 2023-24 and as such, the FY 2024-25 excess funds in the amount of $878,175 would be subject to the split, if not used or committed by the end of FY 2025-26.

ANALYSIS:

The City’s recommended projects and the general maintenance requests are allowable uses of these Trust Fund dollars.

Following a review of the Facility Master Plan and general facility maintenance and repair needs, staff identified additional projects that will need to be funded over the next few years. Staff recommend that the City Council request $878,175 (100%) of the FY 2024-25 excess trust funds to cover the costs of the library-related projects shown in the table below which are expected to start in the next 12 months as well as already appropriated general maintenance expenditures which are eligible for reimbursement.

In addition, it is recommended that $83,825 of the prior Trust Fund balance (not part of the 50%- 50% split) be used to cover the expected costs of a portion of the Elevator Upgrade project.

The remaining balance of $1,558,460 will be held in a trust fund by the Library JPA to be applied to future projects identified below.

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FY 2024-25
Excess Funds
Prior Years
Trust Fund
Balance
Beginning Balance 878,175$ 2,021,284$
FY 2023-24 Excess Funds to be billed in FY 2025-26 (378,999)$ Requested Use of Funds:

Library General Maintenance and Expenses (200,000)$
New: Elevator Upgrades* (216,175)$ (83,825)$
New: Library Building Painting* (300,000)$ -
New: Library Parking Lot Striping* (72,000)$ -
New: Library Parking lot trellis replacement* (54,000)$ - New: Library Front Entrance Sliding Door Replacement*(36,000)$ - Ending Balance -$ 1,558,460$
* New Budget Appropriation
As shown in the table above, it is recommended that Trust Funds in the amount of $762,000 be allocated to the following new project appropriations:
NEW: Elevator Upgrades – The library elevator is due for an upgrade because of its age and the availability of modern components that can improve efficiency, reliability, and design. Updating the system will provide a more comfortable and user-friendly experience for library patrons and staff, while supporting the City’s commitment to maintaining and modernizing public facilities. The project includes replacing the elevator’s interior cab controls, hall stations (call buttons and indicator lights), lantern lights, and the tank unit controller located in the machine room. The elevator cab interior will also be refreshed with new panels, lighting, and flooring. In addition, a piston replacement is under evaluation and may be incorporated based on further assessment. All work will be carefully coordinated to minimize disruption to library operations while enhancing the elevator’s functionality, appearance, and long-term performance. The project is estimated to cost $300,000.
NEW: Library Building Painting – The existing library building and underground parking lot need re-painting due to normal use and aging over time. This will protect the building surfaces from the environment, further aging and refresh the overall appearance of the library. This project includes painting the foyer and entry areas of the San Carlos Library, including the adjacent hallways leading to the stairwells and the stairwells themselves.

Additionally, the upper-level area above the entryway will be repainted, including the walls and structural pillars extending from the top floor to the ceiling, excluding the circular feature. The scope of work includes all necessary surface preparation and painting for the areas described. The second area included in this project is the lower-level library parking lot. The scope of work consists of painting all wall surfaces and structural pillars throughout the parking area, extending up to—but not including—the ceiling. The paint application will include an anti-graffiti coating to facilitate easier cleaning and maintenance. Additionally, the project includes painting the seven existing light poles in the Upper-Level Library parking lot, including an anti-graffiti coating to facilitate easier cleaning and maintenance.

It is estimated this project will cost $300,000.
NEW: Library Parking Lot Striping – The existing striping at the upper and lower parking lots are faded and in need of re-painting to increase visibility, in order to maintain public safety and minimize liability. This project proposes to refresh and upgrade all pavement

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striping in both the upper and lower parking lots at the City of San Carlos Library. The work will include the removal of existing markings and the application of new thermoplastic striping for all parking stall lines, directional arrows, and ADA-compliant parking spaces. Thermoplastic materials are specified for their durability, visibility, and long-term performance, ensuring compliance with the California Manual on Uniform Control Devices (CAMUTCD) requirements and accessibility standards while improving overall traffic circulation within the parking areas. It is estimated this project will cost $72,000.
NEW: Library Parking Lot Trellis Replacement – The wooden trellis and supporting elements have deteriorated due to weather exposure and require replacement to maintain safety and appearance. Painting the new trellis, posts, and struts will protect against further damage, while the anti-graffiti coating will reduce maintenance needs and preserve the visual quality of this high-traffic public area. This project involves the replacement of the existing wooden trellis located at the center of the Upper-Level parking lot of the San Carlos Library. In addition to replacing the trellis, the scope includes surface preparation and painting of the new wooden trellis, as well as the existing support posts and struts.

This work will restore the structure’s appearance and provide long-term protection from weather-related deterioration. An anti-graffiti coating will be applied to all painted surfaces to facilitate easier graffiti removal, reduce future maintenance costs, and maintain the overall aesthetic of the library’s exterior public space. It is estimated this project will cost $54,000.
NEW: Library Front Entrance Sliding Door Replacement – The existing automatic sliding doors at the front entrance of the library are over 20 years old and have experienced wear from age and frequent use. Replacing them will improve safety, accessibility, and energy efficiency for all library visitors, including individuals with disabilities, older adults, and families with children. The new doors will provide greater reliability, continue to meet current ADA and safety standards, and support a welcoming and functional public facility. This upgrade reflects the City’s commitment to maintaining safe, accessible, and well-kept community infrastructure. This project includes the removal and replacement of the existing automatic sliding doors at the front entrance of the San Carlos Library. The scope of work involves the complete demolition and disposal of the current door system, including all associated hardware and control mechanisms. A new, ADA-compliant automatic sliding door system will be installed, featuring energy- efficient glazing, updated safety sensors, and a modern control panel with an integrated locking panel for enhanced security, reliable performance, and ease of use. All electrical connections, integration with existing access control, and necessary finish work to surrounding areas will be included to ensure a fully operational and visually cohesive installation. It is estimated this project will cost $36,000.

In addition to the new capital projects, it is recommended that Trust Funds in the amount of $200,000 be allocated to the reimbursement of the following General Fund expenditures:
Library General Maintenance and Expenses - The San Carlos Library is a highly utilized public facility that requires regular maintenance and reliable utilities to meet the needs of the community. The City provides essential services such as HVAC maintenance, janitorial work, landscaping, and covers all utility expenses. Reimbursement for these general maintenance and operational costs supports the continued safe and effective use of the library, helps manage long-term facility preservation, and ensures a welcoming space for all visitors. This request seeks reimbursement for general maintenance and facility-related expenses necessary to support the continued operation of the San Carlos

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Library. The City of San Carlos is responsible for all utility costs, including PG&E (electricity/gas), water, and sewer, which are essential to maintaining a functional and comfortable environment for library patrons. In addition to utilities, this request includes costs associated with routine HVAC servicing, janitorial services, and landscaping. These general maintenance activities are critical to the upkeep of the facility, particularly as usage increases. Ongoing investment in maintenance ensures the library remains clean, safe, and accessible to the public, while also reducing the likelihood of more costly repairs in the future. Total expenditures relating to the maintenance and upkeep of the library portion of the building are estimated to be $200,000.

Finally, the additional projects listed below in the amount of $823,500 have been identified which would be included in the next Capital Improvement Program Budget. Funding from the Trust Fund would be requested in the fiscal year when the work is anticipated to begin. Project costs will be paid for either by funds accumulated before the 50%-50% split was implemented and currently held by the Library JPA, or by new excess funds that arise in future years, as appropriate.

Assuming all funds originate from existing library-held funds, there would still be $734,960 that could be used for additional future projects or emergency repairs as needed. Lighting Control Panel Upgrade: The lighting control panel manages the main library, all suites, common areas, the outside parking lot and the underground garage. The whole system needs to be upgraded to provide a more user-friendly switchboard and to be compatible with the new LED lights that have been installed throughout the building and parking lots. An upgraded system will be more energy efficient by allowing lights to be programmed to go on and off at specific times. This project is estimated to cost $200,000. EV Charging Stations in Garage: In accordance with the CMAP, the City fleet is transitioning to zero emission vehicles or low carbon fuels where feasible. Three EV chargers are currently installed in the library garage for public use, and this project would install three more chargers for library and City pool vehicles. This project is estimated to cost $150,000.
Garage Lobby Door Actuator Replacement: The project includes installing new push- button actuators with protective bollards and wireless receivers at the library garage elevator lobby doors. These improvements will enhance accessibility by providing both high and low activation points, making it easier for all patrons to operate the automatic doors. The new equipment will be integrated with the existing door operators to improve convenience and reliability. The estimated cost for this work is $8,500. Sloped Tile Roof Replacement: The library roof is finished with clay S-tiles and is currently in fair condition. While most of the tiles remain usable, some are broken or damaged and will need to be replaced. Usable tiles will be salvaged and reused where possible to help preserve the building’s existing appearance and reduce costs. The underlayment and battens beneath the tiles have reached the end of their service life and will be replaced to restore the roof’s waterproofing. In addition, deteriorated mortar along the ridgeline and parapet walls will be renewed to improve weather protection. The existing sheet metal valley flashings appear serviceable but will be inspected during construction to ensure they remain watertight. With these repairs, including replacement of aged materials and installation of new clay tiles where needed, the roof system can be effectively restored for long-term performance while maintaining its historic look. The preliminary budget for this work is $465,000.

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ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution Approving the Use of the Library Excess Funds in Fiscal Year 2025- 26 in Accordance with the Library Joint Powers Authority Agreement in the amount of $962,000, and Appropriating Funding in the General Capital Fund (Fund 0025) in the Amount of $762,000 for New Capital Projects for Elevator Upgrades ($300,000), Library Building Painting ($300,000), Library Parking Lot Striping ($72,000), Library Parking Lot Trellis Replacement ($54,000) and Library Front Entrance Sliding Door Replacement ($36,000); or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director; and Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. FY 24-25 San Carlos Trust Fund Summary

3. Proposed Use Memo to SMC Libraries Director

4. New Library CIP project forms

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE USE OF THE LIBRARY EXCESS FUNDS IN FISCAL YEAR 2025-26 IN

ACCORDANCE WITH THE LIBRARY JOINT POWERS AUTHORITY AGREEMENT IN THE AMOUNT OF $962,000, AND APPROPRIATING FUNDING IN THE GENERAL CAPITAL FUND (FUND 0025) IN THE AMOUNT OF $762,000 FOR NEW CAPITAL PROJECTS FOR ELEVATOR UPGRADES ($300,000), LIBRARY BUILDING PAINTING ($300,000), LIBRARY PARKING LOT STRIPING ($72,000), LIBRARY PARKING LOT TRELLIS REPLACEMENT ($54,000) AND LIBRARY FRONT ENTRANCE SLIDING DOOR REPLACEMENT ($36,000).

WHEREAS, the Library Trust Fund was created to account for the funds in excess of the amount required to operate library-related activities; and

WHEREAS, the excess funds are to be used, but not limited to, facility maintenance, facility remodeling or expansion, increased service hours, or increased material and equipment purchases, as mutually agreed to by the Library Joint Powers Authority (JPA) and the City Council; and

WHEREAS, beginning in fiscal year (FY) 2023-24 excess funds after deduction of any activities approved by the Governing Board for library related expenditures within a member city, shall be split 50%-50% between the Library JPA and the member city to which those excess funds are attributable; and

WHEREAS, the total amount reported by the library as being held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2025 is $2,899,459.37, of which $878,175 would be subject to a 50%-50% split between the Library JPA and the member city if not spent or obligated in FY 2025-26, and $378,999 relates to the FY 2023-24 excess trust funds and will be reimbursed to the City in FY 2025-26; and

WHEREAS, staff identified $200,000 in already budgeted Library general maintenance expenses as well as the following capital projects totaling $762,000, that would qualify for the use of the FY 2024-25 excess Trust Fund and Prior Year Trust Fund dollars:

New Project – Elevator Upgrades - $300,000
New Project – Library Building Painting - $300,000
New Project – Library Parking Lot Striping - $72,000
New Project – Library Parking Lot Trellis Replacement - $54,000 New Project – Library Front Entrance Sliding Door Replacement - $36,000

WHEREAS, in accordance with Generally Accepted Accounting Principles (GAAP), funds will need to be appropriated for any new projects not already budgeted. Therefore, an appropriation in the amount of $762,000 in the General Capital Fund (Fund 25) for the new capital projects is needed at this time.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves:

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Use of the Library Excess Funds in accordance with the Library Joint Powers Authority Agreement in the amount of $962,000 for Library-related general maintenance expenses and new capital projects; and
Creation and appropriation of a new Capital Project for the Elevator Upgrades in the amount of $300,000; and
Creation and appropriation of a new Capital Project for the Library Building Painting in the amount of $300,000; and
Creation and appropriation of a new Capital Project for the Library Parking Lot Striping in the amount of $72,000; and
Creation and appropriation of a new Capital Project for the Library Parking Lot Trellis Replacement in the amount of $54,000; and
Creation and appropriation of a new Capital Project for the Library Front Entrance Sliding Door Replacement in the amount of $36,000.

*****
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 8th day of September 2025, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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August 4, 2025

Jeff Maltbie, City Manager
City of San Carlos
600 Elm Street
San Carlos, CA 94070

RE: FY 2024-25 Summary of San Mateo County Library Excess Funds

Dear Mr. Maltbie,

In accordance with the Library JPA Agreement, and as approved by the Library JPA Governing Board, at the end of each fiscal year, funds in excess of the amount required to operate a community library are distributed and held by the Library JPA in separate trust funds. The funds are segregated from the Library’s general operating budget where they accrue interest. Excess funds remaining in accounts currently held by a member city are depleted first before accessing any funds held by the Library JPA. Library Trust funds represent County Free Library revenue set aside and restricted per the terms of the Library JPA Agreement and State law.

A summary of the FY 2024-25 Library JPA property tax revenue attributed to parcels located within the boundaries of the City of San Carlos and library operating expenses are outlined below:

Total Revenue: County Free Library Property Taxes and Excess ERAF 6,636,436
Total Expenses: San Carlos Library - Direct and Indirect Operating Costs (5,758,262)
FY 2024-25 Excess Funds Set Aside in the Library JPA San Carlos Library Trust  $878,175

The total amount held in the Library JPA San Carlos Library Trust as of June 30, 2025 is $2,899,459.37.

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Member cities may propose uses for restricted funds for FY 2025-26 to be considered for approval by the JPA Operations Committee and Governing Board at their September meetings.

The FY 2024-25 excess funds in the amount of $878,175 are subject to the 50:50 split provision in the Library JPA Agreement. All FY 2025-26 approved uses that are expended or encumbered in FY 2025-26 will be removed from the FY 2024-25 excess funds amount before the split is applied at the end of FY 2025-26.

Please contact me if you have questions.

Sincerely,

Anne-Marie Despain
Director

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Date: August 28, 2025

To: Anne-Marie Despain, Director
San Mateo County Libraries

From: Nil Blackburn, Acting City Manager
City of San Carlos

Subject: Proposed Use of Excess Dedicated Library Tax Revenue

Balance of Excess Dedicated Library Tax Revenue held by the City of San Carlos on June 30, 2025: $1,926,142 broken down as follows:

 C1734 - Library maintenance and repair. This project is on-going. Balance remaining $232,482
 C2008 - Library Emergency back-up power. This project is in design and construction document preparation phase. Balance remaining $934,185
 C2114 - Cherry Street staircase. Project mostly complete pending any outstanding Invoices. Balance remaining $5,360.
 C2337 - Library Rooftop AC. The assessment was completed. Balance remaining $754,115
Balance of Excess Dedicated Library Tax Revenue available to the City of San Carlos and held by the Library JPA on June 30, 2025: $2,899,459.37. Of this amount, $878,175 relates to the FY 2024-25 excess funds and is subject to the 50%/50% split. $378,999 relates to the FY 2023-24 excess funds and will be billed shortly as agreed. It is our request that FY 2024-25 excess funds be applied to the requested projects below first.

Projected Excess Dedicated Library Tax Expenditures/Commitments in FY 2025-26 (pending approval of San Carlos City Council on September 8, 2025):

Type/Category Description FY 2025-26
Appropriation
Construction Elevator Upgrades $300,000
Library Building Painting $300,000
Library Parking Lot Striping $72,000
Library Parking Lot Trellis Replacement $54,000
Library Front Entrance Sliding Door Replacement $36,000 Library General Maintenance and Expenses $200,000

Total FY 25-26 Projected Excess Dedicated Library Tax Expenditures $962,000

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25 San Carlos Library
Public Works No
Alex Tat Infrastructure
Facilities 2
Appropriations
Total Approved
Budget Total Spent
Proposed
2025-26
Proposed
2026-27
Requested
2027-28
Requested
2028-29
Requested
2029-30
Total Project
Funding
Expenses - $ - $ - $ - $ - $ - $ - $ - $ New request - - 300,000 - - - - 300,000 Total -$ -$ 300,000$ -$ -$ -$ -$ 300,000$ Fund Financing Sources
- $ - $ - $ - $ - $ - $ - $ - $ Total -$ -$ -$ -$ -$ -$ -$ -$ Total Capital Project
-$ -$ 300,000$ -$ -$ -$ -$ 300,000$ Child Care
Climate Change Mitigation, Adaptation & Resilience
Downtown
Housing
Mobility, Traffic & Transportation Infrastructure
Northeast Area Specific Plan
Recreation Services
Capitalized Project Non-Capitalized Project
Future Impact on Operating Budget
Reduce future maintenance expenses
Duration
Status
Programmed Funding
FY 2026
New request
X
C2518: Library Elevator Upgrade - NEW
Description
This project involves the upgrade of the existing elevator system at the library to enhance functionality, aesthetics, and overall user experience. The planned improvements include the replacement of the interior cab controls, hall stations (call buttons and indicator lights), lantern lights, and the tank unit controller located in the elevator machine room. In addition, the elevator cab interior will be updated with new panels, lighting, and flooring. A piston replacement is also being evaluated and may be included based on further assessment. All work will be coordinated to ensure minimal disruption to library operations while modernizing the elevator’s performance and appearance.

Justification
The library elevator is a strong candidate for an upgrade due to its age and the availability of more modern components that offer improved efficiency, functionality, and design. Updating the elevator will provide a more comfortable and user-friendly experience for library patrons and staff, while aligning with the City’s broader efforts to invest in long-term improvements to public facilities. This project supports the continued upkeep and modernization of infrastructure in a high-use community space.

Category:

Location:

Strategic Plan:

Priorities:

Priority Rating:

Department:

Fund Number:

Project Manager:

Current Strategic Plan Objective

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25 San Carlos Library
Public Works No
Alex Tat Infrastructure
Facilities 1
Appropriations
Total Approved
Budget Total Spent
Proposed
2025-26
Proposed
2026-27
Requested
2027-28
Requested
2028-29
Requested
2029-30
Total Project
Funding
Expenses - $ - $ - $ - $ - $ - $ - $ - $ New request - - 300,000 - - - - 300,000 Total -$ -$ 300,000$ -$ -$ -$ -$ 300,000$ Fund Financing Sources
- $ - $ - $ - $ - $ - $ - $ - $ Total -$ -$ -$ -$ -$ -$ -$ -$ Total Capital Project
-$ -$ 300,000$ -$ -$ -$ -$ 300,000$ Child Care
Climate Change Mitigation, Adaptation & Resilience
Downtown
Housing
Mobility, Traffic & Transportation Infrastructure
Northeast Area Specific Plan
Recreation Services
Capitalized Project Non-Capitalized Project
Future Impact on Operating Budget
No Impact
Duration
Status
Programmed Funding
FY 2026
New request
X
C2519: Library Building Painting - NEW
Description
This project includes painting the foyer and entry areas of the San Carlos Library, including the adjacent hallways leading to the stairwells and the stairwells themselves. Additionally, the upper-level area above the entryway will be repainted, including the walls and structural pillars extending from the top floor to the ceiling, excluding the circular feature. The scope of work includes all necessary surface preparation and painting for the areas described.

The second area included in this project is the lower-level library parking lot. The scope of work consists of painting all wall surfaces and structural pillars throughout the parking area, extending up to—but not including—the ceiling. The paint application will include an anti-graffiti coating to facilitate easier cleaning and maintenance.

Additionally, the project includes painting the seven (7) existing light poles in the Upper Level Library parking lot, including an anti-graffiti coating to facilitate easier cleaning and maintenance.

Justification
The existing library building and parking lot areas described above are in need of painting due to normal use and aging over time. This will protect the building surfaces from the environment, further aging and refresh the overall appearance of the library. As part of this effort, the existing light poles in the Upper Level parking lot will also be painted to protect the poles from rusting and graffiti.

Category:

Location:

Strategic Plan:

Priorities:

Priority Rating:

Department:

Fund Number:

Project Manager:

Current Strategic Plan Objective

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25 San Carlos Library
Public Works No
Alex Tat Safety; Legal Requirement
Facilities 2
Appropriations
Total Approved
Budget Total Spent
Proposed
2025-26
Proposed
2026-27
Requested
2027-28
Requested
2028-29
Requested
2029-30
Total Project
Funding
Expenses - $ - $ - $ - $ - $ - $ - $ - $ New request - - 72,000 - - - - 72,000 Total -$ -$ 72,000$ -$ -$ -$ -$ 72,000$ Fund Financing Sources
- $ - $ - $ - $ - $ - $ - $ - $ Total -$ -$ -$ -$ -$ -$ -$ -$ Total Capital Project
-$ -$ 72,000$ -$ -$ -$ -$ 72,000$ Child Care
Climate Change Mitigation, Adaptation & Resilience
Downtown
Housing
Mobility, Traffic & Transportation Infrastructure
Northeast Area Specific Plan
Recreation Services
Capitalized Project Non-Capitalized Project X
C2520: Library Parking Lot Striping - NEW
Description
This project proposes to refresh and upgrade all pavement striping in both the upper and lower parking lots at the City of San Carlos Library. The work will include the removal of existing markings and the application of new thermoplastic striping for all parking stall lines, directional arrows, and ADA-compliant parking spaces. Thermoplastic materials are specified for their durability, visibility, and long-term performance, ensuring compliance with the California Manual on Uniform Control Devices (CAMUTCD) requirements and accessibility standards while improving overall traffic circulation within the parking areas.

Justification
The existing striping in the upper and lower parking lots is faded and in need of refreshing to improve visibility, maintain public safety, and minimize liability
Category:

Location:

Strategic Plan:

Priorities:

Priority Rating:

Department:

Fund Number:

Project Manager:

Current Strategic Plan Objective
Future Impact on Operating Budget
No Impact
Duration
Status
Programmed Funding
FY 2026
New request

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25 San Carlos Library
Public Works No
Alex Tat Infrastructure
Facilities 3
Appropriations
Total Approved
Budget Total Spent
Proposed
2025-26
Proposed
2026-27
Requested
2027-28
Requested
2028-29
Requested
2029-30
Total Project
Funding
Expenses - $ - $ - $ - $ - $ - $ - $ - $ New request - - 54,000 - - - - 54,000 Total -$ -$ 54,000$ -$ -$ -$ -$ 54,000$ Fund Financing Sources
- $ - $ - $ - $ - $ - $ - $ - $ Total -$ -$ -$ -$ -$ -$ -$ -$ Total Capital Project
-$ -$ 54,000$ -$ -$ -$ -$ 54,000$ Child Care
Climate Change Mitigation, Adaptation & Resilience
Downtown
Housing
Mobility, Traffic & Transportation Infrastructure
Northeast Area Specific Plan
Recreation Services
Capitalized Project Non-Capitalized ProjectX
C2521: Library Parking Lot Trellis Replacement - NEW
Description
This project involves the replacement of the existing wooden trellis located at the center of the Upper Level parking lot of the San Carlos Library. In addition to replacing the trellis, the scope includes surface preparation and painting of the new wooden trellis, as well as the existing support posts and struts. This work will restore the structure’s appearance and provide long-term protection from weather-related deterioration. An anti-graffiti coating will be applied to all painted surfaces to facilitate easier graffiti removal, reduce future maintenance costs, and maintain the overall aesthetic of the library’s exterior public space.

Justification
The wooden trellis and supporting elements have deteriorated due to weather exposure and require replacement to maintain safety and appearance.

Painting the new trellis, posts, and struts will protect against further damage, while the anti-graffiti coating will reduce maintenance needs and preserve the visual quality of this high-traffic public area.

Category:

Location:

Strategic Plan:

Priorities:

Priority Rating:

Department:

Fund Number:

Project Manager:

Current Strategic Plan Objective
Future Impact on Operating Budget
No Impact
Duration
Status
Programmed Funding
FY 2026
New request

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25 San Carlos Library
Public Works No
Alex Tat Infrastructure
Facilities 2
Appropriations
Total Approved
Budget Total Spent
Proposed
2025-26
Proposed
2026-27
Requested
2027-28
Requested
2028-29
Requested
2029-30
Total Project
Funding
Expenses - $ - $ - $ - $ - $ - $ - $ - $ New request - - 36,000 - - - - 36,000 Total -$ -$ 36,000$ -$ -$ -$ -$ 36,000$ Fund Financing Sources
- $ - $ - $ - $ - $ - $ - $ - $ Total -$ -$ -$ -$ -$ -$ -$ -$ Total Capital Project
-$ -$ 36,000$ -$ -$ -$ -$ 36,000$ Child Care
Climate Change Mitigation, Adaptation & Resilience
Downtown
Housing
Mobility, Traffic & Transportation Infrastructure
Northeast Area Specific Plan
Recreation Services
Capitalized Project Non-Capitalized ProjectX
C2522: Library Front Entrance Sliding Door Replacement - NEW Description
This project includes the removal and replacement of the existing automatic sliding doors at the front entrance of the San Carlos Library. The scope of work involves the complete demolition and disposal of the current door system, including all associated hardware and control mechanisms. A new, ADA-compliant automatic sliding door system will be installed, featuring energy-efficient glazing, updated safety sensors, and a modern control panel with an integrated locking panel for enhanced security, reliable performance, and ease of use. All electrical connections, integration with existing access control, and necessary finish work to surrounding areas will be included to ensure a fully operational and visually cohesive installation.

Justification
The existing automatic sliding doors at the front entrance of the library are over 20 years old and have experienced wear from age and frequent use.

Replacing them will improve safety, accessibility, and energy efficiency for all library visitors, including individuals with disabilities, older adults, and families with children. The new doors will provide greater reliability, continue to meet current ADA and safety standards, and support a welcoming and functional public facility. This upgrade reflects the City’s commitment to maintaining safe, accessible, and well-kept community infrastructure.

Category:

Location:

Strategic Plan:

Priorities:

Priority Rating:

Department:

Fund Number:

Project Manager:

Current Strategic Plan Objective
Future Impact on Operating Budget
Reduce future maintenance expenses
Duration
Status
Programmed Funding
FY 2026
New request

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Adopt a Resolution Extending the Temporary Downtown Parklet Program and the Corresponding Encroachment Permits to
September 15, 2026.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution extending the Temporary Downtown Parklet Program and the corresponding encroachment permits to September 15, 2026.

FISCAL IMPLICATIONS:

There are no fiscal implications. Existing operational costs are included in the Fiscal Year 2025- 27 Adopted Budget.

BACKGROUND:

In response to the COVID-19 pandemic and the governor’s emergency order, the City Council authorized the temporary closure of portions of Laurel Street and elimination of certain parking spaces to accommodate outdoor dining. The program was last extended on September 23, 2024, and is set to expire on September 15, 2025.

ANALYSIS:

The temporary closure of the 700 block of Laurel and the City parklet program was originally established to support restaurants and businesses and to promote safe distancing during the COVID-19 pandemic. Many businesses took advantage of this temporary closure to expand outdoor seating areas and establish parklets granted through revocable encroachment permits.

Since the last extension of the Temporary Downtown Parklet Program, the City Council adopted Ordinance 1605, effective January 10, 2024, establishing a pedestrian mall on the 700 block of Laurel Street. There are currently 35 active parklets in the downtown.

In light of the permanent closure of the 700 block of Laurel Street, it makes sense for the City to extend the Temporary Downtown Parklet Program with the understanding that the City Council will review and assess the program again in one year.

ALTERNATIVES:

The alternatives available to the City Council include:

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1. Adopt a Resolution extending the Temporary Downtown Parklet Program and the corresponding encroachment permits to September 15, 2026; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

EXTENDING THE TEMPORARY DOWNTOWN PARKLET PROGRAM AND THE CORRESPONDING ENCROACHMENT PERMITS TO SEPTEMBER 15, 2026.

WHEREAS, in response to the COVID-19 pandemic and the governor’s emergency order, the City Council authorized the temporary closure of portions of Laurel Street and elimination of certain parking spaces to accommodate outdoor dining; and WHEREAS, the Temporary Downtown Parklet Program was last extended on September 23, 2024, and is set to expire on September 15, 2025; and WHEREAS, the temporary closure of the 700 block of Laurel and the City parklet program was originally established to support restaurants and businesses and to promote safe distancing during the COVID-19 pandemic; and
WHEREAS, many businesses took advantage of this temporary closure to expand outdoor seating areas and establish parklets granted through revocable encroachment permits; and
WHEREAS, there are currently 35 active parklets in the downtown; and WHEREAS, since the last extension of the Temporary Downtown Parklet Program, the City Council adopted Ordinance 1605, effective January 10, 2024, establishing a pedestrian mall on the 700 block of Laurel Street; and
WHEREAS, in light of the permanent closure of the 700 block of Laurel Street, it makes sense for the City to extend the Temporary Downtown Parklet Program with the understanding that the City Council will review and assess the program again in one year.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby extends the Temporary Downtown Parklet Program and the corresponding encroachment permits to September 15, 2026.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 8th day of September 2025, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Adopt a Resolution Approving the Parcel Map for the 1524 Cherry Street Development, Assessor’s Parcel Number (APN) 050-123-090.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution approving the Parcel Map for the 1524 Cherry Street Development (Development), Assessor’s Parcel Number (APN) 050-123-090.

FISCAL IMPLICATIONS:

There is no fiscal implication associated with approving this Parcel Map.

BACKGROUND:

This item is brought before the City Council to approve the Parcel Map for the Development. The Tentative Parcel Map for the Development was approved on April 1, 2024 by the Planning and Transportation Commission. The Council’s approval is required before the Parcel Map can be filed with the County Recorder.

The Development is a new residential development consisting of a new three-story, four-unit multi-family building at 1524 Cherry Street. The Developer is required to improve the sidewalk frontage; provide sewer, storm and water service connections; underground the electrical and telecommunication services; install private landscaping; and complete other improvements to meet City standards.

The Developer, as subdivider, has submitted a performance bond to guarantee installation of the required subdivision improvements and has paid the required fees, as prescribed in the Subdivision Improvement Agreement (Exhibit A to Resolution). The Parcel Map has, therefore, been found to be in substantial conformance with the approved Tentative Parcel Map and all conditions related to the Parcel Map have been met and/or guaranteed.

ANALYSIS:

Approval of a Parcel Map is a "ministerial act", pursuant to the California Subdivision Map Act (Government Code Section 66474.1), once the Parcel Map is found to be in substantial conformance with the approved Tentative Parcel Map. This Development has met all City regulations and no further discretionary approvals are required.

ALTERNATIVES:

The options available to the City Council include:

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1. Adopt a Resolution approving the Parcel Map for the 1524 Cherry Street Development, Assessor’s Parcel Number (APN) 050-123-090; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution
Exhibit A to Resolution - Subdivision Improvement Agreement

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RESOLUTION NO. 2025 - _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE PARCEL MAP FOR THE 1524 CHERRY STREET DEVELOPMENT, ASSESSOR’S PARCEL NUMBER (APN) 050-123-090.
____________________________________________________________________________ WHEREAS, the Planning and Transportation Commission made certain findings concerning the Tentative Parcel Map for the “1524 Cherry Street Development”, as prescribed in the Tentative Parcel Map Certificate approved on April 1, 2024; and WHEREAS, the subdivider has submitted performance bonds in the amounts of $26,410.00 (Faithful Performance) and $13,205.00 (Labor & Materials) to guarantee installation of the required subdivision improvements shown on the approved plans, and all fees have been received, as prescribed in the Subdivision Improvement Agreement (Exhibit A); and WHEREAS, all other conditions required per said Tentative Parcel Map Certificate have been met or guaranteed.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves the Final Map for the 1524 Cherry Street Development, assessor parcel number 050- 123-090 is found to be in substantial compliance with the Tentative Parc el Map and Parcel Map approval
is hereby granted, and the City Manager is hereby authorized to execute the Subdivision Improvemen
t Agreement for the benefit of the City.
* * * * *
* *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 8th day of September 2025 by the following vote:

AYES, COUNCILMEMBERS: ______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________ ________________________________________
CIT
Y CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A – Subdivision Improvement Agreement

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SUBDIVISION IMPROVEMENT

AGREEMENT
THIS AGREEMENT made this day of , 2025 between the CITY OF SAN CARLOS, a municipal corporation, acting by and through its City Council (hereinafter referred to as "City") and RRP Homes LLC (hereinafter referred to as "Subdivider").

THIS AGREEMENT is made and entered into in accordance with and pursuant to Division 2, Title 7 of the Government Code of the State of California and Section 17.28.060 of the Ordinance Code of the City of San Carlos. The City has determined that Subdivider be required to do the work and make the improvements generally described on EXHIBIT “A” attached hereto and set forth in detail in the plans and specifications heretofore approved by the City Engineer of the City of San Carlos and which plans and specifications are on file in the office of the City Engineer.

All of said work and improvements shall be performed on that certain real property owned by Subdivider located at 1524 Cherry St San Carlos CA 94070, and identified by San Mateo County Assessor Parcel Number(s) 050123090, as more particularly described in EXHIBIT “B”, attached hereto and incorporated herein by this reference.

NOW, THEREFORE, in consideration of the premises and of the City's accepting the offers of dedication of said Subdivider, if any, in connection with said subdivision map, Subdivider agrees to perform all of such work and make all of said improvements, and supply all labor and materials necessary therefore, in strict accordance with said plans and specifications and in strict accordance with the following terms and conditions:

1. All of said work and improvements shall be completed within 365 calendar days from and after the date of this agreement. Time is of the essence of this agreement; provided, that in the event good cause is shown therefor, the City Council may extend the time for completion of the improvements hereunder. Any such extension may be granted without notice to Subdivider's surety, and extensions so granted shall not relieve the surety's liability on the bond to secure the faithful performance of this agreement. The San Carlos City Council shall be the sole and final judge as to whether or not good cause has been shown to entitle Subdivider to an extension.

2. Should said plans and specifications, in the opinion of the City Engineer, at any time prove to be inadequate in any respect, Subdivider agrees to make such changes therein as are necessary in the opinion of the City Engineer in order to accomplish said work in a good and workmanlike manner and in accordance with accepted construction practices.

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3. All of said work shall be performed and said improvements shall be completed to the satisfaction of the City Engineer. The City, and its regularly appointed agents, shall at all times during the progress of said work, have free access thereto and shall be allowed to examine same and all materials to be used therein.

4. Subdivider agrees that if the work to be done under this agreement shall be abandoned, or if this agreement shall be assigned by the Subdivider without the prior written consent of the City, or if at any time the City Engineer shall be of the opinion, and shall so certify in writing to the City, that the said work or any part thereof is unnecessarily or unreasonably delayed, or that Subdivider is willfully violating any of the terms or conditions of this agreement, or is executing this agreement in bad faith, City shall have the power to notify Subdivider to discontinue all work or any part thereof under this agreement, and thereupon Subdivider shall cease to continue said work or such part thereof as City may designate, and City shall thereupon have the power to place such and so many persons, and to obtain by contract, purchase, hire or otherwise, such material or materials by contract, or otherwise, as City may deem advisable, or such part thereof as City deems necessary, and to use such material as it may find upon the land of said work and to charge the expense of such labor and material. to Subdivider, who, on behalf of itself and its bondsmen, hereby admits liability, and accepts and acknowledges responsibility therefor.

5. Subdivider agrees to repair all streets, public improvements or other public property damaged as a result of or in connection with the performance of said work or in connection with the development of said land, City shall be under no obligation whatsoever to accept any work performed or improvements completed under this agreement until such time as all such repairs have been fully made.

6. Upon completion of all said work in accordance with this agreement and the aforesaid plans and specifications, and upon completion of all repairs to City streets, public improvements and other public property damaged as a result of said work or the development of said property, the City Engineer shall notify Subdivider in writing of his acknowledgment of the completion of same. Subdivider agrees that for a period of two years after the date of said written acknowledgment of completion, he will maintain all of the improvements constructed hereunder, and that it will repair any defect or failures which appear in said work or improvements during said two year period and that it will correct the cause of any such defect or failures. Upon the expiration of said two year period, the City Council shall, upon application from Subdivider, adopt a resolution accepting all the improvements within public right-of-way and public easements provided that all of the work and improvements called for hereunder have been performed and made in strict accordance with the terms of this agreement and the aforesaid plans and specifications, and all repairs of streets, public improvements and other public

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property required to be made hereunder have in fact been made, and all causes of defects and all causes of failures required to be remedied hereunder have in fact been remedied, and the City Engineer has certified same to the City Council. Neither the written acknowledgment of completion hereinabove referred to nor any periodic progress inspection or approval by the City Engineer shall bind the City to accept said improvements or waive any defect in same or waive any breach of this agreement. Acceptance of any part or stage or any improvement work shall not be final until the aforesaid resolution of acceptance has been adopted by the City. Upon the adoption of said resolution of acceptance, Subdivider agrees to deliver all of the improvements within the public right-of-way and public easements to the City.

7. Subdivider agrees to and shall pay to the City all costs of plan checking and normal construction inspection fees prior to the recordation of the final map. The amounts of said fees shall be as set forth in EXHIBIT "A" attached hereto. Subdivider further agrees that he shall pay to the City the cost of additional inspection and re-inspections as herein defined upon submission of monthly invoices by the City. Additional inspections are defined as all construction inspections after expiration of 365 calendar days from the date of this agreement with the exception of final inspections required for acceptance of improvements which shall be deemed to be included as normal construction inspection.

Re-inspection shall be all inspections which are required to be repeated as a result of the Subdivider's Contractor's failure to be ready for the inspection at the time as requested or as a result of the failure to pass prescribed tests or specifications due to improper methods or materials of construction or quality of the workmanship and where a second or subsequent inspection is thereby required.

The Subdivider further agrees that in the event it is apparent to the City that the work will not be completed within the prescribed 365 calendar days that he shall make a deposit with the City of an amount to be determined by the City Engineer for the cost of additional inspections and re-inspections. The initial amount of the deposit shall be for the first two-month period following the 365 calendar days completion. The City Engineer will thereafter make monthly reports to the Finance Officer of the cost incurred each month for additional re-inspections and the Finance Officer shall invoice to the Subdivider an amount equal to the cost so reported plus ten percent (10%) for administrative purposes. The Subdivider agrees to promptly remit to the Finance Officer the amount so invoiced so that the deposit is not depleted before completion of the work. Upon final approval and acceptance of the work by the City, any funds remaining in the deposit will be refunded to the Subdivider.

8. Subdivider agrees that it will pay when due all persons furnishing labor or materials in connection with said work and improvements.

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9. Subdivider further agrees that it will fully comply with all laws of the United States and the State of California, and with the ordinances of the County of San Mateo and the City of San Carlos in connection with the performance of said work and the making of said improvements.

10. Subdivider represents and warrants that he has entered into all agreements required by the respective utility companies and has agreed to make all improvements required by each of the said utility companies in connection with the subdivision and development of said property.

11. Subdivider agrees simultaneously with the execution of this agreement to furnish and deliver to the City, a good and sufficient surety “faithful performance’ bond issued by a surety company duly and regularly authorized to do general surety business in the State of California in the penal sum of $ 26,410.00 (100% of the public improvement cost) and by its terms made to inure to the benefit of the City, said bond being conditioned for the full and faithful performance of this agreement by Subdivider in accordance with the terms and conditions hereof.

Subdivider agrees simultaneously with the execution of this agreement to furnish and deliver to the City a good and sufficient surety “labor and materials” bond issued by a surety company duly and regularly authorized to do general surety business in the State of California, in the penal sum of $13,205.00 (50% of the public improvement cost) and by its terms shall inure to the benefit of the contractor, subcontractor and to all persons renting equipment or furnishing labor or materials to them in connection with said work and improvements. Said bond shall be conditioned for the payment in full of the claims of said contractor, subcontractor, and all persons renting equipment, or furnishing labor and/or materials to them in connection with said work and improvements.

Said bonds shall be released following the completion of the work, expiration of the period provided by law for recording Mechanics Lien Claims and upon presentation of proof to the satisfaction of the City Attorney that no claims have been recorded. Said bonds shall be approved as to form by the City Attorney and approved as to sufficiency by the City Engineer.

In lieu of said surety bonds, Subdivider shall have the right to deposit with the City, either a standby irrevocable letter of credit in a form acceptable to the City, issued by a financial institution to the City as beneficiary, or cash, in the sum of $ 26,410.00 to secure the faithful performance of this agreement as aforesaid, and the sum of $13,205.00 for the purpose of securing payment of the claims of the contractor, subcontractor and ail persons renting equipment or furnishing labor and materials to them in connection with said work and improvements.

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12. Subdivider shall file with the City Clerk the insurance requirements as outlined in the attached Exhibit “A”.

13. Any alteration or alterations made in the said plans and specifications of this Agreement shall not operate to release any surety or sureties from liability on any bond or bonds attached hereto and made a part hereof, and consent to the making of such alterations is hereby given, and the sureties to said bonds hereby waive the provisions of Section 2819 of the Civil Code of the State of California.

14. Subdivider hereby agrees to and shall hold City, its elective and appointive boards, commissions, officers, agents and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Subdivider's or Subdivider's contractor's, subcontractor's agents’, or employees’ operations under this agreement, whether such operations be by Subdivider or by any of Subdivider's contractors, subcontractors, or by any one or more persons directly or indirectly employed by or acting as agent for, Subdivider or any of Subdivider's contractors or Subcontractors, Subdivider agrees to, and shall, defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations; provided that the aforesaid hold harmless agreement by Subdivider shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations referred to in this paragraph, regardless of whether or not City has prepared, supplied or approved of, plans and/or specifications for the subdivision.

15. This agreement shall be binding on the executors, administrators, heirs, successors and assigns of Subdivider.

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RRP Homes LLC
(Subdivider)

Approved for

CITY OF SAN CARLOS,
a municipal corporation
By:

Grace Le, City Engineer
By:

Jeff Maltbie, City Manager
Approved as to form by:

By
Gregory J. Rubens, City Attorney

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CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189

Anotary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Santa Clara
on Au 9 ust 12, 2028 before me, Neha Bishnoi, Notary Public Date Here Insert Name and Title of the Officer
personally appeared N (te Yn Han Aq
Name(s) of Signer(s)

+
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. z m
ae >:
a a ee iz
5S | certify under PENALTY OF PERJURY under the
COMM # 2397445 @ Fai laws of the State of California that the foregoing County: Santa Clara 4: paragraph is true and correct.
: P7s/Galitornia Notary Publigs
: Comm Exp Mar. 17, 2026; WITNESS my hand and official seal.

Signature | Wa Fectane’
Piace Notary Seal and/or Stamp Above Signature of Notary Public

OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: Su belivigion denprovement yen Number of Pages: OR —_— Document Date:

Signer(s) Other Than Named Above: _N.A
Capacity(ies} Claimed by Signer(s)
Signer’s Name: Nitin Hand a Signer’s Name:

O Corporate Officer — Title(s): O Corporate Officer — Title(s):

C Partner — O Limited O General 0 Partner — O Limited O General Individual O Attorney in Fact Q Individual O Attorney in Fact O Trustee O Guardian or Conservator 0 Trustee © Guardian or Conservator O Other: O Other:

Signer is Representing: = == CCSC*«CSSignerr'is: Representing:

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EXHIBIT "A"
Subdivider shall install all improvements in accordance with the approved plans and specifications entitled “Cherry Street Townhomes”, prepared by Osuna Engineering, and in accordance with the Final Map. Subdivider shall pay all fees including:

Grading Permit Fee $2,062.00
Construction Inspection & Review Fee $464.00
In-Lieu Park Dedication Fee $27,090.00
Condo Map Check Fee $5,000.00
Technology Fee $13.30
TOTAL FEES $34,629.30
Permittee or permittee’s contractor shall submit to the City a Certificate of Insurance for a minimum amount of $2,000,000.00 liability with the City of San Carlos named as co- insured.

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EXHIBIT "B"
Legal Description of the Property
Lot 9, Block 33, as shown on that certain Map entitled, "Amended Map of the Town of San Carlos, San Mateo, California", in the City of San Carlos, County of San Mateo, State of California, filed in the office of the Recorder of the County of San Mateo, State of California on October 7, 1912 in Book 8 of Maps at Page(s) 25 and 2 Assessor's Parcel Numbers(s): 050-123-090

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Deny Claim of David Adebowale Morris.

RECOMMENDATION:

Staff recommend that the City Council deny the claim of David Adebowale Morris as recommended by the City’s claim administrators at Carl Warren.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by David Adebowale Morris (“Claimant”). Staff recommend that the City Council deny the claim based on Carl Warren’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claim Processing in San Carlos. When the City receives a claim, it is immediately forwarded to claims examiners at Carl Warren for investigation. Upon completing the investigation, Carl Warren provides the City with a recommendation on how to proceed with the claim.

About Carl Warren. Carl Warren is a leading national third-party administrator (TPA) that specializes in property and casualty claims management, subrogation recovery, and litigation management. Effective January 1, 2025, Carl Warren was hired by Pooled Liability Assistance Network Joint Powers Authority (PLAN JPA) to provide claims administration services to member cities. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or ABAG PLAN) on November 27, 2017, and designated the Administrative Services Director and Senior

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Management Analyst as primary and alternate PLAN JPA Board members.

ANALYSIS:

On behalf of the Claimant, the Farahi Law Firm filed a claim against the City for property damage and bodily injuries. The Claimant alleged that on February 12, 2025, a tree at or near 1244 Alameda de las Pulgas fell and struck the Claimant’s vehicle, causing property damage and substantial bodily injuries that have impacted his quality of life. Claimant is seeking $50 million in damages. The claim was initially received on August 1, 2025, but staff issued a notice of insufficiency on the same day, citing a lack of information regarding the tree’s location. The claim was later amended on August 11, 2025 to include information on the location of the tree in question, which is behind 2360 Howard Avenue.

This does not appear to be a case of liability against the City. According to Section 12.20.040 of the San Carlos Municipal Code, property owners of parcels fronting on any portion of a street are responsible for maintaining any landscaping on their parcel and in any contiguous public right-of- way, ensuring that the landscaping does not interfere with the public safety and convenience in the use of the streets or sidewalks. For that reason, Carl Warren recommends formal rejection of David Adebowals Morris’ claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Carl Warren from continuing to work on the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of David Adebowale Morris; or

2. Do not deny claim of David Adebowale Morris; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Morris, D. Amended Claim

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Deny Claim of Annie To.

RECOMMENDATION:

Staff recommend that the City Council deny the claim of Annie To as recommended by the City’s claim administrators at Carl Warren.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Annie To (“Claimant”).

Staff recommend that the City Council deny the claim based on Carl Warren’s guidance.

About Carl Warren. Carl Warren is a leading national third-party administrator (TPA) that specializes in property and casualty claims management, subrogation recovery, and litigation management. Effective January 1, 2025, Carl Warren was hired by Pooled Liability Assistance Network Joint Powers Authority (PLAN JPA) to provide claims administration services to member cities. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network (ABAG PLAN) on November 27, 2017, and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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ANALYSIS:

Claimant filed a claim against the City for damages to her vehicle. Claimant alleged that on August 1, 2025, Claimant was driving and searching for parking in downtown San Carlos near 622 Laurel Street when the Claimant struck a post, causing damages to her vehicle. Claimant contends that the post lacked reflective material or visible markings, which contributed to the incident. Claimant is seeking $10,000 in compensation for the resulting vehicle damage.

This does not appear to be a case of liability against the City. Drivers are responsible for operating their vehicles safely and avoiding stationary objects. The Claimant collided with a fixed object, and there is no indication that the City is at fault for the Claimant’s failure to operate the vehicle safely. For this reason, Carl Warren has recommended that the City formally reject Annie To’s claim. In addition, staff will pursue subrogation against the Claimant and the Claimant’s insurance provider for the damage caused to City’s property as a result of the incident.

The Council’s rejection of this claim does not prevent City staff or the staff of Carl Warren from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Annie To; or

2. Do not deny claim of Annie To; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. To, A. Claim Form

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Deny Claim of Brock Burke.

RECOMMENDATION:

Staff recommend that the City Council deny the claim of Brock Burke as recommended by the City’s claim administrators at Carl Warren.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Brock Burke (“Claimant”).

Staff recommend that the City Council deny the claim based on Carl Warren’s guidance.

About Carl Warren. Carl Warren is a leading national third-party administrator (TPA) that specializes in property and casualty claims management, subrogation recovery, and litigation management. Effective January 1, 2025, Carl Warren was hired by Pooled Liability Assistance Network Joint Powers Authority (PLAN JPA) to provide claims administration services to member cities. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network (ABAG PLAN) on November 27, 2017, and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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ANALYSIS:

Claimant filed a claim against the City for legal fees, medical damages, and emotional distress.

Claimant alleged that the City failed to comply with mandatory nuisance abatement procedures during code enforcement, which directly caused the unlawful detainer action against the Claimant initiated by the property owner.

During the City’s furlough week in December 2024, the City received a complaint regarding trash and debris at the Claimant’s residence. The Claimant is a tenant at the property in question.

Following the complaint, Code Enforcement staff conducted an inspection of the property on January 2, 2025. Based on the findings, staff issued a Notice of Violation to the property owner, in accordance with City Ordinance 1.20.080. This ordinance places the responsibility for code compliance on the property owner and his/her builder or contractor or other responsible person.

Subsequently, on January 28, 2025, the property owner initiated eviction proceedings against the Claimant. The Claimant contends that the City violated Ordinance 15.24.070 (Abatement of Unlawful Conditions-Notice) by failing to notify the Claimant of the violation and abatement order.

However, the abatement process is only enforced after Ordinance 1.20.080. In this case, the process had not progressed to that stage. Therefore, the City did comply with its City Ordinance with regard to the violation notice. For this reason, Carl Warren recommends that the City formally reject Brock Burke’s claim. As of April 8, 2025, staff re-inspected the property and confirmed that violations had been corrected.

The Council’s rejection to this claim does not prevent City staff or the staff of Carl Warren from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Brock Burke; or

2. Do not deny claim of Brock Burke; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Burke, B. Claim Form

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 8, 2025
ITEM TITLE: Adopt a Resolution Approving a Settlement Agreement with California Riverwatch.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution approving a settlement agreement (“Agreement”) with California Riverwatch (“CRW”).

FISCAL IMPLICATIONS:

The amount payable to CRW under the Agreement for attorney’s fees and costs is $46,000, which will be absorbed by the sewer fund’s existing professional services budget While most of the work provided for in the Agreement was planned or underway, there will be some additional incremental costs of approximately $70,000 per year for improvements to the City’s sanitary sewer system over the five-year term of the Agreement. These costs will be absorbed by the existing contingency budgets for City sanitary sewer system projects. For context, capital expenditures on these projects over the next five years amount to more than $53 million.

BACKGROUND:

On February 7, 2025, the City received a letter from CRW notifying the City of San Carlos of its intent to sue under the Clean Water Act (“the Act”). CRW is a non-governmental organization (NGO) that pursues cities and corporations over alleged violations of the Act. Under the Act, an alleged violator can be fined $37,500 per violation, per day, for sanitary sewer overflows (SSOs) that flow into the City stormwater system and into local “waters of the United States” (including seasonal streams and the Bay).

In 2011, the City received a similar letter from San Francisco Baykeepers, a different NGO, that resulted in a federal lawsuit against the City and a seven-year consent decree enforceable by the Federal Court. During the period of the consent decree, the City’s SSOs were reduced from 65 per year to zero. In 2024 and 2025, as a result of unique circumstances, the City reported two significant SSOs to the Regional Water Quality Control Board as required by law. The two most significant SSOs resulted in 45,482 gallons of effluent reported as reaching local creeks and ultimately, the San Francisco Bay. It was from these facts that CRW sent its February 7, 2025 letter.

ANALYSIS:

Upon receipt of the letter, the City Attorney’s office has been directly negotiating with CRW’s attorneys over the past seven months. The result is a five-year Agreement, under which the City agrees to certain remedial measures designed to reduce future SSOs, and the above referenced

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payment of $46,000 for attorney’s fees and costs (including $5,000 for future monitoring of the Agreement). Under the Act, cities are responsible for reasonable attorney’s fees and costs to the plaintiff. Where a settlement has not been reached, other cities have paid in excess of $800,000 for such fees and costs that have been approved and ordered by federal courts. Arguing over a fee award only increases the amount the court is likely to order. The attorney’s fee amount was settled through compromise in accordance with prior Federal Court “lodestar” principles for determining reasonable fees and costs.

The Agreement releases the City from all claims, including unknown claims that could be made by CRW. In addition, CRW agrees it will not to sue the City during the term, unless the terms are claimed to be violated. Finally, before any future suit for alleged violations of the Agreement, a robust meet and confer and mediation process is required. The Agreement does not call for a consent decree to be entered with the Federal Court. The City does not admit liability for the alleged claims.

Though not guaranteed, the existence of this Agreement and its remedial terms will provide some protection from other NGO’s notices of violation because the City is doing what CRW believes will continue to allow the City to be in compliance with the Clean Water Act and to protect the environment.

The City Attorney and staff recommend approval of the Agreement.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Resolution approving a settlement agreement with California Riverwatch; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution Approving a Settlement agreement with California Riverwatch

2. Settlement Agreement Executed by California Riverwatch

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RESOLUTION NO. 2025 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING A SETTLEMENT AGREEMENT WITH CALIFORNIA RIVERWATCH.

WHEREAS, on February 7, 2025, the City received a letter from California Riverwatch (CRW) notifying the City of San Carlos of its intent to sue under the Clean Water Act (the Act). CRW is a non- governmental organization (NGO) that pursues cities and corporations over alleged violations of the Act. Under the Act, an alleged violator can be fined $37,500 per violation per day for Sanitary Sewer Overflows (SSO’s) that flow into the City stormwater system and into local “waters of the United States” (including seasonal streams and the Bay); and
WHEREAS, under the Act, a violator can be fined $37,500 per violation per day for Sanitary Sewer Overflows (SSO’s) that flow into the City stormwater system and into local “waters of the United States” (including seasonal streams and the Bay); and
WHEREAS, in 2024 and 2025 as a result of unique circumstances, the City reported two significant SSO’s to the Regional Water Quality Control Board as required by law. The two most significant SSO’s resulted in 45,482 gallons of effluent reported as reaching local creeks and ultimately San Francisco Bay; and
WHEREAS, under the settlement agreement (the “Agreement”) the amount payable to CRW under the Agreement for attorney’s fees and costs is $46,000 (including $5,000 for future monitoring of the Agreement); and
WHEREAS, while most the work provided for in the Agreement was already planned or underway, there will be some additional incremental cost of approximately $70,000 related to the provisions of the Agreement for improvements to the City Sanitary Sewer System over the five-year term of the Agreement. In context, over the five years commencing with fiscal year 24-25 the capital expenditures for the City Sanitary Sewer System will be approximately $52,175,000; and WHEREAS, the City Attorney’s office directly negotiated with CRW’s attorneys resulting in the Agreement, under which the City agrees over the next five years to make certain remedial measures designed to reduce future SSO’s, and the above referenced payment of $46,000 for attorney’s fees and costs. Under the Act, cities are responsible for reasonable Attorney’s fees and costs to the plaintiff.

The attorney’s fees and costs were settled through compromise in accordance with Federal Court “lodestar” principals for determining reasonable fees and costs; and WHEREAS, the Agreement releases the City from all claims, including unknown claims that could be made by CRW. In addition, CRW agrees it will not to sue the City during the term, unless the terms are claimed to be violated. Finally, before any future suit for alleged violations of the Agreement, a robust meet and confer and mediation process is required. The Agreement does not call for a consent decree to be entered with the Federal Court and no litigation was filed against the City; and WHEREAS, the City negotiated a reasonable settlement under the circumstances as reflected in the Agreement. The City does not admit liability for the alleged claims. Staff has negotiated the Agreement and has recommended its approval.

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NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute the settlement agreement with California Riverwatch on behalf of the City.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a regularly scheduled meeting thereof held on the 8th day of September 2025, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Settlement Agreement – California River Watch and City of San Carlos – Page 1

SETTLEMENT AGREEMENT AND RELEASE

This Settlement Agreement and Release (“Agreement”), effective as of the last date of execution below (“Effective Date”), is made by and between California River Watch, a California nonprofit corporation (“CRW”), and the City of San Carlos, a municipal corporation (“City”). CRW and the City are sometimes hereinafter each referred to as “Party” or collectively as the “Parties.”

RECITALS

A. CRW is an Internal Revenue Code § 501(c)(3) nonprofit, public benefit corporation organized under the laws of the State of California, dedicated to protecting, enhancing, and helping to restore the surface and ground waters of California including coastal areas, rivers, creeks, streams, wetlands, vernal pools, aquifers and associated environs, biota, flora and fauna, and to educating the public concerning environmental issues associated with these environs.

B. The City owns and operates a sewage collection system for the purposes of collecting, conveying and treating wastewater from residential and commercial sources.

C. On or about February 7, 2025, CRW sent the City a Notice of Violations and Intent to File Suit under the Clean Water Act ( “CWA Notice”) alleging violations of the Clean Water Act (“CWA”) 33 U.S.C. §1365, a copy of which is attached to this Agreement as Exhibit A.

D. The City denies any and all of CRW’s allegations and claims as set forth in the CWA Notice.

E. The Parties, through their authorized representatives, and without either adjudication of CRW’s claims or admission by the City of any alleged violation or other wrongdoing, have chosen to resolve and settle all disputes, obligations, and purported or actual claims or causes of action, which may exist by and between CRW and the City , including without limitation any disputes, obligations, claims and/or causes of action that were or could have been asserted in or pursuant to the CWA Notice.

F. The Parties agree that it is in their mutual interest to enter into this Agreement setting forth the terms and conditions appropriate to resolve CRW’s allegations as set forth in the CWA Notice.

NOW, THEREFORE, in consideration of the execution of this Agreement and the releases, satisfactions and promises made herein, it is hereby agreed upon by the Parties as follows:

TERMS AND CONDITIONS

1. PARTIES BOUND BY THIS AGREEMENT

This Agreement, and each of its provisions, including all representations, warranties, and promises contained herein, binds and inures to the benefit of CRW and the City, and each of their respective assigns, present and future affiliates, parents, subsidiaries, predecessors and successors in interest whether by merger, consolidation, or otherwise, as well as their respective

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Settlement Agreement – California River Watch and City of San Carlos – Page 2

representatives, agents, and administrators, past, present, and future. The term of this Agreement ends on the “Termination Date,” which is the date upon which all of the requirements under Section 3 of this Agreement are completed by the City or two (2) years from the Effective Date, whichever is sooner.

2. DEFINITIONS

2.1. Collection System. The City-owned and operated system of sewer lines and other assets such as pump/lift stations and manholes designed to collect municipal, commercial, and/or industrial wastewater and convey it to the Silicon Valley Clean Water treatment plant.

2.2. Condition Assessment. A report that summarizes the results of the inspection, rating, and evaluation of the existing condition of the Collection System for sewer line inspection.

Inspections of gravity lines are based upon closed circuit television (“CCTV”) inspection for structural defects. Pipe conditions are evaluated and rated based on the Pipeline Assessment and Certification Program (“PACP”) rating system developed by the Nat ional Association of Sewer Service Companies (“NASSCO”) or similar scoring system. For force mains, the Condition Assessment may include a desktop study, leak detection, and/or gas pocket detection using acoustic sensing technologies or similarly accepted industrial detection methods. For maintenance holes, the Condition Assessment may i nclude Manhole Assessment and Certification Program (“MACP”) Level 1 and Level 2 inspections. The Level 1 inspection provides basic condition assessment information to evaluate the general condition of a manhole. The purpose of the Level 2 inspection is to gather detailed information to fully document all defects, determine condition of the manhole, and provide the specific information needed to recommend corrective action. The City shall also visually inspect manholes during routine maintenance of its sewer lines.

2.3. Significantly Defective. A sewer pipe is considered to be Significantly Defective if its condition receives a structural grade of 5 or 4 based on the PACP rating system or similar scoring system. The PACP assigns grades based on the significance of the defect, extent of damage, percentage of flow capacity restriction, and/or the amount of pipe wall loss due to deterioration.

Grades are assigned as follows:

5 - Most significant defect
4 - Significant defect
3 - Moderate defect
2 - Minor to moderate defect
1 - Minor defect

2.4. Inundation. Any weather-related event or other event which causes any manhole cover in the Collection System to become submerged under two (2) inches or more of water.

2.5. Risk Basis. The City’s response to a Sewer System Overflow (“SSO”) based upon the risk that the SSO may result in endangerment to human health or the environment, prioritizing that response to those locations, and using all available resources to address the SSO.

2.6. Chemical Root Control. The application of any chemical agent to kill or abate plant roots which invade the Collection System.

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Settlement Agreement – California River Watch and City of San Carlos – Page 3

2.7. Infectious Vector. Any organism or virus capable of causing disease in humans.

2.8. Statewide WDR. State Water Board Order No. 2022- 0103-DWQ, Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems.

3. REMEDIAL MEASURES

In exchange for the delivery, execution, and performance of this Agreement and of the Release and Covenant not to Sue by CRW as provided herein, the City shall perform the requirements described in this Section 3 for a period of five (5) years following the Effective Date of this Agreement. CRW acknowledges the City has already implemented or is in the process of implementing some of remedial measures provided in Section 3. The City reserves the right, in its sole discretion, to determine: (i) which persons shall perform any work described herein, including contractors; and (ii) the scope and technical details of, and the manner to implement, such work subject to review and approval by the Regional Water Quality Control Board, San Francisco Region (“RWQCB”) or such other regulatory agency as may, from time to time, exercise jurisdiction with respect to environmental matters.

3.1 Condition Assessment . The City shall complete Conditions Assessments, using industry standard rating systems, as follows:

3.1.a. Full Condition Assessment of all gravity lines within three (3) years after the Effective Date of this Agreement;

3.1.b. Full Condition Assessment of all force -mains within five (5) years after the Effective Date of this Agreement;

3.1.c. Full Condition Assessment of all maintenance holes within five (5) years after the Effective Date of this Agreement; and

3.1.d. Full Condition Assessment of all lift stations within three (3) years after the Effective Date of this Agreement.

3.2. Collection System Repair. The City shall, within four (4) years after the Effective Date of this Agreement, repair, rehabilitate, replace, abandon or re-inspect any segment of a gravity sewer line located within five hundred (500) feet of San Francisco Bay and its tributaries including, but not limited to, Cordilleras Creek, Pulgas Creek, Brittan Creek, Belmont Slough, Belmont Creek, and other unnamed tributaries and seasonal creeks –found to be Significantly Defective, if, in the City ’s professional judgment, it determines such Significantly Defective segment of a gravity sewer line may pose a risk to human health or the environment. If the City determines that such Significantly Defective segment of gravity line does not pose a risk to human health or the environment, the City shall create a written record of its analysis which record will be provided to CRW upon request and will be maintained during the term of this Agreement.

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Settlement Agreement – California River Watch and City of San Carlos – Page 4

3.3. SSO Response. The City shall, after the Effective Date of this Agreement:

3.3.a. Continue to respond to all SSOs on a Risk Basis. Staff training shall continue to be maintained in order to respond to all SSOs on a Risk Basis.

3.3.b. Cause water quality sampling and testing on SSOs to be completed in accordance with Attachment E-1, Sections 2.3-2.4, inclusive, of the Statewide WDR.

3.3.c. Consistent with the City ’s Sewer System Management Plan (“SSMP”), post, and maintain appropriate public notification signs and barricades to keep vehicle and pedestrian traffic away from contact with spilled sewage during SSO response and cleanup.

3.4. Chemical Root Control Procedures. If the City uses chemical root control, it will do so only using chemicals specifically approved and listed by the federal Environmental Protection Agency or the RWQCB. Applications of chemicals shall comply with the recommendations of the manufacturer of the chemical and as required by Cal -OSHA. Within one (1) year after the Effective Date of this Agreement, the City shall develop methods for the safe and effective application of root control agents. These methods shall include:

3.4.a. Using root control agents that have a half -life of sixty (60) days or less and the breakdown products are non-toxic to aquatic plants or animals; and

3.4.b. Maintaining records identifying the area being treated including a map identifying locations where treatment occurred, the chemical(s) used including the MSDS sheets, and the amount of chemicals applied.

3.4.c. If the City observes vegetation die -off in a pattern that suggests root control chemicals have escaped from the Collection System and caused plant mortality, the City shall take action to avoid recurrence.

3.5. Infectious Vector Protocols . The City shall comply with all relevant guidelines promulgated by the Center for Disease Control and San Mateo County Health for the protection of City employees and the public from any Infectious Vector to which those persons might be exposed through direct or indirect contact with sewage.

3.6. Updating of SSMP. When the City updates its SSMP as required by new State Water Resources Control Board r egulations, the City shall also update its current SSMP and Spill Emergency Response Plan to include the remedial terms set forth in Section 3 of this Agreement.

The City’s SSMP shall be kept current and properly certified. All documents relating to the certification shall be posted on the City’s website.

3.7. Collection System Inundation.

3.7.a. The City shall periodically inspect maintenance hole cover seals located within the FEMA 100-year flood zone to assess whether they will perform their intended function of preventing inflow to the Collection System when they are subject to Inundation.

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Settlement Agreement – California River Watch and City of San Carlos – Page 5

3.7.b. The City will maintain up to five (5) SmartCover maintenance hole covers within the FEMA 100-year flood zone.

3.8. Training. The City shall, within six (6) months after the Effective Date of this Agreement, renew its training program to ensure that all SSOs are reported and that the volume and fate of the discharge is accurately detailed in the CIWQS reports.

4. ATTORNEYS’ COSTS AND FEES

Within thirty (30) calendar days after the Effective Date of this Agreement, the City shall pay CRW the sum of Forty-six Thousand Dollars ($46,000.00) as reimbursement for CRW’s investigative and attorneys’ fees and costs. Payment shall be made to CRW in the form of a single check payable to “California River Watch” and mailed to the Law Office of Jack Silver, 708 Gravenstein Highway North, # 407, Sebastopol, CA 95472. Said payment shall constitute full and complete satisfaction of all costs and attorneys’ fees incurred by CRW that have been or could have been claimed in connection with this matter up to and inc luding the Effective Date of the Agreement, and for CRW’s expert and attorneys’ fees and costs for monitoring and enforcing the City’s compliance with the ongoing obligations under this Agreement up to and including the Termination Date of this Agreement.

5. RELEASE

It is the intent of the Parties that the execution and delivery of this Agreement constitutes a full and complete satisfaction of all rights, claims and demands by CRW against the City with respect to any and all allegations or claims made in the CWA Notice or any CWA violation, if any, that occurred on or before the Effective Date, with regard to the City ’s Collection System. CRW on behalf of itself and any and all of its agents, representatives, successors, members, and assigns, except as otherwise provided for herein, does hereby absolutely, fully and forever release, relieve, remise and discharge the City and its past and present employees, officers, directors, attorneys, and the predecessors, successors, and assigns of any of them, from all causes of action, claims, damages, penalties, demands, actions, attorneys’ fees, costs of suit, and liabilities of every kind or nature whatsoever, arising out of or relating in any way to wastewater from the City ’s Collection System, discharges to or from the City’s Collection System and/or any solid, liquid or gas that goes into or comes out of the City’s Collection System which occurred on or before the Effective Date, and including specifically claims that were or could have been asserted under the CWA, the Porter-Cologne Water Quality Control Act, the Resource Conservation and Recovery Act (42 U.S.C. § 6901, et seq.), or any other federal or state law, or any local law, ordinance or regulation. (“Claims”). The release provided for herein shall be valid and effective whether the Claims hereby released (i) were known or unknown, suspected or unsuspected, (ii) were based in contract, tort, statute, or otherwise, or (iii) arise at law or in equity. The release set forth in this Section 5 shall survive the termination of this Agreement, whether such termination occurs by satisfaction of the terms and conditions hereof or operation of law.

The release contained in this Section 5 is intended to be complete and final as to the City and to encompass (1) known Claims asserted in the CWA Notice, and also (2) unknown Claims not asserted in the CWA Notice, which, if known by CRW at the time of executing this Agreement, might have affected its actions. Accordingly, CRW expressly waives the benefit of the provisions

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of section 1542 of the California Civil Code with respect to the released claims only, which section provides:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE

CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO

EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE

RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE

MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.

The Parties acknowledge that each has specifically reviewed with its attorney the meaning and effect of the release set forth herein, the language of California Civil Code Section 1542, and the waiver contained herein. The Parties acknowledge that their attorneys have fully explained the impact of these provisions, and the Parties knowingly accept the risks associated with these provisions.

6. COVENANT NOT TO SUE

For a period of five (5) years after the date Effective Date of this Agreement, CRW agrees that neither CRW, its officers, executive staff, members of its governing board, nor any organization under the control of CRW, its officers, executive staff, or members of its governing board, will serve any Notice of Violations and Intent to Sue or file any lawsuit against the City seeking relief for alleged violations of the CWA (33 U.S.C. § 1251, et seq.) the RCRA (42 U.S.C. § 6901, et seq.), or any similar state statutes and/or regulations, including the Porter Cologne Water Quality Control Act (Cal. Water Code § 13000, et seq .) with regard to the City ’s Collection System, discharges to or from the City ’s Collection System and/or any solid, liquid or gas that goes into or comes out of the City ’s Collection System, nor will CRW initiate, support, or assist in any such lawsuit against the City brought by other groups or individuals by providing financial assistance, personnel time, or any other affirmative actions. This Agreement may be pleaded as a full and complete defense to, and may be used as the basis for, an injunction against any disput e, suit, or other proceeding that may be instituted, prosecuted, or attempted in breach of the releases contained herein. The covenants set forth in this Section 6 shall survive the termination of this Agreement, whether such termination occurs by satisfaction of the terms and conditions hereof or operation of law.

7. DISPUTE RESOLUTION

The Parties shall make good faith efforts to resolve informally any alleged breach of this Agreement. Disputes between the Parties concerning any alleged breach of this Agreement shall be subject to the following dispute resolution procedures. Failure to satisfy the payment condition set forth in Section 4 is a substantial breach of this Agreement and relieves CRW of its obligations under this Agreement.

7.1. Good Faith Negotiations. CRW and the City shall make good faith efforts to resolve informally any alleged breach of this Agreement. If informal efforts to resolve the alleged breach are unsuccessful, the Party claiming a breach shall provide written notice of the alleged breach and that Party’s intent to initiate the dispute resolution procedure of this Section 7. The notice shall

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include a recitation of all facts and circumstances giving rise to the dispute, including the particular provisions of this Agreement alleged to have been breached.

7.2. Mediation. If the dispute is not resolved by the Parties within thirty ( 30) days after such notice is given, such dispute shall by submitted to mediation before a mutually agreeable neutral mediator. The Parties shall share equally the cost of the mediator and each bear their own costs and attorneys’ fees incurred in connection with such mediation.

7.3. If CRW asserts that the City is in violation of this Agreement, and the City corrects the action or inaction within sixty (60) days after written notice from CRW describing the asserted violations, no further enforcement action under the terms of this Agreement, including the dispute resolution process described in this Section 7, shall be taken by either party.

8. FORCE MAJEURE

The City shall not be deemed in default or breach of this Agreement by reason of any event which constitutes a force majeure. For purposes of this Agreement , a force majeure is defined as any event arising from causes beyond the reasonable control of the City or its contractors that delays or prevents performance, including, without limitation, acts of God, acts of war, acts of terrorism, fire, explosion, extraordinary weather events, restraint by court order or public authority, or other causes beyond the City ’s reasonable control. Neither increased costs nor economic hardship shall constitute a force majeure.

9. NO ADMISSION

This Agreement is the direct result of a compromise of disputed allegations and claims. As such, this Agreement shall not, for any purpose, be considered as an admission of liability by the City, nor shall the payment of any sum of money in consideration for the execution of this Agreement constitute or be construed as an admission of any liability by the City, which expressly denies any such liability or wrongdoing.

10. GENERAL PROVISIONS

A. Construction. The language in all parts of this Agreement shall be construed according to its plain and ordinary meaning, except as to those terms defined by law, in the CWA, or specifically herein.

B. Choice of Law. This Agreement shall be governed by the laws of the United States, and where applicable, the laws of the state of California, without regard to principles of conflict of laws.

C. Notices. All notices, consents, approvals, requests, demands and other communications (collectively, “Notice”) which the Parties are required to, or desire to serve upon or deliver to the other Party shall be by electronic mail only, if possible , or by certified mail, return receipt requested, addressed as set forth below:

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If to CRW: California River Watch
290 South Main St. # 817
Sebastopol, CA 95472
[email protected]

COPY TO: Jack Silver, Esq.

LAW OFFICE OF JACK SILVER
708 Gravenstein Hwy. North # 407
Sebastopol, CA 95472
Tel. (707) 528-8175
[email protected]

If to the City: City of San Carlos
Attn: City Manager
600 Elm St.

San Carlos, CA 94070
Tel. (650) 802-4228
[email protected]

COPY TO: Gregory J. Rubens, Esq.

Office of the City Attorney
City of San Carlos
600 Elm St.

San Carlos, CA 94070
Tel. (650) 802-4148
[email protected]

The foregoing addresses may be changed by Notice given in accordance with this Section. Any Notice sent by electronic mail shall be deemed received upon electronic transmission thereof provided sender does not receive electronic notice of non- delivery. If the date of receipt of any Notice to be given hereunder falls on a weekend or legal holiday, then such date of receipt shall automatically be deemed extended to the next business day immediately following such weekend or holiday for purposes of calculating time periods commencing upon the date of service.

D. Counterparts. This Agreement may be executed in multiple counterparts, all of which together shall evidence one and the same document. In addition, this Agreement may be executed by secure electronic signature applications such as DocuSign.

E. No Assignment. Each Party to this Agreement represents and warrants that it has not assigned, transferred, hypothecated, or sold to any third person or entity, any of the rights or obligations released by or entered into under this Agreement.

F. Attorneys’ Fees. Other than the payment to CRW under Section 4 of this Agreement, each Party shall bear its own past and future attorneys’ fees and costs relating to the subject matter of this Agreement.

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G. No Third-Party Beneficiaries. This Agreement is not intended to confer any rights or obligations on any third party or parties, and no third party or parties shall have any right of action under this Agreement for any cause whatsoever.

H. Parties’ Acknowledgment of Terms . This Agreement has been carefully and fully read and reviewed by CRW and the City , which hereby represent that the contents of this Agreement are understood and agree that this Agreement is binding on each Party or its respective predecessors, successors, and assigns and as described above.

I. Interpretation and Applicable Law . This Agreement shall be construed and interpreted in accordance with the laws of the United States and the State of California without regard to principles of conflicts of law. This Agreement shall be interpreted and construed as a whole, according to its fair meaning and not strictly for or against any Party, and without regard to which Party drafted the Agreement or any section thereof.

J. Headings. The headings used in this Agreement are for convenience of reference and shall not be used to define any provision.

K. Entire Agreement in Writing . This Agreement constitutes the entire agreement between the Parties hereto with respect to the subject matter set forth herein and supersedes all previous or contemporaneous negotiations, commitments (oral or written), and writings with respect to the subject matter set forth herein.

L. Modification or Amendment. This Agreement, including any of its provisions, may be modified or amended only by written agreement executed by all Parties to this Agreement.

M. Representations and Warranties. This Agreement is given voluntarily, free of undue influence, coercion, duress, menace, or fraud of any kind. No Party, nor any officer, agent, employee, representative, or attorney of or for any Party, has made any statement or representation to any other Party regarding any fact relied upon in entering into this Agreement, and no Party is relying upon any statement, representation, or promise of any other Party, nor of any officer, agent, employee, representative, or attorney of or for any Party, in executing this Agreement or in making the settlement provided herein, except as expressly stated in this Agreement.

N. Authority. Each of the persons signing this Agreement on behalf of an entity represents and warrants that he or she has actual authority and capacity to execute the Agreement on behalf of the entity and to bind it to all of the terms of this Agreement.

IN WITNESS WHEREOF, the undersigned have caused this Agreement to be executed by their duly authorized representatives.

CALIFORNIA RIVER WATCH

By: Dated:

Larry Hanson, Board President

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CITY OF SAN CARLOS

By: Dated:

City Manager

Attest: Dated:

City Clerk

Approval as to form:

________________________________ Dated:

Gregory J. Rubens, City Attorney

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EXHIBIT A

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Law Office of Jack Silver 708 Gravenstein Hwy North, Suite 407 Sebastopol, CA 95472-2808 Phone 707-528-8175 Email [email protected] _

Certified Mail —
Return Receipt Requested
February 7, 2025
Jeff D. Maltbie, City Manager
Members of the City Council
City of San Carlos
600 Elm St.

San Carlos, CA 94070
Steven J, Machida
Director of Public Works
Head of Agency
600 Elm St.

San Carlos, CA 95070
Re: Notice of Violations and Intent to File Suit Under the Federal Water Pollution Control Act (Clean Water Act)
Dear Mr. Maltbie, Mr. Machida, Members of the City Council and Head of Agency:

STATUTORY NOTICE
This Notice is provided on behalf of California River Watch (“River Watch”) with regard to violations of the Clean Water Act (“CWA” or “Act”), 33 U.S.C. § 1251 et seq., that River Watch alleges are occurring through the ownership and operation of the City of San Carlos’ (“City”) sewer collection system which collects and conveys wastewater to the Silicon Valley Clean Water (“SVCW”) treatment plant (see htips://svew.org/abour).

River Watch hereby places the City as owner and operator of the sewer collection system on notice that following the expiration of sixty (60) days from the date of this Notice, River Watch will be entitled under CWA § 505(a), 33 U.S.C. § 1365(a), to bring suit in the United States District Court against the City for continuing violations of an effluent standard or limitation pursuant to CWA § 301(a), 33 U.S.C. § 131 1{a), and the Regional Water Quality Control Board, San Francisco Bay (“RWQCB-SF”), Water Quality Control Plan (“Basin Plan”), as the result of | alleged unlawful discharges of wastewater from the City’s sewer pipelines to waters of the United States.

The CWA regulates the discharge of pollutants into navigable waters. The statute is structured in such a way that all discharges of pollutants are prohibited with the exception of enumerated statutory provisions. One such exception authorizes a discharger, which has been Notice of Violations Under the CWA Page | |

Notice of Violations Under the CWA Page | 2

issued a permit pursuant to CWA § 402, 33 U.S.C. § 1342, to discharge designated pollutants at certain levels subject to certain conditions. The effluent discharge standards or limitations specified in a National Pollutant Discharge Elimination System (“NP DES”) permit define the scope of the authorized exception to the CWA § 301(a), 33 U.S.C. § 1311(a), prohibition, such that violation of a permit limit places a discharger in violation of the CWA.

River Watch contends the City does not hold a NPDES permit authorizing it to discharge sewage to a water of the United States. River Watch alleges the City violates the CWA by discharging pollutants from a point source to a water of the United States without complying with CWA §§ 301(a), 33 U.S.C. § 1311(a).

While delegating authority to administer the NPDES permitting system, the CWA provides that enforcement of the statute’s permitting requirements relating to effluent standards or limitations imposed by the Regional Boards can be ensured by private parties acting under the citizen suit provision of the statute (see CWA § 505, 33 U.S.C. § 1365). River Watch is exercising such citizen enforcement to enforce compliance by the City with the CWA.

NOTICE REQUIREMENTS

All dischargers are required to operate and maintain wastewater collection, treatment, and disposal facilities in a manner to ensure that all facilities are adequately staffed, supervised, financed, operated, maintained, repaired, and upgraded as necessary, in order to provide adequate and reliable transport, treatment, and disposal of all wastewater from both existing and planned future wastewater sources under the discharger’s service responsibilities.

Based on the City ’s own information and reports, the City has failed to properly operate and maintain all facilities and systems of collection and control (and related appurtenances) installed or used by the City to achieve compliance with the CWA. Specifically, the City has failed to adequately assess the condition of, and undertake timely repair or replacement of, certain force mains, gravity sewer pipes, pump stations, outfalls, and transport and storage structures, despite awareness that the infrastructure was leaking, past its useful life, or otherwise required replacement or repairs.

The CWA requires that any Notice regarding an alleged violation of an effluent standard or limitation, or of an order with respect thereto, shall include sufficient information to permit the recipient to identify the following:

1. Standard, Limitation, or Order Alleged to Have Been Violated.

River Watch has identified discharges of raw sewage from the City ’s sew er collection system to waters of the United States in violation of CWA § 301(a), 33 U.S.C. § 1311(a) which states in part: “Except as in compliance with this section and sections 302, 306, 307, 318, 402, and 404 of this Act [33 U.S.C. §§ 1312, 1316, 1317, 1328, 1342, 1344], the discharge of any pollutant by any person shall be unlawful.”

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2. The Activity Alleged to Constitute a Violation.

River Watch contends that from February 7, 2020, to the present the City has violated the Act as described in this Notice. River Watch contends these violations are continuing or have a likelihood of occurring in the future.

A. Sanitary Sewer Overflows (SSOs)

River Watch is understandably concerned as to the effects of both surface and underground Sanitary Sewer Overflows (“SSOs”) on critical habitat in and around the City ’s diverse and sensitive ecosystem. SSOs, in which untreated sewage is discharged above ground from the sewage collection system prior to reaching a treatment plant, are alleged to have occurred both on the dates identified in California Integrated Water Q uality System (“CIWQS”) Interactive Public SSO Reports and on the dates when no reports we re submitted to CIWQS by the City , all in violation of the CWA. All SSOs, directly or indirectly discharging to a surface water, are violations of CWA § 301(a), 33 U.S.C. § 1311(a), as they are discharges of a pollutant (sewage) from a point source (sewage collection system) to a water of the United States without complying with any other sections of the Act.

Numerous causes for SSOs include storm water inflow and/or groundwater infiltration (I/I), defects in sewer lines, root intrusion, and blockages due to grease and rags. Currently, the capacity of the City’s sewage collection system is insufficient to handle peak wet weather flows.

During heavy storms, the system becomes surcharged and untreated sewage overflows at various locations eventually draining to waters of the United States. These SSOs impact the water quality and beneficial uses of these waters.

Possible adverse effects on water quality and beneficial uses as a result of SSOs include the following:

- Adverse impacts to fish and aquatic biota caused by bio -solids deposition, oil and grease, and toxic pollutants common in sewage (such as heavy metals, pesticides, personal care products, and pharmaceuticals).

- Creation of a localized toxic environment in the water column as the result of the discharge of oxygen- demanding pollutants that lower dissolved oxygen, and elevated ammonia concentration which is a fish toxicant.

- Impairment of water contact recreation and non-contact water recreation and harm to fish and wildlife as a result of elevated bacteria levels including pathogens.

A review of the City ’s CIWQS Spill Public Report - Summary Page (Attachment A) identifies 423 SSOs, resulting in 188,428 gallons of raw sewage discharged into the environment.

Of this total volume, the City admits at least 128,305 gallons, or 68% of the total, reached a surface water - a violation of the CWA, a nuisance pursuant to Calif. Water Code § 13050(m), and an imminent and substantial endangerment to public health and the environment. The City’s CIWQS SSO Spill Public Reports - Spill Event ID(s) Pages (Attachment B) identifies these SSOs.

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B. Inadequate Reporting of Discharges

Full and complete reporting of SSOs is essential to gauging their impact on public health and the environment. River Watch could not find evidence that the City reports sufficient information to accurately assess and ensure these violations would not recur.

River Watch’s expert believes that many of the SSOs reported by the City as having been contained without reaching a surface water did in fact discharge to surface waters; and those reported as partially reaching a surface water did so in greater volume than stated. River Watch notes the City’s estimated start time of an SSO is often the same time as, or very soon after, the reporting party first notices the SSO. However, studies have shown that most SSOs are noticed significantly after they have begun. In the absence of accurate reporting, River Watch is concerned that some of the discharges reach a storm drain, but the City is not able to determine the accurate volumes of discharges which in fact reach a surface water.

A critical remedial measure of compliance with the CWA is the performance of adequate sampling to determine the nature and impacts of SSOs on the environment. Underestimating SSOs which reach surface waters must be addressed by the City.

The City is subject to the requirements of the General Requirements for Sanitary Sewer Systems, Statewide Waste Discharge Requirements , Order WQ 2022- 0103-DWQ (“Statewide WDR”) governing the operation of sanitary sewer systems. River Watch notes that reports of SSOs identified by the City as reaching a surface water do not reflect that any testing pursuant to the Statewide WDR occurred.

C. Failure to Mitigate Impacts

River Watch contends the City fails to adequately mitigate the impacts of its SSOs. The EPA’s Report to Congress on the Impacts and Control of CSOs and SSOs (EPA 833-R-04-001) identifies SSOs as a major source of microbial pathogens and oxygen depleting substances. River Watch finds no record indicating the City has performed any analysis of the impact of its SSOs on aquatic or wildlife habitat, nor any evaluation of the measures needed to restore water bodies designated as habitat from the impacts of SS Os. Furthermore, the City should address all SSOs on a risk basis. A SSO discharged to a surface water during a major storm likely poses less of a risk than a SSO discharged onto land where it can transmit infectious vectors to humans or animals.

D. Failure to Warn

The City is required to inform and notify the public of all relevant times when and where SSOs or effluent exceedances occur, particularly when the public could come into contact with sewage or poorly treated effluent. Compliance with public notification requirements is essential to alerting the public as to the risks present, and to prevent individuals from coming into contact with untreated sewage which poses a risk of gastrointestinal illness, respiratory illness, and eye, ear, skin, and wound infections. Specifically, the City is required, and has been required, at all times relevant to this Notice, to post warning signs whenever an SSO occurs that could affect the public at those locations.

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Based on an analysis of the City ’s own reporting, River Watch contends the City is understating the significance of the impacts of its SSOs by failing to post visible health warning signs for discharges reaching a surface water.

E. Sewer Collection System Subsurface Discharges

It is a well-established fact that exfiltration caused by pipeline cracks and other structural defects in a sewage collection system results in discharges to adjacent surface waters via underground hydrological connections.

River Watch is concerned by the absence in the public record of reports by the City confirming that no untreated sewage is discharged from cracks, displaced joints, eroded segments, etc., in the City’s sewage collection system into groundwater hydrologically connected to surface waters including, but not limited to San Francisco Bay and its tributaries, including, but not limited to, Cordilleras Creek, Pulgas Creek, Brittan Creek, Belmont Slough, Belmont Creek, Greenwood Creek, and other unnamed tributaries and seasonal creeks, waters of the United States . Surface waters become contaminated with pollutants including human pathogens. Chronic failures in a sewage collection system pose a substantial threat to public health.

Studies tracing human markers specific to the human digestive system in surface waters adjacent to defective sewer lines in other systems have verified the contamination of the adjacent waters with untreated sewage. Evidence of exfiltration can also be su pported by reviewing mass balance data, I/I data, video inspection, as well as tests of waterways adjacent to sewer lines for nutrients, human pathogens, and other human markers such as caffeine. Any exfiltration found is a violation of the CWA.

3. The Person or Persons Responsible for the Alleged Violation.

The entity responsible for the alleged violations identified in this Notice is the City of San Carlos and those of its employees responsible for compliance with the CWA and with any applicable state and federal regulations and permits.

4. The Location of the Alleged Violation.

The location or locations of the various violations alleged in this Notice are identified in records created and/or maintained by or for the City which relate to the sewer collection system as further described in this Notice.

5. Range of Dates During Which the Alleged Activity Occurred.

The range of dates covered by this Notice is February 7, 2020 to the present. Dates of SSO violations admitted by the City are identified in the City’s submissions to CIWQS (see Attachment B). This Notice also includes all violations of the CWA by the City which occur after the range of dates covered by this Notice up to and including the time of trial. Some violations are continuous, and therefore each day constitutes a violation.

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6. The Full Name, Address, and Telephone Number of the Person Giving Notice.

The entity giving notice is California River Watch, referred to throughout this notice as “River Watch,” an Internal Revenue Code § 501(c)(3) nonprofit, public benefit corporation duly organized under the laws of the State of California. Its headquarters and main office are located in Sebastopol. Its mailing address is 290 South Main Street, #817, Sebastopol, CA 95472. River Watch is dedicated to protecting, enhancing, and helping to restore surface waters and ground waters of California including coastal waters, rivers, creeks, streams, wetlands, vernal pools, aquifers and associated environs, biota, flora and f auna, and educating the public concerning environmental issues associated with these environs.

River Watch may be contacted via email at [email protected], or through its attorneys.

River Watch has retained legal counsel with respect to the issues raised in this Notice. All communications should be directed to the following counsel:

Jack Silver, Esq. David Weinsoff, Esq.

Law Office of Jack Silver Law Office of David J. Weinsoff 708 Gravenstein Hwy. North, #407 138 Ridgeway Avenue Sebastopol, CA 95472 Fairfax, CA 94930
Tel. (707) 528-8175 Tel. (415) 460-9760
Email: [email protected] Email: [email protected] .

RECOMMENDED REMEDIAL MEASURES

River Watch looks forward to meeting with City staff to tailor remedial measures to the specific operation of the City’s sewage collection system. In advance of that conversation, River Watch identifies the following general remedial categories that will advance compliance with the CWA and the Basin Plan, and help economize the time and effort the parties need to resolve their concerns:

1. A full condition assessment of the sewage collection system including setting timelines for repairing or replacing significantly defective assets such as sewer lines, maintenance holes and pump/lift stations.

2. Mitigation of the effects of SSOs.

3. Adequate public and worker safety, including protocols to minimize exposure to infectious vectors.

4. Elimination of the use of chemical root control.

5. Repair of treatment system to eliminate ongoing effluent violations.

6. Consideration of a Supplemental Environmental Project in lieu of penalties.

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CONCLUSION

The violations set forth in this Notice affect the health and enjoyment of members of River Watch who reside and recreate in the affected community and may use the affected watershed for recreation, fishing, hiking, photography or nature walks. Their heal th, use and enjoyment of this natural resource is specifically impaired by the alleged violations of the CWA as set forth in this Notice.

CWA §§ 505(a)(1) and 505(f) provide for citizen enforcement actions against any “person,” including a governmental instrumentality or agency, for violations of NPDES permit requirements and for un- permitted discharges of pollutants. 33 U.S.C. §§ 1365(a)(1 ) and (f), 33 U.S.C. § 1362(5). An action for injunctive relief under the CWA is authorized by 33 U.S.C. § 1365(a). Violators of the Act are also subject to an assessment of civil penalties of up to $68,445.00 per day/per violation for all violations pursuant to Sections 309(d) and 505 of the Act, 33 U.S.C. §§ 1319(d), 1365. See also 40 C.F.R. §§ 19.1 – 19.4. River Watch believes this Notice sufficiently states grounds for filing suit in federal court under the “citizen suit” provisions of CWA to obtain the relief provided for under the law.

The CWA specifically provides a 60-day notice period to promote resolution of disputes.

River Watch strongly encourages the City to contact counsel for River Watch within 20 days after receiving this Notice to initiate a discussion regarding the allegations detailed herein. In the absence of productive discussions to resolve this dispute, River Watch will have cause to file a citizen's suit under CWA § 505(a) when the 60-day notice period ends.

Very truly yours,

Jack Silver

Jack Silver
JS
Attachments

Service List

Lee M. Zeldin, Administrator
U.S. Environmental Protection Agency
1200 Pennsylvania Ave. NW
Mail Code 1101A
Washington, D.C. 20460

Cheree Peterson, Acting Regional Administrator
U.S. Environmental Protection Agency
Pacific Southwest, Region 9
75 Hawthorne Street
Mail Code ORA-1
San Francisco, CA 94105

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Eric Oppenheimer, Executive Director
State Water Resources Control Board
P.O. Box 100
Sacramento, CA 95812-0100

Gregory J. Rubens, Esq.

City Attorney’s Office
City of San Carlos
600 Elm St.

San Carlos, CA 94070

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California Home Thursday, January 30, 2025
California Integrated Water Quality System Project (CIWQS) Spill Public Report – Summary Page
The information on this summary page is the result of your search. These results correspond to the following search criteria:

SEARCH CRITERIA: [REFINE SEARCH]
Agency (San Carlos)
Spill Type (Category 1; Category 2; Category 3))
The information in this table does not include Category 4 spills, as defined in the Statewide Sanitary Sewer Systems General Order 2022-0103-DWQ ( https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/wqo_2022-0103-dwq.pdf ).

More information about the Spill Public Report is found at the bottom of this page. [VIEW PRINTER FRIENDLY VERSION] [EXPORT THIS REPORT TO EXCEL] [EXPORT ALL SPILL DETAILS TO EXCEL] Region
Responsible
Agency
Sanitary
Sewer
System WDID
Total
Number
of
Spills
Total
Volume
of
Spills
(gal)
Total
Volume
Recovered
(gal)
Total
Volume
Reached
Surface
Water
(gal)
Percent
Recovered
(%)
Percent
Reached
Surface
Water
(%)
Miles of
Pressure
Sewer
Miles
of
Gravity
Sewer
Miles of
Laterals
Number
of
Pump
Stations
2 San Carlos
City
San
Carlos
City CS 2SSO10177 423 188,428 45,522 128,305 24 68 07.0 105.0 44.0 6 Operational
Performance
423 188,428 45,522 128,305 7.0 105.0 44.0 6.0
When assessing the performance of sanitary sewer systems regulated under the Statewide Sanitary Sewer Systems General Order, it is important to review spill reports in detail. There may be multiple individual spill event IDs that share the same location.

The search results on this summary page present summary data from individual spill reports submitted in the online CIWQS Sanitary Sewer System Database, meeting the search criteria selected. To determine if spill reports relate to a common failure point within the sanitary sewer system, the spill reports should be reviewed in detail by selecting a number under the “Total Number of Spills” column, corresponding to a specific sanitary sewer system.

The “Responsible Agency”, or Enrollee, listed on a spill report is responsible for the spill described and should be contacted directly for questions related to that incident.

The current report was generated with data entered by Enrollees on the previous day.

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California Home Thursday, January 30, 2025
California Integrated Water Quality System Project (CIWQS) Spill Public Report – Spill Event ID(s) Page
Here is the detail page of your Sanitary Sewer System Spill Report search for selected Regional Board, county, responsible agency, or sanitary sewer system. These results correspond to the following search criteria:

SEARCH CRITERIA: [REFINE SEARCH]
Agency (San Carlos)
Spill Type (Category 1; Category 2))
Agency (San Carlos City)
Agency (San Carlos City)
Agency (San Carlos City)
The table below presents important details from Enrollee-submitted certified spill events, as submitted through individual spill reports, which meet the search criteria selected on the Sanitary Sewer System (SSS) Spill Report Form. If data is not shown for a particular field, it means the Enrollee did not provide the information and was not required to do so. To view the entire spill report, select the corresponding “Spill Event ID”.

DRILLDOWN HISTORY: [GO BACK TO SUMMARY PAGE]
REGION: 2
[VIEW PRINTER FRIENDLY VERSION] [EXPORT THIS REPORT TO EXCEL] Event
ID Region Responsible
Agency
Sewer
System WDID Spill
Category
Spill Start
Date
Spill
Vol
(gal)
Spill Vol
Recovered
(gal)
Spill Vol
Reached
Surface
Water
(gal)
System Failure
Location
Spill Appearance
Point
898519 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 Spill
2025-01-05
22:10 13,655 33 13,622 Gravity Mainline
Inside Building or
Structure,Lower
Lateral (Public)
895396 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
2 Spill
2024-06-18
21:00 3,899 300 Gravity Mainline Manhole
892313 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 Spill
2024-01-22
01:45 32,760 900 31,860 Gravity Mainline Inside Building or Structure,Manhole
891327 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
2 Spill
2023-11-21
08:47 2,200 73 Gravity Mainline Manhole
890248 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 Spill
2023-09-02
16:15 2,950 471 2,479 Gravity Mainline Manhole
883070 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
2 2022-08-28
10:00 1,830 47 0 Gravity Mainline Manhole
878326 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
2 2021-12-23
07:30 1,275 0 0 Gravity Mainline Inside Building or
Structure
878325 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2021-12-23
09:00 2,605 5 2,600 Gravity Mainline Inside Building or Structure;Manhole
878158 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2021-12-14
12:24 2,625 8 2,617 Gravity Mainline Lateral Clean Out
(Public);Manhole
874679 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2021-06-10
17:00 1,860 167 1,693 Manhole Manhole
870584 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2020-11-21
10:15 672 275 397 Gravity Mainline Lateral Clean Out
(Public)
862626 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2019-11-02
08:15 700 675 25 Gravity Mainline Upper Lateral
(Private)
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857952 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2019-04-29
07:00 4,500 800 3,700 Gravity Mainline Gravity
Mainline;Manhole
857441 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2019-03-29
09:30 90 80 10 Gravity Mainline Manhole
852952 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2018-11-16
12:45 400 350 50 Gravity Mainline Manhole
834458 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2017-04-12
10:25 500 250 250 Gravity Mainline Gravity
Mainline;Manhole
826209 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2016-07-08
08:45 90 50 40 Gravity Mainline Gravity
Mainline;Manhole
823048 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2016-03-17
07:15 200 100 100 Gravity Mainline Gravity
Mainline;Manhole
822820 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2016-03-08
11:30 100 75 25
While contractor, K.J.

Woods Construction,
Inc. 1485 Bayshore
Blvd., #149, San
Francisco, Ca 94124
(415) 759-0506, was
performing main
rehab., Bypass pump
hose failure caused
discharge onto
surface street and into
storm drain.

Gravity
Mainline;Other
sewer system
structure
813608 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2015-02-27
22:00 3,150 3,135 15
Unknown where
blockage occurred.

Private plumber used
100' to 104' of snake
cable to clear root/
towels from private
upper lateral clean-
out.

Inside Building or
Structure;Lateral
Clean Out (Private)
764809 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2011-03-24
13:00 170 0 170 Main Manhole
764802 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2011-03-24
13:45 1,200 0 1,200 Main Manhole
764334 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2011-03-12
10:25 3,750 750 3,000 Main Gravity
sewer;Manhole
746469 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2009-11-03
07:25 75 50 25 Main Gravity
sewer;Manhole
746324 2 San Carlos
City
San
Carlos
City CS
2SSO10177 Category
1 2009-10-27
17:40 19,000 0 19,000 Main Gravity
sewer;Manhole

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San Carlos City CouncilSeptember 8, 2025

San Carlos City Council
September 8, 2025