CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
August 10, 2026 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both in-person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.
In-Person Participation:
•
Location.
City Hall – 600 Elm Street, Council Chambers.
•
Provide Public Comment.
T o address the City Council, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.
Remote Participation
:
•
Observe via:
-
Zoom.
https://us02web.zoom.us/j/88256140939; or call 1-669-900-9128 and enter the Meeting ID #: 882 5614 0939
-
Meeting Webportal
. www.cityofsancarlos.org/agenda
-
Local TV.
Comcast Channel 27 and AT&T Uverse Channel 99
•
Provide Public Comment.
If you plan to make a public comment, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.
Councilmembers may participate in this meeting remotely pursuant to Government Code 54953.8.
1 MAYOR:
Pranita Venkatesh
MAYOR FOR A DAY:
Ayden Basu
COUNCIL:
John Dugan, Neil Layton, Sara McDowell, Adam Rak
1. CALL TO ORDER
2. TELECONFERENCE ANNOUNCEMENTS BY COUNCIL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE ORDER OF THE AGENDA
5. REPORT FROM CLOSED SESSION
6. PRESENTATIONS
a.
Present
a
Proclamation
Recognizing
August
2026
as
National
Emergency
Management Awareness Month.
b.
Receive
a
Presentation
from
Midpeninsula
Regional
Open
Space
District
on
an
Update of their Projects.
7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council
Communications
and
Announcements
are
brief
items
from
members
of
the
City
Council
regarding
upcoming
events
in
the
community
and
correspondence
that
they
have
received.
They
are
informational
in
nature
and
no
action
will
be
taken
on
these
items
at
this
meeting.
8. PUBLIC COMMENT
Persons
wishing
to
address
the
City
Council
on
matters
NOT
on
the
posted
agenda
may
do
so.
Each
speaker
is
limited
to
two
minutes;
however,
speaking
time
may
be
reduced
at
the
Mayor’s
discretion
based
on
the
number
of
speakers.
General
Public
Comment
may
also
be
limited
to
a
total
of
30 minutes,
with
any
remaining
public
comment
heard
at
the
end of the agenda, if time permits.
If
the
item
you
are
speaking
on
is
not
listed
on
the
agenda,
please
be
advised
that
the
City
Council
may
briefly
respond
to
statements
made
or
questions
posed
as
allowed
under
the
Brown
Act
(Government
Code
Section
54954.2).
The
City
Council's
general
policy
is
to
refer
items
to
staff
for
attention,
or
have
a
matter
placed
on
a
future
City
Council
agenda
for
a
more
comprehensive
action
or
report
and
formal
public
discussion
and
input
at
that
time.
2 9.
CONSENT CALENDAR
a.
Motion to Waive Reading of All Ordinances.
b.
Approve the City Council May 26, 2026 Regular Meeting Minutes. c.
Approve the City Council June 8, 2026, Special and Regular Meeting Minutes. d.
Accept the Quarterly Reports from the City’s Commissions and Boards. e.
Adopt
a
Resolution
Approving
and
Authorizing
the
Execution
of
an
Addendum
to
the
Agreement
for
Architectural,
Landscape
Architectural,
Engineering,
or
Land
Surveyor
Services
with
S.R.
Rose
Engineering
Inc.,
in
the
Amount
of
$72,994,
for
a T otal Not-to-Exceed Contract Amount of $147,313.
f.
Adopt
a
Resolution
Authorizing
the
Execution
of
an
Amendment
to
the
Annual
On-
Call
Traffic
Signal,
Streetlight,
and
Lighted
Crosswalk
Maintenance
Services
Agreement
with
Cal-West
Lighting
and
Signal
Maintenance,
Inc.
in
the
Amount
of
$110,000
for
Fiscal
Year
2026-27
to
Include
Emergency
Services
and
Unscheduled
Repair Work.
g.
Adopt
a
Resolution
Awarding
the
2026
Sewer
Rehabilitation
Project
(C9617);
Authorizing
the
Execution
of
an
Agreement
with
C2R
Engineering,
Inc.
in
the
Amount
of
$4,278,769;
Authorizing
the
Expenditure
of
a
20%
Contingency
in
the
Amount
of
$855,754
for
a
T otal
Not-to-Exceed
Contract
Amount
of
$5,134,523;
and
Authorizing
the
Roll-over
of
Any
Unused
Budget
Appropriations
Related
to
C9617 from Fiscal Year (FY) 2025-26 into FY 2026-27.
h.
Adopt
a
Resolution
Authorizing
the
Payment
of
the
Additional
$1,800
Incurred
the
T emporary
Crossing
Guard
Services
Provided
at
Crestview
Drive
and
Melendy
Drive
During
the
2025-26
School
Year;
Approving
Continuation
of
the
T emporary
Crossing
Guard
Service
at
the
Intersection
for
the
2026-27
School
Year;
and
Approving
the
Amendment
to
Exhibit
C
in
the
Joint
Use
Agreement
to
Fund
the
T emporary Crossing Guard at Crestview Drive and Melendy Drive. i.
Adopt
a
Resolution
Authorizing
the
Application
to
the
Director
of
Industrial
Relations,
State
of
California,
for
a
Certificate
of
Consent
to
Self-Insure
Workers
Compensation Liabilities.
10. STUDY SESSION
a.
Receive
a
Presentation
from
the
Mental
Health
Association
of
San
Mateo
County
on their Proposed Development at F Street and El Camino Real.
3 11.
NEW BUSINESS
a.
Consideration
of
Adopting
a
Resolution
Approving
Modifications
to
the
Notice
of
Funding Availability for the Childcare Grant Program.
b.
Consideration
of
Adopting
a
Resolution
Approving
the
Revised
Improvements
at
the
Intersection
of
Crestview
Drive
and
Los
Vientos
Way
as
Part
of
the
Crestview
Drive Pilot Improvements Project.
12. AGENDA SETTING
Items
discussed
in
this
Agenda
Setting
Section
will
be
considered
by
the
Council
for
placing on a future agenda. No action will be taken on these items at this meeting.
a.
Consideration
of
Agendizing
an
Item
to
Discuss
and
Consider
a
Citywide
Project
Labor Agreement.
13. ADJOURNMENT
Adjourn the Meeting in Memory of Former Council Member John Hoffmann.
Any
writings
or
documents
provided
to
a
majority
of
the
City
Council
regarding
any
item
on
this
agenda
will be made available for public inspection upon request.
In
compliance
with
the
Americans
with
Disabilities
Act
and
Title
VI,
and
as
outlined
in
the
City’s
Reasonable
Accommodations
Policy,
if
you
need
special
assistance
or
translation
services
to
participate
in
this
meeting,
please
contact
the
City
Clerk’s
Office
at
(650)
802-4222
or
via
Notification
in
advance
of
the
meeting
will
enable
the
City
to
make
reasonable arrangements to ensure accessibility to this meeting.
4 San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
May 26, 2026 7:00 PM
MINUTES
ROLL CALL
City Council Present: Pranita Venkatesh, Mayor
Adam Rak, Vice Mayor
John Dugan, Councilmember
Neil Layton, Councilmember
Sara McDowell, Councilmembe
r
Staff Present: Rendell Bustos, Senior Planner
Brian Cary, Communications Manager
Akanksha Chopra, Sr. Management Analyst
Sajuti Haque, Economic Development and Housing Manager
Paul Harris, Financial Services Manager
Hanieh Houshmandi, Senior Traffic Engineer
Kathy Kleinbaum, City Manager
Emma Licko, Recreation Supervisor
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Angie Rodriguez, Human Resources Manager
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Tracy Scramaglia, Assistant Public Works Director
Mike Tabak, Police Chief
Alex Tat, Principal Engineer
Kristie Woo,
Associate Planner
1. CALL TO ORDER
Mayo
r Venkatesh called the meeting to order at 7:00 p.m.
2. TELECONFERENCE ANNOUNCEMENTS BY COUNCIL
None.
3. PLEDGE OF ALLEGIANCE
Mayor Venkatesh led the Pledge of Allegiance.
4. CHANGES TO THE ORDER OF THE AGENDA
None.
9.b
August 10, 2026
Packet Pg. 5
5. REPORT FROM CLOSED SESSION
None.
6. PRESENTATIONS
a. Present Proclamations Recognizing 2026 Hometown Days Ryan Greco Memorial Art Contest Winners Hailey Lau and A.L. “Cairo” Parra-Rasine.
Mayor Venkatesh presented proclamations to the two grand prize winners of the 2026 Hometown Days Ryan Greco Memorial Art Contest, Hailey Lau and Cairo Parra-Rasine. Both recipients were invited to share brief remarks and expressed their gratitude to the judges and the Greco family fo
r continuing to uphold the tradition of this contest.
b. Receive a Presentation from MidPen Housing on their Proposed Development at 626 Walnut Street.
Principal Planner Rucha Dande commenced the item with the City’s role as it relates to MidPen Housing’s Walnut Street housing development project and turned the presentation over to Rebecca Cirelli, MidPen’s Senior Project Manager and Sarah Vaccaro, lead designer for the project, to provide further details on the project, including outreach efforts and development timeline. Ms. Cirelli, Ms. Vaccaro, Ms. Dande, Economic Development and Housing Manage r
Sajuti Haque, and MidPen Director of Housing Development Mollie Naber responded to Council questions.
Public Comment
Brian Perkins, a resident, spoke in support of the project.
Council provided the following feedback and suggestions for the project:
- Think broadly about vulnerable populations who ma y be at risk of losing housing, including adults with disabilities whose housing stability could be jeopardized following the death of a caregiver.
- Consider what would be gained by activating the area with a single driveway before reducing available parking. Council supported increased community activation but emphasized that maintaining parking availability should remain a priority. - Further explore opportunities for childcare, including small family childcare homes. - Ensure fair and equitable access for San Carlos residents and employees, particularly with respect to the proposed income thresholds for the public employee housing preference.
7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Member Layton thanked staff for another successful Hometown Days event and recognized Administrative Services Director Rebecca Mendenhall for her above-and-beyond voluntee r
contributions in support of the event.
Council Member Dugan also expressed appreciation for Hometown Days.
Council Member McDowell congratulated Recreation Supervisor Emma Licko on receiving an award for the City’s Teen Wellness Retreat, a joint mental health initiative with the City of Belmont.
Mayor Venkatesh echoed her colleagues’ sentiments and expressed appreciation for the successful event and the efforts of everyone involved.
9.b
August 10, 2026
Packet Pg. 6
8. PUBLIC COMMENT
Jack Bray, Senior Asset Manager with G.W. Williams, expressed opposition to the proposed Northeast Area Specific Plan.
9. CONSENT CALENDAR
Council Member Layton pulled Item ‘d’ – Law Enforcement Services Agreement, from the Consent Calenda
r to be discussed after the New Business Section.
MOTION: Adopt City Council Consent Calendar Items ‘a’ through ‘c’ and “e” – “l”.
MOVER: Rak
SECONDER: McDowell
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the City Council April 13, 2026 Regular Meeting Minutes.
c. Approve the City Council April 27, 2026 Special Meeting Minutes.
d. Adopt a Resolution Approving Amendment 1 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2026-27 Payment o f $14,455,499; Offset by the CalPERS Unfunded Actuarial Accrued Liability Credit in the Amount of $2,059,325, and Offset by the Approval of the Use of Prior Year Savings in the Amount o f
$700,000 for Police Services.
This item was pulled from the Consent Calenda
r for a separate discussion.
e. Adopt a Resolution Authorizing the Execution of an Amendment to the Animal Control Services Agreement between the County of San Mateo and the City of San Carlos for a Three-Year Term Beginning July 1, 2026. Resolution 2026-055
f. Accept the Fiscal Year (FY) 2025-26 Third Quarter Financial Report for the Period Ending March 31, 2026.
g. Accept the Fiscal Year (FY) 2025-26 Third Quarter Investment Report for the Period Ending March 31, 2026.
h.
Adopt a Resolution Authorizing the Execution of a Professional Services Agreement with Integrated Communication Systems (ICS) in the Amount of $370,703, with a 10% Contingency in the Amount of $37,072, for a Not-to-Exceed Total Contract Amount of $407,775 to Upgrade the Existing Council Chambers’ Audio Visual (“A/V”) Systems to Support Modern, Reliable Operations and Request the Appropriation of Restricted Public, Educational, and Government (PEG) Funds from the General Capital Fund (Fund 25) for this New Capital Project. Resolution 2026-056
i.
Adopt a Resolution Authorizing the Execution of an Amendment to the Existing Professional Services Agreement with Wallace Roberts & Todd, LLC (WRT) for Additional Services Associated with the Preparation of Graphics and Upgraded Renderings for the Downtown Groundbreaking Celebration in an Amount Not to Exceed $19,715. Resolution 2026-057
9.b
August 10, 2026
Packet Pg. 7
j. Adopt a Resolution Accepting and Approving the Annual Investment Policy for Fiscal Year 2026-
27. Resolution 2026-058
k. Deny Claim of Licia Colaizzi.
l. Deny Claim of Paulette Dolin.
10. NEW BUSINESS
a. Consideration of Appointing Four Youth Advisory Council (YAC) Voting Members for the 2026 - 2028 Term, Two YAC Voting Members for the 2026 - 2027 Term, Two Alternate YAC Members for the 2026 - 2027 Term, and Recognizing Four Retiring YAC Voting Members.
Recreation Supervisor Emma Licko presented the recommended appointments to the Youth Advisory Council (YAC).
Council expressed appreciation to the outgoing Youth Advisory Council members, welcomed the incoming members, and emphasized the importance of youth engagement in city governance.
MOTION: Appoint the following to the Youth Advisory Council:
voting members for the 2026 – 2028 term: Anusha Iyengar, Eva Greenebaum, Nitya Modi, and Sanvi Sirvastava; voting members for the 2026 – 2027 term:
Maya Kacholiya and Nikhil Nunna; and alternate members for the 2026 – 2027 term: Doris Lin and Zuri Kadiwar; and
recognize retiring members Ellora Mehta, Hanna Kent, Tiko Gupta and Connor Huh.
MOVER: Rak
SECONDER: Dugan
AYES: Rak, Dugan, Layton, McDowell, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
City Clerk Crystal Mui administered the Oath of Office to the newly appointed members.
b. Consideration of Adopting a Resolution Adoptin g a Technology Disruption Policy, Pursuant to Senate Bill 707.
City Clerk Crystal Mui presented and outlined the proposed Technology Disruption Policy and responded to Council questions.
MOTION: Adopt Resolution 2026-059 Adopting a Technology Disruption Policy, Pursuant to Senate Bill 707.
MOVER: Rak
SECONDER: McDowell
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
Council recessed at 8:50 p.m. and reconvened the meeting at 8:58 p.m.
9d.
Adopt a Resolution Approving Amendment 1 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, Including the Fiscal Year 2026-27 Payment of $14,455,499; Offset by the CalPERS Unfunded Actuarial Accrued Liability Credit in the Amount of $2,059,325,
9.b
August 10, 2026
Packet Pg. 8
and Offset by the Approval of the Use of Prior Year Savings in the Amount of $700,000 for Police Services.
Council Member Layton requested modifying the designation of the $400,000 in supplemental overtime funding so it could be used to address emerging public safety needs, with recommendations developed by the Public Safety Subcommittee in coordination with staff.
City Attorney Greg Rubens and City Manager Kathy Kleinbaum responded to Council questions.
Council supported the request but emphasized that any changes to the recommended funding priorities should return to the full Council for review and approval.
MOTION: Adopt Resolution 2026-060 approving Amendment 1 to the Law Enforcement Services Agreement with the San Mateo County Sheriff's Office, including the fiscal year 2026-27 payment of $14,455,499; offset by the CalPERS unfunded actuarial accrued liability credit in the amount of $2,059,325, and offset by the approval of the use of prior year savings in the amount of $700,000 for police services; and directed staff to generalize the $400,000 with targeted enforcement guidance developed through the Public Safety Subcommittee in coordination with the City Manager and staff.
MOVER: Layton
SECONDER: McDowell
AYES: Layton, McDowell, Rak, Dugan, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
11. REPORTS TO COUNCIL
a. Receive an Update on the Implementation of the 2021 San Carlos Climate Mitigation and Adaptation Plan.
Sustainability Senior Management Analyst Akanksha Chopra provided an overview of the Climate Mitigation and Adaptation Plan (CMAP) and highlighted several strategies that advanced the City's climate goals over the past year. She also responded to Council questions.
Council encouraged staff to work with West Light Energy to quantify the impacts and benefits o f
clean energy, share that information with the community, and continue collaborating with the City's state legislative representatives to advance the City's climate goals.
12. PUBLIC HEARING
a. Consideration of Adopting a Resolution Accepting a Report on the City of San Carlos’ Workforce Vacancies, Recruitment, and Retention Trends as Required Under Assembly Bill (AB) 2561.
Rebecca Mendenhall, Administrative Services Director, presented the City’s workforce vacancies, recruitment, and retention trends.
There were no public comments for this item.
MOTION: Close the Public Hearing.
MOVER: Rak
SECONDER: Dugan
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
9.b
August 10, 2026
Packet Pg. 9
NAYS: None
RESULT: Motion Passed 5 – 0
MOTION: Adopt Resolution 2026-0 61 accepting a report on the City of San Carlos’ workforce vacancies, recruitment, and retention trends as required under Assembly Bill (AB) 2561.
MOVER: Rak
SECONDER: Layton
AYES: Rak, Dugan, Layton, McDowell, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
13. AGENDA SETTING
a. Consideration of Agendizing an Item Banning Gas-Powered Leaf Blowers.
Vice Mayor Rak spoke on the need for a ban on gas-powered leaf blowers.
Council expressed support for further evaluating the feasibility of a ban and directed staff to schedule a study session, anticipated for late fall 2026, to review neighboring cities’ approaches, including enforcement costs, implementation considerations, and potential impacts to San Carlos.
14. ADJOURNMENT
The meeting adjourned at 9:44 p.m.
Crystal Mui,
City Clerk
9.b
August 10, 2026
Packet Pg. 10
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
June 8, 2026 6:00 PM
MINUTES
ROLL CALL
City Council Present: Pranita Venkatesh, Mayor
Adam Rak, Vice Mayor (Remote Pursuant to Govt Code Section 54953(b).) Sara McDowell, Councilmember
Neil Layton, Councilmember
John Dugan, Councilmember
Staff Present: Crystal Mui, City Clerk
Gregory Rubens, City Attorney
Rebecca Mendenhall, Administrative Services Director
Angie Rodriguez, Human Resources Manager
Kathy Kleinbaum, City Manager
1. CALL TO ORDER
Mayor Venkatesh called the meeting to order at 6:01 p.m.
2. PUBLIC COMMENT
None.
3. CLOSED SESSION
a. Conference with Labor Negotiators Cue, Kleinbaum, Mendenhall, Rodriguez and Rubens (Closed Session Pursuant to Government Code Section 54957.6) Local 829 American Federation of State, County and Municipal Employees (“AFSCME”) Unit and the American Local 856, Freight Checkers, Clerical Employees and Helpers Union, International Brotherhood of Teamsters ("Teamsters") Unit and the Management and Confidential Units.
4. REPORT FROM CLOSED SESSION
None.
5. ADJOURNMENT
The meeting adjourned at 6:30 p.m.
Crystal Mui
City Clerk
9.c
August 10, 2026
Packet Pg. 11
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
June 8, 2026 7:00 PM
MINUTES
ROLL CALL
City Council Present: Pranita Venkatesh, Mayor
Adam Rak, Vice Mayor - Remote Pursuant to Govt. Code Section 54953(b).
John Dugan, Councilmember
Neil Layton, Councilmember
Sara McDowell, Councilmember
Staff Present: Nil Blackburn, Assistant City Manager
Shon Buford, Deputy Fire Chief
Rendell Bustos, Senior Planner
Brian Cary, Communications Manager
Akanksha Chopra, Sr. Management Analyst
Lisa Costa Sanders, Principal Planner Consultant
Rucha Dande, Principal Planner
Sajuti Haque, Economic Development and Housing Manager
Kathy Kleinbaum, City Manager
Steven Machida, Public Works Director
Andrea Mardesich, Assistant Community Development Director Rebecca Mendenhall, Administrative Services Director
Tyler Muela, Recreation Supervisor
Crystal Mui, City Clerk
Amy Newby, Parks and Recreation Director
Lisa Porras, Planning Manager
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Alex Tat, Principal Engineer
1. CALL TO ORDER
Mayor Venkatesh called the meeting to order at 7:00 p.m.
2. TELECONFERENCE ANNOUNCEMENTS BY COUNCIL
Mayor Venkatesh announced that Vice Mayor Adam Rak is participating remotely from 675 Townsend Avenue, #18, New Haven, Connecticut, pursuant to Government Code Section 54953(b).
Vice Mayor Rak confirmed he could hear clearly, the agenda was posted at his location, and no members of the public were present wishing to participate.
3. PLEDGE OF ALLEGIANCE
Mayor Venkatesh led the Pledge of Allegiance.
9.c
August 10, 2026
Packet Pg. 12
4. CHANGES TO THE ORDER OF THE AGENDA
None.
5. REPORT FROM CLOSED SESSION
None.
6. PRESENTATIONS
a. Present a Proclamation Recognizing Juneteenth.
Mayor Venkatesh presented a proclamation recognizing June 19, 2026 as Juneteenth in the City of San Carlos. The proclamation was received by Dr. Angelo Stanton and Shana Stanton.
Dr. Stanton, on behalf of his team and business partner, Dr. Keith Harper, thanked the city for its commitment to inclusion, equity, and diversity. He noted that he and Dr. Harper chose San Carlos for their veterinary practice two years ago and expressed appreciation for the community.
b. Receive a Presentation from Caltrain on their Budget Process, Including their No External Funding Scenario.
Michelle Bouchard, Executive Director of Caltrain, and Jason Baker, Director of Government Affairs and Community Relations, presented on Caltrain's financial situation and future outlook and responded to Council questions.
Council encouraged Caltrain to partner with City staff on future community events.
7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Member McDowell announced that the San Carlos Library will be the first library in the San Mateo County system to receive new standalone meeting room pods, scheduled for installation in mid-June.
8. PUBLIC COMMENT
Catheryne Nicholson, a resident, expressed concerns with the proposed storm drain improvement project.
Grace Harvey, a resident, expressed pedestrian and traffic safety concerns around Arundel Elementary School.
9. CONSENT CALENDAR
Vice Mayor Rak expressed appreciation to City Attorney Greg Rubens for his work on the Trillium Lane Trail – Item 9f.
MOTION: Adopt City Council Consent Calendar Items ‘a’ through ‘l’.
MOVER: McDowell
SECONDER: Layton
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
9.c
August 10, 2026
Packet Pg. 13
a. Motion to Waive Reading of All Ordinances.
b. Approve the City Council April 27, 2026 Regular Meeting Minutes.
c. Approve the City Council May 11, 2026 Special Meeting Minutes.
d. Adopt a Resolution Calling for the Holding of a General Municipal Election to be Held on Tuesday, November 3, 2026 for the Election of Certain Officers (As Required by the Provisions of the Laws of the State of California Relating to General Law Cities); Requesting the County of San Mateo Board of Supervisors to Consolidate Said General Municipal Election with the Statewide General Election to be Held on the Date Pursuant to the Elections Code; and Authorizing the Execution of a Services Agreement with the County of San Mateo for Specified Services Relating to Conducting a General Municipal Election. Resolution 2026-062
e. Adopt a Resolution Approving a Memorandum of Understanding (MOU) between the City of Half Moon Bay, the City of East Palo Alto, the City of San Carlos, and the Town of Portola Valley to Coordinate Procurement Activities for the San Mateo County Regional Electric Vehicle (EV) Charging Project. Resolution 2026-063
f. Adopt a Resolution Accepting the Grant of a License and Authorizing the Execution of a License Agreement with Crestview Park Condominium Association for a Trail Connection at Trillium Lane.
Resolution 2026-064
g. Adopt a Resolution Authorizing the Execution of an Agreement with the County of San Mateo for Public Safety Communication Services (Dispatch) for a Five-Year Term Beginning July 1, 2026 through June 30, 2031 for a Total Amount of $5,263,952 and Approving the Use of Prior Year Savings from the San Mateo County Sheriff’s Office in the Amount of $100,000 to Offset the Costs in Fiscal Year (FY) 2026-27. Resolution 2026-065
h. Adopt a Resolution Awarding the Library Kitchen and Bathroom Upgrades Project (C2418); Appropriating an Additional $286,935 from the General Capital Fund (“Fund 25”); Approving the Use of the Library Excess Trust Fund in the Amount of $286,935; Authorizing the Execution of an Agreement with Argos Construction in the Amount of $575,000; and Authorizing the Expenditure of a 15% Contingency in the Amount of $86,250 for a Total Not-to-Exceed Contract Amount of $661,250. Resolution 2026-066
i. Adopt a Resolution Awarding the 2026 Sewer Lateral Replacement Project (C1737); Authorizing the Execution of an Agreement with Devaney Engineering Inc. in the Amount of $248,584; and Authorizing the Expenditure of a Contingency in the Amount of $33,926 for a Total Not-to-Exceed Contract Amount of $282,510. Resolution 2026-067
j. Adopt a Resolution Ratifying the Proposed Budget for Fiscal Years 2026-28 for the Belmont-San Carlos Fire Department (BSCFD) and the Supplemental Payment for Fiscal Year 2025-26 in the Amount of $158,700. Resolution 2026-068
k. Adopt a Resolution Awarding the 2026 Sewer System Closed-Circuit Television (CCTV) Inspection Project (C1736); Authorizing the Execution of an Agreement with APS Environmental Inc. in the Amount of $599,505.80; and Authorizing the Expenditure of a 20% Contingency in the Amount of $120,494.20 for a Total Not-to-Exceed Contract Amount of $720,000. Resolution 2026-069
l. Adopt a Resolution Approving the List of Proposed Streets Scheduled to be Resurfaced as Part of the Annual Pavement Rehabilitation Project in Fiscal Year 2026-27 Funded by Senate Bill 1, the Road Repair and Accountability Act of 2017. Resolution 2026-070
9.c
August 10, 2026
Packet Pg. 14
10. PUBLIC HEARING
a. Consideration of Adopting a Resolution Certifying the Initial Study/Mitigated Negative Declaration and Approving the Associated Mitigation Monitoring and Reporting Program for the Parks Master Plan; Adopting a Resolution Adopting Amendments to the Parks and Recreation Element and the Environmental Management Element of the City of San Carlos General Plan; and Adopting a Resolution Adopting the Parks Master Plan.
Parks and Recreation Director Amy Newby introduced the item by providing an overview of the Parks Master Plan background and community engagement efforts, and highlighted additional proposed amendments included in the handout distributed at the meeting.
Principal Planner Lisa Costa Sanders reviewed the proposed amendments to the General Plan and California Environmental Quality Act (CEQA) requirements, and highlighted additional proposed amendments included in the handout distributed at the meeting.
Due to the proximity of his home, Vice Mayor Rak noted that he would need to recuse himself from any discussion related to Burton Park.
Ms. Newby, Ms. Costa Sanders, Consultant Casey Case and City Manager Kathy Kleinbaum responded to Council questions.
Public Comment
- Kevin Simpson, representing the San Mateo County Astronomical Society, spoke in support of the proposed Parks Master Plan.
- Allen Galenz, a resident, spoke in support of the proposed Parks Master Plan.
- Shannon Fernandez, a resident, urged the Council to better integrate parks and bike infrastructure.
- Karen Molinari, a resident, expressed support for the multi-use gymnasium concept.
- Eleanor, a resident, urged Council to prioritize basic, near-term improvements at lesser-known parks such as Arguello Park.
- Sam Herzberg, a resident, inquired if the Northeast Area Specific Plan’s community benefits program is identified in the Parks Master Plan as a potential funding source.
Mayor Venkatesh directed staff follow-up with Mr. Herzberg.
MOTION: Close the Public Hearing.
MOVER: Dugan
SECONDER: McDowell
AYES: Rak, Dugan, Layton, McDowell, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
Council provided the following direction to staff:
- Share updates with astronomical groups confirming that no changes to lighting at Crestview Park are planned.
9.c
August 10, 2026
Packet Pg. 15
- Update all references to “gymnasium” in the Parks Master Plan and General Plan Elements to “multi-use performing arts gymnasium.”
- Add shade structures over bleachers and dugouts at Burton Park. - Make permanent the historical markers installed as part of the Centennial celebration. - In addition to QR codes at trails in Big Canyon and Eaton Parks, explore potential expansion to Vista Park, subject to funding availability.
MOTION: Adopt Resolution 2026-071 certifying the Initial Study/Mitigated Negative Declaration and approving the Associated Mitigation Monitoring and Reporting Program for the Parks Master Plan and amendments to the Parks and Recreation Element and the Environmental Management Element of the General Plan.
MOVER: Dugan
SECONDER: Layton
AYES: McDowell, Rak*, Dugan, Layton, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
* for all items except those relating to Burton Park
MOTION: Adopt Resolution 2026-072 adopting amendments to the Parks and Recreation Element and the Environmental Management Element of the City of San Carlos General Plan, with amendments to incorporate the corrections identified by staff in the handout provided this evening and update all references to gymnasium space to also include “multi-use performing arts gymnasium”.
MOVER: McDowell
SECONDER: Layton
AYES: Layton, McDowell, Rak*, Dugan, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
* for all items except those relating to Burton Park
MOTION: Adopt Resolution 2026-073 adopting the Parks Master Plan and incorporate the corrections identified by staff in the handout provided this evening; and include the following amendments:
- add shade structures over bleachers and dugouts at Burton Park as a short- term improvement;
- make permanent the historical markers installed from the centennial celebration; and
- update all references to gymnasium space to also include “multi-use performing arts gymnasium”.
MOVER: Layton
SECONDER: Rak
AYES: Dugan, Layton, McDowell, Rak*, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
* for all items except those relating to Burton Park
Council recessed at 9:02 p.m. and reconvened at 9:12 p.m.
b. Consideration of Adopting a Resolution Certifying the Environmental Impact Report for the Northeast Area Specific Plan; Adopting a Resolution Amending the San Carlos General Plan Land
9.c
August 10, 2026
Packet Pg. 16
Use Map, Land Use Element, Circulation and Scenic Highways Element, Environmental Management Element, and Environmental Safety and Public Services Element; Introducing an Ordinance Amending the San Carlos Zoning Map and Municipal Code Title 18 – Zoning, Repealing Chapter 18.14A, Removing References to Chapter 18.14A within Chapter 18.07 and Chapter
18.30, Adding Chapter 18.14.2, and Amending Chapter 18.19; and Introducing an Ordinance Adopting the Northeast Area Specific Plan.
Senior Planner Rendell Bustos presented the Northeast Area Specific Plan (NEASP) for adoption and, along with City Attorney Greg Rubens, responded to Council questions.
Vice Mayor Rak disclosed that he had conversations with Bay Area Storage and G.W. Williams and stated that they would not affect his decision.
Mayor Venkatesh disclosed that she had a meeting with G.W. Williams and stated that it would not affect her decision.
MOTION: At 10:26 p.m., extend the meeting to 12:00 a.m.
MOVER: McDowell
SECONDER: Dugan
AYES: McDowell, Rak, Dugan, Layton, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
Public Comments
- Sean Williams, representing G.W. Williams, requested Council postpone adoption of the NEASP by 30 days to allow for further discussion.
- Chris Powell, representing G.W. Williams, requested Council postpone the adoption of the NEASP by 30 days to allow for further discussion.
- Nick Lecuyer, a resident, expressed support for the plan and suggested extending the pedestrian and bicycle pathway along Belmont Creek.
- Shannon Fernandez, a resident, spoke in support of active uses in the northeast area and noted challenges with east-west bicycle connectivity throughout the city.
MOTION: Close the Public Hearing.
MOVER: McDowell
SECONDER: Rak
AYES: Layton, McDowell, Rak, Dugan, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
Mr. Rubens responded to Council’s additional questions.
Council provided the following direction to staff:
- Update designation “M” on Table 4 – Industrial Districts Land Use Regulations, to correct from "ministerial approval" to "minor use permit,” consistent with Table 3. - Add a requirement that publicly accessible open space on private land include clear signage indicating public use rights.
9.c
August 10, 2026
Packet Pg. 17
- Add a policy to the Parks and Recreation Element of the General Plan encouraging public open space in new development, consistent with the NEASP. - Elevate the following Industrial, Artisan, Manufacturing (IAM) frontage uses from Table 4 to require a conditional use permit: business and professional offices; industry, general; industry, limited; research and development; and research and development bio labs. - Include a statement in the Specific Plan stating the City’s desire to foster a mix of uses with community-serving businesses along the IAM frontages.
- Transmit the adopted Plan to the Environmental Protection Agency (EPA) and relevant water quality boards, informing them of the planned introduction of sensitive receptors and conveying the Council's expectation of robust environmental cleanup upon redevelopment.
MOTION: Adopt Resolution 2026-074 certifying the Environmental Impact Report for the Northeast Area Specific Plan.
MOVER: McDowell
SECONDER: Dugan
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
MOTION: Adopt Resolution 2026-075 amending the San Carlos General Plan Land Use Map, Land Use Element, Circulation and Scenic Highways Element, Environmental Management Element, and Environmental Safety and Public Services Element with an amendment to include a new policy in the Parks and Recreation Element promoting the provision of public open space in new development, including in the Northeast Area.
MOVER: McDowell
SECONDER: Layton
AYES: Rak, Dugan, Layton, McDowell, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
MOTION: Introduce Ordinance 1636 amending the San Carlos Zoning Map and Municipal Code Title 18 – Zoning, repealing Chapter 18.14A, removing references to Chapter 18.14A within Chapter 18.07 and Chapter 18.30, adding Chapter
18.14.2 to codify the Northeast Area Specific Plan, and amending Chapter
18.19. MOVER: Layton
SECONDER: Rak
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
MOTION: Introduce Ordinance 1637 adopting the Northeast Area Specific Plan with the following amendments:
- Update Table 4 - Industrial Districts Land Use Regulations, to identify “M” as a "minor use permit".
- Amend the following IAM frontage uses from Table 4 to require a conditional use permit: business and professional offices; industry, general; industry, limited; research and development; and research and development bio labs. - Include a statement affirming the City’s desire to foster a mix of uses with community-serving businesses along the IAM frontages.
9.c
August 10, 2026
Packet Pg. 18
- Add a requirement that publicly accessible open space on private land include clear signage indicating public use rights.
MOVER: Dugan
SECONDER: Layton
AYES: Rak, Dugan, Layton, McDowell, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
11. AGENDA SETTING
Council Member Dugan requested that staff update the City's awareness program regarding public space on private land, specifically to incorporate a requirement for physical on-site signage.
The item received support from the full Council and will be agendized for a future meeting.
12. ADJOURNMENT
Mayor Venkatesh adjourned the meeting at 11:12 p.m.
Crystal Mui,
City Clerk
9.c
August 10, 2026
Packet Pg. 19
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Accept the Quarterly Reports from the City’s Commissions and Boards.
RECOMMENDATION:
Staff recommend that the City Council accept the quarterly reports from the City's Commissions and Boards.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
BACKGROUND:
Every quarter, the City Council receives a report from each commission and board. These reports provide updates on the activities and initiatives undertaken during the preceding period.
Additionally, each report includes a detailed member attendance record, ensuring accountability regarding participation in meetings and decision-making processes. These updates help the City Council stay informed about the work of its advisory bodies and support effective governance.
ANALYSIS:
Attached are the fiscal year 2025-26 fourth quarter reports from the following commissions and boards for the period of April through June 2026:
- Economic Development Advisory Commission
- Museum of San Carlos History
- Parks, Recreation and Culture Commission
- Planning and Transportation Commission
- Youth Advisory Council
Consistent attendance at commission meetings is essential to maintaining a quorum, which is necessary for conducting official business, as well as ensuring steady communication and staying informed on current discussions. Pursuant to the Commissioners’ Handbook, three unexcused absences within a fiscal year (July – June) will result in the commissioner’s seat being declared vacant. For commissions that meet less than once a month, two unexcused absences will result in vacancy. Staff have alerted all members with two absences—or one absence for commissions meeting less than monthly—that any additional unexcused absence within the fiscal year will result in removal.
Although this report covers appointments and vacancies for the period of April through June 2026,
9.d
August 10, 2026
Packet Pg. 20
staff notes that Andy Klein resigned from the City's appointed position on the Museum Board on July 21, 2026. There are currently no residents on the eligibility list for this position. Based on discussions with the Museum Board President, there is no urgency to fill the vacancy at this time, and staff will return with a recruitment recommendation when appropriate.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Accept the Quarterly Reports from City Commissions and Boards; or
2. Do not accept the Quarterly Reports from City Commissions and Boards; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Samantha Copsey, Deputy City Clerk; and
Crystal Mui, City Clerk
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Economic Development Advisory FY2026 Q4 Report
2. Museum FY2026 Q4 Report
3. Parks, Recreation and Culture FY2026 Q4 Report
4. Planning and Transportation FY2026 Q4 Report
5. Youth Advisory FY2026 Q4 Report
9.d
August 10, 2026
Packet Pg. 21
CITY OF SAN CARLOS
ECONOMIC DEVELOPMENT ADVISORY COMMISSION (EDAC)
QUARTERLY REPORT, APRIL-JUNE 2026
Commissioners
Heather Liu (Chair)
Rajesh Krishnan (Vice-Chair)
Kelly Hickey, Anthony Kamm, Madhura Kumar, Sailesh Mehra, Karen Molinari, Laura Kotee (Alternate)
Advisory
Al Savay, Community Development Director
Sajuti Haque, Economic Development & Housing Manager
Adolfo Ruelas, Economic Development Coordinator
Meetings Summary
The Economic Development Advisory Commission (EDAC) held one special meeting during the fourth quarter of 2025 to 2026, on June 2, 2026; the regularly scheduled May 26 meeting was canceled. The commission also advanced several business engagement initiatives between meetings.
On April 22, city staff organized San Carlos's first Business Owners Sharing Stories (BOSS) Meetup in collaboration with EDAC and Redwood City. Four local business owners, Lars Smith of State of Mind Public House & Pizzeria, Eilish of Lark San Carlos, Keith Kern of ObstaCourse, and Tracy Everett of The Toss, shared lessons on marketing, differentiation, and staff retention.
The event drew more than 40 attendees, and staff and the commission are planning future meetups to build on its success.
At the June 2 meeting, the commission selected the 2026 to 2027 Small Business Spotlight cohort. Commissioners scored applicants on program relevance, community impact, industry knowledge, and cohort diversity to put together a group that reflects the range of businesses in the city. The commission also heard from Kara Gross, Executive Director of the Silicon Valley Economic Development Alliance (SVEDA), about a possible regional partnership, and from Administrative Services Director Rebecca Mendenhall on the potential November 2026 revenue measure for infrastructure and city services. The commission debriefed the April 22 BOSS Meetup and talked through plans for the next one, and staff gave an update on FIFA related activity.
9.d
August 10, 2026
Packet Pg. 22
Meeting Date Sailesh Mehra Anthony Kamm Madhura Kumar Ke lly Hickey Heather Liu Rajesh Krishnan Karen Molinari Laura Kotee
(Alternate)
8/26/2025 PPPEPPP N / A
Total Unexcused Absences
1st Quarter 00000000
10/28/2025 PPPPPPP N / A
Total Unexcused Absences
2nd Quarter 00000000
1/27/2026 P P U PPPP N / A
3/24/2026 PPEPPPP N / A
Total Unexcused Absences
3rd Quarter 00 1 - U 00000
6/2/2026 PPPEPPP N / A
Total Unexcused Absences
4th Quarter 00000000
Total Unexcused Absences
This Fiscal Year 00 1 - U 00000
P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Economic Development Advisory Commission Attendance Log Consistent attendance at commission meetings is essential to maintainin g a quorum, which is necessary for conducting official business, as well as e nsuring steady communication and staying informed on current discussions. Members are expected to attend all scheduled meetings and should make every effort to do so. Pursuant to the Commissioners' Handbook, for Commissions that meet less than once a month, two (2) unexcused absences within a fiscal year (July-June) will result in the commissioner's seat being declared vacant.
9.d
August 10, 2026
Packet Pg. 23
1 Museum of San Carlos History
4th Quarter Report to the San Carlos City Council
April 1, 2026 – June 30, 2026
This report covers the time period from April 1, 2026 - June 30, 2026.
The Museum Board had 1 regularly scheduled meeting during this time period. The May 12th meeting took place as scheduled. The meeting was held via Zoom and was attended by all Board members.
The 4th quarter was a busy one, creating and improving displays and creating new exhibits.
Attendance
• Two City representatives were present at the May 12th meeting; • The Villagers, the Museum docent group, held an in-person meeting at the Museum on May 13th. Several Museum Board members attended that meeting as well.
Activities & More
• The Museum was open to the public every Saturday during this period from 1 to 4pm. • The Villagers had a booth at Hometown Days.
• All professional signage for the Lamchin, Arguello, and Baseball exhibits has been installed
• The Train Depot pot belly stove was moved into the Train Depot area. • The War Dogs exhibit has been completed with a video. • The Miss San Carlos exhibit was completed. This exhibit also contains a video. • We are refreshing the Circle Star exhibit.
• We are working on an updated Museum brochure to increase visitors. • The Rex Walheim exhibit is being refreshed. We have removed and sent photos to a restoration professional to reproduce them for a more professional, light-exposure-proof exhibit.
Respectfully Submitted by,
Cori Menezes Carpenter
MSCH Secretary
7/20/26
9.d
August 10, 2026
Packet Pg. 24
Meeting Date Russ Bertetta Andy Klein Alexandra Seebe r 7/15/2025 P P E
9/24/2025 E P P
Total Unexcused Absences
1st Quarter 000
11/12/2025 P P P
Total Unexcused Absences
2nd Quarter 000
1/14/2026 PPP
3/10/2026 EPP
Total Unexcused Absences 3rd
Quarter 000
5/12/2026 PPP
Total Unexcused Absences 4th
Quarter 000
Total Unexcused Absences
This Fiscal Year 000
P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Museum of San Carlos History Attendance Report
Consistent attendance at commission meetings is essential to maintaining a quorum, which is necessary for conducting official business, as well as ensuring steady communication and staying informed on current discussions. Members are expected to attend all scheduled meetings and should make every effort to do so. Pursuant to the Commissioners' Handbook, for Commissions that meet less than once a month, two (2) unexcused absences within a fiscal year (July-June) will result in the commissioner's seat being declared vacant.
9.d
August 10, 2026
Packet Pg. 25
Parks, Recreation & Culture Commission
Fourth Quarter for FY 2026
April - June 2026
The Parks, Recreation & Culture Commission met twice during the fourth quarter, FY 2026, on April 8 and June 3, 2026. The meetings were held in-person at the San Carlos Library Community Rooms.
April 8
• Commissioners received a presentation from the San Mateo County Astronomical Society from Kevin Simpson
• Commissioners received a presentation on the Potential November 2026 Revenue Measure from Rebecca Mendenhall, Administrative Services Director • Commissioners discussed and provided recommendation to the City Council to Adopt the Parks Master Plan
o Commissioners discussed how projects would be prioritized, Laureola park options, exploring opportunities for a snack shack at Burton Park, and tech in the parks.
• Commissioners also received updates on Parks & Recreation programs and services from Tyler Muela, Recreation Manager and Amy Newby, Parks & Recreation Director.
June 3
• Commissioners received a presentation on Athletics by Holly Gonzales, Recreation Coordinator and Emma Licko, Recreation Supervisor.
• Commissioners requested the City Council to designate July as Parks & Recreation Month
• Commissioners also received updates on Parks & Recreation programs and services from Tyler Muela, Recreation Manager.
Please see attached PR&C Commission Attendance Log.
9.d
August 10, 2026
Packet Pg. 26
Meeting Date Bob Bollier Elaine Ki stenmacher Julie Lubetkin Alexandra Seeber Mark Stogner Alexis McFarlane
(Alternate)
8/6/2025 PPPPPP
Total Unexcused Absences
1st Quarter 000000
10/8/2025 PPPPPP
12/3/2025 PPPPPE
Total Unexcused Absences
2nd Quarter 000000
2/4/2026 - C
Total Unexcused Absences
3rd Quarter 000000
4/1/2026 - C
4/8/2026 PPEPEE
6/3/2026 PPPPPP
Total Unexcused Absences
4th Quarter 000000
Total Unexcused Absences
This Fiscal Year 000000
P = Present
U = Unexcused Absence
E = Excused
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg cancelled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Parks, Recreation and Culture Commission Attendance Log Consistent attendance at commission meetings is essential to maintaining a quorum, which is necessary for conducting official b usiness, as well as ensuring steady communication and staying informed on current discussions. Members are expected to attend all scheduled meetings and should make every effort to do so. Pursuant to t he Commissioners' Handbook, for Commissions that meet less than once a month, two (2) unexcused absences within a fiscal year (July-June) will result in the commissioner's seat being declared vacant.
9.d
August 10, 2026
Packet Pg. 27
Planning and Transportation Commission
FY 2026 Q Quarterly Report
April 1, 2026 – July 31, 2026
Summary of Accomplishments
The Planning and Transportation Commission (PTC) held four meetings in the fourth quarter of FY 2025/2026 and addressed the following items:
April 6, 2026:
1. 101 Corridor Connect Program Update presentation.
2. 1257 Magnolia Avenue - Request for a Vesting Tentative Map to allow the subdivision of an approved nine-unit apartment building to nine individually conveyable condominium units at 1257 Magnolia Avenue (APN 050-071-020) – Approved.
3. Adopt a Resolution Recommending City Council Approval of the Crestview Drive Pilot Improvements Project – Approved.
April 20, 2026:
1. 930 and 940 Commercial Street - Request for a Design Review, Protected Tree Removal Permit, Dirt Haul and Grading Certificate, Transportation Demand Plan, adoption of a resolution certifying a Final Initial Study and Mitigated Negative Declaration, and dedication of an 8-foot-wide public pathway easement for a new automotive repair and storage building. APN: 046-161-030 – Approved.
May 18, 2026:
1. Potential November 2026 Revenue Measure presentation.
2. Consideration of Four Resolutions Recommending that the San Carlos City Council: Adopt a Resolution Certifying the Environmental Impact Report for the Northeast Area Specific Plan; Adopt a Resolution Amending the San Carlos General Plan Land Use Map, Land Use Element, Circulation and Scenic Highways Element, Environmental Management Element, and Environmental Safety and Public Services Element; Introduce an Ordinance Adopting the Northeast Area Specific Plan; Introduce an Ordinance Amending the San Carlos Zoning Map; and, Introduce an Ordinance Amending the San Carlos Municipal Code, Title 18, Zoning Repealing Chapter 18.14A, Removing References to Chapter 18.14A within Chapter 18.07 and Chapter 18.30, Adding Chapter 18.14.2 to Codify the Northeast Area Specific Plan, and Amending Chapter 18.19 – Approved.
9.d
August 10, 2026
Packet Pg. 28
3. Consider Recommending the City Council Certify the Initial Study/Mitigated Negative Declaration and Adopt the Proposed Amendments to the Parks and Recreation Element and Environmental Management Element of the City of San Carlos General Plan – Approved.
June 15, 2026:
1. Appointment of Officers; Elect Planning and Transportation Commission Chair and Elect Planning and Transportation Commission Vice-Chair.
2. General Plan Conformity Determination for the Capital Improvement Program Proposed for Fiscal Year 2026 – 2027 – Approved.
3. Consider Authorizing a Planning and Transportation Commission Summer Recess and Cancellation of the July 6, 2026 and July 20, 2026 Regular Meetings – Approved.
9.d
August 10, 2026
Packet Pg. 29
Meeting Date Twisha Anand Summer Bund y Kristen Clements Frank Kenniast y Jorge Tapias 7/7/2025 - C
7/21/2025 - C
8/4/2025 PPPPP
8/18/2025 PPPPP
9/2/2025 PPPPP
9/15/2025 PPPPP
Total Unexcused Absences 1st Quarter 00000
10/6/2025 PPPPE
10/20/2025 - C
11/3/2025 PEPPP
11/17/2025 PPPPP
12/1/2025 - C
12/15/2025 PPPPE
Total Unexcused Absences 2nd Quarter 00000
1/5/2026 - C
1/20/2026 - C
2/2/2026 PPEPE
2/17/2026 - C
3/2/2026 PPPPP
3/16/2026 PEPPE
Total Unexcused Absences 3rd Quarter 00000
4/6/2026 PPPPP
4/20/2026 PEPPE
5/4/2026 - C
5/18/2026 PPPPP
6/1/2026 - C
6/15/2026 PPPPP
Total Unexcused Absences This Fiscal Year 00000
P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum City of San Carlos
Planning and Transportation Commission Attendance Log
Consistent attendance at commission meetings is essential to maintaining a quorum, which is necessary for conducting official business, as well as e nsuring steady communication and staying informed on current discussions. Members are expected to attend all scheduled meetings and should make every effort to do so. Pursuant to the Commissi oners' Handbook, three (3) unexcused absences within a fiscal year (July – June) will result in the commissioner’s seat being declared vacant.
9.d
August 10, 2026
Packet Pg. 30
Youth Advisory Council
Fourth Quarter for FY 2026
April - June 2026
The Youth Advisory Council met twice during the fourth quarter, FY 2026, on April 15 and May 13, 2026. The meetings were held in-person at the San Carlos Youth Center Dance Studio.
April 2026:
• April 15 Meeting
o The YAC debriefed and discussed potential improvements for the Teen Wellness Retreat and YAC Attack events.
o The YAC determined two activities to host at the May 31 YAC-Led Youth Futures Survey booth at the Farmers Market. Activities included custom coloring pages and youth vision postcards.
o The YAC received updates on youth programs and services from Zoey Van Vorst, Recreation Coordinator and Emma Licko, Recreation Supervisor. • On Saturday, April 18, the Youth Advisory Council (YAC) hosted a VolunTEEN: Gardening Day at the Youth Center to plant the five garden beds for the spring and summer seasons.
The four participants planned their garden bed layouts, planted seeds and starter plants, and worked with staff to plan garden activities for the Drop-In program. • On Sunday, April 19, the YAC hosted an informational booth and activities for the Earth Day Celebration at the Farmers Market. The YAC volunteers spoke with community members about the Youth Consensus Survey and upcoming Speaker Series while leading youth in rock decorating and seed planting.
May 2026:
• May 13 Meeting
o The YAC received updates on current YAC program planning from Environmental Sustainability, Events, Wellness and Social Media subcommittees. o YAC received updates on youth programs and services from Zoey Van Vorst, Recreation Coordinator and Emma Licko, Recreation Supervisor. o The YAC discussed a community member proposal for a multi -generational donation drive and gift making project.
o The YAC determined marketing objectives for the Youth Consensus Survey and Pop-Up Thrift Shop to support their goals of collecting 100 survey submissions and fundraising $1,000 at the Pop-Up Thrift Shop.
• Throughout the month of April, the YAC hosted a clothing donation drive in preparation for the Pop-Up Thrift Shop, taking place during the annual Hometown Days. Thanks to the
9.d
August 10, 2026
Packet Pg. 31
community’s generous donations, YAC raised a total of $1,500 during the Hometown Days weekend. Of this amount, $733 was donated to the organization 'One Tree Planted' and $767 was donated to The Ocean Conservancy.
• The YAC compiled a Youth Consensus Survey which surveyed 89 San Carlos high schoolers on 24 questions pertaining to current public programs, access of mental health resources, and civic engagement opportunities.
June 2026:
• The YAC received 35 applications for the 2026-2028 term. Interviews were held in May, and the Council selected six new members and two new alternate members. The recommended YAC voting members for the 2026-27 and 2026-28 terms were appointed at the City Council meeting on Tuesday, May 26. The new YAC members will begin their terms when school resumes at the first meeting on August 26. • The YAC is on summer recess and will resume meetings on August 26, 2026.
9.d
August 10, 2026
Packet Pg. 32
Meeting Date Maya Kacholiya Aditya Gupta
Karan
Sangani
Eva
Greenbaum Ellora Mehta Hanna Kent Nikhil Nunna Avi Cancilla Keira Nayberg Vir Rao Johan Sijp Dori Lin
(Alternate)
Connor Huh
(Alternate)
7/9/2025 - C (Summer Break)
8/27/2025 P P P P P P P P P P P UU
9/10/2025 P P P P P P P P P P P P P
9/24/2025 P P E P P P P E P E E P E
Total Unexcused Absences
1st Quarter 00 0 0 0 0 0 0 0 0 0 1 - U 1 - U
10/8/2025 P P P P P P P P P P P P P
11/12/2025 P P P P P U P P P PPP P
12/10/2025 P P P U P U P P P PEP P
Total Unexcused Absences
2nd Quarter 00 0 1 - U 0 2 - U 00 0 0 0 0 0
1/14/2026 P P P P P P P P P P P P P
2/11/2026 P P P P P P P U P EPP P
3/11/2026 - C C C C C C C C C C C C C C
Total Unexcused Absences
3rd Quarter 00 0 0 0 0 0 1 - U 00 0 00
4/8/2026 - C C C C C C C C C C C C C C
4/15/2026 P P P P U PP U P PPP P
5/13/2026 P P U PP P P PP P 1 - U PP
6/10/2026 - C (Summer Break) C C C C C C C C C C C C C
Total Unexcused Absences
4th Quarter 00 1 - U 0 1 - U 00 1 - U 00 1 - U 00
Total Unexcused Absences
This Fiscal Year 00 1 - U 1 - U 1 - U 2 - U 0 2 - U 00 1 - U 1 - U 1 - U P = Present
U = Unexcused Absence
E = Excused Absence
QA = Mtg canceled for lack of quorum, Commissioner wasn't able to attend QP = Mtg canceled for lack of quorum, Commissioner would have been able to attend C = Mtg Canceled for any reason other than lack of quorum Consistent attendance at commission meetings is essential to maintaining a quorum, which is necessary for conducting official business, as well as ensuring steady communciation and staying informed on current discussions. Members are expected to attend all scheduled meetings and should make every effort to do so. Pursuant to the Commissioner's Handbook, three (3) unexcused absences within a fiscal year (July - June) will result in the commissoner's seat being declared vacant.
City of San Carlos
Youth Advisory Council Attendance Log
9.d
August 10, 2026
Packet Pg. 33
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Adopt a Resolution Approving and Authorizing the Execution of an Addendum to the Agreement for Architectural, Landscape
Architectural, Engineering, or Land Surveyor Services with S.R. Rose Engineering Inc., in the Amount of $72,994, for a Total Not-to-Exceed Contract Amount of $147,313.
RECOMMENDATION:
Staff recommend that the City Council adopt a Resolution approving and authorizing the execution of an addendum to the agreement for architectural, landscape architectural, engineering or land surveyor services with S.R. Rose Engineering, Inc. (SREI), in the amount of $72,994, for a total not-to-exceed contract amount of $147,313.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
Funding for professional services comes from the already approved and fully budgeted library capital improvement projects: Library Kitchen and Bathroom Upgrades Project (C2418); Library Building Painting (C2519); and Library Parking Lot Striping (C2520). Of the additional requested contract amount of $72,994, $21,491 is required for project management services to complete projects C2418 and C2519 and $51,503 is required for construction management and inspection services for the Library Makerspace Project.
The proposed scope of services for the Library Makerspace Project aligns with the original agreement’s scope for library facilities projects. Additionally, utilizing SREI to manage multiple library facilities projects improves efficiency and consistency across all efforts.
The Library Makerspace Project construction management and inspection services invoices from SREI will be paid directly by the San Mateo County Library Joint Powers Authority (JPA). This payment approach is consistent with the executed agreement between the City and the JPA regarding construction management of the Library Makerspace dated January 12, 2026.
BACKGROUND:
In September 2025, the City Council approved the use of library excess funds in accordance with the JPA agreement in the amount of $962,000 for new library-related Capital Improvement Program (CIP) projects and reimbursements and appropriated funds for five new library CIP projects.
9.e
August 10, 2026
Packet Pg. 34
The use of professional consultant services is effective and necessary to provide professional support, ensure project continuity, and to deliver projects without interruptions to other on-going CIP projects.
In November 2025, the City retained SREI to assist with project management and delivery of library facilities projects. An agreement was executed with SREI in the amount of $59,038 on November 25, 2025.
On May 14, 2026, the agreement was amended to include $15,281 for SREI to begin managing the construction phase of the Library Makerspace Project, bringing the total not-to-exceed contract amount to $74,319. At the time, it was anticipated that additional budget would be needed to provide construction management and inspection services through project completion.
ANALYSIS:
The proposed addendum to the agreement exceeds the City Manager’s $75,000 total not-to- exceed contract authorization threshold and therefore requires City Council approval to authorize the City Manager to execute the addendum.
To ensure continued project management, construction management and inspection services to deliver library facilities projects, including the new Library Makerspace Project, staff recommend that the City Council adopt a resolution approving and authorizing the City Manager to execute an addendum to the agreement for architectural, landscape architectural, engineering or land surveyor services with SREI, in the amount of $72,994, for a total not-to-exceed contract amount of $147,313.
The addendum to the agreement will support improvements to our existing library facilities and the delivery of a new Makerspace for patrons to create, invent, and learn.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution approving and authorizing the execution of an addendum to the agreement for architectural, landscape architectural, engineering or land surveyor services with S.R. Rose Engineering, Inc., in the amount of $72,994, for a total not-to- exceed contract amount of $147,313; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction
Respectfully submitted by:
Alex Tat, Principal Engineer – Project Manager; and
Steven Machida, Public Works Director
9.e
August 10, 2026
Packet Pg. 35
Approved for submission by:
________________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
2. Agreement Addendum Proposal
9.e
August 10, 2026
Packet Pg. 36
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE
AGREEMENT FOR ARCHITECTURAL, LANDSCAPE ARCHITECTURAL, ENGINEERING, OR LAND SURVEYOR SERVICES WITH S.R. ROSE ENGINEERING INC., IN THE AMOUNT OF $72,994, FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $147,313.
WHEREAS, in September 2025, the City Council approved the use of library excess funds in accordance with the San Mateo County Library Joint Powers Authority (JPA) agreement in the amount of $962,000 for new library-related Capital Improvement Program (CIP) projects and reimbursements and appropriated funds for five new CIP library projects; and
WHEREAS, the use of professional consultant services is effective and necessary to provide professional support, ensure project continuity, and to deliver projects without interruptions to other on-going CIP projects; and
WHEREAS, in November 2025, the City retained S.R. Rose Engineering Inc. (SREI) to assist with project management and delivery of library facilities projects. An agreement was executed with SREI in the amount of $59,038 on November 25, 2025.
WHEREAS, on May 14, 2026, the agreement was amended to include $15,281 for SREI to begin managing the construction phase of the Library Makerspace Project, for a total not-to- exceed contract amount of $74,319. At the time, it was anticipated that additional budget would be needed to provide construction management and inspection services through project completion; and
WHEREAS, the proposed addendum to the agreement exceeds the City Manager’s $75,000 total not-to-exceed contract authorization threshold and therefore requires City Council approval to authorize the City Manager to execute the addendum; and WHEREAS, the proposed agreement addendum will support the maintenance of our existing library facilities and support delivery of a new Makerspace for patrons to create, invent, and learn; and
WHEREAS, staff recommend approving and authorizing the execution of an addendum to the agreement for architectural, landscape architectural, engineering, or land surveyor services with SREI, in the amount of $72,994, for a total not-to-exceed contract amount of $147,313.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves and authorizes the execution of an addendum to the agreement for architectural, landscape architectural, engineering, or land surveyor services with SREI in the amount of $72,994, for a total not-to-exceed contract amount of $147,313. * * * * *
9.e
August 10, 2026
Packet Pg. 37
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
9.e
August 10, 2026
Packet Pg. 38
S.R. ROSE ENGINEERING INC.
15751 Kavin Lane, Los Gatos, CA 95030
(650) 400
-1462, [email protected]
P age 1 of 2
Ju
ly 28, 2026
A
lex Tat, P. E ., Principal Engineer
City of San Carlos
600 Elm Street
San Carlos, CA 94070 (Submitted via email)
S
UBJECT: Additional Budget Request for CIP Project Management for Library Facilities Projects De
ar Mr. Tat:
S
.R. Rose Engineering Inc. (SREI) is submitting this additional budget request for CIP Project Management (PM) Services for City of San Carlos Library Facilities Projects.
S
REI has been managing the Library Parking Lot Restriping (C2520), Building Repainting (C2519), and Kitchen/Bathroom Upgrade (C2418) Projects since December 2025 under a contract with the City.
O
n May 14, 2026, the contract budget of $59,038 was amended by $15,281 for SREI to begin managing the construction phase of the Makerspace Project, increasing the contract amount to $74,319. Per the amendment and SREI’s original proposal for the Makerspace Project, it was anticipated additional budget would be needed to provide construction management and inspection through project completion.
S
ince commencing work on the Restriping, Repainting, and Kitchen/Bath Remodel Projects, additional time has been and is anticipated to continue to be spent on public outreach, schedule coordination, bidding support, and construction inspection that was not accounted for in the original contract budget.
Th
is budget request is for an additional $51,503 budget allocation for the Makerspace Project and $21,491 for the Repainting and Kitchen/Bath Remodel projects through close out, for a total additional budget request of $72,994. The attached budget table shows the current and requested budget.
W
ith the requested budget, the total not to exceed contract amount would be $147,313, with all costs invoiced on a T&M basis up to the not to exceed contract amount, without the City’s prior authorization.
S
hould you have any questions regarding this proposal, feel free to contact me at (650) 400-1462 or [email protected].
Sinc
erely,
S.R. ROSE ENGINEERING INC.
S
ean R. Rose, PE, PMP , LEED AP
Principal
Attachments: Budget table
AGREEMENT ADDENDUM PROPOSAL
9.e
August 10, 2026 Packet Pg. 39
Additional Budget Request, CIP PM for City of San Carlos Library Facilities Projects July 28, 2026
ATTACHMENT - BUDGET TABLE
CURRENT BUDGET REQUESTED ADDITIONAL BUDGET TOTAL
BUDGET
Project Labor Hours Reimburs
ables
Current
Budget
Labor Hours Reimburs
ables
Requested
Additional
Budget
Sean
Rose
(SREI)
Sindhi
Mekala
(MC)
Sean
Rose
(SREI)
Sindhi
Mekala
(MC)
C2520 – Library Parking Lot
Striping
25 20 $154 $10,350 $10,350
C2519 – Library Building Painting 55 25 $130 $18,813 22 7 $500 $7,381 $26,194 C2418 – Library Kitchen and
Bathroom Upgrades
80 49 $206 $29,875 38 22 $269 $14,110 $43,985
SUBTOTAL 160 94 $490 $59,038 60 29 $769 $21,491 $80,529 Makerspace Project 47 16 $374 $15,281 153 63 $822 $51,503 $66,784 SUBTOTAL 47 16 $374 $15,281 153 63 $750 $51,503 $66,784 TOTAL 207 110 $864 $74,319 213 92 $1,591 $72,994 $147,313 TOTAL BUDGET REQUEST $72,994
1. MC is Mekala Consulting, subconsultant to SREI.
2. 2026 rates are $250.00/hour for Sean Rose and $197.32/hour (includes markup) for Sindhi Mekala, per existing agreement.
9.e
August 10, 2026
Packet Pg. 40
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Adopt a Resolution Authorizing the Execution of an Amendment to the Annual On-Call Traffic Signal, Streetlight, and Lighted Crosswalk Maintenance Services Agreement with Cal-West Lighting and Signal Maintenance, Inc. in the Amount of $110,000 for Fiscal Year 2026-27 to Include Emergency Services and Unscheduled Repair Work.
RECOMMENDATION:
Staff recommend that the City Council adopt a Resolution authorizing the execution of an amendment to the Annual On-Call Traffic Signal, Streetlight, and Lighted Crosswalk Maintenance Services Agreement with Cal-West Lighting and Signal Maintenance, Inc. (“Cal-West”) in the amount of $110,000 for fiscal year (FY) 2026-27 to include emergency services and unscheduled repair work.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional appropriation is necessary.
The Public Works Street Maintenance operating budget contains sufficient funds to cover the additional funding included in this request.
BACKGROUND:
On May 24, 2021, the City Council approved an agreement with Cal-West to provide streetlight, traffic signal, and lighted crosswalk maintenance services for three years, with an option for three one-year extensions. FY 2026-27 is the last extension year.
The original contract not-to-exceed annual limit was based on Cal-West’s preventative maintenance hourly rates. The contract contained language allowing Cal-West to perform supplementary emergency and extra work in addition to routine preventative maintenance.
However, the total original contract not-to-exceed annual amounts only covered basic maintenance and did not include the cost of the additional emergency and extra work specified in each contract.
ANALYSIS:
The requested $110,000 for FY 2026-27 will allow for proper accounting of emergency work performed and will provide funding for various emergency and extra maintenance services needed to successfully maintain streetlights, traffic signals, and lighted crosswalks throughout the city.
9.f
August 10, 2026
Packet Pg. 41
Examples of emergency and extra work include downed streetlights or traffic signal poles, damaged or malfunctioning streetlights or traffic signals, and Underground Service Alerts dig services. Attachment 3 includes is the complete scope of emergency services, including the associated hourly rate schedule.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the execution of an amendment to the Annual On-Call l Traffic Signal, Streetlight, and Lighted Crosswalk Maintenance Services Agreement with Cal-West in the amount of $110,000 for FY 2026-27 to include emergency service and repair work; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Tracy Scramaglia, Assistant Public Works Director; and
Steven Machida, Public Works Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
2. Scope of Services for Emergency Work
3. Hourly Rates for Emergency Work
9.f
August 10, 2026
Packet Pg. 42
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ANNUAL ON-CALL
TRAFFIC SIGNAL, STREETLIGHT, AND LIGHTED CROSSWALK MAINTENANCE SERVICES AGREEMENT WITH CAL-WEST LIGHTING AND SIGNAL MAINTENANCE, INC.
IN THE AMOUNT OF $110,000 FOR FISCAL YEAR 2026-27 TO INCLUDE EMERGENCY SERVICES AND UNSCHEDULED REPAIR WORK.
WHEREAS, on May 24, 2021, the City Council approved an agreement with Cal-West Lighting and Signal Maintenance, Inc. (“Cal-West”) to provide streetlight, traffic signal, and lighted crosswalk maintenance services for three years, with an option for three one-year extensions; and
WHEREAS, the agreement provides annual not-to-exceed amounts that were based on Cal-West’s preventative maintenance hourly rates; and
WHEREAS, the contract allowed Cal-West to perform supplementary emergency and extra work in addition to routine preventative maintenance; and
WHEREAS, the agreement’s annual amount did not include the emergency and extra work described in each contract; and
WHEREAS, under Chapter 3.12 Purchasing of City Supplies and Services, any contracts (including amendments) less than $75,000 can be approved by the City Manager under her signing authority but those greater than $75,000 must be approved by City Council; and
WHEREAS, examples of emergency and extra repair work include the following: downed streetlight poles, damaged or malfunctioning traffic signals, Underground Service Alerts dig services, and damaged streetlights; and
WHEREAS, the Public Works Street Maintenance operating budget contains sufficient funds to cover the additional funding requested; and
WHEREAS, the requested $110,000 for Fiscal Year (FY) 2026-27 will allow for proper accounting of emergency work performed and will provide funding for various emergency and extra maintenance services needed to successfully maintain streetlights, traffic signals, and lighted crosswalks throughout the city.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the execution of an amendment to the Annual On-Call Traffic Signal, Streetlight, and Lighted Crosswalk Maintenance Services Agreement with Cal-West Lighting and Signal Maintenance, Inc. in the amount of $110,000 for FY 2026-27 to include emergency services and unscheduled repair work.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
9.f
August 10, 2026
Packet Pg. 43
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
9.f
August 10, 2026
Packet Pg. 44
Scope of Services
Unscheduled and Emergency Response Work (“Extra Work”)
The City may request that the Contractor perform Unscheduled and Emergency Response work on the traffic signal system not covered by preventative maintenance and scheduled repair. This work shall be performed on a time and materials basis in accordance with the unit costs provided listed in Schedule B and C or by a negotiated cost.
The Contractor may have to respond to Unscheduled or Emergency Work during regular business hours (7:00 AM to 4:30 PM, Monday through Friday) or after regular business hours. This work shall be performed on a time and materials basis in accordance with the unit costs listed in Schedule B and C or Request for Proposals for Traffic Signals, Street Lights & Lighted Crosswalks Maintenance 6 by a negotiated cost. i. Unscheduled and Emergency Work includes, but is not limited to the following:
a. Downed signal heads, poles, damaged controller and cabinet, damaged internally illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, pedestrian signal heads, wiring, and other operational equipment related issues.
b. Assisting the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions.
Special Note: The replacement of burned-out lamps should be completed as soon as possible.
ii. Equipment for Unscheduled and Emergency Work
a. Repair, replace or otherwise render in good working order any and all defective parts of the traffic signal equipment with like make and model parts.
Whenever equipment is removed, the City representative shall be notified by phone and email within twenty-four (24) working hours, except weekends and holidays (where the firm shall wait until the next calendar day to notify the City representative).
b. The Contractor shall cover the cost of replacing any parts to the traffic signals.
The City shall reimburse the Contractor for materials used for repairs, in an amount equal to the cost of the materials including an agreed mark-up price. c. Notify the City representative in advance of any traffic signal de-activations by phone and email that may be required to provide the required services. Traffic signal de- activations shall not be scheduled without the approval of an
9.f
August 10, 2026
Packet Pg. 45
authorized representative of the City. All traffic signal controller equipment shall be maintained as recommended by the manufacturer.
d. The Contractor, at own cost, shall place barricades, clean up debris, properly dispose of all damaged components.
Special Note: Emergency calls that require replacement of parts or equipment will not require approval from City before such replacements are commenced. The Contractor should have additional staff on-call in case the responding technician cannot handle emergency work alone (knockdowns, wire pulls, etc.).
9.f
August 10, 2026
Packet Pg. 46
Request for Proposals for Traffic Signals, Street Lights & Lighted Crosswalks Maintenance 32 COST PROPOSAL SCHEDULE "B" – UNSCHEDULED/EMERGENCY WORK The position titles and descriptions listed hereon may not accurately reflect the position titles and descriptions of employees of your firm. For those positions that are not employed by your firm, cross out and mark as "NIA" to indicate that the position is not applicable to the services to be provided by your firm.
Hourly
Straight Time
Hourly
Overtime
Operations Superintendent
All repair work, both field and laboratory, subject to his approval and direction $
$-
.
Engineering Technician
Provides liaison, assist traffic engineer on systems and provides technical data. $
$-
.
Crew Leader
Primary duties are to field troubleshoot and repair field wiring, cabinet wiring, controllers, and perform routine duties of Preventive maintenance. $
$-
.
Traffic Signal Technician – Field
Primary duties are to field troubleshoot and repair field wiring, cabinet wiring, controllers, and perform routine duties of Preventive $- maintenance. $ .
Traffic Signal Technician – Laboratory
Performs complete repair and maintenance of all controllers, detectors, and associated device that are brought from the field for repairs. $ .
$-
.
Traffic Signal Person
Primary duties are as directed by lead person in assisting field technicians and accomplishing preventive maintenance procedures $- as directed. $ . .
Traffic Signal Laborer
Primary duties are to assist the signalman and crew in knockdown repairs and modifications as directed.
$ . . $-
. .
Special Note: This flat rate fee represents total compensation for all labor necessary to respond to unscheduled/emergency work ("Extra" Work during or after regular working hours (7:00 AM to 4:30 PM, Monday through Friday).
131.25 204.75
131.25. 204.75
131.25 204.75
131.25 . 204.75
165.00 165.00
204.75
78.75 110.25
131.25
.f
August 10, 0
Packet Pg. 7
Request for Proposals for Traffic Signals, Street Lights & Lighted Crosswalks Maintenance 33 COST PROPOSAL SCHEDULE “C” - VEHICLE AND EQUIPMENT SCHEDULE UNSCHEDULED/EMERGENCY WORK (“EXTRA WORK”)
The vehicles and equipment listed hereon may not accurately reflect the rolling stock used by your firm. For those vehicles and equipment that are not used by your firm, cross out and mark as “N/A” to indicate that the vehicle or equipment is not available or necessary for the services provided by your firm.
PERSONNEL VEHICLE $ . per Hour
PICKUP TRUCK $ . per Hour
SERVICE TRUCK $ . per Hour
SERVICE/LADDER TRUCK $ . per Hour
BOOM/LADDER TRUCK $ . per Hour
CRANE TRUCK $ . per Hour
ALTEC/TESLA TRUCK
(Hydraulic type – man lift)
$ ._ per Hour
AIR COMPRESSOR $ . per Hour
BIG CONCRETE SAW $ . per Hour
$ . per Hour
$ . per Hour
$ . per Hour
$ . per Hour
Any equipment not liste d will be charg ed per curren t Caltrans equipment rates. The City will pay a maximum travel time of one hour in each direction.
Special Note: This flat rate fee represents total compensation for all materials necessary to respond to unscheduled/emergency work ("Extra" Work during or after regular working hours (7:00 AM to 4:30 PM, Monday through Friday).
MATERIAL MARK-UP: 10%
Special Note: The flat rate fee per intersection represents total compensation for all vehicles and equipment necessary to provide routine "Preventive Maintenance" work as described herein, unless additional or separate payment for repairs or unscheduled work is otherwise authorized.
NO CHARGE
NO CHARGE
NO CHARGE
NO CHARGE
(Dump Truck) 25.00
N/A
N/A
80.00 30.00
.f
August 10, 0
Packet Pg.
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Adopt a Resolution Awarding the 2026 Sewer Rehabilitation Project (C9617); Authorizing the Execution of an Agreement with C2R Engineering, Inc. in the Amount of $4,278,769; Authorizing the Expenditure of a 20% Contingency in the Amount of $855,754 for a Total Not-to-Exceed Contract Amount of $5,134,523; and Authorizing the Roll-over of Any Unused Budget Appropriations Related to C9617 from Fiscal Year (FY) 2025-26 into FY 2026-27.
RECOMMENDATION:
Staff recommend that the City Council adopt a Resolution awarding the 2026 Sewer Rehabilitation Project (C9617) (“Project”); authorizing the execution of an agreement with C2R Engineering, Inc. in the amount of $4,278,769; authorizing the expenditure of a 20% contingency in the amount of $855,754 for a total not-to-exceed contract amount of $5,134,523; and authorizing the roll-over of any unused budget appropriations related to C9617 from fiscal year (FY) 2025-26 into FY 2026-
27. FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
The Project is funded out of C9617 which has an available project budget of $5,850,000 for FY 2026-27. There is sufficient budget to award and complete the Project with contingency.
Staff also recommends rolling forward any remaining funds from the FY 2025-26 Project budget into the FY 2026-27 Project budget to perform additional sewer system work beyond the original scope of work as part of the Riverwatch settlement.
BACKGROUND:
In January 2013, the City completed the Sewer Collection System Master Plan (“Master Plan”) that identifies and prioritizes sanitary sewer pipelines for replacement and upsizing. In accordance with the Master Plan, staff created two programs: Sewer System Capacity Assurance and Sewer System Rehabilitation. All projects associated with the Sewer System Capacity Assurance Report were completed in 2017. Staff are now focusing attention on Sewer System Rehabilitation Program, which is needed to address all the structurally deficient pipelines identified by the Master Plan.
Under the Sewer System Rehabilitation Program, approximately four to seven percent of the City’s defective pipes will be addressed each fiscal year, depending on the approved budget for that fiscal year. The City’s sewer system is divided into 17 basins as depicted in the Sewer Master
9.g
August 10, 2026
Packet Pg. 49
Plan. Staff created a systematic approach that will rehabilitate or replace all Grades 4 and 5 defects, basin by basin. Grade 5 defects are considered the most serious defects encountered in sewer mains. The goal is to follow a program that will methodically and continuously monitor and improve the entire sewer system.
This Project will replace approximately 3,960 linear feet of sewer mains ranging in diameter between six and twelve inches, rehabilitate approximately 2,721 linear feet of sewer mains, replace 46 lower laterals, replace 31 manholes, and rehabilitate approximately 31 manholes at various locations throughout the city.
The final bid construction documents were signed by the City Engineer on June 15, 2026, and the City Council approved the construction documents on June 22, 2026.
ANALYSIS:
On June 23, 2026, the City advertised for bids for construction of the Project and bids were opened on July 14, 2026. Bids for the Project were received with the following results:
Contractor Bid Amount
Engineer’s Estimate $6,250,000 - $7,250,000
C2R Engineering, Inc. $4,278,769
K.J. Woods Construction, Inc. $4,338,000
Devaney Engineering, Inc. $4,887,925
Bay Pacific Pipeline Inc. $5,043,786
Cratus Inc. $5,431,937
Casey Construction, Inc. $5,888,611
The lowest responsible and responsive bidder for the Project was submitted by C2R Engineering, Inc. in the amount of $4,278,769. Staff identified a discrepancy due to an arithmetic error within C2R Engineering, Inc’s bid proposal, which is why the bid amount listed in the table above and the amount listed in the bid differ.
After bid evaluations, staff recommend awarding the contract to the lowest responsible and responsive bidder identified above and authorizing the expenditure of a 20% contingency in the amount of $855,754.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution awarding the 2026 Sewer Rehabilitation Project (C9617); authorizing the execution of an agreement with C2R Engineering, Inc. in the amount of $4,278,769; authorizing the expenditure of a 20% contingency in the amount of $855,754 for a total not-to-exceed contract amount of $5,134,523; and authorizing the roll-over of any unused budget appropriations related to C9617 from FY 2025-26 into FY 2026-27; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
9.g
August 10, 2026
Packet Pg. 50
Respectfully submitted by:
Evan Cai, Associate Engineer – Project Manager; and
Steven Machida, Public Works Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
2. C2R Engineering Bid Proposal
9.g
August 10, 2026
Packet Pg. 51
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AWARDING THE 2026 SEWER REHABILITATION PROJECT (C9617); AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH C2R ENGINEERING, INC. IN THE AMOUNT OF $4,278,769; AUTHORIZING THE EXPENDITURE OF A 20% CONTINGENCY IN THE AMOUNT OF $855,754 FOR A TOTAL NOT-TO-EXCEED CONTRACT
AMOUNT OF $5,134,523; AND AUTHORIZING THE ROLL-OVER OF ANY UNUSED BUDGET APPROPRIATIONS RELATED TO C9617 FROM
FISCAL YEAR (FY) 2025-26 TO FY 2026-27.
WHEREAS, in January 2013, the City completed the Sewer Collection System Master Plan (“Master Plan”) that identified and prioritized sanitary sewer pipelines for replacement and upsizing; and
WHEREAS, in accordance with the Master Plan, staff created two programs: Sewer System Capacity Assurance and Sewer System Rehabilitation; and WHEREAS, projects associated with the Sewer System Capacity Assurance Report were completed in 2017; and
WHEREAS, the Sewer System Rehabilitation Program is needed to address all the structurally deficient pipelines identified by the Master Plan; and WHEREAS, staff are now focusing attention on projects to rehabilitate or replace all Grades 4 and 5 sewer defects in the sewer system; and
WHEREAS, the goal is to follow a program that will methodically and continuously monitor and improve the entire sewer system; and
WHEREAS, the 2026 Sewer Rehabilitation Project (C9617) (“Project”) will replace approximately 3,960 linear feet of sewer mains ranging in diameter between six and twelve inches, rehabilitating approximately 2,721 linear feet of sewer mains, replacing 46 lower laterals, replacing 31 manholes, and rehabilitating approximately 31 manholes at various locations throughout the City; and
WHEREAS, staff also recommend rolling forward any remaining funds from the FY 2025-26 project budget into the FY 2026-27 project budget to perform additional sewer system work beyond the original scope of work as part of the Riverwatch settlement; and WHEREAS, the final bid construction documents were signed by the City Engineer on June 15, 2026, and the City Council approved the construction documents on June 22, 2026; and WHEREAS, on June 23, 2026, the City advertised for bids for construction of the Project and bids were opened on July 14, 2026; and
WHEREAS, the lowest responsible and responsive bid for the Project was submitted by C2R Engineering, Inc. in the amount of $4,278,769; and
9.g
August 10, 2026
Packet Pg. 52
WHEREAS, after bid evaluations, staff identified a discrepancy due to an arithmetic error within C2R Engineering, Inc’s bid proposal, so the award amount is different than what is shown in the bid submittal; and
WHEREAS, staff recommend awarding the contract to the lowest responsible and responsive bidder identified above and authorizing the expenditure of a 20% contingency in the amount of $855,754; and
WHEREAS, Project C9617 is budgeted on an annual basis so funds do not automatically roll over into the next fiscal year.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council awards the 2026 Sewer Rehabilitation Project (C9617); authorizes the execution of an agreement with C2R Engineering, Inc. in the amount of $4,278,769; authorizes the expenditure of a 20% contingency in the amount of $855,754 for a total not-to-exceed contract amount of $5,134,523; and authorizes the roll-over of any unused budget appropriations related to C9617 from FY 2025-26 into FY 2026-
27. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
9.g
August 10, 2026
Packet Pg. 53
BID PROPOSAL
"2026 Sanitary Sewer Rehabilitation Project”
CITY PROJECT NO. C9617
Bid To: Honorable Mayor and City Council
City of San Carlos, City Hall
San Carlos, CA 94070
Bid From: Bidder’s Company Name; _C2® ENGINEERING, INC.
Contact Person: ers
Business Street Address: Te eee ae
City, State, Zip Code: LOS ALTOS, CA 94024
Phone No.: (415) 559 2841
E-mail: [email protected]
Contractor License No.: 994397
Contractor License Expiration Date: __ 2/28/2027
Dear Mayor and Members of the City Council:
I, as bidder, declare that I have satisfied myself as to the actual conditions and requirements of the work by careful examination of the location of the proposed work, by examination of the plans and specifications including the Instructions to Bidders, and by other measures, and that after submission of the bid, I will not dispute, complain or assert that there was any misunderstanding in regards to the nature or amount of work to be done.
Ihereby certify that only those parties interested in this proposal as principals are named in this proposal and that this bid is genuine, and not sham, collusion, or made in the interest or in behalf of any person not named. I have not directly or indirectly induced or solicited any other bidder, person, firm or corporation to put in a sham bid, or refrain from bidding, and have not in any manner sought by collusion to secure for myself an advantage over any other bidder.
Lagree that if this proposal is accepted, I will contract with the City of San Carlos in the form of agreement proposed, will provide all bonds and insurance certificates as required by the agreement and will furnish all equipment and materials and perform all the labor required to complete the work in accordance with the plans, specifications and other contract documents, for the unit or lump sum prices set forth in the Bid Schedule.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 54
I have carefully checked all of the figures in the Bid Schedule and understand that the City shall not be responsible for any errors or omissions on my part in making up this bid. I agree that this bid may not be withdrawn for a period of ninety (90) calendar days from the date of the bid opening and that the City reserves the right to reject any or all bids, waive any informality in bids received, and may at its option make the award that in the judgment of the City is to the best interest of the City.
BIDDING REQUIREMENTS
The work to be done and referred to here is in the City of San Carlos, County of San Mateo, State of California, and shall be constructed in accordance with all provisions of the project specifications and project plans including: any addenda; the Instructions to Bidders, the Agreement; the Standard Specifications and Standard Plans of the California Department of Transportation, current edition; the Labor Surcharge and Equipment Rental Rates; and payment of not less than the higher of the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations or Federal minimum wage rate as predetermined by the United States Secretary of Labor in effect on the date the work is performed.
For each of the various contract items of work designated on the Bid Schedule, the bidder shall set forth a unit or lump sum price which the bidder shall then use to calculate and designate a total cost for each item of work based upon the designated estimate of the quantities of work to be done, all in clearly legible figures in the respective spaces of the Bid Schedule provided for this purpose.
The bidder shall include in the unit or lump sum prices paid for the various contract items of work full compensation for conforming to the requirements of the Contract Documents and for completing all of the work required. No additional compensation shall be granted for any additional items unless categorized and approved as extra work under the terms of the agreement.
The estimate of construction quantities set forth in the Bid Schedule is approximate only, being given only as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond with those estimated quantities. The City reserves the right to increase the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or expedient by the Engineer. There shall be no claim for damage or loss of anticipated profit for any bid item omitted in its entirety, and payment will only be made on the basis of actual quantities of work performed.
If the City accepts this proposal and the bidder fails to enter into the contract and/or fails to furnish bonds as required by the specifications with sureties satisfactory to the City within ten (10) calendar days after the bidder has received notice from the City that the contract has been awarded, the City may, at its option, determine that the bidder has breached and abandoned the contract, and thereupon, the bid security accompanying this proposal shall be forfeited and become the property of the City.
The Notice to Proceed will not be issued until after the contract has been fully executed. The contractor shall commence the work under the contract within ten (10) days following the date of the Notice to Proceed, or as otherwise specified in the project specifications or negotiated with the City, and shall diligently prosecute the project to completion within the time specified. The contract completion period is inclusive of the time needed for material delivery.
Bidder shall comply with the requirements of the California Labor Code, including sections 1770 et seq., and pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 55
office of the City Engineer, which copies shall be made available to any interested party upon request. The Contractor shall post a copy of such determination at the job site.
As required by Section 6705 of the California Labor Code and in addition thereto, for any excavation of any trench or trenches five feet (5”) or more in depth, the Contractor shall submit to the Engineer for acceptance, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches.
Structural calculations prepared, stamped and signed by a Registered Engineer licensed to practice in the State of California shall accompany the plan to verify the structural safety and adequacy of the sheeting, shoring and bracing to be used on the project. No such plan shall allow any shoring, sloping or a protection system less effective than that required by the Construction Safety Orders of the State Division of Occupational Safety and Health.
In accordance with the provisions of Section 1860 of the Labor Code, prior to performing work on the Contract, each Contractor to whom a public works contract is awarded shall sign and file with the City the Worker’s Compensation Certification included in the “Agreement and Agreement Forms” section of these specifications.
Bidder’s attention is directed to Section 2 of the General Provisions for additional information and requirements pertaining to the submission of a bid, and which is incorporated here by reference.
Bidder’s attention is directed to Section 2.13, “Required Contractor and Subcontractor Registration,” of the General Provision. All contractors shall register with the Department of Industrial Relations according to Labor Code Section 1725.5.
Any protest of the proposed contract award must be submitted in writing to the City no later than 5:00 p.m. on the fifth business day following the date of the bid opening. Bidder is directed to the “Bid Protest Procedure” Section of the General Provisions for additional information.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 56
BID SCHEDULE
Bids are to be submitted for the entire work. All applicable sales taxes, state and/or federal, and any other special taxes, patent rights or royalties are included in the prices quoted in the bid.
In the case of a discrepancy between the product of the “Estimated Quantity” and the “Unit Price” with the “Item Total”, the product of the “Estimated Quantity” and the “Unit Price” shall prevail and the figure shown as the “Item Total” shall be adjusted accordingly, except as provided in cases involving (a) or (b) below:
(a) If the amount set forth as a unit price is unreadable or otherwise unclear, or is omitted, or is the same as the amount entered in the item total column, then the amount set forth in the item total column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price;
(b) (Decimal Errors) If the product of the entered unit price and the estimated quantity is exactly off by a factor of ten, one hundred, etc., or one-tenth, or one-hundredth, etc. from the item total, the discrepancy will be resolved by using the entered unit price or item total, whichever most closely approximates percentage-wise the unit price or item total in the Engineer’s Estimate.
If both the unit price and the item total are unreadable or otherwise unclear, or are omitted, the bid may be deemed irregular. Likewise if the item total for a lump sum item is unreadable or otherwise unclear, or is omitted, the bid may be deemed irregular unless the project being bid has only a single item and a clear, readable total bid is provided.
In the case of a discrepancy between the sum of the figures in the item total column (adjusted per the previous paragraphs, if necessary) and the amount set forth as the total base bid amount, the sum of the figures in the item total column shall prevail and the amount shown as the total base bid amount shall be adjusted accordingly.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 57
BASE BID ITEMS ARE AS FOLLOWS:
"2026 Sanitary Sewer Rehabilitation Project”
PROJECT NO. C9617
Item
No. Item Description Total Unit Unit Price | Item Total 1__| Mobilization 1 LS $150,000.00 $ 150,000.00 Preparation and Implementation 2 of Stormwater Pollution 1
Prevention Plan (SWPPP) LS $ 35,000.00 | $ 35,000.00
3 Sheeting, Shoring, and Bracing 1 LS $ 40,000.00 | ¢ 40,000.00 4_| Traffic Control 1 Ls § TOU;000-00} § TOU,000.00
Rehabilitate Existing Sanitary
5 | Sewer Manhole 20 EA | g 5,000.00 | ¢100,000.00
Modify Existing Manhole
6 Channels and Base I ne $ 3,200.00 | $ 3,200.00
7 Be ea etme tame and 5 EA 2,000.00 10,000.00 Cover $ $ Remove Sanitary Sewer ]
8 | Manhole Runge 4 EA g 1,000.00 | ¢ 4,000.00
Remove and Replace Existing
Sanitary Sewer Manhole With
9 | 48-inch Concrete Sanitary Sewer 28 EA
Manhole, With or Without Drop
Connection $ 10,000.00 | $ 280,000.00
New 48-inch Sanitary Sewer
10 | Manhole, With or Without Drop 2 EA 10,000.00 20,000.00 Connection “$ $
iu Connect to Existing Sanitary 18 RA a nie
Sewer Manhole (eae $ a
Install Pipe Stub (5 Foot Min.)
a2 and Reconnect Existing Pipes y g 5:00.00 $ 225,000.04 B Grouting of Defects to Existing 153
6-Inch Sewers EA $ 260.00 $ 39,780.00
14 CIPP Point Repair to Existing 6- 100
Inch Sewers LF $1,200.00 | $ _ 120,000.0
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 58
Item
No. Item Description Total Unit Unit Price Item Total
15 6-Foot Point Repair to Existing
6-Inch, 8-Inch, and 10-Inch VCP
Sanitary Sewer Main
61 EA
6,000.00
$
366,000.00
$
16 CIPP Rehabilitation of Existing
6-Inch Sanitary Sewer Main 159 LF 0.0 $ 150.00 0. $ 23,850.00
17 Remove and Replace Existing 6-
Inch Sanitary Sewer with 8-Inch
DR 17 HDPE Sanitary Sewer
Main (Pipe Ream)
1,050 LF 220. $ 0.00 231,000.00 $ 31,0!
18 Remove and Replace 6-inch or
8-Inch Sanitary Sewer with 8-
Inch Sanitary Sewer Main (Open
Cut)
2,021 LF $ 320.00 $ 646,720.00
19 Remove and Replace 10-Inch
Sanitary Sewer with 10-Inch
Sanitary Sewer Main (Open Cut)
143 LF 8 350.00 $ 50,050.00
20 Install New 8-Inch Sanitary
Sewer Main (Open Cut) 524 LF $ 320.00 $ 167,680.00
21 Abandon Existing Sanitary
Sewer Main or Lateral 447 LF $ 10.00 $ 4,470.00
22 Abandon in Place Existing
Sanitary Sewer Manhole EA $ 1,500.00 $ 1,500.00
23 Reconnect Sanitary Sewer
Lateral 29 EA $1,000.00 $ 29,000.00
24 Replace Sanitary Sewer Lateral -
Average Length 30-Foot (Pipe
Burst)
14 EA 4,500.00 $ 63,000.00
25 Replace Sanitary Sewer Lateral -
Average Length 30-Foot (Open
Cut)
14 EA 4,500.00 $ 63,000.00 $
26 Replace and Extend Sanitary
Sewer Lateral EA $ 1,000.00 $ 2,000.00
Dit Install or Remove and Replace
Sanitary Sewer Cleanout 37 EA $ 450.00 $ 16,650.00
28 Realign Lateral (Open Cut) 11 EA $ 6,000.00 $66,000.00 29 Reinstate Sanitary Sewer Lateral
with Cured-in-Place Lateral
Shortliner (CIPLS) EA
$ 2,500.00
500.00
g %
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 59
Item
Item Description Total Unit Unit Price Item Total
30 Rehabilitate Existing Sanitary
Sewer Manhole - Easement 11 EA $ 6,000.00 $ 66,000.00
31 Remove Sanitary Sewer
Manhole Rungs - Easement EA $ 1,000.00 $ 1,000.00
32 Remove and Replace Existing
Sanitary Sewer Manhole With
48-inch Concrete Sanitary Sewer
Manhole, With or Without Drop
Connection - Easement
EA $ 10,000.00 $ 30,000.00
33 New 48-inch Sanitary Sewer
Manhole, With or Without Drop
Connection - Easement
EA 10,000.00 $ 10,000.00
34 Install Pipe Stub (5 Foot Min.)
and Reconnect Existing Pipes -
Easement
EA 5,000.00 $ 15,000.00
35 6-Foot Point Repair to Existing
6-Inch, 8-Inch, and 10-Inch VCP
Sanitary Sewer Main-Easement
57 EA
6,000.00 342,000.00
36 CIPP Rehabilitation of Existing
6-Inch Sanitary Sewer Main-
Easement
2,562 LF 145.00 $ 371,490.00
37 CIPP Rehabilitation of Existing
6-inch Sanitary Sewer Main
(UV) — Easement (as Directed by
the Engineer)
LF 1,500.00
38 Replace 6-Inch or 8-Inch VCP
Sanitary Sewer with 6-inch or 8-
Inch DR 17 HDPE Sanitary
Sewer Main (Pipe Bursting)-
Easement
552 LF 210.00 $ 115,920.00
39 Remove and Replace Existing 6-
Inch Sanitary Sewer with 6-inch
or 8-Inch DR 17 HDPE Sanitary
Sewer Main (Pipe Ream)-
Easement
51 LF $ 500.00 $ 25,500.00
40 Remove and Replace 6-inch or
8-Inch Sanitary Sewer with 8- LF
800.00 -
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 60
Item
No. Item Description Total Unit Unit Price | Item Total Inch Sanitary Sewer Main (Open
Cut) - Easement
Install New 6-Inch Sanitary
41 | Sewer Main (Open Cut)- 10 LF $ 700.00 | $ 7,000.00 Easement Install New 8-Inch Sanitary
42 | Sewer Main (Open Cut)- 143 LF $ 400.00 |$ 57,200.00 Easement
43 Reconnect Sanitary Sewer rr, EA § 1,000.00 |g 17,000.00 Lateral - Easement
Replace Sanitary Sewer Lateral -
44 | Average Length 30-Foot (Open 16 EA $ 4,500.00 $ 72,000.00 Cut) - Easement
Install or Remove and Replace
45 | Sanitary Sewer Cleanout - 34 EA $ 500.00 $ 17,000.00 Easement
Reinstate Sanitary Sewer Lateral
46 | with Cured-in-Place Lateral 35 EA $ 2,500.00 $ 87,900.09 Shortliner (CIPLS) - Easement
47 | Fire Hydrant Relocation 1 EA $ 18,000.00) ¢ 18,000.00 48 | Utility Crossing Supports 8 EA $ 1,000.00 | $ 8,000.00 Utility Verification/Potholes 49 0 EA $ 1,000.00 | $ - (Revocable) Over excavation (as Directed by
50 the Engineer) y SE $ 200.00 | §
Hard Rock Excavation 100.00 -
am (Revocable) o cy gine is
Mobilization of Hard Rock “UN ;
52 | Excavation Equipment 0 SITE |$ " " |$
(Revocable)
53 | Type II Slurry Seal 84,430 SF $ 130 $ 109,759.00
10-foot Hand Dug Excavation 54 42 EA $ 500.00 | $ 21,000.00 (Revocable) Total Base Bid Amount: $__4:278,789.00
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 61
The Contract will be compared and awarded on the basis of the Base Bid Amount.
All items on the Base Bid Schedule must be bid. Partial bids will not be accepted.
The City reserves the right to reject all bids for any reason whatsoever.
Issuance of the “Notice to Proceed” will constitute the beginning of the Contract.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 62
DESIGNATION OF SUBCONTRACTORS
e Contractor shall perform work equaling at least 30 percent of the value of the original total bi
Portion of Work to be ubcontractor Name, Registered
Performed by Subcontractor Addréss and License Number with DIR? (License NosRequired under AB 44 Y check if yes
(For additional Subcontractors, attach copies of this sheet as necessary) NOTE: THIS CERTIFICATE MUST BE COMPLETED AND RETURNED ALONG WITH THE CONTRACTOR’S BID PROPOSAL. v DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION REQUIREMENT In accordance with Labor Code Section 1725.5, all contractors and subcontractors listed on a public works bid proposal must be registered with the DIR.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 63
NEW - ADDENDUM
DESIGNATION OF SUBCONTRACTORS
The Contractor shall perform work equaling at least 30 percent of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators.
In accordance with the Subletting and Subcontracting Fair Practices Act, Public Contract Code sections 4100 et seq. (the “Subcontracting Act”), the Bidder hereby certifies and submits, as required by law, the following concerning subcontractors:
1. The portion of the work, which will be done by each such subcontractor; and
2. The name and location of the place of business of each subcontractor who will perform work or labor, fabricate a portion of the work or improvement according to detailed drawings in the project plans, or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (0.5%) of the Contractor’s total bid.
Portion of Work to be Subcontractor Name, Registered with
Performed by Subcontractor Address and License Number DIR? (License No. Required under AB 44 Y check if yes and provide
DIR registration number GROUT INJECTION H & R PLUMBING AND DRAIN CLEANING, INC
Yes
4221 Appian Way El Sobrante, CA 94803 1000009915
CB Lining Yes
1250-Oliver Rd#106-
Fairfield, CA 2000004869
SECTIONAL CIPP Robotic Sewer Solutions, Inc
25562 Avenue Stanford, Valencia, CA 9 | 000011403 | 100001 1403 MICRO SEALING BOND BLACKTOP, INC. -
2747 Cavanagh Court , Hayward, CA 1000001972
(For additional Subcontractors, attach copies of this sheet as necessary) Note: —_ THIS CERTIFICATE MUST BE COMPLETED AND RETURNED ALONG WITH THE CONTRACTOR’S BID PROPOSAL. ¥ DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION REQUIREMENT In accordance with Labor Code Section 1725.5, all contractors and subcontractors listed on a public works bid proposal must be registered with the DIR.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 64
NON-COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and
Public Contract Code Section 7106
State of California )
) ss.
County of SANTA CLARA )
TREVOR CONNOLLY (name of person signing affidavit), being first duly sworn, deposes and says under penalty of perjury under the laws of the State of California, that he or she has the right, power, legal capacity, and authority to execute this Affidavit as__ PRESIDENT (sole owner, partner, president, secretary, etc.) of C2R ENGINEERING, INC. (legal name of Bidder), the Bidder, that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in any false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from Bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in the Bid are true; and, further, that the Bidder has not, directly or indirectly, submitted his Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, Bid depository, or to any member or agent thereof to effectuate a collusive or sham Bid.
IN WITNESS WHEREOF, the undersigned, as bidder, represent and warrant that they have the right, power, legal capacity, and authority to enter into and execute this document on behalf of the Bidder, and have executed this document by setting hereto their names, titles and signature. (Signature of Representati¥® of Bidder)
Subscribed and sworn to before me, a Notary Public in and for the State of California, County of_ Santa Clara this 13 day of_July , 2026.
Signature of Notary Public: Tn MARY GUADALUPE t
0 d ieee “oe | My Commission expires Auguct 26 ,20.2t (Seal) mina 3g NOTE: THIS AFFIDAVIT MUST BE COMPLETED AND RETURNED AS PART OF THE CONTRACTOR’S BID PROPOSAL.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 65
BIDDER’S QUALIFICATIONS
The following statements as to the financial qualifications and experience of the Bidder are submitted as a part of this Bid and the Bidder guarantees the truthfulness and accuracy of the information. Pursuant to Public Contract Code 10165, financial statements and experience questionnaires are not public records and are not open to public inspection.
Financial Data
Reference is hereby made to the following bank or banks as to the financial responsibility of the bidder.
NAME OF BANK ADDRESS
CHASE 749 W EL CAMINO REAL, MOUNTAIN VIEW, CA 94040
Experience Data
The Bidder has been engaged in the contracting business, under the present business name for years. Experience in work of a nature similar to that covered in this Bid extends over a period of 12 years.
The Bidder as a Contractor has never failed to satisfactorily complete a contract awarded to him, except as follows: (Name all exceptions and reasons therefore):
NONE
Bidder’s Personnel
The following is a list of key personnel including an listing of the person’s knowledge, ability or trade along with a brief description of their experience. If Bidder is awarded the Contract, it is understood that the work will be directed and actively supervised by one of these persons.
List of Personnel Knowledge/Skills Experience
TREVOR CONNOLLY PRESIDENT 25 YEARS
DECLAN SHEEDY SUPERINTENDENT 30 YEARS
SHANE CONNOLLY FOREMAN 15 YEARS
ADAN MARTINEZ LABORER 18 YEARS
Bidder’s Responsibility
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 66
Bidder will be immediately disqualified if the answer to questions 1 and 2 below is “No”.
Bidder will be immediately disqualified if the answer to any of questions 3 through 8 below is “Yes”.
In addition, the Bidder may be disqualified depending on the additional information provided based on responses required in questions 9 through 14 below. Bidder does not waive its rights and remedies, as provided by law, to appeal if disqualified due to the additional information provided ip Bidder possesses a valid and current California Contractor's License as required by Specification for the Project for which it intends to submit a Bid. re Yes LK No
a Bidder will comply with and provide all insurance as defined in the bid documents, LIABILITY
AND INSURANCE,
kK] Yes Cc No
eh Has Bidder violated the Storm Water Best Management Practices for illegal or improper discharge(s) into storm drain systems two (2) or more times within the past five (5) years? L] Yes K]No
NOTE: This question refers to your firm’s violation of sewer overflow to the storm drain system that was reported to the State Water Board by Public Agency. 4, Nas a surety firm completed a Contract on your behalf, or paid for completion because your firm was in default or terminated by the project Owner within the last five (5) years? [] Yes [XK] No
5. At the time of submitting this qualification form, is your firm ineligible to bid on or be awarded a public works contract, or perform as a subcontractor on a public works Contract, pursuant to either Labor Code Section 1777.1 or Labor Code Section 1777.7? [] Yes X ]No
6. At any time during the last five (5) years, has your firm, or any of its owners or officers been convicted of a crime involving the awarding of a contract of a construction project, or the bidding or performance of a government contract?
Yes No
le Is your firm currently the debtor in a bankruptcy case? L] Yes No
If “Yes,” please attach.a copy of the bankruptcy petition, showing the case number, and the date on which the petition was filed.
8. Was your firm in bankruptcy at any time during the last five years? (This question refers only toa bankruptcy action that was not described in answer to question 8, above.)
im Yes Ix] No
If “Yes,” please attach a copy of the bankruptcy petition, showing the case number and the date on which the petition was filed, and a copy of the Bankruptcy Court’s discharge order, or of any other document that ended the case, if no discharge order was issued.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 67
10. 11.
12. 13.
In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in which an owner, partner or officer of your firm held a similar position.
Yes Kk] No
If “Yes,” explain on a separate signed page. State whether the firm involved was the firm applying for pre-qualification here or another firm. Identify by name of the company, the name of the person within your firm who was associated with that company, the year of the event, the owner of the project, the project and the basis for the action.
In the last five years has your firm been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder?
(Hl Yes X| No
If “Yes,” explain on a separate signed page. Identify the year of the event, the owner, the project and the basis for the finding by the public agency.
Has CAL OSHA cited and assessed penalties against your firm for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years? NOTE: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.
[J Yes kX] No
If “Yes,” attach a separate signed page describing the citations, including information about the dates of the citations, the nature of the violation, the project on which the citation(s) was or were issued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.
Has the federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past five years?
NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation.
QO Yes kX] No
If “Yes,” attach a separate signed page describing each citation.
Has there been more than one occasion during the last five years in which your firm was required to pay either back wages or penalties for your own firm’s failure to comply with California’s prevailing wage laws?
NOTE: This question refers only to your own firm’s violation of prevailing wage laws, not to violations of the prevailing wage laws by a subcontractor.
CT] Yes K] No
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 68
14. If “Yes,” attach a separate signed page or pages, describing the nature of each violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid and the amount of back wages and penalties that you were required to pay.
During the last five years, has there been more than one occasion in which your own firm has been penalized or required to pay back wages for failure to comply with the federal Davis-Bacon prevailing wage requirements?
CI] Yes No
If “Yes,” please attach a separate signed page or pages describing the nature of the violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially
Safety Qualification Criteria
The following information will be used to determine if the Bidder meets the minimum safety requirements for this Project:
1. To qualify to Bid and be awarded the Project, the Bidder’s three year average Workers’ Compensation Experience Modification Rate (EMR) must not be greater than 1.10 (110%). The Bidder shall list its EMR for the last three complete years based on the effective date of the rating (available from your insurance carrier).
If the Bidder’s three-year average EMR is greater than 1.10 (110%), the Bidder’s three-year average Recordable Incident Rate (RIR) must not be greater than 3.5 (350%) and three-year average Lost Time Incident Rate (LTIR) must not be greater than 1.10 (110%) to meet the minimum safety requirements for this Project;
If the Bidder only meets either the three-year average RIR or LTIR value, the Bidder shall be required to hire at no additional cost to the Agency a mutually acceptable safety consultant who will prepare a project specific safety plan, conduct random weekly inspections of the Bidder’s activities to ensure conformance with the safety plan and prepare and submit a weekly report to the City summarizing the results of each inspection. The Bidder shall adhere to the safety plan. The Bidder’s activities shall be adjusted immediately to address any issues resulting from the weekly safety inspection.
Bidders that cannot meet any of the three safety criteria above are not eligible to work for the City.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 69
The Bidder shall list its Experience Modification Rate, Lost time Incident Rate, and Recordable Incident Rate for the last three complete years (available from your insurance carrier).
Year EMR RIR LTIR
2024 1.01 1.00 1.00
2025 1.00 1.00 1.00
2026 1.00 1.00 1.00
AVERAGE 1.00 1.00 1.00
To verify the above information, the City will contact the Bidder’s Workers’ Compensation Insurance carrier. The Bidder shall authorize its carrier to release this information. Failure to release this information will result in the Bid being non-responsive and result in automatic disqualification of the Bid.
Workers’ Compensation Insurance Company: BERKELEY NET
MICHAEL WATTERS
Contact Person for Insurance Company:
Telephone Number: 415 760 9413
The undersigned hereby states that all representations regarding the Bidder’s Experience and Qualifications are correct and true.
Signed this 14TH day of ___ JULY , 20.26
C2R ENGINEERING, INC.
(Print or Type Contractor’s Legal Name)
Contractor:
Signature:
TREVOR CONNOLLY, PRESIDENT Signed By:
(Print or Type Name)
Contractor’s License No.:_994397
Expiration Date:_2/28/2027
Address: 100 MOUNTAIN VIEW AVE.,
LOS ALTOS, CA 94024
Telephone Number: __ 415 559 2841
Email Address:[email protected]
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 70
BIDDER’S REFERENCE
List three (3) major projects which the Bidder has performed comparable work within the last three (3) years. Provide a contact person and description of the project, or other such information that will demonstrate the ability to vigorously prosecute the work.
1. University Avenue and Weeks Street 12" Watermain Project City of East Palo Alto 2025
PROJECT NAME LOCATION YEAR COMPLETED
Kevin Lewis 650 441 2050 $6,690,470.99
AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST Water main replacement project at University Avenue and Weeks Street. Approximately 9,250 LF PVC.
BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION
2. Significant Defect Repair Project City of Cupertino 2025 Cupertino Sanitary District 2025
PROJECT NAME LOCATION YEAR COMPLETED
Cupertino Sanitary District Gary Fleming (650) 922-1545 $ 1,748,700 AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST Sewer repair in various locations. Different lengths and over 40 locations.
BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION
2 2024-631, San Juan Blvd Sewer Capacity Improvement Project City of Belmont 2024
PROJECT NAME LOCATION YEAR COMPLETED
James Wilcenski (510) 932-4621 $ 1,370,548
AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST Sewer Repairs in various locations. _ _
BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION 4, 2025 Sewer Rehabilitation Project City of San Carlos 2026 (Subst. Completion)
PROJECT NAME LOCATION YEAR COMPLETED
Jessica Lee (650) 802-4348 $2,641,567
AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST Trenching and installation, pipe reaming, or cured-in-place installation of 6-inch to 12-inch sanitary sewer pipe, localized pipe repairs, reconnections/ replacement of sewer laterals, installation/replacement/rehabilitation/removal of sanitary sewer manholes, and the surface restoration of existing improvements
BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 71
SIGNATURE PAGES
The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract.
The bidder states that he has inspected the site of the propose work in order to satisfy himself, by personal examination, or by such other means as he prefers, of the location of the proposed work and as to the actual conditions of and at the work site. The bidder hereby offers to furnish all labor, materials, equipment, transportation, and services necessary to complete the work on this project in accordance with the Contract Documents and to complete all requirements of the Contract Documents for the sums quoted in this Bid.
Addenda:
(if any) bidder has received and examined all addenda issued during the bid period and agrees that all addenda shall be made a part of the Contract Documents. The bidder acknowledges receipt and incorporation of all impacts resulting from all addenda issued by inserting the number of each addendum below OR by signing and submitting with the bid proposal the signature page from each addendum.
Addendum Nos. 91, , , . > >
Bidder’s Guarantee:
In accordance with Public Contract Code Section 20170, accompanying this Bid is __ BIDDER's BOND (insert the word “Cash”, “Cashier’s Check”, “Certified Check” or “Bidder’s Bond” as the case may be) made payee to the City of San Carlos in the amount of
10% bid bond 3 ) equal to at least ten percent (10%) of the total amount of this bid. This amount is given as a guarantee that, in case the undersigned defaults in executing a contract and/or furnishing the necessary bonds after contract award, the said guarantee and the money payable thereon shall become and remain the property of the City as liquidated damages.
Company Profile:
The names of all persons interested in the foregoing bid as principals are as follows:
(Note: If bidder or other interested person is a corporation, state the legal name of corporation, also names of the president, secretary, treasurer and manager thereof; if partnership, state true name of firm, also names of all individual partners composing firm; if bidder or other interested person is an individual, state first and last name in full).
Firm Name: _C2R ENGINEERING, INC.
Business Address: 100 MOUNTAIN VIEW AVE., LOS ALTOS, CA 94024 Names and Titles of Company Officers:
1. _TREVOR CONNOLLY PRESIDENT
2, RAVENNA CONNOLLY CORP. SECRETARY
35 4.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 72
600 ELM STREET
SAN CARLOS, CA 94070
(650) 802-4200
CITYOFSANCARLOS.ORG
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
2026 SANITARY SEWER REHABILITATION PROJECT (C9617)
ADDENDUM NO. 01
July 9, 2026
TO: ALL PLANHOLDERS for the Requests for the 2026 Sanitary Sewer Rehabilitation Project (C1806)
This Addendum amends the Contract Documents for the above referenced project. The unaltered portions of the Contract Documents shall remain in effect. Please acknowledge receipt of this Addendum and return a signed copy with your bid proposal. The updates and changes are as follows:
1. SPECIFICATIONS:
a) Designation of Subcontractors:
See revised designation of subcontractors to include DIR registration numbers, herein attached, that shall be used and included within the bid proposal.
ADDENDUM ACKNOWLEDGMENT
Bidder acknowledges receipt of this addendum, which shall be attached to the Proposal. ‘C2R ENGINEERING, INC.
NAME OF COMPANY
eopr-Hih\ ornare SIGNATURE DATE
9.g
August 10, 2026
Packet Pg. 73
Proposal Execution: :
IN WITNESS WHEREOF, the undersigned, as bidder, represent and warrant that they have the right, power, legal capacity and authority to enter into and execute this document on behalf of the Bidder, and have executed this document by setting hereto their names, titles, and signatures. The representations made herein, including but not limited to the above contractor’s license, expiration date and name of bidder, are true and correct, shall be complied with and are made under penalty of perjury.
IF SOLE OWNER, sign here:
I sign as sole owner of the business named above.
Social Security Number:
Employer Identification Number:
IF PARTNERSHIP, sign here:
The undersigned certify that we are partners in the business named above and that we sign this contract proposal with full authority to do so. (one or more partners sign)
Federal Tax Identification No. (EIN):
State Tax Identification No.:
IF CORPORATION, execute here:
The undersigned certify that they sign this contract proposal with full and proper authorization to do so.
Corporate name C2R ENGINEERING, INC
pveSeomt Lill (Title) _PRESIDENT
*y
(Title) CORP. SECRETARY
Incorporated under the laws of the State of | CALIFORNIA Federal Tax Identification No. (EIN):__47
State Tax Identification No.:__ 3693365
Subscribed and sworn to before me, a Notary Public in and for the State of California,
County of , this day of , 20
Signature of Notary Public:
My Commission expires , 20 (Seal)
SEE ATTACHED NoTARY
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 74
CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
ELE IE eR aaa
Anotary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California \
County of Clara
on uly \3, U2 before me, Mary bernandy7 »NO™ Wwlic :
Here Insert Name and Title of the Officer Date
personally appeared Trevie Cunnally aM Ravenna Bravo
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
| certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
eee paragraph is true and correct.
WITNESS my hand and official seal.
Place Notary Seal and/or Stamp Above Signature of Notdfy Public
OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. ‘My Come. Expires Aug 25, 2027
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name: Signer’s Name:
0 Corporate Officer — Title(s): O Corporate Officer — Title(s):
O Partner - O Limited O General O Partner — O Limited O General O Individual 0 Attorney in Fact C Individual O Attorney in Fact O Trustee 0 Guardian or Conservator 1 Trustee O Guardian or Conservator O Other: O Other:
Signer is Representing: Signer is Representing:
©2019 National Notary Association
9.g
August 10, 2026
Packet Pg. 75
BIDDER’S BOND
To Accompany Contract Proposal
KNOW ALL PERSONS BY THESE PRESENTS:
That we, the undersigned __C2R Engineering, Inc. , as principal and Merchants Bonding Company (Mutual) , as surety, are held and firmly bound unto the City of San Carlos as OWNER in the penal sum of TEN PERCENT (10%) of the total amount of the bid of the principal, for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.
The condition of the above obligation is such that whereas the Principal has submitted to OWNER a certain BID attached hereto and hereby made a part hereof to enter into a contract in writing, for the 2026 Sanitary Sewer Rehabilitation Project, Project No. C9617.
NOW, THEREFORE
(a) Ifsaid BID shall be rejected, or
(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BIDS including all required bonds for faithful performance and labor and material, as well as all required evidence of insurance) then this obligation shall be void, otherwise the same shall remain in force and effect.
In the event the City brings suit upon this Bond, surety shall pay reasonable attorney’s fees and costs incurred by the City in such suit.
The Surety, for value received, stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the City of San Carlos may accept such BID; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, this day and year first set forth. June 30th 2026 C2R Engineering, Inc. Merchants Bonding Company (Mutual) a
- (Ls) By: =
(Principal) +eEVor LoNNULLY Seal) (Surety )iYemoninFae (Seal)
SEE ATTACHED NOTARY JURAT
Subscribed and sworn to before me, a Notary Public in and for the State of California, County of , this day of , 20
Signature of Notary Public: (Seal)
My Commission expires , 20
IMPORTANT: Surety companies executing BONDS must be authorized to transact Surety insurance in the State of California. If Contractor is Partnership, all partners should execute BOND.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 76
A notary public or other officer completing this
jeertificate verifies only the identity of the individual who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Sacramento
Subscribed and sworn to (or affirmed) before me on this Bott day of Suve , 20.26 , by Ryan Tash
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
\
(Seal) Signature
9.g
August 10, 2026
Packet Pg. 77
MERCHANTS SSS, BONDING COMPANY,
POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the State of lowa, and MERCHANTS NATIONAL INDEMNITY COMPANY , an assumed name of Merchants National Bonding, Inc., (herein collectively called the “Companies”) do hereby make, constitute and appoint, individually,
Ryan Tash
their true and lawful Attorney(s)-in-Fact, to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law.
This Power-of-Attorney is granted and is signed and sealed by facsimile under and by authority of the By-Laws adopted by the Board of Directors of the Companies.
“The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys-in-Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof.” “The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship o obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed.” In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and authority hereby given to the Attomey-in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond.
In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attomey-in-Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner - Department of Highways of the Commonwealth of Kentucky at east thirty (30) days prior to the modification or revocation.
In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 15th day of December + 2025
MERCHANTS BONDING COMPANY (MUTUAL)
MERCHANTS NATIONAL BONDING, INC.
MERCHANTS NATIONAL INDEMNITY COMPANY
STATE OF IOWA
By é 7 é yn 7
COUNTY OF DALLAS ss.
On this 15th day of December 2025 __, before me appeared Larry Taylor, to me personally known, who being by me duly swom did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL), MERCHANTS NATIONAL BONDING, INC., and MERCHANTS NATIONAL INDEMNITY COMPANY; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors.
Penni Miller ,
Commission Number 787952
My Commission Expires
January 20, 2027
z
(Expiration of notary’s commission Notary Public
does not invalidate this instrument)
1, Elisabeth Sandersfeld, Secretary of MERCHANTS BONDING COMPANY (MUTUAL), MERCHANTS NATIONAL BONDING, INC., and MERCHANTS NATIONAL INDEMNITY COMPANY do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF- ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked.
In Witness Whereof, | have hereunto set my hand and affixed the seal of the Companies on this 30th day of June +2026 Secretary
POA 0018 (5/25)
9.g
August 10, 2026
Packet Pg. 78
CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189
Anotary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfuiness, accuracy, or validity of that document.
State of California \
County of VA ar
n_ V3 [272 before me, -Mary Heman , Date Here Insert al. and Title of the Officer personally appeared TYtONUE CONNOWY
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. | certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
7 1 ~s eae te Paragraph is true and correct.
WITNESS my hand and official seal. MNAT
Signature WM
Place Notary Seal and/or Stamp Above AL of enon Public)
OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name: Signer’s Name:
0 Corporate Officer — Title(s): O Corporate Officer — Title(s):
O Partner - O Limited O General O Partner — O Limited O General O Individual O Attorney in Fact O Individual O Attorney in Fact O Trustee O Guardian or Conservator + Trustee O Guardian or Conservator O Other: O Other:
Signer is Representing: Signer is Representing:
©2019 National Notary Association
9.g
August 10, 2026
Packet Pg. 79
The Plans and specifications prepared by Mott MacDonald dated June 11, 2026 and the City of San Carlos General Provisions are made part of the Contract and are hereby incorporated by this reference.
Mott MacDonald Restricted
9.g
August 10, 2026
Packet Pg. 80
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Adopt a Resolution Authorizing the Payment of the Additional $1,800 Incurred the Temporary Crossing Guard Services Provided at Crestview Drive and Melendy Drive During the 2025-26 School Year; Approving Continuation of the Temporary Crossing Guard Service at the Intersection for the 2026-27 School Year; and Approving the Amendment to Exhibit C in the Joint Use Agreement to Fund the Temporary Crossing Guard at Crestview Drive and Melendy Drive.
RECOMMENDATION:
Adopt a Resolution authorizing the payment of an additional $1,800 incurred for the temporary crossing guard services provided at Crestview Drive and Melendy Drive during the 2025–26 school year; approving continuation of the temporary crossing guard service at the intersection for the 2026–27 school year; and approving the amendment to Exhibit C in the Joint Use Agreement (JUA) to fund the temporary crossing guard at Crestview Drive and Melendy Drive for the 2026-27 school year.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
There is sufficient funding in the fiscal year (FY) 2026-27 Adopted Budget to cover this expense.
The crossing guards are paid out of account 01413000-520351 which has a budget of $313,500.
BACKGROUND:
On May 27, 2025, the City Council adopted Resolution 2025-045 authorizing a joint use agreement (JUA) with the San Carlos School District (“District”) to define responsibilities and costs associated with the ongoing maintenance, management, and shared use of athletic fields, school facilities, and crossing guard program. The purpose of the JUA was to formalize the City's and the District’s agreement to share facilities and maximize recreational opportunities for the San Carlos community. The JUA was approved by both agencies and became effective on July 1, 2025.
This report is only intended to amend the school crossing guard program and does not affect other sections in the JUA.
Under the JUA, the City is responsible for funding 11 school crossing guards at a cost not to exceed $300,000 per school year. The annual funding cap is subject to a three percent Consumer Price Index (CPI) adjustment for each year of the agreement. In addition, the District agrees to
9.h
August 10, 2026
Packet Pg. 81
make a good faith effort to fund one additional crossing guard, for a total of twelve crossing guards during the 2025 school year, contingent upon the District's ability to secure funding and subject to the sole discretion of the District's Board.
The City's eleven funded crossing guards are assigned to the following intersections:
Woodland Avenue / Arroyo Avenue
Brittan Avenue / Cedar Street
Arroyo Avenue / Cedar Street
Bayview Drive / Club Drive
Dartmouth Avenue / San Carlos Avenue
Dartmouth Avenue / Wellington Drive
Dartmouth Drive / Tierra Linda Campus Driveway
Club Drive / Exeter Avenue
San Carlos Avenue / Wellington Drive
Cordilleras Avenue / Belle Avenue
Melendy Drive / Heather Drive
The District-funded twelfth crossing guard is assigned to:
San Carlos Avenue / Club Drive
At its May 11, 2026 meeting, the City Council received public comments requesting temporary pedestrian safety improvements at the intersection of Crestview Drive and Melendy Drive, including the addition of a crossing guard to enhance student and pedestrian safety when crossing Crestview Drive. At the direction of the City Council, staff assigned a crossing guard to the intersection beginning May 20, 2026, through the end of the 2025–26 school year.
During this period, the number of students and pedestrians using the crossing guard service was relatively low compared to other crossing locations. However, crossing guards reported that driver behavior appeared to improve when they were present and visible at the intersection. Therefore, it makes sense to continue to have a crossing guard present at this location for the 2026-27 school year, until the Crestview Drive Pilot Project is implemented in the spring of 2027.
ANALYSIS:
The District received a competitive proposal from Crossing Guard Services LLC. to provide crossing guard services for a three-year term, from July 2025 through June 2028. The annual cost is $239,000, based on the projected number of service hours, with a 3% CPI adjustment applied for FY 2026–27 and FY 2027–28.
The total cost to provide crossing guard services during the 2025–26 school year was $239,000 under the original scope of the JUA, which includes staffing at the City's 11 funded intersections.
This amount does not include the 11 additional days of crossing guard service provided at the intersection of Crestview Drive and Melendy Drive during late May and early June 2026.
The additional service resulted in an incremental cost of approximately $1,800, bringing the total the 2025–26 school year program cost to approximately $240,800. This amount remains well
9.h
August 10, 2026
Packet Pg. 82
below JUA’s authorized annual funding limit of $300,000.
Staff recommend that the City Council authorize payment of the additional $1,800 incurred during the 2025–26 school year and approve continuation of crossing guard services at the intersection of Crestview Drive and Melendy Drive for the 2026–27 school year. This temporary service would remain in place until the Crestview Drive Pilot Project is implemented, which anticipated to begin in spring 2027 and be completed before the start of the 2027–28 school year.
The cost to continue crossing guard service at this location for one additional school year is projected to be approximately $22,000, resulting in a total FY 2026–27 program cost of approximately $261,000. This total remains well below the JUA's authorized annual funding limit of $300,000, plus the allowable 3% CPI adjustment, for a maximum authorized amount of $309,000.
If the City Council approves funding for an additional year of temporary crossing guard service, Exhibit C (Crossing Guard Program) of the JUA will need to be amended. The City and the District are currently discussing additional amendments to the JUA, including revisions to the crossing guard program. The proposed JUA amendments will be presented to the City Council for consideration once all terms have been negotiated and finalized between the City and the District.
This item is being presented to the City Council at this time to ensure that crossing guard services are in place before the start of the new school year and that there is no interruption in service.
If the City Council agrees with the recommendation, the District will continue to manage and oversee the crossing guard program’s operation.
Supporting the District’s efforts to safeguard its students while crossing roadways near campuses meets the Council’s strategic objectives. It fosters a safer community and is consistent with the City’s task to collaborate with the District and the Safe Routes to School Program.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the payment of the additional $1,800 incurred for the temporary crossing guard services provided at Crestview Drive and Melendy Drive during the 2025–26 school year; approving continuation of the temporary crossing guard service at the intersection for the 2026–27 school year; and approving the amendment to Exhibit C in the Joint Use Agreement to fund the temporary crossing guard at Crestview Drive and Melendy Drive; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Steven Machida, Public Works Director
9.h
August 10, 2026
Packet Pg. 83
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
2. 2025 Joint Use Agreement
3. District Pricing Agreement
9.h
August 10, 2026
Packet Pg. 84
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AUTHORIZINGTHE PAYMENT OF THE ADDITIONAL $1,800 INCURRED FOR THE
TEMPORARY CROSSING GUARD SERVICES PROVIDED AT CRESTVIEW DRIVE AND MELENDY DRIVE DURING THE 2025–26 SCHOOL YEAR; APPROVING CONTINUATION
OF THE TEMPORARY CROSSING GUARD SERVICE AT THE INTERSECTION FOR THE 2026–27 SCHOOL YEAR; AND APPROVING THE AMENDMENT TO EXHIBIT C IN THE
JOINT USE AGREEMENT TO FUND THE TEMPORARY CROSSING GUARD AT CRESTVIEW DRIVE AND MELENDY DRIVE.
WHEREAS, on May 27, 2025, the City Council adopted a resolution authorizing the City Manager to enter into a joint use agreement (JUA) with the San Carlos School District (“District”) to identify the responsibilities for the ongoing maintenance, management, and shared use of athletic fields, school facilities, and crossing guard program; and
WHEREAS, under the JUA, the City is responsible for funding 11 school crossing guards at a cost not to exceed $300,000 per school year. The annual funding cap is subject to a three percent (3%) Consumer Price Index (CPI) adjustment for each year of the agreement; and
WHEREAS, at the May 11, 2026 meeting, the City Council received public comments requesting temporary pedestrian safety improvements at the intersection of Crestview Drive and Melendy Drive, including the addition of a crossing guard to enhance student and pedestrian safety when crossing Crestview Drive; and
WHEREAS, the City Council directed staff to assign a crossing guard to the intersection beginning May 20, 2026, through the end of the 2025–26 school year; and
WHEREAS, this location was not included in the original scope of services established under the JUA and will cost $1,800 for the 2025–26 school year; and
WHEREAS, staff recommend that the City Council authorize payment of the additional $1,800 incurred during the 2025–26 school year and approve continuation of crossing guard service at the intersection of Crestview Drive and Melendy Drive for the 2026–27 school year; and
WHEREAS, this temporary service would remain in place until the Crestview Drive Pilot Project is implemented, which is currently anticipated to begin in spring 2027 and be completed before the start of the 2027–28 school year; and
WHEREAS, the cost to continue crossing guard service at this location for one additional school year is projected to be approximately $22,000, resulting in a total FY 2026–27 program cost of approximately $261,000; and
WHEREAS, the total remains well below the JUA's authorized annual funding limit of $300,000, plus the allowable 3% CPI adjustment, for a maximum authorized amount of $309,000; and
9.h
August 10, 2026
Packet Pg. 85
WHEREAS, if the City Council approves funding for an additional year of temporary crossing guard service, Exhibit C (Crossing Guard Program) of the JUA will need to be amended; and
WHEREAS, the City and the District are currently discussing additional amendments to the JUA, including revisions to the Crossing Guard Program. The proposed JUA amendments will be presented to the City Council for consideration once all terms have been negotiated and finalized between the City and the District.
WHEREAS, this item is being presented to the City Council at this time to ensure that crossing guard services are in place before the start of the new school year and that there is no interruption in service; and
WHEREAS, if the City Council agrees with the recommendation, the District will continue to manage and oversee the Program; and
WHEREAS, supporting the District’s efforts to safeguard its students while crossing roadways near campuses meets the Council’s strategic objectives. It fosters a safer community and is consistent with the City’s task to collaborate with the District and the Safe Routes to School Program.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the payment of the additional $1,800 incurred for the temporary crossing guard services provided at Crestview Drive and Melendy Drive during the 2025–26 school year; approves continuation of the temporary crossing guard service at the intersection for the 2026– 27 school year; and approves the amendment to Exhibit C in the JUA to fund the temporary crossing guard at Crestview Drive and Melendy Drive for the 2026-27 school year. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
9.h
August 10, 2026
Packet Pg. 86
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026 Packet Pg. 87
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 88
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 89
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 90
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 91
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 92
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 93
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 94
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 95
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 96
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 97
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 98
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 99
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 100
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A Greg Rubens
City Attorney, City of San Carlos
City Clerk
June 25, 2025
Crystal Mui
9.h
August 10, 2026
Packet Pg. 101
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 102
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 103
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 104
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 105
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 106
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 107
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 108
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 109
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 110
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 111
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 112
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026
Packet Pg. 113
Docusign Envelope ID: E32934C0-BFD9-43A6-90D0-C60E0E4D1A1A
9.h
August 10, 2026 Packet Pg. 114
Page Intentionally Blank
9.h
August 10, 2026 Packet Pg. 115
9.h
August 10, 2026
Packet Pg. 116
9.h
August 10, 2026
Packet Pg. 117
9.h
August 10, 2026
Packet Pg. 118
9.h
August 10, 2026
Packet Pg. 119
9.h
August 10, 2026 Packet Pg. 120
Page Intentionally Blank
9.h
August 10, 2026 Packet Pg. 121
9.h
August 10, 2026 Packet Pg. 122
Page Intentionally Blank
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Adopt a Resolution Authorizing the Application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure Workers Compensation Liabilities.
RECOMMENDATION:
Staff recommend that the City Council adopt a Resolution authorizing the application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure Workers’ Compensation Liabilities.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
BACKGROUND:
The San Mateo County Cities Group Insurance Group, Joint Powers Authority (“Cities Group JPA”) is a Joint Powers Authority formed on October 5, 1978 to allow member agencies to pool resources to fund and administer their respective workers’ compensation programs. The City of San Carlos participated in the Cities Group JPA until the group’s recent move toward dissolution.
On October 14, 2025, the San Carlos City Council adopted Resolution No. 2025-117 authorizing the City’s participation in the Pooled Liability Assurance Network Joint Powers Insurance Authority (“PLAN JPA”) WORKS Program for workers’ compensation coverage. As a result, the City became an official member of the PLAN JPA effective January 1, 2026.
ANALYSIS:
In order to participate in a self-insured workers’ compensation pool, the Department of Industrial Relations (DIR) Office of Self-Insurance Plans (OSIP) requires that the PLAN JPA’s members obtain a certificate of self-insurance. In November 2025, the City applied for an interim OSIP application prior to the January 1, 2026 effective date.
That interim certificate has now expired and the DIR OSIP notified the PLAN JPA that member agencies must submit a permanent application for a Certificate of Consent to Self-Insure as a Public Agency Employer Self-Insurer. As a part of this process, each member agency must approve and submit a formal governing body resolution authorization application to the DIR OSIP.
Having an OSIP self-insurance certificate is essential because it confirms that the City meets state requirements for operating as a self-insured employer. It also ensures the City can continue participating in a self-insured workers’ compensation pool and maintain access to a stable,
9.i
August 10, 2026 Packet Pg. 123
collaborative, and cost-effective system for managing its workers’ compensation obligations.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure Workers Compensation Liabilities; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Jenny Liu, Senior Management Analyst; and
Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
9.i
August 10, 2026
Packet Pg. 124
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING THE APPLICATION TO THE DIRECTOR OF INDUSTRIAL RELATIONS,
STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF-INSURE WORKERS’ COMPENSATION LIABILITIES.
WHEREAS, at a meeting of the City Council of the City of San Carlos, a city organized and existing under the laws of the State of California, held on the 10th day of August, 2026, the following Resolution was adopted:
RESOLVED, that the San Carlos City Council is authorized and empowered to make application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure workers' compensation liabilities and representatives of Agency are authorized to execute any and all documents required for such application. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
IN WITNESS WHEREOF: I HAVE SIGNED AND AFFIXED THE AGENCY SEAL. *****
SIGNED: __________________________ DATE: _________________________
_____________________________________
Printed Name
_____________________________________
Title
_____________________________________
Agency Name
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
9.i
August 10, 2026
Packet Pg. 125
4 4
0 9
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Receive a Presentation from the Mental Health Association of San Mateo County on their Proposed Development at F Street and El Camino Real.
RECOMMENDATION:
Receive a presentation from the Mental Health Association of San Mateo County (“MHA”) providing an overview of a proposed permanent supportive housing development at F Street and El Camino Real in San Carlos.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
BACKGROUND:
The MHA (“Applicant”) provides direct services, socialization opportunities, and affordable housing to adults with mental illness and individuals who experience chronic homelessness in San Mateo County.
The Applicant has proposed to construct a new, 20-unit, 100% affordable, multi-family, permanent supportive housing development (“Project”) for adults experiencing chronic mental illness and/or homelessness. Project amenities include on-site supportive services offices to serve the residents, a community room with a kitchen, laundry facilities, and a roof-top community garden.
PROJECT DETAILS:
The Project is located along the City’s northern border with the City of Belmont at the intersection of F Street and El Camino Real. The 0.16-acre (6,956 square feet) site is undeveloped and sits immediately adjacent to the 11 El Camino Real project site currently under construction.
The Applicant is working with Kodama Diseno Architects and has shared preliminary plans with the City; however, no formal planning application has been submitted yet. The proposed four- story, 17,676 square feet (“sq. ft.”) structure includes nineteen studio units and one manager’s unit. The structure would be setback 16 feet from El Camino Real and 22 feet from the Caltrain tracks at the rear of the property. The development also incorporates four on-site vehicle parking spaces and approximately 1,760 sq. ft. of onsite landscaping and community gardens.
The Project is located directly across F Street from another 25-unit property that is owned and operated by MHA and serves the same population. The adjacent site is located in Belmont. The Project site for the newly proposed project straddles the border between San Carlos and
10.a
August 10, 2026
Packet Pg. 126
4 4
0 9
Belmont and is partially located in Belmont. The housing structure will be in San Carlos but the landscaping and surface parking will be located in Belmont.
The proposed mid-rise structure utilizes a modern architectural design with large windows and a mixture of warm horizontal wood siding and cooler toned white to grey vertical siding and stucco.
ANTICIPATED APPLICABLE CODES AND STATE LAWS
General Plan
The Project site has a General Plan Land Use designation of Mixed-Use, 90-120 dwelling units per acre (“du/ac”). The proposal meets the allowed density of the General Plan.
Zoning Code
The Project site is currently zoned as Planned Development 17 (Ordinance 1289). The Project will be subject to the development standards of zoning district MU-NB-120. A complete review will be conducted once a formal planning application is submitted.
Senate Bill (SB) 35
The Applicant intends to submit the planning application under SB 35, which establishes a streamlined, ministerial approval process for 100% affordable housing projects. Qualifying projects are exempt from California Environmental Quality Act (CEQA) review. Eligible projects must be in-fill projects, located outside of environmentally sensitive areas, comply with objective standards, and commit to long-term affordability restrictions. A review of the project’s SB 35 eligibility will be conducted under a formal planning application submittal.
State Density Bonus Law (SDBL)
The SDBL offers additional streamlining measures and incentives when affordable units are included in a development. Due to the 100% affordable nature of the Project, the Project is eligible for unlimited waivers from local development standards and up to five concessions. Consistency with the SDBL and the requested waivers and/or concessions will be reviewed and addressed during the formal planning application.
Assembly Bill (AB) 2097
AB 2097 prohibits local jurisdictions from imposing minimum parking standards on developments located within 0.5 miles from a major transit stop (i.e. Caltrain). The Project site is located within
0.5 miles of the San Carlos Caltrain station and is therefore subject to AB 2097. As such, the Project is not required to provide parking. Any parking provided is voluntary. Any voluntarily provided parking will be required to meet the dimensional standards and other requirements of the San Carlos Municipal Code.
NEXT STEPS:
10.a
August 10, 2026
Packet Pg. 127
4 4
0 9
Following this study session, the Applicant and project architect will have the opportunity to revise the Project based on Council’s recommendations. As currently proposed, the Applicant has indicated that they intend to formally submit the project before the fourth quarter of 2026 under the ministerial streamlining process of SB 35. The Planning and Transportation Commission will provide a formal decision on the project and its consistency with the state law and local objective standards.
Respectfully submitted by:
Rucha Dande, Principal Planner; and
Al Savay, Community Development Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Preliminary Project Description
2. Preliminary Project Plans
10.a
August 10, 2026
Packet Pg. 128
Mental Health Association of San Mateo County F Street Apartments Sponsor Mental Health Association of San Mateo County, or “MHA” (mhasmc.org) was created over 60 years ago and is dedicated to improving and enriching the quality of life for individuals in our community who have a mental illness, HIV/AIDS, or a co-occurring disorder by providing stable housing and supportive services. MHA owns and operates eight permanent supportive housing communities, each between 6 and 25 units, as well as three transitional supportive housing projects. Of permanent housing projects, 5 have been acquisition and rehabilitation, and three have been new construction, including the first HUD 811 project awarded in San Mateo County, Cedar Street Apartments. MHA’s supportive services include case management, occupational therapy, medical case management and advocacy, socialization opportunities, and affordable housing for individuals with mental illness in San Mateo County. The current budget of $8.5 million includes City, County, State, and Federal grants and contracts as well as foundation and individual donor contributions. MHA has experience working with HUD, California Housing and Community Development (HCD), County Department of Housing, Housing Authority, Human Services Agency, Health Department, and Behavioral Health and Recovery Services as well as numerous housing partners and local nonprofit agencies. Across programs, MHA provides services and support to more than 850 individuals and families each year, including unique programs for individuals with HIV/AIDS and transition-age young adults. Site The site’s buildable area is 0.16 acres, or approximately 7,000 square feet (Google Maps link here). Interesting facets of the site include: • The site is directly across F Street from MHA’s 25-unit Belmont Apartments; notably, F Street is a narrow lane ending in a cul-de-sac, but for a bike/pedestrian path which continues on. • Belmont Apartments’ on-site parking has excess capacity; to reduce construction costs and in light of the site’s area, staff parking for the F Street project will be located across F Street in Belmont Apartments.
10.a
August 10, 2026
Packet Pg. 129
• The site straddles the cities of San Carlos and Belmont. The housing portion of the site will be in San Carlos, with landscaping and surface parking in Belmont. Project F Street Apartments will be developed as a permanent supportive housing with 19 studio apartments for adults with chronic mental illness and one, one-bedroom manager’s unit. The robust supportive services plan includes dedicated case managers, access to a public health nurse, a clinical social worker, and an occupational therapist. On-site amenities include on-site supportive services offices, community room with kitchen, laundry, and roof garden. Each unit will be approximately 450 square feet, with a full kitchen, full bathroom with both shower and tub, and three closets for storage. One unit will be fully accessible for an individual with mobility impairments, and one unit will be fully accessible for an individual with sensory impairments. Additional units will be adaptable. All units will have income restrictions at or below 30% of AMI. Location F Street Apartments is located in a Highest Resource area per the TCAC/HCD Opportunity Maps. The site is conveniently located near transit and other amenities, earning it the maximum possible TCAC site amenity score. The site is not located in a HUD DDA or QCT. Financing Plan The current financing plan includes: • 4% LIHTC Federal and State Tax Credits • Tax-Exempt Bonds (CDLAC allocation) • Subordinate “gap” financing from the County of San Mateo and the State of California, Department of Housing and Community Development • Ongoing rental assistance from the County of San Mateo
10.a
August 10, 2026
Packet Pg. 130
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A0.1TITLE SHEET
F STREET APARTMENTS WILL BE DEVELOPED AS A PERMANENT SUPPORTIVE HOUSING WITH (19) STUDIO APARTMENTS FOR ADULTS WITH CHRONIC MENTAL ILLNESS AND (1) ONE-BEDROOM MANAGER'S UNIT. ON-SITE AMENITIES INCLUDE SUPPORTIVE SERVICES OFFICES, COMMUNITY ROOM WITH KITCHEN, LAUNDRY, AND ROOF GARDEN. EACH UNIT WILL BE APPROXIMATELY 400 SQUARE FEET, WITH A FULL KITCHEN, FULL BATHROOM WITH SHOWER AND TUB, AND CLOSETS FOR STORAGE. ONE UNIT WILL BE FULLY ACCESSIBLE FOR
AN INDIVIDUAL WITH MOBILITY IMPAIRMENTS, AND ONE UNIT WILL BE FULLY ACCESSIBLE FOR AN INDIVIDUAL WITH SENSORY IMPAIRMENTS. ALL ADDITIONAL UNITS WILL BE ADAPTABLE.
OWNER:
MENTAL HEALTH ASSOCIATION OF
SAN MATEO COUNTY (MHASMC)
2686 SPRING STREET
REDWOOD CITY, CA 94063
MELISSA PLATTE,
EXECUTIVE DIRECTOR
EMAIL: [email protected]
T: (650) 257-8814
ARCHITECT:
KODAMA DISENO ARCHITECTS
3160 COLLEGE AVENUE
SUITE 201
BERKELEY, CA 94705
STEVE KODAMA,
PRINCIPAL ARCHITECT
EMAIL: [email protected]
T: (510) 986-0694 EXT14
SHEET INDEX
PROJECT INFORMATION
A0.1 TITLE SHEET
A0.2 PLANNING & PROJECT INFO
A0.3 SITE CONTEXT PHOTOS
A0.4 PROJECT SITE - BIRD'S EYE AERIAL
ARCHITECTURAL
A1.1 PROPOSED MASSING - BIRD'S EYE AERIAL
A1.2 PERSPECTIVE
A1.3 PERSPECTIVE
A1.4 EXISTING SITE PLAN
A1.5 PROPOSED SITE PLAN
A1.6 LOT COVERAGE DIAGRAM
A2.1 BASEMENT FLOOR PLAN
A2.2 FIRST FLOOR PLAN
A2.3 SECOND FLOOR PLAN
A2.4 THIRD FLOOR PLAN
A2.5 FOURTH FLOOR PLAN
A2.6 ROOF PLAN
A3.1 NORTH ELEVATION
A3.2 SOUTH ELEVATION
A3.3 W EST & EAST ELEVATIONS
A3.4 SECTIONS
A4.1 UNIT PLANS
A5.1 CONCEPTUAL MATERIAL BOARD
A6.1 FIRE ACCESS DIAGRAM - BASEMENT
A6.2 FIRE ACCESS DIAGRAM - FIRST FLOOR
A6.3 FIRE ACCESS DIAGRAM - FOURTH FLOOR
A6.4 FIRE ACCESS DIAGRAM - ROOF
PROJECT DESCRIPTION
F STREET APARTMENTS
PROJECT LOCATION
2025 CALIFORNIA BUILDING CODE (CBC), PARTS 1 & 2,
TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS (C.C.R.) 2025 CALIFORNIA ELECTRICAL CODE (CEC), PART 3, TITLE 24 C.C.R. 2025 CALIFORNIA MECHANICAL CODE (CMC), PART 4, TITLE 24 C.C.R. 2025 CALIFORNIA PLUMBING CODE (CPC), PART 5, TITLE 24 C.C.R. 2025 CALIFORNIA FIRE CODE (CFC)
2025 CALIFORNIA ENERGY CODE
2025 CALIFORNIA GREEN BUILDING STANDARDS CODE
VICINITY MAPPROJECT LOCATIONPROJECT DIRECTORY
PROJECT SITE
APPLICABLE CODES
F Street, San Carlos, CA 94070
DRAFT SUBMITTAL
Date - April 9th, 2026
VIEW FROM EL CAMINO REAL
LANDSCAPE
L-1 CONCEPTUAL PLANT SELECTION
L-2 CONCEPTUAL LANDSCAPE PLAN
10.a
August 10, 2026
Packet Pg. 131
PARCEL MAP
RESIDENTIAL UNITS
COMMON OPEN SPACE
FOURTH FLOOR
AREA
1,305 SF
TOTAL OPEN SPACE AREA 1,760 SF
SECOND FLOOR
TOTAL GROSS FLOOR AREA
GROSS FLOOR AREA BY FLOOR
17,676 SF
(DOES NOT INCLUDE OPEN SPACE OR PARKING)
RESIDENTIAL 9,174 SF
GROSS FLOOR AREA BY PROGRAM
TOTAL GROSS FLOOR AREA
(DOES NOT INCLUDE OPEN SPACE OR PARKING)
RESIDENTIAL CIRCULATION 3,753 SF
1,687 SF
PARKING COUNT
COUNT
REGULAR
%DIMENSION
9'-0" X 18'-0" 3
4 75%
100%
ROOFTOP GARDEN
STAIRS & ELEVATOR 1,662 SF
SERVICE AREA (MECH / ELEC /
TRASH, STORAGE, ETC) 650 SF
PLANNING INFORMATION
PERMITTED PROPOSED
APN:
ADDRESS:
LOT AREA:
045-320-100
F STREET, SAN CARLOS, CA 94070
6,956 SF (0.16 AC)
EXISTING LAND USE DESCRIPTION: VACANT LOT
F STREET APARTMENTS
HEIGHT IN FEET:
10'-0" FLOOR TO FLOOR
ZONING DISTRICT: MU-NB-120
CONSTRUCTION TYPE: TYPE V-A
1 HOUR SPRINKLED
PROPOSED OCCUPANCY: R-2 (APARTMENTS)
A-3 (COMMUNITY ROOM)
B (OFFICES, CONFERENCE RM,
CRAFT ROOM)
RESIDENTIAL
75 FT. MAX.
PER MU-NB-120
ZONING DISTRICT
40 FT TO T.O.P
(TOP OF PLATE)
43'-6" TO TOP OF PARAPET
47'-6" TO TOP OF
STAIRWELL
HEIGHT IN STORIES: UP TO 6 STORIES
PER MU-NB-120
ZONING DISTRICT
4 STORIES
EL CAMINO REAL: 20'-0" MAX.
INT. SIDE: 0'-0" MIN. - 10'-0" MAX.
REAR: 0'-0" MIN
OPEN SPACE: 10% OF LOT SIZE
10% x 6,956 SF (.16 AC) = 695.6 SF
1,760 SF
(COMMON OPEN SPACE)
DENSITY:
90/ .16 AC = 14.4
120/ .16 AC = 19.2
MINIMUM:14 UNITS
MAXIMUM: 20 UNITS
MU-NB-120: 90 DU/ AC MIN.
120 DU/ AC MAX.
(1) 1-BEDROOM + (19) STUDIOS =
20 TOTAL UNITS
PARKING SPACE: NO MIN. 1 VAN ACCESSIBLE
+ 3 REGULAR
= 4 TOTAL PARKING SPACES
LONG TERM: 5 BIKES
SHORT TERM: 2 BIKES
BIKE PARKING: LONG TERM: 1 PER 5 UNITS
20 / 5 = 4.0 = 4 BIKES
SHORT TERM: 2 MIN
BASEMENT
4,486 SF
1,553 SF
17,676 SF
TOTAL PARKING
FIRST FLOOR 455 SFENTRY COURT
GROSS
AREA
# OF UNITS
PER FLOOR
0 SF
STUDIO
0BASEMENT
SECOND FLOOR
5 0
2,200 SF
528 SF
COMMON AREA (COMMUNITY
ROOM, LAUNDRY, ETC)
TOTAL # OF UNITS = 20 9,174 SF20
0 1
EXISTING BLDG AREA & HEIGHT: N/A
RESIDENTIAL:
(1) 1-BED APARTMENT
(19) STUDIO APARTMENT
TOTAL 20 UNITS
COMMUNITY ROOM = 870 SF
CONFERENCE RM = 195 SF
CRAFT ROOM = 365 SF
RESIDENTIAL FLOOR HEIGHT:
SETBACKS: EL CAMINO REAL: 16'-0"
SIDE: FROM 0 TO 7'-0"
REAR: 22'-11"
SITE COVERAGE: N/A FOR RESIDENTIAL
ONLY DEVELOPMENT
PER MU-NB-120
ZONING DISTRICT
BUILDING
FOOTPRINT = 4,486 SF
4,486 SF / 6,956 SF = 0.65
NEW LOT COVERAGE = 65%
17,676 SF / 6,956 SF = 2.54
F.A.R = 2.54
TOTAL GROSS RESIDENTIAL AREA: (1) 1-BEDROOM = 528 SF
(19) STUDIOS = 8,646 SF
TOTAL = 9,174 SF
TOTAL GROSS BUILDING AREA: TOTAL = 17,676 SF
2,665 SFFOURTH FLOOR
THIRD FLOOR
750 SFADMIN (OFFICES, CONFERENCE
ROOM, ETC)
7 7 3,223 SF
FOURTH FLOOR
THIRD FLOOR
1-BEDROOM
0 0
0 0
1 5
7 7
PROJECT SITE
FIRST FLOOR
FIRST FLOOR
4,486 SF
4,486 SF
3,223 SF
VAN ACCESSIBLE 11'-0" X 18'-0" 125%
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A0.2PLANNING & PROJECT
INFORMATION
10.a
August 10, 2026
Packet Pg. 132
1 2
3 4
57 8
9 10
11 12 6
1 4 5
7 8
9 11
12 3
10 2
6 PROJECT
SITE
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A0.3SITE CONTEXT
PHOTOS
10.a
August 10, 2026
Packet Pg. 133
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A0.4PROJECT SITE -
BIRD'S EYE AERIAL
PROJECT SITE
10.a
August 10, 2026
Packet Pg. 134
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A1.1PROPOSED MASSING -
BIRD'S EYE AERIAL
10.a
August 10, 2026
Packet Pg. 135
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A1.2PERSPECTIVE
10.a
August 10, 2026
Packet Pg. 136
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A1.3PERSPECTIVE
10.a
August 10, 2026
Packet Pg. 137
0 5 20 4010
SCALE: 1/16"=1'-0"
TRUE NORTHPLAN NORTH
LEGEND
PROPERTY LINE
F STREET
800
EL CAMINO REAL
1645
10 1650
11 EL CAMINO REAL
EXISTING BUILDING TO BE DEMOLISHED;
NEW 6-STORY APARTMENT DEVELOPMENT
APPROVED BY THE CITY 30'
32'
28'
26'
24'
34'
36'
205'-4"
117'-2"
76'-2" 16'-6"
30'-9"
39'-9"
7'-6" 3'-8"
209'-10"
76'
TREE TO BE
REMOVED
TREE TO BE
REMOVED
TREE TO BE
REMOVED
26 OLD COUNTY ROAD
CALTRAIN
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A1.4EXISTING
SITE PLAN
10.a
August 10, 2026
Packet Pg. 138
EL CAMINO REAL
11 800
0 5 20 4010
SCALE: 1/16"=1'-0"
TRUE NORTHPLAN NORTH
LEGEND
ROOFTOP
LANDSCAPING
PROPERTY LINE
PEDESTRIAN ENTRANCE
VEHICLE ENTRANCE
10 1650
26 1645
OLD COUNTY ROAD
SOLAR
ARRAY
DN
OPEN
TO
BELOWPATIO
PLANTER
BOX
GARDEN
RAISED
GARDEN
BED
TRANSFORMER
OPEN
TO
BELOW
ELEVATOR
SHAFT
STAIRWELL
F STREET
PAVEMENT
205'-4"
117'-2"
76'-2" 16'-6"
30'-9"
39'-9"
7'-6" 3'-8"
209'-10"
76'
CALTRAIN
11 EL CAMINO REAL
EXISTING BUILDING TO BE DEMOLISHED;
NEW 6-STORY APARTMENT DEVELOPMENT
APPROVED BY THE CITY
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A1.5PROPOSED
SITE PLAN
10.a
August 10, 2026
Packet Pg. 139
205'-4"
117'-2"
76'-2" 16'-6"
30'-9"
39'-9"
7'-6" 3'-8"
209'-10"
76'
LEGEND
BUILDING FOOTPRINT
OPEN SPACE
PROPERTY LINE
AREA
4,486 SF
65%TOTAL % LOT COVERAGE
6,956 SFLOT AREA
BUILDING FOOTPRINT
LOT COVERAGE INFORMATION
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
BUILDING FOOTPRINT
4,486 SF
OFFSITE IMPROVEMENTS
EL CAMINO REAL
F STREET
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A1.6LOT COVERAGE
DIAGRAM
10.a
August 10, 2026
Packet Pg. 140
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
EL CAMINO REAL
3 A3.4
1 A3.2
1 A3.1
2 A3.4
1 A3.3
2 A3.3
1 A3.4
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
F STREET
BIKE
118 SF
TRASH
213 SF
MECH./
ELEC.
342 SF
ELEV.
MAIL
STOR.
UP
104'-2"
51'-3" 44'-4"
30'-9"
39'-9"
7'-6"
209'-10"
27'-3"
13'-1"
14'
10'
BELOW
GRADE
205'-4"
48'-7"43'-6"
101'-6"
8' 3'-9"
TRANSFORMER
PARKING
3'-8"
3 4
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
ROOFTOP
PAVEMENT
1 2
REST.
65 SF
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A2.1BASEMENT
FLOOR PLAN
10.a
August 10, 2026
Packet Pg. 141
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
EL CAMINO REAL
F STREET
3 A3.4
1 A3.2
1 A3.1
2 A3.4
1 A3.3
2 A3.3
1 A3.4
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
ELEV.
OFFICE
105 SF
OFFICE
105 SF
CONF.
195 SF
OFFICE
105 SF
OFFICE
105 SF
STOR
DN UP
UP
18'-4"
50'-9"
22'-11"
30'-9"
39'-9"
7'-6"
209'-10"
27'-3"
20'
7'-1"
10'
21'-6"43'-6"
18'-6"
16'-6"
16'
6'-5"
32' 7'-6" 43'-6"
8' 8'-6"
29'-3" 17' 39'-7"
22'
22'-4"
OPEN
TO
BELOW
16'
UNIT A
440 SF
UNIT A
440 SF
UNIT B
440 SF
SHORT TERM
BIKE PARKING
3'-8"
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
ROOFTOP
PAVEMENT
205'-4" TRANSFORMER
UNIT A
440 SF
UNIT A
440 SF
REST.
60 SF
BREAK
65 SF
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A2.2FIRST
FLOOR PLAN
10.a
August 10, 2026
Packet Pg. 142
3 A3.4
1 A3.2
1 A3.1
2 A3.4
1 A3.3
2 A3.3
1 A3.4
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
ELEV.
LAUND.
85 SF
DN UP
DN
UP
OPEN
TO
BELOW
OPEN
TO
BELOW
205'-4"
18'-4"
50'-9"
22'-11"
30'-9"
39'-9"
7'-6" 3'-8"
209'-10"
27'-3"
20'
7'-1"
10'
21'-6"43'-6"18'-6"
16'-6" 16'6'-5"
32' 7'-6" 43'-6" 8' 8'-6"
29'-3" 17' 39'-7"
22'
22'-3"
UNIT D
528 SF
UNIT C
495 SF
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
ROOFTOP
PAVEMENT
UNIT A
440 SF
UNIT A
440 SF
UNIT B
440 SF
UNIT A
440 SF
UNIT A
440 SF
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A2.3SECOND
FLOOR PLAN
10.a
August 10, 2026
Packet Pg. 143
3 A3.4
1 A3.2
1 A3.1
2 A3.4
1 A3.3
2 A3.3
1 A3.4
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
ELEV.
LAUND.
85 SF
DN UP
DN
UP
OPEN
TO
BELOW
OPEN
TO
BELOW
205'-4"
18'-4"
50'-9"
22'-11"
30'-9"
39'-9"
7'-6" 3'-8"
209'-10"
27'-3"
20'
7'-1"
10'
21'-6"43'-6"18'-6"
16'-6" 16'6'-5"
32' 7'-6" 43'-6" 8' 8'-6"
29'-3" 17' 39'-7"
22'
22'-3"
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
ROOFTOP
PAVEMENT
UNIT D
528 SF
UNIT C
495 SF
UNIT A
440 SF
UNIT A
440 SF
UNIT B
440 SF
UNIT A
440 SF
UNIT A
440 SF
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A2.4THIRD
FLOOR PLAN
10.a
August 10, 2026
Packet Pg. 144
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
DNPATIO
PLANTER
BOX
GARDEN
RAISED
GARDEN
BED
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
ROOFTOP
PAVEMENT
3 A3.4
1 A3.2
1 A3.1
2 A3.4
1 A3.3
2 A3.3
1 A3.4
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
COMMUNITY
ROOM
870 SF
STOR.
KIT.
CRAFT ROOM
365 SF
ELEV.
MANAGERS UNIT
528 SF
DN
OPEN
TO
BELOW
OPEN
TO
BELOW
205'-4"
18'-4"
50'-9"
22'-11"
30'-9"
39'-9"
7'-6" 3'-8"
209'-10"
27'-3"
20'
7'-1"
10'
21'-6"43'-6"18'-6"
16'-6" 16'6'-5"
32' 7'-6" 43'-6" 8' 8'-6"
29'-3" 17' 39'-7"
22'
22'-3"
UP
REST.
60 SF
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A2.5FOURTH
FLOOR PLAN
10.a
August 10, 2026
Packet Pg. 145
0 5 20 4010
SCALE: 1/8"=1'-0"
TRUE NORTHPLAN NORTH
ELEVATOR
SHAFT
STAIRWELL
SOLAR
ARRAY
DN
205'-4"
18'-4"
50'-9"
22'-11"
30'-9"
39'-9"
3'-8"
209'-10"
27'-3"
20'
7'-1"
10'
21'-6"43'-6"18'-6"
16'-6" 16'6'-5"
32' 7'-6" 43'-6" 8' 8'-6"
29'-3" 17' 39'-7"
22'
22'-3"
PATIO
PLANTER
BOX
RAISED
GARDEN
BED
GARDEN
3 A3.4
1 A3.2
1 A3.1
2 A3.4
1 A3.3
2 A3.3
1 A3.4
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
7'-6"OPEN
TO
BELOW
OPEN
TO
BELOW
2% MIN.
2% MIN.2% MIN.2% MIN.
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
ROOFTOP
PAVEMENT
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A2.6ROOF
PLAN
10.a
August 10, 2026
Packet Pg. 146
1 NORTH ELEVATION
1/8" = 1'-0"
5 40 FT0 2010
SCALE: 1/8"=1'-0"
+10'-0"
1ST FLR.
2ND FLR.
10'-0" 10'-0" 10'-0"
+0'-0"
+20'-0"
3RD FLR.
+30'-0"
4TH FLR
PROP LINE
EL CAMINO REALOLD COUNTY ROAD PROPOSED
PROJECT
43'-6"
B CB E
D
E
B
CA METAL SIDING,
STANDING SEAM
STUCCO SIDING
HORIZONTAL WOOD SIDING
METAL LATTICE
VINYL WINDOW
FRAME, BLACK
KEYNOTES
F STOREFRONT WINDOWS
G EXTERIOR SCREEN,
PERFORATED METAL
H METAL CANOPY
I BLACK RAILING
J STAIRWELL
K ELEVATOR SHAFT
+0'-0"
BASEMENT
1ST FLR.
10'-0" 10'-0" 10'-0"
-10'-0"
+10'-0"
2ND FLR.
+20'-0"
10'-0"
+30'-0"
T.O. PLATE
10'-0"
+40'-0"
T.O. PLATE
PROP LINE
47'-6"
33'-6"
16'-0"36'-0"22'-4" 21'-6" 8'-6" 43'-6" 8'-0" 43'-6" 7'-6"
H GJ C HI
1 KEYMAP
3RD FLR.
E
EXISTING
GRADE
C CGG B BFA E
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A3.1NORTH
ELEVATION
10.a
August 10, 2026
Packet Pg. 147
1 SOUTH ELEVATION
1/8" = 1'-0"
5 40 FT0 2010
SCALE: 1/8"=1'-0"
+10'-0"
BASEMENT
2ND FLR.
10'-0" 10'-0" 10'-0"
-10'-0"
+20'-0"
3RD FLR.
+30'-0"
EL CAMINO REAL OLD COUNTY ROADPROPOSED
PROJECT
+0'-0"
1ST FLR.
10'-0" 10'-0"
+10'-0"
2ND FLR.
+20'-0"
10'-0"
+30'-0"
T.O. PLATE
+10'-0"
10'-0"
1ST FLR.
+40'-0"
T.O. PLATE
10'-0"
PROP LINE
PROP LINE
47'-6"
33'-6"
J DC
D
E
B
CA METAL SIDING,
STANDING SEAM
STUCCO SIDING
HORIZONTAL WOOD SIDING
METAL LATTICE
VINYL WINDOW
FRAME, BLACK
KEYNOTES
F STOREFRONT WINDOWS
G EXTERIOR SCREEN,
PERFORATED METAL
H METAL CANOPY
I BLACK RAILING
J STAIRWELL
K ELEVATOR SHAFT
1 KEYMAP
3RD FLR.
4TH FLR.
16'-0" 29'-6" 23'-0"22'-0"50'-6"10'-0"39'-6"17'-0"
E I CA BF
EXISTING
GRADE
B
43'-6"
KBB
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A3.2SOUTH
ELEVATION
10.a
August 10, 2026
Packet Pg. 148
5 40 FT0 2010
SCALE: 1/8"=1'-0"
PROP LINE
ADJACENT
PROPERTY
PROPOSED
PROJECT
1 WEST ELEVATION
1/8" = 1'-0"
F STREET
(BELMONT)
+10'-0"
1ST FLR.
2ND FLR.
10'-0" 10'-0" 10'-0"
+0'-0"
+20'-0"
3RD FLR.
+30'-0"
4TH FLR.
10'-0"
+40'-0"
T.O. PLATE
PROP LINE
47'-6"
43'-6"
5 40 FT0 2010
SCALE: 1/8"=1'-0"
2 EAST ELEVATION
1/8" = 1'-0"
PROP LINE
ADJACENT
PROPERTY
PROPOSED
PROJECT
F STREET
(BELMONT)
+10'-0"
BASEMENT
2ND FLR.
10'-0" 10'-0" 10'-0"
-10'-0"
+20'-0"
3RD FLR.
+30'-0"
4TH FLR.
10'-0"
+40'-0"
T.O. PLATE
PROP LINE
10'-0"
+10'-0"
1ST FLR.
43'-6"
47'-6"
J A H G JBC EF H
D
E
B
CA METAL SIDING,
STANDING SEAM
STUCCO SIDING
HORIZONTAL WOOD SIDING
METAL LATTICE
VINYL WINDOW
FRAME, BLACK
KEYNOTES
F STOREFRONT WINDOWS
G EXTERIOR SCREEN,
PERFORATED METAL
H METAL CANOPY
I BLACK RAILING
J STAIRWELL
K ELEVATOR SHAFT
1 2
KEYMAP
CB
33'-6"
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A3.3WEST & EAST
ELEVATIONS
10.a
August 10, 2026
Packet Pg. 149
1 SECTION
1/8" = 1'-0"
5 40 FT0 2010
SCALE: 1/8"=1'-0"
+10'-0"
1ST FLR.
2ND FLR.
10'-0" 10'-0" 10'-0"
+0'-0"
+20'-0"
3RD FLR.
+30'-0"
4TH FLR
10'-0"
+40'-0"
T.O. PLATE
+0'-0"
BASEMENT
1ST FLR.
10'-0" 10'-0" 10'-0"
-10'-0"
+10'-0"
2ND FLR.
+20'-0"
10'-0"
+30'-0"
T.O. PLATE
3 SECTION
1/8" = 1'-0" 2
SECTION
1/8" = 1'-0"
5 40 FT0 2010
SCALE: 1/8"=1'-0"
5 40 FT0 2010
SCALE: 1/8"=1'-0"
EL CAMINO REALOLD COUNTY ROAD PROPOSED
PROJECT
43'-6"
47'-6"
33'-6"
47'-6"47'-6"
PROP LINE
ADJACENT
PROPERTY
PROPOSED
PROJECT
F STREET
(BELMONT)
PROP LINE
PROP LINE
ADJACENT
PROPERTY
PROPOSED
PROJECT
F STREET
(BELMONT)
PROP LINE
METAL
CANOPY
KEYMAP
1 32
3RD FLR.
UNIT A UNIT DUNIT B
COMMUNITY
ROOM
MANAGERS
UNIT
PARKING
TRASH
BIKE
MECH./
ELEC.
OFFICE OFFICE OFFICE
COR.
COR.
COR.
COR.
COR.
COR.
COR.
COR.
COMMUNITY
ROOM
UNIT A
MECH./
ELEC.
UNIT A
RAISED
GARDEN BEDS
43'-6" 43'-6"
EXISTING
GRADE
LEGEND
RESIDENTIAL UNITS
ADMIN
COMMON SPACE UTILITY SPACE
CORRIDOR
LANDSCAPING
+0'-0"
BASEMENT
1ST FLR.
10'-0" 10'-0" 10'-0"
-10'-0"
+10'-0"
2ND FLR.
+20'-0"
10'-0"
+30'-0"
T.O. PLATE
3RD FLR.
+0'-0"
1ST FLR.
10'-0" 10'-0"
+10'-0"
2ND FLR.
+20'-0"
10'-0"
+30'-0"
T.O. PLATE
3RD FLR.
PROP LINE
PROP LINE
UNIT A
UNIT A
UNIT A
UNIT A
UNIT DUNIT AUNIT B
UNIT AUNIT B
UNIT A
UNIT A
UNIT A
UNIT A
UNIT A
UNIT A
UNIT A
UNIT A
UNIT A
ROOFTOP
GARDEN
METAL
LATTICE
ROOFTOP
GARDEN
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A3.4SECTIONS
10.a
August 10, 2026
Packet Pg. 150
LIVING
KITCHEN
BATH
ENTRY
1 MANAGERS UNIT - 1-BEDROOM
1/4" = 1'-0"
32'-0"
10'-6" 3'-4 1/2"
4 UNIT C - STUDIO
1/4" = 1'-0"
30'-0"
21'-2" 8'-10"
GROSS AREA = 528 SF
GROSS AREA = 495 SF
32'-0"
16'-6"
16'-6"
30'-0"
8'-10"21'-2"
16'-6"
16'-6"
5'-1"
10'-0"6'-6"
3 UNIT B - STUDIO
1/4" = 1'-0"
22'-0"
5'-3" 7'-11"
22'-0"
20'-0"
20'-0"
8'-10"
10'-4"3'-2"6'-6"
2 UNIT A - STUDIO
1/4" = 1'-0"
22'-0"
5'-3" 7'-11"
GROSS AREA = 440 SF
22'-0"
20'-0"
20'-0"
8'-10"
10'-4"3'-2"6'-6"
KITCHEN
BATH
LIVING
ENTRYKITCHEN
BATH
LIVING
ENTRYKITCHEN
BATH
LIVING
ENTRY
GROSS AREA = 440 SF
BEDROOM
10'-6" 13'-2"
13'-0 1/2"
8'-4"
14'-0"2'-6"
5 UNIT D - STUDIO
1/4" = 1'-0" GROSS AREA = 528 SF
32'-0"
10'-6" 3'-4 1/2"
32'-0"
16'-6"
16'-6"
5'-1"
10'-6" 13'-2"
13'-0 1/2"
8'-4"
14'-0"2'-6"
KITCHEN
BATH
LIVING
ENTRY
BEDROOM
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A4.1UNIT
PLANS
10.a
August 10, 2026
Packet Pg. 151
D
SLIDING BARN DOOR
A B STUCCO FINISH
F
VINYL WINDOW FRAME,
BLACK OR EQUALCSTANDING SEAM METAL
SIDING, DARK GRAY OR EQUAL
E
CD B B
NICHIHA ARCHITECTURAL PANEL
VINTAGE WOOD, CEDAR OR EQUAL
GBC A
C
WEST ELEVATION
NORTH ELEVATION
1 COLOR
KMW43 WHITEST WHITE
DG B
C E D BF
EXTERIOR SCREEN,
PERFORATED METAL
EE
METAL CANOPYG METAL LATTICEH
GD
1 2 1
1 1
B
2 A H B
1 SOUTH ELEVATION
MATERIALS
2 KM 5823 CITY TOWER 3 KM 4923 SUBMARINE
3 3
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A5.1CONCEPTUAL
MATERIAL BOARD
10.a
August 10, 2026
Packet Pg. 152
PROP LINE
A
A6.1
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
BIKE
TRASH
MECH./
ELEC.
ELEV.
STOR.
UP
BELOW
GRADE
PARKING
F STREET
EMERGENCY VEHICLE
ACCESS ROAD
EMERGENCY VEHICLE
ACCESS ROAD
26' AERIAL APPARATUS
ACCESS ROAD, TBD
LEGEND
FOURTH FLOOR ROOF
THIRD FLOOR ROOF/ FOURTH
FLOOR ROOFTOP GARDEN
WET STANDPIPE @
LOWEST LEVEL, TBD
2-HR FIRE RATED STAIR W/
ROOFTOP GARDEN ACCESS
2-HR FIRE RATED STAIR
W/ ROOF ACCESS
150' MAX. HOSE PULL
EXISTING FIRE HYDRANT
WET STANDPIPE @
STAIR LANDINGS, TBD
10'-0" MECH.
UNIT A
43'-6"
27'-3"
V.I.F.
ROOFTOP
GARDEN
48°
F STREET PUBLIC WAY
SECTION A: EMERGENCY VEHICLE
ACCESS @ F STREET
UNIT A
UNIT A
27'-3"
0 5 20 4010
SCALE: 3/32"=1'-0"
TRUE NORTHPLAN NORTH
STAIR
WSP
WSP
FIRE
LADDER
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A6.1FIRE ACCESS
DIAGRAM - BASEMENT
10.a
August 10, 2026
Packet Pg. 153
0 5 20 4010
SCALE: 3/32"=1'-0"
TRUE NORTHPLAN NORTH
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
ELEV.
OFFICE
OFFICE
CONF.
OFFICE OFFICE
STOR
OPEN
TO
BELOW
UNIT AUNIT AUNIT A
UNIT B
UNIT A
23'
7'-1"
4'-7"
2'-10"
12'-3"
10'-10"
6'-5"
5'-4"
2'-6"
5'
5'
10'-0" CONF.
UNIT C
UNIT C
UNIT C
43'-6"
PROP LINE
33'-5"
V.I.F.
ROOF
DECK
43°
AERIAL APPARATUS
ACCESS ROAD
A
A6.2
26'
33'-5"
EL CAMINO REAL
WSP
STAIR
WSP
STAIR
WSP
EL CAMINO REAL EGRESS
COURT
10'-0" OFFICE
UNIT D
43'-6"
PROP LINE
36'-0"
V.I.F.
ROOF
DECK
41°
EL CAMINO REAL EGRESS
COURT
36'
B
A6.2
UNIT D
UNIT D
F STREET
EMERGENCY VEHICLE
ACCESS ROAD
EMERGENCY VEHICLE
ACCESS ROAD
26' AERIAL APPARATUS
ACCESS ROAD, TBD
LEGEND
FOURTH FLOOR ROOF
THIRD FLOOR ROOF/ FOURTH
FLOOR ROOFTOP GARDEN
WET STANDPIPE @
LOWEST LEVEL, TBD
2-HR FIRE RATED STAIR W/
ROOFTOP GARDEN ACCESS
2-HR FIRE RATED STAIR
W/ ROOF ACCESS
150' MAX. HOSE PULL
EXISTING FIRE HYDRANT
WET STANDPIPE @
STAIR LANDINGS, TBD
SECTION A: AERIAL ACCESS
@ EL CAMINO REAL
SECTION B: AERIAL ACCESS
@ EL CAMINO REAL
FIRE
LADDER
FIRE
LADDER
UP
DN UP
27'-3"
150'-0"
9'-8"
20'
V.I.F.
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A6.2FIRE ACCESS
DIAGRAM - FIRST FLR
10.a
August 10, 2026
Packet Pg. 154
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
COMMUNITY
ROOM
STOR.
KIT.
CRAFT
ROOM
ELEV.
MANAGERS
UNIT
OPEN
TO
BELOW
OPEN
TO
BELOWPATIO
GARDEN
EMERGENCY VEHICLE
ACCESS ROAD
26' AERIAL APPARATUS
ACCESS ROAD, TBD
LEGEND
FOURTH FLOOR ROOF
THIRD FLOOR ROOF/ FOURTH
FLOOR ROOFTOP GARDEN
WET STANDPIPE @
LOWEST LEVEL, TBD
2-HR FIRE RATED STAIR W/
ROOFTOP GARDEN ACCESS
2-HR FIRE RATED STAIR
W/ ROOF ACCESS
150' MAX. HOSE PULL
EXISTING FIRE HYDRANT
WET STANDPIPE @
STAIR LANDINGS, TBD
0 5 20 4010
SCALE: 3/32"=1'-0"
TRUE NORTHPLAN NORTH
DN
UP
DN
F STREET
EMERGENCY VEHICLE
ACCESS ROAD
AERIAL APPARATUS
ACCESS ROADEL CAMINO REAL
STAIR
WSP
23'
7'-1"
4'-7"
2'-10"
12'-3"
10'-10"
6'-5"
5'-4"
2'-6"
5'
5'
33'-5"
STAIR
WSP36'
27'-3"
150'-0"
26'
9'-8"
20'
V.I.F.
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A6.3FIRE ACCESS
DIAGRAM - FOURTH FLR
10.a
August 10, 2026
Packet Pg. 155
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
DN
DN
EMERGENCY VEHICLE
ACCESS ROAD
26' AERIAL APPARATUS
ACCESS ROAD, TBD
LEGEND
FOURTH FLOOR ROOF
THIRD FLOOR ROOF/ FOURTH
FLOOR ROOFTOP GARDEN
WET STANDPIPE @
LOWEST LEVEL, TBD
2-HR FIRE RATED STAIR W/
ROOFTOP GARDEN ACCESS
2-HR FIRE RATED STAIR
W/ ROOF ACCESS
150' MAX. HOSE PULL
EXISTING FIRE HYDRANT
WET STANDPIPE @
STAIR LANDINGS, TBD
0 5 20 4010
SCALE: 3/32"=1'-0"
TRUE NORTHPLAN NORTH
OPEN
TO
BELOW
2% MIN.
2% MIN.2% MIN.2% MIN.
OPEN
TO
BELOWAERIAL APPARATUS
ACCESS ROADEL CAMINO REAL
F STREET
EMERGENCY VEHICLE
ACCESS ROAD
23'
7'-1"
4'-7"
2'-10"
12'-3"
10'-10"
6'-5"
5'-4"
2'-6"
5'
5'
33'-5"
36'
27'-3"
9'-8"
STAIR
WSP
150'-0"
26'
20'
V.I.F.
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070 April 9, 2026
SCHEMATIC DESIGN REVIEW
A6.4FIRE ACCESS
DIAGRAM - ROOF
10.a
August 10, 2026
Packet Pg. 156
BIOSWALE / STORMWATER PLANTING MIX4
COURTYARD / OPEN SPACE TREES2
PRUNUS OKAME
FLOWERING CHERRY
ACER PALMATUM
JAPANESE MAPLE
ARBUTUS UNEDO ' MARINA'
STRAWBERRY TREE
CERCIS "FOREST PANSY"
FOREST PANSY REDBUD
GROUNDCOVERS3
ARCTOSTAPHYLOS UVA URSI
GREEN SUPREME MANZANITA
CEANOTHUS G 'ANCHOR BAY'
PT. REYES CEANOTHUS
CEANOTHUS G 'ANCHOR BAY'
PT. REYES CEANOTHUS
SHRUBS5
EPILOBIUM CANUM
CALIFORNIA FUCHSIA
IRIS DOUGLASIANASALVIA APIANA
WHITE SAGE
JUNCUS EFFUSUS
COMMON RUSH
RIBES SANGUINEUM
FLOWERING CURRANT
ARCTOSTAPHYLOS X 'SUNSET'
SUNSET MANZANITA
AGAVE ATTENUATA
BLUE FOX TAIL AGAVE
LOMANDRA LONGIFOLIA 'BREEZE'
DWARF MAT RUSH
NERLUM OLEANDER DWARFBUXUS MICROPHYLLA
VAR. JAPONICA
TYPICAL FLOW-THRU VEGETATED PLANTER SECTION6
GLEDITSIA TRIACANTHOS ' INERMIS'
THORNLESS HONEY LOCUST TREE
STREET TREES1
PLATANUS ACERIFOLIA 'COLUMBIA'
LONDON PLANE TREE
COLUMNAR EVERGREEN MAGNOLIA
GRANDIFLORA 'LITTLE GEM'
GINKGO BILOBA 'AUTUMN GOLD'
MAIDENHAIR TREE
CORNUS 'EDDIE'S WHITE WONDER'
EDDIE'S DOGWOOD
18" BIOTREATMENT SOIL MIX PER
SCVURPPP C.3 STORMWATER
HANDBOOK, APPENDIX D: INFILTRATION
RATE: 5" /HR MIN., 12" /HR MAX.
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070April 9, 2026
SCHEMATIC DESIGN REVIEW
L-1 CONCEPTUAL
PLANT SELECTION
10.a
August 10, 2026
Packet Pg. 157
DN
PATIO
PLANTER
BOX
GARDEN
1 PRELIMINARY LANDSCAPE PLAN
1/8" = 1'-0"
0 52040 10
SCALE: 1/8"=1'-0"
PLAN NORTH
RAISED
GARDEN
BED
LEGEND
ROOFTOP
PAVEMENT
GROUNDCOVER
STREET
TREES
COURTYARD
TREES
SHRUBS
PLANTER BOXRAISED GARDEN BED
PROPERTY OF KODAMA DISENO
Architects & Planners
3160 College Ave, Suite 201
Berkeley, CA 94705
510.986.0696 tel
510.986.0690 fax
F STREET APARTMENTS
F Street, San Carlos, CA 94070April 9, 2026
SCHEMATIC DESIGN REVIEW
L-2 CONCEPTUAL
LANDSCAPE PLAN
10.a
August 10, 2026
Packet Pg. 158
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Consideration of Adopting a Resolution Approving Modifications to the Notice of Funding Availability for the Childcare Grant Program.
RECOMMENDATION:
Staff recommend that the City Council adopt a Resolution approving modifications to the Notice of Funding Availability for the Childcare Grant Program.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
BACKGROUND:
Since 2022, San Carlos has applied a Child Care Development Impact Fee to all new nonresidential developments. The fee is intended to offset the increased need for childcare that accompanies new employment growth. As required by the Mitigation Fee Act, the collected fees must be used to create new childcare spaces within the community.
In 2024, the City Council approved the Childcare Grant Program as the means for distributing collected Child Care Development Impact Fees and expanding childcare capacity. The program offers local childcare providers grants of up to $100,000 to complete projects that expand the number of childcare spaces in San Carlos. Applicants may use grant funds to acquire or construct a new childcare center or to expand or remodel an existing childcare facility. Grant funds may not be used to cover operations or maintenance expenses. All requirements are summarized in the Childcare Grant Program Notice of Funding Availability (NOFA) which serves as the guiding policy document for staff, the City Council, and potential applicants.
Staff released the initial NOFA in August 2024. While advertising, implementing, and responding to the NOFA, both City staff and applicants identified areas where the document could either be clarified, streamlined, or improved for future grant cycles.
In August 2025, City Council reviewed and approved an initial set of NOFA modifications that included removing the formula-based matching requirement, adjusting the frequency of the program from one grant cycle per quarter to one grant cycle per year, adding a frequently asked questions section, and generally clarifying program requirements. The approved changes went into effect with the second round of the grant program in fiscal year 2025-26.
Several new policy questions emerged during the review of the second round of grant applications
11.a
August 10, 2026
Packet Pg. 159
in the fall of 2025. The questions surrounded the eligibility of childcare providers operating on public school district property and the number of applications that could be submitted by a single childcare provider, if they have more than one location that is eligible for the grant.
The application that prompted the first question was deemed incomplete as the provider did not submit evidence that a capital improvement would expand childcare capacity. The two applications that prompted the second question were presented to City Council during the January 12, 2026 City Council meeting. Following deliberation, City Council members voted 3-1 (with one abstention) to approve those two applications, as well as a third grant request from another eligible provider. Prior to voting on the grant awards, the City Council requested an opportunity to re- review the NOFA requirements, incorporate answers to these policy questions, and consider further clarifications and/or modifications to the document leading into the third funding cycle.
ANALYSIS:
Proposed NOFA Modifications
Staff met with the Childcare Subcommittee on June 16, 2026 to discuss potential modifications to the Childcare Grant Program NOFA. A red-lined version of the NOFA is included as Attachment
2. Proposed modifications are detailed below.
Eligibility of Providers Operating on Public School District Property Since the program first launched in 2024, the NOFA has indicated that the public school district is ineligible for Childcare Grant funding. This requirement is in place because the school district and its facilities are already supported through public funding. During the second grant cycle in 2025, the City received an application from a childcare provider that was leasing facilities from the school district. Although that application was deemed incomplete, it raised a policy question regarding the eligibility of providers operating on school district property. To avoid situations where City of San Carlos Childcare Grant funds could potentially be used to enhance facilities owned and maintained by another public entity (and other public funds), both staff and the Childcare Subcommittee recommend clarifying that providers operating on public school district property are not eligible for Childcare Grant funding.
Number of Applications from a Single Provider, for Multiple Locations The NOFA is currently silent as to the number of applications a single childcare provider may submit each funding cycle. During the second round of the program in 2025, the City received two applications from the same childcare provider: one for an existing childcare center in San Carlos and another for a new location the applicant had purchased and was in the process of opening in San Carlos. In winter 2026, the City Council funded both applications.
Consistent with that decision, staff propose to add clarifying language to the NOFA stating that each childcare provider may submit one application per owned childcare facility. As recommended by the Childcare Subcommittee, staff also propose adding language which states that, based on the number of applications received and the amount of funding available, the City Council has the discretion to limit awards to one grant per childcare provider, or to only consider an application for a provider’s second/third/etc. childcare facility after all eligible standalone
11.a
August 10, 2026
Packet Pg. 160
applications have been assisted.
Funding Timeline
Staff propose adding a funding timeline to help potential grant recipients better plan for next steps in the grant award process. This table will identify the dates by which applicants should expect to receive a funding decision and enter into a grant agreement with the City.
Detailed Reimbursement Requirements
To better help applicants anticipate which steps they will need to complete before the City can reimburse their capital expenditures, staff propose adding a table outlining specific requirements related to each eligible grant activity. For example, the table will indicate that an applicant constructing a new childcare center will need to submit evidence that the facility has been issued a certificate of occupancy and a State of California childcare license before staff can release grant funding.
Administrative Modifications
Staff also propose minor administrative modifications to the NOFA such as indicating that applicants will need to comply with State of California prevailing wage requirements (as is necessary for all publicly-funded construction projects).
NEXT STEPS:
The City has allocated $250,000 to the Childcare Grant Program for fiscal year 2026-27. If the City Council approves the proposed modifications to the NOFA for the Childcare Grant Program, staff plan to open the third round of grant funding on September 7, 2026. Applications will be accepted for one month (until October 6). Staff will then review applications received and return to City Council to recommend grant awards for the highest-rated applicants. Consistent with the first and second rounds of the grant program, the NOFA will be promoted through a robust outreach plan to ensure all San Carlos childcare providers are aware of the grant opportunity.
Once they have all been received, staff will also provide the City Council with a memo summarizing the monitoring reports submitted by the 2024 Childcare Grant recipients.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution approving modifications to the Notice of Funding Availability for the Childcare Grant Program; or
2. Do not adopt the Resolution; or
3. Provide staff with alternate direction.
11.a
August 10, 2026
Packet Pg. 161
Respectfully submitted by:
Andrew Douglass, Senior Management Analyst; and
Al Savay, Community Development Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
Exhibit A to Resolution - Updated Childcare Grant Program NOFA
2. Redlined Version of the Childcare Grant Program NOFA
11.a
August 10, 2026
Packet Pg. 162
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
APPROVING MODIFICATIONS TO THE NOTICE OF FUNDING AVAILABILITY FOR THE CHILDCARE GRANT PROGRAM.
WHEREAS, in August 2022, the City Council adopted Ordinance 1585 under the authority of Sections 66000 et seq. of the California Government Code (“Mitigation Fee Act”), establishing a Child Care Development Impact Fee for new nonresidential development in the City of San Carlos as part of the 2022 City Council Strategic Goals to help encourage and support the creation and expansion of quality childcare spaces available to residents and employees in San Carlos; and
WHEREAS, the City Council reprioritized childcare in the 2024 Strategic Goals and Objectives, with a key objective to develop a plan on how to utilize the funds collected through the Child Care Development Impact Fees; and
WHEREAS, the implementation measures associated with the Child Care Development Impact Fees included the establishment of a Childcare Grant Program available to any childcare provider (commercial, in-home, and non-profit) located within the City of San Carlos; and
WHEREAS, on August 12, 2024, the City Council adopted Resolution 2024-093 establishing a Childcare Grant Program utilizing Child Care Development Impact Fees and approving related program documents including the Notice of Funding Availability (NOFA); and
WHEREAS, on August 25, 2025, the City Council adopted Resolution 2025-087, approving a first series of administrative modifications to the NOFA that included removing the matching requirement and adding clarifying details to assist applicants in preparing their grant requests; and
WHEREAS, during the January 12, 2026 City Council meeting, several City Council members requested an opportunity to review the NOFA and make additional modifications; and
WHEREAS, on June 16, 2026, City staff met with the Childcare Subcommittee to discuss opportunities to modify and enhance the NOFA; and
WHEREAS, the City Council has reviewed and evaluated staff’s proposed second series of modifications to the Childcare Grant Program NOFA which include clarifying eligibility requirements for providers operating on public school district property, establishing a process for applicants that own multiple childcare centers, adding a funding timeline, better outlining which types of documents will be needed prior to reimbursement, adding reference to State of California prevailing wage requirements, and generally adding clarifying language.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves the modifications to the Notice of Funding Availability for the Childcare Grant Program. * * * * *
11.a
August 10, 2026
Packet Pg. 163
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A – Updated Childcare Grant Program NOFA
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
11.a
August 10, 2026
Packet Pg. 164
City of San Carlos
Notice of Funding Availability (NOFA)
Childcare Grant Program
Issued: Monday, September 7, 2026
Responses Due: Tuesday, October 6, 2026, by 5:00 p.m.
11.a
August 10, 2026
Packet Pg. 165
2 Program Overview. The City of San Carlos invites local childcare centers, family childcare homes, and non-profit centers providing childcare services to submit a request for funding as part of the Childcare Grant Program. The Childcare Development Impact Fee Fund contains monies that shall be used to support the creation of childcare spaces within the City of San Carlos. The Fund monies shall be used in accordance with the City’s Childcare Development Impact Fee Ordinance (Ord. 1585) and 2024 San Carlos Strategic Plan Goals and Objectives to encourage and support the creation and expansion of quality childcare spaces available to residents and employees in San Carlos.
Types of Eligible Applicants.
For-profit or commercial childcare providers within the City of San Carlos Nonprofit childcare providers within the City of San Carlos Faith-based organizations within the City of San Carlos Family childcare homes within the City of San Carlos
*Public school district and childcare facilities that operate on public school district property are ineligible
Permissible Uses. Grant funds may only be used for projects that create new childcare spaces (i.e. expand existing capacity and/or lead to an increase in enrollment). Per State Law, the grant funds can only be used to fund capital improvement costs (not maintenance or operations). It is important to note that these funds cannot be used to subsidize operations or direct assistance with childcare costs. Types of eligible projects may include but are not limited to:
Land acquisition
Center acquisition
New construction of center
Tenant improvements to prepare existing structure for childcare uses Tenant improvements to modify existing childcare center to accommodate a different age group (i.e. toddlers to infants or infants to toddlers or between any age groups that the childcare provider deems fit)
Improvements to expand capacity within a licensed childcare home (when current facility is not sufficient to support maximum number of licensed spaces) Expansion of currently-operating center
Improvement to establish new small or large family childcare home Center within corporate campus
Center within new or existing commercial development
Childcare within new housing development
Other capital investments directly associated with increasing childcare spaces Eligible expenses do not include general operating costs, but may include:
Development or construction related costs required to expand childcare capacity or change the age group that is served.
Capital equipment including but not limited to furniture, play equipment, learning materials, safety equipment, kitchen equipment, technology, outdoor play equipment, and restroom
11.a
August 10, 2026
Packet Pg. 166
3 fixtures required to expand childcare capacity or change the age group that is served. Fixed furnishings including but not limited to built-in storage units, sinks, faucets, changing stations, partition walls, flooring, lighting fixtures, HVAC systems, and safety features required to expand childcare capacity or change the age group that is served.
Funding Priorities. Applications will be accepted until the deadline on Tuesday October 6, 2026 at 5 p.m. Each applicant must submit a grant request that best supports the adopted purpose, goals, policies and provisions of the City’s Childcare Development Impact Fee Ordinance (Ord. 1585) and 2024 San Carlos Strategic Plan Goals and Objectives to encourage and support the creation and expansion of quality childcare spaces available to residents and employees in San Carlos.
Qualification Criteria. To be considered for a grant, the childcare provider must meet the following criteria:
Must be a commercial childcare center, family childcare home, faith-based childcare center, or non-profit childcare center located within the City of San Carlos; the public school district is ineligible, as are childcare facilities operating on public school district property Must be a childcare center that serves children aged 5 and under Existing childcare providers must provide a copy of their State of California license; new childcare providers must provide a planned schedule for licensing upon start-up and provide a copy of their State license once obtained
Must provide a copy of current business registration with the City of San Carlos (unless exempt from business registration requirements)
Must demonstrate that funds will be used for capital improvement costs (not maintenance or operations)
Application must be for a new capital improvement project or a capital improvement made after November 27, 2022 (the date the Childcare Development Impact Fee went into effect).
Applicants requesting retroactive grant funding will need to submit documentation showing the capital improvements and related payments were made after November 27, 2022 Must agree to the terms in the “Agreement for Receipt of Grant Funds” Recipients requesting grant funds for construction projects must agree to comply with California prevailing wage requirements
Prior recipients of Childcare Grant funds may only reapply to this program twelve (12) months after receiving their final grant payment. As such, childcare providers that received grant funding from the 2025 Childcare Grant Program are not eligible to apply for this current 2026 NOFA. Businesses that received grant funding in 2024 are eligible to apply for a new capital improvement project that would further expand childcare capacity. Applicants that received grant funding for a prior project cannot request additional funding for that same project. Prior grantees will also need to remain in compliance with their five-year reporting requirement to be considered for future Childcare Grant funding opportunities.
Number of Applications. Each funding cycle, the City will accept a maximum of one application per eligible childcare facility. In cases where a provider owns and operates multiple San Carlos childcare facilities, said provider may submit one application per owned and operated facility. Depending on the number of applications received and the funding available, the City Council may choose to consider a maximum of one application per owner/provider or may only choose to consider funding for an applicant’s second/third/etc. childcare center after all other eligible standalone applications
11.a
August 10, 2026
Packet Pg. 167
4 have been assisted.
Project Commitment. To demonstrate long-term commitment to the childcare center, applicants must provide supporting documentation including but not limited to:
Existing childcare providers must submit three months of financial statements (income statement, balance sheet, or cash flow statements) to demonstrate financial viability and long-term commitment to the childcare center; new providers may submit a business plan for the period from licensing to stabilized cash flow
Copy of property deed or lease, as applicable
If nonprofit, must provide proof of nonprofit status
Copy of appropriate license or planned schedule for licensing upon facility start up Must submit annual reporting and/or tracking for five years from receipt of final grant payment to demonstrate how grant funds were used to increase childcare spaces Application Priorities. An application may be prioritized if a childcare provider meets one or more of the criteria below in addition to the qualification criteria above:
Serves the infant children group (birth-2 years old)
Accepts vouchers or provides State-subsidized childcare spaces, and/or Serves children with special needs
Evaluation Criteria
City of San Carlos staff will evaluate applications according to the following criteria:
General Requirements (60 points; 20 points each)
Project description and cover letter align with NOFA goals and City of San Carlos Strategic Priorities for childcare
Application clearly explains how the indicated capital improvement(s) will result in the creation of new childcare spaces
The funding amount requested is reasonable for the scope of work proposed Project Commitment (40 points; 20 points each)
Applicant is financially stable or presents a researched and thorough business plan Proposed project (including scope and budget) appears feasible to complete within the one-year grant agreement period
Application Priorities (Bonus 15 points; 5 points each) The application:
serves the infant children group (birth-2 years old),
accepts vouchers or provides State-subsidized childcare spaces, and/or serves children with special needs.
11.a
August 10, 2026
Packet Pg. 168
5 Funding Availability. The approved budget for grant expenditures for Fiscal Year (FY) 2026-27 is $250,000 (although the City Council retains the discretion to modify the program budget based on the number of applications received and the available amount of Childcare Impact Fee funding).
Each applicant may apply for a maximum $100,000 in grant funding for a capital improvement project. The final grant amount will be determined by the City Council. Should the City Council award a childcare provider a lesser amount of grant funding than the provider originally requested, City staff will work with the applicant to determine whether the proposed capital improvement project is still viable with a reduced award.
Funds are expected to be distributed amongst those eligible candidates that best demonstrate the ability to meet the City’s childcare needs. The City retains sole discretion to evaluate and make grants available and is under no obligation until an agreement is executed.
Application Requirements. Applicants must submit a complete Childcare Grant Funding Request Application in the form attached.
Funding Distribution. The selected applicants will be required to enter into an Agreement for Receipt of Grant Funds with the City of San Carlos. Reimbursement and timing of payments will vary per applicant based on the specifics of the capital improvement project as generally outlined in the table below. Grantees will need to submit copies of invoices, balance sheets, photos of the completed project, and related documents to demonstrate that funds have been spent on the approved capital improvement project. Please note, all project documents submitted are considered a matter of public record.
Eligible Activity Reimbursement Trigger(s)
Land acquisition
Awardee must provide evidence that the sale has closed, building permits have been issued, and the childcare
center is under construction*
Center acquisition
Awardee must provide evidence that the sale has closed
and the new center has been issued a State of California childcare license*
New construction of
center
Awardee must provide evidence that the facility has been issued a certificate of occupancy and a State of California childcare license*
Tenant improvements to
prepare existing structure
for childcare uses
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the facility has been issued a final
building permit sign-off/certificate of occupancy*
Tenant improvements to
modify existing childcare
center to accommodate a
different age group
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the facility has been issued a final
building permit sign-off/certificate of occupancy*
11.a
August 10, 2026
Packet Pg. 169
6 Improvements to expand
capacity within a licensed
childcare home
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the childcare home has been issued a
final building permit sign-off*
Expansion of currently-
operating center
Awardee must provide evidence that the project has been completed and the facility has been issued a final building permit sign-off/certificate of occupancy*
Improvement to establish
new small or large family
childcare home
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the childcare home has been issued a
final building permit sign-off*
Center within corporate
campus
Awardee must provide evidence that the facility has been issued a State of California childcare license*
Center within new or
existing commercial
development
Awardee must provide evidence that the facility has been issued a State of California childcare license*
Childcare within new
housing development
Awardee must provide evidence that the facility has been issued a State of California childcare license*
Other capital investments
directly associated with
increasing childcare
spaces
Awardee must provide evidence that project has been
completed*
*If the indicated reimbursement timeline would pose a challenge or hardship to a proposed project, an applicant may request a modified reimbursement process. In such cases, applicants shall specifically describe the challenge/hardship and identify an alternate reimbursement process as part of their grant application.
Anticipated Funding Timeline.
Action Anticipated Date
Final Date to Submit Application for 2026
Childcare Grant Program
October 6, 2026 (5 p.m.)
Review of Applications (City staff may
reach out to applicants during this period
for additional information)
October to December 2026
Top-Rated Applications Presented to City
Council for Approval
January 2027
Recipients Enter into Grant Agreements Spring 2027
11.a
August 10, 2026
Packet Pg. 170
7 Application Review Process. Applications will be reviewed by City of San Carlos staff to determine whether they are complete and responsive to the request. City Staff will evaluate applications using the above scoring criteria. Highest-rated applications will be presented to the City Council for review and consideration. Grants will be offered to applicants proposing projects and/or programs that best meet the goals and requirements of this NOFA.
Application Deadline. Written requests for funding shall be mailed or hand delivered to the attention of Andrew Douglass, Senior Management Analyst, at San Carlos City Hall, 600 Elm Street, San Carlos, CA 94070 or emailed to [email protected]. If you plan to drop off your application in-person, please note that City Hall is closed on Fridays. Responses to this NOFA are due on Tuesday, October 6, 2026 by 5:00 p.m.
11.a
August 10, 2026
Packet Pg. 171
8 Frequently Asked Questions
I operate a childcare business outside the City of San Carlos. Am I eligible to apply? No. Only childcare businesses located within the borders of the City of San Carlos are eligible to apply for this program.
I am interested in opening a new childcare facility in the City of San Carlos but I have not yet secured a physical location for the new center. Am I eligible to apply? Applicants must have secured a physical location (i.e. currently own or have an existing lease for the facility) to be eligible for funding consideration.
I received a grant from the first round of this program in 2024. Am I able to reapply for this 2026 NOFA?
Yes. Prior grant recipients must wait twelve months after receiving their final grant payment before re-applying for another capital improvement project, and it has been more than twelve months since the first Childcare Grants were finalized. Returning applicants will need to identify a new capital improvement project as the City cannot provide additional funding to a project that already received a Childcare Grant award.
I received a grant from the second round of this program in 2025. Am I able to reapply for this 2026 NOFA?
No. Prior grant recipients must wait twelve months after receiving their final grant payment before re-applying for another capital improvement project.
My small/large family daycare is already licensed for the maximum number of childcare spaces.
Am I eligible to apply?
If you are licensed for the maximum number of spaces but are operating below full-capacity due to space limitations or other physical restrictions, the funds from this grant program could be used to make the modifications necessary to increase your capacity.
Am I able to request less than $100,000?
Applicants may request a grant of under $100,000 if a lesser dollar amount is needed to complete the capital improvement and add new childcare spaces.
Am I able to request more than $100,000?
No; the maximum grant amount possible through this program is $100,000. While some larger expansion or renovation projects may cost more than that amount, this program can only contribute a maximum of $100,000.
What is prevailing wage?
In California, prevailing wage is the legally mandated minimum hourly rate, including fringe benefits and overtime, that must be paid to workers on government-funded or publicly subsidized construction and "public works" projects. These rates are determined by the California Department of Industrial Relations (DIR) to ensure fair compensation and prevent underbidding. Please refer
11.a
August 10, 2026
Packet Pg. 172
9 to the DIR website at www.dir.ca.gov/public-works/prevailing-wage.html for more information.
When will I know if my grant application has been approved? Following the close of the application process, City staff will evaluate applications for consistency with the program goals and eligibility criteria. Staff will then present the highest-rated applications to City Council for consideration during a public meeting. Although the final schedule may change, staff anticipate bringing the applications to City Council in January 2027. After that meeting, all grant applicants will be notified of their status and funding amount.
If my application is approved, when should I expect to receive my grant funds? City staff plan to present the applications to City Council in January 2027 (although the exact timing may change). If City Council chooses to award a grant to your business, you will receive an official letter from the City of San Carlos identifying your grant amount and explaining how to submit documentation for reimbursement. Due to the limited amount of grant funds, your application may be awarded less funding than you originally requested. The timeline for reimbursement will largely depend on the timeline of your project: if your project is already complete and you are able to submit all capital improvement documentation at one time, you may expect to receive your full grant amount relatively quickly. However, if your project has not yet started or is still underway, you may choose to submit documents on a rolling basis as different stages of the work are completed. After submitting sufficient evidence that the approved capital improvement was completed and paid for (including photos of the completed project), you can generally expect to receive a reimbursement check within three to four weeks.
Is there anything else I’ll need to do after receiving my final disbursement of grant funds? Yes. To verify the grant funds have been used to create childcare spaces, you will be required to submit a monitoring form once a year for the next five years. The form will ask you to identify the average number of childcare spaces your business maintained over the previous year as well as the number of subsidized and special needs childcare spaces you have filled (if any). Supporting documents such as current financial statements may also occasionally be requested. City staff will provide you with a copy of the monitoring form at the appropriate time.
11.a
August 10, 2026
Packet Pg. 173
City of San Carlos
Notice of Funding Availability (NOFA)
Childcare Grant Program
Issued: Monday, September 78, 20265
Responses Due: TuesdayFriday, October 63, 20265, by 5:00 p.m.
11.a
August 10, 2026
Packet Pg. 174
2 Program Overview. The City of San Carlos invites local childcare centers, family childcare homes, and non-profit centers providing childcare services to submit a request for funding as part of the Childcare Grant Program. The Childcare Development Impact Fee Fund contains monies that shall be used to support the creation of childcare spaces within the City of San Carlos. The Fund monies shall be used in accordance with the City’s Childcare Development Impact Fee Ordinance (Ord. 1585) and 2024 San Carlos Strategic Plan Goals and Objectives to encourage and support the creation and expansion of quality childcare spaces available to residents and employees in San Carlos.
Types of Eligible Applicants.
For-profit or commercial childcare providers within the City of San Carlos Nonprofit childcare providers within the City of San Carlos Faith-based organizations within the City of San Carlos Family childcare homes within the City of San Carlos
*Public school district and childcare facilities that operate on public school district property are is ineligible
Permissible Uses. Grant funds may only be used for projects that create new childcare spaces (i.e. expand existing capacity and/or lead to an increase in enrollment). Per State Law, the grant funds can only be used to fund capital improvement costs (not maintenance or operations). It is important to note that these funds cannot be used to subsidize operations or direct assistance with childcare costs. Types of eligible projects may include but are not limited to:
Land acquisition
Center acquisition
New construction of center
Tenant improvements to prepare existing structure for childcare uses Tenant improvements to modify existing childcare center to accommodate a different age group (i.e. toddlers to infants or infants to toddlers or between any age groups that the childcare provider deems fit)
Improvements to expand capacity within a licensed childcare home (when current facility is not sufficient to support maximum number of licensed spaces) Expansion of currently-operating center
Improvement to establish new small or large family childcare home Center within corporate campus
Center within new or existing commercial development
Childcare within new housing development
Other capital investments directly associated with increasing childcare spaces Eligible expenses do not include general operating costs, but may include:
Development or construction related costs required to expand childcare capacity or change the age group that is served.
Capital equipment including but not limited to furniture, play equipment, learning materials,
11.a
August 10, 2026
Packet Pg. 175
3 safety equipment, kitchen equipment, technology, outdoor play equipment, and restroom fixtures required to expand childcare capacity or change the age group that is served. Fixed furnishings including but not limited to built-in storage units, sinks, faucets, changing stations, partition walls, flooring, lighting fixtures, HVAC systems, and safety features required to expand childcare capacity or change the age group that is served.
Funding Priorities. Applications will be accepted until the deadline on TuesdayFriday October 63, 20265 at 5 p.m. Each applicant must submit a grant request that best supports the adopted purpose, goals, policies and provisions of the City’s Childcare Development Impact Fee Ordinance (Ord. 1585) and 2024 San Carlos Strategic Plan Goals and Objectives to encourage and support the creation and expansion of quality childcare spaces available to residents and employees in San Carlos.
Qualification Criteria. To be considered for a grant, the childcare provider must meet the following criteria:
Must be a commercial childcare center, family childcare home, faith-based childcare center, or non-profit childcare center located within the City of San Carlos; the Ppublic school district is ineligible, as are childcare facilities operating on public school district property Must be a childcare center that serves children aged 5 and under Existing childcare providers must provide a copy of their State of California license; new childcare providers must provide a planned schedule for licensing upon start-up and provide a copy of their State license once obtained
Must provide a copy of current business registration with the City of San Carlos (unless exempt from business registration requirements)
Must demonstrate that funds will be used for capital improvement costs (not maintenance or operations)
Application must be for a new capital improvement project or a capital improvement made after November 27, 2022 (the date the Childcare Development Impact Fee went into effect).
Applicants requesting retroactive grant funding will need to submit documentation showing the capital improvements and related payments were made after November 27, 2022 Must agree to the terms in the “Agreement for Receipt of Grant Funds” Recipients requesting grant funds for construction projects must agree to comply with California prevailing wage requirements
Prior recipients of Childcare Grant funds may only reapply to this program twelve (12) months after receiving their final grant payment. As such, childcare providers that received grant funding from the 20254 Childcare Grant Program are not eligible to apply for this current 20265 NOFA.
Businesses interested in re-applying for future NOFAs will need to identify that received grant funding in 2024 are eligible to apply for a new capital improvement project that would further expand childcare capacity. Applicants that received grant funding for a prior project cannot request additional funding for that same project. Prior grantees will also need to remain in compliance with their five-year reporting requirement to be considered for future Childcare Grant funding opportunities.
Number of Applications. Each funding cycle, the City will accept a maximum of one application per eligible childcare facility. In cases where a provider owns and operates multiple San Carlos childcare facilities, said provider may submit one application per owned and operated facility. Depending on
11.a
August 10, 2026
Packet Pg. 176
4 the number of applications received and the funding available, the City Council may choose to consider a maximum of one application per owner/provider or may only choose to consider funding for an applicant’s second/third/etc. childcare center after all other eligible standalone applications have been assisted.
Project Commitment. To demonstrate long-term commitment to the childcare center, applicants must provide supporting documentation including but not limited to:
Existing childcare providers must submit three months of financial statements (income statement, balance sheet, or cash flow statements) to demonstrate financial viability and long-term commitment to the childcare center; new providers may submit a business plan for the period from licensing to stabilized cash flow
Copy of property deed or lease, as applicable
If nonprofit, must provide proof of nonprofit status
Copy of appropriate license or planned schedule for licensing upon facility start up Must submit annual reporting and/or tracking for five years from receipt of final grant payment to demonstrate how grant funds were used to increase childcare spaces Application Priorities. An application may be prioritized if a childcare provider meets one or more of the criteria below in addition to the qualification criteria above:
Serves the infant children group (birth-2 years old)
Accepts vouchers or provides State-subsidized childcare spaces, and/or Serves children with special needs
Evaluation Criteria
City of San Carlos staff will evaluate applications according to the following criteria:
General Requirements (60 points; 20 points each)
Project description and cover letter align with NOFA goals and City of San Carlos Strategic Priorities for childcare
Application clearly explains how the indicated capital improvement(s) will result in the creation of new childcare spaces
The funding amount requested is reasonable for the scope of work proposed Project Commitment (40 points; 20 points each)
Applicant is financially stable or presents a researched and thorough business plan Proposed project (including scope and budget) appears feasible to complete within the one-year grant agreement period
Application Priorities (Bonus 15 points; 5 points each) The application:
serves the infant children group (birth-2 years old),
11.a
August 10, 2026
Packet Pg. 177
5 accepts vouchers or provides State-subsidized childcare spaces, and/or serves children with special needs.
Funding Availability. The approved budget for grant expenditures from this fund for Fiscal Year (FY) 20265-276 is $250,000 (although the City Council retains the discretion to modify the program budget based on the number of applications received and the available amount of Childcare Impact Fee funding). Each applicant may apply for a maximum $100,000 in grant funding for a capital improvement project. The final grant amount will be determined by the City Council. Should Due to the limited amount of grant funds,the City Council award a childcare provider a lesser amount of grant funding than the provider originally requested,. In such cases,City staff will work with the applicant to determine whether the proposed capital improvement project is still viable with a reduced award.
Funds are expected to be distributed amongst a few those eligible candidates that best demonstrate the ability to meet the City’s childcare needs. The City retains sole discretion to evaluate and make grants available and is under no obligation until an agreement is executed.
Application Requirements. Applicants must submit a complete Childcare Grant Funding Request Application in the form attached.
Funding Distribution. The selected applicants will be required to enter into an Agreement for Receipt of Grant Funds with the City of San Carlos. Reimbursement and timing of payments will vary per applicant based on the specifics of the capital improvement project as generally outlined in the table below. Grantees will need to submit copies of invoices, balance sheets, photos of the completed project, and related documents to demonstrate that funds have been spent on the approved capital improvement project. Please note, all project documents submitted are considered a matter of public record.
Eligible Activity Reimbursement Trigger(s)
Land acquisition
Awardee must provide evidence that the sale has closed, building permits have been issued, and the childcare
center is under construction*
Center acquisition
Awardee must provide evidence that the sale has closed
and the new center has been issued a State of California childcare license*
New construction of
center
Awardee must provide evidence that the facility has been issued a certificate of occupancy and a State of California childcare license*
Tenant improvements to
prepare existing structure
for childcare uses
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the facility has been issued a final
building permit sign-off/certificate of occupancy*
11.a
August 10, 2026
Packet Pg. 178
6 Tenant improvements to
modify existing childcare
center to accommodate a
different age group
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the facility has been issued a final
building permit sign-off/certificate of occupancy*
Improvements to expand
capacity within a licensed
childcare home
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the childcare home has been issued a
final building permit sign-off*
Expansion of currently-
operating center
Awardee must provide evidence that the project has been completed and the facility has been issued a final building permit sign-off/certificate of occupancy*
Improvement to establish
new small or large family
childcare home
Depending on the nature of the work, the awardee must
either provide evidence that the project has been
completed or that the childcare home has been issued a
final building permit sign-off*
Center within corporate
campus
Awardee must provide evidence that the facility has been issued a State of California childcare license*
Center within new or
existing commercial
development
Awardee must provide evidence that the facility has been issued a State of California childcare license*
Childcare within new
housing development
Awardee must provide evidence that the facility has been issued a State of California childcare license*
Other capital investments
directly associated with
increasing childcare
spaces
Awardee must provide evidence that project has been
completed*
*If the indicated reimbursement timeline would pose a challenge or hardship to a proposed project, an applicant may request a modified reimbursement process. In such cases, applicants shall specifically describe the challenge/hardship and identify an alternate reimbursement process as part of their grant application.
Anticipated Funding Timeline.
Action Anticipated Date
Final Date to Submit Application for 2026
Childcare Grant Program
October 6, 2026 (5 p.m.)
Review of Applications (City staff may
reach out to applicants during this period
for additional information)
October to December 2026
11.a
August 10, 2026
Packet Pg. 179
7 Top-Rated Applications Presented to City
Council for Approval
January 2027
Recipients Enter into Grant Agreements Spring 2027
Application Review Process. Applications will be reviewed by City of San Carlos staff to determine whether they are complete and responsive to the request. City Staff will evaluate applications using the above scoring criteria. Highest-rated applications will be presented to the City Council for review and consideration. Grants will be offered to applicants proposing projects and/or programs that best meet the goals and requirements of this NOFA.
Application Deadline. Written requests for funding shall be mailed or hand delivered to the attention of Andrew Douglass, Senior Management Analyst, at San Carlos City Hall, 600 Elm Street, San Carlos, CA 94070 or emailed to [email protected]. If you plan to drop off your application in-person, please note that City Hall is closed on Fridays. Responses to this NOFA are due on FridayTuesday, October 63, 20265 by 5:00 p.m.
11.a
August 10, 2026
Packet Pg. 180
8 Frequently Asked Questions
I operate a childcare business outside the City of San Carlos. Am I eligible to apply? No. Only childcare businesses located within the borders of the City of San Carlos are eligible to apply for this program.
I am interested in opening a new childcare facility in the City of San Carlos but I have not yet secured a physical location for the new center. Am I eligible to apply? Applicants must have secured a physical location (i.e. currently own or have an existing lease for the facility) to be eligible for funding consideration.
I received a grant from the first round of this program in 2024. Am I able to reapply for this 20265 NOFA?
YesNo. Prior grant recipients must wait twelve months after receiving their final grant payment before re-applying for another capital improvement project, and it has been more than twelve months since the first Childcare Grants were finalized. Returning applicants will need to identify a new capital improvement project as the City cannot provide additional funding to a project that already received a Childcare Grant award.
I received a grant from the second round of this program in 2025. Am I able to reapply for this 2026 NOFA?
No. Prior grant recipients must wait twelve months after receiving their final grant payment before re-applying for another capital improvement project.
My small/large family daycare is already licensed for the maximum number of childcare spaces.
Am I eligible to apply?
If you are licensed for the maximum number of spaces but are operating below full-capacity due to space limitations or other physical restrictions, the funds from this grant program could be used to make the modifications necessary to increase your capacity.
Am I able to request less than $100,000?
Applicants may request a grant of under $100,000 if a lesser dollar amount is needed to complete the capital improvement and add new childcare spaces.
Am I able to request more than $100,000?
No; the maximum grant amount possible through this program is $100,000. While some larger expansion or renovation projects may cost more than that amount, this program can only contribute a maximum of $100,000.
What is prevailing wage?
In California, prevailing wage is the legally mandated minimum hourly rate, including fringe benefits and overtime, that must be paid to workers on government-funded or publicly subsidized construction and "public works" projects. These rates are determined by the California Department of Industrial Relations (DIR) to ensure fair compensation and prevent underbidding. Please refer
11.a
August 10, 2026
Packet Pg. 181
9 to the DIR website at www.dir.ca.gov/public-works/prevailing-wage.html for more information.
When will I know if my grant application has been approved? Following the close of the application process, City staff will evaluate applications for consistency with the program goals and eligibility criteria. Staff will then present the highest-rated applications to City Council for consideration during a public meeting. Although the final schedule may change, staff anticipate bringing the applications to City Council in JanuaryNovember 20275. After that meeting, all grant applicants will be notified of their status and funding amount.
If my application is approved, when should I expect to receive my grant funds? City staff plan to present the applications to City Council in January 2027November 2025 (although the exact timing may change). If City Council chooses to award a grant to your business, you will receive an official letter from the City of San Carlos identifying your grant amount and explaining how to submit documentation for reimbursement. Due to the limited amount of grant funds, your application may be awarded less funding than you originally requested. The timeline for reimbursement will largely depend on the timeline of your project: if your project is already complete and you are able to submit all capital improvement documentation at one time, you may expect to receive your full grant amount relatively quickly. However, if your project has not yet started or is still underway, you may choose to submit documents on a rolling basis as different stages of the work are completed. After submitting sufficient evidence that the approved capital improvement was completed and paid for (including photos of the completed project), you can generally expect to receive a reimbursement check within three to four weeks.
Is there anything else I’ll need to do after receiving my final disbursement of grant funds? Yes. To verify the grant funds have been used to create childcare spaces, you will be required to submit a monitoring form once a year for the next five years. The form will ask you to identify the average number of childcare spaces your business maintained over the previous year as well as the number of subsidized and special needs childcare spaces you have filled (if any). Supporting documents such as current financial statements may also occasionally be requested. City staff will provide you with a copy of the monitoring form at the appropriate time.
11.a
August 10, 2026
Packet Pg. 182
CITY COUNCIL
STAFF REPORT
MEETING DATE: August 10, 2026
ITEM TITLE: Consideration of Adopting a Resolution Approving the Revised Improvements at the Intersection of Crestview Drive and Los Vientos Way as Part of the Crestview Drive Pilot Improvements Project.
RECOMMENDATION:
Staff recommend that the City Council adopt a Resolution approving the revised concept design for the intersection of Crestview Drive and Los Vientos Way, to incorporate concrete bulb-outs with directional curb ramps, additional red curb markings, a median with curb system within the yellow centerline, and rectangular rapid flashing beacons (RRFBs), in lieu of the previously proposed traffic circle.
FISCAL IMPLICATIONS:
There are no fiscal implications, and no additional funding is needed.
The revised improvements at Crestview Drive and Los Vientos Way do not materially change the overall funding strategy approved by the City Council on May 11, 2026. The project will continue to be implemented in coordination with the 2026 Pavement Rehabilitation Project through multiple capital improvement projects.
Staff will return to the City Council during the bid award process with a funding request estimated to be roughly $430,000 for the remaining unfunded pilot improvements.
BACKGROUND:
On May 11, 2026, the City Council adopted Resolution No. 2026-053 to approve the Crestview Drive Pilot Improvements Project, with the exception of improvements at the intersection of Crestview Drive and Los Vientos Way. At the meeting, the Council directed staff to evaluate alternative concepts for the intersection and return with a revised recommendation.
In response to Council's direction, staff and the City's traffic engineering consultant, Kimley-Horn, evaluated several alternatives and developed a revised concept that includes painted bulb-outs with flexible delineators, additional RRFBs, and other pedestrian safety enhancements. The revised concept is reflected in the updated conceptual plans included as Attachment 2.
ANALYSIS:
Based on engineering evaluations, community feedback received during the May 11 Council meeting, and the project's safety objectives, staff determined that the recommended concept
11.b
August 10, 2026
Packet Pg. 183
provides the greatest safety benefit while addressing concerns raised about the previously proposed traffic circle.
The revised concept design includes the following improvements:
Concrete bulb-out with directional curb ramps to shorten pedestrian crossing distances and improve visibility
Painted bulb-outs with flexible delineators and green, bike lane striping through the intersection for enhanced bicycle visibility
High-visibility ladder crosswalk with pedestrian-activated RRFB Additional red curb markings for daylighting at all crosswalk approaches Mountable center median curb system within the double yellow centerline to better define the roadway, reinforce lane discipline, and discourage encroachment into opposing traffic
The revised concept continues to advance the project's pedestrian and bicycle safety objectives by shortening crossing distances, improving visibility, and enhancing driver awareness, while avoiding the operational concerns associated with a traffic circle at this location.
Consistent with the remainder of the pilot corridor, these quick-build improvements utilize paint, RRFBs, and flexible and mountable delineations, allowing the City to evaluate performance and make adjustments during the pilot period.
Approval of the revised concept will allow staff to incorporate the Council's direction into the final project plans and continue coordination with the 2026 Pavement Rehabilitation Project. The remainder of the Crestview Drive Pilot Improvements Project was approved by the City Council on May 11, 2026 and is unchanged.
This item is limited to consideration of the revised improvements at the Crestview Drive and Los Vientos Way intersection.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution approving the revised improvements at the intersection of Crestview Drive and Los Vientos Way as part of the Crestview Drive Pilot Improvements Project; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Hanieh Houshmandi, Senior Traffic Engineer; and
Steven Machida, Public Works Director
11.b
August 10, 2026
Packet Pg. 184
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):
1. Resolution
2. Crestview Drive and Los Vientos Way Conceptual Design Plans
11.b
August 10, 2026
Packet Pg. 185
RESOLUTION NO. 2026 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
APPROVING THE REVISED IMPROVEMENTS AT THE INTERSECTION OF
CRESTVIEW DRIVE AND LOS VIENTOS WAY AS PART OF THE CRESTVIEW DRIVE PILOT IMPROVEMENTS PROJECT.
WHEREAS, Crestview Drive extends approximately 2.2 centerline miles from just north of Edgewood Road to Hallmark Drive at the Belmont city limit and serves as an arterial roadway, bicycle corridor, and primary emergency response route; and WHEREAS, on May 11, 2026, the City Council adopted Resolution No. 2026-053 approving the Crestview Drive Pilot Improvements Project ("Project"), with the exception of improvements at the intersection of Crestview Drive and Los Vientos Way, which were removed from the approved project scope pending further evaluation of alternative concepts; and WHEREAS, the City Council directed staff to evaluate alternative treatments for the Crestview Drive and Los Vientos Way intersection and return with a revised recommendation; and
WHEREAS, in response to the City Council's direction, staff and the City's traffic engineering consultant, Kimley-Horn, evaluated multiple alternatives, considered community feedback received at the meeting, and refined the proposed improvements for the intersection; and
WHEREAS, staff determined that the revised concept best achieves the Project's objectives of improving pedestrian visibility, shortening crossing distances, enhancing bicycle safety, and improving overall corridor operations while addressing concerns raised regarding the previously proposed traffic circle; and
WHEREAS, the revised concept includes concrete bulb-outs with directional curb ramps, painted bulb-outs with flexible delineators, green bicycle lane striping through the intersection, a high-visibility ladder crosswalk with rectangular rapid flashing beacons (RRFBs), additional daylighting through red curb markings, and a mountable center median curb system within the double yellow centerline to better define vehicle travel paths; and WHEREAS, the revised improvements are intended as quick-build pilot treatments that will allow the City to monitor performance, collect data, receive community feedback, and make adjustments during the pilot evaluation period before considering permanent improvements; and WHEREAS, approval of the revised concept allows staff to incorporate the City Council's direction into the final project plans and continue coordination with the 2026 Pavement Rehabilitation Project; and
WHEREAS, the remainder of the Crestview Drive Pilot Improvements Project was approved by the City Council on May 11, 2026, and is not modified by this action; and WHEREAS, the revised improvements do not materially change the overall funding strategy previously approved by the City Council, and staff will return to the City Council during the bid award process with a funding request for the remaining unfunded pilot improvements; and
11.b
August 10, 2026
Packet Pg. 186
WHEREAS, pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines, the Project, including the revised improvements at Crestview Drive and Los Vientos Way, remains categorically exempt because it consists of minor alterations to existing public streets involving negligible or no expansion of existing use.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby approves the revised concept design for the intersection of Crestview Drive and Los Vientos Way, as described in the staff report and accompanying exhibits, as part of the Crestview Drive Pilot Improvements Project.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 10th day of August 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:
NOES, COUNCILMEMBERS:
ABSENT, COUNCILMEMBERS:
11.b
August 10, 2026
Packet Pg. 187
PYROLA LN
CLOVER LN
LILLY LN LOS VIENTOS WAY
LEWIS RANCH RD
CRESTVIEW DR
33.0'
1 SPOT
3' 5'
3'
11'
11'
3' 5'
3'
8'
6'
6'
City of San Carlos
Public Works Department
600 Elm St
San Carlos, CA 94070
Tel: (650)802-4200
www.cityofsancarlos.org
CRESTVIEW DRIVE PILOT IMPROVEMENTS
CONCEPTUAL PLAN
SHEET OF 7
MAY 2026
NORTH
MATCHLINE B - SEE SHEET 2
MATCHLINE C - SEE SHEET 4
INSTALL RED CURB IN
FRONT OF EXISTING
FIRE HYDRANT
3 INSTALL RED CURB IN
FRONT OF EXISTING
FIRE HYDRANT
INSTALL PAINTED BULBOUTS WITH FLEXIBLE
DELINEATORS AND GREEN BIKE LANE STRIPING
THROUGH INTERSECTION FOR ENHANCED BIKE
VISIBILITY.
INSTALL MEDIAN WITH CURB SYSTEM
WITHIN YELLOW CENTERLINE
INSTALL MEDIAN WITH CURB SYSTEM
WITHIN YELLOW CENTERLINE
INSTALL NEW CURB RAMP WITH RRFB IN
CONCRETE BULBOUT
REMOVE APPROXIMATELY 21 EXISTING PARKING
SPACES FOR TRAFFIC CALMING ELEMENTS AND
RRFB INSTALLATION.
EXISTING CURB RAMP
ALTERNATIVE: CONSTRUCT
CONCRETE BULBOUT WITH
DIRECTIONAL RAMPS
EXISTING CURB RAMP
ALTERNATIVE:
INSTALL CONCRETE BULB OUT TO
SHORTEN CROSSINGS, INCREASE
PEDESTRIAN VISIBILITY, AND
PROVIDE DIRECTIONAL CURB RAMPS
INSTALL HIGH VISIBILITY LADDER CROSSWALK.
INSTALL ADVANCED WARNING RRFB WITH
16-9P SIGN APPROXIMATELY 200' FROM
CROSSWALK
INSTALL R1-5 SIGN FOR YIELD
CONTROL.
INSTALL YIELD TEETH MARKINGS
AHEAD OF NEW CROSSWALK.
INSTALL R1-5 SIGN FOR YIELD
CONTROL.
INSTALL YIELD TEETH MARKINGS
AHEAD OF NEW CROSSWALK.
R1-5 SIGN
PUSH
BUTTON TO
TURN ON
WARNING
LIGHTS
W11-2 SIGN
W16-7P SIGN
R10-25 SIGN
RRFB ASSEMBLY
AHEAD
W16-9P SIGN
OPTIONS FOR MOUNTABLE SEPARATION BETWEEN BIKE LANE AND PARKING
OPTIONS FOR QUICK BUILD BULBOUTS, MEDIANS, AND VERTICAL SEPARATION IN BIKE LANE
OPTIONS FOR DELINEATORS
RUBBER SPEED BUMP
RUBBER CURB
TUFF CURB
DELINEATOR
K 71 POST
ARMADILLO (ZICLA)
WHEEL STOP
BOLT IN CURB
MAY 2026
3' BLACK AND YELLOW SPEED BUMP DETAIL
TUFF CURB DETAIL
TUFF CURB - VERTICAL DELINEATOR DETAIL
FOR DELINEATORS
S FOR MOUNTABLE SEPARATION BETWEEN BIKE LANE AND PARKING
OPTIONS
OPTIONS
OPTIONS
S FOR QUICK BUILD BULBOUTS, MEDIANS, AND VERTICAL SEPARATION IN BIKE LANE ATTACHMENT 2
11.b
August 10, 2026
Packet Pg. 188